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Resolution No. 099181 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 9918 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND WMM ASSOCIATES FOR THE PREPARATION OF A NEEDS ASSESSMENT AND POLICE FACILITIES STUDY WHEREAS, the City of Vernon (the "City ") desires to retain the services of a consultant to assist the City in performing an assessment of the needs of the Police Department in developing a new public safety facility with the latest state - mandated designs and functionality that would support both the Police and Fire Departments as well as have the potential to provide resources for other regional public safety efforts; and WHEREAS, some of the criteria being considered for the site of the public safety facility is its ability to (a) support the daily operations of both Departments; (b) enhance response time capabilities; (c) provide greater accessibility to the public; and (d) enhance training opportunities and be a resource to the community; and WHEREAS, the City believes that the development of a new facility would greatly improve the ability of the Police and Fire Departments to provide services to the community, to support regional public safety efforts as well as to provide an opportunity to enhance coordination between the two departments by maximizing shared resources and greater coordination between the two departments and the members of outside public safety task forces; and WHEREAS, by memo dated April 1, 2009, the Chief of Police has recommended that the services of WMM Associates ( "WMM ") be retained to perform the needs assessment and feasibility studies for 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 the planning, designing and construction of a new public safety facility for an approximate cost of $34,000.00 plus optional costs for per site analysis, if requested; and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of subsection (a) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to proceed with the public safety facility needs assessment and feasibility study for the development of a new public safety facility and to enter into an agreement with WMM for such services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves the Professional Services Agreement with WMM, in substantially the same form as the copy which is attached hereto as Exhibit A and incorporated by reference. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro -Tem to execute the Agreement for, and on behalf of, the City of Vernon and the City Clerk or Deputy City Clerk is hereby authorized to attest thereto. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator, or his designee, to make whatever nonsubstantive, administrative and /or text chances, upon advice of counsel, to the Agreement. SECTION 5: The City Council of the City of Vernon hereby approves and authorizes the City Administrator, or his designee, to 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 perform such acts and deeds as may be necessary or convenient to effect the purposes of this Resolution and the transactions herein approved or authorized and to execute any and all other documents as shall be required to implement the Agreement. SECTION 6: The City Council of the City of Vernon hereby directs the City Clerk, or her designee, to send one fully executed Agreement to: WMM Associates Attn. Stephen L. Wiley, Principal in Charge 3325 Wilshire Boulevard, Suite 632 Los Angeles, CA 90010 SECTION 7: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 20th day of April, 2009. ATT ST: M NUELA GIRO , 'ity Clerk 3 Name: W lario Gonzales Title: Mayor /Mayor Pro-_aera 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ss COUNTY OF LOS ANGELES I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 9918, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Monday, April 20, 2009, and thereafter was duly signed by the Mayor or Mayor Pro -Tem of the City of Vernon. (SEAL) EXHIBIT A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND WMM ASSOCIATES FOR THE POLICE FACILITY AND COMMUNICATIONS SPACE NEEDS ASSESSMENT This agreement, made and entered into this 20th day of April, 2009 by and between the City of Vernon, a municipal corporation of the State of California ( "CITY ") and WMM Associates, a California corporation ( "CONTRACTOR "). WITNESSETH Recitals: Authority of City to Enter Agreement - This Contract is entered into under the authority of Section 53060 of the California Government Code which permits the legislative body of any public or municipal corporation to contract with and employ any person for the furnishing to the corporation of special services such person is specially trained and experienced and competent to perform the special services required. 2. CONTRACTOR represents that it is experienced in providing services requested and has submitted a proposal to work under the general direction of the City of Vernon. Said proposal is attached hereto as "Exhibit A" and is incorporated herein by this reference. I. CONTRACTOR'S OBLIGATIONS A. CONTRACTOR agrees to provide all services necessary for Police Facility and Communications Space Needs Assessment as described in Exhibit "A ", and incorporated herein by this reference. B. CONTRACTOR agrees to perform the services generally described in the Scope of Work of the proposal herein before described. C. CONTRACTOR agrees to comply fully with all applicable Federal, State and local laws and regulations as they pertain to the performance of this Agreement. II. CITY'S OBLIGATIONS A. CITY shall promptly pay CONTRACTOR as provided for under Section IV, METHOD OF PAYMENT. B. CITY shall periodically survey attendees for their response to training performed under this Contract and document the results. Said monitoring shall be the responsibility of the City Administrator or his designee. Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment III. TIME OF PERFORMANCE The execution of this agreement by the parties constitutes an authorization to proceed, unless otherwise provided by the terms of this agreement. The work described in "Exhibit A" shall be completed in accordance with the schedule set fourth in said "Exhibit A" or as otherwise agreed upon in writing by amendments to this agreement. IV. METHOD OF PAYMENT CITY shall pay CONTRACTOR for services rendered under this Agreement at the fixed fee of $34,000.00 as set forth in the Proposal, attached as Exhibit "A" hereto. The fixed rate includes salary, fringe benefits, overhead, profit, and all other expenses incurred by the CONTRACTOR. The total not -to- exceed payment to CONTRACTOR for the services rendered shall be -- Thirty Four Thousand dollars ($34,000.00), inclusive of all costs and services. CITY shall compensate CONTRACTOR for performance of this Agreement upon receipt of a detailed invoice. ADDITIONAL SERVICES. If after work commences pursuant to this agreement, it becomes apparent that additional work not originally contemplated as within the scope of this Agreement may be necessary and such services are performed, Contractor shall be compensated at Contractor's Standard Hourly and materials rate schedule as outlined in "Exhibit B ". The Contractor shall inform The City of Vernon in writing of the need for such additional work. No additional work shall be done without the prior written approval of the City of Vernon. V. TERMINATION Termination of Agreement for Cause If, through any cause, the CONTRACTOR shall fail to fulfill, in a timely and proper manner, his obligations under this Agreement, or if the CONTRACTOR shall violate any of the covenants, agreements or stipulations of this Agreement, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONTRACTOR of such termination and by specifying the effective date thereof, at least ten (10) days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the CONTRACTOR under this Agreement shall, at the option of the CITY, become its property and the CONTRACTOR shall be entitled to receive actual cost for any work satisfactorily completed hereunder. 2 Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment Not withstanding the above, the CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of the Agreement by the CONTRACTOR, and the CITY may withhold any payments to the CONTRACTOR for the purpose of off -set until such time as the exact amount of damages due the CITY from the CONTRACTOR is determined. B. Termination for Convenience of the City - The CITY may terminate this Agreement at any time by giving at least thirty (30) days' notice in writing to the CONTRACTOR. If the Agreement is terminated by the CITY as provided herein, the CONTRACTOR will be paid for the salary, overhead costs and expenses incurred up to the termination date. If this Agreement is terminated due to the fault of the CONTRACTOR, then Paragraph V, Section A, hereto relative to termination shall apply. VI. NOTICES Notices to the parties shall, unless otherwise requested in writing, be sent by U.S. Mail, postage prepaid, and addressed as follows: TO CITY: City Administrator City of Vernon 4305 Santa Fe Avenue Vernon, California 90058 TO CONTRACTOR: WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles, California 90010 VII. AUTHORIZED CONTACTS A. The contact for CONTRACTOR authorized to execute action and respond to inquiries on behalf of CONTRACTOR shall be the "Stephen Wiley ", unless otherwise changed and approved by the City. The sole contact for CITY authorized to execute actions and to respond to inquiries on behalf of CITY, or to obligate CITY to any action, or to interpret any portion of the Scope of Work submitted (Exhibit "A ") or this Agreement shall be the City Administrator, or his designee. Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment VIII. ASSIGNABILITY CONTRACTOR shall not in any way assign or transfer any interest in this Agreement without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR for CITY under this Agreement may be assigned to a bank, trust company or other financial institution or to a trustee in bankruptcy, without such approval. Notice of any such assignment or transfer shall be promptly furnished to CITY. IX. HOLD HARMLESS A. CONTRACTOR shall indemnify and hold harmless CITY, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and hold • harmless CITY, its officers and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, Worker's Compensation claims resulting from or arising out of the negligent and /or intentional acts or omissions of CONTRACTOR, its employees and /or subcontractors. B. CONTRACTOR shall indemnify and hold harmless CITY, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and hold harmless CITY, its officers and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the negligent, intentional or malicious acts or omissions of CONTRACTOR, its employees and /or subcontractors. Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment X. INSURANCE A. CONTRACTOR shall furnish CITY with an insurance certificate from its Worker's Compensation insurance carrier, certifying that it carries such insurance, and the policy shall not be cancelled nor the coverage reduced during the term of this Agreement. B. CONTRACTOR shall obtain, at its sole cost prior to exercising any right or performing any obligation pursuant to this Agreement, and maintain for the period covered by this Agreement, a policy or policies of general liability insurance, or certificate of such insurance, satisfactory to the Risk Manager of CITY, which provides coverage not less than that provided against liability for any and all claims and suits for damages or injuries to persons or property resulting from or arising out of operations of CONTRACTOR, which insurance shall provide coverage for both bodily injury and property damage in not less than a minimum amount of ONE MILLION DOLLARS ($1,000,000.00) and professional liability insurance in the amount of ONE MILLION DOLLARS ($1,000,000.00). Said general liability policy and certificate thereof shall name the City of Vernon and its officers and employees as additionally named insured. Said policy shall be primary to any insurance carried by the City. Said policy shall also contain a provision that no termination, cancel- lation or change or coverage of insured or additional insured shall be effective until thirty (30) days' notice thereof has been given in writing to the CITY. CONTRACTOR shall give CITY prompt and timely notice of any claim made or suit instituted. CONTRACTOR shall procure and maintain, at its own cost and expense, any additional kinds and amounts of insurance which, in its own judgment, may be necessary for its proper prosecution of the work. XI. COMPLIANCE WITH LOCAL LAWS The CONTRACTOR shall comply with all applicable laws, ordinances and codes of the state and local governments. XII. INTEREST OF CONTRACTOR AND EMPLOYEES The CONTRACTOR covenants that he presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his services hereunder. The CONTRACTOR further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment XIII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONTRACTOR by CITY and contains all the covenants and agreements between the parties with respect to such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by CITY and CONTRACTOR. XIV. LAWS GOVERNING THIS AGREEMENT This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. XV. VALIDITY The invalidity, in whole or in part, of any provision of this Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF VERNON, WMM ASSOCIATES a Municipal Corporation a corporation State of California ARCHITECT C 01373 8 MAYOR / MAYOR PRO -TEM ATTEST: APPROVED AS TO FORM: MANUELA GIRON, CITY CLERK JEFF A. HARRISON, CITY ATTORNEY 6 Exhibit "A ": Proposal Exhibit "B ": Standard Hourly Exhibit "C ": EEOC Form contracts /psa -shell EXHIBIT A CITY OF VERNON POLICE DEPARTMENT NEEDS ASSESSMENT STUDY The project description outlined below represents a methodology developed by the team members of WMM Associates for the City of Vernon Police Department Facilities Study. The goal of our methodology is to determine the most effective means to meet and forecast the needs of the City of Vernon. Our work is designed around "client" involvement. The involvement of the client yields project results that suit the daily working environment. Our work is organized around a series of workshops and interviews. We strive to create a client friendly forum in order to gain broad ranges of opinion on project goals and needs. WMM Associates believes that is critically important to involve the owners, managers and users in order to best design for their needs. . WMM Associates will analyze a multitude of options in order to assist the City of Vernon in determining the best overall plan for meeting the space needs, the functional requirements, the design goals, the time schedule and the cost requirements of this project. The Needs Assessment Study is an approach to identifying effective choices for consideration by the City. The Needs Assessment also assists the client in identifying the critical issues so that effective options can be explored. The study will consist of the following: • City and Department Management Representatives "Kick-Off meeting focuses on the project's objectives and scope. WMM Associates will present the procedures for implementing the study and discuss project organization, background issues (e.g. unique management and historic relationships), community perceptions, character of the City, shared facilities, relationship with adjacent and nearby buildings /departments and future program concerns. Review the current management philosophy and future management changes that may be implemented in the future. Review applicable City ordinances, policies, Growth Management requirements and programs which affect or conflict with the recommendations. Review current and predicted demand for services by areas of the community. Identify facilities needs in area of special use, such as; Community Services, Community Rooms, Forensic Services, Training, Vehicle maintenance. Staff Interviews and Questionnaires: WMM will tour the existing Police Facility and any off -site facilities. Interviews will take place with all key personnel in order to establish perceptions on the overall project and specific concerns of each individual. WMM Associates believes that it is critically important to involve all key users of a facility in order to best program and design for their needs. Meeting minutes will be maintained and will be available to study various staff proposed concepts. • Space & Organizational Concepts: WMM will organize important staff requests into Concept Statements. These statements will cover both spatial and organizational concerns. Additionally we will present our knowledge of how other Public Safety facilities have handled similar features. The Concept Statements will be reviewed by the City's Department executive staff in order to determine which statements adequately reflect the overall needs of the department and the City. The accepted Concept Statements will form an integral part of the Facilities Needs Analysis. They act as a guide for the future project designer in understanding the functional requirements and the "Good Ideas" for each section in the department. • Adjacency Diagrams Adjacency diagrams are studied and developed in order to understand the major relationships between departments