Loading...
Resolution No. 09996 1 RESOLUTION NO. 9996 2 3 A RESOLUTION OF THE CITY .COUNCIL OF THE CITY OF 4 VERNON APPROVING AND AUTHORIZING THE EXECUTION OF CONTRACT CHANGE ORDER N0. 4 TO SERVICES AGREEMENT- 5 BY AND BETWEEN THE CITY OF VERNON AND COMMON AREA MAINTENANCE SERVICES,. INC. FOR WEED ABATEMENT, 6 TRASH REMOVAL. AND DIRT CONTROL SERVICES 7 8 WHEREAS, on April 27, 2005, the City Council of the City of 9 Vernon adopted Resolution No.-8730 approving a Services Agreement (the 10 ~~Agreement") with Common Area Maintenance Services, Inc. (~~CAM") to 11 perform weed abatement,. trash removal and dirt control services within 12 the boundaries of the City of Vernon effective May 1, 20.05 to 13 April 30,.2006 for the sum of $3,365.00 per month or $40,380.00 for 14 the year; and 15 WHEREAS, the Director of Community Services & Water has. 16 executed Change Orders 1 through 3, subject to ratification by the 17 City Council, ultimately extending the term of the Agreement to May 1, 18 2009 .and modifying the contract amount to $5,089.42 per month or 19 $61,.073.04. per year; -and 20 WHEREAS, the Director of Community Services & Water desires- - 21 to extend and change the term of the Agreement to be .July 1, 2009 to 22 June 30, 2010, under the same terms and conditions.of the Agreement 23 for the same total .contract amount of $5,089.42 per month or 24 $61,073.04 per year; and 25 WHEREAS, the City Council of the City of Vernon has 26 determined that, pursuant to .the provisions of subsection (a) of 27 Section 2.27 of the Vernon City Code, it is in the public interest-.and 28 necessity to enter into Change Order No. 4 to the Agreement with CAM. 1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 2 CITY OF VERNON AS FOLLOWS: 3 SECTION 1: The City Council of -the City~of Vernon hereby- 4 finds and determines that the recitals contained hereinabove are true 5 and correct. 6 SECTION 2: The City Council,of the City of Vernon hereby 7 approves and. ratifies the. execution of Change Order Nos. 1 through 3 8 by the Director of Community Services & Water, copies of which are 9 attached hereto as Exhibit A and incorporated by reference. 10 SECTION 3: The City Council of the City of .Vernon hereby 11 approves Contract Change Order No. 4 to the Agreement with CAM, a 12 copy of which is attached hereto as Exhibit B and incorporated by 13 reference. 14 SECTION 4: The City Council of the City of Vernon hereby 15 authorizes the Director of Community Services & Water to execute said 16 Change Order No. 4 for, and on behalf of, the City of Vernon and. the 17 City `Clerk, or Deputy City Clerk, is .hereby authorized to attest 18 thereto. 19 SECTION. 5: The City Council of the City of Vernon hereby 20 directs the City Clerk, or her designee, to send a fully executed 21 Change Order No. 4 to: 22 Common Area Maintenance Services,. Inc. 23 Attn. Account Executive 24 5664 Selmaraine Drive Culver City, CA 90230 25 Z6 / / / 27 / / / 28 / / / - 2 - 1 SECTION 6: The City Clerk of the City of Vernon shall 2 certify to the passage of this resolution, and thereupon and 3 thereafter the same shall be in full force and effect. 4 APPROVED AND ADOPTED this 29th day of June, 2009. 5 ///f 7 Name: Hilario G®nzales 8 Title: Mayor r ro-Tem - 9 10 ATTEST: 11 E.. 12 M NUELA GIRON, C y Clerk 13 14 15 16 17' 18 19 20 21 22 23 24 25 26 27 28 0. 3 1 STATE OF CALIFORNIA ) ) ss 2 COUNTY OF LOS ANGELES ) 3 4 I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby. 5 certify .that the foregoing Resolution, being Resolution No. 9996, .was 6 duly ,adopted by the-City Council of-the City of Vernon at regular 7 meeting of the City Council duly held on Monday, June 29,2009, and 8 thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of 9 Vernon.