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Resolution No. 09985 1 RESOLUTION NO. 9985 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 4 VERNON APPROVING AND AUTHORIZING THE EXECUTION OF CONTRACT CHANGE ORDER NO. 8 TO SERVICES AGREEMENT 5 BY AND BETWEEN THE CITY OF VERNON AND COMMON AREA MAINTENANCE SERVICES, INC.. FOR JANITORIAL. SERVICES 6 • 7 WHEREAS, on May 24, 2006, the City Council of the City of 8 Vernon adopted Resolution No. 9045 approving a Services Agreement (the 9 "Agreement") with Common Area Maintenance Services, Inc. ("CAM") to 10 perform janitorial services for the Vernon City Hall and related 11 facilities effective July 1, 2,006 to June 30, 2007 for the .sum of 12 $12,997.50 per .month or $155,970.00 for the year; and 13 WHEREAS, the Director of Community Services & Water has 14 executed Change Orders 1 through 7, subject to ratification by the 15 City Council, ultimately extending and changing the term of the 16 'Agreement to May 1, 2009 and modifying-the contract amount to 17 $14,149.03-per month or $169,788.36 per year; and 18 WHEREAS, the Director of Community Services & Water desires 19 to extend and change the term of the Agreement from July 1, 2009 to 20 June 30, 2010, under the same terms and conditions of the Agreement 21 for the same total-contract amount of $14,149.03 per month or 22 $169,788.36 per. year; .and 23 WHEREAS, the City Council of the City ,of Vernon has 24 determined that, pursuant to the provisions of subsection (a) of 25 Section 2.27 of the Vernon City Code, it is in the public interest and 26 necessity to enter into Change Order No. 8 to the Agreement with CAM. 27, NOW, THEREFORE, BE.IT RESOLVED BY THE CITY COUNCIL OF~THE 28 CITY OF VERNON AS FOLLOWS: 1 SECTION 1: .The City Council of the City of Vernon hereby 2 finds and determines that the recitals contained hereinabove are true 3 and correct. 4 SECTION 2: The City Council of the City of Vernon hereby . 5 approves and ratifies the execution of Change Order-.Nos. 1 through 7. 6 by the Director of Community Services & Water, copies of which are. 7 attached hereto as Exhibit A and incorporated by reference. 8 SECTION 3: The City Council of the City of Vernon hereby 9 approves Contract Change Order No. 8 to the Agreement with CAM, a 10 copy of which is attached hereto as Exhibit B and incorporated by 11 reference. 12 SECTION 4: The City Council of .the City of Vernon hereby 13 authorizes the Director of Community Services & Water to execute said 14 Change Order No. 8 for, and on behalf. of, the City of Vernon and the 15 City. Clerk, or Deputy City Clerk, is hereby authorized to attest 16 thereto. 17 SECTION 5: The City Council- of the City of Vernon hereby 18 directs the City Clerk, or her designee, to send a fully executed 19 Change Order No. 8 to: 20 Common Area Maintenance Services, Inc. 21 Attn. Account Executive 22 5664 Selmaraine Drive Culver City, CA 90230 23 24 / / / 25 / / / 26 / / / 27 / / / 28 / / / - 2 - 1 SECTION 6: The City Clerk. of the City of Vernon shall 2 certify to the passage of this resolution, and thereupon and 3 thereafter the same shall be in full force and effect. 4 APPROVED AND ADOPTED this 29th day of June, 2009. 5 7 -Name: Hilario Gonzales 8 Title: Mayor / ayor ro- m 9 10 ATTEST: 11 12 MANUELA GIRON, City Jerk. 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3 - 1 STATE OF CALIFORNIA ) 2 ) ss COUNTY OF LOS ANGELES ) 3 4 I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby 5 certify that the. foregoing Resolution, being Resolution No. 9985, was 6 duly adopted by the City Council of the City of Vernon at regular 7 meeting of the City Council duly held on Monday, June 29, 2009, and 8 thereafter was. duly signed by the Mayor or Mayor Pro-Tem of the City of 9 Vernon. 10 11 MANUELA GIRON, City Clerk 12 13 .(SEAL) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 . 