Resolution No. 100811
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
TASK ORDER NO. 1, MODIFICATION B TO THE STANDARD
MASTER AGREEMENT, BY AND BETWEEN THE CITY OF VERNON
AND CH2M HILL, INC.
WHEREAS, on February 23, 2009, the City Council of the City
of Vernon adopted Resolution No. 9866 approving a Standard Master
Agreement (the "Agreement"), with CH2M HILL, Inc. ("CH2M HILL"), to
provide environmental and engineering support and related services, as
well as construction management services, in connection with power and
energy projects on a task basis; and
WHEREAS, by memo dated October 13, 2009, the Director of
Light & Power has recommended that Task Order No. 1, Modification B
("Task Order No. 1"), be approved with CH2M HILL for additional funds
to cover the activities as part of the ongoing support for the
development and permitting of the City's wind energy project in an
amount not to exceed $450,000.00; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsection (b)(1) and
(7) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to approve Task Order No. 1 to the Agreement
with CH2M HILL to provide professional and consulting services for the
ongoing support of the development of wind energy resources.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
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and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves Task Order No. 1 to the Agreement with CH2M HILL, a copy of
which is attached hereto as Exhibit A and incorporated by reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Director of Light & Power to execute Task Order No. 1
for, and on behalf of, the City of Vernon and the City Clerk is hereby
authorized to attest thereto.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable _for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized.
SECTION 5: The City Council of the City of Vernon hereby
directs the City Clerk, or her designee, to send a fully executed Task
Order No. 1 to CH2M HILL.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
her certification to be entered in the Book of Resolutions of the
Council of this City.
APPROVED AND ADOPTED this 19th day of October, 2009.
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MANUELA GIRON, City Clerk
Name: W• Michael McCormick
Title:'-* / Mayor Pro-Tem
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STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 10,081, was
duly passed, approved and adopted by the City Council of the City of
Vernon at a regular meeting of the City Council duly held on Monday,
October 19, 2009, and thereafter was duly signed by the Mayor or Mayor
Pro-Tem of the City of Vernon.
Executed this day of October, 2009, at Vernon, California.
(SEAL)
Ax�
MANUELA GIRON, City Clerk
- 3 -
EXHIBIT A
TASK ORDER NO. 1, MODIFICATION B
THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT
BETWEEN-CH2M HILL AND THE CITY OF VERNON FOR PROFESSIONAL SERVICES DATED
MARCH 4, 2009 ("AGREEMENT")
The City of Vernon Wind Project, which is incorporated herein by this reference, with respect to the ("Project") to
provide ongoing support for the development and permitting of a wind energy project in the Kelso Valley, Kern
County, where the City controls approximately 54,000 acres of land suitable for wind and solar development.
Specific Services:
Provide services as described in the attached proposal dated September 22, 2009 (the "Proposal"), attached
hereto and incorporated herein by this reference.
Compensation Provisions:
Time and materials basis at rates set forth in the Proposal in an amount not to exceed $450,000 unless
previously approved by the City in writing.
Work Schedule:
As set forth in the proposal, Task Order No. 1, Modification B, covers the following activities as part of the
ongoing siting and licensing for the City's wind energy project. Activity 1 covers the additional level of effort
required to prepare and submit applications to Kern County and to expand the biological resource survey
programs. Activity 2 covers ongoing permitting support from September 1, 2009 through December 31, 2009.
Activity 3 identifies the types of potential on -call activities that that are not well defined and, hence, would not
be covered under the other two activities. It also includes budget to fund project procurement requests. Activity
4 describes the additional budget required for project management and administration from June through
August 2009, as well as the budget for activities to support the project from September 1 through December 31,
2009.
The Authorized Representatives designated below are authorized to act with respect to Task Order No. 1,
Modification B. Communications between the parties shall be between parties and their consultants or
subcontractors shall be through the Authorized Representatives:
For CH2M HILL For the Client
Name: John L. Carrier Name: Donal O'Callaghan
Address: 2485 Natomas Park Dr., Suite 600 Address: 4305 Santa Fe Avenue,
Sacramento, CA 95833-2937 Vernon, CA 90058
Telephone: 916-286-0224 Telephone: 323-583-1811
Except as specifically modified in this Task Order No. 1, Modification B, all terms and conditions set forth in
the Agreement remain in full force and effect.
This Task Order No. 1, Modification B, is effective this (September 22, 2009)
#6`Z)pted.for CH2M HILL by: Accepted for Client by:
N e: omas J. Horst Name: Donal O'Callaghan
Title: Vice President, Industrial Systems Title: Director of Light & Power
CH2M HILL
610 Anacapa Street
Santa Barbara, CA 93101
Tel 806.568.0650
Fax 714.424.2016
September 22, 2009
Donal O'Callaghan
City Manager
City of Vernon
4305 S. Santa Fe Ave
Vernon, CA 90058
Subject: Proposal for City of Vernon Wind Energy Project, Ongoing Phase I Siting and
Permitting Support (Task Order No. 1, Modification S)
Dear Donal:
CH2M HILL is pleased to submit this proposal to the City of Vernon (City) to provide
ongoing siting and agency coordination/permitting support for development of wind
energy resources on City -controlled lands located north of the City of Tehachapi, near the
Kelso Valley. This proposal addresses ongoing support under Task Order No. 1.
Project Understanding
Since the initiation of CH2M HILL's support for the City's development of wind energy
resources, the City has refined potential development options and formally filed an
application with Kern County on August 11, 2009. The City's application requests that Kern
County initiate preparation of a programmatic environmental analysis for development of
wind and solar projects on the 54,000 acres controlled by the City. In addition, the City's
application also requested that Kern County conduct a project -specific review of the City's
Red Rock Wind Project (RRWP) [formerly called the Hoffman Summit project]. Completion
of submittals to Kern County required additional effort beyond the initial scope of work
identified in Task Order 1. The additional activities as well as ongoing support activities are
described below and the budgets are presented in Table 2. The implementation of biological
resource survey protocols, including required fieldwork and data collection, will be
conducted under future scopes of work under Task Order 1.
Scope of Work
The following activities are planned as part of the ongoing siting and licensing for the City's
wind energy project. As described below, Activity 1 covers the additional level of effort
required to prepare and submit applications to Kem County and to expand the biological
resource survey programs. Activity 2 covers ongoing permitting support from September 1,
2009 through December 31, 2009. Activity 3 identifies the types of potential on -call activities
that are not well defined and, hence, would not be covered under the other two activities.
OCT 14 00?�9�.
LIGHT & POWER uti'
MR. DONALO'CALLAGHAN
$EPTEMBER 22, 2009
PAGE 2 OF 8
also includes budget to fund project procurement requests. Activity 4 describes the
additional budget required for project management and administration from June through
August 2009, as well as the budget for activities to support the project from September 1
through December 31, 2009.
Activity 1- Agency Coordination and Survey Protocols
This Activity addresses past activities and the additional level of effort required to analyze
data to guide City decision -making related to siting of potential wind energy development.
The most significant tasks included the preparation and submittal of permit applications to
Kern County as well as development of the biological resources survey program. This ,
activity covers the tasks completed from June through August 31, 2009, after the initial
90 days authorized under Task Order 1. Ongoing siting and permitting support from
September 1, 2009 through December 31, 2009 are described under Activity 2.
Completed tasks from June through August 2009 include:
• Preparation and submittal of Building Permit and Height Variance application packages
for meteorological towers. (Filing fees for these applications are included in Activity 3).
• Coordination with Kern County Planning and Building Department staff regarding
questions related to application processing and initial questions regarding the need for
additional information.
• Development of a draft biological resources survey program to comply with state and
federal threatened and endangered plant and animal species (implementation to occur
under future scope of work to be covered under Task Order 1, Modification C).
• Informal coordination with U.S. Fish and Wildlife Service (USFWS) and California
Department of Fish and Game (CDFG) regarding the draft biological resources survey
protocols.
• Ongoing GIS support needed for Kern County Applications and preliminary engineering
design including identification of project -related components, slopes, environmental
resources, flood plains, existing, improved, and new roadways, property ownership, and
other siting constraints.
Assumption:
This activity covers tasks completed between June and August 2009 that require additional
funding.
Deliverables:
• Development of GIS database and distribution of relevant layers to project engineers
• Development of a Project ftp site (now converted to a CH2M HILL project SharePoint
site) and organization of files from due diligence and ongoing team activities
MR. DONAL O'CALLAGHAN
$EPTEMBER 22, 2009
PAGE 3 OF 8
• Client Review draft materials for agency meetings and GIS maps for use to support
preliminary engineering. Incorporation of client team comments into formal meeting
materials. Final GIS maps for internal and external use
• Ongoing GIS support for required resource studies for the Kern County Applications and
preliminary engineering design including identification of project -related components,
slopes, environmental resources, flood plains, existing, improved, and new roadways,
property ownership, and other siting constraints.
• Draft Biological Resources Survey Program
• Client Review Drafts of Kern County applications
• Kern County Applications for Submittal
Activity 2— Ongoing Siting and Permitting Support
Under this activity, CH2M HILL will continue to support the City with environmental
studies, permitting strategy and guidance, coordination with regulatory agencies, including.
Kern County, BLM, U.S. Army Corps of Engineers, USFWS, CDFG and other appropriate
agencies. In addition, CH2M HILL support will also include synthesis of environmental data,
guidance/ strategy related to regulatory permitting requirements and technology and layout
decisions, GIS mapping, graphics, and data management to support the Kern County
application processing for meteorological towers, programmatic wind development, and
project -specific development of the RRWP.
Expected tasks to be completed under this activity from September 2009 through December
31, 2009 include:
• Attendance at one meeting in the Los Angeles area with the City Team (CH2M HILL
Project Manager and Project Biologist) to discuss potential permitting issues and
schedule for implementation of future protocols and resource surveys. Meeting
preparation, attendance, and travel expected to take 12 hours per person. Travel and
meeting expenses are included in this activity.
• Attendance by CH2M HILL Project Manager and Project Biologist at one meeting in the
Santa Barbara area with USFWS and CDFG regarding biological resource survey
protocols with the initial focus on receiving conceptual approval for avian point counts
and bat acoustic studies. Meeting preparation, attendance, and travel expected to take 12
hours for Project Biologist and 16 hours for Project Manager and staff in preparation for
meeting and attendance (no travel required for Santa Barbara staff.) Travel and meeting
expenses included in this budget.
• Separate meetings with Kern County and BLM (Ridgecrest Field Office), to discuss
potential issues associated with development (wind turbine siting, access roads,
construction staging requirements, and transmission interconnection) and permitting.
The budget for each meeting includes 12 hours for meeting preparation, attendance, and
travel for two attendees. Travel and meeting expenses are included in this budget.
MR. DONALO'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 4 OF H
• Ongoing GIS support for required resource studies for .the Kern County Applications and
preliminary engineering design including identification of project -related components,
slopes, environmental resources, flood plains, existing, improved, and new roadways,
property ownership, and other siting constraints.
Assumptions
• Site access will continue to be authorized by the City through coordination with
Renewable Resources Group, Inc.
• Preparation of a Plan of Development (POD) for BLM, which would be required for a
wind energy project and any project components crossing BLM lands, is not included in
this scope.
• City will continue to provide real estate control information, as needed, through Latham
& Watkins, for the wind property/option lands and development information collected
as part of the purchase agreement.
• Agency meetings and additional support to the City regarding development of a solar
energy project (e.g., further refining technology, determining suitability of areas for
development) is not expected to exceed an average of $40,000/month.
• GIS support has been budgeted at 50 hours per month between September 1 and
December 31, 2009 and is included in the cost estimate for this activity.
• Completion of biological resource survey protocols and implementation of presence/
absence surveys for sensitive plant and animal species located on City -controlled lands
proposed for solar development is not part of this scope of work. This activity will be
handled under a separate scope of work once protocols have been confirmed with the
resource agencies in order to ensure consistency with agency requirements on all City -
controlled lands.
