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Resolution No. 96091 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 9609 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE PURCHASE OF ONE 2008 DODGE CHARGER FOR THE POLICE DEPARTMENT BY JOINING ON THE COUNTY OF ALAMEDA CONTRACT AWARDED TO MCPEEK'S DODGE OF ANAHEIM AND REPEALING RESOLUTION NO. 9597 WHEREAS, on April 21, 2008, the City Council of the City of Vernon approved Resolution No. 9597 inviting sealed proposals or bids for the purchase of one 2008 Dodge Charger (the "Vehicle") for the Police Department; and WHEREAS, prior to mailing out the bid invitations, the Purchasing Agent ascertained that, because of the extensive bidding process already done by the County of Alameda ("Alameda") for 2008 Dodge Charger Police Sedans, it was more economically feasible to join on Alameda's contract with McPeek Dodge of Anaheim ("McPeek") (County of Alameda Purchase Order No. GENSA-0000023434, Vendor No. 0000075776, RFQ 900400) for the purchase of the Vehicle; and WHEREAS, the Purchasing Agent has recommended that the Vehicle be purchased from McPeek in accordance with Alameda's contract,1 at an approximate base cost of Twenty -Two Thousand Four Hundred Thirty - Five Dollars ($22,435.00), plus optional painting on doors and white roof at a cost of Seven Hundred Fifty Dollars ($750.00), plus tire fees and sales tax, and less any applicable vendor discounts; and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of subsection (a) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to issue a purchase order to McPeek for the Vehicle to enhance services provided to the Vernon Community. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby repeals Resolution No. 9597. SECTION 3: The City Council of the City of Vernon hereby authorizes the Purchasing Agent, or her designee, to purchase one 2008 Dodge Charger from McPeek, in accordance with Alameda's contract, by issuance of a purchase order and authorizes the City Administrator, or his designee, to sign and deliver any and all documents necessary in connection therewith for, and on behalf of, the City of Vernon. SECTION 4: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 5th day of May, 2008. Name: Leonis C. Malburg Title: Mayor/ V Hare,L ATTEST: 1)1� J�) ANUELA GIRO , City Clerk - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 9609, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Monday, May 5, 2008, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. (SEAL) ANUELA GIRON,(City Clerk - 3 - CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: May 21, 2008 TO: Steve Towles, Chief of Police FROM: Nelly Giron, City Clerk RE: -�1-6Resolution No.9609 - A Resolution of the City Council of the City of Vernon Authorizing the Purchase of One 2008 Dodge Charger for the Police Department by Joining on the County of Alameda Contract Awarded to McPeek's Dodge of Anaheim and Repealing Resolution No. 9597 Transmitted herewith is a copy of Resolution No. 9609 referenced above, which was approved by City Council on May 5, 2008. Thank you. NG:dr c: Dolores Jaunzemis Resolution No. 9609 Agreement No. 08-045 APPROVED MAY 0 5 `08 CITY COUNCIL C17 C ERK STRIBUTION To: MARTHA VALENZUELA, OFFICE nMANAGER ,��"From: DEBBY NICKENS, PURCHASING cat' Date: 4/24/2008 Re: POLICE DEPARTMENT REQUISITION #0002011 RECEIVED CITY CLERK'S OFFICE ReS - 1601 On April 8, 2008 Purchasing submitted the above -mentioned requisition to Finance, seeking authorization to seek formal bids for the purchase of (1) 2008 Dodge Charger, PPV. Finance approval was granted on April 15, 2008, City Council approval was granted April 2Is'. Purchasing contacted McPeek Dodge of Anaheim to advise that the bids packages would be mailed this afternoon. This vendor assisted the Police Department, in selecting the vehicle options for the proposed vehicle. Mr. Kevin Buzzard (Fleet Manager) advised that the specifications provided, were based on an Alameda County Vehicle Contract (see attached) awarded to the dealership. He offered to have the City "piggy -back" onto this contract. State Vehicle contracts such as this usually provide competitive pricing for the vehicles requested. Purchasing is requesting rescinding the request to seek formal bids for this vehicle, and authorization to have the City "piggy -back" onto the Alameda County Vehicle Contract for the purchase of the 2008 Dodge Charger, PPV. If approval is granted, the suggested vendor will be McPeek Dodge of Anaheim. , The approximate cost for the vehicle is $24,890.12 (cost includes sales tax, tire fees, does not include freight charges). The department has specifically budgeted for this expenditure. �eglilstr 4/9/2008 8:29:14AM Document #: 2637 Requisition #: 0002011 Description: 2008 DODGE CHARGER Requestor: ROBERTSON, DANITA Requested for: GILLMAN, MICHAEL Apprvl Queue: police Current Aprv: JAUNZEMIS, DOLORES PO Type: reg Blanket exp: Contact: DEBBY NICKENS Text Code: Department: 1031 Type Item Code Whse g Tax cd: s Comm cd: Allow partial: N 2008 Dodge Charger with police package, black and white patrol unit per provided quotation Account(s) E 011.1031.840000 RFQ: N Vendor: Selected: N Order from: Pay to: FOB Point: Requisition Master Report CITY OF VERNON Page: 10 Date: 03/26/2008 Year: 2,008 Group: drobertson Combine: N Lvl: 3 Prev: TOWLES, STEVEN Confirming: N PO #: $Limit - PO: Tran: Phone: (323) 583-8811 x110 Restock: N Order Placement: Purchasing Requisition Item Quantity Units Unit Cost Extension 1.00 ea 22,985.00000 22,985.00 1099 box: FA? Y Fund Typ: G Allow backorder: N Project Account(s) Acct % Amount 100.00 22,985.00 Encumber: Y Desired: Required: Bill to: 01 ATTN: DEPARTMENT D 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON. CA 90058 Ship -via: Instructs: Type Item Code s Tax cd: Comm cd: California tire tax Account(s) E 011.1031.840000 RFQ: N Vendor: Selected: N Order from: Pay to: FOB Point: Desired: Bill to: 01 Ship to: city Ship -via: Instructs: Requisition Service Project Account(s) 1099 box Encumber: Y Amount 8.75 FA? N Acct % Amount 100.00 8.75 Required: ATTN: DEPARTMENT D 4305 SANTA FE AVE VERNON, CA 90058 4305 SANTA FE AVE. VERNON, CA 90058 Page: 10 'RegMstr 419/2008 8:29:14AM Document #: 2,637 Requisition #: 0002011 Type Document Source tax p0 Tax cd: s Comm cd: Account(s) E 011.1031.840000 Approver: JIM RODINO Action: app Approver: STEVEN TOWLES Action: app Requisition Master Report CITY OF VERNON (Continued) Requisition Tax 1099 box FA? Acct % 100.00 Page: 11 Amount 1,896.26 Amount 1,896.26 Requisition Approval History LvI: 1 In:3/26/2008 9:20:39AM Out:3/27/2008 7112:46AM LvI: 2 In:3/27/2008 7:12:46AM Out:3/27/2008 1:53:19PM Page: 11 Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicle covered by this specification is for the purchase of one (1) 2008 Dodge Charger Police Package (PPV) vehicle and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. The vehicle shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicle shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicle shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the Citv of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, performance charts, components list, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2008 Dodge Charger, with Police Package (PPV), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicle and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicle shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicle shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation, warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and should be the same type of vehicle that is readily available to the general public. Description 2008 Dodge Charger, Police Package (PPV), 5.7L Hemi, (black & white) Standard Equipment List • Advanced, multistage driver and front passenger airbags • Manual air conditioning • Brake -Park Interlock • Electric Defroster • 160-mph speedometer, tachometer, odometer, trip odometer, fuel level and coolant temperature • Warning indicator lights • Instrument cluster Keyless entry Quad