Resolution No. 098801
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RESOLUTION NO. 9880
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
-VERNON ACCEPTING THE BID OF LONG BEACH BMW
MOTORCYCLES ON BID NO. 1459 FOR THE PURCHASE OF TWO
2009 BMW BLACK AND WHITE POLICE PATROL MOTORCYCLES
FOR THE POLICE DEPARTMENT AND APPROVING AND
AUTHORIZING THE EXECUTION OF A VEHICLE PURCHASE
CONTRACT AND THE ISSUANCE OF A PURCHASE ORDER
RESPECTING SAID'BID
WHEREAS, the Police Department has requested the purchase of
two (2) 2009 BMW R120ORT-P Black and White Police Patrol Motorcycles
(the "Motorcycles"); and
WHEREAS, pursuant to Resolution No. 9799 adopted by the City
Council of the City of Vernon on January 5, 2009, the City Clerk was
directed to give notice inviting sealed proposals or bids for the
purchase of the Motorcycles in accordance with a bid specification
provided by the Police Department; and
WHEREAS, based upon the bid specification, the Purchasing
Department prepared Bid No. 1459 dated January 15, 2009, and,proceeded
to solicit bids for the purchase of the Motorcycles; and
WHEREAS, sealed bids for Bid No. 1459 were opened on
February 5, 2009, and reviewed by the Police Department; and
WHEREAS, the Purchasing Agent has recommended that Bid No.
1459 be awarded to Long Beach BMW Motorcycles ("Long Beach BMW"), the
lowest responsible bidder meeting the requirements of the Police
Department and Bid No. 1459.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1:The City Council of the City of Vernon hereby finds
and determines,that the recitals contained hereinabove are true
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and,,correct.
SECTION 2: The City Council of the City o i f Vernon hereby
awards Bid No. 1459 to Long Beach BMW and accepts and approves the
Vehicle Purchase Contract, in substantially the same form as the copy
which is attached hereto as Exhibit A and incorporated by reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Contract for,
and on behalf of,,' the City of Vernon and the City Clerk or Deputy City
Clerk is hereby authorized to attest thereto and authorizes the
issuance of a purchase order for the purchase of the Motorcycles
pursuant to Bid No. 1459.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to make whatever
nonsubstantive, administrative and/or text changes, upon advice of
counsel, to the Contract.
SECTION 5: ' The City Council of the City of Vernon hereby
approves and authorizes the City Administrator, or his designee, to
perform such acts and deeds as may be necessary or convenient to
effect the purposes of this Resolution and the transactions herein
approved or authorized and to execute any and all documents as shall
be required to complete the purchase of the Motorcycles consistent
with the terms of the Contract herein.
SECTION 6: The City Council ofthe City of Vernon hereby
directs the City Clerk, or her designee, to send one fully executed
Contract to:
Long Beach BMW Motorcycles
Attn. Charles Berthon
P. 0. Box 90639
Long Beach, CA 90809
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SECTION 7: All other bids in connection with Bid No. 1459
are rejected, subject to execution of the aforesaid contract document
from Long Beach BMW accompanied by all required certificates.
SECTION 8: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 9th day of March, 2009.
ATTEQT:
MAMELA GIRON,�—Citz/ 'Clerk
�y
v
Name: Leonis C. Malburg
Title: Mayor /Va-y-e��—T-erff
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STATE OF CALIFORNIA
) ss
COUNTY OF LOS ANGELES
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9880, was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, March 9, 2009, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
Vernon.
(SEAL)
11
)tx� xve�L
'MANUELA GIRO I'- 6ity Clerk
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10,694,1111bliff a
VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used
as the original hereof for all purposes, as of this 9th day of March,
2009, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
1 KIM ME
THE CITY OF VERNON
(hereinafter referred to as
NNCity")
4305 Santa Fe Avenue
Vernon, CA 90058
LONG BEACH BMW MOTORCYCLES
(hereinafter referred to as
"Long Beach BMW")
2125 E. Spring Street
Long Beach, CA 90806
P. 0. Box 90639
Long Beach, CA 90809
WHEREAS, the City's Police Department has determined that it
needs two (2) motorcycles to be used by the traffic patrol; and
WHEREAS, the Police Department has determined that two (2)
2009 BMW R120ORT-P Black and White Police Patrol Motorcycles (the
"Motorcycles") would meet the needs and requirements of the Police
Department; and
WHEREAS, on January 15, 2009, the City issued Bid No. 1459
which sets forth specifications for the Motorcycles required by the
City; and
WHEREAS, on February 4, 2009, Long Beach BMW responded to
Bid No. 1459; and
WHEREAS, the City has accepted Long Beach BMW's bid and
desires to purchase the Motorcycles from Long Beach BMW.
1 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
2 FORTH HEREIN:
3 Purchase. Long Beach BMW agrees to sell and deliver
4 to the City two (2) 2009 BMW R120ORT-P Black and White Police Patrol
5 Motorcycles, that meets the specifications contained in City of Vernon
6 Bid No. 1459 dated January 15, 2009, and that is consistent with Long
7 Beach BMW's Bid of February 4, 2009 (collectively referred to as the
8 "Bid Documents"). A copy of the Bid Documents are attached hereto as
9 Exhibit A and incorporated herein by reference.
I
10 2. Price. Consistent with its Bid, Long Beach BMW
11 agrees to sell and deliver directly to the City Garage within twenty-
12 five (25) days, subject to final inspection by the City, two (2) 2009
13 BMW R120ORT-P Black and White Police Patrol Motorcycles, for the sum
14 of Twenty -Six Thousand Four Hundred Sixty -Eight Dollars and Forty-
15 Seven Cents ($26,468.47) each for a total amount of Fifty -Two Thousand
16 Nine Hundred Thirty -Six Dollars and Ninety -Four Cents ($52,936.94),
17 plus sales tax, document fees and tire fees and less any applicable
18 discounts.
19 3. Payment Terms. The City agrees to pay Long Beach BMW
20 for the Motorcycles a total of Fifty -Two Thousand Nine Hundred Thirty-
21 Six Dollars and Ninety -Four Cents ($52,936.94), plus sales tax,
22 document fees and tire fees and less any applicable discounts.
23 Payment will be made within thirty (30) days net of receipt of the
24 Motorcycles.
25 4. Warranties. All manufacturers' warranties, the
26 warranties specified on the Bid Documents and any other warranties
27 made applicable by law, shall apply to the City's purchase -of the
28 above -referenced Motorcycles.
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5. General Provisions.
A. Governing Law. The laws of the State of
California shall govern the rights, obligations, duties and
liabilities of the parties to this Contract and shall also govern the
interpretation of this Contract..
B. Notices. Notices to the parties, unless otherwise
requested in writing, shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS
PURCHASING ASSISTANT
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Long Beach BMW:` LONG BEACH BMW MOTORCYCLES
ATTN: CHARLES BERTHON
P. 0. BOX 90639
LONG BEACH, CA 90809
6. Entire Agreement. This Contract is the entire
agreement of the parties. Long Beach BMW represents that in entering
into this Contract, it has not relied on any previous representations
or understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and
benefit the parties hereto, their heirs, successors, and permitted
assigns.
8. Forum. Any dispute related to this Contract shall be
adjudicated in a state court serving the County of Los Angeles,
California.
9. Arbitration. The parties agree that any and all
disputes arising out of or in relation to this Contract, including
without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County,
California under the auspices of and pursuant to the rules of the
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1 Judicial Arbitration & Mediation Services Inc. (JAMS). Each party
2 will select an arbitrator. Those two arbitrators will then select a
3 third. The three -member panel will make the final decision. All
4 decisions of the arbitrators shall be in writing, and the arbitrators
5 shall provide written reasons for their decision. The arbitration
6 decision shall be final and binding on the parties. Notwithstanding
7 the foregoing, the parties shall be permitted to access the court
8 system to enforce any arbitration award or to obtain injunctive
9 relief. The exclusive jurisdiction and venue for any such action
10 shall be the Superior Court of California, Los Angeles County. Any
11 and all contracts between Contractor and any subcontractor relating to
12 this Agreement shall include the same arbitration clause.
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IN WITNESS WHEREOF, the parties have caused this Contract to
be executed by and through their authorized officers on the date,
month and year first written above.
ATTEST:
Manuela Giron, City Clerk
APPROVED AS TO FORM:
JEFF A. HARRISON, City Attorney
By:
CITY OF VERNON
Mayor / Mayor Pro-Tem
By:
Title:
By:
Title:
LONG BEACH BMW MOTORCYCLES
I
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EXHIBIT A
)R CITY USEONLY
JOTATION NOi, :1459 ...
UE M AILED-. J/15/09
=-C'D BY 01 TY
ff "E(E J
", d-P
I X151,
i each item separately. Bidder m I ay
quotations.recei.ved on:� any or all
:is quoted or not.,
......... .
NET UNIT PRICE
eels............................
........... .......
4ASING DEHM,
�2402
C/
Vernon Police Department
Patrol Motorcycle
SPECIFICATIONS
GENERAL
The motorcycles covered by this specification is for the purchase of two (2) 2009
BMW R 1200 RT- P "Police Package" motorcycles and shall be supplied as
specified from the manufacturers new, unused and latest models complete with
all necessary equipment and accessories.
The motorcycles shall be delivered completely assembled and ready to operate.
All equipment normally furnished, as a standard shall be included. All separate
units or components shall be new, unused, installed connected and delivered in
good operating order.
The subject motorcycles shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The motorcycles shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2009
BMW R 1200 RT- P "Police Package", prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming,of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of \ the "equivalent"
is subject to the approval of the City of Vernon.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the motorcycles. It is of utmost concern
to the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent w ' ith a copy to the Police Department representative, Captain
Rodino. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for �non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The motorcycles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The motorcycles shall be ready for immediate and safe operation, having
had completed any necessary vehicle registration documentation. The invoice,
any necessary vehicle registration documentation, warranty information, and
manuals must accompany delivery. Delivery shall be Monday — Thursday from
0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. -
All motorcycles must be completely serviced, inspected, properly adjusted and
road tested before delivery, including the proper fill of all fluids and lubricants. All
motorcycles shall be delivered with a minimum of 2 gallons of fuel in the fuel
tank. Batteries shall be serviced and fully charged on delivery.
PERFORMANCE REQUIREMENTS:
Motorcycles purchased against this specification shall display outstanding
stability, maneuverability, cornering and other handling characteristics
necessary for a motorcycle engaged in urban enforcement as well as
high-speed traffic law enforcement use which includes operation over
various types of road surfaces and operating conditions. Motors shall be
capable of reaching a top speed of at least 125 mph with no sign of
instability, even when riding through curves at high speed. Cornering lean
angle shall not be less than 43 degrees, providing optimal cornering
clearance, improving the ability of the operator to avoid obstacles spotted
in a curve.
0-100 MPH Acceleration = maximum of 12 seconds.
Top Speed = 125 MPH minimum
Average Deceleration Rate = minimum 28 feet per second.
WARRANTY:
The standard manufacturer's warranty shall apply to all motorcycles
purchased under this specification. Manufacturer shall also provide a 39-
month / 60,000 mile, no deductible limited warranty for all motorcycles.
Any cost for this warranty shall be included in the bid price of the
motorcycle. The manufacturer shall have 6,000 mile service intervals in
the Manufacturer's maintenance schedule for meeting the service
requirements for obtaining warranty service. Oil consumption in excess of
one quart per 1,000 miles shall be cause for warranty repair. The
manufacturers warranties on the motorcycles and any added equipment
shall be delivered to the City of Vernon without waiver by the city of any
recourse under California law.
TECHNICAL SUPPORT AND INFORMATION:
The successful bidder shall supply the Department with the following
technical information at the time the first motorcycle is delivered to the
Department.
Manuals:
A. Each motorcycle shall be delivered with a rider's manuals as
well as warranty guide / consumer information guide
necessary for proper operation and maintenance of the
motorcycle.
B. Factory service manual covering repair of all components of
the motorcycle is available for view on the Police Motors
website at www.bmwmc.net. An optional CD of the repair
manual is available.
C. Electronic parts catalogue can operate on agency PC giving
service part numbers complete in every detail covering the
vehicle purchased - 1 copy.
D. Wiring diagram for police pursuit lighting & siren system are
available for view on the Police Motors website at
www.bmwmc.net.
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
Description
2009 BMW R 120ORT-P, "Police Package", black and white
Standard Equipment List
En.gine:
The engine shall be a heavy-duty "police package" of the manufacturer's
standard engine, meeting the following requirements:
A. Not less than 998 cubic centimeters (cc) displacement.
B. Minimum of 2 cylinders.
C. Air or liquid cooled.
D. Shall be four cycle.
E. Shall produce not less than 90 hp.
F. Reciprocating engine parts to be balanced at the factory in an effort
to reduce engine and consequential motorcycle vibration during the
service life of motorcycle.
G. Fuel injection with recommended octane rating of 91 AKI.
H. Electronic engine,management system with automatic choke,
individual cylinder pre-ignition, temperature and oxygen sensors to
provide consistent operation under varied conditions and fuels.
1. Engine shall possess an oil level indicator light to advise operator
of low oil level.
J. Engine to be equipped with factory installed thermostatically -
controlled radiator cooling fan to avoid overheating.
Powertrain:
Final Drive:
Clutch:
May be maintenance -free shaft drive.
A. To be latest type, single or multiple disc, wet or'dry type,
hand operated,
B. Hand lever shall be located on left handlebar with
adjustment for size of operator hand.
C. Hydraulic self-adjusting actuation providing automatic clutch
lever free -play adjustment under all service conditions.
Transmission:
A.
Shall be minimum of 6 speeds.
B.
Gears shall be constant mesh design.
C.
Shift pattern shall be as follows:. Neutral located between
first and second gears, shall shift down from neutral to first
gear and up from neutral to second, third, fourth, fifth, etc.
D.
Shall have foot shift lever of rocker type and designed to be
operated by toe or toe and heel and shall not interfere with
normal foot position on foot peg or board.
E.
Foot shift lever shall be located on left side.
F.
An indicator light, readily visible to the rider, shall be
provided to indicate when the transmission is in neutral
position.
Brakes:
A. Front and rear brakes shall be hydraulic controlled systems with
independent rear wheel brake control. Anti -Lock Brake System
(ABS) required.
B. Front brakes shall be dual disc type, hand operated from the right
handlebar with adjustability in lever for size of operator hand. Shall
provide full modulation to the limit of traction without loss of control.
C. Rear brake shall be disc type, foot operated with pedal located on
right side. Linkage shall be close fitting to eliminate any lost motion
and designed to give trouble free service for the life of the
motorcycle. Brake pedal sha ' 11 incorporate a non-skid pedal surface
orpad to permit safe application and minimize the possibility of the
foot slipping off the brake pedal. Foot pedal and linkage shall be
designed and located so that full travel of pedal or rider's foot shall
be such that brake can be applied without lifting heel from the,
footrest/footboard.
D. Hydraulic hoses and metal lines shall be mounted and protected in
such a manner so as to prevent them from becoming damaged due
to chafing, rubbing, or vibration, Brake lines and calipers shall be
located away from exhaust heat.
F rame/S us pens ion/F i berg lass/Sheet Metal:
A. Frame shall be carbon steel tubing / cast elements of such a
design, construction and material to enhance stability and handling
characteristics with law enforcement equipment installed (radio,
antenna, light systems, and other components required by this
specification). Vibration and other naturally occurring forces shall
not cause cracking of the motorcycle frame, suspension or body
components when subjected to normal police service.
B. Rear fork shall be swinging arm type with integral coil spring(s) and
hydraulic/gas shock absorber(s). Rear shock absorber(s) shall
have provision for adjustment to accommodate rider's height and
weight.
C. Front forks to be hydraulic design and adjusted to permit the
shortest possible turning radius and designed for best handling
characteristics in police service considering weight and weight
distribution. Fork pre -load shall not be gas pressure adjustable.
0. Frame, spring(s) and shock absorber(s) shall be adequate to
handle rider plus the added weight of a transistorized motorcycle
certified radio transmitter and receiver, radio repeater, carrier and
saddlebags as engineered and installed for police service on rear
of the motorcycle.
E. The minimum load -carrying capacity of the motorcycle as
delivered shall be no less than 400 pounds (GVWR minus unladen
weight prior to installation of police -specific equipment).
Electrical System:
Chassis Electrical:
A. Shall be 12-volt system with can -bus / circuit breakers I
protectors and/or fuses for protection of all circuits from
overload or short circuits.
B. Heavy duty alternator (700 watt minimum), with voltage
regulator incorporating transient voltage protection,
producing a minimum of 25A at recommended engine idle
speed (without special police equipment in operation) to
ensure prompt and reliable recharging of battery systems
during normal motor operation.
C. Motorcycle shall incorporate a linked dual battery system,
providing one heavy duty gel maintenance -free primary
battery for the operation of the motorcycle and anti -lock
brake system, and an identical auxiliary maintenance -free
gel battery with 8 special conventionally -fused circuits for
the operation of specialized police equipment. Both
batteries shall be linked to recharged from the central
alternator during motor operation. A heavy duty relay
triggered by alternator output shall disengage the auxiliary
battery when the engine is not running (or producing
current) to enable all special police equipment to draw only
from the auxiliary battery, thereby preserving the primary
battery to enable reliable restarting regardless of the length
of the violator stop.
D. Starter shall be latest type 12-volt starting motor with
solenoid and one-way clutch engagement.. Starter button
shall be located on right handlebar. Shall feature a "clutch
safety system" that prevents the engine from being started
when the clutch is engaged and the transmission is not in
neutral.
Lighting:
Headlight to be dual element low beam / single element high
beam, quartz halogen -with a high beam indicator light
mounted so that it is readily visible to the rider. High and low
beams to be controlled by a switch on the handlebar. A two -
position switch should be located on the handlebar which
allows front and rear lighting to be turned "on" or "off'with
engine operating independent of ignition switch. Taillight
shall be fitted with dual brake / tail light bulbs with warning to
advise the operator if a brake / tail light bulb fails.
Brake light shall provide illumination as required by FMVSS
and be a dual bulb system with warning to advise the
operator if a brake light bulb fai.1s.
Turn signals designed and/or installed in such a manner as
to be visible from the front and rear, two (2) on the front and
two (2) on the rear with indicator lights on dash panel. Rear
turn signal lights are to be wired to a heavy duty switch with
indicator light to permit the rear signal lights to flash
together, independent of the front signal lights and to
operate with ignition switch in either the "On" or "Off
I
position. Turn signal switch for both left and right signals
shall be located on the handlebars and shall be the push to
lock on type with indicator lights which will operate when the
turn signals are in operation.
Two (2) blue identification lights (Ref. Truck-Lite #10A) shall
be installed on a plate with the license plate. The lights shall
be mounted, one on each, side of the license plate, and
connected with the tail light circuit.
Emergency Lights: To be modular LED lighting units which
contain multiple LED light heads optimally aimed for high
visibility. Light heads shall be one each forward facing (left
and right), one each forward 45 degree, one each forward
side facing, one each rear side facing, one each rear facing.
Light heads shall be non -flashing type controlled by
processor -controlled flasher system with 12 flash patterns
and sequential light switching from rear to front. Flasher
system pre -wired for optional photo -eye to turn-off optional
lower LED light heads to reduce glare during night riding,
Flasher connected to siren InterClear function to enable
secondary flashing pattern for 7 seconds each time siren
mode is changed. Primary and secondary flasher
programming buttons provided in secure location.
Emergency lights shall operate with ignition switch in either
the "On" or "Off' position, or lockable accessory position.
Side -facing front and rear lights shall provide option to
activate with rear or front lights. Motor shall include two
indicator lights within the operator's field of vision to indicate
when rear or front lights are "On".
Light color to be specified below:
front light color:
left
Red
right
Blue
f-450 light color:
left
Red
right
Blue
f-side light color:
left
Red
right
Blue
r-side light color:
left
Blue
rig ht
Blue
rear light color:
left
Amber
right
Blue
aux. rear light color:
left
Amber
right _
Blue
Horn must have a minimum of 82 dB output measured at a
height of 4' and at a distance of 50 feet directly ahead of
motorcycle on an asphalt surface, with the engine at idle
(SAE J377). Horn button to be located on the left handlebar
switch assembly. With motorcycle ignition "on", the horn will
activate the siren "air horn" function as well as the normal
motorcycle horns.
Switche's for control of all emergency equipment (siren,
emergency lights, etc.) shall be located on the handlebar
and accessible without removing hands from the grips.
