Resolution No. 100251
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RESOLUTION NO. 10,025 �+
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND ADOPTING AMENDED PURCHASING
PROCEDURES IN CONNECTION WITH THE INTERNAL
MANAGEMENT AND OPERATION OF THE PURCHASING
DEPARTMENT
WHEREAS, on February 5, 2007, the City Council of the City of
Vernon adopted Resolution No. 9232 approving purchasing procedures to
implement the Vernon City Code with respect to the internal management
and operation of the Purchasing Department in order to streamline the
purchasing functions and increase productivity (collectively, the
"Purchasing Procedures"); and
WHEREAS, on August 27, 2007, the City Council of the City of
Vernon adopted Resolution No. 9391 approving amended Purchasing
Procedures; and
WHEREAS, the City Administrator has recommended that the City
Council adopt amended Purchasing Procedures to authorize the Electric
Resources Planning and Development Manager and the Transmission and
Distribution Manager to approve and process documents such as
requisitions, requests for payment, purchase orders and invoices in an
amount not to exceed $10,000.00 with approvals above $10,000.00 to
continue to require the approval of the Director of Light & Power; and
WHEREAS, the City Council of the City of Vernon desires to
adopt amended Purchasing Procedures to implement the new procedure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon does
hereby find and determine that the recitals contained hereinabove are
true and correct.
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SECTION 2: The City Council of the City of Vernon hereby
approves and adopts the amended Purchasing Procedures that are attached
hereto and incorporated by reference as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
declares that by approving and adopting the amended Purchasing
Procedures attached hereto, it does not intend to in any manner obviate
the procedures set forth in Vernon City Code Sections 2.29 to 2.29-4.
SECTION 4: The provisions of Resolution Nos. 9232 and 9391
not consistent with or in conflict with this Resolution are hereby
repealed; in all other respects, Resolution Nos. 9232 and 9391 shall
remain in full force and effect.
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 20th day of July, 2009.
9v, .s A e4" 412,
�Hi— rio Gonzales
Name:
Title: Mayor
ATTEST:
MANUELA GIRO , C'ty Clerk
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l STATE OF CALIFORNIA )
ss
2 COUNTY OF LOS ANGELES )
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4 I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
5 certify that the foregoing Resolution, being Resolution No. 10,025, was
6 duly adopted by the City Council of the City of Vernon at a regular
7 meeting of the City Council duly held on Monday, July 20, 2009, and
8 thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
9 Vernon.
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MANUELA GIRON, City Clerk
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13 (SEAL)
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EXHIBIT A
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EXHIBIT A
PURCHASING PROCEDURES FOR INTERNAL OPERATION
1. Purchasing Authority - $10,000.00 or less - All Departments Except
Light & Power, Gas and Water.
Department Heads for departments other than Light & Power, Gas and
Water shall have the authority to purchase supplies, services and
equipment in accordance with Chapter 2, Article IV, of the Vernon City
Code for amounts totaling $10,000.00 or less, without tax. Any
contracts to be signed require review by the City Attorney's office
before execution and submittal to the City Council for approval.
Any purchases over $10,000.00 require approval by the City Council
lin accordance with the Vernon City Code. Any contracts to be signed
require review by the City Attorney's office before execution and
(submittal to the City Council for approval.
2. Purchasing Authority - $10,000.00 or less - Electric Resources
Planning and Development Manager and Transmission and Distribution
Manager Positions Within the Light & Power Department.
The Electric Resources Planning and Development Manager and the
Transmission and Distribution Manager for the Light & Power Department
shall have the authority to purchase supplies, services and equipment
in accordance with Chapter 2, Article IV, of the Vernon City Code for
amounts totaling $10,000.00 or less, without tax. Any contracts to be
signed require review by the City Attorney's office before execution
and submittal to the City Council for approval.
The Director of Light & Power shall continue to have the authority
Ito purchase supplies, services and equipment for amounts over
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$10,000.00 but less than $25,000.00, without tax in accordance with
(Section 3 below.
Any purchases over $25,000.00 require approval by the City Council
in accordance with the Vernon City Code as set forth in Section 3
below. Any contracts to be signed require review by the City
Attorney's office before execution and submittal to the City Council
for approval.
3. Purchasing Authority - $25,000.00 or less - Light & Power, Gas and
Water Departments.
