Resolution No. 10098RESOLUTION NO. 10,098
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF VERNON APPROVING AND AUTHORIZING THE CITY'S
PARTICIPATION IN THE NEXT GENERATION - CLICK
IT OR TICKET 2009 - 2010 MINI GRANT PROGRAM
AND APPROVING AND AUTHORIZING THE EXECUTION OF
GRANT AGREEMENT NO. CT10446 BY AND BETWEEN THE
CITY OF VERNON AND THE UNIVERSITY OF
CALIFORNIA, BERKELEY TRAFFIC SAFETY CENTER
WHEREAS, the State of California Office of Traffic
Safety ("OTS"), through the National Highway Traffic Safety
Administration, has provided grant funding for the 2009 - 2010
Next Generation - Click It or Ticket Mini Grant Program
("Program") to assist local law enforcement agencies in their seat
belt enforcement campaigns; and
WHEREAS, OTS has awarded the Vernon Police Department
$7,607.00 in grant funds under the Program for overtime
enforcement operations specifically targeting seat belt
violations; and
WHEREAS, the University of California, Berkeley Traffic
Safety Center ("Center") administers and coordinates grants
awarded by OTS under the Program;
WHEREAS, in order to receive grant funds, OTS requires a
grant agreement between the Center and the City of Vernon prior to
disbursing said funds to
the
City;
and
WHEREAS, City
Staff
has
recommended that the City of
Vernon participate in the Program and that the City Council
approve and authorize the execution of Grant Agreement No. CT10446
between the City and the Center (the "Agreement") to receive
funding under the Program; and
WHEREAS, the City Council of the City of Vernon desires
to approve and authorize the execution of the Agreement to receive
grant funds in the total sum of $7,607.00 under the Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon
hereby finds and determines that the recitals contained
hereinabove are true and correct.
SECTION 2: The City Council of the City of Vernon
hereby approves the Agreement, a copy of which is attached hereto
as Exhibit A and incorporated by reference.
SECTION 3: The City Council of the City of Vernon
hereby authorizes the Chief of Police, or his designee, to execute
the Agreement for, and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon
hereby authorizes the City Administrator, or his designee, to
secure the grant funds, implement and carry out the terms of the
Agreement, and take whatever actions are deemed necessary or
desirable for the purpose of implementing and carrying out the
purposes specified in the Agreement.
SECTION 5: The City Council of the City of Vernon
hereby directs the City Clerk, or her designee, to send a copy of
the fully executed Agreement to the Center.
oil
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution,
and the City Clerk of the City of Vernon shall cause this
resolution and the City Clerks certification to be entered in the
File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 9th day of November, 2009.
A ,TEST:
MANUELA GIRON, ity Clerk
�
Name: Hilario Gonzales
Title: Mayor
3
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No.
10,098, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council
duly held on Monday, November 9, 2009, and thereafter was duly
signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of November, 2009, at Vernon,
California.
(SEAL)
MANUELA GIRON, City Clerk
11
EXHIBIT A
The Regents of the Univer,5ity of California
School. of Public Health, Berkeley, GRANT NUMBER
with Primary Funding from the
California Offce of Traffic Safety CT104.46
GRANT
1. Title of Program
Next Generation -C lick.. It or Ticket 2009 3010
2. Name of Applicant Agency
4. Period of Grant
VERNON; CITY OF
Month - Day - Year
From: 10/61/09
3. University of 'California Berkeley, Traffic.Safety Center
To: 09/08110
DAVID RAGLAND, rRINCIPAL INVESTIGATOR', TRAFFIC SAFETY CENTER
6; Description of Prograrn
California will initiate "Next: Generation —Click It ;or'T..tcket" for FY 2010 by conducting: 1) a seat belt .enforcement campaign in November
17 — 3Q, 2009 in support of the California. Office of Traffic:Safety (OTS) mobilization period, 2.). a seat belt enforcement campaign in May 24
,— June 6, 2010 in support of the national, NHTSA mobilization. period, 3) ongoing (monthly) enforcement efforts in the months outside the
two mobilization periods_and 4) night.time enforce Grant funds will be used to increase the number of hours incurred by first line
supervisors, officers, and clerical/administrative personnel in the Vernon Police Department to cond.uct/support seat belt enforcements in
Vernon, Incorporated into this grant are attached:; Schedule A - Des.cription, Schedule B — Detailed Budget Estimate, Schedule BA--
Budget Narrative, and Schedule C Terns and Conditions.
6. Federal Funds Allocated Under This Grant, ha11 Not Exeeed- $7,607 00
7. Approval Signatures My signing this page' Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized
13, Authorizing Official For Applicant Agency.