Deliverables:
• Meeting materials (agendas, handouts, maps, reports, etc.)
• Responses to Kern County Data Requests for Met Tower processing and Programmatic
application
• GIS Maps to support team member requests
• Agency meeting notes
Activity 3-- Miscellaneous On -call Support and Procurement
This task provides a budget of up $100,000 for other miscellaneous activities related to
supporting the development of the wind energy projects. Possible on -call activities and
procurement items include:
MR. DONALO'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 5 OF 8
• Additional meetings and coordination with representatives from the City Team (City
staff, engineer, outside counsel, and other contractors) beyond the standard weekly
conference calls. This also includes additional support to the City negotiations related to
commercial transactions, e.g., preparation of GIS maps, delivery of GIS and other
background information, and participation in conference calls and meetings.
• Additional data collection efforts not previously identified in this scope of work to
support engineering design and development of resource survey protocols.
• Expansion of existing Health & Safety Program, including securing a location, storage
trailer, and supplies to support ongoing field efforts.
• Payment of Kern County filing fees for the Met Towers and Programmatic Application
packages.
• Purchase of Anabat ancillary equipment on behalf of the City.
As shown in Table 1, the procurement costs to date have been about $45,400. This amount
leaves approximately $54,600 to cover further on -call support activities or payment requests.
Deliverable:
None at this time; to be determined when on -call support is requested.
Recent procurements include:
TABLE 1
Citv of Vernon Renewable Energy Proiects - CH2M HILL Procurement Items
Cost (Rounded up to
closest $100. Mark -
Item Vendor/Purpose up not included)
Kern County: Meteorological Kern County Building Department -Building $1,700
Towers (Building Permit Fees) Permit
Kern County: Meteorological
Kern County Planning Department - Height
$2,000
Towers (Height Variance Fees)
Variance
Kern County Programmatic
Kern County Planning Department -Staff Time
TBD
Processing Fees
Kern County Programmatic
Kern County Planning Department - 3nd Party
TBD
Processing Fees
EIR Contractor
Anabat SDI Units
EME - Anabat data collection equipment
$40,700
Manual Data Download Office
Office Max -supplies for manual data download
$1,000
Supplies
Total Costs (to date)
$45,400
MR. DONAL O'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 6 OF 8
Activity 4—Project Management
The budget for project management as part of the scope of work authorized under Task
Order 1 covered the first 90 days of CH2M HILL support for wind development (from March
through May 2009). This scope of work and budget estimate covers the additional project
management and administrative support completed beyond the City's initial authorization
for Task Order 1 from June through August 2009. In addition, this Activity also covers
project management, team coordination related to addressing requests to support the City's
commercial negotiations, and team coordination related to siting issues separate from
specific permitting requirements from September 1 through December 2009. Thus, it covers a
7-month timeframe.
To keep the City informed and the team efforts coordinated and on schedule, John Carrier will
continue in the role of Program Manager with Jennifer Scholl as Project Manager. John Carrier
will participate in weekly conference calls and scheduled meetings, as needed, and provide
general oversight of this work effort. Ms. Scholl will participate in weekly conference calls and
document action items so that the project advances according to schedule. She will also serve as
the single point of contact for CH2M HILL coordinating efforts between environmental
specialists, the City and other team members. Jessica Kinnahan will continue as Assistant
Project Manager supporting technical and administrative deliverables. Table 2 includes the
project management budget from June through December 31, 2009.
Assumptions:
• Includes budget for four 1-hour coordination calls with City Team per month including
project management team (Program Manager, Project Manager and Assistant Project
Manager.)
• Includes two meetings attended by the Project Manager and Program Manager with
representatives from the City Team regarding scope of work issues. These meetings are
assumed to be held in Los Angeles. Meeting preparation, attendance, and travel are
expected to take 12 hours per person per meeting. Travel and meeting expenses are
included in this activity.
• An average of 10 hours per month is budget for the PM for preparation of additional
scopes of work for activities outside of this scope of work.
• Ongoing assistance to the City in support of negotiations for commercial transactions is
covered under Activity 3.
• Includes administrative support for preparing invoices, issuing subcontracts and
processing subcontractor invoices, and other administrative support (assumed to average
12 hours per month).
• Includes preparation of weekly status reports (1 hour per week for Deputy PM) and
monthly status reports (1 hour per month for PM and Deputy PM) to accompany
invoices.
MR. DONAL O'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 7 OF 8
Conforms to CH2M HILL contract administration and accounting/reporting
requirements.
Deliverables:
• Development of inputs to project execution schedule, currently maintained by Burns and
Roe.
• Preparation of draft notes and action items for team conference calls and meetings.
CH2M HILL notes to be incorporated into the Burns and Roe formal notes distributed to
City Team.
• Preparation of monthly status reports to accompany invoices.
• Preparation of weekly updates of work performed, upcoming challenges, and financial
forecasts to the City.
Additional ActivitiesMork Products
Once this work is completed, or additional activities are identified outside of this scope of
work, CH2M HILL will prepare separate scopes and budgets for the next phases of work.
Budget Summary
CH2M HILL's budget estimate for this scope of work is provided in Table 2. CH2M HILL
2009 labor and expense rates have been previously submitted to the City. The proposed
budget for this work is $ 450,000. This amount will not be exceeded without prior written
authorization from the City.
TABLE 2
Breakdown of Estimated Time and Materials Budget (For Task Order 1, Modification B and for Additional Costs
Accrued to Date for Activities Under Task Order 1)
Est Expense
Activity Labor Labor Budget (incl. Total
No. Description Hours Budget Mark up) Requested
1 Completed Agency Coordination 260 34,330 31,670
and Survey Protocols 66,000
2 Ongoing Siting and Permitting
1,038
157,465
3,281
Support
160,746
3 Miscellaneous On -call Support
304
42,911
57,089
100,000
and Procurement
4 Project Management -
533
89,841
175
90,016
Completed
Project Management - Ongoing
200
29,962
3,276
33,238
Totals
2335
354,509
95,491
450,000
MR. DONAL O'CALLAGNAN
SEPTEMBER 22, 2009
PAGE 8 OF 8
Contract Terms and Schedule
CH2M HILL proposes to perform this work as Task Order No.1, Modification B, on a time -
and -materials basis under the contract terms and conditions from the Master Services
Agreement, dated March 4, 2009. GIS support work will be subcontracted through
Geospatial Operating Company LLC.
If you have any questions, please contact John Carrier at (916) 286-0224 or Jennifer Scholl at
(805) 568-0650.
Sincerely,
C.H2M HILL
Thbonfas J. Horst
Vice President, Industrial Systems
Attachment - Task Order No.1, Modification B
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
October 28, 2009
CH2M Hill, Inc.
Attn: John L. Carrier
2485 Natomas Park Drive, Suite 600
Sacramento, CA 95833-2937
Re: Task Order No. 1, Modification B
Dear Mr.,Carrier:
Transmitted herewith is a fully executed Task Order No. 1,
Modification B, as referenced above, approved by City Council on
October 19, 2009, through Resolution No. 10,081.
If you have any questions regarding this matter, please call Mr.
Donal O'Callaghan at 323/583-8811 ext. 834.
Very truly yours,
Ne ly G r 6n
City Clerk
NG : dj
c: D. O'Callaghan
Purchasing Department
Resolution No. 10,081
Agreement File No. 09-034
xcfusively Industrial
TASK ORDER NO. 1, MODIFICATION B
THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT
BETWEEN C112M HILL AND THE CITY OF VERNON FOR PROFESSIONAL SERVICES DATED
MARCH 4, 2009 ("AGREEMENT")
The City of Vernon Wind Project, which is incorporated herein by this reference, with respect to the (" Project") to
provide ongoing support for the development and permitting of a wind energy project in the Kelso Valley, Kern
County, where the City controls approximately 54,000 acres of land suitable for wind and solar development.
Specific Services:
Provide services as described in the attached proposal dated September 22, 2009 (the "Proposal"), attached
hereto and incorporated herein by this reference.
Compensation Provisions:
Time and materials basis at rates set forth in the Proposal in an amount not to exceed $450,000 unless
previously approved by the City in writing.
Work Schedule:
As set forth in the proposal, Task Order No. 1, Modification B, covers the following activities as part of the
ongoing siting and licensing for the City's wind energy project. Activity 1 covers the additional level of effort
required to prepare and submit applications to Kern County and to expand the biological resource survey
programs. Activity 2 covers ongoing permitting support from September 1, 2009 through December 31, 2009.
Activity 3 identifies the types of potential on -call activities that that are not well defined and, hence, would not
be covered under the other two activities. It also includes budget to fund project procurement requests. Activity
4 describes the additional budget required for project management and administration from June through
August 2009, as well as the budget for activities to support the project from September 1 through December 31,
2009.
The Authorized Representatives designated below are authorized to act with respect to Task Order No. 1,
Modification B. Communications between the parties shall be between parties and their consultants or
subcontractors shall be through the Authorized Representatives:
For CH2M HILL
Name: John L. Carrier
Address: 2485 Natomas Park Dr., Suite 600
Sacramento, CA 95833-2937
Telephone: 916-286-0224
For the Client
Name: Donal O'Callaghan
Address: 4305 Santa Fe Avenue,
Vernon, CA 90058
Telephone: 323-583-1811
Except as specifically modified in this Task Order No. 1, Modification B, all terms and conditions set forth in
the Agreement remain in full force and effect.
This Task Order No. 1, Modification B, is effective this (September 22, 2009)
cc pte or CH2M HILL by: Accepted for Client by:
N ±e:omas J. Horst Name: Donal O'Callaghan
Title: Vice President, Industrial Systems Title: Director of Light & Power
TTEST•
Manuela G on City Clerk
RECEIVED
0 C T 1 4 2009
! 1n, r1i rwe nrrirc
%#II I WL.1-1i��-V V1 l luv,
DATE: October 13, 2009
TO: Honorable Mayor and City Council
FROM: Donal O'Callaghan, Director of Light & Power
-0 3/ 1
APPROVED OCT 19 '09 CITY COUNCIL
V�� �C:�f
RE: CH2MHILL, Inc. Agreement for Professional and Technical Services with
the City of Vernon Resolution No. 9866
Attached is CH2MHILL, Inc. Task Order No. 1 (Modification B) for additional funds
requested to cover the following activities as part of the ongoing support for the
development and permitting of a wind energy project in the Kelso Valley, Kern County.
The total additional cost for Task 1 (Modification B) is in the amount not -to -exceed
$450,000. The amount will not be exceeded without prior written authorization from the
City. Additional Scope of Work is briefly described below and in more detail in the
attached proposal dated September 22, 2009:
1. Additional level or effort required to prepare and submit applications to Kern
County and to expand the biological resource survey !programs.
2. Ongoing permitting support with environmental studies, permitting strategy and
guidance, coordination with regulatory agencies, including Kern County, BLM,
U.S. Army Corps of Engineers, USFWS, CDFG and other appropriate agencies.
3. Miscellaneous activities related to supporting the development of the wind energy
project. Identifies the types or potential on -call activities that are not well defined
and would not be covered under the other two activities.
4. Additional budget required for project management and administration to support
the project activities.
Recommendation:
It is recommended that the City Council approve the attached Task Order No. 1
(Modification B) with CH2MHILL, Inc. on the next agenda council meeting which is
Monday, October 19, 2009 for the amount not -to -exceed $450,000.
Fiscal Impact: LiM
The requested amount was not budgeted for the 2009/2010 capital budget. It is
recommended the amount of funds be allocated to capital budget.
