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Resolution No. 09974 1 RESOLUTION NO. 9974 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 4 VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A RECRUITMENT AGREEMENT BY AND BETWEEN THE CITY OF 5 VERNON AND EXPERT EXECUTIVE RECRUITERS 6 ~ WHEREAS,-the City of Vernon needs. the services of a g consultant to provide recruitment services for the position of g Resource Planner in the Light &-Power Department and any other future 10 positions as requested by-the Personnel or Human Resources 11 Departments; and . 12 WHEREAS, by memo dated May 21, 2009, the Director of 13 Personnel has recommended that-the City enter into a Recruitment 14 Agreement with Expert Executive Recruiters ("EER") to provide said 15 recruitment services; and 16 WHEREAS, the City Council of the City of Vernon .has 17 determined that, pursuant to the provisions of subsection (a) of 18 Section 2.27 of the Vernon City Code, it is in the public interest and 19 necessity to enter into an agreement with EER. 20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 21 CITY OF VERNON AS FOLLOWS: 22 SECTION 1: The City Council of the City of Vernon hereby 23 finds and determines that the recitals contained hereinabove are true 24 and correct. 25 SECTION 2: The City Council of the City of Vernon hereby 26 approves the Recruitment Agreement with EER, in .substantially the same 27 form as the copy which is attached hereto as Exhibit A and incorporated 28 by reference. 1 SECTION 3: The City Council of .the City of Vernon hereby 2 authorizes the Director of Human Resources,. or her designee, to execute 3 the Recruitment Agreement with EER for, and on behalf of, the City of 4 Vernon and the City Clerk or Deputy City Clerk is hereby authorized to 5 attest thereto. 6 SECTION 4: The City,Council of the City of Vernon hereby 7 authorizes the City Administrator, or his designee, to make whatever 8 nonsubstantive, administrative and/or text changes, upon advice of 9 counsel, to the Agreement. 10 SECTION 5: The City Council of the City of Vernon hereby 11 directs the City Clerk, or her designee, to give one fully executed 12 Agreement to EER. 13 SECTION 6: The City Clerk of the City of Vernon shall 14 certify to the passage of this resolution, and thereupon and 15 thereafter the same~~shall be in full force and effect. 16 APPROVED AND ADOPTED this 8th day of June, 2009. 18 Name: Hilario Gonzales 19 20 Title: Mayor / e.Ma.,rr-~~ g~~-T~~-~~ ATTEST: 21 ~ 22 MANUELA GIRON, C'ty Clerk 23 24 25 26 27 28 - 2 - 1 STATE OF CALIFORNIA ) ss 2 COUNTY OF LOS ANGELES ) 3 4 I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby 5 certify that the foregoing Resolution, being Resolution No. 9974, was 6 duly adopted by the City Council of the City of Vernon at a regular 7 meeting of the City Council duly held on Monday, June 8, 2009, and 8 thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of 9 Vernon. 10 11 ~ ~-v~._,,.~ MANUELA GIRON, City Clerk 12 13 (SEAL) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3 - EXHIBIT A Recruitment Agreement Purpose of Agreement This recruiting agreement is entered into and effective this date June 1, 2009 by and between Expert Executive Recruiters ("EER") and City of Vernon ("Client") to find suitable candidates for the position(s) of 1. Resource Planner (Light & Power Department) 2. Anv other future positions that the Client will. ask EER to assist with iJndertaking of Recruiter EER agrees to use its best efforts find suitable candidates for the above named positions and any other positions that will be required by the client in the future. EER' goal is to save valuable Client time, assist in successful hiring processes, and provide Client access to top .candidates. EER will actively source, recruit and screen candidates. EER's work normally includes, but, is not limited to the following: 1) initial needs assessment with Client to formulate criteria for candidate selection, corporate background, position salary, and location specifics, 2) identification of potential candidates through resume database review, networking calls, direct contacts with competitors, receipt of resumes through mail and fax, advertising and leads, 3} candidate screening through resume reviews and direct telephone interviews, 4) preparation of interview notes for presentation to Client, 5) referral of screened and interviewed candidate resumes to Client, 6) coordination of candidate interviews with Client, both telephone and in person, and, 7) assistance with the coordination and acceptance of job offers. Candidate Referrals EER will provide screened and interviewed resumes directly to the hiring authority identified within Client's organization. It is understood that Client will not disclose or share any names or information which would identify candidates or cause