Signature
Narne Jul Baldwin
Name: Steve Towles
Title: Associate Director, SPO
Title: Chief of Police
Phone; 510 W-811Q
Phone; (323) 587-5171
Fax: 510 643-8236
Fax: (323) 826-1481
Address.- UC Berkeley Sponsored Projects Office
Address: '4305 $anta Fe Avenue
2160 $:hattuck Avenue Suite 313
Vernon, CA 90058
Berkeley, CX94704-5940
Email: jbaldwin@berkeley.edu
Email: STOINLES@COVPD.ORG
{Signstun) (Date)
(Signature) (Date)
C. Agency Office Authorized to Receive Payments
D. Optional: Individuals Authorized to Sign Claims (in
addition'to the Authorizing Official for Applicant Agency)
Agency; Vernon, City of
Name:Donal O'Callaghan Title: City
Phone; (323) 583-8811.
Administrator
Treasurer ce; -
Address; 4305. Santa Fe Avenue
(Signature) (Date)
Vernon, CA 9008
Name: Title:
Tax lD #: 95.8000808
Contact Person, Rory Burnett
Email: RBURRETT@CI.VERNQN.CA.US
Snature
(i g ) (Date)
.Uo ,
Vernon, City of
Schedule A - Description
Next Generation - Click It or Ticket
Grant No. CT1.0446
To increase seat belt use, statewide, to 96% by September 30, 2010.
PROJECT OBJECTIVES
1... Conduct a seat belt. enforcement campaign during each of the Next Generation mobilization periods
November l7 — 30, 2069 and May 24 — June 6, 2010.
2, Conduct pre- and post -operational seat belt compliance surveys for each :of the -Next Generation mobilization
periods Personnel time and any costs required to conduct the surveys will be considered as the agency's
contribution to the mini -grant and will not be reimbursed.
3. Conduct a minimum of one night tirre seat; belt enforcement in each of the: mobilization periods.
4. Conduct -seat belt: enforcernents'in each of the months "outside" the mobilization period'; i.e., December,
January; February, March; April, June {if there are no enforcements on the June mdbilization days), July, August;
and September (first seven :days of September only).
5, CQmplete the pre -operational training for supervisors, officers and support personnel who will be
conducting occupant protection roll cull training for the seat belt enforcement operations
6, Ensure. that officers and administrative personnel who participate in the enforcement activities receive occupant
protection rollcall training :(to ensure familiarity with the _California Vehicle Code provisions covering occupant
restraint).
7. Report statistics for each month:
Number of, seat belt citations by main. kgrant4unded officers
Number of: "other" types of enforcement actions (citations, tows, impounds) by rninkgrant-funded
personnel
i
Number of seat belt citations during night time enforcements (minimum one night time enforcement
required in each mobilization period; optional in other months) and a description of how the night time
enforcement was conducted.
Additional reporting for the mobilization periods:
Description of the enforcement strategy (i.e.,, saturation patrol and/or enforcement zone)
Number of overtime hours by personnel classification
Pre= and post;mobilization seat belt usesurvey results
Number of seat belt 0 tations :by the .:department in the tame, time _period as the mini -grant -funded work
Number of "other" types of enforcement actions (citations, tows, impounds) by -the department in the same
time period as the m nirgrant-funded work.
8. Prepare claims in accordance with Schedule B-1--Budget Narrative. The grant covers only overtime personnel
costs. Other direct costs are not reimbursable. Indirect costs ace not reimbursable.
9. Submit a claim by May 15,, 2010 for expenses incurred from November 17,.2009 through March 31; 2010. Submit,
a final claim for expenses incurred through .September, 7, 2010 by October 15, 2010.
1.0. :Certify by signing the November 2009 and May 2010 mobilization reports that an occupant protection roll call
training ession(s) was cDnducted:
Vernon, City of
Schedule A - Description (continued)
Next Generation - Click It.or Ticket
Grant No. CTI 0446
MEDIA:.OBJECTIVES.
1. Issue a press release prior to each of the, mobilization periods and at least one press release in an "outside'.
mobilization month,
2. Embargo the, mobilization }period press release until the day of the California Office of Traffic Safety (OTS.) press
release (to be determined).
3. When using the OTS press release template provided by TSC, forward press releases, media advisories; alerts,
and other press materials to TSG Iconcurrently with distribution to the media. If ang giher press release format
:or copy is used, submittal of the .press release to the OTS Public Information Officer -at piofcDots.ca.- ov is
xeguired for his review and approval at least.14. days in. advance of the mobilization. Thee approved press
releases must also be sent to the TSC.
4. Use the, following standard language in all press, media, and printed materials: "Funding for this program was
provided by agrant from the California Office of Traffic Safety, through the National Highway Traffic Safety
Administration."
METHOD QF:PROCEDtj$E
October - November 2009
1) The individual(s) responsible {.or designee) for the occupant protection roll call training for officers and staff
participating in the enforcement operation must complete the TSC pre-opera(ional training.
November 2009.
2) Hold.occupant protection roll call training for supervisors and.officers prior to the November 17 30 mobilization
period.
