Resolution No. 098101
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RESOLUTION NO. 9810
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AMENDING RESOLUTION NO. 9638, WHICH APPROVED
A BUDGET FOR THE FISCAL YEAR 2008-2009, TO REFLECT
CHANGES (AMENDMENT NO. 3)
WHEREAS, on June 16, 2008, the City Council of the City of
Vernon adopted Resolution No. 9638 which approved a budget for the
fiscal year 2008-2009 (the "Budget Resolution"); and
WHEREAS, on August 4, 2008, the City Council of the City of
Vernon adopted Resolution No. 9677 which approved a first amendment to
the budget for the fiscal year 2008-2009; and
WHEREAS, on October 6, 2008, the City Council of the City of
Vernon adopted Resolution No. 9727 which approved a second amendment
to the budget for the fiscal year 2008-2009; and
WHEREAS, the City Council of the City of Vernon wishes to
amend the budget for fiscal year 2008-2009 to reflect certain
increased requirements and changes for the fiscal year; and
WHEREAS, pursuant to Chapter 8.5 of the City of Vernon
Charter, the budget may be amended or supplemented by an affirmative
vote of the majority of the .members of the Council, at any meeting of
the City Council after the adoption of the budget; and
WHEREAS, the budget changes and increases approved by this
Resolution will not cause the budget of the City to exceed the general
government appropriations limit for fiscal year 2008-2009 established
by Resolution No. 9637; and
WHEREAS, notice of a public hearing was published on January
1, 2009, regarding the adoption of an amendment to the budget, and the
City Council held the duly noticed public hearing on January 12, 2009,
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at which time all interested persons were given an opportunity to be
heard; and
WHEREAS, the City Council has heard and considered all
evidence, both written and oral, presented respecting the 2008-2009
budget amendment
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained herein above
are true and correct.
SECTION 2: The City Council of the city of Vernon further
finds that all persons have had the opportunity to be heard or to file
written objections to the proposed amended 2008-2009 budget, and after
due consideration of the evidence submitted at the public hearing
determines that there are compelling reasons to justify amending the
2008-2009 budget.
SECTION 3: The City Council of the City of Vernon hereby
approves changes to the 2008-2009 budget pursuant to Exhibit A
attached hereto and incorporated by reference to reflect certain
increased requirements for the fiscal year 2008-2009 for the budget of
the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
finds and determines that the certain items set forth in Exhibit A are
necessary, and the City Council of the City of Vernon further finds
and determines that the same is in the best interests of the City of
Vernon and constitutes a reasonable expenditure of public funds.
SECTION 5: The City Clerk, or her designee, is hereby
directed to file this Resolution with the County Auditor of Los
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Angeles County, located at the following address, within sixty (60)
days after its passage, to fulfill the purposes of H 53990 and 53901
of the Government Code of the State of California with respect to this
amendment:
County of Los Angeles
Office of Auditor/Controller
Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
SECTION 6: The provisions of Resolution No. 9638 not
consistent with or in conflict with this resolution are hereby
repealed; in all other respects Resolution No. 9638 shall remain in
full force and effect.
SECTION 7: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 12tb day of January, 2009.
A TEST:
'1
UELA GIRON, Ci .y Clerk
Name: Leonis C. Malburg
Title: Mayor /,M-a m-
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STATE OF CALIFO_RNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9810 was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, January 12, 2009, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
Vernon.
(SEAL)
ftANUELA GIRO' -,- Vity Clerk
- 4 -
EXHIBIT A
EXHIBIT A
AMENDMENT T EXHIBIT A OF RESOLUTION NO. 9638
1. Increase SALARIES for CIVIL DEFENSE on page 1 from $44,620 to $74,362
for added position of Fire Prevention/Civil Defense Assistant.
Net Increase $29,742
2. Increase BENEFITS for CIVIL DEFENSE on page 1 from $13,530 to $20,075
for added position of Fire Prevention/Civil Defense Assistant.
