The URL can be used to link to this page

Resolution No. 098141 2 3 4 672 6 7 8 9 10 11 12 13 14 15 16 17 Ir-A 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 9814 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF CONTRACT BY AND BETWEEN THE CITY OF VERNON AND L-3 MOBILE -VISION, INC. FOR IN -CAR WIRELESS MOBILE VIDEO SYSTEMS FOR THE POLICE DEPARTMENT WHEREAS, the Police Department desires to purchase four (4) Flashback 2 Digital Video Systems together with the necessary accessories and related equipment (collectively, the "Equipment") to replace existing equipment that are obsolete and unreliable; and WHEREAS, L-3 Mobile -Vision, Inc. ("L-3") was the only vendor that could supply the Equipment to accommodate both patrol cars and motorcycles pursuant to a Quote dated December 23, 2008 in the total amount of $75,051.87 for the Equipment; and WHEREAS, the Purchasing Agent has recommended that the Equipment be purchased from L-3; and WHEREAS, the purchase of the Equipment will improve the effectiveness of the Police Department's operation and services provided to citizens, residents and businesses within the Vernon community; and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of subsection (a) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to enter into a contract with L-3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true 1 and correct. 2 SECTION 2: The City Council of the City of Vernon hereby 3 approves the Contract with L-3, in substantially the same form as the 4 copy which is attached hereto as Exhibit A and incorporated by 5 reference. 6 SECTION 3: The City Council of the City of Vernon hereby 7 authorizes the Mayor or Mayor Pro-Tem to execute said Contract for, 8 and on behalf of, the City of Vernon and the City Clerk or Deputy City 9 Clerk is hereby authorized to attest thereto. 10 SECTION 4: The City Council of the City hereby authorizes 11 the City Administrator, or his designee, to make whatever non- 12 substantive, administrative and/or text changes, upon advice of 13 counsel, to the Contract. 14 SECTION 5: The City Council of the City of Vernon hereby 15 authorizes the City Administrator, or his designee, to take any action 16 deemed necessary to carry out or to perform such other acts and deeds 17 as may be necessary or convenient to effect the purposes of this 18 Resolution and the transactions herein authorized. 19 SECTION 6: The City Council of the City of Vernon hereby 20 directs the City Clerk, or her designee, to send a fully executed 21 Agreement to: 22 L-3 Mobile -Vision, Inc. Attn.: Robin Wohlgemuth, Office Manager 23 90 Fanny Road 24 Boonton, NJ 07005 25 26 27 28 - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 7: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 12th day of January, 2009. ATTEST: M NUELA GIRON, ity Clerk Name: Leonis C. Malbura Title: Mayor /-.Ma�e-I- -T-em- - 3 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 9814, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Monday, January 12, 2009, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. (SEAL) MANUELA IRON, City Clerk - 4 - EXHIBIT A CONTRACT This CONTRACT AND AGREEMENT, made and entered into this 12th day of January, 2009, by and between the City of Vernon, a municipal corporation, Party of the First Part, hereinafter termed the "CITY", and L-3 Mobile -Vision, Inc. party of the Second Part, hereinafter termed the "CONTRACTOR". WITNESSETH: WHEREAS, the City has caused to be prepared in'accordance with the law, certain plans, specifications, and other proposal documents for the work hereinafter described and has approved and adopted all of said proposal documents, and has caused solicitation for proposals to be given and advertised as required by law, and has received sealed proposals for a contractor to: provide digital in car video systems to include all materials equipment and supplies necessary, as outlined and set out in the quotation dated December 23, 2008. WHEREAS, the City, in the manner provided by law, has examined and canvassed the quotation submitted, and has determined and declared the above -named Contractor to be the most responsible party, on the above -described project, and has duly awarded this contract to said Contractor, for the unit prices named in the quotation. NOW, THEREFORE, for and in consideration of the mutual agreements and covenants herein contained, the parties to this contract have agreed, and hereby agree, as follows: 1. The contractor shall, in a good and first class, workmanlike manner, at his own cost and expense, furnish all specified materials, equipment and supplies required to provide the City with said equipment in strict accordance with this December 23, 2008 quotation, and are made a part of this contract as fully as if the same were herein set out in length, with the following additions and/or exceptions: none. 2. The amount of CONTRACT shall be $75,051.87; see Attachment A for detailed listing. 3. Payments shall be made to the Contractor as stated in the quotation document if the City's duly authorized representative has determined that satisfactory equipment was delivered. 4. This contract shall not be assigned, sublet or conveyed in any manner by one party without the express written consent of the other. 5. The contractor shall assume all risks incident to or in connection with any of it's activities or operations during the term of this contract and shall be solely responsible for all accidents or injuries of whatsoever nature or kind to persons or property caused by it's operations hereunder, and shall indemnify, defend and save harmless the City, it's authorized agents and representatives, from any penalties or any violations of any law, ordinance or regulation affecting it's operations and from any and all claims, suits, lawsuits, damages or injuries to persons or property of whatsoever kind or nature arising directly or indirectly out of the operations of contractor hereunder or resulting from the carelessness, negligence or improper conduct of the contractor or any of it's agents or employees. 6. If contractor shall make default in the performance of any covenant or agreement on the part of it to be performed under the terms of this contract, the City, in addition, to all other remedies provided by this contract or now or hereafter provided by law, may at it's option, give contractor notice in writing that it declares this contract and all rights hereunder granted to contractor terminated, or it may pursue other remedies including but not limited to specific performance and damages. 7. On delivery of equipment, but prior to the acceptance thereof by the City, it shall be the duty of the agency engineer, or other appropriate person, to determine that said contract has been fully complied with, and upon making such determination, said official shall make his final certificate to the City. The contractor shall insure the obligations incurred by him in connection with the delivery of said equipment have been fully paid and settled; said information shall be in the form of an affidavit, which shall bear the approval of the surety on the contract bonds for payment of the final estimate to the Contractor; thereupon, the final estimate will be approved and paid. The term "Contract Documents" means and includes the following, if applicable: A. Quotation H. Notice of Award B. Addendum, if applicable I. Notice to Proceed C. Conditions for Proposal J. Specifications D. Contract K. Proposal Sheet E. Supplemental General Conditions L. Confirmation Order F. Non -Collusion Affidavit M. Public Liability, Property Damage, & Oklahoma G. Business Relationships Affidavit Workers' Compensation Insurance This Agreement shall be binding upon all parties hereto and their representative heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have set their hands this 12th day of January, 2009. ATTEST: MANUELA GIRON, City Clerk APPROVED AS TO FORM: JEFF A. HARRISON, City Attorney ATTEST: (Officer/Title) (Seal) CITY OF VERNON A Municipal Corporation NAME: TITLE: MAYOR / MAYOR PRO-TEM Awarded Contractor: Authorized Representative Signature Print Name & Title 2 ATTACHMENT A communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino IF -Quote 11 QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 1 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-FB2DVS EACH 4.00 5,295.00 4,995.00 19,980.00 Flashback 2 Digital Video System MVD-I R-CAM EACH 4.00 295.00 295.00 1,180.00 Option, Flashback IR Camera w/cables MVD-CRASH-BAT EACH 4.00 150.00 150.00 600.00 Collision Sensor (Triggers DVR for recording when involved in crash) MVD-1016GB-UPG EACH 4.00 155.00 155.00 620.00 Upgrade Flashcard 16GB to be sold only with new systems MV-VLP-TRA EACH 4.00 195.00 195.00 780.00 Mic package, VLP w/accessories MVD-RDR-STLKR-D EACH 4.00 200.00 200.00 800.00 Radar option, Stalker Dual/DSR /EXTRACT ONLY EACH 3.00 150.00 450.00 Extracting of System Only /1 NSTALLATION EACH 4.00 350.00 1,400.00 Sales - Installation -- /DISCOUNT EACH 3.00- 200.00 600.00- Discount Continued communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To`. Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 2 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-DM2-24/55BK EACH 4.00 95.00 0.00 0.00 Stud mount antenna 15' cables (RF-195 & RG-174) with SMA/SMA bolt cofigu Black MVD-FB-CK5 EACH 3.00 125.00 0.00 0.00 Cable Kit, DVR, trunk mount/OHC (3) Crown Vics with Overhead MVD-FB-CK4 EACH 1.00 125.00 0.00 0.00 Cable Kit, DVR, trunk w/o OHC or Windshield Mnt (1) Dodge Charger no overhead MVD-DEP2715-750 EACH 1.00 25,931.00 25,931.00 25,931.00 Digital Evidence Pro Networked Server with DASS 16x750GB (12.OTB) RAID i Whse: 008 MVD-DVD/BU EACH 1.00 2,984.00 2,984.00 2,984.00 DVM Backup/Archiving Station Whse: 008 MVD-DEP-BT2 EACH 1.00 3,350.00 2,850.00 2,850.00 2 Days On -Site Installation (includes full training) Whse: 008 MVD-8675-A-ASSY EACH 4.00 795.00 795.00 3,180.00 802.11a Wireless Access Point Assy, for custom wireless application MVD-UPS1500 EACH 1.00 865.00 865.00 865.00 APC Smart UPS SC1500VA 120v Continued communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 S610 7o: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To: < Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 3 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount /EMA STD YR 1 EACH 4.00 250.00 1,000.00 Sales EMA Standard Yr 1 /EMA STD YR 2 EACH 4.00 300.00 1,200.00 Sales EMA Standard Yr 2 /EMA DEP2715 1 EACH 1.00 2,852.41 2,852.41 EMA DEP2715 YEAR 1 /EMA DEP2715 2 EACH 1.00 2,852.41 2,852.41 EMA DEP2715 YEAR 2 Please Note - Unless specifically noted the above pricing does not include physical installation of the software, wireless access points, in car components, server equipment or any network wiring. Thank you Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: **** QUOTATION IS VALID FOR 60 DAYS **** Subtotal: 68,924.82 Shipping and Handling: 400.00 Sales Tax: 4,679.40 Order Total: 74,004.22 communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: James Rodino 11 Quote QUOTATION NUMBER: 0065929 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To Vernon Police Department 4305 Santa Fe Ave Los Angeles; CA 90058 Bill -To Phone: (323) 583-8811 Page: 1 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-CF8GB EACH 1.00 299.00 299.00 299.00 Card, compactflash, 8GB, 45x, Typel, Flashback MVD-FB-USB READ EACH 2.00 50.00 50.00 100,00 Reader, USB, FB MV-VLP-TRA EACH 1.00 195.00 195.00 195.00 Mic package, VLP w/accessories MV-VLP-MCR EACH 1.00 149.00 149.00 VLP Multi -Charger - charges up to 4 VLP transmitters at the same time in the MV-POUCH-VLP EACH 1.00 25,00 25.00 25.00 Black Leather Pouch for VLP Transmitter MVD-FB-GRL-LT EACH 4.00 49.95 49.95 199.80 Option, Grill Light, Flashback Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: **** QUOTATION IS VALID FOR 60 DAYS **** Subtotal: Shipping and Handling: Sales Tax: Order Total: 967.80 0.00 79.85 1,047.65 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 January 20, 2009 L-3 Mobile -Vision, Inc. Attn: Robin Wohlgemuth, Office Manager 90 Fanny Road Boonton, NJ 07005 Re: Equipment Agreement Dear Ms. Wohlgemuth: Transmitted herewith is a fully executed agreement as referenced above, approved by City Council on January 12, 2009, through Resolution No. 9814. If you have any questions regarding this matter, please call Chief of Police Towles, at (323) 583-8811 ext. 114. truly yours, elly `Giron City Clerk NG : dj c: Steve Towles Purchasing Department Resolution No. 9814 Agreement No. 09-009 Exclusive(y Industriaf CONTRACT This CONTRACT AND AGREEMENT, made and entered into this 121h day of January, 2009, by and between the City of Vernon, a municipal corporation, Party of the First Part, hereinafter termed the "CITY", and L-3 Mobile -Vision, Inc. party of the Second Part, hereinafter termed the "CONTRACTOR". WITNESSETH: WHEREAS, the City has caused to be prepared in accordance with the law, certain plans, specifications, and other proposal documents for the work hereinafter described and has approved and adopted all of said proposal documents, and has caused solicitation for proposals to be given and advertised as required by law, and has received sealed proposals for a contractor to: provide digital in car video systems to include all materials equipment and supplies necessary, as outlined and set out in the quotation dated December 23, 2008. WHEREAS, the City, in the manner provided by law, has examined and canvassed the quotation submitted, and has determined and declared the above -named Contractor to be the most responsible party, on the above -described project, and has duly awarded this contract to said Contractor, for the unit prices named in the quotation. NOW, THEREFORE, for and in consideration of the mutual agreements and covenants herein contained, the parties to this contract have agreed, and hereby agree, as follows: 1. The contractor shall, in a good and first class, workmanlike manner, at his own cost and expense, furnish all specified materials, equipment and supplies required to provide the City with said equipment in strict accordance with this December 23, 2008 quotation, and are made a part of this contract as fully as if the same were herein set out in length, with the following additions and/or exceptions: none. 2. The amount of CONTRACT shall be $75,051.87; see Attachment A for detailed listing. 3. Payments shall be made to the Contractor as stated in the quotation document if the City's duly authorized representative has determined that satisfactory equipment was delivered. 4. This contract shall not be assigned, sublet or conveyed in any manner by one party without the express written consent of the other. The contractor shall assume all risks incident to or in connection with any of it's activities or operations during the term of this contract and shall be solely responsible for all accidents or injuries of whatsoever nature or kind to persons or property caused by it's operations hereunder, and shall indemnify, defend and save harmless the City, it's authorized agents and representatives, from any penalties or any violations of any law, ordinance or regulation affecting it's operations and from any and all claims, suits, lawsuits, damages or injuries to persons or property of whatsoever kind or nature arising directly or indirectly out of the operations of contractor hereunder or resulting from the carelessness, negligence or improper conduct of the contractor or any of it's agents or employees. 6. If contractor shall make default in the performance of any covenant or agreement on the part of it to be performed under the terms of this contract, the City, in addition, to all other remedies provided by this contract or now or hereafter provided by law, may at it's option, give contractor notice in writing that it declares this contract and all rights hereunder granted to contractor terminated, or it may pursue other remedies including but not limited to specific performance and damages. On delivery of equipment, but prior to the acceptance thereof by the City, it shall be the duty of the agency engineer, or other appropriate person, to determine that said contract has been fully complied with, and upon making such determination, said official shall make his final certificate to the City. The contractor shall insure the obligations incurred by him in connection with the delivery of said equipment have been fully paid and settled; said information shall be in the form of an affidavit, which shall bear the approval of the surety on the contract bonds for payment of the final estimate to the Contractor; thereupon, the final estimate will be approved and paid. The term "Contract Documents" means and includes the following, if applicable: A. Quotation H. Notice of Award B. Addendum, if applicable I. Notice to Proceed C. Conditions for Proposal J. Specifications D. Contract K. Proposal Sheet E. Supplemental General Conditions L. Confirmation Order F. Non -Collusion Affidavit M. Public Liability, Property Damage, & Oklahoma G. Business Relationships Affidavit Workers' Compensation Insurance This Agreement shall be binding upon all parties hereto and their representative heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have set their hands this 12'' day of January, 2009. ATTE T: f It ukro MANUELA GIRON, ity: lerk U. APPROVED , S TO FORM: JE . H SON, City Attorney ATTEST: �Aft�G' (Officer/Title) Walter Horetsky, Assistant Secretary (Seal) CITY OF VERNON A Municipal Corporation J' By:e- NAME: Leon�_s C Mae rg TITLE: MAYOR 4-MAAL6R-PRi9--Tffi� Awarded Contractor: Authorized Representative Signature Charles A. Vlcek, Vice President of Sales & Marketine Print Name & Title 2 ATTACHMENT A communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold TO: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 1 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-FB2DVS EACH 4.00 5,295.00 4,995.00 19,980.00 Flashback 2 Digital Video System MVD-IR-CAM EACH 4.00 295.00 295.00 1,180.00 Option, Flashback IR Camera w/cables MVD-CRASH-BAT EACH 4.00 150.00 150.00 600.00 Collision Sensor (Triggers DVR for recording when involved in crash) MVD-1016GB-UPG EACH 4.00 155.00 155.00 620.00 Upgrade Flashcard 16GB to be sold only with new systems MV-VLP-TRA EACH 4.00 195.00 195.00 780.00 Mic package, VLP w/accessories MVD-RDR-STLKR-D EACH 4.00 200.00 200.00 800.00 Radar option, Stalker Dual/DSR /EXTRACT ONLY EACH 3.00 150.00 450.00 Extracting of System Only /INSTALLATION EACH 4.00 350.00 1,400.00 Sales - Installation /DISCOUNT EACH 3.00- 200.00 600.00- Discount Continued 90 Fanny Road, Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino Bill -To Phone: (323) 583-8811 Page: 2 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-DM2-24/558K EACH 4.00 95.00 0.00 0.00 Stud mount antenna 15' cables (RF-195 & RG-174) with SMA/SMA boll cofigu Black MVD-FB-CK5 EACH 3.00 125.00 0.00 0.00 Cable Kit, DVR, trunk mounUGHC (3) Crown Vics with Overhead MVD-FB-CK4 EACH 1.00 125.00 0.00 0.00 Cable Kit, DVR, trunk w/o OHC or Windshield Mnt (1) Dodge Charger no overhead MVD-DEP2715-750 EACH 1.00 25,931.00 25,931.00 