Emergency light switch shall be a three (3) position switch
wired as follows:
Position 1 = Off
Position 2 = Rear Emergency Lights plus
option to activate rear or front
side lights
Position 3 = Code 3 (all emergency lights)
An additional switch accessible from the handlebar is
provided to independently cancel the rear emergency lights
(those programmed to function in Position 2) to allow use of
only front lights under specific situations.
Ignition switch, headlight switch, rear flashing amber light
switch and all other switches not specifically located in this
specification, shall be mounted on the dash panel or on the
handlebar and be conveniently accessible by the rider.
• The ignition, headlight and running light switches shall be
designed and wired to permit the engine to run without the
headlight or running lights on..
• Dash panel and instrument lights shall be hooded or
otherwise designed to prevent glare onto the windshield.
Handlebars:
Handlebars shall be chrome plated, stainless steel, or other corrosion
resistant finish of the latest approved type suitable for police work and
allow the officer to sit in an upright vertical position with both hands on
handlebar grips. Movement of the handlebars shall not be restricted by
any accessory equipment or windshield/fairing.
A. All exposed wiring to switches shall be encased in plastic loom and
clamped to bars. All wiring subjected to friction to be adequately
protected to prevent wear and eventual grounding.
B. Handlebar grips to be of firm dark colored plastic and / or rubber
which will not discolor hands.
C. Throttle control, to be located on right handlebar, shall allow no lost
motion or play and shall return to idle when hand is released from
grip.
D. Handlebar control levers shall contain ball type knobs on their outer
ends to minimize the possibility of the hand slipping off the lever.
E. Provision shall be made for mounting a radio control head system
(including microphone) in the center of the handlebars, gas tank
console or fairing. Fairing dashboard shall contain a radio speaker
of 4 Ohms impedance to broadcast radio traffic, pre -wired with for
connection to mobile radio. Mounting of the radio control head
and microphone shall not obstruct visibility of indicators or
accessibility of controls and switches and shall be readily
accessible when seated on the motorcycle.
Tires and Wheels:
Tires:
To be first quality, bead retention, tubeless tires specifically
approved by the manufacturer for police service.
A, Each tire and wheel assembly shall be balanced. Lateral
and radial run -out shall be within the factory recommended
tolerances. t
B. Tires supplied shall be tested and approved by the
manufacturer for use on the make motorcycle bid.
C. Tires supplied must be readily available through motorcycle
manufacturers distributors at time of delivery of the first
motorcycles supplied in compliance with these
specifications.
D. Tires shall conform with the performance requirements listed
Wheels:
Front and rear wheels shall be alloy type. Front and rear wheel
shall be designed to prevent tire separation from rim if tire
becomes flat. Rim shall be equipped with an interior shoulder that
does not permit dismounting of the sidewall bead from the shoulder
and prevents subsequent movement of the sidewall into center -
recess of the rim or to the outside of the rim when tire is run flat.
Rim locks are not acceptable as an alternate to this specification.
Tire pressure valve stem shall be easily accessible for daily check
correction of tire pressure.
Mirrors:
Right and left side rear view mirrors are to be installed in such a manner
to minimize vibration and shall be�,
A. Rectangular in shape. No less than 3-1/2" x 5" or 17 square inches.
B. Short shank, mounted on the handlebars or breakaway design
mounted to fairing shell.
C. Mirrors shall be "true vision" type.
Speedometer:
Shall be designed for police work. Shall be certified accurate within ± 2
mph throughout its entire speed and temperature operating range as
compared to the true motorcycle speed in which it is installed.
A. Shall provide illuminated accurate easy -to -read digital display.
B. Shall provide a handlebar switch to press and lock the (pace)
speed, displaying this speed on the digital display adjacent to the
primary speed display. The pace speed shall be retained through
ignition sessions until a new pace speed is locked.
F. Tachometer shall be supplied.
Protection Bars:
Front (engine guard) and rear (bag guard) protection bars shall be shot -
peen finished stainless steel construction to resist corrosion. The front and
rear protection bars shall also be designed to provide mountings for the
siren speaker and other accessories.
Fairing:
Seat:
Shall be equipped with a frame mounted full fairing and electrically -
adjustable windshield system providing exceptional stability and protection
from the elements.
A. Windshield shall be of clear polycarbonate, scratch -resistant,
approved glazing material (Ref. Lexan MR-4000 or equivalent).
B. Windshield angle should be electrically adjustable via handlebar
switch to provide optimal protection / minimal wind noise to the
operator.
C. Fairing and windshield system shall not cause imbalance of the
motorcycle at any speed.
Shall be height -adjustable heavy-duty police type foam padded adjustable
saddle covered with black leather or vinyl material.
Stands:
Side stand shall be of steel construction and have a minimum of two and
one-half square inches of surface on the ground when extended. Stand
designed to support the weight of the motorcycle when loaded with full
police equipment.
A. Shall be mounted on left side.
B. Shall be designed so that the stand can be lowered and retracted
with foot when seated on the motorcycle.
C. So designed that it will not strike ground,during hard left turns
when retracted.
D. Amount of lean of motorcycle shall not exceed 15 degrees from
vertical when stand is extended and front wheel is in a straight -
ahead position.
E. Center service stand shall be standard, permanently fitted to
motor, raising one wheel off the ground when deployed, to enable
operator to rotate - check condition of either tire.
Footrests:
Shall be equipped with footrests (floorboards are acceptable) so
constructed that they will fold in the event of contact with the ground and
equipped with skid plates on the bottom outer sides to reduce rapid wear
from frequent pavement contact.
Siren/Public Address System:
Electronic BMW/Code 3 motorcycle 1 OOW siren/public address (PA)
system, including radio rebroadcast, shall be supplied and installed,
operating only when ignition switch is "on". Siren to produce electronic
tones wail, yelp, hyper -yelp and air horn (hyper -yelp disable for California
agencies). PA and radio rebroadcast control system may be interfaced
with mobile radio. Motorcycle to be fitted with Code 3 1 OOW siren
speaker. Control switch(s) shall have these operating modes:
(1), Push-button — single press to activate siren. Additional single
press of push-button will scroll through wail, yelp and hyper -yelp
(when enabled). P�r'ess and hold of push-button deactivates siren
regardless of position in scroll cycle.
(2) Horn button - siren air horn operates whenever ignition switch is
"on" and horn button is pressed,
Muffler:
Keys:
Color:
A. Shall meet legal sound restrictions.
B. Shall be constructed of stainless steel to maximize useful life.
C. Muffler to be polished stainless steel finish.
To have two keys (one luxury key and one service key) provided for each
motorcycle at time of delivery. Keys to contain anti -theft security chip to
disable ignition system unless the proper ignition key is utilized.
Motorcycle finish and color to be combination of black and white (BMW
color code 753) as follows:
A. Frames - Black.
B. Fenders - front white on painted area with black texture rain guard,
rear black
C. Fairing shall be black and white combination.
D. Saddlebags to have black sides and white lids. Radio box painted
white.
Radio Box and Saddlebag System:
To be equipped with a lockable integrated radio storage box with
grounded base suitable for mounting of police radio / video system
/ etc. An optimally grounded radio antenna mounting location is
integrated into the rear protection bar system. Radio box optimal
dimensions: 17"L x 12"-10"Wx 6"-4.5"H (box is tapered front to
rear).
Two (2) law enforcement type utility saddlebags mounted on each
side of the rear wheel. Saddlebags shall be composite
construction, Optimal dimensions: 19.5"L x 6.75"w x 10.5"H (bag) I
4"H (lid). Tapered rectangular shape with a minimum capacity of
23 liters each. Boxes shall be sealed against moisture and dirt.
Front hinge / single glove -friendly rear latch should allow operator
to open lid while seated on motor. Latch secures lid without
requirement to lock / key lock standard for security.
Emer-gency Tool Kit:
A minimal emergency tool kit shall be supplied with each motorcycle in a
plastic/vinyl pouch.
OPTIONS, ACCESSORIES AND SPECIAL SERVICES
The following BMW accessory options should be fitted to the motor prior to
delivery:
A. Low mounted LED brake/tail light (below license plate)
B. Duplex rear facing emergency lights.
(not compatible with high mounted LED brake/tail light)
C. Auxiliary exterior rear facing LED emergency lights.
(mounted above license plate)
D. Duplex rear side facing emergency lights.
(not compatible with LED side turn signals)
E. Auxiliary exterior front facing emergency lights.
(mounted below mirrors)
F. Auxiliary exterior front side facing LED emergency lights.
(mounted below mirrors)
G. Cruise light switch to activate 15% front & rear cruise lights.
H. BMW gel battery charger for maintenance during off-season.
I . POLICE reflective decal set (set of 5)
J. Flashlight / PR24 baton holder — Front Mt.
K. Rocker cover protectors.
L. Map light.
M. Note pad holder.
N. Heated adjustable seat in standard or low height versions.
0. Vertical mount electric locking shotgun mount for Remington 870
pump shotguns, with 14'— 18" barrel length and folding stock
(specify stock type, barrel length and if extended magazine is fitted).
P. Locking LTI 20/20 Lidar gun basket.
Q. Moving radar integration package for Stalker DSR 2X.
R. Fused front or rear waterproof cigarette lighter type power outlet.
S. Install moving radar cables and Stalker waterproof display w/cable.
T. Motorola radio integration package.
U. Radio Power Management Module (60 minute timer)
V. Spare rear wheel with tire mounted & balanced for quick -change
replacement.
W. Motorcycle outside storage cover.
X. CD of repair manual.
Y. Tire Pressure Monitoring JPM) system.
Z. 2 Additional luxury keys
AA. Heated Grips
BB. 2 Saddlebag Liners
VEMCLE PURCHASE CONTRACT
2
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
3
4 which may be considered and used as the original hereof for all purposes, as of this "/ day of
5 VIK 200, in the City of Vernon, County of Los Angeles, California
6
BY AND BETWEEN THE CITY OF VERNON (hereinafter
7 referred to as the "City)7)
43 05 Santa Fe Avenue
8 Vernon, CA 90058
9 AND CONTRACTOR.
(hereinafter referred to as
10
11
12 WHEREAS, the City is in need of a
I bL=4-c- 04 wM,2C,4e-tF-Vehicle for its
13 -:j>c)tx4-E=' Department; and
14 WHEREAS, off3'-
. �15-�, 2COJ, the City issued Bid No/q-92? which sets forth
15 specifications for theM!192L2�,cte�-vehicic required by the City; and
16 WHEREAS, odqag��OAq 2061, CONTRACTOR responded to Bid No.WS7 ; and
17 WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
18 Exhibit "A" and incorporated herein by reference and desires to purchase theAb7zge-yel-'O' from
19 CONTRACTOR.
20 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
21 FORTH HEREIN:
22 Purchase. CONTRACTOR agrees to sell to the
City a vv% o-mCe4 c ZF-
23 Vehicle, which meets the specifications contained in City of Vernon Bid No./Y,97 'dated�JW-S
24 200�1, and which is consistent with CONTRACTOR's Bid of
Ad (collectively, the "Bid
Veh le wh' C h meets t
2001 ' an wh ch is co
25 Documents"), which is attached hereto as Exhibit "A."
s
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e s
Iste
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c attac
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tw
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f
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t
bed h
26 2. Prrice. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
C
&M Ld
27 subject to final inspection by the City, Vehicle for the total sum of
2 8 L) 40-rAQc-6:"- Dollars and ,Plpge,2�4 Cents ?0'/- -2Y), including tax
ly'I'VaAee-10�
P �11 9
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and final inspection
3. PaMent Terms. The City agrees to pay CONTRACTOR a total of
Z-Wr-^J 7'Alov 5;*vo
ollars an A0,19 Cents ($
Mricluding tax, for the
purchase of the vehicle. (further terms).
5-
c
purchase of
4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bum per -to -bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made'applicable
0�4s"/
by law, shall apply to the City's purchase of the above -referenced eo &7VWeeye&-Vehicle.
5. General Provisions.
A. Governing Law, The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON,
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR: 1-0149 0&`0Cf+ gr""� 41V7Vee_VC&-4
ATTN: I-e-;,
6. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings. of any kind or nature.
7. Benefit of Agreemen . This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, Califorraia.
9. Arbitration. The parties agree that any and all disputes arising out of or in
-2-
1 relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
2 finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
3 pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
4 select.an arbitrator. Those two arbitrators will then select a third. The three -member panel will make
5 the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
6 written reasons for their decision. The arbitration decision shall be final and binding on,the parties.
7 Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
8 arbitration award or to obtain injunctive relief The exclusive jurisdiction and venue for any such action
9 shall be the Superior Court of California, Los Angeles County. Any and all con tracts between
10 Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
12 through their authorized officers on the date, month and year first written above.
13
14 CITY OF VERNON
15 By:
16 LEONIS C. MALBURG, M yor
17 ATTEST:
18
MANUELA GIRON, City Clerk
19
20 APPROVED AS TO FORM
21
22 JEFF A. HARRISON, City Attorney
23
R
24
By: 4!5'h
21
Title'
26
27 By:
28 Title:
.3-
Install agency supplied full radio
Inst011 agoncy supplied PVP. kit
Install ag e�ncy supplied moving radar
Spare wheel with tire
Install cruise light switch
INK.
;e motors
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
March 10, 2009
Mr. Charles Berthon
Long Beach BMW Motorcycles
P.O. Box 90639
Long Beach, CA 90809
Re: Motorcycle Purchase Contract
Dear Mr. Berthon:
Transmitted herewith is a.fully executed contract, as referenced
above, approved by City Council on March 9, 2009, through
Resolution No. 9880.
If you have any questions regarding this matter, please call Mr.
Steve Towles, at (323) 583-8811 ext. 114.'-
Very truly yours,
- 41yG --r
RN e A n
City Clerk
NG:dj
C Steve Towles
Purchasing Department
Resolution No. 9880 )
Agreement File No. 09-039
Ex-clusively Industriaf
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used
as the original hereof for all purposes, as of this 9th day of March,
2009, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
0 M1 to]
RECITALS
THE CITY OF VERNON
(hereinafter referred to as
ANCity")
4305 Santa Fe Avenue
Vernon, CA 90058
LONG BEACH BMW MOTORCYCLES
(hereinafter referred to as
"Long Beach BMW")
2125 E. Spring Street
Long Beach, CA 90806
P. 0. Box 90639
Long Beach, -)CA 90809
WHEREAS, the City' s Police Department has determined that it
needs two (2) motorcycles to be used by the traffic patrol; and
WHEREAS, the Police Department has determined that two (2)
2009 BMW R120ORT-P Black and White Police Patrol Motorcycles (the
"Motorcycles") would meet the needs and requirements of the Police
Department; and
WHEREAS, on January 15, 2009, the City issued Bid No. 1459
which sets forth specifications for the Motorcycles required by the
City; and
WHEREAS, on February 4, 2009, Long Beach BMW responded to
Bid No. 1459; and
WHEREAS, the City has accepted Long Beach BMW's bid and
desires to purchase the Motorcycles from Long Beach BMW.
1 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
2 FORTH HEREIN:
3 1. Purchase. Long Beach BMW agrees to sell and deliver
4 to the City two (2) 2009 BMW R1200RT-P Black and White Police Patrol
5 Motorcycles, that meets the specifications contained in City of Vernon
6 Bid No. 1459 dated January 15, 2009, and that is consistent with Long
7 Beach. BMW's Bid of February 4, 2009 (collectively referred to as the
8 "Bid Documents"). A copy of the Bid Documents are attached hereto as
9 Exhibit A and incorporated herein by reference.
10 2. Price. Consistent with its Bid, Long Beach BMW
11 agrees to sell and deliver directly to the City Garage within twenty-
12 five (25) days, subject to final inspection by the City, two (2) 2009
13 BMW R120ORT-P Black and White Police Patrol Motorcycles, for the sum
14 of Twenty -Six Thousand Four Hundred Sixty -Eight Dollars and Forty-
15 Seven Cents (�26,468.47) each for a total amount of Fifty -Two Thousand
16 Nine Hundred Thirty -Six Dollars and Ninety -Four Cents ($52,936.94),
17 plus sales tax, document fees and tire fees and less any applicable
18 discounts.
19 3. Payment Terms. The City agrees to pay Long Beach BMW
20 for the Motorcycles a total of Fifty -Two Thousand Nine Hundred Thirty-
21 Six Dollars and Ninety -Four Cents ($52,936.94), plus sales tax,
22 document fees and tire fees and less any applicable discounts.
23 Payment will be made within thirty (30) days net of receipt of the
24 Motorcycles.
25 4. Warranties. All manufacturers' warranties, the
26 warranties specified on the Bid Documents and any other warranties
27 made applicable by law, shall apply to the City's purchase of the
28 above -referenced Motorcycles.
I - 2
1 5./ General Provisions.
2 A. Governing Law. The laws of the State of-
3 California shall govern the rights, obligations, duties and
4 liabilities of the parties to this Contract and shall also govern the
5 interpretation of this Contract.
6 B. Notices. Notices to the parties, unless otherwise
7 requested in writing, shall be sent to:
8 city: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS
9 PURCHASING ASSISTANT
4305 SANTA FE AVENUE
10 VERNON, CA 90058-0805
11
Long Beach BMW: LONG BEACH BMW MOTORCYCLES
12 ATTN: CHARLES BERTHON
P. 0. BOX 90639
13 LONG BEACH, CA 90809
14 6. Entire Agreement. This Contract is the entire
15 agreement of the parties. Long Beach BMW represents that in ehtering
16 into this Contract, it has not relied on any previous representations
17 or understandings of any kind or nature.
18 7. Benefit of Agreement. This Contract shall,bind and
19 benefit the parties heretof their heirs, successors, and permitted
20 assigns.
21 8. Forum. Any dispute related to this Contract shall be
22 adjudicated in a state court serving the County of Los Angeles,
23 California.
24 9. Arbitration. The parties agree that any and all
25 disputes arising out of or in relation to this Contract, including
26 without limitation any action in tort, shall be resolved exclusively,
27 finally and conclusively by arbitration in Los Angeles County,
28 California under the auspices of and pursuant to the rules of the
- 3
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Judicial Arbitration & Mediation Services Inc. (JAMS). Each party
will select an arbitrator. Those two arbitrators will then select a
third. The three -member panel will make the final decision. All
decisions of the arbitrators shall be in writing, and the arbitrators
shall provide written reasons for their decision. The arbitration
decision shall be final and binding on the parties. Notwithstanding
the foregoing, the parties shall be permitted to access the court
system to enforce any arbitration award or to obtain injunctive
relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any
and all contracts between Contractor and any subcontractor relating to
this Agreement shall include the same arbitration clause.
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P&A
0XIII
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IN WITNESS WHEREOF, the parties have caused this Contract to
be executed by and through their authorized officers on the date,
month and year first written above.
X TEST:
Manuela Gir6lff, C4ty Clerk
APPROVED AS TO FORM:
JEffl)%. KWRISON, City Attorney
By:
CITY OF VERNON
M a y o r /
LONG BEACH BMW MOTORCYCLES
By:
—"V V�Y—
Title:�—�-
:! T--q- C S -
M-
Title:
- 5 -
EXHIBIT A
REQUEST FOR QUOTATIONS CITY OF VERNON� CALIFORNIA [FOR CITY USE ONLY
NOT A PUR C I HASE ORDER PURCHASING DEPARTMENT QUOTATION NO. 1459
DIRECT ALL INOUIRIES TO: DATE MAILED 1/15/09
CITY PURCHASING AGENT CITY HALL
TELEPHONE (M) 583-9811
4305 Santa Fe Ave. Vernonj California 90058 0?
REC'D BY CITY
Oplftr;
r
ay
B.E���MTQJ�CY�CLES
P.O. Box 90639
Long Beach, CA 90809
Please quote hereon the lowest not price you can furnish the articles or services specified below. Quote on each item separately, Bidder may
qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all
items. In order to maintain their name on Cilys Bidder File, Vendor should return this form whether a price is quoted or not.
.. ......... . . . ..... ..... . . . .......... .....
............. . . . .......... ........ . ... .... . . .. . ......... . . . .. ........... . . . .. ........
QUANTITY DESCRIPTION NET UNIT PhICE
. . ........ . .... . .. .....
TAL
X
2 2009 BMW R1 20ORT—P Black & White Police Patrol &(v Ift 7X
Motorcycles, as per Vernon Police Ddpartment
Patrol Motorcycle Specifications, attached.
Should you have any questions regarding the attached
specifications, please contact Sgt. Brandon Gray, at
(323) 583-8811, extension 124 during the hours of
7:00 am to 5:00 pm, Tuesday thru Friddy.
------------ PLEASE NOTE ----------
Bid number must be indicated on the outside j
of the envelope; otherwise, bid will not be
accepted,
................ .................. .. ............. . . . . .................. .