DO:jv
Attachment
TASK ORDER NO. 1, MODIFICATION B
THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT
BETWEEN-CH2M HILL AND THE CITY OF VERNON FOR PROFESSIONAL SERVICES DATED
MARCH 4, 2009 ("AGREEMENT")
The City of Vernon Wind Project, which is incorporated herein by this reference, with respect to the ("Project") to
provide ongoing support for the development and permitting of a wind energy project in the Kelso Valley, Kern
County, where the City controls approximately 54,000 acres of land suitable for wind and solar development.
Specific Services:
Provide services as described in the attached proposal dated September 22, 2009 (the "Proposal"), attached
hereto and incorporated herein by this reference.
Compensation Provisions:
Time and materials basis at rates set forth in the Proposal in an amount not to exceed $450,000 unless
previously approved by the City in writing.
Work Schedule:
As set forth in the proposal, Task Order No. 1, Modification B, covers the following activities as part of the
ongoing siting and licensing for the City's wind energy project. Activity 1 covers the additional level of effort
required to prepare and submit applications to Kern County and to expand the biological resource survey
programs. Activity 2 covers ongoing permitting support from September 1, 2009 through December 31, 2009.
Activity 3 identifies the types of potential on -call activities that that are not well defined and, hence, would not
be covered under the other two activities. It also includes budget to fund project procurement requests. Activity
4 describes the additional budget required for project management and administration from June through
August 2009, as well as the budget for activities to support the project from September 1 through December 31,
2009.
The Authorized Representatives designated below are authorized to act with respect to Task Order No. 1,
Modification B. Communications between the parties shall be between parties and their consultants or
subcontractors shall be through the Authorized Representatives:
For C142M HILL For the Client
Name: John L. Carrier Name: Donal O'Callaghan
Address: 2485 Natomas Park Dr., Suite 600 Address: 4305 Santa Fe Avenue,
Sacramento, CA 95833-2937 Vernon, CA 90058
Telephone: 916-286-0224 Telephone: 323-583-1811
Except as specifically modified in this Task Order No. 1, Modification B, all terms and conditions set forth in
the Agreement remain in full force and effect.
This Task Order No. 1, Modification B, is effective this (September 22, 2009)
cc pte or CH2M HILL by: Accepted for Client by:
N e: omas J. Horst Name: Donal O'Callaghan
Title: Vice President, Industrial Systems Title: Director of Light & Power
ATTEST:
Manuela Giron, City Cler
CH2M HILL
610 Anacapa Street
Santa Barbara, CA 93101
Tel 805.568.0660
Fax 714.424.2016
September 22, 2009
Donal O'Callaghan
City Manager
City of Vernon
4305 S. Santa Fe Ave
Vernon, CA 90058
Subject: Proposal for City of Vernon Wind Energy Project, Ongoing Phase I Siting and
Permitting Support (Task Order No. 1, Modification B)
Dear Donal:
CH2M HILL is pleased to submit this proposal to the City of Vernon (City) to provide
ongoing siting and agency coordination/permitting support for development of wind
energy resources on City -controlled lands located north of the City of Tehachapi, near the
Kelso Valley. This proposal addresses ongoing support under Task Order No. 1.
Project Understanding
Since the initiation of CH2M HILL's support for the City's development of wind energy
resources, the City has refined potential development options and formally filed an
application with Kern County on August 11, 2009. The City's application requests that Kern
County initiate preparation of a programmatic environmental analysis for development of
wind and solar projects on the 54,000 acres controlled by the City. In addition, the City's
application also requested that Kern County conduct a project -specific review of the City's
Red Rock Wind Project (RRWP) [formerly called the Hoffman Summit project]. Completion
of submittals to Kern County required additional effort beyond the initial scope of work
identified in Task Order 1. The additional activities as well as ongoing support activities are
described below and the budgets are presented in Table 2. The implementation of biological
resource survey protocols, including required fieldwork and data collection, will be
conducted under future scopes of work under Task Order 1.
Scope of Work
The following activities are planned as part of the ongoing siting and licensing for the City's
wind energy project. As described below, Activity 1 covers the additional level of effort
required to prepare and submit applications to Kern County and to expand the biological
resource survey programs. Activity 2 covers ongoing permitting support from September 1,
2009 through December 31, 2009. Activity 3 identifies the types of potential on -call activities
that are not well defined and, hence, would not be covered under the other two activities. i m n
OCT 14 Z009
LIGHT & POWER ULVI
MR. DONAL O'GALLAGHAN
SEPTEMBER 22, 2009
PAGE OF 8
also includes budget to fund project procurement requests. Activity 4 describes the
additional budget required for project management and administration from June through
August 2009, as well as the budget for activities to support the project from September 1
through December 31, 2009.
Activity 1- Agency Coordination and Survey Protocols
This Activity addresses past activities and the additional level of effort required to analyze
data to guide City decision -making related to siting of potential wind energy development.
The most significant tasks included the preparation and submittal of permit applications to
Kern County as well as development of the biological resources survey program. This
activity covers the tasks completed from June through August 31, 2009, after the initial
90 days authorized under Task Order 1. Ongoing siting and permitting support from
September 1, 2009 through December 31, 2009 are described under Activity 2.
Completed tasks from June through August 2009 include:
• Preparation and submittal of Building Permit and Height Variance application packages
for meteorological towers. (Filing fees for these applications are included in Activity 3).
• Coordination with Kern County Planning and Building Department staff regarding
questions related to application processing and initial questions regarding the need for
additional information.
• Development of a draft biological resources survey program to comply with state and
federal threatened and endangered plant and animal species (implementation to occur
under future scope of work to be covered under Task Order 1, Modification C).
• Informal coordination with U.S. Fish and Wildlife Service (USFWS) and California
Department of Fish and Game (CDFG) regarding the draft biological resources survey
protocols.
• Ongoing GIS support needed for Kern County Applications and preliminary engineering
design including identification of project -related components, slopes, environmental
resources, flood plains, existing, improved, and new roadways, property ownership, and
other siting constraints.
Assumption:
This activity covers tasks completed between June and August 2009 that require additional
funding.
Deliverables:
• Development of GIS database and distribution of relevant layers to project engineers
• Development of a Project ftp site (now converted to a CH2M HILL project SharePoint
site) and organization of files from due diligence and ongoing team activities
MR. DONAL O'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 3 OF 8
• Client Review draft materials for agency meetings and GIS maps for use to support
preliminary engineering. Incorporation of client team comments into formal meeting
materials. Final GIS maps for internal and external use
• Ongoing GIS support for required resource studies for the Kern County Applications and
preliminary engineering design including identification of project -related components,
slopes, environmental resources, flood plains, existing, improved, and new roadways,
property ownership, and other siting constraints.
• Draft Biological Resources Survey Program
• Client Review Drafts of Kern County applications
• Kern County Applications for Submittal
Activity 2- Ongoing Siting and Permitting Support
Under this activity, CH2M HILL will continue to support the City with environmental
studies, permitting strategy and guidance, coordination with regulatory agencies, including
Kern County, BLM, U.S. Army Corps of Engineers, USFWS, CDFG and other appropriate
agencies. In addition, CH2M HILL support will also include synthesis of environmental data,
guidance/ strategy related to regulatory permitting requirements and technology and layout
decisions, GIS mapping, graphics, and data management to support the Kern County
application processing for meteorological towers, programmatic wind development, and
project -specific development of the RRWP.
Expected tasks to be completed under this activity from September 2009 through December
31, 2009 include:
• Attendance at one meeting in the Los Angeles area with the City Team (CH2M HILL
Project Manager and Project Biologist) to discuss potential permitting issues and
schedule for implementation of future protocols and resource surveys. Meeting
preparation, attendance, and travel expected to take 12 hours per person. Travel and
meeting expenses are included in this activity.
• Attendance by CH2M HILL Project Manager and Project Biologist at one meeting in the
Santa Barbara area with USFWS and CDFG regarding biological resource survey
protocols with the initial focus on receiving conceptual approval for avian point counts
and bat acoustic studies. Meeting preparation, attendance, and travel expected to take 12
hours for Project Biologist and 16 hours for Project Manager and staff in preparation for
meeting and attendance (no travel required for Santa Barbara staff.) Travel and meeting
expenses included in this budget.
• Separate meetings with Kern County and BLM (Ridgecrest Field Office), to discuss
potential issues associated with development (wind turbine siting, access roads,
construction staging requirements, and transmission interconnection) and permitting.
The budget for each meeting includes 12 hours for meeting preparation, attendance, and
travel for two attendees. Travel and meeting expenses are included in this budget.
MR. DONALO'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 4 OF 8
• Ongoing GIS support for required resource studies for the Kern County Applications and
preliminary engineering design including identification of project -related components,
slopes, environmental resources, flood plains, existing, improved, and new roadways,
property ownership, and other siting constraints.
Assumptions:
• Site access will continue to be authorized by the City through coordination with
Renewable Resources Group, Inc.
• Preparation of a Plan of Development (POD) for BLM, which would be required for a
wind energy project and any project components crossing BLM lands, is not included in
this scope.
• City will continue to provide real estate control information, as needed, through Latham
& Watkins, for the wind property/option lands and development information collected
as part of the purchase agreement.
• Agency meetings and additional support to the City regarding development of a solar
energy project (e.g., further refining technology, determining suitability of areas for
development)is not expected to exceed an average of $40,000/month.
• GIS support has been budgeted at 50 hours per month between September 1 and
December 31, 2009 and is included in the cost estimate for this activity.
• Completion of biological resource survey protocols and implementation of presence/
absence surveys for sensitive plant and animal species located on City -controlled lands
proposed for solar development is not part of this scope of work. This activity will be
handled under a separate scope of work once protocols have been confirmed with the
resource agencies in order to ensure consistency with agency requirements on all City -
controlled lands.
Deliverables:
• Meeting materials (agendas, handouts, maps, reports, etc.)
• Responses to Kern County Data Requests for Met Tower processing and Programmatic
application
• GIS Maps to support team member requests
• Agency meeting notes
Activity 3— Miscellaneous On -call Support and Procurement
This task provides a budget of up $100,000 for other miscellaneous activities related to
supporting the development of the wind energy projects. Possible on -call activities and
procurement items include:
MR. DONAL UCALLAGHAN
SEPTEMBER 22, 2009
PAGE 5 OF
• Additional meetings and coordination with representatives from the City Team (City
staff, engineer, outside counsel, and other contractors) beyond the standard weekly
conference calls. This also includes additional support to the City negotiations related to
commercial transactions, e.g., preparation of GIS maps, delivery of GIS and other
background information, and participation in conference calls and meetings.
• Additional data collection efforts not previously identified in this scope of work to
support engineering design and development of resource survey protocols.
• Expansion of existing Health &Safety Program, including securing a location, storage
trailer, and supplies to support ongoing field efforts.
• Payment of Kern County filing fees for the Met Towers and Programmatic Application
packages.
• Purchase of Anabat ancillary equipment on behalf of the City.
As shown in Table 1, the procurement costs to date have been about $45,400. This amount
leaves approximately $54,600 to cover further on -call support activities or payment requests.
Deliverable:
None at this time; to be determined when on -call support is requested.
Recent procurements include:
TABLE 1
Citv of Vernon Renewable Enemv Projects - CH2M HILL Procurement Items
Cost (Rounded up to
closest $100. Mark -
Item
Vendor/Purpose
up not included)
Kern County: Meteorological
Kern County Building Department -Building
$1,700
Towers (Building Permit Fees)
Permit
Kern County: Meteorological
Kern County Planning Department — Height
$2,000
Towers (Height Variance Fees)
Variance
Kern County Programmatic
Kern County Planning Department —Staff Time
TBD
Processing Fees
Kern County Programmatic
Kern County Planning Department - e Party
TBD
Processing Fees
EIR Contractor
Anabat SD1 Units
EME - Anabat data collection equipment
$40,700
Manual Data Download Office
Office Max -supplies for manual data download
$1,000
Supplies
Total Costs (to date) $45,400
MR. DONAL O'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 6 OF 8
Activity 4-Project Management
The budget for project management as part of the scope of work authorized under Task
Order 1 covered the first 90 days of CH2M HILL support for wind development (from March
through May 2009) This scope of work and budget estimate covers the additional project
management and administrative support completed beyond the City's initial authorization
for Task Order 1 from June through August 2009. In addition, this Activity also covers
project management, team coordination related to addressing requests to support the City's
commercial negotiations, and team coordination related to siting issues separate from
specific permitting requirements from September 1 through December 2009. Thus, it covers a
7-month timeframe.