25,931.00 Digital Evidence Pro Networked Server with DASS 16x75OGB (12.OTB) RAID i Whse: 008 MVD-DVD/BU EACH 1.00 2,984.00 2,984.00 2,984.00 DVM Backup/Archiving Station Whse: 008 MVD-DEP-BT2 EACH 1.00 3,350.00 2,850.00 2,850.00 2 Days On -Site Installation (includes full training) Whse: 008 MVD-8675-A-ASSY EACH 4.00 795.00 795.00 3,180.00 802.11 a Wireless Access Point Assy, for custom wireless application MVD-UPS1500 EACH 1.00 865.00 865.00 865.00 APC Smart UPS SC1500VA 120v Continued communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino IF -Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 3 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount /EMA STD YR 1 EACH 4.00 250.00 1,000.00 Sales EMA Standard Yr 1 /EMA STD YR 2 EACH 4.00 300.00 1,200.00 Sales EMA Standard Yr 2 /EMA DEP2715 1 EACH 1.00 2,852.41 2,852.41 EMA DEP2715 YEAR 1 /EMA DEP2715 2 EACH 1.00 2,852.41 2,852.41 EMA DEP2715 YEAR 2 Please Note - Unless specifically noted the above pricing does not include physical installation of the software, wireless access points, in car components, server equipment or any network wiring. Thank you Signing below is in lieu of a formal P.O. )'our signature will authorize acceptance of both pricing and product: **** QUOTATION IS VALID FOR 60 DAYS **** Subtotal: 68,924.82 Shipping and Handling: 400.00 Sales Tax: 4,679.40 Order Total: 74,004.22 communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: James Rodino 11 Quote QUOTATION NUMBER: 0065929 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 1 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-CF8GB EACH 1.00 299.00 299.00 299.00 Card, compactflash, 8GB, 45x, Type1, Flashback MVD-FB-USB READ EACH 2.00 50.00 50.00 100.00 Reader, USB, FB MV-VLP-TRA EACH 1.00 195.00 195.00 195.00 Mic package, VLP w/accessories MV-VLP-MCR EACH 1.00 149.00 149.00 VLP Multi -Charger - charges up to 4 VLP transmitters at the same time in the MV-POUCH-VLP EACH 1.00 25.00 25.00 25.00 Black Leather Pouch for VLP Transmitter MVD-FB-GRL-LT EACH 4.00 49.95 49.95 199.80 Option, Grill Light, Flashback Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: **** QUOTATION IS VALID FOR 60 DAYS **** Subtotal: 967.80 Shipping and Handling: 0.00 Sales Tax: 79.85 Order Total: 1,047.65 To: MARTHA VALENZUELA, PURCHASING AGENT From: DEBBY NICKENS, PURCHASING Date: 12/23/2008 Re: POLICE DEMRTMENTREQUISITION #0003501 APPROVED JAN 12 '09 CITY COUNCIL CITY CLERK DISTRIBUTION ,Z7,� `C ggs . qg l q Attached for your approval is requisition #0003501. The Police Department is requesting to purchase (4) FLASHBACK 2 DIGITAL VIDEO SYSTEMS, #MVD-FB2DVS, (1) DIGITAL EVIDENCE PRO NETWORK SERVER with. DASS 16X750GB, #MVD-DEP2715-750, (1) DVM BACKUP/ARCHIVING STATION, and other related equipment. The department is also requesting installation of the equipment into selected patrol vehicles. The department also wants to purchase extended maintenance agreements on the (4) video systems and the pro network server. The requested items are in -car wireless mobile video systems, which are replacing the ekisting Mobilevision units that are approximately (11) years old and have increasingly become unreliable. The network server requested, will receive and store the wireless data that is retrieved from the access points, which will be installed by Vision Communications (see requisition #0003502) in the underground parking structure, and the sally port area of City Hall. The DVM Backup/Archiving Station will store and archive the data collected. In a memo to Chief Steve Towles dated September 23, 2008 (see attached), Captain James Rodino provides a detailed explanation why the department should update their in -car video recording system. "Compared to the current technology of today's digital video systems, our currently used Mobile Vision system has become technologically obsolete. Considering that our current system has operated in a 2417 environment, many of the video systems become worn and in need of continual repair. Our current video capture devices use VHS tapes, which are recorded on ruggedized VCRs enclosed in metal lockboxes in patrol car trunks. These video tapes have a limited lifespan and require significant storage space to house the video tapes we archive on a regular basis." The requested systems capture video via a wireless upload process. "There are many advantages to wireless systems. Wireless systems are solid state (no moving parts) which tend to offer extended longevity of use. Because there is no CD or DVD to issue or e�?ffv f December 23, 2008 return, officers avoid having to touch or transport evidence as all video recordings are uploaded through wireless means or directly by cable. Wireless systems offer software packages for advanced video evidence management systems, thus offering more options and greater flexibility including case building tools; in -car incident classification capabilities; unique search and sort capabilities; and secure web interfaces and network access': The Police department is looking for a system that can accommodate both patrol cars and motorcycles. Lt. Rodino advised that he reviewed (5) different video systems and only the system from L3 Communications could accommodate both patrol cars and motorcycles. The system from L3 Communications was highly recommended by local police agencies contacted by Lt. Rodin. The selected vendor for this purchase is L3 Communications. L3 Communications will receive the existing Mobilevision units, and issue a credit toward the cost of the new systems. The approximate cost for the new system is $75,051.87 (cost includes sales tax, shipping and installation charges). The system have an initial (1) year warranty for parts and labor. Funding in the amount of $58,036.06 was specifically budgeted for this expenditure. Capt. Rodino advised in his memo that the balance of $17,015,81 will be taken from COPS 07-08 grant funds. 2 Vernon Police Department Memo To: Chief Towles 1 From: Capt. James Rodino Date: September 23, 2008 Re: Purchase of Digital Video Recorders Purpose The purpose of this memorandum is to request the authorization for the funding and purchase of six new digital in -car mobile video systems for select police units. Facts Approximately 11 years ago, the Vemon Police Department was one of the first police agencies in the area to adopt and deploy an in -car mobile video system. The video systems we currently outfit our police units with are L3 Mobile -Vision VHS video systems. This once state-of-the-art system served as a tremendous asset in a number of ways. The video and audio recordings served as powerful evidence in court for the prosecution to show juries the elements of the crime to include verbal admissions by suspects, the recording of vehicle pursuits, the physical field testing of sobriety for impaired drivers, or suspects who become violent and resist arrest. The system also offered a new and valuable tool to verify the voracity of citizen complaints. It allows internal investigations to be more accurately and thoroughly investigated. Officers who have been falsely accused of serious misconduct have been wholly absolved from any wrongdoing by the video or audio portion of a tape. Conversely, tapes have also been used to reveal areas of performance that might be improved through training or counseling to ensure professionalism and high standards are being met. A mobile video system is a substantial risk management tool and can greatly mitigate or eliminate our exposure to potential liability. These in-house video recordings of pursuits, accidents, or other police related activities have also served as effective training tools, not only for the officers involved, but also for the rest of the department to view and learn from. lastly, having immediate access to the recorded events of a patrol shift allows officers to review incidents, thus greatly increasing the accuracy and detail of their written reports, their investigations, and ultimately, their court room testimony. Compared to the current technology of today's digital video systems, our currently used Mobile Vision system has become technologically obsolete, Considering that our current system has operated in a 2417 environment, many of the video systems become worn and in 0 Page 1 need of continual repair. Our current video capture devices use VHS tapes, which are recorded on ruggedized VCRs enclosed in metal lockboxes in patrol car trunks. These video tapes have a limited lifespan and require significant storage space to house the video tapes we archive on a regular basis. In addition, searching for a specific event on a VHS tape can, at times, be an arduous task. A short snippet of an event can be difficult to find on a multi - hour tape. Our current system begins to record upon manual operation or when a certain trigger -activity is initiated such as turning the lights and siren on or activating the transmitter. Today's systems have pre -event recording, which means the camera and computer are always recording allowing for one to three minutes of recorded video prior to any event. These contrasts and comparisons are illustrative rather than comprehensive and present only a few of the beneficial differences and advantages the new systems and new technology offer. Our Mobile Vision system is under constant repair, which is costly and labor intensive. VHS tapes commonly fail to eject from the VCR due to malfunction or due to heat during warm weather. Transmitters regularly fail and transmitter mikes are often replaced. From time to time, officers think they are