Net Increase $6,545
3. Decrease SALARIES for FIRE on page 1 from $9,033,418 to $9,003,676 for
transfer to CIVIL DEFENSE for added position of Fire Prevention/Civil Defense
Assistant.
Net Decrease ($29,742)
4. Decrease BENEFITS for FIRE on page 1 from 2,667,415 to $2,660,870 for transfer
to CIVIL DEFENSE for added position of Fire Prevention/Civil Defense Assistant.
Net Decrease ($6,545)
5. Increase SALARIES for L & P SYSTEM DISPATCH on page 2 from $799,872 to
$897,036 for two added positions of Systems Coordinator I and two reclassifications
to Systems Coordinator I.
Net Increase $97,164
6. Increase BENEFITS for L & P SYSTEM DISPATCH on page 2 from $165,749 to
$187,132 for two added positions of Systems Coordinator I and two reclassifications
to Systems Coordinator I.
Net Increase $21,383
7. Decrease SUPPLIES & SERVICES for L & P SYSTEM DISPATCH on page 2 from
$269,460 to $180,913 for transfer to L & P SYSTEM DISPATCH for two added
positions of Systems Coordinator I.
Net Decrease ($88,547)
8. Decrease SUPPLIES & SERVICES for L & P METERING on page 2 from $422,000 to
$392,000 for transfer to L & P SYSTEM DISPATCH for two reclassifications to
Systems Coordinator 1.
Net Decrease ($30,000)
NET BUDGET INCREASE $0
CITY OF VERNON
EXPENDITURE BUDGET
2008-2009
Page 2 of 2
SUPPLIES/
CAPITAL
CAPITAL
DEPARTMENT
SALARIES
BENEFITS
SERVICES
EQUIPMENT
PROJECTS
TOTAL
TOTAL GENERAL FUND
26,351,920
12,691,991
13,929,847
1,542,399
22,280,000
76,796,157
REDEVELOPMENT FUND
2,367,306
15,295,000
17,662,306
INDUSTRIAL
240,000
52,817
250,000
10,495,000
11,037,817
DEVELOPMENT
FUND 60
242,412
67,455
239,000
38,000
586,867
PARCEL TAX - FUND 095
0
UTILITIES
WATER FUND
WATER OPERATIONS 1,121,932 244,848 5,584,500 6,951,280
RECYLCLED WATER 197,500 197,500
OVERHEAD ALLOCATION 568,000 568,000
SUB -TOTAL WATER 1,121,932 244,848 6,350,000 0 0 7,716,780
LIGHT & POWER
8000 SERIES
METERING
603,805
124,656
392,000
1,120,461
SYSTEM DISPATCH
897,036
187,132
180,913
1,265,081
STATION A
73,286
16,128
85,000
174,414
TRANS/DISTRIBUTION
1,419,100
1,419,100
BUILDING MAINTENANCE
0
9000 SERIES
CUSTOMER SERVICE
279,744
61,563
80,000
421,307
ADMINISTRATION
691,992
152,286
18,418,900
19,263,178
ELECTRICAL ENG
714,280
152,052
111,500
977,832
RESOURCE MANAGEMENT
500,579
109,903
158,977,961
159,588,443
STREET LIGHTING
25,000
25,000
INFORMATION TECHNOLOGY
274,201
60,343
270,750
605,294
ENERGY MANAGEMENT
82,371
18,127
1,800,800
1,901,298
GAS FINANCING AUTHORITY
21,482,481
21,482,481
SUB -TOTAL L & P
4,117,294
882,190
203,244,405
0 0 208,243,889
GAS 289,057 63,612 93,473,587 93,826,256
FIBER -OPTICS 138,850 26,446 758,300 923,596
TOTAL UTILITIES 5,667,133 1,217,096 303,826,292 0 0 310,710,521
GRAND TOTAL 32,601,465 14,029,369 320,612,445 1,580,399 48,070,000 416,793,668
