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Resolution No. 10104RESOLUTION NO. 10,104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ADVANCED ELECTRONICS, INC. FOR THE MAINTENANCE OF RADIO EQUIPMENT WHEREAS, the Vernon Fire, Police, Light & Power, and Community Services Departments (the "Departments") use portable and mobile radio equipment (the "Equipment") in the performance of their duties; and WHEREAS, these Departments provide essential services to the City and its inhabitants; and WHEREAS, the City of Vernon requires a vendor to perform maintenance and repair services on an as -needed basis to ensure the continued operation of the Equipment; and WHEREAS, Advanced Electronics, Inc. ("Advanced Electronics") has provided preventative maintenance and repair services on the Equipment in the past and is familiar with the Equipment used by the City; and WHEREAS, Advanced Electronics has provided renewal rates that would allow the maintenance and repair of the Equipment on an as -needed basis for the fiscal year 2009-2010 at a cost not to exceed Seventeen Thousand Three Hundred Thirteen Dollars and Eighty -Four Cents ($17,313.84); and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of Subsection (b)(1) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to enter into an agreement with Advanced Electronics for maintenance and repair services on the Equipment on an as -needed basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves the Maintenance Agreement with Advanced Electronics, a copy of which is attached hereto as Exhibit A and incorporated by reference. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for, and on behalf of, the City of Vernon and the City Clerk is hereby authorized to attest thereto. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 5: The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk's designee, to send one fully executed Agreement to: Advanced Electronics, Inc. Attn: Robert Conrey 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 2 SECTION 6: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 23rd day of November, 2009. ATTEST: MANUELA GIRON, , ity Clerk Name: Hilario Gonzales Title: Mayor 3 STATE OF CALIFORNIA ) ) Ps COUNTY OF LOS ANGELES ) I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 10,104, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Monday, November 23, 2009, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this ;-31-q day of November, 2009, at Vernon, California. (SEAL) MANUELA GIRO Ci„y Clerk M SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ADVANCED ELECTRONICS THIS AGREEMENT is made and effective as of (the "Effective Date") between the City of Vernon (the "City") and Advanced Electronics, Inc. ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM AND TIME OF PERFORMANCE. This Agreement shall commence upon the Execution Date, and shall remain and continue in effect for one year; unless sooner terminated pursuant to the provisions of this Agreement. The City may renew this Agreement on a year to year basis at its discretion. Any Services performed prior to the Execution Date shall for all purposes be deemed to have been performed pursuant to this Agreement, subject to the terms and conditions hereof. 1.1 Renewal of Agreement. In the event that City renews this Agreement, Contractor may submit a written proposal to increase its rates no later than thirty (30) days after receiving notice of City's intent to renew. Any increase in rates must be approved by the City before such increase can take effect. If the City fails to approve the proposed rate increase within thirty (30) days of receipt, Contractor may terminate the renewal by giving thirty (30) days written notice. 2. SCOPE OF SERVICES Contractor shall perform the services and tasks described and set forth in the Scope of Services Document, attached hereto and incorporated herein as Exhibit A (the "Services"). 3. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. Contractor shall employ, at minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 4. COMPENSATION The City of Vernon agrees to pay Contractor the monthly fees referenced in Exhibits B 1, B2, 133, and B4 for the maintenance work described in Exhibits Al, A2, A3, and A4. Any maintenance services performed by Contractor on equipment owned by the City that is not listed in Exhibits C1, C2, C3, or C4, will be paid on a time and materials basis in accordance with the Rate/Expense Schedule attached hereto and incorporated herein by this reference as Exhibit D. 5. METHOD OF PAYMENT 5.1 Invoices. Contractor shall submit invoices monthly for actual services performed. Invoices shall include the month for which Services were provided, the dates of such Services, and a description of the Services provided for that billing period. Each invoice shall include copies of timesheets and other supporting documents as the City may require. 5.2 Payments by the City. Payments of each invoice shall be made within thirty (30) days following receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of the disputed invoice. Any amounts in dispute shall be withheld until resolution. 6. PERSONNEL. All persons performing the Services shall have all the necessary technical expertise, permits, professional licenses, certificates, training, and other qualifications required by this Agreement or any applicable laws. Contractor shall provide the City with said permits, licenses, and certificates at the request of the City. At any time, and for any reason or for no reason, the City may request that Contractor replace any of Contractor's personnel. 6.1 Access. Contractor shall comply with all reasonable access and other restrictions that the City may impose. No access to City property for performance of the Services will be permitted prior to delivery to the City of proof of insurance paid and maintained by Contractor. 7, CONTRACTOR'S DUTIES AND REPRESENTATIONS. Contractor represents, covenants and agrees as follows: 7.1 There are no obligations, commitments, or impediments of any kind that will limit or prevent performance of the Services. 7.2 The Services performed hereunder shall be of the standard and quality which prevail among companies or entities who provide similar services throughout the United States under the same or similar circumstances. 7.3 There is no litigation pending against Contractor and Contractor is not the subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to its actual knowledge, have been convicted of a felony. 8. TERNIlNATION 8.1 Termination Right. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Contractor at least thirty (30) days prior written notice. ,Upon receipt of such notice, Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. 8.2 Payment Upon Termination. In the event this Agreement is terminated without cause pursuant to this Section, the City shall pay Contractor the actual value to N City of work performed up to the time of termination, Upon termination of the Agreement pursuant to this Section, Contractor shall submit an invoice to the City pursuant to Section 5. 8.3 Actions Subsequent to Termination. In the event of termination or suspension of this Agreement, Contractor shall deliver all City Data, as defined in Section 9. below, to the City within three (3) days after the termination or suspension of this Agreement. Contractor shall also take all such other action as the City reasonably requires and shall cooperate with the City to effectuate an orderly and systematic termination of Contractor's duties and activities hereunder. 9. CONFIDENTIAL STATUS; DISCLOSURE OF INFORMATION. All data, floor plans, designs, maps, surveys, drawings, models, reports, logs, documents, materials or other information developed or created by Contractor, received by Contractor, or provided to Contractor for the performance of this Agreement ("City Data") are deemed confidential and shall not be disclosed by Contractor without the City's prior written consent, The City shall grant such consent if disclosure is legally required, All City Data shall be returned to the City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. City may disclose to third parties any City Data at its sole discretion. 10. EFAULT. Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to Contractor. If such failure by Contractor to perform the Services set forth herein arises out of causes beyond Contractor's control, and without fault or negligence of Contractor, it shall not be considered a default. 11. INDEMNIFICATION. Contractor agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees, agents, and volunteers from and against any and all claims, demands, losses, defensive costs or expenses, including without limitation, attorney fees and expert witness fees, or liability of any kind or nature which the City, its officers, officials, employees, agents, or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the intentional, reckless, negligent, or otherwise wrongful acts or omissions of Contractor, or Contractor's officers, employees, or agents arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the sole negligence of the City. 12. INDEPENDENT Contractor. 12.1 Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on 3 behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, officials, employees, agents, or volunteers shall have control over the conduct of Contractor or any of. Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, officials; employees, agents or volunteers of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatsoever against City, or bind City in any manner. 12.2 No employee benefits shall be available to Contractor or its officers, employees, or agents in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for the City. City shall not be liable for compensation or indemnification to Contractor or its officers, employees, or agents for injury or sickness arising out of performing services hereunder. 13. INSURANCE 13.1 Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by Contractor or Contractor's officers, employees, or agents. 13.2 Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by Contractor in performing the services required by this Agreement. 13.3 Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, a blanket fidelity bond or a policy or policies of Crime Insurance, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit, to protect City from any losses sustained through any fraudulent or dishonest act or acts committed by Contractor or Contractor's officers, employees, or agents. 13.4 Contractor agrees to maintain in force at all times during the performance of work under this Agreement workers compensation as required by law. 13.5 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a B+; VII in the latest edition of Best's Insurance Guide. 4 13.6 Contractor agrees that if it does not keep the aforesaid insurance in full force and effect City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor's expense, the premium thereon. 13.7 At all times during the term of this Agreement, Contractor shall maintain on file with the Risk Manager a certificate or certificates of insurance, satisfactory to the City Attorney and Risk Manager, showing that the aforesaid policies are in effect in the required amounts. Contractor shall, prior to commencement of work under this Agreement, file with the Risk Manager such certificate or certificates. The policies of insurance required by this Agreement shall contain an endorsement naming the City as an additional insured. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to City, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in this Agreement. 13.8 The insurance provided by Contractor shall be primary to any coverage available to City, and any insurance or self-insurance maintained by City, its officers, officials, employees, agents or volunteers shall be excess of Contractor's insurance and shall not contribute with it. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation. Contractor hereby waives all rights of subrogation against City. 13.9 Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, Contractor shall either reduce or eliminate the deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses. 14. LEGAL RESPONSIBILITIES Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Services pursuant to this Agreement. Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers, officials, employees, agents or volunteers shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section. 15. NOTICE. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the United States Mail as provided above. 5 To City:, City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: City Administrator To Contractor: Advanced Electronics, Inc. 2601 Manhattan Beach Blvd, Redondo Beach, CA 90278-1604 Attention: Robert Conrey 16. ASSIGNMENT. Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 17. SEVERABILITY. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. 18., GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Vernon. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 19. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. 20. INTERESTS OF CONTRACTOR Contractor affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with Contractor. 21. EXMITS 0 All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. 22. AUTHORITY TO EXECUTE IMS AGREE ONT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. [ Signatures begin next page j 7 EXECUTED this — day of , 2009 in the City. of Vernon, California. CONTRACTOR: CM: Advanced Electronics, Inc. City of Vernon, a municipal corporation Name: Title: Date: Name: Title: Date: Mayor I Mayor Pro -Tern ATTEST: Manuela Giron, City. Clerk APPROVED AS TO FORM: Laurence S. Wiener, City Attorney EXHIBIT A SCOPE OF SERVICES EXHIBIT Al LIGHT AND POWER DEPARTMENT EXHIBIT A2 COMMUNITY SERVICES DEPARTMENT EXHIBITA3 POLICE DEPARTMENT EXHIBIT A4 FIRE DEPARTMENT E - Advanced Electronics i EXHIBIT Al September 22, 2009 City of Vernon — Light & Power Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Sean Sharif CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 Administration, A/P, AIR Fax: 800.750.7234 310.643.8166 Sales, Parts, Rentals, Customer Service Fax: 310.643,8167 LIGHT & POWER DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. infrastructure: 8:00 A.M. TO 5.00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes legal holidays. Same day response if possible Annual PM Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 8:00 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes legal holidays. Same day response if possible Annual PMI Control and Base Station Antenna, feed line, grounding response C. MObile Radio: 8:00 A.M. to 5:00 P.M., Monday— Friday, On -Site response; excluding legal holidays, same day response if possible Mobile antenna replacement coverage, one antenna per radio, per year. Remote Control Head Options for Mobiles Radios D. Porkable Radio: 8:00 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays; at an Advanced Electronics, Inc. facility. Customer brings equipment to Advanced Electronics, Inc. Battery replacement, including disposal of spent battery. One battery per year, per radio, when accompanied with radio Belt clip replacement, one belt clip per radio when accompanied with radio Portable antenna replacement, as needed per radio when accompanied with radio Local Radio (Mobile and Portable) Support SP - Local Subscriber Repair — Motorola Depot E. Facts About Advanced Electronics F. lnvent©ry and Pricing 2 A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a 'Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response (B) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response rlventitinaf SMem.Ink"tructure°Exhibit n�uiaW1Ei cit is E*060 i i"s�8fftM6ties for nfrastructure Repair. ntenne Systems xcludes all equipment such as bi-directional amplifiers, couplers, combiners, tower top pre -amplifiers, antennas, s. towers, tower fi htin , and transmission lines. Base Station(s) and Repeater (s) ntar, Quantro, Digital MSF5000 and MTR2000 ONLY. udes MICOR and Anal MSF5000. entral Electronics Bank (s) des logging recorder interface and network hub. eluded Nice logging recorders. hannel Hank .s des Premiss and Telco. Excludes Siemens. [Includes Comparator s des S .ectratac Di itac and ASTRO-tac. Computer (a) computers (Pentium I, 11, 111, IV) directly interface with ntrol the Communications System, including StteLens and mwatch II. Includes keyboards, mice and trackballs. des laptop computers and all 286, 386,486 computers. des defective or phosphor -burned cathode ray tubes s) and burned -in flat panel display image retention. Console (s) ncludes consoles (Centracom II, Centracom Gold Classic, entracom Gold Elite) as part of complete Communication yatem —ONLY. ncludes headset jacks, dual footswitches, and ooseneck microphones. xcludes Centracom I. Commandstar and Commandstar are not included as a conventional system erator position but can be covered when services are rchased separately, ictaphones, Logging Recorders and Recording cludes Commandster mother board CDN6271 In"e ui ment cludes all types and models. i ital Interface Unit s) DIU luded. i itel Si nalin Modem s) ncluded upon modem model availability. mbassy Switch Includes AEB AIMI ZAMBI AMB. 1crowave Equipment Excluded from service agreement but may be repaired on an bove ontract, time and material basis. All equipment must be hipped to IDO. Excludes any on -site services. Monitor (s) ncludes all Motorola certified monitors connected to computers hat directly interface with or control the Communications ystem, Excludes defective or phosphor-bumed cathode ray tubes RT(s) and burned -In flat panel displays image retention. onitors not shipped by Motorola andfor cannot be confirmed y a Motorola factory order number. oscad niy NFM (Network Fault Management), as part of ommunication System only. Standalone MOSCAD and System ontrol and Data Acquisition (SCADA) must be quoted e arate Excludes Fire alarmin s stems. Printer (s) ncludes printers that directly interface with the Communications tem. Receiver s Simulcast Distribution Amplifier (s) ncludes Quentar. MTR2000 and ASTRO- TAC receivers. ncluded. ite Frequency Standard (s) ncludes Rubidium, GPS and Netclocks systems sold with the otorola System. Excludes MFS - Rubidium Standard Network Time and requency vices. Universal Simulcast Controller Interfaces luded. PS Systems. cluded from service agreements but may be repaired on an ove contract, time and material basis. All UPS Systems must fm shipped to iDO for repair. cludes any on -site services. cludes all batteries. 