28 - 4 - EXHIBIT A _ _ _ _ _ - - CITY OF VERNON . APR 1 S ~QQ11 COMIVYUNITY SERVICES DEPARTMENT Con~r~unl~y ~~rUIC6S CONTRACT CHANGE ORDER NO. 1 SUPPLEMENT NO. - SHEET 1 OF 1 SHEETS PROJECT: ~ Janitorial Services CONTRACT NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City • You are hereby duetted to make the herein described changes from the plans and specifications or do the following described work not included in the laps ands ecifications on this contract. CHANGE IN PLANS Deduct $1,921.33 per-month from the existing agreement with CAM. The new monthly cost should be $11,076.17. Effec#ive February 20, 2007. • First Floor: $21.33 (Vinyl flooring for entire first floor -per month). • Basement: $48.00 (Vinyl flooring for entire Basement -per month). • Third Floor: $1,852.00 (Janitorial Services for entire floor -per month). • Total: $1•,921.33 Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order . $ 1,921.33 Amount of Previous Change Order $ 0 Total Change Orders $ 1,921.33 Modified Contract Amount $ 11,076.17 By reason of this order the time of n/a . co letion will be ad'usted as follows: Approved: Date: ~ Cl7 ec r Community Services and Water We, the undersigned Contractor, have Aven careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and • will accept as full payment therefore the prices showri above. Accepted: Date: y- Contractor: ~nt~ ~4,r'~ ~ « ~ By~ L' 1~.c,~~ i"r L~~ Title: ~~c~+~h:» C: Purchasing/Project File/Contractor CAM Janllodal.doc \ i r ~ ' su SERVICES A property managed favariu root License N72140] Cost for Service Rate Increase for Janitorial Services Apri124, 2007 Mr. Scott Rigg Department of Community Services & Water 4305 Santa Fe Avenue. Vernon, CA 90058 Re: Cost of Service Rate Increase for Janitorial. Services Period of July 1, 2007 thru June 30, 2008 ' Pursuant to your request, CAM Services Inc., hereby submits the following Cost of Service Rate Increase for your review and consideration. If supplemental information or clarification is needed, please contact me at your earliest convenience. Description Contract Amount: ~ $12,997.50 5% Increase Stated in Contract: $649.88 Total Amount of Contract for Services 07/01/07 - 06/30/08: $13,647.39 Deduction Change Order for 3ta floor services: $1,921.33 Modifaed Contract Amount: $11,726.Ob Terms: If accepted,~City of Vernon will provide aPurchase/Change Order and/or Contract and use this as an Addendum, proposal and specifications as Exhibit's. Time: Start date and. length to be determined by mutual agreement of Owner and .Contractor Limits:- Time limit for acceptance of this Proposal is sixty (60) days from the above date Date Chris Flores, CAM Services Inc., Date Mr. Scott Rigg and/or City of Vernon Representative (re: Cost of Service Rate Increase for Janitorial Services Period of July 1, 2007 thru June 30, 2008) Common Area Maintenan~'e 5664 Selmazaine Dtive Culver City, CA 90230 800 576-3050 Fax 310 390-8059 www CamServices,com landscaping ¦ Pazlting Lot Sweeping ¦ Steam Cleaning ¦ Janitorial ¦ Day Portet ¦ Construction/'TI ¦ Commercial Painting . . +n ~ ~ _ _ _ _ _ CITY OF VERNON ~ SAY ~ b~ Za~7 COMMUNITY SERVICES DEPARTNI~NT i~REASURER'S~ _OppFF~~IC~E CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. - SHEET 1 OF CI 1 OF S NHEET5 PROJECT: Janitorial Services CONTRACT NO. " T0: Common Area Maintenance w _ CONTRACTOR ~"h"""Ill REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications ~or do the following described work not included in the laps ands ecifications on this contract. CHANGE IN PLANS Extend agreementfor one-year with- an effective date of May 1, 2007. Please refer to the 20b7 cost " schedule provided by CAM Services. Contract Amount (Base Bid) $ 12,997 50 Amount of This Change Order $ 649.88 " Amount of Previous Change Order $ ~ -1,921.33 Total Change Orders $ 2, 571.21 -Modified Contract Amount $ 11,726.06 By reason of this order the time of Cl~a , co letion wilt be ad'usted as follows: Approved: Date: ~'i''Zf'lT7 Dire Services and Water We, the undersigned Contractor, ha given careful oonsideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and wlll accept as full payment therefore the prices shown above. Accepted: Date: _ /~~_yfS7 2~ Contractor: ~i~i~ sc~,r~c.