and between staff members. Carefully studied, this step can greatly decreases the wasteful circulation space and increases the portion of total square footage allotted to useful working space. WMM Associates has a very fine track record for the development of very efficient and practical floor plans. • Space Standards Space Standards are developed in order to establish the appropriate sizes of work space for all staff members. They may also establish which level of officer or duty will be allocated within a private office, a shared office, a workstation or shared workstations. • Staffing Projection: WMM will work with the Police Department and the City's Planning Department in developing a manpower projection for the facilities. Most frequently, the projection correlates linearly with City population figures. However, if the population base is changing, the crime trend analysis may more accurately reflect staffing needs. Our office will work with the city population figures, building density and crime trend figures in deriving the overall projection. After developing the overall growth pattern, our office will work with the Departments in determining probable staffing requirements, including management and organizational structure. We will review the manpower projection with appropriate City officials in order to reach a consensus. • Today's Space Need: WMM will develop a list of space requirements for each workstation, large floor equipment and functional areas in order to develop a current Space Need that demonstrates the ideal facility for the City of Vernon. This analysis is necessary to understand how today's crowded facility has made many functions inefficient and how many departmental activities cannot be accommodated on -site; or else have been eliminated. The Space Need will emphasize the functional activities that the Police Department selects. • Technology review and budgeting: WMM and consulting staff would like to offer the opportunity to inspect the existing computer network and communications network, in depth, to offer suggestions for improvement and reuse strategies for a new facility. This review process would include discussion with your staff to ensure that the appropriate equipment is installed to provide the best possible service at a reasonable price. We appreciate that technology is expensive and it is our hope to work with our client to minimize cost, but ensure that the systems are efficient. • Interim Facility Growth (10 years and 20 years): WMM will provide a mid - growth Space Needs for that year or other year as selected by the City. The mid- growth study will directly relate to the staffing analysis. All increases in staff, workstations and equipment will be specifically noted "Year 2018 Growth" in order to facilitate understanding on what is necessary today and what functions need to be planned for tomorrow. • Year 2028 Growth (20 year): WMM will project the Space Need to a future date as selected by the City. We suggest the Year 2028, partly because most other trend data projected by the City occurs in ten and twenty year increments, and partly because few projects to date go beyond the year 2028. Similar to the Interim Growth Study, all changes will be specifically noted "Year 2028 Growth ". • Site Needs Study: WMM will develop a Site Needs study based on the number of Police vehicles, number of employees present at change of shift, ancillary police functions (e.g., emergency generator, animal holding cages, barricade and traffic control equipment storage, 911 emergency equipment, etc.), public parking need and requirements for landscaping. The Site Needs study will correspond to the Years of the Space Needs study for Today, Year 2018 and Year 2028. • Pre- Design Estimated Cost: WMM will work with the Police Department and City officials in developing a Budget for the Project. The cost projection for each Facility will be largely based upon square foot gross estimates taking into account the probability of elevators, site excavation difficulties, availability of utilities, etc. The Project Budget, while focused on the construction cost, will also have separate categories for land acquisition, site development, landscaping, furnishing, artwork, equipment, moving / installation costs, A & E Fees, Interior Design Fees and Building Permit Fees. We strive to ensure that our clients understand the scope of all potential costs of a proposed project. City Council•Presentation: WMM will prepare a final Police Facilities Needs Assessment and budget preliminary report, as approved by City officials, and make a formal presentation of the project to the City Council. The base Needs Assessment Study includes all of the above items. The study is number based and for a modest cost lists the requirements and potential costs of the Project. A Needs Assessment is an excellent tool for planning future projects. Many clients couple the Needs Assessment Study with a Conceptual Facility Study. The latter may involve site selection studies, building massing studies, site conceptual design studies, building space studies and flow diagrams to provide a preliminary assessment of space and functional relationships. The purpose of the Conceptual Facility and Site Study is to fully explore the viability of the proposed project for a given site and to develop a Conceptual Cost Estimate based on building configuration and identified site data. The City of Vernon Police Needs Assessment and Site Concept will include the following items: • - Master Planning Site Studies: WMM will develop conceptual plans and conceptual cost estimates of the Police Building and Jail sites, as identified by the City. The study will look at the adequacy of parking circulation and site security needs for the proposed facilities. The study will review the surrounding structures and open areas for impact the facility may create. A chart listing the strengths and weaknesses of each site will be developed in order to assist in the site selection process. • Construction Cost Estimate: WMM will prepare cost estimates throughout the project in order to assist Police Department and City officials in their decision - making. A detailed final estimate will describe proposed building systems and major component grouping (for example, Concrete, Masonry, Carpentry, Doors & Windows, etc.). • City Council Final Presentation: WMM will prepare the Police and Jail Facilities Needs Assessment and Site Concept Studies for the City of Vernon and make a formal presentation of the approved project report and site conceptual illustrations. WMM ASSOCIATES 3325 Wilshire Boulevard, Suite 590 Los Angeles, California 90010 Phone No. (213) 382 -9336 Fax No. (213) 382 -3247 Email WMMinLA @AOL.COM (A Minority Business Enterprise) WMM ASSOCIATES, a California Corporation, has been in practice for the past twenty three years. WMM Associates, established in 1976 as Jungsoo Kwak, A.I.A. Architect. The firm was incorporated in 1988 as WMM Associates. The combined background of the firm consists of highly motivated and involved professionals with a wide variety of experiences. The Principals have a combined 75 years of experience in providing complete comprehensive architectural services. This experience enables us to provide our clients the highest quality of professional service in all phases of architecture. The firm offers comprehensive engineering services through close and continued working relationship with a few select engineering consultants. It is our belief that good architecture, projects that satisfy user and community needs, start out with a clear understanding of user's needs, work preferences, organizational structure, and community interaction. We are especially proud of our work on the City of Arcadia Police Facility, the La Habra Police Facility the City of El Segundo Public Safety Addition and the City of Azusa Police Facility Addition. In these projects, close work with the Building Committee was essential in understanding and planning for their needs. As is reflected in the qualifications of the Team members, which in each instance individually reflects in excess of ten to thirty years of dedicated Corporate, Institutional and Civic facility experience, we feel uniquely qualified to bring outstanding resolutions to the decision to be reached in this planning process. The Principals of the firm have provided services for Police Facilities in the Cities of San Fernando, Arcadia, Hemet, Porterville, Alhambra, Azusa and Laramie, Wyoming. The firms recent experience include Space Needs Analysis / Concept Studies and Space Planning Studies for the Cities of Albuquerque, Inglewood, La Habra, Los Angeles Department of Airports, City of Corona, City of Whittier,and for the County of San Diego, California. Corporate clients include the Bank of America, Hughes Communications and the Hazama Corporation. We feel that a most important part of the analysis of our proposal is the excellent facility renovation record of WMM ASSOCIATES meeting our clients needs, in particular, we are proud of the number of clients for which continued utilization of our office has exceeded ten years. WMM ASSOCIATES encourages you to review the enclosed project / reference list and to make contact with them. P�21,1�`G�PALS��F�T�.E't=E��Mz k Stephen L. Wiley, Architect Principal in Charge of WMM ASSOCIATES Lanao T. Moga, Architect Principal of WMM ASSOCIATES Frank Mendoza, Jr., C.S.I. Principal of WMM ASSOCIATES WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles California 90010 CITY OF VERNON NEEDS ASSESSMENT AND POLICE FACILITIES STUDY WMM Associates has prepared the following estimated fee is based on the City of Vernon Police Department description of work and our experience of previous projects of this type. The schedule can vary depending the availability of City of Vernon staff members and background information such as Site information, Staffing Projections and review time. w 1. City and Department Management meetings Staff Interviews and Questionnaires This includes meeting notes, review of comments, background information and preliminary analysis. 2. Space & Organizational Concepts 3. Adjacency Diagrams 4. Space Standards 5. Staffing Projection 6. Today's Space Need 7. Technology Review and Budgeting 8. Interim Facilities Growth 9. 10 and 20 Year Growth 10. Pre - Design Estimated Cost (Prepared by WMM Associates) 11. Interviews for outside agency leasing. 12. Interviews for Fire Department Staff 4 95(40 Optional Items $ 8,000.00 $ 2,000.00 $ 2,000.00 $ 1,000.00 $ 5,000.00 $ 4,000.00 $ 2,000.00 $ 5,000.00 $ 3,000.00 $ 2,000.00 * $ 2,000.00 * $ 2,000.00 * Additional interviews of Fire Department Staff and for outside agency leasing. Based on the Discussion of February 12, 2009. WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles California 90010 CITY OF VERNON NEEDS ASSESSMENT AND POLICE FACILITIES STUDY WMM Associates has prepared the following estimated fee is based on the City of Vernon Police Department description of work and our experience of previous projects of this type. The schedule can vary depending the availability of City of Vernon staff members and background information such as Site information, Staffing Projections and review time. 005eC%$ ree` 1., 11. and 12. City and Department Management meetings Staff Interviews and Questionnaires This includes meeting notes, review of comments, background information and preliminary analysis. 2. Space & Organizational Concepts 3. Adjacency Diagrams 4. Space Standards 5. Staffing Projection 6. Today's Space Need 7. Technology Review and Budgeting 8. Interim Facilities Growth 9. 10 and Year Growth 10. Pre - Design Estimated Cost 4`l'fD Optional Items 3es,fl (Fs l mm:;)' Three Weeks One Week Simultaneous with outer tasks One Week Two Weeks Two Weeks Simultaneous with outer tasks One Week One Week One Week EXHIBIT B "Exhibit B" WMM ASSOCIATES Standard Hourly Billing Rates For Professional Services (Adjusted Annually 2009) A. TECHNICAL CATEGORY HOURLY RATE 1. Principal $ 125.00 2. Associate Architect 100.00 (Project Architect or Senior Designer) 3. Designer / Planning /Programming 90.00 (Field Administration / Specifications) 4. Project Captain 75.00 Technical 1 5. Technical II 60.00 6. Technical III 50.00 B. SUPPORT CATEGORY HOURLY RATE 7. Support I $ 50.00 (Administrative / Word Processing) 8. Support II 40.00 (Clerical and General Office) 9. Support III 70.00 (Computer Aided Drafting & Design Operator) C. SPECIALITY CONSULTING HOURLY RATE 10. Communications and Custody Consulting $ 125.00 D. REIMBURSABLE EXPENSES 1. Long distance transportation beyond one hundred (100) miles per occurrence in connection with the project; living expenses in connection with out -of -town travel; long distance communications, and fees paid for securing approval of authorities having jurisdiction over the project. 2. Reproductions, postage and handling of Drawings, Specifications and other documents, data processing and photographic production techniques and models. 3. Project Consultants at 1.25 times the invoice amount for administration. 4. Rental or purchase of special equipment and materials. EXHIBIT C EXHIBIT "C" EQUAL OPPORTUNITY COMPLIANCE PROGRAM EQUAL SERVICE CERTIFICATION WMM Associates (Firm), by its Principal or his duly authorized representative's signature affixed hereto, certifies and agrees to comply with the following Federal provisions: a. Executive Order 11246 requires that during the performance of this Contract, the Firm agrees not, to discriminate against any employee or applicant for employment for race, religion, sex, color or national origin. The Firm will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color or national origin. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Firm agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Firm setting forth the provisions of this nondiscrimination clause. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 et seq., requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. c. Under Title VI of the Civil Rights Act of 1964, and Section 109 of the Housing and Community Development Act of 1974, no person shall, on the grounds of race, color; national origin, or sex, be excluded from participation in, be denied the benefits of, or subjected to discrimination under any program or activity receiving Federal financial assistance. Stephen Wiley, Architect C 013738 DATE PRINCIPAL WMM ASSOCIATES FIRM NAME 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583 -8811 May 6, 2009 WMM Associates Attn: Stephen L. Wiley, Principal in Charge 3325 Wilshire Boulevard Los Angeles, CA 90010 Re: Needs Assessment and Police Facilities Study Dear Mr. Wiley: The insurance requirements have been met. Transmitted herewith is a fully executed original of the agreement as referenced above, approved by City Council on April 20, 2009, through Resolution No. 9918. If you have any questions regarding this matter, please call Mr. Steven Towles at 323/583 -8811 ext. 114. Very truly yours, NeYIy Giron City Clerk NG :km c: Steven Towles Purchasing Department Resolution No. 9918 Exclusively Industrial" PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND WMM ASSOCIATES FOR THE POLICE FACILITY AND COMMUNICATIONS SPACE NEEDS ASSESSMENT This agreement, made and entered into this 20th day of April, 2009 by and between the City of Vernon, a municipal corporation of the State of California ( "CITY ") and WMM Associates, a California corporation ( "CONTRACTOR "). WITNESSETH Recitals: 1. Authority of City to Enter Agreement - This Contract is entered into under the authority of Section 53060 of the California Government Code which permits the legislative body of any public or municipal corporation to contract with and employ any person for the furnishing to the corporation of special services such person is specially trained and experienced and competent to perform the special services required. 2. CONTRACTOR represents that it is experienced in providing services requested and has submitted a proposal to work under the general direction of the City of Vernon. Said proposal is attached hereto as "Exhibit A" and is incorporated herein by this reference. I. CONTRACTOR'S OBLIGATIONS A. CONTRACTOR agrees to provide all services necessary for Police Facility and Communications Space Needs Assessment as described in Exhibit "A ", and incorporated herein by this reference. B. CONTRACTOR agrees to perform the services generally described in the Scope of Work of the proposal herein before described. C. CONTRACTOR agrees to comply fully with all applicable Federal, State and local laws and regulations as they pertain to the performance of this Agreement. II. CITY'S OBLIGATIONS A. CITY shall promptly pay CONTRACTOR as provided for under Section IV, METHOD OF PAYMENT. B. CITY shall periodically survey attendees for their response to training performed under this Contract and document the results. Said monitoring shall be the responsibility of the City Administrator or his designee. Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment III. TIME OF PERFORMANCE The execution of this agreement by the parties constitutes an authorization to proceed, unless otherwise provided by the terms of this agreement. The work described in "Exhibit A" shall be completed in accordance with the schedule set fourth in said "Exhibit A" or as otherwise agreed upon in writing by amendments to this agreement. IV. METHOD OF PAYMENT CITY shall pay CONTRACTOR for services rendered under this Agreement at the fixed fee of $34,000.00 as set forth in the Proposal, attached as Exhibit "A" hereto. The fixed rate includes salary, fringe benefits, overhead, profit, and all other expenses incurred by the CONTRACTOR. The total not -to- exceed payment to CONTRACTOR for the services rendered shall be -- Thirty Four Thousand dollars ($34,000.00 ), inclusive of all costs and services. CITY shall compensate CONTRACTOR for performance of this Agreement upon receipt of a detailed invoice. ADDITIONAL SERVICES. If after work commences pursuant to this agreement, it becomes apparent that additional work not originally contemplated as within the scope of this Agreement may be necessary and such services are performed, Contractor shall be compensated at Contractor's Standard Hourly and materials rate schedule as outlined in "Exhibit B ". The Contractor shall inform The City of Vernon in writing of the need for such additional work. No additional work shall be done without the prior written approval of the City of Vernon. V. TERMINATION A. Termination of Agreement for Cause - If, through any cause, the CONTRACTOR shall fail to fulfill, in a timely and proper manner, his obligations under this Agreement, or if the CONTRACTOR shall violate any of the covenants, agreements or stipulations of this Agreement, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONTRACTOR of such termination and by specifying the effective date thereof, at least ten (10) days before the effective date of such termination. In such event, all fmished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the CONTRACTOR under this Agreement shall, at the option of the CITY, become its property and the CONTRACTOR shall be entitled to receive actual cost for any work satisfactorily completed hereunder. 2 Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment Not withstanding the above, the CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of the Agreement by the CONTRACTOR, and the CITY may withhold any payments to the CONTRACTOR for the purpose of off -set until such time as the exact amount of damages due the CITY from the CONTRACTOR is determined. B. Termination for Convenience of the City - The CITY may terminate this Agreement at any time by giving at least thirty (30) days' notice in writing to the CONTRACTOR. If the Agreement is terminated by the CITY as provided herein, the CONTRACTOR will be paid for the salary, overhead costs and expenses incurred up to the termination date. If this Agreement is terminated due to the fault of the CONTRACTOR, then Paragraph V, Section A, hereto relative to termination shall apply. VI. NOTICES Notices to the parties shall, unless otherwise requested in writing, be sent by U.S. Mail, postage prepaid, and addressed as follows: TO CITY: City Administrator City of Vernon 4305 Santa Fe Avenue Vernon, California 90058 TO CONTRACTOR: WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles, California 90010 VIL AUTHORIZED CONTACTS A. The contact for CONTRACTOR authorized to execute action and respond to inquiries on behalf of CONTRACTOR shall be the "Stephen Wiley ", unless otherwise changed and approved by the City. B. The sole contact for CITY authorized to execute actions and to respond to inquiries on behalf of CITY, or to obligate CITY to any action, or to interpret any portion of the Scope of Work submitted (Exhibit "A ") or this Agreement shall be the City Administrator, or his designee. 3 Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment VIII. ASSIGNABILITY CONTRACTOR shall not in any way assign or transfer any interest in this Agreement without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR for CITY under this Agreement may be assigned to a bank, trust company or other financial institution or to a trustee in bankruptcy, without such approval. Notice of any such assignment or transfer shall be promptly furnished to CITY. IX. HOLD HARMLESS A. CONTRACTOR shall indemnify and hold harmless CITY, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and hold harmless CITY, its officers and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, Worker's Compensation claims resulting from or arising out of the negligent and/or intentional acts or omissions of CONTRACTOR, its employees and/or subcontractors. B. CONTRACTOR shall indemnify and hold harmless CITY, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and hold harmless CITY, its officers and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the negligent, intentional or malicious acts or omissions of CONTRACTOR, its employees and /or subcontractors. 4 Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment X. INSURANCE A. CONTRACTOR shall furnish CITY with an insurance certificate from its Worker's Compensation insurance carrier, certifying that it carries such insurance, and the policy shall not be cancelled nor the coverage reduced during the term of this Agreement. B. CONTRACTOR shall obtain, at its sole cost prior to exercising any right or performing any obligation pursuant to this Agreement, and maintain for the period covered by this Agreement, a policy or policies of general liability insurance, or certificate of such insurance, satisfactory to the Risk Manager of CITY, which provides coverage not less than that provided against liability for any and all claims and suits for damages or injuries to persons or property resulting from or arising out of operations of CONTRACTOR, which insurance shall provide coverage for both bodily injury and property damage in not less than a minimum amount of ONE MILLION DOLLARS ($1,000,000.00) and professional liability insurance in the amount of ONE MILLION DOLLARS ($1,000,000.00). Said general liability policy and certificate thereof shall name the City of Vernon and its officers and employees as additionally named insured. Said policy shall be primary to any insurance carried by the City. Said policy shall also contain a provision that no termination, cancel- lation or change or coverage of insured or additional insured shall be effective until thirty (30) days' notice thereof has been given in writing to the CITY. CONTRACTOR shall give CITY prompt and timely notice of any claim made or suit instituted. CONTRACTOR shall procure and maintain, at its own cost and expense, any additional kinds and amounts of insurance which, in its own judgment, may be necessary for its proper prosecution of the work. XI. COMPLIANCE WITH LOCAL LAWS The CONTRACTOR shall comply with all applicable laws, ordinances and codes of the state and local governments. XII. INTEREST OF CONTRACTOR AND EMPLOYEES The CONTRACTOR covenants that he presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his services hereunder. The CONTRACTOR further covenants that, in the performance of this Agreement, no person having any such interest shall be employed. 5 Professional Services Agreement between the City of Vernon and WMM Associates for Police Facility Space Needs Assessment XIII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONTRACTOR by CITY and contains all the covenants and agreements between the parties with respect to such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by CITY and CONTRACTOR. XIV. LAWS GOVERNING THIS AGREEMENT This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. XV. VALIDITY The invalidity, in whole or in part, of any provision of this Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF VERNON, a Municipal Corporation MAYOR / MAYOR PRO -TEM ATTEST: LA GIRON, IT CLERK WMM ASSOCIATES a corporation State of California TECT C 013738 6 APPROVED AS TO FORM: Exhibit "A ": Proposal Exhibit `B ": Standard Hourly Exhibit "C ": EEOC Form contracts /psa -shell EXHIBIT A CITY OF VERNON POLICE DEPARTMENT NEEDS ASSESSMENT STUDY The project description outlined below represents a methodology developed by the team members of WMM Associates for the City of Vernon Police Department Facilities Study. The goal of our methodology is to determine the most effective means to meet and forecast the needs of the City of Vernon. Our work is designed around "client" involvement. The involvement of the client yields project results that suit the daily working environment. Our work is organized around a series of workshops and interviews. We strive to create a client friendly forum in order to gain broad ranges of opinion on project goals and needs. WMM Associates believes that is critically important to involve the owners, managers and users in order to best design for their needs. WMM Associates will analyze a multitude of options in order to assist the City of Vernon in determining the best overall plan for meeting the space needs, the functional requirements, the design goals, the time schedule and the cost requirements of this project. The Needs Assessment Study is an approach to identifying effective choices for consideration by the City. The, Needs Assessment also assists the client in identifying the critical issues so that effective options can be explored. The study will consist of the following: • City and Department Management Representatives "Kick -Off" meeting focuses on the project's objectives and scope. WMM Associates will present the procedures for implementing the study and discuss project organization, background issues (e.g. unique management and historic relationships), community perceptions, character of the City, shared facilities, relationship with adjacent and nearby buildings /departments and future program concerns. Review the current management philosophy and future management changes that may be implemented in the future. Review applicable City ordinances, policies, Growth Management requirements and programs which affect or conflict with the recommendations. Review current and predicted demand for services by areas of the community. Identify facilities needs in area of special use, such as; Community Services, Community Rooms, Forensic Services, Training, Vehicle maintenance. Staff. Interviews and Questionnaires: WMM will tour the existing Police Facility and any off -site facilities. Interviews will take place with all key personnel in order to establish perceptions on the overall project and specific concerns of each individual. WMM Associates believes that it is critically important to involve all key users of a facility in order to best program and design for their needs. Meeting minutes will be maintained and will be available to study various staff proposed concepts. • Space & Organizational Concepts: WMM will organize important staff requests into Concept Statements. These statements will cover both spatial and organizational concerns. Additionally we will present our knowledge of how other Public Safety facilities have handled similar features. The Concept Statements will be reviewed by the City's Department executive staff in order to determine which statements adequately reflect the overall needs of the department and the City. The accepted Concept Statements will form an integral part of the Facilities Needs Analysis. They act as a guide for the future project designer in understanding the functional requirements and the "Good Ideas" for each section in the department. .• Adjacency Diagrams Adjacency diagrams are studied and developed in order to understand the major relationships between departments and between staff members. Carefully studied, this step can greatly decreases the wasteful circulation space and increases the portion of total square footage allotted to useful working space. WMM Associates has a very fine track record for the development of very efficient and practical floor plans. • Space Standards Space Standards are developed in order to establish the appropriate sizes of work space for all staff members. They may also establish which level of officer or duty will be allocated within a private office, a shared office, a workstation or shared workstations. • Staffing Projection: WMM will work with the Police Department and the City's Planning Department in developing a manpower projection for the facilities. Most frequently, the projection correlates linearly with City population figures. However, if the population base is changing, the crime trend analysis may more accurately reflect staffing needs. Our office will work with the city population figures, building density and crime trend figures in deriving the overall projection. After developing the overall growth pattern, our office will work with the Departments in determining probable staffing requirements, including management and organizational structure. We will review the manpower projection with appropriate City officials in order to reach a consensus. • Today's Space Need: WMM will develop a list of space requirements for each workstation, large floor equipment and functional areas in order to develop a current Space Need that demonstrates the ideal facility for the City of Vernon. This analysis is necessary to understand how today's crowded facility has made many functions inefficient and how many departmental activities cannot be accommodated on -site; or else have, been eliminated. The Space Need will emphasize the functional activities that the Police Department selects. • Technology review and budgeting: WMM and consulting staff would like to offer the opportunity to inspect the existing computer network and communications network, in depth, to offer suggestions for improvement and reuse strategies for a new facility. This review process would include discussion with your staff to ensure that the appropriate equipment is installed to provide the best possible service at a reasonable price. We appreciate that technology is expensive and it is our hope to work with our client to minimize cost, but ensure that the systems are efficient. • Interim Facility Growth (10 years and 20 years): WMM will provide a mid- growth Space Needs for that year or other year as selected by the City. The mid - growth study will directly relate to the staffing analysis. All increases in staff, workstations and equipment will be specifically noted Year 2018 Growth" in order to facilitate understanding on what is necessary today and what functions need to be planned for tomorrow. • Year 2028 Growth (20 year): WMM will project the Space Need to a future date as selected by the City. We suggest the Year 2028, partly because most other trend data projected by the City occurs in ten and twenty year increments, and partly because few projects to date go beyond the year 2028. Similar to the Interim Growth Study, all changes will be specifically noted "Year 2028 Growth ". • Site Needs Study: WMM will develop a Site Needs study based on the number of Police vehicles, number of employees present at change of shift, ancillary police functions (e.g., emergency generator, animal holding cages, barricade and traffic control equipment storage, 911 emergency equipment, etc.), public parking need and requirements for landscaping. The Site Needs study will correspond to the Years of the Space Needs study for Today, Year 2018 and Year 2028. • Pre- Design Estimated Cost: WMM will work with the Police Department and City officials in developing a Budget for the Project. The cost projection for each Facility will be largely based upon square foot gross estimates taking into account the probability of elevators, site excavation difficulties, availability of utilities, etc. The Project Budget, while focused on the construction cost, will also have separate categories for land acquisition, site development, landscaping, furnishing, artwork, equipment, moving / installation costs, A & E Fees, Interior Design Fees and Building Permit Fees. We strive to ensure that our clients understand the scope of all potential costs of a proposed project. City Council Presentation: WMM will prepare a final Police Facilities Needs Assessment and budget preliminary report, as approved by City officials, and make a formal presentation of the project to the City Council. The base Needs Assessment Study includes all of the above items. The study is number based and for a modest cost lists the requirements and potential costs of the Project. A Needs Assessment is an excellent tool for planning future projects. Many clients couple the Needs Assessment Study with a Conceptual Facility Study. The latter may involve site selection studies, building massing studies, site conceptual design studies, building space studies and flow diagrams to provide a preliminary assessment of space and functional relationships. The purpose of the Conceptual Facility and Site Study is to fully explore the viability of the proposed project for a given site and to develop a Conceptual Cost Estimate based on building configuration and identified site data. The City of Vernon Police Needs Assessment and Site Concept will include the following items: • - Master Planning Site Studies: WMM will develop conceptual plans and conceptual cost estimates of the Police Building and Jail sites, as identified by the City. The study will look at the adequacy of parking circulation and site security needs for the proposed facilities. The study will review the surrounding structures and open areas for impact the facility may create. A chart listing the strengths and weaknesses of each site will be developed in order to assist in the site selection process. • Construction Cost Estimate: WMM