halogen headlamps with automatic off feature, tail lamps and center high -mount stop lamp • Interior dual front map lights • Rear reading/courtesy lamps above each door Trunk lamp Dual power exterior mirrors Day/night center rearview mirror Front 3-point, outboard shoulder seatbelts with height adjustments • Rear, 3-point non -height adjustable shoulder belt Tilt steering column Speed control Power windows with driver's one -touch -down feature • Two -speed windshield wipers with speed sensitive intermittent modes • Severe duty cooling system • External oil coolers: engine oil, ,transmission fluid, power steering fluid • 5-speed automatic transmission with override plus Autostick Four-wheel heavy duty antilock brakes with all -speed traction control Police performance Electronic Stability Program with Emergency Brake Assist (ESP) Four-wheel independent performance suspension • Police performance -tuned steering • P225/60R18 BSW V-rated performance tires 18 x 7.5-inch steel wheels • 800 CCA battery • AM/FM stereo with compact disc player, changer controls, four speakers and clock with auxiliary audio input jack Bright hub caps Heavy duty cloth front bucket seats with manual lumbar Easy path wiring grommet between under hood and passenger compartments • Police equipment mounting bracket -Rear trunk -lid key lock cylinder Optional Equipment List • 5.7L HEMI V8 engine with Multi -Displacement System and 340hp @ 5, 000 rpm, 390 Ib-ft, of torque @ 4, 000 rpm • Easy clean black vinyl floor covering • Entire fleet keyed alike (without alarm) • Dual black spot lights • Full size spare tire • Front door body -side molding deleted • Independently switched white and LED red dome lamp • Side -curtain airbags for front and rear passenger • 18-inch bolt -on wheel covers • Rear windows inoperative from rear seat • Rear inside door locks and handles deactivated • Emergency rear door lock override • Black and white paint scheme EPA Fuel Rating City 17 / Highway 25 (5.7L V8 HEMI, 5-speed automatic transmission) Safety • Front 3-point, outboard shoulder seatbelts with height adjustments • Rear, 3-point non -height adjustable shoulder belt • Advanced, multistage driver and front passenger airbags • Side -curtain airbags for front and rear passenger • Four-wheel heavy duty antilock brakes with all -speed traction control • Police performance Electronic Stability Program with Emergency Brake Assist (ESP) Manuals • Service • Electrical • Mechanical • Emissions Contract The vendor shall be required to execute a vehicle purchase contract in substantially the same form as the draft contract attached hereto. _q and > F -do APPROVED APR 21 'o8 CITY COUNCIL APPROVED APR 15 '08 FINANCE, S"J'Cc.r 'ry Crr7 C-OWC-1 L. hPr�.vn� �� A i�sML�T1�rJ To: MARTHA VALENWEI_,A, PURCHASING AGENT From: DEBBY NICKENS, PURCHASING Date: 4/8/2008 Re: POLICE DEPARTMENT REQtJISITION 90002011 CITY CLERK DISTRIBUTION 411 (.S - ,Ivo�f ( c2 E i Ll/r (Li 0I r� � r S . CIS T — Attached for your approval is requisition B000201 1, The Police Department is requesting to purchase (1) 2008 DODGE CHARGER (PPV) for use by the Patrol unit. The requested vehicle will replace Unit #96, a 1995 Chevrolet Tahoe. This unit was completely destroyed in a traffic collision, which occurred in June 2007. The last mileage reading for this vehicle was 26,007. The Purchasing Section requests authorization to seek formal bids for the requested vehicle, The department obtained a preliminary proposal from McPeek's Dodge of Anaheim, to get an idea of the pricing. The estimated cost of the vehicle is $24,890.12 (includes sales tax, tire fees, does not include delivery fees). Funds for this purchase have been specifically budgeted and are available. 1 T001j [R969 ON XH/XZ] EC:LO [1Hl 80/VZ/V0 C xwC MCPEEK'S DODGE OF ANAHEIM STATE & LOCAL GOVERNMENT FLEET DEPT 714-T54-26130.FC 714-254-2614FAX FACSIMILE �TItANSMITTAL $14EET T FROM: Kevin Buzzard, COM .PAMY: DATE: y c�ye) FAX NUMBER: TOTAL NO, OF PAGES INCLUDING COVER: PHONE NUMBER: SENDER'S REFERENCE NUMBER: YOUR REFERENCE NUMBEk: i ❑ URGENT OOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE ��_ /�r/Uy �lnyh�� 7I/Y �G 1221 AUTO CENTIRk IM, ANANHEIM, CA 92906 714-254-2613 OFC 714-254-2614 FAX EEVIN)5@rdCPEUKD0DGE.00M BZ/T0 39Vd -hnana %>n-q )w cr(rTcCr+,TO +,7•nn , 00 [n [8869 ON MY11 ££ : LO f1Hl 80/tUt0 uk".j 70MCSFEE QUOTE CITY OF VERNON 2008 DODGE CHARGER POLICE CAR BLACK & WRITE PATROL BASED ON ALAMEDA COUNTY" CONTRACT INCLCJDES LISTED OPTIONS HD CLOTH BUCKET SEATS W/CLOTH REAR BLACK VINYL FLOOR FULL SIZE SPAIR 4 KEYS/4 REMOTA 5.7 LITER POWER SEAT!.l: ,:... :... LEFT AND - RI PIT'OT`MP�1NITY) EMERGENC'`2EI-. HAS` EL RED & WHIT" ,D `� � T ;'' CFI .ENTIRE FLEE'` SUB TOTAL ``y,.: . 22 435.00 OPTIONS NFRDEIJ PAINT 4 DOO :AND ROOF; -,;';MITE 750.00 SELLING PRICE 23 185.00 LESS CUSTOMER DISCO ;�f�s : �^y" -200.00 SUBTOTAL 22,985.00 SALES TAX 8.25% 1,896.26 CA TIRE TAX 8.75 TOTAL FOR EACH CAR. 249890.12 1221 Auto Center Drive - P.O. Box 730 • Anaheim, CA 92815 • Ph: 714-635-2340 • Fax 714-533-1553 8Z/ZB 30dd 39000 A33doW PCCTPPCbT/ r,7'On Onn71+,7 14,n ` 002 IRR69 ON YH/XLl EC:LO f1H1 RO/6Z/V0 Purchase Order <o-'unty of Alameda General ervim Agent; 1401 L.alkvside Drive, #907 Oakland, CA 94612 (510) 208-9600 Vendor: 0000076776 MCPEEK'S DODGE OF ANAHEIM 1221 S AUTO CENTER DR ANAHEIM CA'92806 131"ahcd= =17/2009 0PAsmmiswinl CHANGE ORDER PO : General POPowl Purchase Order Date Revision Page ayt1sA-nnnn023d3 17 2008 1..= 03/17/2008 - 1 payment Term* Freight T®rma Net 30 FOB D St.,, Freight Prepaid Buyer Phone Ship Via Isrkida tiara 510fana-s619 C[9010E Ship To: MotorVehicles-GSA 13th Bsmt 165 -1$th St, Bsmt Oakland CA 94612 UNIT PRICE $22,435.00. SALES TAX $1,963.06. CA TIRE FEE $8,75. FOB: OAKLAND, CA. PRIGS FOR EACH UNIT INCLUDING OPTIONS, FEES & TAXES' $24.406,81. TOTAL INVOICE FOR TWENTY TWO (22) UNITS: $536,949,88_ REGISTFR TO" COUNTY OF ALAMEDA, 165 - 13TH STREET, OAKLAND, CA W12 CONTACT FOR INSPECTION & DIEuVERY: AL OARCIA, 610-272-5403. ORDER CONFIRMATION: FAX 510.272.3772. �- 1 2006 DODGE CHARGER POLICE GokR 1.00T-OT 493,570.00 493,570.00 SUT Code: ALA (8.75%) 43 , 187.38 $cnedule Totai Contract ID: GOOODOODODOOOODOODODO2613 Contract Line: 1 Release: 1 Item Total 2- 1 CA TIRI= FEE 1. 00 LOT 192.50 S92 .50 Schedule Total 192.50 Contract 1D: ODUUU00000000000000002813 Contract Line: 1 Roleaee, 2 Item Total 192.50 SEND INVOICES, IN DUPLICATEr, TO: - _ COUNTY OF ALAMEDA GSA MOTOR VEHICLES 165 - 13TH ST. BASEMENT, OAKLAND, CA 94612-4205 DEPARTMENT VENDOR LIAISON: (510) 272-6401 _ This Purchase Order Agreement shall be governed by the State of California. Acceptance of it is subject to the Terms and Conditions on the face and back hereof. Additional terms on VENDOR'S form are objected to and rejected and shall not be a part of this agreanent.• P7 /PP 71nrrnrr \J-» ini., Total for SUT Code., ALA (8.75%) 43 ,187.38 Tout PO Amount 53 6 9 49 - B 1 Ori tilgnaLurO POOH [sass ON XH/X11 ss:Zo nxs soivziVo AR1 K. NAKAO, Director Decernbcr 19, 2001 Frank Busal Jr, Government Fleet Manager McPeek's Dodge 4 221 S_ Auto Center Dr. Anaheim, CA 92806 SUBJECT: ACCEPTANCE OF REQUEST FOR, QUOTATION (RFQ) NO. 900400 FOR 2008 DODGE CHARGER POLICE SEDAN Thank you for your participation in this bid and interest in the County of Alameda. The County is pleased to accept your R. Q response to provide the County of Alameda with its requirements as specified in Request for Quotation (RFQ) No. 900400, Addendum No. 1, and accompanying Specifications, Terms and Conditions for ten (10) year 2008 Dodge Charger Police Sedans. A signed Purchase Order will be issued to you as notice to proceed the week of January 7, 2008. GSA -Motor Vehicles Department Fleet Manager Tom Fung will contact you to make arrangements for the delivery of the vehicles. The contract is effective January 7, 2008 through January 6, 2009, and is bound by the RFQ specifications, terms and conditions. Ploaac acknowledge your aeoeptanee of this award by signing below and returning this letter (a copy has been included for your files). Respectful) .. rs, Kelley Contracts Specialist fl, GSA -Purchasing' Acknowledged By: Print Name and Title cc: Enclosure Signature/Date 1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612 510 20H 9600 FAX 510 208 9626 www.aegov.org/gsa R7. /t A _ArlHra .1n(rnrr ti477`J )W c! f T!