EXHIBIT "A"
CITY OF VERNON
EXPENDITURE BUDGET
2008-2009
Page 1 of 2
DEPARTMENT
SALARIES
BENEFITS
SUPPLIES/
SERVICES
CAPITAL CAPITAL
EQUIPMENT PROJECTS
TOTAL
CITY COUNCIL
340,260
74,881
126,200
541,341
CITY ADMINISTRATION
113,156
24,902
1,231,100
1,369,158
CITY CLERK
348,340
76,267
99,700
524,307
FINANCE
741,088
161,991
1,307,500
2,210, 579
ELECTIONS
500
500
TREASURER
355,407
75,077
32,100
462,584
BUSINESS SERV/PURCHASING
407,551
85,283
147,000
639,834
PERSONNEL
789,229
33,394
287,900
1,110,523
EMPLOYEE RELATIONS
40,000
40,000
RISK MANAGEMENT
100,840
5,586,136
2,573,000
8,259,976
POLICE/FIRE DISPATCH
583,434
119,245
56,507
14,601
773,787
SUB -TOTAL ADMIN
3,779,305
6,237,176
5,901,507
14,601 0
15,932,689
LIBRARY
1,000
1,000
HEALTH/ENVIRONMENTAL CTRL
773,669
169,161
196,315
1,139,145
HEALTH - SOLID WASTE
129,912
28,590
289,000
447,502
SUB -TOTAL HEALTH
903,581
197,751
485,315
0 0 1,586,647
POLICE
7,708,696
2,306,295
1,077,475
481,618
11,574,084
CITY ATTORNEY
1,328,239
442,562
1,364,000
3,134,801
FIRE
9,003,676
2,660,870
2,565,750
166,000
14,285,000
28,681,296
CIVIL DEFENSE
74,362
20,075
144,200
191,480
430,117
SUB -TOTAL SAFETY
18,114,973
5,429,802
5,151,426
839,098
14,286,000
43,820,298
ADMIN-ENGR-PLANNING
486,910
106,935
142,500
736,345
BUILDING DEPARTMENT
585,796
124,296
138,500
848,592
PUBLIC WORKS
1,298,967
283,663
1,277,700
688,700
6,420,000
9,969,030
CITY GARAGE
288,569
118,303
40,000
446,872
CITY WAREHOUSE
327,919
71,946
29,200
429,065
CITY HOUSING
106,154.
23,142
106,400
1,575,000
1,810,696
CITY BUILDINGS
459,746
98,977
656,300
1,215,023
SUB -TOTAL COMM SER
3,554,061
827,262
2,390,600
688,700
7,995,000
16,465,623
APPROPRIATED RES 0
SUMMARY GEN FUND
OPERATING 26,351,920 12,691,991 13,929,847 1,542,399 22,280,000 76,796,157
TOTAL GENERAL FUND 26,351,920 12,691,991 13,929,847 1,542,399 22,280,000 - 76,796,157
EXHIBIT "A"
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
January 20, 2009
County of Los Angeles
Office of Auditor/Controller
Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
Re: Resolution No. 9810 - A Resolution of the City Council,of the City
of Vernon Amending Resolution No. 9638, Which Approved a Budget for
the Fiscal Year 2008-2009, to Reflect Changes (Amendment No. 3)
Dear Sir or Madam:
Transmitted herewith is a copy of Resolution No. 9810 that was
approved by City Council on January 12, 2009.
If you have any questions regarding this matter, please call Mr. Rory
Burnett at (323) 583-8811 ext. 262.
Very truly yours,
e y Go
City Clerk
NG:dj
c: Rory Burnett
Sharon Duckworth
Masami Higa
Joaquin Leon
Resolution No. 9810
Excfusivefy Industriaf
NOTICE OF PUBLIC HEARING
The City of Vernon will conduct a Public Hearing which
you may attend.