111 ............ . ... . ......... ........ --= ......... ... ..
IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAI.., AFFACH HIDE11 OR SUPPLEMENT CASH of I SCOUNT8
QUOTED FOR PERIODS OF LESS 'THAN 30 DAYS WILL NOT DE CONSIDERED WHEN ORDER IS AWARDED. 13IDS
RECEIVE 1 0 IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED I CITY PUYC6fidING AOrNT,s
OFFICE ON THE 5th DAY OF, February r N
pill
NOTE; Quote prices exclusive of Sales Tax and Excise Taxes.
A. Indicate Sales Tax in this space ..... .......... ............. B. Indicate Excise Tax in this space $ ... .......................... ............
B. Above quotations subject to Cash Discount of... ........ —%P ... ........... .......... F0,13 ..... ............ .... ..
C. To be delivered to CITY OF VERNON 4 1 � 1�
............ ..........
� 4 * �.�-A. "
............. .. - .......................... .... . . . . . ...... ..... -: .... . ..... . ..........
. . . ............ ............. . ... . .......... .................. .. .
... . ...... .... .......
We (1) agree to furnish above in .......... .
. ......... days from receipt of purchase, order at prices specified.
FOR.,
Firm ame
DATE--* ....................... ... SIGN
................
MAIL TCt PURCHA81i"N DEPT. 12/02
Vernon Police Department 000"?Ai C? G
Patrol Motorcycle
SPECIFICATIONS
GENERAL
The motorcycles covered by this specification is for the purchase of two (2) 2009
BMW R 1200 RT- P "Police Package" motorcycles and shall be supplied as
specified from the manufacturers new, unused and latest models complete with
all necessary equipment and accessories.
The motorcycles shall be delivered completely assembled and ready to operate.
All equipment normally furnished, as a standard shall be included. All separate
units or components shall be new, unused, installed connected and delivered in
good operating order.
The subject motorcycles shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The motorcycles shall meet all California. State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department grior to
ourchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings', etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2009
BMW R 1200 RT- P "Police Package", prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming.of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon,
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the motorcycles. It is of utmost concern
to the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Rodino. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The motorcycles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The motorcycles shall be ready for immediate and safe operation, having
had completed any necessary vehicle registration documentation. The invoice,
any necessary vehicle registration documentation, warranty information, and
manuals must accompany delivery. Delivery shall be Monday — Thursday from
0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino.
All motorcycles must be- completely serviced, inspected, properly adjusted and
road tested before delivery, including the proper fill of all fluids and lubricants. All
motorcycles shall be delivered with a minimum of 2 gallons of fuel in the fue , I
tank. Batteries shall be serviced and fully charged on delivery.
PERFORMANCE REQUIREMENTS:
Motorcycles purchased against this specification shall display outstanding
stability, maneuverability, cornering and other handling characteristics
necessary for a motorcycle engaged in urban enforcement as well as
high-speed traffic law enforcement use which includes operation over
various types of road surfaces and operating conditions. Motors shall be
capable of reaching a top speed of at least 125 mph with no sign of
instability, even when riding through curves at high speed. Cornering lean
angle shall not be less than 43 degrees, providing optimal cornering
clearance, improving the ability of the operator to avoid obstacles spotted
in a curve.
0-100 MPH Acceleration = maximum of 12 seconds.
Top Speed = 125 MPH minimum
Average Deceleration Rate = minimum 28 feet per second.
WARRANTY:
The standard manufacturer's warranty shall apply to all motorcycles
purchased under this specification. Manufacturer shall also provide a 39-
month / 60,000.mile, no deductible limited warranty for all motorcycles.
Any cost for this warranty shall be included in the bid price of the
motorcycle. The manufacturer shall have 6,000 mile service intervals in
the Manufacturer's maintenance schedule for meeting the service
requirements for obtaining warranty service. Oil consumption in excess of
one quart per 1,000 miles shall be cause for warranty repair. The
manufacturers warranties on the motorcycles and any added equipment
shall be delivered to the City of Vernon without waiver by the city of any
recourse under California law.
TECHNICAL SUPPORT AND INFORMATION:
The successful bidder shall supply the Department with the following
technical information at the time the first motorcycle is delivered to the
Department.
Manuals:
A. Each motorcycle shall be delivered with a rider's manuals as
well as warranty guide / consumer information guide
necessary for proper operation and maintenance of the
motorcycle.
B. Factory service manual covering repair of all components of
the motorcycle is available for view on the Police Motors
website at www.bmwmc.net. An optional CD of the repair
manual is available.
C. Electronic parts catalogue can operate on agency PC giving
service part numbers complete in every detail covering the
vehicle purchased - 1 copy.
D. Wiring diagram for police pursuit lighting & siren system are
available for view on the Police Motors website at
www.bmwmc.net.
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
Description
2009 BMW R 120ORT-P, "Police Package", black and white
Standard Equipment List
En.gine:
The engine shall be a heavy-duty "police package" of the manufacturer's
standard engine, meeting the following requirements:
A. Not less than 998 cubic centimeters (cc) displacement.
B. Minimum of 2 cylinders.
C. Air or liquid cooled.
D. Shall be four cycle.
E. Shall produce not less than 90 hp.
F. Reciprocating engine parts to be balanced at the factory in an effort
to reduce engine and consequential motorcycle vibration during the
service life of motorcycle.
G. Fuel injection with recommended octane rating of 91 AKI.
H. Electronic engine management system with automatic choke,
individual cylinder pre-ignition, temperature and oxygen sensors to
provide consistent operation under varied conditions and fuels.
1. Engine shall possess an oil level indicator light to advise operator
of low oil level.
J. Engine to be equipped with factory installed thermostatically -
controlled radiator cooling fan to avoid overheating.
Powertrain:
Final Drive:
Clutch:
May be maintenance -free shaft drive.
A. To be latest type, single or multiple disc, wet ordry type,
hand operated.
B. Hand lever shall be located on left handlebar with
adjustment for size of operator hand.
C. Hydraulic self-adjusting actuation providing automatic clutch
lever free -play adjustment under all service conditions.
Transmission:
A. Shall be minimum of 6 speeds.
B. Gears shall be constant mesh design.
C. Shift pattern shall be as follows:. Neutral located between
first and second gears, shall shift down from neutral to first
gear and up from neutral to second, third, fourth, fifth, etc.
D. Shall have foot shift lever of rocker type and designed to be
operated by, toe or toe and heel and shall not interfere with
normal foot position on foot peg or board.
E. Foot shift lever shall be located on left side.
F. An indicator light, readily visible to the rider, shall be
provided to indicate when the transmission is in neutral
position.
Brakes:
A. Front and rear brakes shall be hydraulic controlled systems with
independent rear wheel brake control. Anti -Lock Brake System
(ABS) required.
B. Front brakes shall be dual disc type, hand operated from the right
handlebar with adjustability in lever for size of operator hand. Shall
provide full modulation to the limit of traction without loss of control.
C. Rear brake shall be disc type, foot operated with pedal located on
right side. Linkage shall be close fitting to eliminate any lost motion
and designed to give trouble free service for the life of the
motorcycle. Brake pedal shall incorporate a non-skid pedal surface
or pad to permit safe application and minimize the possibility of the
foot slipping off the brake pedal. Foot pedal and linkage shall be
designed and located so that full travel of pedal or rider's foot shall
be such that brake can be applied without lifting heel from the,
footrest/footboard.
D. Hydraulic hoses and metal lines shall be mounted and protected in
such a manner so as to prevent them from becoming damaged due
to chafing, rubbing, or vibration. Brake lines and calipers shall be
located away from exhaust heat.
Frame/Suspension/Fiberglass/Sheet Metal:
A. Frame shall be carbon steel tubing / cast elements of such a
design, construction and material to enhance stability and handling
characteristics with law enforcement equipment installed (radio,
antenna, light systems, and other components required by this
specification). Vibration and other naturally occurring forces shall
not cause cracking of the motorcycle frame, suspension or body
components when subjected to normal police service.
B. Rear fork shall be swinging arm type with integral coil spring(s) and
hydraulic/gas shock absorber(s). Rear shock absorber(s) shall
have provision for adjustment to accommodate rider's height and
weight.
C. Front forks to be hydraulic design and adjusted to permit the
shortest possible turning radius and designed for best handling
characteristics in police service considering weight and weight
distribution. Fork pre -load shall not be gas pressure adjustable.
0. Frame, spring(s) and shock absorber(s) shall be adequate to
handle rider plus the added weight of a transistorized motorcycle
certified radio transmitter and receiver, radio repeater, carrier and
saddlebags as engineered and installed for police service on rear
of the motorcycle.
E. The minimum load -carrying capacity of the motorcycle as
delivered shall be no less than 400 pounds (GVWR minus unladen
weight prior to installation of police -specific equipment),
Electrical System:
Chassis Electrical:
A. Shall be 12-volt system with can -bus / circuit breakers I
protectors and/or fuses for protection of all circuits from
overload or short circuits.
B. Heavy duty alternator (700 watt minimum), with voltage
regulator incorporating transient voltage protection,
producing a minimum of 25A at recommended engine idle
speed (without special police equipment in operation) to
ensure prompt and reliable recharging of battery systems
during normal motor operation.
C. Motorcycle shall incorporate a linked dual battery system,
providing one heavy duty gel maintenance -free primary
battery for the operation of the motorcycle and anti -lock
brake system, and an identical auxiliary maintenance -free
gel battery with 8 special conventionally -fused circuits for
the operation of specialized police equipment. Both
batteries shall be linked to recharged from the central
alternator during motor operation. A heavy duty relay
triggered by alternator output shall disengage the auxiliary
battery when the engine is not running (or producing
current) to enable all special police equipment to draw only
from the auxiliary battery, thereby preserving the primary
battery to enable reliable restarting regardless of the length
of the violator stop.
D. Starter shall be latest type 12-volt starting motor with
solenoid and one-way clutch engagement. Starter button
shall be located on right handlebar. Shall feature a "clutch
safety system" that prevents the engine from being started
when the clutch is engaged and the transmission is not in
neutral.
Lighting:
Headlight to be dual element low beam / single element high
beam, quartz halogen -with a high beam indicator light
mounted so that it is readily visible to the rider. High and low
beams to be controlled by a switch on the handlebar. A two -
position switch should be located on the handlebar which
allows front and rear lighting to be turned "on" or "off"with
engine operating independent of ignition switch. Tail light
shall be fitted with dual brake / tail light bulbs with warning to
advise the operator if a brake / tail light bulb fails.
Brake light shall provide illumination as required by FMVSS
and be a dual bulb system with warning to advise the
operator if a brake light bulb fails.
Turn signals designed and/or installed in such a manner as
to be visible from the front and rear, two (2) on the front and
two (2) on the rear with indicator lights on dash panel. Rear
turn signal lights are to be wired to a heavy duty switch with
indicator light to permit the rear signal lights to flash
together, independent of the front signal lights and to
operate with ignition switch in either the "On" or "Off
position. Turn signal switch for both left and right signals
shall be located on the handlebars and shall be the push to
lock on type with indicator lights which will operate when the
turn signals are in operation.
Two (2) blue identification lights (Ref. Truck-Lite #1 OA) shall
be installed on a plate with the license plate. The lights shall
be mounted, one on each side of the license plate, and
connected with the tail light circuit.
Emergency Lights: To be modular LED lighting units which
contain multiple LED light heads optimally aimed for high
visibility. Light heads shall be one each forward facing (left
and right), one each forward 45 degree, one each forward
side facing, one each rear side facing, one each rear facing.
Light heads shall be non -flashing type controlled by
processor -controlled flasher system with 12 flash patterns
and sequential light switching from rear to front. Flasher
system pre -wired for optional photo -eye to turn-off optional
lower LED light heads to reduce glare during night riding.
Flasher connected to siren InterClear function to enable
secondary flashing pattern for 7 seconds each time siren
mode is changed. Primary and secondary flasher
programming buttons provided in secure location.
Emergency lights shall operate with ignition switch in either
the "On" or "Off position, or lockable accessory position.
Side -facing front and rear lights shall provide option to
activate with rear or front lights. Motor shall include two
indicator lights within the operator's field of vision to indicate
when rear or front lights are "On".
Light color to be specified below:
front light color:
left
Red _
right
Blue
f-450 light color:
left
Red _
right
Blue
f-side light color:
left
Red _
right
Blue
r-side light color:
left
Blue
right
Blue
rear light color:
left
Amber
right
Blue
aux. rear light color: left
Amber
right
Blue
Horn must have a minimum of 82 d13 output measured at a
height of 4' and at a distance of 50 feet directly ahead of
motorcycle on an asphalt surface, with the engine at idle
(SAE J377). Horn button to be located on the left handlebar
switch assembly. With motorcycle ignition "on", the horn will
activate the siren "air horn" function as well as the normal
motorcycle horns.
Switche's for control of all emergency equipment (siren,
emergency lights, etc.) shall be located on the handlebar
and accessible without removing hands from the grips.
Emergency light switch shall be a three (3) position switch
wired as follows:
Position 1 = Off
Position 2 = Rear Emergency Lights plus
option to activate rear or front
side lights
Position 3 = Code 3 (all emergency lights)
An additional switch accessible from the handlebar is
provided to independently cancel the rear emergency lights
(those programmed to function in Position 2) to allow use of
only front lights under specific situations.
Ignition switch, headlight switch, rear flashing amber light
switch and all other switches not specifically located in this
specification, shall be mounted on the dash panel or on the
handlebar and be conveniently accessible by the rider.
• The ignition, headlight and running light switches shall be
designed and wired to permit the engine to run without the
headlight or running lights on..
• Dash panel and instrument lights shall be hooded or
otherwise designed to prevent glare onto the windshield.
Handlebars:
Handlebars shall be chrome plated, stainless steel, or other corrosion
resistant finish of the latest approved type suitable for police work and
allow the officer to,sit in an upright vertical position with both hands on
handlebar grips. Movement of the handlebars shall not be restricted by
any accessory equipment or windshield/fairing.
A. All exposed wiring to switches shall be encased in plastic loom and
clamped to bars. All wiring subjected to friction to be adequately
protected to prevent wear and eventual grounding.
B. Handlebar grips to be of firm dark colored plastic and / or rubber
which will not discolor hands.
C. Throttle control, to be located on right handlebar, shall allow no lost
motion or play and shall return to idle when hand is released from
grip.
D. Handlebar control levers shall contain ball type knobs on their outer
ends to minimize the possibility of the hand slipping off the lever.
E. Provision shall be made for mounting a radio control head system
(including microphone) in the center of the handlebars, gas tank
console or fairing. Fairing dashboard shall contain a radio speaker
of 4 Ohms impedance to broadcast radio traffic, pre -wired with for
connection to mobile radio. Mounting of the radio control head
and microphone shall not obstruct visibility of indicators or
accessibility of controls and switches and shall be readily
accessible when seated on the motorcycle.
Tires and Wheels:
Tires:
To be first quality, bead retention, tubeless tires specifically
approved by the manufacturer for police service.
A. Each tire and wheel assembly shall be balanced. Lateral
and radial run -out shall be within the factory recommended
tolerances.
B. Tires supplied shall be tested and approved by the
manufacturer for use on the make motorcycle bid.
C. Tires supplied must be readily available through motorcycle
manufacturers distributors at time of delivery of the first
motorcycles supplied in compliance with these
specifications.
D. Tires shall conform with the performance requirements listed
Wheels:
Front and rear wheels shall be alloy type. Front and rear wheel
shall be designed to prevent tire separation from rim if tire
becomes flat. Rim shall be equipped with an interior shoulder that
does not permit dismounting of the sidewall bead from the shoulder
and prevents subsequent movement of the sidewall into center -
recess of the rim or to the outside of the rim when tire is run flat.
Rim locks are not acceptable as an alternate to this specification.
Tire pressure valve stem shall be easily accessible for daily check
correction of tire pressure.
Mirrors:
Right and left side rear view mirrors are to be installed in such a manner
to minimize vibration and shall be:
A. Rectangular in shape. No less than 3-1/2" x 5" or 17 square inches.
B. Short shank, mounted on the handlebars or breakaway design
mounted to fairing shell.
C. Mirrors shall be "true vision" type.
Speedometer:
Shall be designed for police work. Shall be certified accurate within ± 2
mph throughout its entire speed and temperature operating range as
compared to the true motorcycle speed in which it is installed.
A. Shall provide illuminated accurate easy -to -read digital,display.
B. Shall provide a handlebar switch to press and lock the (pace)
speed, displaying this speed on the digital display adjacent to the
primary speed display. The pace speed shall be retained through
ignition sessions until a new pace speed is locked.
F. Tachometer shall be supplied.
Protection Bars:
Front (engine guard) and rear (bag guard) protection bars shall be shot -
peen finished stainless steel construction to resist corrosion. The front and
rear protection bars shall also be designed to provide mountings for the.
siren speaker and other accessories.
Fairinq:
Seat:
Shall be' equipped with a frame mounted full fairing and electrically -
adjustable windshield system providing exceptional stability and protection
from the elements.
A. Windshield shall be of clear polycarbonate, scratch -resistant,
approved glazing material (Ref. Lexan MR-4000 or equivalent),
B. Windshield angle should be electrically adjustable via handlebar
switch to provide optimal protection / minimal wind noise to the
operator.
C. Fairing and windshield system shall not cause imbalance of the
motorcycle at any speed.
Shall be height -adjustable heavy-duty police type foam padded adjustable
saddle covered with black leather or vinyl material.
Stands:
Side stand shall be of steel construction and have a minimum of two and
one-half square inches of surface on the ground when extended. Stand
designed to support the weight of the motorcycle when loaded with full
police equipment.
A. Shall be mounted on left side.
B. Shall be designed so that the stand can be lowered and retracted
with foot when seated on the motorcycle.
C. So designed that it will not strike ground,during hard left turns
when retracted.
D. Amount of lean of motorcycle shall not exceed 15 degrees from
vertical when stand is extended and front wheel is in a straight -
ahead position.
E. Center service stand shall be standard, permanently fitted to
motor, raising one wheel off the ground when deployed, to enable
operator to rotate - check condition of either tire.
Footrests:
Shall be equipped with footrests (floorboards are acceptable) so
constructed that they will fold in the event of contact with the ground and
equipped with skid plates on the bottom outer sides to reduce rapid wear
from frequent pavement contact.
Siren/Public Address System,:
Electronic BMW/Code 3 motorcycle 10OW siren/public address (PA)
system, including radio rebroadcast, shall be supplied and installed,
operating only when ignition switch is "on". Siren to produce electronic
tones wail, yelp, hyper -yelp and air horn (hyper -yelp disable for California
agencies). PA and radio rebroadcast control system may be interfaced
with mobile radio. Motorcycle to be fitted with Code 3 1 OOW siren
speaker. Control switch(s) shall have these operating modes:
(1) Push-button — single press to activate siren. Additional single
press of push-button will scroll through wail, yelp and hyper -yelp
(when enabled). Press and hold of push-button deactivates siren
regardless of position in scroll cycle.
(2) Horn button - siren air horn operates whenever ignition switch is
"on" and horn button is pressed.
Muffler:
Keys:
Color:
A. Shall meet legal sound restrictions.
B. Shall be constructed of stainless steel to maximize useful life.
C. Muffler to be polished stainless steel finish.
To have two keys (one luxury key and one service key) provided for each
motorcycle at time of delivery. Keys to contain anti -theft security chip to
disable ignition system unless the proper ignition key is utilized.
Motorcycle finish and color to be combination of black and white (BMW
color code 753) as follows:
A. Frames - Black.
B. Fenders - front white on painted area with black texture rain guard,
rear black
C. Fairing shall be black and white combination.
D. Saddlebags to have black sides and white lids. Radio box painted
white.
Radio Box and Saddlebag System:
To be equipped with a lockable integrated radio storage box with
grounded base suitable for mounting of police radio / video system
/ etc. An optimally grounded radio antenna mounting location is
integrated into the rear protection bar system. Radio box optimal
dimensions: 17"L x 12"-1 0"W x 6"-4.5"H (box is tapered front to
rear).
Two (2) law enforcement type utility saddlebags mounted on each
side of the rear wheel. Saddlebags shall be composite
construction, Optimal dimensions: 19.5"L x 6.75"w x 10.5"H (bag)
4"H (lid). Tapered rectangular shape with a minimum capacity of
23 liters each. Boxes shall be sealed against moisture and dirt.
Front hinge / single glove -friendly rear latch should allow operator
to open lid while seated on motor. Latch secures lid without
requirement to lock / key lock standard for security.