recording important audio during an investigation only to realize that their transmitter or mike had failed. Aside from addressing all the problems and cost of this failing system, officers and the Department are missing out on all the benefits described above. Analysis While there are many diverse systems available, they can be broadly categorized into two primary systems: Wireless and Removable Media (DVD, flashcard, hard drive). There are many advantages to wireless systems. Wireless systems are solid state (no moving parts), which tend to offer extended longevity of use. Because there is no CD or DVD to issue or return, officers avoid having to touch or transport evidence as all video recordings are uploaded through wireless means or directly by cable. Wireless systems offer software packages for advanced video evidence management systems, thus offering more options and greater flexibility including case building tools; in -car incident classification capabilities; decreased physical storage of media through automated and certified storage and archiving; unique search and sort capabilities; and simple and secure web interfaces and network access. The in -car digital mobile systems from the industry's major vendors considered during this research include: L3 Communications Mobile -Vision Inc.; Integrian's Digital Patroller 2; ICOP Digital Inc.; Panasonic Tough Book Arbitrator; and Watch Guard. The Vernon Police Department's two primary requirements for the system are that it accommodates a wireless upload process and that the vendor/product can outfit both patrol cars and motorcycles. The necessity for having one system to cover both patrol cars and motors is to avoid having two entirely different in -car systems and video evidence management systems. This would be costly, confusing, redundant, highly inefficient, and would be an adverse training issue. Part of my research involved contacting local references for the vendors I was considering for recommendation. Only one of the vendors was able to provide me with a list of local agencies that use their product and that vendor was L3 Communications. The agencies referenced were: San Gabriel PD 0 Page 2 • Manhattan Beach PD • Cypress PD Costa Mesa PD • Hermosa Beach PD All of the agencies contacted had favorable comments about the L3 product. Some of those comments were: • Good usability • Has met all expectations • No wireless download issues • Good customer service • Reliable system During the course of my research I provided time for each vendor to come to the Vernon Police Department to demonstrate their product. One of the first vendor's that came in was from Intergrian, the manufacturer of the Digital Patroller 2 (DP2). They are a product promoted by Advanced Electronics. Throughout the presentation the sales representative talked about Santa Monica's successful use of their Digital Patroller 1. The DP1, however, is no longer being offered by Integrian. The vendor did not provide me with local agencies that were using the DP2, After the sales representative left I learned that Monterey Park Police Department purchased several DP2 systems for the entire fleet. 1 contacted Lieutenant Art Russo who was involved with the purchase of these video systems. Lieutenant Russo told me that from beginning to end the video system and vendor have been extremely problematic. Lieutenant Russo commented, "there have been several delays in delivery of the DP2s." "The wireless microphones have not worked properly and there have been interference issues with the 802.11 G wireless downloads." Lieutenant Russo would not recommend this product to any agency considering the purchase of a digital video system. He also suggested contacting Oakland Police Department. They, too, recently purchased Integrian's DP2 and have not been happy with the system. I called Oakland Police Department to get insight as to their experience with Integrian's DP2. I spoke with .Angel Coogler, who is in charge of Oakland PD's IT Department. Ms. Coogler told me that when Integrian first demonstrated their digital video system June, 2007 and touted their wireless upload feature. Integrian promoted their wireless upload process as a seamless and reliable process that has been reliable for numerous police agencies. Although most of the referenced police agencies were outside of California, Oakland's administrative staff was eager purchase Integrian's product without conducting thorough research. Since the time of purchase they have had nothing but problems with the DP2. Many of the problems Monterey Park has experienced Oakland has experienced too. They currently do not wirelessly download video data since the wireless feature does not work. Although the quality of the video is top -rate, the software is very "buggy." Ms. Coogler told me that if they had it all to do over again they would not consider the DP2. Shortly after contacting Oakland PD I was contacted by Advanced Electronics stating that Intergdan had pulled the DP2 off the market. Sales representatives for ICOP; Panasonic; and Watch Guard also provided presentations for their respective digital video systems. Panasonic's Arbitrator was the newest to the digital video market and is being promoted by CDW-G. I received a reference list from CDW-G which listed one Northern California agency using their system. The Arbitrator had a lot of limitations and did not offer a motorcycle solution. • Page 3 ICOP's system is called the Model 20/20 is another system promoted by Advanced Electronics. This system has many of the features that the L3 system. One of the features that ICOP touts is the fact that this is an in -dash system designed to fit in the space where the AM/FM radio occupies. This is desirable given the limited space in our police units. Upon looking at our current MDT bracketing configuration, however, the ICOP device would be obstructed by the MDT. I also have concern with the ICOP's business practices. On August 20, 2008, ICOP Digital, Inc. ("ICOP") received notice from Equity Bank that ICOP's line of credit in the maximum principal amount of $3,500,000 has been declared in default by the Bank. The Bank advised ICOP that it took this action because of what the Bank believed was a material adverse change in ICOP's financial condition and ICOP's impending breach of the $7,500,000 net worth covenant in the loan agreement, based upon our projections to the Bank. According to the sales representative who demonstrated the ICOP device, Brea Police Department decided not move forward with their system. They cited concern over a recent action taken by Equity Bank declaring ICOP Digital in default on Aug. 20, 2008, Recommendation The only vendor that offers a wireless mobile digital video solution; can fit both patrol cars and motorcycles; and has favorable references from local police agencies is L3 Communication Mobile -Vision, Inc., utilizing the Flashback 2 Digital Video System for cars and the Flashback CycleVision for motors. L3 Communication Mobile -Vision, Inc. is the largest provider of mobile video recording systems to law enforcement, providing over 65,000 systems to more than 5,000 agencies nationwide. L3 Communication Mobile -Vision, Inc. was previously DBA Mobile -Vision and our current in -car video system is supplied by Mobile -Vision. Outfitting Vernon's patrol fleet with L3 Communication Mobile -Vision Inc.'s in -car digital video solution (4 units) will cost $43,368.82 which includes L3's extended maintenance agreement (EMA) for years two through five. The quote also provides credit for the L3 Mobile -Vision VHS video systems that will be replaced by the digital video systems. The storage server needed to house our video data will be purchased from L3 Communications as well. The storage server will cost $25,931.00. Lastly, the installation of the four access points in the lower parking structure will be completed by Vision Communications. The access points will be the wireless protocol used to upload the digital video from the units to the storage server. The quoted a price of $8,414,69 for the installation. The total cost of this project is $83,725.25, which includes tax and shipping. Initially, using a quote from ICOP Digital, Inc., I budgeted $58,036.06 for these digital video cameras. Since the quote from L3 Communications is exceeds the budgeted amount by $25,689.19 1 request to utilize COPS 07-08 accrued interest funds. 0 Page 4 RegMstr 12/23/2008 9:53:35AM Requisition Master Report CITY OF VERNON Page. 1 Document #: 4448 Date: 12/01 /2008 Year: 2009 Requisition #: 0003501 Description: DIGITAL VIDEO RECORDERS Requestor: ROBERTSON, DANITA Requested for: RODINO, JAMES Apprvl Queue: police Group: drobertson Combine: N Current Aprv: JAUNZEMIS, DOLORES Lvl: 3 Prev: TOWLES, STEVEN PO Type: reg Confirming: N PO #: Blanket exp: $Limit - PO: Tran: Contact: DEBBY NICKENS-FINANCE Phone: (323) 583-8811 x110 Text Code: Restock: N Department: 1031 Order Placement: Purchasing Requisition 4tem Type Item Code Whse Quantity Units Unit Cost Extension 9 4.00 ea 4,845.00000 19,380.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-FB2DVS: Flashback 2 Digital Video System — (Actual unit price is $4,995. The $4,845 price reflects the $600.00 discount noted the first page of the quote) Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050.6130 100.00 19,380.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: ;< _: _. , Requisrtioiltem:'' �s Type Item Code Whse Quantity Units Unit Cost Extension g 4.00 ea 295.00000 1,180.