~~ , i?~~. BY~ ~s_-~~~~- Title: i~~.~.~~ t C: Purchasing/Project File/Contractor Agreement FxlenOon Change Order 2007 F - ~ ~ ~ . ~ ~ . + + _ + f +f 7 +T ++.p+ W ' , + + ! ; 0 v A ~.t i +T++4 + + ~~t a + t + + b + ~ A. + 1 1 w +t+ + ~ ~ a ! ~ W~ + T ~ ' ~ 11 py a W o, p~ ~ t•oo.; • ~ .c,::~ ~ ~ N~y i W i. ~ +~++'+++++++++'~~t? ~~u'7~' + + + + + 7C + T j 7 i~+ + 4 i?' + ? +~+t + 4 a" + + + ' + i i + 1"+ + + + + ZC + : +~+4 + + + + + ++1"~? 4~ + + + ; + i + T 1~ V + ++p0 • ' u' - Via ~ ~ . ~ . ~~:r ~ s ~ r . 7. ~ ' :I' • ~ ~1 ' ~99~ SCOtt From: Chris Flores jcflores@camservices.com] Sent: Friday, August 24, 200711:13 AM i'o: Rigg, Scott. SubJect: 3rd Floor Items Attachments: CityofVemon3rdFloorPartialReinstatement2007.pdf Hi Scott, Again, sorry for the delay on this. Lwas on a~time limit/schedule this week on a construction project for a school that had to be completed in order for the kids to be on schedule to start. 'the 5°/u increase per the unit cost-for each item has been added into the figures. If you have any questions, please call me at your earliestconvenience. Thank you, Chris Flores Celebrating 20 Years of Exceldent Custoa~zer ,S'ervice i~ 2007 ®Landscaping e Parlking Lot Sweeping Chris Flores Steam Cleaning Account Egeeutive ~ Janitorial 800-576-3050 egt. 225 ' w ~ Day Porter faz 310-390-8059 ~~aV~C~a ¦ Construction/TI cflores an,CamServices.com A property manager's favorite tool ¦ Painting w?vw.CamServices.com This electronic mail transmission contains information from CAM Services which may be privileged or confidential. The information contained herein is for the exclusive use of the addressee(s) named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of this information is prohibited. If.you have received this electronic mail transmission in error, please notify us by telephone (310) 390- 3552 or by electronic mail. 1 - _ _ , SERVICES - dNT^PN•+4frrlfn.Ar wrl. ~Gonunon Arrq rlleJnernnnrr Srrnirsr - - Sb(+t Selumrainc f)rivc - Culver Ciry, CA 9°230 eoo 576.3050 310 390.3552 Fa: 3.10 390-R059 - - Licence tM721401 • wK•w.eamscrviecs.cant August 24, 2007 Mr. Scott Rigg Department of Community Services & Water 4305 Santa Fe Avenue Vernon,.CA 90058 Re: Addendum,"C" - Iteinstateffient for Partial~3"d Floor Services Pursuant to your request, CAM Services Inc., hereby submits the following Cost of Service Rate Increase for your review and consideration.. If supplemental information. or clarification is needed, please contact me at your earliest convenience. Ihescria~tion Figures below include 5% CPI increase stated in Contract Vinyl Tile - 1,383 sq.ft. (1,218 & 165 sq.ft. stairwell) @ $0.17 $235.11 Ceramic Tile -446 sq.ft. @ $0.17 $7S 82 Carpet -1,697 sq.ft. @ $0.22 373.34 Total: $684.27 Terms: If accepted, City of Vernon will provide aPurchase/Change Order and/or Contract and use this Addendum,. Proposal and specifications as Exhibit's. . Time: Start date and length to be determined by mutual agreement of Owner and Contractor Limits: Time limit for acceptance of this Proposal is sixty (60) days from the above date Date Chris Flores, CAM Services Inc., • Date Mr. Scott Rigg and/or City of Vernon Representative _ _ _ r CITY OF VERNON ' COMMUNITY SERVICES DEPARTMENT CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. - SHEET 1 OF 1 SHEETS PROJECT: Janitoriai Services CONTRACT NO. T0: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from, the plans and specifications or do the following described work not included in the lans ands ecifications on this conh~act. CHANGE IN PLANS Janitorial Services for newly occupied office space on the third floor of City Hall including kitchen, bathrooms, and office space comprising of the following-floor areas: • Vinyl Tile -1,383 sq/ft • Cer-arnic-Title - 446 sq/ft • Carpet -1,697 sq/ft Please see attached map. This work shall be made effective September 1, 2007. Contract Amount (Base Bid) $ 12,997.50 .Amount of This Change Order $ 684.27 Amount of Previous Change Order ~ ~ $ -1,271.45 Total Change Orders $ 587.9 8 Modified Contract Amount $ 12,410.32 13y reason of this order the time of n~ co leNon will be ad'usted as follows: Approved: Date: C~'3~-~ rec or of Community Services and Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted: Date: ' ~ (.Z~i. (a"7 Contractor: Cy~yl ,C~'P.r'~ t c:..