Resolution No. 098131 RESOLUTION NO. 9813
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3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
4 AN EQUIPMENT PURCHASE AND SERVICES AGREEMENT BY AND
BETWEEN THE CITY OF VERNON AND EMERGENCY VEHICLE
5 GROUP, INC. FOR RETROFITTING OF FIRE DEPARTMENT
6 COMMAND VEHICLE
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8 WHEREAS, the Fire Department desires to retrofit its 2009
9 Chevrolet Command Vehicle with custom built aluminum command boxes and
10 the necessary support emergency lighting and radio communication
11 equipment and appurtenances to enable it to be used as a mobile office
12 or command center by on -duty Battalion Chief during incidents within the
13 City and surrounding area (hereinafter collectively referred to as the
14 "Equipment"); and
15 WHEREAS, the Fire Department sought informal quotes for the
16 Equipment and evaluated the proposals and deemed the quote from
17 Emergency Vehicle Group, Inc. ("EVG") dated December 3, 2008 in the
18 sum of $41,548.75, including tax, to be the lowest responsible
19 qualified vendor submitting a proposal for the Equipment; and
20 WHEREAS, the Purchasing Agent has recommended that the
21 Equipment be purchased from EVG; and
22 WHEREAS, the purchase of the Equipment will improve the
23 effectiveness of the Fire Department's operation and services provided
24 to citizens, residents and businesses within the Vernon community; and
25 WHEREAS, the City Council of the City of Vernon has
26 determined that, pursuant to the provisions of subsection (a) of
27 Section 2.27 of the Vernon City Code, it is in the public interest and
28 necessity to enter into a contract with EVG.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Equipment Purchase and Services Agreement with EVG, in
substantially the same form as the copy which is attached hereto as
Exhibit A and incorporated by reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Agreement for,
and on behalf of, the City of Vernon and the City Clerk or Deputy City
Clerk is hereby authorized to attest thereto.
SECTION 4: The City Council of the City hereby authorizes
the City Administrator, or his designee, to make whatever non -
substantive, administrative and/or text changes, upon advice of
1counsel, to the Agreement.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to take any action
deemed necessary to carry out or to perform such other acts and deeds
as may be necessary or convenient to effect the purposes of this
Resolution and the transactions herein authorized.
SECTION 6: The City Council of the City of Vernon hereby
Idirects the City Clerk, or her designee, to send a fully executed
jAgreement to:
Emergency Vehicle Group, Inc.
Attn.: Jerry Grinstead, Jr., President
2883 E. Coronado St.
Anaheim, CA 92806
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SECTION 7: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 12th day of January, 2009.
Name: Leonis C. Malburg
Title: Mayor /
ATTEST:
Y
MA'NUELA GIRON, City Clerk
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STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9813, was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, January 12, 2009, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
Vernon.
(SEAL)
MANUELA GI ON, City Clerk
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EXHIBIT A
EQUIPMENT PURCHASE AND SERVICES AGREEMENT
This AGREEMENT ("Agreement") is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as the original
hereof for all purposes, as of this 12t" day of January, 2009, in the City of Vernon,
County of Los Angeles, California
BY AND BETWEEN CITY OF VERNON, a municipal
corporation, hereinafter referred to as
the "City"
4305 Santa Fe Avenue
Vernon, California 90058
AND EMERGENCY VEHICLE GROUP, INC.,
hereinafter referred as "Contractor,"
2883 E. Coronado St.
Anaheim, CA 92806
RECITALS
WHEREAS, the City desires to retrofit the 2009 Chevrolet Suburban
Command Vehicle of the Fire Department with custom built aluminum command boxes
and the necessary support emergency lighting and radio communication equipment and
appurtenances to enable it to be used as a mobile office or command center by on -duty
Battalion Chief during incidents within the City and surrounding area (hereinafter
collectively referred to as the "Equipment"); and
WHEREAS, Contractor submitted a quote dated December 3, 2008, for
the purchase of the Equipment and installation services (hereinafter collectively referred
to as the "Proposal'), a copy of which is attached hereto as Exhibit A and incorporated
by reference; and
WHEREAS, the Proposal includes a description of the Equipment and
services to be performed by Contractor and the attendant costs; and
WHEREAS, the Contractor is the only vendor that can provide the
necessary equipment and services meeting the specifications and requirements of the
Fire Department; and
WHEREAS, Contractor has advised the City that it is qualified and
capable of providing the Equipment and services described in Exhibit A, and is willing to
do so on the terms and conditions set forth below; and
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WHEREAS, the City desires to enter into an agreement with Contractor to
provide for the purchase and delivery of Equipment, material and the labor to install the
Equipment on a contractual basis as defined in the terms and conditions set forth below.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
SECTION 1. PURCHASE OF EQUIPMENT
1.01. Contractor agrees to design, build, sell, deliver, install and test the Equipment,
including all material, and the City agrees to purchase the Equipment and installation
services as identified in Exhibit A.
1.02. Delivery. Contractor shall design, build and sell, deliver, install and test the
Equipment at the Contractor, F.O.B. Job Site. Risk of loss shall pass to the City upon
City's pick-up of the 2009-Chevrolet Suburban Command Vehicle once Work has been
completed and accepted.
SECTION 2. TERM OF CONTRACT
2.01. This Agreement will become effective upon issuance of a Purchase Order, and
will continue in effect until such time as the City approves the scope of work
completed pursuant to the Proposal or until terminated as provided in this
Agreement.
SECTION 3. DEFINITION OF TERMS
3.01. Whenever used in the Agreement, the following terms shall mean:
A. "Agreement" shall mean that formally executed Agreement or Contract
which includes the Contract Documents attached. The Agreement
constitutes the entire agreement between the parties relating to its subject
matter.
B. "City" shall mean the City of Vernon, California, the entity which has
executed the Agreement and, where applicable, its affiliated companies,
and its officers, directors, employees, representatives and agents.
C. "Contractor" shall mean Emergency Vehicle Group, Inc..; and where
applicable, its affiliated companies, and its officers, directors, employees,
representatives and agents.
D. "Contract Documents" shall include any inquiry, invitation to bid, request
for proposal or proposal which may have, but not necessarily, preceded
execution of the Agreement, and including the General Provisions and all
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exhibits and schedules attached to the Agreement and all plans and
specifications identified in the Contract Documents.
E. "Contract Price" shall mean the compensation set forth or provided for in
Section 5.01 of this Agreement. Whether it expressly provides for the
reimbursement of costs incurred by Contractor or simply for the payment
of a lump sum of money, it is intended to be the full and complete payment
for satisfactory completion of the Work and, unless otherwise stated, to
cover all costs whether for materials, equipment, tools, labor, services and
taxes and all overhead, rentals and profit or fee, if any.
F. "Equipment" shall mean the equipment identified in Exhibit A.
G. "General Provisions" or "General Conditions" shall mean the General
Provisions as set forth in this Agreement.
H. "Owner" shall mean City of Vernon, California, and where applicable, their
affiliated; companies, directors, officers, employees, agents, and
representatives.
"Premises" shall mean the physical premises under City's control or
ownership where Work hereunder is to be performed.
J. "Proprietary Information" and "Confidential Information" shall mean all
information, whether written or oral, which Contractor acquires from,
through or on behalf of City, directly or indirectly, or which arises out of the
Work, concerning the Work or proprietary processes involved in the Work
including, without limitation, information concerning past, present or future
business plans of City, information about the operations of City's
Premises, and other City information or know-how obtained during the
Work, except information falling into any of the following categories:
1. Information which, at the time of disclosure hereunder, is in the
public domain;
2. Information which, after disclosure hereunder, enters the public
domain, except where such entry is the result of Contractor's or any
entity within Contractor's control breach of this Agreement;
3. Information which, prior to disclosure hereunder, was already in
Contractor's possession without limitation regarding disclosure to
others; or
4. Information which, subsequent to disclosure hereunder, is obtained
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by Contractor from a third party who is lawfully in possession of
such information and not subject to a contractual or fiduciary
relationship to City with respect to said information and who does
not require Contractor to agree to refrain from disclosing such
information to others.
K. "Subcontractor" shall mean any first or lower -tier subcontractor and its
employees, representatives, agents, subcontractors or other personnel
who have been approved in the manner required by this Agreement.
L. "Work" or "Services" shall mean the work performed by Contractor and
required to be performed from time to time by City under this Agreement.
SECTION 4. SERVICES TO BE PERFORMED BY
CONTRACTOR
Specific Services
4.01. Contractor's Services shall include, but will not be limited to, designing and
building aluminum command boxes emplaced on in the new 2009 Chevrolet
Suburban Command Vehicle and retrofitting with emergency lighting and radio
communications equipment, installing and testing the Equipment and
appurtenances. The Contractor's Services are more specifically detailed in the
Proposal attached hereto as Exhibit "A" and incorporated herein by this
reference.
Change of Services
4.02. City may at any time, by written change order executed by the City, make
changes in the scope of Work, to extend the Work -'duration and/or total
compensation of Contractor's Work.
4.03. City may make "Changes" by increasing, reducing or deviating from the
requirements of the scope of Work. A form of Change Order is set forth in
Exhibit B attached hereto and incorporated by reference.
Timing of Services
4.04. Contractor's Services shall commence upon the execution of this Agreement by
both parties and award by the City Council and shall end when Contractor has
completed the work according to the Proposal, unless this Agreement is
otherwise terminated according to Section 7 of this Agreement or extended
according to the conditions and terms set forth in this Agreement. Delivery is
expected to be completed no later than one hundred twenty (120) days from the
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issuance of City's Purchase Order. Completion of the services to be performed
by Contractor is expected to be no later than one hundred twenty (120) days
after delivery.
4.05. Time is of the essence for all Work contemplated by this Agreement. Contractor
shall start performing Services under this Agreement only after notification by the
City.
Method of Performing Services
4.06. Contractor will determine and is responsible for the method, details, and means
of performing the above -described Services.
Status of Contractor
4.07. Contractor enters into this Agreement, and will remain throughout the term of this
Agreement, as an independent contractor. Contractor agrees that it is not and
will not become an employee, partner, agent, or principal of City while this
Agreement is in effect. Contractor agrees it is not entitled to the rights or benefits
afforded to City's employees, including disability or unemployment insurance,
workers' compensation, medical insurance, sick leave, or any other employment
benefit. Contractor is responsible for providing, at its own expense, disability,
unemployment, and other insurance, worker's compensation, training, permits,
and licenses for itself and for its employees and subcontractors. Contractor shall
have complete and sole control over its employees, the details of the Services
and methods by which the Services are accomplished, it being understood that
City is interested only in the results to be obtained by Contractor.
4.08. Contractor has no authority to enter contracts or agreements on behalf of City.
This Agreement does not create a partnership or joint venture between the
parties.
Payment of Taxes
4.09. Contractor is responsible for paying when due all income taxes, including
estimated taxes, incurred as a result of the compensation paid by City to the
Contractor for Services under this Agreement. Contractor agrees to indemnify
City for any claims, costs, losses, fees, penalties, interest, or damages suffered
by City resulting from Contractor's failure to comply with this provision.
4.10. Payroll taxes including federal, state and local taxes shall not be withheld or paid
by City on behalf of Contractor or for the employees of the Contractor.
Contractor shall not be treated as an employee with respect to the Services
performed hereunder for federal or state tax purposes. Contractor shall be
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responsible to pay taxes mandated by law.
4.11. Since Contractor is not an employee of City, Contractor is not eligible for and
shall not participate in any employee benefit of City, including pension, health or
other fringe benefits.
SECTION 5. COMPENSATION
5.01. In consideration for the Equipment and Services to be performed by Contractor,
described in this Agreement, City agrees to pay Contractor a sum not to exceed
Forty -One Thousand Five Hundred Forty -Eight Dollars and Seventy -Five Cents
($41,548.75), which includes labor costs and applicable sales tax (the "Contract
Price"). The actual amount will be based on the amount required to furnish the
Equipment and perform the services, billed in accordance with Contractor's
Proposal attached as Exhibit A.
Entire Compensation
5.02. The Contract Price is full and complete compensation, and constitutes the entire
compensation due Contractor for the Equipment and Services and any and all of
Contractor's obligations hereunder, regardless of difficulty, unforeseen
circumstances, hours worked or equipment, materials or personnel required.
The Contract Price includes without limitation, customs duties, fees, overhead,
profit, travel time to and from the Premises and all other direct and indirect costs
incurred or to be incurred by Contractor hereunder. The Contract Price set forth
above is not subject to escalation for any reason except as expressly set forth in
this Agreement. No adjustments in compensation shall be made as a result of
changes in the value of any currency. The Contract Price shall only be adjusted
by formal, written Change Order or amendment to this Agreement.
Payment of Compensation
5.03. For Equipment and Services rendered under this Agreement, City agrees to pay
Contractor the sum set forth in Paragraph 5.01 of this Agreement upon
completion of the Services. Contractor shall submit to City an invoice and
statement of Services, prepared in accordance with City requirements, upon
completion of the Work. City shall make payment to Contractor within thirty (30)
days of acceptance and approval of an invoice prepared in accordance with City
requirements.
5.04. Contractor shall be responsible for paying any subcontractors used in the
performance of this Agreement. Subcontractors shall not bill the City directly.
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Expenses
5.05. City shall not be liable to Contractor for any expenses paid or incurred by
Contractor. Expenses may only be billed if advance written approval has been
obtained from the City.
Compensation for Changes
5.06. The compensation due Contractor, or the credit due City, for changes may not be
established verbally, and shall be established in a written change order signed by
City as described in Sections 4.02 and 4.03 of this Agreement. Compensation
adjustments in each such change order shall be established by one or more of
the following bases, as determined by City: (a) a lump sum price to be negotiated
between the parties; or (b) Work unit rates to be negotiated between the parties.
Once established, the amount of the compensation due Contractor or credit due
City for a change shall not be subject to adjustment for any reason, including
changes in the value of any currency.
SECTION 6. OBLIGATIONS OF THE PARTIES
6.01. Contractor is responsible for meeting all conditions of this Agreement and City
Standards & Details for all Work performed. Substandard Work, as determined
solely by the City, shall be redone at the expense of the Contractor.
Products of Consulting
6.02. All products of consulting services including, but not limited to, manuals,
documents and/or computer software, shall become the property of the City and
shall be delivered to the City before the end of the performance of this
Agreement. Basic notes and sketches, charts, computations and other data shall
be made available to City without restriction or limitation on their use.
Liability Insurance
6.03. Contractor and its subcontractor(s), if any, shall, prior to commencement of any
Work and for the duration of this Agreement, obtain and maintain at its own
expense, those minimum levels of, insurance coverage as set forth below. Prior
to commencing Work hereunder, Contractor shall provide the City with proof of
insurance providing and maintaining the coverages and endorsements set forth
below. Said proof of insurance shall also provide that said policy or policies shall
not be canceled or materially reduced in coverage without giving at least -thirty
(30) days prior written notice to the City.
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6.04. The insurance coverage as listed herein, shall be properly endorsed to include
those contractual obligations which may be identified further within this
Agreement and shall be endorsed to provide City all the rights and privileges of
an additional insured.
6.05. Contractor shall cause its insurers to issue, including but not limited to,
Certificates of Insurance or, upon request, certified copies of the insurance
policies evidencing that the coverages and policy endorsements required under
this Agreement, are maintained in force.
6.06 Contractor shall ensure its subcontractor(s), if any, maintain those insurance
requirements as specified in this Agreement and are endorsed as additional
insured(s) on all required Contractor insurance coverages. Contractor and its
subcontractor(s), if any, shall maintain in effect the following minimum insurance
coverages on an Occurrence Form Policy:
A. Workers Compensation within the statutory limits, including occupational
illness or disease coverage in accordance with the.laws of the nation,
state, territory, or province exercising jurisdiction over Contractor's
employees. Workers Compensation and Employers Liability Insurance
shall have a minimum limit of $1,000,000 per occurrence. Contractor
further agrees to hold harmless and indemnify City for any and all claims
arising out of an injury, disability, or death of any of Contractor's
employees or agents.
B. Comprehensive General Liability Insurance, including, but not limited to,
Contractual Liability, Products and Completed Operations Liability, Broad
Form Property Damage and Bodily Injury Liability, and Explosion,
Collapse and Underground Liability, with a minimum combined single limit
of $2,000,000 per occurrence.
C. Comprehensive Automobile Insurance, including, but not limited to, all
owned, non -owned or hired vehicles with a minimum combined single limit
of $1,000,000 per occurrence for bodily injury and property damage.
D. Umbrella or Excess Liability Insurance with limits of $2,000,000. Such
evidence of insurance can either be through the primary insurance
coverages or through an excess liability policy. Such insurance shall at all
times be on an occurrence form and provide policy conditions as broad as
those required in the primary insurance.
6.07. Contractor agrees to provide insurance in the amounts and forms specified
above. Contractor shall submit to the City documentation indicating compliance
with these minimum requirements no less than one (1) day prior to the beginning
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of performance under this Agreement. Contractor shall not commence
performance of its Work under this Agreement until the above insurance has
been obtained and proof of insurance has been filed with and approved by the
City.
6.08. Contractor shall not permit a subcontractor or vendor to perform work on City
premises unless and until a certificate of insurance is obtained showing that such
subcontractor or vendor has worker's compensation coverage. If Contractor
employs subcontractors as part of the Services rendered, Contractor's protective
coverage is required. Contractor may include all subcontractors as insureds
under its own policy or shall furnish separate insurance for each subcontractor,
meeting the requirements set forth above.
Representations
6.09. To the fullest extent permitted by law, Contractor shall defend, indemnify and
hold harmless City and its elected officials, officers, agents and employees from
all claims, suits, actions, demands, damages, liabilities, expenses, judgments,
settlements, and penalties, losses, fines, and all costs and expenses incurred in
connection therewith, including reasonable attorney's fees and all costs of
defense, arising out of or attributable to the negligent or wrongful acts of
Contractor or its employees or agents under this Agreement, except to the extent
arising from or caused by the sole negligence or willful misconduct of the City, its
officers, agents or employees. The terms of this indemnity shall survive the
termination of this Agreement. The obligations in this Paragraph are in addition
to Contractor's duty to provide insurance and shall not be limited by any limitation
on the amount or type of insurance coverage carried by Contractor.
6.10. Contractor and City represent that each has read and understands the
Agreement and Contract Documents. The Contractor represents it understands
the City's regulations concerning Premises access, badges, parking, security,
safety, fire, prohibited drugs and alcohol, and smoking and other rules, and that
Contractor has visited Premises where the Work is to be done and is familiar with
the local conditions under which it is to be done. Contractor also represents that
it is experienced in performing and competent and qualified to perform the kind of
tasks or assignments included in the Work and employs or has available for
employment in sufficient numbers all unskilled, skilled, administrative,
supervisory, professional and managerial or other personnel required to perform
the Work as required by this Agreement.
6.11. Contractor represents that it has the qualifications and skills necessary to
perform the Services under this Agreement in a competent, professional manner,
without the advice or direction of City. This means Contractor is able to fulfill the
requirements of this Agreement. Failure to perform all the Services required
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under this Agreement constitutes a material breach of the Agreement.
Contractor has complete and sole discretion for the manner in which the Work
under this Agreement will be performed.