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-IR-CAM: Option, Flashback IR Camera with Cables Account(s) Project Account(s) Acct % E 011.1031.850000 E 096002.6050.6130 100.00 Amount 1,180.00 Page: 1 RegMstr Requisition Master Report Page: 2 12/23/2008 9:53:35AM CITY OF VERNON ,Document #: 4,448 (Continued) Requisition #: 0003501 MVD-CRASH-BAT: Collision Sensor Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050.6130 100.00 600.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisit►or► item , Type Item Code Whse Quantity Units Unit Cost Extension g 4.00 ea 155.00000 620.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-1016GB-UPG: Upgrade Flashcard 16GB to be sold only with new systems Account(s) Project Account(s) Acct % E 011.1031.850000 E 096002.6050.6130 100.00 Amount 620.00 Page: 2 RegMstr Requisition Master Report Page: 3 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD, BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisition ltem Type Item Code Whse Quantity Units Unit Cost Extension 9 4.00 ea 195.00000 780.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MV-VLP-TRA: Mic package, VLP with Accessories Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050.6130 100.00 780.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD, BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: . ; Requisition Item Type Item Code Whse Quantity Units Unit Cost Extension g 4.00 ea 200.00000 800.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-RDR-STLKR-D: Radar Option, Stalker Dual/DSR Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050.6130 100.00 800.00 Page: 3 RegMstr Requisition Master Report Page: 4 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 Extract Only: Extracting of System Only Account(s) E 011.1031,850000 Project Account(s) E 096002.6050.6130 Acct % 100.00 Amount 450.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: r ... Requisition Ifem Type Item Code Whse Quantity Units Unit Cost Extension 9 4.00 ea 350.00000 1,400.00 Tax cd: Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N Installation Account(s) Project Account(s) E 011.1031.850000 E 096002.6050.6130 Acct % Amount 100.00 1,400.00 Page: 4 r RegMstr Requisition Master Report Page: 5 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisition Item Type Item Code Whse Quantity Units Unit Cost Extension 9 3.00 ea 0.00000 0.00 Tax cd: Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N, Allow backorder: N MVD-FB-CK5: Cable Kit, DVR, Trunk Mount/OHC - Three (3) Crown Vics with Overhead - AT NO COST:- MVD-DM2-24/55BK: Stud Mount Antenna 15' Cables (RF-195 & RG-174) with SMA/SMA Bolt Configuration - AT NO COST:- MVD-FB-CK4: Cable Kit, DVR, Trunk without OHC or Windshield Mount - One (1) Dodge Charger no Overhead Account(s) Project Account(s) Acct % Amount RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisition Item Type Item Code Whse Quantity Units Unit Cost 9 1.00 ea 25,931.00000 25,931.00 Tax cd: s Comm cd: 1099 box: FA? Y Fund Typ: G Allow partial: N Allow backorder: N MVD-DEP2715-750: Digital Evidence Pro Networked Server with DASS 16x75OGB (12.OTB) RAID Extension Page: 5 RegMstr Requisition Master Report 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 Account(s) E 011.1031.850000 Page: 6 Project Account(s) Acct % Amount E 096002.6050.6130 100.00 25,931.00 MVD-DVD/BU: DVM Backup/Archiving Station Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050,6130 100.00 2,984.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisition, Item Type Item Code Whse Quantity Units Unit Cost Extension 9 1.00 ea 2,850.00000 2,850.00 Tax cd: Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-DEP-BT2: 2 Days On -Site Installation (includes full training) Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002,6050.6130 100.00 2,850.00 Page: 6 RegMstr Requisition Master Report Page: 7 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 MVD-8675-A-ASSY: 802.11 a Wireless Access Point Assy, for custom wireless application Account(s) Project Account(s) Acct % E 011.1031.850000 E 096002.6050.6130 100.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Allow partial: N Allow backorder: N MVD-UPS1500: APC Smart UPS SC1500VA 120v Account(s) Project Account(s) Acct % E 011.1031.850000 E 096002.6050.6130 100.00 Amount 3,180.00 Amount 865.00 Page: 7 RegMstr Requisition Master Report Page: 8 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisition Item ` Type Item Code Whse Quantity Units Unit Cost Extension 9 4.00 ea 250.00000 1,000.00 Tax cd: Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N /EMA STD YR 1: Sales EMA Standard Yr 1 Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050.6130 100.00 1,000.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requ�sition7tem '. Type Item Code Whse Quantity Units Unit Cost Extens ion 9 4.00 ea 300.00000 1,200.00 Tax cd: Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N /EMA STD YR 2: — Sales EMA Standard Yr 2 Account(s) E 011.1031.850000 Project Account(s) E 096002,6050.6130 Acct % 100.00 Amount 1,200.00 Page: 8 RegMstr Requisition Master Report Page: 9 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 Requisition #: 0003501 (Continued) RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requ�srfon' Item Type Item Code Whse Quantity . Units Unit Cost Extension g 1.00 ea 2,852.41000 2,852.41 Tax cd: Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N /EMA DEP2715 1: Year 1 Account(s) E 011.1031.850000 Project Account(s) Acct % E 096002.6050.6130 100.00 Amount 2,852.41 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requtsrtion Item Type Item Code Whse Quantity Units Unit Cost Extension g 1.00 ea 2,852.41000 2,852.41 Tax cd: Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N /EMA DEP2715 2: Year 2 Account(s) Project Account(s) Acct % Amount E'011.1031.850000 E 096002.6050.6130 100.00 2,852.41 Page: 9 RegMstr Requisition Master Report Page: 10 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD, BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisition Freight Type Item Code Amount f Tax cd: s Freight Account(s) E 011.1031.850000 1099 box: Project Account(s) E 096002,6050.6130 400.00 Acct % Amount 100.00 400.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisifion Item Type Item Code Whse Quantity Units Unit Cost Extension g 1.00 ea 299.00000 299.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-CF8GB: Card, Compactflash, 8GB, 45x, Type1, Flashback Account(s) E 011.1031.850000 Project Account(s) Acct % Amount E 096002.6050.6130 100.00 299.00 Page: 10 RegMstr Requisition Master Report Page: 11 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 Requisition #: 0003501 (Continued) RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: RequisitionItem Type Item Code Whse Quantity Units Unit Cost Extension 9 2.00 ea 50.00000 100.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-FB-USB READ: Reader, USB, FB Account(s) E 011.1031.850000 Project Account(s) Acct % Amount E 096002,6050.6130 100.00 100.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: R,equ�s�t19W tem Type Item Code Whse Quantity Units Unit Cost Extension 9 1.00 ea 195.00000 195.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N MV-VLP-TRA: Mic Package, VLP with Accessories Account(s) E 011.1031.850000 Allow backorder: N Project Account(s) E 096002,6050.6130 Acct % 100.00 Amount 195.00 Page: 11 RegMstr Requisition Master Report 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 MV-VLP-MCR: VLP Multi -Charger - charges up to 4 VLP transmitters at the same time Account(s) Project Account(s) E 011.1031.850000 E 096002,6050.6130 Acct % 100.00 Page: 12 Amount 149.00 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requisition Item Type Item Code Whse Quantity Units Unit Cost Extension 9 1.00 ea 25.00000 25.00 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N MV-POUCH-VLP: Black Leather Pouch for VLP Transmitter Account(s) E 011.1031.850000 Allow backorder: N Project Account(s) Acct % E 096002,6050.6130 100.00 Amount 25.00 Page: 12 RegMstr Requisition Master Report Page: 13 12/23/2008 9:53:35AM CITY OF VERNON Document #: 4,448 (Continued) Requisition #: 0003501 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: Requ►sition".Ifem Type Item Code Whse Quantity Units Unit Cost Extension g 4.00 ea 49.95000 199.80 Tax cd: s Comm cd: 1099 box: FA? N Fund Typ: Allow partial: N Allow backorder: N MVD-FB-GRL-LT: Option, Grill Light, Flashback Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050.6130 100.00 199.80 RFQ: N Encumber: Y Vendor: 000644 L3 COMMUNICATIONS/ Selected: Y Order from: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 Pay to: MOBILE -VISION, INC. 90 FANNY RD. BOONTON, NJ 07005 FOB Point: DESTINATION Desired: Required: Bill to: 01 ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: �Regc�►s►�ro"r� Tail, ;'''. ., ,.. Type Document Source Amount tax po 2,619.94 Tax cd: s Comm cd: 1099 box: FA? Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002,6050.6130 100.00 2,619.94 .. Requisition Tax Type Document Source Amount tax po 2,139.31 Tax cd: s Comm cd: 1099 box: FA? Account(s) Project Account(s) Acct % Amount E 011.1031.850000 E 096002.6050.6130 100.00 2,139.31 Total: 75,051.87 Page: 13 RegMstr Requisition Master Report Page: 14 12/23/2008 9:53:35AM CITY OF VERNON Reqursval tory Approver: JIM RODINO LvI: 1 In: 12/11/2008 5:17:57PM Out: 12/16/2008 3:05:15PM Action: app Approver: STEVEN TOWLES LvI: 2 In:12/16/2008 3:05:15PM Out: 12/17/2008 6:55:16AM Action: app r Page: 14 communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To:, Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 1 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-FB2DVS EACH 4.00 5,295.00 4,995.00 19,980.00 Flashback 2 Digital Video System MVD-I R-CAM EACH 4.00 295.00 295.00 1,180.00 Option, Flashback IR Camera w/cables MVD-CRASH-BAT EACH 4.00 150.00 150.00 600.00 Collision Sensor (Triggers DVR for recording when involved in crash) MVD-1016GB-UPG EACH 4.00 155.00 155.00 620.00 Upgrade Flashcard 16GB to be sold only with new systems MV-VLP-TRA EACH 4.00 195.00 195.00 780.00 Mic package, VLP w/accessories MVD-RDR-STLKR-D EACH 4.00 200.00 200.00 800.00 Radar option, Stalker Dual/DSR /EXTRACT ONLY EACH 3.00 150.00 450.00 Extracting of System Only /INSTALLATION EACH 4.00 350.00 1,400.00 Sales - Installation /DISCOUNT EACH 3.00- 200.00 600.00- Discount Continued communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 S61d To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino 11 Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 2 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-DM2-24/55BK EACH 4.00 95.00 0.00 0.00 Stud mount antenna 15' cables (RF-195 & RG-174) with SMA/SMA bolt cofigu Black MVD-FB-CK5 EACH 3.00 125.00 0.00 0.00 Cable Kit, DVR, trunk mount/OHC (3) Crown Vics with Overhead MVD-FB-CK4 EACH 1.00 125.00 0.00 0.00 Cable Kit, DVR, trunk w/o OHC or Windshield Mnt (1) Dodge Charger no overhead MVD-DEP2715-750 EACH 1.00 25,931.00 25,931.00 25,931.00 Digital Evidence Pro Networked Server with DASS 16x75OGB (12.OTB) RAID i Whse: 008 MVD-DVD/BU EACH 1.00 2,984.00 2,984.00 2,984.00 DVM Backup/Archiving Station Whse: 008 MVD-DEP-BT2 EACH 1.00 3,350.00 2,850.00 2,850.00 2 Days On -Site Installation (includes full training) Whse: 008 MVD-8675-A-ASSY EACH 4.00 795.00 795.00 3,180.00 802.11 a Wireless Access Point Assy, for custom wireless application MVD-UPS1500 EACH 1.00 865.00 865.00 865.00 APC Smart UPS SC1500VA 120v Continued communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold -To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: Captain Rodino Quote QUOTATION NUMBER: 0065361 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO SNPJ6: , Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Bill -To Phone: (323) 583-8811 Page: 3 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price /EMA STD YR 1 EACH 4.00 Sales EMA Standard Yr 1 /EMA STD YR 2 EACH 4.00 Sales EMA Standard Yr 2 /EMA DEP2715 1 EACH 1.00 EMA DEP2715 YEAR 1 /EMA DEP2715 2 EACH 1.00 EMA DEP2715 YEAR 2 Please Note - Unless specifically noted the above pricing does not include physical installation of the software, wireless access points, in car components, server equipment or any network wiring. Thank you Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: **** QUOTATION IS VALID FOR 60 DAYS **** 250.00 300.00 2,852.41 2,852.41 Subtotal: Amount 1,000.00 1,200.00 2,852.41 2.852.41 68,924.82 Shipping and Handling: 400.00 Sales Tax: 4,679.40 Order Total: 74,004.22 communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To: Vernon Police Department 4305 Santa Fe Ave Los Angeles, CA 90058 Confirm To: James Rodino Quote QUOTATION NUMBER: 0065929 QUOTATION DATE: 12/23/2008 SALESPERSON: MD CUSTOMER NUMBER: CAVERNO Ship To Vernon Police Department 4305 Santa Fe Ave Los Angeles�CA 90058 Bill -To Phone: (323) 583-8811 Page: 1 Customer P.O. Ship VIA F.O.B. Terms UPS GROUND BOONTON, NJ Net 30 Days Item Number Unit Ordered Retail Discounted Price Amount MVD-CF8GB EACH 1.00 299.00 299.00 299.00 Card, compactflash, 8GB, 45x, Typel, Flashback MVD-FB-USB READ EACH 2.00 50.00 50.00 100.00 Reader, USB, FB MV-VLP-TRA EACH 1.00 195.00 195.00 195.00 Mic package, VLP w/accessories MV-VLP-MCR EACH 1.00 149.00 149.00 VLP Multi -Charger - charges up to 4 VLP transmitters at the same time in the MV-POUCH-VLP EACH 1.00 25.00 25.00 25.00 Black Leather Pouch for VLP Transmitter MVD-FB-GRL-LT EACH 4.00 49.95 49.95 199.80 Option, Grill Light, Flashback Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: **** QUOTATION IS VALID FOR 60 DAYS **** Subtotal: 967.80 Shipping and Handling: Sales Tax: Order Total: 0.00 79.85 1,047.65 In -Car Digital Video Record • Standard Equipment — includes VoiceLink Plus® (VLP), 900MHz digital spread spectrum wireless microphone and high performance Nite-Watch TM camera with 144x zoom and enhanced near dark viewing capabilities • Recording Capabilities — records 2 cameras and 3 audio sources concurrently • Pre -Event Recording — captures up to 60 seconds of video prior to record activation • GPS Module Included — allows for searchability by location; sets system clock and synchronizes all department vehicles to actual/real-time • TRACE Feature — enables fast and accurate tracking of location(s) for evidence that was discarded during a chase sequence • Compact Flash Card — 4 GBs stores 4-6 hours of good quality video recording • Advanced MPEG-4 Compression — 352x240 resolution for maximum amount of stored information in the least amount of memory • File Transfer - wireless download of data via 802.11 (a, b/g), removable compact flash media or wired ethernet connection • User Identification — simple USB key log -in feature • Digital Video Authentication — MDA algorithm to verify data integrity • Radar Interface* — captures target speed, target lock and patrol vehicle's speed * requires purchase of additional interface unit • External Triggers — turns on with lights, sirens, configurable speed trigger or VLP wireless microphone • Vehicle Battery Friendly — requires only 1.5 amps; equipped with intelligent Auto -off feature I communications Mobile -Vision, Inc. "The Most Trusted Nome in Mobile Video Recording" 1-800-336-8475 www.L-3Com.com/mv • sales.mvi@L-3 - Com.com snirkli� '` L-3 Communications Mobile -Vision, Inc. has been a leader of in -car video recording products since 1987, "'1nded" supplying over 60,000 systems to more than 5000 law enforcement agencies nationwide. [object] Page 1 of 3 I!) Mons mobils-vislon, Inc. + Careers + Information Resources -+- Case Studies + Associations/Organizations + Funding & Grant Resources + Glossary of Terms Products + Digital +- VtiS + Cameras, Mics, Monitors + .Accessories & Options FLASHBACKTm Mobile Digital Video Recording System Features & Functions + Premium Components — includes patented VoiceLink Plus 0z (VLP), 900MHz digital spread spectrum wireless microphone, high performance Nitc- Watch"'"T camera with 144x zoom and enhanced near dark viewing capabilities and a universal monitor console that can be mounted in overhead or freestanding position + Concurrent Recording Capabilities — records 2 cameras and 3 audio sources concurrently + File Transfer - wireless download of data via 802.11 (a, b/g) with patent -pending Intelligent Wireless Transfer with load balancing for peak efficiency. Removable compact flash media or wired ethernet transfer options are also available. + View Live Video — view real-time video in agency from any system equipped vehicle + In -Vehicle Incident Classification — the ability to designate an incident (DUI, Reckless, Domestic, etc.) immediately after the incident is concluded. This classification (or priority level) is passed to the management solution in the agency where definable operational rules allow for the automated processing and categorization of specific classes of incidents. + GPS Module Included allows for searchability by location; sets system clock and synchronizes all + No Moving Parts + Maintenance -Free + Compact Flash Card Storage + Consumes Up to 80 Less Power than Other Digital Recorders + Unparalleled Searchability + Smallest Digital Recording Device in Law Enforcement + Elands -Free Operation + Automated File Transfer http://www.mobile-vision.com/Products/digital_systems/flashbackdvr.html 12/23/2008 [object], Page 2 of 3 department vehicles to actual/real-time + TRACE Feature — enables fast and accurate tracking of location(s) for evidence that was discarded during a chase sequence with new MAP IT! pinpointing capability from evidence management solution in the agency + Officer Login — allows for easier retrieval of video by officer + Pre -Event Recording'— captures up to 60 seconds of video prior to RECORD mode activation + Compact Flash Card — 8 GBs stores 8-10 hours of good quality, usable video + Advanced MPEG-4 Compression — 720 x 480 resolution, providing a balance between good quality video vs. file storage requirements )+ User Identification — simple USB key log -in feature + Digital Video Authentication — MD-4 algorithm to verify data integrity + External Triggers —turns on with lights, sirens, configurable speed trigger or VLP wireless microphone + Vehicle Battery Friendly — requires only 1.5 amps; equipped with intelligent auto -off feature + Radar Interface (optional) - captures target speed, target lock and patrol vehicle's speed + Collision Sensor Module (optional) — activates RECORD mode, capturing actual incident through pre - event record function and provides battery backup to DVR + Vehicle Viewer Interface (optional) — Laptop and mobile data terminal interfaceconnects the DVR to a laptop/MDT allowing DVR control and video viewing on the laptop/MDT. Flashback Options & Upgrades: Infrared Rear Seat Camera FLASIMACK"'"- I;St1 Extended Storage unit http://www.mobile-vision.com/Products/digital_systems/flashbackdvr.html 12/23/2008 [object] Page 3 of 3 Collision Sensor Module Radar Interface Vehicle Viewer Interface Copyright 2007 1....