`r I ) __ - ,,- — ,�� '900 fn ISR69 ON XH/Xsl M LO flH,L 90/6Z/V0 iOF A AK1 K NAKAO, Dii.ctor a COUNTY OF ALAMEDA REQUEST FOR QUOTATION No. 900400 SPECI , ICATTONS, TERMS & C(:lN14ITTONS for 2008 DODGE CHARGER POLICE SEDANS NETWORKING/BIDDERS CONFERENCE At 10:00 a.m. on November 7, 2007 at Alameda County — Social Services Agency Wallflower - Room 651(6h Floor) 24100 Amador Street Hayward, CA 94544 . For complete information regarding this project see RFQ posted at 11ttu://www acAov orZ/jsp app/gsa/purch.asing/bid content/contractonyorlvnities isy or contact the person listed below. Thank you for your interest! Cootaet : Kelley Smith, Contracl:c 4peeialict Phone Number: 510-891-5670 Email Address: kelley.smlthAacsrov,org RESPONSE DUE by 2:00 P.M. Oil NOVEMBER 23, 2007 at Alameda County, GSA -Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA 94612 1401 LAKJ: INWL• DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612 510 208 9600 FAX 510 208 9626 www.acgo'v _org 9001M 19962 ON XH/W ££:LO IIHZ 80/VZ/b0 Specifications, Terms & Conditious for 2008 Dodge Charger Police Sedans C. SPECIFIC REQUIREMENTS Specifications for the 2008 Model DODGE CHARGER POLICE SEDANS shall be as follows: SPECIFICATION'S 2008 Dodge Charger Police Model LXDH48 Police Sedan RWD 4D Warranty, Factory Standard 3 year/36,000 mile limited bumper -to -bumper 3 year/36,000 mile 24-hour roadside assistance 5 year/I00,000 mile limited rust-thru Emission Certification Celifurnia Standard Equipment Air bag, dual front Air conditioning, manual All -speed traction control Alternator, 160-amp Axle, 2.87 ratio Battery, 800 CCA Brake, HD fivat & roar disc with asttilock Cooling, HD Engine Defroster, rear window Door lock, power Electronic Stability Program Entry system, remote keyless Fuel tank,19.0 gallon Mirror, dual power remote exterior Oil cooler: external engine, transmission and power steering Radio, AM/FM/CD Seat, HD cloth front bucket and rear bench Speedometer, 160 MPH certified Speed control Steering, power with tilt & height adjustable Suspension, HD 4 wheel independent Tires, P225/60R18 BSW V-rated with compact spare Trunk lock, rear key cylinder Trunk release, electrically operated Page 5 of 20 T•\DTTRC`{iACTN(`1(`nnrnr�in� (1nMminitieslDi�rth�sin�00g Dod a ChyrPolice Sedan�RFF 2(M Dodge Qb roa D { e a u doo R7./9A _71e)rtnrr 000 IRR69 ON XH/XL] ££:LO IlH.L 80/bZ/v0 Specifications, Terns & Conditions for 2008 Dodge Charger police Sedans Transmission, 5-speed column shift automatic Wheel, 18 x 7.5 inch steel with bright hubcaps Window, power W/S wiper, variable intermittent Optional Equipment " 29A Package", to include: 5.7L HEMI multi -displacement engine High-speed engine controller Load leveling and height control Mini floor console Police equipment mounting bracket Special service group 8-way power driver seat Black left spot lamp Black vinyl floor covering Fleet key -alike (FREQ 1) Front door body molding delete Front dual -switch dome lamp Matching right spot lamp Rear inside door lock & handle deactivated Rear window inoperative from rear seat Exterior Color Midnight Blue Pearl Coat PB8 h1wrior Color Dark/Light Slate Gray Fees and Taxes California Tire Fee Sales Tax, 8.75 % Registration Dealer to furnish DM V' documents for County to register own vehicle FOB Point Oakland, CAS. D. DEBARMENT/SUSPENSION PROCEDURE: In order to prohibit the procurement of any goods or services ultimately funded by Federal awards from debarred, suspended or otherwise excluded parties, each bidder will be screened at the. time of RFQ response to ensure bidder, its Principal and their Page 6 of 20 XAPIIRCHACINCU'nntnetin jX Q=tlttUW4941 hain¢ 3008 Dodge udun\PPO 20OR bod$c chnWrrPnlicc SZ/ca 719bd -4nrrnR �i�� i1�A� rrrTrrr�r i i� i� 'ROO. j 19969 ON XH/Xsl EE : LO IlH1 80/t F/%0 L+ XE"IT I COUNTY OF ALAMEDA RFQ No.900400 For 2008 DODGE CHARGER POLICE SEDANS Exceptions, Clarifications, Amendments List tzluw fequcsts for clarifications, exceptions and amendments, if any. to the RFO and its exhibits, and submit with yoar bid response. The County is under no obligation to accept any exceptions and suaL exceptiuiis may be a basis for bid disqualification_ Itam No. Ref&nmae To, Descziption page No. Paragraph No_ 10/10/05 R7/RR -qrltirl nnrrtnrr \Jn7JIV,I rrrT----- ., _ .. M[n [ss65 ON YH/YJl EE:Lo riHz so/VZ/Vo EXMIT A-1 COUNTY OF A,AWDA RFQ No. 900400 For 2008 DODGE CHARGER POLICE SEDANS CURRENT REFERENCES CompanyName: Exhibit n Pape 1 of 2 12/17104 R7./FA -qnHrl -4r(Tn(r 1M-gAr)IM CCCTCCM4HT1 4,7 •on nnn� +�+4,n OTOI] IR969 ON XH/XJl E£:LO IIHL 80/6Z/60 EMIMIT Dr2 COUNTY OF ALAN EDA RFQ No. 900400 For 2008 DODGE CHARGER POLICE SEDANS FORMER REFERENCES Company Name: ��'�C�ca��L -5 ��� cs -� E711biL D Page 2 of 2 wvioa R7/AT ':In(Tnn 1173-j,,) 1 cr,7111,11 ---— ,ter, T3018, 19969 ON Xh/XL] CC:0 RHI 80/VZ/VO ENBIT B COUNTY OF ALAMEDA RFQ No, 900400 For 2008 DODGE CH"GER POLICE SEDANS BID FORM Cost shall be submitted on Exhibit B as is_ No alterations or changes of auy kind are permitted. Bid responses that do not comply will be subject to rejection in total. The total cost quoted Uclow shall include all taxes and all other charges and is the cost the County will pay, not to exceed the grand total lump sum cost, for any contract that is a result of this bid. UNIT OF ESTMATED WN IT EXTENDED DESCRIPTION MEASURE QUANTITY COST COST 2008 Model Dodge Charger Police Each 10 Sedans -�, -7 TAB 8.75% TOTAL COST ,�,qzl060t 71 Bidder agrees that the price(s) quoted are the maximum they will char u ' g th f any contract awarded. FIRM- �c t� SIP SIGH URE: ATE: / L- R7 d 7 PRINTED NAME: c c� sc�.� TITL Exhibit S Page 1 of 1 12/17/04 BZ/TT MVd IH7'00 Qnn7/f,7/bn ZTO Z 19969 ON XH/XZI ££: LO f1HZ 80/VZ/Vo EXHIBIT C COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS Without limiting any other obligation or liability under this Agreement, the Contractor, at its sole cost and expense, shall secure and keep in force durina the entire term of the Agreement or (onnPX, as may be saecified below, the folloWna insurance coveraae, limits and endorsements: Commerclal General liability $1,000,000 per occurrence (CSL) Premises Liability; Products and Completed Operations; Contractual Uability; $5,000,000 aggregate Personal Injury and Advertising Liability Bodily Injury and Property Damage ! Commercial or Business Automoblle Liability $1,000,000 per occurrence (CSL) Al owned vehicles, hired or leased vehicles, non -owned, borrowed and Any Auto permissive uses. Personal Automobile Liability is acceptable for individual Bodily Injury and Property Damage contractors with no transportation or hauling related activities Workers' Compensation (WC) and Employers Liability (EL) WC: Statutory Limits _ Re uifod fur all contractors with em to oco EL: $100,000 per accident Endorsements and Conditions: 1. ADDITIONAL INSURED, All insurance required above with the exception of Personal Automobile Liability, Workers' Compensation and Employers Liability, shall be endorsed to name as additional insured: County of Alameda, its Board of Supervisors, the individual members thereof, and all County uMceis, agents, employees and representatives. 2. DURATION OF COVERAGE: All required insurance shall be maintained during the entire term of the Agreement with the following exception: Insurance policies and coverages) written on a claims -made basis shall be maintained during the entim term of the Agreement and until 3 years following termination and acceptance of all work provided under the Agreement, with the retroactive date of said insurance (as may be applicable) concurrent with the commencement of activities pursuant to this Agreement. 