6.12. Contractor declares and states that it has complied with and will continue to
comply with all federal, state, local air pollution control laws and regulations
applicable to the Contractor pursuant to Section 2022.1 of Title 13 of California
Code of Regulations and local laws regarding business permits and licenses that
may be required to carry out the Services to be performed under this Agreement.
6.13. Contractor agrees to indemnify, defend, and hold City free and harmless from all
claims, demands, losses, costs, expenses, obligations, liabilities, damages,
recoveries and deficiencies, including interest, penalties, attorney's fees and
costs, that City may incur as a result of a breach by Contractor of any
representation or provision contained in this Agreement orany negligent or
intentional acts or omissions by Contractor, it subcontractors, agents, and
employees or based on any claim that any software program or other product
used or furnished by Contractor in the performance of this Agreement constitutes
an infringement of any United 'States patent or copyright.
6.14. Contractor's rights under this Agreement may not be assigned nor may its duties
be delegated or subcontracted without the prior written consent of City. Any
assignment or delegation or subcontract in violation of this Section shall, at City's
sole discretion, be void. Consent by City shall not relieve Contractor of
responsibility for performance of Contractor's obligations hereunder. City may
assign all or any part of this Agreement at any time effective immediately upon
written notification to Contractor.
6.15. At all times while Work is being performed on the Premises each party shall be
represented thereon by a designated representative. Each party may notify the
other in writing of the identity of such persons from time to time.
Work Injury
6.16. The treatment and care of injuries sustained by Contractor's employees,
subcontractors, representatives or other personnel shall be and remain the
responsibility of Contractor. City's first aid facilities, if any, however, will be made
available to Contractor's employees in emergency cases which are the direct
result of accidents occurring on the Premises. City shall incur no liability for, and
Contractor hereby agrees to indemnify City against, any causes of action, claim,
liability or costs, including attorney's fees, arising in whole or part out of the
furnishing of such first aid facilities or assistance to Contractor's employees,
subcontractors, representatives or other personnel, or out of the failure to furnish
such facilities or assistance.
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Records, Inspection and Audit
6.17. During the course of Work being performed, Contractor and any of its
subcontractors, shall maintain and retain, not less than three (3) years after
completion thereof, complete and accurate records of the Contractor's costs
which are chargeable to the City under this Agreement. City or its designated,
authorized representatives, shall have the right during this three (3) year period,
upon written reasonable notice, to inspect and audit those records. Such records
to be maintained and retained by the Contractor shall include: (a) payroll record
accounting for the total time distribution of the Contractor's employees working
full or part time on the Work (to permit tracing to payroll payments in cash); (b)
invoices for purchases, receiving and issuing documents, and all the other unit -
inventory records for the Contractor's stores, stock or capital items; (c) paid
invoices and canceled checks for material purchased and for the subcontractor's
and any other third parties' charges; and (d) any other documentation City deems
necessary to support costs and charges under this Agreement.
Corporate Conduct
6.18. Contractor, its employees, agents or representatives shall not offer or give to an
officer, official or employee of City gifts, entertainment, payments, loans or other
gratuities to influence the award of a contract or obtain favorable treatment under
this Agreement or any other contract.
Standard of Care
6.19. Contractor agrees that all Services provided will be conducted by the principal
and competent staff members, if any, under the supervision of the principal, and
that Services will be performed and rendered diligently. Contractor represents
that it has, or shall secure, at its own expense, all personnel required to perform
Contractor's Services under this Agreement, but at all times shall be responsible
for the Services of such personnel. Contractor may not employ any
subcontractor without the prior written approval of the City.
Indemnity Process
6.20. The City shall notify Contractor in writing of any suits, claims or demands
covered by any indemnity contained in this Agreement. Promptly after receipt of
such notice, Contractor shall assume the defense of such claim with counsel
reasonably satisfactory to City. If Contractor fails, within a reasonable time after
receipt of such notice, to assume the defense with counsel reasonably
satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect
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conflict of interest exists between the parties with respect to the claim, or if in the
sole judgment of City the assumption and conduct of the defense by Contractor
would materially and adversely affect City in any manner or prejudice its ability to
conduct a successful defense, then the City shall have the right to undertake the
defense, compromise and settlement of such claim for the account and at the
expense of Contractor. Notwithstanding the above, if the City in its sole
discretion so elects, City may also participate in the defense of such actions by
employing counsel at its expense, without waiving the Contractor's obligations to
indemnify or defend. Contractor shall not settle or compromise any claim or
consent to the entry of any judgment without the prior written consent of the City
and without an unconditional release of all liability by each claimant or plaintiff to
the City.
Treatment of Confidential and Proprietary Information
6.21. For ten (10) years after the effective date of this Agreement, Contractor shall
refrain from using any Confidential or Proprietary Information except in
connection with the Work or from disclosing it to any third party other than to
employees of Contractor who require it in performance of the Work and except to
such other third persons as City may authorize in writing. If disclosure to such an
employee or to other third persons is so authorized, Contractor shall enter into
with said party a confidentiality agreement containing provisions with respect to
use and disclosure of Proprietary Information substantially the same as those
contained in this Agreement.
6.22. Contractor shall take reasonable precautions to safeguard any documents
containing Proprietary Information which City may supply to Contractor
hereunder. Contractor may copy, in whole or part, such documents to the extent
necessary for the performance of the Work, and Contractor shall return to City
upon the completion of the Work or request by City all such documents and
copies.
6.23. Except as expressly permitted by prior written consent of the City, Contractor
and/or its subcontractors shall not disclose, permit the disclosure of, release,
disseminate, or transfer, whether orally or by any other means, any part of such
Confidential Information to any other person or entity. Contractor and/or its
subcontractors shall return any written Confidential Information and all copies
made of such items to the City upon the City's written request, but in any event
not later than the date that Contractor has performed all Work to be performed
pursuant to this Agreement. Contractor hereby agrees that such Confidential
Information and any documents provided may be used by Contractor and/or its
subcontractors only as authorized by the City. Contractor shall include a
provision in its agreements with subcontractors that binds the subcontractors to
this non -disclosure requirement.
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6.24. All reports, plans, data, studies, maps, drawings, models, photographs,
documents and other writings prepared by and for Contractor, its officers,
employees, agents and subcontractors in the course of implementing this
Agreement, with the exception of working notes, internal documents and
Confidential Information provided by businesses located in City, shall be
considered the property of City. Contractor shall deliver such documents and
materials to the City as they are generated; however, Contractor may take and
retain copies of said documents and materials that are not Confidential
Information, as desired.
6.25. All reports, information, data and exhibits prepared or assembled by Contractor
in connection with the performance of its Services pursuant to this Agreement
are confidential until released by the City to the public and Contractor agrees that
such documents shall not be available to any individual or organization without
the written consent of the City prior to such release.
6.26. No reports, maps, or other documents produced in whole or in part under this
Agreement shall be the subject of an application for copyright by or on behalf of
Contractor.
Compliance with Authority
6.27. Contractor shall comply with all laws, regulations, executive orders and other
applicable requirements of any governmental agencies having jurisdiction
including the Fair labor Standards Act, the Occupational Safety and Health Act
and all those relating in any way to employment practices and protection of the
environment. Contractor shall not discriminate against any employee or any
applicant for employment for reasons of race, color, creed, religion, sex, sexual
preference, age or national origin.
6.28. Contractor shall make timely payment of all employment taxes and of all social
security and other contributions of every kind required to be made with respect to
or measured by the wages and salaries of persons employed by Contractor.
6.29. Contractor shall indemnify City against, and hold City harmless from, any liability
or loss including liability or loss from fines or penalties arising out of Contractor's
failure to perform the obligations imposed upon it by Sections 6.27 and 6.28 of
the Agreement.
Progress Reports
6.30. Contractor shall meet with City staff, upon City's request, or as needed, in order
to provide reports or information concerning the Services being performed by
`Page 13 of 20
Contractor under this Agreement.
Contractor's License Classification
6.31. Contractor shall possess all appropriate licenses for the duration of this
Agreement.
Warranties
6.32. Contractor shall assign to the City at the time the Equipment is delivered all
manufacturers' warranties and Contractor shall assemble and deliver to the City
complete copies of all warranties, guaranties, and operating and maintenance
data and all other documentation from all manufacturers pursuant to this
Agreement.
6.33. Contractor warrants that title to Equipment will pass to the City either by
incorporation in the construction or upon the receipt of payment by Contractor,
whichever occurs first, free and clear of all liens, claims, security interests or
encumbrances, and that no seller of any Equipment or any portion thereof will
retain an interest therein or an encumbrance thereon.
6.34. Contractor warrants that all Equipment will be new and free from defects in
materials and workmanship, comply with the specifications provided by the
manufacturers, be of good quality and merchantability, and fit for their intended
purposes, and conform to all applicable governmental regulations, statutes, and
ordinances. Any Equipment not conforming to these requirements, including
substitutions not properly approved and authorized, may be considered
defective. In the event that the test results obtained by either Contractor or the
City reveals that any portion of the Equipment does not meet the City's
specifications or the City identifies any defects in or damage to the Equipment,
Contractor shall promptly repair or replace any defective Equipment; provided,
however, that if, in the City's reasonable discretion, the quantity or quality of the
defects are substantial, the City shall have the option of rejecting the entire
shipment of Equipment from Contractor, and obtaining another vendor to provide
the Equipment. Contractor shall be responsible for all direct and indirect costs
that may be incurred by the City in connection with the rejection and/or
replacement of damaged or defective Equipment, including any and all damages
caused to the City's existing equipment, storage and/or system by the use of
defective Equipment provided by Contractor.
6.35. Contractor shall obtain for the benefit of the City, and assign to the City,
commercially reasonable manufacturers' warranties, specifically, Contractor is
providing the warranties specified in the Proposal attached hereto as Exhibit A.
All manufacturers' warranties,, any warranties typically provided by Contractor
Page 14 of 20
and any other warranties made applicable by law shall apply to the City's
purchase of the Equipment. Warranties shall commence from the date the City
receives the Equipment under this Agreement or the City's acceptance of the
Equipment being purchased hereunder, whichever occurs first. Contractor shall
assist the City in the enforcement of all such warranties.
6.36. Contractor, at its cost, shall promptly repair or replace or cause the manufacturer
to repair or replace (provided, however, that the City shall cooperate in working
with the manufacturers if the warranties have been assigned to the City)
Equipment rejected by the City as defective or as failing to conform to this
Agreement if reported to Contractor within the Warranty Period. The Warranty
Period shall commence from the date Equipment is delivered hereunder or from
the date of the City's acceptance of the Equipment being purchased hereunder,
whichever occurs first; or (b) such longer period of time as may be prescribed by
law or by the terms of the applicable manufacturers' warranty. The City shall
give such notice promptly after discovery of a defective condition. A new
Warranty Period shall commence for replaced Equipment on the date the
replacement was made. Contractor's obligations hereunder shall include the
obligation to repair any damage to other property caused by the defective
Equipment or the repair thereof. Contractor shall indemnify the City from and
hold the City harmless against any and all claims, liabilities, liens, damages,
losses, costs, and expenses, including reasonable attorneys' fees and all costs of
defense, arising out of or relating (a) to any such Equipment found to be
defective or not in accordance with this Agreement, or (b) the correction of any
such Equipment.
The foregoing representations, warranties, covenants, and agreements shall
survive any termination of this Agreement and final completion of the delivery of
the Equipment and are in addition to, and not in lieu of, any and all other liability
imposed upon Contractor by law with respect to Contractor's duties, obligations
and performance hereunder.
SECTION 7. TERMINATION OF AGREEMENT
7.01. Unless otherwise terminated as provided in this Section, this Agreement will
continue in effect until such time as the City receives a final comprehensive
report summarizing the Services, analysis of tests and results, unless otherwise
extended according to the terms and conditions set forth in this Agreement.
Non -Default Termination
7.02. City, at its sole discretion, may terminate this Agreement upon thirty (30) days
written notice to Contractor and such termination shall be effective in the manner
specified in such notice and shall be without prejudice to any claim that either
Page 15 of 20
party may have against the other. During the thirty (30) day period after such
notice is sent, the parties shall continue to act toward each other in good faith.
7.03. In the event of any such termination, in full and complete settlement for the
termination of the Work, City shall pay Contractor for those Services performed
prior to the date of delivery of the termination notice, plus compensation for (i)
necessary Work performed during the notice period and authorized in the
termination notice, and (ii) all costs reasonably and necessarily incurred by
Contractor directly attributable to termination which could not reasonably have
been avoided and for which Contractor is not otherwise compensated that are
incurred through the date of termination and effectuating the termination
("Termination Expenses"). Termination Expenses shall not include lost profits,
lost opportunities, consequential damages, or the like. In no event shall total
payment exceed the Contract Price.
Termination on Occurrence of Stated Events
7.04. This Agreement will terminate automatically on the occurrence of any of the
following events:
A. Bankruptcy or insolvency of either party; or
B. Sale of the Contractor; or
C. Assignment of this Agreement by Contractor without City's written
consent.
Termination for Default
7.05. If Contractor defaults in the performance of this Agreement or materially
breaches any of its provisions, City may immediately terminate this Agreement
by giving written notification to Contractor indicating the effective date of such
termination. Termination will take effect immediately upon the date specified in
the notification. For the purposes of this paragraph, material breach of this
Agreement includes, but is not limited to, the following:
A. Contractor's failure to perform, in a manner satisfactory to the City
in its sole discretion, the Services specified in Section 3 of this
Agreement; or
B. Contractor's material breach of any obligation or provision
contained in Section 5 of this Agreement.
7.06. The waiver by either party of a breach or default by the other party shall not be
deemed a waiver of any different or later breach; nor shall any delay or omission
Page 16 of 20
by either party to exercise any right it may have hereunder operate as a waiver of
any breach or default of such a right. The failure of either party to this
Agreement to exercise any of its rights under this Agreement does not constitute
a breach thereof and shall not be deemed to be a waiver of such rights or a
waiver of any subsequent breach.
7.07. In the event of any termination of this Agreement or reduction in the scope of the
Work, Contractor shall not be entitled to damages for loss of profits for the
unexecuted portion of the Work or any other damages because of such
termination or reduction.
SECTION 8. GENERAL PROVISIONS
Notices
8.01. All notices, approvals, consents and other communications between the parties
shall be in writing, and shall be sent by fax or by certified mail (return receipt
requested) to the respective addresses set forth below, or at such other address
as may be furnished by either party to the other in writing. Faxed notices,
confirmed by copy thereof, shall be deemed communicated as of the day the
facsimile was sent. Mailed notices will be deemed communicated as of the day
of receipt or the third (3rd) day after mailing, whichever occurs first.
Contractor: Emergency Vehicle City of Vernon
Group, Inc.
Attn: Jerry Grinstead, Jr., President Attn: City Administrator
2883 E. Coronado St. 4305 Santa Fe Avenue
Anaheim, CA 92806 Vernon, CA 90058
Fax: 714-238-0120 Fax: 323-826-1438
Telephone: 714-238-0110 Telephone: 323-583-8811 ext 260
Entire Agreement of the Parties
8.02. This Agreement supercedes any and all agreements, either oral or written,
between the parties with respect to the rendering of Services by Contractor for
City and contains all of the representations, covenants, and agreements between
the parties with respect to the subject matter of this Agreement and the rendering
of those Services. Each party to this Agreement acknowledges that no
representations, inducements, promises, or agreements, orally or otherwise,
have been made by any party, or anyone acting on behalf of any party, which are
not contained in this Agreement, and that no other agreement, statement, or
promise not contained in this Agreement or a subsequent amendment or change
Page 17 of 20
order shall be valid or binding. No amendment or change in the provisions of this
Agreement shall be made, except in a formal written amendment signed by
Contractor and an authorized representative of the City, or in a written change
order. Contractor expressly waives all claims for compensation based upon
quantum merit, implied contract or oral contract. Each party represents and
warrants that it has read and fully familiarized itself with this Agreement, and that
such party has been fully authorized to sign this Agreement.
8.03. This Agreement shall be comprised of these included provisions, together with
Exhibits A and B, which are all attached. In the event of conflict between this
Agreement and any of the exhibits, including the Proposal, this Agreement shall
prevail.
Partial Invalidity
8.04. If any provision of this Agreement is held by a court of competent jurisdiction to
be invalid, void, or unenforceable, the remaining provisions will continue in full
force and effect without being impaired or invalidated in any way.
Law and Arbitration
8.05. All disputes arising out of or related to this Agreement, the conduct of either party
in connection with this Agreement, and the relationship and rights of the parties
in connection with this Agreement, whether characterized as breach of contract,
tort, or otherwise (except for those requesting injunctive relief) shall be
determined by binding arbitration in accordance with the terms of this Section.
The submittal of all matters to arbitration in accordance with the terms of this
Section is the sole and exclusive method, means and procedure to resolve any
and all claims, disputes or disagreements arising under this Agreement, except
for claims by either party which seek injunctive relief, which claims shall be
resolved by suit filed in the Superior Court of Los Angeles County, California, the
decision of which court shall be subject to appeal pursuant to applicable law.
The parties hereby irrevocably waive any and all rights to the contrary and shall
at all times conduct themselves in accordance with the terms of this Section,
relying on arbitration as the sole means of resolution of disputes. Arbitration of
all matters required to be arbitrated hereunder shall take place before a panel of
three retired judges of the Superior Court of the State of California (the
"Arbitrators") under the auspices of Judicial Arbitration & Mediation Services, Inc.
("JAMS"). Such arbitration shall be initiated by the parties, or either of them,
within ten (10) calendar days after either party sends notice of a demand to
arbitrate (the "Arbitration Notice") to the other party and to JAMS. The Arbitration
Notice shall contain a description of the subject matter of the arbitration, the
dispute with respect thereto, the amount involved, if any, and the remedy or
determination sought. Each party shall select a retired judge from the JAMS
Page 18 of 20
panel, and the two selected judges shall mutually agree on the third retired judge
from the JAMS panel. If one of the parties does not select a retired judge from
the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration
Notice, JAMS will select the second judge, and the judge selected by JAMS and
the judge selected by the other party will select the third judge for the panel. The
third judge is to be selected within ten (10) calendar days following the selection
of the first two judges. The three judges will together serve as the Arbitrators.
The arbitration shall be conducted in Los Angeles, California. Any party may be
represented by counsel and/or other authorized representative. In rendering a
decision(s), the Arbitrators shall determine the rights and obligations of the
parties according to the substantive and procedural laws of the State of California
and the terms of this Agreement. The decision of the Arbitrators shall be based
on the evidence introduced at the hearing and accompanied by a written
statement of decision as to each of the principal controverted issues. The
agreement of two of the three Arbitrators as to the resolution of the dispute shall
be a conclusive, resolution. The Arbitrators shall deliver the written decision to
the parties within thirty (30) calendar days following the date of the selection of
the last of the Arbitrators. The decision shall be conclusive and binding, and it
may thereafter be confirmed as a judgment by the Superior Court of the State of
California, subject only to challenge on the grounds set forth in the
California Code of Civil Procedure Section 1286.2. The validity and
enforceability of the decision of the Arbitrators is to be determined exclusively by
the California courts.