-33 Conununications Mobile-Vision.111C. 90 Fanny Rd, Boonton NJ 07005 (800)336-8475 f-ax:(973)257-')024i.nl'o.invi(r%L-3coi-n.coi-n L-� CORPORATE I fi-HRIL :;RL*S I I -HAIL WKSHASTER I CONT h-ftp://www.mobile-vision.com/Products/digital_systems/flashbackdvr.html 12/23/2008 [object], Page 1 of 2 Cbon h411�=�+Isl, Irec. + Digital i- VHS + Cameras, Mics, Monitors + Accessories & Options IL -VISION, INC. Universal Monitor Console For Flashback digital recording system Features & Functions Includes 3.5-inch color LCD monitor and speaker with adjustable volume Backlit operational controls duplicate the front panel controls of the Flashback DVR allowing the recorder to be secured in remote locations Flexible mounting options enable the monitor console to be fitted to the specific configurations of any law enforcement vehicle All mounting hardware provides full articulating capabilities so both driver and passenger side operation is an effortless transition http://www.mobile-vision. com/Products/camsmicsmonitorsluniversalmonitorconsole.html 12/23/2008 [object] Page 1 of 2 �r u�il Wns r Ito-VtSt , 11M. + Digital 4 VHS + Cameras, Mics, Monitors + Accessories & Options MOBILE -VISION, ING. 140MEABOUT US PRODUUTS 5ITEiSA ES19UPPORT NEWS11V'ENTS RESOURCES OONTAO' CycleVision Monitor Console For Flashback CycleVision motorcycle digital recording system Features & Functions Weatherproof Includes 3.5-inch color LCD monitor and speaker with adjustable volume Backlit operational controls duplicate the front panel controls of the Flashback DVR Sunshield provides optimal outdoor visibility http://www.mobile-vision. com/Products/camsmicsmonitorsleyclevisionmonitor.html 12/23 /2008 [object], Page 1 of 2 I!) �cl mtr ulni _tons hktlril�mYii�tu�t, Ire. + Careers +- I)igital -t- VIIS + Clameras, Mies, Monitors 4 Accessories + Information Resources + Case Studies + Associations/Organizations + Funding & Grant Resources + Glossary of Terms /r Ucts FLASHBACKT" CycleVisionTM + Digital Digital Video Recording System for motorcycles and marine applications 4- VIIS The ONLY Solid -State Digital Solution for Motorcycles! Now, the rugged reliability of solid-state memory enables motorcycle and marine patrolmen the ability to record video and audio evidence. The solid- + Cameras, Nlics, state advantages of L-3 Mobile -Vision's proven Flashback Digital Video Monitors Recorder make it ideal for motorcycle or marine applications. Features & Functions + Accessories & Options + Solid -State Media -can withstand the constant shock and vibration associated with motorcycles and water crafts + Weatherproof Monitor Console - includes 3.5-inch color LCD monitor, a speaker with adjustable volume and backlit operational controls that duplicate the front panel controls of the Flashback DVR. Sunshield provides optimal outdoor visibility + Weatherproof CycieVision Camera - 1/3 inch high resolution color camera, 0.1 Lux with 3,8mm wide-angle lens and sunshield for glare reduction +Patented Voicel-ink Plus® (VLP) 900MHz digital spread spectrum wireless microphone + File Transfer - wireless download of data via 802.11 (a, b/g) with patent -pending Intelligent Wireless Transfer with load balancing for peak efficiency. Removable compact flash media or wired ethernet transfer options are also available. + View Live Video - view real-time video in agency from any system + In -Vehicle Incident Classification - the ability to designate an incident (DUI, Reckless, Domestic, etc.) immediately after the incident is concluded. This classification (or priority level) is passed to the management solution in the agency where definable operational rules allow for the automated processing and categorization of specific classes of incidents. +GPS Module Included - allows for searchability by location; sets system clock and synchronizes all department vehicles to actual/real- time http://www.mobile-vision.com/Products/digital_systems/flashbackcyclevision.htm 12/23/2008 [object], Page 2 of 2 + TRACE Feature - enables fast and accurate tracking of location(s) for evidence that was discarded during a chase sequence with new MAP IT! pinpointing capability from evidence management solution in the agency + Pre -Event Recording - captures up to 60 seconds of video prior to record activation + Low Power Consumption - draws less than 2 amps of power so it won't drain a motorcycle's battery + Compact Design - easily stored in the saddlebag allowing ample room for other equipment + Officer Login - allows for easier retrieval of video by officer + Compact Flash Card - 8 GBs stores 8-10 hours of good quality, usable video + Advanced MPEG-4 Compression - 352x240 resolution, providing a balance between good quality video vs. file storage requirements + Digital Video Authentication - MD-4 algorithm to verify data integrity +External Triggers - turns on with lights, sirens, configurable speed trigger or VLP wireless microphone + Radar Interface (optional) - captures target speed, target lock and patrol vehicle's speed + Crash Backup Agent (optional) - activates RECORD mode, capturing actual incident through pre -event record function and provides battery backup to DVR + Shockproof Solid -State Design + Low Power Consumption + Compact & Lightweight + Weatherproof Components + Hands -Free Operation + Automated File Transfer ,,0 Copyright 2007 L-3 Communications Mobile -Vision, Inc. 90 Danny Rd, Boonton NJ 07005 (800)336-8475 fax:(973 j257-3024info.mviru"L-3com.com http://www.mobile-vision.com/Products/digital_systems/flashbackeyelevision,htm 12/23/2008 [object], Page 1 of 2 OEM r ul�il ions hlahlia-V[Sion, f . + Digital i VHS + Cameras, Mics, Monitors + Accessories & Options E-VISOON, I I' O, klOKE ABOUT VS PRODUCTS SITEISIRL.ESe' UFPORT NEWSP'EVENTS RESOilRGES OONTAO' Collision Sensor Module Vehicle Impact Sensor & Battery Backup Module for Flashback digital video recording systems Crash Sensor - acknowledges significant vehicle impact and activates RECORD mode on DVR, capturing the incident through the pre -event record function Auxiliary Power Supply - In the case of vehicle battery failure, module serves as auxiliary battery to DVR to maintain recording capability for up to ten minutes + Compact Size - approximately 4" x 4" x 2" http://www.mobile-vision.comIProductslaccessoriesleollision_sensor_module.html 12/23/2008 Page 1 of 2 Nickens, Debby From: mark.pavlak@I-3com.com Sent: Tuesday, December 23, 2008 1:54 PM To: Nickens, Debby Cc: Domangue, Mark @ MVI Subject: Blank Contract Attachments: Blank Contract-MR.doc 12/23/08 Debby Here is a copy of a blank contract that we would use fora sales contract. We normally would just use a PO issued from the department itself. Anything in yellow needs to have information put into it. Let me know if this is what you were looking for. Also, please note that all our systems come standard with a one year warrantyfor parts and labor and up to 4 more years of EMA can be purchased through Mobile Vision. Mark Mark Pavlak L-3 Mobile -Vision, Inc. 90 Fanny Rd, Boonton, NJ 07005 P. 800-336-8475 x128 F. 973-257-3024 www.L-3Com.com/mv mark. pavlakna,L-3com.com Don't forget to protect your Mission Critical Digital In -Car Solution with our Extended Maintenance Programs. Flexible and cost effective protection Please take 3 minutes to learn more about our solution. Click on this link and learn more about the leading Digital In -Car Video Solution for Public Safety Agencies. http://www.mobile-vision.com/media/movie.html The information contained in this e-mail message, and any attachment thereto, is confidential and may 12/23/2008 Page 2 of 2 not be disclosed without our express permission. If you are not the intended recipient or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, distribution or copying of this message, or any attachment thereto, in whole or in part, is strictly prohibited. If you have received this message in error, please immediately notify us by telephone, fax or e-mail and delete the message and all of its attachments. 12/23/2008 CONTRACT This CONTRACT AND AGREEMENT, made and entered into this DATE by and between the City, a municipal corporation, Party of the First Part, hereinafter termed the "CITY", and L-3 Mobile -Vision, Inc. party of the Second Part, hereinafter termed the "CONTRACTOR". WITNESSETH: WHEREAS, the City has caused to be prepared in accordance with the law, certain plans, specifications, and other proposal documents for the work hereinafter described and has approved and adopted all of said proposal documents, and has caused solicitation for proposals to be given and advertised as required by law, and has received sealed proposals for a contractor to: rn ovide digital in car video systems, to include all materials, equipment, and supplies necessary, as outlined and set out in the quotation dated XXXX WHEREAS, the City, in the manner provided by law, has examined and canvassed the quotation submitted, and has determined and declared the above -named Contractor to be the most responsible party, on the above -described project, and has duly awarded this contract to said Contractor, for the unit prices named in the quotation. NOW, THEREFORE, for and in consideration of the mutual agreements and covenants herein contained, the parties to this contract have agreed, and hereby agree, as follows: The contractor shall, in a good and first class, workmanlike manner, at his own cost and expense, furnish all specified materials, equipment and supplies required to provide the City with said equipment in strict accordance with this DATE quotation, and are made a part of this contract as fully as if the same were herein set out in length, with the following additions and/or exceptions: none. 2. The amount of CONTRACT shall be $XXXXXX; see Attachment A for detailed listing. 