- 10 ` 11 MANUELA GIRON, City Clerk 12 13 (SEAL) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 _ 4 _ EXHIBIT A _ cz~ aF v~~~rorv- C,dM~4iUlYxTX SERVICES DEPA~2T119~FNT CONTRACT CHANGE ORDE~t NO. 1 SUFFI:,EII~IENT NO. SHEET 1 OE 1 SHEETS PR©.TECT: 1Need Trash and' Curt Control~Services CONTRACT NU. Common Area Mafntienance CON,~,RpC,i,OR Rat<,QUES'I'Ell.SY: Ci You arc l~rehy dirccfrd to descrilaed changes from the plans and specifications or do tl~e following descritx:d work not included in the lens ar~d s i~s:iGcatigns on this contract. CHANCE 1M PLANS ' • Extend the existing Agrt~merr# with cast increase by one-year with an e~e+dive date of May 7, 20t?B. Please refer to the 20th cost schedule pravidt~d by Common Area Maintenance. ~'vn#ract Amount (I3a:~ 13id) ttmatual n'fTliis Gl~t,~c Orclcr ~ 40,380.00 Amount of Previous Gt~zn~e Order . ~ 19,145.40 Tvtal Chungc Urder;5 , , $ 0 Madifi~ Contract.Amount . . . ~ `i9,145.40 t;>' ut ups ~i«,hC time qt ~ 59 525..40 03 a s; ~pprovcd: ~y ctin~, C.'ity Cleric I~tr: e, Ibe untt~'s'iget~d C't~tatraet=u, havr. efui ideriuioa lu 1ha e ~ r egoiturxnt, H+taisfi art ra~kdals; ~s~ as n R odd end t~cretiy a~ac~, if ~iiS prgpcst;~i lg ~rr~+ved char w'+1:1 pmviQe aft PsYmr~t tba~Fa ibe prtc~s' shflun r~~. 6c noeed >~rCs Nd pcrfcxir? a!1 ~rvives fcrr Eric +vcirt Rhpvt spta.if~L at:d will a~~Pi as frill I~cccpts~d: pate; 1 1-~ Contractor: ~ ~ ,:f xc t~inani~.fitcsdeat Tx? ` ncci,7'?c+pj~ F~lelt;.untrac;tor . = CITY OF VER~TON ,COMMUNITY SERVICES DEPARTMENT CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. _ SHEET 1 OF 1 SHEETS PROJECT; Weed, Trash and Dirt Control Services CONTRACT NO. TO: Common Area. Maintenance CONTRACTOR REQUESTED BY; City You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the laps ands ecifications on this contract. CHANGE IN PLANS • Extend the existing Agreement with cost increase by one-year with an effective date of May 1, 2007 which, shall include: an increase of 75 percent of the Consumer-Price Index or $1,547.67 for the year: Please refer to the 2007 cost schedule provided by Common Area Maintenance. . Contract Amount (Base Bid) $ 40,380.00 Amount ofThis Change Order $ 1,547:64 Amoun.f bf Previous Change Order $ 19,145.40 Total Change Orders ~ $ 20,693.04 Modified Contract Amount $ ~ 61,073.04 By reason of this order the time of rl~a com letion will be ad'usted as follows: Approved: Date: Z~~-C37 . Samu - vin ils We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted: Date: 2~~ Contractor: ~r.~-riir ~ i .d ~ By: . Title: _ ~ a-•.1~ 'Cr h~ xc: Finance/Resident Engineer/Project File/Contractor CAMStreet2 CITY OF VERNON ~ - - COMMUNITY SERVICES DEPARTMENT CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. - SHEET 1 OF 1 SHEETS PROJECT: Weed, Trash and Dirt .Control Services CONTRACT NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the Tans ands eeifications on this contract. CHANGE IN PLANS Extend agreement for one-year with an effective date of May 1, .2008. There is no increase in the cost to provide service. Contract Amount (Base Bid) $ 40,380.00 ' Amount of This Change Order . $ 0 Amount of Previous Change Order $ 20,693.04 Total Change Orders ~ ~ ~ ~ ~ ~ ~ ~ $ 20,693.04 .Modified Contract Amount $ 61,073.04 By reason of this order the time of co letion will be adjusted as follows: n~a Approved: Date: _ mu e Wilson We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials ,including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted: Date: 'I"',• ~ ~ ~ Contractor: ~,1y1 ~l~~C>e'S.~ ~A4 By: C Title: _ ^G~.~oa?e+~t ~Gt.,V~~Jt CJM•~.