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Resolution No. 10112RESOLUTION NO. 10,112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A CONSULTING SERVICES AGREEMENT WITH CNS ENGINEERS, INC. FOR THE DESIGN OF THE REHABILITATION AND WIDENING OF THE ATLANTIC BOULEVARD BRIDGE WHEREAS, the City of Vernon requires the services of a reputable firm to design the rehabilitation and widening of the Atlantic Boulevard Bridge over the Los Angeles River ("Project"); and WHEREAS, the -Vernon Department of Community Services, and Water ("Department") issued a Request for Proposals ("RFP")for the design of the Project pursuant to Resolution No. 9754, which approved and authorized the issuance of such RFP; and WHEREAS, the Department and John Koo, City of Los Angeles Bridge Design Engineer, have reviewed and evaluated the firms which responded to the RFP in accordance with California Department of Transportation ("Caltrans") procedures and have determined that CNS Engineers, Inc. ("CNS") would provide the best design of the Project based upon their proposal, qualifications and experience; and WHEREAS, Caltrans has performed an audit,of CNS and has found that CNS is qualified to provide the services required by the City; and WHEREAS, in accordance with Caltrans procedures, the City has incorporated Caltrans' findings into its proposed consultant agreement with CNS for the design of the Project; and WHEREAS, by a memorandum dated November 4, 2009, the Director of Community Services & Water has recommended that the City enter into a consultant services agreement with CNS setting forth the terms and conditions governing the provision of design services for the Project ("Agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon does hereby find and determine that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves the Agreement, a copy of which is attached hereto as Exhibit A and incorporated by reference. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute said Agreement for, and on behalf of, the City of Vernon and the City Clerk, or Deputy City Clerk, is hereby authorized to attest thereto. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 5: The City Council of the City of Vernon hereby directs the City Clerk, or her designee, to send a fully executed Agreement to: CNS Engineers, Inc. Attn. James Lu, P.E. 10370 Hemet Street, Suite 340 Riverside, CA 92503 SECTION 6: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, IWAI and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 7th day of December, 2009. ATTEST MAdOELA GIRON, Cit Clerk �z 1 Name: Hilario Gonzales Title: Mayor /-M-e--e-� =0 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 10,112, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Monday, December 7, 2009, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of December, 2009, at Vernon, California. MANUELA GIRON, ity Clerk (SEAL) EXHIBIT A CONSULTING SERVICES AGREEMENT FOR THE DESIGN OF THE REHABILITATION OF TIDE ATLANTIC BLVD. BRIDGE OVER THE LOS ANGELES RIVER NAME OF CONSULTANT: RESPONSIBLE PRINCIPAL OF CONSULTANT: CONSULTANT'S ADDRESS: PRIMARY SUBCONSULTANT: CITY OF VERNON'S ADDRESS: COMMENCEMENT DATE: TERMINATION DATE: CNS Engineers, Inc. James Lu, P. E. 10370 Hemet Street Suite 340 Riverside, CA 92503 Stantec Consulting City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Manuela Giron, City Clerk With a copy to: Richards, Watson & Gershon 355 S. Grand Ave., 40th Floor Los Angeles, CA 90071 (213)626-8484 (213) 626-0078 (facsimile) Attention: Laurence S. Wiener, City Attorney Within 7 days of the Notice to Proceed Two years from the date of the Notice to Proceed unless extended pursuant to Section 2 of the Agreement CONSIDERATION: As set forth in Exhibit B CONSULTING SERVICES AGREEMENT FOR THE DESIGN OF THE REHABILITATION OF THE ATLANTIC BLVD. BRIDGE OVER THE LOS ANGELES RIVER This consulting services agreement ("Agreement") is entered by and between the City of Vernon ("City") and the Consultant designated above. RECITALS WHEREAS, City intends to retain the services of a consultant to perform the services described in the Scope of Work attached as Exhibit A. WHEREAS, Consultant represents that it is qualified and capable of furnishing the labor, materials and expertise necessary to perform the services required by the City, as set forth in this Agreement, and is willing to do so in accordance with the terms and conditions contained herein; NOW, THEREFORE, the parties agree as follows: 1. Consultant Services. Consultant shall perform the services described and set forth in the Scope of Work, attached hereto and incorporated herein as Exhibit A. Consultant shall complete said services in a manner satisfactory to City and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. If there is any conflict between the Scope of Work and this Agreement, the terms of this Agreement shall prevail. 2. Term of Agreement. This Agreement shall become effective on the Commencement Date set forth above, and Consultant shall perform the services after it receives notification to proceed from City. This Agreement shall terminate on the Termination Date set forth above. The City Administrator, or his or her designee, may in writing extend the time of performance for up to one year pursuant to the same terms and conditions of this Agreement. Compensation. a. The method of compensation for this Agreement shall be based on actual cost -plus -a -fixed fee. City agrees to compensate Consultant for services which Consultant performs to City's satisfaction, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, the Consideration set forth in Exhibit B, attached hereto and incorporated herein. Said Consideration includes reimbursement of Consultant's fee and reimbursement of Consultant's cost of any equipment, materials, and supplies necessary to provide Consultant's services (including all labor, delivery, tax, assembly, and installation costs, as applicable) pursuant to this Agreement. City shall pay Consultant said Consideration in accordance with the schedule of payment set forth in Exhibit B. Consultant shall not be reimbursed for actual costs that exceed the estimated costs set forth in Exhibit B unless additional reimbursement is provided for by an Agreement Amendment. In no event shall Consultant be reimbursed for overhead costs at a rate that exceeds the overhead rate set forth in Exhibit B. In the event City determines that changes to the scope of work specified in Exhibit A Page 2 of 20 are required, the term of this Agreement and/or actual costs reimbursable by City may be adjusted by an Agreement Amendment to accommodate the changes in scope of work. The maximum total cost as specified in Paragraph (f) of this Section 3 shall not be exceeded unless authorized by an Agreement Amendment. b. In addition to the allowable incurred costs, City shall pay Consultant a fixed fee equal to ten per cent (10%) of the total of the Direct Labor and Indirect Costs. This fixed fee is nonadjustable for the term of this Agreement, except in the event of a significant change in the scope of work and such adjustment is made by an Agreement Amendment. C. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in Exhibit B. d. In the event that milestone cost estimates are included in Exhibit B, Consultant shall obtain prior written approval for a revised milestone cost estimate from City before exceeding such cost estimate. e. Consultant agrees that its right to receive the final payment pursuant to this Agreement is contingent upon City's approval of all deliverables set forth in Exhibit A. Should City not approve any or all such deliverables, Consultant shall revise the deliverables to City's satisfaction at no additional expense to City. City shall have the right to withhold, in its sole discretion, any or all of Consultant's final payment until the City Administrator approves all of Consultant's deliverables. $1,155,285.00. f. The total amount payable by City including the fixed fee shall not exceed g. Salary increases shall be reimbursable if the new salary is within the range identified in Exhibit B and is approved by City. h. All subcontracts in excess of Twenty -Five Thousand Dollars ($25,000) shall contain the above provisions. 4. Method of Payment. City shall pay Consultant within thirty (30) days after receipt of a proper invoice for services satisfactorily performed. Invoices shall be submitted no later than forty-five (45) calendar days after Consultant performs the services for which it is billing. Invoices shall detail the services performed on each milestone and each project, as applicable. Invoices shall follow the format requested by City and shall reference the Contract Number above. The final invoice must contain the final cost and all credits due City including any equipment purchased under the Equipment Purchase provisions set forth in Section 10 of this Agreement. The final invoice shall be submitted within sixty (60) calendar days after Consultant completes the services. 5. Cost Principles. To the extent that Consultant is entitled to reimbursement for costs, the following provisions shall apply: Page 3 of 20 a. Consultant agrees that the Contract Cost Principles and Procedures set forth in the Federal Acquisition Regulations System, Part 31.000 et seq. of Chapter 1 of Title 48 of the Code of Federal Regulations, shall be used to determine the allowability of cost. b. Consultant agrees to comply with federal procedures in accordance with the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, Part 18 of Title 49 of the Code of Federal Regulations. C. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under the Federal Acquisition Regulations System, Part 31.000 et seq. of Chapter 1 of Title 48 of the Code of Federal Regulations, are subject to repayment by Consultant to City. 6. Independent Contractor. a. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its officers, agents or employees shall have control over the conduct of Consultant or any of Consultant's agents or employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. b. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify, defend and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any federal or state agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, Consultant agrees to reimburse City for all costs, including accounting and attorneys' fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with applicable workers' compensation laws regarding Consultant and Consultant's employees. Consultant shall indemnify, defend, and hold City harmless from any failure of Consultant to comply with said workers' compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amounts due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 7. Responsible Principals. a. City's Responsible Principal shall be the City Administrator, or his or her designee. City's Responsible Principal shall administer the terms of this Agreement on behalf of City. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of City's Responsible Principal. Page 4 of 20 b. Consultant's Responsible Principal set forth above shall be principally responsible for Consultant's obligations under this Agreement and shall serve as principal liaison between City and Consultant. Consultant's Responsible Principal shall keep City's responsible principal informed of the progress of the performance of Consultant's services under this Agreement, and shall refer any decisions that must be made by City to City's Responsible Principal. Designation of another Responsible Principal by Consultant shall not be made without City's prior approval. Personnel. a. Consultant represents that it has, or shall secure at its own expense, all personnel required to perform the services under this Agreement. All personnel engaged in the work shall be qualified to perform such services. b. Consultant shall be solely responsible for the satisfactory work performance of all personnel performing the services under this Agreement, and compliance with all reasonable performance standards set forth in this Agreement or required by City, appropriate governmental agencies and applicable law. C. Consultant reserves the right to determine the assignment of its personnel to the performance of services under this Agreement. City reserves the right, for good cause, to require Consultant to exclude any of its personnel from performing the services on City's premises. Furthermore, Consultant shall secure City's prior written approval for any change or reassignment of key personnel. In the event that City, for good cause, desires the exclusion of any person(s) assigned by Consultant to perform the services under this Agreement, Consultant shall exclude such person(s) immediately upon receiving such notice from City. d. Consultant shall be responsible for payment of all employees' and subconsultants' wages and benefits. 9. Subconsultants. a. Consultant shall not use any subconsultant or pay any subconsultant not identified in Exhibit B to perform any of Consultant's services under this Agreement, without City's prior written approval. Consultant is fully responsible to City for the performance of any and all subconsultants. b. Consultant may not change the Primary Subconsultant as set forth above without City's prior written approval. C. City reserves the right, in its sole discretion, to require Consultant to remove any subconsultant(s) from performing the services under this Agreement. In the event that City, in its sole discretion, desires the removal of any subconsultant(s) assigned by Consultant to perform the services under this Agreement, Consultant shall remove any such subconsultant immediately upon receiving such notice from City. Page 5 of 20 d. Any agreements between Consultant and subconsultants in excess of Twenty -Five Thousand Dollars ($25,000) in consideration, entered into as a result of this Agreement, shall contain all of the provisions stipulated in this Agreement as applicable to subconsultant. 10. Equipment Purchase. To the extent that Consultant is entitled to reimbursement for equipment purchases, the following provisions shall apply: a. City's prior written authorization is required before Consultant enters into any unbudgeted purchase order or subcontract exceeding Five Thousand Dollars ($5,000) for supplies, equipment, or Consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs to City. b. For the purchase of any item, service, or consulting work not covered in the approved Proposal and exceeding Five Thousand Dollars ($5,000) prior authorization by City, Consultant must submit three (3) competitive quotations with the request to City, or must adequately justify the absence of bidding. C. Any equipment purchased as a result of this Agreement is subject to the following provision: "Consultant shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two (2) years and an acquisition cost of Five Thousand Dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of this Agreement, or if the Agreement is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale in accordance with established local agency procedures, and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant's expense on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Consultant. If it is determined that the equipment is to be sold, the terms and conditions of such sale must be approved in advance by City." d. All subcontracts in excess. of Twenty-five Thousand Dollars ($25,000) shall contain the above provisions. 11. Facilities and Equipment. Except as otherwise approved by City in writing, Consultant shall, at its sole expense, furnish all facilities and equipment which may be required for providing the services under this Agreement. 12. Indemnification. Page 6 of 20 a. Consultant shall indemnify, defend, and hold harmless City and any and all of its officers, employees, agents, attorneys, representatives, consultants, volunteers, successors and assigns ("Indemnified Parties") from and against any and all claims, charges, damages, demands, actions, proceedings, losses, costs, expenses, whether actual, alleged or threatened, actual attorneys' fees, court costs, and accountant's fees, judgments, civil fines and penalties, damage or injury, in law or equity, to property or persons, including wrongful death, and liabilities of any kind or nature whatsoever ("Liabilities") arising out of or in any way connected with, in whole or in part, the acts or omissions of Consultant, its officers, agents, employees, subconsultants, or any entity or individual that Consultant shall bear the legal liability thereof, in the performance of services under this Agreement. b. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. C. This obligation to indemnify, defend and hold harmless the Indemnified Parties is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or final payment hereunder. This obligation to indemnify, defend and hold harmless is in addition to any other rights or remedies that the Indemnified Parties may have under the law. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. d. In the event of any claim or demand made against an Indemnified Party which is entitled to be indemnified hereunder, City may, in its sole discretion, reserve, retain or apply any monies due Consultant under this Agreement for purposes of resolving such claims; provided, however, City may release such monies if Consultant provides City with reasonable assurance of protection of the Indemnified Party's interests. City shall, in its sole discretion, determine whether such assurances are reasonable. e. In the event more than one (1) person or entity is named in this Agreement as Consultant, all obligations to indemnify, defend and hold harmless under this Section shall be joint and several. f. The indemnity requirements set forth in this Section are intended to be separate and distinct from any other provision in this Agreement and are intended to be interpreted as such. 13. Insurance. a. Consultant shall, at its sole expense and at all times during the term of this Agreement, maintain, and keep in full force and effect, the following policies of insurance by insurers licensed to do business in the State of California with A.M. Best ratings of no less than A -:VI, or, otherwise approved by City's Risk Manager: Page 7 of 20 (1) General liability with minimum limits of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage, and if commercial general liability insurance or other form with a general aggregate limit is used, either the aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit; (2) Automotive liability with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage, combined single limit; (3) Errors and omissions liability with minimum limits of Two Million Dollars ($2,000,000) per claim and aggregate; and (4) Workers' compensation on a state -approved policy form providing statutory benefits as required by law with minimum employer's liability limit of One Million Dollars ($1,000,000) per accident for all covered losses. b. Consultant shall endorse the general liability coverage required herein to include as additional insureds City, its officers, employees, agents, attorneys, representatives, consultants and volunteers. Consultant shall require the same of all subconsultants or any other party engaged by or on behalf of Consultant in relation to this Agreement. C. The insurance policies as to general liability, automotive liability, and errors and omissions liability shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. d. No coverage required herein shall prohibit Consultant, or Consultant's employees or agents, from waiving the right of subrogation prior to a loss. Consultant shall waive its right of subrogation against City. e. All coverage types and limits required herein and deductibles are subject to approval, modification, and additional requirements by City, as the need arises. Consultant shall not cancel, reduce or otherwise modify insurance coverages required herein without City's prior written approval. City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days written notice of such change. f. All insurance policies required herein shall provide that insurers shall not cancel, reduce, or otherwise modify any coverage required herein without the insurer giving City thirty (30) days' written prior notice. Consultant shall require the same of all subconsultants or any other party engaged by or on behalf of Consultant in relation to this Agreement. g. In the event any insurance policy required herein does not comply with the requirements of this Section or is cancelled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and available at a reasonable cost, and any premium Page 8 of 20 paid by City shall be promptly reimbursed by Consultant or City may withhold monies due to Consultant sufficient to pay the premium. h. Consultant shall provide evidence of the insurance required herein, satisfactory to the City's Risk Manager, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, not less than one (1) day prior to beginning the performance of the services under this Agreement. Consultant shall, upon City's request, provide complete, certified copies of any policies required herein within ten (10) days of such request. Any actual or alleged failure of City or any additional insured to obtain proof of insurance required under this Agreement shall in no way waive any right or remedy of City or any additional insured. i. Consultant agrees to provide immediate notice to City of any claim against Consultant arising out of the performance of this Agreement. City assumes no obligation or liability by such notice, but has the right, but not the duty, to monitor the handling of such claim or claims if they are likely to involve City. j. The insurance requirements set forth in this Section are intended to be separate and distinct from any provision in this Agreement and are intended to be interpreted as such. 14. Assignment. Consultant shall not assign or transfer any interest in this Agreement, whether by assignment or novation, without City's prior written consent. Any purported assignment without such consent shall be void and without effect. 15. Confidentiality. All data, documents, drawings, maps, specifications, surveys, reports, records, discussion, or other information developed or received by Consultant or provided for performance of the services under this Agreement are deemed confidential information. Consultant shall not disclose confidential information without City's prior written approval. Notwithstanding the foregoing, Consultant shall not be in violation of this Section with regard to disclosure that is in response to a valid order by a court or other governmental body, provided that Consultant is advised by legal counsel that such disclosure is required by law, and such disclosure is limited to the minimum extent required by law. Within ten (10) business days following the date of any termination of this Agreement or upon expiration, Consultant shall return to City all confidential information provided by City to Consultant. Consultant's covenant under this Section shall survive the termination of this Agreement. 16. Ownership of Materials. All materials prepared or provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 17. Retention of Records and Access to Records. For the purpose of determining compliance with Section 25000, et seq. of Title 21 of the California Code of Regulations when applicable, and other matters connected with the performance of Consultant's contracts with third parties pursuant to Section 8546.7 of the California Government Code, Consultant and its subconsultants shall maintain all books, documents, papers, records, accounting records and Page 9 of 20 other evidence pertaining to the performance of such contracts, including but not limited to, the cost of administering any subconsultant contracts. Consultant and its subconsultants shall make such materials available at their respective offices at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment to Consultant and its subconsultants under this Agreement. Consultant shall make available to City or its designee, the U.S. Department of Transportation, the California State Auditor, the Federal Highway Administrator, the United States Controller General, the State of California, or any duly authorized representative of the federal government, access to any books, documents, papers, records, accounting records and other evidence pertaining to the performance of Consultant's services under this Agreement that are pertinent to this Agreement or the Project for audits, examinations or excerpts, and transactions and copies thereof shall be furnished by Consultant if requested. 18. Conflict of Interest. a. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the performance of the services under this Agreement. No person having such interest shall be employed by or be associated with Consultant. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of the services under this Agreement. b. Consultant shall disclose any financial, business, or other relationship that may be impacted by or have an impact upon the services provided under this Agreement or any ensuing construction project of City. Before commencement of work, Consultant shall also provide City with a list of current clients who may have a financial interest in the outcome of the services provided under this Agreement or any ensuing construction project of City which will follow. Such list shall be updated and provided to City whenever there is a change to the list. C. ,Any subcontract in excess of Twenty -Five Thousand Dollars ($25,000) entered into as a result of this Agreement shall contain all of the provisions of this Section. 19. Licensing and Taxes. a. Consultant shall, at its sole expense, obtain and maintain during the term of this Agreement all necessary licenses, including business licenses, permits and certificates required by law for the performance of the services under this Agreement. b. Consultant is liable for any and all taxes as a result of the performance of the services under this Agreement. 20. Financial Condition. Prior to executing this Agreement, Consultant shall make available for City inspection at City Hall financial statements and documentation acceptable to City, establishing that it is financially solvent, such that it can reasonably be ,expected to perform the services under this Agreement. Within thirty (30) days of the first year anniversary of the date of this Agreement, and each year throughout the term of this Agreement, Consultant shall Page 10 of 20 make available financial information as may be appropriate to establish, to City's satisfaction, that Consultant is in at least as sound a financial position as Consultant was ,prior to executing this Agreement. City shall not take possession of or retain any financial statements and documentation made available by Consultant for review. 21. Non -Discrimination and Equal Employment Opportunity. a. Consultant shall not discriminate against any employee for employment, or harass or allow harassment of any employee because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer), family care leave, or sexual orientation. Consultant shall ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer), family care leave, or sexual orientation. Such actions shall include, but are not limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. b. Consultant shall, in all solicitations or advertisements for employees placed by, or on behalf of Consultant, state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, sex, marital status, national origin, ancestry, age, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer), family care leave, or sexual orientation. C. Consultant shall comply with the provisions of the California Fair Employment and Housing Act (California Government Code § 12900 et seq.), and the applicable regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 7285.0 et seq.). d. Consultant shall permit access to all records of employment, employment advertisements, application forms, and other pertinent employment data and records by the California Fair Employment and Housing Commission, or any other agency designated by the State of California, for the purpose of investigating compliance with subsection (a) of this Section. e. Consultant shall cause the foregoing subsections (a) and (b) of this Section to be inserted in all contracts entered into as a result of this Agreement, except contracts for standard commercial supplies or raw materials. 22. Accounting Requirements. Consultant and its subconsultants shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line item for the Project. The accounting system shall conform to the Generally Accepted Accounting Principles ("GAAP") and costs principles set forth in Titles 48 and 49 of the Code of Federal Regulations, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment Page 11 of 20 vouchers or invoices. All accounting records and other supporting papers of Consultant and its subconsultants connected with the performance of the services under this Agreement shall be maintained for a minimum of three (3) years from the date of final payment to Consultant under this Agreement and shall be held open to inspection and audit by City representatives, the U.S. Department of Transportation, the California State Auditor, and/or auditors of the federal government. Copies thereof shall be furnished by Consultant and its subconsultants upon receipt of any request made by City, the U.S. Department of Transportation, the federal government, or their respective agents. In conducting an audit of the costs and match credits claimed under these provisions, City, the U.S. Department of Transportation, and the federal government shall rely to the maximum extent possible on any prior audit of Consultant pursuant to the provisions of federal and state laws. In the absence of such an audit, any acceptable audit work performed by Consultant's external and internal auditors and/or federal auditors shall be relied upon and used by City and/or the U.S. Department of Transportation and/or the federal government when planning and conducting additional audits. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 24. Termination. City, in its sole discretion, may terminate this Agreement with or without cause upon thirty (30) days' written notice to Consultant. The effective date of termination shall be the date specified in the notice of termination, or, in the event no date is specified, the thirtieth (30th) day following delivery of the notice. Upon notice of termination, Consultant shall discontinue performing services under this Agreement. In the event of such termination without' cause by City, Consultant shall be paid in full for all services performed in accordance with the terms of this Agreement, in an amount equal to the amount of services actually performed prior to the effective date of termination, based upon the hourly rates, maximum fees and billing requirements set forth in Exhibit B. Consultant shall not be paid for any services or expenses performed subsequent to the effective date of termination. 25. Suspension. City may, in writing, order Consultant to suspend all or any part of the services under this Agreement for the convenience of City or for work stoppages beyond the control of City and Consultant. 26. Progress Reports. Consultant shall meet with the City Administrator or his or her designee, upon City's request or as needed, to provide reports or information regarding the services performed by Consultant under this Agreement. 27. Inspection of Work. Consultant and any subconsultants shall permit City, the State of California, and the Federal Highway Administrator to inspect the Project activities and files at all reasonable times during the term of this Agreement. Page 12 of 20 28. Safety. Consultant shall comply with the U.S. Occupational Health and Safety Administration ("OSHA") regulations applicable to Consultant regarding necessary safety equipment or procedures. Consultant shall also comply with any safety instructions issued by City. Consultant personnel shall wear hard hats and safety vests at all times while working on the Project construction site. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this Section. 29. Dispute Resolution. a. All disputes arising out of or related to this Agreement, either party's conduct in connection with this Agreement, and the relationship and rights of the parties in connection with this Agreement, whether characterized as a breach of contract, tort, or otherwise, shall be determined by binding arbitration in accordance with the terms of this Section. The submittal of matters to arbitration in accordance with the terms of this Section is the sole and exclusive method, means, and procedure to resolve any and all claims, disputes or disagreements arising under this Agreement, except for claims by either party which seek injunctive relief, which claims shall be shall be resolved by suit filed in the Superior Court of the County of Los Angeles, California, the decision of which court shall be subject to appeal pursuant to applicable law. The parties hereby irrevocably waive any and all rights to the contrary and shall at all times conduct themselves in accordance with the terms of this Section, relying on arbitration as the sole means of resolution of disputes. b. Arbitration of all matters required to be arbitrated hereunder shall take place before a panel of three (3) retired judges of the Superior Court of the State of California (the "Arbitrators") under the auspices of the Judicial Arbitration & Mediation Services ("JAMS"). Such arbitration shall be initiated by the parties, or either of them, within ten (10) calendar days after either party sends notice of a demand to arbitrate ("Arbitration Notice") to the other party and to JAMS. The Arbitration Notice shall contain a description of the subject matter of the arbitration, the dispute with respect thereto, the amount involved, if any, and the remedy or determination sought. Each party shall select a retired judge from the JAMS panel, and the two selected judges shall mutually agree on the third retired judge from the JAMS panel. If one of the parties does not select a retired judge from the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration Notice, JAMS will select the second judge, and the judge selected by JAMS and the judge selected by the other party will select the third judge for the panel. The third judge shall be selected within ten (10) calendar days following the selection of the first two judges. The three judges will together serve as the Arbitrators. The arbitration shall be conducted in Los Angeles, California. Any party may be represented by counsel and/or other authorized representatives. Except as specifically provided in this Section 30, the arbitration shall be conducted in accordance with JAMS Engineering and Construction Arbitration Rules and Procedures. C. In rendering a decision(s), the Arbitrators shall determine the rights and obligations of the parties according to the substantive and procedural laws of the State of California and the terms of this Agreement. The Arbitrators' decision shall be based on the evidence introduced at the hearing and accompanied by a written statement of decision as to each of the principal controverted issues. The agreement of two (2) of the three (3) Arbitrators as to Page 13 of 20 the resolution of the dispute shall be a conclusive resolution. The Arbitrators shall deliver the written decision to the parties within thirty (30) calendar days following the date of the hearing. The decision shall be conclusive and binding, and it may thereafter be confirmed as a judgment by the Superior Court of the State of California, subject only to challenge on the grounds set forth in Section 1286.2 of the California Code of Civil Procedure. d. The validity and enforceability of the Arbitrators' decision shall be determined exclusively by the California Courts. 30, Attorneys' Fees. In the event that either party to this Agreement commences any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorneys', expert witnesses' and consultants' fees, and costs on appeal. 31. Notices. All notices, bills, invoices, or reports required by this Agreement shall be deemed given: (i) on the day of delivery if delivered by hand during regular business hours; or (ii) on the third business day following deposit in the United States Mail, if given by certified or registered mail, postage prepaid, return receipt requested addressed to the party at the addresses set forth above. 32. Representations and Warranties. Consultant represents, warrants, and covenants as follows: a. Organization. Consultant is duly organized, validly existing and in good standing under the laws of the state of its incorporation and in every other state in which it conducts business. b. Authority. Consultant has all requisite licenses, permits, certifications, power and authority to carry on its business as presently conducted, to enter into this Agreement and to perform the services under this Agreement. The consummation of the transactions contemplated by this Agreement will not violate, nor be in conflict with, any provisions of the charter, bylaws or governing documents of Consultant, or any agreements or instrument to which Consultant is a party or by which Consultant is bound, or any judgment, decree, order, statute, rule or regulation applicable to Consultant. C. Approval. The execution, delivery and performance of this Agreement by Consultant and the consummation of the transactions contemplated by this Agreement have been duly and validly authorized by its Board of Directors and is not subject to ratification by the shareholders of Consultant at a special meeting therefore. d. Binding Obligation. This Agreement has been duly executed and delivered on behalf of Consultant, and all documents and instruments required hereunder to be executed and delivered by Consultant have likewise been duly executed and delivered. This Agreement does, and such documents and instruments will, constitute legal, valid and binding obligations of Consultant in accordance with their terms. Page 14 of 20 33. Debarment and Suspension Certification. Consultant certifies, under penalty of perjury under the laws of the State of California, that Consultant has complied with the Debarment and Suspension Certificate, Part 29 of Title 49 of the Code of Federal Regulations, which certifies that Consultant or any person associated with Consultant in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City before commencement of work. Exceptions will be grounds for termination of this Agreement, but will not necessarily result in termination of this Agreement. Disclosures must indicate to whom exceptions apply, the initiating agency, and dates of action. 34. Rebates, Kickbacks or Other Unlawful Consideration. Consultant warrants that this Agreement was not obtained or secured through rebates, kickbacks, or other unlawful consideration, either promised or paid to City or any of its officers, agents or employees. In the event that this warranty is breached or violated, City shall have the right, in its sole discretion, to terminate this Agreement without liability; to pay only for the value to City of the work actually performed; or to deduct from the contract price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration. 35. Prohibition on Expending Local Agency, State, or Federal Funds for Lobbying. a. Consultant certifies to the best of its knowledge and belief that: (1) No state, federal or local agency appropriated funds have been paid, or will be paid by or on behalf of Consultant to any person for influencing or attempting to influence an officer of any state or federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a federal contract, grant, loan, or cooperative agreement, Consultant shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying Activities," attached hereto and incorporated herein as Exhibit C. Page 15 of 20 b. This certification is a material representation of fact upon which reliance was placed when this Agreement was made or entered into. Submission of this certification is a prerequisite for making or entering into this Agreement imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than Ten Thousand Dollars ($10,000) and not more than One Hundred Thousand Dollars ($100,000) for each such failure. C. Consultant shall require that the provisions of this Section be included in all subcontracts which exceed One Hundred Thousand Dollars ($100,000) and that all such subrecipients shall certify and disclose accordingly. 36. Governing Law. This Agreement shall be interpreted, construed, and enforced in accordance with the domestic laws of the State of California. 37. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 38. Agreement to Control. In the event of any inconsistency between the provisions of this Agreement and the approved Proposal, the terms of this Agreement shall control. 39. Entire Agreement. This Agreement represents the entire and integrated agreement between Consultant and City, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by Consultant and City. 40. Severability. In the event any provision, section or subsection of this Agreement is declared or determined to be unlawful, invalid, or unconstitutional, such declaration shall not affect, in any manner, the legality of the remaining provisions, sections and subsections of this Agreement. Page 16 of 20 IN WITNESS WHEREOF, the parties have executed this Agreement as of the of .200 . Consultant: CNS Engineers, I Sig ure jq Print Name Title Signatbre' ,Qn4 e �- , Print Name Title Date: I y City: City of Vernon Hilario Gonzales, Mayor Date: ATTEST: Manuela Giron, City Clerk APPROVED AS TO FORM: Laurence S. Wiener, City Attorney day Page 17 of 20 ,EXHIBIT A SCOPE OF WORK Page 18 of 20 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Scope of Work General Project Description: Final design for the proposed roadway and bridge improvements will be generally based on the 30% design and environmental documents provided by the City. Key elements of the project are briefly described below: 1. Widen the existing Atlantic Blvd. Bridge over the Los Angeles River on both sides of the bridge. The bridge curb -to -curb roadway width will be increased from 60 feet to average 91 feet. A 5-foot wide sidewalk will be added on both sides of the bridge. 2. Widen east side of the Atlantic Blvd. approximately from the Atlantic Blvd./East 52ND Dr. Intersection to 100 feet north from the northern bridge abutment. 3. Construct channel debris walls to align with the bridge piers to mitigate channel hydraulic requirements. 4. Coordinate with Los Angeles Junction Railway to modify the railroad signals and concrete panels at the at - grade crossings adjacent to the bridge abutments. 5. Modify two vehicular traffic signals, one at the Atlantic/District Intersection, and one at the entrance intersection to the International Paper Company. 