Attorney's Fees
8.06. In the event a dispute, claim or litigation arises regarding -this Agreement, the
prevailing party shall be entitled to reimbursement for reasonable attorneys' fees
and actual costs, which may be set by the arbitrators or the court in the same
action or in a separate action brought for that purpose, in addition to any other
relief which is obtained.
8.07. Neither party shall be considered in default in any of its obligations under this
Agreement when a failure of performance shall be due to an uncontrollable force.
The term "uncontrollable force" shall mean any cause beyond the control of the
party affected, including, but not restricted to, flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or
municipal action, statute, ordinance, or regulation, embargoes of the United
States Government or any other government, which by exercise of due diligence
such party could not reasonably have been expected to avoid and by exercise of
due diligence has been unable to overcome. Either party rendered unable to
fulfill any of its obligations under this Agreement by reason of an uncontrollable
force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all
Page 19 of 20
reasonable dispatch.
8.08. Except as may otherwise be specifically provided herein, this Agreement may be
modified or amended only by a written document executed by both Contractor
and the City and approved as to form by the City Attorney.
8.09. The captions used in this Agreement are for convenience only and shall in no
way define, limit or describe the scope or intent of the Agreement or any part
thereof.
8.10. City reserves the right to award similar contracts to multiple contractors to ensure
the City has adequate services.
IN WITNESS WHEREOF, the parties have executed the Agreement on the dates
shown below.
City:
City of Vernon
Name:
Title:
Date:
ATTEST:
Manuela Giron, City Clerk
APPROVED AS TO FORM:
Jeff A. Harrison, City Attorney
Contractor:
Emergency Vehicle Group, Inc.
Name:
Title:
Date:
Name:
Title:
Date:
Page 20 of 20
E4IERGBNCYVEHICLE GROUP, INC.
r
2803 R, Coronado $1.
A041101 R, CA $2806
714.238.0110 714.230.6120 FU
aMa=goatwir vaHwlt' uaal>FL rNI:.
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QUOTE_
To: CRAIG PELTIER_
From: DAVE. NIELSEN__�
Company: VERNON FIRE DEP'T,T
_ Bolo: DEC. 3, 2008
Fax# 323.581.1682 _
PhmloM 323-683.4821_ X510
RoOardhiv; REVISCQ QUOTE ON COMMAND VEHICLE
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2 PELICAN 2460 LED.RL-CHARGAOE FLASI'ILIOIIT$
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3 DO PLUG51 DENIER CONSOLE 2 COMMAND BOX
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0 ALI. PURCIIASI`.0 ITEMS WILL CARRY MANUF'AC I'VRFIi
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cusiomor supplied
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EXHIBIT[' B
EXHIBIT B
Form Change Order
CHANGE
Contract Number:
Change Number:
The requirements of the above -designated Agreement are changed as follows:
City and Contractor agree that Contractor's compensation shall be adjusted as follows:
City and Contractor agree that Contractor's schedule shall be adjusted as follows:
This adjustment covers the entire compensation for the Change set forth above and includes, but
is not limited to compensation for all engineering, material, equipment, subcontracts, labor,
overhead, profit, changes in scheduling and delays resulting, directly or indirectly, from the
Change, as further detailed in the Agreement.
Contractor:
City:
Emergency Vehicle Group, Inc. City of Vernon
By By
Date
Date
INSTRUCTIONS TO CONTRACTOR
Contract Number:
Instruction to Contractor:
Date:
Specific Instructions to Contractor:
In accordance with the Terms and Conditions of the Agreement, the City classifies these
instructions as:
Supplementary instructions, not involving a Change
(Should these instructions be, in the opinion of Contractor, a "Change", written notice thereof
must be given to City within 10 days of the receipt of these instructions. If such written notice is
given, Contractor shall not commence with the work so ordered until written agreement is
reached on the classification of these instructions and on the resulting adjustment in contract
compensation, if any.) In the event that City and Contractor fail to agree on the classification of
these instructions or resulting adjustment in contract compensation, if any, refer to the Changes
Section of the Agreement.
A Change
(Contractor shall, within 10 days of the receipt of these instructions, furnish City a statement of
its proposal for adjustment in contract compensation occasioned hereby. Contractor shall not
commence with the work so ordered until written agreement is reached on the resulting
adjustment in contract compensation, if any.) In the event that City and Contractor fail to agree
on the classification of these instructions or resulting adjustments in contract compensation, if
any, refer to the Changes Sections of the Agreement.
City Representative
Please acknowledge receipt of this instruction by returning one copy signed in the space
provided below. Contractor's signature hereon does not indicate his acceptance of the
classification assigned hereto by City.
Contractor's Representative
,
Date
Date
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
February 23, 2009
Mr. Jerry Grinstead, Jr., President
Emergency Vehicle Group, Inc.
2883 E. Coronado St.
Anaheim, CA 92806
Re: Equipment Purchase and Services Agreement
Dear Mr. Grinstead:
The insurance requirements have been met. Transmitted herewith is a
fully executed agreement, as referenced above, approved by City
Council on January 12, 2009, through Resolution No. 9813.
If you have any questions regarding this matter, please call Mr. Mark
Whitworth at 323/583-8811 ext. 280.
Very truly yours,
Nelly Gi on
City Clerk
NG:dj
c: Mark Whitworth
Purchasing Department
Resolution No. 9813
Agreement File No. 09-008
Excfusivefy Industrial
EQUIPMENT PURCHASE AND SERVICES AGREEMENT
This AGREEMENT ("Agreement") is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as the original
hereof for all purposes, as of this 12t" day of January, 2009, in the City of Vernon,
County of Los Angeles, California
BY AND BETWEEN CITY OF VERNON, a municipal
corporation, hereinafter referred to as
the "City"
4305 Santa Fe Avenue
Vernon, California 90058
AND EMERGENCY VEHICLE GROUP, INC.,
hereinafter referred as "Contractor,"
2883 E. Coronado St.
Anaheim, CA 92806
RECITALS
WHEREAS, the City desires to retrofit the 2009 Chevrolet Suburban
Command Vehicle of the Fire Department with custom built aluminum command boxes
and the necessary support emergency lighting and radio communication equipment and
appurtenances to enable it to be used as a mobile office or command center by on -duty
Battalion Chief during incidents within the City and surrounding area (hereinafter
collectively referred to as the "Equipment"); and
WHEREAS, Contractor submitted a quote dated December 3, 2008, for
the purchase of the Equipment and installation services (hereinafter collectively referred
to as the "Proposal"), a copy of which is attached hereto as Exhibit A and incorporated
by reference; and
WHEREAS, the Proposal includes a description of the Equipment and
services to be performed by Contractor and the attendant costs; and
WHEREAS, the Contractor is the only vendor that can provide the
necessary equipment and services meeting the specifications and requirements of the
Fire Department; and
WHEREAS, Contractor has advised the City that it is qualified and
capable of providing the Equipment and services described in Exhibit A, and is willing to
do so on the terms and conditions set forth below; and
Page 1 of 20
WHEREAS, the City desires to enter into an agreement with Contractor to
provide for the purchase and delivery of Equipment, material and the labor to install the
Equipment on a contractual basis as defined in the terms and conditions set forth below.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
SECTION 1. PURCHASE OF EQUIPMENT
1.01. Contractor agrees to design, build, sell, deliver, install and test the Equipment,
including all material, and the City agrees to purchase the Equipment and installation
services as identified in Exhibit A.
1.02. Delivery. Contractor shall design, build and sell, deliver, install and test the
Equipment at the Contractor, F.O.B. Job Site. Risk of loss shall pass to the City upon
City's pick-up of the 2009 Chevrolet Suburban Command Vehicle once Work has been
completed and accepted.
SECTION 2. TERM OF CONTRACT
2.01. This Agreement will become effective upon issuance of a Purchase Order, and
will continue in effect until such time as the City approves the scope of work
completed pursuant to the Proposal or until terminated as provided in this
Agreement.
SECTION 3. DEFINITION OF TERMS
3.01. Whenever used in the Agreement, the following terms shall mean:
A. "Agreement" shall mean that formally executed Agreement or Contract
which includes the Contract Documents attached. The Agreement
constitutes the entire agreement between the parties relating to its subject
matter.
B. "City" shall mean the City of Vernon, California, the entity which has
executed the Agreement and, where applicable, its affiliated companies,
and its officers, directors, employees, representatives and agents.
C. "Contractor" shall mean Emergency Vehicle Group, Inc. and where
applicable, its affiliated companies, and its officers, directors, employees,
representatives and agents.
D. "Contract Documents" shall include any inquiry, invitation to bid, request
for proposal or proposal which may have, but not necessarily, preceded
execution of the Agreement, and including the General Provisions and all
Page 2 of 20
exhibits and schedules attached to the Agreement and all plans and
specifications identified in the Contract Documents.
E. "Contract Price" shall mean the compensation set forth or provided for in
Section 5.01 of this Agreement. Whether it expressly provides for the
reimbursement of costs incurred by Contractor or simply for the payment
of a lump sum of money, it is intended to be the full and complete payment
for satisfactory completion of the Work and, unless otherwise stated, to
cover all costs whether for materials, equipment, tools, labor, services and
taxes and all overhead, rentals and profit or fee, if any.
F. "Equipment" shall mean the equipment identified in Exhibit A.
G. "General Provisions" or "General Conditions" shall mean the General
Provisions as set forth in this Agreement.
H. "Owner" shall mean City of Vernon, California, and where applicable, their
affiliated companies, directors, officers, employees, agents, and
representatives.
"Premises" shall mean the physical premises under City's control or
ownership where Work hereunder is to be performed.
"Proprietary Information" and "Confidential Information" shall mean all
information, whether written or oral, which Contractor acquires from,
through or on behalf of City, directly or indirectly, or which arises out of the
Work, concerning the Work or proprietary processes involved in the Work
including, without limitation, information concerning past, present or future
business plans of City, information about the operations of City's
Premises, and other City information or know-how obtained during the
Work, except information falling into any of the following categories:
Information which, at the time of disclosure hereunder, is in the
public domain;
2. Information which, after disclosure hereunder, enters the public
domain, except where such entry is the result of Contractor's or any
entity within Contractor's control breach of this Agreement;
3. Information which, prior to disclosure hereunder, was already in
Contractor's possession without limitation regarding disclosure to
others; or
4. Information which, subsequent to disclosure hereunder, is obtained
Page 3 of 20
by Contractor from a third party who is lawfully in possession of
such information and not subject to a contractual or fiduciary
relationship to City with respect to said information and who does
not require Contractor to agree to refrain from disclosing such
information to others.
K. "Subcontractor" shall mean any first or lower -tier subcontractor and its
employees, representatives, agents, subcontractors or other personnel
who have been approved in the manner required by this Agreement.
L. "Work" or "Services" shall mean the work performed by Contractor and
required to be performed from time to time by City under this Agreement.
SECTION 4. SERVICES TO BE PERFORMED BY
CONTRACTOR
Specific Services
4.01. Contractor's Services shall include, but will not be limited to, designing and
building aluminum command boxes emplaced on in the new 2009 Chevrolet
Suburban Command Vehicle and retrofitting with emergency lighting and radio
communications equipment, installing and testing the Equipment and
appurtenances. The Contractor's Services are more specifically detailed in the
Proposal attached hereto as Exhibit "A" and incorporated herein by this
reference.
Change of Services
4.02. City may at any time, by written change order executed by the City, make
changes in the scope of Work, to extend the Work duration and/or total
compensation of Contractor's Work.
4.03. City may make "Changes" by increasing, reducing or deviating from the
requirements of the scope of Work. A form of Change Order is set forth in
Exhibit B attached hereto and incorporated by reference.
Timing of Services
4.04. Contractor's Services shall commence upon the execution of this Agreement by
both parties and award by the City Council and shall end when Contractor has
completed the work according to the Proposal, unless this Agreement is
otherwise terminated according to Section 7 of this Agreement or extended
according to the conditions and terms set forth in this Agreement. Delivery is
expected to be completed no later than one hundred twenty (120) days from the
Page 4 of 20
issuance of City's Purchase Order. Completion of the services to be performed
by Contractor is expected to be no later than one hundred twenty (120) days
after delivery.
4.05. Time is of the essence for all Work contemplated by this Agreement. Contractor
shall start performing Services under this Agreement only after notification by the
City.
Method of Performing Services
4.06. Contractor will determine and is responsible for the method, details, and means
of performing the above -described Services.
Status of Contractor
4.07. Contractor enters into this Agreement, and will remain throughout the term of this
Agreement, as an independent contractor. Contractor agrees that it is not and
will not become an employee, partner, agent, or principal of City while this
Agreement is in effect. Contractor agrees it is not entitled to the rights or benefits
afforded to City's employees, including disability or unemployment insurance,
workers' compensation, medical insurance, sick leave, or any other employment
benefit. Contractor is responsible for providing, at its own expense, disability,
unemployment, and other insurance, worker's compensation, training, permits,
and licenses for itself and for its employees and subcontractors. Contractor shall
have complete and sole control over its employees, the details of the Services
and methods by which the Services are accomplished, it being understood,that
City is interested only in the results to be obtained by Contractor.
4.08. Contractor has no authority to enter contracts or agreements on behalf of City.
This Agreement does not create a partnership or joint venture between the
parties.
Payment of Taxes
4.09. Contractor is responsible for paying when due all income taxes, including
estimated taxes, incurred as a result of the compensation paid by City to the
Contractor for Services under this Agreement. Contractor agrees to indemnify
City for any claims, costs, losses, fees, penalties, interest, or damages suffered
by City resulting from Contractor's failure to comply with this provision.
4.10. Payroll taxes including federal, state and local taxes shall not be withheld or paid
by City on behalf of Contractor or for the employees of the Contractor.
Contractor shall not be treated as an employee with respect to the Services
performed hereunder for federal or state tax purposes. Contractor shall be
Page 5 of 20
responsible to pay taxes mandated by law.
4.11. Since Contractor is not an employee of City, Contractor is not eligible for and
shall not participate in any employee benefit of City, including pension, health or
other fringe benefits.
SECTION 5. COMPENSATION
5.01. In consideration for the Equipment and Services to be performed by Contractor,
described in this Agreement, City agrees to pay Contractor a sum not to exceed
Forty -One Thousand Five Hundred Forty -Eight Dollars and Seventy -Five Cents
($41,548.75), which includes labor costs and applicable sales tax (the "Contract
Price"). The actual amount will be based on the amount required to furnish the
Equipment and perform the services, billed in accordance with Contractor's
Proposal attached as Exhibit A.
Entire Compensation
5.02. The Contract Price is full and complete compensation, and constitutes the entire
compensation due Contractor for the Equipment and Services and any and all of
Contractor's obligations hereunder, regardless of difficulty, unforeseen
circumstances, hours worked or equipment, materials or personnel required.
The Contract Price includes without limitation, customs duties, fees, overhead,
profit, travel time to and from the Premises and all other direct and indirect costs
incurred or to be incurred by Contractor hereunder. The Contract Price set forth
above is not subject to escalation for any reason except as expressly set forth in
this Agreement. No adjustments in compensation shall be made as a result of
changes in the value of any currency. The Contract Price shall only be adjusted
by formal, written Change Order or amendment to this Agreement.
Payment of Compensation
5.03. For Equipment and Services rendered under this Agreement, City agrees to pay
Contractor the sum set forth in Paragraph 5.01 of this Agreement upon
completion of the Services. Contractor shall submit to City an invoice and
statement of Services, prepared in accordance with City requirements, upon
completion of the Work. City shall make payment to Contractor within thirty (30)
days of acceptance and approval of an invoice prepared in accordance with City
requirements.
5.04. Contractor shall be responsible for paying any subcontractors used in the
performance of this Agreement. Subcontractors shall not bill the City directly.
Page 6 of 20
Expenses
5.05. City shall not be liable to Contractor for any expenses paid or incurred by
Contractor. Expenses may only be billed if advance written approval has been
obtained from the City.
Compensation for Changes
5.06. The compensation due Contractor, or the credit due City, for changes may not be
established verbally, and shall be established in a written change order signed by
City as described in Sections 4.02 and 4.03 of this Agreement. Compensation
adjustments in each such change order shall be established by one or more of
the following bases, as determined by City: (a) a lump sum price to be negotiated
between the parties; or (b) Work unit rates to be negotiated between the parties.
Once established, the amount of the compensation due Contractor or credit due
City for a change shall not be subject to adjustment for any reason, including
changes in the value of any currency.
SECTION 6. OBLIGATIONS OF THE PARTIES
6.01. Contractor is responsible for meeting all conditions of this Agreement and City
Standards & Details for all Work performed. Substandard Work, as determined
solely by the City, shall be redone at the expense of the Contractor.
Products of Consulting
6.02. All products of consulting services including, but not limited to, manuals,
documents and/or computer software, shall become the property of the City and
shall be delivered to the City before the end of the performance of this
Agreement. Basic notes and sketches, charts, computations and other data shall
be made available to City without restriction or limitation on their use.
Liability Insurance
6.03. Contractor and its subcontractor(s), if any, shall, prior to commencement of any
Work and for the duration of this Agreement, obtain and maintain at its own
expense, those minimum levels of insurance coverage as set forth below. Prior
to commencing Work hereunder, Contractor shall provide the City with proof of
insurance providing and maintaining the coverages and endorsements set forth
below. Said proof of insurance shall also provide that said policy or policies shall
not be canceled or materially reduced in coverage without giving at least thirty
(30) days prior written notice to the City.
Page 7 of 20
6.04. The insurance coverage as listed herein, shall be properly endorsed to include
those contractual obligations which may be identified further within this
Agreement and shall be endorsed to provide City all the rights and privileges of
an additional insured.
6.05. Contractor shall cause its insurers to issue, including but not limited to,
Certificates of Insurance or, upon request, certified copies of the insurance
policies evidencing that the coverages and policy endorsements required under
this Agreement, are maintained in force.
6.06 Contractor shall ensure its subcontractor(s), if any, maintain those insurance
requirements as specified in this Agreement and are endorsed as additional
insured(s) on all required Contractor insurance coverages. Contractor and its
subcontractor(s), if any, shall maintain in effect the following minimum insurance
coverages on an Occurrence Form Policy:
A. Workers Compensation within the statutory limits, including occupational
illness or disease coverage in accordance with the laws of the nation,
state, territory, or province exercising jurisdiction over Contractor's
employees. Workers Compensation and Employers Liability Insurance
shall have a minimum limit of $1,000,000 per occurrence. Contractor
further agrees to hold harmless and indemnify City for any and all claims
arising out of an injury, disability, or death of any of Contractor's
employees or agents.
B. Comprehensive General Liability Insurance, including, but not limited to,
Contractual Liability, Products and Completed Operations Liability, Broad
Form Property Damage and Bodily Injury Liability, and Explosion,
Collapse and Underground Liability, with a minimum combined single limit
of $2,000,000 per occurrence.
C. Comprehensive Automobile Insurance, including, but not limited to, all
owned, non -owned or hired vehicles with a minimum combined single limit
of $1,000,000 per occurrence for bodily injury and property damage.
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6.07. Contractor agrees to provide insurance in the amounts and forms specified
above. Contractor shall submit to the City documentation indicating compliance
with these minimum requirements no less than one (1) day prior to the beginning
Page 8 of 20
of performance under this Agreement. Contractor shall not commence
performance of its Work under this Agreement until the above insurance has
been obtained and proof of insurance has been filed with and approved by the
City.