3) Complete a pre -operational seat belt compliance survey in the week before the mobilization period; i.e.,
November 10 -16.
4) Issue,a press release using the OTS template to announce the mobilization. Embargo the press release until the
day of the OTS ;press release (to be determined). If the OTS template is not used, submit the proposed press
release to the OTS Public Information Officer at least 14 days in advance for his review and approval.
5) Conduct the mobilization in November 17 —'30. Conduct at least one night time enforcement during the
mobilization.
December 2009
6) Complete a post -operational seat beta compliance survey in the week after the mobilization, i.e., December 1. - 7.
7) Submit the No.vernber mobilization report Wthe TSC (using their on-line reporting system) no later than December
30. Send the signed report to the TSC;
December 200% January - April 2010, July - September 2010
8) Conduct seat belt enforcement$ in each of the "outside mobilization months." The September enforcement must
occur in .thee first seven -days only (September 1 — 7):
9) Issue a press release for at least one outside mobilization month using the OTS template for.outside mobilization
months. If the OTS template is not used. submit the. DroD.osed Dress release to the OTS Public Information Officer
Vernon, City of
Schedule A Description (continued.)
Next Generation Click It or Ticket
Grant No. CT10446
May — June 2010
11) Submit a claim by May 15, 2010 for expenses incurred from November17, 2009 through -March 31, 2010.
12) Hold occupant protection .roll call training for supervisors, and officers prior to the May 24 — June 6, 2010
mobilization period:
13:) Complete apse-pperationai seat belt;compliance survey in'the week before the mobilization period, Le.,
May 17-23.
14) Issue a. press release using the OTS .template., Embargo the press release until the day of the OTS- press release
(to be determiined), If the OT.Stemplate is not used,. submit the proposed press release to the OTS public
Information Officer atleast 14 days in advance, for'his review and approval.
15) Conduct the mobilization in the period, May 24 —June 6.
16) Complete a post -operational seat belt compliance survey in the week following the mobilization; i.e., June 7613.
17) Submit the May mobilization report to: the TSC no later than July 6 using their on-line reporting system. 'Send the
signed report to the TSC
October 2010
18); Submit :the final claim by October 15'.
Throughout Grant Period
1'9) Send to the_ TSC the press releases>for the mobilization period :and the outside mobilization month(s)
enforcement$.
20) Send to the TSC any news articles, press conference descriptions., radio ads, etc. describing the grant -funded
enforcements including any other enforcement opportunities that resulted"from the effort.
page 4
II Vemon, City of
Schedule .B - Detailed Budget Estimate
Next Generation - Click It or Ticket
Grant No U10446
The total claim amounts. must not exceed, the grant total of $7,607.9,0.
Schedule B-1 Budget Narrative
Vernon, City of will be reimbursed up to the limit stated'in Schedule B —Detailed Budget Estimate.
Overtime reimbursement will reflect'actual costs, (overtime hourly rate and overtime hourly benefit rates) of the
personnel" conducting the seatbelt enforcements. Other direct costs are not reimbursable. Indirect costs are not
reimbursable.
Only benefits earned as a percentage of hourly pay are silowed Benefit costs for overtime hourly rates are always:
lower.than benefit costs for regular 'hourly rates:
Budgeted grant activities will be conducted by personnel on an overtime. basis. Grant -funded operations may
conducted by pers..onnel such as: an officer, sergeant, corporal, deputy, community services officer, dispatcher,
clerical/administrative, etc: depending on the titles used by the agency: 'Personnel will be deployed :as needed to
accomplish the grant goals and objectives. Costs for preparing claims are not reimbursable.
Clerical/administrativelC.SO time incurred during and following enforcements are reimbursable for overtime work on
administrative duties including, but not" limited to, the collection/reporting of seatbelt-enforcement data.
Reimbursements are contingent upon the following (note; exceptions must be approved by TSC):
L The :enforcement statistics are reportedusing the TSG s. on-line reporting system.
li. The mobilization press releases are issued for each mobilization, at least one press release was issued for
an outside _mobilization month.
iii. The pre- and post -operational seat belt: compliance surveys are performed for each of the mobilizations.
IV. The claims do not exceed the limits set forth in Schedule B;— Detailed B..udget.Estimate.
V. The claim form is correctly filled :out, using the TSC Excel -based claim form;
vi. The information 10the overtime slips and the, ledger report are consistent and: fully support the claim.
Vila A ledger report(s)supporting the .claim amount is attached to the claim. Only source documents are
accepted: to support the claim amount. Explanatory documentation such as spread sheets may be submitted
to provide additional information but cannot be accepted in lieu of a ledger report(s).
viii. Contract cities only: A contract city must also provide the: Sheriffs Department's invoice to the contract city
for Ithp. seatbelt enfo.reement overtime costs described in the contract city's claim. The invoice (gran
attachment to the, invoice) must contain the contract rates that are the basi"s for the Sheriff's Department's
invoiced amount. With the exception of contract cities in; Stan Diego County, the contract -city must provide a
ledger report showing payment of the invoice amount "(San Diego County must provide a ledger report
reflecting actual rates)
ix. The claim is signed by the Authorizing Official (Bolt B of the grant cover page) or Individuals Authorized to
Sign Claims. (Box D)+as"de:signate:d in the grant cover page.