Emergency Tool Kit:
A minimal emergency tool kit shall be supplied with each motorcycle in a
plastic/vinyl pouch.
OPTIONS, ACCESSORIES AND SPECIAL SERVICES
The following BMW accessory options should be fitted to the motor prior to
delivery: ,
A, Low mounted LED brake/tail light (below license,plate)
B. Duplex rear facing emergency lights.
(not compatible with high mounted LED brake/tail light)
C. Auxiliary exterior rear facing LED emergency lights.
(mounted above license plate)
D. Duplex rear side facing emergency lights.
(not compatible with LED side turn signals)
E. Auxiliary exterior front facing emergency lights.
(mounted below mirrors)
F. Auxiliary exterior front side facing LED emergency lights.
(mounted below mirrors)
G. Cruise light switch to activate 15% front & rear cruise lights.
H. BMW gel battery charger for maintenance during off-season.
I . POLICE reflective decal set (set of 5)
J. Flashlight / PR24 baton holder — Front Mt.
K. Rocker cover protectors.
L. Map light.
M. Note pad holder.
N. Heated adjustable seat in standard or low height versions.
0. Vertical mount electric locking shotgun mount for Remington 870
pump shotguns, with 14'— 18" barrel length and folding stock
(specify stock type, barrel length and if extended magazine is fitted).
P. Locking LTI 20/20 Lidar gun basket.
Q. Moving radar integration package for Stalker DSR 2X.
R. Fused front or rear waterproof cigarette lighter type power outlet.
S. Install moving radar cables and Stalker waterproof display w/cable.
T. Motorola radio integration package.
U. Radio Power Management Module (60 minute timer)
V. Spare rear wheel with tire mounted & balanced for quick -change
replacement.
W. Motorcycle outside storage cover,
X CD of repair manual-.
Y. Tire Pressure Monitoring JPM) system.
Z. 2 Additional luxury keys
AA. Heated Grips
BB. 2 Saddlebag Liners
VEHICLE PURCHASE CONTRACT
2
3 THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
4 which may be considered and used as the original hereof for all purposes, as of this qday of
5 rg�6!!�7K .20n, in the City of Vernon, County of Los Angeles, California
6
BY AND BETWEEN THE CITY OF VERNON (hereinafter
7 referred to as the "City))
8 4305 Santa Fe Avenue
Vernon, CA 90058
9 AND CONTRACTOR.
10 (hereinafter referred to as
LaJe. ALy79r-t+- Arww
12 WHEREAS, the City is in need of a M crm&C-4e-tF-Vehicle for its
13 -_Pbt:r-41E:- Department; and
14 WHEREAS, offl-
20JO, the City issued Bid NoNS9 which sets forth
15 specifications for theok!Tq!��eLf-vehicle required by the City; and
16 WHEREAS, or19R4L---A--Lq ACTOR responded to Bid No.IqS7 ;and
,2061, CONTI?
17� WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
18 Exhibit "A" and incorporated herein by reference and desires to purchase the/,4 b7040e-qe1-F' from
19 CONTRACTOR.
20 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
21 FORTH HEREIN:
22 Purchase. CONTRACTOR agrees to sell to the City a m -o-ra!�e-q c ZF-
23 Vehicle, which meets the specifications contained in City of Vernon Bid No.N57 'datedJW-,G
24 20P�J, and which is consistent with CONTRACTOR's Bid of 17'� k�&Vua (collectively, the "Bid
Old
25 Documents"), which is attached hereto as Exhibit "A."
26 2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
&04 0
27 subject to final inspection by the City, vKV-M4?-C-4,LLW Vehicle for the total sum of
I -Mlewllf
2.8 Dollars and ",,4 Cents($ 67,Fd*-!�V
including tax
J#ov'PA&X�
I and final inspection.
2 3. PgMent Terms. The City agrees to pay CONTRACTOR a total of
Irwom S;*VJ0
3 r.-valZ Dollars'anj',�o'*'v0a,eMnts ($-4R JOV. including tax, for the
4 purchase of the vehicle. (further terms).
5 4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
6 factory bumper -to -bumper warranty cbvering parts and labor to begin upon acceptance of the
7 by the City. All manufacturers' warranties, and any other warranties made applicable
8 by law, shall apply to the City's purchase of the above -referenced 44 or&,Aey!�O'Vehicle.
9 5. General Provisions.
10 A. Governing Law, The laws of the State of California shall govern the
I I rights, obligations, duties and liability of the parties to this Contract and shall also govern the
12 interpretation of this Contract.
13 B. Notices. Notices to the parties, unless otherwise requested in writing,
14 shall be sent to:
City: THE CITY OF VERNON,
15
ATTN: DOLORES JAUNZEMIS, PURCHASING
16 4305 SANTA FE AVENUE
VERNON, CA 90058-0805
17
18 CONTRACTOR: 1�046 OS)ICI+ 91WW OV07�9ae-ycl&.V
ATTN: efP.-94a le—;.
19 ;012-,5- C. SeamA/4Sk-r,
c), & C&
20
6. EntireAgreeme . This Contract is the entire agreement of the parties,
21
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
22
representations or understandings, of any kind or nature.
23
7. Benefit of AUeement. This Contract shall bind and benefit the parties hereto
24
and their heirs, successors, and permitted assigns.
25
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
26
court serving the County of Los Angeles, Califorraia.
27
9. Arbitration. The parties agree that any and all disputes arising out of or in
28
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select.an arbitrator. Those two arbitrators will then select a third, The three -member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on.the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above,
ATTEST:
MANUELA GIRON, City Clerk
APPROVED AS TO FORM:
JEFF A. HARRISON, City Attorney
0
CITY OF VERNON
LEONIS C. MALBURG, Mayor
By:
Title' i<&A1GC-0tt_
-0
Title:
-3-
Install agency supplied full radio
Install agency supplied PVP kit
I nkall agency supplied moving radar
Spare wheel with tire
Install cruise light switch
BMW Motorrad
USA
Motorcycles
since 1923
i�
NOW",
ai
[I:
o.
.ce.
,,urs
New Emergency Light Concept
The new R 1200 RT-P features a completelynew LED emergency lighting
concept developed by 13MW and Code 3 PSE. The new system combines all
currently desired emergency lighting into optimally focused compact LED light
modules. These modules accommodate 8 1 n.additional 45 degree front LED,
module that blankets the front quadrants. in emergency light. Together with an
integrated wiring.harn.ess and programmable flash control module, the new
system. can provide:ahy current. flashing sequence / switching combination
through setti I ngs on1he programmable flasher.
Example: If the motor will be used in California, program the flasher for steady -
The programmable flasher can provide 12 flash patterns, with wiring splitting
the motor between left �ncl right side for alternating flash patterns. Light
sequencing.: begins with rear, programmable rear and front side lights, as well as
front and 45 degree front lights. A rear cancel switch allows riders to disable the
rear lights while retaining the side and front lights — usually used for protective
service details. The programmable flasher also provides for a primary and
secondary flash pattern, so during code 3i operation, the emergency lights will
display the primary pattern until the:sireh is'activated, atwhich time the flasher
changes tathe alternative pattern for 7 seconds after each siren mode change.
This feature: known as InterClear@ provides a visual and audible alert to those
Special front protecti
of shot -penned stainle&
integrated 1 OOW BMW
speaker mounting, prov
protection during accidE
speaker mounting redu(
yielding a clean profess
appearance.
New BMW Police Saddlebags
BMW,heard, the requests of motor officers and developed a completely new saddlebag for police
motors. . The new .23 liter saddlebags are easily removable for service maintenance or cleaning
(removes with two bolts). The lid. is.hinged at the front with an easyAo-operate rear. latch,(While
seated on the Motor) that is glove4Hendly and can be locked with the ignition key.
Optional saddlebag liners are also available to provide an easily removable briefcase for documents
computers.
Replaceable color painted top and side panels can be repaired I replaced without having to replace
the entire saddlebag, reducing the cost of accident damage repairs.
New:Police Speedometer
The new highly accurate easy-to.-read.p.olice
speedometer has a large numerical display: in
the center of the information screen. Viathe
BC button on the right handlebar, the rider ran
"pace -lock" the speed (96 mph), retaining -that
reading until the next time a speed is locked in
the display.
The new R 1200 RT-P cockpit surrounds. the rider
with useful information to perform their job with precision.
All switGh: functions at your finger tips,: proven handlebar
controls and easy -to -ready information dis,p . lays keep rider
informed andIn control. All switches and primary electricE
Q 2007 BMW Motorrad USA, a division of BMW of.North America LLC.
The BMW trademark and logo are registered. All rights reserZ. BMW PN 082-RI 20ORTP/2
since 1923
Page I of 2
Juarez, Debbie
From: Nickens, Debby
Sent: Monday, March 02, 2009 3:09 PM
To: Giron, Nelly; Barcia, Ana; Juarez, Debbie
Cc: Lehr, Judy; Harrison, Jeff
Subject: RE: purchase contract for two motorcycles
Importance: High
Nelly;
Thank you, Jeff and Ms. Judyfor handling this request expeditiously. Ijust
spoke with the sales contact, Mr. Charles Berthon ofLong Beach BA11W, and
he has been advised of the situation. He willforward the document
immediately upon receipt, to those authorized to sign on behalf of the
dealership. After review and signatures, he will return it to your office, via
Federal Express.
Mr. Berthon has requested that Ana e-mail him the insurance requirements.
I will compose a memorandum to Ana, requesting the insurance documents,
with a copy to youfor yourfiles.
Nelly, please advise ifyou require anythingfurther regarding this request.
wo
Debby N ickens
Sr. Admin. Asstlftrchasing
(323) 583-8811, ext. 203
dnickensgci. vernon. ca. us
From: Giron, Nelly
Sent: Monday, March 02, 2009 3:01 PM
To: Nickens, Debby; Barcia, Ana; Juarez, Debbie
Cc: Lehr, Judy; Harrison, Jeff
Subject: purchase contract for two motorcycles
Debby: thank you for informing us that the training for the motorcycle officers begins 4/6 and the urgency related
to this. matter. The purchase contract/agreement will be addressed on the meeting of 3/9. If approved on 3/9,
the contract would be immediately mailed to Long Beach BMW for their review and their execution.
As soon as the partial executed agreement from the dealer is received in our office, you will be notified to issue
the purchase order.
3/3/2009
Page 2 of 2
Just keep in mind that because of the time constraint to allow for the delivery of the motorcycles in time for the
training starting 4/6, the contract/agreement will not be fully executed at the time of the issuance of the purchase
order as the execution by city officials would take a day or two more.
Debbie,
If approved, please mail the agreement to Long Beach BMW as soon as possible for their execution and provide
instructions for them to return the two originals to my attention for at their earliest convenience.
Ana,
Is there insurance on file? If you need more information, please call Debby Nickens in Purchasing.
Thank you.
Nelly
3/3/2009
Page 1 of 1
Juarez, Debbie
From: Giron, Nelly
Sent: Monday, March 02, 2009 3:01 PM
To: Nickens, Debby; Barcia, Ana; Juarez, Debbie
Cc: Lehr, Judy; Harrison, Jeff
Subject: purchase contract for two motorcycles
Debby: thank you for informing us that the training for the motorcycle officers begins 4/6 and the urgency related
to this matter. The purchase contract/agreement will be addressed on the meeting of 3/9. If approved on 3/9,
the contract would be immediately mailed to Long Beach BMW for their review and their execution.
As soon as the partial executed agreement from the dealer is received in our office, you will be notified to issue
the purchase order.
Just keep in mind that because of the time constraint to allow for the delivery of the motorcycles in time for the
training starting 4/6, the contract/agreement will not be fully executed at the time of the issuance of the purchase
order as the execution by city officials would take a day or two more.
Debbie,
If approved, please mail the agreement to Long Beach BMW as soon as possible for their execution and provide
instructions for them to return the two originals to my attention for at their earliest convenience.
Ana,
Is there insurance on file? If you need more information, please call Debby Nickens in Purchasing.
Thank you.
Nelly
3/3/20109
U"
OFFICE OF THE CITY ATTORNEY
Jeff A. Harrison, City Attorney
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1438
March 4, 2009
VIA FEDERAL EXPRESS
Mr. Charles Berthon
Long Beach BMW Motorcycles
2125 E. Spring Street
Long Beach, CA 90806
Re: Vehicle Purchase Contract
Dear Charles:
Enclosed please find two duplicate originals of the aforementioned
Agreement, which need to be signed by the appropriate parties and
returned to the City, to the attention of Judy Lehr, City Attorney
Department, as soon as possible.
once the originals are executed by the City, one fully executed
original will be returned to you for your files.
Please refer to the enclosed "City of Vernon Signature Requirements
for a Corporation for All City Agreements and Contracts" and comply
with the requirements set forth therein.
Sincerely,
/If A. Harrison
/Je
City Attorney
JH: em
Enclosures
cc: Ms. Nelly Giron, City Clerk (w/o encls.) (Resolution No. 9880)
EJr,clusivefy Industfiaf
P90- N-) n' q q &1' 0
APPROVED MAI-� 0 9 '09 CITY "I
LE" DISTRIBUTION
CUM
RECEIVED
To: MARTHA VALENZUELA, PURCHASING AGENT FEB �2 3 2009
From: DEBBY NICKENS, PURCHASING
Date: 2/23/2009 CITY CLERK'S OFFICE
Re: BID #1459 - (2) 2009 BMW R120ORT-P BLACK & WHITE POLICE
PATROL MOTORCYCLES
In the recommendation memorandum to you dated February 18, 2009 regarding the
above mentioned bid, the vendor recommended to receive the purchase order was
identified as Iry Seaver BMW Motorcycles. This vendor was recommended
beclause they submitted the lowest bid.
-sday, February I 9th Purchasing was notified by Sergeant Brandon Gray that
6,iihut
tep,
ft"d was scheduled to have their designated motorcycle policemen, attend
th
I ss on April 6 The initial recommended vendor, Iry Seaver
& rainingz c a
'i di ""d on
't- their bid received, that the motorcycles would be delivered within (90)
of the purchase order. This would mean delivery sometime in
issuance
a
e other vendor, Long Beach BMW indicated a delivery date of (25) days
I e 'suanc
r e of the purchase order. Purchasing called both vendors, to find out
how soon we could see delivery, if an expedited delivery date was requested. Iry
Seaver advised (60) days, Long Beach advised (21) days. ,
Based on this information, Chief Steve Towles requested a change of the
recommended vendor from Iry Seaver BMW Motorcycles, to Long Beach BMW
Motorcycles. The price submitted by Long Beach BMW is $873.92 (for both
motorcycles) more than the price submitted by Iry Seaver BMW.
It is the recommendation of the Purchasing Department that Bid 41459 is accepted
and authorization is granted to issue a purchase order to Long Beach BMW
Motorcycles, in the amount of $52,936.94 (cost does not include sales tax and tire
fees).
Page I of 2
Nickens, Debby
From: Towles, Steven [STowles@covpd.org]
Sent: Thursday, February 19, 2009 4:59 PM
To: Nickens, Debby
Cc: Gray, Brandon
Subject: FW: Motor Bids
Debbie,
Per our conversation regarding the delivery dates for the BMW motorcycles, it would be to our great
advantage to receive them as soon as practical. Apparently Long Beach BMW has the ability to deliver
the motorcycles within a 30 day time period. This would enable our personnel to put some time in on the
bikes prior to beginning their formalized training. This is a very valuable exercise, based upon the input
we have received from course instructors. Given the relatively small price difference and the fact that we
will be servicing the bikes at Long Beach BMW regardless of where we purchase them, I am requesting
"that our original request to purchase through Iry Seaver be cancelled and that we proceed with the
purchase through Long Beach BMW.
Please contact me if you need any further information.
Thank you for your assistance and flexibility in this endeavor.
Steve
Steve Towles
Chief of Police
Vernon Police Department
(323) 587-5171 ext. 114
(323) 826-1481 (fax)
stowles@
,covpd.org
2/19/2009
Page 2 of 2
From: Gray, Brandon
Sent: Thursday, February 19, 2009 4:20 PM
To: Towles, Steven
Subject: Motor Bids
I returned the motor bids to Debbie. She informed me that the remaining process could extend beyond
one month, probably closer to a month and a half. If that is the case, we will be cutting it awfully close
to the motor school start date of 4/6/09. There was no answer at LASD motor school so I do not know
when the next class will start. Once I find out I will let you know.
Brandon
2/19/2009
To: MARTHA VALENZUELA, PURCHASING AGENT RECEIVED
'k From: DEBBY NICKENS, PURCHASING 8 2009
Date: 2/18/2000
Re: BID #1459 - (2) 2009 BMW R120ORT-P BLACK& WHITE DiRCURK'S ORE
PATROL MOTORCYCLES
Page 1 of I
Duckworth, Sharon
From: Giron, Nelly
Sent: Thursday, February 19, 2009 4:55 PM
To: Lehr, Judy; Duckworth, Sharon
Subject: FW: BID #1459 - POLICE BMW MOTORCYLCES
Importance: High
From: Nickens, Debby
Sent: Thursday, February 19, 2009 4:51 PM
To: Giron, Nelly
Subject: BID #1459 - POLICE BMW MOTORCYLCES
Importance: High
Nels;
There are new developments regarding Bid #1459. The recommendation
regarding the selected vendor to receive the bids has been changedfrom Iry
Seaver to Long Beach BA4W.
Information as to why there is a change isforthcoming.
Debby
Debby Nickens
Sr. Admin. AsstlPurchasing
(323) 583-8811, ext. 203
dnickens@ci.vernonxa.us
2/24/2009
To: MARTHA VALENZUELA, PURCHASING AGENT RECEIVED
kFrom: DEBBY NICKENS, PURCHASING 8 2009
Date: 2/18/2009
Re: BID #1459 — (2) 2009 BMW R120ORT-P BLACK& WHITE 011YURK'S OFFICE
PATROL MOTORCYCLES
It is the recommendation of the Purchasing Department that Bid # 145 9 is accepted
and authorization is granted to issue a purchase order to Iry Seaver BMW
Motorcycles in the amount of $52,063.02 (*cost does not include sales tax and tire
fees).
BID RESULTS
BID: #1459
OPENING DATE: FEBRUARY 5, 2009
DESCRIPTION: (2) 2009 BMW R120ORT-P BLACK & WHITE
POLICE PATROL MOTORCYCLES
VENDORS BID TOTAL*
IRV SEAVER BMW MOTORCYCLES
$52,063.02
LONG BEACH BMW MOTORCYCLES
$52,936.94
HONDA-BMW-KAWASAKE-SUZUKI
NO BID
*PRICING DOES NOT INCLUDE APPLICABLE SALES TAX & TIRE FEES
0
ReqMstr.,
Requisition Master Report
Page: 24
1 2/3/2008 2:37:23PM
CITY OF VERNON
Document #:
4443
Date: 12/0112008 Year:
2009
Requisition #:
0003496
Description:
PATROL MOTORCYCLES
Requestor:
ROBERTSON, DANITA
Requested for:
GRAY, BRANDON
Apprvl Queue:
police
Group: drobertson Combine:
N
Current Aprv:
JAUNZEMIS, DOLORES
LvI: 3 Prev: TOWLES, STEVEN
PO Type:
reg
Confirming: N PO #:
Blanket exp:
$Limit - PO: Tran:
Contact:
DEBBY NICKENS
Phone: (323) 583-8811 x1 10
Text Code:
Restock: N
Department:
1031
Order Placement: Purchasing
�O 441
Type Item Code Whse
—Quantity Units Unit Cost
Extension
9
2.00 ea 2.2,886.85000
45,773.70
Tax cd: s
Comm cd:
1099 box: FA? Y Fund
Typ: G
Allow partial: N
Allow backorder: N
2009 BMW R120ORT-P black and white
police patrol motorcycle
Account(s)
E 0 11. 1031.850000
Project Account(s)
E 086005.6050.6130
s
Tax cd: Comm cd:
California Tire Tax
Account(s) Project Account(s)
E 0 11. 1031.850000
RFQ: N
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Desired:
Bill to: 01
Ship to: city
Ship -via:
Instructs:
Acct % Amount
100.00 45,773.70
1099 box: FA? N
E 086005.6050.6130
Encumber: Y
Required:
ATTN: TREASURY DEPARTMENT 4305 SANTA FE AVE VERNON, CA 900-58
4305 SANTA FE AVE. VERNON, CA 90058
Acct %
100.00
7.00
Amount
7.00
Page: 24
ReqMstr Requisition Master Report Page: 25
126i008 2:37:23PM CITY OF VERNON
Amount
3,776.33
ACCOunt(s)
Project Account(s)
Acct %
Amount
E 0 11. 1031.850000
E 086005.6050.6130
100.00
3,776.33
Total:
49,557.03
aq— A
P9=1, I P el W,
*'PTA,
Approver: JIM RODINO
LvI: 1 In: 12/1/2008 11:15:51AM
Out: 12/2/2008
10:22:04AM
Action: app
Approver: STEVEN TOWLES LvI: 2 In: 12/2/2008 10:22:04AM Out: 12/2/2008 5:51:23PM
Action: app
Page: 25
NOTICE INVITING SEALED PROPOSALS (BIDS)
NOTICE IS HEREBY GIVEN that the City of Vernon,
(hereinafter "City") invites and will receive sealed proposals (bids) up to
the hour of two o'clock p.m., on February 5, 2009 for the purchase of (2)
2009 BMW R120ORT-P Black & White Police Patrol Motorcycles as
listed on Bid No. 1459 from the City of Vernon.