~ ca BY~ Title: C'~.,r.~ ~R-~- C: Purchasing/Project File/Coritractor Agreement L3xten0on Chenpe Order 2007 3 ' _ 'C CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORD ' 4 SUP EN SHEET 1 OF 1 SHEETS PROJECT: Janitorial. Servic ~ es P.O. NO. TO: Common Area Maintenance (CAM CONTRACTOR REQUESTED BY: You are hereby directed to make the herein escn es o t e plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS Janitorial Services. for newly occupied office space on entire the third floor of City Hall including kitchen, bathrooms, and office space. . This work shall be made effective March 14, 2008. Contract Amount (Base Bid $ 12,997.50 Amount of This Change Order $ 1,237.05 Amount of Previous Change Orders ~ $ -587.18 Total Chan a Orders $ 649.87 Modified Contract Almount $ 13,647.37 By reason of this change order the time of co ietion will be ad'usted as follows: Approved: Date: '~/'~/-C3$ Dir to ommunity Services & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: ('r~~ N'r,/~C~GS - BY~ _ ~ Title: _ ' L' 1~.n'~ F 4~~e '~SC.~.~~..1 e c: Project File/Contractor/Purchasing - CITY OF VERNON . COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 5 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. . TO: Common Area Maintenance~(CAM) CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. .CHANGE IN PLANS Extend agreement for one-year with an effective date of May 1, 2008. There is no increase in cost to provide service. Contract Amount ase Bid $ 12,997.50 Amount of This Change Order $ p Amount of Previous Chan a Orders $ 649.87 Total Chan a Orders $ 649.87 Modified Contract Amount. $ 13,647.37 By reason of this change order the time of co lotion will be ad'usted u follows: Approved: Date: ,~rL Director of u ity Se cos & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: ~ C1~ Contractor: ~a 1W~ St, •~,t r,/ ~ to S ~'Z 1'l C ~1 BY~ ~ Title: _ 1~1CL~..1~'4 M[GCta~~~ rr 1~pt' c: Project File/Contractor/Pttrchasing . 4 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT n CONTRACT CHANGE ORDER NO. 6 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: City . You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS. Add janitorial services for the City Hall Library with an effective. date of May 5, _2008. The modified contract amount is $14,082.37 per month. Contract Amount ase Bid $ 12,997.50 Amount of This Change Order $ 435.00. Amount of Previous Chan a Orders $ 649.87 Total Change Orders $ 1 084.87 Modified Contract Amount 14,082.37 By reason of this change order the.time of com letion will be ad'usted as follows: Approved: I ~ Date: 7 ~ Directo f ommu ty Services & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agee, if this proposal is approved, that we will provide al] labor, equipment and materials, including overhead, except as may otherwise be noted above, snd perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. ' Accepted-Date: t~ ~ Contractor: - ~`v\ ~r./'V~LLS c-~ By: - Title: ~c~v~.~ N1.4/~~ c: Project File/Contractor/Purchasing ,~D~f~s~ _ _ CITY OF VERNON - _ _ ~~r '0~ ~ COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 7 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services . P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work -not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally . included in the contract. CHANGE IN SCOPE Perform window cleaning services for the second floor exterior windows at Fire Station No. 2 with an effective date of September 18, 2008; at an additional cost of $66.66 per-month. 