~. ~ xc: Finance/Resident Engineer/Project File/Contractor _ CAMStreel3 i I EXHIBIT B _ CITY OE VERNON - CQMMUNITY SERVICES & WATER DEFARTMEN't CONTRACT CHANGE ORDER NO. 4 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Weed, Trash and Dirt Control. P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes.to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain, in frill force and effect; and apply to the additional work as if said work was originally included in the contract, CHANGE IN PLANS Extend agreement for one-year with an effective date of July 1, 2009. There is no increase in the cost to provide service. Contract Amount (Base Bid) $ 40,380.00 Amount of This Chan e Order $ ~ Amount of Previous Change Orders $ 20,693.04 Total Change Orders $ 20,693.04 Modified Contract Amount $ 61,073.04 By reason o€ this change order the time of wm letion will be ad}usted as follows: Approved: Date: Director of Community Services & Rater Attest: Date: Manuela Giron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, includmg overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: BY~ Title: CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: July 1, 2009 TO: Kevin Wilson, Director of Community Services & Water FROM: Ne11y Giron, City Clerk RE: Resolution No. .9996 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of Contract Change Order No. 4 to Services Agreement By and Between the City of Vernon and Common Area Maintenance' Services, Inc. for Weed Abatement, Trash Removal and Dirt Control Services Transmitted herewith is a copy of Resolution No. 9996 referenced above, which was approved by City Council on June 29, 2009. Please ensure that the fully executed original change order is sent to my attention for the file.. Thank you. NG : dj . c: Resolution No. 9996 Agreement No. 05-055 l ~~~~1~ o` ~ lA +I' N Y v ~ APp~U`U~~ 9~~; ~9 '0~ C(T'Y CLlUNC1~ or Gd~rFLT 1M~V9 COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM ciTV c~ K TRIB ~ R vi :June 2, 2 09 A-6 TO: Donal O'Callaghan, City Administrator FROM: Samuel Kevin Wilson, Director of Community Services and Water DATE:. June 10, 2009 SUBJECT: Weed, Trash and Dirt Control Services -Request to Extend Agreement As you maybe aware, the City entered into an ageement with Common Area Maintenance (CAM) in 2005 to perform Weed, Trash and Dirt Control Services. In addition, CAM's scope of work. was increased to include the cleaning and removal of trash at 76 bus stop locations throughout the City. The agreement has been extended on an annual basis, since its inception, in light of their above average work performance and reliability. CAM has agreed to keep the costs at the 2008 rate for 2009: The annual cost to the City to provide the full scope of services remains the same at $61,073.04. CAM is one of few companies that provide Weed, Trash and Dirt Control Services and my staff has advised me that they are doing an above average job in terms of their work performance and responsiveness. CAM has performed the above-mentioned services for four years now and is largely responsible for the exceeding clean condition of the City's streets. It should be noted that the Change. Order was sent to CAM in April for signature; .however, due to some undisclosed administrative constraints on -their part, the signed Change Order was not received until after May 11, 2009. A Staff Report is attached recommending that the City Council approve Change Order No. 4 at the June 29, 2009 meeting and be made effective July 1, 2009. SKW/sr Enclosures ~2F,C~~I~TED JUN ~ ~ 2009 BY: ~ pF ~'FR~ ` ro~,p 1 41, G~ i P ~ e. ~ ry°~~~ 9~ G8jy6LY LNOJ STAFF 1ZEPORT COMMUNITY SERVICES & WATER DEPARTMENT Revised: June 22, 2009 DATE: June 10, 2009 TO: Honorable Mayor and City Council FROM: Samuel