At said time, proposals will be publicly opened and
announced at the offices of the City Clerk (Finance). Said bids shall
conform to and be responsive to the bid specifications as called for.
The City Council of the City reserves the right to reject any
and all bids.
Copies of the bid documents are on file and may be
examined or obtained between the hours of 7:30 a.m. and 5:00 p.m.,
Monday thru Thursday in the office of the City Clerk (Finance) located
at:
Vernon City Hall
(Finance)
4305 Santa Fe Avenue
Vernon, CA 90058
Dated at the office of the City Clerk of the City of Vernon,
this 15th day of January, 2009.
6��A �,W, A
Manuela Giron
City Clerk of
The City of Vernon, California
I w, I j � 1, 11 L� P
-4805 Santa, Fe Aven-
ue
-,,V6rfion,.CAi"9.0056�%
bete"d q'tlfie bM' Ice of t , he Cit� Cleik bith6tifybfl)
A.
Hi Bianca;
Nelly has advised that we only need it postedfor one day,
1h
Thursday, January 15
Thankyou
From: Bianca @ Eastern Group [mailto,,:adverLise@egpnews.com]
Sent: Wednesday, January 07, 2009 5:08 PM
To: Nickens, Debby
Cc: Giron, Nelly
Subject: Re: NOTICE INVITING SEALED PROPOSALS FOR BID #1459
Hi Debby,
I forgot to ask earlier - How many times is this notice to publish?
Confirming receipt. Cost: To be determined
The size is 2 col. x 3.75" totaling 7.5 column inches (ci). At $25.00
per ci, the total is $187.50 per date.
Thank you,
Bianca Sanchez, Office Manager
for ,
Jonathan Sanchez, Associate Publisher
Eastern Group Publications, Inc.
111 S. Avenue 59, Los Angeles, CA 90042-4211
323-341-7970 / Fax 323-341-7976
On 1/7/09 11:13 AM, Nickens, Debby< DNickens@ci.vernon.ca.us>
wrote:
Ms. Sanchez;
Purchasing has been instructed to send our public notices
VENDOR LISTING FOR BID # 1459 — (2) 2009 BMW
R I 20ORT-P BLACK & WHITE POLICE MOTORCYCLES
CANDON McLEAN
IRV SEAVER BMW MOTORCYCLES
607 W. KATELLA AVENUE
ORANGE, CA 92867
(714) 532-3700
TYSON MACKENZIE
HONDA-BMW-KAWASAKI-SUZUKI
6511 SANTA MONICA BOULEVARD
LOS ANGELES, CA 90038
(323) 466-3247
CHARLES BERTHON
LONG BEACH BMW MOTORCYCLES
P.O. BOX 90639
LONG BEACH, CA 90809
(562) 426-1200
1\4
. -emorand-um
APPROVED JAN 0 5 '09 CITY COUNCIL � � 01
L51 Y CLERK DI TRIS—UTION
lot - J V D'-1
J Xo'l
-t"
To: MARTHA VALENZUELA, PURCHASING GENT
From: DEBBY NICKENS, PURCHASING
Date: 12/09/2008 p 2008
Re: POLICE DEPARTMENT REQUISITION #0003496 CITY CLERK,'S OffICE
rc� . q1(19
Attached for your approval is requisition #0003496. The Police Department is
requesting to purchase (2) 2009 BMW R120ORT-P BLACK & WHITE POLICE
PATROL MOTORCYCLES (see attached). This is a first time purchase of
motorcycles for the department. _ The motorcycles will be utilized for traffic
patrol.
The Purchasing Section requests authorization to seek bids for the requested
vehicles. The estimated purchase cost per vehicles is $22,886.85 (cost does not
includes sales tax, tire fees or delivery charges). Funding for this expenditure was
specifically budgeted, and is available.
1
REQUi`LST FOR QUOTATIONS CITY OF VERNON, CALIFORNIA
NOT A PURCHASE ORDER PURCHASING DEPARTMENT
DIRECT ALL INQUIRIES TO:
CITY PURCHASING AGENT CITY HALL
TELEPHONE (323) 583-8811 4305 Santa Fe Ave. - Vernon, California 90058
TO: Mr. Candon McLean
IRV SEAVER BMW MOTORCYCLES
607 W. Katella Avenue
FOR CITY USE ONLY
QUOTATION NO. 1459
DATE MAILED 1/15/09
REC'D BY CITY
OPENED
-V
Orange, CA 92867
Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may
qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all
items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a orice is ouoted or not.
QUANTITY
DESCRIPTION
NET UNIT PRICE
TAL
2
2009 BMW R120ORT-P Black & White Police Patrol
Motorcycles, as per Vernon Police Department
A651
Patrol Motorcycle Specifications, attached.
Should you have any questions regarding the attached
specificationss, please contact Sgt. Brandon Gray at
(323) 583-8811, extension 124 during bhe hours of
7:00 am to 5:00 pm, Tuesday thru Friday.
C-1 c
------------ PLEASE NOTE ----------
Bid number must be indicated on the outside
of the envelope; otherwise, bid will not be
accepted.
IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS
QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS
RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENT'S
OFFICE ON THE ---5t-.ID_DAY OF :ppY
A r1i F3:r5Z 20 :::� AT
NOTE: Quote prices exclusive of Sales Tax and Excise Taxes.
A. Indicate Sales Tax in this space 2.47. 6�0 ....................................... B. Indicate Excise Tax in this space $ ....... I .............................................
B. Above quotations subject to Cash Discount of ................................................. %, F.O.B .................................................................................................
C. To be delivered to CITY OF VERNON at .............................................................
We (1) agree to furnish above in ................ TD ................. days from receipt of purchase.Qrder at.prices s if- d
FOR ............. e0VQr
... ...... .. .5 ... ................ ....... ........................
ir ame
DATE .... ;.V�CC— .................. SIGN H� ...... N.,..,.E
. . .. . .. ........................................ ......
MAIL TO PU, 12102
Vernon Police Department
Patrol Motorcycle
SPECIFICATIONS
GENERAL
The motorcycles covered by this specification is for the purchase of two (2) 2009
BMW R 1200 RT- P "Police Package" motorcycles and shall be supplied as
specified from the manufacturers new, unused and latest models complete with
all necessary equipment and accessories.
I
The motorcycles shall be delivered completely assembled and ready to operate.
All equipment normally furnished, as a standard shall be included. All separate
units or components shall be new, unused, installed connected and delivered in
good operating order.
I
The subject motorcycles shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The motorcycles shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications -
The successful bidder will arrange to demonstrate a similarly equipped 2009
BMW R 1200 RT- P "Police Package", prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
md
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the motorcycles. It is of utmost concern
to the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Rodino. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The motorcycles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The motorcycles shall be ready for immediate and safe operation, having
had completed any necessary vehicle registration documentation. The invoice,
any necessary vehicle registration documentation, warranty information, and
manuals must accompany delivery. Delivery shall be Monday — Thursday from
0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino.
All motorcycles must be completely serviced, inspected, properly adjusted and
road tested before delivery, including the proper fill of all fluids and lubricants. All
motorcycles shall be delivered with a minimum of 2 gallons of fuel in the fuel
tank. Batteries shall be serviced and fully charged on delivery.
PERFORMANCE REQUIREMENTS:
Motorcycles purchased against this specification shall display outstanding
stability, maneuverability, cornering and other handling characteristics
necessary for a motorcycle engaged in urban enforcement as well as
high-speed traffic law enforcement use which includes operation over
various types of road surfaces and operating conditions. Motors shall be
capable of reaching a top speed of at least 125 mph with no sign of
instability, even when riding through curves at high speed. Cornering lean
angle shall not be less than 43 degrees, providing optimal cornering
clearance, improving the ability of the operator to avoid obstacles spotted
in a curve.
0-100 MPH Acceleration = maximum of 12 seconds.
Top Speed = 125 MPH minimum
Average Deceleration Rate = minimum 28 feet per second.
WARRANTY:
The standard manufacturer's warranty shall apply to all motorcycles
purchased under this specification. Manufacturer shall also provide a 39-
month / 60,000 mile, no deductible limited warranty for all motorcycles.
Any cost for this warranty shall be included in the bid price of the
motorcycle. The manufacturer shall have 6,000 mile service intervals in
the Manufacturer's maintenance schedule for meeting the service
requirements for obtaining warranty service. Oil consumption in excess of
one quart per 1,000 miles shall be cause for warranty repair. The
manufacturers warranties on the motorcycles and any added equipment
shall be delivered to the City of Vernon without waiver by the city of any
recourse under California law.
TECHNICAL SUPPORT AND INFORMATION:
The successful bidder shall supply the Department with the following
technical information at the time the first motorcycle is delivered to the
Department.
Manuals:
A. Each motorcycle shall be delivered with a rider's manuals as
well as warranty guide / consumer information guide
necessary for proper operation and maintenance of the
motorcycle.
B. Factory service manual covering repair of all components of
the motorcycle is available for view on the Police Motors
website at www.bmwmc.net. An optional CD of the repair
manual is available.
C. Electronic parts catalogue can operate on agency PC giving
service part numbers complete in every detail covering the
vehicle purchased - 1 copy.
D. Wiring diagram for police pursuit lighting & siren system are
available for view on the Police Motors website at
www.bmwmc.net.
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
Description
2009 BMW R 120ORT-P, "Police Package", black and white
Standard Equipment List
Engine:
The engine shall be a heavy-duty "police package" of the manufacturer's
standard engine, meeting the following requirements:
A. Not less than 998 cubic centimeters (cc) displacement.
B. Minimum of 2 cylinders.
C. Air or liquid cooled.
D. Shall be four cycle.
E. Shall produce not less than 90 hp.
F. Reciprocating engine parts to be balanced at the factory in an effort
to reduce engine and consequential motorcycle vibration during the
service life of motorcycle.
G. Fuel injection with recommended octane rating of 91 AKI.
H. Electronic engine management system with automatic choke,
individual cylinder pre-ignition, temperature and oxygen sensors to
provide consistent operation under varied conditions and fuels.
1. Engine shall possess an oil level indicator light to advise operator
of low oil level.
J. Engine to be equipped with factory installed thermostatically -
controlled radiator cooling fan to avoid overheating.
Powertrain:
Final Drive:
Clutch:
May be maintenance -free shaft drive.
A. To be latest type, single or multiple disc, wet or dry type,
hand operated.
B. Hand lever shall be located on left handlebar with
adjustment for size of operator hand.
C. Hydraulic self-adjusting actuation providing automatic clutch
lever free -play adjustment under all service conditions.
Transmission:
A. Shall be minimum of 6 speeds.
B. Gears shall be constant mesh design.
C. Shift pattern shall be as follows: Neutral located between
first and second gears, shall shift down from neutral to first
gear and up from neutral to second, third, fourth, fifth, etc.
D. Shall have foot shift lever of rocker type and designed to be
operated by toe or toe and heel and shall not interfere with
normal foot position on foot peg or board.
E. Foot shift lever shall be located on left side.
F. An indicator light, readily visible to the rider, shall be
provided to indicate when the transmission is in neutral
position.
Brakes:
A. Front and rear brakes shall be hydraulic controlled systems with
independent rear wheel brake control. Anti -Lock Brake System
(ABS) required.,
B. Front brakes shall be dual disc type, hand operated from the right
handlebar with adjustability in lever for size of operator hand. Shall
provide full modulation to the limit of traction without loss of control.
C. Rear brake shall be disc type, foot operated with pedal located on
right side. Linkage shall be close fitting to eliminate any lost motion
and designed to give trouble free service for the life of the
motorcycle. Brake pedal shall incorporate a non-skid pedal surface
or pad to permit safe application and minimize the possibility of the
foot slipping off the brake pedal. Foot pedal and linkage shall be
designed and located so that full travel of pedal or rider's foot shall
be such that brake can be applied without lifting heel from the,
footrest/footboard.
D. Hydraulic hoses and metal lines shall be mounted and protected in
such a manner so as to prevent them from becoming damaged due
to chafing, rubbing, or vibration. Brake lines and calipers shall be
located away from exhaust heat.
Frame/Suspension/Fiber.glass/Sheet Metal:
A. Frame shall be carbon steel tubing / cast elements of such a
design, construction and material to enhance stability and handling
characteristics with law enforcement equipment installed (radio,
antenna, light systems, and other components required by this
specification). Vibration and other naturally occurring forces shall
not cause cracking of the motorcycle frame, suspension or body
components when subjected to normal police service.
B. Rear fork shall be swinging arm type with integral coil spring(s) and
hydraulic/gas shock absorber(s). Rear shock absorber(s) shall
have provision for adjustment to accommodate rider's height and
weight.
C. Front forks to be hydraulic design and adjusted to permit the
shortest possible turning radius and designed for best handling
characteristics in police service considering weight and weight
distribution. Fork pre -load shall not be gas pressure adjustable.
0. Frame, spring(s) and shock absorber(s) shall be adequate to
handle rider plus the added weight of a transistorized motorcycle
certified radio transmitter and receiver, radio repeater, carrier and
saddlebags as engineered and installed for police service on rear
of the motorcycle.
E. The minimum load -carrying capacity of the motorcycle as
delivered shall be no less than 400 pounds (GVWR minus unladen
weight prior to installation of police -specific equipment).
Electrical System:
Chassis Electrical:
A. Shall be 12-volt system with can -bus / circuit breakers /
protectors and/or fuses for protection of all circuits from
overload or short circuits.
B. Heavy duty alternator (700 watt minimum), with voltage
regulator incorporating transient voltage protection,
producing a minimum of 25A at recommended engine idle
speed (without special police equipment in operation) to
ensure prompt and reliable recharging of battery systems
during normal motor operation.
C. Motorcycle shall incorporate a linked dual battery system,
providing one heavy duty gel maintenance -free primary
battery for the operation of the motorcycle and anti -lock
brake system, and an identical auxiliary maintenance -free
gel battery with 8 special conventional ly-fused circuits for
the operation of specialized police equipment. Both
batteries shall be linked to recharged from the central
alternator during motor operation. A heavy duty relay
triggered by alternator output shall disengage the auxiliary
battery when the engine is not running (or producing
current) to enable all special police equipment to draw only
from the auxiliary battery, thereby preserving the primary
battery to enable reliable restarting regardless of the length
of the violator stop.
D. Starter shall be latest type 12-volt starting motor with
solenoid and one-way clutch engagement. Starter button
shall be located on right handlebar. Shall feature a "clutch
safety system" that prevents the engine from being started
when the clutch is engaged and the transmission is not in
neutral.
Lighting:
Headlight to be dual element low beam / single element high
beam, quartz halogen -with a high beam indicator light
mounted so that it is readily visible to the rider. High and low
beams to be controlled by a switch on the handlebar. A two -
position switch should be located on the handlebar which
allows front and rear lighting to be turned "on" or "off"with
engine operating independent of ignition switch. Tail light
shall be fitted with dual brake / tail light bulbs with warning to
advise the operator if a brake / tail light bulb fails.
Brake light shall provide illumination as required by FMVSS
and be a dual bulb system with warning to advise the
operator if a brake light bulb fails.
Turn signals designed and/or installed in such a manner as
to be visible from the front and rear, two (2) on the front and
two (2) on the rear with indicator lights on dash panel. Rear
turn signal lights are to be wired to a heavy duty switch with
indicator light to permit the rear signal lights to flash
together, independent of the front signal lights and to
operate with ignition switch in either the "On" or "OfF
position. Turn signal switch for both left and right signals
shall be located on the handlebars and shall be the push to
lock on type with indicator lights which will operate when the
turn, signals are in operation.
Two (2) blue identification lights (Ref. Truck-Lite #1 OA) shall
be installed on a plate with the license plate. The lights shall
be mounted, one on each side of the license plate, and
connected with the tail light circuit.
Emergency Lights: To be modular LED lighting units which
contain multiple LED light heads optimally aimed for high
visibility. Light heads shall be one each forward facing (left
and right), one each forward 45 degree, one each forward
side facing, one each rear side facing, one each rear facing.
Light heads shall be non -flashing type controlled by
processor -controlled flasher system with 12 flash patterns
and sequential light switching from rear to front. Flasher
system pre -wired for optional photo -eye to turn-off optional
lower LED light heads to reduce glare during night riding.
Flasher connected to siren InterClear function to enable
secondary flashing pattern for 7 seconds each time siren
mode is changed. Primary and secondary flasher
programming buttons provided in secure location.
Emergency lights shall operate with ignition switch in either
the "On" or "OfF position, or lockable accessory position.
Side -facing front and rear lights shall provide option to
activate with rear or front lights. Motor shall include two
indicator lights within the operator's field of vision to indicate
when rear or front lights are "On".
Light color to be specified below:
front light color: left
Red
right
Blue j^IU AAWC1,_
_
f-450 light color: left
Red
right
Blue
f-side light color: left
_
Red _
right
Blue
r-side light color: left
Blue
right
Blue
rear light color: left
Amber
right
Blue
aux. rear light color: left
Amber
right
Blue
Horn must have a minimum of 82 dB output measured at a
height of 4' and at a distance of 50 feet directly ahead of
motorcycle on an asphalt surface, with the engine at idle
(SAE J377). Horn button to be located on the left handlebar
switch assembly. With motorcycle ignition "on", the horn will
activate the siren "air horn" function as well as the normal
motorcycle horns.
Switche's for control of all emergency equipment (siren,
emergency lights, etc.) shall be located on the handlebar
and accessible without removing hands from the grips.
Emergency light switch shall be a three (3) position switch
wired as follows:
Position 1 = Off
Position 2 = Rear Emergency Lights plus
option to activate rear or front
side lights
Position 3 = Code 3 (all emergency lights)
An additional switch accessible from the handlebar is
provided to independently cancel the rear emergency lights
(those programmed to function in Position 2) to allow use of
only front lights under specific situations.
Ignition switch, headlight switch, rear flashing amber light
switch and all other switches not specifically located in this
specification, shall be mounted on the dash panel or on the
handlebar and be conveniently accessible by the rider.
• The ignition, headlight and running light switches shall be
designed and wired to permit the engine to run without the
headlight or running lights on.
• Dash panel and instrument lights shall be hooded or
otherwise designed to prevent glare onto the windshield.
Handlebars:
Handlebars shall be chrome plated, stainless steel, or other corrosion
resistant finish of the latest approved type suitable for police work and
allow the officer to sit in an upright vertical position with both hands on
handlebar grips. Movement of the handlebars shall not be restricted by
any accessory equipment or wi ndsh ield/fai ring.
A. All exposed wiring to switches shall be encased in plastic loom and
clamped to bars. All wiring subjected to friction to be adequately -
protected to prevent wear and eventual grounding.
B. Handlebar grips to be of firm dark colored plastic and / or rubber
which will not discolor hands.
C. Throttle control, to be located on right handlebar, shall allow no lost
motion or play and shall return to idle when hand is released from
grip.
D. Handlebar control levers shall contain ball type knobs on their outer
ends to minimize the possibility of the hand slipping off the lever.
E. Provision shall be made for mounting a radio control head system
(including microphone) in the center of the handlebars, gas tank
console or fairing. Fairing dashboard shall contain a radio speaker
of 4 Ohms impedance to broadcast radio traffic, pre -wired with for
connection to mobile radio. Mounting of the radio control head
and microphone shall not obstruct visibility of indicators or
accessibility of controls and switches and shall be readily
accessible when seated on the motorcycle.
Tires and Wheels:
Tires:
To be first quality, bead retention, tubeless tires specifically
approved by the manufacturer for police service.
A. Each tire and wheel assembly shall be balanced. Lateral
and radial run -out shall be within the factory recommended
tolerances.
B. Tires supplied shall be tested and approved by the
manufacturer for use on the make motorcycle bid.