6.08. Contractor shall not permit a subcontractor or vendor to perform work on City
premises unless and until a certificate of insurance is obtained showing that such
subcontractor or vendor has worker's compensation coverage. If Contractor
employs subcontractors as part of the Services rendered, Contractor's protective
coverage is required. Contractor may include all subcontractors as insureds
under its own policy or shall furnish separate insurance for each subcontractor,
meeting the requirements set forth above.
Representations
6.09. To the fullest extent permitted by law, Contractor shall defend, indemnify and
hold harmless City and its elected officials, officers, agents and employees from
all claims, suits, actions, demands, damages, liabilities, expenses, judgments,
settlements, and penalties, losses, fines, and all costs and expenses incurred in
connection therewith, including reasonable attorney's fees and all costs of
defense, arising out of or attributable to the negligent or wrongful acts of
Contractor or its employees or agents under this Agreement, except to the extent
arising from or caused by the sole negligence or willful misconduct of the City, its
officers, agents or employees. The terms of this indemnity shall survive the
termination of this Agreement. The obligations in this Paragraph are in addition
to Contractor's duty to provide insurance and shall not be limited by any limitation
on the amount or type of insurance coverage carried by Contractor.
6.10. Contractor and City represent that each has read and understands the
Agreement and Contract Documents. The Contractor represents it understands
the City's regulations concerning Premises access, badges, parking, security,
safety, fire, prohibited drugs and alcohol, and smoking and other rules, and that
Contractor has visited Premises where the Work is to be done and is familiar with
the local conditions under which it is to be done. Contractor also represents that
it is experienced in performing and competent and qualified to perform the kind of
tasks or assignments included in the Work and employs or has available for
employment in sufficient numbers all unskilled, skilled, administrative,
supervisory, professional and managerial or other personnel required to perform
the Work as required by this Agreement.
6.11. Contractor represents that it has the qualifications and skills necessary to
perform the Services under this Agreement in a competent, professional manner,
without the advice or direction of City. This means Contractor is able to fulfill the
requirements of this Agreement. Failure to perform all the Services required
Page 9 of 20
under this Agreement constitutes a material breach of the Agreement.
Contractor has complete and sole discretion for the manner in which the Work
under this Agreement will be performed.
6.12. Contractor declares and states that it has complied with and will continue to
comply with all federal, state, local air pollution control laws and regulations
applicable to the Contractor pursuant to Section 2022.1 of Title 13 of California
Code of Regulations and local laws regarding business permits and licenses that
may be required to carry out the Services to be performed under this Agreement.
6.13. Contractor agrees to indemnify, defend, and hold City free and harmless from all
claims, demandslosses, costs, expenses, obligations, liabilities, damages,
recoveries and deficiencies, including interest, penalties, attorney's fees and
costs, that City may incur as a result of a breach by Contractor of any
representation or provision contained in this Agreement or any negligent or
intentional acts or omissions by Contractor, it subcontractors, agents, and
employees or based on any claim that any software program or other product
used or furnished by Contractor in the performance of this Agreement constitutes
an infringement of any United States patent or copyright.
6.14. Contractor's rights under this Agreement may not be assigned nor may its duties
be delegated or subcontracted without the prior written consent of City. Any
assignment or delegation or subcontract in violation of this Section shall, at City's
sole discretion, be void. Consent by City shall not relieve Contractor of
responsibility for performance of Contractor's obligations hereunder. City may
assign all or any part of this Agreement at any time effective immediately upon
written notification to Contractor.
6.15. At all times while Work is being performed on the Premises each party shall be
represented thereon by a designated representative. Each party may notify the
other in writing of the identity of such persons from time to time.
Work Injury
6.16. The treatment and care of injuries sustained by Contractor's employees,
subcontractors, representatives or other personnel shall be and remain the
responsibility of Contractor. City's first aid facilities, if any, however, will be made
available to Contractor's employees in emergency cases which are the direct
result of accidents occurring on the Premises. City shall incur no liability for, and
Contractor hereby agrees to indemnify City against, any causes of action, claim,
liability or costs, including attorney's fees, arising in whole or part out of the
furnishing of such first aid facilities or assistance to Contractor's employees,
subcontractors, representatives or other personnel, or out of the failure to furnish
such facilities or assistance.
Page 10 of 20
Records, Inspection and Audit
6.17. During the course of Work being performed, Contractor and any of its
subcontractors, shall maintain and retain, not less than three (3) years after
completion thereof, complete and accurate records of the Contractor's costs
which are chargeable to the City under this Agreement. City or its designated,
authorized representatives, shall have the right during this three (3) year period,
upon written reasonable notice, to inspect and audit those records. Such records
to be maintained and retained by the Contractor shall include: (a) payroll record
accounting for the total time distribution of the Contractor's employees working
full or part time on the Work (to permit tracing to payroll payments in cash); (b)
invoices for purchases, receiving and issuing documents, and all the other unit -
inventory records for the Contractor's stores, stock or capital items; (c) paid
invoices and canceled checks for material purchased and for the subcontractor's
and any other third parties' charges; and (d) any other documentation City deems
necessary to support costs and charges under this Agreement.
Corporate Conduct
6.18. Contractor, its employees, agents or representatives shall not offer or give to an
officer, official or employee of City gifts, entertainment, payments, loans or other
gratuities to influence the award of a contract or obtain favorable treatment under
this Agreement or any other contract.
Standard of Care
6.19. Contractor agrees that all Services provided will be conducted by the principal
and competent staff members, if any, under the supervision of the principal, and
that Services will be performed and rendered diligently. Contractor represents
that it has, or shall secure, at its own expense, all personnel required to perform
Contractor's Services under this Agreement, but at all times shall be responsible
for the Services of such personnel. Contractor may not employ any
subcontractor without the prior written approval of the City.
Indemnity Process
6.20. The City shall notify Contractor in writing of any suits, claims or demands
covered by any indemnity contained in this Agreement. Promptly after receipt of
such notice, Contractor shall assume the defense of such claim with counsel
reasonably satisfactory to City. If Contractor fails, within a reasonable time after
receipt of such notice, to assume the defense with counsel reasonably
satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect
Page 11 of 20
conflict of interest exists between the parties with respect to the claim, or if in the
sole judgment of City the assumption and conduct of the defense by Contractor
would materially and adversely affect City in any manner or prejudice its ability to
conduct a successful defense, then the City shall have the right to undertake the
defense, compromise and settlement of such claim for the account and at the
expense of Contractor. Notwithstanding the above, if the City in its sole
discretion so elects, City may also participate in the defense of such actions by
employing counsel at its expense, without waiving the Contractor's obligations to
indemnify or defend. Contractor shall not settle or compromise any claim or
consent to the entry of any judgment without the prior written consent of the City
and without an unconditional release of all liability by each claimant or plaintiff to
the City.
Treatment of Confidential and Proprietary Information
6.21. For ten (10) years after the effective date of this Agreement, Contractor shall
refrain from using any Confidential or Proprietary Information except in
connection with the Work or from disclosing it to any third party other than to
employees of Contractor who require it in performance of the Work and except to
such other third persons as City may authorize in writing. If disclosure to such an
employee or to other third persons is so authorized, Contractor shall enter into
with said party a confidentiality agreement containing provisions with respect to
use and disclosure of Proprietary Information substantially the same as those
contained in this Agreement.
6.22. Contractor shall take reasonable precautions to safeguard any documents
containing Proprietary Information which City may supply to Contractor
hereunder. Contractor may copy, in whole or part, such documents to the extent
necessary for the performance of the Work, and Contractor shall return to City
upon the completion of the Work or request by City all such documents and
copies.
6.23. Except as expressly permitted by prior written consent of the City, Contractor
and/or its subcontractors shall not disclose, permit the disclosure of, release,
disseminate, or transfer, whether orally or by any other means, any part of such
Confidential Information to any other person or entity. Contractor and/or its
subcontractors shall return any written Confidential Information and all copies
made of such items to the City upon the City's written request, but in any event
not later than the date that Contractor has performed all Work to be performed
pursuant to this Agreement. Contractor hereby agrees that such Confidential
Information and any documents provided may be used by Contractor and/or its
subcontractors only as authorized by the City. Contractor shall include a
provision in its agreements with subcontractors that binds the subcontractors to
this non -disclosure requirement.
Page 12 of 20
6.24. All reports, plans, data, studies, maps, drawings, models, photographs,
documents and other writings prepared by and for Contractor, its officers,
employees, agents and subcontractors in the course of implementing this
Agreement, with the exception of working notes, internal documents and
Confidential Information provided by businesses located in City, shall be
considered the property of City. Contractor shall deliver such documents and
materials to the City as they are generated; however, Contractor may take and
retain copies of said documents and materials that are not Confidential
Information, as desired.
6.25. All reports, information, data and exhibits prepared or assembled by Contractor
in connection with the performance of its Services pursuant to this Agreement
are confidential until released by the City to the public and Contractor agrees that
such documents shall not be available to any individual or organization without
the written consent of the City prior to such release.
6.26. No reports, maps, or other documents produced in whole or in part under this
Agreement shall be the subject of an application for copyright by or on behalf of
Contractor.
Compliance with Authority
6.27. Contractor shall comply with all laws, regulations, executive orders and other
applicable requirements of any governmental agencies having jurisdiction
including the Fair labor Standards Act, the Occupational Safety and Health Act
and all those relating in any way to employment practices and protection of the
environment. Contractor shall not discriminate against any employee or any
applicant for employment for reasons of race, color, creed, religion, sex, sexual
preference, age or national origin.
6.28. Contractor shall make timely payment of all employment taxes and of all social
security and other contributions of every kind required to be made with respect to
or measured by the wages and salaries of persons employed by Contractor.
6.29. Contractor shall indemnify City against, and hold City harmless from, any liability
or loss including liability or loss from fines or penalties arising out of Contractor's
failure to perform the obligations imposed upon it by Sections 6.27 and 6.28 of
the Agreement.
Progress Reports
6.30. Contractor shall meet with City staff, upon City's request, or as needed, in order
to provide reports or information concerning the Services being performed by
Page 13 of 20
Contractor under this Agreement.
Contractor's License Classification
6.31. Contractor shall possess all,appropriate licenses for the duration of this
Agreement.
Warranties
6.32. Contractor shall assign to the City at the time the Equipment is delivered all
manufacturers' warranties and Contractor shall assemble and deliver to the City
complete copies of all warranties, guaranties, and operating and maintenance
data and all other documentation from all manufacturers pursuant to this
Agreement.
6.33. Contractor warrants that title to Equipment will pass to the City either by
incorporation in the construction or upon the receipt of payment by Contractor,
whichever occurs first, free and clear of all liens, claims, security interests or
encumbrances, and that no seller of any Equipment or any portion thereof will
retain an interest therein or an encumbrance thereon.
6.34. Contractor warrants that all Equipment will be new and free from defects in
materials and workmanship, comply with the specifications provided by the
manufacturers, be of good quality and merchantability, and fit for their intended
purposes, and conform to all applicable governmental regulations, statutes, and
ordinances. Any Equipment not conforming to these requirements, including
substitutions not properly approved and authorized, may be considered
defective. In the event that the test results obtained by either Contractor or the
City reveals that any portion of the Equipment does not meet the City's
specifications or the City identifies any defects in or damage to the Equipment,
Contractor shall promptly repair or replace any defective Equipment; provided,
however, that if, in the City's reasonable discretion, the quantity or quality of the
defects are substantial, the City shall have the option of rejecting the entire
shipment of Equipment from Contractor, and obtaining another vendor to provide
the Equipment. Contractor shall be responsible for all direct and indirect costs
that may be incurred by the City in connection with the rejection and/or
replacement of damaged or defective Equipment, including any and all damages
caused to the City's existing equipment, storage and/or system by the use of
defective Equipment provided by Contractor.
6.35. Contractor shall obtain for the benefit of the City, and assign to the City,
commercially reasonable manufacturers' warranties, specifically, Contractor is
providing the warranties specified in the Proposal attached hereto as Exhibit A.
All manufacturers' warranties, any warranties typically provided by Contractor
Page 14 of 20
and any other warranties made applicable by law shall apply to the City's
purchase of the Equipment. Warranties shall commence from the date the City
receives the Equipment under this Agreement or the City's acceptance of the
Equipment being purchased hereunder, whichever occurs first. Contractor shall
assist the City in the enforcement of all such warranties.
6.36. Contractor, at its cost, shall promptly repair or replace or cause the manufacturer
to repair or replace (provided, however, that the City shall cooperate in working
with the manufacturers if the warranties have been assigned to the City)
Equipment rejected by the City as defective or as failing to conform to this
Agreement if reported to Contractor within the Warranty Period. The Warranty
Period shall commence from the date Equipment is delivered hereunder or from
the date of the City's acceptance of the Equipment being purchased hereunder,
whichever occurs first; or (b) such longer period of time as may be prescribed by
law or by the terms of the applicable manufacturers' warranty. The City shall
give such notice promptly after discovery of a defective condition. A new
Warranty Period shall commence for replaced Equipment on the date the
replacement was made. Contractor's obligations hereunder shall include the
obligation to repair any damage to other property caused by the defective
Equipment or the repair thereof. Contractor shall indemnify the City from and
hold the City harmless against any and all claims, liabilities, liens, damages,
losses, costs, and expenses, including reasonable attorneys' fees and all costs of
defense, arising out of or relating (a) to any such Equipment found to be
defective or not in accordance with this Agreement, or (b) the correction of any
such Equipment.
The foregoing representations, warranties, covenants, and agreements shall
survive any termination of this Agreement and final completion of the delivery of
the Equipment and are in addition to, and not in lieu of, any and all other liability
imposed upon Contractor by law with respect to Contractor's duties, obligations
and performance hereunder.
SECTION 7. TERMINATION OF AGREEMENT
7.01. Unless otherwise terminated as provided in this Section, this Agreement will
continue in effect until such time as the City receives a final comprehensive
report summarizing the Services, analysis of tests and results, unless otherwise
extended according to the terms and conditions set forth in this Agreement.
Non -Default Termination
7.02. City, at its sole discretion, may terminate this Agreement upon thirty (30) days
written notice to Contractor and such termination shall be effective in the manner
specified in such notice and shall be without prejudice to any claim that either
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party may have against the other. During the thirty (30) day period after such
notice is sent, the parties shall continue to act toward each other in good faith.
7.03. In the event of any such termination, in full and complete settlement for the
termination of the Work, City shall pay Contractor for those Services performed
prior to the date of delivery of the termination notice, plus compensation for (i)
necessary Work performed during the notice period and authorized in the
termination notice, and (ii) all costs reasonably and necessarily incurred by
Contractor directly attributable to termination which could not reasonably have
been avoided and for which Contractor is not otherwise compensated that are
incurred through the date of termination and effectuating the termination
("Termination Expenses"). Termination Expenses shall not include lost profits,
lost opportunities, consequential damages, or the like. In no event shall total
payment exceed the Contract Price.
Termination on Occurrence of Stated Events
7.04. This Agreement will terminate automatically on the occurrence of any of the
following events:
A. Bankruptcy or insolvency of either party; or
B. Sale of the Contractor; or
C. Assignment of this Agreement by Contractor without City's written
consent.
Termination for Default
7.05. If Contractor defaults in the performance of this Agreement or materially
breaches any of its provisions, City may immediately terminate this Agreement
by giving written notification to Contractor indicating the effective date of such
termination. Termination will take effect immediately upon the date specified in
the notification. For the purposes of this paragraph, material breach of this
Agreement includes, but is not limited to, the following:
A. Contractor's failure to perform, in a manner satisfactory to the City
in its sole discretion, the Services specified in Section 3 of this
Agreement; or
B. Contractor's material breach of any obligation or provision
contained in Section 5 of this Agreement.
7.06. The waiver by either party of a breach or default by the other party shall not be
deemed a waiver of any different or later breach; nor shall any delay or omission
Page 16 of 20
by either party to exercise any right it may have hereunder operate as a waiver of
any breach or default of such a right. The failure of either party to this
Agreement to exercise any of its rights under this Agreement does not constitute
a breach thereof and shall not be deemed to be a waiver of such rights or a
waiver of any subsequent breach.
7.07. In the event of any termination of this Agreement or reduction in the scope of the
Work, Contractor shall not be entitled to damages for loss of profits for the
unexecuted portion of the Work or any other damages because of such
termination or reduction.
SECTION 8. GENERAL PROVISIONS
Notices
8.01. All notices, approvals, consents and other communications between the parties
shall be in writing, and shall be sent by fax or by certified mail (return receipt
requested) to the respective addresses set forth below, or at such other address
as may be furnished by either party to the other in writing. Faxed notices,
confirmed by copy thereof, shall be deemed communicated as of the day the
facsimile was sent. Mailed notices will be deemed communicated as of the day
of receipt or the third (3rd) day after mailing, whichever occurs first.
Contractor: Emergency Vehicle
Group, Inc.
Attn: Jerry Grinstead, Jr
2883 E. Coronado St.
Anaheim, CA 92806
City of Vernon
President Attn: City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
Fax: 714-238-0120
Telephone: 714-238-0110
Fax: 323-826-1438
Telephone: 323-583-8811 ext 260
Entire Agreement of the Parties
8.02. This Agreement supercedes any and all agreements, either oral or written,
between the parties with respect to the rendering of Services by Contractor for
City and contains all of the representations, covenants, and agreements between
the parties with respect to the subject matter of this Agreement and the rendering
of those Services. Each party to this Agreement acknowledges that no
representations, inducements, promises, or agreements, orally or otherwise,
have been made by any party, or anyone acting on behalf of any party, which are
not contained in this Agreement, and that no other agreement, statement, or
promise not contained in this Agreement or a subsequent amendment or change
Page 17 of 20
order shall be valid or binding. No amendment or change in the provisions of this
Agreement shall be made, except in a formal written amendment signed by
Contractor and an authorized representative of the City, or in a written change
order. Contractor expressly waives all claims for compensation based upon
quantum merit, implied contract or oral contract. Each party represents and
warrants that it has read and fully familiarized itself with this Agreement, and that,
such party has been fully authorized to sign this Agreement.
8.03. This Agreement_ shall be comprised of these included provisions, together with
Exhibits A and B, which are all attached. In the event of conflict between this
Agreement and any of the exhibits, including the Proposal, this Agreement shall
prevail.
Partial Invalidity
8.04. If any provision of this Agreement is held by a court of competent jurisdiction to
be invalid, void, or unenforceable, the remaining provisions will continue in full
force and effect without being impaired or invalidated in any way.
Law and Arbitration
8.05. All disputes arising out of or related to this Agreement, the conduct of either party
in connection with this Agreement, and the relationship and rights of the parties
in connection with this Agreement, whether characterized as breach of contract,
tort, or otherwise (except for those requesting injunctive relief) shall be
determined by binding arbitration in accordance with the terms of this Section.
The submittal of all matters to arbitration in accordance with the terms of this
Section is the sole and exclusive method, means and procedure to resolve any
and all claims, disputes or disagreements arising under this Agreement, except
for claims by either party which seek injunctive relief, which claims shall be
resolved by suit filed in the Superior Court of Los Angeles County, California, the
decision of which court shall be subject to appeal pursuant to applicable law.