6. Coordinate with utility owners for relocation of the utilities in conflict with the proposed project improvements. Phase I: Development of Plans, Specifications and Estimates (PS&E) 1.0 Project Management 1.01 Meetings and Coordination This task will include general management and coordination among the City, CNS Team, jurisdictional agencies, and other key stakeholders. Project meetings will be conducted to maintain good project communication in purposeful and concise meetings. Project coordination will be established by frequent progress meetings. Monthly Project Development Team (PDT) meetings in the City Hall will be conducted. A meeting agenda will be always prepared in advance. All action items listed in the meeting minutes shall be reviewed in every meeting. Other typical procedures including preparing monthly progress report; establishing design criteria; posting project issues to all individuals; conducting biweekly progress review for all engineering plans and reports; mitigating all independent check and review comments; clearing communication lines to maintain the design schedule. The fee has been established based on fifteen (15) PDT meetings. Project Manager and appropriate key task managers will attend the meetings. Deliverables: meeting minutes 1.02 Project Administration and Project Controls Project administration will be conducted to ensure timely progress reporting, billing, accurate project record keeping, monitoring of costs, progress, deliverables and adherence to quality standards. Schedule Control: After identifying details of Work Breakdown Structure, we will develop an overall project schedule at the beginning of the project. During the design development, we will ensure the schedule adhere to all' contractual requirements. The schedule will be constantly updated. We will work closely with the City for the delivery requirements. Document Control: All in -coming and out -going design and correspondence materials will be logged, and filed according to a project -specific document control system. Accounting and Invoicing Procedures: We will follow general City and CalTrans accounting rand billing requirements. All man-hours, direct and indirect costs will be tracked. Cost Control: Project costs will be verified on a monthly basis. Cost -to -date, estimated actual percent completed, and estimated hours to complete by individual task at each invoicing period will be documented. Deliverables: monthly progress reports, schedule updates, document logs, and monthly invoices 1.03 Quality Control and Quality Assurance We will provide Quality Control and Quality Assurance (QC/QA) for all project documents and plans to ensure that the project moves forward to delivery as quickly as possible. Upon project notice to proceed, the QC/QA Scope of Work Page 1 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. procedures will be clearly outlined for the project team by the Quality Audit Coordinator. These procedures will include check lists for plan preparation, a -file sharing procedures and document controls, independent reviews by senior staff. We will begin by reviewing the 30% design and environmental documents to make sure that the final design are consistent with the funding requirements so that the review and approval process is expedited. We will make sure all right-of-way acquisitions; easements; and utility relocation for the project are reasonable and efficient. We will also meet with Los Angeles Junction Railway representatives as needed to expedite requirements of crossing modifications, the preparation and execution of the Construction and Maintenance (C&M) Agreement. We will review the plans, specifications and estimate at the 65%, 95% and 100% stages and make sure that the specifications are consistent with the plans and make sure that there is a pay item in the estimates for every specification and that there is a specification for every pay item. We will review the plans from a constructability point of view to ensure what is on the plans can be constructed as envisioned. Deliverables: a quality control and quality assurance plan 1.04 Caltrans Local Assistance IMP Funding Supports As requested by the City, we will assist the City in preparing a funding document to request change of project scope, cost and schedule in accordance with Caltrans Local Assistance Program Guidelines Chapter 6 — Highway Bridge Rehabilitation and Replacement Program (now called Highway Bridge Program) when changes of project elements are deemed necessary during the project design development. We will provide technical supports and attend meetings with the City and CalTrans Local Assistance as required to discuss the funding authorization matters. Deliverables: a HBP document to request change of project scope, cost and schedule 2.0 PS&E Initiation 2.01 Data Collection We will collect available existing reports, data, as -built plans, and information relevant to the project from the City, Los Angeles Junction Railway, US Army Corps of Engineers, and Los Angeles County Flood Control District. Deliverables: a document log 2.02 Field Review and Site Assessment We will conduct a field review meeting and a thorough site investigation with the City. Rail Pros will perform video survey to determine if vehicles queue across rail tracks. The field review meeting will assist the Project Development Team in verifying plan information obtained in our research, clarifying the project scope, documenting existing traffic signalization, underground and overhead utilities, signing and striping, structure conditions, and evaluating required permits and potential unforeseen issues that may cause delay to the project. Deliverables: a field review meeting minutes 2.03 Design Surveys and Provide Orthophoto Stantec will contract the services of a qualified photogrammetrist to provide a color orthophoto as well as aerial topography and existing planimetric data for the project site. The orthophoto and topography shall include a strip of land approximately 1,000 feet wide centered on Atlantic Boulevard that extends 700 feet north of the Los Angeles River and 1,000 feet south of the intersection with District Boulevard. The aerial topography will be compiled at 20scale with one foot contours. Stantec will perform the necessary fieldwork to establish ground control for the aerial survey. Stantec will reference an assumed horizontal basis, and available local agency vertical datum, unless specifically requested otherwise. Stantec will perform a Cross -Section Survey at 25-foot intervals for a strip of land 150 feet wide centered along Atlantic Boulevard from 50 feet south of East 52nd Drive to 400 feet north of the Los Angeles River excluding the bridge area. Locate visible indications of surface utilities lying within this strip and obtain accurate lid/rim elevations for drainage structures present. Stantec will perform a Bridge Survey including cross -sections at 10- foot intervals at top of curb, flow line and roadway centerline, top of rail at railroad grade crossings, as well as Scope of Work Page 2 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. locating existing piers and top and bottom of pier elevations, faces, and corners of abutments, and faces and top elevation of channel training walls attached to the bridge abutments. Stantec will perform a Channel Survey including cross -sections at 100-foot intervals for 1,000 feet east and 1,000 feet west of the existing bridge at top, toe, and grade breaks within the concrete channel. Locate visible side drain inlets within the 2,000-foot area of the channel Stantec assumes that all survey work related to the Bridge Survey and Channel Survey can be completed under dry weather conditions. The location of the channel and pier bottom could become impossible if excessive amounts of water are flowing in the Los Angeles River. Deliverables: a CD containing all electronic survey data 2.04 Right -of -Way Research and Base Mapping OPC will provide all property profiles, title reports and supporting deeds during the initial stages of right of way research and mapping. Stantec will obtain record maps, surveys, notes, tie sheets, and available horizontal/vertical control as necessary from the appropriate agencies for the project area. Stantec will prepare a Record Data Base Map of the project site in the City of Vernon and City of Maywood that includes the existing centerlines, right-of-way limits and property lines. The base map will be a digital compilation of the existing centerlines and adjacent property boundaries of record that encompass the project site. Information will be based solely on the compilation of record data and a minimum amount of field measurements in order to adequately tie the centerlines to the existing topography. Stantec assumes that there is a sufficient amount of available record information to adequately determine the location of the boundaries and encumbrances of the subject property. Additional work resulting from patent or latent boundary ambiguities or a lack of available records may constitute an additional work effort that is not covered within this Scope of Services. Utility information obtained from the as -built plans and potholing survey obtained in Task 2.05 — Utility Identification and Notification Including Potholing will be incorporated to this map. Existing features depicted on the map will be verified through a field walk of the project site. Deliverables: a CD containing an electronic base map 2.05 Utility Identification and Notification Including Potholing Stantec will perform utility investigations and coordinate with utility owners throughout the project development process. Identification of affected utilities at an early stage and close coordination will be critical to avoid delays to the completion of the project. The City of Vernon will be immediately notified if their project will be delayed due to utility company reviews or relocations. Stantec's Project Manager will be personally involved in meeting with each utility owner. Based on preliminary review of the information available, some of the utilities crossing the existing bridge are: 1. Southern California Gas 2. Telephone 3. City of Vernon Power Lines 4. Water In addition, north of the existing bridge, Los Angeles Department of Water and Power (LADWP) Overhead Electrical Transmission towers are parallel to the river. Los Angeles Junction Railway has at -grade crossings at both north and south ends of the bridge. Coordination with the State of California Public Utility Commission will be critical in meeting project schedules. We will assign a Utility Coordinator to keep track of utility contacts and obtain/provide input to the utilities. Appropriate utility notifications will be prepared and issued and related follow-up will be performed. Stantec will prepare draft Utility Notification Letters to affected utility owners for City review and approval prior to Scope of Work Page 3 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. transmitting to utility owners. Stantec will prepare a project limits map after the Notice to Proceed and request utility information from the utility owners within this area. Two sets of base maps will be provided to each utility owner as an attachment to the letter. A copy of the utility data obtained from utility owners will be provided to the City and the original will be filed in the project files. Information on existing utilities obtained as a result of the letter will be transferred to base maps in both plan and profile view. During the design Stantec will take into consideration the location of the utilities and every effort will be made to avoid any conflict with the existing utility facilities. In the event of a conflict with utility facilities, Stantec will inform The City then inform the utility companies by submitting a utility conflict map and request the utility facilities to be relocated. Location of existing utilities in the vicinity of the Atlantic Avenue Bridge will be confirmed through potholing at both north and south ends of the bridge. Stantec will contract the services of a qualified utility consultant to provide potholing excavation services for the project. Scope of work includes vacuum excavation of: eight (8) 12" wide X 12" long potholes, ten feet deep maximum to verify depth and alignment of existing utilities, City of Vernon No -Fee permit procurement, US Dig Alert mark -out & notification, Non -engineer stamp traffic control plans, traffic control, backfill with native material and a hot mix asphalt surface replacement. Stantec will layout approximate locations for each of the eight (8) potholes prior to excavation during an initial field visit. Also, provide a second, follow-up field visit to obtain the final horizontal positions of each pothole based on the locations derived by the utility consultant. We are assuming a maximum of 4 site visits of 4 hours each visit for a total of 16 hours of field survey time. Resulting locations will be forwarded to the City and the project engineer accordingly. OPC will prepare and secure any right of entry's required for potholing Deliverables: a base utility map, utility notification letters, a utility conflict map 2.06 Geotechnical Investigations Geotechnical investigations performed by Converse Consultants will provide the necessary personnel, equipment and materials to explore the site, perform laboratory testing, conduct soils engineering and geotechnical analyses, and prepare design and construction recommendations for the proposed project. The following scope of work is proposed: Task L• Field Reconnaissance and Project Set-up A field reconnaissance will be performed prior to the subsurface exploration. The purpose of the reconnaissance and mapping will be to identify geomorphic and geologic conditions at the site, flood hazard, fault and seismic hazard, and prepare the subsurface exploration program. As part of the project set-up we will conduct the following: • Submit proposed boring location map for City approval • Mark boring locations in the field • Call Underground Services Alert (USA) at least 48 hours prior to drilling • Engage a drill rig to sample the subsurface soils Task II: Permit Acquisition It is planned to acquire permit(s) from various agencies. We anticipated that field exploration with right of entry for the following agencies will require permit(s): • City of Vernon • Army Corps of Engineers • County of LA Flood Control District • Los Angeles Junction Railway It anticipated take a few days to a few months depending on the agencies. All permit(s) fees including labor and application fees will be reimbursed by City of Vernon. Task III: Field Exploration Program Scope of Work Page 4 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. The proposed field exploration program is designed to obtain the appropriate types of subsurface information to develop appropriate design and construction of the proposed project. The selection of appropriate field procedures is based on the geotechnical issues, as described above. The field investigation will consist of drilling exploratory borings and Cone Penetration Testing (CPTs). The purpose of the borings and CPTs will be to: • Measure existing asphalt concrete and aggregate base thickness (if any) • Obtain subsurface information at the site • Obtain undisturbed and bulk samples of the various soil types for laboratory testing Bridge Widening: It is planned to drill about 4 soil borings to depths ranging from 60 to 100 feet below the existing ground surface or to refusal, whichever is shallower. The borings will be drilled with a truck mounted rig equipped with 8-inch diameter hollow stem augers for soil sampling. One (1) boring each will be drilled at the bridge abutment area at each end of the bridge. Two (2) borings will be drilled in the middle of river during dry season. Barge and crane rentals are not included in our services. It is also assumed that the river bottom is safe to be accessed by drill equipments, rigs and drilling crews without special set-up or protection from flowing water. For Roadwayon Top of Bridge: About four (4) borings (2 for each end) will drilled to depths of about five (5) feet below the existing ground surface or to refusal, whichever is shallower. These borings will be used to evaluate and recommend resurfacing of the existing pavement sections for roadways on top of the bridge. Approach Roadways: About four (4) borings (2 for each end) will drilled to depths ranging from 15 to 35 feet below the existing ground surface or to refusal, whichever is shallower. These borings will be used to evaluate and recommend pavement sections for approaching roadways. In accordance with State of California Law, we will contact Underground Service Alert (USA) to locate public utilities in the drilling area. However, any and all available subsurface utility information for the project site should be provided prior to our drilling operations to reduce and/or eliminate the potential of damaging underground utilities. The borings will be drilled with a truck mounted drill rig (CME — 75 or equivalent) equipped with hollow stem augers for soil sampling. The borings will be visually classified in accordance with the Unified Soil Classification System and logged and sampled at regular depth intervals and at changes in subsurface soils. Relatively undisturbed ring and bulk samples of the subsurface soils will be obtained at frequent intervals in the borings. The undisturbed samples will be obtained with a California Modified Sampler (2.4 inches inside diameter and 3.0 inches outside diameter) lined with thin sample rings. The soil will be retained in brass rings (2.4 inches in diameter and 1-inch in height). The central portion of the sample will be retained and carefully sealed in waterproof plastic containers for shipment to our laboratory. Bulk soil samples will be collected in plastic bags and brought to our laboratory. The mechanically driven hammer for the sampler is 140 pounds, falling 30 inches for each blow. The recorded blow counts for one foot of sampler penetration after six (6) inches of seating penetration will be shown on the logs of borings in the "blows/foot" column. Standard Penetration Tests (SPTs) will be conducted using a 1.4-inch interior diameter (I. D) sampler driven by a 140-pound hammer falling 30 inches in general accordance with ASTM Standard D1586 test method. Disturbed samples of subgrade soils will be obtained. The borings will be backfilled with soil cuttings and the top surface patched with cold asphalt concrete if pavement is penetrated. Cone Penetration Testing(CPT Scope of Work Page 5 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Two (2) Cone Penetration Testing (CPTs) are recommended for the proposed bridge widening to assist in liquefaction analysis and obtain continuous soil profiles. CPT will be advanced in the existing abutment areas. Task IV: Laboratory Testing Program Sufficient laboratory tests will be performed to assess the engineering properties of the subsurface soils. The tests that are planned for the proposed project are presented in the following table. _,TEST7MOr,AIi.�ME TES Moisture Density General soil properties Compaction Test Shrinkage/bulking/moisture requirements Direct Shear (undisturbed) Slope stability, foundations Consolidation Removal depths, foundations (undisturbed) Sand Equivalent Backfill suitability Sieve Analysis, Classification Hydrometer Chemical Corrosion Test Cement type and steel protection R-value Pavement Sections Task V: EngineeringAnalysis The following engineering analysis will be performed to assist in providing design and construction recommendations: • Bearing capacity for shallow foundations, if applicable • Bearing capacity for deep foundation (driven piles) • Seismic design parameter based on Caltrans procedures • Earth pressure (active, passive, seismic and at -rest) • Settlement • Shrinkage • Liquefaction • Seismically -induced settlement • Slope stability • Corrosivity Task VI: Plan Review/Project Management We will review the 90 percent complete project drawings and specifications on those aspects of the project related to the soil investigation and recommend changes that are required. We will also provide necessary consultation and support for the project team during the course of design. We will also provide necessary geotechnical engineering consultation and support for the project team during the course of design and construction. Field inspection and construction testing services are not included in this task. Task VII: Meetings Converse will attend up to a maximum of three (3) meetings of 4 hours each with the design teams. During the course of our scope of services, the Converse project manager will maintain communication with the project team representative. He will be available to discuss ourfindings and recommendations. The Geotechnical Design Report (GDR) will be prepared in accordance with Caltrans' Bridge Design Aids, Section 15-3, LRFD Design procedures and Caltrans' seismic design criteria. Log of Testing Boring (LOTB) sheets will be prepared for the bridge foundation. The report will include the following: Scope of Work Page 6 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 1. INTRODUCTION 1.1 General 1.2 Scope of Work 1.3 Proposed Construction 2. DATA ACQUISITION 2.1 Field Exploration 2.2 Laboratory Testing 3. SITE CONDITIONS 3.1 Topography 3.2 Subsurface Conditions 3.3 Groundwater Conditions 3.4 Geologic Hazards and seismicity 3.4.1 General 3.4.2 Regional Faulting 3.4.3 Local Faulting 3.4.4 Seismicity 3.4.5 Estimated Earthquake Effects 3.4.6 Liquefaction Analysis 3.4.7 Secondary Effect of Earthquake 4. CONCLUSIONS AND RECOMMENDATIONS 4.1 Foundation Support — Bridge (for Bridge Design Report) 4.1.1 Vertical Capacity 4.1.2 Lateral Capacity 4.1.3 Seismic Design Criteria 4.1.4 Corrosion 4.1.5 Pile Construction 4.1.6 Slope Stability of Embankment 4.2 APPROACHING ROADWAYS FILL RECOMMENDATION (for Material Report) 4.2.1 Slope Stability 4.2.2 Fill Placement 4.2.3 Fill Settlement 4.2.4 Pavement Structural Section 4.3 EXISTING ROADWAYS PAVEMENT (for Material Report) 4.3.1 Structural Pavement Sections 4.3.2 Subgrade Preparation REFERENCE Appendix A, Filed Exploration Program Appendix B, Laboratory Testing Program Appendix C, Guidelines for Pile Installation Appendix D, Liquefaction Appendix E, Log of Test Boring (LOTB) Deliverables: Combined Geotechnical Design Report, Bridge Log of Test Boring Sheets 2.07 Limited Phase II Soil Sampling (Railroad Contamination) Task I: Project Set-up • Project set-up will include marking of proposed boring locations, notifying Underground Service Alert (USA), and other pre -field activities that will need to be accomplished prior to initiating the assessment activities. • Due to the limited sampling, a simplified Health and Safety Plan (HASP), Sampling Workplan; and Traffic Plan will be generated prior to commencement of the field activities. Documents, as necessary, will be submitted to the City of Vernon for review and approval. Task II: Permit Acquisition Scope of Work Page 7 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. It is anticipated that permit(s) from various agencies will need to be acquired prior to commencement of field activities. Agencies that we anticipate will require permits include, but may not be limited to the following: • City of Vernon • Army Corp of Engineers • Los Angeles County Flood Control District • Los Angeles Junction Railway The timeframe to acquire the permits is unknown but is expected to require a few days to a few months depending on the agencies. Task III: Field Activities • Conduct soil sampling at the Site. Converse proposes to conduct soil sampling in the area of Atlantic Boulevard where it crosses the Los Angeles River. A total of 4 borings will be completed. Two borings will be placed on the north side of the bridge crossing and two borings will be placed on the south side of the crossing. All borings will initially be advanced to 5 feet below ground surface (bgs) using hand auger equipment. Thereafter, the borings will be hydraulically driven by Geoprobe equipment to a total depth of 35 feet bgs, or first refusal. It is anticipated that the field work will require up to two days to complete due to traffic control issues. • Converse will observe standard United States Environmental Protection Agency (EPA) protocol during sample collection and handling procedures. All samples will be submitted to a State certified environmental testing laboratory. Analysis of samples will be conducted on a standard (5 to 7 business day) turnaround time. • Soil samples will be collected at 2 and 5 bgs and thereafter at 5-foot intervals to the maximum depth of the boring. Soil samples will be field screened using a photoionization detector (PID). • The Scope of Services will be conducted under the supervision of a Professional Geologist. Task IV: Laboratory Testing Selected soil samples to be analyzed by the following EPA Test Methods: • Method 8260, Volatile Organic Compounds (VOCs) • Method 6010/7471, Title 22 Metals • Method 8015, Total Petroleum Hydrocarbons, carbon chain (TPH-cc) The probable cost includes a budget for four soil samples per boring to be analyzed by the various test methods. The four remaining samples from each boring location will initially be archived and potentially analyzed based on the results of the other samples if warranted; based on approval in writing, for supplemental services not included herein. Soil samples to be analyzed for VOCs will be collected in accordance with EPA Sample Method 5035. Limited Phase II Soil Sampling Report Converse will prepare a final report within 5 to 7 business days upon receipt of the final analytical report. Two (2) copies of the final report will be submitted to the City, along with an electronic version (PDF format). The report will include the following: 1. BACKGROUND 2. SCOPE OF SERVICES 2.1 Objective 2.2 Project Set-up 2.3 Field Activities 2.4 Sampling Methodology 2.5 Analytical 3. SUMMARY OF FINDINGS 3.1 Site Conditions 3.2 Analytical Results 4. CONCLUSIONS AND RECOMMENDATIONS 5. LIMITATIONS AND EXCEPTIONS REFERENCE Scope of Work Page 8 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Appendix A, Boring Location Map Appendix B, Boring Logs Appendix C, Summary Tables Appendix D, Analytical Reports & Chain of Custody Documentation Deliverables: Limited Phase II Soil Sampling Report 2.08 Diurnal and Nocturnal Bat/Nesting Bird Surveys Qualified Chambers Group biologists will conduct a diurnal and nocturnal bat survey under the Atlantic Boulevard Bridge over the Los Angeles River in the City of Vernon, Los Angeles, CA. Potential habitat for bats within the project site will be surveyed, where feasible. Surveys will focus on species utilizing the bridge for bat roosts. Bat surveys will be conducted in two phases by Chambers Group. The first phase will involve focused survey for roosts and bat sign conducted during a daytime site visit. This survey will be conducted in concurrence with the nesting bird surveys, if applicable. The second phase will focus on bat activity in the project area at dusk and evening hours. The focused bat survey will include foraging and roosting habitat analyses and identified roost locations. Any roost locations will be identified positively by bat sign such as guano, urine staining, or the presence of bats. The second phase will also help identify any bat roosts and assess and document bat usage of the project area. This phase will involve a combination of twilight and a nocturnal site visit performed in conjunction with one another. Observers will begin the nocturnal survey on a warm night with otherwise favorable weather conditions (i.e., low wind, lack of precipitation), about one hour before sunset and continuing for several hours into the evening. The primary focus of this survey will be to document bat usage at any known or suspected roost site encountered during the diurnal survey. If ambient lighting is not sufficient, outflight events will be observed with the aid of night vision gear and/or lighting (i.e. flashlights). Foraging bats will be positively identified by audible calls and visual identification, and populations will be estimated, if found. GPS coordinates of all roost sites and/or bat activity will be collected. In addition, if construction activities cannot avoid the avian -breeding season (February 1 through August 31) biologists will survey the bridge for nesting birds, such as cliff swallows, that commonly utilize bridges for nest sites. Binoculars will be utilized in areas not safely accessible by foot. Evidence of nesting birds and/or bats within the project site will be documented with digital photographs, and GPS coordinates of all occurrences will be provided. The avian survey shall occur not more than 2-5 days prior to the initiation of the construction activities to minimize the potential that nests are not initiated after the survey and prior to construction. Large trees (greater than 15 to 70 feet) maybe used by hawks, ravens, or other large birds for nesting. Trees, shrubs, and other vegetation may provide nest sites for smaller birds. All vegetation within and adjacent to the bridge widening project area will be surveyed for nesting birds. Chambers Group will notify all pertinent parties 48 hours prior to accessing the site. Chambers' Group will immediately notify pertinent parties if any roosts or nests are attached or underneath the bridge. Chambers Group will consult with pertinent parties for any specific actions that may be required as a result of the surveys. Note: This task does not include consultation with CDFG and/or USFWS in the event of a potential nesting bird and/or bat roost is found on the site. If bird nests or bat roosts are found on the site, CDFG and/or USFWS will need to be contacted for relocation, mitigation, and/or monitoring methods at a separate cost). In addition, this scope of work is based on a one -day survey estimate, which includes both a diurnal and nocturnal survey. If warranted and/or required by the agencies, additional survey and/or monitoring time may be completed at an additional cost. Bat/Bird Survey Memo Report: After completing the surveys, Chambers Group will prepare a memo report. The report will summarize the results of the surveys and will include current photographs and maps documenting the location of any nesting birds or bat roosts that may be present. The locations of nesting birds or bat roosts will be mapped and corresponding GPS coordinates will be provided. The report will include up to four graphics Scope of Work Page 9 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. including a vicinity map, biological resources map, and photographs of the site. The report will contain up to 10 pages of text, including appendices. Details on the schedule of deliverables are found below. The fee estimate is based on a single bridge survey for two qualified biologists conducting initial diurnal and nocturnal focused surveys on a 10-hour field survey day, including travel, and all reporting requirements. Deliverables: Bat/Bird Survey Memo Report 2.09 Bridge Aesthetic Analysis and Historic Preservation Report Tatsumi and Partners, Inc. will serve as the aesthetic and visual quality consultants for the project. In this role, environmental design and visual quality staff members will visit the bridge and create a digital image log of the existing structure and its visual characteristics. Particular attention will be given to the existing visual themes of the: railing, railing panels, large and small arch brackets, arch ring molding, abutment railing posts and lighting fixtures. Colors and textures will also be recorded for study purposes. With this understanding of the existing visual character of the Atlantic Boulevard Bridge, Tatsumi will work closely with CNS to develop new designs and construction methods which will help maintain the visual legacy of the existing structure for the City of Vernon. The final analysis and report will document the various visual elements of the bridge in photographic, narrative and sketch form as well as include recommendations for the incorporation of these elements into the new structure. On -site verification of dimensions, materials, conditions and other elements will not be conducted by Tatsumi staff. The site visit(s) will be only to familiarize the environmental design and visual quality team with the visual nature of the existing structure and site. This scope also assumes that formal presentations will not be necessary and coordination meetings limited to a total of four at either the City of Vernon or the Riverside offices of CNS Engineers. This scope further assumes that no coordination with other private organizations such as the Los Angeles Conservancy and Friends of the Los Angeles River will be necessary. Deliverables: Digital image log of existing structure — One color hardcopy and one CD of electronic image files. Bridge Aesthetic Analysis and Historic Preservation Report — Five color hardcopies and one CD of electronic files. 2.10Roadway Drainage Report Stantec will review the existing roadway drainage conditions and prepare a hydrology report for the existing conditions. Based on the scope of roadway and bridge improvements, hydrology for the proposed conditions will be prepared. Hydraulic analysis will include bridge inlet calculations, catch basin, and pipe sizing. Roadway drainage report will include the following: A. Project Description: Existing vs. proposed B. Technical Discussion: Design criteria, hydrology and hydraulics C. Summary of the Findings Deliverables: Roadway Drainage Report 2.11 Storm Water Quality Documentation Stantec will prepare storm water quality documentation, including preparation of a Standard Urban Stormwater Mitigation Plan (SUSMP), as required during the design process. Storm water quality, volumes and flow rates will be calculated and Treatment Control BMPs will be selected considering pollutants of concern, BMP treatment effectiveness and implementation constraints with respect to the proposed improvements and constraints. Additionally, a Storm Water Pollution Prevention Plan (SWPPP) will be prepared to address BMPs to be implemented during construction activities period. The SWPPP will consider and address both LA County (SWRCB's General Permit) and environmental mitigation requirements by CalTrans. Deliverables: Standard Urban Stormwater Mitigation Plan (SUSMP), Storm Water Pollution Prevention Plan (S,WPPP) 2.12 Railroad Phasing and Signal Requirements Scope of Work Page 10 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Rail Pros will determine construction phasing for railroad crossing construction. We will coordinate with Los Angeles Junction Railway to determine types and locations of new railroad warning devices and ancillary equipment. A memorandum will be prepared to document construction phasing requirements for special provisions and/or drawing notes. , Deliverables: Construction phasing requirements for special provisions and/or drawing notes. 2.13 Channel Hydraulics and Modification Requirements Stantec will perform river hydraulic analyses for the widening of the Atlantic Blvd. Bridge in support of obtaining final plans approvals from Los Angeles County Flood Control District (LACFCD), and United States Army Corps of Engineers (USACOE). Hydraulic analyses will be conducted for both existing and proposed conditions in order to ascertain whether hydraulic impacts occur in the proposed condition. At the onset of the hydraulic study, Stantec will meet with LACFCD and USACOE to confirm design requirements including but not limited to peak flow rates, appropriate modeling parameters, e.g. roughness coefficients, bridge pier extension shape on upstream side of bridge, and whether future improvements should be anticipated and accounted for in the area. Deliverables: River Hydraulic Report 3.0 Design Coordination 3.01 Resource Agency Permits (CDFG 1601, RWCB 401 and USACOE 404) Stantec will prepare applications, conduct processing, and obtain permits for the CDFG 1601, RWCB 401, and ACOE 404 Permits. Stantec will meet with the subject resource agencies to introduce the proposed project and confirm permitting processes including agency review time frames, applicability of USACOE Nationwide Permits, and construction mitigation measures that may be required. Supporting exhibits will be prepared including a jurisdictional determination map, proposed improvements exhibit (including plan view and typical section), and temporary construction impact exhibit. The jurisdictional determination will be supported by conducting a site visit and compilation of a photo log to be submitted with the permit applications. The permits will cover construction activities with on -going maintenance activities assumed to be covered under existing permits (Stantec will verify this assumption when meeting with the resource agencies and LACFCD). Also, mitigation and monitoring plan per deliverables of Task 2.08 — Diurnal and Nocturnal Bat/Nesting Bird Surveys will be included. Deliverables: California Department of Fish & Game Section 1601 Streambed Alternation Agreement, California Regional Water Quality Control Board 401 Water Quality Certification, and USACOE Section 404 Nationwide Permit 3.02 CPUC General Order 88B Application Rail Pros will prepare CPUC General Order 88B Applications for modification of two crossings and exhibits based on CADD information provided by the design team. Rail Pros will distribute draft applications to Los Angeles Junction Railway for review and signature evidencing concurrence. Deliverables: Draft and final application documents 3.03 Railroad Construction & Maintenance (C&M) Agreement Assistance Rail Pros will obtain copies of existing railroad crossing C&M agreements from either City or Los Angeles Junction Railway. We will revise text of agreements to address the proposed crossing widening. Property exhibits shall be included per deliverables from other right of way research tasks. Deliverables: Railroad Agreement Supports 3.04 Utility Relocation Supports Stantec will provide improvement plans showing existing utilities in the project area. Utility conflicts with proposed improvements will be identified. All the work will be coordinated with the utility owners. OPC will review design plans, cross sections and conduct a field review to identify potential utility involvements; review findings with the project manager/project engineer. We will prepare a Report of Investigation to determine liability for relocation costs. We will coordinate and plan with the utility owners and Scope of Work Page 11 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. their designers as needed to discuss project design, potential conflicts and relocation alternatives and resolution to conflicts. We will obtain detailed scopes of work from the utility companies for relocation, estimated start and completion dates, and proposed cost to perform and complete the job. Work with the project manager and utility owners to ensure the Utility Relocation Plan is compatible with permit requirements and utility agreements are properly prepared. Assist in obtaining permits, licenses and replacement easements as necessary for utility relocations. Obtain final drawings and as -built records from the utility owners and confirm that all items of work have been completed by the utility owner. Prepare utility closeout file for each utility and transfer to the City. Deliverables: Report of Investigation, Utility Closeout File 3.05 Right -of -Way Plats and Legal Description Stantec will prepare up to six legal descriptions and depictions covering the proposed right-of-way widening along Atlantic Boulevard. The properties include the two private properties on the east side of Atlantic Boulevard north and south of District Boulevard as well as the properties owned by the Los Angeles Flood Control District, City of Los Angeles Department of Water and Power, and the Los Angeles Junction Railway. These documents will be prepared and stamped by a Professional Land Surveyor and provided to the City for attachment to easement documentation provided by the City. Upon receipt of Right-of-way Plats and Legal Descriptions, OPC will review and compare to the plans for any questions or discrepancies that may arise during negotiations such as items to "be replaced in kind" or "protected in place". The legals and plats will then be provided to the appraisers together with the plans and a meeting will be held to discuss any issues. Deliverables: Right-of-way Plats and Legal Description 3.06 Right of Way Easement/Acquisition Supports Preliminary Title Work: OPC will subcontract the preparation of preliminary title reports with a local title company (or the City's preferred vendor) that wilfultimately insure the title to the property rights we secure. For particularly complicated chains of title, we will bring in a member of our corporate abstracting team to run the chain and issue an abstract. Once the preliminary title report is completed, we will review the exceptions and make determinations in accordance with the City's policies as to which encumbrances need to be cleared or interests secured. Pre -Appraisal Activities: OPC will advise each property owner of the City's desire to acquire the property or an interest therein. We will provide the requisite acquisition and relocation policies brochure as appropriate. Appraisal/Review: OPC will cooperate with the City in securing the appraisal and appraisal review. For low - value parcels, we can complete the value finding reports for use in the negotiation process Once received, our negotiators will review the reports for their assigned parcels and will become eminently familiar with the contents of the report to achieve the greatest effectiveness; typical in-house procedures include viewing all comparable sales used by the appraiser and/or performing the income stream calculations ourselves, as appropriate. Acquisition of Business Tenant Interests (Leasehold .F&E Loss of Goodwill): Tenant acquisition includes F&E negotiations and OPC will coordinate with the F&E appraiser, who will prepare any needed fixtures and equipment appraisal reports. We will coordinate negotiation issues with the appraiser as they are presented and will seek updates and clarifications as needed (fees for these reports are not quoted at this point as they directly relate to the inventory of equipment identified during the acquisition process). OPC will present written offers to the business occupants, will examine the tenant leases and coordinate realty issues within the realm of relocation claims. Formal Offer to Purchase/Negotiations: OPC will prepare the formal offer to purchase according to the City's specified format and will prepare any proposed acquisition contracts or proposed deed formats as necessary. We will deliver the offers to the property owners in person (as practical) and will negotiate in good faith until all reasonable efforts have been exhausted. We train our negotiators to utilize an integrative negotiation process to Scope of Work Page 12 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. tackle all barriers to settlement in the most efficient manner possible. We will evaluate the merits of all counter- proposals and make recommendations regarding an administrative adjustment or settlement if we feel that it is warranted based on the facts. In the event of an impasse, we will turn in a complete record of our interactions demonstrating our good -faith attempts to settle. As requested, we will remain available to provide litigation support as deemed necessary by the City's counsel. CalTrans Local Assistance R/W Certification: The final phase of the right of way program is right of way certification which documents the construction project is ready for advertising. During this process, OPC will coordinate and attend certification planning activities and meet with the City, CalTrans Right of Way and Local Assistance staff and the project partners to determine project requirements and certification level required to meet the project construction schedule. OPC will coordinate with the project engineer, utility relocation and property acquisition and relocation managers to ensure their respective activities have been completed in compliance with applicable laws and regulations. OPC will assist the City in the preparation of the submittal package. that will include the certification form and compilation of the necessary back-up documents. This would generally include deeds, resolutions of necessity, final orders of condemnation, access agreements, cooperative agreements, permits, utility relocation plans, utility relocation agreements, among other documents. OPC will also participate in pre and post -audit project reviews. Deliverables: Preliminary Title Work: Preliminary Title reports will be received with 15 business days of the notice to proceed. Within 7 days of receipt of the preliminary title reports, OPC will review the reports to identify potential conflicts between encumbrances and the project design, and incorporate said review into a written report and arrange a meeting to discuss any challenges. Pre -Appraisal Activities/ Appraisal/Review/ Acquisition of Business Tenant Interests (Leasehold F&E Loss of Goodwill: Within 7 day of the Notice to Proceed, OPC will secure all property profiles and provide the statutorily required Notice of Decision to Appraise to all affected owners and include the chosen appraiser(s) to meet with the owners. Upon completion of all appraisals, OPC will review and incorporate in a spreadsheet format, all real and personal property values, all comments as a result of our search of leases and tenants, and any other issues that may arise during negotiations relative to value. OPC will also prepare the Certification of Just Compensation for approval. Formal Offer to Purchase/Negotiations: Within 7 business days of approval for the Summary of Just Compensation, OPC will prepare all written offers for the owners and tenants and submit them for appropriate signatures. Upon receipt of the executed offers, OPC will make present offers in person where appropriate and agreed with the owners. Once all offers have been delivered a status report will be provided on a bi-weekly basis with current information regarding the status of negotiations. The report will include all accepted offers, counter-offers and objections. 4.0 65% Design Submittal 4.01 Roadway Plans Based on the review of 35% plans previously developed, traffic analysis, geotechnical investigations, and drainage analysis, roadway design plans will be developed by Stantec. Roadway plans will cover approximately 1,300 feet of Atlantic Boulevard in the vicinity of the bridge. The roadway design will include a plan and profile design at a scale of 1 "= 20' horizontally and 1 "=2' vertically in accordance with the CalTrans design and drafting standards. The roadway plans will provide the necessary details for accuracy and minimal questions during construction. Asphalt concrete removal, curb and gutter widening, removal of existing bridge deck asphalt concrete surface and installation of new asphalt concrete surface course, pedestrian ramps, cross sections at 25' intervals, intersection grid details, construction notes, special details, grading, drainage and disposition of existing utilities will be clearly shown. Scope of Work Page 13 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Estimated Plan Sheets Sheet No. Plan Description 1 Plan and Profile 2 Plan and Profile 3 Plan and Profile 4 and 5 Typical Cross Sections, Construction Notes and Miscellaneous Details 6 to 8 Cross Sections Deliverables: 65% Roadway Plans and Cross Sections 4.02 Stage Construction Plans The design, legend, and location of all work area signs, barricades, and necessary additional traffic controls will be designated and placed on the plan sheets by KOA. In addition, general notes applying to construction traffic control, a plan legend, and City plan border information on the project sheet. The plans would be prepared to conform to the general requirements of the City of Vernon, with consideration for the needs of the Contractor's construction operations. These plans will include the necessary phasing, staging for the improvements to the intersections, and a "stick map" showing the road closures, detour routes, and signing. Deliverables: 65% Stage Construction Plans Estimated Plan Sheets Sheet No. Plan Description 1 Stage I - Indexes, layout construction areas, buffer areas, specific major work items, detour routes, and stages 2 Stage 11- Indexes, layout construction areas, buffer areas, specific major work items, detour routes, and stages 3 Stage III - Indexes, layout construction areas, buffer areas, specific major work items, detour routes, and stages 4.03 Utility Plans Stantec will utilize as -built utility information to prepare plans at 1 "= 20' scale. These plans will show existing and proposed utilities including all potholing information. Actual design of the relocation of the affected utilities will be prepared by the respective utility companies. Deliverables: 65% Utility Plans Estimated Plan Sheets Sheet No. Plan Description 1 Utility Plan 2 Utility Plan 3 Utility Plan 4.04 Drainage Plans Stantec will prepare storm drain plans at a scale of 1'=20'. Drainage details necessary to construct the proposed drainage improvements on the roadway and bridge deck will be prepared. Deliverables: 65% Storm Drain Plans Estimated Plan Sheets Sheet No. Plan Description 1 Storm Drain Plan and Profile 2 Storm Drain Plan and Profile Scope of Work Page 14 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 4.05 Traffic Signal Plans Rail Pros will design traffic signals in accordance with the City standards. We will develop phasing and logic diagrams for normal operation and operations during railroad pre-emption, including railroad pre-emption circuitry information and requirements. Deliverables: 65% Traffic Signal Plans Estimated Plan Sheets Sheet No. Plan Description 1 Atlantic Blvd. /District Blvd. Traffic Signal Improvements - Plan 2 Atlantic Blvd. /District Blvd. Traffic Signal Improvements — Phasing and Logic Diagram 3 Atlantic Blvd. /District Blvd. Traffic Signal Improvements — Details and Schedules 4 Atlantic Blvd. /Driveway Traffic Signal Improvements - Plan 5 Atlantic Blvd. /Driveway Traffic Signal Improvements — Phasing and Logic Diagram 6 Atlantic Blvd. /Driveway Traffic Signal Improvements — Details and Schedules 4.06 Work Area Traffic Control Plans KOA will prepare detour base plans at 1 "=50', for the project location and field reviewed for accuracy. Each plan will be 24"06" and will normally show a minimum of 2,000 feet of roadway with relevant medians, striping, and work area. These base drawings may be used more than once; based upon the number of construction phases. The design, legend, and location of all work area signs, barricades, and necessary additional traffic controls will be designated and placed on the plan sheets. In addition, general notes applying to construction traffic control, a plan legend, and City plan border information will be placed on each project sheet. The plans would be prepared to conform to the general requirements of the City of Vernon, with consideration for the needs of the Contractor's construction operations. The project is expected to require 5 sheets. These plans will include the necessary phasing and staging for the improvements to the intersection. Deliverables: 65% Work Area Traffic Control Plans Estimated Plan Sheets Sheet No. Plan Description 1 Traffic control devices & placement detail for Stage I — TC 1 2 Traffic control devices & placement detail for Stage I — TC 2 3 Traffic control devices & placement detail for Stage II — TC 3 4 Traffic control devices & placement detail for Stage II — TC 4 5 Traffic control devices & placement detail for Stage II — TC 5 4.07 Signing and Striping Plans KOA will prepare signing and striping plans showing the affected construction area and all affected traffic stripes. The plans will show the location of all proposed traffic stripes and markings and the proper disposition of all affected existing signs and markings. Any work required to transition the proposed stripes to join with existing stripes on intersection approaches will also be provided. The final signing and striping plans would be prepared for final plotting on D-sized sheets at 1" = 40 feet as appropriate. Approximately 2 striping plan sheets are envisioned for the project. Deliverables: 65% Signing and Striping Plans Scope of Work Page 15 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Estimated Plan Sheets Sheet No. Plan Description 1 PD-1 Signing and Striping 2 PD-2 Signing and Striping 4.08 Street Lighting and Sign Illumination Plans KOA will provide plans for a street lighting design according to requirements of the City of Vernon. The final street lighting plans would be prepared for final plotting on D-sized sheets at 1"=40' (2,400 feet of roadway). Approximately 4 lighting plan sheets are envisioned for the project. The location of all utilities marked or evident in the field, indicated on reference plans, or indicated by utility companies will be shown on the plans. KOA will distribute the lighting plans and coordinate the street lighting design directly with all utility companies which may have facilities in the site vicinity. We will make design adjustments to avoid utilities as appropriate. Deliverables: 65% Street Lighting and Sign Illumination Plans Estimated Plan Sheets Sheet No. Plan Description 1 Street Lighting 2 Street Lighting 3 Bridge Lighting 4 Lighting Details & Schematic Wiring Diagram 4.09 Channel Modification Plans Stantec will prepare channel modification plans to address removal and replacement of the Los Angeles River lining to accommodate the bridge widening. The existing low flow channel will also be re -aligned around the pier extensions. Typical cross sections will be developed along with channel lining details depicting the new lining improvements. The plan and profile section of the plans will be prepared at a scale of 1" = 40' horizontally and 1" =4' vertically. Deliverables: 65% Channel Modifications Plans Estimated Plan Sheets Sheet No. Plan Description 1 Typical Cross Sections, Construction Notes and Miscellaneous Details 2 Plan and Profile 3 Channel Lining Details 4.10 Bridge Unchecked Plans CNS will perform final bridge design and prepare unchecked structural details according to CalTrans Standards and City's requirements as follow: 1. Prepare structural design calculations and develop unchecked bridge plans in accordance with CalTrans "Bridge Design Specifications", "Bridge Memo to Designers", "Bridge Design Aids", "Bridge Design Practice", and "Seismic Design Criteria" manuals. Bridge design will meet CalTrans Standards in effect as of the date of Notice to Proceed. Bridge design will, be based on the CalTrans amended "Load and Resistance Factor Design (LRFD)" method with HS20-44, Alternative and P-13 truck live loadings. All detail dimensions on the plans will be shown in English units. 2. Bridge design calculations will be made in English units, and will be organized to allow ease of review and reproduction. 3. Bridge plans will be prepared in accordance with CalTrans "Bridge Design Details" manual, applicable detailing manuals, PS&E Guide, and CAD standards. Plans will be submitted in full size (22" by 34") or Scope of Work Page 16 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. half size (I V by 17") as directed by the City of Vernon. Plans will be prepared in AutoCAD per City's requirements. 