3. Payments shall be made to the Contractor as stated in the quotation document if the City's duly authorized representative has determined that satisfactory equipment was delivered. 4. This contract shall not be assigned, sublet or conveyed in any manner by one party without the express written consent of the other. 5. The contractor shall assume all risks incident to or in connection with any of it's activities or operations during the term of this contract and shall be solely responsible for all accidents or injuries of whatsoever nature or kind to persons or property caused by it's operations hereunder, and shall indemnify, defend and save harmless the City, it's authorized agents and representatives, from any penalties or any violations of any law, ordinance or regulation affecting it's operations and from any and all claims, suits, lawsuits, damages or injuries to persons or property of whatsoever kind or nature arising directly or indirectly out of the operations of contractor hereunder or resulting from the carelessness, negligence or improper conduct of the contractor or any of it's agents or employees. 6. If contractor shall make default in the performance of any covenant or agreement on the part of it to be performed under the terms of this contract, the City, in addition, to all other remedies provided by this contract or now or hereafter provided by law, may at it's option, give contractor notice in writing that it declares this contract and all rights hereunder granted to contractor terminated, or it may pursue other remedies including but not limited to specific performance and damages. 7. On delivery of equipment, but prior to the acceptance thereof by the City, it shall be the duty of the agency engineer, or other appropriate person, to determine that said contract has been fully complied with, and upon making such determination, said official shall make his final certificate to the City. The contractor shall insure the obligations incurred by him in connection with the delivery of said equipment have been fully paid and settled; said information shall be in the form of an affidavit, which shall bear the approval of the surety on the contract bonds for payment of the final estimate to the Contractor; thereupon, the final estimate will be approved and paid. A sworn, notarized statement must be signed before this contract will become effective. The term "Contract Documents" means and includes the following: A. Quotation B. Addendum, if applicable C. Conditions for Proposal D. Contract E. Supplemental General Conditions F. < Non -Collusion Affidavit G. Business Relationships Affidavit H. Notice of Award I. Notice to Proceed J. Specifications K. Proposal Sheet L. Confirmation Order M. Public Liability, Property Damage, & Oklahoma Workers' Compensation Insurance This Agreement shall be binding upon all parties hereto and their representative heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have set their hands this day of .2008. CITY A Municipal Corporation ATTEST: NAME, Mayor NAME, City Clerk ATTEST: (Officer/Title) (Seal) Awarded Contractor: Authorized Representative Signature Print Name & Title AFFIDAVIT STATE OF COUNTY OF The undersigned of lawful age, being first duly sworn, upon oath that (s)he is the agent authorized by contractor to submit the above contract to the City, State. Affiant further states that the Contractor has not paid, given or donated or agreed to pay, give or donate to any officer or employee of the City, State, any money or other thing of value, either directly or indirectly, in the procuring of the contract. Contractor/Representative SUBSCRIBED AND SWORN to before me this day of , 2008. Notary Public My Commission Expires Memorandum To: WILLARD YAMAGUCHI, RISK MANAGER CC: PURCHASING From: DEBBY NICKENS, PURCHASING Date: 12/23/2008 Re: MOBILEVISION - INSURANCE REQUEST The Police Department recently submitted a requisition to purchase (7) Mobile Vision In -Car Video recording systems for some of their patrol vehicles. The total cost for this equipment totals $75,051.87. Ana Barcia has advised that we do not have current insurance for MobileVision.. Please contact the vendor to obtain the necessary insurance documents. The vendor contact is Ms. Robin Wohlgemuth (Office Manager) and she can be reached at (973) 263-1090, ext. 105. Ms. Wohlgemuth (pronounced Whoa-ge-muth) provided her e-mail address which is, robin.wohlgemuth@L-3com.com. Zuth@L-3com.com. Please advise when insurance documents are received and approved. If I may be of any assistance, please call me.. Thank you L-3 Communications -> Products & Services -> FLASHBACK CycleVisionTM Page 1 of 1 mom CC"I i r i tionis PRODUCTS & SERVICES 4 Previous by Division I Next by Division ► Mobile -Vision, Inc. FLASHBACK CycleVisionTM Mobile Digital Video Recording System With its rugged, reliable, solid-state memory, Flashback CycleVision gives motorcycle patrol units the unprecedented ability to digitally record video evidence. Based on L-3 Mobile -Vision's proven Flashback Digital Video Recorder (DVR), CycleVision includes an externally mounted camera and monitor console that are weatherproof and capable of withstanding extremes in temperature and humidity as well as direct sunlight. Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (973) 263-1090 Fax: (973) 257-3024 Go To Website L-3 uses this website as a channel of distribution of material company information. Financial and other material regarding L-3 is routinely posted on this website for immediate access. Copyright 2008 L-3 Communications Holdings, Inc. All rights reserved. Terms & Conditions http://www.1-3com.com/products-services/productservice.aspx?id=119&type=d 12/23/2008 L=3 Communications -> Products & Services -> Digital Evidence ProTM Page 1 of 1 '"dfi� 19 commur orla PRODUCTS & SERVICES _ .... ............ .-...._....___..._.._____._..._ .__..._.__._ Mobile -Vision, Inc. Digital Evidence PrOTM Digital Evidence Management Solution Next by Division ► Digital Evidence Pro is the perfect solution for storing, retrieving and archiving your valuable video data. The Pro provides medium to larger size agencies with a centralized, secure and cost-effective method of managing files from any computer. It is totally scalable — for single or multiple locations, from 10 to 1,000+ cars. The Digital Evidence Pro offers unprecedented capabilities, including: • Build and manage case files -attach, store and administer any digital media (photos, audio, interrogation video, etc.) • Virtually eliminate administrative overhead with automated archiving and data volume management • Multi -layered security with encoding, encryption, redundant storage and automatic certification checks • Faster, more definable searches with automated incident processing • Simple, secure web interface that's as user-friendly as your web browser Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (973) 263-1090 Fax: (973) 257-3024 Go To Website Click here for a brochure in Adobe PDF format. L-3 uses this website as a channel of distribution of material company information. Financial and other material regarding L-3 is routinely posted on this website for immediate access. Copyright 2008 L-3 Communications Holdings, Inc. All rights reserved. Terms & Conditions http://www.1-3com.com/products-services/productservice.aspx?id=507&type=d 12/23/2008 Digital Evidence Management Solution Features Functions • Case Build Tools — allows for the management of video as a case (not just raw data), processing all case associated metadata (citation #, suspect name, incident type, etc) • Complete "Rich Media" Management Solution — processes all digital data (photographs, audio, interrogation video, etc.) • In -car Incident Classification Capabilities (DUI, Reckless, Domestic, etc.) — allows files to be processed by type and severity of incident, significantly reducing search labor • Unique Search & Sort Capabilities — search and sort by incident type/classification, case relevant metrics (citation # suspect name, etc.) as well as by standard video metrics (date, time, officer name, keyword, license number, GPS location, etc.) • Automated and Certified Storage and Archiving — DVD/CDs are automatically security checked, composed, labeled and burned with no manual intervention • Automated Volume Management — automates all volume specific processes (upload, archiving, file migration, output, purging, etc.) based on time, evidence value and video content, optimizing volume and eliminating maintenance labor requirements • Simple, Secure Web Interface — provides desktop viewing of video evidence based on hierarchical access privileges • Simple Network Access — browser driven, no special client software (or seat license) is required. Click and search/play from any LAN connected PC • Hardware — server/storage/distribution system (rack mounted), backup/archiving workstation, wireless access points and DVD writer/printer f _ transfer ,to t server) I- agency dktop PCs Me viewing witch Flashback in -car digital video systems storage & r: management server Pvabackup it . = c ion and robot Y # e:e=lea age y desktop PC n Yes%37��5rduCts �72 afG communications w Mobile -Vision, Inc. "The Most Trusted Name in Mobile Video Recording" 1-800-336-8475 • wwvy.L-3Com.com/mv • sales.mvi@L-3Com.com ,kYkma t m PAMk.saie.nhe's L-3 Communications Mobile -Vision, Inc, has been a leader of in -car video recording products since 1987, —Anne.NO' hre. i.miwn, mdnlcn supplyingover 60,000 systems to more than 5000 law enforcement agencies nationwide. „P�ehh d, e.a k,,,�. Y g