will prepare cost estimates throughout the project in order to assist Police Department and City officials in their decision- making. A detailed final estimate will describe proposed building systems and major component grouping (for example, Concrete, Masonry, Carpentry, Doors & Windows, etc.). • City Council Final Presentation: WMM will prepare the Police and Jail Facilities Needs Assessment and Site Concept Studies for the City of Vernon and make a formal presentation of the approved project report and site conceptual illustrations. WMM ASSOCIATES 3325 Wilshire Boulevard, Suite 590 Los Angeles, California 90010 Phone No. (213) 382 -9336 Fax No. (213) 382 -3247 Email WMMinLA @AOL.COM (A Minority Business Enterprise) WMM ASSOCIATES, a California Corporation, has been in practice for the past twenty three years. WMM Associates, established in 1976 as Jungsoo Kwak, A.I.A. Architect. The firm was incorporated in 1988 as WMM Associates. The combined background of the firm consists of highly motivated and involved professionals with a wide variety of experiences. The Principals have a combined 75 years of experience in providing complete comprehensive architectural services. This experience enables us to provide our clients the highest quality of professional service in all phases of architecture. The firm offers comprehensive engineering services through close and continued working relationship with a few select engineering consultants. It is our belief that good architecture, projects that satisfy user and community needs, start out with a clear understanding of user's needs, work preferences, organizational structure, and community interaction. We are especially proud of our work on the City of Arcadia Police Facility, the La Habra Police Facility the City of El Segundo Public Safety Addition and the City of Azusa Police Facility Addition. In these projects, close work with the Building Committee was essential in understanding and planning for their needs. As is reflected in the qualifications of the Team members, which in each instance individually reflects in excess of ten to thirty years of dedicated Corporate, Institutional and Civic facility experience, we feel uniquely qualified to bring outstanding resolutions to the decision to be reached in this planning process. The Principals of the firm have provided services for Police Facilities in the Cities of San Fernando, Arcadia, Hemet, Porterville, Alhambra, Azusa and Laramie, Wyoming. The firms recent experience include Space Needs Analysis / Concept Studies and Space Planning Studies for the Cities of Albuquerque, Inglewood, La Habra, Los Angeles Department of Airports, City of Corona, City of Whittier,and for the County of San Diego, California. Corporate clients include the Bank of America, Hughes Communications and the Hazama Corporation. We feel that a most important part of the analysis of our proposal is the excellent facility renovation record of WMM ASSOCIATES meeting our clients needs, in particular, we are proud of the number of clients for which continued utilization of our office has exceeded ten years. WMM ASSOCIATES encourages you to review the enclosed project / reference list and to make contact with them. Stephen L. Wiley, Architect Principal in Charge of WMM ASSOCIATES Lanao T. Moga, Architect Principal of WMM ASSOCIATES Frank Mendoza, Jr., C.S.I. Principal of WMM ASSOCIATES WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles California 90010 CITY OF VERNON NEEDS ASSESSMENT AND POLICE FACILITIES STUDY WMM Associates has prepared the following estimated fee is based on the City of Vernon Police Department description of work and our experience of previous projects of this type. The schedule can vary depending the availability of City of Vernon staff members and background information such as Site information, Staffing Projections and review time. 1. City and Department Management meetings Staff Interviews $ 8,000.00 and Questionnaires This includes meeting notes, review of comments, background information and preliminary analysis. 2. Space & Organizational Concepts 3. Adjacency Diagrams 4. Space Standards 5. Staffing Projection 6. Today's Space Need 7. Technology Review and Budgeting 8. Interim Facilities Growth 9. 10 and 20 Year Growth 10. Pre - Design Estimated Cost (Prepared by WMM Associates) 11. Interviews for outside agency leasing. 12. Interviews for Fire Department Staff TOTAL ESTIMATED F,E`ET Optional Items tqo $ 2,000.00 $ 2,000.00 $ 1,000.00 $ 5,000.00 $ 4,000.00 $ 2,000.00 $ 5,000.00 $ 3,000.00 $ 2,000.00 * $ 2,000.00 * $ 2,000.00 * Additional interviews of Fire Department Staff and for outside agency leasing. Based on the Discussion of February 12, 2009. WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles California 90010 CITY OF VERNON NEEDS ASSESSMENT AND POLICE FACILITIES STUDY WMM Associates has prepared the following estimated fee is based on the City of Vernon Police Department description of work and our experience of previous projects of this type. The schedule can vary depending the availability of City of Vernon staff members and background information such as Site information, Staffing Projections and review time. 2 Tait 1., 11. and 12. City and Department Management meetings Staff Interviews and Questionnaires This includes meeting notes, review of comments, background information and preliminary analysis. 2. Space & Organizational Concepts 3. Adjacency Diagrams 4. Space Standards 5. Staffing Projection 6. Today's Space Need 7. Technology Review and Budgeting 8. Interim Facilities Growth 9. 10 and Year Growth 10. Pre - Design Estimated Cost TtI„'M4`TAD Optional Items 4,te Three Weeks One Week Simultaneous with outer tasks One Week Two Weeks Two Weeks Simultaneous with outer tasks One Week One Week One Week EXHIBIT B "Exhibit B" WMM ASSOCIATES Standard Hourly Billing Rates For Professional Services (Adjusted Annually 2009) A. TECHNICAL CATEGORY 1. Principal 2. Associate Architect (Project Architect or Senior Designer) 3. Designer / Planning / Programming (Field Administration / Specifications) 4. Project Captain Technical 1 5. Technical 11 6. Technical 111 B. SUPPORT CATEGORY 7. Support 1 (Administrative / Word Processing) 8. Support 11 (Clerical and General Office) 9. Support III (Computer Aided Drafting & Design Operator) C. SPECIALITY CONSULTING 10. Communications and Custody Consulting D. REIMBURSABLE EXPENSES 1. Long distance transportation beyond one hundred (100) miles per occurrence in connection with the project; living expenses in connection with out -of -town travel; long distance communications, and fees paid for securing approval of authorities having jurisdiction over the project. 2. Reproductions, postage and handling of Drawings, Specifications and other documents, data processing and photographic production techniques and models. 3. Project Consultants at 1.25 times the invoice amount for administration. 4. Rental or purchase of special equipment and materials. HOURLY RATE $ 125.00 100.00 90.00 75.00 60.00 50.00 HOURLY RATE $ 50.00 40.00 70.00 HOURLY RATE $ 125.00 "Exhibit B" WMM ASSOCIATES Standard Hourly Billing Rates For Professional Services (Adjusted Annually 2009) A. TECHNICAL CATEGORY HOURLY RATE 1. Principal $ 125.00 2. Associate Architect 100.00 (Project Architect or Senior Designer) 3. Designer / Planning / Programming 90.00 (Field Administration / Specifications) 4. Project Captain 75.00 Technical I 5. Technical II 60.00 6. Technical III 50.00 B. SUPPORT CATEGORY HOURLY RATE 7. Support I $ 50.00 (Administrative / Word Processing) 8. Support 11 40.00 (Clerical and General Office) 9. Support III 70.00 (Computer Aided Drafting & Design Operator) C. SPECIALITY CONSULTING HOURLY RATE 10. Communications and Custody Consulting $, 125.00 D. REIMBURSABLE EXPENSES 1. Long distance transportation beyond one hundred (100) miles per occurrence in connection with the project; living expenses in connection with out -of -town travel; long distance communications, and fees paid for securing approval of authorities having jurisdiction over the project. 2. Reproductions, postage and handling of Drawings, Specifications and other documents, data processing and photographic production techniques and models. 3. Project Consultants at 1.25 times the invoice amount for administration. 4. Rental or purchase of special equipment and materials. "Exhibit B" WMM ASSOCIATES Standard Hourly Billing Rates For Professional Services (Adjusted Annually 2009) A. TECHNICAL CATEGORY HOURLY RATE 1. Principal $ 125.00 2. Associate Architect 100.00 (Project Architect or Senior Designer) 3. Designer / Planning / Programming 90.00 (Field Administration / Specifications) 4. Project Captain 75.00 Technical 1 5. Technical II 60.00 6. Technical III 50.00 B. SUPPORT CATEGORY HOURLY RATE 7. Support I $ 50.00 (Administrative / Word Processing) 8. Support II 40.00 (Clerical and General Office) 9. Support III 70.00 (Computer Aided Drafting & Design Operator) C. SPECIALITY CONSULTING HOURLY RATE 10. Communications and Custody Consulting $ 125.00 D. REIMBURSABLE EXPENSES 1. Long distance transportation beyond one hundred (100) miles per occurrence in connection with the project; living expenses in connection with out -of -town travel; long distance communications, and fees paid for securing approval of authorities having jurisdiction over the project. 2. Reproductions, postage and handling of Drawings, Specifications and other documents, data processing and photographic production techniques and models. 3. Project Consultants at 1.25 times the invoice amount for administration. 4. Rental or purchase of special equipment and materials. EXHIBIT C EXHIBIT "C" EQUAL OPPORTUNITY COMPLIANCE PROGRAM EQUAL SERVICE CERTIFICATION WMM Associates (Firm), by its Principal or his duly authorized representative's signature affixed hereto, certifies and agrees to comply with the following Federal provisions: a. Executive Order 11246 requires that during the performance of this Contract, the Firm agrees not to discriminate against any employee or applicant for employment for race, religion, sex, color or national origin. The Firm will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color or national origin. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Firm agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Firm setting forth the provisions of this nondiscrimination clause. b. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 et seq., requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. c. Under Title VI of the Civil Rights Act of 1964, and Section 109 of the Housing and Community Development Act of 1974, no person shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or subjected to discrimination under any program or activity receiving Federal fmancial assistance. Stephen Wiley, Architect C 013738 DATE ( PRINCIPAL WMM ASSOCIATES FIRM NAME Medina, Krystal From: Juarez, Debbie Sent: Tuesday, May 05, 2009 4:07 PM To: Barcia, Ana Cc: Medina, Krystal Subject: RE: Insurance Approval- WMM Associates Thank you. Deborah Juarez Records Management Assistant City of Vernon - City CThrk's Office 4305 Santa rFeAvenue Vernon, CA 90058 (323 ) 583 -8811 From: Barcia, Ana Sent: Tuesday, May 05, 2009 4:00 PM To: Giron, Nelly Cc: Juarez, Debbie Subject: Insurance Approval- WMM Associates Page 1 of 1 Hello Nelly, Please be advised that the above referenced has provided acceptable insurance coverage. Thank you, Ana Barcia City of Vernon Risk Management Department T: 323) 583 -8811 ex 286 F: 323) 826 -1439 abarciaaci.vernon.ca.us CONFIDENTIALITY NOTICE: This e -mail transmission, and any documents, files or previous e-mail messages attached to it may contain 'confidential information that is legally privileged. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, distribution or use of any of the information contained in or attached to this transmission is STRICTLY PROHIBITED. If you have received this transmission in error, please immediately notify the sender. Please destroy the original transmission and its attachments without reading or saving in any manner. 5/6/2009 Page 1 of 1 Juarez, Debbie From: Barcia, Ana Sent:. Thursday, April 30, 2009 4:38 PM To: Juarez, Debbie Subject: RE: WMM & ASSOCIATES - RES. NO. 9918 Insurance Status Hi Debbie, received partial, I'm still waiting on a Hold Harmless and declaration pages. I sent a follow up email earlier this week, but have not received a response. Ana Barcia City of Vernon Risk Management Department T: 323) 583 -8811 ex 286 F: 323) 826 -1439 abai ci.vernon.ca.us From: Juarez, Debbie Sent: Thursday, April 30, 2009 4:36 PM To: Barcia, Ana Subject: WMM &ASSOCIATES - RES. Hi Ana. Do you have insurance for them yet? 1Te6orah Juarez R cords Management Assistant City of Vernon - City Clerk's .Office 4305 Santa Ee Avenue Vernon, CA 90058 (323 ) 583 -8811 4/30/2009 ance Status APPROVED 1. 0V VERNON POLICE DEPARTMENT OFFICE MEMORANDUM April 1, 2009 ..b Sct TO: Mayor Leonis C. Malburg & Members of the Vernon City Council FROM: Steve Towles, Chief of Police SUBJECT: Staff Report - Needs Assessment and Police Facilities Study REQUEST APR 0 1 2009 CITY CLERK'S OFFICE This is a request to the City Council to approve entering into an agreement with WMM Associates to perform a Needs Assessment and Police Facilities Study. The City has previously directed the Police Department to consider the benefits of building a new public safety facility that would support the Police Department and Fire Department as well as the potential to provide resources for other regional public safety efforts. EXECUTIVE SUMMARY The Police Department currently occupies two floors of the City Hall structure that was built in 1976 and is thirty-three years old. Housed within the Police Department are the Patrol, Investigations, Professional Standards, Records and Communications divisions. The facility also houses the City's EOC, firing range and Class 1 jail. Over the years, there have been some modifications made to accommodate the changing needs of the Department, however, a new facility would greatly improve the ability of the Police Department to provide services to the community and to support regional public safety efforts. Any new structure would also include a jail constructed using the latest state - mandated designs and functionality. The concept of a combined public safety structure supporting Police and Fire also represents an opportunity to enhance coordination between the two agencies by maximizing shared resources, such as the EOC, classrooms and training areas. Opportunities also exist to develop a facility that would provide physical support and greater coordination between our agencies and the members of outside public safety task forces, such as those currently located on the third floor of City Hall. Although a specific location has not been identified, several options are under consideration. Each site will be considered for its ability to support the daily operations of the departments, enhance response time capabilities, provide greater accessibility to the public, enhance training opportunities, and be a resource to the community. DISCUSSION Acting upon the direction of the City Administrator to consider the development of a new Public Safety facility, Police Department staff conducted research into the process of planning and building a new public safety facility. Actions taken to date include: • Survey of employees • Internal assessment of needs • Review of International Association of Police Chiefs (IACP) Police Facility Planning Guidelines • Review of potential sites • Site visits to other recently constructed facilities • Meeting with L/E agencies currently in the building process • Interviews with Police Facility Planners The research completed by staff determined that having a facility needs assessment completed by an experienced professional firm was critical to the success (or failure) of each building project. This is consistent with the conclusions of the research and recommendations of the IACP. In fact, the IACP provides weeklong training courses designed to educate and prepare agency personnel who are responsible for overseeing the construction of a new facility. In this course, they emphasize the importance of using a professional organization to complete this key phase of the building process. After looking at several different needs assessment providers, the Police Department identified two local firms that specialize in planning, designing and overseeing the construction of public safety facilities. Each one has a strong reputation for quality and service. RRM Design Group has previously been used by the City to design and oversee the construction of a new fire station and the remodeling of portions of the police station. The other, WMM Associates, comes highly recommended by several other Southern California public safety agencies. They have completed similar studies for nearly a dozen cities within Los Angeles County. Both firms were asked to provide a quote to perform a facility needs assessment that would include the following components: • City and Department Staff Interviews and Questionnaires • Space and Organizational Concepts • ` Adjacency Diagrams • Space Standards • Staffing Projections (inc. potential needs of regional task force personnel) • Today's Space Needs • Technology Review and Budgeting • Interim Facilities Growth • 10 and 20 Year Projections • Pre - Design Estimated Costs • Interviews with Outside Agencies and Fire Personnel • Optional Costs for Site Feasibility Studies Both firms submitted a quote for the needs assessment. WMM Associates' quote was substantially less than that of RRM Design Group (by nearly half). The major difference between the two in terms of content was that RRM's quote included conceptual floor plans. Discounting this aspect of the quote, WMM's proposal was still significantly lower. FISCAL IMPACT The Police Department's FY 2008 -2009 budget included $50,000 for the completion of a needs assessment study. The quote from WMM is $34,000, a savings of $16,000 when compared to the budgeted amount. RECOMMENDATION Staff recommends the City Council introduce and approve a resolution directing the City to enter into an agreement with WMM Associates to complete a Needs Assessment and Police Facilities Study for the construction of a new public safety facility in Vernon, at a cost of $34,000. Prepared by: Steve Towles, Chief of Police Cc: Eric Fresch, City Administrator and Special Counsel to the City Council Jeff Harrison, City Attorney Nelly Giron, City Clerk Kristen Enomoto, Council Department Manager 1031 CITY OF VERNON EQUIPMENT REQUEST SCHEDULE 2008 — 2009 DEPARTMENT: POLICE TITLE OF ITEM REQUESTED: Needs Assessment and Police /Fire Facility Study PRIORITY: 1. ESSENTIAL - A service or program will be cancelled without the item. 2. DESIREABLE - Item is required to maintain efficient operation. ❑ 3. DEFERRABLE - Item is needed, but possible deferrable for one year. ❑ NET COST: AUTO Including sales tax and installation less applicable trade -in *. NON -AUTO $45,000 Manufacturer, Supplier, Brand. WMM Associates (Various) Source of quoted price. *Note: Show details below. Stephen Wiley Number Requested: Replacement: Additional: Number now in use by requesting unit: Equipment number(s) of item(s) being replaced: Recommended disposition: EXPLANATION OF NEED: Present Equipment is: New Equipment will: Obsolete ❑ Unsafe ❑ Increase Safety Reduce Down Time Improve Service Save Manpower Unreliable ❑ Worn out ❑ NARRATIVE JUSTIFICATION: These funds would be used for the needs assessment study for a new police /fire facility. The study would include meeting with all stakeholders of the project, completing interviews and questionnaires, developing space and organizational concept, adjacency diagrams, determining space standards, reviewing staffing projections, identifying today space needs as well as projected facility growth for a 10 and 20 year period, a review of technology needed in the new facility and possible reuse strategies including budgeting, site needs study and development of a budget for the project. This also includes preliminary and final presentations to the City Council, master planning site studies and construction cost estimates. This cost is based upon the need to include the Fire Department considerations as well as up to three different site analysis studies. WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles California 90010 CITY OF VERNON NEEDS ASSESSMENT AND POLICE FACILITIES STUDY WMM Associates has prepared the following estimated fee is based on the City of Vernon Police Department description of work and our experience of previous projects of this type. The schedule can vary depending the availability of City of Vernon staff members and background information such as Site information, Staffing Projections and review time. rrn.�/7tl� 1. City and Department Management meetings Staff Interviews and Questionnaires This includes meeting notes, review of comments, background information and preliminary analysis. 2. Space & Organizational Concepts 3. Adjacency Diagrams 4. Space Standards 5. Staffing Projection 6. Today's Space Need 7. Technology Review and Budgeting 8. Interim Facilities Growth 9. 10 and 20 Year Growth 10. Pre - Design Estimated Cost (Prepared by WMM Associates) 11. Interviews for outside agency leasing. 12. Interviews for Fire Department Staff Optional Items 13-1111nalysi's( per $ 8,000.00 $ 2,000.00 $ 2,000.00 $ 1,000.00 $ 5,000.00 $ 4,000.00 $ 2,000.00 $ 5,000.00 $ 3,000.00 $ 2,000.00 * $ 2,000.00 * $ 2,000.00 * Additional interviews of Fire Department Staff and for outside agency leasing. Based on the Discussion of February 12, 2009. WMM Associates 3325 Wilshire Boulevard, Suite 632 Los Angeles California 90010 CITY OF VERNON NEEDS ASSESSMENT AND POLICE FACILITIES STUDY WMM Associates has prepared the following estimated fee is based on the City of Vernon Police Department description of work and our experience of previous projects of this type. The schedule can vary depending the availability of City of Vernon staff members and background information such as Site information, Staffing Projections and review time. 1., 11. and 12. City and Department Management meetings Staff Interviews and Questionnaires This includes meeting notes, review of comments, background information and preliminary analysis. 2. Space & Organizational Concepts 3. Adjacency Diagrams 4. Space Standards 5. Staffing Projection 6. Today's Space Need 7. Technology Review and Budgeting 8. Interim Facilities Growth 9. 10 and Year Growth 10. Pre- Design Estimated Cost Optional Items 1 tefA IYs Three Weeks One Week Simultaneous with outer tasks One Week Two Weeks Two Weeks Simultaneous with outer tasks One Week One Week One Week CITY OF VERNON POLICE DEPARTMENT NEEDS ASSESSMENT STUDY The project description outlined below represents a methodology developed by the team members of WMM Associates for the City of Vernon Police Department Facilities Study. The goal of our methodology is to determine the most effective means to meet and forecast the needs of the City of Vernon. Our work is designed around "client" involvement. The involvement of the client yields project results that suit the daily working environment. Our work is organized around a series of workshops and interviews. We strive to create a client friendly forum in order to gain broad ranges of opinion on project goals and needs. WMM Associates believes that is critically important to involve the owners, managers and users in order to best design for their needs. . WMM Associates will analyze a multitude of options in order to assist the City of Vernon in determining the best overall plan for meeting the space needs, the functional requirements, the design goals, the time schedule and the cost requirements of this project. The Needs Assessment Study is an approach to identifying effective choices for consideration by the City. The Needs Assessment also assists the client in identifying the critical issues so that effective options can be explored. The study will consist of the following: • City and Department Management Representatives "Kick -Off" meeting focuses on the project's objectives and scope. WMM Associates will present the procedures for implementing the study and discuss project organization, background issues (e.g. unique management and historic relationships), community perceptions, character of the City, shared facilities, relationship with adjacent and nearby buildings /departments and future program concerns. Review the current management philosophy and future management changes that may be implemented in the future. Review applicable City ordinances, policies, Growth Management requirements and programs which affect or conflict with the recommendations. Review current and predicted demand for services by areas of the community. Identify facilities needs in area of special use, such as; Community Services, Community Rooms, Forensic Services, Training, Vehicle maintenance. • Staff Interviews and Questionnaires: WMM will tour the existing Police Facility and any off -site facilities. Interviews will take place with all key personnel in order to establish perceptions on the overall project and specific concerns of each individual. WMM Associates believes that it is critically important to involve all key users of a facility in order to best program and design for their needs. Meeting minutes will be maintained and will be available to study various staff proposed concepts. • Space & Organizational Concepts: WMM will organize important staff requests into Concept Statements. These statements will cover both spatial and organizational concerns. Additionally we will present our knowledge of how other Public Safety facilities have handled similar features. The Concept Statements will be reviewed by the City's Department executive staff in order to determine which statements adequately reflect the overall needs of the department and the City. The accepted Concept Statements will form an integral part of the Facilities Needs Analysis. They act as a guide for the future project designer in understanding the functional requirements and the "Good Ideas" for each section in the department. • Adjacency Diagrams Adjacency diagrams are studied and developed in order to understand the major relationships between departments and between staff members. Carefully studied, this step can greatly decreases the wasteful circulation space and increases the portion of total square footage allotted to useful working space. WMM Associates has a very fine track record for the development of very efficient and practical floor plans. • Space Standards Space Standards are developed in order to establish the appropriate sizes of work space for all staff members. They may also establish which level of officer or duty will be allocated within a private office, a shared office, a workstation or shared workstations. • Staffing Projection: WMM will work with the Police Department and the City's Planning Department in developing a manpower projection for the facilities. Most frequently, the projection correlates linearly with City population figures. However, if the population base is changing, the crime trend analysis may more accurately reflect staffing needs. Our office will work with the city population figures, building density and crime trend figures in deriving the overall projection. After developing the overall growth pattern, our office will work with the Departments in determining probable staffing requirements, including management and organizational structure. We will review the manpower projection with appropriate City officials in order to reach a consensus. • Today's Space Need: WMM will develop a list of space requirements for each workstation, large floor equipment and functional areas in order to develop a current Space Need that demonstrates the ideal facility for the City of Vernon. This analysis is necessary to understand how today's crowded facility has made many functions inefficient and how many departmental activities cannot be accommodated on -site; or else have been eliminated. The Space Need will emphasize the functional activities that the Police Department selects. • Technology review and budgeting: WMM and consulting staff would like to offer the opportunity to inspect the existing computer network and communications network, in depth, to offer suggestions for improvement and reuse strategies for a new facility. This review process would include discussion with your staff to ensure that the appropriate equipment is installed to provide the best possible service at a reasonable price. We appreciate that technology is expensive and it is our hope to work with our client to minimize cost, but ensure that the systems are efficient. • Interim Facility Growth (10 years and 20 years): WMM will provide a mid- growth Space Needs for that year or other year as selected by the City. The mid- growth study will directly relate to the staffing analysis. All increases in staff, workstations and equipment will be specifically noted "Year 2018 Growth" in order to facilitate understanding on what is necessary today and what functions need to be planned for tomorrow. • Year 2028 Growth (20 year): WMM will project the Space Need to a future date as selected by the City. We suggest the Year 2028, partly because most other trend data projected by the City occurs in ten and twenty year increments, and partly because few projects to date go beyond the year 2028. Similar to the Interim Growth Study, all changes will be specifically noted "Year 2028 Growth ". • Site Needs Study: WMM will develop a Site Needs study based on the number of Police vehicles, number of employees present at change of shift, ancillary police functions (e.g., emergency generator, animal holding cages, barricade and traffic control equipment storage, 911 emergency equipment, etc.), public parking need and requirements for landscaping. The Site Needs study will correspond to the Years of the Space Needs study for Today, Year 2018 and Year 2028. • Pre- Design Estimated Cost: WMM will work with the Police Department and City officials in developing a Budget for the Project. The cost projection for each Facility will be largely based upon square foot gross estimates taking into account the probability of elevators, site excavation difficulties, availability of utilities, etc. The Project Budget, while focused on the construction cost, will also have separate categories for land acquisition, site development, landscaping, furnishing, artwork, equipment, moving / installation costs, A & E Fees, Interior Design Fees and Building Permit Fees. We strive to ensure that our clients understand the scope of all potential costs of a proposed project. City Council Presentation: WMM will prepare a final Police Facilities Needs Assessment and budget preliminary report, as approved by City officials, and make a formal presentation of the project to the City Council. The base Needs Assessment Study includes all of the above items. The study is number based and for a modest cost lists the requirements and potential costs of the Project. A Needs Assessment is an excellent tool for planning future projects. Many clients couple the Needs Assessment Study with a Conceptual Facility Study. The latter may involve site selection studies, building massing studies, site conceptual design studies, building space studies and flow diagrams to provide a preliminary assessment of space and functional relationships. The purpose of the Conceptual Facility and Site Study is to fully explore the viability of the proposed project for a given site and to develop a Conceptual Cost Estimate based on building configuration and identified site data. The City of Vernon Police Needs Assessment and Site Concept will include the following items: • Master Planning Site Studies: WMM will develop conceptual plans and conceptual cost estimates of the Police Building and Jail sites, as identified by the City. The study will look at the adequacy of parking circulation and site security needs for the proposed facilities. The study will review the surrounding structures and open areas for impact the facility may create. A chart listing the strengths and weaknesses of each site will be developed in order to assist in the site selection process. • Construction Cost Estimate: WMM will prepare cost estimates throughout the project in order to assist Police Department and City officials in their decision - making. A detailed final estimate will describe proposed building systems and major component grouping (for example, Concrete, Masonry, Carpentry, Doors & Windows, etc.). • City Council Final Presentation: WMM will prepare the Police and Jail Facilities Needs Assessment and Site Concept Studies for the City of Vernon and make a formal presentation of the approved project report and site conceptual illustrations. WMM ASSOCIATES 3325 Wilshire Boulevard, Suite 590 Los Angeles, California 90010 Phone No. (213) 382 -9336 Fax No. (213) 382 -3247 Email WMMinLA @AOL.COM (A Minority Business Enterprise) WMM ASSOCIATES, a California Corporation, has been in practice for the past twenty three years. WMM Associates, established in 1976 as Jungsoo Kwak, A.I.A. Architect. The firm was incorporated in 1988 as WMM Associates. The combined background of the firm consists of highly motivated and involved professionals with a wide variety of experiences. The Principals have a combined 75 years of experience in providing complete comprehensive architectural services. This experience enables us to provide our clients the highest quality of professional service in all phases of architecture. The firm offers comprehensive engineering services through close and continued working relationship with a few select engineering consultants. It is our belief that good architecture, projects that satisfy user and community needs, start out with a clear understanding of user's needs, work preferences, organizational structure, and community interaction. We are especially proud of our work on the City of Arcadia Police Facility, the La Habra Police Facility the City of El Segundo Public Safety Addition and the City of Azusa Police Facility Addition. In these projects, close work with the Building Committee was essential in understanding and planning for their needs. As is reflected in the qualifications of the Team members, which in each instance individually reflects in excess of ten to thirty years of dedicated Corporate, Institutional and Civic facility experience, we feel uniquely qualified to bring outstanding resolutions to the decision to be reached in this planning process. The Principals of the firm have provided services for Police Facilities in the Cities of San Fernando, Arcadia, Hemet, Porterville, Alhambra, Azusa and Laramie, Wyoming. The firms recent experience include Space Needs Analysis / Concept Studies and Space Planning Studies for the Cities of Albuquerque, Inglewood, La Habra, Los Angeles Department of Airports, City of Corona, City of Whittier,and for the County of San Diego, California. Corporate clients include the Bank of America, Hughes Communications and the Hazama Corporation. We feel that a most important part of the analysis of our proposal is the excellent facility renovation record of WMM ASSOCIATES meeting our clients needs, in particular, we are proud of the number of clients for which continued utilization of our office has exceeded ten years. WMM ASSOCIATES encourages you to review the enclosed project / reference list and to make contact with them. PF Its Stephen L. Wiley, Architect Principal in Charge of WMM ASSOCIATES Lanao T. Moga, Architect Principal of WMM ASSOCIATES Frank Mendoza, Jr., C.S.I. Principal of WMM ASSOCIATES WMIVI ASSOCIATES The following are sample pages from previous Needs Assessments. They are in order of the way the information is compiled: 1. Questionnaire Prepared specifically to list all of the specific items that will require space and to start the thinking process of staff members. 