The parties hereby irrevocably waive any and all rights to the contrary and shall
at all times conduct themselves in accordance with the terms of this Section,
relying on arbitration as the sole means of resolution of disputes. Arbitration of
all matters required to be arbitrated hereunder shall take place before a panel of
three retired judges of the Superior Court of the State of California (the
"Arbitrators") under the auspices of Judicial Arbitration & Mediation Services, Inc.
("JAMS"). Such arbitration shall be initiated by the parties, or either of them,
within ten (10) calendar days after either party sends notice of a demand to
arbitrate (the "Arbitration Notice") to the other party and to JAMS. The Arbitration
Notice shall contain a description of the subject matter of the arbitration, the
dispute with respect thereto, the amount involved, if any, and the remedy or
determination sought. Each party shall select a retired judge from the JAMS
Page 18 of 20
panel, and the two selected judges shall mutually agree on the third retired judge
from the JAMS panel. If one of the parties does not select a retired judge from
the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration
Notice, JAMS will select the second judge, and the judge selected by JAMS and
the judge selected by the other party will select the third judge for the panel. The
third judge is to be selected within ten (10) calendar days following the selection
of the first two judges. The three judges will together serve as the Arbitrators.
The arbitration shall be conducted in Los Angeles, California. Any party may be
represented by counsel and/or other authorized representative. In rendering a
decision(s), the Arbitrators shall determine the rights and obligations of the
parties according to the substantive and procedural laws of the State of California
and the terms of this Agreement. The decision of the Arbitrators shall be based
on the evidence introduced at the hearing and accompanied by a written
statement of decision as to each of the principal controverted issues. The
agreement of two of the three Arbitrators as to the resolution of the dispute shall
be a conclusive resolution. The Arbitrators shall deliver the written decision to
the parties within thirty (30) calendar -days following the date of the selection of
the last of the Arbitrators. The decision shall be conclusive and binding, and it
may thereafter be confirmed as a judgment by the Superior Court of the State of
California, subject only to challenge on the grounds set forth in the
California Code of Civil Procedure Section 1286.2. The validity and
enforceability of the decision of the Arbitrators is to be determined exclusively by
the California courts.
Attorney's Fees
8.06. In the event a dispute, claim or litigation arises regarding this Agreement, the
prevailing party shall be entitled to reimbursement for reasonable attorneys' fees
and actual costs, which may be set by the arbitrators or the court in the same
action or in a separate action brought for that purpose, in addition to any other
relief which is obtained.
8.07. Neither party shall be considered in default in any of its obligations under this
Agreement when a failure of performance shall be due to an uncontrollable force.
The term "uncontrollable force" shall mean any cause beyond the control of the
party affected, including, but not restricted to, flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or
municipal action, statute, ordinance, or regulation, embargoes of the United
States Government or any other government, which by exercise of due diligence
such party could not reasonably have been expected to avoid and by exercise of
due diligence has been unable to overcome. Either party rendered unable to
fulfill any of its obligations under this Agreement by reason of an uncontrollable
force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all
Page 19 of 20
reasonable dispatch.
8.08. Except as may otherwise be specifically provided herein, this Agreement may be
modified or amended only by a written document executed by both Contractor
and the City and approved as to form by the City Attorney.
8.09. The captions used in this Agreement are for convenience only and shall in no
way define, limit or describe the scope or intent of the Agreement or any part
thereof.
8.10. City reserves the right to award similar contracts to multiple contractors to ensure
the City has adequate services.
IN WITNESS WHEREOF, the parties have executed the Agreement on the dates
shown below.
City:
City of Vernon
Name Leonis C. f4alburg
Title: Mayor
Date: 02/18/09
ATTEST:
Manuela Giron, City C rk
APPROVEDIAS TO FORM:
, City Attorney
Contractor:
Emergency Vehicle Group, Inc.
Name, 4 ou Uie,6 i/o aDgS&)T -r$
Title: Tg*vis &a4AJs.rssan IR
Date: AItN 9-1
Name: Avjs GYjz,-1-jr"N
Title: CFo _ d5aeaLs, 77ZdA5-xoR-
Date: r(tv.ta-t
Page 20 of 20
EXHIBIT A
`
CMERGENCY VEHICLE GROUP, INC.
2083 E. Coronado $I,
_
an4Molm, CA 02806
714.M4110 714.238-01WIFax
4v.+errlmsnrnv v4,r+cl.0 rxnrzur3 tt+r4.
SfnOiu SwNo G'(wrgov.y 11.10i. solutions
QUOTE
TU; CRAIC PEL.TIER
From; GAVE NIELSEN
company K RNON FIRC• OCI't
Do UFC. 3 2O 8
Fake 323^681.16Q2
PhanaM 323�r"83.4831 X610
Rupardtnp ,REV1 —L) QUOTE ON COMMAND VEHICLE
1 MAIN DC POWER AND GROUND ELLCTRICAL AUSS SYS'If M
'I 225 AMP AL.TkRNATIOR
4 VPTIMAY-1 OCL CELL SATTCRIES.r700bo 100
1 MJLTI PWILRY 18OL,ATION SySfEM
1 IQHISTION CONTROL. SYSTEM
i HIGIi IDLE SYSTEM
1 POWER MANAGEMENT" 5YIALM
1 COPELAND TIME
1 PRODUCTION LAYOUTSCHEMATICS
0
1 FED SIG 4LX 40' 3OLARISIOPTICOM ORKT.ONLY
8 FED `"IG VPX8OO-4, 4 WO BLACK OE2..4 VPXM-I OE, E1 S
2 329WI SINGLE FICAOVIPOR$2 RED LED
1 FED fi1G. CU0A W AMRISR LLU SIGNAL MASTS R
1 FED, +IG.VPX800,2 AMI)EFIX11ROW HEZL19: VPXM,1
1 FED SIG, VP-XE O,4 REWCHROME.. BEFI,S• VPXh1.1
1 FED 5103600 LED 360501�04 RED
I FEED SIG 3600 LLD AMBER 360501-02 & 330602 FLUSH KI1
1 FFD SIG t,.MARI WREN G6201.0
1 FED810 1111510 S RFAKEWBRACKET
1 �aEADI,(s±I fLASlif`R
I FCD,91G MAP LIOH1 1,1.-12F .I,.FD 12�
U U
$81�1l1,R.:&!l�:�S11T1FZSLlL7,� "
1 VNF DUAL HEAD XILIWOO
1 UHF DUAL FILAD X f UIOU0
'1 800?01Z DUAL NC.AD XTL5000 (CIS
1 VHF SINULL HEAD X.TL5000 C±S
1 UHF SINGLE HEAD KII WOO CIS
6 KT£WHICL.E IMPRESS CI1ARGER Wf.P61,142080 C75
2 DENDI%KING G LAA0365 RAPID RATE CI IC LR"+ C16
4 ..REAR BATCH MOVNI D RADIO SPEAKERS
1 _ LAPF OP UELI.. AND MOUNT FOR REAR COMMAND BOX
6 RADIO TRANFSMIVR C.LEDSINEWATORPI
1 MDT INSTALLIMOLINTING d, CONSOLE FRONT/RI'-..AR oil
879 0O
f300A0
l z721,00
MOO
41000
314 75
i82 00
230 50
285 00
J.00
1 460 67
1.4L12.50
443.3E
714DC
287 GO
2F37.5C
10019
W 1.5(
1,055 0(
4501 Of
102 0E
1 447-51I
J:T7 7
1 CUSTOM 0VE1tHEADC•ONS01F
E7Fi000
1 PER SPFC, CUSTOM RFAR COMMAND MODULE
; ,075 00
1 CUS"OM REAR SLAT, BEHIND DRIVERS SrAi Urll. BOX
8150 IN)
1 TROY CENTER CONSOLC.DLIALCIAlltOLDERS!FACE PLA III
I I 05
1 HAT(JI MOLIN FED CAT Nf?DE LIGHT
164 Do
I COMMAND ARFA LIGHTING,
41000
1 REAR SLAT AREA SUB FLOOR ELfr:C I HONIC. ; (rOMP.ARI ML:NT
540 00
()DO
Q,I�I' EG1LIInmant ;
1 MISC PRODUCTION PARTGddp.fkltlAl.51
05 DO
-1 AUC,T=fFAF(—'T
105 DO
2 AIRGRAF1'HATCFI LIGHTS
2 0A ORAC:KE:TStRF:AR SIDE COMMAND BOX -
205.00
1 5 I.P.ORY CHEM FIRE EY,TLNL3.
22 1, 60
2 PELIC;AN2460 LEIS RCCF ARGAOLS FLASHLIGHTS
2530)
1 11QV PLUG, CENTS GONSOLG
102011,
3 DC PLUGS'I CEN ICR CONSOLE 2 COMMAND BOX
16700
1 ROOF MOUNT GO LIGHT 2020
214..50
2 HALO REAR DUMPER FLOOD LIOI-ITS
:213,00
1 GARMIN NOVI 0"0 GPS
(90i1 DO
1 PARROI I1AND5FRfT KIT
203.50
1 FLING BOX
3111 DO
1 KH2 WIRF,.LE;,3$ MODEM
595.GO
1 PRO S NL 2.0 GHAR6 LRIINVF_lRlEll -
1.692 00
1 ALI. III ONL IIHINTCI'f
52300
1 BLUE 10011-t TO PRINTfFR
63500
1 "EW; WARRANT:; ALLWORKMANSHIP AND PARI5 At NO
4; oo;
0 ADDITIONAL CHARC-,E. COR Qi) Yf_AIZS WTfli NORMAL Uu'k.
13 00
0 ALL PURC:I'IASED ITEMS WILL CARRY MANUFAC SURER;
000
0 WIUTTPN WARRANI'Y
0 00
CUStOn10F SLIPPlied
EXHIBIT B
EXHIBIT B
Form Change Order
CHANGE
Contract Number:
Change Number:
The requirements of the above -designated Agreement are changed as follows:
City and Contractor agree that Contractor's compensation shall be adjusted as follows:
City and Contractor agree that Contractor's schedule shall be adjusted as follows:
This adjustment covers the entire compensation for the Change set forth above and includes, but
is not limited to compensation for all engineering, material, equipment, subcontracts, labor,
overhead, profit, changes in scheduling and delays resulting, directly or indirectly, from the
Change, as further detailed in the Agreement.
Contractor:
City:
Emergency Vehicle Group, Inc. City of Vernon
By By
Date Date
B - 1
INSTRUCTIONS TO CONTRACTOR
Contract Number:
Instruction to Contractor:
Date:
Specific Instructions to Contractor:
In accordance with the Terms and Conditions of the Agreement, the City classifies these
instructions as:
Supplementary instructions, not involving a Change
(Should these instructions be, in the opinion of Contractor, a "Change", written notice thereof
must be given to City within 10 days of the receipt of these instructions. If such written notice is
given, Contractor shall not commence with the work so ordered until written agreement is
reached on the classification of these instructions and on the resulting adjustment in contract
compensation, if any.) In the event that City and Contractor fail to agree on the ,classification of
these instructions or resulting adjustment in contract compensation, if any, refer to the Changes
Section of the Agreement.
A Change
(Contractor shall, within 10 days of the receipt of these instructions, furnish City a statement of
its proposal for adjustment in contract compensation occasioned hereby. Contractor shall not
commence with the work so ordered until written agreement is reached on the resulting
adjustment in contract compensation, if any.) In the event that City and Contractor fail to agree
on the classification of these instructions or resulting adjustments in contract compensation, if
any, refer to the Changes Sections of the Agreement.
City Representative
Date
Please acknowledge receipt of this instruction by returning one copy signed in the space
provided below. Contractor's signature hereon does not indicate his acceptance of the
classification assigned hereto by City.
Contractor's Representative Date
J
I E-W
EMERGENCY VEHICLE GROUP, INC.
Tr)"Ec �
February 9, 2009 FEB 112009
VIA U.S. Mail
Judy Lehr rjjTy ATTORNEY DEPT
City Attorney Department
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Re: Equipment Purchase and Service Agreement
Dear Ms. Lehr:
Enclosed please find two executed copies of the Equipment Purchase and Services
Agreement.
Per conversations with the City of Vernon's Risk Management Department the Umbrella
Insurance Policy was not required and therefore crossed out of the contract. Email copies
of the conversation are enclosed.
Please feel free to contact me should you have any questions or need anything additional.
Sincerely,
Travis B. Grinstead
Executive Vice President
2883 E. Coronado St. Anaheim, CA 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net
;&Vcf
OFFICE OF THE CITY ATTORNEY
Jeff A. Harrison, City Attorney
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1438
January 8, 2009
VIA U.S. MAIL
Mr. Jerry Grinstead, Jr., President
Emergency Vehicle Group, Inc.
2883 E. Coronado Street
Anaheim, CA 92806
Re: Equipment Purchase and Services Agreement
Dear Jerry:
Enclosed please find two duplicate originals of the aforementioned
Agreement, which need to be signed by the appropriate parties and
returned to the City, to the attention of Judy Lehr, City Attorney
Department, as soon as possible.
Once the originals are executed by the City, one fully executed
original will be returned to you for your files.
Please refer to the enclosed "City of Vernon Signature Requirements
for a Corporation for All City Agreements and Contracts" and comply
with the requirements set forth therein.
Sincere
f . Harrison
ity ttorney
JH:em
Enclosures
cc: Ms. Nelly Giron, City Clerk (w/o encls.) (Resolution No. 9813)
Er,c(usivefy Industfiaf
RISK MANAGEMENT
INTER -DEPARTMENT MEMORANDUM
DATE: February 23, 2009
TO: Nelly Giron
City Clerk
FROM: Willard G. Yamaguchi
Risk Manager
RE: Emergency Vehicle Group, Inc.
Please be advised that the above referenced has provided
acceptable insurance coverage.
Attached for your retention are insurance certificates and
related policies, declarations and/or endorsements for the
above -referenced insured that were issued by:
• Travelers Prop & Casualty (Garage Liability)
• Employers Mutual Casualty (Automobile Liability)
• Endurance Workers Compensation (Workers' Compensation)
This concerns insurance coverage for Resolution no. 9813,
Equipment Purchase and Service Agreement for the retrofit of the
2009 Chevrolet Suburban Command Vehicle for the Fire Department.
WY/ab
c: Debbie Juarez
A CVRD, CERTIFICATE OF LIABILITY INSURANCE
DATE (MWWDDIYYM
1 26 2009
PRODUCER (616) 942-5070 FAX: (616) 942-8199
Van k Risk & Financial Management
WY g
5211 Cascade Road SE
Grand Rapids MI 49546
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
NAIL #
INSURED
Emergency Vehicle Group, Inc.
2883 E. Coronado St.
Anaheim CA 92806
INSURER A- Employers Mutual Casualty
INSURERB:Travelers Prop & Casualty
INSURERC:
INSURER D:
INSURER E:
FRAQ
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
INSR
ADOL
TYPE OF INSURANCE
POLICY NUMBER
POLICE EFFECTIVE
MIIDp SON
DATE EXPIRATION
LIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE DOCCUR
EACH ZCURRENCE
S
DPREM AMA E TO REN=wwcelTED
$
MED EXP (Anyarm
$
PERSONAL & A V INJURY
$
AGGREGATEGENERAL
S
GEHL AGGREGATE LIMIT APPLIES'PER
POIJCY
PRQ0UQTfi - COMP/OP AGGS
A
AUTOMOBILE
X
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
340S44-04
9/0/2008
9/8/2009
COMBINED SINGLE LIMIT
(Ea accedenl)
S 1,000,000
BODILY INJURY
(Per Parson)
S
X
BODILY INJURY
(Per accident)
S
PROPERTY DAMAGE
(Parsock nl)
S
B
GARAGE LIABILITY
X ANY AUTO
GA-6330N909
9/8/2008
9/8/2009
AUTO ONLY - EA ACCIDENT
S
OTHERTHAN
AUTO ONLY: AGG
1,000,000
3 $ 000,000
ExCESSNMBREL A LIABILITY
OCCUR 0 CLAIMS MADE
RDEDUCTIBLE
RETENTION S
$
R •
S
WORKERS COMPENSATION AND
EMPLOYERS'LIABILITY
ANY PROPRIETORIPARTNERIEXECUTIVE
OFFICERMEM13ER EXCLUDED?
If yes, describe under
SPEC N
I STAT . 0 H.
E.L. EACH ACCIDENT
S
E L. DIS E.64 EMPLOYEEIS
E.L. DIS •POLICY LIMIT
I S
OTHER
DESCRIPTION OF OPERATIONSJLOCATIONSMAICLES7EXCLUSIONS ADDED BY ENOORSEMENTISPECtAI PROVISIONS
Certificate holder, its officers and employees added an additional insured.
R8r operations of the named insured.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City of Vernon EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT
FAILURE TO DO SO SHALL IMPOSE NO OBUCA71ON OR LIABILITY OF ANY KIND UPON THE
AUTHORIZED REPRESENTATIVE —
Max Van Wyk/PATTI r•. .� �� �''�'"".`> rd• _
ACORD 25 (2001105)
COMMERCIAL AUTO
POLICY NUMBER:GA-6330Mi909-09-CAG ISSUE DATE: 02-05-09
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL. INSURED
This endoreement modlfles the Insurance provided by the following:
GARAGE COVERAGE FORM
SCHEDULE
Person or Organization: City of Vernon
4305 Santa Fe Ave.,
Address: Vernon California 90058
(If no entry appears above, information to complete this endorsement will be shown In the Declarations as
applicable to this endorsement.)
PROVISIONS
Paragraph a.(3) of the WHO IS AN INSURED provis-
ion Includes the person or organization shown In the
schedule above, but only for his, her or its liability
because of seta or omisslons of an "Insured" under
paragraph a.(1) and a.(2) of that provision, subject to
the following addllional provisions:
1. No liability to assumed by that person or organl-
zatlon for the payments of any premiums stated In
the policy or earned under the policy.
2. In the event of cancellation of the policy, written
notice of cancellation will be mailed by us to that
person or organization.
CA T3 27 0187 Page 1 of 1
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Ropotts and News
Visit our Nn4vsRoom for the Intent news and press telgasos'for this company and 'its ;AM C!e$t Group.
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average and total composite of your soltrctOd 1a06r group:
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ACORD. CERTIFICATE OF LIABILITY ITY INSURANCE CEM lax DATE(MMlbD1YYYYl
IwMRFto-4. 1215 08
PRODUCER THIS CERTIFICATE IS ISSUED AS AM , ATTER OF INFORMATION
ONLYAND'CONFERS NO RIGHTS UPON THE CERTIFICATE
(WC) Flef ternan Insurance Brkrs HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1350 Carlback Aver Suite 200 ALTER THE COVERAGE AFFORDED BYTHE POLICIES FELLOW,
Walnut Creek CA 94596
Ph6nec925-934-8500 Fax:92:5-934- 2, 78INSURERS AFFORDING 66VERACE NAIL
iNURn _ .. --;__.____
INSURER Ab v4turainca HarkOra CeLiPst'teaLion 11551
INSURER q
Entergency VehiT le Group, Inc, INSURERC - I
2883 B Coron d Street INsuRfRD.
Anaheim 9�8�i� _
)NSURER I!, -
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTAN€SiNG>
ANY RECIUIREMCHT, TERM OR CONDITION Or ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH THIS "CERTIFICATE MAY BE issUE0 OII
MAY PERTAIN, THE INSURANCE AFFORDED BY THE:: POLICIESOESCRIBED HEREIN IS SUBJECT To ALLTIIETERMS, EXi LUSION$ AND CONDITIONS OF SUCH
POLIGIE& AGGREGATE LIMITS SHOWN I,tAY"HAVE BEEN REDUCED BY PAID CLAIMS;
I"SRj'DTr-Fi_......_...,,.....__"__ ...� ._ ...... . ..:.:. _ _. LI . ._.�..w.'.::m...._...,....i.�3C.7CY-Effea1vR" 15L'1' "Y""= P to _._. ........�.. .�..a. .�..:.