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PM1(Annual, Semi-annual or Quarterly) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 5 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 2.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action i 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Example of technician check list when performing Infrastructure PMI: o�1`.t3a+�emion fase(s), Repeater (s), Control ) ransmitter modulat!Dn, F power output/reflected F Frequency Measured/adjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss onsoles Positions/Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's Comparators (Voting) and I or Satellite Receivers Audio Input & Output Levels ce!ver Sensitivity Measured/Adjusted mparator power supply voltage for proper signal voting PS tteries Jheck itch.Over Operations/DC Voltages ther Equipment eck'on system printers eck all modems for proper levels & settings I Infrastructure Antenna, Feed Line and Grounding response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the customer's communications equipment. This service is available ONLY during business work days, Monday— Friday, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor road conditions. NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday— Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Response Types 1) 24 hours per day x 365 days per year Technician On -Site 30 minute telephone response hour On -Site response time (2} :00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays On -Site response, same day if possible 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 10 1.9 Inspect, 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PMl meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Typical example of technician check list when performing a Control and Base Station PMI: Conventional System Equipment erational Check where applicable) Base Station(s), Re eaters , Control fransmitter modulation, Station(s) F Power output/reflected F Frequency Measured/adjusted eceiver Sensitivity Measured! Adjusted dio Input & Output Levels ombiner & Circulatar Loss Remotes In ut& Ou ut Levels ]Back-up hernet O -rationontrollerPower Su i Volta a and AC su Iwitches Li hts CRT EB Si nal Levels irin and Groundin for each Position the CDM database to disk heck and Clean keyboards, CPU, CRT's 4. Control and Base Station —Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under infrastructure. 11 C. MOBILE RADIO 1. On -Site or at Advanced Electronics, Inc. Facility- Mobile Radio Response: On -Site, 8:00 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays: 8:00 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays On -Site Radio Response provides for Advanced Electronics, Inc. to be on -site to analyze a problem with a mobile radio and to repair the radio on -site if possible. Response will be on the same day if possible, or the next business day, as the trouble call is received by Advanced Electronics, Inc. If a mobile radio can not be repaired in the field, Advanced Electronics, Inc. remove the radio and reinstall a FRU (Field Replacement Unit) if provided by the customer. Advanced Electronics, Inc. will then take' the radio to its facility to perform the repair, return and reinstall the radio, then give the FRU back to the customer. Both 24 hour x 365 Day and 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays require the customer to call Advanced Electronics, Inc. for service. Advanced Electronics, Inc, will respond to the service request on the same day or the next business day morning. Mobile Radio Antenna Replacement: Advanced Electronics, Inc. will provide to the customer at no cost, all mobile radio antenna replacements. Replacements will be new direct from the manufacturer and will meet all manufacturer and FCC requirements. Antenna replacement includes re -tuning the new antenna. One new antenna replacement per radio on maintenance agreement, per year. Remote Control Head for Mobiles: Remote Control Head Option for Mobiles provides for the Restoration of additional remote control heads, extended control heads, and Direct Entry Keypad (DEK) Plus that have become defective through normal wear and usage. Due to the nature of this Option, Customer's entire inventory of mobiles must be covered by this Option. This Option covers Equipment that is specifically named in the applicable Agreement to which this Statement of Work is attached. Advanced Electronics, Inc. has the following responsibilities: Restore remote control heads, extended control heads, and/or Direct Entry Keypad (DEK) Plus as needed. Customer has no additional responsibilities. 12 D. PORTABLE RADIOS: Portable radio repair provides for Advanced Electronics, Inc. to provide the labor and replacement parts to repair customer's portable radio. All portable radio repair work and PMI's will be done at an Advanced Electronics, Inc. facility and not at the customer location. 1. Portable Radio Maintenance: 1.1 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays; at an Advanced Electronics, Inc. facility. Customer brings equipment to Advanced Electronics, Inc. 1.2 Battery replacement, including disposal of spent battery. One battery per year, per radio, when accompanied with radio 1.3 Belt clip replacement, one belt clipper radio when accompanied with radio 1.4 Portable antenna replacement, one antenna per year, per radio when accompanied with radio 2. Local Radio Support (Mobile and/or Portable radios) Local Radio Support provides an operational check of equipment by an Advanced Electronics, Inc. technician. An operational check is an analysis of the equipment to identify external or internal defects. If the equipment has an external defect, or can be restored without opening the radio case, the equipment will be restored and returned to customer. If the equipment has an internal defect, or is not serviceable without opening the radio case, then the equipment will require additional shop or Motorola depot service provided by Advanced Electronics, Inc. 13 The following services are excluded from local Radio Support service unless they are purchased for an additional fee: Optional accessories: 1.1 !DEN accessories 1.2 iDEN mobile microphones 1.3 Non -Motorola mobile microphones 1.4 Mobile external speakers 1.5 Optional or additional control heads 1.6 Single and multiple unit portable chargers 1.7 Batteries 1.8 Mobile antennas 1.9 Mobile power cables, antennas and power supplies. 1.10 Subscriber preventative maintenance 1.11 Portable Remote Speaker Microphones 1.12 Portable Antenna Replacements 1.13 Mobile Remote Control Heads. Advanced Electronics, Inc. will provide local Radio Support services to the customer for equipment that is specifically named in the applicable Agreement to which this Statement of Work is attached. Advanced Electronics, Inc. reserves the right to alter, amend or change the scope of work with 30-days written notice to customer. All terms and/or attachments to the Customer Maintenance Service Plan will remain in full force and effect during the term and any subsequent terms of this SOW. 3. Advanced Electronics, Inc. has the following responsibilities: 3.1 Add the following customer information to the Advanced Electronics, Inc. MAS 200 tracking system. 3.1.1. Customer name, contact and address. 3.1.2. System type and equipment descriptions. 3.1.3. Site identification (site names, site ids, addresses and zip codes) 3.1.4. Provide equipment list including type and quantity, when available. 3.2 Provide an operational check of equipment to determine the nature of the problem. 3.3 Restore equipment with external defects that can be restored without opening the radio case. 3.4 Remove/reinstall mobile or data equipment from vehicles as needed for servicing. 3.5 Service shall be performed at the Advanced Electronics, Inc. facility during standard business days. 3.6 Generate service ticket in MAS 200. 14 1) SID - Local Subscriber Repair If Motorola does not manufacture the equipment, it may be returned to the original equipment manufacturer or third party vendor for repair. Advanced Electronics, Inc. will coordinate and track third - party equipment sent to the original equipment manufacturer or third party vendor for service. Once the equipment is received from the manufacturer, Advanced Electronics, Inc. will contact the customer to pick up the equipment or utilize the pick up and delivery option provided that the customer has pick up and delivery as part of its SOW. 15 E. FACTS ABOUT ADVANCED ELECTRONICS, INC. 1. In business since 1951- 58 years. 2. State of California Certified Small Business. 3. California C-7 Contractors License. 4. Motorola Premier Service Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third party national industry organization. 5. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal. 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 16 Advanced Electronics EXHIBIT A2 September 22, 2009 City of Vernon — Community Services Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Michael DeFrank CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 B00.750.7234 Administration, A/P, A/R Fax: 310.643.8166 Sales, Parts, Rentals, Customer Service Fax: 310.643.8167 COMM SVCS DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. Infrastructure: 8:00 A.M. TO 5:00 P.M. On -Site response during,Standard Business Day, Monday— Friday, excludes legal holidays. Same day response if possible Annual PMI Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 8:00 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes legal holidays. Same day response if possible Annual PMI Control and Base Station Antenna, feed line, grounding response C. Facts About Advanced Electronics D. Inventory and Pricine t A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) houts a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response B) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response onventiorfal'Sys�tn lriitias3rrreture L�chfbft ric7iio��E3tc1,.1,.Ons'Fxf��tons�p�rN�s�'o nfrastruclure Repair. ntenna Systems:xcludes all equipment such as bi-directional amplifiers, uRicouplers, combiners, tower top pre -amplifiers, antennas, bles, towers, tower li htin , end transmission lines. Base Station(s) and Repeater (s) uanter, Quentro, Digital MSF5000 and MTR2000 ONLY. xcludes MICOR and Analog MSF50D0, entral Electronics Bank (s) ncludes logging recorder interface and network hub. Excluded Nice I in recorders. hannel Banks ncludes Premiss and Telco. Excludes Siemens, om arator (s) ncludes S` ectratac Di Itac and ASTRO-tac. omputer (s) ncludes computers (Pentium I, II, III, M directly interface with r control the Communications System, including SiteLens and ystemwatch 11. Includes keyboards, mice and trackbells. xcludes laptop computers and all 286, 386,486 computers. xcludes defective or phosphor -burned cathode ray tubes RT(s) and burned -in flat panel display Image retention. onsole (s) ncludes consoles (Centracom 11, Centracom Gold Classic, 11 entracom Gold Elite) as part of complete Communication ystem — ONLY. ncludes headset jacks, dual footswilches, and ooseneck microphones. xcludes Centracom I. Commandstar and Commandstar He are not included as a conventional system perator position but can be covered when services are urchased separately. xcludes Commandstar mother board CDN6271 ictaphones, Logging Recorders and Recording Iment xcludes all es and models. i ital Interface Units DIU ncluded. itel Signelin Modems ncluded upon modem. model availability. mb,assy Switch ncludes AEB AIMI ZAMBI AMB. icrowave Equipment xcluded from service agreement but may be repaired on an above ntract, lime and material basis. All equipment must be i hipped to IDO, Excludes any on -site services. Monitor (s) Includes all Motorola certified monitors connected to computers hat directly interface with or control the Communications ystem. xcludes defective or phosphor-bumed cathode ray tubes RT(s) and bumed-in flat panel displays image retention. Monitors not shipped by Motorola and/or cannot be confirmed y a Motorola factory order number. oscad mm y NFM (Network Fault Manageent), as part of ommunication System only. Standalone MOSCAD and System ontrol and Data Acquisition (SCADA) must be quoted e aratel . Excludes Fire alarming systems. Printer (s) ncludes printers that directly interface with the Communications stem. Receiver (s) ncludes Quantar, MTR2000 and ASTRO- TAC receivers. Simulcast Distribution Amplifier s ncluded. Site Frequency Standard (s) ncludes Rubidium, GPS and Netclocks systems sold with the Motorola System. dudes MFS - Rubidium Standard Network Time and requency vices. Universal Simulcast Controller Interfaces eluded. PS Systems. lu ed from service agreements but may be repaired on an bove contract, time and material basis. All UPS Systems must shipped to IDO for repair, cludes any on -site services. xcludes all batteries. 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer dates) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 4 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Example of technician check list when performing Infrastructure PMI: nyeY tlonal System-Equlprtterit tiotfal Ct�ecK' (wheMea�pllcable) aese Station (s), Repeater (s), Control tation (s) Transmitter modulation, F power output/reflected F Frequency Measurediadjusted Receiver Sensitivity Measuredi Adjusted udio.input & Output Levels Combiner & Circulator Loss Consoles Positions/Remotes Audlo Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRTs Comparators (Voting) and 1 or Satellite Receivers Audio Input & Output Levels ceiver Sensitivity Measured/Adjusted mparator power supply voltage eck for proper signal voting PS teries itch Over Operations [heck /DC Voltages ,Other Equipment eck an system printers all modems for proper levels & settings 1. Infrastructure Antenna. Feed Line and Groundins response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the customer's communications equipment. This service is available ONLY during business work days, Monday— Friday, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor . road conditions. NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday— Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Response Types 1) 4 hours per day x 365 days per year Technician On -Site 0 minute telephone response hour On -Site response time (2) :00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays On -Site response, same day if possible 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets I] 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Typical example of technician check list when performing a Control and Base Station PMI: Conventional System E ui ment Operational Check where applicable) Base Stations), Re eater(s), Control Transmitter modulation, Station(s) F power outputtreflected RF Frequency Measured/adjusted eceiver SensitivityMeasured! Adjusted udio Input & Output Levels ombiner & Circulator Loss Remotes udio Input & OutputLevels thernet Operation ontroller Power Su I Voltage, and AC supply witches,. LiOW, CRT EB Signal Levels irin and Groundin for each Position ack-u the CDM database to disk heck and Clean keyboards, CPU, CRT's 4. Control and Base Station -Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under Infrastructure. 