Kevin Wilso~ilirector of Community Services and Water RE: Common Area Maintenance -Extension of Weed, Trash and Dirt Control Services Agreement The City entered into aone-year agreement with Common Area Maintenance (CAM) to perform Weed, Trash and Dirt Control Services. The agreement was originally approved by the City Council on April 27, 2005. The Agreement was modified to include the cleaning of bus stops and the emptying of the trash cans at those locations. The agreement has been extended annually, since its inception, in light of their above average work performance and overall general reliability., CAM has agreed to keep the costs at the 2008 rate for 2809. The annual cost to the City to provide the full scope of services remains the same at $61,073.04. The Community Services and Water Department (Department) originally conceived the idea of contracting the- above-mentioned services in order to allocate staff to areas that. were deemed more critical to the Public Works Operations. CAM is one of few companies that provide Weed, Trash and Dirt Control Services and my staff has advised me that they are doing an above average job. It should be noted that the Change Order was sent to CAM in April for signature;- however, due to some undisclosed administrative constraints on their part; the signed Change Order was not received until after May 11, 2009. It is my recommendation that the Weed, Trash and Dirt Control Services agreement with CAM be extended for a period of one year and be made effective July 1, 2009. r ~ I CITY QF VERNON CQMMUNITY SERVICES & WATER DEPARTMENT' CONTRACT CHANGE. ORDER NO. 4 SUPPLEMENT NO. SHEET 1 OF I SHEETS PROJECT: Weed, Trash and Dirt Control P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED. BY• City ~'ou are hereby directed to make the herein described changes to the plans and specifications or do the following descn`bed work not previously included in the plans and specifications of this contract. Except as specifically~modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract, CHANGE IN PLANS Extend agreement for one-year with an effective date of July 1, 2009. There is no increase in the cost to provide service. Contract Amount (Base Bid) $ 40,380.00 Amount of This Chan e Order $ 0 Amount of Previous Change Orders $ 20,693.04 - - Total Change Orders $ 20,693.04 Modified Contract Amount $ 61,073.04 By reason of this change order the time of completion will be adjusted as follows:. Approved: Date: Director of Community Services & Water Date: Attest: Manuela Giron, City Clerk We, the undersigned Contractor, leave given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: By: Title: - ~ ~ 2®09 CITY OF VERNON MAy COMMUNITY SERVICES & WATER DEPARTMENT ~ic~~ a~~u~'t° CONTRACT CHANGE ORDER NO. 4 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Weed, Trash and Dirt Control P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City Xou are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS Exten~agreement for one-year with an effective date of May 1, 2009. There is no increase in the cost to provide service. Contract Amount (Base Bid) $ 43,380.00 Amount of This Chan e Order $ 0 Amount of Previous Change Orders $ 20,693:04 Total Change Orders $ 20 693.04 Modified Contract Amount $ 61,073.04 By reason of this change order the time of com letion will be ad'usted as follows: Approved: Date: ~ ~'~~1 .Director um Services & Water Attest: - Date: Manuela Giron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead,. except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment herefore the prices shown above. Accepted Date: _'~j' ~ ~ Contractor: r "~C„ ~ gy: oa.. Title: ~-C.l;~~ ~1t~C~'1J C. G1~.~'i ~ F h~k~