candidates to be referred to any third parties. All referred candidates are considered to be valid referrals from EER to Client unless Client immediately notifies EER of recent and prior employment conversations which Client has conducted with a specific candidate within the 90 days preceding EER's referral of candidate to Client. Referred candidates are considered active EER candidates for a period of 3 (three) years from the date. of initial referral to Client. Should Client hire or employ a referred candidate in any job during this period, the fees as described below are considered to be due to EER Fee Calculation and Payment Schedule Client is not responsible to Expert Executive Recruiters for any reimbursements for expenses incurred by Expert Executive Recruiters on behalf of Client, including hours worked, long-distance telephone, travel, interviewing time, sourcing expenses, website advertising, postage, fax, office support, photocopy or other ordinary recruiting expenses required to conduct employee searches for Client. Client understands that Expert Executive Recruiters incurs recruiting expenses on a risk based contingency basis and will be remunerated through payment of a recruitment fee upon successful hire of a referred candidate. Client agrees to pay a fee of 10% of the candidate's total-first year total compensation which includes base salary, bonuses, commission, sign-on bonus, etc. Payment is due within 7 days of candidate's start date. Expert Executive Recruiters will guarantee the original placement of this position by searching for a suitable replacement if the candidate is under performing or leaves for reasons other than inappropriate, unreasonable or unacceptable circumstances at the job or the candidate leaves within 90 days from the first date of employment providing the Invoice is paid on time. Notification of termination is required within 5 calendar days in order to enact the replacement guarantee. This agreement may be terminated at any time by either party without cause upon written notice. However, this agreement will continue to be binding beyond termination if a referred candidate supplied by Expert Executive Recruiters is subsequently hired within three (3) years of initial referral date. Agreed by: Date: (Your Signature) Print Your Name: Martha Valenzuela ATTEST: Your Com an City of Vernon MANUELA GIRON, P Y~ City Clerk Your posltlon: Director of Personnel Company Address: 4305. Santa Fe Ave Vernon, CA 90058 Phone/Fax:: (323) 583-8811 ext. 226 (323) 826-1433 Agreed by: Date: Expert Executive Recruiters Fax: 602-494-7688 Email: michelle(a~expertexecutiverecruiters.com Note: Simply print this page, fill in this form, sign it, and mail, fax or email to Expert Executive Recruiters. We look forward to serving you. Thank you. .r ~ _ ~ _ R , ~ , ~ ~ tr~ ~ ~ ~f~: 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 June 18, 2009 Ms. Michelle Luna Expert Executive Recruiters Agreement P.O. Box 231109 New York, NY 10023 Re: Recruitment Agreement Dear Ms. Luna: Transmitted herewith are two partially executed agreements, as referenced above, approved by .City Council on June 8, 2009, through Resolution No. 9974. Upon complete execution, please return one fully executed original agreement to the undersigned. If you have any questions regarding this matter, please call Ms. Martha Valenzuela, at (323) 583- - 8811. ext. 226. Ve truly yours, C Nelly Gir City Clerk NG:dj c: Avigal Horrow Martha Valenzuela Resolution No. 9974 Agreement File No, 09-087 ~cCusiveCy IndustriaC Recruitment Agreement Purpose of Agreement This recruiting agreement is entered into and effective this date June 1, :2009- by and between Expert Executive Recruiters ("EER") and Cit. of Vernon ("Client") to find suitable candidates for the position(s) of 1. _Resource Planner (Light & Power Department) 2. Any other future positions that the Client will ask EER to assist with Undertaking of Recruiter EER agrees to use its best efforts find suitable candidates for the above named positions and any other positions that will be required by the client in the future. EER' goal is to save valuable Client time, assist in successful hiring processes; and provide Client access to top candidates. EER will actively source, recruit and screen candidates. EER's work normally includes, but, is not limited to the following: 1) initial needs assessment with Client to formulate criteria for candidate selection, corporate background, position salary, and location specifics, 2) identification of potential candidates through resume database review, networking calls, direct contacts with competitors, receipt of resumes through mail and fax, advertising and leads, 3) candidate screening through resume reviews and direct telephone interviews, 4) preparation of interview notes for presentation to Client, 