10 C. FACTS ABOUT ADVANCED ELECTRONICS, INC. 1. in business since 1951- 58 years. 3. State of California Certified Small Business. 3. California C-7 Contractors License. 4. Motorola Premier Service Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third party national industry organization. 6. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal, 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 11 _ Advanced Electronics EXHIBIT A3 September 22, 2009 City of Vernon —Police Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Jerry Winegar CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 800.750.7234 Adminlstratlon, A/P, AIR Fax: 310.643,8166 Sales, Parts, Rentals, Customer Service Fax: 310.643,8167 POLICE DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. Infrastructure: 24 hours per day x 365 days per year. On -Site response with 4 hour response time. Annual PMI Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 24 hour x 7 day x 365 day On -Site 8:00 A.M. to 5:00 P.M., Monday — Friday, On -Site response; excluding legal holidays Annual PMI Control and Base Station Antenna, feed line, grounding response C. Facts About Advanced Electronics E. inventory and Pricing 1 A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types (A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response B) 8:30 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:30 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response rlveriClo7t1.. TiiftriH:ttii+e 6iitlttlt - 4 _ � ::. Ce .: ..h% .. 4besfiPr .,... nfrastructure Re . ir, ntenna Systems Excludes all equipment such as bi-directlonal amplifiers, ulticouplers, combiners, tower top pre -amplifiers, antennas, tiles towers, tower lighting, and transmission lines. Base Station(s) and Repeater (s) uanter, Quentro, Digital MSF5000 and MTR2000 ONLY. Excludes MICOR and AnalAnal2,9 MSF5000. entral Electronics Bank (s) ncludes logging recorder interface and network hub. Excluded Nice logging recorders. hannel Bank( s) ncludes Premisys and Telco. Excludes Siemens. om arator s ncludes S ectratac Di ttac and ASTRO-tac. Computer (s) ncludes computers (Pentium I, II, 111, N) directly interface with r control the Communications System, including Sitel-ens and ystemwatch 11. Includes keyboards, mice and trackbalis. Excludes laptop computers and all 286, 386,486 computers. Excludes defective or phosphor -burned cathode ray tubes RT(s) and burned -in flat panel display image retention. Console (s) ncludes consoles '(Centrecom II, Centracom Gold Classic, entracom Gold Elite) as part of complete Communication ystem — ONLY. ncludes headset jacks, dual footswitches, and oosenecic microphones. eludes Centracom 1. Commandster and Commandstar Re are not included as a conventional system perator position but can be covered when services are urchased separately. xcludes Commandstar mother board CDN6271 ictaphones, Logging Recorders and Recording xcludes all types and models, ui ment I'mbassy`Switch i 1tai Interface Units) (DIUJ Included. i ttalSignaling Modems Included modem model availability. gal Includes AEB al ZAMBI AMB. Microwave Equipment Excluded from service agreement but may be repaired on an above contract, time and material basis. All equipment must be hipped to IDO. Excludes any on -site services. onitor (s) ncludes all Motorola certified monitors connected to computers hat directly interface with or control the Communications ystem. Excludes defective or phosphor-bumed cathode ray tubes RT(s) and burned -in flat panel displays image retention. Monitors not shipped by Motorola and/or cannot be confirmed y a Motorola factory order number. osced Only NFM (Network Fault Management)ras part of Communication System only. Standalone MOSCAD and System ontrol and Data Acquisition (SCADA) must be quoted e aratei . Excludes Fire alarming systems. Printer (s) ncludes printers that directly interface with the Communications stem. Receiver s ncludes Quantar, MTR2000 and ASTRO- TAC receivers, Simulcast Distribution Amplifier (s) ncluded. Site Frequency Standard (s) includes Rubidium, CPS and Netclocks systems soldwith the otorola System. Excludes MFS - Rubidium Standard Network Time and requency evtces, Universal Simulcast Controller Interfaces uded. PS Systems, eluded from service agreements but may be repaired on an [bovecontract, time and material basis. All UPS Systems must hipped to IDO for repair. udes any on -site services. udes all batteries. 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer. 1.2 Notify the Customer of any possible System downtime needed to perform this service. 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 4 1.9 Inspect: 1.9.2 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 5 Example of technician check list when performing Infrastructure PMI: 'oir IhSj+aitemix}llpmer t "r pr l> tNe :0"'M appll ble) ase Station (s), Repeater Is), Control Station (s) Transmitter modulation, F power outputtreflected F Frequency Measured/adjusted Receiver Sensitivity Measuredl Adjusted Audio Input & Output Levels Combiner & Circulator Loss Consoles Positions/Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's Comparators (Voting) and I or Satellite Receivers Audio Input & Output Levels Receiver Sensitivity Measured/Adjusted comparator power supply voltage Check for proper signal voting PS Batteries Switch Over Operations C/DC Voltages Other Equipment Check an system printers Check all modems for proper levels & settings 3. Infrastructure Antenna. Feed line and Groundine response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the customer's communications equipment. This service is available ONLY during business work days, Monday— Friday, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor road conditions. NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday— Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Response Types (1) 24 hours per day x 365 days per year Technician On -Site 0 minute telephone response hour On -Site response time (2) :00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays hour On -Site response 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 8 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 9 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 10, Typical example of technician check list when performing a Control and Base Station PMI: Conventional System Equipment erational Check -(where licable Base Stations , Re eaters Control rransmitter modulation, Station(s) F power out uttreflected F Frequency Measured/adjusted eceiver Sensitivity Measuredl Adjusted udio Input & Output Levels ombiner & Circulator Loss Remotes jontroller udio Input & Out ut Levels thernet Operation Power Supply Voltage, and AC supply Switches, Lights, CRT EB Sign I Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU CRT's 4. Control and Base Station —Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under Infrastructure. 11 C. FACTS ABOUT ADVANCED ELECTRONICS, INC. 1. In business since 1951- 58 years. 2. State of California Certified Small Business. 3. California C-7 Contractors License. 4. Motorola Premier Service Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third. party national industry organization. 6. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal. 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 22 Advanced Electronics EXHIBIT A4 September 22, 2009 City of Vernon - Fire Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Mike Wilson CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 800.750,7234 Administration, A/P, AIR Fax: 310,643.8166 Sales, Parts, Rentals, Customer Service Fax: 310.643.8167 FIRE DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. Infrastructure: 24 hours per day x 365 days per year. On -Site response with 4 hour response time. Annual PMI Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 24 hour x 7 day x 365 day On -Site 8:00 A.M. to 5:00 P.M., Monday - Friday, On -Site response; excluding legal holidays Annual PMI Control and Base Station Antenna, feed line, grounding response C. Mobile Radio: 8:00 A.M. to 5:00 P.M., Monday - Friday, On -Site response; excluding legal holidays, same day response if possible Mobile antenna replacement coverage, one antenna per radio, per year. Remote Control Head Options for Mobiles Radios Sigtronic & David Clark Headsets are covered. 1 D. Facts About Advanced Electronics E. Inventory and Pricing A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. if a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response B) 8:30 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:30 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response orn a iourel m t Extt1bit r ii a tins, ptlLt3l r ; i>t sin 1 rfi nfrastructure Repair. ntenns Systems cludes all equipment such as bi-directional amplifiers, utticouplers, combiners, tower top pre -amplifiers, antennas, tiles, towers tower li hti , and transmission lines. Base Station(s) and Repeater Is) uantar, Quantro, Digital MSF5000 and MTR2000 ONLY. xcludes MICOR and Analog MSF5D00. ntral Electronics Bank (s) ncludes logging recorder interface and network hub. xcluded Nice logging recorders. hannel Bank(s) ncludes Premiss and Telco. Excludes Siemens. om aral s ncludes Spectratac Di itac and ASTRO-tec. omputer (s) ncludes computers (Pentium I, II, III, IV) directly Interface with r control the Communications System, including SKeeLens and ystemwatch II. Includes keyboards, mice and trackballs, xcludes laptop computers and all 286, 386,486 computers. xcludes defective or phosphor -burned cathode ray tubes 1 RT(s) and bumed-in flat panel display image retention. Console (s) ncludes consoles (Centracom II, Centracom Gold Classic, entracom Gold Elite) as part of complete Communication ystem — ONLY. Includes headset jacks, dual footswitches, and ooseneck microphones. xcludes Centracom I. Commandstar and Commandstar Its are not included as a conventional system perator position but can be covered when services are urchased separately, xcludes Commandstar mother board CDN6271 ictaphones, Logging Recorders and Recording ui ment Excludes all types and models. i flat Interface Units DIU ncluded. ital Si nalin Modems ncluded upon modem model evatlabilit . hibass Switch ncludes AEB AiMI ZAMBI AMB. icrowave Equipment Excluded from service agreement but may be repaired on an bove ntract, time and material basis. All equipment must be hipped to 1DO. Excludes any on -site services. onitor (s) ncludes all Motorola certified monitors connected to computers hat directly interface with or control the Communications ystem. Excludes defective or phosphor-bumed cathode ray tubes RT(s) and burned -in flat panel displays Image retention. Monitors not shipped by Motorola and/or cannot be confirmed I y a Motorola factory order number. oscad my NFM (Network Fault Management), as part of ommunication System only. Standalone MOSCAD and System ontrol and Data Acquisition (SCADA) must be quoted eparately. Excludes Fire alarming systems. rinter (s) ncludes printers that directly interface with the Communications tem. Receiver s ncludes Quenter, MTR2000 and ASTRO- TAG receivers. Simulcast Distribution Amplifier (s) ncluded. Site Frequency Standard (s) ncludes Rubidium, GPS and Netclocks systems sold with the otorols System. Excludes MFS - Rubidium Standard Network Time and requency - vices. Universal Simulcast Controller Interfaces ncluded. UPS Systems. -ali d from service agreements but may be repaired on an Bove contract, time and material basis. All UPS Systems must shipped to IDO for repair. cludes any on -site services. xcludes all batteries: 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMi) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 6 Example of technician check list when performing Infrastructure PMI: onVentional °°Systiem'Equipment per�itiona1,r )� A here �iljPlt tfia) Base Station (s), Repeater (s), Control Station (s) Transmitter modulation, F power output/reflected F Frequency Measured/adjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss Consoles Positions/Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's Comparators (Voting) and I or Satellite Receivers Audio Input & Output Levels Receiver Sensitivity Measured/Adjusted Comparator power supply voltage Check for proper signal voting PS Batteries Switch Over Operations C/DC Voltages ther Equipment Check an system printers Check all modems for proper levels & settings 3. Infrastructure Antenna, Feed Line and Groundina response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the customer's communications equipment. This service is available ONLY during business work days, Monday— Friday, 8:00 A.M. to 5.00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor road conditions. NO MATERIAL 1S INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. 8 B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B In order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday— Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Response Types 1) 4 hours per day x 365 days per year Technician On -Site 0 minute telephone response hour On -Site response time 2) :00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays hour On -Site response 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 9 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 10 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters In accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PM meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 11 Typical example of technician check list when performing a Control and Base Station PMI: Conventional System Equipment erational Check where applicable) Base Stations Re eaters Control Transmitter modulation, Station(s) 1= power out uttreflected F Frequency.-Measured/adjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches-, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk heck and Clean keyboards, CPU CRT's A. Control and Base Station —Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under Infrastructure . 12 C. MOBILE RADIO 1. On -Site or at Advanced Electronics, Inc. Facility - Mobile Radio Response: On -Site, 8:00 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays: 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays On -Site Radio Response provides for Advanced Electronics, Inc. to be on -site to analyze a problem with a mobile radio and to repair the radio on -site if possible. Response will be on the same day if possible, or the next business day, as the trouble call is received by Advanced Electronics, Inc. If a mobile radio can not be repaired in the field, Advanced Electronics, Inc. remove the radio and reinstall a FRU (Field Replacement Unit) if provided by the customer. Advanced Electronics, Inc. will then take the radio to its facility to perform the repair, return and reinstall the radio, then give the FRU back to the customer. Both 24 hour x 365 Day and 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays require the customer to call Advanced Electronics, Inc. for service. Advanced Electronics, Inc. will respond to the service request on the same day or the next business day morning. Mobile Radio Antenna Replacement: Advanced Electronics, Inc. will provide to the customer at no cost, all mobile radio antenna replacements. Replacements will be new direct from the manufacturer and will meet all manufacturer and FCC requirements. Antenna replacement includes re -tuning the new antenna. One new antenna replacement per radio on maintenance agreement, per year. Remote Control Head for Mobiles: Remote Control Head Option for Mobiles provides for the Restoration of additional remote control heads, extended control heads, and Direct Entry Keypad (DEK) Plus that have become defective through normal wear and usage. Due to the nature of this Option, Customer's entire inventory of mobiles must be covered by this Option. This Option covers Equipment that is specifically named in the applicable Agreement to which this Statement of Work is attached. SP - Local Subscriber Repair If Motorola does not manufacture the equipment, it may be returned to the original equipment manufacturer or third party vendor for repair. Advanced Electronics, Inc. will coordinate and track third - party equipment sent to the original equipment manufacturer or third party vendor for service. Once the equipment is received from the manufacturer, Advanced Electronics, Inc. will contact the customer to pick up the equipment or utilize the pick up and delivery option provided that the customer has pick up and delivery as part of its SOW. 13 D. FACTS_ABOUT ADVANCED ELECTRONICS, INC. 1. In business since 1951- 58 years. 