To keep the City informed and the team efforts coordinated and on schedule, John Carrier will
continue in the role of Program Manager with Jennifer Scholl as Project Manager. John Carrier
will participate in weekly conference calls and scheduled meetings, as needed, and provide
general oversight of this work effort. Ms. Scholl will participate in weekly conference calls and
document action items so that the project advances according to schedule. She will also serve as
the single point of contact for CH2M HILL coordinating efforts between environmental
specialists, the City and other team members. Jessica Kinnahan will continue as Assistant
Project Manager supporting technical and administrative deliverables. Table 2 includes the
project management budget from June through December 31,2009.
Assumptions:
• Includes budget for four 1-hour coordination calls with City Team per month including
project management team (Program Manager, Project Manager and Assistant Project
Manager.)
• Includes two meetings attended by the Project Manager and Program Manager with
representatives from the City Team regarding scope of work issues. These meetings are
assumed to be held in Los Angeles. Meeting preparation, attendance, and travel are
expected to take 12 hours per person per meeting. Travel and meeting expenses are
included in this activity.
• An average of 10 hours per month is budget for the PM for preparation of additional
scopes of work for activities outside of this scope of work.
• Ongoing assistance to the City in support of negotiations for commercial transactions is
covered under Activity 3.
• Includes administrative support for preparing invoices, issuing subcontracts and
processing subcontractor invoices, and other administrative support (assumed to average
12 hours per month).
• Includes preparation of weekly status reports (1 hour per week for Deputy PM) and
monthly status reports (1 hour per month for PM and Deputy PM) to accompany
invoices.
MR. DONALO'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 7 OF 8
• Conforms to CH2M HILL contract administration and accounting/ reporting
requirements.
Deliverables:
• Development of inputs to project execution schedule, currently maintained by Burns and
Roe.
• Preparation of draft notes and action items for team conference calls and meetings.
CH2M HILL notes to be incorporated into the Burns and Roe formal notes distributed to
City Team.
• Preparation of monthly status reports to accompany invoices.
• Preparation of weekly updates of work performed, upcoming challenges, and financial
forecasts to the City.
Additional ActivitiesMork Products
Once this work is completed, or additional activities are identified outside of this scope of
work, CH2M HILL will prepare separate scopes and budgets for the next phases of work.
Budget Summary
CH2M HILUs budget estimate for this scope of work is provided in Table 2. CH2M HILL
2009 labor and expense rates have been previously submitted to the City. The proposed
budget for this work is $ 450,000. This amount will not be exceeded without prior written
authorization from the City.
TABLE 2
Breakdown of Estimated Time and Materials Budget (For Task
Order 1, Modification B and for Additional Costs
Accrued to
Date for Activities Under Task Order 1)
Est.
Expense
Activity
Labor
Labor
Budget (incl.
Total
No.
Description
Hours
Budget
Mark up)
Requested
1
Completed Agency Coordination
260
34,330
31,670
and Survey Protocols
66,000
2
Ongoing Siting and Permitting
1,038
157,465
3,281
Support
160,746
3
Miscellaneous On -call Support
304
42,911
57,089
100,000
and Procurement
4
Project Management -
533
89,841
175
90,016
Completed
Project Management - Ongoing
200
29,962
3,276
33,238
Totals
2335
354,509
95,491
450,000
MR. DONAL O'CALLAGHAN
SEPTEMBER 22, 2009
PAGE 8 OF 8
Contract Terms and Schedule
CH2M HILL proposes to perform this work as Task Order No.1, Modification B, on a time -
and -materials basis under the contract terms and conditions from the Master Services
Agreement, dated March 4, 2009. GIS support work will be subcontracted through
Geospatial Operating Company LLC.
If you have any questions, please contact John Carrier at (916) 286-0224 or Jennifer Scholl at
(805) 568-0650.
Sincerely,
CH2M HILL
Th s J. Horst
Vice President, Industrial Systems
Attachment - Task Order No.1, Modification B
�;�►�� RICHARDS I WATSON I GERSHON
ATTORNEYS AT LAW —A PROFESSIONAL CORPORATION
355 South Grand Avenue, 40th Floor, Los Angeles, California 90071-3101
Telephone 213.626.8484 Facsimile 213.626.0078
CONFIDENTIAL MEMORANDUM
to: Donal O'Callaghan, City Administrator, City of Vernon
cc: Laurence S. Wiener, City Attorney
Gena Stinnett, Assistant City Attorney
Javier Valdez, Senior Business and Accounts Clerk, City of Vernon
from: Katrina C. Gonzales
date: October 12, 2009
subject: CH2MHILL, Inc. Task Order No. 1, Modification B
The City Attorney's office has reviewed Task Order No. 1, Modification B and the CH2MHILL,
Inc. proposal dated September 22, 2009 and has approved these documents as to form.
The Master Services Agreement between CH2MHILL, Inc. and the City of Vernon dated March
4, 2009 ("Agreement") provides that the City can make changes to the scope of services as set
forth in the Agreement by issuing a Task Order. Task Order No. 1, Modification B contains the
additional scope of services, schedule and budget for certain activities as part of the ongoing
development and licensing of the City's wind energy project. Since Task Order No. 1,
Modification B already contains all the provisions necessary to amend the Agreement, a change
order is not required.
Attached please find our suggested changes to Task Order No. 1 and the accompanying staff
report reflecting our recommendation above.
Please let me know if you have any questions.
CONFIDENTIAL
THIS MATERIAL IS SUBJECT TO THE ATTORNEY -CLIENT AND/OR THE
ATTORNEY WORK PRODUCT PRIVILEGES. DO NOT DISCLOSE THE
12720-0001\1179506v1.doc CONTENTS HEREOF. DO NOT FILE WITH PUBLICLY ACCESSIBLE RECORDS.
h
CITY ATTORNEY'S OFFICE
MEMORANDUM
TO: Donal O'Callaghan, City Administrator \� y
FROM: Katrina C. Gonzales, Assistant Cit
y Attorney
cc: Laurence S. Wiener, City Attorney
Gena M. Stinnett, Assistant City Attorney
Javier Valdez, Senior Business and Accounts Clerk
DATE: October 12, 2009
SUBJECT: CH2MHILL, Inc. Task Order No. 1, Modification B - Approved as to Form
The City Attorney's office has reviewed Task Order No. 1, Modification B and the attached
CH2MHILL, Inc. proposal dated September 22, 2009 and has approved these documents as to
form.
12720-0007\1179372v l .doc
ECEIVE ► APPROVED OCT 19 '09 CITY (AUNCIL
O C T 1 4 2009
AITV /%I rni/tn nrriAl. STAFF REPORT
V1 I I ULLr�r� J urrit,t � V
LIGHT & POWER
DATE: October 13, 2009
TO: Honorable Mayor and City Council \b�
FROM: Donal O'Callaghan, Director of Light & Power
RE: CH2MHILL, Inc. Agreement for Professional and Technical Services with
the City of Vernon - Resolution No. 9866
Attached is CH2MHILL, Inc. Task Order No.1 (Modification B) for additional funds
requested to cover the following activities as part of the ongoing support for the
development and permitting of a wind energy project in the Kelso Valley, Kern County.
The total additional cost for Task 1 (Modification B) is in the amount not -to -exceed
$450,000. The amount will not be exceeded without prior written authorization from the
City. Additional Scope of Work is briefly described below and in more detail in the
attached proposal dated September 22, 2009:
1. Additional level or effort required to prepare and submit applications to Kern
County and to expand the biological resource survey°programs.
2. Ongoing permitting support with environmental studies, permitting strategy and
guidance, coordination with regulatory agencies, including Kern County, BLM,
U.S. Army Corps of Engineers, USFWS, CDFG and other appropriate agencies.
3. Miscellaneous activities related to supporting the development of the wind energy
project. Identifies the types or potential on -call activities that are not well defined
and would not be covered under the other two activities.
4. Additional budget required for project management and administration to support
the project activities.
Recommendation:
It is recommended that the City Council approve the attached Task Order No. 1
(Modification B) with CH2MHILL, Inc. on the next agenda council meeting which is
Monday, October 19, 2009 for the amount not -to -exceed $450,000.
Fiscal Impact:
The requested amount was not budgeted for in the 2009/2010 capital budget. It is
recommended the amount of funds be allocated to capital budget.
DO:jv
Attachment
�s.
CITY ATTORNEY'S OFFICE
MEMORANDUM
TO: Donal O'Callaghan, City Administrator � w
FROM: Katrina C. Gonzales, Assistant City Attorney
CC: Laurence S. Wiener, City At
Gena M. Stinnett, Assistant City Attorney
Javier Valdez, Senior Business and Accounts Clerk
DATE: October 12, 2009
SUBJECT: CH2MHILL, Inc. Task Order No. 1, Modification B Approved as to Form
The City Attorney's office has reviewed Task Order No. 1, Modification B and the attached
CH2MHILL, Inc. proposal dated September 22, 2009 and has approved these documents as to
form.
12720-0007\ 1179372v l .doc
�y►�� RICHARDS I WATSON I GERSHON
ATTORNEYS AT LAW —A PROFESSIONAL CORPORATION
355 South Grand Avenue, 40th Floor, Los Angeles, California 90071-3101
Telephone 213.626.8484 Facsimile 213.626.0078
CONFIDENTIAL MEMORANDUM
to: Donal O'Callaghan, City Administrator, City of Vernon
cc: Laurence S. Wiener, City Attorney
Gena Stinnett, Assistant City Attorney
Javier Valdez, Senior Business and Accounts Clerk, City of Vernon
from: Katrina C. Gonzales
date: October 12, 2009
subject: CH2MHILL, Inc. Task Order No. 1, Modification B
The City Attorney's office has reviewed Task Order No. 1, Modification B and the CH2MHILL,
Inc. proposal dated September 22, 2009 and has approved these documents as to form.
The Master Services Agreement between CH2MHILL, Inc. and the City of Vernon dated March
4, 2009 ("Agreement") provides that the City can make changes to the scope of services as set
forth in the Agreement by issuing a Task Order. Task Order No. 1, Modification B contains the
additional scope of services, schedule and budget for certain activities as part of the ongoing
development and licensing of the City's wind energy project. Since Task Order No. 1,
Modification B already contains all the provisions necessary to amend the Agreement, a change
order is not required.
Attached please find our suggested changes to Task Order No. I and the accompanying staff
report reflecting our recommendation above.
Please let me know if you have any questions.
CONFIDENTIAL
THIS MATERIAL IS SUBJECT TO THE ATTORNEY -CLIENT AND/OR THE
ATTORNEY WORK PRODUCT PRIVILEGES. DO NOT DISCLOSE THE
12720-0001\1179506v1.doc CONTENTS HEREOF. DO NOT FILE WITH PUBLICLY ACCESSIBLE RECORDS.
RESOLUTION NO. 2011-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ACCEPTING THE NOVATION OF CH2MHILL, INC.
FROM CH2MHILL, INC. TO CH2MHILL ENGINEERS, INC.
AND AUTHORIZING THE EXECUTION OF TASK ORDER NO.
2011-1 TO THE STANDARD MASTER AGREEMENT, BY AND
BETWEEN THE CITY OF VERNON AND CH2MHILL ENGINEERS,
INC.