5) referral of screened and interviewed candidate resumes to Client, 6) coordination of candidate interviews with Client, both telephone and in person, and, 7) assistance with the coordination and acceptance of job offers. Candidate Referrals EER will provide screened and interviewed resumes directly to the hiring authority identified within Client's organization. It is understood that Client will not disclose or share any names or information which would identify candidates or cause candidates to be referred to any third parties. All referred candidates are considered to be valid referrals from EER to Client unless Client immediately notifies EER of recent and prior employment conversations which Client has conducted with a specific candidate within the 90 days preceding EER's referral of candidate to Client. Referred candidates are considered active EER candidates for a period of 3 (three) years from the date of initial referral to Client. Should Client hire or employ a referred candidate in any job during this period, the fees as described below are considered to be due to EER Fee Calculation and Payment Schedule Client is not responsible to Expert Executive Recruiters for any reimbursements for expenses incurred by Expert Executive Recruiters on behalf of Client, including hours worked, long-distance telephone, travel, interviewing time, sourcing expenses, website advertising, postage, fax, office support, photocopy or other ordinary recruiting expenses required to conduct employee searches for Client. Client understands that Expert Executive Recruiters incurs recruiting expenses on a risk based contingency basis and will be remunerated through payment of a recruitment fee upon successful hire of a referred candidate. Client agrees to pay a fee of 10% of the candidate's total first year total compensation which includes base salary, bonuses, commission, sign-on bonus, etc. Payment is due within 7 days of candidate's start date. Expert Executive Recruiters will guarantee the original placement of this position by searching for a suitable replacement if the candidate is under performing or leaves for reasons other than inappropriate, unreasonable or unacceptable circumstances at the job or the candidate leaves within 90 days from the first date of employment providing the Invoice is paid on time. Notification of termination- is required within 5 calendar days in order to enact the replacement guarantee. This agreement may be terminated at any time by either party without cause upon written notice. However, this agreement will continue to be binding beyond termination if a referred candidate supplied by Expert Executive Recruiters is subsequently hired within three (3) years of initial referral date. Agreed by: ~z~ Date: ~~g/~ (Your Signature) Print Your Name: ha Valenzuela ATTEST a~ 1~~.. MANUELA RON, Your Company: City of Vernon City Clerk Your position: Director of Personnel Company Address: 4305 Santa Fe Ave Vernon, CA 90058 Phone/Fax:: (323) 583-8811 ext. 226 (323) 826-1433 Agreed by: Date: ` J~ ~ f y Expert Executive Recruiters Fax: 602-494-7688 Email: michelle(a~expertexecutiverecruiters.com Note: Simply print this page, fill in this form, sign it, and mail, fax or email to Expert Executive Recruiters. We look forward to serving you. Thank you. Page 1 of 3 Juarez, Debbie From: Valenzuela, Martha Sent: Thursday, June 18, 2009 7:20 AM To: Juarez, Debbie Subject: RE: Synergy and Expert Executive Recruiters Agreements Good Morning Debbie; Her last name is Luna. Thank you. Martha S. Valenzuela Director of Personnel 4305 Santa Fe Ave. Vernon, CA 90058 323.583.8811 ext. 226 323.826.1472 direct line 323.$26.1433 fax mvalerizuela@ci.vernon.ca.us From: Juarez, Debbie Sent: Thursday, June 18, 2009 7:07 AM . To: Valenzuela, Martha Subject: RE: Synergy and Expert Executive Recruiters Agreements. Thank you, Martha. MayT have Michelle's last name, please? 1~e6orah ,~uarez 12,eeoyds ManagementAssistant .City of Vernon -City CCerk's Office 4305 Santa Fe Avenue Vernon, CA 90058 (323 583-8811 , From: Valenzuela, Martha Sent: Wednesday, June 17, 2009 2:50 PM To: Juarez, Debbie_ Subject: RE; Synergy and Expert Executive Recruiters Agreements Hi Debbie; Thank you for reminding me. The address is P O Box 231109; New York, NY 10023 Martha S. Valenzuela Director of Personnel 4305 Santa Fe Ave. Vernon, CA 90058 323.583.881 1 'ext. 226 323.826.1472 direct line 323.826.1433 fax mvalenzuela@ci.vernon.ca.us 6/18/2009 Page 2 of 3 From: Juarez, Debbie Sent: Wednesday, June 17, 2009.2:10 PM , Ta: Valenzuela, Martha Cc: Giron, Nelly Subject: RE: Synergy and Expert Executive Recruiters Agreements Hi Martha.. J'm just following up to see if you were able to get the address for Expert Recruiters. Please let me know when you get a chance. Thank you. ~e6oraFi guarez cords ~YtanagementAssistant City of Vernon -City CCerk's Office 4305 Santa ~FeAvenue '~ernon, CA 90058 (323 583-8811 From: Valenzuela, Martha Sent: Wednesday, June 10, 2009 10:57 AM To: Juarez, Debbie Subject: RE: Synergy and Expert Executive Recruiters Agreements Hi Debbie; I still need to get you an address for. Expert Recruiters but you can fax a copy of the agreement to both Expert and Synergy. Thanks. , Martha S. Valenzuela Director of Personnel 4305 Santa Fe Ave. Vernon, CA 90058 323.583.8811 ext. 226 323.826..1472 direct line. , 323.826.1433 fax mvafenzuela@ci.vernon.ca.us From: Juarez, Debbie. Sent: Wednesday, June 10, 2009 7:10 AM To: Valenzuela, Martha Subject: RE: Synergy and Expert Executive Recruiters Agreements Hi Martha, Thank you. I will prepare the Synergy letter today and copy you. Have a great day O ~e6orah guarez 1~cords Management Assistant City of Vernon -City CCerk's Office 4305 Santa ~F'eAvenue Vernon, CA 90058 (323 583-8811 - 6/18/2009 Page 3 of 3 From: Valenzuela, Martha Sent: Tuesday, June 09, 2009 5:34 PM To: Juarez,. Debbie Subject: RE: Synergy-and Expert Executive Recruiters Agreements Hi Debbie The Synergy agreement can be mailed to the attention of Michele "Micky"Tassinari and l will get info on Expert for You Thank you. Martha S. Valenzuela Director of Personnel 4305 Santa Fe Ave. Vernon, CA 90058 , 323.583.8811 ext. 226 323.826.1472 direct line 323.826.1433 fax mvalenzuela@ci.vernon.ca:us From: Juarez, Debbie Sent: Tuesday, June 09, 2009 2:30. PM To: Valenzuela, Martha Cc: Giron, Nelly Subject: Synergy and Expert Executive Recruiters Agreements Hi Martha. The Synergy agreement has address information, but is lacking the name of the contact person and the agreement for Expert Executive Recruiters does not have any address/contact information. Please let me know if you want to send the agreements to the appropriate parties or if you want me to send it, I will need the contact information. Thank you. l~e6orah Suarez 12ecords ~YlanagementAssistant City of Vernon -City CCerk's Office 4305 Santa rFeAvenue Vernon, CA 90058 (323.583-8811 6/18/2009 Page 1 of 1 Juarez, Debbie From: Valenzuela, Martha Sent: Tuesday, June 09; 2009 5:34 PM To: Juarez, Debbie Subject: RE: Synergy and Expert Executive Recruiters Agreements Hi Debbie The Synergy agreement can be mailed to the attention of Michele "Micky"Tassinari and I will get info on Expert for you. Thank you. Martha S. Valenzuela Director of Personnel 4305 Santa Fe Ave. Vernon, CA 90058. 323.583.8811 ext. 226 323.826.1472 direct line 323.826.1433 fax , mvalenzuela@ci.vernon.ca.us From: Juarez, Debbie Sent: Tuesday, June 09, 2009 2:30 PM To: Valenzuela, Martha Cc: Giron, Nelly Subject: Synergy and. Expert Executive Recruiters Agreements Hi Martha. The Synergy agreement has address information, but is lacking the name of the contact person and the agreement for Expert Executive Recruiters does not have any address/contact information. Please let me know if you want to send the agreements to the appropriate parties or if you want me to send it, I will need the contact information. Thank you. 1~e6oraFi Suarez cords ~lanagementAssistant City of Vernon -City GCerk's Office 4305 Santa rF'eAvenue Vernon, C,~ 90058 (323) 583-8811 6/10/2009 of ~Eq \^J - /yam' ~y'~''] v- ~ I ~ - ~~O I~' ro~o i . y~Q' ``s-~ELY ,NO~s~ ~PPRUVLD Jf1H 4 8 'Qg CI1Y COUNCIL CI Y CL RK DI TRIBUTI N STAFF REPORT 'mil` ~g ~ - ~ rrrn,J PERSONNEL DEPARTMENT DATE: May 21, 2009 6 TO: Mayor and City Council FROM:. Martha Valenzuela, Director of Personnel RE: Recruitment Agreements The Personnel Department has actively been trying to fill the position of Resource Planner for the Light & Power Department for several months to no avail. Therefore, at this time I am seeking your approval to use the services of recruiters to assist us with the recruitment. Attached are two original agreements for each of the recruitment companies: 1. Expert Executive Recruiters `2. Synergy Executive Search The agreements have been reviewed by the Director of Human Resources. Once the agreements have been executed and received, the recruiters will actively begin their search to find the best suitable candidate. OF'~'E ~ ``s~VFLY IMOV6 I INTEROFFICE MEMORANDUM MAY. 2 6 2009 CITY CIERK'S OFFICE PERSONNEL DEPARTMENT DATE: May 21, 2009 TO: Donal O'Callaghan, City Administrator FROM: Martha Valenzuela, Director of Personnel SUBJECT: Recruitment Agreements- As you are aware-.the Personnel Department is seeking' approval to use the services of recruiters to assist us in filling the position of Resource Planner for the Light & Power Department. Submitted herewith is the packet for City ,Council to approve two separate agreements from two recruiting companies Expert Executive Recruiters and Synergy Executive Search. The agreements have been reviewed by the Director of Human Resource, please see attached. Thank you.