X. Changes lathe Authorizing Official of the Applicant Agency or the designation of any other additional
individual(P) to sign claims are documented in accordance with TSC documentation requirements.
i
page 5
Vemon, City of
Schedule C - Terms and Conditions
Next Generation .'Click it or Ticket
Grant No. CT10"6
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California, its officers, agentsand employees fromany and all claims and
losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant, and from any and all claims and losses accruing or:resulting to any person, firm, or corporation who may be.
injured ordamaged by Applicant Agency in: the performance of,this grant.
B. GOVERNING LAW
This grant shall be governed by and construed inaccordaice with the laws ofthe State of California
C. NON -ASSIGNABILITY
The obligations ofthe applicant agency underthis Grant are.<not assignable to any third party.
D. USE OF UNIVERSITY' NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California or any, abbreviation thereof, or any name of
Which "University of California " is a part, or any trademarks of the University, in ahy commercial context, such as
mayappear on products, in media (including web sites,) and print advertisements in cases when such use may imply
an endorsement, or sponsorship of the Applicant Agency, its products, or services: All uses of the University's name
and trademarks, therefore,; must first receive prior written:consent of The :Regents of the University of California
through the Office of MarketinBusiness Outreach. This policy is in compliance with the State of`Galifomia
Education Code Section 92-000.
E. TERMINATION
Each partyhas the right to suspend., terminate or abandon the execution of any work bythe Applicant Agency without
cause at anytime upon giving prior written notice. In the event that #his gran# is suspended, terminated or
abandoned, the Regents,of the'University bf Cali'fotnia shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be
computed in accordance with the Schedule 8 -detailed Budget Estimate, provided that the maximum amount
payable to :the.Applicarit Agency for its services shall not exceed the Grant Total on Schedule B for services provided
hereunder prior to the" effective date of suspension, termination, or abandonment.
F. 'STATE OF CALIFORNIA TERMS ANbCONDITIONS
Applicant Agency agrees to abide bythe General' erms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6-A www-ob-caXoy..
page 6
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: November 10, 2009
TO: Jerry Winegar, Lieutenant
FROM: Nelly Giron, City Clerk
RE: Resolution No. 10,098 A Resolution of the City Council of.
the City of Vernon Approving and Authorizing the City's
Participation in the Next Generation - Click it or Ticket
2009 - 2010 Mini Grant Program and Approving and Authorizing
the Execution of Grant Agreement No. CT10446 By and Between
the City of Vernon and the University of California,
Berkeley Traffic Safety Center
Transmitted herewith as requested by your department, are two
partially executed agreements for your transmittal and a copy of
Resolution No. 10,098, referenced above, which was approved by City
Council on November 9, 2009.
Please ensure that a fully executed original agreement is sent to my
attention for the file.
Thank you.
NG:dj
c: Resolution No. 10,098
Agreement File No. 09-135
�-ate,✓/ems• t�..� .��z � :� �
The Regents of the Un ver>;ity of California
School:of Public Health, Berkeley, GRANT NUMBER
with Primary Funding from the
California Office of Traffic Safety C710446
GRANT
1. Title of Program
Next Generation - Click: It or Ticket 2009 .201t
2. Name of Applicant Agency
4. Period of grant
VERNON, CITY -OF
Month - Day - Year
From: 10101109
3. university of itallfornia Berkeley, Traffic Safety Center
DAVID RAGLAND,PRINCIPAL INVESTIGATOR TRAFFIC SAFETY CENTER
To: 09/08/10
5. Description of Program
California will. initiate "Next Generation .— Click Igor Ticket" .for FY 2010 by conducting: 1): a seat beltenforcement campaign in November
17 —30, 2fi09 in support -of the California Office of Traffic Safety (OTS) mobilization period; 2) a seat belt enforcement campaign in May 24 .
—• June 6, 2010 in support of the national, NHTSA robilization period, 3) ongoing (monthly) enforcement. efforts in the months outside the
two: mobilization periods, and 4) night time enforeements: Grant funds will be' used to increase the number of hours incurred by first line
supervisors, officers, and clerical/administrative personnel in the Vernon Police Department to conduct/supportscat belt enforcernerits in
Vernon. Incorporated into this graht are: attache.d.;Schedule A _, Description, Schedule 8 — Qetailed Budget: Eskimo"te, Schedule 8-1--
Budget Narrative, and -schedule C -Terms and Conditions.