WHEREAS, on February 23, 2009, the City Council of the City
of Vernon adopted Resolution No. 9866 approving a Standard Master
Agreement (the "Agreement"), with CH2MHILL, Inc., to provide
environmental and engineering support and related services, as well as
construction management services, in connection with power and energy
projects on a task basis; and
WHEREAS, on October 19, 2009, the City Council of the City
of Vernon adopted Resolution No. 10,081 approving Task Order No. 1.,
Modification B to the Agreement; and
WHEREAS, City Staff has received a request for consent to
novate CH2MHill's Agreement from CH2MHill, Inc. to CH2MHill Engineers,
Inc. ("CH2MHill Engineers"); and
WHEREAS, CH2MHill Engineers will assume all obligations
under the Agreement with the same terms and conditions; and
WHEREAS, on April 19, 2011 the City Council of the City of
Vernon approved Task Order No. 2011-1 with CH2MHill Engineers for
additional funds to cover the activities as part of the ongoing
support for the development and permitting of the City's wind energy
project in an amount not to exceed $505,133.00, subject to a contract
to be drafted by the City Attorney and executed by both parties; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsection (b)(1) and
(7) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to approve Task Order No. 2011-1 to the
Agreement with CH2MHILL Engineers to provide professional and
consulting services for the ongoing support of the development of wind
energy resources.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
accepts the request for consent to novate CH2MHill, Inc. from
CH2MHill, Inc. to CH2MHill Engineers, Inc., a copy of which is
attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
approves Task Order No. 2011-1, with CH2MHill Engineers, Inc., a copy
of which is attached hereto as Exhibit B.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute the request for
consent to novate and Task Order No. 2011-1 for, and on behalf of, the
City of Vernon and the City Clerk is hereby authorized to attest
thereto.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized.
2
SECTION 5: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send a fully
executed request for consent to novate and Task Order No. 2011-1 to
CH2MHILL Engineers, Inc.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 3Id day of May, 2011.
ATTT:
,WMWAi1AW/1��.�'
Name: Hilario Gonzales
Title: Mayor /g�r
- 3 -
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2011-71, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, May 3, 2011, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this T day of May, 2011, at Vernon, California.
(SEAL)
�-izy t-:ierx
4
EXHIBIT A
CH2M HILL
222 East Carrillo, Suite 207
Santa Barbara, CA 93101
CH21WHILL Tel 805.568.3811
AW
February 23, 2011
Mr. Carlos Fandino
Director of Power & Light
City of Vernon
4305 South Santa Fe Avenue
Vernon, CA 90058-1714
SUBJECT: Request for Notification and Consent to Novate CH2M HILL's City of Vernon -
Master Professional Services Agreement, dated February 23, 2009 ("Contract"),
from CH2M HILL, Inc. to CH2M HILL Engineers, Inc.
Dear Javier:
As we discussed, CH2M HILL has decided to restructure our approach to delivering U.S.
Federal and Non -Federal work. CH2M HILL conducts business in both U.S. Federal and Non -
Federal (commercial) markets, and until now, a significant portion of our Non -Federal business
has been housed in the same entities that were set up to satisfy the regulated U.S. Federal
market. With this. in mind, CH2M HILL's leadership has decided to move our commercial work
out of U.S. Federal entities and into Non -Federal (commercial) entities.
Effective upon the date of City approval, CH2M HILL will novate the Contract from
CH2M HILL, Inc. (INC) to CH2M HILL Engineers, Inc. (CHE). CHE will assume all of the
rights, benefits and liabilities under -the Contract.
CHE will ensure the following upon the effective date of the assignment:
• There will be no change in personnel assigned to your project.
• There will be no interruption in continuity of service.
• All contractual obligations will continue to be delivered and satisfied.
Pursuant to and in accordance with Article 6.9 Assignment of the Master Services Agreement,
this letter constitutes CH2M HILL's request for consent of CH2M HILL's novation of the
Contract from INC to CHE. Please provide your consent to and approval of Contract
assignment to CHE by executing the consent block below and emailing an executed copy back
to Jennifer Scholl's attention: jennifer.scholl@ch2m.com.
REVISED 4M2011
City of Vernon
February 23, 2011
Page 2
If you have any questions about this request, please contact Jennifer Scholl or Jessica Kinnahan
at (805) 568-0650.
Sincerely,
CH2M HILL Engineers, Inc.
By:
Name:
Chris Shea
Title:
Vice President, Environmental Services
Phone:
(720) 286-3136
Fax:
(720) 286-9250
Email:
Chris.Shea@ch2m.com
Sincerely,
CH2M HILL, Inc.
By:
Name: Mark L. Bricker
Title: Vice President, Environmental Services
Phone: (425) 233-3294
Fax: (425) 468-3100
Email: Mark.Bricker@ch2m.com
The City of Vernon hereby consents to and approves of assignment of the contract from
CH2M HILL, INC. to CH2M HILL Engineers, INC, effective , 2011.
City of Vernon:
By:
Name:
Title:
Phone:
Fax:
Email:
REVISED 41712011
EXHiBTT B
TASK ORDER NO. 2011-1
THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT
BETWEEN C112M HILL ENGINEERS, INC. AND THE CITY OF VERNON FOR PROFESSIONAL
SERVICES DATED MARCH 4, 2009, AS AMENDED IN APRIL 2011 ("AGREEMENT")
The City of Vernon Renewable Energy Lands Project (VREL), which is incorporated herein by this reference, with
respect to the ("Project") to provide ongoing support for the development and permitting of wind energy
generation on lands subject to the existing and future control of the City located in the Kelso Valley, Kern County,
California.
Specific Services:
Provide services as described in the attached proposal dated March 21, 2011 (the "Proposal'), attached hereto and
incorporated herein by this reference.
Compensation Provisions:
Time and materials basis at rates set forth in the Proposal in an amount not to exceed $505,133 unless previously
approved by the City in writing.
Work Schedule:
As set forth in the proposal, Task Order No. 2011-1 covers the following activities necessary to comply with local,
state or federal requirements related to the Endangered Species Act (ESA), the California Endangered Species
(CESA) and the California Environmental Quality Act (CEQA): Activity 1- Project Description Development;
Activity 2 - Biological Resource Mobilization; Activity 3 - Habitat Characterization; Activity 4 - Met
Tower/AnaBat Installation; Activity 5 - Permit Planning/Support; Activity 6 - GIS Analysis/Support; and Activity
7 - Project Management.
The Authorized Representatives designated below are authorized to act with, respect to Task Order.
Communications between the parties shall be between parties and their consultants or subcontractors shall be
through the Authorized Representatives:
For CH2M HILL Engineers, INC. For the Client
Name: Mark L. Bricker Name: Carlos Fandino, Director of Power &
Light
Address: 1100 112t' Ave. NE, Ste 400 Address: 4305 Santa Fe Avenue,
Bellevue, WA 98004 Vernon, CA 90058
Telephone: 425-233-3294 Telephone: 323-583-1811
Except as specifically modified in this Task Order No. 2011-1, all terms and conditions set forth in the Agreement
remain in full force and effect.
This Task Order No. 2011-1, will be effective April 19, 2011.
Accepted for CH2M HILL Engineers, INC. by: Accepted for Client by:
Name: Mark L. Bricker Name:esAitie Hilario Gonzales
Title: Vice President, Environmental Services Title: Difeetef of Light& PeweF Mayor
ATTEST:
Willard G. Yamaguchi, City Clerk
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
initiating surveys. Raptor nest surveys and searches will be conducted during the Spring
2011 breeding season, beginning April 2011, including one 1-day aerial survey. The objective
of the surveys is to locate the active and inactive nests that may be subject to disturbance
and/or displacement effects from wind project construction and/or operation. The nest
surveys will gather information on species nesting in the area including nest locations,
nesting season (timing), and nest success. The survey area will include the primary study
area and the area within an approximate 2-mile buffer of the study area, the primary project
access routes and any transmission line corridors needed for the site.
Two methods, ground and aerial, will be used to survey for raptor nests. One aerial raptor
nest survey will be conducted via helicopter in April or May. Additionally, on -the -ground
nest surveys will be conducted throughout the nesting season during the avian use surveys,
described in the subtask above.
Anabat Data Collection and Bat Acoustic Studies
CH2M HILL and its subcontractor (WEST, Inc.) will draft a study protocol acceptable to
USFWS and CDFG for implementing the bat acoustic study. The bat acoustic study protocol
will be designed and implemented to assess species composition, estimate relative bat
population density at the site, assess timing of migration, and provide information on
temporal and spatial patterns of bat activity across the site. In addition, the study protocol
will outline methods for data collection (e.g., number and species of bats observed) and
subsequent impact assessment (e.g., potential for collision fatalities) using recognized
biometric applications.
2.2.1 Assumptions
• Field data collection worksheets will be included as part of the draft protocol.
• Surveyor training and protocol compliance will be conducted prior to initiating baseline
surveys.
• WEST will conduct the statistical analyses using the summarized data and provide
CH2M HILL with the results. CH2M HILL's technical team will rely upon Critigen (see
Task 7 below) for GIS support. As needed, other subcontractors will be added to meet the
project scheduling requirements with appropriate adjustments to scope and cost as
necessary.
Raptor nest survey data will be included in the Draft and Final Interim Avian Use Study
Report.
• The City will charter the helicopter directly for aerial raptor nest and focused eagle
surveys and provide all necessary insurance.
2.2.2 Deliverables
• Draft avian point count, raptor nest survey, and Anabat protocol will be prepared and
submitted electronically to the City for comment and review.
• The draft avian point count, raptor nest survey, and Anabat protocol (incorporating the
City Team's comments) will be submitted electronically for resource agency review in
advance of in -person agency coordination meeting (see Task 2.1).
COPYRIGHT 2011 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
Final avian point count, raptor nest survey, and Anabat protocol, incorporating agency
comments and recommendations, will be delivered to the City electronically and as hard
copies.
• Draft Interim Avian Use Study and Draft Interim Bat Acoustics Study Reports will be
delivered to the City electronically for review. One round of City comments will be
incorporated into the Final Interim Avian Use Study and Draft Interim Bat Acoustics
Study Reports, which will be delivered electronically and as hard copies.
Task 3: Habitat Characterization
CH2M HILL will build upon the habitat/vegetation community mapping completed as part
of previous data collection efforts by the City of and NSR. This mapping will cover City -
controlled lands with development potential. In addition, this habitat/vegetation community
mapping will serve as principal tool to effectively site the appurtenant wind energy
infrastructure. This characterization effort will be used to identify the focused surveys
required for compliance with ESA and CESA. The habitat/vegetation community
assessments will be completed by conducting both aerial mapping and field reconnaissance.
The purpose of the aerial mapping is to become familiar with the project area, identify and
map habitats/vegetation communities.
One, two-day field survey will be conducted to verify aerial mapping results. This survey
will refine mapped habitats/vegetation communities and identify potential habitat for
special status species. Vegetation communities will be delineated according to the Holland
classification system and Keeler -Wolf classification system, as appropriate, the more widely
used California desert vegetation classification systems.
The data and conclusions made as a result of the habitat characterization tasks will be used
to identify the scope and implementation of the biological survey program to be defined
under supplemental scopes of work and submitted to the City of Vernon for additional
consideration.
Assumptions
• A CH2M HILL biologist and a high desert botanist will conduct the reconnaissance -level
field survey over a two day field effort. Where access cannot be gained, CH2M HILL will
rely on aerial mapping and topographic data alone.
• Detailed vegetation communication surveys and plant classifications including keying to
genus or species level are not a part of the field reconnaissance effort.
Deliverables
• Draft habitat/vegetation community technical memo to document the findings of the
aerial mapping and reconnaissance survey.
• Final habitat/vegetation community technical memo.