PLACE: Vernon City Hall
City Council Chambers
4305 Santa Fe Avenue
Vernon, CA 90058
DATE AND TIME: Monday, January 12, at 10:00 a.m., or
as soon thereafter as the matter may be
heard
PURPOSE: To consider the adoption of an
amendment to the budget for the City of
Vernon for fiscal year 2008-2009
Any interested person may attend and may make an oral
presentation to the City Council at the time of the
hearing, or may present written comments prior to the
hearing.
If you challenge the approval of the amended budget or
any provision thereof in court, you may be limited to
raising only those issues you or someone else raised at the
hearing described in this notice or in written
correspondence delivered to the City of Vernon at, or prior
to, the meeting.
The hearing may be continued or adjourned or cancelled
and rescheduled to a stated time and place without further
notice.
Dated: December 30, 2008
I
Kri ten E omo o
Deputy City Clerk
This space is for the County Clerk's Filing Stamp
'�Easterlt 05rrrup � t-11fr flints, N ur_
The Only All Hispanic Owned Chain of Bilingual Newspapers
111 S. Avenue 59, Los Angeles, CA 90042-4211
Ph 323.341-7970 • Fax 323.341-7976 • www.egpnews.com
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA,
COUNTY OF LOS ANGELES
I am a citizen of the United States and a resident
of the County aforementioned; I am over the age of
eighteen years, and not a party to or interested in
the above -entitled matter. I am the principal clerk
of the printer of
EASTERN GROUP PUBLICATIONS'
EASTSIDE SUN, MEXICAN AMERICAN SUN,
NORTHEAST SUN, BELL GARDENS SUN,
VERNON SUN, COMMERCE COMET,
CITYTERRACE COMET, MONTEBELLO COMET,
MONTEREY PARK COMET,
E.L.A. BROOKLYN BELVEDERE COMET AND
WYVERNWOOD CHRONICLE,
newspapers of general circulation, printed and
published THURSDAYS in the County of Los
Angeles, and which newspaper has been adjudicated
a newspaper of general circulation by the Superior
Court of the County of Los Angeles, State of
California, under the
date of JUNE 21, 1966,
CASE NUMBER 884861;
that the notice, _of which the annexed is a printed
copy (set in type not smaller than nonpareil), has
been published in each regular and entire issue of
said newspaper and not in any supplement thereof
on the following dates, to -wit:
JANUARY 01,
all in the year 2009. -
certify (or declare) under penalty of perjury that
the foregoing is true and correct.
Dated at LOS ANGELES, California,
this 021Wday of JANUARY, 2009.
CITY OF VERNON
Proof of Publication of
Notice of Public Hearing: to Consider the
Adoption of an Amendment to the Budget ...
Fiscal Year 2008-2009
Signature
INTEROFFICE
Light & Power Department
DATE: ecember 8, 2008 CITYADMIN. DISTRIUUTION
TO: Eric Fresch
ity Administrator
-
FROM: onal O'Callaghan'
�irector of Light and Power
SUBJECT:
Department Budget Re -Allocations
%008-2009
ommunity Services Capita( Improvement Projects ES ' I
The Light & P
wer Department (L&P) recommends that the funds for the L&P
expenditures
ssociated with L&P infrastructure relocations that are initiated by the
Community S
rvices Master Street Improvement Projects for the 2008-2009 fiscal
budget be re
signed to the Community Services 2008-2009 fiscal budget. This
would enable
he UP to be reimbursed for the construction expenditures. These
reimburseme
is will enable the L&P to manage the electric rate tariff for its
customers in
n economic way.
If you have a y questions, please do not hesitate to call me.
DO:rmt
c: Ali N
Control
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CITY OF VERNON
Light and Power
Capital Improvement Project Request Schedule
2008-2009
Title of
Description and location:
Proposed to be accomplished
by:
Status of plans:
Preliminary
timate only, no plans required
Detail plans
and specifications in progress
Estimated completion
date
Estimated Costs:
Engineering
Labor
Equipment
Supplies an
Services
Contracts
Capital outlay,
Land
Capital outlay,
Equipment
Financing,
Budgeted
Not budgetei
Supply appropriate required in the amount of
700,000
/ Corner
Various Corners
Jun-09
Total: $ 700,000
Funds are available
charge to account number
Funds not available
Action:
Initiated by:
Name Title Date
Approved by.