6. Federal Funds. Allocated Unilier This Grant Shall Not Exceed: $7,607A0
9. Approval Signatures My signing this nage` Agency agrees to the
terms and conditions which follow and are attached)
A. The Regents of the .University of California Authorized
'B. Authorizing :Official For Applicant Agency
Signature
Name: JyI Baldwin
Name: •Steve Towles
Title: Associate Director, SPO
Title: Chief of Police
Phone: 510 642-6110
Phone; (32-3 587-5171
Fax: 510 843=8236
Fax: (323) 626-1481
Address: UC Berkeley Sponsored Projects Office
Addeessr'4305 Santa Fe Avenue
2150 Shattuck.Avenue Suite 813
Vernon, CA 90058
Berkeley, CA9.4704-5940
Email- jbaidw.inQberke.leysedu
Email: ST0INLES@OQVPD.ORG
rya P22_�� (Date)
(Signature) (Date)
C. Age `ry Office thorized to Receive Payments
D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official for Applicant Agency)
Agency: Vernon, City of
Name:Donal 0' Callag n Title: City
Phone. (323) 583-8811.
Admi istrator
Office: Treasurer
Addrress, 4305 Santa Fe Avenue
(Signature) (Date)
Vernon, CA 9Q058
Name.: Title:
T.axJD #: 95-6000808
Contact Person: Rory- Burrnett
Email: RBURNETT@CI.VERN.ON:CA.US
(Signature) (Date)
Paget'
Vernon, City of
Schedule A - Description
Next Generation. Click It or Ticket
Grant No. CTIO446
To increase seat belt use, statewide, 'to 96°Lo by September 30, 2010.
PROJECT OBJECTIVES
1... Conduct a seat belt enforcement campaign during each of the Next Generation mobilization periods
November 17 — 30, 2009 and May 24 — June 6, 2010.
2. Conduct pre and post -operational seat belt compliance surveys for each ofthe Next Generation mobilization
periods. Personnel time Arid any costs required to conduct the surveys will be considered as the agency's
contributionAo the mini-grant;and will not be reimbursed.
3, Condu.e# a minimum; Of one night time seat; bet# enforcement in eacb of the mobilization periods.
4. Conduct seat belt: enforcements'In each of the months "outside" the mobilization period', i.e.; December,
January, February, March,, April., June (if there are no enforcements on the June mobilization days), July, August,
and September (first seven days of September only).
5,? Complete the pre -operational training for stapervisors, officers .and support personnel who will be
conducting occupant protection roll Call training forthe seat belt enforcement operations.
6. Ensure that officers and administrative personnel who participate in the enforcement activities receive occupant
protection roll call training (to ensure familiarity with the Califomia Vehicle Code provisions covering occupant
restraint:).
7. Report statistics for each :month:
Number of seat belt citations by mini grant -funded officers
Number of "other" types of enforcement actions (citations, tows, impounds) by mini -grant -funded
personnel
Number of seat belt citations during bight time enforeements (minimum one night time enforcement
required in each mobilization period': optional in other months) and a description of how the night time
enforcement was conducted.
Additional reporting for the mobilization per
Description. of the enforcement strategy (i.e., saturation patrol and/or enforcement zone_)
Number of overtime hours by personnel classification
- Pre -and post -mobilization seat belt use survey results
- Number of seat belt citations by,the.departmentin the same time period ;as the mini -grant -funded work
- Number of "other' types of�enforcement actions (citations, tows, impounds) by the department h the same
time period as the mini -grant funded work;
8. Prepare claims in accordance with Schedule _B-1 --Budget Narrative. The grant covers only overtime personnel
costs. Other direct costs are not reimbursable. Indirect costs are not reimbursable.
9. Submit a claim by May 15,, 2010 for expenses. incurred from November 17, 2009 through March 3`1; 2010. Submit
a final claim for expenses incurred through September 7, 2010 by October 15, 2"010.
10. Certify by signing the November 200P and May 2010 mobilization reports that an occupant protection roll call
training s%sion(s) was conducted;
Vemon, City of
Schedule A - Description (continued)
Next Generation - Click It.or Ticket
Grant No. CTIW6
MEDIA OBJECTIVES
1. Issue a press release prior to :each of the mobilization periods and at least one press release in an "outside"
rnobilization month:.
2. Embargo the mobilization period press release until the day of the. California Office of Traffic Safety (OTS) press
release (to be determined).
3. When using the OTS press release template provided by TSC, forward press releases,media advisories; alerts,
and other press materials to TSC concurrently with distribution to the media. If anyother press release format.
or copy is used, submittal of the ,press release to the OTS Public Information Officer at pio(ftts.ca.gov is
required for his review and approval at least. 14;days in advance of the mobilization. The approved press
releases must also be sent to the TSC.
4. Use the following :standard language _in all press, media, and printed materials: "Funding for this program was
provided by a grant from the Californ: is Office of Traffic Safety, through the National Highway Traffic Safety
Administration:"
METHOD O.F..PROCEDURE
October - November 2009
1) The individual(s) responsible (or designee) for the occupant protectionroll call training for officers and staff
participating in the enforcement operation must complete the TSC tire -operational training.