2. State of California Certified Small Business. 3. California C-7 Contractors License. 4. Motorola Premier Service Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third party national industry organization. 6. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal, 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 14 mmilam MONTHLY FEE SCHEDULE FOR, COVERED EQUIPWNT EXHIBIT Bl LIGHT AND POWER DEPARTMENT EXHIBIT B2 COMMUNITY SERVICES DEPARTMENT EXHIBIT 133 POLICE DEPARTMENT EXHIBIT B4 FIRE DEPARTMENT IE EXHIBIT B1 G. INVENTORY AND.. PRICING FOR LIGHT & POWER: $198.23 Per Month Please see attached equipment list. 17 EXHIBIT D. INVENTORY AND PRICING FOR COMMUNITY SERVICES: $145.05 Per Month Please see attached equipment list 12 EXHIBIT B D. INVENTORY AND PRICING FOR POLICE DEPARTMENT: $ 479.80 Per Month Please see attached equipment list. 13 EXHIBIT B4 E. INVENTORY AND PRICING FIRE DEPARTMENT: $619.74 Per Month Please see attached equipment list: 15 E-40-11 LIST OF CONERIEUE EXHIBIT Cl LIGHT AND POWER DEPARTMENT EXHIBIT C2 COMMUNJTY SERVICES DEPARTMENT EXHiBITC3 POLICE DEPARTMENT EXHIBIT C4 FIRE DEPARTMENT I I EXHIBIT C1 Advanced Electronics Equipment List by Contract Page 1 of I Contract #: 1296553AI Ty P Contract Start Date: 7/1 /2009* Expiratio 6/30/2410 Current Date: 6/23/2009 Rate: $198.23 Site Code: A04 Ship To: Bill To: VERNON-LIGHT & POWER DEPT VERNON, CITY OF ATTN: DEPARTMENT D PURCHASING DEPARTMENT 4305 SANTA FE AVENUE 4305 SANTA FE AVENUE VERNON 90058 VERNON C, 90058 Contact Name: SEAN SHARIF P 323-855-2353 Email: F 323-585-3119 Serial Serial Notes ItemNumber/Description UNITS 013TAN4532 CDM750 $ 6.50 1.00 019TFC9957 PM400 $ 7.21 1.00 019TFCAO14 PM400 $ 7.21 1.00 222CPQ0214 T1605CM BASE ST $ 8.12 1.00 426ASJ1031 SABER PORTABLE $ 7.30 1.00 42BARC1874 MAXTRAC MOBILE $ 5.47 1.00 42BARCIS75 MAXTRAC MOBILE $ 5.47 1.00 428FPL4374 MAXTRAC MOBILE $ 5.47 1.00 428FPL4377 MAXTRAC MOBILE $ 5.47 1.00 428FPI,4382 MAXTRAC MOBILE $ 5.47 1.00 428FPL4383 MAXTRAC MOBILE $ 5.47 1.00 428HQL4181 MAXTRAC MOBILE $ 5.47 1.00 482CPS0075 C73KSB BASE STA $ 61.80 1.00 482CPS0076 C73KSB BASE STA $ 61.80 1.00 EXHIBIT C2 Advanced Electronics Equipment List by Contract Contract #: 1296552A1 Contmet Start Date: 7/1/2008 Current Date: 9/15/2009 Site Code: A03 Ship To: VERNON-COMM SVCS PURCHASING DEPARTMENT 4305 SANTA FE AVENUE VERNON CA 90058 Contact Name: MICHAEL DeFRANK Email: Serial Number Serial 124CGE0267 482CKGO 181 512CFG0593 ItemN umber/Description MC2000 DESK SET BASE STATION MTR2000 BASE Page 1 of 1 Type: P Expiration Date: 6/30/2009 Rate: $145.05 B01 To: VERNON, CITY OF ATTN: DEPARTMENT D 4305 SANTA FE AVENUE VERNON C, 90058 Phone: 323-5834811 Fax: 323-826-1433 Start End Amount Units 7/1/2009 6/30/2009 22.0.0 1.00 7/l/2008 6/30/2009 61..80 1.00 7/1/2008 6/30/2009 61.25 1.00 Total Units: 3.00 Contract #: 12965 S I A l Contract Start Date: 7/l/2008 Current Date: 9/14/20.09 Site Code: A02 EXHIBIT C3 Advanced Electronics Equipment List by Contract Ship To: VERNON-PD 4305 SANTA FE AVENUE POLICE DEPARTMENT VERNON CA 90058 Contact Name: JERRY WINEGAR Email: jwinegar@covpd.org Customer (Global) and Status Notes: Page 1 of 1 Type. P Expiration Date: 6/30/2009 Rate : $479.80 Bill To: VERNON, CITY OF ATTN: DEPARTMENT D 4305 SANTA FE AVENUE VERNON Phone (323) 587-5171 Fax: (323) 826-1484 CA 90058 Serial Number Serial ItemNumber/Description Start End Amount Units 447HKC0124 CLEMARS/NALAMAR 7/1/2008 6/30/2009 18.00 1.00 482CKG0180 C73KSB3106C 7/1/2008 6/30/2009 61.80 1.00 509CEM1080 T5365A REPEATER 7/1/2008 6/30/2009 92.00 1.00 509CEM1081 T5365A REPEATER 7/l/2008 6/30/2009 92.00 1.00 524SFN0122 F2048A DIU 7/1/2008 6/30/2009 9.30 1.00 524SFN0123 F2048A DIU 7/1/2008 6/30/2009 9.30 1.00 525CFP0180 T5770A COMPARAT 7/l/2008 6/30/2009 61.80 1.00 743CFP0006 T5589A SAT RCVR 7/l/2008 6/30/2009 61.80 1.00 743CFP0007 T5589A SAT RCVR 7/1/2008 6/30/2009 61.80 1.00 9410014 ASTRON POWER SU 7/1/2008 6/30/2009 12.00 1.00 Total 10.00 EXHIBIT C4 Contract #: 1296550A I Contract Start Date: 7/ 1 /2008 Current Date: 9/14/2009 Site Code: A01 Ship To: VERNON-FD PURCHASING DEPARTMENT 4305 SANTA FE AVENUE Advanced Electronics Page I of 5 Equipment List by Contract Type : P Expiration Date: 6/30/2009 Rate ; $619.74 Bill To: VERNON, CITY OF ATTN: DEPARTMENT D 4305 SANTA FE AVENUE VERNON VERNON C, 90058 Contact Name: CRAIG PELTIER Email: cpelt3er@ci.vernon.ca.us Customer (Global) and Status Notes: 24/7 4 HOURS RESPONSE ON FIXED EQUIPMENT TECH NOTES: PO REQUIRED FOR ALL NON -CONTRACT WORK. LOG ALL REPAIRS AND LEAVE A COPY OF TASK. ACCESS - GATE CODE #535 SIGTRONIC & DAVID CLARK HEADSETS ARE COVERED, CUSTOMER TO SUPPLY PARTS. INCLUDES THE MAIN CONTROL BOXES, HEADSET ATTACHMENT BOXES, CABLES, WIRING, ANYTHING THAT CAN GO WRONG WITH THE FULL INTERCOM SYSTEM. SPEAKER MICS ARE NOT COVERED BY CONTRACT GOLD PLAN COVERAGE ON MOBILES AND PORTABLES ANTENNAS, BATTERIES, BELT CLIPS ARE COVERED BY CONTRACT WHEN ACCOMPANIED BY A RADIO. PHYSICAL DAMAGE IS COVERED UPTO 60% OF THE REPLACEMENT COST OF THE UNIT. IF TI IE REPAIR EXCEEDS 60% OF THE REPLACEMENT COST THE UNIT WILL BE DEEMED BEYOND ECONOMICAL REPAIR AND RETURNED TO THE CUSTOMER. 15 SPARE BATTERIES ARE COVERED BY CONTRACT AT NO ADDITIONAL CHARGE. PMI ANNUALLY. COST CODE V-024 Serial Number Serial ItemNumber/Description 474CDK0163 T5544A MTR2000 BASE AT COMM CENTER 474CDK0164 MTR2000 REPEATS Phon 323-583-4821 Fax: 323-581-1682 CA 90058 Start End Amount Units 6/30/2009 61.80 1.00 7/1/2008 6/30/2009 61.80 1.00 COMMUNICATION CENTER 585COZ5554 XTL5000 MOBILE BATTALION 104 585CGZ5565 XTL5000 MOBILE ASSISTANT CHIEF 101 585CGZ5567 XTL5000 MOBILE HAZMAT 152 585CGZ5960 XTL5000 MOBILE ENGINE 124 585CGZ6096 XTL5000 MOBILE ENGINE 11 585CGZ6098 XTL5000 MOBILE BATTALION 105 585CGZ6134 XTL5000 MOBILE FIRE CHIEF 100 585CG7-6135 XTL5000 MOBILE UTILITY ]3 585CGZ6136 XTL5000 MOBILE RESCUE 141 585CGZ6142 XTL5000 MOBILE ENGINE 13 585CGZ6145 XTL5000 MOBILE ENGINE 12 585CG7.6147 XTL5000 MOBILE ENGINE 14 585CGZ61.50 XTL5000 MOBILE ENGINE 123 585CGZ6162 XTL5000 MOBILE UTILITY 12 585CGZ6166 XTL5000 MOBILE BATTALION 104 585CGZ6174 XTL5000 MOBILE TRUCK 112 585CGZ6177 XTL5000 MOBILE US&R 161 585CGZ6179 XTL5000 MOBILE BATTALION 104 12121/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5:66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009. 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 585COZ6181 XTL5000 MOBILE UTILITY 11 585CGZ6223 XTL5000 MOBILE TRUCK I I I 585CGZ6230 XTL5000 MOBILE UTILITY 14 585CGZ6240 XTL5000 MOBILE ENGINE 122 621HPJ0169 SYNTOR MOBILE ENGINE 123 621HQW0882 SYNTOR MOBILE UTILITY 14 623ABS1268 MCS2000 MOBILE UTILITY 11 623ABS1269 MCS2000 MOBILE RESCUE 141 623AZJ0674 MCS2000 MOBILE FIRE CHIEF 100 623CCW0259 MCS2000 MOBILE BATTALION 104 623CCW0260 MCS2000 MOBILE ENGINE 13 623CCW0261 MCS2000 MOBILE ENGINE 124 623CCW0262 MCS2000 MOBILE ENGINE 12 623CCW0263 MCS2000 MOBILE ENGINE 12 623CCW0264 MCS2000 MOBILE ENGINE 13 623CCW0265 MCS2000 MOBILE BATTALION 104 623CCW0266 MCS2000 MOBILE BATTALION 104 623CDA0599 MC82000 BASE FS - COMMUNICATIONS LOCATED IN BASEMENT AT PD FOUND C73KSB3106 S/N 482CMG0045 NOT IN USE - UNGPLUGGED. 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 6/30/2009 9.27 1.00 6/30/2009 9.27 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 61.80 1.00 FOUND CONTROL STATION MOIKLN9PW6AN MCS200000NTROL STATION S/N 623CDA0599 623CDA0644 MCS2000 MOBILE 6/30/2009 5.66 1.00 ASSISTANT CHIEF 101 623CDA0645 MCS2000 MOBILE 6/30/2009 5.66 1.00 ASSISTANT CHIEF 101 623CDA0646 MCS2000 MOBILE 6/30/2009 5.66 1.00 ASSISTANT CHIEF 1 Ol 623CDJO750 MCS2000 MOBILE 6/30/2009 5.66 1.00 STATION 4 (BANDINI) 623CDY0412 MCS2000 MOBILE 6/30/2009 5.66 1.00 ENGINE I 1 623CDY0413 MCS2000 MOBILE 6/30/2009 5.66 1.00 TRUCK I I I 623CDY0414 MCS2000 MOBILE 6/30/2009 5.66 1.00 ENGINE 14 623CDY0419 MCS2000 MOBILE 6/30/2009 5.66 1.00 HAZMAT 152 623CDY0420 MCS2000 MOBILE 6/30/2009 5.66 1.00 ENGINE 14 623CDY0421 MCS2000 MOBILE 6/30/2009 5.66 1.00 TRUCK 111 623CFK0419 MCS2000 MOBILE 6/30/2009 5.66 1.00 HAZMAT 152 623CFK1090 MCS2000 MOBILE 6/30/2009 5.66 1.00 HAZMAT 151 (3) FIRE STATION 2 LAST SEEN 12-08 623CFMO275 MCS2000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 HAZMAT l 52 623CFMO280 MCS2000 MOBILE 6/30/2009 5.66 1.00 HAZMAT152 722ABWI812 MCS2000 MOBILE 6/30/2009 5.66 1.00 ENGINE 13 722CCW0387 MCS2000 MOBILE 6/30/2009 5.66 1.00 BATTALION 104 722CCW0390 MCS2000 MOBILE 6/30/2009 5.66 1.00 ENGINE 12 722CDA0673 MCS2000 MOBILE ASSISTANT CHIEF 101 722CDY2185 MCS2000 MOBILE ENGINE 11 722CDY2186 MCS2000 MOBILE TRUCK l 11 722CDY2187 MCS2000 MOBILE ENGINE 14 9206043 TU 100 DECODER TU100 DECODER FIRE STATION 2 STILL THERE PER PMI i 9206050 SL-1 IR DECODER FIRE STATION 4 SL-I IR DECODER STILL AT FS 4 PER PMI 9206055 SL-1 I R DECODER FIRE STATION 3 SL-11R DECODER STILL AT FS 3 PER PMI 9206060 SL.,I IR DECODER FS 1 SOTO/FRUITLAND PER PMI B-104681 AMPLIFIER FIRE STATION 4 AMPLIFIER STILL AT FS 4 PER PMI B-82126 AMPLIFIER FIRE STATION 3 AMPLIFIER STILL AT FS 3 PER PMI B-86477 AMPLWIER FIRE STATION 1 SOTO/FRUITLAND 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/3012000 5.66 1.00 12/21/2006 6/30/2009 18.54 1.00 6/30/2009 18.54 1.00 6/30/2009 18.54 1.00 6/30/2009 18.54 1.00 6/30/2009 12.00 1.00 6/30/2009 12.00 1.00 6/30/2009 12.00 1.00 Total Units; 66.00 CORPOPIPTL OFFICE -- r� n 2601 Manhatlan Beach Blvd Advanced Electronics Redondo Deach, CA 90278.1604 310.726,0410 800 750.7234 Administration, AIR AIR Far.. 310 643.8166 Sales, Parts, Rentals, Customer Service, Far,: 310-643.8167 EXHIBIT D RATE SCHEDULE FOR MAINTENANCE Or- EQUIPMENT NOT COVERFI� UNDER MOND-ILY FEE HOURLY RATES EFFECTIVE 2-6-08 SHOP/TECHNICAL SERVICE SHOP SERVICE MINIMUM SRS - SHOP MISC SUPPLIES INCLUDES ALL NON - INVENTORY PARTS NEEDED TO REPAIR THE EQUIPMENT PERCENTAGE BASED ON THE ACTUAL TIME WORKED ESTIMATE FEE (WAIVED IF UNIT IS REPAIRED) FIELD/TECHNICAL SERVICE FRS - FIELD MISC SUPPLIES INCLUDES ALL NON - INVENTORY PARTS NEEDED TO REPAIR THE EQUIPMENT PERCENTAGE BASED ON THE ACTUAL TIME WORKED $ 170.00 PER HOUR $ 90.00 FLAT FEE (1/2 HR OR LESS) $ 4.40 PER HOUR $ 90.00 FLAT FEE $180.00 PER HOUR (1 HR MINIMUM) $ 4.90 PER HOUR TRAVEL TIME $ 90.00 PER HOUR (BILLED IN 15 MINUTE INCREMENTS) 111 pM O to; I I CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: November 30, 2009 TO: Mark Whitworth, Fire Chief FRO/"`Nelly Giron, City Clerk RE: / Resolution No. 10,104 — A Resolution of the City Council of the City of Vernon Approving �✓ and Authorizing the Execution of an Agreement With Advanced Electronics; Inc. for the Maintenance of Radio Equipment Transmitted herewith is a copy of the full executed agreement and Resolution No. 10,104 referenced above, which was approved by City Council on November 23, 2009. Thank you. NG:dj c: Donal O'Callaghan Steve Towles S. Kevin Wilson Purchasing Department Resolution No. 10,104 Agreement File No. 09-138 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ADVANCED ELECTRONICS THIS AGREEMENT is made and effective as of A (the "Effective Date") between the City of Vernon (the "City") and Advanced Electronics, Inc. ("Contractor"), In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: TERM AND TIME OF PERFORMANCE. This Agreement shall commence upon the Execution Date, and shall remain and continue in effect for one year., unless sooner terminated pursuant to the provisions of this Agreement. The City may renew this Agreement on a year to year basis at its discretion. Any Services performed prior to the Execution Date shall for all purposes be deemed to have been performed pursuant to this Agreement, subject to the terms and conditions hereof, 1.1 Renewal of Agreement. In the event that City renews this Agreement, Contractor may submit a written proposal to increase its rates no later than thirty (30) days after receiving notice of City's intent to renew. Any increase in rates must be approved by the City before such increase can take effect. If the City fails to approve the proposed rate increase within thirty (30) days of receipt, Contractor may terminate the renewal by giving thirty (30) days written notice. 2. SCOPE OF SERVICES. Contractor shall perform the services and tasks described and set forth in the Scope of Services Document, attached hereto and incorporated herein as Exhibit A (the "Services"). 3. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. Contractor shall employ, at minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 4. COMPENSATION. The City of Vernon agrees to pay Contractor the monthly fees referenced in Exhibits B 1, B2, B3, and B4 for the maintenance work described in Exhibits Al, A2, A3, and A4. Any maintenance services performed by Contractor on equipment owned by the City that is not listed in Exhibits C1, C2, C3, or C4, will be paid on a time and materials basis in accordance with the Rate/Expense Schedule attached hereto and incorporated herein by this reference as Exhibit D. 5. METHOD OF PAYMENT 5.1 Invoices. Contractor shall submit invoices monthly for actual services performed. Invoices shall include the month for which Services were provided, the dates of such Services, and a description of the Services provided for that billing period. Each invoice shall include copies of timesheets and other supporting documents as the City may require. 5.2 Payments by the City. Payments. of each invoice shall be made within thirty (30) days following receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of the disputed invoice. Any amounts in dispute shall be withheld until resolution. 6. PERSONNEL. All persons performing the Services shall have all the necessary technical expertise, permits, professional licenses, certificates, training, and other qualifications required by this Agreement or any applicable laws. Contractor shall provide the City with said permits, licenses, and certificates at the request of the City. At any time, and for any reason or for no reason, the City may request that Contractor replace any of Contractor's personnel. 6.1 Access. Contractor shall comply with all reasonable access and other restrictions that the City may impose. No access to City property for performance of the Services will be permitted prior to delivery to the City of proof of insurance paid and maintained by Contractor. 7. CONTRACTOR'S DUTIES AND REPRESENTATIONS. Contractor represents, covenants and agrees as follows: 7.1 There are no obligations, commitments, or impediments of any kind that will limit or prevent performance of the Services. 7.2 The Services performed hereunder shall be of the standard and quality which prevail among companies or entities who provide similar services throughout the United States under the same or similar circumstances. 7.3 There is no litigation pending against Contractor and Contractor is not the subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to its actual knowledge, have been convicted of a felony. TERMINATION. 8.1 Termination Right, The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon Contractor at least thirty (30) days prior written notice. ,Upon receipt of such notice, Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. 8..2 Payment Upon Termination. In the event this Agreement is terminated without cause pursuant to this Section, the City shall pay Contractor the actual value to City of work performed up to the time of termination. Upon termination of the Agreement pursuant to this Section, Contractor shall submit an invoice to the City pursuant to Section 5. 