4. The bridge plans will include details to mitigate aesthetic requirements per Task 2.09 — Bridge Aesthetic Analysis and Historic Preservation Report, and will include details for debris walls per Task 2.13 — Channel Hydraulics and Modification Requirements. 5. Typical standard bridge details where applicable will be referred to CalTrans Standard Plans. Deliverables: 65% Unchecked Bridge Plans Estimated Plan Sheets Sheet No. Plan Description 1 General Plan 2 General Structural Notes 3 Existing Deck Grades (includes Index To Plans, CalTrans Standard Plans List, Concrete Strength and Type Limits Diagram) 4 Bridge Stage Construction 5 Foundation Plan No. 1 6 Foundation Plan No. 2 7 Abutment 1 Layout 8 Abutment 8 Layout 9 Abutment Details No.1 10 Abutment Details No.2 11 Abutment Wingwall/Channel Training Wall Details No.1 12 Abutment Wingwall/Channel Training Wall Details No.2 13 Pier Layout No. 1 14 Pier Layout No. 2 15 Pier Details No.1 16 Pier Details No.2 17 Pier Details No.3 (includes Pile Details) 18 Channel Debris Wall Layout and Details No.1 19 Channel Debris Wall Layout and Details No.2 20 Typical Section No. 1 21 Typical Section No. 2 (include Overhang Details) 22 Girder Layout No. 1 23 Girder Layout No. 2 24 Girder Details No. 1 25 Girder Details No. 2 26 Girder Reinforcement Layout 27 Bridge Architectural Treatment Details 28 Bridge Railing and Light Pole Details No. 1 29 Bridge Railing and Light Pole Details No. 2 30 Miscellaneous Structural and Deck Drain Details 31 Structure Approach Type N (1 OD) 32 Structure Approach Drainage Details 33 Log of Test Borings (by Converse) Scope of Work Page 17 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 4.11 Grade Crossing Plans Rail Pros will prepare grade crossing design to support CPUC applications at two Atlantic/LA Junction Railway intersections in accordance to BNSF/LA Junction Railways, AREMA and City requirements. Rail Pros' drawings will call out types and locations of proposed railroad warning devices. However, the railroad signal design will be done by Los Angeles Junction Railway. The grade crossing design will also include drainage details to make sure road and bridge runoff does not adversely impact the rail tracks. Deliverables: 65% Grade Crossing Plans Estimated Plan Sheets Sheet No. Plan Description 1 Grade Crossing Modification Plan- Plan and Profile — North Crossing 2 Grade Crossing Modification Plan- Details — North Crossing 3 Grade Crossing Modification Plan- Plan and Profile — South Crossin 4 Grade Crossing Modification Plan- Details — South Crossing 5.0 95% PS&E Submittal 5.01 Roadway Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.01 5.02 Stage Construction Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.02 5.03 Utility Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.03 5.04 Drainage Plans Review comments provided by the City on 65% plans will. be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.04 5.05 Traffic Signal Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.05 5.06 Work Area Traffic Control Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Scope of Work Page 18 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Deliverables: See Task 4.06 5.07 Signing and Striping Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.07 5.08 Street Lighting Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.08 5.09 Channel Modification Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.09 5.10 Bridge Checked Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. The structural design and plans will be independently checked with direction of a separate registered Civil Engineer in accordance with Caltrans bridge design practices, bridge design specifications and manuals. The independent checker will not receive a copy of the designer's structural calculations. The checker. will prepare a separate set of structural calculations to verify the details shown on the 65% plans. The checker will review the plans for completeness, consistency, and correctness of references. A set of review comments will be prepared and submitted to the designer for mitigation. The checker will perform back check to concur the comments have been adequately addressed. All review comments and responses will be documented in the project files. Deliverables: See Task 4.10 5.11 Grade Crossing Pans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.11 5.12 Special Provisions and Suggested Workday Schedule We will edit Caltrans standard special provisions for the bridge work. Standard Specifications for Public Works Construction (Green Book) will be used for the roadway and channel improvement works unless otherwise directed by the City. The technical special provisions will be combined with the City's boilerplate specifications to include General Conditions and General Requirements. We will prepare a list of CalTrans standard bridge pay items for the construction of the bridge. We will use Microsoft Word to prepare and edit Caltrans Standard Special Provisions (SSP) for bridge work according to CalTrans Plans, Specifications and Estimates Guide, as well as the latest "boilerplate" specifications from CalTrans. We will prepare suggested Working Day Schedule to estimate construction duration to support the bid documents. Deliverables: A CD containing Technical Special Provisions and Suggested Workday Schedule in Microsoft Word Scope of Work Page 19 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 5.13 Quantities and Cost Estimates We will provide a draft cost estimate of probable construction costs for the project that will include a proposed bid list, estimated quantities, and line item cost estimate in accordance with CalTrans Standards. An independent set of bridge quantities will be prepared by the independent bridge checker and mitigated with the bridge designer's quantities according to the contract bridge pay items, and in accordance with the technical bridge specifications. Deliverables: quantities and marginal cost estimates 6.0 100% PS&E Submittal 6.01 Roadway Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.01 and electronic files 6.02 Stage Construction Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.02 and electronic files 6.03 Utility Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.03 and electronic files 6.04 Drainage Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.04 and electronic files 6.05 Traffic Signal Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.05 and electronic files 6.06 Work Area Traffic Control Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.06 and electronic files 6.07 Signing and Striping Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.07 and electronic files 6.08 Street Lighting Plans Scope of Work Page 20 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.08 and electronic files 6.09 Channel Modification Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.09 and electronic files 6.10 Bridge Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.10 and electronic files 6.11 Grade Crossing Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.11 and electronic files 6.12 Special Provisions and Workday Schedule Review comments provided by the City on 95% PS&E submittal will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 5.12 and electronic files 6.13 Quantities and Cost Estimates Review comments provided by the City on 95% PS&E submittal will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 5.13 and electronic files 6.14 Resident Engineer's Pending Files The Final PS&E will include organized Resident Engineer's (RE) Pending Files which contain construction related documents and information through the various project development phases for structure work. The RE Pending Files will include 4-scale existing deck grade plots, falsework and shoring concepts and special instructions for Construction Resident Engineer or City Inspectors. Deliverables: RE Pending Files Binder Phase II: Bidding and Construction 7.0 Bidding Assistance 7.01 Attend Pre -Bid Meeting We will attend a pre -bid meeting to be scheduled in advance of the bid opening date. Project presentation boards will be provided as directed by the City. Deliverables: Presentation boards as needed 7.02 Answer Bidders' Questions and Prepare Addenda We will answer bidders' questions in writing regarding the contract bid documents, and will prepare bid addenda as needed. Deliverables: Response to bidder's questions, and bid addenda Scope of Work Page 21 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River - Final Design PS&E CNS Engineers, Inc. 7.03 Bid Analysis We will perform bid review and provide a bid analysis, if required. Deliverables: Bid analysis summary sheets 8.0 Construction Supports 8.01 Respond RFI's and Review Shop Plans We will review working drawings for conformance with the plans and specifications and make recommendations for acceptance, denial, or re -submittal. Working drawing submittal reviews will be completed within two weeks of receipt unless a longer time period has been specified in the Special Provisions. The submittals to be reviewed will be based on CalTrans Office of Special Funded Projects (OSFP) Information and Procedures Guide for the items to be reviewed and approved at the "non -field level". We will provide response to contractor's requests for information (RFI) about the plans and specifications forwarded to the Consultant by the City. This task includes conferring with the City's Resident Engineer' regarding the RFI as appropriate. Regularly scheduled construction observation is specifically excluded from this scope of work. Deliverables: Response to RFI's and Approval of Working Drawings 8.02 Prepare Addenda and Change Orders Upon written authorization from the City, we will provide engineering design services for revisions to construction documents resulting from changed field conditions or other change order work. Subsequent Change Order documentation and processing shall be prepared by the City's Resident Engineer (construction management consultant) and is not included in this scope of work. Deliverables: Addenda and Contract Change Orders 8.03 Prepare As -built Plans Following the completion and acceptance of the project, we will furnish the City a complete set of as -built drawings showing as -built conditions. Revisions will be solely based on as -built information including redlined plans provided by the City's Resident Engineer. Consultant assumes no responsibility for the accuracy of the information provided by the Resident Engineer. Deliverables: Full-size as -built plans End of Scope of Work Scope of Work Page 22 of 22 April 22, 2009 EXHIBIT B COST PROPOSAL/ SCHEDULE OF RATES, FEES AND CHARGES Page 19 of 20 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers, Inc. (Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer Senior Bridge Engineer (SBE) Bridge Design Engineer (BDE) Senior CADD Designer (SCAD) Project Administrator (PA) FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Name Range Hours Tom,— T ,. yuyet rvguyen Lalit Majarjan Eva Baltay Lily Huang, CPA ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Stantec Consulting Rail Pros Converse Consultants (Geotechnical Investigations) Converse Consultants (RR Contamination) KOA Corporation Tatsumi and Partners Overland, Pacific & Cutler Chambers Group Markup on Subcontractors (0%) TOTAL CONTRACT COST Initial Hourly Rate (2009) Total 892 @ $ 60.50 $ 53,966.00 1290 @ $ 40.00 $ 51,600.00 718 @ $ 33.50 $ 24,053.00 784 @ $ 40.00 $ 31,360.00 0 @ $ 42.00 $ - 0 @ $ $ - 0 @ $ - $ Subtotal Direct Labor Costs $ 160,979.00 Anticipated Salary Increases (5%) (Escalation) $ 8,048.95 Total Direct Labor Costs (DLC) $ 169,027.95 Rate Total a Total Fringe Benefits (FB) $ - Total 137.07 % $ 231,686.61 Total Indirect Costs (IC) $ 231,686.61 Rate Total 10 % $ 40,071.46 Fee (DLC+FB+IC) $ 40,071.46 $ 2,500.00 $ 2,000.00 $ 2,500.00 $ 1,000.00 Total Other Direct Costs 1$ 8,000.00 $ 324,079.05 $ 124,364.69 $ 68,630.13 $ 31,091.10 $ 55,996.51 $ 39,755.37 $ 57,764.65 $ 4,816.87 Total Subcontractor Costs $ 706,498.37 $ 1,155,284.38 ,�•, N DD M l� ll- G •-+ M 1.0 ll- N N M N M Lr) 01 Vl O\ N M vi O\ O U '-+ � O 00 �O N o\ �,0 N Vl M Vl Vl 110 Vl 110 Vl �o t!1 110 V'1 l0 M O V) �o k!1 l0 Vl N V1 N M M M o\ M ON M M O\ O dt \0 o\ N a1 M M D1 01 M o\ 0 mM N � � N N .-y •--i o\ O a 69 64 1 64 69 69 64 64 64 64 64 64 64 69 69 603,1 69 1 64 64 64 64 64 64 64 may' N 0 O O O (D N •--i •--i .-� ,--i .--i .-� kt) .--� •-+ 00 00 N N �O �p N \0 AO N •--� x 0 h o c o kn � a 64 Q � � z o CIO 460S O M 00 00 W � x A rn 64 w m 00 It o W ON CIO H� U �p O O O It O M er oo r. ., ,- •• ,•• - ,., ., ,� o0 0o N N �O �O N �O a 64 w M 3 u, Wu � o cn o °� 0 Ln 0 '� CEn ol a d Qw A�...• ° ° c o o 00a •aawo`� ,rjd U�. � � f 0 0O " a" i ¢ p �0 . 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DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Stantec Team Leader (A) Joseph Long 64 @ $ 79.23 _ $ 5,070.72 Drainage Lead (B) Kevin Brandt 162 @ $ 64.96 $ 10,523.52 Roadway Design Lead (C) Ramesh Gupta 302 @ $ 56.00 $ 16,912.00 Drainage Design Engineer (D) 40.39 to 45.26 408 @ $ 42.83 $ 17,474.64 Roadway Design Engineer (E) - 322 @ $ 40.39 $ 13,005.58 Engineering Designer (F) 30.50 to 32.75 525 @ $ 31.63 $ 16,605.75 Survey Project Manager (G) -- 64 @ $ 58.95 $ 3,772.80 Survey Analyst (H) 162 @ $ 43.67 $ 7,074.54 2-Man Survey Crew (I) -- 80 @ $ 77.10 $ 6,168.00 Administrative Services (J) 16.00 to 22.00 16 @ $ 20.00 $ 320.00 Subtotal Direct Labor Costs $ 96,927.55 Anticipated Salary Increases (5%) (Escalation) $ 4,846.38 Total Direct Labor Costs (DLC) $ 101,773.93 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5.2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping Markup on Subcontractors (0%) TOTAL COST Rate Total 34% % $ 34,603.14 Total Fringe Benefits (FB) $ 34,603.14 Total a 135% % $ 137,394.80 Total Indirect Costs (IC) $ 137,394.80 Rate Total 10 % $ 27,377.19 Fee (DLC+FB+IC) $ 27,377.19 $ 4,000.00 $ 330.00 $ 100.00 $ 1,600.00 Total Other Direct Costs $ 6,030.00 $ 10,000.00 $ 6,900.00 e _ $ 324,079.05 It vl 00 j m N vbi N m O O _ V M N V �O 0000 N 0000 oo DO M V'1 N N ..o N M Vj v1 N~ ^ oo vi �D M 00 _^ N .r" M N lc vi vl N l� 1-- O a N N oo b9 69 69 69 69 6q 69 69 69 5q 69 6q 69 69 ros 69 69 69 6q bq 69 69 bq 6q bq 6q 69 bq �O O oo O M M O CD O O O O �O O O iN O O N oo O �O O V O O Ay •�rq 'a e9 d �E �3 a; M chi N 69 oo N b b _M b9 . 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M CDO In O CDO CD CD'r O [� Vl v1 �n Vl vn V1 �o \O \0 \O \0 \�o a M O N w Im m a- N (--: V O �j o rn aM, rn 00 'T O t— O\ P O OO r0-1 M Vl � 69 49 69 69 69 69 69 O N O ��• N M In O Q � N c� O F. z = 6 00 N 3 of M u N 69 0 b M es 00 r Ir c d N W f 4% W q 69 N 00 rO c/ �y o � 'N .0 N N en e = C4 o o 0 � o Av M x ow 00 N 00 O AV. N M ICI O M 00 N F+ ~ O 69 C CIO b 0 i 69 L �7y W N b N co ^ w m pp o O � a �, to Ry o O 1 4. o ci ro bC o o +` o > . b „ 41 g U U eu cc a v Q. a�Q�PgUrxaa b � U F.y k M O N O M O O O N O M O 0 y r t- t` 00 00 00 00 o H H cl a, cM 0 M N CL Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: RailPros, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Classification Title (A) E. Hankinson 40 @ $ 90.00 $ 3,600.00 Classification Title (B) K. Hankinson 16 @ $ 90.00 $ 1,440.00 Classification Title (C ) C. Coffman 76 @ $ 64.50 $ 4,902.00 Classification Title (D) J. Donaldson 130 @ $ 52.50 $ 6,825.00 Classification Title (E) R. Williams 214 @ $ 34.65 $ 7,415.10 Classification Title (F) J. Martin 490 @ $ 31.80 $ 15,582.00 Classification Title (G) M. Johnson 32 @ $ 26.00 $ 832.00 Classification Title (H) R. Johnson 22 @ $ 18.00 $ 396.00 Classification Title (1) Name, if any 0 @ $ _ $ - Classification Title (J) Name, if any 0 @ $ _ $ _ Classification Title (K) Name, if any 0 @ $ $ Classification Title (L) Name, if any 0 @ $ $ - Subtotal Direct Labor Costs $ 40,992.10 Anticipated Salary Increases (5%) (Escalation) $ 2,049.61 Total Direct Labor Costs (DLC) $ 43,041.71 FRINGE BENEFITS Rate Total Total Fringe Benefits (FB) $ _ INDIRECT COSTS Total Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) 150 % $ 64,562.56 Total Indirect Costs (IC) $ 64,562.56 FEE (PROFIT) Rate Total 10 % $ 10,760.43 Fee (DLC+FB+IC) $ 10,760.43 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. Video Survey SUBCONTRACTOR COSTS Markup on Subcontractors (0%) TOTAL COST $ 500.00 $ 400.00 $ 100.00 $ 5,000.00 Total Other Direct Costs $ 6,000.00 $ 124,364.69 U F ? `Y O M M O � lz C a Go) G's "S6s s9ssbsVil 6s GS1.09 Goq 604 4609 GO-) I usdsdssysA 6,GeinGSr',bs6sG, y O M O �D N O O O CD O O O O O O O "T 7 0 0 0 O O O O O O O O A � x � 0 H ti vs 00 00 C� CIS 00 O N M w O sus o v°i 00 'o W o ��y W ss3 a, bs � � M � a 00 o U N 69 000 h N 69 _ W N It F 0 W a� a UG o U v a y o U vai o Pa o a o ai c � o " `n o WO '^ .? o E w On > b �, id U " ovp 'tl b ,O •y O O a0i O a �, O �' v❑ N `3 •° id `�' id '' N A .,° V] 'fl .Y q 00 �'. LL 'O c F ou ,a ca °° °' d v) v c •� '� rn b a Oq N o ; b a C a , v° a� 9 ri y a y U On td N h ao U ,� d c v O •� nn e c id y ,c .yam— •aa w p^o+a+ ixc>i, vW tq cn �uded �C ca� ao� •tW;=oy ._U;p •ya>� �3Gd •, w.Qi a•cy VgL �oq 'Enm p°pcdu .cbD '�0 ,C o .�u M m�Ud3 1 O UomRo •� oA ° o ' � u o wC enY aapO; Ex A�„ �n. 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P.W 0 a,y P. •o o P a vo~aeno 9 a o ua°'d yw`C0.a'e'b""oU�°'ap^y� �'.'�•' U H a c '17 eq W b1J m U ❑ .y a o a3 c_ FA° c o a 7 C p U a c�c ? ❑ eq ti e v w .o y, x •5 a� ewp w •� 3 w o `� k g °> w s w 10 g ti w �c4 Uw�o`x65 u m 0 6y 0�x��AH3��Uo4� z a�i U z O� cf O .--� v N 0 M 0 eh 0 V1 0 CO 0 lM 0 oo 0 T 0 O •^ ^" p _ O N O m O d O Vl O �° O [- O oo O O .. ti .M+ N p O O O �6 �6 �6 y r ri r; o a M O N O m f0 a l:a N ^+ N M llO U M 00 !} 4 O T M O N N 00 o a x s H a ti x O � 69 � w O GoS O r, O i�✓�y' 1'��"y 00 CC In � A O � i ss N F� a oON U 00 N 69 z o y^� S V „ A •� a � ro d � y a ti a 0 z y z o N - •o U ❑ U .� � o0 O O 00 00 a Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Converse Consultants DIRECT LABOR Classification Principal in Charge (A) Project Manager (B) Senior Professional (C ) Project Professional (D) Senior Staff Professional (E) Laboratory Technician (F) Drafting (G) Clerical/Word Processing (H) Classification Title (1) Classification Title (J) Classification Title (K) Classification Title (L) FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Geotech n ical Investigations Hourly Rate Name Range William Chu 79.36 Jeff Yang 46.63 Mark Schluter 29.15-40.38 Sean Lin 26.05-32.21 Jennifer Carey 22.85-25.00 Jodi Miller 18.50-20.00 Sherw n Dumaua 17.33 A. M. Maldonado 12.00-21.48 Name, if any 12.00-21.48 Name, if any 12.00-21.48 Name, if any Name, if any ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Traffic Control Equipment 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries 5. Permits SUBCONTRACTOR COSTS Soil Boring Drill Rig Cone Penetration Testing (CPT) Markup on Subcontractors (0%) TOTAL COST Date: 8/5/2009 Initial Hourly Hours Rate (2009) Total 26 @ $ 79.36 $ 2,063.36 42 @ $ 46.63 $ 1,958.46 55 @ $ 40.38 $ 2,220.90 120 @ $ 32.21 $ 3,865.20 86 @ $ 25.00 $ 2,150.00 105 @ $ 16.00 $ 1,680.00 76 @ $ 17.33 $ 1,317.08 76 @ $ 12.10 $ 919.60 0 @ $ 21.48 $ - 0 @ $ 21.48 $ Subtotal Direct Labor Costs $ 16,174.60 Anticipated Salary Increases (50/6) (Escalation) $ 808.73 Total Direct Labor Costs (DLC) $ 16,983.33 Rate Total 33.28 % $ 5,652.05 Total Fringe Benefits (FB) $ 5,652.05 Total 101.23 % $ 17,192.22 10.41 % $ 1,767.96 144.92 % $ 24,612.24 Total Indirect Costs (IC) $ 24,612.24 Rate Total 10 % $ 4,159.56 Fee (DLC+FB+IC) $ 4,159.56 $ 100.00 $ 3,500.00 $ 250.00 $ 25.00 $ 3,500.00 Total Other Direct Costs $ 7,375.00 $ 11,000.00 $ 4,500.00 Total Subcontractor Costs $ 15,500.00 $ 68,630.13 N ° U � v� 1 1 c co a 69 69 6A 69 69 69 69 69 61, bq 69 61 6q 6q 69 69 69 604 69 69 69 69 69 69 69 69 69 6H 6q 6A 6R 7 o 0 0 0 0 0 0 0 0 "0 o 0 0 0 0 0 o O O O o 0 0 0 0 0 0 0 0 0 0 x o � v 0 q a v3 69 ti o GS r M N �D !` x m �q o n ++ C713, 6v N O y O 69 7 w Yi 6s 6s x 69 � � N � ~ Qn 1 U s°. a Qn o �q U o 'n �o N N N 69 W Gn N Gn tir.. y y 0 to N ° C a 'a c c U= v p" •:. 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Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Converse Consultants Limited Phase II Soil Sampling (RR Contamination) DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Principal in Charge (A) Norman Eke 74.67 6 @ $ 74.67 $ 448.02 Project Manager (B) Laura Tanaka 45.87 16 @ $ 45.87 $ 733.92 Senior Professional (C) Michael Van Fleet 29.15-40.38 32 @ $ 35.68 $ 1,141.76 Project Professional (D) William Ragsdale 26.05-27.72 12 @ $ 26.05 $ 312.60 Senior Staff Professional (E) Alex Fernandez 22.85-25.00 0 @ $ 22.85 $ - Staff Professionsal (F) Amanda Liu 18.50-19.71 51 @ $ 19.71 $ 1,005.21 Drafting (G) Sherwyn Dumaua 17.33 6 @ $ 17.33 $ 103.98 Clerical/Word Processing (H) A. M. Maldonado 12.00-21.48 3 @ $ 12.10 $ 36.30 Clerical/Word Processing (H) Maribel Rodrigues 12.00-21.48 4 @ $ 12.00 $ 48.00 Clerical/Word Processing (H) M. Deboynton 12.00-21.48 3 @ $ 21.48 $ 64.44 Classification Title (K) Name, if any 0 @ $ - Classification Title (L) Name, if any 0 @ $ FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Traffic Control 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. Permits SUBCONTRACTOR COSTS Geoprobe/Hand Auger Field Equipment/Supplies Laboratory Analyses Markup on Subcontractors (0%) TOTAL COST Subtotal Direct Labor Costs $ 3,894.23 Anticipated Salary Increases (5%) (Escalation) $ 194.71 Total Direct Labor Costs (DLC) $ 4,088.94 Rate Total 33.28 % $ 1,360.80 Total Fringe Benefits (FB) $ 1,360.80 Total 101.23 % $ 4,139.24 10.41 % $ 425.66 144.92 % $ 5,925.69 Total Indirect Costs (IC) $ 5,925.69 Rate Total 10 % $ 1,001.46 Fee (DLC+FB+IC) $ 1,001.46 $ 2,000.00 $ 250.00 $ 25.00 $ 7,000.00 Total Other Direct Costs $ 9,275.00 $ 5,000.00 $ 1,300.00 $ 4,500.00 Total Subcontractor Costs $ 10,800.00 $ 31,091.10 H O U O 0 o ro a �� � fi�s 61) fis Qq 6sQ V)Gos6e GS 65 Go�fA 6 Cos 619 60f) co4 fi-� b» ss es IS GIs GS O O O O O O O O O O O O M O M O CD O O O O O O O O OO , O O O x o o 00 �- A a Qq x � M ti C 6�9 C ry cn 7 6M9 N M x a 6s In 6s It w `O eq 64 1 y M O CIS i.i a N_ HOs O U N b N 69 _ W N G O O [ O d y CN .1 0 ° o In. y Cr C U C 4+c�C+ C cd 0A O/r DUI .7 pp O p^ C U o. 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Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Firm Principal Various 75-85 27 @ $ 79.90 $ 2,157.30 Senior Engineer Julia Wu 57-67 80 @ $ 66.30 $ 5,304.00 Senior CAD Technician Various 35-44 81 @ $ 40.80 $ 3,304.80 CAD Technician Various 20-30 242 @ $ 27.00 $ 6,534.00 Administrative Assistant Various 15-30 16 @ $ 23.80 $ 380.80 Subtotal Direct Labor Costs $ 17,680.90 Anticipated Salary Increases (5%) (Escalation) $ 884.05 Total Direct Labor Costs (DLC) $ 18,564.95 FRINGE BENEFITS Rate Total Total Fringe Benefits (FB) $ _ INDIRECT COSTS Total Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) 167.3 % $ 31,059.15 Total Indirect Costs (IC) $ 31,059.15 FEE (PROFIT) Rate Total 10 % $ 4,962.41 Fee (DLC+FB+IC) $ 4,962.41 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding $ 100.00 2. Plotting $ 910.00 3. Transportation / Travel (Mileage will be IRS standard rate.) $ 300.00 4. Overnight Deliveries $ 100.00 SUBCONTRACTOR COSTS Total Other Direct Costs $ 1,410.00 P Markup on Subcontractors (0%) $ TOTAL COST $ 55,996.51 t0 a r C "ja "o U a O O vi N oo p v b oo b ri 0 69 69 69 V) b9 69 69 69 di (A di 6s 69 Is 'A fA 69 EA fA 69 fA 69 (A 69 A 69 69 69 69 69 bs 49 V3 U o a o a � oa 64 . �n 1.4 6q4.) . sses,n O 0 N v itl A .00 v V1 00 V' 00 o 1p N" a � N x O F a d � � x �3 � zo � q V 0 i. � p"� M n of 07 Ob M 00 A M NIt N 7 .y O U U ^ N 69 � O 6N9 w Q b N fA y v A G y C N V a O .� •� 10 o C • q a O w b9 v •9 �q_ > °° •°e •� u w a awi N O W 'C C 0. F " ttl N '� `� A ¢ appi G. bn Ctd O A ZMI U 9 0° .,. o A FCCi .pp. a p pp w, C d ;0 '17 o ° -0 'm '� m •o ' � q ; o o d W p�p q N p^, . F c U b o¢ o❑ H > a g O Q °o 0 a p c °° S b ro F1 O T U y a pp� CJ ya °' W G C o p > o ¢¢ °a �a 0 p ..U. 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'f a' w aou V a 'S aen m > o � '� F' b •°c o � 'y .y 'S � rio W d � � '.� H � ❑ � .y S v .5� 2 " "tl v � O � ° o a. v aj, ti •� ;ab o W �, .. okw,°� �U ��:ca eva o°�n�Q` on a" ;,aL) o x ;, euv •� v fl 3 6 a° Q A F. rn v7 U Pa v rn �n d F. v� v� U O O O O O O .-+ .M-i O O O O O CD O O O .--� .M-i O N N M O O O N O M O N V h Vl h h Vt v1 Vl Vl Vl b b b b b 16 b 10 10 \O b 10 �D y r r r w 00 W 2-F a' .0 a Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date, 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Tatsumi and Partners, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Senior Principal, RLA D.Tatsumi 64 @ $ 92.30 $ 5,907.20 Technical Staff II 56 @ $ 33.00 $ 1,848.00 Technical Staff I 64 @ $ 28.47 $ 1,822.08 Landscape Staff 110 @ $ 20.39 $ 2,242.90 $ Subtotal Direct Labor Costs $ 11,820.18 Anticipated Salary Increases (5%) (Escalation) $ 591.01 Total Direct Labor Costs (DLC) $ 12,411.19 FRINGE BENEFITS Rate Total ,t Total Fringe Benefits (FB) $ _ INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) Total (* Combined FB, OH and G&A) 176 % $ 21,843.69 Total Indirect Costs (IC) $ 21,843.69 FEE (PROFIT) Rate Total 10 % $ 3,425.49 Fee (DLC+FB+IC) $ 3,425.49 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Markup on Subcontractors (0%) $ 450.00 $ 800.00 $ 625.00 $ 200.00 $ 2,075.00 Total Other Direct Costs $ 2,075.00 TOTAL COST $ 39,755.37 y U000 M o D a N69 69 69 69 69 IA69 69 69 69 69 69 b1 69 69 6A 69 6s 69 69 6H 69 6R 6s 6s 6s 6s 6s 69 64 69 bs Cl O O O O O O O O O O O N Cl O O O y O O O O O O O O O O O O O O O A x O a 69 x 6s 69 x 6s 0 � 69 o w x69 > Si O o 10 os - 6s Im a 6`' 0 N to W w In U M N � cq N 69 _ W i C a>i y u v y o o Y L� o a DA rA Wo ks C.� N °�, iL c FL .��' o Uy 'O a 'O q N Q) ❑ O F' a CL o c y �, U Do o Oj q t:3 q � o 0 0 7 a t 0A o c e �v x o o, o C.) w Q•� �d N' ti ti i a�w i opal ad cq a�oi '>o O 0 voonn bD y g E � Y a o Cy • c•° 0gN O o5n ..4Fi odO o`d 0& s wdo.A C O UL^ U o b IV A q; w a 'o0 0i0N U o >Lz o 3�o .0 7 U ro w m oti r y a �Uc � 0Q . � c A � 2 i 7 U o x� d[� oa, a CYuPW0 Ar �c7a�loawv r4u9z �Ua!�iirx�or�v,�AH3;oLnU � � d z y U G 0 z :a i--i p „y 0 ti N 0 M 0 V' 0 p N 0 N 0 M 0 0 Vl �o 0 [— 0 0 00 0 ON 0 .-+ .-. .--� .M-� p M O N O M 'd• O O N O O 0 0 0 0 0 C, 0 0 0 0 ,^ U y (V N [V N N fV fV N (V fV (V N fJ M t+i M M M M �h � ct V' d' C• V f. o p, E" .0 cR co 0 a) rn n3 d 0 u o 0 N a 64 69 69 69 69 69 69 69 69 69 6A 64 G.9 69 69 ........... 69 69 64 69 69 69 69 y N O O O O O O O O O O O O O O 0 O O O O O O O O O O O O O O- O O O O q x O H a Qq fle O es O w x � o 0 � y � CD N QI G7 O vs U N N 69 y O 'd pyp a: a E„ P. 0 id v o d bo � = v ¢� C G 3 i� 0 06 a ti y b .'J cn y Y U N %.•' --� a b0A y y bA ar q y TJ y N w bo cd y A bq N y V] q 3 C y N~ V 'OU' id y pp cC U'Cpi a G y y 'd y WO N G ld a .y N P� •� y PU. pG N , 0.Gi FV41 O,7 p G •OaUO O °U N�" �=tV"ji dN '�•UOr • b W� cd _td c❑❑yd [u�U L'o 'C+" ii AU 0.cdi p y W O d� v� y>' •C� U U a ro w'cJ U=„ A� ta �" C• ^d ai ;O a •c� O C N cd ;O �i O N pq O q ❑�'a° 'G 'O'a b o° O 3 Q CIS 40i a�x��caH3��u id �.. O 7 N -0w��C,04 �aa� . o z ti 0 %+ O "r V vi O vn O O kn CD CD O CD �--� .M-a 0 O N O M O V O vl O �o O [� O 00 O O� O --� -•� --� ►'� 0 0 0 0 ,0 vi �n vn Wn vi �n vi �n vi vi �0 �O a O .0 a CO 4- 0 N N cm co M 0 \ % § _\ \ _ \ . _ & _ CF- 2 = _ 2 ' o * 7 ■ \ �. J m \ � 2 7 = » Q Q R 2 < / § ( � \ � a / / 2 m E Q \ / /O\ (/ �;5� \\]j -0 I) �e)= > \)) 74 kP./ .. % /0 ) « / / / I Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland, Pacific & Cutler, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Principal -in -Charge (A) Brian Everett 25 @ $ 66.92 $ 1,673.00 Senior Project Manager (B) Joey Mendoza 30 @ $ 50.48 $ 1,514.40 Project Manager (C) Craig Justesen 40 @ $ 48.80 $ 1,952.00 Project Manager/Utility Relocation (D) Diana Stuadinger 230 $ 40.87 $ 9,400.10 Consultant (E) Madelia Rivera 150 @ $ 21.87 $ 3,280.50 Project Support (F) Julie Mesun 50 @ $ 19.23 $ 961.50 Subtotal Direct Labor Costs $ 18,781.50 Anticipated Salary Increases (5%o) (Escalation) $ 939.08 Total Direct Labor Costs (DLC) $ 19,720.58 FRINGE BENEFITS Rate Total Total Fringe Benefits (FB) $ _ INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) Total (* Combined FB, OH and G&A) 149 % $ 29,383.66 Total Indirect Costs (IC) $ 29,383.66 FEE (PROFIT) Rate Total 10 % $ 4,910.42 Fee (DLC+FB+IC) $ 4,910.42 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.; 4. Overnight Deliveries 5. Title Service (5 reports) SUBCONTRACTOR COSTS Markup on Subcontractors (00/.) TOTAL COST a i, i:)u.uu Total Other Direct Costs $ 3,750.00 Fs- 57,764.65 00 o tG m CF t- rn � 01 .°° ch N � a 00 6s ios 64 64 69 6s ds 6s 69 69 69 6s 69 69 69 69 69 6s 69 69 69 69 69 69 69 69 69 69 69 69 641 y N n VO- CD 0 0 0 0 0 0 0 O 0 0 0 0 O O O O O O 0 Cl 0 0 0 0 0 0 Q O h O N x 0 F a x ti x. a� kn I QS C N W o bs �.y U °R U O o s. py o'o C N co w 0 U 6s es rA a0 o bCd c E ° U c 4 •8. c o v a ;z P4 •o rn O �y A �„ Dq r4 Op N ❑ aEi .� a •� � C •U p E �01 O ~ y y y N U FG p ,O d 6 i avow ya w$ w �° cl 43 onz o0o� o j N vcn v U 8 O e A °°E0 a wro Fb `/ E y000 U ou m• ll^•1 ,Otij y b'U�uC°yp�y'r C. td O Ry l0 .� U I-H N L1V U (d .E t V 2 C•l0 VF P. WCC .VAGql �F.{�^a•'1 jxQ YmO 4. 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M O N 0 M 0 F" K w Cl) 0 N N m M a k � lA C U R � o o � � � a ss 6s ss 6H :3 000 in el Ac 'n x ro 0 F 0 a 0 ti 0 0 0 x 0 a W o x � N ;T I A O 6R H � M U a 6s s°. � M a 4a 0 U Qq N a fA L p O x a y F a� � 3 N o� Ca x v> 3 � U b ti b � o v ms " G o � a �O Urxaa 0 o .o U Cd 0 0 F a Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Chambers Group, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Senior Biologist Kris Alberts 16 @ $ 34.62 $ 553.92 Staff Biologist Paul Morrissey 24 @ $ 26.00 $ 624.00 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting/equipment 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Outside services SUBCONTRACTOR COSTS Markup on Subcontractors (0%) Subtotal Direct Labor Costs $ 1,177.92 Anticipated Salary Increases (5%) (Escalation) $ 58.90 Total Direct Labor Costs (DLC) $ 1,236.82 Rate Total 49.7 % $ Total Fringe Benefits (FB) $ _ Total 104 % 48.9 % 202.6 % $ 2,505.79 Total Indirect Costs (IC) $ 2,505.79 Rate Total 10 % $ 374.26 Fee (DLC+FB+IC) $ 374.26 $ 200.00 $ 200.00 $ 300.00 Total Other Direct Costs $ 700.00 TOTAL COST $ 4,816.87 ti O O O Cl r- 00 U N 7 N 7 N m M O, O � 00 69 69 69 69 6HA 6 69 6H 6H b9 69 69 69 69 699 69 6 69 69 69 69 69 69 604 604 6A 69 69 69 6A 69 y O N N O O O O O O 00 �o m CD O CD CDO O O O O O O O O O O CD CD O O A � O H O a0 N O 4% 69 y 'Oq O N N ti O � O � o H M U °a. � 69 a , 0 U 69 w y�p y y OD. itl T ro x ° a o on a y y W [ o o a a c 'C c U d 0.0 y E o o ° a C r a Q y O �y o C U U 9 by o '1 W b0 o y o .� 7 .o ° °° 8 w a .0 cv t'�w a a ° d y.a e O U QQ W)c°i a =° O JO N O 00 00 ,G H o %k u b b� y � cn yi,d ° 4 oU Wc= aGy� F T w0o U N z 'b Nw Ca O oVea � w ro � y aO[ raC s°O €h o py `n�_ y c o vo c tio UU p •aro�� 45a° 6 'M o y°o ca. uw Aa.8 xvU"v Uc4�c4 �oc4��AH3cnv, � d z q ° N wy O N O M O 7 O N O N 0 M 0 7 0 Vl O 10 O [- O 00 O 0, C) O �--� N M .-� O N 0 M 0 V 0 Vl 0 �D 0 0 0 0 0 0 0 0 0 U C y N N N N N N N N N N N N N M "i M m M M ri 'V' '7 V �F •� V 7 d- a r Gr O U `o a, a o a 00 69 I q (!s 69 6s 6s 69 69 69 69 64 6s 6s 69 64 69 bs 69 6s 6s 6s 69 6s 6s 69 6s 69 fig 6s 6s 64 Cos6s o 7F 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a A x 0 F• w 'bp o0 0 0 � oa .0 O 0 � i W GS C� W � H O U a a , 0 U 69 69 pp b 5 d ti v � o •o � d a bl) _ y 'C "' C y vi � G' •C vl {�r 'GC to N W y p G cd y v ti c a v y a0"? 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Report Type: a. contract ®a. bid/offer/application ® a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Narr}e and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name Prime ❑ Subawardee and Address of Prime: Tier if known: C S= lv\eei 'ine . [n3ov Hgme+,, o -tf'-?�40 1Z[ve VJe, (A cl2&-V3 Congressional District, if known: 4c Congressional District, if known: 6. Federal Department/Agency: 7. Federal Progra/m� Name/Description: t\)/A CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: N/A $ j f 15 Z&+1 3" > 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, Ml): t� ohe, 11, Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation offactSignature: �- F.r— upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This print Name:G( S �, information will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and Title: _- � Y (� [ P C4 not more than $100,000 for each such failure. Telephone No.: — — f00. 9 Date: f I q- Federal Use Only: Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: December 8, 2009 TO: Kevin Wilson, Director of Community Services & Water FRO Nelly Giron, City Clerk RE: Resolution No. 10,112 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Consulting Services Agreement With CNS Engineers, Inc. For the Design of the Rehabilitation and Widening of the Atlantic Boulevard Bridge Transmitted herewith as requested by your department, is one .fully executed agreement for your transmittal and a copy of Resolution No. 10,112, referenced above, which was approved by City Council on December 7, 2009. Thank you. NG : dj c: Resolution No. 10,112 Agreement File No. 09-143 CONSULTING SERVICES AGREEMENT FOR THE DESIGN OF THE REHABILITATION OF THE ATLANTIC BLVD. BRIDGE OVER THE LOS ANGELES RIVER NAME OF CONSULTANT: RESPONSIBLE PRINCIPAL OF CONSULTANT: CONSULTANT'S ADDRESS: PRIMARY SUBCONSULTANT: CITY OF VERNON'S ADDRESS: COMMENCEMENT DATE: TERMINATION DATE: CNS Engineers, Inc. James Lu, P. E. 10370 Hemet Street Suite 340 Riverside, CA 92503 Stantec Consulting City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Manuela Giron, City Clerk With a copy to: Richards, Watson & Gershon 355 S. Grand Ave., 40th Floor Los Angeles, CA 90071 (213) 626-8484 (213) 626-0078 (facsimile) Attention: Laurence S. Wiener, City Attorney Within 7 days of the Notice to Proceed Two years from the date of the Notice to Proceed unless extended pursuant to Section 2 of the Agreement CONSIDERATION: As set forth in Exhibit B CONSULTING SERVICES AGREEMENT FOR THE DESIGN OF THE REHABILITATION OF THE ATLANTIC BLVD. BRIDGE OVER THE LOS ANGELES RIVER This consulting services agreement ("Agreement") is entered by and between the City of Vernon ("City") and the Consultant designated above. RECITALS WHEREAS, City intends to retain the services of a consultant to perform the services described in the Scope of Work attached as Exhibit A. WHEREAS, Consultant represents that it is qualified and capable of furnishing the labor, materials and expertise necessary to perform the services required by the City, as set forth in this Agreement, and is willing to do so in accordance with the terms and conditions contained herein; NOW, THEREFORE, the parties agree as follows: l . Consultant Services. Consultant shall perform the services described and set forth in the Scope of Work, attached hereto and incorporated herein as Exhibit A. Consultant shall complete said services in a manner satisfactory to City and consistent with that level of care and skill ordinarily. exercised by members of the profession currently practicing in the same locality under similar conditions. If there is any conflict between the Scope of Work and this Agreement, the terms of this Agreement shall prevail. 2. Term of Agreement. This Agreement shall become effective on the Commencement Date set forth above, and Consultant shall perform the services after it receives notification to proceed from City. This Agreement shall terminate on the Termination Date set forth above. The City Administrator, or his or her designee, may in writing extend the time of performance for up to one year pursuant to the same terms and conditions of this Agreement. 3. Compensation. a. The method of compensation for this Agreement shall be based on actual cost -plus -a -fixed fee. City agrees to compensate Consultant for services which Consultant performs to City's satisfaction, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, the Consideration set forth in Exhibit B, attached hereto and incorporated herein. Said Consideration includes reimbursement of Consultant's fee and reimbursement of Consultant's cost of any equipment, materials, and supplies necessary to provide Consultant's services (including all labor, delivery, tax, assembly, and installation costs, as applicable) pursuant to this Agreement. City.shall pay Consultant said Consideration in accordance with the schedule of payment set forth in Exhibit B. Consultant shall not be reimbursed for actual costs that exceed the estimated costs set forth in Exhibit B unless additional reimbursement is provided for by an Agreement Amendment. In no event shall Consultant be reimbursed for overhead costs at a rate that exceeds the overhead rate set forth in Exhibit B. In the event City determines that changes to the scope of work specified in Exhibit A Page 2 of 20 are required, the term of this Agreement and/or actual costs reimbursable by City may be adjusted by an Agreement Amendment to accommodate the changes in scope of work. The maximum total cost as specified in Paragraph (f) of this Section 3 shall not be exceeded unless authorized by an Agreement Amendment. b. In addition to the allowable incurred costs, City shall pay Consultant a fixed fee equal to ten per cent (10%) of the total of the Direct Labor and Indirect Costs. This fixed fee is nonadjustable for the term of this Agreement, except in the event of a significant change in the scope of work and such adjustment is made by an Agreement Amendment. C. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in Exhibit B. d. In the event that milestone cost estimates are included in Exhibit B, Consultant shall obtain prior written approval for a revised milestone cost estimate from City before exceeding such cost estimate. e. Consultant agrees that its right to receive the final payment pursuant to this Agreement is contingent upon City's approval of all deliverables set forth in Exhibit A. Should City not approve any or all such deliverables, Consultant shall revise the deliverables to City's satisfaction at no additional expense to City. City shall have the right to withhold, in its sole discretion, any or all of Consultant's final payment until the City Administrator approves all of Consultant's deliverables. $1,155,285.00. £ The total amount payable by City including the.fixed fee shall not exceed g. , Salary increases shall be reimbursable if the new salary is within the range identified in Exhibit B and is approved by City. h. All subcontracts in excess of Twenty -rive Thousand Dollars ($25,000) shall contain the above provisions. 4. Method of Payment. City shall pay Consultant within thirty (30) days after receipt of a proper invoice for services satisfactorily performed. Invoices shall be submitted no later than forty-five (45) calendar days after Consultant performs the services for which it is billing. Invoices shall detail the services performed on each milestone and each project, as applicable. Invoices shall follow the format requested by City and shall reference the Contract Number above. The final invoice must contain the final cost and all credits due City including any equipment purchased under the Equipment Purchase provisions set forth in Section 10 of this Agreement. The final invoice shall be submitted within sixty (60) calendar days after Consultant completes the services. 5. Cost Principles. To the extent that Consultant is entitled to reimbursement for costs, the following provisions shall apply: Page 3 of 20 a. Consultant agrees that the Contract Cost Principles and Procedures set forth in the Federal Acquisition Regulations System, Part 31.000 et seq. of Chapter 1 of Title 48 of the Code of Federal Regulations, shall be used to determine the allowability of cost. b. Consultant agrees to comply with federal procedures in accordance with the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, Part 18 of Title 49 of the Code of Federal Regulations. C. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under the Federal Acquisition Regulations System, Part 31.000 et seq. of Chapter 1 of Title 48 of the Code of Federal Regulations, are subject to repayment by Consultant to City. 6. Independent Contractor. a. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its officers, agents or employees shall have control over the conduct of Consultant or any of Consultant's agents or employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. b. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify, defend and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any federal or state agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, Consultant agrees to reimburse City for all costs, including accounting and attorneys' fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with applicable workers' compensation laws regarding Consultant and Consultant's employees. Consultant shall indemnify, defend, and hold City harmless from any failure of Consultant to comply with said workers' compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amounts due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 7. Responsible Principals. a. City's Responsible Principal shall be the City Administrator, or his or her designee. City's Responsible Principal shall administer the terms of this Agreement on behalf of City. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of City's Responsible Principal. Page 4 of 20 b. Consultant's Responsible Principal set forth above shall be principally responsible for Consultant's obligations under this Agreement and shall serve as principal liaison between City and Consultant. Consultant's Responsible Principal shall keep City's responsible principal informed of the progress of the performance of Consultant's services under this Agreement, and shall refer any decisions that must be made by City to City's Responsible Principal. Designation of another Responsible Principal by Consultant shall not be made without City's prior approval. 8. Personnel. a. Consultant represents that it has, or shall secure at its own expense, all personnel required to perform the services under this Agreement. All personnel engaged in the work shall be qualified to perform such services. b. Consultant shall be solely responsible for the satisfactory work performance of all personnel performing the services under this Agreement, and compliance with all reasonable performance standards set forth in this Agreement or required by City, appropriate governmental agencies and applicable law. C. Consultant reserves the right to determine the assignment of its personnel to the performance of services under this Agreement. City reserves the right, for good cause, to require Consultant to exclude any of its personnel from performing the services on City's premises. Furthermore, Consultant shall secure City's prior written approval for any change or reassignment of key personnel. In the event that City, for good cause, desires the exclusion of any person(s) assigned by Consultant to perform the services under this Agreement, Consultant shall exclude such person(s) immediately upon receiving such notice from City. d. Consultant shall be responsible for payment of all employees' and subconsultants' wages and benefits. 9. Subconsultants. a. Consultant shall not use any subconsultant or pay any subconsultant not identified in Exhibit B to perform any of Consultant's services under this Agreement, without City's prior written approval. Consultant is fully responsible to City for the performance of any and all Subconsultants. b. Consultant may not change the Primary Subconsultant as set forth above without City's prior written approval. C. City reserves the right, in its sole discretion, to require Consultant to remove any subconsultant(s) from performing the services .under this Agreement. In the event that City, in its sole discretion, desires the removal of any subconsultant(s) assigned by Consultant to perform the services under this Agreement, Consultant shall remove any such subconsultant immediately upon receiving such notice from City. Page 5 of 20 d. Any agreements between Consultant and subconsultants in excess of Twenty -Five Thousand Dollars ($25,000) in consideration, entered into as a result of this Agreement, shall contain all of the provisions stipulated in this Agreement as applicable to subconsultant. 10. Equipment Purchase. To the extent that Consultant is entitled to reimbursement for equipment purchases, the following provisions shall apply: a. City's prior written authorization is required before Consultant enters into any unbudgeted purchase order or subcontract exceeding Five Thousand Dollars ($5,000) for supplies, equipment, or Consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs to City. b. For the purchase of any item, service, or consulting work not covered in the approved Proposal and exceeding Five Thousand Dollars ($5,000) prior authorization by City, Consultant must submit three (3) competitive quotations with the request to City, or must adequately justify the absence of bidding. C. Any equipment purchased as a result of this Agreement is subject to the following provision: "Consultant shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two (2) years and an acquisition cost of Five Thousand Dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of this Agreement, or if the Agreement is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale in accordance with established local agency procedures, and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant's expense on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by City and Consultant. If it is determined that the equipment is to be sold, the terms and conditions of such sale must be approved in advance by City." d. All subcontracts in excess. of Twenty-five Thousand Dollars ($25,000) shall contain the above provisions. 11. Facilities and Equipment. Except as otherwise approved by City in writing, Consultant shall, at its sole expense, furnish all facilities and equipment which may be required for providing the services under this Agreement. 12. Indemnification. Page 6 of 20 a. Consultant shall indemnify, defend, and hold harmless City and any and all of its officers, employees, agents, attorneys, representatives, consultants, volunteers, successors and assigns ("Indemnified Parties") from and against any and all claims, charges, damages, demands, actions, proceedings, losses, costs, expenses, whether actual, alleged or threatened, actual attorneys' fees, court costs, and accountant's fees, judgments, civil fines and penalties, damage or injury, in law or equity, to property or persons, including wrongful death, and liabilities of any kind or nature whatsoever ("Liabilities") arising out of or in any way connected with, in whole or in part, the acts or omissions of Consultant, its officers, agents, employees, subconsultants, or any entity or individual that Consultant shall bear the legal liability thereof, in the performance of services under this Agreement. b. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. C. This obligation to indemnify, defend and hold harmless the Indemnified Parties is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or final payment hereunder. This obligation to indemnify, defend and hold harmless is in addition to any other rights or remedies that the Indemnified Parties may have under the law. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. d. In the event of any claim or demand made against an Indemnified Party which is entitled to be indemnified hereunder, City may, in its sole discretion, reserve, retain or apply any monies due Consultant under this Agreement for purposes of resolving such claims; provided, however, City may release such monies if Consultant provides City with reasonable assurance of protection of the Indemnified Party's interests. City shall, in its sole discretion, determine whether such assurances are reasonable. e. In the event more than one (1) person or entity is named in this Agreement as Consultant, all obligations to indemnify, defend and hold harmless under this Section shall be joint and several. f. The indemnity requirements set forth in this Section are intended to be separate and distinct from any other provision in this Agreement and are intended to be interpreted as such. 13. Insurance. a. Consultant shall, at its sole expense and at all times during the term of this Agreement, maintain, and keep in full force and effect, the following policies of insurance by insurers licensed to do business in the State of California with A.M. Best ratings of no less than A -:VI, or otherwise approved by City's Risk Manager: Page 7 of 20 (1) General liability with minimum limits of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage, and if commercial general liability insurance or other form with a general aggregate limit is used, either the aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit; (2) Automotive liability with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage, combined single limit; (3) Errors and omissions liability with minimum limits of Two Million Dollars ($2,000,000) per claim and aggregate; and (4) Workers' compensation on a state -approved policy form providing statutory benefits as required by law with minimum employer's liability limit of One Million Dollars ($1,000,000) per accident for all covered losses. b. Consultant shall endorse the general liability coverage required herein to include as additional insureds City, its officers, employees, agents, attorneys, representatives, consultants and volunteers. Consultant shall require the same of all subconsultants or any other party engaged by or on behalf of Consultant in relation to this Agreement. C. The insurance policies as to general liability, automotive liability, and errors and omissions liability shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. d. No coverage required herein shall prohibit Consultant, or Consultant's employees or agents, from waiving the right of subrogation prior to a loss. Consultant shall waive its right of subrogation against City. e. All coverage types and limits required herein and deductibles are subject to approval, modification, and additional requirements by City, as the need arises. Consultant shall not cancel, reduce or otherwise modify insurance coverages required herein without City's prior written approval. City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days written notice of such change. f. All insurance policies required herein shall provide that insurers shall not cancel, reduce, or otherwise modify any coverage required herein without the insurer giving City thirty (30) days' written prior notice. Consultant shall require the same of all subconsultants or any other party engaged by or on behalf of Consultant in relation to this Agreement. g. In the event any insurance policy required herein does not comply with the requirements of this Section or is cancelled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and available at a reasonable cost, and any premium Page 8 of 20 paid by City shall be promptly reimbursed by Consultant or City may withhold monies due to Consultant sufficient to pay the premium. h. Consultant shall provide evidence of the insurance required herein, satisfactory to the City's Risk Manager, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, not less than one (1) day prior to beginning the performance of the services under this Agreement. Consultant shall, upon City's request, provide complete, certified copies of any policies required herein within ten (10) days of such request. Any actual or alleged failure of City or any additional insured to obtain proof of insurance required under this Agreement shall in no way waive any right or remedy of City or any additional insured. i. Consultant agrees to provide immediate notice to City of any claim against Consultant arising out of the performance of this Agreement. City assumes no obligation or liability by such notice, but has the right, but not the duty, to monitor the handling of such claim or claims if they are likely to involve City. j. The insurance requirements set forth in this Section are intended to be separate and distinct from any provision in this Agreement and are intended to be interpreted as such. 14. Assignment. Consultant shall not assign or transfer any interest in this Agreement, whether by assignment or novation, without City's prior written consent. Any purported assignment without such consent shall be void and without effect. 15. Confidentiality. All data, documents, drawings, maps, specifications, surveys, reports, records, discussion, or other information developed or received by Consultant or provided for performance of the services under this Agreement are deemed confidential information. Consultant shall not disclose confidential information without City's prior written approval. Notwithstanding the foregoing, Consultant shall not be in violation of this Section with regard to disclosure that is in response to a valid order by a court or other governmental body, provided that Consultant is advised by legal counsel that such disclosure is required by law, and such disclosure is limited to the minimum extent required by law. Within ten (10) business days following the date of any termination of this Agreement or upon expiration, Consultant shall return to City all confidential information provided by City to Consultant. Consultant's covenant under this Section shall survive the termination of this Agreement. 16. Ownership of Materials. All materials prepared or provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 17. Retention of Records and Access to Records. For the purpose of determining compliance with Section 25000, et seq. of Title 21 of the California Code of Regulations when applicable, and other matters connected with the performance of Consultant's contracts with third parties pursuant to Section 8546.7 of the California Government Code, Consultant and its subconsultants shall maintain all books, documents, papers, records, accounting records and Page 9 of 20 other evidence pertaining to the performance of such contracts, including but not limited to, the cost of administering any subconsultant contracts. Consultant and its subconsultants shall make such materials available at their respective offices at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment to Consultant and its subconsultants under this Agreement. Consultant shall make available to City or its designee, the U.S. Department of Transportation, the California State Auditor, the Federal Highway Administrator, the United States Controller General, the State of California, or any duly authorized representative of the federal government, access to any books, documents, papers, records, accounting records and other evidence pertaining to the performance of Consultant's services under this Agreement that are pertinent to this Agreement or the Project for audits, examinations or excerpts, and transactions and copies thereof shall be furnished by Consultant if requested. 18. Conflict of Interest. a. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would Conflict in any manner with the performance of the services under this Agreement. No person having such interest shall be employed by or be associated with Consultant. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of the services under this Agreement. b. Consultant shall disclose any financial, business, or other relationship that may be impacted by or have an impact upon the services provided under this Agreement or any ensuing construction project of City. Before commencement of work, Consultant shall also provide City with a list of current clients who may have a financial interest in the outcome of the services provided under this Agreement or any ensuing construction project of City which will follow. Such list shall be updated and provided to City whenever there is a change to the list. C. Any subcontract in excess of Twenty -Five Thousand Dollars ($25,000) entered into as a result of this Agreement shall contain all of the provisions of this Section. 19. Licensing and Taxes. a. Consultant shall, at its sole expense, obtain and maintain during the term of this Agreement all necessary licenses, including business licenses, permits and certificates required by law for the performance of the services under this Agreement. b. Consultant is liable for any and all taxes as a result of the performance of the services under this Agreement. 20. Financial Condition. Prior to executing this Agreement, Consultant shall make available for City inspection at City Hall financial statements and documentation acceptable to City, establishing that it is financially solvent, such that it can reasonably be expected to perform the services under this Agreement. Within thirty (30) days of the first year anniversary of the date of this Agreement, and each year throughout the term of this Agreement, Consultant shall Page ]. 0 of 20 make available financial information as may be appropriate to establish, to City's satisfaction, that Consultant is in at least as sound a financial position as Consultant was prior to executing this Agreement. City shall not take possession of or retain any financial statements and documentation made available by Consultant for review. 21. Non -Discrimination and Equal Employment Opportunity. a. Consultant shall not discriminate against any employee for employment, or harass or allow harassment of any employee because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer), family care leave, or sexual orientation. Consultant shall ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer), family care leave, or sexual orientation. Such actions shall include, but are not limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. b. Consultant shall, in all solicitations or advertisements for employees placed by, or on behalf of Consultant, state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, sex, marital status, national origin, ancestry, age, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer), family care leave, or sexual orientation. C. Consultant shall comply with the provisions of the California Fair Employment and Housing Act (California Government Code § 12900 et seq.), and the applicable regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 7285.0 et seq.). d. Consultant shall permit access to all records of employment, employment advertisements, application forms, and other pertinent employment data and records by the California Fair Employment and Housing Commission, or any other agency designated by the State of California, for the purpose of investigating compliance with subsection (a) of this Section. e. Consultant shall cause the foregoing subsections (a) and (b) of this Section to be inserted in all contracts entered into as a result of this Agreement, except contracts for standard commercial supplies or raw materials. 22. Accounting Requirements. Consultant and its subconsultants shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line item for the Project. The accounting system shall conform to the Generally Accepted Accounting Principles ("GAAP") and costs principles set forth in Titles 48 and 49 of the Code of Federal Regulations, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment Page 11 of 20 vouchers or invoices. All accounting records and other supporting papers of Consultant and its subconsultants connected with the performance of the services under this Agreement shall be maintained for a minimum of three (3) years from the date of final payment to Consultant under this Agreement and shall be held open to inspection and audit by City representatives, the U.S. Department of Transportation, the California State Auditor, and/or auditors of the federal government. Copies thereof shall be furnished by Consultant and its subconsultants upon receipt of any request made by City, the U.S. Department of Transportation, the federal government, or their respective agents. In conducting an audit of the costs and match credits claimed under these provisions, City, the U.S. Department of Transportation, and the federal government shall rely to the maximum extent possible on any prior audit of Consultant pursuant to the provisions of federal and state laws. In the absence of such an audit, any acceptable audit work performed by Consultant's external and internal auditors and/or federal auditors shall be relied upon and used by City and/or the U.S. Department of Transportation and/or the federal government when planning and conducting additional audits. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 24. Termination. City, in its sole discretion, may terminate this Agreement with or without cause upon thirty (30) days' written notice to Consultant. The effective date of termination shall be the date specified in the notice of termination, or, in the event no date is specified, the thirtieth (30th) day following delivery of the notice. Upon notice of termination, Consultant shall discontinue performing services under this Agreement. In the event of such termination without cause by City, Consultant shall be paid in full for all services performed in accordance with the terms of this Agreement, in an amount equal to the amount of services actually performed prior to the effective date of termination; based upon the hourly rates, maximum fees and billing requirements set forth in Exhibit B. Consultant shall not be paid for any services or expenses performed subsequent to the effective date of termination. 25. Suspension. City may, in writing, order Consultant to suspend all or any part of the services under this Agreement for the convenience of City or for work stoppages beyond the control of City and Consultant. 26. Progress Reports. Consultant shall meet with the City Administrator or his or her designee, upon City's request or as needed, to provide reports or information regarding the services performed by Consultant under this Agreement. 27. Inspection of Work. Consultant and any subconsultants shall permit City, the State of California, and the Federal Highway Administrator to inspect the Project activities and files at all reasonable times during the term of this Agreement. Page 12 of 20 28. Safety. Consultant shall comply with the U.S. Occupational Health and Safety Administration ("OSHA") regulations applicable to Consultant regarding necessary safety equipment or procedures. Consultant shall also comply with any safety instructions issued by City. Consultant personnel shall wear hard hats and safety vests at all times while working on the Project construction site. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this Section. 29. Dispute Resolution. a. All disputes arising out of or related to this Agreement, either party's conduct in connection with this Agreement, and the relationship and rights of the parties in connection with this Agreement, whether characterized as a breach of contract, tort, or otherwise, shall be determined by binding arbitration in accordance with the terms of this Section. The submittal of matters to arbitration in accordance with the terms of this Section is the sole and exclusive method, means, and procedure to resolve any and all claims, disputes or disagreements arising under this Agreement, except for claims by either party which seek injunctive relief, which claims shall be shall be resolved by suit filed in the Superior Court of the County of Los Angeles, California, the decision of which court shall be subject to appeal pursuant to applicable law. The parties hereby irrevocably waive any and all rights to the contrary and shall at all times conduct themselves in accordance with the terms of this Section, relying on arbitration as the sole means of resolution of disputes. b. Arbitration of all matters required to be arbitrated hereunder shall take place before a panel of three (3) retired judges of the Superior Court of the State of California (the "Arbitrators") under the auspices of the Judicial Arbitration & Mediation Services ("JAMS"). Such arbitration shall be initiated by the parties, or either of them, within ten (10) calendar days after either party sends notice of a demand to arbitrate ("Arbitration Notice") to the other party and to JAMS. The Arbitration Notice shall contain a description of the subject matter of the arbitration, the dispute with respect thereto, the amount involved, if any, and the remedy or determination sought. Each party shall select a retired judge from the JAMS panel, and the two selected judges shall mutually agree on the third retired judge from the JAMS panel. If one of the parties does not select a retired judge from the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration Notice, JAMS will select the second judge, and the judge selected by JAMS and the judge selected by the other party will select the third judge for the panel. The third judge shall be selected within ten (10) calendar days following the selection of the first two judges. The three judges will together serve as the Arbitrators. The arbitration shall be conducted in Los Angeles, California. Any party may be represented by counsel and/or other authorized representatives. Except as specifically provided in this Section 30, the arbitration shall be conducted in accordance with JAMS Engineering and Construction Arbitration Rules and Procedures. C. In rendering a decision(s), the Arbitrators shall determine the rights and obligations of the parties according to the substantive and procedural laws of the State of California and the terms of this Agreement. The Arbitrators' decision shall be based on the evidence introduced at the hearing and accompanied by a written statement of decision as to each of the principal controverted issues. The agreement of two (2) of the three (3) Arbitrators as to Page 13 of 20 the resolution of the dispute shall be a conclusive resolution. The Arbitrators shall deliver the written decision to the parties within thirty (30) calendar days following the date of the hearing. The decision shall be conclusive and binding, and it may thereafter be confirmed as a judgment by the Superior Court of the State of California, subject only to challenge on the grounds set forth in Section 1286.2 of the California Code of Civil Procedure. d. The validity and enforceability of the Arbitrators' decision shall be determined exclusively by the California Courts. 30. Attorneys' Fees. In the event that either party to this Agreement commences any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorneys', expert witnesses' and consultants' fees, and costs on appeal. 31. Notices. All notices, bills, invoices, or reports required by this Agreement shall be deemed given: (i) on the day of delivery if delivered by hand during regular business hours; or (ii) on the third business day following deposit in the United States Mail, if given by certified or registered mail, postage prepaid, return receipt requested addressed to the party at the addresses set forth above. 32. Representations and Warranties. Consultant represents, warrants, and covenants as follows: a. Organization. Consultant is duly organized, validly existing and in good standing under the laws of the state of its incorporation and in every other state in which it conducts business. b. Authority. Consultant has all requisite licenses, permits, certifications, power and authority to carry on its business as presently conducted, to enter into this Agreement and to perform the services under this Agreement. The consummation of the transactions contemplated by this Agreement will not violate, nor be in conflict with, any provisions of the charter, bylaws or governing documents of Consultant, or any agreements or instrument to which Consultant is a party or by which Consultant is bound, or any judgment, decree, order, statute, rule or regulation applicable to Consultant. C. Approval. The execution, delivery and performance of this Agreement by Consultant and the consummation of the transactions contemplated by this Agreement have been duly and validly authorized by its Board of Directors and is not subject to ratification by the shareholders of Consultant at a special meeting therefore. d. Binding Obli ag tion. This Agreement has been duly executed and delivered on behalf of Consultant, and all documents and instruments required hereunder to be executed and delivered by Consultant have likewise been duly executed and delivered. This Agreement does, and such documents and instruments will, constitute legal, valid and binding obligations of Consultant in accordance with their terms. Page 14 of 20 33. Debarment and Suspension Certification. Consultant certifies, under penalty of perjury under the laws of the State of California, that Consultant has complied with the Debarment and Suspension Certificate, Part 29 of Title 49 of the Code of Federal Regulations, which certifies that Consultant or any person associated with Consultant in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City before commencement of work. Exceptions will be grounds for termination of this Agreement, but will not necessarily result in termination of this Agreement. Disclosures must indicate to whom exceptions apply, the initiating agency, and dates of action. 34. Rebates, Kickbacks or Other Unlawful Consideration. Consultant warrants that this Agreement was not obtained or secured through rebates, kickbacks, or other unlawful consideration, either promised or paid to City or any of its officers, agents or employees. In the event that this warranty is breached or violated, City shall have the right, in its sole discretion, to terminate this Agreement without liability; to pay only for the value to City of the work actually performed; or to deduct from the contract price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration. 35. Prohibition on Expending Local Agency, State, or Federal Funds for Lobbying. a. Consultant certifies to the best of its knowledge and belief that: (1) No state, federal or local agency appropriated funds have been paid, or will be paid by or on behalf of Consultant to any person for influencing or attempting to influence an officer of any state or federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a federal contract, grant, loan, or cooperative agreement, Consultant shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying Activities," attached hereto and incorporated herein as Exhibit C. Page 15 of 20 b. This certification is a material representation of fact upon which reliance was placed when this Agreement was made or entered into. Submission of this certification is a prerequisite for making or entering into this Agreement imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than Ten Thousand Dollars ($10,000) and not more than One Hundred Thousand Dollars ($100,000) for each such failure. C. Consultant shall require that the provisions of this Section be included in all subcontracts which exceed One Hundred Thousand Dollars ($100,000) and that all such subrecipients shall certify and disclose accordingly. 36. Governing Law. This Agreement shall be interpreted, construed, and enforced in accordance with the domestic laws of the State of California. 37, Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 38. Agreement to Control. In the event of any inconsistency between the provisions of this Agreement and the approved Proposal, the terms of this Agreement shall control. 39. Entire Agreement. This Agreement represents the entire and integrated agreement between Consultant and City, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by Consultant and City. 40. Severability. In the event any provision, section or subsection of this Agreement is declared or determined to be unlawful, invalid, or unconstitutional, such declaration shall not affect, in any manner, the legality of the remaining provisions, sections and subsections of this Agreement. Page 16 of 20 IN WITNESS WHEREOF the parties have executed this Agreement as of the ' 7-1day of 1� , 2001. Consultant: CNS Engineers, nc. City: City of Vernon Signat� e Hilario Gonzales, Mayor Jarh�s J L-LA Print Name Title Signature Ter Mn -T, W Print Name 6 Title Date: ( I aq Date: 12-- 6 7 - C' ATTEST: /IMaen�uella Giron, City C erk S. Wiener, —City Attorney Page 17 of 20 EXHIBIT A EXHIBIT A SCOPE OF WORK Page 18 of 20 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Scope of Work General Project Description: Final design for the proposed roadway and bridge improvements will be generally based on the 30% design and environmental documents provided by the City. Key elements of the project are briefly described below: 1. Widen the existing Atlantic Blvd. Bridge over the Los Angeles River on both sides of the bridge. The bridge curb -to -curb roadway width will be increased from 60 feet to average 91 feet. A 5-foot wide sidewalk will be added on both sides of the bridge. 2. Widen east side of the Atlantic Blvd. approximately from the Atlantic Blvd./East 52ND Dr. Intersection to 100 feet north from the northern bridge abutment. 3. Construct channel debris walls to align with the bridge piers to mitigate channel hydraulic requirements. 4. Coordinate with Los Angeles Junction Railway to modify the railroad signals and concrete panels at the at - grade crossings adjacent to the bridge abutments. 5. Modify two vehicular traffic signals, one at the Atlantic/District Intersection, and one at the entrance intersection to the International Paper Company. 6. Coordinate with utility owners for relocation of the utilities in conflict with the proposed project improvements. Phase I: Development of Plans, Specifications and Estimates (PS&E) 1.0 Project Management 1.01 Meetings and Coordination This task will include general management and coordination among the City, CNS Team, jurisdictional agencies, and other key stakeholders. Project meetings will be conducted to maintain good project communication in purposeful and concise meetings. Project coordination will be established by frequent progress meetings. Monthly Project Development Team (PDT) meetings in the City Hall will be conducted. A meeting agenda will be always prepared in advance. All action items listed in the meeting minutes shall be reviewed in every meeting. Other typical procedures including preparing monthly progress report; establishing design criteria; posting project issues to all individuals; conducting biweekly progress review for all engineering plans and reports; mitigating all independent check and review comments; clearing communication lines to maintain the design schedule. The fee has been established based on fifteen (15) PDT meetings. Project Manager and appropriate key task managers will attend the meetings. Deliverables: meeting minutes 1.02 Project Administration and Project Controls Project administration will be conducted to ensure timely progress reporting, billing, accurate project record keeping, monitoring of costs, progress, deliverables and adherence to quality standards. Schedule Control: After identifying details of Work Breakdown Structure, we will develop an overall project schedule at the beginning of the project. During the design development, we will ensure the schedule adhere to all contractual requirements. The schedule will be constantly updated. We will work closely with the City for the delivery requirements. Document Control: All in -coming and out -going design and correspondence materials will be logged, and filed according to a project -specific document control system. Accounting and Invoicing Procedures: We will follow general City and CalTrans accounting rand billing requirements. All man-hours, direct and indirect costs will be tracked. Cost Control: Project costs will be verified on a monthly basis. Cost -to -date, estimated actual percent completed, and estimated hours to complete by individual task at each invoicing period will be documented. Deliverables: monthly progress reports, schedule updates, document logs, and monthly invoices 1.03 Quality Control and Quality Assurance We will provide Quality Control and Quality Assurance (QC/QA) for all project documents and plans to ensure that the project moves forward to delivery as quickly as possible. Upon project notice to proceed, the QC/QA Scope of Work Page 1 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. procedures will be clearly outlined for the project team by the Quality Audit Coordinator. These procedures will include check lists for plan preparation, e-file sharing procedures and document controls, independent reviews by senior staff. We will begin by.reviewing the 30% design and environmental documents to make sure that the final design are consistent with the funding requirements so that the review and approval process is expedited. We will make sure all right-of-way acquisitions; easements; and utility relocation for the project are reasonable and efficient. We will also meet with Los Angeles Junction Railway representatives as needed to expedite requirements of crossing modifications, the preparation and execution of the Construction and Maintenance (C&M) Agreement. We will review the plans, specifications and estimate at the 65%, 95% and 100% stages and make sure that the specifications are consistent with the plans and make sure that there is a pay item in the estimates for every specification and that there is a specification for every pay item. We will review the plans from a constructability point of view to ensure what is on the plans can be constructed as envisioned. Deliverables: a quality control and quality assurance plan 1.04 Caltrans Local Assistance HBP Funding Supports As requested by the City, we will assist the City in preparing a funding document to request change of project scope, cost and schedule in accordance with Caltrans Local Assistance Program Guidelines Chapter 6 — Highway Bridge Rehabilitation and Replacement Program (now called Highway Bridge Program) when changes of project elements are deemed necessary during the project design development. We will provide technical supports and attend meetings with the City and CalTrans Local Assistance as required to discuss the funding authorization matters. Deliverables: a HBP document to request change of project scope, cost and schedule 2.0 PS&E Initiation 2.01 Data Collection We will collect available existing reports, data, as -built plans, and information relevant to the project from the City, Los Angeles Junction Railway, US Army Corps of Engineers, and Los Angeles County Flood Control District. Deliverables: a document log 2.02 Field Review and Site Assessment We will conduct a field review meeting and a thorough site investigation with the City. Rail Pros will perform video survey to determine if vehicles queue across rail tracks. The field review meeting will assist the Project Development Team in verifying plan information obtained in our research, clarifying the project scope, documenting existing traffic signalization, underground and overhead utilities, signing and striping, structure conditions, and evaluating required permits and potential unforeseen issues that may cause delay to the project. Deliverables: a field review meeting minutes 2.03 Design Surveys and Provide Orthophoto Stantec will contract the services of a qualified photogrammetrist to provide a color orthophoto as well as aerial topography and existing planimetric data for the project site. The orthophoto and topography shall include a strip of land approximately 1,000 feet wide centered on Atlantic Boulevard that extends 700 feet north of the Los Angeles River and 1,000 feet south of the intersection with District Boulevard. The aerial topography will be compiled at 20scale with one foot contours. Stantec will perform the necessary fieldwork to establish ground control for the aerial survey. Stantec will reference an assumed horizontal basis, and available local agency vertical datum, unless specifically requested otherwise. Stantec will perform a Cross -Section Survey at 25-foot intervals for a strip of land 150 feet wide centered along Atlantic Boulevard from 50 feet south of East 52nd Drive to 400 feet north of the Los Angeles River excluding the bridge area. Locate visible indications of surface utilities lying within this strip and obtain accurate lid/rim elevations for drainage structures present. Stantec will perform a Bridge Survey including cross -sections at 10- foot intervals at top of curb, flow line and roadway centerline, top of rail at railroad grade crossings, as well as Scope of Work Page 2 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. locating existing piers and top and bottom of pier elevations, faces, and corners of abutments, and faces and top elevation of channel training walls attached to the bridge abutments. Stantec will perform a Channel Survey including cross -sections at 100-foot intervals for 1,000 feet east and 1,000 feet west of the existing bridge at top, toe, and grade breaks within the concrete channel. Locate visible side drain inlets within the 2,000-foot area of the channel. Stantec assumes that all survey work related to the Bridge Survey and Channel Survey can be completed under dry weather conditions. The location of the channel and pier bottom could become impossible if excessive amounts of water are flowing in the Los Angeles River. Deliverables: a CD containing all electronic survey data 2.04 Right -of -Way Research and Base Mapping OPC will provide all property profiles, title reports and supporting deeds during the initial stages of right of way research and mapping. Stantec will obtain record maps, surveys, notes, tie sheets, and available horizontal/vertical control as necessary from the appropriate agencies for the project area. Stantec will prepare a Record Data Base Map of the project site in the City of Vernon and City of Maywood that includes the existing centerlines, right-of-way limits and property lines. The base map will be a digital compilation of the existing centerlines and adjacent property boundaries of record that encompass the project site. Information will be based solely on the compilation of record data and a minimum amount of field measurements in order to adequately tie the centerlines to the existing topography. Stantec assumes that there is a sufficient amount of available record information to adequately determine the location of the boundaries and encumbrances of the subject property. Additional work resulting from patent or latent boundary ambiguities or a lack of available records may constitute an additional work effort that is not covered within this Scope of Services. Utility information obtained from the as -built plans and potholing survey obtained in Task 2.05 — Utility Identification and Notification Including Potholing will be incorporated to this map. Existing features depicted on the map will be verified through a field walk of the project site. Deliverables: a CD containing an electronic base map 2.05 Utility Identification and Notification Including Potholing Stantec will perform utility investigations and coordinate with utility owners throughout the project development process. Identification of affected utilities at an early stage and close coordination will be critical to avoid delays to the completion of the project. The City of Vernon will be immediately notified if their project will be delayed due to utility company reviews or relocations. Stantec's Project Manager will be personally involved in meeting with each utility owner. Based on preliminary review of the information available, some of the utilities crossing the existing bridge are: 1. Southern California Gas 2. Telephone 3. City of Vernon Power Lines 4. Water In addition, north of the existing bridge, Los Angeles Department of Water and Power (LADWP) Overhead Electrical Transmission towers are parallel to the river. Los Angeles Junction Railway has at -grade crossings at both north and south ends of the bridge. Coordination with the State of California Public Utility Commission will be critical in meeting project schedules. We will assign a Utility Coordinator to keep track of utility contacts and obtain/provide input to the utilities. Appropriate utility notifications will be prepared and issued and related follow-up will be performed. Stantec will prepare draft Utility Notification Letters to affected utility owners for City review and approval prior to Scope of Work Page 3 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. transmitting to utility owners. Stantec will prepare a project limits map after the Notice to Proceed and request utility information from the utility owners within this area. Two sets of base maps will be provided to each utility owner as an attachment to the letter. A copy of the utility data obtained from utility owners will be provided to the City and the original will be filed in the project files. Information on existing utilities obtained as a result of the letter will be transferred to base maps in both plan and profile view. During the design Stantec will take into consideration the location of the utilities and every effort will be made to avoid any conflict with the existing utility facilities. In the event of a conflict with utility facilities, Stantec will inform The City then inform the utility companies by submitting a utility conflict map and request the utility facilities to be relocated. Location of existing utilities in the vicinity of the Atlantic Avenue Bridge will be confirmed through potholing at both north and south ends of the bridge. Stantec will contract the services of a qualified utility consultant to provide potholing excavation services for the project. Scope of work includes vacuum excavation of: eight (8) 12" wide X 12" long potholes, ten feet deep maximum to verify depth and alignment of existing utilities, City of Vernon No -Fee permit procurement, US Dig Alert mark -out & notification, Non -engineer stamp traffic control plans, traffic control, backfill with native material and a hot mix asphalt surface replacement. Stantec will layout approximate locations for each of the eight (8) potholes prior to excavation during an initial field visit. Also, provide a second, follow-up field visit to obtain the final horizontal positions of each pothole based on the locations derived by the utility consultant. We are assuming a maximum of 4 site visits of 4 hours each visit for a total of 16 hours of field survey time. Resulting locations will be forwarded to the City and the project engineer accordingly. OPC will prepare and secure any right of entry's required for potholing Deliverables: a base utility map, utility notification letters, a utility conflict map 2.06 Geotechnical Investigations Geotechnical investigations performed by Converse Consultants will provide the necessary personnel, equipment and materials to explore the site, perform laboratory testing, conduct soils engineering and geotechnical analyses, and prepare design and construction recommendations for the proposed project. The following scope of work is proposed: Task I: Field Reconnaissance and Project Set-up A field reconnaissance will be performed prior to the subsurface exploration. The purpose of the reconnaissance and mapping will be to identify geomorphic and geologic conditions at the site, flood hazard, fault and seismic hazard, and prepare the subsurface exploration program. As part of the project set-up we will conduct the following: • Submit proposed boring location map for City approval • Mark boring locations in the field •_ Call Underground Services Alert (USA) at least 48 hours prior to drilling • Engage a drill rig to sample the subsurface soils Task II: Permit Acquisition It is planned to acquire permit(s) from various agencies. We anticipated that field exploration with right of entry for the following agencies will require permit(s): • City of Vernon • Army Corps of Engineers • County of LA Flood Control District • Los Angeles Junction Railway It anticipated take a few days to a few months depending on the agencies. All permit(s) fees including labor and application fees will be reimbursed by City of Vernon. Task III: Field Exploration Program Scope of Work Page 4 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. The proposed field exploration program is designed to obtain the appropriate types of subsurface information to develop appropriate design and construction of the proposed project. The selection of appropriate field procedures is based on the geotechnical issues, as described above. The field investigation will consist of drilling exploratory borings and Cone Penetration Testing (CPTs). The purpose of the borings and CPTs will be to: • Measure existing asphalt concrete and aggregate base thickness (if any) • Obtain subsurface information at the site • Obtain undisturbed and bulk samples of the various soil types for laboratory testing Bridge Widening_ It is planned to drill about 4 soil borings to depths ranging from 60 to 100 feet below the existing ground surface or to refusal, whichever is shallower. The borings will be drilled with a truck mounted rig equipped with 8-inch diameter hollow stem augers for soil sampling. One (1) boring each will be drilled at the bridge abutment area at each end of the bridge. Two (2) borings will be drilled in the middle of river during dry season. Barge and crane rentals are not included in our services. It is also assumed that the river bottom is safe to be accessed by drill equipments, rigs and drilling crews without special set-up or protection from flowing water. For Roadwayon of Bridge: About four (4) borings (2 for each end) will drilled to depths of about five (5) feet below the existing ground surface or to refusal, whichever is shallower. These borings will be used to evaluate and recommend resurfacing of the existing pavement sections for roadways on top of the bridge. Approach Roadway About four (4) borings (2 for each end) will drilled to depths ranging from 15 to 35 feet below the existing ground surface or to refusal, whichever is shallower. These borings will be used to evaluate and recommend pavement sections for approaching roadways. In accordance with State of California Law, we will contact Underground Service Alert (USA) to locate public utilities in the drilling area. However, any and all available subsurface utility information for the project site should be provided prior to our drilling operations to reduce and/or eliminate the potential of damaging underground utilities. The borings will be drilled with a truck mounted drill rig (CME — 75 or equivalent) equipped with hollow stem augers for soil sampling. The borings will be visually classified in accordance with the Unified Soil Classification System and logged and sampled at regular depth intervals and at changes in subsurface soils. Relatively undisturbed ring and bulk samples of the subsurface soils will be obtained at frequent intervals in the borings. The undisturbed samples will be obtained with a California Modified Sampler (2.4 inches inside diameter and 3.0 inches outside diameter) lined with thin sample rings. The soil will be retained in brass rings (2.4 inches in diameter and 1-inch in height). The central portion of the sample will be retained and carefully sealed in waterproof plastic containers for shipment to our laboratory. Bulk soil samples will be collected in plastic bags and brought to our laboratory. The mechanically driven hammer for the sampler is 140 pounds, falling 30 inches for each blow. The recorded blow counts for one foot of sampler penetration after six (6) inches of seating penetration will be shown on the logs of borings in the "blows/foot" column. Standard Penetration Tests (SPTs) will be conducted using a 1.4-inch interior diameter (I. D) sampler driven by a 140-pound hammer falling 30 inches in general accordance with ASTM Standard D1586 test method. Disturbed samples of subgrade soils will be obtained. The borings will be backfilled with soil cuttings and the top surface patched with cold asphalt concrete if pavement is penetrated. Cone Penetration Testing (CPT Scope of Work Page 5 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Two (2) Cone Penetration Testing (CPTs) are recommended for the proposed bridge widening to assist in liquefaction analysis and obtain continuous soil profiles. CPT will be advanced in the existing abutment areas. Task IV: Laboratory Testing Program Sufficient laboratory tests will be performed to assess the engineering properties of the subsurface soils. The tests that are planned for the proposed project are presented in the following table. TEST t : _iN A Moisture Density General soil properties Compaction Test Shrinkage/bulking/moisture requirements Direct Shear (undisturbed) Slope stability, foundations Consolidation Removal depths, foundations (undisturbed) Sand Equivalent Backfill suitability Sieve Analysis, Classification Hydrometer Chemical Corrosion Test Cement type and steel protection R-value Pavement Sections Task V: Engineering Analysis The following engineering analysis will be performed to assist in providing design and construction recommendations: • Bearing capacity for shallow foundations, if applicable • Bearing capacity for deep foundation (driven piles) • Seismic design parameter based on Caltrans procedures • Earth pressure (active, passive, seismic and at -rest) • Settlement • Shrinkage • Liquefaction • Seismically -induced settlement • Slope stability • Corrosivity Task VI: Plan Review/Project Management We will review the 90 percent complete project drawings and specifications on those aspects of the project related to the soil investigation and recommend changes that are required. We will also provide necessary consultation and support for the project team during the course of design. We will also provide necessary geotechnical engineering consultation and support for the project team during the course of design and construction. Field inspection and construction testing services are not included in this task. Task VII: Meetings Converse will attend up to a maximum of three (3) meetings of 4 hours each with the design teams. During the course of our scope of services, the Converse project manager will maintain communication with the project team representative. He will be available to discuss our findings and recommendations. The Geotechnical Design Report (GDR) will be prepared in accordance with Caltrans' Bridge Design Aids, Section 15-3, LRFD Design procedures and Caltrans' seismic design criteria. Log of Testing Boring (LOTB) sheets will be prepared for the bridge foundation. The report will include the following: Scope of Work Page 6 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 1. INTRODUCTION 1.1 General 1.2 Scope of Work 1.3 Proposed Construction 2. DATA ACQUISITION 2.1 Field Exploration 2.2 Laboratory Testing 3. SITE CONDITIONS 3.1 Topography 3.2 Subsurface Conditions 3.3 Groundwater Conditions 3.4 Geologic Hazards and seismicity 3.4.1 General 3.4.2 Regional Faulting 3.4.3 Local Faulting 3.4.4 Seismicity 3.4.5 Estimated Earthquake Effects 3.4.6 Liquefaction Analysis 3.4.7 Secondary Effect of Earthquake 4. CONCLUSIONS AND RECOMMENDATIONS 4.1 Foundation Support — Bridge (for Bridge Design Report) 4.1.1 Vertical Capacity 4.1.2 Lateral Capacity 4.1.3 Seismic Design Criteria 4.1.4 Corrosion 4.1.5 Pile Construction 4.1.6 Slope Stability of Embankment 4.2 APPROACHING ROADWAYS FILL RECOMMENDATION (for Material Report) 4.2.1 Slope Stability 4.2.2 Fill Placement 4.2.3 Fill Settlement 4.2.4 Pavement Structural Section 4.3 EXISTING ROADWAYS PAVEMENT (for Material Report) 4.3.1 Structural Pavement Sections 4.3.2 Subgrade Preparation REFERENCE Appendix A, Filed Exploration Program Appendix B, Laboratory Testing Program Appendix C, Guidelines for Pile Installation Appendix D, Liquefaction Appendix E, Log of Test Boring (LOTB) Deliverables: Combined Geotechnical Design Report, Bridge Log of Test Boring Sheets 2.07 Limited Phase II Soil Sampling (Railroad Contamination) Task I: Project Set-up • Project set-up will include marking of proposed boring locations, notifying Underground Service Alert (USA), and other pre -field activities that will need to be accomplished prior to initiating the assessment activities. • Due to the limited sampling, a simplified Health and Safety Plan (HASP), Sampling Workplan; and Traffic Plan will be generated prior to commencement of the field activities. Documents, as necessary, will be submitted to the City of Vernon for review and approval. Task IL• Permit Acquisition Scope of Work Page 7 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. It is anticipated that permit(s) from various agencies will need to be acquired prior to commencement of field activities. Agencies that we anticipate will require permits include, but may not be limited to the following: • City of Vernon • Army Corp of Engineers • Los Angeles County Flood Control District • Los Angeles Junction Railway The timeframe to acquire the permits is unknown but is expected to require a few days to a few months depending on the agencies. Task III: Field Activities • Conduct soil sampling at the Site. Converse proposes to conduct soil sampling in the area of Atlantic Boulevard where it crosses the Los Angeles River. A total of 4 borings will be completed. Two borings will be placed on the north side of the bridge crossing and two borings will be placed on the south side of the crossing. All borings will initially be advanced to 5 feet below ground surface (bgs) using hand auger equipment. Thereafter, the borings will be hydraulically driven by Geoprobe equipment to a total depth of 35 feet bgs, or first refusal. It is anticipated that the field work will require up to two days to complete due to traffic control issues. • Converse will observe standard United States Environmental Protection Agency (EPA) protocol during sample collection and handling procedures. All samples will be submitted to a State certified environmental testing laboratory. Analysis of samples will be conducted on a standard (5 to 7 business day) turnaround time. • Soil samples will be collected at 2 and 5 bgs and thereafter at 5-foot intervals to the maximum depth of the boring. Soil samples will be field screened using a photoionization detector (PID). • The Scope of Services will be conducted under the supervision of a Professional Geologist. Task IV: 'Laboratory Testing Selected soil samples to be analyzed by the following EPA Test Methods: • Method 8260, Volatile Organic Compounds (VOCs) • Method 6010/7471, Title 22 Metals • Method 8015, Total Petroleum Hydrocarbons, carbon chain (TPH-cc) The probable cost includes a budget for four soil samples per boring to be analyzed by the various test methods. The four remaining samples from each boring location will initially be archived and potentially analyzed based on the results of the other samples if warranted; based on approval