'The above-mentioned work shall be performed on a quarterly basis. The modified contract amount is $14,149.03 per month per attached proposal letter dated September 17, 2008. RESOLUTION. NO. 9045 Contract Amount {Base Bid $ 12 997.50 . Amount of This Chan e Order $ 66.66 Amount of Previous Chan a Orders $ 1,084.87 Total Chan a Orders $ 1,151.53 Modified Contract Amount $ 14,149.03 By reason of this change order the time of com letion will be ad'usted as follows: Approved: ~ Date: ! ~ Dirt's r o mun' y Services 8c Water Attest: ~ Date: l0 ~ • Ma ela .iron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all ' labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: ~ r 3 ~ . Contractor: ~ YY1 ~~~/~LC,S ~ SAG.. By: n Title: p,Ge.~.,..~k lcC•,e,~,~4~~, <i S F lc+c~.t~ c: Project File/Contractor/Purchasing Rev. 06/08 EXHIBIT B _ _ _ CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1. OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: - Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract.- CHANGE IN SCOPE Extend agreement for one-year with an effective date of July 1,.2009. There is no increase in cost to provide service. Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order $ 0 Amount of Previous Change Orders $ 1,151.53 Total Chan e Orders $ 1,151.53 Modified Contract Amount. $ 14,149.03 By reason of this change order the time of com letion will be ad'usted as follows: Approved: Date: Director of Community Services & Water Attest: Date: Manuals Giron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved; that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore-the prices shown above. Accepted Date: L:~ ~ c, ~S Contractor: C>~-/I~ ~,/'c/t.~~ f'.I~~C 13y: Title: ~~Gacrr"'~ ~f~~'C..iJ rrJC. c: Project File/Contractor/Purchasing Rev. 06!08 CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: July 1, 2009 TO: Kevin Wilson, Director of Community Services & Water FRO` Nelly Giron; City Clerk RE: Resolution No. 99.85 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of Contract Change Order No. 8 to Services Agreement By and Between the City of Vernon and Common Area Maintenance Services, Inc. for Janitorial Services Transmitted herewith is a copy of Resolution No. 9985 referenced above, which-was approved by City Council on June 29, 2009; and a copy of the fully executed Change Order No. 8 for your file. Thank you. NG:dj c: Resolution No. 9985 Agreement No. 06-060 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN SCOPE Extend agreement for one-year with an effective date of July 1, 2009. There is no increase in cost to provide service. Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order $ p Amount of Previous Change Orders $ 1,15.1.53 Total Change Orders $ 1,151.53 Modified Contract Amount $ 14,149.03 By reason of this change order the time of completion will be adjusted as follows: a Approved: Date: ~ -~~g~r~ Dire~to'r~o unity Services & Water Attest: Date: Manue Gir n, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above: Accepted Date: C~ ~ c, e Contractor: C~Pr/V~ ~,/'c/c~~ ~g ~ By: Title: ~t,c ~ rv~ c: Project File/Contractor/Purchasing Rev. 06/08 pF VER ~~~.~1 •O~N ~ A ' u~~ ~ O~ 1 v ©d. Q,~ g U - i; 4 ~ ~ \~t STAFF REPORT ~~Rav~a ~u~ ~ 9 'og cir~ ccu~c~~ COMMUNITY SERVICES & WATER DEPARTMENT Revised: June 2 , DI Ti~li~ilTION . DATE: June 2, 2009 lp p ~ TO: Honorable Mayor and City Council \r / - - FROM: Samuel Kevin Wilson, Director of Community Services and Water RE: Common. Area Maintenance -Extension of Janitorial Services Agreement The City entered into an agreement with Common Area Maintenance (CAM) to perform janitorial Services in 2006. The agreement has been extended annually, since its inception, in light of their above-average- work performance, reliability, and ongoing communication. CAM has agreed to keep the costs at the 2008 rate for 2009.: The annual cost to the City to provide the full scope of services remains the same at $14,149.03. It should be noted that the Change Order was sent to CAM in late April for signature; however, due to some. undisclosed administrative constraints on their part, the signed Change Order was not received until after May 11, 2009. It is my