LTR NSRTJ TYPE OF. INSURANCE pOUCYNUMBER DATE MWDD/Y1' DATE MIRY - - LIMITS
0011 RAL LIABILITY
EACH OCCURRENCE
S
1 COMMERCIAL GENERAL LIABILITY
j CLAIMS MADE F� OCCUR'
MED EXP (My one persan)
S
PERSONAL BAOVINJURY
S
_ _
GENERALA_GGREGATE
$
GEN'L_GIEGATGLMITAPPLIESP:W
PRODUCTS-COMP/OPAGG
$
PO'"_]PRC—IOC
!
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT,
ANY AUTO
(En eCCidenl)
S
-
ALL OWNED AUTO s'
BDDILYIi1JURY
S
... SCHEDULED AUTOS
(Patpilrsanl
HIREDAUTOS
BODILYINJURY
.
$
NON -OWNED AUTOS
(P,01-ncddenl).
(Par accident)
GARAGE LIABILITY
AUTO ONLY- EAACCIDENT
$`
Rw ANY AUTO _
OTHERTHAN EAAGC
'$
AUTO ONLY., AGG
S
EXCESSIUMORCLLA LIABILITY
Eh,CH.00CURREFICE
S
OCL
CUR j_ I CLAIMS MADE
AGGREGATE
S,__
5:
DEDUCHKE
RETENTION S
I
S
WORKERS COMPENSATION AND
{ 10AY LIMITS
f ER
vAPLOYERS' LIABILITY
A WW0040150.01
_
03/01/08 03/01/09 i E.L. EACH ACCIDENT
�.
S101,00000
ANYPROPRiE ORePARTHEITtEXEGt 17VE
OFFICERmEIaisekEXCLUDED?
._
E.L. DISEAS-E_MLOYE
�
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es. d"Clibeunder
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,
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OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES I EXPLUSIONS ADDED BY ENDORSEMENT! SPECIAL PROVISIONS
10 clays notice o,f cancellation will begivenfor,npn-payment of premium.
UL'KI:IFIUAIt: HIJLUtZK - 6ANL:CLLAIIVN
O tAl CI16 SHOULD ANY OFTHIEAbOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
°` ""' ^a- DATE'f HEREOF.THE ISSU[WG INSURER WILL ENDEAVOR TO R,1AIL 3 D DAYS WRIT'ti`el
.NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT;PAILURE TO DO $O SHALL =
Orange County rite. uthority IMP08CNOOULIGATIONORLIAAILITYOF'ANYKMQ,UPON THE INSURER,.ITS'AGENT$,OR
1 Fire Authority Rd RCPRE$414tATIVES,
Irvine CA 926U2 AUTHOR HTATIVE
ACORD 25 (2061 t58) v s m � - . 0 ACORD CORPORATION 1,98e.
TRAVEZERV One Tmar Square, Hartord, Connecttout 08183
GARAGE
COVERAGE PART DECLARATIONS
Issue Datet 09-24-08 LH
ITEM ONE: Policy Number: GA-6330M909-08-cm;
INSURING COMPANY:
THE TRAVELERS INDEMNITY COMPANY OF CONNECTICUT
Declarations Periods From: 09-01-08 to 09-01-09 12:01 A.M. Standard
Time at your mailing address shown in the Common Policy Declarations.
FORM OF BUSINESS: CORPORATION
The Garage Coverage Part consists of these Declarations and the Coverage
Form shown below.
ITEM TWO:
A. COVERAGE AND LIMITS OF INSURANCE:
Insurance only applies to a coverage for which a Covered Auto
Symbol is shown. Coverage applies only to those "autos" shown as
covered "autos" by entry of one or more of the symbols from Section
I -COVERED AUTO of the Garage Coverage Form. Entry of a symbol next
to LIABILITY provides coverage for "garage operations."
LIMIT OF INSURANCE
COVERED THE MOST WE WILL PAY FOR
COVERAGE AUTO SYMBOL ANY ONE ACCIDENT OR LOSS
LIABILITY - GARAGE
OPERATIONS
"auto" only 21 $ 1,000,000 EACH ACCIDENT
other than "auto" only $ 1,000,000 EACH ACCIDENT
Other than •auto" only $ 3,000,000 AGGREGATE
MEDICAL PAYMENTS SEE CA TO 11
UNINSURED AND 22 SEE CA TO 30
UNDERINSURED
MOTORISTS COVERAGE
GARAGEREEPERS COVERAGE 30 For Dealers refer to
Item 6 for Non -Dealers
refer to Item 5.
PHYSICAL DAMAGE 31
COMPREHENSIVE COVERAGE
CA TO 06 02 07
PRODUCER: VAN WYK CORPORATION YL157
Actual Cash Value or Cost
of Repair, whichever is
less, minus deductible
shown in Supplementary
Schedule, for each
covered Auto. But no
deductible applies to loss
caused by fire or lightning.
See Supplementary Schedule
for dealers "autos" and "autos"
PAGE (CONTINUED)
OFFICE: GRPD 079
The Garage Policy -- Liability Coverage
WWI The�garage coven ge form: C 0 5 e. nstitute6, 0road a1`ran9ementln a standard
format ofibasic.11abiiity coveragoo. eligible insureds, encompassing automobile liability,, premisesx.
and opehajiQhMiabiliiy. contractuai,.and products and completed operations: The.po(icy, might be seen .,
as a! combinatioh!,df business auto °coverage on a comprehenalvew basis and: comprehensive general'
liability insurance. To completethe paCailelism;:insuran. ce Services Office,(ISO) added broad form,
coverage as an option with the vse of endorsement CA 2514 6 0d.broadened coverage:— garages
(see Garage Poky Endorsements):
The automobile liability insurarice under "the garage form applies to sums .that an insured,.legally must
pay as damages•because i?f BI•or .—Reqused by -an accident andresulting:from-garoge;operations
involving the ownership, maintenance, or use .of:covered- autos See. "Garage Policy", for the symbols
used :to make the•designation of "covered autos.
TopIds.
Gopered
Garade
: oaerattons.;
Insured
definition.
CoverasiQ� . ..
'extensions
Garje Ilabllity
exclusions;
kiablltty
limits;,
ibis,.
Garage Operations
1_.�_ "Garage Operations"_:Other Than Cov_,ered "Autos
a. V11e will pay all sums an. "insured"Jagallymust pay as.damages because of "bod(ly,inju►y"
or "property W9.. en; to Whicli thi's .insurance. appliuiWies:ca. an , accident antl resulting ' ;
from,"garage .operations",other tlian the owwnership;, maintenance or:use: of covered:"autos".: .
Vile Have the,dghtand`dutyto.defend.any "Insured,' against a "suit"•asking for•these
`damagQa� However, we have:oo duty to defend any."Insured"agalnst a "suit" seeking
damages for "tiodity, injury" or "property damage" to whichthis.ansurance does not apply,: lNe
,me
ay iiwestlgate and serile any claim.or "suit" as we consider appropriate ,0ur duty,10,.defend j
�Qr sehle ends w.hen.,the applicable•:Liability Coverage Limit,of; Insurance ",Garage�Oparavons"l
I.Other Than Covered "Autos";has been. exhausted'by payment of judgments or settlements: I
�b:hislnsurance applies to':"bcidily_injyry° and "pirapertydamage" oyifr"__�
(1) .:.The. "accident" occurs _In the Tcavarage ,teinitory
s
i(2).... The;"bodily-injury.* or::°pr'ap0y.damage" .oaoure;dudng the. policy period andi
(3) prior, to the y► period, no "insured". (isfed underlWho is An Insured and no
"employee":.authorizer' lbyFid"" OkOrMciaira;,ltneW;>;
at the "bodily Injury" or "property damagg"had occurred, in, whole or, .inl parts .if such a:...1
(istedl"(nsuretl" or ariti�orized�"enipioyee"..'.Ww,:prior,to.Ehe polibyip�ariod; that the""botlilyl.
injury;"'tcccurred,.ahen ahyoontinuatlon, change,•or resump(ion of such;atiodily,;Ljuryi'.or.
`"property ;damage",duringgr' after,the policy period. will;be;deemed to,have;been known.
M
`c: - °Bndlly lnJu ;, ar"PloPerty': dajmage"wljtcfi accurg,,duqng;ahp je po rlod,aiwas:not :.
prior to the policy, psriQd;;IcncwnA. heve occtinediby any'+insured";fisted under Wf#o is Ain ::�
�lnsured.or:arfy "ejnp�ojyeep',aufkiorizedlby yaulto gibe air:,receive nctice�ofa��:"accident";or, . I
cla]m�,inoivaessen�r aaneada, ciange or resurgdtipn of tFjat nbodlly in)tiry'ior "prie�rty
did d of the pollperiod,,
d Badily,t tjury";or,:.proPeriy damage will -be deemed1oillhave been'known to.fiave
'occumediat die earnest time when any "lnaureiJf<Ifsted under INhoals An. irisuredor any,
"employee" authorized, byLyou_to glva or recelye notjce .of. ani °accident" or _Claim
(�) ' Reporfs all; or.ariy part of theFaodily lnjtiy"jor "proertyicfamaga" susyof'any
iother insurer. �„
(2) ;Receives.6written:or _ve_.rtial,.demand;.or ciaim.:f.QrAamsges;:bedause.ofalie °bodily j
injury" or. "property damage", or
y'inmesawrey;arryi''Beaobyh#tyas .
�accu_rred ar_has_laegunao occur._.
B:wi11•,peyall 9ur11s,1n''insure�" legally°{musf pay as,dama9es bseausefaf�'�bodlly i�july,",orM`�pfQperty ,�
mega:�'#o'wftig}�tithis,tnsurar�ce e�pile�s,'causediby,,an "accldent�at�dhreselting from "garage...:..:• :
erations !involving, the.9 nershlp, maintenanc a or use of covered "autos".; .
swill:alsopay;allisums'dn "insurFo
ed" legallymust pay;as.a:.'"cover�dpollutpan co toceicpende"ao
ilcii•ttits insyrance'applies, caused.by an "accident"'andiresulBoris" lnvolling.
r owns shtp,.:rhajntar ancepor use,of cacfered'"autos".'However, yuQ,;wlh only payfor the "cbveia
Ilutiott°coat al expense" if there Is;eitiher "boajly Injury" -or" rt -d'emage" 1 which' this'insurance
plies Ghat its 'used Oys. seine' 1alcoldenY'.
have;the;;right anf :dutyao ,defend; ahy psuit".asking,.forsu::darriagesorar"covered":poiudoii: calf
expense° 'However,:weAhave no duty# daferfd any "irlsur6. ugalnstraC"si�it"'seekailg da gestifdrr.
�dily 01. 191,,"ko +"proper'tydama9e" or;a"'co9#N0.pallutlan�aost or expense:a which this insurance:
to defend:or
,Covered"At
Analysis
"Garage Operatiolts"':-
The central liability insurance agreement of the garage coverage form is basically the same as other general
liability policies. The insurance company promises to pay up to policy limits in response to the legal liability of
the insured because of bodily injury or property damage occurring while the policy is in force; but of course,
since this is a garage coverage form, the injuries and damage must arise out of an accident in the course of
garage operations. "Garage operations" is a defined term and relates to the business premises liability
exposure, to all operations necessary or incidental to a garage business, and includes the ownership,
maintenance, or use of covered autos.
The insurance company expressly has "the right and the duty" to defend the insured against liability claims but,
also expressly, the defense obligation does not extend to a lawsuit seeking damages for bodily injury (BI) or
property damage (PD) to which the insurance does not apply. A claim for damages arising out of the use of a
covered auto in an organized race does not activate the promise to defend because coverage for such an
incident is specifically excluded. Refusal to defend, does however, put the Insurer in some legal jeopardy and
such refusal is not lightly undertaken. In Davis v. united Fire & Casually Co., 400 N.E.2d 984 (III. App. 1981) for
example, the policy applied to the use of nonowned automobiles in the operation of the garage and the claim
concerned a garage -owned wrecker in a collision with the claimant. The insurance company denied coverage
and the insured subsequently defended the suit himself, and lost. The case before an Illinois appellate court
centered on the obvious fact that the insurance company had not offered its insured a defense and the case
was remanded for still more litigation on whether the insurer owed a defense. To all appearances, the claim
was outside the coverage of the policy, but that did not save the insurance company from costly legal expense.
The insurance company has complete authority to investigate — and to settle — any covered claim without
consultation with the insured. And payment of the limit expressed in the policy ends the insurer's defense
obligation. The limit, incidentally, is expressed as a single limit for both bodily injury and property damage. If
split limits are required, this can be accomplished by use of endorsement CA 99 38 01 87. (See "Garage
Policy Endorsements".)
The garage form also contains the clauses about prior knowledge on the part of an insured about bodily injury
or property damage that occurred before the policy inception. This is in reaction to the Montrose Chemical
Corporation decision from California and such clauses are now an integral part of the liability policies furnished
by ISO.
CA 00 05 03 06 also applies to garage operations involving the ownership, maintenance, or use of covered
autos. Covered autos under the garage form are based on the use of designation symbols; see "Garen
Policy'
Another of the garage form's liability insuring agreements is the insurers promise to pay all sums that an
insured legally must pay as a covered pollution cost or expense. The cause must be accidental and result from
garage operations involving the ownership, maintenance, or use of covered autos. Basically, this insuring
agreement deals with certain clean up costs that the insured has to pay in response to the accidental release or
dispersal of pollutants from a vehicle's operating systems or by an off premises auto accident. See "Business
Auto Definitions" for more detail on covered pollution costs.
Insured Definition
��;;;W�t o,als�Ma1nsulredt :,. -
„
I
�iwin i. °in ureds � �.ar. cover,: a�ta :;'
big.: �ki'ia�fo id w i�g�: i•e s .i� i�^',f��; ^ .ark' e o'��ttQnsj':it�t1��.�t��ttia,�,,ctiy�e'��tll�autas" ;:�
Analysis
For garage operations other than covered autos, the named Insured is, of course, an insured; partners,
members of a limited liability company, employees, directors, or shareholders are also insureds "while acting
within the scope of their duties."
The question has been raised about what constitutes operating within the scope of a person's duties.
Technically, it might be argued that maintenance, for example, is not within the scope of the president's duty. Is
the president then not an "insured" if he or she injures a customer while pushing a broom? Is a janitor not an
insured while operating a piece of office equipment? The "scope ... of duties" — or range of operations — is
both broad and vague and quite open to insureds' pursuits of the most favorable interpretation to fit the
particular case. These persons are definitely not insureds when engaged in activities that are unrelated to the
business of the named insured. Neither the president nor the janitor is an insured under the garage policy while
watering the lawn at home, attending a ball game with friends, or working for another concern during "off"
hours. It is the tying of coverage to business activities within the range of those pertinent to garage operations
that signifies the obvious purpose of the "scope of ... duties" expression. Efforts to restrict coverage to
activities that fall only within those prescribed for a certain "role" in the business, e.g., the president doing
president's work and the janitor doing janitor's work, will not usually succeed.
The "who is an insured" status becomes a more complicated question when the automobile exposure is
examined. The first consideration, of course, is whether the automobile in question has the status of a "covered
auto." These comments assume that the appropriate symbols have been entered on the declarations page to
confer "covered auto" status In each case.
The named insured is covered for whatever exposure is indicated by the covered auto symbol. (See "Garage
ollc 'l. Anyone permitted by the named insured to use or drive a covered auto that is owned, hired, or
borrowed by the named insured is also an insured — with the exceptions noted.
Customers of the named insured are "limited insureds." If the customers have no other available insurance, the
garage policy protects them up to the financial responsibility limits required under the law of the state or
territory where the covered auto is principally garaged. If they have other available insurance but the limits are
inadequate to meet statutory requirements, the garage policy will make up the difference.
The garage policy dealer Insured can elect to purchase liability coverage for customers. The intent is declared
in the supplementary schedule and an added premium equal to 25 percent of the liability insurance premium is
charged. Dealers are often encouraged to avoid buying protection for customers since the Insured has very
little control over the customers' expertise — or lack of expertise — behind the wheel. A few careless
customers can ruin a dealer's experience in quick order. However, the coverage limitation with respect to
customers in earlier versions of the contract has had mixed reception in the courts. In some jurisdictions, the
limitation has been seen as just another form of excess clause comparable to the excess clause in the
customer's own policy. Excess clauses in opposing policies are traditionally seen as canceling each other and
the two insurers end by prorating on the basis of policy limits. The Iowa and Nevada supreme courts came to
such conclusions, respectively, in Union Insurance Co. v. Iowa Hardware Mutual Insurance Co., 175 N.W.2d
413 (Iowa, 1970) and Yosemite Insurance Co. v. State Farm.Mutual Automobile Insurance Co., 653 P.2d 149
(Nev.1982). There Is potential conflict, too, in some jurisdictions between the customer limitation and motor
vehicle laws requiring that insurance pertaining to a particular vehicle apply to permissive users as well as to
owners.
No person is an insured under the garage form's automobile liability coverage while that person is working in
the automobile business for anybody except the named Insured. An Insured might contract with the operator of
a body shop to handle some repair work and employees of the body shop might pick up and deliver the
automobiles Involved in the work. The owner and employees of the body shop must look to their own garage
policy for their protection while operating these autos.
The owners of automobiles that the named insured has hired or borrowed are not considered as Insureds. If the
owner of the hired or borrowed automobile is an employee of the insured, that owner is not a covered person. If
the owner of the automobile is a member of the household of the permissive user -employee, the result Is the
same. In other words, an employee of the insured must look to his or her own coverage for automobile liability
protection when using a personally owned auto in the business of the insured. Partners or members of a limited
liability company also are not considered insureds with respect to covered autos owned by the partners or
members or by members of their respective households. (A partner who borrows the auto of another partner for
use in a business, related activity is insured — if borrowed autos are included as covered autos.)
The employees of the named insured are considered insureds while using a covered auto that the named
insured does not own, hire, or borrow in the business of the named insured or his personal affairs. This clause
coincides with the use of symbol 29, nonowned autos. Symbol 29 makes any auto that is not owned leased,
hired, rented, or borrowed by the named insured but is used in connection with the garage business of the
named insured a covered auto. Since that symbol Includes autos owned by the employees of the named
insured, it is fitting that the owner -employee be an insured under the named insured's policy, especially since
that auto is being used for the business purposes of the named insured.