Department Heads of the Light & Power, Gas and Water Departments
shall have the authority to purchase supplies, services and equipment
in accordance with Chapter 2, Article IV of the Vernon City Code for
amounts totaling $25,000.00 or less, without tax. Any contracts to be
signed require review by the City Attorney's office before execution
and submittal to the City Council for approval.
Any purchases over $25,000.00 require approval by the City Council
in accordance with the Vernon City Code, specifically Sections 2.29-2
and 2.29-4. Any contracts to be signed require review by the City
Attorney's office before execution and submitted to the City Council
for approval.
4. Change Orders - Authority to Execute.,
a. Department Heads shall have authority to approve and sign
change orders for purchases in the amounts authorized pursuant to
Paragraphs 1, 2 and 3 above.
All signed original change orders will be submitted to the
City Clerk to be kept with the original contract documents retained by
the City Clerk.
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1 b. Department Heads shall have the authority to sign change
2 orders that are over the authorized limits pursuant to Paragraphs 1, 2
3 and 3 above only after the City Council has approved the change order.
4 All signed original change orders will be submitted to the City Clerk
5 to be kept with the original contract documents retained by the City
6 Clerk.
7 C. All change orders require approval as to form by the City
8 Attorney. If a department is using a standard change order form that
9 has been approved by the City Attorney, then the City. Attorney will not
10 need to approve as to form subsequent change orders utilizing the same
11 standard change order form. However, if the language in the standard
12 change order form has been modified, then the City Attorney will need
13 to approve as to form.
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RECEIVED APPROVED JUL 20 '09 MY COUNCIL
JUL 0 7 2009 STAFF REPORT S 04 Z i� 10
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CITY CLERWSOFFICE LIGHT & POWER - - ' l°
DATE: July 7, 2009
TO: Honorable Mayor and City Council
FROM: Donal O'Callaghan, Director of Light & Power
RE: AUTHORIZATION TO APPROVE PURCHASES UP TO $10,000
In order to assist the Light & Power Department with expediting the processing of
routine payments and/or purchases, I am herby requesting authorization for Abraham
Alemu, Electric Resources Planning and Development Manager and Carlos Fandino,
Transmission and Distribution Manager to approve and process documents related to
both divisions; such as requisitions, requests for payments, completed purchase orders
and invoices for services provided to this department in an amount not to exceed
$10,000. Approvals above this $10,000 limit will continue to require the Director of Light
& Power's signature in order to be approved and processed.
Recommendation:
Recommendation is to authorize approval for Abraham Alemu, Electric .Resources
Planning and Development Manager and Carlos Fandino, Transmission and Distribution
Manager to approve and process documents up to the limit of $10,000.
DO:rmt
c: Nelly Giron, (original)
Abraham Alemu
Carlos Fandino
Document Control
INTEROFFICE
MEMORANDUM
Light & Power Department
DATE: July 1, 2009
TO: Donal O'Callaghan
Director of Light & Power
FROM: Carlos R. Fandino, Jr.
Transmission & Distribution Manager
SUBJECT: Request for authorization
I request authorization to approve purchase requisitions under $10,000 in the Eden
System for the following Light& Power divisions:
8000 — Metering
8100 - Control Center Operations
8200 - Generation Station A
8300 - T&D
8400 - Building Maintenance
If you have any questions, please contact me.
CRF:ah
C: L&P Document Control
RECEI`
CIGNt Q` P�'`
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: July 21, 2009
TO: Rory Burnett; Finance Director
Sharon Duckworth, City Treasurer
Kristen Enomoto, Council Department Manager
Masami Higa, Internal Control Manager/Controller
Joaquin Leon, Deputy City Treasurer
Donal O'Callaghan, Director of Light & Power
Lewis Pozzebon, Director of Environmental Health
Steve Towles, Chief of Police
Martha Valenzuela, Director of Personnel/Business Services
Mark Whitworth, Fire Chief
Kevin Wilson, Director of Community Services & Water
F y Nelly Giron, City Clerk,
RE: Resolution No. 10,025 - A Resolution of the City Council of
the City of Vernon Approving and Adopting Amended Purchasing
Procedures in Connection With the Internal Management and
Operation of the Purchasing Department
Transmitted herewith is a copy of Resolution No. 10,025 referenced
above, which was approved by City:Council on July 20, 2009.
Thank you.
NG : dj
c: Karina Rueda
Resolution No. 10,025