recommendation that the City Council approve Change Order No. 8 at the June 29, 2009 meeting with an effective date of July 1, 2009. ~~~,a~~~ 1 `~pF VE ~ ~-I, g 'l 4 IO\ry ' O~ ~ I ; ` Q r ~e 9 `~~~'fLY fN~V COMMUNITY SERVICES. & WATER DEPARTMENT QFFICE MEMORANDUM TO: Donal O'Callagl?an, City Administrator 1\~ FROM:. Samuel Kevin Wilson, Director of Community" Services. and Water DATE• June 2, 2009 SUBJECT: Janitorial Services -Request to Extend Agreement A-G As you may be aware,-the City entered into an agreement with Common Area Maintenance. (CAM) in 2006 to perform Janitorial Services. The agreement has been extended on an annual basis, .since its inception, due to their sound and consistent work performance. CAM has agreed to keep the costs at the 2008 rate for 2009. The annual cost to the City to provide the full scope of services remains the same at $14,149.03. CAM has performed the above-mentioned services for three years now and is largely responsible for the exceeding clean condition of City facilities. It should be noted that the Change Order was sent to CAM in late April for signature; however, due to some undisclosed administrative constraints on their part, the signed Change Order was not received until a$er May 11, 2009. A Staff Report is attached recommending that the City Council approve Change Order No. 8 at the June 29, 2009 meeting with an effective date of July 1, 2009. SKW/sr E~clcsures JUN 2 3 2009 B'i': - - V t~AY :4 X09 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT ~ommu~l ~~~ic~ CONTRACT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract CHANGE IN SCOPE Extend agreement for one-year with an effective date of May 1, 2009. There is no increase in cost to provide service. Contract Amount (Base Bid) . $ 12,997.50 Amount of This Change Order . $ 0 Amount of Previous Change Orders ~ 1,7 S l .53 Total Change Orders $ 1,151.53 It,~lod.ified Contract Amount $ 14,149.03 By reason of this change order the time of com letion will be ad'usted as follows: Approved: Date: ° ~A?r r Co munity Services & Water Attest: Date: , Manuela Giron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: S r ~ Z 6~ Contractor: i ~I t BYE ~ Title: ,~z ~ ~~c ~~-F~? ~1~v:~ ~r c: Project File/Contractor/Purchasing Rev. 06/08 PR Q ~ ~ 2010e CITY OF VERNON A a~ ~`l COMMUNITY SERVICES & WATER DEPARTMENT A CONTRACT CHANGE ORDER NO. 9 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. oss.oooo9~9 TO: Common Area Maintenance Services, Inc. CONTRACTOR REQUESTED BY: Ci You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE.IN SCOPE The scope of work shall be modified to include cleaning of the city owned building located at 2724 Leonis Boulevard. The cleaning will be performed two times per week and shall include the lobby, office, and four rest rooms, The cost of said services is $340 per month as stated on CAM's quote dated March 24, 2010 (see attached). This change order is effective April 1, 2010. Charge account number 055.9000.596200: _ Resolution No. 9045 Contract Amount. Base Bid) er month. - $ 12,997.50 .Amount of This Change Order ....per month , : $ 340:00 A_Yr?o?~.r?t,of Pre~rlp,ig C1?ar?ge (lrr#Prc Total Chan e Orders er r><7.onth . . . , , , , , . $ 1,491.53 Modified Contract Amount per month ~ $ 14,489.03 By reason of this change order the time of completion will be ad'usted as follows: Approved; Date: j~ Di cto~rvE' rvices & Wat Attest: ~ Date: ~ ~ O Willard ama c , C ty e k We, the undersigned Contractor, have given careful consideratio to change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: ~ ` I ~ Contractor: ~/"~/~~,~U~LL°. BY: ~`r- l'o Cdi~~r Title: ~sc~a ~ ~~~~.~~r c: Project File/Co ctor/Pur .acing Rev, 03/10 ~igg~, Scott -From: Dalena Highley [dhighley@camservices.com] Sent: Wednesday, March 24, 2010 2:11 PM To: Rigg, Scott; Kipness, Bob Subject: 2724 Leonis Blvd Scott and Bob The cost to clean Twice a week will be $340.00 each month. Let me know if this cost meets with your approval and you would like for me to proceed. Thank you Dalena 1