COPYRIGHT 2011 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
Task 4: Meteorological Tower/AnaBat Installation
Task.4.1 Meteorological Tower Program
CH2M HILL will support the City in implementing a meteorological (met) tower program,
including oversight of the installation of up to 8 new .met towers by Harness Energy, to
include permitting and logistical coordination prior to the installation, and construction
oversight. CH2M HILL will coordinate with Kern County to process the required building
permits, prepare construction "tailgate" training materials, assist with logistics pre-, during,
and post -installation efforts, and providing construction oversight. CH2M HILL will be
present during installation of the met towers to monitor the construction activities in order to
minimize potential construction impacts to biological resources.
Assumptions
• The City will contract directly with the met tower installer.
• One pre -construction visit is anticipated for sensitive resource identification and
flagging.
• Worker education meeting is anticipated to occur during the pre -construction site visit.
• One biologist and one environmental planner will be present during key periods of
installation (i.e., pre -construction, site mobilization, vegetation removal and ground
disturbance, and site clean-up).
• AnaBat pulleys will be installed on each met tower by the City -contracted met tower
installer according to manufacturer specifications.
• Firefly bird diverters will be installed on all guy wires, by the City -contracted met tower
installer; a maximum distance of 30 feet apart.
• Installation activities are expected to take up to 28 working days for the 8 towers
(approximately 3.5 days per tower). CH2MHILL construction oversight will include
"spot checks" requiring a maximum of 12 site visits.
Deliverables
• Draft worker education brochure.
• Final worker education brochure, incorporating one consolidated set of City comments.
• Draft technical memorandum summarizing installation activities.
• Final technical memorandum, incorpating one consolidated set of City comments.
Task 4.2 AnaBat Installation
CH2M HILL and its subcontractor (WEST, Inc.) will install up to 8 AnaBat units consistent
with agency requirements in appropriate locations within the site and on met tower locations
as determined in Task 4.1, Met Tower Program.
Harness Energy will be responsible for installation of the met towers while CH2M HILL will
be responsible for installation of the AnaBat units (except for the pulley systems, which will
be installed by Harness Energy). CH2M HILL will install bat monitoring equipment,
COPYRIGHT 2011 BY CH21A HILL, INC. • COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
including microphones and solar panels. CH2M HILL will coordinate with Harness Energy
regarding the timing for installation of the AnaBat components.
For AnaBat units installed on met towers, the detectors will be paired so that two
microphones will be mounted per met tower; one near ground level approximately 1.5
meters (about 5 feet) above the ground and the other attached to the met tower at a height
located within the future WTG rotor -swept zone, typically a minimum of Z 30 meters (about
100 feet) above the ground.
During installation of the met towers, a pulley system will be installed (by Harness Energy)
on each met tower and used to raise and lower the microphones. During installation, CH2M
HILL staff will be present to monitor installation of the met towers as described in Task 4.1,
Met Tower Program. Data collection and reporting from AnaBat units is described in Task 2,
Biological Resource Data Collection Protocols and Initial Field Mobilization.
Assumptions
• Oversight and installation of up to 8 AnaBat units on met towers at ground level will be
conducted by CH2M HILL staff/subcontractors.
• Installation of AnaBat units will occur during the same period of met tower installation.
Deliverables
• Draft technical memorandum summarizing installation activities.
• Final technical memorandum, incorpating one consolidated set of City comments.
Task 5: Permit Planning/Support
Task 5.1 Culvert Replacement Project
The City has indicated the desire to eliminate the outstanding Kern County enforcement case
related to the unpermitted road grading and culvert, installed by others. Closure of the
enforcement case will help to enhance the City's asset value. Under this activity,
CH2M HILL will coordinate with and periodically monitor the construction contractor for
road/culvert repair. Construction is anticipated to include mobilization, road grading,
erosion control (sand bags, silt fence, fiber rolls, rip rap drainage pads) and hydroseeding,
and storm drain culvert installation.
Assumptions
• Pasquini Engineering, Inc. will contract directly with the City for this activity.
• Pasquini Engineering, Inc. has received Kern County approval of construction plans for
the proposed culvert replacement project and is responsible for providing all pertinent
design and construction information to support construction scheduling/implementation
by the subcontractor and periodic subcontractor monitoring by CH2M HILL.
• CH2M HILL construction monitoring will include "spot checks of subcontractor
construction activities, requiring a maximum of 10 site visits.
• Construction scheduling is the responsibility of the subcontractor, and is responsible to
communicate any deviations from the proposed schedule to the City.
COPYRIGHT 2011 BY CH2M HILL, INC. - COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
• CH2M HILL will be responsible for required fees for grading and other permits required
to implement the culvert replacement, up to a maximum of $5,000 as discussed in Task
5.2 below.
Task 5.2 Permitting Support
CH2M HILL will continue to support the City with permitting support, strategy and
guidance, and initial coordination with permitting agencies, as appropriate. Efforts will
include assessment of initial environmental resource data (as determined by Tasks 1 through
3), guidance/strategy related to regulatory permitting requirements, and data management
required to support application processing for Kern County and Bureau of Land
Management. In addition, CH2M HILL will be responsible for paying necessary permit fees,
up to a maximum of $5,000.
Assumption
Permit and County administrative fees will not exceed $5,000.
Deliverable
Draft application package outline for future permitting.
Task 6: GIS Analysis/Support - Critigen
This SOW and budget estimate covers GIS analysis and support through July 2011 for Tasks
1 through 5, as previously discussed.
Assumptions
• The following is assumed for Critigen GIS analysis/support by task: Task 1- 318 labor
hours; Task 2 -180 labor hours; Task 3 - 80 labor hours; Task 4 - 40 labor hours; Task 5 -
80 labor hours.
• Critigen GIS analysis/support for the period of performance (April - July 2011) is
assumed to require a maximum of 698 labor hours, not to exceed $ 91,350 as listed in
Table 1.
Task 7: Project Management and Administration
This scope of work and budget estimate covers project management, including transactional
support, and administrative support through July 2011.
Reporting
CH2M HILL will prepare monthly reports to be submitted to the City. These reports will
document the activities that took place the previous month, activities planned for the current
month, and any problems or concerns encountered by the project team.
Change Management
In any baseline data collection effort, changes from the original scope and assumptions may
occur. Our team will promptly identify and communicate change issues to the City for
appropriate consideration under this and/or future scopes of work. It is anticipated that
supplemental scopes of work will be developed to cover the next phase of ongoing activities
during the delivery of the current scope of work.
COPYRIGHT 2011 BY CH2M HILL, INC. - COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
Quality Management
Consistent with past efforts, Quality Management tasks will include the following:
• Participation of two staff on up to six team calls and preparation of meeting notes.
• Preparation of monthly status reports to accompany invoices.
• Transactional support, including calls with potential developers, communication with
Latham & Watkins, preparation of array maps and other maps as requested by Latham &
Watkins and/or the City.
• QA/QC of project teamwork product and deliverables.
• Preparation of proposals for additional scopes of work.
Assumptions
Includes weekly coordination calls between CH2M HILL project management team and
City.
• Includes administrative support for preparing invoices, issuing subcontracts and
processing subcontractor invoices, and other administrative support (assumed to average
12 hours per month).
Deliverables
Monthly reports and invoicing.
Budget Summary
CH2M HILL's budget estimate for this scope of work is provided in Table 2. CH2M HILL
2011 labor and expense rates have been previously submitted to the City. The proposed
budget for this work is $505,133. This amount will not be exceeded without prior written
authorization from the City.
COPYRIGHT 2011 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
TABLE 2
Breakdown of Estimated Time and Materials Budget
Task
No.
Description
CH2M HILL
Labor
Hours
CH2M HILL
Labor Costs
Sub -Contracts
and Expenses
Budget
1
Project Definition
342
$49,496
$0
$49,496
2
Biological Resource
Mobilization Activities
834
$113,380
$66,513
$179,893
2.1
Agency and Data Coordination
Plan
238
$31,470
$400
$31,870
2.2
Data Collection Protocols and
Fieldwork Mobilization
596
$81,910
$66,113
$148,023
3
Habitat Characterization
272
$33,048
$3,152
$36,200
4
Met Tower/AnaBat Installation
452
$51,960
$7,058
$59,018
5.1
Culvert Replacement Project
146
$18,629
$3,400
$22,029
5.2
Permitting Support,
192
$24,740
$5,858
$30,598
5
Permit Planning/Support
338
$43,369
$9,258
$52,627
6
GIS Analysis/Support -
Critigen .
N/A
N/A
$91,350
$91,350
7
Project Management and
Administration
282
$36,429
$120
$36,549
Totals
2,520
$327,682
$177,451
$505,133
Contract Terms
CH2M. HILL proposes to perform this work as Task Order No. 2011-1, on a time -and -
materials basis under the contract terms and conditions from the Master Services Agreement,
dated March 4, 2009, as amended in April 2011.
10
COPYRIGHT 2011 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
May 5, 2011
Jessica Kinnahan
CH2MHill Engineers
222 East Carrillo, Suite 207
Santa Barbara, CA 93101
Re: Task Order No. 2011-1 and Request for Notification and Consent to Novate
Dear Ms. Kinnahan:
Transmitted herewith are fully executed originals of the above -referenced documents, approved
by City Council on May 3, 2011, through Resolution No. 2011-71.
If you have any questions regarding this matter, please call Carlos Fandino at 323/583-8811 ext.
834.
Very ly yours,
WILLAR Y AG CHI
City Clerk/Inte City Attorney
WGY:dj
c: Carlos Fandino
Purchasing Department
Resolution No. 2011-71, 9866, 10,081
Agreement File No. 11-054
Excfusivefy Industriaf
Page 1 of 1
Juarez, Debbie
From: Juarez, Debbie
Sent: Thursday, May 05, 2011 2:55 PM
To: 'Jennifer.scholl@ch2m.com'; Fandino, Carlos; Hunter, Audra; Valdez, Javier; Tolmasoff, Tania
Subject: CH2MHILL Engineers, Inc. - Request for Notification and Consent to Novate - Fully Executed
Copy
Attachments: CH2MHILL ENGINEERS - REQUEST FOR NOTIFICATION AND CONSENT TO NOVATE.PDF
5/5/2011
CH2M HILL
222 East Carrillo, Suite 207
Santa Barbara, CA93101
rr Tel 805.568.3811
CH2MH I LL
February 23, 2011
Mr. Carlos Fandino
Director of Power & Light
City of Vernon
4305 South Santa Fe Avenue
Vernon, CA 90058-1714
SUBJECT: Request for Notification and Consent to Novate CH2M HILL's City of Vernon -
Master Professional Services Agreement, dated February 23, 2009 ("Contract"),
from CH2M HILL, Inc. to CH2M HILL Engineers, Inc.
Dear Javier:
As we discussed, CH2M HILL has decided to restructure our approach to delivering U.S.
Federal and Non -Federal work. CH2M HILL conducts business in both U.S. Federal and Non -
Federal (commercial) markets, and until now, a significant portion of our Non -Federal business
has been housed in the same entities that were set up to satisfy the regulated U.S. Federal
market. With this in mind, CH2M HILL's leadership has decided to move our commercial work
out of U.S. Federal entities and into Non -Federal (commercial) entities.
Effective upon the date of City approval, CH2M HILL will novate the Contract from
CH2M HILL, Inc. (INC) to CH2M HILL Engineers, Inc. (CHE). CHE will assume all of the
rights, benefits and liabilities under the Contract.
CHE will ensure the following upon the effective date of the assignment:
• There will be no change in personnel assigned to your project.
• There will be no interruption in continuity of service.
• All contractual obligations will continue to be delivered and satisfied.
Pursuant to and in accordance with Article 6.9 Assignment of the Master Services Agreement,
this letter constitutes CH2M HILL's request for consent of CH2M HILL's novation of the
Contract from INC to CHE. Please provide your consent to and approval of Contract
assignment to CHE by executing the consent block below and emailing an executed copy back
to Jennifer Scholl's attention: jennifer.scholl@ch2m.com.