2, Meeting Notes Compiled to understand the project scope of work and the desires of the owner. 3, SpaCe Standards This is established with each client to have a uniform office sizes throughout the project or throughout the agency. 4, Concept Diagrams Assist in gathering important ideas to remember. • . Space Needs Record and label all items to be found within the facility. 6. Programming Finish Schedule This is written if certain spaces have a particular need for specific finishes, 7 Program Alternatives This allows the owner to select from various program alternatives that might be available. 8- Adjac8ncy Diagram This is a study of how important spaces relate to one another. 9. Site ideas This records the various site Ideas that might be crucial to the owner. 10. Concept Studies This is site study in greater detail, that measure whether the facility is one or two stories, etc. 1/. Executive Summary This section is often given to the management to understand the total Needs Assessment and often summarizes recommendations regarding future work. /2. Cost Modeling and Comparison Cost of various schemes are studied in order to understand their total financial impact. City of El Segundo Communications Center - Space Study WMM Associates - May 1998 The City of El Segundo wishes to assess the current and future space needs for the planned new Communications Center. Each section or functional group of the department should fill out this questionnaire. All space needs, including any training requirements should be addressed. The East Side of the existing Police facility is the site being considered. The project would encompass an addition to the existing facility and the adjacent related interior alterations to the existing facility. This que physical respons ra -- `'altion information Any supplementary information or existing organizational charts that you wish to add can be attL :.,.�. ea ..{ ,:;,s$; a I�t, ath r th ,qu on it ne the various Yy consider all be based on this Any que Mendoza DEPARTMENT: DIVISION: WORK GROUP: DATE: CONTACT: Person Completing questionnaire TITLE: PHONE: FAX: L DEPARTMENTAL OVERVIEW This section will provide an overall view of your department and its relationship to other. City of El Segundo departments, the public, and your internal relationships between your department's divisions and work groups. A. Departmental Organizational Chart: Provide an organizational chart of your department. If the space request is for a portion of division of the department, this overall chart may be simple, but needs to show relationships between divisions and work groups. Please attach the chart to this questionnaire. B. Division Organizational Chart: Attach a detailed organizational chart for each of the divisions or work groups which will be accommodated with this particular space request. It should list all current positions and indicate whether full -time or part -time, temporary, volunteer, etc. Arrange the chart to show organizational structure, listed by position and job title if different. If a new position is anticipated in the near future, please show its relationship and list it as a future position. C. Internal Adjacency: List adjacency needs between functions within the department of divisions or any other specific needs not apparent from the organizational chart. Also list any specific need to avoid adjacency. This information can be used in determining needs for common areas, entrances or other space related issues: \ ASSOCIATES ®N° Architects and Planners PROJECT CONFERENCE NOTES Project: City of Azusa Police Department Addition and Alteration 725 Nort Project Project Meeting Report Number: 10 Confere City of 725 North Alameda Avenue Azusa, if Presen Chief Byron Nelson Captain John Broderick Captain Bob Garcia Lieutenant Sam Gonzalez Frank Mendoza, Jr. Lon Moga Joseph Pinzone e: February 9, 1995' Time: 2:05 P.M. City of Azusa Police Department City of Azusa Police Department City of Azusa Police Department City of Azusa Police Department WMM Associates WMM Associates WMM Associates Item Action By: New Business: GENERAL ITEMS 10.01 This issue of handicapped and non - handicapped individuals getting wet under the front colonnade trellis is not a problem. However, the rear officer entrance should be covered over the walkway. 10.02 WMM Associates to explore relocating the trash enclosure and emergency generator into one area to the south of the existing trash enclosure. The trash enclosure is to remain the same size; no other trash bins will be consolidated into this enclosure. The existing trash bin(s) will be used. The existing trash enclosure may be removed. 10.03 This existing emergency fuel tank is to remain. WMMA WMMA SPACE STANDARDS EXECUTIVE OFFICE 250 SO. FT. OFFICE 100 SO. FT. OFFICER LOCKERS 9 SO. FT. EA. 2 feet +— G `J• AC AUDITORIUM 7 SO. FT. /PERSON G61000 OGING GOGO 16 feet +— 2. -3" +— V�Y V`9 tl/VIVV � STRIP TABLE 12 SO. FT. /PERSON LECTURE ROOM 255 SO. FT. PODIUM = 80 SO. FT SEATING = 175 SO. FT. TABLET DESK 12 SO. FT. /PERSON 3 feet +— SPACE CONFIGURATIONS ARE FOR ILLUSTRATION ONLY J 4 feet +— 4 SOLANO COUNTY - PUBLIC SERVICES BUILDING SUPPORT CONCEPT NEEDS ASSESSMENT The central lobby should have an information kiosk. A staff member could direct the nublic from the kiosk n public entrance should e The public lobby should be t Some of the divisions may have need for a more secure department lobby space in which they can monitor and control The facility should appear open and accessible to the public. Security of the Public toilet rooms should be One delivery area should There should be a central meeting room for the use of all departments. The room should have a dividing partition to accommodate mnntinn nrniinc of nfirinnt CITY OF EL SEGUNDO WMM Associates Division and Section Name Comm. Center - Dispatch Communications Position Storage and supplies Printer A Loggin Printer Paper COMMUNICATIONS CENTER May 29, 1998 1998 Personnel S,aff;_;- Total Space Allocation .#,�Q N.ua. -. nlitgarmtl oca[on Space Need Notes 960 S.F. 30 S.F. Manger' Office / Supervisot. s Oi ice Office / with 2 quests Admini Office CAD and Video Storage Storage room Electronic Support Area Computer Equipment Telephone Backboards 911 Backboards Radio Racks UPS support 0 S.F. 140 S.F. 140 S.F. 140 S.F. 60 S.F. 100 S.F. 50 S.F. 50 S.F. 120 S.F. 30 S.F. Future space is required for current Design. 5 current Staff 8 total projected as Future Immediately adjacent to Communications area Possible Future Lines SUBTOTAL COMM. Area = 1910 S.F. Area +Circ. +Sup., = 2405 S.F. Conference Rm. — E.O.C. Podium Bulletin / Wall Display Video Display Seating for 20 people Storage Room Storage room for Phones and chairs 80 S.F. 20 S.F. 20.S.F. 700 S.F. 150 S.F. Flexible Format Table SUBTOTAL CONF. RM. Area = 970 S.F. Area +Circ. +Sup. = 1225 S.F. ITEM: Electrical Lighting Convenience Outlets Uninterrupted Power Erne Mecha Acoustics Plumbi SHERIFF'S COMMUNICATIONS SCHEDULE A COMMENT: Expected to achieve - -- 20 fc to 75 fc with variable switching controls and dimming abilities for individual task control from each workstation. Fluorescent fixtures shall have 45 degree cutoff parabolic wedge louvers. Uniform lighting must be provided. Note: Variable lighting controls essential for each proposed work space. All outlets on Emergency Power. Marked Outlets with Uninterrupted Power Supply (UPS). Surve of equipment is required in order to specify which equipment will id power source. Icted to the emergency Finish Sound Pressure level should average at or below 35 to 45 db. ro ns. Coun er SC -1 1, eil Natural Lighting Security Sprinkler System Walls Flooring Windows Skylights Painted Drywall, Provide sound absorbing materials where appropriate. Carpet (Anti- Static) or raised flooring. Note: Walls, floors and furniture should be finished in low - chroma, low -value colors, with a maximum reflectance of 50 %. Access to windows. Provide polarized filters for glazing. Possible as indirect light. Controlled access to Dispatch Center Wet sprinkler system. Note: Increase sprinkler head heat rating in computer rooms for greater heat resistance. gain e l rs!oin WMM Associates Summary of Personnel Projections Division and Section Name Office of the Chief February 26, 2001 Administrative Services (includes p W d tr ' • g Inform Recor Custodial S Buiidin 2 0 3 Investiga DARE Personnel and Training Property Crime Prevention & Crime Analysis Comm. / Disp. Resv., Utility & Logistics Patrol (including Bike Patrol and Traffic) Locker Rooms Jail Operations Firing Range SUBTOTAL 0 0 0 10 50 2 0 0 0 0 0 0 75 30 0 25 Please Note: All positions, part time or full time are counted, as whole positions in order to account for their space need. 8 THE COUNTY OF SAN DIEGO EMERGENCY OPERATIONS CENTER Data Services Division SITE LI OOF LLED SECURED jILDING ACCESS CCESS LEGEND Please Note: The purpose of this diagram is to illustrate some of the various ideas that were mentioned during the program rt e g should ciao nla IN SITE ENTRANCE & Fenced Area (Not part of this study) Radio Frequer Tower (Must have ab connection to ec rity a e Security Gate MAIN SITE ENTRANCE & SECONDARY ENTRANCE AND EXIT County of San Diego Emergency Communications Complex Site Ideas Number 2 10 il�iT fl 11 Evf o%,P IMPOUNDED VEHICLE ° ...NAILING AREA BURCA EO OG L RS BUILDING GROUND LEVEL AREA UNDER PARKI CE 96IV.<STREET POLICE FACILITY EXPANSION 96TH. ST. ANNEX LA. INTERNATIONAL AIRPORT CONCEPT STUDY SCHEME 3 rV WMM ASSOCIATES 1 Architects and Planners 3731 Wilshire Boulevard, Suite 870 Los Angeles, California 90010 Telephone (213) 382 -9336 SECOND FLOOR TOTAL: - - - - 85 SPACES GROUND LEVEL TOTAL: 25,059 S.F. 180 SPACES BASEMENT LEVEL TOTAL: 9.741 S.F. - - - - OVERALL FACILITY TOTAL: 34,800 S.F. 265 SPACES APPROX. APPROX. NET PARKING GAIN: 79 SPACES SEWER EASEMENT LOCATION IS APPROXIMATE JULY 28. 1993 SUMMA The Atrisco Business Park Study has studied the viability of acquiring the former Amity Leather Facility, primarily a warehouse type structure on a 17.7 acre property, and adapting it for City use. The following departments are proposed to be the initial occupants of the site: (1) City of Albuquerque Police and Fire Department Communications Center, including the City's Emergency Operating Center (2) Police Department Crime Laboratory (3) Fire Department Arson Laboratory The building and parking areas are in fair to good condition and can be remodeled to meet City need NP requireme6f extensiv ^ # R;, use functions like the Crime Laboratory or the Arson use ; bu. ; t .et the structural r, cility, will require e c .,` to meet non - essential aboratory, or could simply remain a warehous . ; e w y ste. P Three de 1. Scheme A - NEW BUILDINGS 1 ;O1 r � s m so �e =the cost of building completely ne " ci e '� ee � ieveloped. The cost estimate in rte landscaping. While this cost can be used on any City owned site, at the Atrisco Business Park site, the existing warehouse remain be used for City storage (no renovation dollars, if needed, have been included) and new buildings would be built. The scheme's advantage is that custom designed facilities would offer greater flexibility building efficiency than would be possible in a remodeled facility. Scheme B - SIGNIFICANT REMODEL / SMALL ADDITION $12,234,159 The existing warehouse would be remodeled to meet the needs of the Communications Center, Emergency Operating Center and the Crime Laboratory. The Arson Laboratory would occupy a new building. This facility would be constructed as a separate "stand alone" building in order to increase the security of the Communications Center and Crime Laboratory. 3. Scheme C - MINIMAL REMODEL / LARGE ADDITION $12,758,634 Alter the existing Amity Leather Facility to become the Crime Laboratory and a new Property Evidence Storage Room. This building then would not be required to become an Essential Service Facility. 4. Provide a new Fire Department Arson Laboratory building on the site. This facility would be constructed as a separate "stand alone" building in order to increase the security of the Communications Center and Crime Laboratory. 5. Provide a new Police and Fire Department Communications Center and Emergency Operations Center. This facility would be constructed as a separate "stand alone" building. 6. All three of these facilities would be located on the same site. 12 Inglewood Police Facility Inglewood, California BUDGET COST PLANS sl AA 91/5244 25- JAN -91 EXISTING BLDG. EXISTING POLICE NEW BUILDING FLORENCE SITE REMODEL COST MODEL Vertical Support F •,. an•..e,00f. ',SF $M $ /SF $M 0.81 75 4.71 400 17.94 1,500 1.62 150 8.24 700 1. i;, . 15 R. 2.15 � X00 14.71 1,250 17.65 1,500 4.12 350 3 z3 ' 2,7 0 R ' 87' 49.41 4,200 8.97 750 8.08 750 11.76 1,000 4.49 375 7.00 650 9.12 775 16.15 1,350 15.08 1,400 11�. AC 12a. Electrical 12b. Comm. & Security 13. Fire Protection Mech. &EIec.10 -13 Total Bldg 14. Site Prep & Demo. 15. Site Development 16. Site Utilities Total Site Const. T( General Conditions Overhead & Profit Phasing Premium Contingency Cost Escalt. To Jan. 92 20.88 1 ,775 760 10.00 850 150 4.71 400 400 4.71 400 12.56 a ,050 15.08 1,400 15.88 1,350 13.50 1,129 14.09 1,308 14.71 1,250 19.93 1,666 15.92 1,478 9.41 800 0.96 80 1.62 150 1.76 150 49.94 6.58 5.98 0.00 4,175 51.01 550 500 0 3.23 1.35 0.00 4,736 56.47 4,800 300 125 0 0.88 6.47 1.47 2U 75 550 150 12.56 0'3,5 10.02 6.77 0.00 1,050 10000.'' 838 566 0 4.58 425 8.82 750 7.20 4.86 20.39 8,346 668 451 1,893 14.21 1,188 12.24 1,136 12.51 1,046 10.77 1,000 12.02 8.12 0.00 1,022 690 0 17.05 1,449 15.00 1,275 rrm o ig group creating environments people enjoy° City of Vernon Public Safety Facility Needs Assessment February 16th 2009 COMMUNITY 1 CIVIC & PUBLIC SAFETY'S RECREATION 1 EDUCATION 1 URBAN ARCHITECTS 1 ENGINEERS 1 LANDSCAPE ARCHITECTS 1 PLANNERS 1 SURVEYORS rrmdesigngroup creating environments people enjoy® February 16, 2009 City of Vernon, Police Department 4305 Santa Fe Avenue Vernon, CA 90058 Att: Steve Towles, Police Chief Re: City of Vernon Public Safety Facility Needs Assessment Dear Steve, Attached please find our scope and fee proposal for the City of Vernon Public Safety Facility Needs Assessment project we discussed. We look forward to continuing our successes on past experiences with the City and Police Department and to build upon those successes in helping you take your first steps in developing your Public Safety Facility. RRM Design Group has worked with many agencies in developing needs assessments including the City's of El Segundo, Palo Alto, Fresno, Carlsbad and Irwindale. We are a multi - discipline firm that believes strong relationships build strong, successful projects. Creating environments people enjoy... is something we are committed to and from what others say, we are enjoyable to work with. Steve, with our past experience with you and your department we are ready and capable of moving quickly through this exercise with little to no time spent getting up to speed but are not afraid at taking a fresh perspective to your unique project. It would be a genuine honor for me to continue our working relationship. Please give me a call if you have any questions on our submitted scope and fee. I look forward to hearing back from you. Sincerely, RRM DESIGN GROUP Rubio Medina, Architect Project Manager RRM DESIGN GROUP I 232 AVENIDA FABRICANTE, STE. 112 I SAN CLEMENTE, CA 92672 P: (949) 361 -7950 1 F: (949) 361 -7955 I WWW.RRMDESIGN.COM A California Corporation 1 Victor Montgomery, Architect 80110901 Jerry Michael, PE 936895 1101 Ferber, LA 82844 PROJECT UNDERSTANDING The City of Vernon Police Department would like to conduct a needs assessment to determine the size, scope and feasibility of constructing a new Public Safety Facility within the City limits. The new facility is to house all police functions currently housed in their City Hall including administrative spaces, storage, jailing facilities, workout, locker and shower facilities, and shooting range. A major goal of the study will be to improve operational and functional operations to create better workflow. In addition to identifying Police functions for the new facility Fire Administration spaces