3, REDUCTION OR LIMIT OF OBLIGATION: All insurance policies shall be primary insurance to any insurance available to the Indemnified Parties and Additional Insured(s). Pursuant to the provisions of this Agreement, insurance effected or procured by the Contractor shall not reduce or limit Contractor's contractual obligation to indemnify and defend the Indemnified Parties. 4. INSURER FINANCIAL MATING: Insurance shall be maintained through an insurer with a A.M. Best Bating of no low than A:VII or equivalent, shall be admitted to the State of California unless otherwise waived by Risk Management, and with deductible amounts acceptahle to the County, Acceptance of Contractor's insurance by County shall not relieve or decrease the liability of Contractor hereunder_ Any deductible or self -insured retention amount or other similar obligation under the policies shall be the sole responsibility of the Contractor. 5. SUBCONTRACTORS: Contractor shall include all subcontractors as an insured (covered party) under its policies or shall furnish separate certificates and endorsements for each subcontractor_ All coverages for subcontractors shall be subject to all of the requirements stated herein. 6. JOINT VENTURES: If Contractor is an association, partnership or other joint business venture, required insurance shall be provided by any one of the following methods: — Separate insurance policies issued for each individual entity, with each entity included as a "Named Insured (covered party), or at minimum named as an "Additional Insured" on the other's policies. — Joint insurance program with the association, partnership or other joint business venture includes as a "Named Insured. 7. CANCELLATION OF INSURANCE: All required insurance shall be endorsed to provide thirty (30) days advance written notice to the County of cancellation. 8. CERTIFICATE OF INSURANCE: Before commencing operations under this Agreement, Contractor shall provide Certificate(s) of Insurance and applicable insurance endorsements, in form and satisfactory to County, evidencing that all required insurance coverage is in effect. The County reserves the rights to require the Contractor to provide complete, certified copies of all required insurance policies_ The require certificates) and endorsements must be sent to: Department/Agency issuing the contract: GSA-Pumhasing,1401 Lakeside Drive, Ste. 907 Oakland, CA 94612 With a copy to Risk Management Unit (1 106Madison Street,,. -Room 233, Oakland, CA 94607) Certificate C-1 B Page 1 of 1 Form 2001.1 IV17104 R7../7T -AClrTn(T 11�� 1r11n1 [CCTccC+T, •on onn�++� r, n sTo i886S ON Xxixzl C: :Lo flHs soiVziVo COVNTY OF ALAMEDA EXHIBIT A — BID ACKNOWLEDGEMENT RFQ No. 900400 For 2008'DODGE CHARGER POLICE SEDANS The County of Alwiicda is soli6iin4, bid: from qualified vendor. to fiirniQh iti, requirements per the specifications, terms and conditions Contained in the above referenced RFQ number- This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfllled- 1. Preparation of bld%: (a) All prices and notations must be printed in ink or rypewfinm- No erasures permitted. Errors may be crossed out and corrections printed m ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFQ, No alterations or changes or any kind shall be permitted to Exhibit g, Bid Form- Responses that do not comply shall be subject to rcjcctioa in total. 2. Failure to bid: If yuu arc sot subrnitfins a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid Acknowlcdgenment and state the reason you are not bidding. 3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFQ, the prices quoted herein do not include Sales, Use or other taxes. (b) No Charge for delivery, drayage, express, poronl post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption cc~r'tificate is not required where the snipping papers show the cosixlwe as Alameda County as *voh papers maybe accsptcd by the carrier as proof of the exempt character of the shipment- (d) Articles sold to the County of Alameda are exempt from Certain Federal excise taxes. The County will furnish an exemption certificate. 4. Award: (a) Unless otherwise specified by the bidder or the RFQ gives notice of an all -or -none award, the County may accept any item or group of items of any bid. (b) Aids arc subjeer to acceptance at any time within one hun,dreA twenty (120) days of opening, unless otherwise specified in the RFQ. (c) A valid, written purchase order mailed, or otherwise fixrnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party, The contract shall be interpreted, construed and given effect in all respects according to the laws of die Stutc of California 5. patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patcutcd of unpaWntcd invention, article or appliance furnished or in connection with the Contract or purchase order. 6. Samples: Samples of items, when required, shall be. furnished free of expense to the, County and if not destroyed by test may upon request (made when the sample is famished), be retumcd at the bidder's expense- 7. Rights and remcdioa of County for dofault: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specfications or samples; provided that should vendor fail, neglect or refuse so to do the County sball thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor foils rn make prnmpt delivery as specified for any item, the Sartre conditions as to the rights of the County to purchase in the open, market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of in5peetion or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor- (c) The rights and remedies of the Co„nty provided above shall not be exclusive and arc in addition to any other rights and remedies provided by law or under the contract. 8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be comp»rE-f1 fmm date of complete, satisfactory delivery of the supplies, equipment or surviees specified in the RFQ, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check, q. CHlifnrnin Government Code Section 4552. in submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. 10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order. THE undersigned acknowledge receipt of above referenced RFQ and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFQ and Bid Aclrnowledgcment. Address - What advertising soVq (s) made )you aware of tI RFQ? naLe /�� � Tl'hone ?rS/ �35=�31id Printed NIme` Siigned Ab Titlw 1L o 12/17/04 R7../FT. -�DHd 'qr)rTn(T cr.r.TCc I V101 j [ RR69 ON XH/X,LI M LO (1I11 90/bZ/V0 Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans I. ACRONYM AND M" GLOSSARY Unless otherwise noted, the terms below may be upper or lower case. Acronyms will always be uppercase. Bid Shall mean the bidders'/contractors' response to this Request Bidder Shall mean the specific person or entily responding to this RFQ Contractor When capitalized, shall refer to selected bidder that is awarded a contract County When capitalized, shall refer to the County of Alameda DMV Department of Motor Vehicles Federal Refers to United States Federal Government, its departments and/or a encies F-n-B Shall mean without charge for delivery to destination and placing on board a carrier at a specified ppint Free On Board) MVD Motor Vehicles Department Shall refer to Purchase Order(s) PO Quotation Shall mean bidder's response to this RFQ Request for Quotation Shall mean this document, which is the County of Alameda's request for bidders' proposal to provide the goods and/or services being soliuitod herein. Also referred Lcrrziu as RFQ Response Shall refer to bidder's proposal or quotation submitted in reply to RFQ RFQ Request for Quotation SLEB Small Local Rmerp4!g Business PZEV Partial. Zero Emissions Vehicles State Refers to State of California. its departments and/or agencies II. STATEMENT OF WORK A. INTENT The intent of this Request for Quote (RFQ) is to search for qualified vendors who are interested in providing ten (10); model year 2008; DODGE CHARGER POLICE SEDANS for the Alameda County Motor Vehicle Division. B. SCOPE Alameda County is interested in purchasing ten (10); model year 2008; DODGE CHARGER POLICE SEDANS to replenish its fleet by replacing older vehicles. These vehicles will be used on a daily basis by law enforcement