C. Tires supplied must be readily available through motorcycle
manufacturers distributors at time of delivery of the first
motorcycles supplied in compliance with these
specifications.
D. Tires shall conform with the performance requirements listed
Wheels:
Front and rear wheels shall be alloy type. Front and rear wheel
shall be designed to prevent tire separation from rim if tire
becomes flat. Rim shall be equipped with an interior shoulder that
does not permit dismounting of the sidewall bead from the shoulder
and prevents subsequent movement of the sidewall into center -
recess of the rim or to the outside of the rim when tire is run flat.
Rim locks are not acceptable as an alternate to this specification.
Tire pressure valve stem shall be easily accessible for daily check
correction of tire pressure.
Mirrors:
Right and left side rear view mirrors are to be installed in such a manner
to minimize vibration and shall be:
A. Rectangular in shape. No less than 3-1/2" x 5" or 17 square inches.
B. Short, shank, mounted on the handlebars or breakaway design
mounted to fairing shell.
C. Mirrors shall be "true vision" type.
Speedometer:
Shall be designed for police work. Shall be certified accurate within ± 2
mph throughout its entire speed and temperature operating range as
compared to the true motorcycle speed in which it is installed.
A. Shall provide illuminated accurate easy -to -read digital display.
B. Shall provide a handlebar switch to press and lock the (pace)
speed, displaying this speed on the digital display adjacent to the
primary speed display. The pace speed shall be retained through
ignition sessions until a new pace speed is locked.
F. Tachometer shall be supplied.
Protection Bars:
Front (engine guard) and rear (bag guard) protection bars shall be shot -
peen finished stainless steel construction to resist corrosion. The front and
rear protection bars shall also be designed to provide mountings for the
siren speaker and other accessories.
Fairing:
Seat:
Shall be equipped with a frame mounted full fairing and electrically -
adjustable windshield system providing exceptional stability and protection
from the elements.
A. Windshield shall be of clear polycarbonate, scratch -resistant,
approved glazing material (Ref. Lexan MR-4000 or equivalent).
B. Windshield angle should be electrically adjustable via handlebar
switch to provide optimal protection / minimal wind noise to the
operator.
C. Fairing and windshield system shall not cause imbalance of the
motorcycle at any speed.
Shall be height -adjustable heavy-duty police type foam padded adjustable
saddle covered with black leather or vinyl material.
Stands:
Side stand shall be of steel construction and have a minimum of two and
one-half square inches of surface on the ground when extended. Stand
designed to support the weight of, the motorcycle when loaded with full
police equipment.
A. Shall be mounted on left side.
B. Shall be designed so that the stand can be lowered and retracted
with foot when seated on the motorcycle.
C. So designed that it will not strike ground,during hard left turns
when retracted.
D. Amount of lean of motorcycle shall not exceed 15 degrees from
vertical when stand is extended and front wheel is in a straight -
ahead position.
E. Center service stand shall be standard, permanently fitted to
motor, raising one wheel off theground when deployed, to enable
operator to rotate - check condition of either tire.
Footrests:
Shall be equipped with footrests (floorboards are acceptable) so
constructed that they will fold in the event of contact with the ground and
equipped with skid plates on the bottom outer sides to reduce rapid wear
from frequent pavement contact.
Siren/Public Address System.:
Electronic BMW/Code 3 motorcycle 1 OOW siren/public address (PA)
system, including radio rebroadcast, shall be supplied and installed,
operating only when ignition switch is "on". Siren to produce electronic
tones wail, yelp, hyper -yelp and air horn (hyper-�yelp disable for California
agencies). PA and radio rebr6adcast control system may be interfaced
with mobile radio. Motorcycle to be fitted with Code 3 1 OOW siren
speaker. Control switch(s) shall have these operating modes:
(1) Push-button — single press to activate siren. Additional single ,
press of push-button will scroll through wail, yelp and hyper -yelp
(when enabled). Press and hold of push-button deactivates siren
regardless of position in scroll cycle.
(2) Horn button - siren air horn operates whenever ignition switch is
"on" and horn button is pressed.
Muffler:
Keys:
Color:
A. Shall meet legal sound restrictions.
B. Shall be constructed of stainless steel to maximize useful life.
C. Muffler to be polished stainless steel finish.
To have two,keys (one luxury key and one service key) provided for each
motorcycle at time of delivery. Keys to contain anti -theft security chip to
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disable ignition system unless the proper ignition key is utilized.
Motorcycle finish and color to be combination of black and white (BMW
color code 753) as follows:
A. Frames - Black.
B. Fenders - front white on painted area with black texture rain guard,
rear black
C. Fairing shall be black and white combination.
D. Saddlebags to have black sides and white lids. Radio box painted
white.
Radio Box and Saddlebaq System:
To be equipped with a lockable integrated radio storage box with
grounded base suitable for mounting of police radio / video system
/ etc. An optimally grounded radio antenna mounting location is
integrated into the rear protection bar system. Radio box optimal
dimensions: 17"L x 12"-10"Wx 6"-4.5"H (box is tapered front to
rear).
Two (2) law enforcement type utility saddlebags mounted on each
side of the rear wheel. Saddlebags shall be composite
construction. Optimal dimensions: 19.5"L x 6.75"w x 10.5"H (bag)
4"H (lid). Tapered rectangular shape with a minimum capacity of
23 liters each. Boxes shall be sealed against moisture and dirt.
Front hinge / single glove -friendly rear latch should allow operator
to open lid while seated on motor. Latch secures lid without
requirement to lock / key lock standard for security.
Emergency Tool Kit:
A minimal emergency tool kit shall be supplied with each motorcycle in a
plastic/vinyl pouch.
OPTIONS, ACCESSORIES AND SPECIAL SERVICES
The following BMW accessory options should be fitted to the motor prior to
delivery:
A. Low mounted LED brake/tail light (below license plate)
B. Duplex rear facing emergency lights.
(not compatible with high mounted LED brake/tail light)
C. Auxiliary exterior rear facing LED emergency lights.
(mounted above license plate)
D. Duplex rear side facing emergency lights.
(not compatible with LED side turn signals)
E. Auxiliary exterior front facing emergency lights. Q_e�_
(mounted below mirrors)
F. Auxiliary exterior front side facing LED emergency lights. U-0—
(mounted below mirrors)
G . Cruise light switch to activate 15% front & rear cruise lights.
H. BMW gel battery charger for maintenance during off-season.
1. POLICE reflective decal set (set of 5)
J. Flashlight / PR24 baton holder — Front Mt.
K. Rocker cover protectors.
L. Map light.
M. Note pad holder.
N. Heated adjustable seat in standard or low height versions.
0. Vertical mount electric locking shotgun mount for Remington 870
pump shotguns, with 14'— 18" barrel length and folding stock
(specify stock type, barrel length and if extended magazine is fitted).
P. Locking LTI 20/20 Lidar gun basket.
Q. Moving radar integration package for Stalker DSR 2X.
R. Fused front or rear waterproof cigarette lighter type power outlet.
S. Install moving radar cables and Stalker waterproof display w/cable.
T. Motorola radio integration package.
U. Radio Power Management Module (60 minute timer)
V. Spare rear wheel with tire mounted & balanced for quick -change
replacement.
W. Motorcycle outside storage cover.
X. CD of repair manual.
Y. Tire Pressure Monitoring JPM) system.
Z. 2 Additional luxury keys
AA. Heated Grips
BB. 2 Saddlebag Liners
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, as of this _ day of
20—, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on 20—, the City issued Bid No. which sets forth
specifications for.the vehicle required by the City; and
WHEREAS, on , 20_, CONTRACTOR responded to Bid No. and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
I . Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. dated
20—, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total sum of
Dollars and Cents ($ including tax
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WAI
and final inspection.
3. Pay1nent Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made applicable
by law, shall apply to the City's purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
6. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
7. Benefit of Ajueemen . This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, California.
9. Arbitration. The parties agree that any and all disputes arising out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three -member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
MANUELA GIRON, City Clerk
APPROVED AS TO FORM:
JEFF A. HARRISON, City Attorney
By:
-0
Title: -
By:.
Title:-
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CITY OF VERNON
LEONIS C. MALBURG, Mayor
CONTRACTOR
I �lv
SEAVER MOTORCYCLES
607 W, Katella Ave.
ORANGE, CA 92867,4607
m
VN
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Lt3o
VQ-r
REQUEST FOR QUOTATIONS CITY OF VERNON, CALIFORNIA
NOT A PURCHASE ORDER PURCHASING DEPARTMENT
DIRECT ALL INQUIRIESTO:
CITY PURCHASING AGENT CITY HALL
TELEPHONE (323) 583-8811 4305 Santa Fe Ave. - Vernon, California 90058
TO: Mr- 1211.2XI02 BPZtb�OD
LONG BEACH BMW MOTORCYCLES
P.O. Box 90639
Long Beach, CA 90809
FOR CITY USE ONLY
QUOTATION NO. 1459
DATE MAILED 1/15/09
REC'D BY CITY
0 P
Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may
qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all
items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a Drice is ouotad or not -
�3
QUANTITY
DESCRIPTION
NET UNIT PRICE
TAL
2
2009 BMW R120ORT-P Black & White Police Patrol
Motorcycles, as per Vernon Police Ddpartment
Patrol Motorcycle Specifications, attached.
Should you have any questions regarding the attached
specifications, please contact Sgt. Brandon Gray, at
(323) 583-8811, extension 124 during the hours of
7:00 am to 5:00 pm, Tuesday thru Friddy.
------------ PLEASE NOTE ----------
Bid number must be indicated on the outside
of the envelope; otherwise, bid will not be
accepted.
IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS
QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS
RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PUyFb)NINpMAGENT'S
OFFICE ON THE February
----�th DAYOF 20 —D-9— AT
NOTE: Quote prices exclusive of Sales Tax and Excise Taxes.
A. Indicate Sales Tax in this space $ .... 14.13.W.q.3io ...................................... B. Indicate Excise Tax in this space $ ...... a ...........................................
B. Above quotations subject to Cash Discount of .............. =.r ............................... %, F.O.B .............. .........
C. To be delivered to CITY OF VERNON
We (1) agree to furnish above in ............. ........................... days from receipt of purchase order at prices specified.
FOR 0
.... ....... — ................................
DATE........... /Y. .............................. SIGN
...... ........ .... Z! . . ................................................................
MAIL TO PURCHASING DEPT. 12/02
VEHICLE PURCHASE CONTRACT
2
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
3
4 which may be considered and used as the original hereof for all purposes, as of this '41 day of
5 .20M, in the City of Vernon, County of Los Angeles, California
6
BY AND BETWEEN THE CITY OF VERNON (hereinafter
7 referred to as the "City5l)
4305 Santa Fe Avenue
8 Vernon, CA 90058
9 AND CONTRACTOR.
10 (hereinafter referred to as
.90" r" V
12 WHEREAS, the City is in need of a M crm,9c-4e-ZF--Vehicle for its
13 Department; and
14 WHEREAS, offlA-� 20!p7, the City issued Bid No./q-59 which sets for-th
15 specifications for theAwMat�tj etc -vehicle required by the City; and
16 WHEREAS, or4Z-aaj-tAj q 2001, CONTRACTOR responded to Bi d No. I qSj ; and
17 WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
18 Exhibit "A" and incor orated herein by reference and desires to purchase the
p from
19 CONTRACTOR.
20 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
21 FORTH HEREIN:
22 Purchase. CONTRACTOR agrees to sell to the City a mo z e
-r A4 4 e- Zr-
23 Vehicle, which meets the specifications contained in City of Verrion Bid No.//57 dated'JW-,S
24 200 and which is consistent with CONTRACTOR's Bid of tv
Ad (collectively, the "Bid
25 Documents"), which is attached hereto as Exhibit "A."
26 2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
RM Ld
27 su ect to final inspection by the City, VK t--M( ?- c!!tc Lx- Vehicle for the total sum of
28, Q251!�� �-CA40�-rMqa�-xf- Dollars and y*y4 Cents ($67, including tax
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and final inspection.
3. PayMent Terms. The City agrees to pay CONTRACTOR a total of
7-NOO S*vO
X,-Ome Dollars an ents ($ including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made applicable
by law, shall apply to the City's purchase of the above -referenced r"MVZAeYe*,Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR: L0146 06-40+ 9'" L'a ov owa e_yc I&X
ATTN: e5p,+,2
Z&,J C. 6erl-14 6e Cy,
6. Entire Aueement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings, of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successois, ild PC i1tted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, California.
9. Arbitration. The parties agree that any and all disputes arising out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three -member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award orto obtain injunctive relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all con tracts between
Contractor and any subcontractor relating to this Agreement shall include the same, arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
MANUELA GIRON, City Clerk
APPROVED AS TO FORM:
JEFF A. HARRISON, City Attorney
M
am
Title:
CITY OF VERNON
LEONIS C. MALBURG, Mayor
-3-
Install agency supplied full radio
Install agency supplied PVP kit
Install agency supplied moving radar
Spare wheel with tire
Install cruise light switch
Ln. g c co
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On
REQUEST FOR QUOTATIONS CITY Or VERNON, CALIFORNIA
NOT A PURCHASE ORDER PURCHASING DEPARTMENT
DIRECTALL INQUIRIESTO. CITY HALL
CITY PURCHASING AGENT
TELEPHONE (323) 003-8811 4305 Santa Fe Ave. Vernon, California 90058
TO:
WIN.G 3EACH ',,-IGTI,).k 'YC1X-'
P.0� liov 90639
Long Beach, CA
'0�
FOR CITY USE ONLY
QUOTATION NO, 1459
DATE MAILED T 7 11 '5 o' 75—
REC'D BY CITY
OPENED
BY
C/
Vernon Police Department
Patrol Motorcycle
SPECIFICATIONS
GENERAL
The motorcycles covered by this specification is for the purchase of two (2) 2009
BMW R 1200 RT- P "Police Package" motorcycles and shall be supplied as
specified from the manufacturers new, unused and latest models complete with
all necessary equipment and accessories.
The motorcycles shall be delivered completely assembled and ready to operate.
All equipment normally furnished, as a standard shall be included. All separate
units or components shall be new, unused, installed connected and delivered in
good operating order.
The subject motorcycles shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The motorcycles shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2009
BMW R 1200 RT- P "Police Package", prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intend ' ed to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the motorcycles. It is of utmost concern
to the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Rodino. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The motorcycles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The motorcycles shall be ready for immediate and safe operation, having
had completed any necessary vehicle registration documentation. The invoice,
any necessary vehicle registration documentation, warranty information, and
manuals must accompany delivery. Delivery shall be Monday — Thursday from
0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino.
All motorcycles must be completely serviced, inspected, properly adjusted and
road tested before delivery, including the proper fill of all fluids and lubricants. All
motorcycles shall be delivered with a minimum of 2 gallons of fuel in the fuel
tank. Batteries shall be serviced and fully charged on delivery.
PERFORMANCE REQUIREMENTS:
Motorcycles purchased against this specification shall display outstanding
stability, maneuverability, cornering and other handling characteristics
necessary for a motorcycle engaged in urban enforcement as well as
high-speed traffic law enforcement use which includes operation over
various types of road surfaces and operating conditions. Motors shall be
capable of reaching a top speed of at least 125 mph with no sign of
instability, even when riding through curves at high speed. Cornering lean
angle shall not be less than 43 degrees, providing optimal cornering
clearance, improving the ability of the operator to avoid obstacles spotted
in a curve.
0-100 MPH Acceleration = maximum of 12 seconds.
Top Speed = 125 MPH minimum
Average Deceleration Rate = minimum 28 feet per second.
WARRANTY:
The standard manufacturer's warranty shall apply to all motorcycles
purchased under this specification. Manufacturer shall also provide a 39-
month / 60,000 mile, no deductible limited warranty for all motorcycles.
Any cost for this warranty shall be included in the bid price of the
motorcycle. The manufacturer shall have 6,000 mile service intervals in
the Manufacturer's maintenance schedule for meeting the service
requirements for obtaining warranty service. Oil consumption in excess of
one quart per 1,000 miles shall be cause for warranty repair. The
manufacturers warranties on the motorcycles and any added equipment
shall be delivered to the City of Vernorl,without waiver by the city of any
recourse under California law.
TECHNICAL SUPPORT AND INFORMATION:
The successful bidder shall supply the Department with the following
technical information at the time the first motorcycle is delivered to the
Department.
Manuals:
A. Each motorcycle shall be delivered with a rider's manuals as
well as warranty guide / consumer information guide
necessary for proper operation and maintenance of the
motorcycle.
B. Factory service manual covering repair of all components of
the motorcycle is available for view on the Police Motors
website at www.bmwmc.net. An optional CD of the repair
manual is available.
C. Electronic parts catalogue can operate on agency PC giving
service part numbers complete in every detail covering the
vehicle purchased - 1 copy.
D. Wiring diagram for police pursuit lighting & siren system are
available for view on the Police Motors website at
www.bmwmc.net.
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
Description
2009 BMW R 120ORT-P, "Police Package", black and white
Standard Equipment List
En.gine:
The engine shall be a heavy-duty "police package" of the manufacturer's
standard engine, meeting the following requirements:
A. Not less than 998 cubic centimeters (cc) displacement.
B. Minimum of 2 cylinders.
C. Air or liquid cooled.
D. Shall be four cycle.
E. Shall produce not less than 90 hp.
F. Reciprocating engine parts to be balanced at the factory in an effort
to reduce engine and consequential motorcycle vibration during the
service life of motorcycle.
G. Fuel injection with recommended octane rating of 91 AKI.
H. Electronic engine management system with automatic choke,
individual cylinder pre-ignition, temperature and oxygen sensors to
provide consistent operation under varied conditions and fuels.
1. Engine shall possess an oil level indicator light to advise operator
of low oil level.
J. Engine to be equipped with factory installed thermostatically -
controlled radiator cooling fan to avoid overheating.
Powertrain:
Final Drive:
Clutch:
May be maintenance -free shaft drive.
A. To be latest type, single or multiple disc, wet or dry type,
hand operated.
B. Hand lever shall be located on left handlebar with
adjustment for size of operator hand.
C. Hydraulic self-adjusting actuation providing automatic clutch
lever free -play adjustment under all service conditions.
Transmission:
A. Shall be minimum of 6 speeds.
B. Gears shall be constant mesh design.
C. Shift pattern shall be as follows: Neutral located between
first and second gears, shall shift down from neutral to first
gear and up from neutral to second, third, fourth, fifth, etc.
D. Shall have foot shift lever of rocker type and designed to be
operated by toe or toe and heel and shall not interfere with
normal foot position on foot peg or board.
E. Foot shift lever shall be located on left side.
F. An indicator light, readily visible to the rider, shall be
provided to indicate when the transmission is in neutral
position.
Brakes:
A. Front and rear brakes shall be hydraulic controlled systems with
independent rear wheel brake control. Anti -Lock Brake System
(ABS) required.
B. Front brakes shall be dual disc type, hand operated from the right
handlebar with adjustability in lever for size of operator hand. Shall
provide full modulation to the limit of traction without loss of control.
C. Rear brake shall be disc type, foot operated with pedal located on
right side. Linkage shall be close fitting to eliminate any lost motion
and designed to give trouble free service for the life of the
motorcycle. Brake pedal shall incorporate a non-skid pedal surface
or pad to permit safe appl ' ication and minimize the possibility of the
foot slipping off the brake pedal. Foot pedal and linkage shall be
designed and located so that full travel of pedal or rider's foot shall
be such that brake can be applied without lifting heel from the,
footrest/footboard.
D. Hydraulic hoses and metal lines shall be mounted and protected in
such a manner so as to prevent them from becoming damaged due
to chafing, rubbing, or vibration. Brake lines and calipers shall be
located away from exhaust heat.
Frame/Suspension/Fiberglass/Sheet Metal:
X Frame shall be carbon steel tubing / cast elements of such a
design, construction and material to enhance stability and handling
characteristics with law enforcement equipment installed (radio,
antenna, light systems, and other components required by this
specification). Vibration and other naturally occurring forces shall
not cause cracking of the motorcycle frame, suspension or body
components when subjected to normal police service.
B. Rear fork shall be swinging arm type with integral coil spring(s) and
hydraulic/gas shock absorber(s). Rear shock absorber(s) shall
have provision for adjustment to accommodate rider's height and
weight.
C. Front forks to be hydraulic design and adjusted to permit the
shortest possible turning radius and designed for best handling
characteristics in police service considering weight and Weight
distribution. Fork pre -load shall not be gas pressure adjustable.