Of course, it must be noted that previously, if the named insured does own, hire, or borrow a covered auto, the
policy does not consider the employee -owner of such an auto to be an insured. This can lead to some
confusion as to the status of the employee. The key point to note In order to understand the distinction here is
this: if the named insured owns, hires, or borrows a covered auto, and the employee owns such an auto, the
employee Is not considered an insured; If, on the other hand, the employee or someone other than the named
insured owns, hires, or borrows an auto for use on the named Insured's business, that person is considered an
insured. This clause is new to the garage coverage form (the March 2006 edition), so how it will play out in
court challenges or coverage disputes is yet to be seen.
Lastly, anyone who is legally liable for the actions of one who qualifies as an insured under the policy is also
insured, to the extent of that liability. Parents of a minor employee in a state where parents have legal liability
for the actions of minors provide an example. Of course, the parents — or anyone else cannot claim
coverage under this provision if they themselves are disqualified for some reason as covered persons.
Coverage Extensions
--- -- -...... ........ .....
a:,• $u le enta.:. Pa [Hants;
PP.. rat; ry .: -Y �
------Ply_._. r tILe ni
We will' far a"insured":
(1) i411;:oxpenses.we Incur.
Up.ta: $2,000-for the cost of bail bonds Or
udyerding.`bonds ,for related :traftid law.
:: We.do°not�liave to;"furrilsh:�these:.
'(3) The costof.tiortfs to, release'attachments'in any t" against ;the "insured" we . 1
;defeend, but only fgr,;pontl amounts;within our kimit ofi lnsursncer ..
i
(4), AIU reds 'hablel ,expenses'incarred by"Ilia °insured" at our, requesF;: including acfual
(loss'Qf,earpings up to-;$250 a;day.because of�tlme off from work.
(5), All costs taxed aga�rist the "Insured" in any. "sult".against he'"insured' we defends.
I(6) Aq .irate. t Co..n;:tlte,,full .amount of,.any: judgment tlit :accrues affer entry of ahe:: : '
judgment m any psult" agalnat fhe, "insured° we .defend, buf ounduty to �y Interest ends. '
;when we have paid, offQred to'pay or deposltedfin court the,part of fhe judgment that fs
within our.Lim,tof losccance. _ :___.. __-
These payments W acts re :ucea' al nit of Insurance.
'b Out-oftte GRverape Extensi0lts.
w,
White a covered`_".auto"Is away. ,froWthe state. where_1t is; Ilcense i we
1ofi;lnsuratnce.for. l iabill4ji Coverageao meetT a limiltsagecifieif by
'a comp�►isbry, orifthanctal esponsiti lity�Iaw of tFi --jOsd ction-W6rethe covered'"auto"'ts
bein9.used Th1s..,sXtension foes. not. applyto;the,ilrC�if o.r'1l. its . 0.0 ied`by, anyilaw, '
hgoveng motor, catr>ers Qf pass�ngers.or
1(2); .:Provtdai;#he m(nirrmum amaitrits and tj+pes:+ofi;otle� cpve�aes'sucFi''as�rafaUlt;
(required'dt oyt-of-stateyehjcles. by the jurisdictioln,,where-tt�e;covered "auto"'is;befng:: (
We wlllmt pay,,,�nyone;more.,lhart.once;;for,IhQa�tri�;:eietnents of;loes'�becetase�of tl ese ,; .
Analysis
The insurance company's promise to pay "all expenses we incur," and this in addition to the limits of the policy,
is one of great significance. If the insurer is required to fulfill that promise in defense of the insured, It is
litigation expenses, quite possibly sizable ones, that the insurer will be paying and payment stops in any
particular incident only when the insurer calls a halt by agreeing to pay policy limits to the claimant. Then, as
regards any other potential claims incident throughout the policy term, the limits and insurer's defense cost
obligations are fully restored.
The other expenses undertakings of the insurer pale in comparison. There will be coverage of certain of the
insured's expenses, some cost of bail bonds, cost of release of attachment bonds, court costs in defending a
suit, interest on any adverse judgment until paid.
And, whenever a covered auto is out of state, policy limits and coverages will be automatically modified as
needed to meet minimum requirements of that other state.
Page 1 of 1
Juarez, Debbie
From: Barcia, Ana
Sent: Wednesday, February 11, 2009 7:20 AM
To: Juarez, Debbie
Subject: RE: Emergency Vehicle Group, Inc. - Res. No. 9813 for Fire Dept. - Approved 01-12-09 - Checking
Insurance
Good Morning Debbie,
I am still waiting on an endorsement for insurance approval. I've received notice that this document might take up
to two weeks. I'll send a memo as soon as I receive the final documents.
-Ana
From: Romero, Debbie
Sent: Wednesday, January 14, 2009 10:44 AM
To: Barcia, Ana
Subject: Emergency Vehicle Group, Inc. - Res. No. 9813 for Fire Dept. - Approved 01-12-09 - Checking
Insurance
Hi Ana. Please let me know if the insurance requirements have been met. Thank you.
2/11/2009
,Travis Grin-tead
From:
Barcia, Ana [abarcia@ci.vernon.ca.us]
Sent:
Thursday, February 05, 2009 2:16 PM
To:
Linda J. Paulsen
Cc:
Travis Grinstead
Subject:
FW: Insurance Update
Hello Linda,
The Risk Manager feels the garage liability policy is sufficient, however we still require the additional insured
endorsement. The document can either be a blanket endorsement or it can name the City as the additional insured
Please contact me if you have any questions.
Thank you,
Ana Barcia
City of Vernon
Risk Management Department
T: 323) 583-881 1 ex 286
F: 323) 826-1439
abarcia@ci.vernon.ca.us
From: Barcia, Ana
Sent: Thursday, January 29, 2009 1:59 PM
To: 'Linda J. Paulsen'
Subject: RE: Insurance Update
Thank you Linda, it was nice talking to you too.
The Risk Manager is looking over the document and will advise if there are any issues. There is one additional document
that I have not received, and it's an additional insured endorsement. This document is a separate document form the
certificate and it can either name the City as the additional insured or it can be a blanket endorsement. Let me know if
you need any additional information.
Thank you,
Ana Barcia
City of Vernon
Risk Management Department
T: 323) 583-881 1 ex 286
F: 323) 826-1439
abarcia@ci.vernon.ca.us
From: Linda J. Paulsen [mailto:lindap@vanwykcorp.com]
Sent: Thursday, January 29, 2009 1:42 PM
To: Barcia, Ana
Cc: Travis Grinstead
Subject: RE: Insurance Update
Hi Ana,
It was nice talking to you today.
Attached is the information regarding Emergency Vehicle Group's Garage Liability policy.
Let me know if you have any questions, or need additional information.
Sincerely,
Linda Paulsen
Van Wyk Risk & Financial Management
Where clients come for good
www.vanwykcorp.com
Main: 616-942-5070
Direct: 616-726-1064
The information contained in this message is for the sole use of the intended recipient(s) and may contain
confidential or legally privileged information. If an addressing or transmission error has misdirected this e-
mail, please notify the sender by replying to it. If you are not the intended recipient, you may not use, disclose,
distribute, copy, print or rely on this e-mail.
From: Barcia, Ana [mailto:abarcia@ci.vernon.ca.us]
Sent: Thursday, January 29, 2009 4:26 PM
To: Linda J. Paulsen
Cc: Travis Grinstead
Subject: FW: Insurance Update
Hello Linda,
Emergency Vehicle Group, Inc., is entering into an Equipment Purchase & Service Agreement, and in order to
evaluate whether Emergency Vehicle has provided acceptable insurance coverage, we need something in
writing that would explain the coverage under the Garage Liability policy. I will be in the office today only,
until 5:30 pm, and will be returning on Thursday, February 5, 2009. If you need additional information from
me, please contact me before then, otherwise I will get back to you upon my return.
Thank you,
Ana Barcia
City of Vernon
Risk Management Department
T: 323) 583-8811 ex 286
F: 323) 826-1439
abarcia@ci.vernon.ca.us
From: Travis Grinstead [mailto:tgrinstead@evginc.net]
Sent: Wednesday, January 28, 2009 5:25 PM
To: Barcia, Ana
Cc: Linda J. Paulsen; Erin Grinstead
Subject: Insurance Update
=I
I appreciate your call this afternoon and apologize for not getting back to you sooner in the day as I was in
meetings out of the office. I will request the information you need to show that the Garage Liability policy will
cover the City of Vernon the same as a traditional General Liability policy. I will pass on your contact
information from our broker so that she may be able to contact you directly as well. The company is Van Wyk
Risk Management and the contact who will most likely be contacting you is Linda Paulsen.
I will be out of the office tomorrow in meetings off -site but can be reached on my cell phone at 949-292-0792.
Thank you.
Travis B. Grinstead
Executive Vice President
To: MARTHA VALENZUELA, PURCHAnSING AGENT
L::�y4w From: DEBBY NICKENS, PURCHASING
Date: 12/17/2008
Re: FIRE DEPARTMENT REQUISITION #0003550
R,5s - 1919
i(ID61
APPROVED JAN 12 '09 CITY COUNCIL.
DEC 1 8 2008
CITY CLERK'S OFFICE
CITY CLERK DISTRIBUTION
I o
A"
Attached for your approval is requisition #0003550. The Fire Department is
requesting the creation and installation of custom built aluminum command boxes,
for their new 2009 Chevrolet Suburban Command Vehicle. In addition, the
department is requesting the purchase and installation of emergency lighting, and the
installation of department purchased radio communication equipment, for this
vehicle.
In a memorandum dated December 7, 2008 to Purchasing (see attached), Firefighter
Craig', Peltier advised that "The Command Vehicle is used as a mobile office or
command center by the on -duty Battalion Chief during incidents within the City of
Vernon and its surrounding area". The custom command boxes will be used for
"storage for files, office supplies, maps and Incident Command System
worksheets". Motorola radios purchased by the department will also be stored in
the command boxes. The other command box will be installed behind the driver's
seat, used to store "personnel protective equipment (PPE), a fadcopier/printer,
and a laptop computer':
"Some of the additional equipment that will be purchased and installed onto the
new command vehicle are flashlights, [a] GPS unit, hands free wireless device,
Go -Lights spotlight, breathing apparatus brackets, and various work lights to be
used during night operations. There will also be an electrical conversion system
to assist in managing the numerous radios, chargers and other electrical devices
that will be installed onto the vehicle."
Two vendors provided quotations for to the department, with Emergency Vehicle
Group providing the lowest price quotation. Purchasing has requested warranty
information from the vendor, and will provide upon receipt. The approximate cost
for this expenditure is $41,548.75 (cost includes labor and applicable sales taxes).
The vendor warranty includes all workmanship and parts for (5) years, with normal
use. All purchased items will carry manufacturers written warranty.
f
Memo
To: Purchasing Department
From: Firefigh
ter Craig Peltier
Date: 12,17/2008
Re: Command Vehicle Build ft Installation
Attached YOU Will find a Purchase Requisition and two quotes for the purchase of equipment, building of the
command box, and the installation of these items into the Fire Departments new Command Vehicle (Chevy
Suburban). The Command Vehicle is used as a mobile office or command center by the on -duty Battalion
Chief during incidents Within the City of Vernon and its surrounding area.
This vehicle wilt have a custom made aluminum command box that wilt be installed into the rear of the
vehicle. This command box will be used as a mobile command center to direct fire crews during incidents.
It will also be used to keep an accountability of all crews and agencies on an incident. Included in the
command box is storage for files, office supplies, maps, and Incident Command Systems worksheets. Five (5)
Motorola XTL5000 mobile radios, six (6) Motorola XTS5000 and two (2) Bendix/King portable radios, using
VHF, UHF, and 800 MHz frequencies bands will be installed within the box, Those radios willi, be used by the
ln(,,.,ideiit Commander to C01111flUnicate with the Vernon Fire units as well as outside agencies that could assist
during an incident. These radios will give the Incident Commander total communication interoperability with
any fire agency in the southern California area. The radios are being purchased separately by the Fire
Department through our, Motorola Purchasing Agent (Advanced Electronics); Emergency Vehicle Group will be
performing the installation.
Where wilt also be a custom box installed behind the driver's seat that wilt house storage space for personnel
protective equipment (PPE), a fax/copier/ printer, and a laptop computer,
The now command vehicle wilt be assigned as Vernon Battalion 104,thus being an emergency vehicle various
warning lights and sirens wilt be installed according to the NFPA and California Vehicle Code.
Some of the additional equipment that will be purchased and installed onto the new command vehicle are,
flashlights, GPS U11K, hands free wireless device, Go -tights spotlight, breathing apparatus brackets, and
various work lights to be used during night operations. There will also be all electrical conversion system to
assist in managing 010 OU11101-Ous radios, charge
rs and other electrical devices that wilt be installed onto the
vehicle.
Due to the specialty and design of this vehicle only two local vendors were notified to provide quotes for this
project; Emergency Vehicle Group and 911 Vehicle (see below for quote amounts). Both vendors have many
years and experience in building command vehicles, but also work on fire apparatus and rescue ambulances.
Emergency Vehicle Group $41,548.75
911 Vehicle $44,778.99
After many months of research and review of both vendors the Purchasing Committee and the Fire
Department would like to recommend that the contract for this Purchase Order be awarded to Emergency
Vehicle Group. Emergency Vehicle Group has stated that if a Purchase Order,Nurnber can be given to them
-i-Page 1
by the end of the year the command vehicle will be ready in the rnidd(e of February 2009, Thank you for
Your consideration in my request and if you should have any questions, please contact me at Fire Station 1
(ext. 510).
Cram Peltier
Firefighter
• Pale 2
.�
Eii1FRT';rjMCY VEHICLE GROUP, INC.
2603 E. Gororlauo St,
#I
Anaheloi, CA 92800
3.....,,...,
714•2*0110 i 14430.0110 PAX
-
Fr,Wjl(WW,r Ix0'NfiG'i,C'000 A IAW, -
Simlre 9dltfFa @nzotgazflFV Vgtf/bl$3cUNl/W!x
_ .,.,...
QUOTE
ToGRA 0 PPILTIER
trnal pAVfz NIELS N ,,.._,_..�,._...,,. .....-.,.»_.._-_.
Gamnany VERNON FI, EIi,
FaK S22•a61 1502
ph..). H 323-50.4021 X610
i MAIN BC PC1IAEk AND GROUND ELFCTRICAL
'1 225.AMP ALIERNATIOR
4 OPTIMA YT Or1. CrU. BATTERIES #00W, 00
1 MuL 1 PATTERV 18'kLATION SYS) CM
1 IONISTION C:CINTR0 "WITC M
1 HIOR 1C1I.F-'.W rTEM
1 PQWPR MANAOEMrNT SYSTEM
1 0UPELANOTIME
1 PRODUC1104 LAYOUT ; C11ir MAiIG
1 rED $10 .It X 48' WLARISJOPT IrOM BRI(T.G}NLY
8 FFD 810 VPX090.4, 4 STD. I1LACK 6EX 4 VPXM, I SF7FL5
2 1129001 SINGLE HEADVIPORW Art) WO
i PCO SIG, CUDA W Aba RL9 LED SIGNAL. MASTER
1 FEt7. SIG. VPXOGD"2 Ah1rC:Rtt:;IIRtOMF F1G7EiLFa; VrrkM--i
1 FEDSIO VF'XU00-4 REWCHROME 0E3FL5, VPXWI
1 FED $10 3r00 LED WWI RED
1 fC0SI0 3CDO i i?O AMEER :3Cs0509 "02 9 3101iu2 PI. LluH KIT
1 ffEFi 810 SMART SIREN :aa201-G
i FFC1 31?s MSF00 `PC.AK£;RIBRAC'I(ET
1 111"AOt C33+T fl BASHER
1 F E0 6KI MAP I IGH1 L!'12FS1,WIr'
0 0
i VHF DUAL HEAD X11,5000
1 .Utah LUAt, HEAD :YTL5000
Ct5
1 000 MLIZ DUAL HEAL.} X.TL:5000
CIS
1 VNK SINGLE HEAD XTL5000
cis
1 LINE vINGLL HEAD X1 L5000
OlO
6 XTSVC10W4V1MPAWiGI'A11GFR :V,.PLN420a6
018
2 FIENDIX KING Gm I.AAWi5 RAPID RATE OH01",09
CIS
4 BEAR HAICH MOUNTED R,',F J $PFAKERS
1 LAPTOP C1FLL, AND MOUNT FOR RI'„ AR COMMAND
R0Y
6 RAblOIRANSMITIREC LED* INt K;ATQRu
1 CUSTOM OVERIMAD f.`.ONSOL.F
1 PER SPEC. CUSTOM REAR COMMAND MOD01.17
1 CU5TfJM REAR SEAT, EIENINO LRIVrW', SEAT Wit. BOX
1 TROY OEM] CR C..ONSOLL DUAL f:UPHOI r7ERN11`A.t`F
1 PAICH MCIUNrEL CATRp41F LIGHT
1 COMMAND AREA L IG4 TING,
I REAR tA-ATAREA SUB FLOOR FL1'C:'rRONIC�# (X)M 'Aq. l MA-,'iJ1
9 �Y
1_ h71S'c: PROCtlICTION PARTSIMATERIAL"'o
1 AIJOT-0W
2 AWGRAFF HATCN LIGHTS
2 HA PRACKFT5.t4y(?AR SINE COMMAND BOX
1. 5 LO DRY CUFM FIFE EY,TINQ
2 PEI_IC,AN 2460 LED tYE31ARCA71 FLASFiLtGIQ6i
1 110V PLUG, CENTER GONSOLP
SDO PLUG$ T UENTT;IT (',QN90LL 2.COMMAND BOX'
I ROPY MOUNT GO L IOHT R020
2 HALO REAR BUMPER FLOOD LIGITI's
1 CARMiN NUVI 000 CdP5
1 PARRCt1' HANDST=REE Kit
1 SLIN41 BOX
1 KS2. WtRH,E:SS MODFM
1 I rtc>-SiINE 40 CI IAROLRANVr sYTCR
1 ALI, IN ONE PRINTER
1 BLUE IQOTII TO PRINTEk
1 •'&VO WARRANTS ALL WORKMANUHIP AND PARTS AT NO
it ADDI'T IONNAL CHARBF-. YC1R (41 YEAF:YS SVITL{ NpfFMR4 VeE.
0 AI I. PLII@ONASErG ITEMSV 1LL ziRRY MANUFAE",1"U RPRO
0 WMITEN V#,RRANT f,
customer supplied TOTAL
ARE PrR VEHICLE i ALL QUOIE:S ARE 0000 FOR 301
314 1111
7k12 Gt7
23056
285,00
0,00
I,AW 81
1,4D2 50
44,130
71000
2117 Gil
267.50
190,00
183.50
1.065.00
450 (10
10100
2,20(10
(100
ti7!) 00
' '7o or
670 U0
47500
475 00
296 (it)
W2 50
360,00
1.54"r".G1
F1ti2.;,5
sfr10 GC
1197t.
16',1 0(
410 01:
t1}G 0(
I) G(
4G5 GE
+1$ tiC
8.5 0;
121.5•
253 0f
1K of
16701,
214,5(
a?p,0(
000 Of
203 `{
I Ib Q(
695 0(
1,692 (Y
523 01
(5s5.14
. ... . .......... .........