November 2009
2) Hold. occupant protection roll :call training for supervisors and officers prior to the November 17 — 30 mobilization
period,
3) Complete a pre -operational seat -belt compliance survey in the week before the mobilization period, i.e.,
November 10 -16.
4) Issue,a press release using the OTS template to announce the mobilization. Embargo the press release until the
day of the OTS press release (to be determined). if the OTS template is not used, submit the proposed press
relaose'to the OTS Public Information Officer at least 14 days in advance for his review and approval.
5) Conduct the mobilization in November 17 — 30. Conduct at least one night time: enforcement during the
mobilization.
De:cem:ber`2069
6) Complete a post -operational seat belt compliance survey in the week after the mobilization; i.e.; December 1 _ 7.
7) Submit the November mobili at+on report tq the TSC {using their on-line reporting system) no later than December
30. Send the signed report to the TSC:
December 2009, January - April 2010, July - September 2010'.
8) Conduct seat belt enforcements in each of. the "outside mobilization months." The September enforcement must
occur in the first seven days only (September 1 —7). .
9) Issue a press release fo •rat least one outside mobilization month using the OTS template for outside mobilization
months. If the OTS template is not :use.d. submit the DroDosed press release to the OTS Public Information Officer
Vemon, City of
Schedule A - Description (continued)
Next Generation - CR k It or Ticket
Grant No. C 10446
May — June 2010
11) Submit a claim by -May 15, 2010 for expenses incurred from November 17, 2009 through `March 31, 2010.
12) Hold occupant protection Poll call training for superyisons anal officers prior to the May 24 — June 6, 2010
mobilization .period:
13) Complete a pre -operational seatbelt compliance survey in'the week before the mobilizafion period, i.e.,
May 17-23.
14) Issue a press release.using1he OTS template. Embargo the press release until the day of the OTS press release
(to be deterrnilried). If the OTS template is not used, submit the proposed press release to the OTS Public
Information Officer at least 14 days in advance, for his review and approval.
15) Conduct the :mobilization in the period, May 24 — ,Bane 6.
16) Complete a post -operational seat belt compliance survey in the week following the mobilization, i.e., June 7-13.
17) Submit the May mobilization report to. the TSC no later than July 6 using their on-line reporting system. Send the
signed report to the TS:C.
October 2010
1:8) Submit the final claim by October 15.
Throughout Grant Period
19) Send to the TSC the press releases for the mobilization period :and the outside mobilization month(s)
enforcements.
26) Send to the TSC any news.articles, press conference descriptions., radio ads, etc. describing the grant -funded
enforcements including any other enforcement opportunities that resulted"from the effort.
page 4
Vemon, City of
Schedule .B - Detailed Budget Estimate
Next Generation - Click 1# or Ticket
Grant No. CT10446
The total claim amounts must not exceed the grant total of $7,607.00.
Schedule B-1 -- Budget Narrative
Vernon, City of will be reimbursed up to the limit stated in Schedule B — Detailed Budget Estimate
Overtime reimbursementwill reflect actual costs- (overtime hourly rate and overtime hourly benefit rates) of the
personnel conducting the seatbelt enforcements. Otherdirect costs :are not reimbursable. Indirect costs are M
.reimbursable,-
Only benefits earned as a percentage of hourly pay are allowed Benefit costs for overtime hourly rates area s.
lower.than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by pers.onnefon an overtime basis. 'Grant-fund.ed'operations maybe
conducted by personnel such as an officer, sergeant, corporal, deputy, "community services officer, dispatcher,
clerical/administrative, etc. depending on the "titles used by the agency: 'Personnel will be deployed as needed to
accomplish the grant goals and objectives. Costs for preparing claims are not reimbursable,
Clerical/administrative/C5Q time incurred during and following enforcements are reimbursable for overtime work on
administrative duties including, but not.limited to, the collection/reporting of seat belt:enforcement data.
Reimbursements are contingent upon the following (note: exceptions must be approved by TSC):
L The enforcement statistics are .reportedusing the TSC's on-line reporting system.
ii. The mobilization, press releases are issued for each mobilization; at least one press release was issued for
an outside :mobilization month.
iii. The pre- and post -operational seat belt' compliance surveys are performed for each of the mobilizations.
iv. The claims do not exceed the,] . imitsset forth in Schedule B — Detailed:Budget.Estimate.