0. Frame, spring(s) and shock absorber(s) shall be adequate to
handle rider plus the added weight of a transistorized motorcycle
certified radio transmitter and receiver, radio repeater, carrier and
saddlebags as engineered and installed for police service on rear
of the motorcycle.
E. The minimum load -carrying capacity of the motorcycle as
delivered shall be no less than 400 pounds (GVWR minus unladen
weight prior to installation of police -specific equipment).
Electrical System:
Chassis Electrical:
A. Shall be 12-volt system with can -bus / circuit breakers /
protectors and/or fuses for protection of all circuits from
overload or short circuits.
B. Heavy duty alternator (700 watt minimum), with voltage
regulator incorporating transient voltage protection,
producing a minimum of 25A at recommended engine idle
speed (without special police equipment in operation) to
ensure prompt and reliable recharging of battery systems
during normal motor operation.
C. Motorcycle shall incorporate a linked dual battery system,
providing one heavy duty gel maintenance -free primary
battery for the operation of the motorcycle and anti -lock
brake system, and an identical auxiliary maintenance -free
gel battery with 8 special conventionally -fused circuits for
the operation of specialized police equipment. Both
batteries shall be linked to recharged from the central
alternator during motor operation. A heavy duty relay
triggered by alternator output shall disengage the auxiliary
battery when the engine is not running (or producing
current) to enable all special police equipment to draw only
from the auxiliary battery, thereby preserving the primary
battery to enable reliable restarting regardless of the length
of the violator stop.
D. Starter shall be latest type 12-volt starting motor with
solenoid and one-way clutch engagement. Starter button
shall be located on right handlebar. Shall feature a "clutch
safety system" that prevents the engine from being started
when the clutch is engaged and the transmission is not in
neutral.
Lighting:
• Headlight to be dual element low beam / single element high
beam, quartz halogen -with a high beam indicator light
mounted so that it is readily visible to the rider. High and low
beams to be controlled by a switch on the handlebar. A two -
position switch should be located on the handlebar which,
allows front and rear lighting to be turned "on" or "off"with
engine operating independent of ignition switch. Tail light
shall be fitted with dual brake / tail light bulbs with warning to
advise the operator if a brake / tail light bulb fails.
• Brake light shall provide illumination as required by FMVSS
and be a dual bulb system with warning to advise the
operator if a brake light bulb fails.
• Turn signals designed and/or installed in such a manner as
to be visible from the front and rear, two (2) on the front and
two (2) on the rear with indicator lights on dash panel. Rear
turn signal lights are to be wired to a heavy duty switch with
indicator light to permit the rear signal lights to flash
together, independent of the front signal lights and to
operate with ignition switch in either the "On" or "Off'
0
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0
position. Turn signal switch for both left and right signals
shall be located on the handlebars and shall be the push to
lock on type with indicator lights which will operate when the
turn signals are in operation.
Two (2) blue identification lights (Ref. Truck-Lite #1 OA) shall
be installed on a plate with the license plate. The lights shall
be mounted, one on each side of the license plate, and
connected with the tail light circuit.
Emergency Lights: To be modular LED lighting units which
contain multiple LED light heads optimally aimed for high
visibility. Light heads shall be one each forward facing (left
and right), one each forward 45 degree, one each forward
side facing, one each rear side facing, one each rear facing.
Light heads shall be non -flashing type controlled by
processor -controlled flasher system with 12 flash patterns
and sequential light switching from rear to front. Flasher
system pre -wired for optional photo -eye to turn-off optional
lower LED light heads to reduce glare during night riding.
Flasher connected to siren InterClear function to enable
secondary flashing pattern for 7 seconds each time siren
mode is changed. Primary and secondary flasher
programming buttons provided in secure location.
Emergency lights shall operate with ignition switch in either
the "On" or "Off' position, or lockable accessory position.
Side -facing front and rear lights shall provide option to
activate with rear or front lights. Motor shall include two
indicator lights within the operator's field of vision to indicate
when rear or front lights are "On".
Light color to be specified below:
front light color:
left --iied
Red
right
Blue
f-450 light color:
left
right
Blue
f-side light color:
left
Red
right
Blue
r-side light color:
left
Blue
right
Blue
rear light color:
left
Amber
right
Blue
aux. rear light color: left
Amber
right
Blue
Horn must have a minimum of 82 dB output measured at a
height of 4' and at a distance of 50 feet directly ahead of
motorcycle on an asphalt surface, with the engine at idle
(SAE J377). Horn button to be located on the left handlebar
switch assembly. With motorcycle ignition "on", the horn will
activate the siren "air horn" function as well as the normal
motorcycle horns.
Switche's for control of all emergency equipment (siren,
emergency lights, etc.) shall be located on the handlebar
and accessible without removing hands from the grips.
Emergency light switch shall be a three (3) position switch
wired as follows:
Position 1 = Off
Position 2 = Rear Emergency Lights plus
option to activate rear or front
side lights
Position 3 = Code 3 (all emergency lights)
0 An additional switch accessible from the handlebar is
provided to independently cancel the rear emergency lights
(those programmed to function in Position 2) to allow use of
only front lights under specific situations.
Ignition switch, headlight switch, rear flashing amber light
switch and all other switches not specifically located in this
specification, shall be mounted on the dash panel or on the
handlebar and be conveniently accessible by the rider.
• The ignition, headlight and running light switches shall be
designed and wired to permit the engine to run without the
headlight or running lights on.
• Dash panel and instrument lights shall be hooded or
otherwise designed to prevent glare onto the windshield.
Handlebars:
Handlebars shall be chrome plated, stainless steel, or other corrosion
resistant finish of the latest approved type suitable for police work and
allow the officer to sit in an upright vertical position with both hands on
handlebar grips. Movement of the handlebars shall not be restricted by
any accessory equipment or windshield/fairing.
A. All exposed wiring to switches shall be encased in plastic loom and
clamped to bars. All wiring subjected to friction to be adequately
protected to prevent wear and eventual grounding.
B. Handlebar grips to be of firm dark colored plastic and / or rubber
which will not discolor hands.
C. Throttle control, to be located on right handlebar, shall allow no lost
motion or play and shall return to idle when hand is released from
grip.
D. Handlebar control levers shall contain ball type knobs on their outer
ends to minimize the possibility of the hand slipping off the lever.
E. Provision shall be made for mounting a radio control head system
(including microphone) in the center of the handlebars, gas tank
console or fairing. Fairing dashboard shall contain a radio speaker
of 4 Ohms impedance to broadcast radio traffic, pre -wired with for
connection to mobile radio. Mounting of the radio control head
and microphone shall not obstruct visibility of indicators or
accessibility of controls and switches and shall be readily
accessible when seated on the motorcycle.
Tires and Wheels:
Tires:
To be first quality, bead retention, tubeless tires specifically
approved by the manufacturer for police service.
A. Each tire and wheel assembly shall be balanced. Lateral
and radial run -out shall be within the factory recommended
tolerances.
B. Tires supplied shall be tested and approved by the
manufacturer for use on the make motorcycle bid.
C. Tires supplied must be readily available through motorcycle
manufacturers distributors at time of delivery of the first
motorcycles supplied in compliance with these
specifications.
D. Tires shall conform with the performance requirements listed
Wheels:
Front and rear wheels shall be alloy type. Front and rear wheel
shall be designed to prevent tire separation from rim if tire
becomes flat. Rim shall be equipped with an interior shoulder that
does not permit dismounting of the sidewall bead from the shoulder
and prevents subsequent movement of the sidewall into center -
recess of the rim or to the outside of the rim when tire is run flat.
Rim locks are not acceptable as an alternate to this specification.
Tire pressure valve stem shall be easily accessible for daily check
correction of tire pressure.
Mirrors:
Right and left side rear view mirrors are to be installed in such a manner
to minimize vibration and shall be:
A. Rectangular in shape. No less than 3-1/2" x 5" or 17 square inches.
B. Short shank, mounted on the handlebars or breakaway design
mounted to fairing shell.
C. Mirrors shall be "true vision" type.
Speedometer:
Shall be designed for police work. Shall be certified accurate within ± 2
mph throughout its entire speed and temperature operating range as
compared to the true motorcycle speed in which it is installed.
A. Shall provide illuminated accurate easy -to -read digital display.
B. Shall provide a handlebar switch to press and lock the (pace)
speed, displaying this speed on the digital display adjacent to the
primary speed display. The pace speed shall be retained through
ignition sessions until a new pace speed is locked.
F. Tachometer shall be supplied.
Protection Bars:
Front (engine guard) and rear (bag guard) protection bars shall be shot -
peen finished stainless steel construction to resist corrosion. The front and
rear protection bars shall also be designed to provide mountings for the
siren speaker and other accessories.
Fairin-g:
Seat:
Shall be equipped with a frame mounted full fairing and electrically -
adjustable windshield system providing exceptional stability and protection
from the elements.
A. Windshield shall be of clear polycarbonate, scratch -resistant,
approved glazing material (Ref. Lexan MR-4000 or equivalent).
B. Windshield angle should be electrically adjustable via handlebar
switch to provide optimal protection / minimal wind noise to the
operator.
C. Fairing and windshield system shall not cause imbalance of the
motorcycle at any speed.
Shall be height -adjustable heavy-duty police type foam padded adjustable
saddle covered with black leather or vinyl material.
Stands:
Side stand shall be of steel construction and have a minimum of two and
one-half square inches of surface on the ground when extended. Stand
designed to support the weight of the motorcycle when loaded with full
police equipment.
A. Shall be mounted on left side.
B. Shall be designed so that the stand can be lowered and retracted
with foot when seated on the motorcycle.
C. So designed that it will not strike ground,during hard left turns
when retracted.
D. Amount of lean of motorcycle shall not exceed 15 degrees from
vertical when stand is extended and front wheel is in a straight -
ahead position.
E. Center service stand shall be standard, permanently fitted to
motor, raising one wheel off the ground when deployed, to enable
operator to rotate - check condition of either tire.
Footrests:
Shall be equipped with footrests (floorboards are acceptable) so
constructed that they will fold in the event of contact with the ground and
equipped with skid plates on the bottom outer sides to reduce rapid wear
from frequent pavement contact.
Siren/Public Address System:
Electronic BMW/Code 3 motorcycle 1 OOW siren/public address (PA)
system, including radio rebroadcast, shall be supplied and installed,
operating only when ignition switch is "on". Siren to produce electronic
tones wail, yelp, hyper -yelp and air horn (hyper -yelp disable for California
agencies). PA and radio rebroadcast control system may be interfaced
with mobile radio. Motorcycle to be fitted with Code 3 1 OOW siren
speaker. Control switch(s) shall have these operating modes:
(1) Push-button — single press to activate siren. Additional single
press of push-button will scroll through wail, yelp and hyper -yelp
(when enabled). Press and hold of push-button deactivates siren
regardless of position in scroll cycle.
(2) Horn button - siren air horn operates whenever ignition switch is
99 on" and horn button is pressed.
Muffler:
Keys:
Color:
A. Shall meet legal sound restrictions.
B. Shall be constructed of stainless steel to maximize useful life.
C. Muffler to be polished stainless steel finish.
To have two keys (one luxury key and one service key) provided for each
motorcycle at time of delivery. Keys to contain anti -theft security chip to
disable ignition system unless the proper ignition key is utilized.
Motorcycle finish and color to be combination of black and white (BMW
color code 753) as follows:
A. Frames - Black.
B. Fenders - front white on painted area with black texture rain guard,
rear black
C. Fairing shall be black and white combination.
D. Saddlebags to have black sides and white lids. Radio box painted
white.
Radio Box and Saddlebag System:
To be equipped with a lockable integrated radio storage box with
grounded base suitable for mounting of police radio / video system
/ etc. An optimally grounded radio antenna mounting location is
integrated into the rear protection bar system. Radio box optimal
dimensions: 17"L x 12"-1 0"W x 6"-4.5"H (box is tapered front to
rear).
Two (2) law enforcement type utility saddlebags mounted on each
side of the rear wheel. Saddlebags shall be composite
construction. Optimal dimensions: 19.5"L x 6.75"w x 10.5"H (bag)
4"H (lid). Tapered rectangular shape with a minimum capacity of
23 liters each. Boxes shall be sealed against moisture and dirt.
Front hinge / single glove -friendly rear latch should allow operator
to open lid while seated on motor. Latch secures lid without
requirement to lock / key lock standard for security.
Emer_qency Tool Kit:
A minimal emergency tool kit shall be supplied with each motorcycle in a
plastic/vinyl pouch.
OPTIONS, ACCESSORIES AND SPECIAL SERVICES
The following BMW accessory options should be fitted to the motor prior to
delivery:
A. Low mounted LED brake/tail light (below license plate)
B. Duplex rear facing emergency lights.
(not compatible with high mounted LED brake/tail light)
C. Auxiliary exterior rear facing LED emergency lights.
(mounted above license plate)
D. Duplex rear side facing emergency lights.
(not compatible with LED side turn signals)
E. Auxiliary exterior front facing emergency lights.
(mounted below mirrors)
F. Auxiliary exterior front side facing LED emergency lights.
(mounted below mirrors)
G. Cruise light switch to activate 15% front & rear cruise lights.
H. BMW gel battery charger for maintenance during off-season.
1. POLICE reflective decal set (set of 5)
J. Flashlight / PR24 baton holder — Front Mt.
K. Rocker cover protectors.
L. Map light.
M. Note pad holder.
N. Heated adjustable seat in standard or low height versions.
0. Vertical mount electric locking shotgun mount for Remington 870
pump shotguns, with 14'— 18" barrel length and folding stock
(specify stock type, barrel length and if extended magazine is fitted).
P. Locking LTI 20/20 Lidar gun basket.
Q. Moving radar integration package for Stalker DSR 2X.
R. Fused front or rear waterproof cigarette lighter type power outlet.
S. Install moving radar cables and Stalker waterproof display w/cable.
T. Motorola radio integration package.
U. Radio Power Management Module (60 minute timer)
V. Spare rear wheel with tire mounted & balanced for quick -change
replacement.
W. Motorcycle outside storage cover.
X. CD of repair manual.
Y. Tire Pressure Monitoring JPM) system.
Z. 2 Additional luxury keys
AA. Heated Grips
BB. 2 Saddlebag Liners
RESOLUTION, NO. 9799
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
4 SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF TWO
2009 BMW PATROL MOTORCYCLES FOR THE POLICE
5 DEPARTMENT
6
7 WHEREAS, the Police Department has determined that it needs
8 two motorcycles to be utilized for traffic patrol; and
9 WHEREAS, the Police Department has determined that a 2009
10 BM R120ORT-P Black and White Police Patrol Motorcycle (112009 BMW
11 Motorcycles") is the best vehicle to meet its needs; and
12' WHEREAS, the Chief of Police has recommended that authority
13 be granted for the Purchasing Agent, or her designee, to seek formal
14 bids for the purchase of two 2009 BMW Motorcycles; and
15 WHEREAS, a bid specification for the purchase of the 2009
16 BMW Motorcyc I les has been presented to the City Council of the City of
17 Vernon; and
18 WHEREAS, the City Council of the City of Vernon has
19 determined that it is in the best interests of the City of Vernon that
20 bids be solicited in accordanc e with the Vernon City Code.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
22 CITY OF VERNON AS FOLLOWS:
23 SECTION 1: The City Council of the City of Vernon hereby
24 finds and determines that the recitals contained hereinabove are true
25 and correct.
26 SECTION 2: The bid specification, which is attached;,hereto
27 as Exhibit A and incorporated by reference, is hereby approved by the
28 City Council of1the City of Vernon.
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SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of two 2009 BMW Motorcycles, in accordance with the
bid specifications, and in accordance with this resolution.
SECTION 4: The City Clerk is hereby directed to publish
said notice, or cause the same to be published, in the Vernon Sun.
SECTION 5: The City Cl'erk of the City.of Vernon is hereby
directed to publish said notice forthwith and the first publication of
said notice shall be at least ten (10) days before the opening of the
bids for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or her designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-1714.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 5 th day of January, 2009.
S AZd.4-X,,--
MAUELA GIRON74ty Clerk
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Name: Leonis Malburg
Title: Mayor /.Mayor Pro-T-em
STATE OF CALIFORNIA
.2 ss
COUNTY OF LOS ANGELES
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4 1, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
5 certify that the foregoing Resolution, being Resolution No. 9799, was
6 duly adopted by the City "Council of the City of Vernon at a regular
7 meeting of the City Council duly held on Monday, January 5, 2009 and
8 thereafter was duly signed by the mayor or Mayor Pro-Tem of the City of
9 Vernon.
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L City Cl
/MANUELA GII'ZON, erk
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3
EXMBIT A
0001.1?141 C/ (0
Vernon Police Department
Patrol Motorcycle
SPECIFICATIONS
GENERAL
The motorcycles covered by this specification is for the purchase of two (2) 2009
BMW R 1200 RT- P "Police Package" motorcycles and shall be supplied as
specified from the manufacturers new, unused and latest models complete with
all necessary equipment and accessories.
The motorcycles shall be delivered completely assembled and ready to operate,
All equipment normally furnished, as a standard shall be included. All separate
units or components shall be new, unused, installed connected and delivered in
good operating order.
The subject motorcycles shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The motorcycles shall meet all California State and Federal safety . and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all Mecifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2009
BMW R 1200 RT- P "Police Package", prior to purchase.'
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. Unless the name is' followed by . words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submifted prior to the purchase by the
contractor io allow the City of Vernon to determine that the material or equipment
TO
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the motorcycles. It is of utmost concern
to the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Rodino. Any change, in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery,
The motorcycles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The motorcycles shall be ready for immediate and safe operation, having
had completed any necessary vehicle registration documentation. The invoice,
any necessary vehicle registration documentation, warranty information, and
manuals must accompany delivery. Delivery shall be Monday — Thursday from
0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino.
All motorcycles must be completely serviced, inspected, properly adjusted and
road tested before delivery, including the proper fill of all fluids and lubricants. All
motorcycles shall be delivered with a minimum of 2 gallons of fuel in the fuel
tank. Batteries shall be serviced and fully charged on delivery.
PERFORMANCE REQUIREMENTS:
Motorcycles purchased against this specification shall display outstanding
stability, maneuverability, cornering and other handling characteristics
necessary for a motorcycle engaged in urban enforcement as well as
high-speed traffic law enforcement use which includes operation over
various types of road surfaces and operating conditions. Motors shall be
capable of reaching a top speed of at least 125 mph with no sign of
instability, even when riding through curves at high speed. Cornering lean
angle shall not be less than 43 degrees, providing optimal cornering
clearance, improving the ability of the operator to avoid obstacles spotted
in a curve.
0-100 MPH Acceleration = maximum of 12 seconds.
Top Speed = 125 MPH minimum
Average Deceleration Rate = minimum 28 feet per second.
WARRANTY:
The standard manufacturer's warranty shall apply to all motorcycles
purchased under this specification. Manufacturer shall also provide a 39-
month / 60,000 mile, no deductible limited warranty for all motorcycles.
Any cost for this warranty shall be included in the bid price of the '
motorcycle. The manufacturer shall have 6,000 mile service intervals in
the Manufacturer's maintenance schedule for meeting the service
requirements for obtaining warranty service. Oil consumption in excess of
one quart per 1,000 miles shall be cause for warranty repair. The
manufacturers warranties on the motorcycles and any added equipment
shall be delivered to the City of Vernon without waiver by the city of any
recourse under California law.
TECHNICAL SUPPORT AND INFORMATION:
The successful bidder shall supply the Department with the following
technical information at the time the first motorcycle is delivered to the
Department.
Manuals:
A. Each motorcycle shall be delivered with a rider's manuals as
well as warranty guide / consumer information guide
necessary for proper operation and maintenance of the
motorcycle.
B. Factory service manual covering repair of all components of
the motorcycle is available for view on the Police Motors
website at www.bmwmc.net. An optional CD of the repair
manual is available.
C. Electronic parts catalogue can operate on agency PC giving
service part numbers complete in every detail coverffigthd
vehicle purchased - 1 copy.
D. Wiring diagram for police pursuit lighting & siren system are
available for view on the Police Motors website at
www.bmwmc.net.
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
Description
2009 BMW R 120ORT-P, "Police Package", black and white.
Standard Equipment List
Engine:
The engine shall be a heavy-duty "police package" of the manufacturer's
standard engine, meeting the following requirements:
A. Not less than 998 cubic centimeters (cc) displacement.
B. Minimum of 2 cylinders.
C. Air or liquid cooled.
D. Shall be four cycle.
E. Shall produce not less than 90 hp.
F. Reciprocating engine parts to be balanced at the factory in an effort
to reduce engine and consequential motorcycle vibration during the
service life of motorcycle.