personnel to conduct routine patrol in various areas throughout the County. All vehicles shall be new and unused and delivered with the manufacturer's standard warranty. ? �DURCFIASl7vT0�^�n�nc.in� Page 4 of 20 _ OOrtuAi[i9E�untti�gine�i" �8 DOdc ti+m noIiaa Sedun�� '�()(1.Q �,d o�iwrgcr Pnlicr Rcc1 R7, /bT -qr1CTn(T >I-:Igrl`)w CC TCCChT l F 7 •nn nnn� 1+. t� n 9101n 19969 OIL YH/XL] ££ : LO RH.L 80/bZ/t0 Specifications, Terris & Conditions for 2008 Dodge Charger Police Sedans named subcontractors are not debarred, suspended or otherwise excluded by the United States Government in compliance with the requirements of 7 Code of Federal Regulations (CFR) 3016.35, 28 CFR 66.35, 29 CFR 97.35, 34 CFR 80.35, 45 CFR 92.35 and Executive Order 12549. The County will verify bidder, its Principal and their named subcontractors are not on Lhc Fcderal debarred, suspended or otherwise excluded list of vendors located at www.epis. ov; and Bidders are to complete a Debarment and Suspension Certification form, Exhibit N attached, certifying bidder, its Principal and their named subcontractors are not debarred, suspended or otherwise excluded by the United States Government. E. GENERAL ENVIRONMENTAL REQUIREMENTS: The requirements outlined in this section apply to all product categories contained in this bid. Measure 1) Requirements: It is the objective of the County to purchase products with the lowest overall environmental impact from manufacturing through end of life and to procure services that achieve this same objective. To meet this objective, environmental factors and product attributes are evaluated in the procurement process. The County is mandated under Measure D to divert seventy five percent (75 %) of material from landfill by the year 2010 through recycling and source reduction and to encourage markets for environmentally preferable goods through its procurement process. 2. Regulatory Compliance: Manufacturers and service providers will be in compliance with all local, state, and federal environmental and worker health and safety regulations that apply to their operation_ 3. Persistent Bioaccumulative Toxins: In January 2002, the County passed a resolution "to encourage the reduction and where feasible, the elimination of [persistent, bioaccumulative and toxic chemical] (PBT) emissions..." The United States Environmental Protection Agency has established a list of twelve priority PBTs including dioxins polychlorinated biphenyls, mercury and its compounds, lead and others. The most current list can be found at the EPA's website at www.epa.gov/opptintr/pbt/. Additionally, PBTs are listed in the CCR in Section 66261.24. Page 7 of 20 I'\FIJRMASINGi C'nntrie.-tintr C)nnnrn]niti APnrrhasinp%?n R Tlevloa (`haMnrDnl'nn CwI ajRl 11 9 O 11 a harqu� Dnl�co Sodnn tiny �Z/5T ��ad �ni7nR �I��Irllnl CCCTCCr,4,T! +�•nn nnn� .� 9T0[Q] 18869 ON YH/XL] CE:LO f1H,L 80/tg/V0 Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans III. INSTRUCTIONS TO BIDDERS F. COUNTY CONTAUFS GSA -Purchasing is inanaging the competitive process for this project on behalf of the County. All contact during the competitive process is to be through the GSA - Purchasing Department only, The evaluation phase of the competitive process shall begin upon receipt of sealed bids until a contract has been awarded. Bidders shall not contact or lobby evaluators during the evaluation process. Attempts by Bidder to contact evaluators may result in disqualification of bidder. All questions regarding these specifications, terms and conditions are to be submitted in writing, preferably via e-mail by 12:00 p.m. on November 6, 2007 to: Kelley Smith, Contracts Specialist H Alameda County, GSA -Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA 94612 E-Mail: kelley.srnithOacgoy.org PHONE: 510-891-5670 FAX: 510-208-9626 The GSA Contracting Opportunities website will be the official notification posting place of all Requests for Interest, Proposals, Quotes and Addenda. Go to http://www.aezov.org/asa/purchasing/bid content/Contractopportunities jEp to view current contracting opportunities. G. CALENDAR OTC EVENTS Event - Date/Location RFQ Issued October 17, 2007 Written Questions Due BY 12:00 Noon on November 6, 2007 Networking/Bidders Conference 1VOVEMB R 7, 2007 AT I U: UU rim. AT.• Alameda County — SSA 24100 Amador Street Hayward, CA. 94544 Wallflower - Rm 651(6te T+lx.) Addendum Issued November 9, 2007 Response Due NOVENMER 23, 2007 BY 2:00 p.m. RFQ Response Review November 23-26, 2007 Award Notification November 28, 2007 Contract Start Date Jan2, 2008 Page 8 of 20 L1PL�R S11 \Comrae�im Oonominit; A� hac'ne �008 Docl f h rizer polsr SedanWO 2008 8Z /9 Z ADVd �rl(Tfl(T yl��rl lw cr.r. Tccra T , L1001 1996E OIL XH/XLl £CLO RH,L 80/tZ/t0 Specifications, Terms & Conditions for 2008 Dodge Charger police Sedans Note: Award and start dates are approximate. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and the site condition. By the submission of a Bid, Bidder certifics that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications. H. NETWOR.KIN"GBIDDERS CONFERFNCB A networking/bidders conference will be held to: Provide an opportunity for small and local and emerging businesses (SLEBs) and large firms to network and develop subcontracting relationships in order to participate in the contract(s) that may result from this RFQ. Provide an opportunity for bidders to ask specific questions about the project azzd request RFQ clarification. Provide the County wills ata opportunity to receive feedback regarding the project and RFQ. Written questions submitted prior to the networking/bidders conference, in accordance with the Calendar of Events, and verbal questions received at the networling/bidders conference, will be addressed whenever possible at the networking/bidders conference. All questions will be addressed and the list of attendees will be included in an RFQ Addendum following the networking/bidders conference in accordance with the Calendar of Events. Potential bidders are strongly encouraged, but not required, to attend a networldxig/biddess conferem c in ordcr to further facilitate subcontmcting relationships. Vendors who attend a networking/bidders conference will be added to the Vendor Bid List (see Exhibit L). Failure to participate in a networking/bidders conference will in no way relieve the Contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a networking/bidders conference is strongly encouraged and recommended but is not mandatory. Networking(bidders conference will be held on: November 7, 2007 at 10:00am At: Alameda County — SSA 24100 Amador Street Hayward, CA 94544 Wallflower - Room 651 Wh Floor) Page 9 of 20 T IDTTR C'FTACTN(;\('nnrrnrrina ffitaommirir.\P�m•hgg4()OR DmAge Cha20b$ Dodge e a er Mine Senanc nn. 8Z/LT MVd 7i5)ana >o3dow FGGT.FFgtT/ b7.:PR PRA7/1?7/bA 8TO[n [8869 ON XH/XZl ££:LO IlHI 90/bZ/t0 Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans Additional Information: Please allow enough time. for parking at the site's public parking lot. SUBMITTAL OF BIDS 1. All bids II us( bC SEALED and must bo iecelvcd at the Office of the Purchasing Agent of Alameda County BY 2:00 p.m. on the due date specified in the Calendar of Events. NOTE: LATE AND/OR UNSEALED BIDS CANNOT BE ACCEPTED. IF HAND DELIVERING BIDS PLEASE ALLOW TIME FOR METERED STREET PARKING OR PARKING IN AREA PUBLIC PARKING LOTS AND ENTRY INTO SECURE BUILDING. Bids will be received only at the address shown below, and by the time indicated in the Calendar of Events. Any bid received after said time and/or date or at a }dace other than the stated address cannot be considered alid will be returned to the bidder unopened. All bids, whether delivered by an employee of Bidder, U.S. Postal Service, courier or package delivery service, must be received and time stamped at the stated address prior to the time designated. The Purchasing Department's timestamp shall be considered the official timepiece for the purpose of establishing the actual receipt of bids. 2. Bids are to be addressed and delivered as follows: 2008 DODGE CHARGER POLICE SEDANS RFQ No. 900400 Alameda County, GSA -Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA 94612 3. Bidders are to submit an original plus two (2) copies of their proposal. Original proposal is to be clearly marked and is to be either loose leaf or in a 3- ring binder, not bound. 