V. The claim form is correctly filled out, using the TSC Excel -based claim form:
vi. The informa#ion in the overtime slips and the ledger report are are grid fully support the claim.
vii. A ledger report(s) supporting the claim :amount is: attached to the claim. Only source documents are
accepted to support the claim amount. Explanatory documentation sudh as spread sheets may be submitted
to provide additional information but "cannot be accepted in lieu of a ledger report(s).
viii. Contract cities only. A contract city must also provide the: Sheriff,'s Department's invoice to the contract city
for the seatbelt enforcement overtime costs described in: the contract city's claim. The invoice (or an
attachment to the invoice) must contain the contract rates that are: the basis for the Sheriffs Department's
invoiced amount. With the exceptioh of contract cities in $an Diego "County, the contract"city must provide a
ledger report showing payment of the invoice amount "(San Diego County must provide a ledger report
reflecting actual rates).
ix. The claimm is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized to
Sign Claims (Box D) as"designated in the grant cover page.
X. Changes in the Authorizing Official of the Applicant Agency or the designation of any other -additional
individual(s) to sign claims are documented in accordance with TSC documentation requirements.
Dap 5
Vemon, ::City of
Schedule C - Terms and Conditions
Next Generation - Click It or Ticket
Grant No. CT10 46
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, .and save harmless the State of California, its officers, agents, and
employees, :the Regents of the University of California, its .officers, agentsand employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, .suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant, and from any:and all claims and losses accruing or resulting to any person, firm; or corporation who may be.
insured or damaged by Appi cant::Agocy in the: -performance of`this grant.
B. GOVERNINGLAW
This Grant shall be gove%Med by and construed in accordance with the laws ofthe State of California.
C. NON -ASSIGNABILITY
The obligations ofthe applicant agency under this Grant are -not assignable to any third party.
MUSE OF UNIVERSITY NAMEITiRAiDEMARKS
Applicant Agency shall not use the name. of the University of California or any abbreviation thereof, .or any name of
which "Unive..rsity of California " is 'a part, or any trademarks of the University, in any commercial context, such as
may :appear on products, in media )including web sites) :and print advertisements in cases when such use may imply
an endorsement or sponsorship ofthe Applican.#Agency; ifs products or services. All uses of the University's name
and trademarks, therefore, must first receive prior written, consent of The Regents of the University of California
through the Office of Marketing Business Outreach.. This policy is in compliance with the State of California
Education Code Section.92000.
E. TERMINATION
Each patty has the right to suspend, terminate, or abandon the execution of any work by the Applicant Agency without
cause at any upon giving prior written notice. In the event that this grant is suspended, terminated or
abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or ebandonrnent Said payment shall be
computed in accordance with the Schedule B - Defalled Budget Estimate, provided that the maximum amount
payable to :the Applicant Agency.,for its :services shall not exceed' the Grant Total on Schedule S for services provided
hereunder prior to the effective date of suspension; termination; or abandonment.
F. 'STATE OF CALIFORNIA TERMS AND. CONDITIONS
Applicant Agency agrees to abide by the Genera!'Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6-A www.ets caaov..
i. page 6
RECEIVED
OCT, 2 7 2009
CITY CLERK'S OFFICE
APPROVED NOVO 9 '09 CITY COUNCIL
STAFF REPORT
VERNON POLICE DEPARTMENT
DATE: October 22, 2009
`b
TO: Honorable Mayor and City Council
FROM: Jerry Winegar, Lieutenant
RE: Office of Traffic Safety Click It or Ticket Grant Program
SUMMARY
The Police Department (PD) is seeking authorization to participate in the State of
California's Office of Traffic Safety (OTS) grant program's Next Generation - Click It or
Ticket (CIOT) mini -grant. This program is offered by OTS through the National Highway
Traffic Safety Administration (NHTSA). The Police Department has been awarded
$7,607 in funding to be used for overtime activity in conjunction with a Next Generation
CIOT seatbelt enforcement campaign. This is a 100% reimbursement grant in which all
of the enforcement activity is completed on an overtime basis. There are no match
requirements.
BACKGROUND
The goal of the Next Generation - CIOT program is to increase seat belt use statewide
to a 96% by September 30, 2010. The goal is accomplished through the combined
efforts of the California Highway Patrol (CHP), OTS and local law enforcement. The
strategy of the 2009-2010 CIOT Next Generation is to focus on public information and
enforcement on persons who fail to use seat belts.
The project performance period for this grant is October 1, 2009 to September 8, 2010.
The PD will be required to conduct in-house training for those officers who will be
involved, conduct a pre and post operational surveys, and conduct a seat belt
enforcement campaign. The campaign will consist of 11 seat belt enforcements. The
allotted funding will pay for the overtime activity.
lwc-Eivniy
OCT 2 6 2009
RECOMMENDATION
Based on the available funding, I request the City consider participation in the CIOT
grant program again. Participation in the CIOT grant will allow the police department to
continue its efforts in the reduction of seat belt related injury traffic collisions. With
additional funding obtained through the approval of this grant, we will be able to utilize
patrol personnel to enhance our ability to continue attacking these problems through
education and enforcement. The City has previously participated in OTS grants specific
to DUI enforcement and CIOT programs. The following is a list of grants that the PD
has previously participated in:
• OTS Grant, Resolution # 7640
• OTS Grant, Resolution # 8580
• OTS Click It or Ticket Grant, Resolution #9270
• OTS Click It or Ticket Grant, Resolution #9576
FISCAL IMPACT
The City will need to pay 100% of the overtime costs up front. However, the overtime
costs will be reimbursed by OTS following submission of overtime claims. Finance
Director Rory Burnett has reviewed the grant program and concluded that there is no
fiscal impact of this grant to the City of Vernon.