G. Fuel injection with recommended octane rating of 91 AKI.
H. Electronic engine management system with automatic choke,
individual cylinder pre-ignition, temperature and oxygen sensors to
provide consistent operation under varied conditions and fuels.
1. Engine shall possess an oil level indicator light to advise operator
of low oil level.
J. Engine to be equipped with factory installed thermostatically -
controlled radiator cooling fan to avoid overheating.
Powertrain:
Final Drive:
May be maintenance -free shaft drive.
Clutch:
A. To be latest type, single or multiple disc, wet or dry type,
hand operated.
B. Hand lever shall be located on left handlebar with
adjustment for size of operator hand.
C. Hydraulic self-adjusting actuation providing automatic clutch
lever free -play adjustment under all service conditions.
Transmission:
A. Shall be minimum of 6s.peeds.
B. Gears shall be constant mesh design.
C. Shift pattern shall be as follows: Neutral located between
first and second gears, shall shift down from neutral to first
gear and up from neutral to second, third, fourth, fifth, etc.
D. Shall have foot shift lever of rocker type and designed to be
operated by toe or toe and heel and shall not interfere with
normal foot position on foot peg or board.
E. Foot shift lever shall be located on left side.
F. An indicator light, readily visible to the rider, shall be
provided to indicate when the transmission is in neutral
position.
Brakes:
A. Front and rear brakes shall be hydraulic controlled systems with
independent rear wheel brake control. Anti -Lock Brake System
(ABS) required.
B. Front brakes shall be dual disc type, hand operated from the right
handlebar with adjustability in lever for size of operator hand. Shall
provide full modulation to the limit of traction without loss of control.
C. Rear brake shall be disc typo, foot operated with pedal located on
right side. Linkage shall be close fitting to eliminate any lost motion
and designed to give trouble free service for the life of the
motorcycle. Brake pedal shall incorporate a non-skid pedal surface
or pad to permit safe application and minimize the possibility of the
foot slipping off the brake pedal. Foot pedal and linkage shall be
designed and located so that full travel of pedal or rider's foot shall
be such that brake can be applied without lifting heel from the,
footrest/footboard.
D. Hydraulic hoses and metal lines shall be mounted and protected in
such a manner so as to prevent them from becoming damaged due
to chafing, rubbing, or vibration. Brake lines and calipers shall be
located away from exhaust heat.
Frame/Susi)ension/Fiberglass/Sheet Metal:
A. Frame shall be carbon steel tubing / cast elements of such a
design, construction and material to enhance stability and handling
characteristics with law enforcement equipment installed (radio,
antenna, light systems, and other components required by this
specification). Vibration and other naturally occurring forces shall
not cause cracking of the motorcycle frame, suspension or body
components when subjected to normal police service.
B. Rear fork shall be swinging arm type with integral coil spring(s) and
hydraulic/gas shock absorber(s). Rear shock absorber(s) shall
have provision for adjustment to accommodate rider's height and
weight.
C. Front forks to be hydraulic design and adjusted to permit the
shortest possible turning radius and designed for best handling
characteristics in police service considering weight and weight
distribution. Fork pre -load shall not be gas pressure adjustable.
0. Frame, spring(s) and shock absorber(s) shall be adequate to
handle rider plus the added weight of a transistorized motorcycle
certified radio transmitter and receiver, radio repeater, carrier and
saddlebags as engineered and installed for police service on rear
of the motorcycle.
E. The minimum load -carrying capacity of the motorcycle' as
delivered shall be n6 less than 4GO pounds (GVWR minus unladen
weight prior to installation of police -specific equipment).
Electrical System:
Chassis Electrical:
A. Shall be 12-volt system with can -bus / circuit breakers /
protectors and/or fuses for protection of all circuits from
overload or short circuits.
B. Heavy duty alternator (700 watt minimum), with voltage
regulator incorporating transient voltage protection,
producing a minimum of 25A at recommended engine idle
speed (without special police equipment in operation) to
ensure prompt and reliable recharging of battery systems
during normal motor operation.
C. Motorcycle shall incorporate a linked dual battery system,
providing one heavy duty gel maintenance -free primary
battery for the operation of the motorcycle and anti -lock
brake system, and an identical auxiliary maintenance -free
gel battery with 8 special conventionally -fused circuits for
the operation of specialized police equipment. Both
batteries shall be linked to recharged from the central
alternator during motor operation. A heavy duty relay
triggered by alternator output shall disengage the auxiliary
battery when the engine is not running (or producing
current) to enable all special police equipment to draw only
from the auxiliary battery, thereby preserving the primary
battery to enable reliable restarting regardless of the length
of the violator stop.
D. Starter shall be latest type 12-volt starting motor with
solenoid and one-way clutch engagement. Starter button
shall be located on right handlebar. Shall feature a "clutch
safety system" that prevents the engine from being started
when the clutch is engaged and the transmission is not in
neutral,
Li.ghting:
Headlight to be dual element low beam / single element high
beam, quartz halogen -with a high beam indicator light
mounted so that it is readily visible to the rider. High and low
beams to be controlled by a switch on the handlebar. A two -
position switch should be located on the handlebar which
allows front and rear lighting to be turned "on" or "off'with
engine operating independent of ignition switch. Tail light
shall be fitted with dual brake / tail light bulbs with warning to
advise the operator if a brake / tail light bulb fails.
Brake light shall provide illumination as required by FIVIVSS
and be a dual.bulb system with warning to advise the
operator if a brake light bulb fails.
Turn signals designed and/or installed in such a manner as
to be visible from the front and rear, two (2) on the front and
two (2) on the rear with indicator lights on dash panel. Rear
turn signal lights are to be wired to a heavy duty switch with
indicator light to permit the rear signal lights to flash
together, independent of the front signal lights and to
operate with ignition switch in either the "On" or "Off
position. Turn signal switch for both left and right signals
shall be located on the handlebars and shall be the push to
lock on type with indicator lights which will operate when the
turn signals are in operation.
Two (2) blue identification lights (Ref. Truck-Lite #10A) shall
be installed on a plate with the license plate. The lights shall
be mounted, one on each side of the license plate, and
connected with the tail light circuit.
Emergency Lights: To be modular LED lighting units which
contain multiple LED light heads optimally aimed for high
visibility. Light heads shall be one each forward facing (left
and right), one each forward 45 degree, one each forward
side facing, one each rear side facing, one each rear facing.
Light heads shall be non -flashing type controlled by
p rocessor-contro lied flasher system with 12 flash patterns
and sequential light switching from rear to front. Flasher
system pre -wired for optional photo -eye to turn-off optional
lower LED light heads to reduce glare during night riding.
Flasher connected to siren lhterClear function to enable
secondary flashing pattern for 7 seconds each time siren
mode is changed. Primary and secondary flasher
programming buttons provided in secure location.
Emergency lights shall operate with -ignition switch in either
the "On" or "Off position, or lockable accessory position.
Side -facing front and rear lights shall provide option to
activate with rear or front lights. Motor shall include two
indicator lights within the operator's field of vision to indicate
when rear or front lights are "On".
Light color to be specified below:
front light color:
left
Red _
right
Blue
f-45' light color:
left
Red _
right
Blue
f-side- light color:
left
Red _
right
Blue
r-side light color:
left
Blue
rig ht
Blue
rear light color:
left
Amber
right _
Blue
aux. rear light color:
left
Amber
right—
Blue
Horn must have a minimum of 82 dB output measured at a
height of 4' and at a distance of 50 feet directly ahead of
motorcycle on an asphalt surface, with the engine at idle
(SAE J377). Horn button to be located on the left handlebar
switch assembly. With motorcycle ignition "On", the horn will
activate the siren "air horn" function as well as the normal
motorcycle horns.
Switches for control of all emergency equipment (siren,
emergency lights, etc.) shall be located on the handlebar
and accessible without removing hands from the grips.
Emergency light switch shall be a three (3) position switch
wired as follows:
Position 1 = Off
Position 2 = Rear Emergency Lights- plus
option to activate.rear or front
side lights
Position 3 = Code 3 (all emergency lights)
An additional switch accessible from the handlebar is
provided to independently cancel the rear emergency lights
(those programmed to function in Position 2) to allow use of
only front lights under specific situations.
Ignition switch, headlight switch, rear flashing amber light
switch and all other switches not specifically located in this
specification, shall be mounted on the dash panel or on the
handlebar and be conveniently accessible by the rider.
• Theignition, headlight and running light switches shall be
designed and wired to permit the engine to run without the
headlight or running lights on.
• Dash panel and instrument lights shall be hooded or
otherwise designed to prevent glare onto the windshield.
Handlebars:
Handlebars shall be chrome plated, stainless steel, or other corrosion
resistant finish of the latest approved type suitab * lefor police -work and
allow the officer to sit in an upright vertical position with both hands on
handlebar grips. M,ovement of the handlebars shall not be restricted by
any accessory equipment or windshield/fairing.
A. All exposed wiring to switches shall be encased in plastic loom and
clamped to bars. All wiring subjected to friction to be adequately
protected to prevent wear and eventual grounding.
B. Handlebar grips to be of firm dark colored plastic and / or rubber
which will not discolor hands.
C. Throttle control, to be located on right handlebar, shall allow no lost
motion or play and shall return to idle when hand is released from
grip.
D. Handlebar control levers shall contain ball type knobs on their outer
ends to minimize the possibility of the hand slipping off the lever.
E. Provision shall be made for mounting a radio control head system
(including microphone) in the center of the handlebars, gas tank
console or fairing. Fairing dashboard shall contain a radio speaker
of 4 Ohms impedance to broadcast radio traffic, pre -wired with for
connection to mobile radio. Mounting of the radio control head
and microphone shall not obstruct visibility of indicators or
accessibility of controls and switches and shall be readily
accessible when seated on the motorcycle.
Tires and Wheels:
Tires:
To be first quality, bead retention, tubeless tires specifically
approved by the manufacturer for police service. -
A. Each tire and wheel assembly shall be balanced. Lateral
and radial run -out shall be within the factory recommended
tolerances.
B. Tires supplied shall be tested and approved'by the
manufacturer for use on the make motorcycle bid.
C. Tires supplied must be readily available through motorcycle
manufacturers distributors at time of delivery of the first
motorcycles supplied in compliance with these
specifications.
D. Tires shall conform with the performance requirements listed
Wheels:
Front and rear wheels shall be alloy type. Front and rear wheel
shall be designed to prevent tire separation from rim if tire
becomes flat. Rim shall be equipped with an interior shoulder that
does not permit dismounting of the sidewall bead from the shoulder
and prevents subsequent movement of the sidewall into center -
recess of the rim or to the outside of the rim when tire is run flat.
Rim locks are not acceptable as an alternate to this specification.
Tire pressure valve stem shall be easily accessible for daily check
correction of tire pressure,
Mirrors:
Right and left side rear view mirrors are to be installed in such a manner
to minimize vibration and shall be:
A. Rectangular in shape. No less than 3-1/2" x 5" or 17 square inches.
B. Short shank, mounted on the handlebars or breakaway design
mounted to fairing shell.
C. Mirrors shall be "true vision" type.
Speedometer:
Shall be designed for police work. Shall be certified accurate within ± 2
mph throughout its entire speed and temperature operating range as
compared to the true motorcycle speed in which it is installed.
A. Shall provi ' de illuminated accurate easy -to -read digital display.
B. Shall provide a handlebar switch to press and lock the (pace)
speed, displaying this speed on the digital display adjacent to the
primary speed display. The pace speed shall be retained through
ignition sessions until a new pace speed is locked.
F. Tachometer shall be supplied.
Protection Bars:
Front (engine guard) and rear (bag guard) protection bars shall be shot -
peen finished stainless steel construction to resist corrosion. The front and
rear protection bars shall also be designed to provide mounting$ for the
siren speaker and other accessories.
Fairing:
Seat:
Shall be equipped with a frame mounted full fairing and electrically -
adjustable windshield system providing exceptional stability and protection
from the elements.
A. Windshield shall be of clear polycarbonate, scratch -resistant,
approved glazing material (Ref. Lexan MR-4000 or equivalent).
B. Windshield angle should be electrically adjustable via handlebar
switch to provide optimal protection / minimal wind noise to the
operator.
C. Fairing and windshield system shall not cause imbalance of the
motorcycle at any speed.
Shall be height -adjustable heavy-duty police type foam padded adjustable
saddle covered with black leather or vinyl material.
Stands:
Side stand shall be of steel construction and have a minimum of two and
one-half square inches of surface on the ground when extended. Stand
designed to support the weight of the motorcycle when loaded with full
police equipment.
A. Shall be mounted on left side.
B. Shall be designed so that the, stand can be lowered and retracted
with foot when seated on the motorcycle.
C. So designed that it will not strike ground,during hard left turns
when retracted.
D. Amount of lean of motorcycle shall not exceed 15 degrees from
vertical when stand is extended and front wheel is in a straight -
ahead position.
E. Center service stand shall be standard, permanently fitted to
motor, raising one wheel off the ground when deployed, to,enable
operator to rotate - check condition of either tire.
Footrests:
Shall be equipped with footrests (floorboards are acceptable) so
constructed that they will fold in the event of contact with the ground and
equipped with skid plates on the bottom outer sides to reduce rapid wear
from frequent pavement contact.
Siren/Public Address System:
Electronic BMW/Code 3 motorcycle 1 OOW siren/public address (PA)
system, including radio rebroadcast, shall be supplied and installed,
operating only when ignition switch is "On". Siren to produce electronic
tones wail, yelp, hyper -yelp and air horn (hyper -yelp disable for California
agencies). PA and radio rebroadcast control system may be interfaced
with mobile radio. Motorcycle to be fitted with Code 3 1 OOW siren
speaker. Control switch(s) shall have these operating modes:
(1) Push-button — single press toactivate siren. Additional single
press of push-button will scroll through wail, yelp and hyper -yelp
(when enabled). Press and hold of push-button deactivates siren
regardless of position in scroll cycle.
(2) Horn button - siren air horn operates whenever ignition switch is
"on" and horn button is pressed.
Muffler:
Keys:
Color:
A. Shall meet legal sound restrictions.
B. Shall be constructed of stainless steel to maximize useful life.
C, Muffler to be polished stainless steel finish.
To have two keys (one luxury key and one service key) provided for each
motorcycle at time of delivery, Keys to contain anti -theft security chip to
disable ignition system unless the proper ignition key is utilized.
Motorcycle finish and color to be combination of black and white (BMW
color code 753) as follows:
A. Frames - Black.
B. Fenders - front white on painted area with black texture rain guard,
rear black
C. Fairing shall be black and white combination.
D. Saddlebags to have black sides and white lids. Radio box painted
white.
Radio Box and Saddlebag System:
To be equipped with a lockable integrated radio storage box with
grounded base suitable for mounting of police radio / video system
/ etc. An. optimally grounded radio antenna mounting location is
integrated into the rear protection bar system. Radio box optimal
dimensions: 17"L x 12"-10"Wx 6"-4.5"H (box is tapered front to
rear).
Two (2) law enforcement type utility saddlebags mounted on each
side of the rear wheel. Saddlebags shall be composite
construction. Optimal dimensions: 19.5"L x 6.75"w x 10.5nH (bag)
4"H (lid). Tapered rectangular shape with a minimum capacity of
23 liters each. Boxes shall be sealed against moisture and dirt.
Front hinge / single glove -friendly rear latch should allow operator
to open lid while seated on motor. Latch secures lid without
requirement to lock / key lock standard for security.
Emer-gency Tool Kit:
A minimal emergency tool kit shall be supplied with each motorcycle in a
plastic/vinyl pouch.
OPTIONS, ACCESSORIES AND SPECIAL SERVICES
The following BMW accessory options should be fitted to the motor prior to
delivery:
A. Low mounted LED brake/tail light (below license plate)
B. Duplex rear facing emergency lights.
(not compatible with high mounted LED brake/tail light)
C. Auxiliary exterior rear facing LED emergency lights.
(mounted above license plate)
D. Duplex rear side facing emergency lights.
(not compatible withLED side turn signals)
E. Auxiliary exterior front facing emergency lights.
(mounted below mirrors)'
F. Auxiliary exterior front side facing LED emergency lights.
(mounted below mirrors)
G. Cruise light switch to activate 15% front & rear cruise lights.
H. BMW gel battery charger. for maintenance during off-season.
1. POLICE reflective decal set (set of 5)
J. Flashlight / PR24 baton holder — Front Mt.
K. Rocker cover protectors.
L. Map light.
M. Note pad holder.
N. Heated adjustable seat in standard or low height versions.
0. Vertical mount electric locking shotgun mount for Remington 870
pump shotguns, with 14'— 18" barrel length and folding stock
(specify stock type, barrel length and if extended magazine is fitted).
P. Locking LTI 20/20 Lidar gun basket.
Q. Moving radar integration package for Stalker DSR 2X.
R. Fused front or rear waterproof cigarette lighter type power outlet.
S. Install moving radar cables and Stalker waterproof display w/cable.
T. Motorola radio integration package.
U. Radio Power Management Module (60 minute timer)
V. Spare rear wheel with tire mounted & balanced for quick -change
replacement.
W. Motorcycle outside storage cover.
X. CD of repair manual.
Y. Tire Pressure Monitoring (TPM) system.
Z. 2 Additional luxury keys
AA. Heated Grips
BB. 2 Saddlebag Liners
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Brandon Gray
Vernon Police Department
Quote
1111412008
2009 BMW R120ORT-P Motorcycle
Per City of Vernon specification $ 23,7166.85 $ 47,633.70
*Includes installation of agency supplied
Radio,PVP kit and Moving Radar
Sales Tax @8.25% $ 3,921.53
4 Ea. Tire fee (non taxable) $ 1.75 $ 7.00
Total $ 51,462.23
Charles Berthon
General Manager
Long Beach BMW Motorcycles
R 1200 RT-P Motor Pricing Form
Revised 0410812008
R 1200 RT-P motor complete with saddlebags, pre -wired US harness, ABS brakes, radio box, full
uppression, F & R protection bars, oil cooler fan, linked aux. battery, electrically adj. windshield and special
witching. Domestic equipment package (shipped separately) includes domestic emergency light housings,
siren I LED amplifier, siren speaker, radio head mounts, blue license plate ID lights. All items listed below
are additional charge.
City item Description
Dealer Basic Assembly I Preparation
Total Retail Price per Unit with Options
State Sales Tax (if applicable)
Motorcycle Freight
Total Retail Price per Unit with 0292a
R 1200 RT-P Motor Pr.icing Form
Additional Accessories
City item Description
Per Additional Ac . cessorles BMW PIN Order #
R 1200 RT-P Motor Pricing Form
Additional Accessories
City Item Description
Per Additional Accessories BMW PIN Order#
VENDOR LISTING FOR BID #1459 — (2) 2009 BMW
R120ORT-P BLACK & WHITE POLICE MOTORCYCLES
CANDON McLEAN
IRV SEAVER BMW MOTORCYCLES
607 W. KATELLA AVENUE
ORANGE, CA 92867
(714) 532-3700
TYSON MACKENZIE
HONDA-BMW-KAWASAKI-SUZUKI
6511 SANTA MONICA BOULEVARD
LOS ANGELES, CA 90038
(323) 460-3247
CHARLESBERTHON
LONG BEACH BMW MOTORCYCLES
2125 E. SPRING STREET
LONG BEACH, CA 90806
(562) 426-1200
VENDOR LISTING FOR BID 41459 — (2) 2009 BMW
R120ORT-P BLACK & WHITE POLICE MOTORCYCLES
CANDON McLEAN
IRV SEAVER BMW MOTORCYCLES
607 W. KATELLA AVENUE
ORANGE, CA 92867
(714) 532-3700
TYSON MACKENZIE
HONDA-BMW-KAWASAKI-SUZUKI
6511 SANTA MONICA BOULEVARD
LOS ANGELES, CA 90038
(323) 466-3247
CHARLES BERTHON
LONG BEACH BMW MOTORCYCLES
2125 E. SPRING STREET
LONG BEACH, CA 90806
(562) 426-1200
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: January 27, 2009
TO; eve Towles, Chief of Police
FROM: Nelly Giron, City Clerk
Resolution No. 9799 - A Resolution of the City Council of
RE: the City of Vernon Approving and Authorizing Notice Inviting
Sealed Proposals or Bids for the Purchase of Two 2009 BMW
Patrol Motorcycles for the Police Department
Transmitted herewith is a copy of Resolution No. 9799 referenced
above, which was approved by City Council on January 5, 2009,
Thank you.
NG: dj
C: Purahasing Department
Resolut�on No. 9799
I