8.3 Actions Subsequent to Termination. In the event of termination or suspension of this Agreement, Contractor shall deliver all City Data, as defined in Section 9, below, to the City within three (3) days after the termination or suspension of this Agreement. Contractor shall also take all such other action as the City reasonably requires and shall cooperate with the City to effectuate an orderly and systematic termination of Contractor's duties and activities hereunder. 9. CONFIDENTIAL STATUS.• DISCLOSURE OF INFORMATION. All data, floor plans, designs, maps, surveys; drawings, models, reports, logs, documents, materials or other information developed or created by Contractor, received by Contractor, or provided to Contractor for the performance of this Agreement ("City Data") are deemed confidential and shall not be disclosed by Contractor without the City's prior written consent. The City shall grant such consent if disclosure is legally required. All City Data shall be returned to the City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement, City may disclose to third parties any City Data at its sole discretion. 10. DEFAULT. Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to Contractor. If such failure by Contractor to perform the Services set forth herein arises out of causes beyond Contractor's control, and without fault or negligence of Contractor, it shall not be considered a default. 11. INDEMNIFICATION Contractor agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees, agents, and volunteers from and against any and all claims, demands, losses, defensive costs or expenses, including without limitation, attorney fees and expert witness fees, or liability of any kind or nature which the City, its officers, officials, employees, agents, or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the intentional, reckless, negligent, or otherwise wrongful acts or omissions of Contractor, or Contractor's officers, employees, or agents arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the sole negligence of the City. 12. INDEPENDENT Contractor. 12.1 Contractor is and'shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, officials, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, officials, employees, agents or volunteers of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatsoever against City, or bind City in any manner. 12.2 No employee benefits shall be available to Contractor or its officers, employees, or agents in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for the City. City shall not be liable for compensation or indemnification to Contractor or its officers, employees, or agents for injury or sickness arising out of performing services hereunder. 13. INSURANCE. 13.1 Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by Contractor or Contractor's officers, employees, or agents. 13.2 Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by Contractor in performing the services required by this Agreement. 13.3 Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, a blanket fidelity bond or a policy or policies of Crime Insurance, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit, to protect City from any losses sustained through any fraudulent or dishonest act or acts committed by Contractor or Contractor's officers, employees, or agents. 13.4 Contractor agrees to maintain in force at all times during the performance of work under this Agreement workers compensation as required by law. 13.5 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a B+; VII in the latest edition of Best's Insurance Guide. 4 13.6 Contractor agrees that if it does not keep the aforesaid insurance in full force and effect City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor's expense, the premium thereon. 13.7 At all times during the term of this Agreement, Contractor shall maintain on file with the Risk .Manager a certificate or certificates of insurance, satisfactory to the City Attorney and Risk Manager, showing that the aforesaid policies are in effect in the required amounts. Contractor shall, prior to commencement of work under this Agreement, file with the Risk Manager such certificate or certificates. The policies of insurance required by this Agreement shall contain an endorsement naming the City as an additional insured. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to City, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in this Agreement. 13.8 The insurance provided by Contractor shall be primary to any coverage available to City, and any insurance or self-insurance maintained by City, its officers, officials, employees, agents or volunteers shall be excess of Contractor's insurance and shall not contribute with it. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation. Contractor hereby waives all rights of subrogation against City. 13.9 Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, Contractor shall either reduce or eliminate the deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses. 14. LEGAL RESPONSIBILITIES Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Services pursuant to this Agreement. Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers, officials, employees, agents or volunteers shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section. 15. NOTICE. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the United States Mail as provided above. To City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: City Administrator To Contractor: Advanced Electronics, Inc. 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 Attention: Robert Conrey 16. ASSIGNMENT. Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 17. SEVERABILITY. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. 18. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Vernon. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 19, ENTIRE AGREEMENT, This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shal I be of no further force or effect. 20. INTERESTS OF CONTRACTOR. Contractor affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with Contractor. 21, EXHIBITS 6 All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail, 22. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. [ Signatures begin next page ] 7 EXECUTED tiv3 day of ' i/Q1 2009 in the City of Vernon, California. CONTRACTOR: Advanced Electronics, Inc. `V 1"A /� Name: A. w e dvef'I Title: ela- rX€/- Date: ,va11,64dit 2i t oq Name: Title: Date: CITY: City of Vernon, a municipal corporation .e e Mayor EST: Manuela Giron, City ler ZLenc—e n V AS TO FO S. Wiener, City k tto►-ney EXHIBIT A EXHIBIT A SCONE OF SERVICES EXHIBIT Al LIGHT AND POWER DEPARTMENT EXHIBIT A2 COMMUNITY SERVICES DEPARTMENT EXHIBITA3 POLICE DEPARTMENT EXHIBITA4 FIRE DEPARTMENT Advanced Electronics EXHIBIT Al September 22, 2009 City of Vernon — Light & Power Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Sean Sharif CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 800.750.7234 Administration, A/P, AIR Fax: 310.643.8166 Sales, Parts, Rentals, Customer Service Fax: 310.643,8167 LIGHT & POWER DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. Infrastructure: 8:00 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes legal holidays. Same day response if possible Annual PMI Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 8:00 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes legal holidays. Same day response If possible Annual PMI Control and Base Station Antenna, feed line, grounding response C. Mobile Radio: 8:00 A.M. to 5:00 P.M., Monday— Friday, On -Site response; excluding legal holidays, same day response if possible Mobile antenna replacement coverage, one antenna per radio, per year. Remote Control Head Options for Mobiles Radios 1 D. Portable Radia: 8:00 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays; at an Advanced Electronics, Inc. facility. Customer brings equipment to Advanced Electronics, Inc. Battery replacement, including disposal of spent battery. One battery per year, per radio, when accompanied with radio Belt clip replacement, one belt clip per radio when accompanied with radio Portable antenna replacement, as needed per radio when accompanied with radio Local Radio (Mobile and Portable) Support SP - Local Subscriber Repair — Motorola Depot E. facts About Advanced Electronics F. Inventory and Pricing A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response (B) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response 3 • onventional"System Infra"structure Exhibit nctusions; t=xclu$ians;';F�cceptions andWi te"s=for infrastructure Repair. Antenna Systems Excludes all equipment such as bi-directional amplifiers, ulticouplers, combiners, tower top pre -amplifiers, antennas, cables, towers, tower lighting, and transmission lines. Base Station(s) and Repeater (s) Ouantar, Quantro, Digital MSF5000 and MTR2000 ONLY. Excludes MICOR and Analo MSF5000, Central Electronics Bank (s) Includes logging recorder interface and network hub. Excluded Nice to ,c iinng recorders. Channel Bank(.$) Includes Premiss and Telco. Excludes Siemens, Comparator s Includes S ectratac Di ltac and ASTRO-tac. Computer (s) Includes computers (Pentium I, II, 111, IV) directly interface with- r control the Communications System, including SiteLens and ystemwatch II, Includes keyboards, mice and trackballs. Excludes laptop computers and all 286, 386,486 computers, Excludes defective or phosphor -burned cathode ray tubes CRT(s) and burned -in flat panel display image retention. Console (s) Includes consoles (Centracom II, Centracom Gold Classic, Centracom Gold Elite) as part of complete Communication System — ONLY. Includes headset jacks, dual footswitches, and ooseneck microphones. xcludes Centracom I. Commandstar and Commandstar ite are not included as a conventional system perator position but can be covered when services are urchased separately, Excludes Commandstar mother board CON6271 ictaphones, Logging Recorders and Recording Excludes all types and models. uipment i ital Interface -Unit s) (DIU) Included, i ital Si naiin Modems Included upon modem model availability. mbassy Switch Includes AEB AIMI ZAMBI AMB. iMicrowave Equipment Excluded from service agreement but may be repaired on an above ontract, time and material basis. All equipment must be hipped to IDO. Excludes any on -site services. Monitor (s) ncludes all Motorola certified monitors connected to computers hat directly interface with or control the Communications System, xcludes defective or phosphor -burned cathode ray tubes RT(s) and burned -in flat panel displays image retention. onitors not shipped by Motorola and/or cannot be confirmed y a Motorola factory order number. oscad Only NFM (Network Fault Management), as part of Communication System only. Standalone MOSCAD and Syste Control and Data Acquisition (SCADA) must be quoted separately. Excludes Fire alarminR,systems. Printer (s) Includes printers that directly interface with the Communications system. Receiver (s) Includes Quantar, MTR2000 and ASTRO- TAC receivers, Simulcast Distribution Amplifier (s) Included. Site Frequency Standard (s) Includes Rubidium, GPS and Netclocks systems sold with the Motorola System. Excludes MFS - Rubidium Standard Network Time and Frequency Devices. Universal Simulcast Controller Interfaces Included. PS Systems. Excluded from service agreements but may be repaired on an above contract, time and material basis. All UPS Systems must e shipped to IDO for repair. Excludes any on -site services, Excludes all batteries. 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Example of technician check list when performing Infrastructure PMI: ontreritionai 8ystem,Equipmer t peihtior)iil:GhL k,(i�N ere; �pl cabil j Base Station (s), Repeater (s), Control Station (s) Transmitter modulation, F power output/reflected RF Frequency Measured/adjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss Consoles Positions/Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's Comparators (Voting) and 1 or Satellite Receivers Audio Input & Output Levels Receiver Sensitivity Measured/Adjusted Comparator power supply voltage Check for proper signal voting UPS Batteries Switch Over Operations AC/DC Voltages Other Equipment Check an system printers Check all modems for proper levels & settings 7 3. Infrastructure Antenna. Feed Line and Groundine response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to"the customer's communications equipment. This service is available ONLY during business work days, Monday- Friday, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor road conditions. NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday — Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Types 4 hours per day x 365 days per year echnician On -Site 0 minute telephone response hour On -Site response time (2) :00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays On -Site response, same day if possible 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 10 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.6 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Typical example of technician check list when performing a Control and Base Station PMI: Conventional System Equipment Check where applicable) —Operational Base Stations , Re eaters , Control Transmitter modulation, Station(s) RF power output/reflected RF Frequency Measured/adjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss Remotes Audio Input & Output Levels Ethernet O eratlon Controller Power Supply Voltage, and AC supply Switches Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk heck and Clean keyboards, CPU, CRT's 4. Control and Base Station — Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under Infrastructure. 11 C. MOBILE RADIO 1. On -Site or at Advanced Electronics, Inc. Facility - Mobile Radio Response: On -Site, 8:00 A.M. to 5:00 P.M., Monday— Friday, excluding iegaI holidays: 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays On -Site Radio Response provides -for Advanced Electronics, Inc. to be on -site to analyze a problem with a mobile radio and to repair the radio on -site if possible. Response will be on the same day if possible, or the next business day, as the trouble call is received by Advanced Electronics, Inc. If a mobile radio can not be repaired in the field, Advanced Electronics, Inc. remove the radio and reinstall a FRU (Field Replacement Unit) if provided by the customer. Advanced Electronics, Inc. will then take the radio to its facility to perform the repair, return and reinstall the radio, then give the FRU back to the customer. Both 24 hour x 365 Day and 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays require the customer to call Advanced Electronics, Inc. for service. Advanced Electronics, Inc. will respond to the service request on the same day or the next business day morning. Mobile Radio Antenna Replacement: Advanced Electronics, Inc. will provide to the customer at no cost, all mobile radio antenna replacements. Replacements will be new direct from the manufacturer and will meet all manufacturer and FCC requirements. Antenna replacement includes re -tuning the new antenna. One new antenna replacement per radio on maintenance agreement, per year. Remote Control Head for Mobiles: Remote Control Head Option for Mobiles provides for the Restoration of additional remote control heads, extended control heads, and Direct Entry Keypad (DEK) Plus that have become defective through normal wear and usage. Due to the nature of this Option, Customer's entire inventory of mobiles must be covered by this Option. This Option covers Equipment that is specifically named in the applicable Agreement to which this Statement of Work is attached. Advanced Electronics, Inc. has the following responsibilities: Restore remote control heads, extended control heads, and/or Direct Entry Keypad (DEK) Plus as needed. Customer has no additional responsibilities. 12 D. PORTABLE RADIOS: Portable radio repair provides for Advanced Electronics, Inc. to provide the labor and replacement parts to repair customer's portable radio. All portable radio repair work and PMI's will be done at an Advanced Electronics, Inc. facility and not at the customer location. 