CONCLUSION
If the City approves participation in this program, the attached grant contract agreement
must be reviewed and processed by City staff. The City Attorney's office has reviewed
the agreement and has approved it as to form. Although the grant agreement due date
was scheduled for October 15, 2009, we have already advised our grant coordinator,
Irene Kan, that we were not given sufficient time to complete the agreement process.
Ms. Kan advised to continue with our agreement review process and submit the
completed agreement as soon as practical. Upon execution of the agreement, please
forward it to me and I will coordinate the return of the agreements.
Attached is a copy of the CIOT agreement, a copy of the City Attorney's office
agreement approval, and a copy of the CIOT approval letter. .
CITY A I""ORNSY'S OFFICE
MEMORANDUM
to: Donal O'Callaghan, City Administrator C;3,
from: Katrina C. Gonzales, Assistant City Attorney
cc: Laurence S. Wiener, City Attorney
Gena M. Stinnett,_ Assistant City Attorney
Daniel Calleros, Captain, Administrative Services, Vernon Police Department
date: October 19, 2009
subject: Office of Traffic Safety (OTS) Click It Or Ticket Program — Grant No. CT10446
The City Attorney's office has reviewed the documents regarding the Next Generation — Click It
or Ticket Program 2009-2010 funded by the California Office of Traffic Safety and has approved
the grant agreement as to form.
�) f
CONFIDENTIAL T h— V ED
THIS MATERIAL IS SUBJECT TO THE ATTORNEY -CLIENT AND/OR THE
ATTORNEY WORK PRODUCT PRIVILEGES. DO NOT DISCLOSE THE 0 C T 1 J 2009
12720-0009\1181182v1.doc CONTENTS HEREOF. DO NOT FILE WITH PUBLICLY ACCESSIBLE RECORDS. I
BY:
Police Department
City Of Vernon
October 22, 2009
TO: Donal O'Callaghan, City Administrator
FROM: Daniel Calleros, Captain
SUBJECT: Request for Participation in the Office of Traffic Safety Click It or Ticket
Mini -Grant
The attached Staff Report requests City Council authorization for the Police Department (PD) to
participate in the Office of Traffic Safety (OTS) grant program's Next Generation - Click It or Ticket
(CIOT) mini -grant. This program is offered by OTS through the National Highway Traffic Safety
Administration (NHTSA). The Police Department has been awarded $7,607 in funding to be used for
overtime activity in conjunction with a Next Generation CIOT seatbelt enforcement campaign.
The CIOT grant funding is a 100% reimbursement in which all of the enforcement activity is completed
on an overtime basis. There are no match requirements for this grant. However, the City will need to pay
the overtime costs up front and then submit for reimbursement through OTS. The reimbursement process
will be completed by PD staff. Finance Director Rory Burnett, has reviewed the grant program and
concluded that there is no fiscal impact of this grant to the City of Vernon.
Based on the availability of grant funds, I recommend the City consider participation in the CIOT grant
program. The funding will allow the police department to continue its efforts in the reduction of seat belt
related injury traffic collisions through education and enforcement.
The CIOT grant requires completion of an agreement. The City Attorney's office has reviewed the
agreement and has approved it as to form. As indicated in the attached staff report the grant agreement
due date was scheduled for October 15, 2009' However, we have already advised the grant coordinator,
Irene Kan, that we were not given sufficient time to complete the agreement approval process. Ms. Kan
provided additional time to complete the approval process. Our staff was asked to submit the completed
agreement as soon as practical. If possible we would like to have this item included in the agenda for the
City Council meeting scheduled Monday, November 1, 2009.
Upon execution of the agreement, please forward it to me and we will coordinate the return of the
agreement. Attached to the staff report is a copy of the CIOT agreement, a copy of the City Attorney's
office agreement approval, a copy of an email from Rory Burnett regarding the fiscal impact review, and
a copy of the CIOT approval letter. .
RE C W
O C ' .2 6 200
vu .�, I
Page 1 of 1
Calleros, Daniel
From: Burnett, Rory [Rburnett@ci.vernon.ca.us]
Sent: Thursday, October 22, 2009 5:34 PM
To: Calleros, Daniel
Subject: Office Of Traffic Safety Click It orTicket Program Grant - $7,607.00
As the Finance Director of Vernon, I have reviewed the above grant program and concluded there is no fiscal
impact of this grant to the City of Vernon.
Rory Burnett
r
10/22/2009