Name Department Head Date
Reviewed by:
Finance Committee
Approved
Disapproved
City. Administrator
Approved
Disapproved
City Council
Approved
Disapproved
Narrative Justification: The City's Community Services Department 5 year Master plan calls for improving street
improvements which require the'relocation of the existing facilities.
Page 13 of 34
CITY OF VERNON
Light and Power
Capital Improvement Project Request Schedule
2008-2009
Title of
Description and location:
Proposed to be accomplished by:
Status of plans:
Preliminary timate only, no plans required
Detail plans and specifications in progress
Estimated completion date
Estimated Costs:
Engineering
Labor
Equipment
Supplies and Services
Contracts
Capital outla , Land
Capital outlay, Equipment
Financing:
Budgeted
Not budget
Supply apprcpriate required in the amount of
Improve Pole Line Crossing at Soto and 26th Street
Jun-09
200,000
Total: $ 200,000
Funds are available
charge to account number
Funds not available
Action:
Initiated by:
Name Title Date
Approved by
Name Department Head Date
Reviewed by
Finance Committee
Approved
Disapproved
City Administrator
Approved
Disapproved
City Council
Approved
Disapproved
Narrative Justificat on: The lines on 26th Street crossing Soto Street LA River Bridge will have to be relocated to
accommodate street widening as part of the Community Services Master Plan.
Page 14 of 34
CITY OF VERNON
Light and Power
Capital Improvement Project Request Schedule
2008-2009
Title of
Description and location:
Proposed to be accomplished by:
Status of plans:
Preliminary estimate only, no plans required
Detail plans and specifications in progress
Estimated completion date
Estimated Costs:
Engineering
Labor
Equipment
Supplies and Services
Contracts 800,000
Capital outla , Land
Capital outla , Equipment
Financing:
Budgeted
Not budgeted
Supply appropriate required in the amount of
Action:
Initiated by:
Name
Approved by
Name
Atlantic Bridge Reconstruction
Bridge Widening at Atlantic Blvd
Jun-09
Total: $ 800,000
Funds are available
charge to account number
Funds not available
Title Date
Department Head Date
Reviewed by
Finance Committee
Approved
Disapproved
City Administrator
Approved
Disapproved
City Council
Approved
Disapproved
Narrative Justificat on: The L.A. River crossing across Atlantic Bridge will have to be replicated to accommodate Atlantic
Blvd. widening. The existing 16 KV circuits will have to relocated to accommodate a new
north bound lane.
Page 27 of 34
DATE: December 18, 2008
CITY CLERK DISTRIBUTION
111111"'R - j ujyj
TO: Eric Fresch
City Administrator
FROM: Donal O'Callaghan
Director of Light and Power
SUBJECT: Amendment to the 2008-09 Light & Power Department Budget �Fg . q g I 0
8100 — Transmission & Distribution Group
I am requesting an amendment to the attached 2008-09 Transmission & Distribution
Group (8100) budget as follows:
- The addition of four Systems Coordinator I salaries to the Transmission &
Distribution 8100 budget resulting from the reclassifications of two field Crew
(Jeff Fraga and Fernando Flores) and two new hires (Doug McBride and Justin
Simpson).
- Funds are available and were specifically budgeted for the PLG employees
under Contract Services (5962000) and Field Crew salaries to cover the
proposed personnel changes. There will be no change in the dollar amount of
the existing 8100 Transmission & Distribution budget.
If you have any questions, please contact me.