1. Portable Radio Maintenance: 1.1 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays; at an Advanced Electronics, Inc. facility. Customer brings equipment to Advanced Electronics, Inc. 1.2 Battery replacement, including disposal of spent battery. One battery per year, per radio, when accompanied with radio 1.3 Belt clip replacement, one belt clip per radio when accompanied with radio 1.4 Portable antenna replacement, one antenna per year, per radio when accompanied with radio 2. Local Radio Support (Mobile and/or Portable radios) Local Radio Support provides an operational check of equipment by an Advanced Electronics, Inc. technician. An operational check is an analysis of the equipment to identify external or internal defects. If the equipment has an external defect, or can be restored without opening the radio case, the equipment will be restored and returned to customer. If the equipment has an internal defect, or is not serviceable without opening the radio case, then the equipment will require additional shop or Motorola depot service provided by Advanced Electronics, Inc. 13 The following services are excluded from Local Radio Support service unless they are purchased for an additional fee: 1. Optional accessories: 1.1 DEN accessories 1.2 DEN mobile microphones 1.3 Non -Motorola mobile microphones 1.4 Mobile external speakers 1.5 Optional or additional control heads 1.6 Single and multiple unit portable chargers 1.7 Batteries 1.8 Mobile antennas 1.9 Mobile power cables, antennas and power supplies. 1.10 Subscriber preventative maintenance 1.11 Portable Remote Speaker Microphones 1.12 Portable Antenna Replacements 1.13 Mobile Remote Control Heads. Advanced Electronics, Inc. will provide Local Radio Support services to the customer for equipment that is specifically named in the applicable Agreement to which this Statement of Work is attached. Advanced Electronics, Inc. reserves the right to alter, amend or change the scope of work with 30-days written notice to customer. All terms and/or attachments to the Customer Maintenance Service Plan will remain in full force and effect during the term and any subsequent terms of this SOW. 3, Advanced Electronics, Inc. has the following responsibilities: 3.1 Add the following customer information to the Advanced Electronics, Inc. MAS 200 tracking system. 3.1.1. Customer name, contact and address. 3.1.2. System type and equipment descriptions. 3.1.3. Site identification (site names, site ids, addresses and zip codes) 3.1.4. Provide equipment list including type and quantity, when available. 3.2 Provide an operational check of equipment to determine the nature of the problem. 3.3 Restore equipment with external defects that can be restored without opening the radio case. 3.4 Remove/reinstall mobile or data equipment from vehicles as needed for servicing. 3.5 Service shall be performed at the Advanced Electronics, Inc. facility during standard business days. 3.6 Generate service ticket in MAS 200. 14 1) SIP - Local Subscriber Repair. If Motorola does not manufacture the equipment, it may be returned to the original equipment manufacturer or third party vendor for repair. Advanced Electronics, Inc. will coordinate and track third - party equipment sent to the original equipment manufacturer or third party vendor for service. Once the equipment is received from the manufacturer, Advanced Electronics, Inc. will contact the customer to pick up the equipment or utilize the pick up and delivery option provided that the customer has pick up and delivery as part of its SOW. 15 E. FACTS ABOUT ADVANCED ELECTRONICS, INC. 1. In business since 1951- 58 years. 2. State of California Certified Small Business. I California C-7 Contractors License. 4. Motorola Premier Service Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third party national industry organization. 6. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal. 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 16 Advanced Electronics EXHIBIT A2 September 22, 2009 City of Vernon — Community Services Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Michael DeFrank CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 800.750.7234 Administration, AIR A/R Fax: 310.643.8166 Sales, Parts, Rentals, Customer Service Fax: 310.643.8167 COMM SVCS DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. Infrastructure: 8:00 A.M. TO 5:00 P.M. On -Site response during,Standard Business Day, Monday— Friday, excludes legal holidays. Same day response if possible Annual PMI Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 8:00 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes legal holidays. Same day response if possible Annual PMI Control and Base Station Antenna, feed line, grounding response C. Facts About Advanced Electronics D. Inventory and Pricing 1 A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a 'Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc, "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types (A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response (B) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:00 A.M. to 5:00 P,M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response onventional System�lrifrastructure`Exhlbit nciuslorls; E cIQ,��on ;lE�rce` ronsrand Notes;for nfrastructure Repair. ntenna Systems xcludes all equipment such as bi-directional amplifiers, ulticouplers, combiners, tower top pre -amplifiers, antennas, ables, towers, tower lighting, and transmission lines. I Base Station(s) and Repeater (s) uantar, Quantro, Digital MSF5000 and MTR2000 ONLY. Excludes MICOR and AnalogMSF5000, Central Electronics Bank (s) Includes logging recorder interface and network hub. Excluded Nice logging recorders. hannel Banks Includes Premiss and Telco. Excludes Siemens. Comparator (s) Includes Spectratac Di itac and ASTRO-tac. Computer (s) Includes computers (Pentium I, II, III, IV) directly interface with r control the Communications System, including SiteLens and ystemwatch 11, Includes keyboards, mice and trackbails. xcludes laptop computers and all 286, 386,486 computers. xcludes defective or phosphor -burned cathode ray tubes RT(s) and bumed-In flat panel display image retention. Console (s) ncludes consoles (Centracom II, Centracom Gold Classic, Centracom Gold Elite) as part of complete Communication System — ONLY. Includes headset jacks, dual footswitches, and ooseneck microphones. xcludes Centracom 1. Commandstar and Commandstar ite are not included as a conventional system perator position but can be covered when services are urchased separately. lxcludes xcludes Commandstar mother board CDN6271 _ ictaphones, Logging Recorders and Recording ui ment all types and models. i ital Interface Unit s) DIU Included. i ital Signaling Modem s) Iicrowave Included upon modem model availability. mbass Switch Includes AEB AIMI IAMBI AMB. Equipment Excluded from service agreement but may be repaired on an above ontract, time and material basis, All equipment must be hipped to IDO. Excludes any on -site services. Monitor (s) Includes all Motorola certified monitors connected to computers hat directly interface with or control the Communications System. xcludes defective or phosphor -burned cathode ray tubes RT(s) and burned -in flat panel displays image retention. Monitors not shipped by Motorola and/or cannot be confirmed `y a Motorola factory order number. oscad Drily NFM (Network Fault Management), as part of ommunication System only. Standalone MOSCAD and System ontrol and Date Acquisition (SCADA) must be quoted _ �______.______.______� a eratel . Excludes Fire alarmingsystems. Printer (s) ncludes printers that directly interface with the Communications stem. Receiver (s) ncludes Quantar, MTR2000 and ASTRO- TAC receivers. Simulcast Distribution Amplifier (s ncluded. Site Frequency Standard (s) ncludes Rubidium, GPS and Netclocks systems sold with the Motorola System. Excludes MFS - Rubidium Standard Network Time and requency Devices. Universal Simulcast Controller Interfaces hcluded. PS Systems. Excluded from service agreements but may be repaired on an above contract, time and material basis. All UPS Systems must e shipped to [DO for repair. Excludes any on -site services. Excludes all batteries. 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on .the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 4 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 5 Example of technician check list when performing Infrastructure PMI: omrentional System`Equipment pest]orial'Checkf"erie_applicable) Base Station (s), Repeater (s), Control tation (s) Transmitter modulation, F power output/reflected RF Frequency Measured/adjusted Receiver Sensitivity Measuredl Adjusted udio.lnput & Output Levels 1 combiner & Circulator Loss Consoles Positions/Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's Comparators (Voting) and / or Satellite Receivers Audio Input & Output Levels Receiver Sensitivity Measured/Adjusted omparator power supply voltage heck for proper signal voting UPS 3atteries witch Over Operations AC/DC Voltages Other Equipment Check an system printers Check all modems for proper levels & settings 3. Infrastructure Antenna. Feed Line and Grounding response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the customer's communications equipment. This service is available ONLY during business work days, Monday — Friday, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor road conditions. NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday— Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Types I hours per day x 365 days per year :chnician On -Site ) minute telephone response hour On -Site response time (2) 8:00 A,M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays On -Site response, same day if possible 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 8 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer dates) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 0 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Typical example of technician check list when performing a Control and Base Station PMI: Conventional System Equipment erational Check (where applicable) Base Stations), Re eater(s), Control Transmitter modulation, Station(s) RF power output/reflected RF Frequency Measured/adjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss Remotes Audio Input & Output Levels Ethernet Operation ntroller Power Su I Volta a and AC su Iitches Li hts CRT B Si nal Levels JE rIn and roundin for each Position ck-u the CDM database to disk eck and Clean keyboards, CPU, CRT's 4. Control and Base Station —Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under Infrastructure. 10 C. FACTS ABOUT ADVANCED ELECTRONICS, INC. 1. In business since 1951- 58 years. 2. State of California Certified Small Business. 3. California C-7 Contractors License, 4. Motorola Premier Service Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third party national industry organization. 6. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal. 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 11 Advanced Electronics EXHIBIT A3 September 22, 2009 City of Vernon — Police Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Jerry Winegar CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 800.750.7234 Administration, A/P, AIR Fax: 310,643,8166 Sales, Parts, Rentals, Customer Service Fax: 310.643.8167 POLICE DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. Infrastructure: 24 hours per day x 365 days per year. On -Site response with 4 hour response time. Annual PMI Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 24 hour x 7 day x 365 day On -Site 8:00 A.M. to 5:00 P.M., Monday — Friday, On -Site response; excluding legal holidays Annual PMI Control and Base Station Antenna, feed line, grounding response C. Facts About Advanced Electronics E. Inventory and Pricing 1 A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types (A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response (B) 8:30 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:30 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response oriverrti"vnatSystem=[rrfrastructuia".Erthlkit owwons; e.usrbins;90*00"ancl.,4tesfib Iinfrastructure _Repair. Antenna Systems xcludes all equipment such as bi•dlrectional amplifiers, ulticouplers, combiners, tower top pre -amplifiers, antennas, ables. towers, tower li h LM2 , and transmission lines. ase Station(s) and Repeater (s) uantar, Quantro, Digital MSF5000 and MTR2000 ONLY. Excludes MICOR and Anal2q MSF5000. entral Electronics Bank (s) Includes logging recorder interface and network hub. Excluded Nice logging recorders. hannel Bank s ncludes Premiss and Telco. Excludes Siemens. om arator (s ncludes Spa ratac Di (tac and ASTRO-tac. Computer (s) Includes computers (Pentium I, II, 111, IV) directly interface with r control the Communications System, including Sitel-ens and ystemwatch 11. Includes keyboards, mice and trackballs. xcludes laptop computers and 211286, 386,486 computers. _ xcludes defective or phosphor -burned cathode ray tubes RT(s) and burned -in flat panel display image retention. Console (s) ncludes consoles (Centracom II, Centracom Gold Classic, entracom Gold Elite) as part of complete Communication ystem — ONLY. ncludes headset jacks, dual footswitches, and ooseneck microphones. ciudes Centracom I. Commandstar and Commandstar its are not included as a conventional system perator position but can be covered when services are urchased separately. Excludes Commandstar mother board CDN6271 ictaphones, Logging Recorders and Recording Excludes all types and models, ui ment i itai Interface Units DIU Included. i ital.Si nalin Modem (s) I'licrowave Included u on modem model availability. bass 'Switch Includes AEB AIMI ZAMBI AMB. Equipment Excluded from service agreement but may be repaired on an above contract, time and material basis. All equipment must be hipped to IDO. Excludes any on -site services. Monitor (s) ncludes all Motorola certified monitors connected to computers that directly interface with or control the Communications System. Excludes defective or phosphor -burned cathode ray tubes CRT(s) and burned -in flat panel displays image retention, Monitors not shipped by Motorola and/or cannot be confirmed y a Motorola factory order number, oscad Only NFM (Network Fault Management) -as part of Communication System only, Standalone MOSCAD and System Control and Data Acquisition (SCADA) must be quoted separately. Excludes Fire alarming systems. Printer (s) Includes printers that directly interface with the Communications System. Receiver (s) ncludes Quantar, MTR2000 and ASTRO- TAC receivers, Simulcast Distribution Amplifier (s) ncluded: Site Frequency Standard (s) Includes Rubidium, GPS and Netclocks systems sold with the otorola System. xcludes MFS - Rubidium Standard Network Time and requency Devices' Universal Simulcast Controller InterfacesIncluded. PS Systems, Excluded from service agreements but may be repaired on an above contract, time and material basis, All UPS Systems must e shipped to IDO for repair. Excludes any on -site services. Excludes all batteries. 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service. 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 4 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer Example of technician check list when performing Infrastructure PMI: onveiitivnal.System £qulprnert pieratiortal�GheCli(wiere>app(icabie) Base Station (s), Repeater Is), Control Station (s) Transmitter modulation, RF power output/reflected RF Frequency Measured/adjusted Receiver Sensitivity Measured] Adjusted Audio Input & Output Levels Combiner & Circulator Loss Consoles Positions/Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's Comparators (Voting) and / or Satellite Receivers Audio Input & Output Levels Receiver Sensitivity Measured/Adjusted _ comparator power supply voltage Check for proper signal voting UPS Batteries Switch Over Operations AC/DC Voltages ther Equipment Check an system printers Check all modems for proper levels & settings 3. Infrastructure Antenna, Feed Line and Grounding response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the customer's communications equipment. This service is available ONLY during business work days, Monday— Friday, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor road conditions. NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday— Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Response Types (1) 24 hours per day x 365 days per year Technician On -Site 30 minute telephone response hour On -Site response time (2) 8:00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays hour On -Site response 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 12 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 10 Typical example of technician check list when performing a Control and Base Station PMI: Conventional System Equipment erational Check . where applicable) Base Stations , Re eaters Control rransmitter modulation, Station(s) F ower out uttreflected F Fre ue cy Measured/adjusted Receiver Sensitivity Measuredl Adjusted Audio Input & Output Levels Combiner & Circulator Loss Remotes Audio Input & Output Levels Ethernet 0 eration _ Controller Power Supply Voltage, and AC supply_ Switches Lights, CRT EB Signal Levels Wiring and Grounding for each Position ack-up the CDM database to disk Check and Clean keyboards, CPU, CRT's 4. Control and Base Station —Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under Infrastructure. 