4. Bidder's name and return address must also appear on the mailing package. 5. No telegraphic or facsimile bids will be considered. 6. Bidder agrees and acknowledges all RPQ specifications, terms and conditions and indicates ability to perform by submission of its bid. Page 10 of 20 1'\PTTRf`HACTNC \( nnirArfinn flnmmmirinclDu�rMsino 9MRTVA. r,AEr Pnlica Satlan\RFCl 100$ Roden Cf�nrser Pnlico S o a SZ/ST 39ad 39000 A33dow FCGTPPICbTl r,7'Qa Qnn7Yt,7/bn 6110 [n 19969 OIL YN/Y11 ££ L0 f1HZ 80/bZ/V0 Specifications, Terms & Conditions for 2008 Dodge Cbarger Police Sedans 7. Submitted bids shall be valid for a minimum time period of one hundred twenty (120) days. 8. All costs required for the preparation and submission of a bid shall be borne by Bidder. 9. Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, "partnership" shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state's Corporations Code or an equivalent statute. 10. It is the responsibility of the bidders to clearly identify information in their bid responses that they consider to be confidential under the California Public Records Act. To the extent that the County agrees with that designation, smch information will be held in confidence whenever possible. All other information will be considered public. 11 _ All other information regarding the bid responses will be held as confidential until such time as an award has been made. Bidders will receive mailed award/non-award notification(s), which will include the name of the bidder to be awarded a contract. In addition, award information will be posted on the County's "Contracting Opportunities" website, mentioned above. 12. Each bid received, with the name of the bidder, shall be entered on a record, and each record wilh the successful bid indicated t1mroun shall, after the award of the order or contract, be open to public inspection. RESPONSE FORMAT Bid responses are to be straightforward, clear, concise and specific to the information requested. 2. In order for bids to be considered complete, Bidder must provide all information requested. See Exhibit M, Response Content and Submittals, Completeness Checklist. K, NOTYCV- OF AWA1Zb 1. At the conclusion of the RFQ response evaluation process ("Evaluation Process"), all bidders will be notified in writing by certified mail, return receipt requested, of the contract award recommendation, if any, by GSA — Purehasing. The document providing this notification is the Notice of Award. Page 11 of 20 -\1�URC[lAS[NCr\Contmotinc 0un0twnitieG\PumhmingUH30H Dedae C`hnrcer Pnlicc 4aclan\RFQ 200Q Dnd( 8Z/6T MVd MGM AA71��)w FGGTPPQbT) b7'On Qnn7 Ib7 �i M OZOI] IRR69 ON %H/XZ1 ££:LO M, 80/bZ/V0 Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans The Notice of Award will provide the following information: The name of the bidder being recommended for contract award; The names of all other bidders; and, In summary form, the bid price for each bidder. 2. Debriefings for unsuccessful bidders will be scheduled and provided upon written request and will be restricted to discussion of the unsuccessful offeror's bid with the Buyer. a. Under no circumstances will any discussion be conducted with regard to contract negotiations with the successful bidder, etc. b. Debriefing may include review of successful bidder's proposal. L. BID PROTEST / APPEALS PROCESS GSA -Purchasing prides itself on the establishment of fair and competitive contracting procedures and the commitment made to following those procedures. The following is provided in the event that bidders wish to protest the bid process or appeal the recommendation to award a contract for this project. Any bid protest must be submitted in writing to the Assistant Director of GSA, 1401 Lakeside Drive, Suite 907, Oakland, CA 94612. The bid protest must be submitted before 5.00 p.m. of the tenth (101h) business day following the date of the Notice of Award. a. The bid protest must contain a complete statement of the basis for the protest. b. The protest must include the name, address and telephone number of the person representing the protesting party. C. The party fling the protest must concurrently transmit a copy of the protest and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. d. The procedure and time limits are mandatory and are the Bidder's sole and exclusive remedy in the event of Bid Protest. Page 12 of 20 I'TITRC'HAy inn (08 TWeA f haronr Dnli C Ao 1t?IGA 2ppg pod a��,F��or p Ali OZVOZ 39ad 39000 A33dow ES9ZEESbT.1 b7:l3R RRG17Ib7,/hR TZ0 1P1 [ss65 ON XH/Xsl ££:LO llHZ s0/bZ/V0 Specifications, Terns & Conditions for 2008 Dodge Charger Police Sedans 2. Bidder's failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid Protest, including filing a Government Code claim or legal proceedings. 3. Upon receipt of written protest/appeal, GSA, Assistant Director will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written response to advise an appeal/protest decision within five (5) working days of review date. a. Responses will be issued and/or discussed at least five (5) days prior to an award being made. b. Responses will inform the bidder whether or not the recommendation for Award is going to change. 4. The deciyioii of the Assistant Director, GSA may be appealed to the Director, GSA. All appeals to the Director, GSA shall be in writing and submitted within five (5) calendar days of notification of decision by the Assistant Director, GSA-Purcbasing. 5. The decision of the Director, GSA is the final step of the appeal process. IV. TERMS AND CONDITIONS M. TERM / TER IINATION / RENEWAL The term of the contract, which may be awarded pursuant to this Rl~Q, is for a one time purchase. As stated in the Specific Requirements under section II. C., the term of they warranties are, factory Standard. 2. By mutual agreement, any contract which may be awarded pursuant to this RFQ may be extended to include additional purchases of the vehicle specified at agreed prices with all other terms and conditions remaining the same. N. BRAND NAMES AND APPROVED EQUIVALENTS Any references to manufacturers, trade names, brand names and/or catalog numbers are intcndcd to be descriptive, but not restrictive, uWcss otherwise stated, and are intended to indicate the quality level desired. $idders may offer any equivalent product that meets or exceeds the specifications_ Rids based on equivalent products must: Clearly describe the alternate offered and indicate how it differs from the product specified; and, Page 13 of 20 J:1PTJ&!'IrASiAfC 1l'nnrr �rrino flnmrn�nifirx\P �mha�iru \1MR rjMoe ('jLQar j?QHga C danMFff 7008 Dodge-, ! h . r roiir 9rn1n,Ap 8Z/ZZ 39ad 30GOG FCGTPPCbT � 4,7 •on nnn7 /4,7 rt n zzoZ [sass ON XH/YJl CE:Lo rills soitzito Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans 2. Include complete descriptive literature and/or specifications as proof that the proposed alternate will be equal to or better than the product named in this bid. O. QUANTITIES Quantities listed herein are not to be construed as a conuxvtment. No minimum or maximum is g uarantecd or implied. P. PRICING All pricing as quoted will remain firm for the term of any contract that may be awarded as a result of this RFQ. 2. Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the County. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included. 4. The price(,,) quoted shall be the total cost the County will pay for this project including taxes and all other charges. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions. 6. Price quotes shall include any and all payment incentives available to the County. 7. Bidders are advised that in the evaluation of cost it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension. Q. AWARD 1. The award will be made to the lowest responsible bidder who meets the requirements of these specifications, terms and conditions. 