REVISED 41712011
City of Vernon
February 23, 2011
Page t
If you have any questions about this request, please contact Jennifer Scholl or Jessica Kinnahan
at (805) 568-0650.
Sincerely,
CH2M HILL Engineers, Inc.
By:
Name: Chris Shea
Title: Vice President, Environmental Services
Phone: (720) 286-3136
Fax: (720) 286-9250
Email: Chris.Shea@ch2m.com
Sincerely,
CH2M HILL, In
By.
Name: Mark L. Bricker
Title: Vice President, Environmental Services
Phone: (425) 233-3294
Fax: (425) 468-3100
Email: Mark.Bricker@ch2m.com
The City of Vernon hereby consents to and approves of assignment of the contract from
CH2M HILL, INC. to CH2M HILL Engineers, INC, effective May 3 , 2011.
City of Vernon:
By:�-
Name: Hilario Gonzales A ST,: 01
Title: Mayor Willard t. Y aVRM:
i, C t Clerk
Phone: 323-583-8811:ext. 834 APPROVED AS TO
Fax: 323-826-1408
Michael B. Montgome Special Counsel
Email: cfandino@ci.vernon.ca.us y�,--
REVISED 4I712011
TASK ORDER NO. 2011-1
THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT
BETWEEN C112M HILL ENGINEERS, INC. AND THE CITY OF VERNON FOR PROFESSIONAL
SERVICES DATED MARCH 4, 2009, AS AMENDED IN APRIL 2011 ("AGREEMENT")
The City of Vernon Renewable Energy Lands Project (VREL), which is incorporated herein by this reference, with
respect to the ("Project") to provide ongoing support for the development and permitting of wind energy
generation on lands subject to the existing and future control of the City located in the Kelso Valley, Kern County,
California.
Specific Services:
Provide services as described in the attached proposal dated March 21, 2011 (the "Proposal"), attached hereto, and
incorporated herein by this reference.
Compensation Provisions:
Time and materials basis at rates set forth in the Proposal in an amount not to exceed $505,133 unless previously
approved by the City in writing.
Work Schedule:
As set forth in the proposal, Task Order No. 2011-1 covers the following activities necessary to comply with local,
state or federal requirements related to the Endangered Species Act (ESA), the California Endangered Species
(CESA) and the California Environmental Quality Act (CEQA): Activity 1 Project Description Development;
Activity 2 - Biological Resource Mobilization; Activity 3 - Habitat Characterization; Activity 4 - Met
Tower/AnaBat Installation; Activity 5 - Permit Planning/Support; Activity 6 - GIS Analysis/Support; and Activity
7 - Project Management.
The Authorized Representatives designated below are authorized to act with respect to Task Order.
Communications between the parties shall be between parties and their consultants or subcontractors shall be
through the Authorized Representatives:
For CH2M HILL Engineers, INC. For the Client
Name: Mark L. Bricker Name: Carlos Fandino, Director of Power &
Light
Address: 1100 112a` Ave. NE, Ste 400 Address: 4305 Santa Fe Avenue,
Bellevue, WA 98004 Vernon, CA 90058
Telephone: 425-233-3294 Telephone: 323-583-1811
Except as specifically modified in this Task Order No. 2011-1, all terms and conditions set forth in the Agreement
remain in full force and effect.
This Task Order No. 2011-1, will be effective April 19, 2011.
Accepted for CH2M HILL Engineers, INC. by: Accepted for Client by:
Name: Mark L. Bricker
Title: Vice President, Environmental Services
Name: GfflasFandifte Hilario Gonzales
Title:Mayor
ATTZST:
WilXard G. Ykfna 4Vhi, Uy Clerk
APPROVED AS TO FORM:
Michael L Montgomery, Special Counsel
City of Vernon Renewable Energy Land (VREL)
ATTACHMENT A
Scope of Work
General Scope
This Scope of Work (SOW) describes the activities that CH2M HILL will complete on behalf
of the City, from April 2011 through July 2011. Activities outlined within this SOW are
necessary to maintain the asset value, support future permitting with Kern County, state and
federal agencies (e.g., Endangered Species Act [ESA], the California Endangered Species Act
[CESA] and the California Environmental Quality Act [CEQA]. Activities covered within this
scope of work cover a period of approximately 4 months, as'identified in Table 1, and are
presented to allow flexibility with work delivery with the understanding that supplemental
scopes of work will be required to cover subsequent phases of ongoing VREL development.
TABLE 1
CH2M HILL Proposed SOW - City of Vernon Renewable. Energy Land Develo ment Support
Activity
No.
Task
Anticipated Timing for
Implementation
1
Project Definition
April 2011 to July 2011
2
Biological Resource Mobilization Activities
April 2011 to June 2011
3
Habitat Characterization
April 2011 to May 2011
4
Met Tower/AnaBat Installation
Late -April to Late -May 2011
5
Permit Planning/Support
April 2011 to July 2011
g
GIS Analysis/Support—Critigen
April 2011 to July 2011
7
Project Administration
April 2011 to July 2011
General Assumptions
General SOW assumptions:
• The SOW covers the initial phase (Phase I - April 2011 through July 2011) of VREL
development. Supplemental scopes of work are anticipated to be required to cover the
next phase of ongoing activities, with the first supplemental scope to be submitted in
early -May 2011.
• In order to meet the City's expectations, CH2M HILL may rely on specialized
subcontractors to support data collection and reporting requirements.
• CH2M HILL directly contracts with Critigen (CH2M HILL former entity) for GIS-related
tasks and services.
• Site access will continue to be authorized by the City through coordination with
Renewable Resources Group, Inc. and NextEra Energy Resources.
• CH2M HILL will address one round of consolidated City Team comments on each draft
deliverable. Draft deliverables will be provided in electronic format: Final deliverables
COPYRIGHT 2011 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
will be provided in hard copy (up to five copies) and uploaded to the Project SharePoint
site.
• Meetings minutes/notes will be delivered in electronic format.
• A Trimble Geo XT sub -meter accuracy global positioning system (GPS) unit will be used
for data collection during all field work.
• CH2M HILL staff and subcontractor safety will be the highest priority. Project team
members, including subcontractors, will be required to comply with CH2M HILL's VREL
Health and Safety Plan. The CH2M HILL Field Safety Coordinator will implement the
Plan and day-to-day safety oversight will occur concurrently with survey efforts.
Additional task -specific assumptions are presented in the respective descriptions for Tasks 1
through 7 described below.,
Task 1: Project Definition
CH2M HILL will provide support to the City for developing a site layout for wind
development on lands controlled by the City. CH2M HILL will collaborate with the City of
Vernon technical staff and V-BAR, wind resource specialists, to develop the site layout.
CH2M HILL's technical team will rely upon Critigen (see Task 6 below) for GIS support and
on CH2M HILL Engineers (CHE) for wind energy engineering support to develop a site
layout that can be used to comply with regulatory agency requirements for the
implementation of a wind energy facility.
Project components to be defined include wind turbine generator (WTG) arrays, access
roads, collector lines, generation interconnection, collector substations, concrete batch plants,
construction staging areas, water storage areas, and operation and maintenance facilities.
Assumptions
• All data collected for the NextEra North Sky River Project will be released to the City of
Vernon and used by CH2M HILL to support the project. This includes the use of high
resolution ortho-topo photography, refined contours, and all environmental resource
data (air quality, biological, cultural, geotechnical, noise, paleontological, traffic, and
visual). The existing CH2M HILL/NextEra Energy Resources contract precludes the
release of any confidential or vendor specific data related to WTG design and siting.
• Only commercially available wind turbine models will be considered for project design.
• The draft and final conceptual site layout produced as part of this task will be based
solely on activities conducted as part of the initial phase (Phase I - April 2011 through
July 2011) development of the VREL. Subsequent revisions/iterations to the site layout
will be conducted under supplemental scopes of work.
This task assumes one 1-day site visit by up to three CH2M HILL staff and City
representatives.
Deliverables
• Draft and Final conceptual site layout.
COPYRIGHT 2011 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL
ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
Task 2: Biological Resource Mobilization Activities
Task 2.1 Agency and Data Coordination Action Plan
CH2M HILL will analyze the data gathered for the North Sky River Wind Energy Project
(NSR) and identify which data are applicable to the City of Vernon project, and any data
required for permitting the City of Vernon project that do not currently exist. An action plan
will be developed to address data gaps. The action plan will include a discussion of the
appropriate schedule and content of coordination with BLM, CDFG, Kern County, and
USFWS.
Assumptions
• CH2M HILL travel costs for one in -person agency meeting are included. The cost
estimate assumes that the meeting will occur in Santa Barbara and be attended by up to 4
CH2M HILL staff. CH2M HILL Avian Task Leader and Project Manager will coordinate
and participate in conference calls with USFWS and CDFG staff, as needed, not to exceed
two calls per month over the four months covered by this SOW.
Deliverables
• A draft Data Collection and Agency Coordination Action Plan will be provided
electronically for the City of Vernon's review. One round of comments will be
incorporated before the final Plan is delivered electronically and as a hard copy to the
City.
• Meeting minutes and action items from resource agency meetings.
Task 2.2 Data Collection Protocols and Fieldwork Mobilization ,
CH2M HILL will leverage the experience gained from similar projects in the vicinity to
develop survey protocols for the collection of avian point counts, raptor nest, and Anabat
data. CH2MHILL will mobilize the field survey efforts and begin to implement the data
collection program, according to the developed/agency endorsed protocols.
Avian Baseline Surveys
CH2M HILL and its sub -contractor (WEST, Inc.) will prepare and finalize a study protocol
for conducting avian use studies acceptable to CDFG and USFWS.
Under this activity, the CH2M HILL Avian Task Leader and an avian specialist will conduct
a reconnaissance -level field visit (one 10-hour day) to identify up to 20 suitable avian point
count locations within the project area. After City approval of the point count protocol,
CH2M HILL will establish the permanent point count locations. Baseline avian use data will
be collected by visiting each designated point count location once per week beginning in
May 2011 and continuing through the four months covered by this SOW. A pre -established
survey schedule will be developed prior to initiating fieldwork. Staff safety and protocol
compliance training will occur prior to initiating surveys. CH2M HILL will rely on existing
data collected during site reconnaissance in Spring 2009 to the present, and GIS data
collected by CH2M HILL.
Raptor Nest and Focused Eagle Surveys
CH2M HILL and its sub -contractor (WEST, Inc.) will develop a raptor nest survey protocol
prior to initiating fieldwork. Staff safety and protocol compliance training will occur prior to
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initiating surveys. Raptor nest surveys and searches will be conducted during the Spring
2011 breeding season, beginning April 2011, including one 1-day aerial survey. The objective
of the surveys is to locate the active and inactive nests that may be subject to disturbance
and/or displacement effects from wind project construction and/or operation. The nest
surveys will gather information on species nesting in the area including nest locations,
nesting season (timing), and nest success. The survey area will include the primary study
area and the area within an approximate 2-mile buffer of the study area, the primary project
access routes and any transmission line corridors needed for the site.
Two methods, ground and aerial, will be used to survey for raptor nests. One aerial raptor
nest survey will be conducted via helicopter in April or May. Additionally, on -the -ground
nest surveys will be conducted throughout the nesting season during the avian use surveys,
described in the subtask above.
Anabat Data Collection and Bat Acoustic Studies
CH2M HILL and its subcontractor (WEST, Inc.) will draft a study protocol acceptable to
USFWS and CDFG for implementing the bat acoustic study. The bat acoustic study protocol
will be designed and implemented to assess species composition, estimate relative bat
population density at the site, assess timing of migration, and provide information on
temporal and spatial patterns of bat activity across the site. In addition, the study protocol
will outline methods for data collection (e.g., number and species of bats observed) and
subsequent impact assessment (e.g., potential for collision fatalities) using recognized
biometric applications.