in writing, for supplemental services not included herein. Soil samples to be analyzed for VOCs will be collected in accordance with EPA Sample Method 5035. Limited Phase II Soil Sampling Report Converse will prepare a final report within 5 to 7 business days upon receipt of the final analytical report. Two (2) copies of the final report will be submitted to the City, along with an electronic version (PDF format). The report will include the following: 1. BACKGROUND 2. SCOPE OF SERVICES 2.1 Objective 2.2 Project Set-up 2.3 Field Activities 2.4 Sampling Methodology 2.5 Analytical 3. SUMMARY OF FINDINGS 3.1 Site Conditions 3.2 Analytical Results 4. CONCLUSIONS AND RECOMMENDATIONS 5. LIMITATIONS AND EXCEPTIONS REFERENCE Scope of Work Page 8 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Appendix A, Boring Location Map Appendix B, Boring Logs Appendix C, Summary Tables Appendix D, Analytical Reports & Chain of Custody Documentation Deliverables: Limited Phase II Soil Sampling Report 2.08 Diurnal and Nocturnal Bat/Nesting Bird Surveys Qualified Chambers Group biologists will conduct a diurnal and nocturnal bat survey under the Atlantic Boulevard Bridge over the Los Angeles River in the City of Vernon, Los Angeles, CA. Potential habitat for bats within the project site will be surveyed, where feasible. Surveys will focus on species utilizing the bridge for bat roosts. Bat surveys will be conducted in two phases by Chambers Group. The first phase will involve focused survey for roosts and bat sign conducted during a daytime site visit. This survey will be conducted in concurrence with the nesting bird surveys, if applicable. The second phase will focus on bat activity in the project area at dusk and evening hours. The focused bat survey will include foraging and roosting habitat analyses and identified roost locations. Any roost locations will be identified positively by bat sign such as guano, urine staining, or the presence of bats. The second phase will also help identify any bat roosts and assess and document bat usage of the project area. This phase will involve a combination of twilight and a nocturnal site visit performed in conjunction with one another. Observers will begin the nocturnal survey on a warm night with otherwise favorable weather conditions (i.e., low wind, lack of precipitation), about one hour before sunset and continuing for several hours into the evening. The primary focus of this survey will be to document bat usage at any known or suspected roost site encountered during the diurnal survey. If ambient lighting is not sufficient, outflight events will be observed with the aid of night vision gear and/or lighting (i.e. flashlights). Foraging bats will be positively identified by audible calls and visual identification, and populations will be estimated, if found. GPS coordinates of all roost sites and/or bat activity will be collected. In addition, if construction activities cannot avoid the avian -breeding season (February 1 through August 31) biologists will survey the bridge for nesting birds, such as cliff swallows, that commonly utilize bridges for nest sites. Binoculars will be utilized in areas not safely accessible by foot. Evidence of nesting birds and/or bats within the project site will be documented with digital photographs, and GPS coordinates of all occurrences will be provided. The avian survey shall occur not more than 2-5 days prior to the initiation of the construction activities to minimize the potential that nests are not initiated after the survey and prior to construction. Large trees (greater than 15 to 70 feet) may be used by hawks, ravens, or other large birds for nesting. Trees, shrubs, and other vegetation may provide nest sites for smaller birds. All vegetation within and adjacent to the bridge widening project area will be surveyed for nesting birds. Chambers Group will notify all pertinent parties 48 hours prior to accessing the site. Chambers Group will immediately notify pertinent parties if any roosts or nests are attached or underneath the bridge. Chambers Group will consult with pertinent parties for any specific actions that may be required as a result of the surveys. Note: This task does not include consultation with CDFG and/or USFWS in the event of a potential nesting bird and/or bat roost is found on the site. If bird nests or bat roosts are found on the site, CDFG and/or USFWS will need to be contacted for relocation, mitigation, and/or monitoring methods at a separate cost). In addition, this scope of work is based on a one -day survey estimate, which includes both a diurnal and nocturnal survey. If warranted and/or required by the agencies, additional survey and/or monitoring time may be completed at an additional cost. Bat/Bird Survey Memo Report: After completing the surveys, Chambers Group will prepare a memo report. The report will summarize the results of the surveys and will include current photographs and maps documenting the location of any nesting birds or bat roosts that may be present. The locations of nesting birds or bat roosts will be mapped and corresponding GPS coordinates will be provided. The report will include up to four graphics Scope of Work Page 9 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles Fiver — Final Design PS&E CNS Engineers, inc. including a vicinity map, biological resources map, and photographs of the site. The report will contain up to 10 pages of text, including appendices. Details on the schedule of deliverables are found below. The fee estimate is based on a single bridge survey for two qualified biologists conducting initial diurnal and nocturnal focused surveys on a 10-hour field survey day, including travel, and all reporting requirements. Deliverables: Bat/Bird Survey Memo Report 2.09 Bridge Aesthetic Analysis and Historic Preservation Report Tatsumi and Partners, Inc. will serve as the aesthetic and visual quality consultants for the project. In this role, environmental design and visual quality staff members will visit the bridge and create a digital image log of the existing structure and its visual characteristics. Particular attention will be given to the existing visual themes of the: railing, railing panels, large and small arch brackets, arch ring molding, abutment railing posts and lighting fixtures. Colors and textures will also be recorded for study purposes. With this understanding of the existing visual character of the Atlantic Boulevard Bridge, Tatsumi will work closely with CNS to develop new designs and construction methods which will help maintain the visual legacy of the existing structure for the City of Vernon. The final analysis and report will document the various visual elements of the bridge in photographic, narrative and sketch form as well as include recommendations for the incorporation of these elements into the new structure. On -site verification of dimensions, materials, conditions and other elements will not be conducted by Tatsumi staff. The site visit(s) will be only to familiarize the environmental design and visual quality team with the visual nature of the existing structure and site. This scope also assumes that formal presentations will not be necessary and coordination meetings limited to a total of four at either the City of Vernon or the Riverside offices of CNS Engineers. This scope further assumes that no coordination with other private organizations such as the Los Angeles Conservancy and Friends of the Los Angeles River will be necessary. Deliverables: Digital image log of existing structure — One color hardcopy and one CD of electronic image files. Bridge Aesthetic Analysis and Historic Preservation Report — Five color hardeopies and one CD of electronic files. 2.10 Roadway Drainage Report Stantec will review the existing roadway drainage conditions and prepare a hydrology report for the existing conditions. Based on the scope of roadway and bridge improvements, hydrology for the proposed conditions will be prepared. Hydraulic analysis will include bridge inlet calculations, catch basin, and pipe sizing. Roadway drainage report will include the following: A. Project Description: Existing vs. proposed B. Technical Discussion: Design criteria, hydrology and hydraulics C. Summary of the Findings Deliverables: Roadway Drainage Report 2.11 Storm Water Quality Documentation Stantec will prepare storm water quality documentation, including preparation of a Standard Urban Stormwater Mitigation Plan (SUSMP), as required during the design process. Storm water quality volumes and flow rates will be calculated and Treatment Control BMPs will be selected considering pollutants of concern, BMP treatment effectiveness and implementation constraints with respect to the proposed improvements and constraints. Additionally, a Storm Water Pollution Prevention Plan (SWPPP) will be prepared to address BMPs to be implemented during construction activities period. The SWPPP will consider and address both LA County (SWRCB's General Permit) and environmental mitigation requirements by CalTrans. Deliverables: Standard Urban Stormwater Mitigation Plan (SUSMP), Storm Water Pollution Prevention Plan (SWPPP) 2.12 Railroad Phasing and Signal Requirements Scope of Work Page 10 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Rail Pros will determine construction phasing for railroad crossing construction. We will coordinate with Los Angeles Junction Railway to determine types and locations of new railroad warning devices and ancillary equipment. A memorandum will be prepared to document construction phasing requirements for special provisions and/or drawing notes. Deliverables: Construction phasing requirements for special provisions and/or drawing notes. 2.13 Channel Hydraulics and Modification Requirements Stantec will perform river hydraulic analyses for the widening of the Atlantic Blvd. Bridge in support of obtaining final plans approvals from Los Angeles County Flood Control District (LACFCD), and United States Army Corps of Engineers (USACOE). Hydraulic analyses will be conducted for both existing and proposed conditions in order to ascertain whether hydraulic impacts occur in the proposed condition. At the onset of the hydraulic study, Stantec will meet with LACFCD and USACOE to confirm design requirements including but not limited to peak flow rates, appropriate modeling parameters, e.g. roughness coefficients, bridge pier extension shape on upstream side of bridge, and whether future improvements should be anticipated and accounted for in the area. Deliverables: River Hydraulic Report 3.0 Design Coordination 3.01 Resource Agency Permits (CDFG 1601, RWCB 401 and USACOE 404) Stantec will prepare applications, conduct processing, and obtain permits for the CDFG 1601, RWCB 401, and ACOE 404 Permits. Stantec will meet with the subject resource agencies to introduce the proposed project and confirm permitting processes including agency review time frames, applicability of USACOE Nationwide Permits, and construction mitigation measures that may be required. Supporting exhibits will be prepared including a jurisdictional determination map, proposed improvements exhibit (including plan view and typical section), and temporary construction impact exhibit. The jurisdictional determination will be supported by conducting a site visit and compilation of a photo log to be submitted with the permit applications. The permits will cover construction activities with on -going maintenance activities assumed to be covered under existing permits (Stantec will verify this assumption when meeting with the resource agencies and LACFCD). Also, mitigation and monitoring plan per deliverables of Task 2.08 — Diurnal and Nocturnal Bat/Nesting Bird Surveys will be included. Deliverables: California Department of Fish & Game Section 1601 Streambed Alternation Agreement, California Regional Water Quality Control Board 401 Water Quality Certification, and USACOE Section 404 Nationwide Permit 3.02 CPUC General Order 88B Application Rail Pros will prepare CPUC General Order 88B Applications for modification of two crossings and exhibits based on CADD information provided by the design team. Rail Pros will distribute draft applications to Los Angeles Junction Railway for review and signature evidencing concurrence. Deliverables: Draft and final application documents 3.03 Railroad Construction & Maintenance (C&M) Agreement Assistance Rail Pros will obtain copies of existing railroad crossing C&M agreements from either City or Los Angeles Junction Railway. We will revise text of agreements to address the proposed crossing widening. Property exhibits shall be included per deliverables from other right of way research tasks. Deliverables: Railroad Agreement Supports 3.04 Utility Relocation Supports Stantec will provide improvement plans showing existing utilities in the project area. Utility conflicts with proposed improvements will be identified. All the work will be coordinated with the utility owners. OPC will review design plans, cross sections and conduct a field review to identify potential utility involvements; review findings with the project manager/project engineer. We will prepare a Report of Investigation to determine liability for relocation costs. We will coordinate and plan with the utility owners and Scope of Work Page 11 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. their designers as needed to discuss project design, potential conflicts and relocation alternatives and resolution to conflicts. We will obtain detailed scopes of work from the utility companies for relocation, estimated start and completion dates, and proposed cost to perform and complete the job. Work with the project manager and utility owners to ensure the Utility Relocation Plan is compatible with permit requirements and utility agreements are properly prepared. Assist in obtaining permits, licenses and replacement easements as necessary for utility relocations. Obtain final drawings and as -built records from the utility owners and confirm that all items of work have been completed by the utility owner. Prepare utility closeout file for each utility and transfer to the City. Deliverables: Report of Investigation, Utility Closeout File 3.05 Right -of -Way Plats and Legal Description Stantee will prepare up to six legal descriptions and depictions covering the proposed right-of-way widening along Atlantic Boulevard. The properties include the two private properties on the east side of Atlantic Boulevard north and south of District Boulevard as well as the properties owned by the Los Angeles Flood Control District, City of Los Angeles Department of Water and Power, and the Los Angeles Junction Railway. These documents will be prepared and stamped by a Professional Land Surveyor and provided to the City for attachment to easement documentation provided by the City. Upon receipt of Right-of-way Plats and Legal Descriptions, OPC will review and compare to the plans for any questions or discrepancies that may arise during negotiations such as items to "be replaced in kind" or "protected in place". The legals and plats will then be provided to the appraisers together with the plans and a meeting will be held to discuss any issues. Deliverables: Right-of-way Plats and Legal Description 3.06 Right of Way Easement/Acquisition Supports Preliminary Title Work: OPC will subcontract the preparation of preliminary title reports with a local title company (or the City's preferred vendor) that will ultimately insure the title to the property rights we secure. For particularly complicated chains of title, we will bring in a member of our corporate abstracting team to run the chain and issue an abstract. Once the preliminary title report is completed, we will review the exceptions and make determinations in accordance with the City's policies as to which encumbrances need to be cleared or interests secured. Pre -Appraisal Activities: OPC will advise each property owner of the City's desire to acquire the property or an interest therein. We will provide the requisite acquisition and relocation policies brochure as appropriate. Appraisal/Review: OPC will cooperate with the City in securing the appraisal and appraisal review. For low - value parcels, we can complete the value finding reports for use in the negotiation process. Once received, our negotiators will review the reports for their assigned parcels and will become eminently familiar with the contents of the report to achieve the greatest effectiveness; typical in-house procedures include viewing all comparable sales used by the appraiser and/or performing the income stream calculations ourselves, as appropriate. Acquisition of Business Tenant Interests (Leasehold F&E Loss of Goodwill): Tenant acquisition includes F&E negotiations and OPC will coordinate with the F&E appraiser, who will prepare any needed fixtures and equipment appraisal reports. We will coordinate negotiation issues with the appraiser as they are presented and will seek updates and clarifications as needed (fees for these reports are not quoted at this point as they directly relate to the inventory of equipment identified during the acquisition process). OPC will present written offers to the business occupants, will examine the tenant leases and coordinate realty issues within the realm of relocation claims. Formal Offer to Purchase/Negotiations: OPC will prepare the formal offer to purchase according to the City's specified format and will prepare any proposed acquisition contracts or proposed deed formats as necessary. We will deliver the offers to the property owners in person (as practical) and will negotiate in good faith until all reasonable efforts have been exhausted. We train our negotiators to utilize an integrative negotiation process to Scope of Work Page 12 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. tackle all barriers to settlement in the most efficient manner possible. We will evaluate the merits of all counter- proposals and make recommendations regarding an administrative adjustment or settlement if we feel that it is warranted based on the facts. In the event of an impasse, we will turn in a complete record of our interactions demonstrating our good -faith attempts to settle. As requested, we will remain available to provide litigation support as deemed necessary by the City's counsel. CalTrans Local Assistance R/W Certification: The final phase of the right of way program is right of way certification which documents the construction project is ready for advertising. During this process, OPC will coordinate and attend certification planning activities and meet with the City, CalTrans Right of Way and Local Assistance staff and the project partners to determine project requirements and certification level required to meet the project construction schedule. OPC will coordinate with the project engineer, utility relocation and property acquisition and relocation managers to ensure their respective activities have been completed in compliance with applicable laws and regulations. OPC will assist the City in the preparation of the submittal package that will include the certification form and compilation of the necessary back-up documents. This would generally include deeds, resolutions of necessity, final orders of condemnation, access agreements, cooperative agreements, permits, utility relocation plans, utility relocation agreements, among other documents. OPC will also participate in pre and post -audit project reviews. Deliverables: Preliminary Title Work: Preliminary Title reports will be received with 15 business days of the notice to proceed. Within 7 days of receipt of the preliminary title reports, OPC will review the reports to identify potential conflicts between encumbrances and the project design, and incorporate said review into a written report and arrange a meeting to discuss any challenges. Pre -Appraisal Activities/ Appraisal/Review/ Acquisition of Business Tenant Interests (Leasehold F&E Loss of Goodwill: Within 7 day of the Notice to Proceed, OPC will secure all property profiles and provide the statutorily required Notice of Decision to Appraise to all affected owners and include the chosen appraiser(s) to meet with the owners. Upon completion of all appraisals, OPC will review and incorporate in a spreadsheet format, all real and personal property values, all comments as a result of our search of leases and tenants, and any other issues that may arise during negotiations relative to value. OPC will also prepare the Certification of Just Compensation for approval. Formal Offer to Purchase/Negotiations: Within 7 business days of approval for the Summary of Just Compensation, OPC will prepare all written offers for the owners and tenants and submit them for appropriate signatures. Upon receipt of the executed offers, OPC will snake present offers in person where appropriate and agreed with the owners. Once all offers have been delivered a status report will be provided on a bi-weekly basis with current information regarding the status of negotiations. The report will include all accepted offers, counter-offers and objections. 4.0 65% Design Submittal 4.01 Roadway Plans Based on the review of 35% plans previously developed, traffic analysis, geotechnical investigations, and drainage analysis, roadway design plans will be developed by Stantec. Roadway plans will cover approximately 1,300 feet of Atlantic Boulevard in the vicinity of the bridge. The roadway design will include a plan and profile design at a scale of 1 '= 20' horizontally and 1"=2' vertically in accordance with the CalTrans design and drafting standards. The roadway plans will provide the necessary details for accuracy and minimal questions during construction. Asphalt concrete removal, curb and gutter widening, removal of existing bridge deck asphalt concrete surface and installation of new asphalt concrete surface course, pedestrian ramps, cross sections at 25' intervals, intersection grid details, construction notes, special details, grading, drainage and disposition of existing utilities will be clearly shown. Scope of Work Page 13 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River -- Final Design PS&E CNS Engineers, Inc. Estimated Plan Sheets Sheet No. Plan Description 1 Plan and Profile 2 Plan and Profile 3 Plan and Profile 4 and 5 Typical Cross Sections, Construction Notes and Miscellaneous Details 6 to 8 Cross Sections Deliverables: 65% Roadway Plans and Cross Sections 4.02 Stage Construction Plans The design, legend, and location of all work area signs, barricades, and necessary additional traffic controls will be designated and placed on the plan sheets by KOA. In addition, general notes applying to construction traffic control, a plan legend, and City plan border information on the project sheet. The plans would be prepared to conform to the general requirements of the City of Vernon, with consideration for the needs of the Contractor's construction operations. These plans will include the necessary phasing, staging for the improvements to the intersections, and a "stick map" showing the road closures, detour routes, and signing. Deliverables: 65% Stage Construction Plans Estimated Plan Sheets Sheet No. Plan Description 1 Stage I - Indexes, layout construction areas, buffer areas, specific major work items, detour routes, and stages 2 Stage II - Indexes, layout construction areas, buffer areas, specific major work items, detour routes, and stages 3 Stage III - Indexes, layout construction areas, buffer areas, specific major work items, detour routes, and stages 4.03 Utility Plans Stantec will utilize as -built utility information to prepare plans at 1 "= 20' scale. These plans will show existing and proposed utilities including all potholing information. Actual design of the relocation of the affected utilities will be prepared by the respective utility companies. Deliverables: 65% Utility Plans Estimated Plan Sheets Sheet No. Plan Description 1 Utility Plan 2 Utility Plan 3 Utility Plan 4.04 Drainage Plans Stantec will prepare storm drain plans at a scale of 1'=20'. Drainage details necessary to construct the proposed drainage improvements on the roadway and bridge deck will be prepared. Deliverables: 65% Storm Drain Plans Estimated Plan Sheets Sheet No. Plan Description 1 Storm Drain Plan and Profile 2 Storm Drain Plan and Profile Scope of Work Page 14 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 4.05 Traffic Signal Plans Rail Pros will design traffic signals in accordance with the City standards. We will develop phasing and logic diagrams for normal operation and operations during railroad pre-emption, including railroad pre-emption circuitry information and requirements. Deliverables: 65% Traffic Signal Plans Estimated Plan Sheets Sheet No. Plan Description I Atlantic Blvd. /District Blvd. Traffic Signal Improvements - Plan 2 Atlantic Blvd. /District Blvd. Traffic Signal Improvements — Phasing and Logic Diagram 3 Atlantic Blvd. /District Blvd. Traffic Signal Improvements — Details and Schedules 4 Atlantic Blvd. /Driveway Traffic Signal Improvements - Plan 5 Atlantic Blvd. /Driveway Traffic Signal Improvements — Phasing and Logic Diagram 6 Atlantic Blvd. /Driveway Traffic Signal Improvements — Details and Schedules 4.06 Work Area Traffic Control Plans KOA will prepare detour base plans at 1 "=50', for the project location and field reviewed for accuracy. Each plan will be 24"06" and will normally show a minimum of 2,000 feet of roadway with relevant medians, striping, and work area. These base drawings may be used more than once, based upon the number of construction phases. The design, legend, and location of all work area signs, barricades, and necessary additional traffic controls will be designated and placed on the plan sheets. In addition, general notes applying to construction traffic control, a plan legend, and City plan border information will be placed on each project sheet. The plans would be prepared to conform to the general requirements of the City of Vernon, with consideration for the needs of the Contractor's construction operations. The project is expected to require 5 sheets. These plans will include the necessary phasing and staging for the improvements to the intersection. Deliverables: 65% Work Area Traffic Control Plans Estimated Plan Sheets Sheet No. Plan Description 1 Traffic control devices & placement detail for Stage I — TC 1 2 Traffic control devices & placement detail for Stage I — TC 2 3 Traffic control devices & placement detail for Stage II — TC 3 4 Traffic control devices & placement detail for Stage II — TC 4 5 Traffic control devices & placement detail for Stage II — TC 5 4.07 Signing and Striping Plans KOA will prepare signing and striping plans showing the affected construction area and all affected traffic stripes. The plans will show the location of all proposed traffic stripes and markings and the proper disposition of all affected existing signs and markings. Any work required to transition the proposed stripes to join with existing stripes on intersection approaches will also be provided. The final signing and striping plans would be prepared for final plotting on D-sized sheets at V = 40 feet as appropriate. Approximately 2 striping plan sheets are envisioned for the project. Deliverables: 65% Signing and Striping Plans Scope of Work Page 15 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Estimated Plan Sheets Sheet No. Plan Description 1 PD-1 Signing and Striping 2 PD-2 Signing and Striping 4.08 Street Lighting and Sign Illumination Plans KOA will provide plans for a street lighting design according to requirements of the City of Vernon. The final street lighting plans would be prepared for final plotting on D-sized sheets at 1"=40' (2,400 feet of roadway). Approximately 4 lighting plan sheets are envisioned for the project. The location of all utilities marked or evident in the field, indicated on reference plans, or indicated by utility companies will be shown on the plans. KOA will distribute the lighting plans and coordinate the street lighting design directly with all utility companies which may have facilities in the site vicinity. We will make design adjustments to avoid utilities as appropriate. Deliverables: 65% Street Lighting and Sign Illumination Plans Estimated Plan Sheets Sheet No. Plan Description 1 Street Lighting 2 Street Lighting 3 Bridge Lighting 4 Lighting Details & Schematic Wiring Diagram 4.09 Channel Modification Plans Stantec will prepare channel modification plans to address removal and replacement of the Los Angeles River lining to accommodate the bridge widening. The existing low flow channel will also be re -aligned around the pier extensions. Typical cross sections will be developed along with channel lining details depicting the new lining improvements. The plan and profile section of the plans will be prepared at a scale of 1" = 40' horizontally and 1" =4' vertically. Deliverables: 65% Channel Modifications Plans Estimated Plan Sheets Sheet No. Plan Description I Typical Cross Sections, Construction Notes and Miscellaneous Details 2 Plan and Profile 3 Channel Lining Details 4.10 Bridge Unchecked Plans CNS will perform final bridge design and prepare unchecked structural details according to CalTrans Standards and City's requirements as follow: 1. Prepare structural design calculations and develop unchecked bridge plans in accordance with CalTrans "Bridge Design Specifications", "Bridge Memo to Designers", "Bridge Design Aids", "Bridge Design Practice", and "Seismic Design Criteria" manuals. Bridge design will meet CalTrans Standards in effect as of the date of Notice to Proceed. Bridge design will be based on the CalTrans amended "Load and Resistance Factor Design (LRFD)" method with HS20-44, Alternative and P-13 truck live loadings. All detail dimensions on the plans will be shown in English units. 2. Bridge design calculations will be made in English units, and will be organized to allow ease of review and reproduction. 3. Bridge plans will be prepared in accordance with CalTrans "Bridge Design Details" manual, applicable detailing manuals, PS&E Guide, and CAD standards. Plans will be submitted in full size (22" by 34") or Scope of Work Page 16 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. half size (11 " by 17") as directed by the City of Vernon. Plans will be prepared in AutoCAD per City's requirements. 4. The bridge plans will include details to mitigate aesthetic requirements per Task 2.09 — Bridge Aesthetic Analysis and Historic Preservation Report, and will include details for debris walls per Task 2.13 — Channel Hydraulics and Modification Requirements. 5. Typical standard bridge details where applicable will be referred to CalTrans Standard Plans. Deliverables: 65% Unchecked Bridge Plans Estimated Plan Sheets Sheet No. Plan Description 1 General Plan 2 General Structural Notes 3 Existing Deck Grades (includes Index To Plans, CalTrans Standard Plans List, Concrete Strength and Type Limits Diagram) 4 Bridge Stage Construction 5 Foundation Plan No. 1 6 Foundation Plan No. 2 7 Abutment 1 Layout 8 Abutment 8 Layout 9 Abutment Details No.I 10 Abutment Details No.2 11 Abutment Wingwall/Channel Training Wall Details No.1 12 Abutment Wingwall/Channel Training Wall Details No.2 13 Pier Layout No. 1 14 Pier Layout No. 2 15 Pier Details No.1 16 Pier Details No.2 17 Pier Details No.3 (includes Pile Details) 18 Channel Debris Wall Layout and Details No.1 19 Channel Debris Wall Layout and Details No.2 20 Typical Section No. 1 21 Typical Section No. 2 (include Overhang Details) 22 Girder Layout No. 1 23 Girder Layout No. 2 24 Girder Details No. 1 25 Girder Details No. 2 26 Girder Reinforcement Layout 27 Bridge Architectural Treatment Details 28 Bridge Railing and Light Pole Details No. 1 29 Bridge Railing and Light Pole Details No. 2 30 Miscellaneous Structural and Deck Drain Details 31 Structure Approach Type N (1 OD) 32 Structure Approach Drainage Details 33 Log of Test Borings (by Converse) Scope of Work Page 17 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 4.11 Grade Crossing Plans Rail Pros will prepare grade crossing design to support CPUC applications at two Atlantic/LA Junction Railway intersections in accordance to BNSF/LA Junction Railways, ARENA and City requirements. Rail Pros' drawings will call out types and locations of proposed railroad warning devices. However, the railroad signal design will be done by Los Angeles Junction Railway. The grade crossing design will also include drainage details to make sure road and bridge runoff does not adversely impact the rail tracks. Deliverables: 65% Grade Crossing Plans Estimated Plan Sheets Sheet No. Plan Description I Grade Crossing Modification Plan- Plan and Profile — North Crossing 2 Grade Crossing Modification Plan- Details — North Crossing 3 Grade Crossing Modification Plan- Plan and Profile — South Crossing 4 Grade Crossing Modification Plan- Details — South Crossing 5.0 95% PS&E Submittal 5.01 Roadway Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.01 5.02 Stage Construction Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.02 5.03 Utility Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.03 5.04 Drainage Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.04 5.05 Traffic Signal Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.05 5.06 Work Area Traffic Control Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Scope of Work Page 18 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Deliverables: See Task 4.06 5.07 Signing and Striping Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.07 5.08 Street Lighting Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.08 5.09 Channel Modification Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.09 5.10 Bridge Checked Plans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. The structural design and plans will be independently checked with direction of a separate registered Civil Engineer in accordance with Caltrans bridge design practices, bridge design specifications and manuals. The independent checker will not receive a copy of the designer's structural calculations. The checker will prepare a separate set of structural calculations to verify the details shown on the 65% plans. The checker will review the plans for completeness, consistency, and correctness of references. A set of review comments will be prepared and submitted to the designer for mitigation. The checker will perform back check to concur the comments have been adequately addressed. All review comments and responses will be documented in the project files. Deliverables: See Task 4.10 5.11 Grade Crossing Pans Review comments provided by the City on 65% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop 95% plans. Deliverables: See Task 4.11 5.12 Special Provisions and Suggested Workday Schedule We will edit Caltrans standard special provisions for the bridge work. Standard Specifications for Public Works Construction (Green Book) will be used for the roadway and channel improvement works unless otherwise directed by the City. The technical special provisions will be combined with the City's boilerplate specifications to include General Conditions and General Requirements. We will prepare a list of CalTrans standard bridge pay items for the construction of the bridge. We will use Microsoft Word to prepare and edit Caltrans Standard Special Provisions (SSP) for bridge work according to CalTrans Plans, Specifications and Estimates Guide, as well as the latest "boilerplate" specifications from CalTrans. We will prepare suggested Working Day Schedule to estimate construction duration to support the bid documents. Deliverables: A CD containing Technical Special Provisions and Suggested Workday Schedule in Microsoft Word Scope of Work Page 19 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 5.13 Quantities and Cost Estimates We will provide a draft cost estimate of probable construction costs for the project that will include a proposed bid list, estimated quantities, and line item cost estimate in accordance with CalTrans Standards. An independent set of bridge quantities will be prepared by the independent bridge checker and mitigated with the bridge designer's quantities according to the contract bridge pay items, and in accordance with the technical bridge specifications. Deliverables: quantities and marginal cost estimates 6.0 100% PS&E Submittal 6.01 Roadway Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.01 and electronic files 6.02 Stage Construction Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.02 and electronic files 6.03 Utility Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.03 and electronic files 6.04 Drainage Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.04 and electronic files 6.05 Traffic Signal Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.05 and electronic files 6.06 Work Area Traffic Control Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.06 and electronic files 6.07 Signing and Striping Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.07 and electronic files 6.08 Street Lighting Plans Scope of Work Page 20 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.08 and electronic files 6.09 Channel Modification Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.09 and electronic files 6.10 Bridge Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.10 and electronic files 6.11 Grade Crossing Plans Review comments provided by the City on 95% plans will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 4.11 and electronic files 6.12 Special Provisions and Workday Schedule Review comments provided by the City on 95% PS&E submittal will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 5.12 and electronic files 6.13 Quantities and Cost Estimates Review comments provided by the City on 95% PS&E submittal will be reviewed and resolved. If needed, a meeting with the City will be held to seek clarification on comments. We will incorporate resolution of comments and will develop Final plans. Deliverables: See Task 5.13 and electronic files 6.14 Resident Engineer's Pending Files The Final PS&E will include organized Resident Engineer's (RE) Pending Files which contain construction related documents and information through the various project development phases for structure work. The RE Pending Files will include 4-scale existing deck grade plots, falsework and shoring concepts and special instructions for Construction Resident Engineer or City Inspectors. Deliverables: RE Pending Files Binder Phase H: Bidding and Construction 7.0 Bidding Assistance 7.01 Attend Pre -Bid Meeting We will attend a pre -bid meeting to be scheduled in advance of the bid opening date. Project presentation boards will be provided as directed by the City. Deliverables: Presentation boards as needed 7.02 Answer Bidders' Questions and Prepare Addenda We will answer bidders' questions in writing regarding the contract bid documents, and will prepare bid addenda as needed. Deliverables: Response to bidder's questions, and bid addenda Scope of Work Page 21 of 22 April 22, 2009 Widening of Atlantic Boulevard Bridge over the Los Angeles River — Final Design PS&E CNS Engineers, Inc. 7.03 Bid Analysis We will perform bid review and provide a bid analysis, if required. Deliverables: Bid analysis summary sheets 8.0 Construction Supports 8.01 Respond RM's and Review Shop Plans We will review working drawings for conformance with the plans and specifications and make recommendations for acceptance, denial, or re -submittal. Working drawing submittal reviews will be completed within two weeks of receipt unless a longer time period has been specified in the Special Provisions. The submittals to be reviewed will be based on CalTrans Office of Special Funded Projects (OSFP) Information and Procedures Guide for the items to be reviewed and approved at the "non -field level". We will provide response to contractor's requests for information (RFI) about the plans and specifications forwarded to the Consultant by the City. This task includes conferring with the City's Resident Engineer regarding the RFI as appropriate. Regularly scheduled construction observation is specifically excluded from this scope of work. Deliverables: Response to RFI's and Approval of Working Drawings 8.02 Prepare Addenda and Change Orders Upon written authorization from the City, we will provide engineering design services for revisions to construction documents resulting from changed field conditions or other change order work. Subsequent Change Order documentation and processing shall be prepared by the City's Resident Engineer (construction management consultant) and is not included in this scope of work. Deliverables: Addenda and Contract Change Orders 8.03 Prepare As -built Plans Following the completion and acceptance of the project, we will furnish the City a complete set of as -built drawings showing as -built conditions. Revisions will be solely based on as -built information including redlined plans provided by the City's Resident Engineer. Consultant assumes no responsibility for the accuracy of the information provided by the Resident Engineer. Deliverables: Full-size as -built plans End of Scope of Work Scope of Work Page 22 of 22 April 22, 2009 Ro" 8 � r 2 E E E E _ E m ` _ .. .... .. .._.__..,..__ . ... ...__....__ __ ... .. ........._ ._._._...._...._ .__. __...__ _ 3 f E _ L N � a m2 W {a` � N L ma _'a E muh 5' 0 Q p a - Q E o S S c !e d N N o m N g & �a S O Ox E m m � a m m m n R m m m .� a :m o _. ... _ 'c ui C C 'C I aw i :IN ...... ...... _. ..........> - 0 0 m F -f _.... yy ...__. ._ jr rS 'm r m ... ....._ :� n '02 :N QQ �4 >� 2 i 4 E z f e is it It Oit ism.ci :@ it U m Q n S N .. 16 10 14 F2 s asp EXHIBIT B EXHIBIT B COST PROPOSAL/ SCHEDULE OF RATES, FEES AND CHARGES Page 19 of 20 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers, Inc. (Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer Senior Bridge Engineer (SBE) Bridge Design Engineer (BDE) Senior CADD Designer (SCAD) Project Administrator (PA) FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Name Range Hours James Lu Quyet Nguyen Lalit Majarjan Eva Baltay Lily Huang, CPA Initial Hourly Rate (2009) Total 892 @ $ 60.50 $ 53,966.00 1290 @ $ 40.00 $ 51,600.00 718 @ $ 33.50 $ 24,053.00 784 @ $ 40.00 $ 31,360.00 0 @ $ 42.00 $ 0 @ $ $ 0 @ $ - $ Subtotal Direct Labor Costs $ 160,979.00 Anticipated Salary Increases (5%) (Escalation) $ 8,048.95 Total Direct Labor Costs (DLC) $ 169,027.95 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Stantee Consulting Rail Pros Converse Consultants (Geotechnical Investigations) Converse Consultants (RR Contamination) KOA Corporation Tatsumi and Partners Overland, Pacific & Cutler Chambers Group Markup on Subcontractors (0%) TOTAL CONTRACT COST Rate Total Total Fringe Benefits (FB) $ _ Total 137.07 % $ 231,686.61 Total Indirect Costs (IC) $ 231,686.61 Rate Total 10 % $ 40,071.46 Fee (DLC+FB+IC) $ 40,071.46 $ 2,500.00 $ 2,000.00 $ 2,500.00 $ 1,000.00 Total Other Direct Costs $ 8,000.00 $ 324,079.05 $ 124,364.69 $ 68,630.13 $ 31,091.10 $ 55,996.51 $ 39,755.37 $ 57,764.65 $ 4,816.87 Total Subcontractor Costs $ 706,498.37 $ 1,155,284.38 a••, M N v) 00 I m � h 110 - M \0 1.0 \0 \0 \p \p \0 \0 \D \D h \D \p N N M N M kn o1 to 01 N M vl O\ o U --� O 00 to N C\ % N Vl M \o kn \D Wn \O V'1 \O V1 \p wi \0 M O �n \0 �n \o V'1 N kn N M .--i M M 0\ M Q\ M M C1 O It \0 C\ N O1 •--i •--i - •--i •--i - \o •--i ^i M M M M O 01 C a 00 ui v +a1 O N O O d' O M O N N .--i - - in - 00 00 N N \p O N \0 Q O x 0 H o O � � A 6s F J O M 00 00 W � hN�•I wx A Os r� °° 00 O W U \gyp O N O O\ O O M "t 00 rl '•i I --I eH .--I '•i rl e•-I .••I 00 00 N N \D \p N \O o � a urosun U � a o ,o on + `8 A WEL U U " � Cl p ¢ p zy o pa o p o \oCd O p A y U p; ¢ ° y ' au rx b a 79 3 0 00 Cd nn o A, d b b ' o c a) A a U .� Cj o W eq oco �V A a o+cc+ ap 3� �O ap°'4 .fsp.,, U oA p Q Z0 � c, m ) O 1. 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IV N �D N oo rr ao 0o N 01 O M 00 a 69 a U � C 0 x o cd zy F' 8 o c W) ? o O aoq on H o U o W P, a c y o v 73 Q �d aa, v a a, Uo a s cd on ciown W dbo .p b ol U H 3� 0 U O' ab o Z Ux Z W') O \O O t� O 00 O O\ O O •--� •--� N �--� M •--� 'Zt •--� G4 H 0 0 0 M 0 0 0 0 M 0 U \.O \0 1.0 "o \,Dcd r 00 00 O a a co O co N Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Stantec Consulting, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Stantec Team Leader (A) Joseph Long 64 @ $ 79.23 $ 5,070.72 Drainage Lead (B) Kevin Brandt 162 @ $ 64.96 $ 10,523.52 Roadway Design Lead (C) Ramesh Gupta 302 @ $ 56.00 $ 16,912.00 Drainage Design Engineer (D) 40.39 to 45.26 408 @ $ 42.83 $ 17,474.64 Roadway Design Engineer (E) 322 @ $ 40.39 $ 13,005.58 Engineering Designer (F) 30.50 to 32.75 525 @ $ 31.63 $ 16,605.75 Survey Project Manager (G) 64 @ $ 58.95 $ 3,772.80 Survey Analyst (H) 162 @ $ 43.67 $ 7,074.54 2-Man Survey Crew (1) 80 @ $ 77.10 $ 6,168.00 Administrative Services (J) 16.00 to 22.00 16 @ $ 20.00 $ 320.00 Subtotal Direct Labor Costs $ 96,927.55 Anticipated Salary Increases (5%) (Escalation) $ 4,846.38 Total Direct Labor Costs (DLC) $ 101,773.93 FRINGE BENEFITS Rate Total 34% % $ 34,603.14 Total Fringe Benefits (FB) $ 34,603.14 INDIRECT COSTS Total Overhead (OH) General and Administrative (G&A) * % Total (* Combined OH and G&A) 135% % $ 137,394.80 Total Indirect Costs (IC) $ 137,394.80 FEE (PROFIT) Rate Total 10 % $ 27,377.19 Fee (DLC+FB+IC) $ 27,377.19 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. 2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping Markup on Subcontractors (01/o) TOTAL COST $ 4,000.00 $ 330.00 $ 100.00 $ 1,600.00 Total Other Direct Costs $ 6,030.00 $ 10,000.00 $ 6,900.00 e F 324,079.05 r/J M [� Obi O M D1 N n b 01 W) 00 00 � U N N O O M V m � 00 V N � W r ~ 00 00 M � N b N D\ N vl V1 N d' 'r OD V1 b m 00 N r•+ ti N l� N f!j bq 69 bq 69 69 69 69 69 6F1 69 69 69 69 69 yq 69 ff3 bq G,) 6A ro3 69 69 69 69 oq 69 O O M O O O O O� N O ON O Doo O M M N b H zt 2 N 2 d v OO 69 Z E ZZ 'n 3 � u M N b4 r O N 7 b b o0 llO N M_ e c7 r-1 N N W v M 3 �y b to M O 7 N 7 N O 7 00 b O� 00 �•••I O N c oo 65 kn A 3 cq z�W� o $y N 000 t- t- r b 00 00 M Q A m M x �W T v M Ey C� a (..� O. n O R oo a A V1 v � � 5q a N yj W � E o c ' ci cls � •.moo +� a0 b0C w i a. b � ti � � � O U � cr 00 U 5 a 9 p 0 b oo b o dbC ycp� tis Po, � U co Q od P. WU n a ca N9 bcC y y a w ti c yaCy'. a° on G �. 'b cd '3CV c°�i Cp�7 •o �, 4: rFn. °' os. •o b °v�� b°w ca� bC Oo oon,:�i Aa� b �� a°'i o 5aO ocdd Uv •wxo7n •(�^qti� CU raxo U A Cwb4caa �p, q ~— N O O M O d' O N O O O M O ',I -DO O Vl O �O 0 l� 0 0 O _M _ O O N O M O V• O h O �o O O O O O O U U — N cV N N N N N N N N N N N N M m m m m m cm w a cM _o N (0 d ti t` t` Cl)00 t` � Vl N m M Cl V ~ M 7 V1 N O �O 1— 00 N O N O a1 ~ N n m cV O � 69 69 6q 6q 6q 6`3 69 6r� EFi 69 69 6q Erg 64 69 6q bq 69 69 69 6q 6q 6q 6q Gs Gn 6n 69 EA C) 00 O 00 a0 0 0 0 0 00 O O Nm o0 O O O O Do O O C5 O N 0 0 0 0 0 00 O O Q a xi O H 00 w m 6q C, m T In C � 3 � M u N 6q 00 N 69 F e`i M G N Os W Ca 69 nr�j ^ � d' d' N 7 A z W� x Q W 69 rr P64 �I D\ QN en� N ~ O P6 U. M a60 N 0.. U A a N N R a LO N a A 6q Q d a � O _°J• o � c''o o � .. x tad° > fl x a ky a'ti N d❑ w M ° a� o o �o C ky a ❑N p d yo a p" Q a x ou 7 ti �on o U h �d N PyLrI o U b oU bcn a3 p CA � 1 'w °� °4 •���C "Ocn 0 y �l ap� a U .0 ¢ 1 a E P" N U bA 1 U " tii o N e o Pa rz y A H 3� w� 5 a� Q H o 3 az z rn N U Zi C> t` O O 7 d• oo O 7 O O �--� V V O In 0 In N 0 h M 0 In 0 W) V1 0 Ul �O l- 0 0 In " W 0 In ON 0 In O �--� _ In .N-i M _ N O _ O �6 N O �o M O \D "t O �o V1 O �o \0 O �o 1- O �o 00 (=> �o ON C) �o O "o �_ �o �o \O �• �o O [� w co O N CL l� N V'1 N V1 Vl UM N M O 00 O� O •-� C) M r) r- 01 O O a M _. 00 69 6R 6q 69 69 61) 69 y 00 N �o cn N v) Vl O N q N O F-� r-I C d v 00 ON V cK) N 69 � _ b H � M 69 00CA N 00 W eq v06 G% M ..A O\ A ~ N M O 3° N o00 x A W 6A ON 00 N 00 �D N M Ri x° a A 69 Iz �b a 0 b H b P. cla s o b o0 ow b ' a tmPa��alUvSa;a �n F-� C •--� O N M O O O O N O M O U r ri r ri o0 00 00 w � a (M 0 Cl) M 0- Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: RailPros, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Classification Title (A) E. Hankinson 40 @ $ 90.00 $ 3,600.00 Classification Title (B) K. Hankinson 16 @ $ 90.00 $ 1,440.00 Classification Title (C ) C. Coffinan 76 @ $ 64.50 $ 4,902.00 Classification Title (D) J. Donaldson 130 @ $ 52.50 $ 6,825.00 Classification Title (E) R. Williams 214 @ $ 34.65 $ 7,415.10 Classification Title (F) J. Martin 490 @ $ 31.80 $ 15,582.00 Classification Title (G) M. Johnson 32 @ $ 26.00 $ 832.00 Classification Title (H) R. Johnson 22 @ $ 18.00 $ 396.00 Classification Title (I) Name, if any 0 @ $ - $ _ Classification Title (J) Name, if any 0 @ $ - $ Classification Title (K) Name, if any 0 @ $ - $ Classification Title (L) Name, if any 0 @ $ - $ _ Subtotal Direct Labor Costs $ 40,992.10 Anticipated Salary Increases (5%) (Escalation) $ 2,049.61 Total Direct Labor Costs (DLC) $ 43,041.71 FRINGE BENEFITS Rate Total * Total Fringe Benefits (FB) $ INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) * % Total (* Combined FB, OH and G&A) 150 % $ 64,562.56 Total Indirect Costs (IC) $ 64,562.56 FEE (PROFIT) Rate Total 10 % $ 10,760.43 Fee (DLC+FB+IC) $ 10,760.43 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding $ 500.00 2. Plotting $ - 3. Transportation / Travel (Mileage will be IRS standard rate.) $ 400.00 4. Overnight Deliveries $ 100.00 5. Video Survey $ 5,000.00 Total Other Direct Costs $ 6,000.00 SUBCONTRACTOR COSTS Markup on Subcontractors (0%) TOTAL COST $ 124,364.69 y m O O r M ti � M O a 6q 69 69 bA 6q 6q 6q 6q 6q bq 6q 6q 6q 6q 69 6q 6q 5q yq 6q 6q bq 64 69 69 69 6q 69 69 69 y O D O O 0 0 C. O O O O O It Cl O O O Cl O O O O O O O x C, H a x 69 ti 64 00 x 6q 00 O tNrf 6s 6� Vj N N 7 09 x w M 00 � o � kn O In W o �y� Gq WW rn 00 00 c er It Iz N y z°. a o U GOS It N 6q _ W v O O t q N +�+ ai •= N 0n Y U y p. P, y W G O U a O a c o Ua�i .V. 