2. Awards may also be made to the subsequent lowest responsible bidders who will be considered the Bach -up Contractors and who will be called in ascending order of amount of their quotation. 3. The County reserves the right to reject any or all responses that materially differ from any terms contained herein or from any Exhibits attached hereto and to waive informalities and minor irregularities in responses received. Page 14 of 20 T-\DTTR('TT0.CTNC7\rnnt,artinp 1'lnnnm�nitirA\l�in•ha¢inv\711(iA 1)rvlon C'1. n r�1b.,(irR Cnclan\R 9669 rinrlae r.hnMAr PnlirM gmigng dor. SZ/ZZ 39VJ 39GOd A33dOw E55TEEGbT1 nT :SSA PPIA7 )177 /nA U01n URR69 ON XH/X,LI ££ L0 14FU 80/tZ/t0 Specifications, Terms & Conditions for 2008 Dodge Cliarger Police Sedans 4. The County reserves the right to award to a single or multiple contractors. 5. The County has the right to decline to award this contract or any part thereof for any reason, R. METHOD OF ORDERING 1. A written Purchase Order will be issued upon award of bid. 2. A PO will be faxed or mailed and shall be the only authorization for the Contractor to place an order. 3. POs and payments for products will be issued only in the name of Contractor. 4. Contractor shall adapt to changes to the method of ordering procedures as required by the County during the term of the contract. 5. Change orders shall be agreed upon by Contractor and County and issued as needed in writing by County S. INVOICING Contractor shall invoice the requesting department, unless otherwise advised, upon satisfactory receipt of product and/or perforniance of services. 2. Payment will be made within thirty (30) days following receipt of invoice and upon complete satisfactory receipt of product. 3. County shall notify Contractor of any adjustments required to invoice. 4. Invoices shall contain County PO number, invoice number, remit to address and itemized products and price as quoted and shall be accompanied by acceptable proof of delivery. 5. Invoices shall only be issued by the Contractor who is awarded a contract. 6. Payments will be issued to and invoices must be received from the same Contractor whose name is specified on the POs, T. COUNTY PROVISION'S l . Prefemgn for LQcall Fmduct and Vendors: A five percent (5 %) preference shall be granted to Alameda County products or Alameda County vendors on all sealed bids on contracts except with respect to those contracts which state law Page 15 of 20 T �Df !'FIASING _ontnotina O n .pities A h• Gigs2LQ0 L1C,:^ Cl2gEr Police Sedn QPQ 2WR tlodae Chamer Pal icu -Ra&n-dn 8Z/E3 39dd 39000 A33dow E99TEE9bTL t'Z:80 800Z/bZ/b0 VF01n IRS69 ON XH/X,L] ££:LO RM 80/VZ/V0 Specifications, Terms & Conditions for 2008 Dodge Charger police Sedans requires be granted to the lowest responsible bidder. An Alameda County vendor is a firm or dealer with fixed offices and having a street address within the County for at least six (6) months prior to the issue date of this R1FQ; and which holds a valid business license issued by the County or a city within the County. Alameda County products are those which are grown, mined, fabricated, manufactured, processed or produced within the County. locality must be nwirilaured for the torn of the contract. Evidcnee of locality shall be provided immediately upon request and at any time during the term of any contract that may be awarded to Contractor pursuant to this RFQ. 2. Small and Ernerging Locally Owned Business- A small business for purposes of this RFP is defined by the United States Small Business Administration as having no more than five hundred (500) employees over the last three (3) years. An emerging business, as defined by the County is one having Iess than one-half (1/2) of the above number of employees over the same period of time. In order to participate herein, the small or emerging business must also Sa,Lisfy the locality requirements and be certified by the County as a Small or Emcrging, local business. A certification application package (consisting of Instructions, Application and Affidavit) has been attached hereto as Exhibit E and must be. completecl and returned by a qualifying contractor. A locally owned business, for purposes of satisfying the locality requirements of this provision, is a firni or dealer with fixed offices and having a street address within the County for at least sic (6) months prior to the issue date of this RFQ; and which holds a valid business license issued by the County or a city within the County. The County is vitally interested in promoting the growth of small and emerging local businesses by means of increasing the pnrtieipation of these businesses in the County's purchase of goods and services. As a result of the Couny's commitment to advance the economic opportunities of these businesses the following provisions shall apply to this Rl~Q: a. If Bidder is certified by the County as either a small and local or an emerging and local business, the County will provide a five percent (5 %) bid preference, in addition to that set forth in paragraph I ., above, for a total bid preference of ten percent (10%). However, a bid preference cannot override a State law, which requires the granting of an award to the lowest responsible bidder. b. Bidders not meeting the small or emerging local business requirements set forth above do not qualify for a bid preference and must subcontract with one or more County certified small and/or emerging local businesses for at least twenty percent (20 %) of Bidder's total bid Page 16 of 20 T'�P.LER(MAg1MGkContrW6nu pnoonu WecUPumha jngUQnR !Woes ChsedanuLFo n-M A f]cxtes [`� n � SdanK doc 83/bZ 39tid 39000 N33d0W E99TEEGbT/ b7 MA nAA7 M27 /i7n 9ZO In [ 8869 ON XH/XL] ££ : LO flU 80/VZ/V0 Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans amount in order to be considered for the contract award. Bidder, in its bid response, must submit written documentation evidencing a firm contractual commitment to meeting this minimum local participation requirement. Participation of a small and/or emerging local business must be maintained for the term of any contract resulting from this RFQ. Evidence of participation shall be provided immediately upon requcst at any time during the term of such contract. Contractor shall provide quarterly participation reports during the term of said contract and a final account statement. at the end of the contract to the County Business Outreach Officer. The County reserves the right to waive these small/emerging local business participation requirements in this RFQ, if the additional estimated cost to the County, which may result from inclusion of these requirements, exceeds five percent (5 %) of the total estimated contract amount or Ten Thousand Dollars ($10,000), whichever is less. The following entities are exempt from the Small and Emerging Local Business (SLEB) requirements as described above and are not required to subcontract with a SLEB. If you apply and are certified as a SLEB. you will receive a 5 % SLEB bid preference: • non-profit community based organizations (CBO); • non-profit churches or nonprofit religious organizations (NPO); • public schools and universities; and • government agencies Non -profits must provide proof of their tax exempt status. These are defuied as organzations that are certified by the U.S. Inter-lal Revcnuc Service as 501(c) 3. If additional information is needed regarding this requirement, please contact Linda Moore, Business Outreach Officer, Alameda County General Services Agency, at (510) 208-9717 or via E-mail at linda.moore(aac ov.ora. 3. First Source Program: The First Source Program has been developed to create a public/private partnership that links Ca1WORKs job seekers, unemployed and under employed County residents to sustainable employment through the County's relationships/connections with business, including contracts that have been awarded through the competitive process, and economic development activity in the County. Welfare reform policies and the new Workforce Investment Act require that the County do a better job of connecting historically disconnected potential workers to employers, The First Source program will allow the County to create and sustain these connections. Page 17 of 20 LZrRCHARTINTCiWgintrAtrinfl rW9P 'harorr➢olice 4adanlj�Ffl MR iln.