DOC:rmt
Attachment
cc: Avigal Horrow
Martha Valenzuela
Sharon Duckworth
Carlos Fandino
Document Control
CITY OF VERNON
Light and Power
Budget Summary
2008-2009
Fiscal
Year - End
Requested
6/30/2008
Budget
SALARIES
$ 994,267
$ 857,880
BENEFITS
177,849
188,794
SUPPLIES AND OTHER SERVICES
63,740
269,460
CAPITAL EQUIPMENT
1,200,000
-
CAPITAL OUTLAY
_
DEPARTMENT TOTALS
$ 2,435,856
$ 1,316,134
Personnel Detail
Number Salaries
EMPLOYEE TITLE Proposed Proposed
Trans & Distr Manager - 5220 1.00 $ 161,670
Systems Coordinator I - 5202 6.00 474,490
Sr Admin Assistant - 4520 1.00 70,237
Field Crew - 5250 2.00 101,483
DEPARTMENT TOTALS 10.00 $ 807,880
Page 1 of 7
SALARIES:
501010 Salaries - Regular
501020 Salaries - O.T.
501030 Salaries - P.T.
BENEFITS:
502020
Retirement
502030
Employee Group Insurance
502040
Worker's Compensation Insurance
502050
Auto Insurance
502060
Medicare
502070
Unemployment
SUPPLIES AND OTHER SERVICES:
510000
Office Expense
520000
Department Supplies and Services
530000
Computer Services
540000
Uniforms
560000
Utilities and Communications
566000
Transmission O & M
570000
Vehicle Expense
580000
Auto Allowance
590000
Equipment Maintenance
590010
Building Maintenance
590020
Station Maintenance
593200
Legal Services
596200
Contract Services
596500
Travel, Meetings and Memberships
596600
Publications and Training
CAPITAL EQUIPMENT:
840000 Capital Equipment - Auto
850000 Capital Equipment Nonauto
860000 Computer Related Purchases
CAPITAL OUTLAY:
900000 Capital Outlays
DEPARTMENT TOTALS
CITY OF VERNON
Light and Power
Budget Detail
2008-2009
Present
Requested
Budget
Budget
$ 974,267
$ 807,880
20,000
50,000
994,267
857,880
140,052
176,354
14,000
5,880
_
14,417
12,439
3,500
_
177,849
188,794
10,000 12,000
3,640
3,640
20,000
20,000
-
65,040
3,600
_
3,000
3,000
-
155,600
3,500
5,180
20,000
5, 000
63,740
269,460
1,200,000 _
1,200,000 -
$ 2,435,856 $ 1,316,134
Page 2 of 7
CITY OF VERNON
�� h± Light and Power
Supplies and Other Services Detail
2008-2009
Object
Number
Object
Detailed
Name
Description
Amount
510000
Office Expense
Miscellaneous supplies and materials
$ 12,000
540000
Uniforms
Uniform lease and laundry services
3,640
560000
Utilities and Communications
Various utility and communication services
20,000
570000
Vehicle Expense
Vehicle operation and maintenance
65,040
590020
Station Maintenance
Tools and miscellaneous items
3,000
596200
Contract Services
Project Labor Group
155,600
596500
Travel, Meetings and Memberships
detail in back page
5,180
596600
Publications and Training
detail in back page
5,000
Total: $ 269,460
Page 3 of 7
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Light and Power
Travel, Meetings and Membership Schedule
2008-2009
Request Type Event
Requestor Name
Meetings Carlos Fandino - Quarterly G.O. 95/128
Meetings Carlos Fandino - WSCC Training
Memberships APDA Annual Dues
Estimated
Location Date Expense
$ 2,500
2,500
180
Total: $ 5,180
Page 6 of 7
CITY OF VERNON
Light and Power
Publications and Training Schedule
2008-2009
Request Type Event I Estimated
Requestor Name Location Date Expense
Training High Voltage/ Safety $ 5,000
SCI 1 & Field Crew
Total: $ 5,000
Page 7 of 7
To: Eric Fresch, City Administrator
From: Mark Whitworth, Fire Chief
Date: 12-18-2008 i
Re: Creation of New Fire Depart ent Position- J ? 1
w - q flr -
Eric,
Per our conversation and to give an overview: The Fire
Department is in need of an assistant which will fill various roles
to our department, as we build out our Fire Prevention branch,
under the new Fire Marshal. The position will also meet the
need for a Civil Defense assistant coordinator, working under
our Director of Civil Defense.