11 C. FACTS ABOUT ADVANCED ELECTRONICS, INC. 1. in business since 1951- 58 years. 2. State of California Certified Small Business. 3. California C-7 Contractors License. 4. Motorola Premier Service Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third party national industry organization. 6. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal. 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 12 Advanced Electronics EXHIBIT A4 September 22, 2009 City of Vernon — Fire Department 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Mike Wilson CORPORATE OFFICE 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 310.725.0410 800.750.7234 Administration, A/P, A/R Fax: 310.643.8166 Sales, Parts, Rentals, Customer Service Fax: 310.643.8167 FIRE DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two- way radio system. This renewal includes: A. infrastructure: 24 hours per day x 365 days per year. On -Site response with 4 hour response time. Annual PMI Infrastructure Antenna, feed line, grounding response B. Control and Base Stations: 24 hour x 7 day x 365 day On -Site 8:00 A.M. to 5.00 P.M., Monday — Friday, On -Site response; excluding legal holidays Annual PMI Control and Base Station Antenna, feed line, grounding response C. Mobile Radio: 8:00 A.M. to 5:00 P.M., Monday— Friday, On -Site response; excluding legal holidays, same day response if possible Mobile antenna replacement coverage, one antenna per radio, per year. Remote Control Head Options for Mobiles Radios Sigtronic & David Clark Headsets are covered. 1 D. Facts About Advanced Electronics E. Inventory and Pricing A. INFRASTRUCTURE 1. On -Site Infrastructure Response On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the customer placing a `Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc, "After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician response as determined by pre -defined response levels set forth in Table A. Table A - Severity Definitions Response Types (A) 24 hours per day x 365 days per year Technician On -Site Technician telephone response 30 minutes 4 hour On -Site response B) 8:30 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday Excludes legal holidays Same day response (C) 8:30 A.M. to 5:00 P.M, response Response during Standard Business Day, Monday — Friday Excludes legal holidays Next business day response 3 onventional �ys'tem infrastructure Fa�htbit nclu�ions,�f�c1��jorl�,`F�tceptrons, an ��I,ote3�fo'r Infrastructure Repair. Antenna Systems xcludes all equipment such as bi-directional amplifiers, ulticouplers, combiners, tower top pre -amplifiers, antennas, ables towers, tower lighting, and transmission lines. Base Station(s) and Repeater (a) uantar, Quantro, Digital MSF5000 and MTR2000 ONLY. Excludes MICOR and Analog MSF5000. entral Electronics Bank (s) Includes logging recorder interface and network hub. Excluded Nice logging recorders. hannel Bank( s) Includes Premiss and Telco. Excludes Siemens, om arator s Includes S ectratac Di itac and ASTRO-tac. omputer (s) Includes computers (Pentium I, 11, III, IV) directly Interface with r control the Communicatlons System, including SiteLens and ystemwatch II, Includes keyboards, mice and trackballs. Excludes laptop computers and all 286, 386,486 computers. Excludes defective or phosphor -burned cathode ray tubes CRT(s) and bumed-in flat panel display image retention. Console (s) Includes consoles (Centracom II, Centracom Gold Classic, Centracom Gold Elite) as part of complete Communication ystem — ONLY. Includes headset jacks, dual footswitches, and ooseneck microphones. xcludes Centracom I. Commandstar and Commandstar ite are not included as a conventional system perator position but can be covered when services are urchased separately. xcludes Commandstar mother board CDN6271 Dictaphones, logging Recorders and Recording Excludes all types and models. Equipment Digital Interface Unit `s DIU Included. Digital Signaling Modem (s) Included upon modem model availability. Embassy Switch Includes AEB AIMI ZAMBI AMB. Microwave Equipment Excluded from service agreement but may be repaired on an above contract, time and material basis. All equipment must be hipped to IDO. Excludes any on -site services. Monitor (s) Includes all Motorola certified monitors connected to computers that directly interface with or control the Communications System, Excludes defective or phosphor -burned cathode ray tubes CRT(s) and burned -in flat panel displays Image retention. Monitors not shipped by Motorola and/or cannot be confirmed y a Motorola factory order number. oscad my NFM (Network Fault Management), as part of ommunication System only. Standalone MOSCAD and System ontrol and Data Acquisition (SCADA) must be quoted e aratel . Excludes Fire alarming systems. Printer (s) ncludes printers that directly interface with the Communications T _ stem. Receiver s) ncludes Quantar, MTR2000 and ASTRO- TAC receivers. Simulcast Distribution Am lifter (s) ncluded. Site Frequency Standard (s) ncludes Rubidium, GPS and Netclocks systems sold with the otorola System. xcludes MFS - Rubidium Standard Network Time and requency evices. Universal Simulcast Controller Interfaces ncluded. PS Systems. eluded from service agreements but may be repaired on an above contract, time and material basis. All UPS Systems must e shipped to IDO for repair. Excludes any on -site services. Excludes all batteries. 2. Infrastructure Preventative Maintenance Inspection (PMI): Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or billed on a time and material basis. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1:9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office. 1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 6 Example of technician check list when performing Infrastructure PMI: onventionai System Equipment 006rou0nall Ghedk (where applldA,0Ie) Base Station (s), Repeater (s), Control Station (s) Transmitter modulation, RF power output/reflected F Frequency Measuredladjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss Consoles Positions/Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC supply Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's Comparators (Voting) and / or Satellite Receivers Audio Input & Output Levels Receiver Sensitivity Measured/Adjusted Comparator power supply voltage heck for proper signal voting UPS Batteries Switch Over Operations AC/DC Voltages ther Equipment Pheck an system printers heck all modems for proper levels & settings 3. Infrastructure Antenna, Feed Line and Grounding, response: Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services, Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding response. This service will provide to the customer all labor necessary to travel to antenna sites and to climb the antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the customer's communications equipment. This service is available ONLY during business work days, Monday— Friday, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor road conditions. NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION. B. CONTROL AND BASE STATIONS 1. On -Site Control and Base Station Response On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity levels and response times. Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year including holidays. Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. On -Site Control and Base Station Response provides for on -site technician response as determined by pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the system. The standard Response time is 1 hour or less for Severity 1 events. A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc. responding Monday — Friday, 8:00 P.M. to 5:00 P.M., excluding legal holidays. Table A - Severity Definitions Response Types 1) 24 hours per day x 365 days per year Technician On -Site 30 minute telephone response hour On -Site response time 2) :00 A.M. to 5:00 P.M. response Response during Standard Business Day, Monday — Friday, excluding legal holidays hour On -Site response 2. Preventative Maintenance Inspection (PMI) options: Annual PMI 3. Control and Base Station Preventative Maintenance Inspection (PMI) Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to. Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment, on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00 A.M. to 5:00 P.M., excluding legal holidays. Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the customer at an additional fee or be charged on a time and material basis to the customer. 1.0 Advanced Electronics, Inc. has the following responsibilities: 1.1 Schedule the PMI (Annual or Semi-annual) with the customer 1.2 Notify the Customer of any possible System downtime needed to perform this service 1.3 Select and manage any subcontractors required to perform preventative maintenance on original equipment manufacturer (OEM) equipment 1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station Preventative Maintenance Inspection to be performed 1.5 Receive and log the following information from the customer to the MAS200 system: 1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection 1.5.2 Task number 1.5.3 Site identification 1.5.4 Customer and address 1.5.5 Customer primary contact 1.5.6 Access requirements 1.5.7 Close Task Number upon receiving notice of completion from assigned technician or project manager 1.6 Have on hand equipment list including type and quantity. 1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as available 1.8 Inspect and clean cabinets 10 1.9 Inspect: 1.9.1 General circuitry 1.9.2 Fault indicators 1.9.3 Cables, connections and grounding 1.9.4 Remove any dust, and/or foreign substances from the equipment 1.9.5 Clean filters, if applicable 1.9.6 Complete all preventative maintenance requirements and manufacturers specification 1.9.7 Measure, record and adjust the equipment parameters in accordance with the manufacturer's service manuals and the Rules and Regulations of the Federal Communications Commission (FCC), where applicable 1.9.8 Consult equipment manuals for system specifications per system configuration 1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative Maintenance Inspection checklist: 1.9.9.1 Electronically file one copy of the system specific Control and Base Station 1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc. office 1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc. action 1.9.9.4 Schedule post PM meeting with customer to discuss service problems or other issues that require specific action by Advanced Electronics, Inc. or by customer 11 Typical example of technician check list when performing a Control and Base Station PMI: Conventional System Equipment erational Check where applicable) Base Stations Re eaters Control Transmitter modulation Station(s) RIF power out uttreflected F Fre uenc ,..Measured/adjusted Receiver Sensitivity Measured! Adjusted Audio Input & Output Levels Combiner & Circulator Loss Remotes Audio Input & Output Levels Ethernet Operation Controller Power Supply Voltage, and AC_suppI Switches, Lights, CRT EB Signal Levels Wiring and Grounding for each Position Back-up the CDM database to disk Check and Clean keyboards, CPU, CRT's 4: Control and Base Station —Antenna, Feed Line and Grounding response: Please see Antenna, Feed Line and Grounding under Infrastructure , 12 C. MOBILE RADIO 1. On -Site or at Advanced Electronics, Inc. Facility - Mobile Radio Response: On -Site, 8:00 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays: 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays On -Site Radio Response provides for Advanced Electronics, Inc. to be on -site to analyze a problem with a mobile radio and to repair the radio on -site if possible. Response will be on the same day if possible, or the next business day, as the trouble call is received by Advanced Electronics, Inc. If a mobile radio can not be repaired in the field, Advanced Electronics, Inc. remove the radio and reinstall a FRU (Field Replacement Unit) if provided by the customer. Advanced Electronics, Inc. will then take the radio to its facility to perform the repair, return and reinstall the radio, then give the FRU back to the customer. Both 24 hour x 365 Day and 8:00 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays require the customer to call Advanced Electronics, Inc. for service. Advanced Electronics, Inc. will respond to the service request on the same day or the next business day morning. Mobile Radio Antenna Replacement: Advanced Electronics, Inc. will provide to the customer at no cost, all mobile radio antenna replacements. Replacements will be new direct from the manufacturer and will meet all manufacturer and FCC requirements. Antenna replacement includes re -tuning the new antenna. One new antenna replacement per radio on maintenance agreement, per year. Remote Control Head for Mobiles: Remote Control Head Option for Mobiles provides for the Restoration of additional remote control heads, extended control heads, and Direct Entry Keypad (DEK) Plus that have become defective through normal wear and usage. Due to the nature of this Option, Customer's entire inventory of mobiles must be covered by this Option. This Option covers Equipment that is specifically named in the applicable Agreement to which this Statement of Work is attached. SP - Local Subscriber Repair If Motorola does not manufacture the equipment, it may be returned to the original equipment manufacturer or third party vendor for repair. Advanced Electronics, Inc. will coordinate and track third - party equipment sent to the original equipment manufacturer or third party vendor for service. Once the equipment is received from the manufacturer, Advanced Electronics, Inc. will contact the customer to pick up the equipment or utilize the pick up and delivery option provided that the customer has pick up and delivery as part of its SOW. 13 EXHIBIT B D. FACTS ABOUT ADVANCED ELECTRONICS, INC. 1. In business since 1951- 58 years. 2. State of California Certified Small Business. 3. California C-7 Contractors License, 4. Motorola Premier Service_ Partner: Servicing Motorola products since 1961. 5. CTS - Certified Technical Service Center, through an independent third party national industry organization. 6. Technicians are ETA certified (Electronics Technician Association), through the national third party industry organization. 7. Technicians are members of the L.A. Clean Card Program. 8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal. 9. Technicians, installation and sales people are TWIX certified. 10. All service monitors utilized to service the equipment on this agreement are calibrated and certified annually. 