will also be included as part of the study and will include administrative spaces, storage and will house apparatus storage space for engine and command vehicles for use in limited response. Opportunities for shared spaces such as a workout and break rooms will be explored and identified. Currently land for the proposed facility has not been clearly identified or secured and it is not intended for site planning alternatives to be part of the study. SCOPE OF SERVICES Task A.1: Project Orientation Approach: This initial kick -off meeting will serve to set a road map for the work ahead. This meeting will focus on project goals and procedures and will address the differing stakeholder groups within the Public Safety Center that the needs assessment will address. Also defined will be communication protocol and the overall schedule goals. Programming schedules will also be discussed for various groups in order to expedite the process. Products: • Project directory and management/ communication procedures Meetings: • One (1) kick off meeting rrmdesigngroup creating environments people enjoy'. Scope of Work Task A.2: Field Review Approach: A field review of the existing Police and Fire areas will be conducted to orientate and familiarize the RRM Team with the existing facilities and operational characteristics. Additional tours of up to two other facilities will also be included as part of an information gathering process. Products: • Meeting minutes and findings Meetings: Three (3) meetings: • One (1) at existing facilities field review • Two (2) at facilities to be determined Task B.1: Stakeholder Interview and Program Refinement Approach: The RRM Team will formulate a clear program statement that will identify special and organizational concerns and serve as a 'basis of design' for the Public Safety Facility. A series of meetings and interviews will be conducted with representatives of stakeholder groups for the proposed facility with the purpose of identifying current needs, limitations in work flow, operational characteristics, and potential future personnel needs at 10 and 20 year intervals. Information collected from the stakeholder groups will be represented back to stakeholder groups in written and graphic format (room floor plan component diagrams) so rooms can be visualized beyond just written text. Enclosed office and . workstation standards will be developed potentially based on rank and/ or tasks performed. Equipment, furnishings and activities performed for each space will be identified and incorporated into the formulation of room sizes. Adjacencies between personnel within a stakeholder group and between stakeholder groups will be identified. In addition to identifying and discussing spaces within the proposed structure this phase will also incorporate discussions on site features, employee and public parking, and LEED to determine sustainable practices to be implemented into the final design. City of Vernon I Public Safety Facility Needs Assessment 1 Scope of Work Products: • Final Project Program report Meetings: • Up to three (3) Team Programming meetings with each Police Department and Fire Department stakeholder group to evaluate the operational functions and characteristics for each agency • One (1) Project Team meeting to review final Project Program report Task B.2: Technology Review Approach: The RRM Technology Personnel (IT) will perform an on -site evaluation of hardware technologies currently in use by the Police Department including networks (WAN, LAN, wireless, etc), servers, wiring, workstations and telephony. The IT Team will meet with current staff, and City IT staff to discuss current technologies along with plans for future needs. Based on these discussions recommendations for the potential new facility will be made and incorporated in to the Final Programming Report. Products: • Technology review documentation Meetings: • One (1) Project Team meeting to evaluate and review current technologies Task C.1: Adjacency Diagrams Approach: With the Program Refinement phase complete and approved, the RRM Team will conduct a working meeting to establish work flow between the stakeholder groups in bubble diagram relationship sketches that will reflect the interaction of Police Department functions within stakeholder groups, the public, security concerns and Fire Administration spaces. This exercise will be the basis of the Conceptual Floor Diagram development. City of Vernon Public Safety Facility Needs Assessment Products: • Adjacency Bubble Diagram Drawings Meetings: • One (1) working meeting with Project Team meeting to develop Adjacency Diagrams Task C.2: Adjacency and Conceptual. Floor Diagrams Approach: With the programming efforts completed and approved and adjacency relationships established by the Public Safety Team, the RRM Team will prepare floor plan schematic diagrams. These 'floor plates' will begin to layout the individual rooms to scale better delineating adjacencies, circulation, and overall building massing along with clearly indicating both current and future need for Police and Fire. Products: • Floor Plates/ Diagrams Meetings: • Two (2) Project Team meetings to review 'Floor Plate' Diagrams Task D.1: Final Programming Report Approach: RRM Design Group will compile all information, input, and exhibits from the previous phases into one (1) comprehensive report and include an executive summary of the proposed project program, discussion on LEED Certification, next steps for. the Police Department and a conceptual project budget to include order of magnitude construction costs based on volume, A/E fees, City 'soft costs', and agency approval fees. Additional information to be included as part of the Conceptual Project Budget to be provided by the City would be land costs, moving costs and budgets for equipment and furnishings. The draft and Final Programming Report will be presented to City departments for review and comments. rrmdesigngroup creating environments people enjoy' Products: • Final Programming Report Meetings: Three (3) presentation meetings • One (1) to Public Safety Team (Police and Fire Departments) • One (1) to City Representatives • One (1) public presentation ADDITIONAL SERVICES Task E: Site Analysis Refinement and Exhibit Approach: Should a potential site become available for the Public Safety Center the RRM Team will develop up to three (3) site alternatives for the proposed site in bubble diagram format. A working meeting with the Police and Fire Department will be conducted to review and refine the alternatives and discuss the pros and cons of each. Based on the review the selected site bubble diagram will be refined and one (1) colored conceptual site analysis exhibit will be produced. The exhibit will show building massing broken up by stakeholder groups, vehicle flow, secured parking, public parking, apparatus ingress and egress and proposed landscaping areas. The final conceptual site exhibit will be included in the Final Programming Report Products: • Bubble diagram site alternative sketches • Conceptual site analysis exhibit Meetings: • One (1) meeting to review and refine site alternative bubble diagrams rrmdesigngroup creating environments people enjoy° Scope of Work • One (1) meeting to present the conceptual site analysis exhibit Task F.1: Geotechnical Investigation Approach: Should the City request, our Geotechnical Consultant will conduct geotechnical investigations for one (1) selected site and provide a geotechnical report. Our team's Geotechnical Consultant will provide geotechnical services to gather known information about the site, obtain undisturbed soil samples (4 borings at accessible locations on the proposed site) to an approximate depth of 30 to 50 feet to identify if a water table is present within that depth for liquefaction assessment, perform laboratory tests on the samples and provide an engineering analysis of all field and lab data. The engineering analysis will discuss the site and underlying soils as well as the seismicity of the site and associated risks involved in developing the project at this location. The Geotechnical Report will provide soil profiles and sections, foundation and differential settlement assumptions, lateral pressures, subsurface water elevations, suitability of on -site soils for backfill, a plot plan showing boring locations and soils bearing pressure recommendations for different types of foundations and pavement sections that may be appropriate. The Geotechnical Consultant will also conduct water percolation tests to determine the rate of percolation. These tests will be conducted to address new storm water management regulations in the County of Los Angeles as well as to provide information in achieving LEED credit SS 6.1 Storm Water Design, Quantity Control. Products: • Geotechnical Engineering Report City of Vernon I Public Safety Facility Needs Assessment 3 Scope of Work Task F.2: Site Survey and Topographical Map Approach: Should the City request, our Survey Team will conduct a topographic boundary survey for one (1) selected site and provide a site survey and topographical map. A boundary and topographic base map will be prepared for the proposed Public Safety Facility site to include adjacent streets to the center line. The survey will focus on existing utility documentation and topography. All improvements on each property and adjacent streets and include existing utilities and hardscape. Existing title information (provided by the City) will be used to indicate record boundaries and easements (if any) on the survey. Site survey work will not commence until findings of the Geotechnical Report have been reviewed. Products: • Site boundary survey and topographic map EXCLUSIONS The following services are excluded from our scope and fee: • Site Planning • Geotechnical investigations • Off -site drainage • Hazardous materials/ asbestos abatement or evaluation. • Environmental documentation (CEQA) • Traffic, noise or air quality studies • Preparation of any easement documents • Preparation of lot line adjustments • Permit/ Plan Check/ Agency fees • Independent verification of accuracy of City - provided information • Software development and evaluation 4 City of Vernon Public Safety Facility Needs Assessment rrmdesigngroup creating environments people enjoy° Cost Summary for Services TASKS Task A.1 Task A.2 Task 8.1 Task B.2 Task C.1 Task C.2 Task D Services Fee Grand Total (Tasks A -D): Additional Services Task E Task F.1 Task F.2 Project Orientation Field Review Stakeholder Interview and Program Refinement Technology Review Adjacency Diagrams Adjacency and Conceptual Floor Diagrams Final Programming Report FEES. 2,880.00 7,800,00 27,130.00 4,120.00 3,600.00 12,000.00 4,750.00 $ 62,280.00 Site Analysis Refinement and Exhibit Geotechnical Investigation Site Survey and Topographical Map $ 10,400.00 21,190.00 7,340.00 * Scope and fee are based off of information gathered from discussions with the City of Vernon Police Department and our interpretation of the scope of work required to complete the project. RRM would welcome the opportunity to review our scope with the Police Department at time of selection to further refine the services proposed on by RRM. * *Not including reimbursable. Reimbursable budget to be $8,000. RRM Design Group reimbursable expenses shall include photocopies at $.20 per copy. All other types of RRM Design Group reproductions such as blueprinting, process camera, typesetting, mileage and printing shall be billed at the local vendor's current rate plus 10% to cover our overhead and administrative expenses. rrmdosgngroup creating environments people enjoy° City of Vernon Public Safety Facility Needs Assessment 5 DATE TO: FROM RE RISK MANAGEMENT OFFICE INTER. DEPARTMENT i ORANDUM A May 5, 2009 Giron City Clerk. W illard G, Yamaguchi Risk Manager WMM Associates Please be advised that the above referenced has provided acceptable insurance coverage, This concerns i surance coverage for Resolution No. 99 . for the Professional Services Agreerent•Setween the City of Vernon and WMM Associates for the Police Facility and Communications Space Needs Assessment Y/ab c: Debbie Juarez C 11 en' 6562 MMASSOCI ERTIFICATE OF ;L IABILITY INSURANCE PRODUCER Deatey, Renton & Associates P. 0. Box 10550 Santa Ana, CA 92711 - 0550 714 427 -6810 DATE (MM!DDIYY) 04121/09 THIS CERTIFICATE 13 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.: THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. cov Associates 3325 Wilshire Blvd., Suite 632 Los Angeles, CA 90010 INSURERS AFFORDING COVERAGE Travelers PrgpertyuCasualty Co of Am INSURERS: American Automobile Ins- Co. URERC; XL Specialty Insurance 'Co, URER D: I INSURER El_ THE POLICIES CF INSURANCE 'LISTED ';8ELOW • HAVE BEEN ISSUED TO. THE INSURED NAMED Agave FOR TilE'POLICY PERIOD INOICATED. NOTWITHSTANDING MY, REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS c,1*R1 iFIGATE MAY BE ISSUED OR MAY PERTAIN, THE 1NSURANCe AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ExcwsIoNS"AND;CONDIT(O,NSOFSUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED ay PAID CLAIMS. POLICYEFFECTIVE 'POLICY EIPIRATIDN TYPE OF INSURANCE, POLICY NUMBED DATE (MMIDD/YY1 DATE 1h1MIDNYY1 A GERENAL LIABILITY' X COMM ERCIAL GENE CLAIMS MAO ftAt. LIABILITY OCCUR GENT- AGOREGATELIMITAPPLIES 1 POLICY r'PRLYT - JEC A AUTOMOfILELIABILITY X, ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS+ X NON -OWNED AUTOS 289L484 General Liability excludes claims arising out of the performance of professional services. iBA8946L102 02/24/09 02124110 LI IT EACH OCCURRENCE 1,000,000 f IRE DAMAGE (Any un Pire1 - $300,000 MED EXP (Anyone Person) x5,000 PERSONAL R ADM INJURY S1 000,000 NERAL'AGGREOATE $2,000,000 YCTS COMP /OPAGG X220 901060 I28/09 03128110 COMEl1NEO SINGLE LIMIT (Ett`s,ccithhni .... BODILY INJURY (Per occident) PROPERTY DAMAGE (Per a:W(1(mq AUTO .ONLY - EAACCIDENT EA ACC AG AUTO 0t, IAN Y; t:occunI RELATE; ENCE 13; OEDUCTIRLE RETENTION- $ weakens COMPENSATION 'AND EMPLOYERS' LIABILITY' .P6096456 09/011099' USTATU } • joTu- I Et. EACH ACCIDENT ,DISEASE EA EMPLOY DISEASE • POLICY LI C eTHI*R Prof. Lab. claims made etro:2116 /88, 04128109' 04/28/10 $1,000,000 per claim $2,000,000 anal aggr. $5,000 ded. per claim 1,000,000 1,000,000 1,000,OOD DESCRIPTION or OPERATION 9ILOCATI ON5IVEHICLESIEXDLUSIONS- ADDEO.BY. ENDORSE MENTISPEGIAL.PRO VISIONS ': The City of Vernon, Its officers, employees and representatives are listed as additional insured under the General Liability as required by written contract. CERTIFICATE H LDER' City of Vernon City Administrator 4305 Santa Fe Ave. Vernon , CA 90058 DCRONAL1NSURED;INSU31I LET1 f CANCELLATION Ten Oa, OULO AHYOF TI I EAB OVE B ES DATE THEREOF, THE ISSUING II NOTICE TOTHE CERTIPISATI< III Notici or Non- Payment of Premiiljo 8 EFORE TH E E#PIP,AT10N 1..3 D Ai +W RITTSII T NAMED TOTH E:LEFT,pZR3 ACORD 25.5 "(7 /r97)1 #8251761110251.760' TTH ACORD CORPORATION 1988 POLICY NUMBER: 6808289L484 COMMERICAL GENERAL LIABILITY INSURED: WMM Associates ISSUE DATE: 04121/09 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY._ ADDITIONAL INSURED (ARCHITECTS GINEERS AND SURVEYORS) RS) This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OE PERSONS) OR ORGANIZATION(S): The City of Vernon, its officers, employees and representatives PROJECT /LOCATION OF COVERED OPERATIONS: Operations of Named Insured PROVISIONS A. The following is added to WHO IS AN INSURED (Section -I I): The person or organization shown in the Sched tile above is an additional insured on this Cover- age Part, but only with respect to liability for bod- ily injury ", 'property darnage' or `personal injury caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: In the perforrnancp of your ongoing oper- ations; In c_onnectiorr with pre rented to you; or C. to connection with your work and included ? within the "products - completed operations, hazard" ises owned by or Such person or organization does not qualify as an additional insured for "bodily injury" "property damage" or °personal injury' for which that person or organization has assumed liability in a contract or agreement. CG D3 82 09 07 Includ The insurance provided to such additional insured is` limited ;as follows: d: This insurance does not apply to the render- ing of or failure to render any "professional services ". . The limits of iltsuranue afforded to the addi- tional insured shall be the limits which you agreed in that 'contract or agreement .requir- ing insurance" to provide for that additional insured, or the limits shown in the Declarations for this Coverage Part, whichever ere less. This endorsement does not Increase the limits of insurance stated in the LIMITS OF INSURANCE (Section 111) for this Coverage Para. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree' in a contractor agreement requiring insurance that, for the addi- tional insured shown in the Schedule, the insur- ance provided to that additional insured under this 0 2007 The Travelers Companies, Inc. pyr ghted material of Insurance Services Office Inc :, wit Page 1 COMMERICAL GENERAL LIABILITY Coverage Part must apply on a primary basis, or a primary and non - contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such additional insured as a named insured, and we will not share with the other insurance, provided that: (1) The ' "bodily injury' or "property damage" for which coverage is sought occurs and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance" for such additional insured. But this insurance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured when the additional insured is also an additional insured under any other insurance. C. The following is added to Paragraph 8, Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): We waive any rights of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury" "property damage" or "personal CG 03 82 09 07 injury" arising out of "your work" on or for the project, _ or at the location, shown in the Schedule above, performed by you, or on your behalf, under a "contract or agreement requiring insurance' with that additional insured. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insurance" with that additional insured entered into by you before, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury' offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement under which you are required to include the person or organization shown in the Schedule as an additional insured on this Coverage Part, provided that the "bodily injury" and "property damage' occurs, and the "personal injury" is caused by an offense committed: a. After you have entered into that contract or agreement;_ b. While that part of the contractor` agreement is in effect; and c Before the end of the policy period. © 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with its permission Page 2: WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" needs to be completed only when this endorsement is issued sttsequent to preparation of the policy.) This endorsement forms a part of Policy No. WZP80964550 Issued to: WMM Associates By American Automobile Ins, Co. Premium (if any) TBD We have a right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us). You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 2-5% of the California workers compensation premium otherwise clue on such remuneration, Schedule Person or Organization Job Description City of Vernon City Administrator 4305 Santa Fe Ave Vernon, CA 90058 WC 04 03 06 (Ed. 4-84) The City of Vernon, its officers, employees and representatives Countersigned by Authorized Representative COMMON POLICY DECLARATIONS OFFICE PAC BUSINESS: ARCHITECTS PLAN INSURING COMPANY:' TRAVELERS PROPERTY CASUALTY COMPANY OF ,AMERICA 1. • NAMED INSURED AND MAILING ADDRESS: AL CEFITIFICATE ` POLICY NO,: -828 484-T 09 ISSUE DATE: 12 -11 -0 ASSOCIATES , A CORPORATION 5 WILSHIRE BLVD SUITE 590 LOS ANGELES CA 90010,- 2. POLICY PERIOD: From 02-24 -09 to 02-24-10 a, LOCATIONS: PREM. BLDG. OCCUPANCY NO. 140. 01 01 ARCHITECTS PLAN A.M. Standard Time at your mailing address. ADDRESS (same as Mailing Address unless specified otherwise) WIL'SHIRE BLVD //590, ANGELES CA 90010 4. COVERAGE PARTS AND SUPPLEMENTS FORMING PART OF THS POLICY AND INSURING" COMPANIES, COVERAGE PARTS AND SUPPLEMENTS Businessawner; Coverage Part INSUPING COMPANY TIL The COMPLETE POLICY consists of this decierations and ail other deciar the forms and endorse- ments for which symbol numbers are attached on a separate ilstlng SUPPLEMENTAL POLICIES: Each of the following is a separate paiicy containing Its complete provisions. POLICY POLICY NUMBER INSURING COMPANY ations, and DIRECT BILL 7, PfiEMIUM SUMVIMAFIY€ Provisional Premium Due at Inception Due at Each NAME AND ADDRESS OF AGENT OR BROKER. DEALEY 'R# NTDN & AS i1C CGW75 199 S ROBLES AVE 5TE 5 t0 PASADENA It To 26 OS 01 (Page 1 of of Office: A &E RETAIL CA 911 01 1 ,494,00 TRAVELERSJ One Tower CAM re, ord4 Connection 6183 BUSINESSOWNERS <COVERAGE PART DECLARATIONS OFFICE PAC POLICY NO.: 680- 8289L484 -TI L-09 ISSUE I)ATE: 12-11 08 INSURING COMPANY :` TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA POLICY PERIOD From 02-24 -09 to 02-- 24 i0 12 :01 A .I{l. tandard Ti rr at Your mailing .;adpri FORM OF BUSINESS: CORPORATION COVERAGES- AND LIMITS 0F" INSURANCE : Insurance: appl Ior, only to ;an item for which a "l i m't" or the word "i ncl udici" i s' shown COMMERCIAL GENERAL LIABILITY COVERAGE OCCURRENCE FORA LIMITS OF INSURANCE General Aggregate (except Products- Completed Operations Limit) $ 2,000,000, Products- Completed Operations Aggregate Li mi1 $ 2,000,000 , , 000, 000r Persohal and Advort1s1rg Injury Lirnit S 1,000 ,000 Each Occurrence Limit 1,000,000 300 000 imago to Promises Rented to You Medical Payments, Limit (any one person) 5,004 DEDUCT LE AMOUNT: BU$XNES$OWNER$ PROPERTY COVERAGE E3tsi nessoWfers "Property Coverage: Building 31 ass; 500 per occurrence. 500 pet', occurrence, BUSINESS INCOME/EXTRA EXPENSE LIMIT Actual loss for 12 consecutive months Period of Restorati on-Ti me Period: ADDITIONAL COVERAGE Fine Arts: Ether additional coverages apply and may be changed the poi i cY< SPECIAL PROVISIONS: COMMERCIAL GENERAL LIABILITY COVERAGE S SUBJECT TO A GENERAL AGGREGATE LIMIT t2 ' -05 (page 1 or 02) Y n do en , P BUSSINESSOWNERS PROPERTY COVERAGE MISES LOCATION NO.: 0i BUILDING NO.: 0i LIMIT OF INFLATION; COVERAGE INSURANCE VALUATION COINSURANCE GUARD BUSINESS PERSONAL PROPERTY $ 120,199 RC* N /A. 3.0% *Replacement Cost COVERAGE EXTENSIONS, Accounts Receivable $ 25,000 Valuable Papers;. $ 125.000 Other coverage .exteision the policy.' app y and may be el-ranged by an endursemerit` PI ease read 10- 952 -2193 Pale: 002 Producer: tctr(1betly Y.YSQ 1e Agency: Dealev, Renton ; & > Assn oiates A rchaitcctslEnginccrs Automatic Renewal Firm's name'. WMM Associates Street Address' 3325 Wilshire MO, Suite 632 Mailing Address,: City StatQ w Los Angeles _CA 99910 Policy Number / Policy Period' DPR#t60g891 / 412.819 - 418120 0 The unclers_ i premium, We confirm„ to the best'of our knowietlge and upon inquiry with others in the firm who have knowledge of such matters; that there heve been no demands against us for money or services because of any alleged negligent acts, errors, or omissions to the firrrirs performance of professional servicet that we hove not previously reported to bur in$urer(s).. grees to renew the above Bated policy' for an additional twe fve (12) months et the expiripg annual; We areaIso riot aware of any other event or occurrence from which we should reasonably expect that a demand against us for money or services would be roadeinvolving alleged negligent acts, errors, or omissions in our firm's performance of professional services' that we have not • reviously reported to our insurer''` Signature. of Priricipal, Partner or Offk Name (print) rRA Title Date (1 iroej? c o-c XL SPECIALTY INSU tANC COMPANY ADMINISTRATIVE OFFICE Seaview House 70 Seavlew Avenue Stamford, CT 06902.6040 (800) 688 -1840 HOME OFFICE 1201 North Market. Street Suite. 501 DE 19801 (800) 668.1840' THIS T9,A "CLAIMS. MADE AND REPORTED" POLICY. THIS POLICY REQUIRES THAT A CLAIM MADE AGAINST THE INSURED DURING THE POLICY YEAR AND REPORT D TO THE COMPANY, IN WRITING,' DURING THE POLICY YEAR OR AUTOMATIC EXTEND D R I :ORTING' PERIOD,: it7AIN STATES MANDATE SPECIFIC. WARNINGS, EXCEPTIONS OR''CONDITIONS. PLEASE AD THIS ,P POLICY CAREFULL.Y,rINCLUDING THE DECLARATIONS AN D.ALL :ENDORSEMENTS. S POLICY CONTAINS' PROVISIONS WHICH LIMIT THE AMOUNT" CAF CLAIM EXPENSES THE, COMPANY I.S. RESPONSIBLE TG FLAY IN CONNECTION WITi-I CLAIMS, 'CLAIM EXPENSES SHALL RE SUBJECT TO ANY -DEDUCTIBLE AMOUNT, THE PAYMENT OF CLAIM EXPENSES_ WILL REDUCE THE LIMITS ; OF L:IAIOILITY STATED IN ITEM, 3 OF'TIIE DECLARATIONS. Policy Number DP12960989.9 Renewal of: I: Named Insured: WMM Associates: Address: 3325 Wilshire Boulevard Suite 632 City/State/Zip: Los Angeles CA 90010 Phone # Fax Electronic Mail fl. POLICY PERIOD Effective Date: 04128/2008 (213) 382 -9336 (2I3) 382- 3247 N/A (12 : ©1 am. stmdat XLS PLPAFD (03/06) XL America, Inc., 2006 Expiration Date: 04/28/2009 nine at mailing address shown above) Page 1 3. Limit of iability (Inclusive of CLAIM EXPENSES): Set: $1,000,000 each CLAIM 3b. $2,000,010 each POLICY YEAR Aggregate 4; Deductible (Inclusive of CLAIM EXPENSES): 55,008 each CLAM: 4b. $5,000 each POLICY YEAR Aggregate, Policy Premiuti; Standard Premit m $10,362: Optional Endorsement Prenniutn(s ) ' Shared Expense $0 Dollar One Defense- S0 Education Program Credits S0 Limitation of Liability $t? Special Coverage Other Assessments/taxes Surcharge :: Kentucky State Tax: Kentucky Municipal 'fax: New Jersey Surcharge: Puerto Rico (PRP & CIGA) West Virginia Surcharge,. 6: Retroactive Date: 02/16/1088 7: Endorsements Attached to this Policy XLSIPLI,Ati (10/05) 11.,2$41'_9104,0406){1,S In Witness Endorsement Producer Dealey; Renton & Associates Countersigned by: Countersigned at Santa Aria, CA Page 2 (Authorized Representative) 0 $Q. $0 o $0 so so Total Premium $10,.362 I' CW 05 01 Ob US. Treasury Departments -Of ice of For r\sseIs Con Date Issued; 4128/2008 02 :27:32 PM XLS -P. LPAED (03/06) 0 XL America, In 2006 City of Vernon I-IOLD FIARIVILESS AND RELEASE AGREE ENT I3y and on behalf of the undersigned, it is recognized the activities relating to the Professional Service Agreement Between. the City of Vernon and WMM Associates for the Police Facility and Communications Space Needs Assessment granted to the undersigned by the City of Vernon (the "Activities') are strictly voluntary and the Activities do not in any manner imply anyone acting for or on behalf of the undersigned is acting in the course and/or scope of official City of Vernon (the "City ") business or on behalf of the City; nor does it in any manner establish or imply an employer- employee, or an agency relationship between the undersigned (or any of its representatives) or any third party and the City, By and on behalf of the undersigned and in consideration of the Professional Ser Agreement I3etween the City of Vernon and WMM Associates for the Police Facility and Communications Space Needs Assessment, it is hereby AGREED THE UNDERSIGNED SIIALL AND HEREBY DOES INDEMNIFY, DEFEND, HOLD HARMLESS, RELEASE AND DISCHARGE the City and cachof its ofcers,;cmployees and representatives from any and all liability, claims and demands whatsoever, which any third person has or may have against the City, and each of its officers, employees or representatives, by reason of any real or personal property darnage, personal injury or death to the extent arising or resulting from the undersigned's, or its employee's or agent's acts or omissions in connection with the Activities; provide, that such agreement to indemnify sand hold harmless shall only be to the extent ofundersigned's, or its employee's or agent's negligent aiets or omissions or willful misconduct. In addition, and for the same consideration, by and on behalf of the undersigned,; it is herby AGREED " I`ETE :.UNDERSIGNED SHALL AND %IERRBY DOES INIMEIvINIFY, I -ICI. HARMLESS AND DEFEND the City for any and all clainnas, demands and liability, including attorney fees' and medical, court, appeals board and any other costs, related to any worker's compensation claim and benefits resulting frotn any injury to any off-duty police, fire or other City personnel to the extent arising or resulting directly or indirectly from any activity related to the Activities; provide, however, that the tmdersigned retains all rights of subrogation for any worker's compensation claims or benefits. PRINT "TITLE OF SIGNATORY atilt Center. - Company Informati OI1 1`01 avelers Prop rty Casually Co o,. Ml ?1. r lumbar! Older Wetr Casrtro. Select ()AO travelers Property Casualty Co of Amer tomemterofTi i * I0 R.Mls Leatet NMC1r:2574 T IHdr- a6i7t9i44`.. Aearnss; Ono Tower square n1rana, t3G0- V77.0111 Hartford, GT 06148. F iti; 860 277 =7002 kti'dti: i[YtxLlf0Y01#ra5,.G0lTt. Bast's Ratings; I Strength Ratings Y_lewl29 it zing A +(SUperlor) Affiliation Code: g (Group) F 0anc)a1 Size Category, XV ($2 131111, Outlook: Stable, Action; Affirmed; affectha tale June 03, 2008 * Dnrmlos Herder Review Ralirrgs. See rail orb Re l Roportsand News Visit our NewsRoom for the latest ge pnr(,. r issuer, Credit Ratings t.0np Terrrt a• Outlook: Stable Action: Affirmed Date: Juno 03 2008 lions. ompnny and its A.M. Best Group. i9. GCSti(li$P} gJ i Si!C �SRfp 1 11U s�42C tige ftmearent yknown as 0a�i`% CVn piny Ftepw8 - includes sl's Financial Strength Ruling and rati+nato tile'npwitirct7rapl0hon91vp analyticai:comrneht€ ry, detailed btis1ness overview and key financial data- Re port Ravislvn Date; 071011008 (represents a Reports ore available in N Cr tti ulna ±l e.IB at Executive Surtmeary Reports',(Flnanclal Overview) - ayalietifti in three versions, these Presentation style reports teateru balance sheet, Inceme utntotnont, key fiinartcial performance tests Mludtng profiitabikty_, liquidity and reserve • [Date Status: 200 9,Boars Statement FAs • P /C, US. Contains data coniplldd as of 5/4/2000 muesli" Cross • ntla C9mp , • five years of financial data specifically on this'corrtpany, • „Comp?cfson - side- byskle financial analysis of tills company-with a peer group of up to e companies you seems. * Can?pasi(e.- evaluate tilts company's financials against a peer group composite, Reportdisptays both the verage and total composite of your selected poor group, Autt Grog Beiiatta st bni ,F.totesslgne 0loftol Charts and tablas. Each report also featur from our Business Reviewoornmenlary. Data Status: Corilaina date complied' as of 5f41 t _t4aY C aiittls Gslld tt QMatt provided in Best's Key t3tttipg Guide prudui ta:.stems; 2007 Financial Crata (pus ay creosol is Financial and Analytical Products Bennie PerlyaeSt ?sly CetitoL.PrOnlitraI i3 tsnk btu Desta ,,KtYlaatitgt.G.uldez.PA,US C. atiea Resl",Stalett eattile ..P/OJIS flatitaStG1p(silfilL-_01obal tialsl`ai.Ji!` Offfit0 R% /0.4& fLt. Canada BOO.Sk01c 41(10_ir.l, • 005t0 Irouronsk. ? gene text tlJi_(1Cffi—tVC._US De ara,Scliedotti..(> i urottiQ),:FIC.11S� Destavertedulbi?..(M iniel00t.Rgndsi.:.Q3 e.Q5C S[?.dsll i (saaat3.4uca} ..lJ a tenteC0r2tal4s .,Il0000sJP$l..Rott[tttTre01. /C,,U 0A.Scbodubo.P(Ltleai ss) C U.R Attsto, ,t;tit dditl f? CCatoowta..boar 1J.saU3 Ides three year 01koyflnancialdata pro anted with( he latest Best's R4t1 €ige, Rating Rationale and an excerpt_ Best's Ftrrtteclat Su ding and financial data 1 of'1 Cits.tomot Staid() Bunit,,Ol,Su1t{agft E1,b gS1i A1 k41.ga11.S(taMoft j PriVa,0y) gliOy St ) illy 1I1f11.5of1± Copynght 0 2000 A.M. Bast Company, Inc, Alt rights restaratat. A.M, 'Best Wrmrtdwide Headquarters. Arnbost read, OidwICk. New Jersey, amiss, p:// wy a bs tratin s /Iitll Prat le,asp ?B1=0&A EN :deli.- 4461&Alt rc- 1.., 5/5/2009 Best's Rating Gaiter - Ca►nl a► y Information for XL Specialty n Company al Slfonfll Ad incod Soaroh set XL Specialty Insurance. Company Sestphid st R4f[ Sis fo:matntmroru aaa'a uoi kdt.ee,1 0;001no fAIO4:77045 7k'tCli; B.00771441. Address:5o4vimvHouso,= 70Seaview P4nsa.20 Avon re 'OC 203 Stamtdrd, OT 06962.8040 is R lings Fihanctat Strength Ratings Racing: A (Excellent) Affiliation Code; p ([paled) Financial BiZe Category: XV ($2 Billion or Otillook: Stahl° Action: Affirmed' Effective Date: Mgt)i * Denotes Under f oviow Ratings. See 3.9454 52t 9d4=07113' to aapio oorn - - Reports and News` Visit our NowsRooni for tha latest not or Credit Ratings_ Long-Tenn: a Outlook: Stable Action Affirmed Data: August 25,'2008. et/inflictn5; for this company d its AM, host Group, CLaal(13.00011,t,100 r-PlaMEroinksota LIU004110110l) ( farmeny known no Best sC,oworry #report) Includes Best's Financial Strongth.Rating and rationale along with comprehensive analytical commentary , detailed business overview and tray, finanelal.data, Report Revision Date: 05/0412009 heart00015iha fateatstandootchannel. Historical Reports aro available in AMB Credit.RePOrt Ulsllrpftc0 refea 1Lg: B,es('s Execolive Sumninry Reports (Financial OvOrvlowI •'available in titre o voraidins, these pre senbllbn: styl ;Once shoat, Incornd $(0(001004 key financial perlornt;tnce (bats including profitability, gentility and resnrvt# anntyyts Data Status: 2009 Boat's SfaMrnentFilo- PIC, US Conlatns`data compiled as of 0/4/2009 toasty cress Checicetri- s Sffigle_Co li any ° 9ive years offiaancial data - spocillcally_on this company, a ,Somperfuen - siclotbytstde financial analysts of this company wah a poor group of up to five other companies you select. • C. ulizQm {g,•- oyalunto this oompanys financial. against a poor group= :aompgsite, report dtsplays both thu= average and total composite of your .solooidctpoor group. l 7JD_Cr!zcl1 opof1 ,13usttr ss Prof siQ.nal colorful charts and tables= Each report also femur from our Buddnoos Review r irnnentary.; Data Status:,Conlalns 0ata;0410lta0 a bt 5i41200f ®WLS4ty- ,fypitfe pre�o a ib E,4CtS. as provided lri Boot's Kay Rating Guide product Osta Status: 2007 Financial Data fQuraaty Cross si s lhto€+ -years of key financial data presepted with !!test Best'sRati9ga, Rating Rotanare and an escc€rpt 4bFy C1O5s CI dos Srst's Fprianclal Strongllrt dating and:flnanctal dtt Financial: and Analytical Products Rect P t r I ulttrtrArgetzliPLUildgOaltt. .Renn rte es4:s1{s Y aiiggSiuldo i.0 US.1 Ctartada is Stafe�siQnl.l lib e.PL. US 1:JiS4�nle_rrintgl El Srltio! V1 1 fnrall a x#ptt &p Opt gi,:xtAvs anus e c.. toatMu.ilsr "pallapt p)�t cnpdulb.D. Conipjtpn,$) ypporalo Cbbiagus anct.at litombn & , V CN` t hodut>t.P11450. chotila 0i,.0 fl dutouc0000101.orrt ].c ; Ault 1x!' �t?tl) alt • cy,'(roufify i Cbpy7 ghl 0-2000 AM, Bost Company, ins, An rights rowed, A,M. Best vJod0 i0o Haedqunrlars, Anrhesi Road, Okiwick, Now Jorsay, 0&%50 U -a r vvw ,ate best.c0nnlratin f ul1;Ar ©ale ns1a ?131 =0cS il3N ur =779 Alt c=1„. , /.12009