The following has been performed to accommodate the need:
• Identified Fire Department budget funds are available
through unused Fire Marshal salary. Fire Marshal
position was filled in December. Allocated funds for the
budget year were $130,320.00
• For six months, the position was left unfilled leaving
approximately $65,000.00 unused.
• The position proposed would require a monthly salary of
$4,957.000/month for six months, totaling approximately
$30,000.00 plus benefits
• We have worked with Personnel and Human Resources
to create the job description(see attached)
• The title of the position is Fire Prevention/Civil Defense
Assistant
• The position would have a Salary scale of
Step 1-$5,518.00
Step 2-$5,230.00
Step 3-$4,957.00
• The position would begin at Step 3
• We are looking to fill the position ASAP
• 1 am proposing the position be offered to City of Vernon
employee's first, before going out to the general public,
further reducing impact to the City's overall budget
0 Page 1
• The Fire Department currently allocates 20% salary to
Carol Childers, a Civil Defense assistant and I would
recommend she apply for the position
• Coordination between Donal, Avigal, Martha, Sharon,
and myself has taken place to facilitate this action
0 Page 2
FIRE PREVENTION/CIVIL DEFENSE ASSISTANT:
FIRE DEPARTMENT
JOB DESCRIPTION
DEFINITION
To perform a wide variety of general and specific document preparation; assist in coordination of
agendas and meetings; perform clerical duties as regulated in the Fire Department and Civil
Defense; operate a variety of office machines and equipment.
SUPERVISION -RECEIVED AND EXERCISED
General supervision is provided by Fire Chief and the Director of Civil Defense; may also be
received from Fire Department staff.
EXAMPLES OF DUTIES — 1. General Clerical: Duties may include, but are not limited to, the
following: Type and proofread a variety of documents including reports, memos, statistical charts.
Act as a receptionist, giving information on department policies and procedures as required; perform
a wide variety of clerical work including filing, checking and recording information on records;
compile information and data for statistical reports; maintain a variety of statistical records; check
and tabulate statistical reports. Initiate and maintain records for information such as payroll.
Maintain inventory records; process purchase requisitions; resolve errors in orders received;
operate computer terminal for word processing for data entry and retrieval, adding machine and
other office appliances; order office supplies; sort and file documents and records, maintaining
alphabetical, index and cross-reference files; receive, sort and distribute incoming and outgoing
correspondence.
2. Civil Defense: Duties may include, but are not limited to, the following: Coordinate and attend all
Direction and Control meetings, produce agenda and -minutes, assist in maintaining documents
pertaining to civil defense, liaison with city department management at the'emergency operations
center (EOC).
3. Fire Prevention: Duties may include prevention plan checking, computer drawing, attendance of
regional meetings, and assisting Fire Marshal in daily routines.
4. May also perform tasks based on Fire Department need, at the discretion of the Fire Chief.
QUALIFICATIONS
Knowledge of: English usage, spelling grammar, and punctuation; office methods and equipment;
organization, procedures and operating details of the department.
Ability to: Type 35 w.p.m., add, subtract, multiply, and divide accurately; perform routine clerical
work; learn office methods, rules and policies; understand and carry out oral and written directions;
operate a word processor and computer terminal.
Experience and Education
Any combination equivalent to experience and education that could likely provide the required
knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
One year of experience comparable to that of general office duties.
Education
Equivalent to completion of the twelfth grade including or supplemented by specialized clerical
classes.
License and Certificates
Possession of a valid California Class C drivers license.
Prev/Civil Defense Asst. 08