� n! L�y,�erPolic� Scdana dnc 8Z/9Z �Jtld 30000 A33d3W E99TEE9btL bZ 80 800Z/bZ/b0 9901] [ R969 ON XH/Xsl M LO flHZ 90/bZ/V0 Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans Contractors awarded contracts for goods and services in excess of One Hundred Thousand Dollars ($100,000) as a result of this RFQ are required to provide Alameda County with ten (10) working days to refer to Contractor, potential candidates to be considered by Contractor to fill any new or vau�uit positions that are necessary to fulfill their contractual obligations to the County, that Contractor has available during the life of the contract before advertising to the general public. Potential candidates referred by County to Contractor will be pre-screened, qualified applicants based on Contractor's specifications. Contractor agrees to use its best efforts to fill its employment vacancies with candidates referred by County, but the final decision of whether or not to offer employment, and the terms and conditions thereof, rest solely within the discretion of the Contractor. Contractors participating in the First Source Program may be eligible for incentives, including but not limited to lax credits fur enipluyocs lured, Enterprise Zone credits, and on the job training subsidy. Bidders are required to complete, sign and submit in their bid response, the First Source Agreement that has been attached hereto as Exhibit H, whereby they agree to notify the First Source Program of job openings prior to advertising elsewhere (ten day window) in the event that they are awarded a contract as a result of this RFQ. Exhibit H will be completed and signed by County upon contract award and made a part of the final contract document. If additional information is needed regarding this requirement, please contact LirZda Moore, Business Outreach Officer, Alameda County General Services Agency, at (510) 208-9717 or via E-mail at linda.mooreaae og v.org. U. ACCOUNT MANAQLR/SUPPOR'T_STAFF Contractor shall provide a dedicated competent account manager who shall be responsible for the County account/contract. The account manager shall receive all orders from the County and shall be the primary contact for all issues regarding Bidder's response to this RFQ and any contract which may arise pursuant to this RFQ. 2. Contractor shall also provide adequate, competent support staff that shall be able to service the County during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the contract products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems. Page 18 of 20 I1PiTRf'FIAR]NCr\fnnrrarrinoC)nnnm�niri�clPnmhn�iny\?fl(IRIkv1vp.("hxW�rPnlirk.grIPn\RE_Q ?MRTlMgpS,h 8Z/971 3Jdd 39000 A33d0W E99TEE9bTt bZ 80 800Z/bZ/b0 LZOIn IR969 ON XH/X.L1 M LO RHI 80/6Z/V0 Specifications, Ternas & Conditions for 2008 Dodge Charger police Sedans 3 . Contractor account manager shall be familiar with County requirements and standards and work with the General Services Agency Motor Vehicle Department Manager to ensure that established standards are adhered to. V . GENERAL REQUIREMENTS Biddcr shall be regularly and continuously engaged in the business of providing new automobiles. 2. Bidder shall be a factory authorized dealer. 3. Bidder shall possess all permits, licenses and professional credentials necessary to supply product and perform services as specified under this RFQ. W. ONLINE CONTRACT COMPLIANCE SYSTEM As part of the Alameda County General Services Agency's commitment to assist contractors to conveniently comply with legal and contractual requirements, the County has established an online Contract Compliance System. The system was designed to help reduce contractors' administrative costs and to provide various work -flow automation features that improve the project reporting process. Effective July 1, 2007, the Alameda County Contract Compliance System will be implemented to monitor contract compliance for County contracts through the use of a new interactive website, Elation Systems. The prime contractor and all participating subcontractors awarded contracts as of July 1, 2007, as a result of this bid process for this project, arc required to use the secure web -based system to submit SLEB Program information including, but not limited to, monthly progress payment reports and other information related to SLEB participation. The Alameda County Contract Compliance System has been designed to provide online functionality that streamlines the process, reduces paperwork and assists contractors and subcontractors in complying with the County's SLEB Program and its reporting requirements. Utilizing the Alameda County Contract Compliance System will reduce the amount of time currently required to submit hard copy documentation regarding contract compliance information and is provided for use by County contractors and subcontractors at no cost. Procedural differences between the previous conventional reporting and the new web -based system include: • Monthly progress payment status reports will be submitted via the web -based system. • Paper copies Will no longer be required. Page 19 of 20 Y:�P[1RCHASiNr1�4111ra .Iin O000rtunirirR\Pu�rh�cino\211f1R T)ntler f'Fharorr Pnlirp CedanlRiYl 9Mg �d�a C'hx�parPol ea Cgclnn dao 8Z/LZ 39dd 39QOa A33d0W E55TEE9bTL bZ:80 800Z/bZ/b0 r 8ZOIn 18869 ON XH/X11 ££:LO f1HZ 80/VZ/VO Specifications, Terms & Conditions for 2008 Dodge Charger Police Sedans • Contractor will be required to enter data for payments made and subcontractors will be required to enter data for payments received into the web -based system. Alameda County Contract Compliance System training and ongoing support are provided at no charge to contractors and participating sub -contractors awarded a contract as a result of this bid process for this project. Contractors having contracts with the County which have a start date on or after July 1., 2007 should schedule a representative from their office/company, along with each of their subcontractors, to attend training. Training sessions are approximately one hour and will be held periodically in a number of locations throughout Alameda County. Upon award of contract, please view the training schedule httP://www.clationsys.conVelationsys/suppoirt htm or call Elation Systems at (510) 764-18-10. A special access code will be 1provided to contractors and subcontractors participating in any contract awarded as a result of this bid process to allow use of the System free of charge. It is the Contractor's responsibility to ensure that they and their subcontractors are registered and trained as required to utilize the Alameda County Contract Compliance System. Please contact Susan Wewetzer, Contract Compliance Officer at (510) 208-9617 if you have any other questions regarding utilization of the Alameda County Contract Compliance System. X. COMPLIANCE INFORMATION AND RECORDS As needed and upon request, for the purposes of determining compliance with the SLEB Program, the Contractor shall provide the County with access to all records and documents that relate to SLEB participation and/or certification. Proprietary information will be safeguarded. All subcontractor submittals must be through the prime contractor. Y. OTHER AGENCIES: Other tax supported agencies within the State of California who have not contracted for their own requirements may desire to participate in this contract. The Contractor is requested to service these agencies and will be given the opportunity to accept or reject the additional requirements. If the Contractor elects to supply other agencies, orders will be placed directly by the agency and payments made directly by the agency. Page 20 of 20 [:�PtTRCHASmj(j�C.oRtfBC[IIIS nDPo l i .r. 1.Qrr3an1RFC1 _')MR !" rrPolico Saciana 8Z/8Z 3Jtid 39000 A33d0W E99TE69VTL VZ:80 800Z/VZ/V0