- - -------------
To: Cralq_LqltJor-from:
companyt Vernon FD Datel Qp
--, _A, _
--
Fax 4 Phone #
Number of Pages sent including cover sheet
I Main DC Power And Ground rJectrical Buss SYStern
2 Od",�,ev PCISOO 60tteriVS
I Ody,;sey PC2 ISO Bal-tely
1 225 Anip Altainaltor
I Battery Notation SyStein
I Key tgnitions control System
I Nist Idle* ArLiiatui
1 91 I'/vhIdq VinkiX Syst(ml
I RX 48" Jet brolare-, N/3M Optf(wa, Bracket/ LJNPK Mount Kit
4 IIPX4()0-4 8 LED Lights V11 810(k B04qls Red
4 VPX800,4 8 LLO Lights Red w] VPXM-1 Chrolde Beze,15
2 329001 Single Head VlpvrS2 - Red
I 3.1t001F Amber 00A 33" U0 Signal Master
I VPXBQO-2 8 LED Light Amber w.,' VPXM,, I Clirome Be el
1 VPX800-4 0 LED Light Red W1 13PXM- I 011`00W 1101*4
1 3()0501,04 Red '1600 Series LED
1 360501-02 Amber 3600 Series LED / 1?0502 3600 Flush Mount Kit (Palo')
1 55201 .6> Sn1,VtSlr(,1n Controller
i MS100 100witt Dynamax Speaker/ 8567070A-12 21308 Still) Speaker 1311KI
1 656106 HiNullight Flasher
I Lr 12ES, UC) I X, Lit, IQ Light
81-W11MY,
I Install Motorola VHr Dwil Mead Radio XTt-5000 (CS)
I In,,Lall Motorola Dull Flelad Radio xTt 5000 lCS)
I Install Motowip 800MI12 DkjqI Fiend Rlillo X11-5000 (CS!
I rnstall motoroli) V[ir $inglri Head Radio XT15000 (CS)
I Inqa11 Motorola Lifir rinqf,., Head Radic, XTi-5000 (CS)
6 Install Motorola WV1,1\1420W Irnpi-es XrS; Vehicular (CS)
2 Install Pion fix King G-LAA03," Vehicular Ratild RUe Charger (CS)
4 Speakers 11) fleat, Hatch
I Installation Of MDT (CS)
VammantsAftr.r41d 114
I q1 I Vehlde Overticlad Console
1 911 vehicle Command flex Metal
I Troy Center Cowwhj
I I toy Cup I lower
:to FaCo PIJLOs
I Corninunilt4atOrls Cabinet Over Remove(] 60% Seat
1 ('.ormnarld Center oqhlhig Package
AMUMALIUMAIMML
I Misc. Parts Anti Maertals
1. Pro5lne 2,0 100IMp Charger & 2000 Wall InV000
I Miami) Autry Clect w/ Cover
I Printerffax/Copler
I KR2 Wirek!55 Modem
I Sling tiox
I Parrot flands Five Kit
I Gartren NUVI 850 GP5 Unil.
2 Flood Lights Below Rear humper
I Gil 1,i0hL 2020 Light
3 20 Arnp Auxiliary DC 50Ck0t$ %V1 RUbbel COVOV;
I I 10,1111p Well Ping In Conte, console
2 pelican 7,460 StealtIlLito LVD Flashlight
I 51b Dry rflern. Fine ExtingkiiGner
2 13A Brarkets
2 Aircraft lights In IWO)
1 3 Year Mobile Service Contract
CS)customer supplied TOTAI
580,00
842.00
595.00
760.00
220,00
103,00
325M
2,()35.001
1,433.
777:
800,
833,00
487.00
221.00
177.50
64100)
680M)
(18 0 1 0 0
510.00
510,00
3,10.00
1/0.00
362-00
1,150,00
800.00
(3,925.00
765,00
481.00
160.00
40100
3(10�00
1,899,0()
3311-00
331,00
620, 00
385,00
271.6o
585.00
327M
738.00
203.00
121-00
350-00
252-50
36/.50
233.00
RegMstr
12/16/2008 1:57:OOPM
Requisition Master Report
CITY OF VERNON
Page: 1
Document #:
4503
Date: 12/16/2008
Year: 2009
Requisition #:
0003550
Description:
COMMAND VEHICLE BUILD
& INSTALLATION
Requestor:
ALVAREZ, DAVID
Requested for:
ALVAREZ, DAVID
Apprvl Queue:
fire
Group: dalvarez
Combine: N
Current Aprv:
JAUNZEMIS, DOLORES
LvI: 3
Prev: WHITWORTH, MARK
PO Type:
reg
Confirming: N
PO #:
Blanket exp:
$Limit - PO:
Tran:
Contact:
DEBBY NICKENS
Phone: (323) 583-8811 x281
Text Code:
mv1
Restock: N
Department:
1033
Order Placement: Purchasing
Requ4iti6n Ite' "
Type Item Code Whse
Quantity Units
Unit Cost Extension
9
1.00 ea
875.00000 875.00
Tax cd: s
Comm cd:
1099 box:
FA? N Fund Typ:
Allow partial: N
Allow backorder:
N
Base Electrical Conversion -
Main DC Power and Ground Electrical
Buss System
Account(s)
E 011.1033.840000
Project Account(s)
Acct % Amount
100.00 875.00
RFQ: N VdL cumber: Y
Vendor: Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse
Quantity Units
Unit Cost
Extension
9
1.00 ea
689.00000
689.00
Tax cd: s Comm cd:
1099 box:
FA? N
Fund Typ:
Allow partial: N
Allow backorder: N
225 AMP Alternator
Account(s)
Project Account(s)
Acct %
Amount
E 011.1033.840000
100.00
689.00
Page: 1
l' 1
RegMstr Requisition Master Report Page: 2
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 4.00 ea 430.25000 1,721.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Optima YT Gel Cell Batteries, #8050-160
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 1,721.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Reggisltfon', Iterri
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 260.00000 260.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Multi Battery Isolation System
Account(s) Project Account(s) Acct % Amount
E 011.1033,840000 100.00 260.00
Page: 2
RegMstr Requisition Master Report Page: 3
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
Ignition Control System
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 410.00
High Idle System
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 314.75
Page: 3
RegMstr Requisition Master Report Page: 4
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503
Requisition #: 0003550
RFQ: N
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired:
Bill to: 01
Ship to: city
Ship -via:
Instructs:
(Continued)
Encumber: Y
Required:
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
4305 SANTA FE AVE. VERNON, CA 90058
Requisition Item
Type Item Code Whse
Quantity Units
Unit Cost
Extension
9
1.00 ea
782.00000
782.00
Tax cd: s Comm cd:
1099 box:
FA? N
Fund Typ:
Allow partial: N
Allow backorder: N
Power Management System
Account(s)
Project Account(s)
Acct %
Amount
E 011.1033.840000
100.00
782.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 230.50000 230.50
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Copeland Time
Account(s)
E 011.1033.840000
Project Account(s)
Acct % Amount
100.00 230.50
Page: 4
RegMstr Requisition Master Report Page: 5
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 285.00000 285.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Production Layout Schematics
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
285.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 1,460.87000 1,460,87
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Emergency Lighting and Siren Package -
FED, SIG, JLX 48" Solaris/Opticom Brkt.
only
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
1,460.87
Page: 5
RegMstr
12/16/2008 1:57:OOPM
Requisition Master Report
CITY OF VERNON
Document #: 4,503 - (Continued)
Requisition #: 0003550
Page: 6
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 8.00 ea 186.56000 1,492.48
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow, backorder: N
FED, SIG VPX800-4, 4 STD, Black Bez, 4
VPXM-1 Bezels
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 1,492.48
RFQ: N
Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired:
Required:
Bill to: 01
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city
4305 SANTA FE
AVE. VERNON, CA 90058
Ship -via:
Instructs:
Rei'Oisitton Item
Type Item Code Whse
Quantity Units
Unit Cost Extension
9
2.00 ea
221.65000 443.30
Tax cd:, s
Comm cd:
1099 box:
FA? N Fund Typ:
Allow partial: N
Allow backorder: N
329001 Single Head
Vipors2 Red LED
Account(s)
Project Account(s)
Acct % Amount
E 011.1033.840000
100.00 443.30
Page: 6
RegMstr Requisition Master Report Page: 7
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Reguisitto_n Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 710.00000 710.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
FED Sig, Cuda 33" Amber LED Signal
Master
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
710.00
FED SIG, VPX800-2, Amber/Chrome Bezels,
VPXM-1
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 287.50
Page: 7
v
ReglVlstr Requisition Master Report Page: 8
12/16/2008 1:57:OO131111 CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 287.50000 287.50
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
FED SIG, VPX800-4 Red/Chrome Bezels,
VPXM-1
Account(s) Project Account(s)
E 011.1033,840000
Acct % Amount
100.00 287.50
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 190.00000 190.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
FED SIG 3600 LED 360501-01 Red
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 190.00
Page: 8
RegMstr Requisition Master Report Page: 9
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
FED SIG 3600 LED Amber 360501-02 &
330502 Flush Kit
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
183.50
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 1,055.00000 1,055.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
FED SIG Smart Siren SS201-6
Account(s)
E 011.1033.840000
Project Account(s)
Acct % Amount
100.00 1,055.00
Page: 9
RegMstr Requisition Master Report Page: 10
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
FED SIG MS 100 Speaker/Bracket
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
450.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 192.00000 192.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Headlight Flasher
Account(s)
E 011.1033.840000
Project Account(s)
Acct % Amount
100.00 192.00
Page: 10
RegMstr Requisition Master Report Page: 11
1211612008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 220,00000 220.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
FED SIG Map Light LF12ES-LED 12"
Account(s)
Project Account(s) Acct % Amount
E 011.1033.840000 100.00 220.00
Radios and Computers -
VHF Dual Head XTL5000 C/S
Account(s)
E 011.1033.840000
Project Account(s)
Acct %
100.00
Amount
570.00
Page: 11
RegMstr Requisition Master Report Page: 12
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item;
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 570.00000 570.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
UHF Dual Head XTL5000 C/S
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
570.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type ' Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 570.00000 570.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N
800 MHZ Dual Head XTL5000 C/S
Account(s)
E 011.1033.840000
Allow backorder: N
Project Account(s)
Acct %
100.00
Amount
570.00
Page: 12
RegMstr Requisition Master Report Page: 13
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503
Requisition #: 0003550
RFQ: N
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired:
Bill to: 01
Ship to: city
Ship -via:
Instructs:
(Continued)
Encumber: Y
Required:
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
4305 SANTA FE AVE. VERNON, CA 90058
Rbquisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 475.00000 475.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N
VHF Single Head XTL5000 C/S
Account(s)
E 011.1033.840000
Allow backorder: N
Project Account(s) Acct %
100.00
Amount
475.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item ,
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 475.00000 475.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
UHF Single Head XTL5000 C/S
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 475.00
Page: 13
RegMstr Requisition Master Report Page: 14
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 6.00 ea 47,50000 285.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
XTS Vehicle Impress Charger, WLPLN42088
C/S
Account(s) Project Account(s)
E 011.1033.840000
Acct %
100.00
Amount
285.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition, Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 2,00 ea 71.25000 142.50
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Bendix King G-LAA0355 Rapid Rate Chgers
C/S
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 142,50
Page: 14
RegMstr Requisition Master Report Page: 15
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ:
N
Encumber: Y
Vendor:
Selected:
N
Order from:
Pay to:
FOB Point:
Desired:
Required:
Bill to:
01
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to:
city
4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition lterr►
Type Item Code
Whse Quantity Units Unit Cost Extension
9
4.00 ea 87.50000 350.00
Tax cd: s
Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N
Rear Hatch Mounted Radio Speakers
Account(s)
E 011.1033.840000
Allow backorder: N
Project Account(s)
Acct %
100.00
Amount
350.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisifion'- Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 1,547.51000 1,547.51
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Laptop Dell, and mount for Rear Command
Box
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 1,547.51
Page: 15
RegMstr Requisition Master Report Page: 16
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503
Requisition #: 0003550
RFQ: N
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired:
Bill to: 01
Ship to: city
Ship -via:
Instructs:
(Continued)
Encumber: Y
Required:
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
4305 SANTA FE AVE. VERNON, CA 90058
Requisition -Item
Type Item Code Whse
Quantity Units
Unit Cost
Extension
9
5.00 ea
65.55000
327.75
Tax cd: s Comm cd:
1099 box:
FA? N
Fund Typ:
Allow partial: N
Allow backorder: N
Radio Transmit/Rec. LEDS Indicators
Account(s)
Project Account(s)
Acct %
Amount
E 011.1033.840000
100.00
327.75
MDT Install/Mounting @ Console
Front/Rear C/S
Account(s) Project Account(s)
E 011.1033.840000
Acct % Amount
100.00 962.55
Page: 16
RegMstr Requisition Master Report Page: 17
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
' Requisition Item .
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 980.00000 980.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N
Custom Overhead Console
Account(s)
E 011.1033.840000
Allow backorder: N
Project Account(s) Acct % Amount
100.00 980.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse
Quantity Units
Unit Cost
Extension
9
1.00 ea
7,075.00000
7,075.00
Tax cd: s Comm cd:
1099 box:
FA? N
Fund Typ:
Allow partial: N
Allow backorder: N
Per Spec. Custom Rear Command Module
Account(s)
Project Account(s)
Acct %
Amount
E 011.1033.840000
100.00
7,075.00
Page: 17
RegMstr Requisition Master Report Page: 18
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requlsrtlori /fem '
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 2,890.00000 2,890.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N
Custom Rear Seat, Behind Drivers Seat
Util. Box
Account(s)
E 011.1033,840000
Allow backorder: N
Project Account(s) Acct % Amount
100.00 2,890.00
Allow partial: N Allow backorder: N
Troy Center Console, Dual
Cupholders/Face Plates
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
1,197.65
Page: 18
RegMstr Requisition Master Report
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
Page: 19
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 164.00000 164.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Hatch Mounted Cathode Light
Account(s)
E 011.1033.840000
Project Account(s) Acct %
100.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Amount
164.00
Ship -via:
Instructs:
Requisition hem
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 410.00000 410.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Command Area Lighting
Account(s) Project Account(s)
E 011.1033.840000
Acct %
100.00
Amount
410.00
Page: 19
RegMstr Requisition Master Report Page: 20
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
i ype Item Code Whse
9
Tax cd: s Comm cd:
Allow partial: N
Rear Seat Area Sub floor Electronics
Compartment
Account(s)
E 011.1033.840000
ntity Units Unit Cost
1.00 ea 580.00000
1099 box: FA? N
Allow backorder: N
Project Account(s) Acct %
100.00
580.00
Fund Typ:
Amount
580.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 95.00000 95.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Other Equipment—
Misc. Production parts/materials
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
95.00
Page: 20
f
RegMstr Requisition Master Report Page: 21
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
Auto -Eject
Account(s)
E 011.1033.840000
Project Account(s) Acct % Amount
100.00 405.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Ite►ri,
Type Item Code Whse Quantity Units Unit Cost Extension
9 2.00 ea 159.25000 318.50
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Aircraft Hatch Lights
Account(s) Project Account(s)
E 011.1033.840000
Acct % Amount
100.00 318.50
Page: 21
RegMstr Requisition Master Report Page: 22
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 2.00 ea 142.50000 285.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
BA Brackets/Rear Side Command Box
Account(s)
E 011.1033.840000
Project Account(s)
Acct %
100.00
Amount
285.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 221.50000 221.50
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
5 Ib. Dry Chem Fire Extinguisher
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 221.50
Page: 22
e.
RegMstr Requisition Master Report Page: 23
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
g 2.00 ea 126.50000 253.00
Tax cd s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Pelican 2460 LED Recharable Flashlights
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 253.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 182.00000 182.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
110V, Plug, Center Console
Account(s)
E 011.1033.840000
Project Account(s) Acct % Amount
100.00 182.00
Page: 23
RegMstr Requisition Master Report Page: 24
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
g 3.00 ea 55.67000 167.01
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
DC Plugs 1 Center Console 2 Command Box
Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Roof Mount Go Light 2020
Account(s) Project Account(s)
E 011.1033.840000
Amount
167.01
Acct % Amount
100.00 214.50
Page: 24
i
RegMstr Requisition Master Report Page: 25
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 2.0& ea 160.00000 320.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Halo Rear Bumper Flood Lights
Account(s) Project Account(s) Acct % Amount
E 011.1033.840000 100.00 320.00
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 680.00000 680.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Garmin NUVI 850 GPS
-Account(s) Project Account(s) Acct %
E 011.1033.840000 100.00
Amount
Page: 25
RegMstr Requisition Master Report Page: 26
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Item
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 263.50000 263.50
Tax cd: s Comm cd 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
Parrot Handsfree Kit
Account(s) Project Account(s)
E 011.1033.840000
Sling Box
Account(s)
E 011.1033.840000
Project Account(s)
Acct % Amount
100.00 263.50
Acct %
100.00
Amount
315.00
Page: 26
I
RegMstr Requisition Master Report Page: 27
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired: Required:
Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
,Requ�s►ti,on /temp ,
Type Item Code Whse Quantity Units Unit Cost Extension
9 1.00 ea 595.00000 595.00
Tax cd: s Comm cd: 1099 box: FA? N Fund Typ:
Allow partial: N Allow backorder: N
KR2 Wireless Modem
Account(s)
Project Account(s) Acct % Amount
E 011.1033,840000 100.00 595.00
Allow partial: N
Pro -Sine 2.0 Charger/Inverter
Account(s)
E 011.1033.840000
Allow backorder: N
Project Account(s)
Acct % Amount
100.00 1,692.00
Page: 27
RegMstr Requisition Master Report Page: 28
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
RFQ: N
Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired:
Required:
Bill to: 01
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city
4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisifion Item
Type Item Code Whse Quantity Units
Unit Cost Extension
g
1.00 ea
523.00000
523,00
Tax cd: s
Comm cd: 1099 box:
FA? N Fund Typ:
Allow partial: N Allow backorder: N
All in One Printer
Account(s)
Project Account(s)
Acct %
Amount
E 011.1033.840000
100.00
523.00
RFQ: N
Encumber: Y
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired:
Required:
Bill to: 01
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city
4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
Requisition Ifem
Type Item Code Whse Quantity Units
Unit Cost Extension
g
1.00 ea
635.00000
635.00
Tax cd: s
Comm cd: 1099 box:
FA? N Fund Typ:
Allow partial: N Allow backorder: N
Bluetooth to Printer
Account(s)
Project Account(s)
Acct %
Amount
E 011.1033.840000
100.00 635.00
Page: 28
RegMstr Requisition Master Report
12/16/2008 1:57:OOPM CITY OF VERNON
Document #: 4,503 (Continued)
Requisition #: 0003550
Account(s) Project Account(s)
E 011.1033.840000
Page: 29
Acct % Amount
100.00 3,240.30
Total: 42,516.67
Requisition Approval History
Approver: DAVID ALVAREZ Lvl: 1 In: 12/10/2008 11:07:29AN Out: 12/10/2008 11:08:12AN
Action: app
Approver: MARK WHITWORTH Lvl: 2 In: 12/10/2008 11:08:12AN Out: 12/11/2008 8:22:46AM
Action: app
Page: 29