14 EXHIBIT B M Nn-ILY FEE SCHFDU[.,Ij FOR COVFRF.,D EQUIPMENT EXHIBIT B1 LIGHT AND POWER DEPARTMENT EXHIBIT B2 COMMUNITY SERVICES DEPARTMENT EXHIBIT B3 POLICE DEPARTMENT EXHIBIT B4 FIRE DEPARTMENT 10 EXHIBIT B1 G. INVENTORY AND PRICING FOR LIGHT &_POWER:. $198.23 Per Month Please see attached equipment list. 17 EXHIBIT B2 D. INVENTORY AND PRICING FOR COMMUNITY SERVICES: $145.05 Per Month Please see attached equipment list 12 EXHIBIT B3 D. INVENTORY AND PRICING FOR POLICE DEPARTMENT: $ 479.80 Per Month Please see attached equipment list. 13 EXHIBIT B4 E. INVENTORY AND PRICING FIRE DEPARTMENT: $619.74 Per Month Please see attached equipment list: 15 EXHIBIT C E-XfflB1TC LIST OF COVEREUEQUIPMEN EXHIBIT Cl LIGHTAND POWER DEPARTMENT EXHIBIT C2 COMMUNITY SERVICES DEPARTMENT EXHIBIT C3 POLICEDEPARTMENT EXHIBIT C4 FIRE DEPARTMENT II EXHIBIT C1 Advanced Electronics Equipment List by Contract Page I of Contract #: 1296553AI Contract Start Date: 7/l /2009* Ty P Expiratio 6/30/2010 Current Date: 6/23/2009 Rate: $198.23 Site Code: A04 Ship To: Bill To: VERNON-LIGHT & POWER DEPT VERNON, CITY OF ATTN: DEPARTMENT D PURCHASING DEPARTMENT 4305 SANTA FE AVENUE 4305 SANTA FE AVENUE VERNON 90058 VERNON C, 90058 Contact Name: SEAN SHARIF P 323-855-2353 Email: F 323-585-3119 Serial Serial Notes 1temNnmber/Description UNITS 013TAN4532 CDM750 $ 6.50 1.00 019TFC9957 PM400 $ 7.21 1.00 019TFCA014 PM400 $ 7.21 1.00 222CPQ0214 T1605CM BASE ST $ 8.12 1.00 426ASJ1031 SABER PORTABLE $ 7.30 1.00 428ARC1874 MAXTRAC MOBILE $ 5.47 1.00 428ARC1875 MAXTRAC MOBILE $ 5.47 1.00 428FPL4374 MAXTRAC MOBILE $ 5.47 1.00 428FPL4377 MAXTRAC MOBILE $ 5.47 1.00 428FPL4382 MAXTRAC MOBILE $ 5.47 1.00 428FPL4383 MAXTRAC MOBILE $ 5.47 1.00 428HQL4181 MAXTRAC MOBILE $ 5.47 1.00 l 482CPS0075 C73KSB BASE STA $ 61.80 1.00 482CPS0076 C73KSB BASE STA $ 61.80 1.00 EXHIBIT C2 Advanced Electronics Equipment List by Contract Contract #; 1296552A1 Contract Start Date: 7/l/2008 Current Date: 9/15/2009 Site Code: A03 Ship To.- VERNON-COMM SVCS PURCHASING DEPARTMENT 4305 SANTA FE AVENUE VERNON CA 90058 Contact Nanne: MICHAEL DeFRANK Email: Page 1 of I Type: P Expiration Date: 6/30/2009 Rate : $145.05 Bill To: VERNON, CITY OF ATTN: DEPARTMENT D 4305 SANTA FE AVENUE VERNON C, 90058 Phone-. 323-583-8811 Fax: 323-826-1433 Serial Number Serial 1temNumher/Description Stall End Amount Units 124CGE0267 MC2000 DESK SET 711/2008 6130/2005 22.00 1.00 482CKGO181 BASE STATION 7/1/2008 6/30/2009 61.80 1:00 512CFG0593 M'TR2000 SASE- 7/1/2009 6/30W09 61.25 1.00 Total Units; 300 Contract #: 12965 S I A l Contract Start Date: 7/l/2008 Current Date: 9/14/2009 Site Code: A02 EXHIBIT C3 Advanced Electronics Equipment List by Contract Ship To: VERNON-PD 4305 SANTA FE AVENUE POLICE DEPARTMENT VERNON CA 90058 Contact Name: JERRY WTNEGAR Email: jwinegar@covpd.org Customer (Global) and Status Notes: Page 1 of 1 Type: P Expiration Date: 6/30/2009 Rate : $479.80 Bill To: VERNON, CITY OF ATTN: DEPARTMENT D 4305 SANTA FE AVENUE VERNON Phone (323) 587-5171 Fax: (323) 826-1484 CA 90058 Serial Number Serial ItemNumber/Description Start End Amount Units 447HKC0124 CLEMARS/NALAMAR 7/1/2008 6/30/2009 18.00 1.00 482CKG0180 C73KSB3106C 7/l/2008 6/30/2009 61.80 1.00 509CEM1080 T5365A REPEATER 7/1/2008 6/30/2009 92.00 1.00 509CEM1081 T5365A REPEATER 7/1/2008 6/30/2009 92.00 1.00 524SFN0122 F2048A DIU 7/l/2008 6/30/2009 9.30 1.00 524SFN0123 F2048A DIU 7/1/2008 6/30/2009 9.30 1.00 525CFP0180 T5770A COMPARAT 7/l/2008 6/30/2009 61.80 1.00 743CFP0006 T5589A SAT RCVR 7/1/2008 6/30/2009 61.80 1.00 743CFP0007 T5589A SAT RCVR 7/1/2008 6/30/2009 61.80 1.00 9410014 ASTRON POWER SU 7/l/2008 6/30/2009 12.00 1.00 Total 10.00 EXHIBIT C4 Advanced Electronics Page I of 5 Contract#: 1296550A] Equipment List by Contract Contract Start Date: 7/l /2008 Type P : Expiration Date: 6/30/2009 Current Date: 9/14/2009 Rate : $619.74 Site Code: AO Ship To: Bill To: VERNON-FD, VERNON, CITY OF ATTN: DEPARTMENT D PURCHASING DEPARTMENT 4305 SANTA FE AVENUE 4305 SANTA FE AVENUE VERNON CA 90058 VERNON C, 90058 Contact Name: CRAIG PELTIER Email: cpeltier@ci.vernon.ca.us Customer (Global) and Status Notes: 24/7 4 HOURS RESPONSE ON FIXED EQUIPMENT TECH NOTES: PO REQUIRED FOR ALL NON -CONTRACT WORK. LOG ALL REPAIRS AND LEAVE A COPY OF TASK. ACCESS - GATE CODE #535 SIGTRONIC & DAVID CLARK HEADSETS ARE COVERED. CUSTOMER TO SUPPLY PARTS. INCLUDES THE MAIN CONTROL BOXES, HEADSET ATTACHMENT BOXES, CABLES, WIRING, ANYTHING THAT CAN GO WRONG WITH THE FULL INTERCOM SYSTEM. SPEAKER MICS ARE NOT COVERED BY CONTRACT GOLD PLAN COVERAGE ON MOBILES AND PORTABLES ANTENNAS, BATTERIES, BELT CLIPS ARE COVERED BY CONTRACT WHEN ACCOMPANIED BY A RADIO. PHYSICAL DAMAGE IS COVERED UPTO 60% OF THE REPLACEMENT COST OF THE UNIT. IF 11IE REPAIR EXCEEDS 60% OF THE REPLACEMENT COST THE UNIT WILL BE DEEMED BEYOND ECONOMICAL REPAIR AND RETURNED TO THE CUSTOMER. 15 SPARE BATTERIES ARE COVERED .BY CONTRACT AT NO ADDITIONAL CHARGE. PMI ANNUALLY. COST CODE. V-024 Serial Number Serial ItemNumber/Description 474CDKO163 T5544A MTR2000 BASF.. AT COMM CENTER 474CDKO164 MT.R2000 REPEATE Plion 323-583-4821 Fax: 323-581-1682 Start End Amount Units 6/30/2009 61.80 1.00 7/l/2008 6/30/2009 61.80 1.00 COMMUNICATION CENTER 585CGZ5554 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 BATTALION 104 585CGZ5565 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 ASSISTANT CHIEF 101 585CGZ5567 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 HAZMAT 152 585CGZ.5960 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 ENGINE 124 585CGZ.6096 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 ENGINE 11 585CGZ6098 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 BATTALION 105 585CGZ6134 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 FIRE CHIEF 100 585CGZ.,6135 XTL5000 MOBILE. 12/21/2006 6/30/2009 5.66 1.00 UTILITY 13 585CGZ6136 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 RESCUE 141 585CGZ6142 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 ENGINE 13 585CGZ6145 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 ENGINE 12 585CGZ.6147 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 ENGINE 14 585CGZ61.50 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 ENGINE 123 58.5CGZ6162 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 UTILITY 12 585CGZ6166 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 BATTALION 104 585CGZ6174 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 TRUCK 112 585CGZ6177 XTL5000 MOBILE 12/21/2006 6/30/2009 5.66 1,00 US&R 161 585CGZ6179 XTI.5000 MOBILE 12/21/2006 6/30/2009 5.66 1.00 BATTALION 104 585COZ6181 XTI,5000 MOBILE UTILITY 11 585CGZ6223 XTL5000 MOBILE TRUCK I I I 585CGZ6230 XTL5000 MOBILE UTILITY 14 585CGZ6240 XTL5000 MOBILE ENGINE 122 621HPJ0169 SYNTOR MOBILE ENGINE 123 621HQW0882 SYNTOR MOBILE UTILITY 14 623ABS1268 MCS2000 MOBILE UTILITY 11 623ABS 1269 MCS2000 MOBILE RESCUE 141 623A7J0674 MC82000 MOBILE FIRE CHIEF 100 623CCW0259 MCS2000 MOBILE BATTALION 104 623CCW0260 MCS2000 MOBILE ENGINE 13 623CCW0261 MCS2000 MOBILE. ENGINE 124 623CCW0262 MCS2000 MOBILE ENGINE 12 623CCW0263 MCS2000 MOBILE ENGINE 12 623CCW0264 MCS2000 MOBILE ENGINE 13 623CCW0265 MCS2000 MOBILE BATTALION 104 623CCW0266 MCS2000 MOBILE BATTALION 104 623CDA0599 MCS2000 BASE FS - COMMUNICATIONS LOCATED IN BASEMENT AT PD FOUND C73KSB3106 S/N 482CMG0045 NOT IN USE - UNGPLUGGED. 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 6/30/2009 9.27 1.00 6/30/2009 9.27 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5,66 1.00 6/30/2009 5.66 1.00 6/30/2009 61.80 1.00 FOUND CONTROL STATION MOIKLN9PW6AN MCS200000NTROL STATION S/N 623CDA0599 623CDA0644 MCS2000 MOBILE ASSISTANT CHIEF 101 623CDA0645 MCS2000 MOBILE ASSISTANT CHIEF 101 623CDA0646 MCS2000 MOBILE ASSISTANT CHIEF 101 623CDJO750 MCS2000 MOBILE STATION 4 (BANDINI) 623CDY0412 MCS2000 MOBILE ENGINE 11 623CDY0413 MCS2000 MOBILE TRUCK 111 623CDY0414 MCS2000 MOBILE ENGINE 14 623CDY0419 MCS2000 MOBILE HAZMAT 152 623CDY0420 MCS2000 MOBILE ENGINE 14 623CDY0421 MCS2000 MOBILE TRUCK 111 623CFK0419 MCS2000 MOBILE HAZMAT 152 623CFK1090 MCS2000 MOBILE HAZMAT 151 (3) FIRE STATION 2 LAST SEEN 12-08 623CFMO275 MCS2000 MOBILE HAZMAT 152 623CFMO280 MCS2000 MOBILE HAZMAT 152 722ABW1812 MCS2000 MOBILE ENGINE 13 722CCW0387 MCS2000 MOBILE BATTALION 104 722CCW0390 MCS2000 MOBILE ENGINE 12 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 722CDA0673 MCS2000 MOBILE ASSISTANT CHIEF 101 722CDY2185 MCS2000 MOBILE ENGINE 11 722CDY2186 MCS2000 MOBILE TRUCK 11 I 722CDY2187 MCS2000 MOBILE ENGINE 14 9206043 TU100 DECODER TU 100 DECODER FIRE STATION 2 STILL THERE PER PMI 9206050 SL= LR`DECODER FIRE STATION 4 SL-1 IR DECODER STILL AT FS 4 PER PMI 9206055 SI,-I I DECODER FIRE STATION 3 SL-11 R .DECODER STILL AT FS 3 PER PMI 9206060 SL-11 R DECODER FS I SOTO/FRUITLAND PER PMI B-104681 AMPLIFIF..R FIRE STATION 4 AMPLIFIER STILL AT FS 4 PER PMI B-821.26 AMPLIFIER FIRE STATION 3 AMPLIFIER STILL AT FS 3 PER PMI B-86477 AMPLIFIER FIRRE STATION 1 SOTO/FRUITL.AND 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 6/30/2009 5.66 1.00 12/21/2006 6/30/2009 18.54 1.00 6/30/2009 18.54 1.00 6/30/2009 18.54 1.00 0/30/2009 18.54 1.00 6/30/2009 12.00 1.00 6/30/2009 12.00 1.00 6/30/2009 12.00 1.00: Total Units; 66.00 Advanced Electronics EXHIBIT D CORPORATI_ OFFICE. 2601 WI mliatlan Beach Blvd Redondo Deach, CA 90278.1604 310.725,0410 800.750.7234 Adminisiralion, AM AM ray- 310 643,8166 Sales, Parts, Rentals, Customer Sefvice Far,: 310.643.8167 RATE SCI-II=DUI-E FOR MAINTENANCE OF EQUIPMk NJ' RIOT COVERED UNDER MONTHLY FEE HOURLY RATES EFFECTIVE 2-6-08 SHOP/TECHNICAL SERVICE SHOP SERVICE MINIMUM SRS - SHOP MISC SUPPLIES INCLUDES ALL NON - INVENTORY PARTS NEEDED TO REPAIR THE EQUIPMENT PERCENTAGE BASED ON THE ACTUAL TIME WORKED ESTIMATE FEE (WAIVED IF UNIT IS REPAIRED) FIELD/TECHNICAL SERVICE FRS - FIELD MISC SUPPLIES INCLUDES ALL NON - INVENTORY PARTS NEEDED TO REPAIR THE EQUIPMENT PERCENTAGE BASED ON THE ACTUAL TIME WORKED $ 170.00 PER HOUR $ 90.00 FLAT FEE (1/2 HR OR LESS) $ 4.40 PER HOUR $ 90.00 FLAT FEE $180.00 PER HOUR (1 HR MINIMUM) $ 4.90 PER HOUR TRAVEL TIME $ 90.00 PER HOUR (BILLED IN 15 MINUTE INCREMENTS) < II i In m -rp tows, x Sir. 8 a 13 R o i 4 ;z OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, 'Vernon, California 90058 Telephone (323) 583-8811 November 24 2009 j Advanced Electronics, Inc. Attn: Robert Conrey 2601 Manhattan Beach Blvd. Redondo Beach, CA 90278-1604 RE: Radio Equipment Maintenance Agreement 1 The insurance requirements have been met. Enclosed are two partially executed original } agreements as referenced above, for proper execution. j Please ensure that one fully executed original agreement is returned to the attention of the undersigned. If you have any questions, please contact Mark Whitworth (323) 583-8811 extension 280 Thank you. Sincerely, 4 i 1 6Ney kir City Clerk Enclosures NG:dj F c: Donal O'Callaghan Steve Towles r Mark Whitworth S. Kevin Wilson 1 Purchasing Department Resolution No. 10,104 f Agreement File No. 09-138 I E�,cfusivefy IndustriaC' i ,.- ff11 & CI® NOV 23 '09 C14 COUNCIL-, v 1 9 2009 CITY CLERK'S OFFICE STAFF REPORT (ADDENDUM) PURCHASING DEPARTMENT DATE: November 19, 2009 TO: Honorable Mayor and City Council -� \\ �\09 Y Y FROM: Martha Valenzuela, Director of Business Services/Personnel RE: FIRE DEPARTMENT — ADVANCED ELECTRONICS Purpose The purpose of this Staff Report is to revise the equipment described as being part of the maintenance agreement, on the revised memorandum sent November 17, 2009. Background The Fire Department (acting on behalf of the Police, Light & Power, Community Services and their department) is requesting to renew the full Maintenance Agreement with Advanced Electronics. This agreement is for the City's portable and mobile radio equipment. The City's closed circuit video equipment will NOT be covered under the new maintenance agreement. Recommendation Purchasing recommends the issuance of a purchase order to Advanced Electronics, for the maintenance services requested. The total cost for the year is $17,313.84. Purchasing is requesting that this item be included on the Council agenda scheduled for November 30, 2009. Fiscal Impact There is no fiscal impact to the City. Funding for this purchase order has been budgeted in the Civil Defense Fiscal Year 2009 — 2010 operating budget. RECEI�TEI� NOV 1 9 2009 BY: ( — 9:36 NOV 1 6 2009 UTY CLEWS NICE STAFF REPORT PURCHASING DEPARTMENT DATE: November 12, 2009 TO: Honorable Mayor and, City Council FROM: Martha Valenzuela, Director of Business Services/Personne RE: FIRE DEPARTMENT — ADVANCED ELECTRONICS Purpose The purpose of this Staff Report is to obtain permission from you and the City Council to issue a monthly purchase order to Advanced Electronics for the Fire Department. Background The Fire Department (acting on behalf of the Police, Light & Power, Community Services and their department) is requesting to renew the full Maintenance Agreement with Advanced Electronics. The coverage period for the renewal is from July 1, 2009 thru June 30, 2010. This agreement is for the City's portable and mobile radio equipment and closed circuit video equipment. The maintenance plan selected is the "On -Site Infrastructure Response" (see attached). The renewal agreements received from Advanced Electronics, were submitted to Laurence S. Wiener, for review on July 21, 2009. Purchasing received a memo from Mr. Wiener dated November 5, 2009 advising that the documents were approved as to form. Recommendation Purchasing recommends the issuance of a purchase order to Advanced Electronics, for the maintenance services requested. The total cost for the year is $17,313.84. Purchasing is requesting that this item be included on the Council agenda scheduled for November 30, 2009. CIVIeD NOV ) 6 2009 Fiscal Impact There is no fiscal impact to the City. Funding for this purchase order has been budgeted in the Civil Defense Fiscal Year 2009 — 2010 operating budget. Attachments CITY ATTORNEY',S OFFICE MEMORANDUM TO: Donal O'Callaghan, City Administrator FROM: Diana H. Varat, Assistant City Attorney cc: Laurence S. Wiener, City Attorney Gena M. Stinnett, Assistant City Attorney Dolores Jaunzemis, Department of Purchasing DATE: November 5, 2009 sUB)EcT: Agreement with Advanced Electronics - Approved as to Form The City Attorney's office has reviewed the maintenance agreement with Advanced Electronics for the servicing of two-way radio equipment and has approved it as to form. 12720-0010\1185341v1.doc s Z009 MEMORANDUM � C�.�.RK'S OFFICE PURCHASING DEPARTMENT DATE: November 12, 2009 TO: Donal O'Callaghan, City Administrator FROM: Martha Valenzuela, Director of Business Services/Personne RE: FIRE DEPARTMENT — ADVANCED ELECTRONICS MAINTENANCE The Fire Department (acting on behalf of the Police, Light & Power, Community Services and their department) is requesting to renew the full Maintenance Agreement with Advanced Electronics. The coverage period for the renewal is from July 1, 2009 thru June 30, 2010. This agreement is for the City's portable and mobile radio equipment and closed circuit video equipment. The maintenance plan selected is the "On -Site Infrastructure Response" (see attached). The renewal agreements received from Advanced Electronics, were submitted to Laurence S. Wiener, for review on July 21, 2009. Purchasing received a memo from Mr. Wiener dated November 5, 2009 advising that the documents were approved as to form. The approximate cost for one year of coverage totals $17,313.84. Purchasing is requesting that you review the attached, and if approved, please forward to the City Clerk for submission to the Mayor and City Council for review and approval. Funding for this purchase request have been allocated in the Civil Defense fund. Attachments Nov 1 6 2009 V sAft ty cs, "m- MEMORANDUM PURCHASING DEPARTMENT DATE: July 21, 2009 TO: Laurence S. Wiener, City Attorney FROM: Martha Valenzuela, Purchasing Agent v RE: Maintenance Agreements for Radios and Closed Circuit Television Equipment Attached are renewal maintenance agreements from Advanced Electronics for the City's radio communication equipment and closed circuit television equipment used by the various departments. The equipment listings have been reviewed and updated by each respective department. Please review the attached service agreements and if approved as to form, please return to Purchasing. The Fire Department is in the process of issuing a contract which will require insurance approval from Risk Management. Upon approval from Legal and Risk Management, Purchasing will submit agreements for City Council approval prior to issuing a purchase order. Attachments Page 1 of 1 Juarez, Debbie From: Barcia, Ana Sent: Monday, November 23, 2009 11:04 AM To: Juarez, Debbie Subject: RE: Insurance Inquiry -Advanced Electronics Agreement Approved 11-23-09 Hi Debbie, Yes, Advance Electronics has current insurance on file. Ana Barcia City of Vernon Risk Management Department T: 323) 583-8811 ex 286 F: 323) 826-1439 abarcia ci.vemon.ca.us From: Juarez, Debbie Sent: Monday, November 23, 2009 10:51 AM To: Barcia, Ana Subject: Insurance Inquiry - Advanced Electronics Agreement Approved 11-23-09 Hi Ana. Does the above -referenced have valid insurance on file? Thanks. 1ne6orah yuarez Records 9llanagement Usistant City of Vernon - City Crerk's Office 4305Santa Te gvenue Vernon, Cg 90058 (323) 583-8811 11/23/2009