2.2.1 Assumptions
• Field data collection worksheets will be included as part of the draft protocol.
• Surveyor training and protocol compliance will be conducted prior to initiating baseline
surveys.
• WEST will conduct the statistical analyses using the summarized data and provide
CH2M HILL with the results. CH2M HILL's technical team will rely upon Critigen (see
Task 7 below) for GIS support. As needed, other subcontractors will be added to meet the
project scheduling requirements with appropriate adjustments to scope and cost as
necessary.
• Raptor nest survey data will be included in the Draft and Final Interim Avian Use Study
Report.
• The City will charter the helicopter directly for aerial raptor nest and focused eagle
surveys and provide all necessary insurance.
2.2.2 Deliverables
• Draft avian point count, raptor nest survey, and Anabat protocol will be prepared and
submitted electronically to the City for comment and review.
• The draft avian point count, raptor nest survey, and Anabat protocol (incorporating the
City Team's comments) will be submitted electronically for resource agency review in
advance of in -person agency coordination meeting (see Task 2.1).
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ATTACHMENT A - SCOPE OF WORK
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Final avian point count, raptor nest survey, and Anabat protocol, incorporating agency
comments and recommendations,_ will be delivered to the City electronically and as hard
copies.
Draft Interim Avian Use Study and Draft Interim Bat Acoustics Study Reports will be
delivered to the City electronically for review. One round of City comments will be
incorporated into the Final Interim Avian Use Study and Draft Interim Bat Acoustics
Study Reports, which will be delivered electronically and as hard copies.
Task 3: Habitat Characterization
CH2M HILL will build upon the habitat/vegetation community mapping completed as part
of previous data collection efforts by the City of and NSR. This mapping will cover City -
controlled lands with development potential. In addition, this habitat/vegetation community
mapping will serve as principal tool to effectively site the appurtenant wind energy
infrastructure. This characterization effort will be used to identify the focused surveys
required for compliance with ESA and CESA. The habitat/vegetation community
assessments will be completed by conducting both aerial mapping and field reconnaissance.
The purpose of the aerial mapping is to become familiar with the project area, identify and
map habitats/vegetation communities.
One, two-day field survey will be conducted to verify aerial mapping results. This survey
will refine mapped habitats/vegetation communities and identify potential habitat for
special status species. Vegetation communities will be delineated according to the Holland
classification system and Keeler -Wolf classification system, as appropriate, the more widely
used California desert vegetation classification systems.
The data and conclusions made as a result of the habitat characterization tasks will be used
to identify the scope and implementation of the biological survey program to be defined
under supplemental scopes of work and submitted to the City of Vernon for additional
consideration.
Assumptions
• A CH2M HILL biologist and a high desert botanist will conduct the reconnaissance -level
field survey over a two day field effort. Where access cannot be gained, CH2M HILL will
rely on aerial mapping and topographic data alone.
• Detailed vegetation communication surveys and plant classifications including keying to
genus or species level are not a part of the field reconnaissance effort.
Deliverables
• Draft habitat/vegetation community technical memo to document the findings of the
aerial mapping and reconnaissance survey.
• Final habitat/vegetation community technical memo.
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ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
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Task 4: Meteorological Tower/AnaBat Installation
Task 4.1 Meteorological Tower Program
CH2M HILL will support the City in implementing a meteorological (met) tower program,
including oversight of the installation of up to 8 new met towers by Harness Energy, to
include permitting and logistical coordination prior to the installation, and construction
oversight. CH2M HILL will coordinate with Kern County to process the required building
permits, prepare construction "tailgate" training materials, assist with logistics pre-, during,
and post -installation efforts, and providing construction oversight. CH2M HILL will be
present during installation of the met towers to monitor the construction activities in order to
minimize potential construction impacts to biological resources.
Assumptions
• The City will contract directly with the met tower installer.
• One pre -construction visit is anticipated for sensitive resource identification and
flagging.
• Worker education meeting is anticipated to occur during the pre -construction site visit.
• One biologist and one environmental planner will be present during key periods of
installation (i.e., pre -construction, site mobilization, vegetation removal and ground
disturbance, and site clean-up).
• AnaBat pulleys will be installed on each met tower by the City -contracted met tower
installer according to manufacturer specifications.
• Firefly bird diverters will be installed on all guy wires, by the City -contracted met tower
installer; a maximum distance of 30 feet apart.
• Installation activities are expected to take up to 28 working days for the 8 towers
(approximately 3.5 days per tower). CH2MHILL construction oversight will include
"spot checks" requiring a maximum of 12 site visits.
Deliverables
• Draft worker education brochure.
• Final worker education brochure, incorporating one consolidated set of City comments.
• Draft technical memorandum summarizing installation activities.
• Final technical memorandum, incorpating one consolidated set of City comments.
Task 4.2 AnaBat Installation
CH2M HILL and its subcontractor (WEST, Inc.) will install up to 8 AnaBat units consistent
with agency requirements in appropriate locations within the site and on met tower locations
as determined in Task 4.1, Met Tower Program.
Harness Energy will be responsible for installation of the met towers while CH2M HILL will
be responsible for installation of the AnaBat units (except for the pulley systems, which will
be installed by Harness Energy). CH2M HILL will install bat monitoring equipment,
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including microphones and solar panels. CH2M HILL will coordinate with Harness Energy
regarding the timing for installation of the AnaBat components.
For AnaBat units installed on met towers, the detectors will be paired so that two
microphones will be mounted per met tower; one near ground level approximately 1.5
meters (about 5 feet) above the ground and the other attached to the met tower at a height
located within the future WTG rotor -swept zone, typically a minimum of >_ 30 meters (about
100 feet) above the ground.
During installation of the met towers, a pulley system will be installed (by Harness Energy)
on each met tower and used to raise and lower the microphones. During installation, CH2M
HILL staff will be present to monitor installation of the met towers as described in Task 4.1,
Met Tower Program. Data collection and reporting from AnaBat units is described in Task 2,
Biological Resource Data Collection Protocols and Initial Field Mobilization.
Assumptions
• Oversight and installation of up to 8 AnaBat units on met towers at ground level will be
conducted by CH2M HILL staff/subcontractors.
• Installation of AnaBat units will occur during the same period of met tower installation.
Deliverables
• Draft technical memorandum summarizing installation activities.
• Final technical memorandum, incorpating one consolidated set of. City comments.
Task 5: Permit Planning/Support
Task 5.1 Culvert Replacement Project
The City has indicated the desire to eliminate the outstanding Kern County enforcement case
related to the unpermitted road grading and culvert, installed by others. Closure of the
enforcement case will help to enhance the City's asset value. Under this activity,
CH2M HILL will coordinate with and periodically monitor the construction contractor for
road/culvert repair. Construction is anticipated to include mobilization, road grading,
erosion control (sand bags, silt fence, fiber rolls, rip rap drainage pads) and hydroseeding,
and storm drain culvert installation.
Assumptions
• Pasquini Engineering, Inc. will contract directly with the City for this activity.
• Pasquini Engineering, Inc. has received Kern County approval of construction plans for
the proposed culvert replacement project and is responsible for providing all pertinent
design and construction information to support construction scheduling/implementation
by the subcontractor and periodic subcontractor monitoring by CH2M HILL.
• CH2M HILL construction monitoring will include "spot checks' of subcontractor
construction activities, requiring a maximum of 10 site visits.
• Construction scheduling is the responsibility of the subcontractor, and is responsible to
communicate any deviations from the proposed schedule to the City.
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• CH2M HILL will be responsible for required fees for grading and other permits required
to implement the culvert replacement, up to a maximum of $5,000 as discussed in Task
5.2 below.
Task 5.2 Permitting Support
CH2M HILL will continue to support the City with permitting support, strategy and
guidance, and initial coordination with permitting agencies, as appropriate. Efforts will
include assessment of initial environmental resource data (as determined by Tasks 1 through
3), guidance/strategy related to regulatory permitting requirements, and data management
required to support application processing for Kern County and Bureau of Land
Management. In addition, CH2M HILL will be responsible for paying necessary permit fees,
up to a maximum of $5,000.
Assumption
Permit and County administrative fees will not exceed $5,000.
Deliverable
Draft application package outline for future permitting.
Task 6: GIS Analysis/Support - Critigen
This SOW and budget estimate covers GIS analysis and support through July 2011 for Tasks
1 through 5, as previously discussed.
Assumptions
• The following is assumed for Critigen GIS analysis/support by task: Task 1- 318 labor
hours; Task 2 -180 labor hours; Task 3 - 80 labor hours; Task 4 - 40 labor hours; Task 5 -
80 labor hours.
• Critigen GIS analysis/support for the period of performance (April -July 2011) is
assumed to require a maximum of 698 labor hours, not to exceed $ 91,350 as listed in
Table 1.
Task 7: Project Management and Administration
This scope of work and budget estimate covers project management, including transactional
support, and administrative support through July 2011.
Reporting
CH2M HILL will prepare monthly reports to be submitted to the City. These reports will
document the activities that took place the previous month, activities planned for the current
month, and any problems or concerns encountered by the project team.
Change Management
In any baseline data collection effort, changes from the original scope and assumptions may
occur. Our team will promptly identify and communicate change issues to the City for
appropriate consideration under this and/or future scopes of work. It is anticipated that
supplemental scopes of work will be developed to cover the next phase of ongoing activities
during the delivery of the current scope of work.
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Quality Management
Consistent with past efforts, Quality Management tasks will include the following:
• Participation of two staff on up to six team calls and preparation of meeting notes.
• Preparation of monthly status reports to accompany invoices.
• Transactional support, including calls with potential developers, communication with
Latham & Watkins, preparation of array maps and other maps as requested by Latham &
Watkins and/or the City.
• QA/QC of project team work product and deliverables.
• Preparation of proposals for additional scopes of work.
Assumptions
• Includes weekly coordination calls between CH2M HILL project management team and
City.
• Includes administrative support for preparing invoices, issuing subcontracts and
processing subcontractor invoices, and other administrative support (assumed to average
12 hours per month).
Deliverables
Monthly reports and invoicing..
Budget Summary
CH2M HILL's budget estimate for this scope of work is provided in Table 2. CH2M HILL
2011 labor and expense rates have been previously submitted to the City. The proposed
budget for this work is $505,133. This amount will not be exceeded without prior written
authorization from the City.
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ATTACHMENT A - SCOPE OF WORK
CITY OF VERNON - VREL
MARCH 21, 2011
TABLE 2
Breakdown of Estimated Time and Materials Budget
Task
No.
Description
CH2M HILL
Labor
Hours
CH2M HILL
Labor Costs
Sub -Contracts
and Expenses
Budget
1
Project Definition
342
$49,496
$0
$49,496
2
Biological Resource
Mobilization Activities
834
$113,380
$66,513
$179,893
2.1
Agency and Data Coordination
Plan
238
$31,470
$400
$31,870
2.2
Data Collection Protocols and
Fieldwork Mobilization
596
$81,910
$66,113
$148,023
3
Habitat Characterization
272
$33,048
$3,152
$36,200
4
Met Tower/AnaBat Installation
452
$51,960
$7,058
$59,018
5.1
Culvert Replacement Project
146
$18,629
$3,400
$22,029
5.2
Permitting Support
192
$24,740
$5,858
$30,598
5
Permit Planning/Support
338
$43,369
$9,258
$52,627
6
GIS Analysis/Support -
Critigen
NIA
N/A
$91,350
$91,350
7
Project Management and
Administration
282
$36,429
$120
$36,549
Totals
2,520
$327,682
$177,451
$505,133
Contract Terms
CH2M HILL proposes to perform this work as Task Order No. 2011-1, on a time -and -
materials basis under the contract terms and conditions from the Master Services Agreement,
dated March 4, 2009, as amended in April 2011.
10
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