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M. Maldonado 12.00-21.48 76 @ $ 12.10 $ 919.60 Classification Title (I) Name, if any 12.00-21.48 0 @ $ 21.48 $ - Classification Title (J) Name, if any 12.00-21.48 0 @ $ 21.48 $ Classification Title (K) Name, if any @ $ Classification Title (L) Name, if any @ $ FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (*Combined FB, OII and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) - — _- --I. Reproduction and Binding 2. Traffic Control Equipment 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. Permits SUBCONTRACTOR COSTS Soil Boring Drill Rig Cone Penetration Testing (CPT) Markup on Subcontractors (0%) TOTAL COST Subtotal Direct Labor Costs $ 16,174.60 Anticipated Salary Increases (5%) (Escalation) $ 808.73 Total Direct Labor Costs (DLC) $ 16,983.33 Rate Total 33.28 % $ 5,652.05 Total Fringe Benefits (FB) $ 5,652.05 Total 101.23 % $ 17,192.22 10.41 % $ 1,767.96 144.92 % $ 24,612.24 Total Indirect Costs (IC) $ 24,612.24 Rate Total 10 % $ 4,159.56 Fee (DLC+FB+IC) $ 4,159.56 $ 100.00 $ 3,500.00 $ 250.00 C� 11; nn 1i i,5U0.00 Total Other Direct Costs $ 7,375.00 $ 11,000.00 $ 4,500.00 Total Subcontractor Costs $ 15,500.00 e $ 68,630.13 In a bs 61 6s 6s 6s 69 6s 69 6s 6s 69 6s 6s 6s b9 6s 69 6s 6A 6s 6s 69 6s 6A bs 6s bs bs bs bs 6s 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 00 o x � �n o A a 6v ti o CIS LL- o 6v N r x Gos o c� 6s z� ot o� x N i�. 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U Uooc7o ,n o x��AH�v :". .. ° ° ?n 1� rnU0.1C7 .� :. � ¢, v ❑ a�xv��r�H3v�v�UPQ(Dv)aa o � :d ° .. .° p .c '� ° a. o � `d ;a � �' ;•o 0 o Z Z rn 0 O _ 0 0 0 0 0 0 0 0 0 O O O O O O oo O a1 CD 0 0 N 7 d• 7 V1 �n V1 V'1 v� V1 V'1 �n V1 v� vl v'1 vi �O �O �O �O \O �O �p \O �O �O �O �O �O �O y r r n h a a a co O N N (0 a- M � y O V V7 � o vi a Go-4 �,sgo � o00 go o x o 0 H o q a fA ss � o o 10 s9 .. � o o GS M N t- N r � M N � z� 00 00 o o N O N M .. ,n °a, U d• U N �+ a It o U O N N N 69 � eC O y O H N bo tipp q � a> cd o � w v U o b > b U v y o a ¢ rL U w a a z y z N M 6 O 'x O O O y o0 00 00 o U H w Cl) O Cl) N M IL Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Converse Consultants Limited Phase II Soil Sampling (RR Contamination) DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Principal in Charge (A) Norman Eke 74.67 6 @ $ 74.67 $ 448.02 Project Manager (B) Laura Tanaka 45.87 16 @ $ 45.87 $ 733.92 Senior Professional (C) Michael Van Fleet 29.15-40.38 32 @ $ 35.68 $ 1,141.76 Project Professional (D) William Ragsdale 26.05-27.72 12 @ $ 26.05 $ 312.60 Senior Staff Professional (E) Alex Fernandez 22.85-25.00 0 @ $ 22.85 $ - Staff Professionsal (F) Amanda Liu 18.50-19.71 51 @ $ 19.71 $ 1,005.21 Drafting (G) Sherwyn Dumaua 17.33 6 @ $ 17.33 $ 103.98 Clerical/Word Processing (H) A. M. Maldonado 12.00-21.48 3 @ $ 12.10 $ 36.30 Clerical/Word Processing (H) Maribel Rodrigues 12.00-21.48 4 @ $ 12.00 $ 48.00 Clerical/Word Processing (H) M. Deboynton 12.00-21.48 3 @ $ 21.48 $ 64.44 Classification Title (K) Name, if any 0 @ $ - Classification Title (L) Name, if any 0 @ $ - Subtotal Direct Labor Costs $ 3,894.23 Anticipated Salary Increases (5%) (Escalation) $ 194.71 Total Direct Labor Costs (DLC) $ 4,088.94 FRINGE BENEFITS Rate Total 33.28 % $ 1,360.80 Total Fringe Benefits (FB) $ 1,360.80 INDIRECT COSTS Total Overhead (OH) 101.23 % $ 4,139.24 General and Administrative (G&A) 10.41 % $ 425.66 Total (* Combined FB, OH and G&A) 144.92 % $ 5,925.69 Total Indirect Costs (IC) $ 5,925.69 FEE (PROFIT) Rate Total 10 % $ 1,001.46 Fee (DLC+FB+IC) $ 1,001.46 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1._Reproduction and Binding 2. Traffic Control $ 2,000.00 3. Transportation / Travel (Mileage will be IRS standard rate.) $ 250.00 4. Overnight Deliveries $ 25.00 5. Permits $ 7,000.00 Total Other Direct Costs $ 9,275.00 SUBCONTRACTOR COSTS Geoprobe/Hand Auger $ 59000.00 Field Equipment/Supplies $ 1,300.00 Laboratory Analyses $ 4,500.00 Total Subcontractor Costs $ 10,800.00 Markup on Subcontractors (0%) $ TOTAL COST $ 31,091.10 O U o � 0 a ro 69 6H 69 69 69 69 69 69 69 69 OS 69 69 69 69 69 69 69 69 69 69 69 69 69 69 69 (� 69 0 0 0 0 o cn M o 0 0 0 0 0 o 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 O x o o H A a 64 6s x � O M ,-y 69 In O\ M 7 69 N M x o 0\ a� 69 Is Is W � A M O � 69 rN F Cn OM M Qn U °A. o o ``' Vi W N_ U 69 N � N 69 _ W cn y4.•' 00 E o x cn � ai ti c o ap W C O O° c ° .M c .0 O Cl) 'b �°F4 P" tl 4.) cr 0.�°. p c c i v U v1 0 .� PUy �' .� ID c 'o obl Y ° o a � � ri1 N o pa � ai •o a� R: .a A a � � > ci 0.1 o °° N o a f ° w a G c o d °� o° n a °' A b c 00 °4° �° Y ;o o a u d v, W C N U o b ° . o °c° 7 c O o a W 0 o c 0 ca a o c ti w •. d chi 7 � °J a v c b ° p °' U C7 v C4 •� G � �, U c o?3 � q o .� ° y " +e�! .� '� � U< U o 0o O � U C L N o w ° 7 a C),u c'� ti Uj cYU 2 . y bD A c4 7 ,+ O N � a C7 G a .�. f� N a� a O O c4 v r� A U. d A y b w '� U c4 ... � W c4 bA i;fl o . 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Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Firm Principal Various 75-85 27 @ $ 79.90 $ 2,157.30 Senior Engineer Julia Wu 57-67 80 @ $ 66.30 $ 5,304.00 Senior CAD Technician Various 35-44 81 @ $ 40.80 $ 3,304.80 CAD Technician Various 20-30 242 @ $ 27.00 $ 6,534.00 Administrative Assistant Various 15-30 16 @ $ 23.80 $ 380.80 Subtotal Direct Labor Costs $ 17,680.90 Anticipated Salary Increases (5%) (Escalation) $ 884.05 Total Direct Labor Costs (DLC) $ 18,564.95 FRINGE BENEFITS Rate Total Total Fringe Benefits (FB) $ INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) * % Total (* Combined FB, OH and G&A) 167.3 % $ 31,059.15 Total Indirect Costs (IC) $ 31,059.15 FEE (PROFIT) Rate Total 10 % $ 4,962.41 Fee (DLC+FB+IC) $ 4,962.41 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Markup on Subcontractors (0%) $ 100.00 $ 910.00 $ 300.00 $ 100.00 Total Other Direct Costs $ 1,410.00 TOTAL COST $ 55,996.51 oo v oo °i 0 U A 69 b9 69 69 Vi Vi 69 69 69 69 69 69 69 69 69 b9 69 b9 69 69 69 69 69 Vj Vi 64 69 69 69 6'f 69 V3 69 69 69 69 ol o 0 � U � � 69 (!3 69 69 69 69 69 69 69 Vf 69 69 69 69 FA 69 b9 69 69 b9 69 69 69 Vi lA 69 69 69 69 69 69 V3 69 69 69 69 69 a+ N M M �O OO h �O itl O N Vt �n 00 7 00 N a 69 E�H 69 69 69 5q 69 49 69 69 69 69 69 69 69 69 69 69 69 69 69 69 69 (f3 69 69 69 69 69 69 69 69 69 69 69 69 � t� 00 O O O O N O O O O O O O O O O O O O O O O O O N O O O M N 10 O O O O O p O x N r 7 r N 0 H a a ~ x � x 03 ax � w O bs v o a N � vi A m M � R N 7 N 0 7 b U rn 'n sv ti N N 69 Ga N N N 7 a � N a It b 1.0 N U '�. 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SAE- v.1Ua�lv�arxv5A d � d U N N N N N N N N N N N N M M M M M M M� W F W w rn cu d N h V ul r oo -8 U 00 M �O N Vl V 7 .� M M M •� O DD o0 In O N 7 69 69 6Y 69 fA yq 69 69 69 69 5q �A bq 69 69 69 69 69 69 69 r!3 4A 69 Vi 69 69 69 49 69 69 � tz � U � o f� 0 o0 0o O ° T m oc Vl b m o o°Oo p M N V a O+ O O •--i r N � a uq O O M N 0 0 0 vt O -It O O x .r-i 7 s h a 0 n 0 0 sv 0 � o � � x Wx � W O � sr� ti b U a w o � In N U U rn N oo � O 00 � N En .•1 .-� N .--I rl rl .--� r N i. b x O J In w _ b ul cn y C N b O N ° rl °y en A v o W P. o U P. cn o w W .� °' oa cUi .bt `� aoo `� km pp ❑❑ c v my .� U i g a 'S acn b.bh a 'a a �j o � a°i � 'd vH � :d � •° pi x � con��v��asaa',¢am"vaaa a°i o v •�-� V v1 �O r OO O\ O rzi 0 0 0 0 0 0 •-'. •--i ti .Mi o ,r O N O M O a O h O O r O 00 O O\ O O .+ •--� .Nr .�- O O N O m O o O N O M O o U oo W w H ,C a N N Ol ca a- Local Assistance Procedures Manual EXHIBIT 10-II CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Tatsumi and Partners, Inc. DIRECT LABOR Classification Name Senior Principal, RLA D.Tatsumi Technical Staff II Technical Staff I Landscape Staff FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Initial Hourly Range Hours Rate (2009) Total 64 @ $ 92.30 $ 5,907.20 56 @ $ 33.00 $ 1,848.00 64 @ $ 28.47 $ 1,822.08 110 @ $ 20.39 $ 2,242.90 Subtotal Direct Labor Costs $ 11,820.18 Anticipated Salary Increases (5%) (Escalation) $ 591.01 Total Direct Labor Costs (DLC) $ 12,411.19 Rate Total ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Markup on Subcontractors (0%) Total Fringe Benefits (FB) $ - Total * % * 176 % $ 21,843.69 Total Indirect Costs (IC) $ 21,843.69 Rate Total 10 % $ 3,425.49 Fee (DLC+FB+IC) $ 3,425.49 $ 450.00 Total Other Direct Costs $ 2,075.00 TOTAL COST $ 39,755.37 0 m 0 V 0 00 rn 0 � � � N a GI) rs 60% I�q GS rq rq GO rsbsr�q US Q�j GO,ds Qq 60S Qq "1 61, 6s 6s GIs Ea rz) es ss ss ds6s ss sus y ti O Cl O O O O O O O O O O V O\ O O O O O O O O O O O O O O O O O O O A O x N 0 H a x x a � Qq s. w � GIs O o w GIs � o 0 0 En En o E� Qn 0 a o N In o o U � N b T N 69 _ W COD N on 5 0 0 i: � u ai O N o on b '� v� , U z 0 o. a 0 N W b 0 0 U 0 0 a `n CL G o V v .� 0 E C4 o 0 ID 0" o 0 a V) r. a G „ bn '0 r. � oA � a aixv A A y � ..O � p � � y ti p � •� Fes+ � 0�b0 U f.' 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Q J Q 4 7 � § � A �-- \ � / ) / Q /0"\ � ƒ ƒE/ 7)]j k Q A « ( .. % }= . } ƒu j ® « Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland_ Pacific & C'ntler_ Inr_ DIRECT LABOR Classification Principal -in -Charge (A) Senior Project Manager (B) Project Manager (C) Project Manager/Utility Relocation (D) Consultant (E) Project Support (F) FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Name Brian Everett Joey Mendoza Craig Justesen Diana Stuadinger Madelia Rivera Julie Mesun Date: 8/5/2009 Hourly Rate Initial Hourly Range Hours Rate (2009) Total 25 @ $ 66.92 $ 1,673.00 30 @ $ 50.48 $ 1,514.40 40 @ $ 48.80 $ 1,952.00 230 $ 40.87 $ 9,400.10 150 @ $ 21.87 $ 3,280.50 50 @ $ 19.23 $ 961.50 Subtotal Direct Labor Costs $ 18,781.50 Anticipated Salary Increases (51/6) (Escalation) $ 939.08 Total Direct Labor Costs (DLC) $ 19,720.58 Rate Total Total Fringe Benefits (FB) $ - Total 149 % $ 29,383.66 Total Indirect Costs (IC) $ 29,383.66 Rate Total 10 % $ 4,910.42 Fee (DLC+FB+IC) $ 4,910.42 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2._P_lotting 3. Transportation / Travel (Mileage will be IRS standard rate.; 4. Overnight Deliveries 5. Title Service (5 reports) $ 3,750.00 Total Other Direct Costs $ 3,750.00 SUBCONTRACTOR COSTS Markup on Subcontractors (01/.) $ _ TOTAL COST $ 57,764.65 rr m 00 N N p � a\ � 00 69 69 69 69 64 b9 6A 69 6A 69 69 69 69 69 69 69 69 b9 69 69 69 69 b9 69 69 69 6A 69 y ti O l� O O O O O O O O O 0 0 0 0 O O O O O O O O O O O O O O A ° x v N 0 a x a � a� s. w IF W ZZ .r H � o 0 U o � o w x- - - -- _ a ° - -�-- o - - - 6 0 0 on o sbl) w � �y p C Y a ro roB o aU ^� c .0 v W v A'a .N .� �� .a .� o °d � � 00.1� .� aNi•o ��b A aN � a O O .N+ oo N O a ti O V1 �❑ O y b. V ayV F' V 'O V] T N A 'b W G. 'O «� q C. ❑ v �3 H o a d E d E .� N c) b u 'o o ° °C' a °"' b ou E E w en U en E I ° o ° b o ° > o o❑ en a o O O a s E a w °T' w " z °' E a i c L cu a.v a q�•�3 av dOU q C7 �• o o °' U cOa d o 'o W O b •^° o 8� v ° 3 o c°a •y° :c A e' d V d E as s a0'UwAi�Ar ❑ v1 ° o° �aC7�a�la 9 ° P'.P,4 o o' E"I u:UAa! m° emu,- a , 4 owv�:�AH�znv� b Z y 0 Z A 0 N 0 m 0 7 0 0 O N O m O rl• O O O O O O �-+ .--� o O N 0 m 0 7 0 vi 0 �o 0 0 N 0 M 0 d• 0 v) 0 �o 0 r— 0 00 0 N U N "'� •--� N N N N N N N N N N N N N NCd M M M M M M M d' 7 7 7 'cf d• t} o H cc a a a co 0 N CD (0 d 00�00000000000� 0�00000000000000�� 01�-7L�-7 a c� a� o z� '^ p w xloq W 0I� � � m U °a„ U o a 0 U CA y 0 ❑ OJ E U ¢ en eu cis cls Tj �'_GV P-i C � N u ❑ 7 d b w en .° U c w v a a N v U a ro P. en .a U A. U a oq a a U Q .Y U en a a b c: ¢ a o bo o 9 o O U W C7 a G4 n Ca F n v� U 0.1 C7 d - a' v1 Ca F. rA cl) U W C7 cn d W a PC ¢5 00 o %+ C, C, C, C, 00 ID.y .N-i N m d• Vl CO l> GO � 0 0 0 0 0 0 C, 0 0 0 Cl 0 0 0 0 0 0 .-0 0 0 oU v v v v v vi v n v v v v v vi v o 0 o c o c o o o c o r r Pam. a a M O N N co a y O U 7 o M o e o a V,V)los kn o 0 0 Q O N r4 x 0 H 0 a x 0 ti 0 0 x 0 � 0 a d 0 o M kn 001) z3 o W IF - en oI-� va .r H � o Gs M a 0 U N _T 69 4 7 ��Oyy � F c av (j bq O O U U p > v bJ) F� o v w asw v, �v 'b co o ti v 0� a .V. C .-. L Fri O ai A N O. t0 O U w a a 0 z z C N M 46 o 00000� Cl a Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Chambers Group, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2009) Total Senior Biologist Kris Alberts 16 @ $ 34.62 $ 553.92 Staff Biologist Paul Morrissey 24 @ $ 26.00 $ 624.00 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Subtotal Direct Labor Costs $ 1,177.92 Anticipated Salary Increases (5%) (Escalation) $ 58.90 Total Direct Labor Costs (DLC) $ 1,236.82 Rate Total 49.7 % $ Total Fringe Benefits (FB) $ - Total 104 % x 48.9 % 202.6 % $ 2,505.79 Total Indirect Costs (IC) $ 2,505.79 Rate Total 10 % $ 374.26 Fee (DLC+FB+IC) $ 374.26 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding $ 200.00 2. Plotting/equipment $ 200.00 3. Transportation / Travel (Mileage will be IRS standard rate.) $ 300.00 4.Outside services $ - SUBCONTRACTOR COSTS Markup on Subcontractors (0%) TOTAL COST Total Other Direct Costs $ 700.00 $ 4,816.87 o ti 0 000 N N N U N N O M Q\ � o .a 00 6s 6s 6s 69 66 64 6s 6s 69 94 6s 6s 6s 69 6s 6s 69 69 69 6s 69 6s 6s 64 6s 69 69 6s 6s 69 6s y O N N O O O O O O O O "D O O O O O O O O O O O O O O O O O O O M A0 c� O E-' tl O O H O N N ry 0 i O � � W W s9 � U a a , 0 U 6y 6s ay o olu bo W O ,d a ❑ a�i e O U (Oj i t�d" o ^U/7 o O O a� by R m V .V y 'b G N O N ti ro id V 4; v bn ti A a0 0 b Y�ro �� b H .. v° ��.0 E o O b y v C d O .. ° b O� .� .� C cdd U O V z 6 C7 P. 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G d on :'+ o oq •y ° W y� ti H o W o P> o ° v a nC'' ¢U .`°. ° ?n b .c G � a ❑ c o ;d :° ° � b Uaoc�ax��caH3��um a�914, ���UMQ� b b z ti q Z x O� O O --� _ 0 N 0 M 0 0 0 0 0 CD 0 h 0 W 0 °\ 0 O .--� --� N .. M M D _ O N O M O 7 O v1 O �° O l� O oo O O, O O •-+ --� .-� N M .-. <I• .-. oa �--� C .-D O N O M O N U <F 7 V In V) V1 V1 V1 V1 v1 vl V1 V1 V'1 vl vl iD y l� n r Oco a � a fM O N N 0) (0 d \ \ __Ge_ qIt a j § / } \ \ / \ \\ s &° Gn e k , � 2 � 2 O k , � U % / Glq -- --- - - - --� - ±-�- ) a / \ § c ® \) ® .4 � )\ 2 ( &) / /}\)) §e e. /d § G q kG ))// ).. ) § \ cq ƒ/ a J t EXHIBIT C EXHIBIT C STANDARD FORM LLL — DISCLOSURE FORM TO REPORT LOBBYING ACTIVITIES Page 20 of 20 DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: ® a. contract FAIa. bid/offer/application F6—\] a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award For Material Change Only: d.loan year quarter e. loan guarantee date of last report f. loan insurance 4. Narpe and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name ®'Prime ❑ Subawardee and Address of Prime: Tier if known: 11�iVA `inG 3'1 erheL- 5+%, 5u'Itf 34 Rlvevs I, dt , CA (12. 5-0 3 Congressional District, if known:. 4c Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: l CFDA Number, if applicable: 8. Federal Action Number, if known: Number, 9. Award Amount, if known: s I, II5s,_sq-o 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml ): different from No. 1Oa) (last name, first name, Ml): C) 11 . Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact Signature: g uponwhich reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This -r- print Name: V q \ tu information will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and Title: l VkC na not more than $100.000 for each such failure. Telephone No.: Date: Federal Use Only.: Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) 1-7 (09 APPROVED DEC 0 j "09 CITV COUNCIL CITY CLERK'S OFFICE STAFF REPORT COMMUNITY SERVICES & WATER DEPARTMENT DATE: November 4, 2009 (:* 11 TO: Honorable Mayor and City Council FROM: Samuel Kevin Wilson Director of Community Services & Water RE: Atlantic Blvd. Bridge over the Los Angeles River — Consultant Contract Award - CNS Engineers, Inc. The Atlantic Blvd. Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Blvd. is a vital artery serving not only the City of Vernon but is a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. In addition, the bridge has been determined to be deficient by Caltrans and should be improved to structural standards for the projected traffic loads and the design requirements of Caltrans and the County of Los Angeles. Moreover, the roadway surface is rapidly deteriorating and must be replaced in the next few years. The City of Vernon received the approval in August 2008 under the Caltrans Highway Bridge Program (HBP) to proceed to the design of the rehabilitation and widening of this bridge to provide safe and efficient vehicular travel over the Los Angeles River. Federal Funds through Congressional appropriations and the HBP will fund 80 % of the design. The City of Vernon intends to utilize future HBP Funds for the construction of the improvements. The City of Vernon has had a consultant complete the NEPA and CEQA clearance for the bridge rehabilitation and widening and a preliminary design. The complete design will have to meet all the requirements of the Federal Funding through the Highway Bridge Program and meet the design criteria of Caltrans, the County of Los_Angeles_Flood_Control _ Department and -the -U.-S.-Army -Corps-of Engineers, - - - The City Council in November 2008 approved the issuance of a Request for Proposals to secure a consultant to complete the design of the bridge rehabilitation and right of way acquisition. Consultants submitted a total of five proposals and, after review, City Staff chose to interview three the consultant proposals that were evaluated as best meeting the requirements of the request for proposals. The City of Los Angeles Bridge Design Engineer, Mr. John Koo was asked to be part of the interview panel that included the Director and Deputy Director of Community Services. The interviews were conducted and the three consultants were evaluated. The interview panel, through the Caltrans Request for Proposal process, selected CNS Engineers, Inc. as the consultant that would provide the best design based on their proposal, qualifications and experience. City Staff entered into negotiation of the fee and, according to Caltrans procedures, an appropriate fee based upon a cost plus fixed fee with a not to exceed amount was determined. In order for a contract to be awarded, Caltrans RECF-WED NOV 0 5 2009 B�', � 3:oopM — --- required an audit of the consultant. The audit was requested in April 2009 and concluded in August 2009. The audit findings by Caltrans were incorporated in the consultant's proposal and in the agreement drafted by the City Attorney. The City Attorney has approved and provided a final agreement that includes the Federal requirements. The design and right of way acquisition is estimated to take 18-20 months so that the design costs will be paid over two or three fiscal years. Congresswoman Roybal-Allard has secured $1,179,330.00 in Federal earmark funds to complete the design of this project and the right of way acquisition. Congresswoman Roybal-Allard secured these funds over several sessions of Congress starting in 2002. These funds have been obligated for this project through Caltrans. A portion, $184,00.00, has been expended on the environmental clearance and preliminary design which was completed in 2006. Recently, Caltrans approved an additional $400,000.00 of Highway Bridge Program Funds for the design and right of way acquisition for fiscal year 2009-10 which ensures adequate Federal Funding for this project. The City of Vernon must meet the 20% match requirement for the earmark funds. The total cost of the future construction of the bridge work is estimated to be 12 million with the City responsible for 11.47% of the costs under the Highway Bridge Program. The construction is scheduled to begin in the 2012-2013 fiscal year. Fiscal Impact: The final fee for the consultant after alteration by the audit is $1,155,284.38 and the right of way acquisition is estimated to be $200,000.00 for a total cost of $1,355,284.38. The City of Vernon is to provide a 20% match of the cost of the design and right of way acquisition at a total cost of $271,057.00 that will be paid over 18-20 months. The City of Vernon share of the costs will be paid from reserve funds from the sale of excess property that the City acquired at the northeast corner of Atlantic Blvd. and Bandini Blvd. These funds can only be used for projects that are on the Federal system of streets which includes Atlantic Blvd. Recommendation: It is recommended that the City Council approve the funding and contract for the design of the rehabilitation and right of way acquisition of the Atlantic Blvd. Bridge over the Los Angeles River including the City of Vernon's proportionate share of the costs and award a consultant contract for the design and right of way determination to CNS Engineers, Inc. in the amount of $1,155,284.20. It is requested that the award be made at the meeting of November 23, 2009. SKW/sn COMMUNITY SERV ATER DEPARTMENT OFFICE MEMORANDUM TO: Donal O'Callaghan, City Administrator X�AP FROM: Samuel Kevin Wilson�irector of Community Services & Water DATE: November 4, 2009 SUBJECT: Atlantic Blvd. Bridge over the Los Angeles River — Plans, Specifications and Estimate — Contract for Consultant — CNS Engineers, Inc. The Atlantic Blvd. Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Blvd. is a vital artery serving not only the City of Vernon but is a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. In addition, the bridge has been determined to be deficient by Caltrans and should be improved to structural standards for the projected traffic loads and the design requirements of Caltrans and the County of Los Angeles. Moreover, the roadway surface is rapidly deteriorating and must be replaced in the next few years. The City of Vernon has received the approval, under the Caltrans Highway Bridge Program (HBP) to proceed to the design of the rehabilitation and widening of this bridge to provide safe and efficient vehicular travel over the Los Angeles River. Federal Funds through Congressional appropriations and the HBP will fund the 80 % of the design. The City of Vernon intends to utilize future HBP Funds for the construction of the improvements. 'The City of Vernon has had a consultant complete the NEPA and CEQA clearance for the bridge rehabilitation and widening and a preliminary design. The complete design will have to meet all the requirements of the Federal Funding through the Highway Bridge Program and meet the design criteria of Caltrans, the County of Los Angeles Flood _Control -Department -and -the U. S. Army Corps of Engineers. The City Council in November 2008 approved the issuance of a Request for Proposals to secure a consultant to complete the design of the bridge rehabilitation and right of way acquisition. Consultants submitted a total of five proposals and, after review, City Staff chose to interview three the consultant proposals that were evaluated as best meeting the requirements of the request for proposals. The City of Los Angeles Bridge Design Engineer, Mr. John Koo was asked to be part of the interview panel that included the Director and Deputy Director of Community Services. The interviews were conducted and the three consultants were evaluated. The interview panel, through the Caltrans Request for Proposal process, selected CNS Engineers, Inc. as the consultant that would provide the best design based on their proposal, qualifications and experience. City Staff entered into negotiation of the fee and, according to Caltrans procedures, an appropriate fee based upon a cost plus fixed fee with a not to exceed amount was determined. In order for a contract to be awarded, Caltrans RECEIVE. NOV 05 ��2009 BY:_(4 required an audit of the consultant. The audit was requested in April 2009 and concluded in August 2009. The audit findings by Caltrans were incorporated in the consultant's proposal and in the agreement drafted by the City Attorney. The City Attorney has approved and provided a final agreement that includes the Federal requirements. The design and right of way acquisition is estimated to take 18-20 months so that the. design costs will be paid over two or three fiscal years. Congresswoman Roybal-Allard has secured $1,179,330.00 in Federal earmark funds to complete the design of this project and the right of way acquisition. Congresswoman Roybal-Allard secured these funds over several sessions of Congress starting in 2002. These funds have been obligated for this project through Caltrans. A portion, $1.84,00.00, has been expended on the environmental clearance and preliminary design which was completed in 2006. Recently, Caltrans approved an additional $400,000.00 of Highway Bridge Program Funds for the design and right of way acquisition for fiscal year 2009-10 which ensures adequate Federal Funding for this project. The City of Vernon must meet the 20% match requirement for the earmark funds. The total cost of the future construction of the bridgework is estimated to be 12 million with the City responsible for 11.47% of the costs under the Highway Bridge Program. The construction of the rehabilitation is scheduled to begin in the 2012-2013 fiscal year. Fiscal Impact: The final fee for the consultant after alteration by the audit is $1,15.5,284.38 and the right of way acquisition is estimated to be $200,000.00 for a total cost of $1,355,284.38. The City of Vernon is to provide a 20% match of the cost of the design and right of way acquisition at a total cost of $271,057.00 that will be paid over 18-20 months. The City of Vernon share of the costs will be paid from reserve funds from the sale of excess property that the City acquired at the northeast corner of Atlantic Blvd. and Bandini Blvd. These funds can only be used for projects that are on the Federal system of streets which includes Atlantic Blvd. Recommendation: It is recommended that the City Council approve the funding and contract for the design of the rehabilitation and right of way acquisition of the Atlantic Blvd. Bridge over the Los Angeles River including the City of Vernon's proportionate share of the costs and award a consultant contract for the design and right of way determination to CNS Engineers, Inc. in the amount of $1,155,284.20. It is requested that the award be made at the meeting of November 23, 2009. SKW/sn MEMORANDUM To: Donal O'Callaghan, City Administrator FROM: Katrina C. Gonzales, Assistant City Attorney cc: Laurence S. Wiener, City Attorney Gena M. Stinnett, Assistant City Attorney Kevin Wilson, Director of Community Services and Water DATE November 4, 2009 SUBJECT: Consulting Services Agreement with CNS Engineers, Inc. - Approved as to Form The City Attorney's office has reviewed the consulting services agreement between the City and CNS Engineers, Inc. and has approved it as to form. 12720-0001\1185218v1.doc Page 1 of 1 Juarez, Debbie From: Barcia, Ana Sent: Monday, December 07, 2009 1:23 PM To: Juarez, Debbie Subject: RE: CNS Engineers - Res. No. 10,112 Approved 12/07/09 - Insurance Inquiry Hi Debbie, Yes, current insurance on file. Ana Barcia City of Vernon Risk Management Department T: 323) 583-8811 ex 286 F: 323) 826-1439 abarcia@ci.vernonxa.us ci.vernon,ca.us From: Juarez, Debbie Sent: Monday, December 07, 2009 1:07 PM To: Barcia, Ana Subject: CNS Engineers - Res. No. 10,112 Approved 12/07/09 - Insurance Inquiry Importance: High Hi Ana. Does the above -referenced have valid insurance on file? Thanks. (De6ora6 Juarez cords Wanagement,4ssistant City of Vernon - City Cferk's office 4305Santa TeAvenue Vernon, CA 90058 (323) 583-8811 12/7/2009 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. ISUPPLEMENT NO, SHEET I OF I SHEETS PROJECT; Atlantic Blvd, Bridge over the Los An I geles River P,O. NO, 011. 0004903 CNS Engineers, Inc, CONSULTANT REQUESTED BY: City of Vernon You are hereby directed to make the herein described changes ;from the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additional work as if said work was originallyincluded in the agreement. According to the CNS Engineers, Inc. proposal dated February 24, 2010, provide the traffic movement counts and traffic analysis according to the scope of work by the sub -consultant KOA Corporation at a cost not to exceed: $8,549;38 According to the CNS Engineers, Inc. proposal dated February 8, 2010, extend the .working days for the design of the projectto 400 working days with no extra costs. =Agreement Amount (Base Bid) $ 1,155,284.38 Amount of This Chan e Order $ 8,549.38 Amount of Previous Change Orders $ 0.00 Total Change Orders $ 8,549.38 Modified Agreement Amount $ 1,163,833.76 By reason of this change order the time of completion will be adiusted as follows: Approved: Date, Pi mrpiUnity vices &Water Attest: Dater 3 Wil rd am hi, City Clerk We, the undersigned Consultant, have given eful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work abovespecified, and will accept as full payment therefore the prices shown above. Accepted Date, 3 —2 Dl o Consultant: oJs-en ; f 11 eerS -ryl C By. �Gt in 05 I+iLle: C a: Project File/Consultant/Purchasing Rev. 03/10 i �NEngiineew Civil and Structural Engineers 10370 Hemet Street, Suite 340, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667.3387 /Web: www,onseng.com February 24, 2010, Mr. Samuel Kevin Wilson, P.E. Director of Community Services & Water Department City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Mr. Sherwood Natsuhara, P.E. Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 1 to provide Traffic Analysis Update of 2004 Traffic Findings Dear Mr. Wilson: CNS Engineers, Inc. (CNS) is pleased to submit this proposal to include additional professional traffic analysis services for the subject bridge rehabilitation project. Detailed cost estimate and scope` of work from our subconsultant - KOA, are attached. The proposed work will be completed within 15 working days from the date of notice to proceed. We request amending our original contract amount as follows: Original Contract Amount: $1,155,284.38 ProposedAmendment:' $8549.38 Total Proposed Amended Contract Amount; $1,163,833.76 We appreciate the opportunity to work with the City, and look forward to City's approval and notice to proceed for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext. 11 or by e-mail at iames.lu@cnseng.com. Sincerely, CNS Engineers, Inc. James Lu, P.E., S.E. Project Manager / Principal Attachments: Cost Estimates and Detailed Scope of Work Atlantic Blvd. Bridge over the Los Angeles River Page 1 .. t - J tt } P h to int M } 1 4 {� •Jj t t i w iV ... ., { it _ e e I _ F u I'S t c § § a G0 O�. ....h.. ... .. .. .... .. .. .. .. :.. U.S o _ Q ' o o - o - _ a s'ca � r c a:�CI,o LL a� n �' �' � e� �. c � . .o cv N cin r� � r i c Ic W l c LL F IF- F LL 1L W LL LL LL LL ILL W W uz. S 8 Zr V _� Cm�'"aaa3e�SS" IF : 2 g 2:22.2z �f f 2 S'2 ig SS.S$E`5 EF s'2 I. $ n Y t� $ lo tE2 .z ALL.. g 9 16E O ffi a 3 tJle a :Pi d` & In w e 2.,g I iC �� a a 113 =e $e�i x8€ ggRI �. i u. :� +$°. 1£ 2�wr,��tlm�.�.�"��tly IQio{{ ba c �gauB:�oteiaisoa�a2�,� 'le el3i Ic a -,�a �i� ircrci,�5 �rc3�rc�Irc�aaYnnj�Pn� �I��il a o 3 4 k o o f 1. y�ed g m i �, a'-Stl 3.NSSBB g I l g �K ;R. R R In in ...js IH ��'R i I�t R rR ice. S Is 17 �7; X �m IF i8..1@•{{ CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903 TO: CNS Engineers, Inc. REQUESTED BY: City of Vernon CONSULTANT You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additional work as if said work was orieinally included in the agreement According to the CNS Engineers, Inc. proposal dated March 29, 2010, provide the nine additional title reports at a cost not to exceed: $6,300.00 /O. /O mL Agreement Amount (Base Bid) ..... ....... ...... ......... $ 1,155,284.38 Amount of This Change Order ...... .... ....... .... . .... ..... ....... ....... $ 6,300.00 Amount of Previous Change Orders .. .. ... ... ...... . ..... ........... ........ $ 8,549.38 Total Change Orders ....... ... ..... .... .. . $ 14,849.38 Modified Agreement Amount ........ ...... ..... .. .... .. ......... ......... $ 1,170,133.76 By reason of this change order the time of completion will be adjusted as follows: I z e0Approved: Date: Y —12 —/p Di r o Community Services & Water w � Attest: Date: 1 f % b and maguchi, City Clerk Vicareful We, the undersigned Consultant, have consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: $A 0 I i C 0 Consultant: C I 1 �C ° e,.t; T pG � By. Title: c: rrglect viieiuonsuitanururcnasmg Rev. 03/10 Civil and Structural 10370 Hemet Street, Suite 340, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attn: Mr. Sherwood Natsuhara, P.E., Deputy Director of Community Services Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 2 to obtain Additional 9 Title Reports Dear Mr. Wilson: March 29, 2010 To facilitate right of way mapping and ensure accuracy of the required right of way acquisition and easements within the project limits, our team land surveyor requested 9 title reports in addition to the 5 title reports that were included in the original cost proposal. The additional title reports are to clarify right of way discrepancies found in the mapping process. Since the impacted parcels are expected to remain the same as previous 35% design, there will be no change to our original scope of the work and cost for preparation of right of way requirement maps, appraisal and acquisition/easement supports. We respectfully request amending our contract amount with an additional Other Direct Cost (ODC) that will be added to the cost of our subcontractor - OPC as follows: Current Amended Contract Amount: $1,163,833.76 Proposed New Amendment (ODC): $6,300.00 Total Proposed Amended Contract Amount: $1,170,133.76 We look forward to City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext. 11 or by e-mail at james.lu(a)cnseng com. Sincerely, CNS Engineers, Inc. James Lu, P.E., S.E. Project Manager / Principal Attachments: Parcel Map, Cost Proposal for Additional 9 Title Reports, OPC's Original Cost Proposal Atlantic Blvd. Bridge over the Los Angeles River Page I 1 Lawyers Title TM INSURANCE CORPORATION March 25, 2010 To: Ms. Patricia Reed Overland, Pacific & Cutler, Inc. From: Griffin Wayne Vice President of Lawyers Title Proposal for Preliminary Title Reports: 6304-007-274 1 DWP $900 15-25 DAYS 6304-007-800 2 COUNTY $900 15-25 DAYS 6304-030-01,02 3 PRIVATE COMM $450 10-15 DAYS 6304-010-15 8 PRIVATE COMM $4.50 10-15 DAYS 6313-001-007 PRIVATE COMM 10-15 DAYS 6314-003-800 4 COUNTY $900 15-25 DAYS 6314-003-001 5 PRIVATE COMM $450 10-15 DAYS 6313-002-900 7 LAUSD $450 10-15 DAYS 6314-003-900 6 CITY $900 15-25 DAYS 6304-010-806 9 RR $900 15-25 DAYS Above we have detailed the type of search and estimated service level times (SLT). Because of the difficulty on these Publicly Owned properties, our examiner will have to abstract everything owned that has the name of Los Angeles Showing up in that area, for that reason we have two different levels of pricing for the additional work needed. 4 prelims @ $450 = $1,800.00 5 prelims @ $900 = $4,500.00 New Total Cost = $6,300.00 Please let us know if you have any questions. We look forward to working with you on this project. Thanks, Griffin Wayne 4100 Newport Place suite 120 Newport Beach, Ca 92660 Local Assistance Procedures Manual EXIHBIT 10-1I CITY OF "VERNON COST PROPOSAL Federal Project No.: Caltrans EA W: Date: 8/5/2009 Project Name: Atlantic Blvd. Bridge over the I.os Angeles River Consultant: overland, Pacitic & Cutler, Inc. DIRECT LABOR Classification Principal -in -Charge (A) Senior Project Manager (13) Project Manager (C) Prgicct Manager/Utility Relocation (D) Consultant (L) Project Support (F) FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A Total (* Combined F13, 011 and G&A) FEE (PROFIT) hourly Rate Initial Hourly Rate Nance Range Hours (2009) Total Brian Everett 25 (d) $ 66.92 $ 1,673.00 Joey Mendoza 30 (its $ 50A8 $ 1,514.40 Craig Justescn 40 @ $ 48.80 $ i 952.00 Diana Stuadinger 230 $ 40.87 $ 9,400.10 Made:lia Rivera 150 (e $ 21.87 $ 3,280.50 Julie Mesun 50 @ $ 19.23 $$ 961.50 Subtotal Direct Labor Costs $ 18,781.50 Anticipated Salary Increases (5%) (EscalatioT $ 939.08 Total Direct Labor Costs (DJ C) $ 19,720.58 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) L Reproduction and Binding 2. Plotting 4.Overnight Deliveries 5. Title Service (5 reports) SUBCONTRACTOR COSTS Markup on Subcontractors (0%) Rate Total Total Fringe Benefits (FB) $ Total p/n M 1.49 % $ 29,383.66 Total. Indirect Costs (IC) 29,383.66 Rate Total 10 % $ 4,910.42 Fee (DLC+FB+IC) $ 4,910.42 $ 3,750.00 TOTAL. COST E 57,764±5 RESOLUTION NO. 2010-182 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF CONTRACT CHANGE ORDER NO. 3 TO THE CONSULTING SERVICES AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND CNS ENGINEERS, INC. FOR THE DESIGN OF THE REHABILITATION AND WIDENING OF THE ATLANTIC BOULEVARD BRIDGE WHEREAS, on December 7, 2009, the City Council of the City of.Vernon adopted Resolution No. 10,112 approving a Consulting Services Agreement (the "Agreement") with CNS Engineers, Inc. ("CNS") to design the rehabilitation and widening of the Atlantic Boulevard Bridge over the Los Angeles River (the "Project"); and WHEREAS, on March 4, 2010, the Director of Community Services executed Change Order No. 1 modifying the scope of work in the amount of $8,549.38; and WHEREAS, on April 12, 2010, the Director of'Community Services executed Change Order No. 2 modifying the scope of work in the amount of $6,300.00; and WHEREAS, by memo dated November 23, 2010, the Director of Community Services & Water has recommended Change Order No. 3 be approved and executed, under the same terms and conditions of the Agreement in an amount not to exceed $67,957.67 to provide the additional services required for the Project; and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of subsections (a) and (b)(1) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to enter into Change Order No. 3 to the Agreement with CNS. 0 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves Contract Change Order No. 3 to the Agreement with CNS, a copy of which is attached hereto as Exhibit A. SECTION 3: The City Council of the City of Vernon hereby authorizes the Director of Community Services & Water to execute said Change Order No. 3 for, and on behalf of, the City of Vernon and the City Clerk, or Deputy City Clerk., is hereby authorized to attest thereto. SECTION 4: The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk's designee, to send a fully executed Change Order No. 3 to: CNS Engineers, Inc. Attn. James Lu, P.E. 10370 Hemet Street, Suite 340 Riverside, CA 92503 2 SECTION 5: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 6th day of December, 2010. Name: Hilari.o Gonzales Title: Mayor /<Yzyor Pro- em 3 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I., Willard G. Yamaguchi, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2010-182, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Monday, December 6, 2010, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon.. Executed this /d day of December, 2010, at Vernon, California. (SEAL) illard G *Ymag i, City Clerk 4 EXHIBIT A CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 3 SUPPLEMENT NO. _ SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903 TO: CNS Engineers, Inc CONSULTANT REQUESTED BY: City of Vernon You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additinnal wnrlr ac if en;d u,.,rlr — - n.. ; ..I —A —A : IL - According to the CNS Engineers, Inc. proposal dated September 30, 2010, provide (1) right of way appraisal services, (2) additional roadway geometric design studies, (3) prepare 7 additional right of way legal documents, and (3) conduct additional topographic survey for area inside the property with APN 6314-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard intersection. The additional work described above will preformed at a cost not to exceed: $67,957.67 Agreement Amount (Base Bid) . Amount of This Change Order $ 1,155,284.38 Amount Previous $ 67,957.67 of Change Orders Total Change Orders $ 14,849.38 Modified Agreement Amount $ 82,807.05 By reason of this change order the time of $ 1,238,091.43 completion will be adjusted as follows: Approved: Date: Director of Community Services & Water Attest: Date: Willard Yamaguchi, City Clerk We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, will accept as full payment therefore the prices shown above. and Accepted Date: I ' I 0 ' Za 1 Consultant: `� S � n� 1 n (�e�'S r T-n C. BY Title: _�1 1 n G [ fps r• Pmi—f 1+' W( .—Of—f - tcev. i i i 1 u CMS Engl�le Civil and Structural Engineers 10370 Hemet Street, Suite 340, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.enseng.com September 30, 2010 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 3 Dear Mr. Wilson: To facilitate the project development, we request a contract amendment to: (1) provide right of way appraisal services, (2) provide additional roadway geometric design studies, (3) prepare 7 additional right of way legal documents, and (3) conduct additional topographic survey for area inside the property with APN 6314-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard intersection. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,170,133.76 Proposed New Amendment: $679957.67 Total Proposed Amended Contract Amount: $1,238,091.43 Detailed scope and cost breakdown are attached to this letter. We look forward to City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext.l 1 or by e-mail at james.lu(a�cnseng com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachments: Scopes and Cost Proposals Atlantic Blvd. Bridge over the Los Angeles River Page I 1 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Da to w-inA010 . Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers, Inc. (Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer Senior Bridge Engineer (SBE) Bridge Design Engineer (BDE) Senior CADD Designer (SCAD) FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OR and G&A) FEE (PROFIT) Hourly Rate Hourly Rate Name . Range Hours (2010) Total James Lu Quyet Nguyen Lalit Majadan Eva Baltay ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries SUBCONTRACTOR COSTS 24 @ $ 64.00. $ 1,536.00 16 @ $ 43.00 $ 688.00 0 @ $ 36.00 $ - 0 @ $ 41.00 $ 0 @ $ - $ 0 @ $ - $ - 0 @ $ - $ - Subtotal Direct Labor Costs $ 2,224.00 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 2,224.00 Rate Total Total Fringe Beneits (FB) $ Total 1 77.07 % $ 3,048.44 Total Indirect Costs (IC) $ 3,048A4 Rate Total 10 % $ 527.24 Fee (DLC+FB+IC) $ 527.24 Total Other Direct Costs $ Stantec Consulting $ 22,071.29 Rail Pros $ Converse Consultants (Geotecbmeal investigations) $ _ Converse Consultants (RR Contamination) $ KOA Corporation $ _ Tatsumi.and Partners $ Overland, Pacific & Cutler $ 40,086.70 Chambers Group $ - Markup on Subcontractors (01/6) TOTAL CONTRACT COST Total Subcontractor Costs $ 62,157.99 $ - 67 957.67 Scope of Work for Right of Way Appraisal Rehabilitation of Atlantic Boulevard Bridge over Los Angeles River Appraisal Scope: OPC will procure the needed easement appraisals and appraisal reviews for the project once appraisal maps are complete. All appraisals will be reviewed and protocols will be established for formal reviews in accordance with Caltrans manual. OPC will commence with Easement & TCE acquisition for parcel APN 6314-003-001 as directed by CNS, and all others to follow upon receipt of individual parcel maps from Stantec with quantities identified. OPC will provide CNS with all Appraisal Reports upon receipt from the Appraiser and Review Appraiser. Estimated time to complete Appraisal Reports once cost proposal approval is 2-3 weeks and Appraisal Review 2 weeks thereafter. The cost for 6 Appraisal Reports will be at $22,200 to be done by Kiley Company. An acquisition list identifying the easement and encroachment areas is attached. The Kiley Company's cost proposal is based on a per appraisal cost of $3,700/each report. Please note that if there are any changes to the acquisition area after the appraisal report has been submitted, both Appraisals and Review Appraisals will require revisions per Caltrans Manual and this cost will be additional to the above quoted amounts. When a property is estimated to be valued under $10,000, OPC will perform the valuation in- house by Mr. Kevin Donahue(see attached). However, if the value is then determined to be over $10,000, a full appraisal will be required and will be done by The Kyle Company. Upon receipt of Appraisal Reports from The Kiley Company, OPC will perform 6 Appraisal Reviews in- house. The Appraisal Reviews consist of a report that comments on the completeness and apparent accuracy of an Appraisal Report. The principal purpose of these reviews is to ensure compliance with USPAP and the value estimate. The review may be presented as a narrative or a checklist. Atlantic Blvd. Bridge Rehabilitation Project City of Vernon, CA Appraisals M pxg g, ITEM # Local Assistance Procedures Manual E7iIIJBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Date: 9/29/2010 Revised Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland, Pacific & Cutler, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Principal -in -Charge (A) Brian Everett 10 @ $ 66.92 $ 669.20 Senior Project Manager (B) Joey Mendoza 5 @ $ 50A8 $ 252AO Project Manager (C) Craig Justesen 0 @ $ 48.80 $ - Project Manager/lAility Relocation (D) Patricia Reed 25 $ 40,87 $ 1,021.75 Consultant (F) Madelia Rivera 5 @ $ 21.87 $ 109.35 Project Support (G) Julie Mesun 5 @ $ 19.23 $ 96.15 Subtotal Direct Labor Costs $ 2,148.85 Anticipated Salary Increases. (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 2,148.85 FRINGE BENEFITS Rate Total it Total Fringe Benefits (FB) $ - INDIRECT COSTS Total Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) 149 % $ 3,201.79 Total Indirect Costs (IC) $ 3,201.79 FEE (PROFIT) Rate Total 10 % $ 535.06 Fee (DLC+FB+IC) $ 535.06 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting d_ ocumentation.) L Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries SUBCONTRACTOR/SPECIALTY COSTS 1. Kevin Donahue - Appraisal Reviews (6 reports) ** 2. The Kiley Company - Appraisals (6 reports) ** Markup on Subcontractors (0%) TOTAL COST Total Other Direct Costs $ $ 12,001.00 (44 hours X $272.75/hour) $ 22,200.00 ($3,700 per appraisal) ** Any revisions to legal descriptions will require revisions to the appraisals and appraisals review reports;. cost range is from $500 to $2000 each depending on the extent of the change. Kevin Donahue is OPC's employee who will perform appraisal reviews as a specialty task. $ 34,201.00 $ ' 40,086.70 City of Vernon COST SUMMARY - Bridge Design- Additional Design Services 7/6/2010/ Revised Project Name: Atlantic Blvd. Bridge over the Los Angeles River Date: 8/9/2010 , /9/1110 Consultant: Stantec Consulting Services, Inc. and 9/30/2010 DIRECT LABOR Initial Hourly Classification Name Range Hours Rate Total Roadway Design Lead Ramesh Gupta 16 @ $ 50.40 $ 806AO Roadway Design Engineer Susan Reid 38 @ $ 36.35 _ $ 1,381 A6 Survey Manager Jim Steines 91 @ $ 53.06 $ 4,828.78 Survey Analyst Jason Shockley 2 @ $ 43.69 $ 87.38 1-Man Survey Crew 1-Man 6 @ $ 59.17 $ 355.02 Subtotal Direct Labor Costs $ 7,459.04 Total Direct Labor Costs (DLC) $ 7,459.04 FRINGE BENEFITS Rate Total 34 % $ 2,536.07 Total Fringe Benefits (FB) $ 2,536.07 INDIRECT COSTS Overhead (OM) % General and Administrative (G&A) * % Total (*Combined FB, OH and G&A) 135 % $ 10,069.70 Totai Indirect Costs (IC) $ 10,069.70 FEE (PROFIT) Rate Total 10 % $ 2,006.48 Fee (DLC+FB+IC) $ 2,006.48 OTHER DIRECT COSTS (ODC) 1. Reproduction & Binding $ - 2, Plotting $ - 3. Transportation/Travel (Mileage will be IRS standard rate) 4.Overnight Deliveries $ - 5.2-man Field Survey Truck and Equipment $ - Total Other Direct Costs SUBCONTRACTOR COSTS Potholing $ - Aerial Mapping Total Subcontractor Costs $ TOTAL COST $ 22,07T29 CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: December 14, 2010 TO: S. Kevin Wilson, Director of Community Services & Water FROM: Willard Yamaguchi, City Clerk RE: Resolution No. 2010-182 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Contract Change Order No. 3 to the Consulting Services Agreement by and Between the City of Vernon and CNS Engineers, Inc. for the Design of the Rehabilitation and - Widening of the Atlantic Boulevard Bridge Transmitted herewith as requested by your department, is one copy of a fully executed Change Order No. 3 for your transmittal and a copy of Resolution No. 2010-182, referenced above, which was approved by City Council on December 6, 2010. Thank you. WY: dj c: Resolution Nos. 2010-182, 10,112 Agreement File No. 09-143 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903 TO: CNS Engineers, Inc. CONSULTANT REQUESTED BY: City of Vernon You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additional work as if said work was originally inchided in the agreement According to the CNS Engineers, Inc. proposal dated September 30, 2010, provide (1) right of way appraisal services, (2) additional roadway geometric design studies, (3) prepare 7 additional right of way legal documents, and (3) conduct additional topographic survey for area inside the property with APN 6314-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard intersection. The additional work described above will preformed at a cost not to exceed: $67,957.67 Agreement Amount (Base Bid) ... ................. ............ $ 1,155,284.38 Amount of This Change Order ..... ... .... . .. ............... ............. .. $ 67,957.67 Amount of Previous Change Orders ...... ... ........ ............... ......... $ 14,849.38 Total Change Orders .. ... ..... . . ............. ................ ............ $ 82,807.05 Modified Agreement Amount ... ..... .. ..... .. . ............. .. ......... .. $ 1,238,091.43 By reason of this change order the time of completion will be adjusted as follows: Approved: Date/ —7 •—fc.) Di r of Communit Services & Water Attest: Date: ard a aguchi, City Clerk yn We, the undersigned Consultant, hav reful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Consultant: T—: nl f n eons' Inc. By: Title: 1�� t 1'1_ L�� c: Yroject rile/Uonsultant Rev. 11/10 Civil and Structural Engineers 10370 Hemet Street, Suite 340, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.corn September 30, 2010 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 3 Dear Mr. Wilson: To facilitate the project development, we request a contract amendment to: (1) provide right of way appraisal services, (2) provide additional roadway geometric design studies, (3) prepare 7 additional right of way legal documents, and (3) conduct additional topographic survey for area inside the property with APN 631.4-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard intersection. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,170,133.76 Proposed New Amendment: $679957.67 Total Proposed Amended Contract Amount: $1,238,091.43 Detailed scope and cost breakdown are attached to this letter. We look forward to City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact meat 951-687-1005 ext.l l or by e-mail at james.luAgnseng com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachments: Scopes and Cost Proposals Atlantic Blvd. Bridge over the Los Angeles River Page I. l Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Date: 9/30/2010 Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers, Inc. (Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer _ Senior Bridge Engineer (SBE) Bridge Design Engineer (BDE) Senior CADD Designer (SCAD) FRINGE BENEFITS INDIRECT COSTS Overhead (0I-1) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Name James Lu Quyet Nguyen Lalit Majarjan Eva Baltay Hourly Rate Hourly Rate Range Hours (2010) Total 24 @ $ 64.00 _16 @ $ 43.00 0 @ $ 36.00 0 @ $ 41.00 0 @ $ 0 @ $ - 0 @ $ ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries $ 1,536.00 $ 688.00 Subtotal Direct Labor Costs $ 2,224.00 Anticipated Salary Increases (0%) (Escalation) I. - Total Direct Labor Costs (DLC) $ 2,224.00 Rate Total Total Fringe Benefits (FB) $ Total 137.07 % $ 3,048.44 Total Indirect Costs (IC) S 3,048.44 Rate Total 10 % $ 527.24 Fee (DLC+FB+IC) $ 527.24 Total Other Direct Costs $ SUBCONTRACTOR COSTS Stantec Consulting $ 22,071.29 Rail Pros $ - Converse Consultants (Geotechnical Investigations) $ Converse Consultants (RR Contamination) $ - KOA Corporation $ Tatsumi and Partners $ - -------------------------------------------------------- Overland, Pacific & Cutler $ 40,086.70 f'lhwmhrre (�rnnn .P. - Markup on Subcontractors (01/6) TOTAL CONTRACT COST Total Subcontractor Costs $ 62,157.99 $ 67,957.67 Scope of Work for Right of Way Appraisal Rehabilitation of Atlantic Boulevard Bridge over Los Angeles River Appraisal Scope: OPC will procure the needed easement appraisals and appraisal reviews for the project once appraisal maps are complete. All appraisals will be reviewed and protocols will be established for formal reviews in accordance with Caltrans manual. OPC will commence with Easement & TCE acquisition for parcel APN 6314-003-001 as directed by CNS, and all others to follow upon receipt of individual parcel maps from Stantec with quantities identified. OPC will provide CNS with all Appraisal Reports upon receipt from the Appraiser and Review Appraiser. Estimated time to complete Appraisal Reports once cost proposal approval is 2-3 weeks and Appraisal Review 2 weeks thereafter. The cost for 6 Appraisal Reports will be at $22,200 to be done by Kiley Company. An acquisition list identifying the easement and encroachment areas is attached. The Kiley Company's cost proposal is based on a per appraisal cost of $3,700/each report. Please note that if there are any changes to the acquisition area after the appraisal report has been submitted, both Appraisals and Review Appraisals will require revisions per Caltrans Manual and this cost will be additional to the above quoted amounts. When a property is estimated to be valued under $10,000, OPC will perform the valuation in- house by Mr. Kevin Donahue (see attached). However, if the value is then determined to be over $10,000, a full appraisal will be required and will be done by The Kyle Company. Upon receipt of Appraisal Reports from The Kiley Company, OPC will perform 6 Appraisal Reviews in- house. The Appraisal Reviews consist of a report that comments on the completeness and apparent accuracy of an Appraisal Report. The principal purpose of these reviews is to ensure compliance with USPAP and the value estimate. The review may be presented as a narrative or a checklist. 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DIRECT LABOR Classification Principal -in -Charge (A) Senior Project Manager (B) Project Manager (C) Project Manager/Utility Relocation (D) Consultant (F) Project Support (G) FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Name Range Brian Everett Joey Mendoza Craig Justesen Patricia Reed Madelia Rivera Julie Mesun Initial Hourly Hours Rate 10 @ $ 66.92 5 @ $ 50.48 0 @ $ 48.80 25 $ 40.87 5 @ $ 21.87 5 @ $ 19.23 Total $ 669.20 $ 252.40 $ 1,021.75 $ 109.35 $ 96.15 Subtotal Direct Labor Costs $ 2,148.85 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 2,148.85 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries SUBCONTRACTOR/SPECIALTY COSTS 1. Kevin Donahue - Appraisal Reviews (6 reports) ** 2. The Kiley Company - Appraisals (6 reports) ** Rate Total * o/a Total Fringe Benefits (FB) $ - Total 149 % $ 3,201.79 Total Indirect Costs (IC) $ 3,201.79 Rate Total 10 % $ 535.06 Fee (DLC+FB+IC) $ 535.06 Total Other Direct Costs $ - $ 12,001.00 (44 hours X $272.75/hour) $ 22,200.00 ($3,700 per appraisal) $ 34,201.00 Markup on Subcontractors (0%) $ TOTAL COST $ 409086.70 ** Any revisions to legal descriptions will require revisions to the appraisals and appraisals review reports;. cost range is from $500 to $2000 each depending on the extent of the change. Kevin Donahue is OPC's employee who will perform appraisal reviews as a specialty task. i City of Vernon COST SUMMARY - Bridge Design- Additional Design Services 7/6/2010/ Revised Project Name: Atlantic Blvd. Bridge over the Los Angeles River Date: 8/9/2010 , /9/1/10 Consultant: Stantec Consulting Services, Inc. and 9/3012010 DIRECT LABOR Initial Hourly Classification Name Range Hours Rate Total Roadway Design Lead Ramesh Gupta 16 @ $ 50.40 $ 806.40 Roadway Design Engineer Susan Reid 38 @ $ 36.35 $ 1,381.46 Survey Manager Jim Steines 91 @ $ 53.06 $ 4,828.78 Survey Analyst Jason Shockley 2 @ $ 43.69 $ 87.38 1-Man Survey Crew 1-Man 6 @ $ 59.17 $ 355.02 Subtotal Direct Labor Costs $ 7,459.04 Total Direct Labor Costs (DLC) $ 7,459.04 FRINGE BENEFITS Rate Total 34 % $ 2,636.07 Total Fringe Benefits (FB) $ 2,536.07 INDIRECT COSTS Overhead (OH) % General and Administrative (G&A) Total (*Combined FB, OH and G&A) 135 % $10,0 99.70 Total Indirect Costs (IC) $ 10,069.70 FEE (PROFIT) Rate Total 10 % $ 2,006.48 Fee (DLC+FB+IC) $ 2,006.48 OTHER DIRECT COSTS (ODC) 1. Reproduction & Binding $ - 2. Plotting $___-______� 3. Transportation/Travel (Mileage will be IRS standard rate) 4.Overnight Deliveries $$r_._— —� 5.2-man Field Survey Truck and Equipment $ - Total Other Direct Costs $ - SUBCONTRACTOR COSTS Potholing $ Aerial Mapping Total Subcontractor Costs $ TOTAL COST $ 22,071.29 J IAVT KEYUKL COMMUNITY SERVICES & WATER DEPARTMENT DATE: November 23, 2010 TO: Honorable Mayor and City Council FROM: Samuel Kevin Wilson, Director of Community Services & Water RE: ATLANTIC BLVD. BRIDGE OVER THE LA RIVER - ` CONTRACT AMENDMENT NO.3 The Community Services and Water Department continues to work on the Atlantic Blvd. Bridge over the Los Angeles River project. The contract for this project was awarded in November 2009`to CNS Engineers, Inc. for the design of the bridge rehabilitation and right of way acquisition support. The City is receiving Federal Funds through the Highway Bridge Program (HBP) and Congressional appropriations for 80% of the project cost and 83.65% of the right of way acquisition and support cost. The original contract amount was for $1,155,284.38 and the estimated cost for the right of way acquisition was $170,000.00. Since then the project has undergone two previous contract amendments increasing the contract total to $1,170,133.76. Contract. Amendment No. 1 for $8,549.38, was issued to provide a traffic analysis of project site and extended the amount of working days for the contract. Contract Amendment No. 2 for $6,300.00, ordered additional title reports for properties adjacent to the project. Contract Amendment No. 3 will provide additional right of way legal documents, such as legal descriptions and appraisals, additional roadway geometric studies, and an additional topographic survey necessary for the completion of the project. CNS Engineers, Inc. and its sub consultants will provide these additional services at_a cost not to exceed $67,957.67. FISCAL IMPACT This new contract amendment will increase the total cost of the contract to $1,238,091.43. Based on the current Federal funding rates the City's share of the cost is $12,128.38 for Contract Amendment No. 3. This will increase the City's projected overall cost for this contract to $245,016.76. RECOMMENDATION It is recommended that the City Council approve Contract Amendment No. 3 to provide the additional services required for the design of the bridge rehabilitation and right of way engineering. ^L OF VPR - t ,exoio ° RiT 4 COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM TO: Mark Whitworth, City Administrator FROM: Samuel Kevin Wilson, Director of Community Services & Water DATE: November 23, 2010 SUBJECT: ATLANTIC BLVD. BRIDGE OVER THE LA RIVER = CONTRACT AMENDMENT NO.3 The Community Services and Water Department continues to work on the Atlantic Blvd. Bridge over the Los Angeles River project. The contract for this project was awarded in November 2009 to Engineers; Inc. for the design of the bridge rehabilitation and right of way acquisition support. The City is receiving Federal Funds through the Highway Bridge Program (HBP) and Congressional appropriations for 80% of the project cost and 83.65% of the right of way acquisition and support cost. The original contract amount was for $1,155,284.38 and the estimated cost for the right of way acquisition was $170,000.00. Since then the project has undergone two previous contract amendments increasing the contract total to $1,170,133.76. Contract Amendment No. 1 for $8,549.38, was issued to provide a traffic analysis of the project site and extended the amount of working days for the contract. Contract Amendment No. 2 for $6,300.00, ordered additional title reports for properties adjacent to the project. Contract Amendment No. 3 will provide additional right of way legal documents, such as legal descriptions and appraisals, additional roadway geometric studies, and an additional topographic survey necessary for the completion of the project. CNS Engineers, Inc. and its sub -consultants will provide these additional services at a cost not to exceed $67,957.67. This new contract amendment will increase the total cost of the contract to $1,238,091.43. Based on the current Federal funding rates the City's share of the cost is $12,128.38 for Contract Amendment No. 3. This will increase the City's projected overall cost for this contract to $245,016.76. It is recommended that the City Council approve Contract Amendment No 3 to provide the additional services required for the design of the bridge rehabilitation and right of way engineering. Also enclosed is a Staff Report for the City Council recommending the approval of the Contract Amendment No. 3. It is requested that the approval be made at the December 6, 2010 City Council meeting. SKW/rc Enclosures CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903 TO: CNS Engineers, Inc. CONSULTANT REQUESTED BY: City of Vernon You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additionnl wnrk a.c if caul wnrlk wnQ nri ninally i—I-A-1 in *ho � v + According to the CNS Engineers, Inc. proposal dated September 30, 2010, provide (1) right of way appraisal services, (2) additional roadway geometric design studies, (3) prepare 7 additional right of way legal documents, and (3) conduct additional topographic survey for area inside the property with APN 6314-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard intersection. The additional work described above will preformed at a cost not to exceed: $67,957.67 Agreement Amount (Base Bid) ....... .... ......... ... ... ....... .... $ 1,155,284.38 Amount of This Change Order .. ... ... .. .... .. .. ... $ 67,957.67 Amount of Previous Change Orders .. .. ... .. $ 14,849.38 Total Change Orders ... ... ... . ... ... ... .. .. $ 82,807.05 Modified Agreement Amount F ............. ......................... $ 1,238,091.43 By reason of this change order the time of completion will be adjusted as follows: Approved: Date: Director of Community Services & Water Attest: Date`. Willard Yamaguchi, City Clerk We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Consultant: C&)S r u I n eors , Inc. By: Title: _T? - i n C po J—....,,—a Rev. 11/10 nee1s . Civil and Structural Engineers 10370 Hemet Street, Suite 340, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com September 30, 2010 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 3 Dear Mr. Wilson: To facilitate the project development, we request a contract amendment to: (1) provide right of way appraisal services, (2) provide additional roadway geometric design studies, (3) prepare 7 additional right of way legal documents, and (3) conduct additional topographic survey for area inside the property with APN 6314-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard intersection. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,170,133.76 Proposed New Amendment: $67,957.67 Total Proposed Amended Contract Amount: $1,238,091.43 Detailed scope and cost breakdown are attached to this letter. We look forward to City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext.11 or by e-mail at james.lu�cnsen .com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. . Attachments: Scopes and Cost Proposals Atlantic Blvd. Bridge over the Los Angeles River Page 11 Local Assistance Procedures Manual EXHIBIT 10-1I CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (0 to) Caltrans EA No. 0793210L Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers, Inc. (Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer Senior Bridge Engineer (SBE) Bridge Design Engineer (BDE) Senior CADD Designer (SCAD) FRINGE BENEFITS INDIRECT COSTS Overhead (011) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Name James Lu Quyet Nguyen Lalit Majarjan Eva Baltay Hourly Rate Range Hours Date: 9/30/2010 Hourly Rate (2010) Total 24 @ $ 64.00 16 @ $ 43.00 0 @ $ 36.00 0 @ $ 41.00 0 @ $ - 0 @ $ - 0 @ $ - ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries $ 1,536.00 $ 688.00 Subtotal Direct Labor Costs $ 2,224.00 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 2,224.00 Rate Total Total Fringe Benefits (FB) $ - Total 137.07 % $ 3,048.44 Total Indirect Costs (IC) $ 3,048.44 Rate Total 10 % $ 527.24 Fee (DLC+FB+IC) $ 527.24 Total Other Direct Costs $ SUBCONTRACTOR COSTS Stantec Consulting $ 22,071.29 Rail Pros $ _ Converse Consultants (Geotechnical Investigations) $ _ Converse Consultants (RR Contamination) $ _ KOA Corporation $ Tatsumi.and Partners $ _ Overland, Pacific & Cutler $ 40,086.70 Chambers Group _ Total Subcontractor Costs $ 62,157.99 Markup on Subcontractors (00/.) $ _ TOTAL CONTRACT COST $ 67,957.67 Scope of Work for Right of Way Appraisal Rehabilitation of Atlantic Boulevard Bridge over Los Angeles River Appraisal Scope: OPC will procure the needed easement appraisals and appraisal reviews for the project once appraisal maps are complete. All appraisals will be reviewed and protocols will be established for formal reviews in accordance with Caltrans manual. OPC will commence with Easement & TCE acquisition for parcel APN 6314-003-001 as directed by CNS, and all others to follow upon receipt of individual parcel maps from Stantee with quantities identified. OPC will provide CNS with all Appraisal Reports upon receipt from the Appraiser and Review Appraiser. Estimated time to complete Appraisal Reports once cost proposal approval is 2-3 weeks and Appraisal Review 2 weeks thereafter. , The cost for 6 Appraisal Reports will be at $22,200 to be done by Kiley Company. An acquisition list identifying the easement and encroachment areas is attached. The Kiley Company's cost proposal is based on a per appraisal cost of $3,700/each report. Please note that if there are any changes to the acquisition area after the appraisal report has been submitted, both Appraisals and Review Appraisals will require revisions per Caltrans Manual and this cost will be additional to the above quoted amounts. When a property is estimated to be valued under $10,000, OPC will perform the valuation in- house by Mr. Kevin Donahue (see attached). However, if the value is then determined to be over $10,000, a full appraisal will be required and will be done by The Kyle Company. Upon receipt of Appraisal Reports from The Kiley Company, OPC will perform 6 Appraisal Reviews in- house. The Appraisal Reviews consist of a report that comments on the completeness and apparent accuracy of an Appraisal Report. The principal purpose of these reviews is to ensure compliance with USPAP and the value estimate. The review may be presented as a narrative or a checklist. Atlantic Blvd. Bridge Rehabilitation Project City of Vernon, CA Appraisals Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Date: 9/29/2010 Revised Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland, Pacific & Cutler, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Principal -in -Charge (A) Brian Everett 10 @ $ 66.92 $ 669.20 Senior Project Manager (B) Joey Mendoza 5 @ $ 50.48 $ 252.40 Project Manager(C) Craig Justesen 0 @ $ 48.80 $ - Project Manager/Utility Relocation (D) Patricia Reed 25 $ 40.87 $ 1,021.75 Consultant (F) Madelia Rivera 5 @ $ 21.87 $ 109.35 Project Support (G) Julie Mesun 5 @ $ 19.23 $ 96.15 Subtotal Direct Labor Costs $ 2,148.85 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 2,148.85 FRINGE, BENEFITS Rate Total Total Fringe Benefits (FB) $ - INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to he reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries SUBCONTRACTOR/SPECIALTY COSTS 1. Kevin Donahue - Appraisal Reviews,(6 reports) ** 2. The Kiley Company - Appraisals (6 reports) ** Total a V. r 149 % $ 3,201.79 Total Indirect Costs (IC) $ 3,201.79 Rate Total 10 % $ 535.06 Fee (DLC+FB+IC) $ 535.06 Total Other Direct Costs $ $ 12,001.00 (44 hours X $272.75/hour) $ 22,200.00 ($3,700 per appraisal) $ 34,201.00 Markup on Subcontractors (0%) $ - TOTAL COST C40,086.70 ** Any revisions to legal descriptions will require revisions to the appraisals and appraisals review reports;. cost range is from $500 to $2000 each depending on the extent of the change. Kevin Donahue is OPC's employee who will perform appraisal reviews as a specialty task. City of Vernon COST SUMMARY - Bridge Design- Additional Design Services Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Stantec Consulting Services, Inc. DIRECT LABOR 7/6/2010/ Revised Date: 8/9/2010 , /9/1/10 and 9/30/2010 Initial Hourly Classification Name Range Hours Rate Total Roadway Design Lead Ramesh Gupta 16 @ $ 50.40 806AO $ Roadway Design Engineer Susan Reid 38 @ $ 36.35 $ 1,381.46 Survey Manager Jim Steines 91 @ $ 53.06 $ 4,828.78 Survey Analyst Jason Shockley 2 @ $ 43.69 $ 87.38 1-Man Survey Crew 1-Man 6 @ $ 59.17 $ 355.02 Subtotal Direct Labor Costs 7,459.04 $ Total Direct Labor Costs (DLC) $ 7,459.04 FRINGE BENEFITS Rate Total 34 % $ 2,536.07 Total Fringe Benefits (FB) $ 2,536.07 INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (*Combined FB, OH and G&A) FEE (PROFIT) OTHER DIRECT COSTS (ODC) 1. Reproduction & Binding 2, Plotting 3. Transportation/Travel (Mileage will be IRS standard rate) 4.Overnight Deliveries 5. 2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping 135 % $ 10,069.70 Total Indirect Costs (IC) $ 10,069.70 Rate Total 10 % $ 2,006.48 Fee (DLC+FB+IC) $ 2,006.48 Total Other Direct Costs $ - Total Subcontractor Costs $ - TOTAL COST 1 $ 22,071.29 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 4 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903 TO: CNS Engineers, Inc. CONSULTANT REQUESTED BY: City of Vernon You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additional work as if said work was orieinnlly inchrded in the agreement According to the CNS Engineers, Inc. proposal dated December 28, 2010, to develop 4 additional aesthetic relief panels, one at each entry monument. As described in the previously referenced proposal's scope of work, the additional services shall be staged in two phases: Concept Development and Documentation Preparation. The additional work described above will preformed at a cost not to exceed: Concept Development Phase I $ 2,425.89 Documentation Preparation Phase II $ 1,075.35 Total $ 3,501.24 Agreement Amount(Base Bid ............................................. $ 1,155,284.38 Amount of This Change Order ............................................ $ 3,501.24 Amount of Previous Change OrdersI ......................................... $ 82,807.05 Total Chan e OrdersI ..................................................... $ 86,308.29 Modified Agreement Amount ............................................. $ 1,241,592.67 By reason ofthis change order the time of completion will he adjusted as follows: Approved: Date: is ommunity ,, 'ces & Water Attest: Date: �t lie W' d Ya a chi, City Clerk We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: 1-06-2011 Consultant: CNS Engineers, Inc. By: Title: principal e. rryc�arnwi.Wr WL m. ikev. I111V Civil and Structural 10370 Hemet Street, Suite 230, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com December 28, 2010 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 4 Dear Mr. Wilson: To facilitate the project development, we request a contract amendment to develop 4 additional bridge aesthetic relief panels, one at each entry monument. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,238,091.43 Proposed New Amendment: $3,501.24 Total Proposed Amended Contract Amount: $1,241,592.67 Detailed scope and cost breakdown are attached to this letter. We look forward to City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext.104 or by e-mail at iames.lund,cnseng.com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachments: Scope of Work and Cost Proposals Atlantic Blvd. Bridge over the Los Angeles River Page I 1 Civil and St uchnal Scope of Work The following is the scope of work for CNS' subconsultant, Tatsumi and Partners, Inc. (TAP): Phase I Concept Development: Based on direction from the City of Vernon, Tatsumi and Partners (TAP) will develop concept artist sketches showing the four themes that represent, in general, transportation, manufacturing factories, public sectors (such as police and fire stations), and innovative research as shown in the City logo below. Each aesthetic relief panel concept will be used by CNS for the structural design of each entry monument. Deliverable: • One set (2 Sketches, 8 1/2"x11" B/W for each of the 4 themes) of concept sketches will be submitted as a PDF to the City for review. • Upon receiving the review comments and authorization from the City, TAP will incorporate feedback from the City, refine and resubmit the concept sketches as a PDF. TAP will do this one time. Additional revisions or submittals will be considered an additional service. Order of Work: Before TAP proceeds with developing all four aesthetic relief panel concepts, the City will review one of the relief panel concept sketches to ensure that it is in the "right" direction as envisioned. The City would then provide comments on the submitted relief panel concept so TAP may revise the submitted concept and developed the other 3 panels. TAP would then submit the set of concept sketches as described above and still provide the City one last opportunity for comments and revisions, if necessary. The budget for the first aesthetic relief panel concept will be $800, and the budget for the remaining 3 concepts will be$1,625.89. • Phase II Document Preparation: Based on the refined final concept sketches, TAP will insert the new concepts into the bridge aesthetics booklet and resubmit a revised PDF of the booklet to CNS. The budget for this phase of work will be $1,075.35. CNS will print and submit the revised bridge aesthetics booklet as required. It is not expected to require TAP to attend review meetings. Atlantic Blvd. Bridge over the Los Angeles River Page 12 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: daltrans L+A No.: Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Tatsumi and Partners, Inc. (Phase 1) bate: 12/281201U DIRECT LABOR Hourly Rate Classification Name Range Hours Hourly Rate Total Technical Staff 11 M.Aceves 5 @ $ 33.00 $ 165.00 Technical Staff I 22 @ $ 28.82 $ 634.04 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (O&A) Total (• Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding - all drawings submitted via PDF. 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries COSTS Markup on Subcontractors (0%) Subtotal Direct Labor Costs $ 799.04 Anticipated Salary Increases (00/*) (Escalation) $ Total Direct Labor Costs (DLL $ 799.04 Rate Total Total Fringe Benefits (FB) $ Total • % x x % x 176 % S 1,406.31 Total Indirect Costs (IC) $ 1,406.31 Rate Total 10 % $ 220.54 Fee (DLC+FB+IC) $ 220.54 Total Other Direct Costs $ $ TOTAL COST I $ 2,425.89 Local Assistance Procedures Manual Federal Project No.: Caltrans BA No.: CITY OF VERNON COST PROPOSAL Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Tatsumi and Partners, Inc. (Phase 10 EXHIBIT 10-H Date: 12128201U DIRECT LABOR Hourly Rate Classification Name Range Hours Hourly Rate Total Technical Staff 11 M.Aceves 2 Q $ 33.00 $ 66.00 Technical Staff l 10 @ $ 28.82 $ 288.20 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (+ Combined FB, OH and G&A) FEE (PROFIT) ESTUHATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) L Reproduction and Binding - all drawings submitted via PDF. 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Markup on Subcontractors (0516) TOTAL COST Subtotal Direct Labor Costs $ 354.20 Anticipated Salary Increases (0%) (Escalation) $ Total Direct Labor Costs (DLC) $ 354.20 Rate Total x Total Fringe Benefits (FB) $ Total x x % x 176 % $ 623.39 TO Indirect Coats (IC) S 623.39 Rate Total 10 % S 97.76 Fee (DLC+FB+IC) $ 97.76 'Total Other Direct Costs $ S $ 1,075.35 �9-iy3 STAFF REPORT CST( CLEROMMUNITY SERVICES & WATER DEPART DATE: November 10, 2011 TO: Honorable Mayor and City Council FROM: Samuel Kevin Wilson;`D%irector of Community Services & Water NOV 2 3 2011 CITY ADMI IISTRATIOPI RE: ATLANTIC BLVD. BRIDGE OVER THE LA RIVER CONTRACT AMENDMENT NO.5 The Atlantic Blvd. Bridge over the Los Angeles River contract for this project was awarded in November 2009 to CNS Engineers, Inc. for the design of the bridge rehabilitation and right of way acquisition support. The City is receiving Federal Funds through the Highway Bridge Program (HBP) and Congressional appropriations for 80% of the project cost and 83.65% of the right of way acquisition and support cost. The original contract amount was for $1,155,284.38. Since then the project has undergone four previous contract amendments increasing the contract total to $1,241,592.67. Contract Amendment No. 1 for $8,549.38, was issued to provide a traffic analysis of project site and extended the, amount of working days for the contract. Contract Amendment No. 2 for $6,300.00, ordered additional title reports for properties adjacent to the project. Contract Amendment No. 3 for $67,957.67 provided additional right of way support and legal documents. Contract Amendment No. 4 for $3,501.24 was issued to develop 4 additional aesthetic relief panels for the entrance monument of the bridge architectural detailing. Contract Amendment No. 5 will extend the project schedule and adjust the cost for additional railroad signal modification and coordination. The project scope includes improvements to the two nearest traffic signals, one at Atlantic Blvd. and District Blvd. intersection, and one at the entrance to the 3030 Atlantic Blvd. property, The two adjacent railroad signals for the Burlington Northern Santa Fe (BNSF) Railroad Company's at -grade crossings on the north and south of the bridge will require the installation of California Public Utilities Commission (PUC) approved devices and the two previously mentioned vehicular traffic signals on both sides of the bridge will also be preempted when the railroad movements cross Atlantic Boulevard. The project schedule will be extended to provide for additional time for railroad coordination with BNSF and PUC, as well as for utility relocations, and right of way easements and acquisitions. The cost adjustment associated with Contract Amendment No. 5 is for the additional coordination effort and the missing budget for the Railroad Phasing & Signal Requirements (Contract Task 2.12), not included in the original contact. The Railroad Phasing & Signal Requirements is for the construction phasing of the railroad crossing construction and to determine types and locations of new railroad warning devices and ancillary equipment. FISCAL IMPACT This new contract amendment will provide an additional $3,352.32 for the coordination effort with BNSF under Contract Task 1.01- Meeting and Coordination, and provide a budget of $12,321.85 for Contract Task 2.12 — Railroad Phasing and Signal Requirements. The total cost increase associated with Contact Amendment No.5 is $15,674.17. Based on the current Federal funding rate of 80% the City's share of the cost for Contract Amendment No. 5 is $3,134.86. The total cost of the Atlantic Blvd. Bridge over the Lost Angeles River design contract is $1,257,674.17. RECOMMENDATION It is recommended that the City Council approve Contract Amendment No. 5 to provide the additional services railroad signal design and coordination services. SKW/rc enclosures COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM TO: Mark Whitworth, City Administrator IiIj FROM: Samuel Kevin Wilson Director of Community Services & Water DATE: November 10, 2011 SUBJECT: ATLANTIC BLVD. BRIDGE OVER THE LA RIVER — CONTRACT AMENDMENT NO.5 The Community Services and Water Department continues to work on the Atlantic Blvd. Bridge over the Los Angeles River project. The Atlantic Blvd. Bridge over the Los Angeles River contract for this project was awarded in November 2009 to CNS Engineers, hic. for the design of the bridge rehabilitation and right of way acquisition support. Contract Amendment No. 5 will extend the project schedule and adjust the cost for additional railroad signal modification and coordination. The project scope includes improvements to the two nearest traffic signals, one at the Atlantic Blvd. and District Blvd. intersection, and one at the entrance to the 3030 Atlantic Blvd. property. The two adjacent railroad signals for the Burlington Northern Santa Fe (BNSF) Railroad Company's at -grade crossings on the north and south of the bridge will require the installation of California Public Utilities Commission (PUC) approved devices and the two previously mentioned vehicular traffic signals on both sides of the bridge will also be preempted when the railroad movements cross Atlantic Boulevard. The project schedule will be extended to provide for additional time for railroad coordination with BNSF and PUC, as well as for utility relocations, and right of way easements and acquisitions. The cost adjustment associated with Contract Amendment No. 5 is for the additional coordination effort and the missing budget for the Railroad Phasing & Signal Requirements, not included in the original contact. The Railroad Phasing & Signal Requirements is for the construction phasing of the railroad crossing construction and to determine types and locations of new railroad warning devices and ancillary equipment. This new contract amendment will provide an additional $3,352.32 for the coordination effort with BNSF under Contract Task 1.01- Meeting and Coordination, and provide a budget of $12,321.85 for Contract Task 2.12 — Railroad Phasing and Signal Requirements. The total cost increase associated with Contact Amendment No.5 is $15,674.17. Based on the current Federal funding rate of 80% the City's share of the cost for Contract Amendment No. 5 is $3,134.86. The total cost of the Atlantic Blvd. Bridge over the Lost Angeles River design contract is $1,257,674.17. It is recommended that the City Council approve Contract Amendment No. 5 to provide the additional railroad signal design and coordination services. Please place this item on the next City Council meeting scheduled for December 6, 2011. Thank you. SKW/re Enclosures - CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 5 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903 TO: CNS Engineers, Inc. CONSULTANT REQUESTED BY: City of Vernon You are hereby directed to make the herein described changes fi om the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additional work as if said work was originally included in the aoreement The Atlantic Blvd. Bridge over the Los Angeles River project schedule and cost will be amended according to the CNS Engineers, Inc. proposal dated July 8, 2011, and later revised on October 12, 2011. Proiect Schedule Extension The project scheduled will be extended to 730 working days starting from December 14, 2009 to September 28, 2012. Project Schedule Extension $0.00 Cost for Railroad Signal Modification and Coordination Cost adjustment for the additional coordination effort with BNSF under Task 1.01 and to compensate for the missing budget for Task 2.12 for the railroad phasing and signal requirements. The additional work described above will preformed at a cost not to exceed: Task 1.01-Meetings and Coordination $3,352.32 Task 2.12 - Railroad Phasing & Signal Requirements $12,321.85 Total $15,674.17 Agreement Amount Base Bid) ............................................. $ 1,155,284.38 Amount of This Chan e OrderI ............................................. $ 15,674.17 Amount of Previous Change Orders I ......................................... $ 86,308.29 Total Change Orders I ..................................................... $ 101,982.46 Modified Agreement AmountI ............................................. $ 1,257,266.84 By reason of this change order the time of 730 working days completion will be adjusted as follows: Approved: Date: Director of Community Services & Water Attest: Date: Willard Yamaguchi, City Clerk We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment the prim shown above. Ntherefore Accepted Date: DVeM6er Opab, 241I Consultant: CAVS EVineers. Inc, By: Title: pyme?pet James J• ba c: rruJccr rucrwnsuumn Rev. 11110 Civil and Structural 10370 Hemet Street, Suite 230, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com October 12, 2011 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 5 Dear Mr. Wilson: We have revisited the proposed Request for Contract Amendment No. 5 dated July 08, 2011 per City's review comment letter dated August 24, 2011. Proiect schedule We acknowledge approval of the adjusted project schedule. Cost for Railroad Signal Modification and Coordination Our subconsultant, RailPros has revisited the additional effort for coordination and meetings with BNSF to streamline the traffic queuing problems and the use of queue -cutter signals. RailPros agreed to further reduce the requested cost adjustment from $21,510.19 to $15,674.17 with the task breakdown as follows: Task Task Description Original Budget Estimated Cost to Requested Cost (RailPros) Complete (RailPros) Adjustment 1.01 Meetings and Coordination $17,470.53 $20,822.85 $3,352.32 2.12 Railroad Phasing & Signal None $12,321.85 $12,321.85 Requirements Total Labor Cost $17,470.53 $33,144.70 $15,674.17 The requested cost adjustment is for additional coordination effort with BNSF under Task 1.01 — Meeting and Coordination, and to compensate the missing budget for Task 2.12 - Railroad Phasing & Signal Requirements. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,241,592.67 Proposed New Amendment: $15,674.17 Total Proposed Amended Contract Amount: $1,257,266.84 Atlantic Blvd. Bridge over the Los Angeles River Page I 1 We hope the adjusted cost will ease your concerns, and we look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext.104 or by e-mail at james.lu&cnseng com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Atlantic Blvd. Bridge over the Los Angeles River Page 12 Civil and Structural 10370 Hemet Street, Suite 230, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: w .cnseng.com Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 5 Dear Mr. Wilson: July 08,.191' 7�11 To facilitate the project development, we request a contract amendment for the following changes: I 1. Project schedule We request extending the design schedule to duration of 730.working days starting from December 14, 2009 to September 28, 2012. The additional time is needed to ease railroad signal modification, coordination with BNSF and PLC, utility relocation, and right of way easements and acquisitions. Revised design schedule is attached to this letter. 2. Cost for railroad signal modification and coordination We request additional cost to compensate the missing budget for the task of Railroad Phasing and Signal Requirements, and the extensive effort to ease coordination with BNSF and PUC. This request is mainly for our subconsultant — RailPros, and their request and cost proposal are attached to this letter. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,241,592.67 Proposed New Amendment: $21,510.19 Total Proposed Amended Contract Amount: $1,263,102.86 We look forward to City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext.104 or by e-mail at a ames.lu@cnseng.com. Sincerely, James Lu, P.E.., S.E. Project Manager / Principal CNS Engineers, Inc. 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However, in the course of preparing the submittal, RailPros was asked to perform work outside our original scope, and the duration of the project has also been extended. In this memo, we will identify areas where we completed out of scope work in order to advance the project and how these out of scope items have impacted our original fee. The subconsultant agreement states the duration of the project is 24 months, from December 2009 to December 2011. The current project schedule has been extended to include a new anticipated release of bid documents in early 2012, with construction beginning in June 2012. The BNSF stated based on those projections that we should not submit the CPUC GO-8813's until early 2012, which is within our scope to complete; however it is outside the originally planned schedule. Tables 1.1 and 1.2 are included to help demonstrate which tasks we have completed and anticipated costs to complete the remaining tasks. Table 1.1 represents the current status of our tasks/subtasks per the original Scope of Work. The table shows the original budget per task, and the cost to date for that task. Values shown in red represent a cost for man-hours that exceeded the original scope for that individual task. The remaining budget column shows our remaining budget is as of February 28th, 2011 to be $24,448.97, and the adjacent column shows our estimated cost to complete to be $45,959.16; therefore the requested amount over the original contract is $21,510.19. RAILPROS Page 2 of 5 The estimated cost to complete was prepared using 2011 rates, and the increases/decreases to individual tasks can be seen in the table. Please note that we did not increase the hours set forth in the original scope of work; we simply updated the hourly rate, and/or moved hours to reflect changes in our staff performing the work. Table 1.2 depicts the breakdown of hours by task and the individuals working on each task, and also summarizes the remaining budget, estimated cost to complete, and the request for additional fee. Task 2.12 — Railroad Phasing and Signal Requirements In the original cost proposal, RailPros did not have any scope and hours included under this task; however, RailPros did meet with City staff and project team members to establish the railroad and traffic signal design approach and criteria. RailPros also attended project team meetings in Vernon, and prepared exhibits for the City and the Railroad in order to gain their approval and move forward with the design. These meetings were not in our original scope of work. The overrun in sub -task 2.12 is due to the additional meetings that were attended by RailPros staff including preparation for the meetings. Task 3.0 — Design Coordination The coordination process began with the City and the Los Angeles Junction Railway (LAJ), however the Burlington Northern Santa Fe Railway (BNSF); the parent company of the LAJ, has taken ownership of the project therefore all railroad related decisions will now be made by the BNSR The GO-88B applications are to be completed under this task; therefore, the coordination between the City, Railroad and CPUC still needs to be completed. We did meet the City, Railroad and CPUC, as described earlier, and we were told at those meetings that approach to the design is acceptable, but the CPUC diagnostic process is not complete until the GO-88B applications have been submitted and accepted. In our cost to complete, we assumed that we are 50% complete with this task. Task 4.0 — 65% PS&E Submittal In sub -tasks 4.05 and 4.11, we spent some extra time preparing 65% plans; however we are not requesting additional fee. Tasks 5.0 & 6.0 — 95% & 100% PS&E Submittal These tasks have not yet been started, but we would like to update our original fee estimate to reflect changes in staff and hourly rates beyond the original schedule. Tasks 7.0 & 8.0 — Bidding and Construction The scope and hours from the original scope that is associated with subtasks 8.01 and 8.02 that are intended as services during construction. When this scope was developed it I Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www.railpros.com RAILPROS Page 3 of 5 was assumed that our involvement in the construction of the traffic signal system would be very minor; however, recent construction project have required day to day involvement with city traffic engineers to ensure that the signals operate properly. A day to day level of effort is not included here, and we anticipate that additional scope and hours will be required once the project is under construction. At this time, we are not seeking additional fee for Bidding and Construction. Finally, as identified earlier, the anticipated completion of our current scope of work is beyond the original dates set forth in our agreement, and therefore must be amended. We suggest that the new completion date for the subconsultant agreement be December 31s`, 2012. Please take some time to review our request and let me know if you have any questions or comments. Sincerely, 1 Eric B. Winters RailPros Project Manager 1 Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www.raIIpros.com mN o of co m a 6 M o M vrr v cMo o �n U rR rn M W M M M N N-7 N m o EO I N n vi M rn r3 rn �. coo [�i g: w N a ri r c I� n o vi of v r N of of ad rn Ea .� M� � 'N N '0 `N' r tD N C N N N E oZR a 0 U O aW0 O O� N O NCL r N m m m N m M V Ul y N M M N O N m �p M f�J V lA W f�l Cd C � O W Vi fA (H fA fA EA fR H3 fA (N ffl (f3 (A Vi M vi N M O r N f0 N r O ap r N M M r< I ID W aD W M r G N M 0 r m r V M O M v M r M r M W O W W M M O M M O M M W CO m r r N N N W LLJ M r W N a N N W c 0 m J 0 N `O N i0 F a C O U C N d o a O` N N C Z d C N ¢ C N C C m U Q N E N d-p o U 6 acaoa m fU McMco5 c a c 0 0a o. d a 6¢5 o m o m o� a C ¢ m .cam v m a$ Ucr N 0 A Y N M N N M N W O � N O � O N O n n o h V1 N V � .a eo � n 3 SR �3 o d 0 y j oz 0 N N 7 3� 3 � � U W ti CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 5 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903 TO: CNS Engineers, Inc. CONSULTANT REQUESTED BY: City of Vernon You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the additional wnrk as if Raid wnrk was nrioinnnv inrhvind in the aorcamcnr The Atlantic Blvd. Bridge over the Los Angeles River project schedule and cost will be amended according to the CNS Engineers, Inc. proposal dated July 8, 2011, and later revised on October 12, 2011. Project Schedule Extension The project scheduled will be extended to 730 working days starting from December 14, 2009 to September 28, 2012. Project Schedule Extension $0.00 Cost for Railroad Signal Modification and Coordination Cost adjustment for the additional coordination effort with BNSF under Task 1.01 and to compensate for the missing budget for Task 2.12 for the railroad phasing and signal requirements. The additional work described above will preformed at a cost not to exceed: Task 1.01- Meetings and Coordination $3,352.32 Task 2.12 - Railroad Phasing & Signal Requirements $12,321.85 Total $15,674.17 Agreement Amount (Base Bid) ............................................. $ 1,155,284.38 Amount of This Change Order ............................................. $ 15,674.17 Amount of Previous Change Orders I ......................................... $ 86,308.29 Total Change OrdersI ..................................................... $ 101,982.46 Modified Agreement AmountI ............................................. $. 1,257,266.84 By reason of this change order the time of 730 working day completion will be adjusted as follows: i Approved: Date: �L Direc r o nit Service & Water Attest: IDate: y f� ar magt City Clerk We, the undersigned Consultant, have given ca consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: U pyem 6 eY 09, 2011 Consultant: CN 5 SA2 ing Y S, In e By: _ Title: Pr 11 , 11 James I. u c: rmrecr ruwwnsuuam Rev. 11110 Civil and Structural 10370 Hemet Street, Suite 230, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: w .cnseng.com October 12, 2011 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 5 Dear Mr. Wilson: We have revisited the proposed Request for Contract Amendment No. 5 dated July 08, 2011 per City's review comment letter dated August 24, 2011, Project schedule We acknowledge approval of the adjusted project schedule. Cost for Railroad Signal Modification and Coordination Our subconsultant, RailPros has revisited the additional effort for coordination and meetings with BNSF to streamline the traffic queuing problems and the use of queue -cutter signals. RailPros agreed to further reduce the requested cost adjustment from $21,510.19 to $15,674.17 with the task breakdown as follows: Task Task Description Original Budget (RailPros) Estimated Cost to Complete (RailPros) Requested Cost Adjustment 1.01 Meetings and Coordination $17,470.53 $20,822.85 $3,352.32 2.12 Railroad Phasing & Signal Requirements None $12,321.85 $12,321.85 Total Labor Cost $17,470.53 $33,144.70 $15,674.17 The requested cost adjustment is for additional coordination effort with BNSF under Task 1.01 — Meeting and Coordination, and to compensate the missing budget for Task 2.12 — Railroad Phasing & Signal Requirements. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,241,592.67 Proposed New Amendment: $15,674.17 Total Proposed Amended Contract Amount: $1,257,266.84 Atlantic Blvd. Bridge over the Los Angeles River Page I 1 Civil and Struetural We hope the adjusted cost will ease your concerns, and we look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext.104 or by e-mail at iames.lu@cnseng.com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Atlantic Blvd. Bridge over the Los Angeles River page 12 Civil and Structural 10370 Hemet Street, Suite 230, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: w .cnseng.com Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 5 Dear Mr. Wilson: July 08,2010 To facilitate the project development, we request a contract amendment for the following changes: 1. Proiectschedule We request extending the design schedule to duration of 730 working days starting from December 14, 2009 to September 28, 2012. The additional time is needed to ease railroad signal modification, coordination with BNSF and PUC, utility relocation, and right of way easements and acquisitions. Revised design schedule is attached to this letter. 2. Cost for railroad si nal modification and coordination We request additional cost to compensate the missing budget for the task of Railroad Phasing and Signal Requirements, and the extensive effort to ease coordination with BNSF and PLC. This request is mainly for our subconsultant — RailPros, and their request and cost proposal are attached to this letter. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,241,592.67 Proposed New Amendment: $21,510.19 Total Proposed Amended Contract Amount: $1,263,102.86 We look forward to City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at 951-687-1005 ext.104 or by e-mail at %ames.luna,cnseng com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Atlantic Blvd. Bridge over the Los Angeles River Page I 1 -F F ......... ..... ._------ _. _... _...... ........... _. _. ...... _._....... _....._.. -' -_...... _....... _._._ _. 5 5 n - z c c c[ n c c c 8......_............................. ......c". a a - E w � PM1 --- .. _..... ........ F) - E R .: x € € $ a _ a m 2 t Yb a lg Sig P 3� �> S ._............... .._ ....._ a .�.� �.� .... .. ..... m e ., M1 _ 8 B m i t Em ffi ...__._.._ ....... :_- -. ...... a:.j8�.� ccc.. ico P- v�Y f if cy y,a M1 5 a B �O z i s I i a di ��da����c�'�� �� F� a i�F 55 �I��•�33FF�5 �c�d$ _� � az i g I�1� �� s wan s;� am a��gs pa � �,�1axxaaa;aalaaea�aea ��ts��� g a g.g� inal 9 y 3ga5.a�4dp'a a IN.111111 u$mo&aI `u: $�43 a =n$a'r3$'R•8� � �e, %. o .d� o m Y :s-a&3 ysa a wa k S.4s dgs �s� CHANGE ORDER CONTRACT/AMENDMENT SIGNATURE ROUTING FORM CONTRACTOR: CNS Eneineers, Inc. (Atlantic Blvd. Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), EDEN Contract No. CS-0099 and Project No. 103001) CONTRACT PURPOSE: CONTRACT IS: ❑ FEDERAL 0 PREVAILING WAGE ❑ COMPETNE SELECTION & NOTICED RFP ❑ COMPETITIVE BID & NOTICED INVITATION TO BID 1,257,266.84 ❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED) 1.485.894.42 ❑ SERVICES 0 MATERIALS M BUDGETED 0 NOT BUDGETED E011.1043.900000 TOTAL CONTRACT VALUE: $ 1,257,266.84 Charge Acct. No(s) E 011.2043.900000 Amendment Value $ 228,627.58 ❑ Contract is an Amendment to Contract No. CS-0099 (if Applicable) RESPONSIBLE DEPARTMENT PERSON: Rafael Contreras PHONE: ext. 215 AUTHORIZATION: ❑ Approved by Council on 12/9/2014 (Check One) Resolution No. (if applicable) ❑ Approved by City Administrator on Note: Attach supporting documentation OAmendment Approved by (if applicable) ROUTING SEQUENCE: (Please Follow In Order — Do not use N/A) Initials Date (1) Responsible Department Person Checks substance of contract and assembles two (2) copies of Contract, insurance & bond documents, certifies compliance With Competitive Bidding and Purchasing Ordinance C l M11 (2) Liability and ClaimsApproves insurance and sureties, if bonds requiredd (3) Finance (Purchasing) nAY I r I Checks compliance with Competitive Bidding & Living Wage Ordinances And reflected in current budget (4) City Attorney Approves contract as to form, verifies bonds and insurance included I tN I Y (5) City Signatory Signs all copies on behalf of City �_) •� (6) City Clerk Attests signatures, numbers, files contract, insurance and bonds, and transmits duplicate original to contractor Rev. 4/25/13 TRANSMITTAL COMMUNICATION OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 January 13, 2015 CNS Engineers Attn: James Lu, P.E., S.E. Project Manager/Principal 10370 Hemet Street, Suite 230 Riverside, CA 92503 Re: Change Order No. 6 — COV Contract No. CS-0099 — Rehabilitation of Atlantic Blvd. Bridge Over the Los Angeles River — Request for Amendment No. 6 — Federal Project No. DBPL02-5139(010) Dear Mr. Lu: Transmitted herewith is a copy of the fully executed above -referenced change order, approved by City Council minute order on December 9, 2014. If you have any questions regarding this matter, please call Mr. Rafael Contreras at 323/583- 8811 ext. 215. Very truly yours, /�L` Deborah R. Juarez E Records Management Assistant Enclosures c: Rafael Contreras S. Kevin Wilson Purchasing Department Resolution No. 10,112 Agreement No. 09-143 E,cfusivefy Industhaf CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. 6 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099 FEDERAL PROJECT No. _ DBPL02-5139(010), EDEN Project No. 1030o1 REQUESTED BY: City of Vernon Supplemental No. TO: _ CONTRACTOR P.O. No. 011.0004903 CNS ;Scgineers, Inc. You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. The Atlantic Blvd. Bridge over the Los Angeles River project schedule and cost will be amended according to the CNS Engineers, Inc. proposal dated November 26, 2014. Project Schedule Extension The project scheduled will be extended from September 28, 2012 to August 30, 2016. Contract Cost Cost adjustment for the contract for additional engineering design, right way acquisition support and coordination services. The additional to the at a cost not to exceed: $228,627.58 Contract Amount Base Bid) .......................................... $ 1,155,284.38 Amount of This Change OrderI ............................................. $ 228 627.58 Amount of Previous Change Orders I ......:.................................. $ 101,982.46 Total Change Orders I ..................................................... $ 330,610.04 Modified Contract Amount ............................................. $ 1,485,894.42 By reason of this change order the time of 1 432 Calendar Days completion will be adjusted as follows: Approved: Date: ark Whitworth, City Administrator Attest: 47� Date: l 12 IS Ana Barcia, a ity ler We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: (Z (6 Consultant: CNS Gn a t ne rS Inc. By: Title: Orel 1 J E112' c. Project Fill ontractor/Purchasmg Rev. 01/13 Civil and Structural 10370 Hemet Street, Suite 230, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: w .cnseng.com November 26, 2014 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 6 Dear Mr. Wilson: To facilitate the project development, we request a contract amendment for the following changes: Design schedule: Our contract expires on September 28, 2012. The project in draft 95% design level is .pending for final strategy of power utility relocation. We request extending the design schedule from September 28, 2012 to August 30, 2016. Additional time is needed to mitigate the design schedule for relocation of the power overhead along the east side of Atlantic Boulevard, and Caltrans' authorization for utility relocation. 2. Update the design: a. The original design was to relocate the power overhead further east in the Los Angeles River. However the City has determined to relocate the power overhead to the west side of the bridge. The alteration of the design strategy requires design modifications of the 95% contract plans. b. The bridge plans and geotechnical report based on Caltrans 2006 design standards are to be updated to reflect the latest 2010 design standards. 3. Prepare new traffic control plans for the installation of underground electrical facilities. 4. Permits a. The 401 and 1600 Permits will expire in 2016. We will explore extending the permit terms. b. The 404 Permit was withdrawn by USAGE. We will coordinate and resubmit the permit application. 5. Escalation Cost: The PS&E is expected to be completed by December 2015. Therefore, the original remaining cost for PS&E needs escalation. 6. Preparation of new easement maps and legal description for the following APN's for power utility relocation: a. LACFCD — APN 6304-007-900 and APN 6314-033-901 Atlantic Blvd. Bridge over the Los Angeles River Page I 1 Civil and Stmetaral b. LA Junction Railway (BNSF) —APN 63044-007-800 c. LA City DWP: APN 6304-007-274 and 6314-033-271 d. FedEx National: APN 6304-003-01 & 02 e. Magellan Atlantic LLC: APN 6314-033-001 7. Update and Complete the following Railroad -Related Design Elements: a. PUC G088 Application b. Railroad Construction & Maintenance (C&M) Agreement c. Street and Railroad Signals, Warning Devices and Ancillary Equipment. 8. Cost adjustment for right-of-way appraisal and acquisition services for the updated impacted parcels as follow: a. LACFCD: 6304-007-900, 6314-033-901 b. LA City DWP: 6314-033-271, 6314-033-274 c. Krystal Enterprises LLC: 6314-003-001 d. City of Vernon: 6314-003-900 e. LA Junction Railway (BNSF): 6304-010-806, 6314-003-800 f. LA Junction Railway (BNSF): 6314-033-802, 6304-007-800 g. FedEx National: APN 6304-003-01 & 02 h. Magellan Atlantic LLC: APN 6314-033-001 9. Cost and scope for bidding and construction supports are deleted at this time due to uncertain date to start the construction. 10. CNS will take the lead to assemble the power pole relocation and the bridge design into one bidding package. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,257,266.84 Proposed New Amendment: $228,627.58 Total Proposed Amended Contract Amount: $1,485,894.42 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e- mail atjames.lu�cnsen Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachment: Cost proposal backup details Atlantic Blvd. Bridge over the Los Angeles River Page 12 STAFF REPORT DEC 01 2014 CITY CLERK'S OFFICE STAFF REPORT PUBLIC WORKS, WATER AND DEVELOPMENT DATE: December 9, 2014 RECEIVED DEC 0 1 9^'4 TO: Honorable Mayor and City Council PREPARED BY: Rafael Contreras, Project Engineer APPROVED BY: Samuel Kevin Wilson, Director of Public Works, Water and Devi?lopment Services RE: CNS Engineers, Inc., Contract Amendment No. 6 for the Atlantic Blvd. Bridge Rehabilitation and Widening Project, Contract No. CS-0099. Recommendation It is recommended that the City Council: 1. Find that the approval of the amendment proposed in this staff report is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063. 2. Approve Contract Amendment No. 6, in substantially the same form as submitted herewith, for the Atlantic Blvd. Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide the additional engineering design, right of way acquisition support and coordination services as described below for the additional cost of $228,627.58, increasing the total contract cost to $1,485,894.42,and authorize staff to proceed with the right of way acquisitions for the project. Background The project was authorized to proceed with Preliminary Engineering (PE) by Caltrans on September 10, 2002. Following the PE authorization, the City conducted preliminary engineering studies equivalent to 30% design to define the project scope, and performed environmental technical studies in accordance with the Caltrans-approved Preliminary Environmental Study (PES) form. The National Environmental Policy Act (NEPA) determination of Programmatic Categorical Exclusion (PCE) was granted by Caltrans on August 2, 2006. The local California Environmental Quality Act (CEQA) determination of Mitigated Negative Declaration was filed in the State Clearinghouse (SCH) on November 15, 2006, and was publically cleared on December 15, 2006. The Atlantic Blvd. Bridge over the Los Angeles River contract for this project was awarded in November 2009 to CNS Engineers, Inc., for the design of the bridge rehabilitation and right of way acquisition support. The Atlantic Boulevard Bridge over the Los Angeles River contract will develop the plans for the proposed widening and rehabilitation of the bridge. Widening and rehabilitating the existing bridge will include widening of the roadway bridge approaches, modifications of traffic signals, installation of California Public Utilities Commission approved railroad grade crossings devices, and channel modifications. Right of way activities along Atlantic Blvd. consists of either Temporary Construction Easement or Permanent Street Easement to accommodate the widening of the bridge and roadway. The project will also require the relocation of a billboard advertisement and conflicting utilities, including power poles from the City's Gas and Electric Department. As the project developed into the draft 95% design level, some project elements require modifications in order to streamline the project needs and permitting. The changes are as follow: Rail Crossing Safety improvements, PUC Permitting Requirement, USACE Permitting Requirement, and Structure Safety improvements. These additional project elements required to be updated into the environmental document incorporated into the NEPA document. For additional details regarding the changes please see the enclosed project description from the new PES for this project. The NEPA Re -validation of environmental document for rehabilitation and widen the existing Atlantic Boulevard Bridge over Los Angeles River was approved on October 24, 2012. The City submitted a formal request to Caltrans for additional Highway Bridge Program (HBP) funding on March 27, 2013, for the increase of the design and construction cost due to additional design features, safety mitigations for construction at rail crossings, and USACOE Section 404 Permitting. HBP funds were obligated on January 15, 2014, and authorization for expenditures was given on August 20, 2014. Contract Amendment Work Contract Amendment No. 6 will extend the project design schedule which includes extending the consultant's contract to accommodate the lengthy process of obtaining the additional Federal funds and the extensive coordination of utility relocation, securing railroad C&M agreement and PUC construction permit, and modification of traffic control plans to facilitate construction. Right of way During the final design of the project, it was determined that encroachment into the LA JunctionBNSF Railroad, Los Angeles County Flood Control facility (Los Angeles River) and Los Angeles Department of Water and Power property, either in Temporary Construction Easement (TCE) or in Permanent Street Easement, are required to facilitate the bridge construction. In addition, a billboard located in parcel APN 6314-003-001 also conflicts with the proposed bridge improvements and requires acquisition for removal. The updated impacted parcels are shown in Table RW-1 and Exhibit RW-2. Utility Relocation The proposed bridge improvements require relocation of 15 power poles supporting an overhead power line as shown on Exhibit U-1. The utility relocation is made necessary for the proposed bridge construction. Coordination with the Gas and Electric Department's design consultant has determined that the superior power pole relocation design involves partial undergrounding of electrical lines and re- designing of the alignment to the west side of the bridge. This will require alterations to the bridge design strategy including modifications of the 95% design drawings. Traffic Signal & Traffic Control It is recommended to install a queue -cutter traffic signal and replace the existing train detection system at the northerly rail crossing and the signalized intersection at 3030 Atlantic Boulevard to eliminate potential queued vehicles within the track zone. These newly recommend traffic and railroad features will be incorporated into the plans. Additionally, the traffic control plans will have to be revised to incorporate the installation of the underground electrical facilities. Design Cost The City is receiving Federal funds through the Highway Bridge Program (HBP) and Congressional appropriations for 80% of the project design cost and 83.65% of the right of way acquisition and support cost. Federal funds require the City to provide a local match to fund the remaining portion of the project cost. The contract amount, including previous amendments, is $1,257,266.8. The additional cost of Contract Amendment No.6 is $228,627.58 and the cost share is shown below: Design Engineering Right of Way Reimbursement Ratio Acquisition Support Total 80.00% Reimbursement Ratio 88.53% Contract Amendment No.6 $137,715.54 $90,912.04 $228,627.58 Federal Share $110,172.43 $80,484.43 $190,656.86 City Share $27,543.11 $10,427.61 $37,970.72 Right of Way Cost The cost for obtaining the additional right of way acquisitions, in either a Temporary Construction Easement (TCE) or in Permanent Street Easement is current estimated at approximately $980,700 which is also partially federally funded. As such, partial acquisitions on a total 9 parcels (APNs 6314-003-900, 6314-003-001, 6314-003-800, 6314-033-901, 6314-003-802, 6314-033-271, 6304- 0 10-806, 6304-007-900 and6304-007-800) and acquisition of the billboard in parcel APN 6314-003- 001 will be required to permit the proposed bridge improvements and to maintain safe operation of the bridge and roadway facilities. The anticipated right of way acquisition cost share is shown below: Right of Way Acquisition Support Reimbursement Ratio 88.53% Right of Way Acquisition 1 $980,700.00 Federal Share $868,213.71 City Share $112,486.29 *These costs are subject to change based on actual right -of --way appraisals and negotiations, if needed. The anticipated total design contract cost share for the City is $291,397.79, as shown below: Design Engineering Right of Way Acquisition Support Reimbursement Ratio Reimbursement Ratio Total 80.00% 80.00% & 88.53% Contract Cost $1,290,831.03 $195,063.39 $1,485,894.42 Federal Share $1,032,664.82 $161,831.80 $1,194,496.62 City Share $258,166.21 $33,231.58 $291,397.79 After deducting the balance previously paid, the remaining design contract balance cost for the City is $96,266.76. Contract No. CS-0099 Contract Portion Unpaid Balance Total Previously Paid Contract Cost $1,485,894.42 $994,992.00 $490,902.42 Federal Share $1,194,496.63 $799,860.97 $394,635.66 City Share $291,397.79 $195,131.03 $96,266.76 The City's cost share portions of the remaining design contract balance and the right of way acquisitions, anticipated at $96,266.76 and $112,486.29 respectively. Fiscal Impact The approval of this amendment is for an additional $228, 627.58 in design consultant fees of which 80% is covered by grand funds. The City's share is $37,970.72, which were budgeted. Additional Attachments: Preliminary Environmental Investigation - Project Description Table RW-1 Exhibit RW-2 Exhibit U-1 Civil and Structural 10370 Hemet Street, Suite 230, Riverside, CA 92503 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: w .enseng.00m November 26, 2014 Mr. Samuel Kevin Wilson, P.E. Director of Community Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 6 Dear Mr. Wilson: To facilitate the project development, we request a contract amendment for the following changes: 1. Design schedule: Our contract expires on September 28, 2012. The project in draft 95% design level is pending for final strategy of power utility relocation. We request extending the design schedule from September 28, 2012 to August 30, 2016. Additional time is needed to mitigate the design schedule for relocation of the power overhead along the east side of Atlantic Boulevard, and Caltrans' authorization for utility relocation. 2. Update the design: a. The original design was to relocate the power overhead further east in the Los Angeles River. However the City has determined to relocate the power overhead to the west side of the bridge. The alteration of the design strategy requires design modifications of the 95% contract plans. b. The bridge plans and geotechnical report based on Caltrans 2006 design standards are to be updated to reflect the latest 2010 design standards. 3. Prepare new traffic control plans for the installation of underground electrical facilities. 4. Permits a. The 401 and 1600 Permits will expire in 2016. We will explore extending the permit terms. b. The 404 Permit was withdrawn by USAGE. We will coordinate and resubmit the permit application. 5. Escalation Cost: The PS&E is expected to be completed by December 2015. Therefore, the original remaining cost for PS&E needs escalation. 6. Preparation of new easement maps and legal description for the following APN's for power utility relocation: a. LACFCD —APN 6304-007-900 and APN 6314-033-901 Atlantic Blvd. Bridge over the Los Angeles River Page I I Structural b. LA Junction Railway (BNSF) —APN 63044-007-800 c. LA City DWP: APN 6304-007-274 and 6314-033-271 d. FedEx National: APN 6304-003-01 & 02 e. Magellan Atlantic LLC: APN 6314-033-001 7. Update and Complete the following Railroad -Related Design Elements: a. PUC GO88 Application b. Railroad Construction & Maintenance (C&M) Agreement c. Street and Railroad Signals, Warning Devices and Ancillary Equipment. 8. Cost adjustment for right-of-way appraisal and acquisition services for the updated impacted parcels as follow: a. LACFCD: 6304-007-900, 6314-033-901 b. LA City DWP: 6314-033-271, 6314-033-274 c. Krystal Enterprises LLC: 6314-003-001 d. City of Vernon:6314-003-900 e. LA Junction Railway (BNSF): 6304-010-806, 6314-003-800 f. LA Junction Railway (BNSF): 6314-033-802, 6304-007-800 g. FedEx National: APN 6304-003-01 & 02 h. Magellan Atlantic LLC: APN 6314-033-001 9. Cost and scope forbidding and construction supports are deleted at this time due to uncertain date to start the construction. 10. CNS will take the lead to assemble the power pole relocation and the bridge design into one bidding package. We respectfully request amending our contract amount as follows: Current Amended Contract Amount: $1,257,266.84 Proposed New Amendment: $229,260.60 Total Proposed Amended Contract Amount: $1,486,527.44 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e- mail atiames.luna cnseng com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachment: Cost proposal backup details Atlantic Blvd. Bridge over the Los Angeles River Page 12 Local Assistance Procedures Manual Exhibit 6-A Preliminary Environmental Study (PES) Form Preliminary Environmental Investigation Notes to Support the Conclusions of the PES Form (May Also Include Continuation of Detailed Project Description) A. Project Need The roadway width along Atlantic Blvd. across the Los Angeles River is far below current safety standards with narrow lanes and no shoulders. The bridge is considered Functionally Obsolete and is on the FHWA Eligible Bridge List for Highway Bridge Program funding due to the poor roadway width configuration. In addition, the southbound Atlantic Blvd. right turn lane onto District Blvd. is shorter than required to handle the existing traffic volumes. Implementation of the proposed project would improve safety and operational functions along Atlantic Boulevard. B. Project Description The project is to rehabilitate and widen the existing Atlantic Boulevard Bridge over the Los Angeles River (State Bridge No. 53CO252) in City of Vernon. The project was authorized to proceed with Preliminary Engineering (PE) on September 10, 2002. Following the PE authorization, the City conducted preliminary engineering studies equivalent to 30% design to define the project scope, and performed environmental technical studies in accordance with the Caltrans-approved Preliminary Environmental Study (PES) form. The environmental NEPA determination of Programmatic Categorical Exclusion (PCE) was granted by Caltrans on August 2, 2006. The local CEQA determination of Mitigated Negative Declaration was filed in the State Clearinghouse (SCH) on November 15, 2006 and was publically cleared on December 15, 2006. The original proposed bridge improvements are outlined below: 1. Widening the existing bridge on both sides from a curb -to -curb roadway width of 60 feet to a width varying from 93 feet at the southerly bridge abutment to 88 feet at the northerly bridge abutment. The widened bridge deck will consist of six (6) 11-foot through lanes, an 11-foot southbound right turn lane, two (2) 4-foot shoulders, a median tapering from 11-foot at the District/Atlantic intersection to 3 feet at the northerly rail crossing, and two (2) 5-foot sidewalks. 2. Adding six (6) debris walls in the channel upstream of the bridge. 3. Construction of the pier widening and debris walls will include installation of concrete piles in the riverbed. 4. The Atlantic Blvd. south of District Blvd. will be widened to the east to provide roadway approach transition to match the widened bridge. C. Modified or Added Project Elements During the course of the final design development, some project elements require modifications in order to streamline the project needs and permitting. The modified or added project elements are described in the below. Photos showing the existing conditions, color rendered photos illustrating the existing and the proposed conditions, and an exhibit identifying the modified or added project elements are in Attachment E. Rail Crossing Safety Improvement - PUC Permitting Requirement 1. Adding gates at the northerly rail crossing; The existing bridge is sandwiched by two at -grade rail crossings, one at each end of the bridge. Each crossing is currently equipped with two single mast - mounted flashing light warning signals. Page 79 LPP 08-02 May 30, 2008 Exhibit 6-A Local Assistance Procedures Manual Preliminary Environmental Study (PES) Form Based on the coordination with Public Utility Commission (PUC) and BNSF Railroad, and the results of the traffic queue video surveys and studies, it was determined that gates at the northerly rail crossing are required to meet PUC safety standards and to ease the PUC railroad construction permit. In addition, new flashing light warning signals will be installed and the existing at -grade crossing panels and rails will be replaced. The gates, warning signals, crossing panels, and the rails will be installed by the railroad forces and will be on BNSF's own cost. 2. Extending the center median northerly and slightly increasing the bridge widening width on the east side: The original proposed deck geometries consist of a center median tapering from 11 feet at the District/Atlantic intersection to 3 feet at the northerly rail crossing. To provide adequate space in the center median to house the proposed gates at the northerly rail crossing as described above, it is proposed to extend the 11-foot center median continuously over the northerly rail crossing. The proposed improvement necessitates a constant bridge width instead of tapering the bridge on the east side as originally proposed. As such, the bridge width will be further widened on the east side for approximately 2 feet at the southerly bridge abutment and 8 feet at the northerly bridge abutment. The proposed improvement does not change the original traffic lane configuration which includes six (6) 11-foot through lanes, one (1) 11-foot southbound right turn lane, and two (2) 4-foot shoulders. 3. Renlacing the existing train detection system to eliminate unnecessary activation of flashing light warning signals at the northerly rail crossing: The flashing light warning signals at the northerly rail crossing are interconnected to a "Style C" train detection system. The rail approach limits extend 606 feet to the west and 690 feet to the east. Whenever a train encroaches into these limits, the crossing warning system is activated and the warning lights flash at the crossing. Even when a train is stopped within these approach limits, the crossing warning system will be activated and will remain activated until the train leaves the approach limits. Currently, there are train switching movements on the west side of the crossing. During many of these switching movements, the train never crosses the crossing. Such an event is referred to as an unnecessary crossing activation. Several such unnecessary activations have been observed and documented to occur on a daily frequency due to switching operations. Because there are no gates at the existing crossing, many motorists elect to proceed across the track if the train is not imminent. Although it is consistent with the California Vehicle Code for a flashing red signal (i.e. stop and proceed when clear/safe), crossing an activated rail warning signal poses a major safety concern to the operation of the roadway and the rail track. The unnecessary activation will further result in roadway safety and operational problems when BNSF Railroad installs new gates to meet the PUC safety requirements. When the gates are frequently lowered due to unnecessary activations, the traffic flow with a heavy Average Daily Traffic (ADT) volume of approximately 60,000 on the Atlantic Boulevard will be jeopardized. In addition, because some of the unnecessary activations last for several minutes, the concern is that motorists may become impatient and elect to drive around the gates or perform some other sort of unsafe evasive maneuver. To eliminate the roadway safety and operational problems elaborated above, it is proposed to replace the existing "Style C" train detection system with Constant Warning Time (CTW) train detection system. CWT system calculates the rate of change of shunt of an approaching train and provides a relatively consistent amount of warning time before the train reaches the crossing regardless of train speed. As such, trains that are moving relatively slow in the approach limits or are stopped within the approach limits will not activate, or will less frequently/lower duration activate, the crossing warning system. As such, the frequency and duration of unnecessary activations would be significantly reduced. May 30, 2008 LPP 08-02 Local Assistance Procedures Manual Exhibit 6-A Preliminary Environmental Study (PES) Form 4. Adding a queue -cutter traffic signal at the northerly rail crossing: A rail crossing intersects Atlantic Boulevard at approximately 20 feet north of the northerly bridge abutment. Traffic movements and queuing at the rail crossing in the northbound direction are highly influenced by its close proximity to the Interstate 710 (I-710) freeway interchange. A traffic signal located at the entrance of the property at 3030 Atlantic Boulevard, approximately 250 feet north of the rail crossing also complicates the traffic movements. The segment of the Atlantic Boulevard at the project site is experiencing heavy traffic volumes of approximately 60,000 vehicles per day with more than 18% of traffic volume in trucks. The queue video surveys and the traffic study indicate there is queuing problem in the northbound direction at the northerly rail crossing, especially during the AM and PM peak hours. When the train approaches the rail crossing and activates the warning signal, queued vehicles, especially trucks, were frequently observed unable to clear the track zone due to the congested traffic at the downstream nearby I-710 Interchange and the short storage length between the rail crossing and the signalized intersection at 3030 Atlantic Boulevard. The queuing problem will become a major safety concern when BNSF Railroad installs gates at the crossing. It is recommended to install a queue -cutter traffic signal between the northerly rail crossing and the signalized intersection at 3030 Atlantic Boulevard to eliminate potential queued vehicles within the track zone. USACE Permitting Requirement 5. Reconstruction of hydraulic training retaining walls: The proposed bridge widening on the west side of the existing bridge will impact the existing hydraulic training retaining walls at the northwest and southwest quadrant of the bridge. The training walls are proposed to be replaced and slightly realigned to provide smooth hydraulic transition to the widened bridge abutments. Structure Safety Improvement 6. Replacement of the severely deteriorated asphalt concrete (AC) pavement on the existing bridge surface: The existing unique arch spandrel slab is filled with soils topped with AC pavement. The AC pavement has been severely deteriorated. The deteriorated and broken pavement on the bridge surface will allow the deck runoff (water) to seep through the deck and saturate the earth fill, which not only increases the dead weight and reduces the live load carrying capacity of the bridge slab but also corrodes the concrete arch slab. As such, it is recommended to replace the AC pavement with a concrete pavement. The proposed improvement will enhance the structural integrity, extend the service life of the existing structure, and improve the roadway rideability. Page 81 LPP 08-02 May 30, 2008 §§ q .� |g , �� ■A , ) § . 41 2 � a 2 ! || /§ § § § ;| \� LLr )k #k : ( ® ` � ° \) � « � \ \ \ ) $ \ � ! >� ■§ - � k / t \ / { - � }k ; 7 ; 4 ; 21 jf f ! ) \ § k ! !. 2 k. 02 $ } \ \ & 27 \ \ \ \ \ \ \ \ \ \ 7 �\ g FFTY-SECOND DRIVE U. ---------_—__� B q Am wwv aoi -`� V—wm IT BOULEVERD L05 ANGELES RIVFR i N» RIGMT OF WAY MAP/^� RMIIBC <gI3YNN61NG ATLANRBMWG BOULEVARD BGTY OF VERNON �BJ. ivrzamaarmr,� 1 / m 5. S TA ff ANEMIC Sd�M1Bc v sv�eaoo tB VERNG`L L.4 9W58 "..5 •w.n M M SI:6 OLOE/c/6 : 3 Old uxWEM-vd\6 P\0MLLI OZ\ga.1wd\:� :9ry WO - g�o w Illlllllllll IIII?� �Z ZOI� U ' I IIII 1111I ��� x��UG ................... _--------- ----------- w I I I \ -_------------ ---- ----- X @$ w 4 A€ a I I I Qe q I II, ---------------- g I I I --- 9 6 sa 1 II I i 09 I � m z EpE .__._.__..___..__._._.____-- III �°'�s9pp gFy z L— dean • /•� LS-9Lis f � A�B�B�����a / IIgill IIII � III II! o� i 0 "x • I E Rx o �IUNIjd r f s zz x E E E E i i F v9i _ I ax c t E «i > E s n\ N ry m N e n ry N �: a m C n` n\ E .N4 �\ Q M N M N W M v `v G €.2 2 3: 3 g O ° � v y A o Y i �O° w V u 3 W .° y ° c ` O m On S - N` p E` E E v_% r - E a u o f E •� c c s ,�° c ^' c 2' o o i'q o m ; .s .. v E A'o ° u m ; 3 3 � •i' � x E E A i 9R BQ A41ft 14 1Q r 1° 40c 4,c '4t 1e 10 10 10 Ifl 1419 'h o4 34 'k 4c 10 1° 1° N I° IN III 1010 'k 'lF < I C a c4 5 Sc' INSURANCE DOCUMENTS nr__w. eupo CFJRFNC.INE ACORD.CERTIFICATE OF LIABILITY INSURANCE DATE12111l20141120I14 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,. certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such ondorsement(s). PRODUCER Dealey, Renton & Associates P. O. Box 10550 Santa Ana, CA 92711.055U 714 427.6810 CNTACT NONE: Kimberly Vasquez _ _ _ PHONE O 714 427.6810 aEMNodEfci114 427.6878 -AIL .ADDRESS INSURERB AFFORDING COVERAGE NAILS Travelers Indemnity Co. of Conn INSURER A: tit 25682 INSURED CNS Engineers, Inc. INSURER'S: Travelers Property Casualty Co 25674 INSURER c: Travelers Casualty & Surety Co. 31194 —� 10370 Hemet Street, #230 Riverside, CA 92503 - NSURER D f--^ — — •INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDRIONOF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT 10 WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSIR LiR �LA�ODL TYPE OF INSURANCE IRg SUB POLICY NUMBER POLICY EFF MIDONYYYf- POLICY E%P MMIDO/YYYY LIMITS A GENERAL LIABILITY x - x I68067071-549 12111/201412/1112015 _$2000,000 EDA�UC,�H� X COMMERCIAL GENERAL LIABILITY ! IGeneral Llab. GOECCVRRCNCE PREM BE i g� ENTED urronce s1000000 _ CLAIM Or. OCCUR excludes claims MEDEXP(Anyo�aaon) s10,000 PERSONAL S ADV INJURY s2,000.000 x Contractual Llab, arising Out of :GENERAL AGGRrGATE s4 OOO 000 She performance GEN'L AGGREGATE LIMIT APPLIES PER: PRODDUCTS-COMPIOPAGG $4000000 of professional POLICY n a7 LOG Services. $ B AUTOMOBILE LIABILITY x x BA67071-630 2111120114 12/11/201 OMOINv LIMIT (tie vumeml _ 51,000 000 BODILY INJURY (Per person) S X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIHEDAIITO. X AUTOS I BODILY INJURY (Par amWnfO _ PR'OPERTV DAMAGE Par scale nl -L-rJ..-...— _— s _ .___ 5 EAOIIOCCURRENCE $AB AGGREGATE S B FUMBR',ELLAIVB _ CLAIM$ MADE RETENTION WORKERS COMPENSATION AND EMPLOYERS' LIA9ILRY ANYPROPRIETORIPARTNEWEXECUTNE YIN OFFICER/MEMBER EXCLUDED? NIA x _ UB4184T949 - 21111201412/11/201 IWC .STATU- OTM- $ ... — EL EACH ACCIDENT - $100000O '— (MyyandatorylnNH) F.L.�DISEASE- EA EMPLOYEE$1000000If E.L. DISEASE -POLICY LIMIT _ $1,000000 OEBGRIPTION OF OPERATIONS befw C Professional 1 ! 106214202 12/11/2014 12111/201 _ $3,000,000 per claim Liability I $3,000,000 annl aggr. Claims Made DESCRIPTION OF OPERATIONS I LDCATIONS I VEHICLES (Attach ACORD 101, Addsonel Remarks Schedule, If more space Is required) 30 Days notice of cancellation, 10 Days for nonpayment. Re: Atlantic Blvd. Bridge over LA River project INSURANCE APPROVED City of Vernon, their directors, officials, elected and appointed boards, CITY OF VERNON RISK MANAGEME officers, employees and agents are listed as additional Insureds under the General/Auto Liability as required by written contract. (sat) \ 1 5 1S (� City of Vernon Attn: Risk Management 4306 Santa Fe Ave. Vernon, CA 90058 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE A, ve"40-&7� M IGRA.9ntn ACORD CORPORATION. All rlahts rasarved, CUA ACORD 25 (2010105) 1 Oft The ACORD name and logo are registered marks of ACORD #S1193963/M1193955 STNIP2 POLICY NUMBER: BAe7071-e30 COMMERCIAL AUTO CA 20 48 02 99 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: INSURANCE APPROVED CITY OF VERNON RISK MANAGEMENT BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM DATE With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An In sured Provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement effective 2111@014 Named Insured Countersigned by CNS Enalneers, Ina SCHEDULE Name of Person(s) or Organization(s): (Authorized Representative) Re: Atlantic Blvd. Bridge over LA River project City of Vernon, their directors, officials, elected andappointedboards, officers, employees and agents (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement.) Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section II of the Coverage Form. CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 1 r COMMERICAL GENERAL LIABILITY Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this Insur- ance is primary to other insurance that Is avail- able to such additional Insured which covers such additional insured as a named Insured, and we will not share with the other Insurance, provided that: (1) The "bodily Injury" or "property damage" for which coverage is. sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance" for such addi- tional insured. But this insurance still is excess over valid and collectible other Insurance, whether primary, excess, contingent or on any other basis, that is available to the additional In- sured when the additional Insured Is also an addi- tional insured under any other Insurance. C. The following is added to Paragraph 8, Transfer Of Rights Of Recovery Against Others To Us In COMMERCIAL GENERAL LIABILITY CON- DITIONS (Section IV): We waive any rights of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily Injury", "property damage" or "personal injury" arising out of "your work" on or for the pro- ject, or at the location, shown in the Schedule above, performed by you, or on your behalf; un- der a "contract or agreement requiring Insurance" with that additional insured. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insur- ance" with that additional insured entered into by you before, and in effect when, the "bodily Injury" or "property damage" occurs, or the "personal in- jury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement un- der which you are required to include the person or organization shown In the Schedule as an ad- ditional insured on this Coverage Part, provided that the "bodily injury" and "property damage" oc- curs, and the "personal injury" is caused by an of- fense committed: a. After you have entered Into that contract or agreement; b. While that part of the contract or agreement Is in effect; and c. Before the end of the policy period. INSURANCE APPROVED CITY OF VERNON RISK MANAGEMENT = I�1 DATE w Page 2 of 2 ® 2007 The Travelers Companies, Inc. CG D3 82 09 07 Includes the copyrighted material of Insurance Services Office, Inc., with Its permission CHANGE ORDER SIGNATURE ROUTING FORM CONTRACTOR: CNS Engineers, Inc. CONTRACT PURPOSE: CNS Engineers, Inc. to provide additional engineering design, right-of-way acquisition support and coordination services as described in the attached Staff Report for the Atlantic Boulevard Bridge Rehabilitation and Widening Project. CONTRACT IS: ❑ FEDERAL ❑ PREVAILING WAGE ❑ COMPETITIVE SELECTION & NOTICED RFP ❑ COMPETITIVE BID & NOTICED INVITATION TO BID ❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED) ❑ SERVICES ❑ MATERIALS M BUDGETED ❑ NOT BUDGETED TOTAL CONTRACT VALUE: $1,714,868.01 Charge Acct. No(s) E 011.1043.90000, E 011.2043.900000 Amendment Value $ 228,973.59 ® Contract is an Amendment to Eden Contract No.CS-0099 (if applicable) RESPONSIBLE DEPARTMENT PERSON: Brandon Arauio PHONE: ext. 237 AUTHORIZATION: ® Approved by Council on 7/18/2017 (Check one and attach Resolution No. (if applicable) supporting documentation) ❑ Approved by City Administrator on ❑ Approved by Finance Director on ROUTING SEQUENCE: (Please Follow In Order) Initials Date (1) Responsible Department Person A _ 19 17 Certifies compliance with Competitive Bidding and Purchasing Ordinance, obtains approval from City Council/City Administrator/Finance Director, and obtains approval as to form from the City Attorney's Office, assembles two (2) originals of contract, obtains proper signatures from contractor/consultant pursuant to the signature requirements, obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the City's website (if applicable), enters contract into Eden once routing process is complete. (2) Liability and Claims_ C( Approves insurance and sureties, if bonds requited. (3) Finance (Purchasing) " \ 4a- �j Checks compliance with Competitive Bidding & Living Wage Ordinances �+�' and reflected in current budget. (4) City Attorney , Approves contract as to form. i✓1 ��� l"1 (5) City Signatory Signs document on behalf of City. (6) City Clerk Attests signatures, numbers and files contract, enters contract documents (executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche, transmits duplicate original to contractor/consultant, notifies Responsible Department Person, and notifies any "consultant" of duties to file Form 700, if applicable. Rev. 6t2017 TRANSMITTAL COMMUNICATION r � rr OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 August 22, 2017 CNS Engineers Attn: James Lu, P.E., S.E. Project Manager/Principal 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Change Order No. 7 — COV Contract No. CS-0099 — Rehabilitation of Atlantic Blvd. Bridge Over the Los Angeles River — Request for Amendment No. 7 — Federal Project No. DBPL02-5139(010) Dear Mr. Lu: Transmitted herewith is an original fully executed above -referenced change order, approved by City Council minute order on July 18, 2017. If you have any questions regarding this matter, please call Brandon Araujo at 323/583-8811 ext. 237. Very truly yours, 4Deor R. Juarez Records Management Assi ant Enclosure c: Brandon Araujo Daniel Wall Purchasing Department Resolution No. 10,112 Agreement No. 17-058 Exclusively Industrial CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 7 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099 FEDERAL PROJECT No. DBPL02-5139(010) EDEN Project No. 103001 REQUESTED BY: City of Vernon Supplemental No. TO: CNS Engineers, Inc. CONTRACTOR P.O.No. 011.00049113 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally inclined in the cnntract The Atlantic Blvd. Bridge over the Los Angeles River project schedule and cost will he amended according to the CNS Engineers, Inc. proposal dated June 27, 2017. Project Schedule Extension The project scheduled will be extended from August 30, 2016 to December 31, 2018. Contract Cost Cost adjustment for the contract for additional engineering design, right-of-way acquisition support, and coordination services. The additional cost not to exceed- $228,97.1.59 Contract Amount (Base Bid) S 1,155,284.38 Amount of This Change Order S 228,973.59 Amount of Previous Change Orders ......................................... S 330,610.04 Total Change Orders ..................................................... S 559,583.63 Modified Contract AmountLe7 ............................................ S 1 1,714,868.01 By reason of this change order the time of 3 Calendar Days completion will be adjusted as follows: �— Z 1-r7 Approved: Date: arlos dino, City Administ for Attest: Date: g � 1 -� aria aia. City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above. and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above Accepted Date: . r l3 , LZiN17 Consultant: C 5 Fn 2 f Y1 &C-0, r r)4 i By: gnlc> J . W i e: 12 6 f1 L rPat r_ Project File/t)esign/Documents/Change Orders Rev. 01113 STAFF REPORT { pF E'ER DECEIVED ..�, / -° f� RECEIVED JUL 12 2017 '�`�`, JUL 10 209 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION PUBLIC WORKS DEPARTMENT 6 - -1 _ 12 _L -1 DATE: July 18, 2017 TO: Honorable Mayor and City Council �I FROM: Samuel Kevin Wilson, Interim Director, Public Works Originator: Brandon Araujo, Project Engineer, Public Works 1R,-A RE: Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 7 (Contract No. CS-0099) Recommendation A. Find that the approval of the proposed change order in this staff report are within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Agreement Change Order No. 7, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide the additional engineering design and coordination services as described below for the additional cost of $228,973.59, increasing the total contract cost to $1,714,868.01. Background The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth -filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but is also a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. The Atlantic Boulevard Bridge over the Los Angeles River contract was awarded in November 2009 to CNS Engineers, Inc., for the design of the bridge rehabilitation and right-of-way acquisition support. The Atlantic Boulevard Bridge over the Los Angeles River contract will develop the plans for the proposed widening and rehabilitation of the bridge, which will include widening of the roadway bridge approaches, modifications of traffic signals, installation of Page 1 of 3 California Public Utilities Commission -approved railroad grade crossings devices, and flood control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate the widening of the bridge and roadway and construction activities. The project will also require the relocation of conflicting utilities, including power poles from the City's Public Utilities Department, which is concurrently developing relocation plans. Agreement Change Order Work The Agreement Change Order is required for several reasons. Additional time, coordination, right-of-way acquisition services, and project management services are required due to the numerous delays to the project. The design of the bridge and its related elements need to be altered to conform to the latest design standards. Additional traffic control plans are required for the construction of the new Portland Cement Concrete deck that will replace the current existing asphalt concrete deck. Street lighting plans must be revised to reflect the changes in the electrical utility line relocation. Work is scheduled to be completed by the consultant by the end of December 2018. Agreement Change Order No. 7 has been approved as to form by the City Attorney's office. Fiscal Impact The City is receiving Federal funds for a range of 80% up to 88.53% of the previously approved project design cost and 88.53% of the projected right-of-way acquisition and support cost. Federal funds require the City to provide a local match to fund the remaining portion of the project cost. Federal funds of $1,456,506 have been procured by City staff to reimburse participating costs up to $1,615,447.50 for the Preliminary Engineering phase of the project. The current contract amount, including all previous change orders, is $1,485,894.42. The additional cost of Agreement Change Order No.7 is $228,973.59 which would bring the total contract amount to $1,714,868.01. The remaining amount of Federal funds currently available for the Preliminary Engineering phase of the project is $72,120.92. The cost share is shown below: A Outstanding Contract Amount $233,357.36 B Agreement Change Order No.7 $228,973.59 C Federal Share $72,120.92 A+B-C Current City Share $390,210.93 The Current City Share is scheduled to be paid over the next two fiscal years. City staff will attempt to procure additional Federal funds or 1-710 Early Action funds to cover the additional costs. Page 2 of 3 The budget for this project in this Fiscal Year is captured in two line items from the 2017-2018 Fiscal Year budget: (D) Capital Expenditures —Atlantic Blvd Bridge Widening over $1,395,000 LA River — Design and Right of Way (E) 2043 440100 Federal Grant Revenues $1,135,680 D-E Net Project Expenses $259,320 As a part of the request for Agreement Change Order No. 6, dated November 26, 2014, with the original proposal dated April 22, 2009 and construction still years away at the time, the original budget for the bidding and construction support part of the original scope of work no longer reflected the consultants' costs due to inflation and that part of the scope of work was removed from the Consultant's scope of work. City staff will need to bring an additional change order to City Council prior to commencement of that phase of work. Attachments 1. Agreement Change Order No.7 2. Request for Agreement Change Order No. 7 Page 3 of 3 CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 7 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099 FEDERAL PROJECT No. DBPL02-5139(010) EDEN Project No. 103001 REQUESTED BY: City of Vernon Supplemental No. TO: CNS Engineers, Inc. CONTRACTOR P.O. No. 011.0004903 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract The Atlantic Blvd. Bridge over the Los Angeles River project schedule and cost will be amended according to the CNS Engineers, Inc. proposal dated June 27, 2017. Project Schedule Extension The project scheduled will be extended from August 30, 2016 to December 31, 2018. Contract Cost Cost adjustment for the contract for additional engineering design, right-of-way acquisition support, and coordination services. The additional cost not to exceed: $228,973.59 Contract Amount (Base Bid) ..................................... .. .. $ 1,155,284.38 Amount of This Change Order .. .. ..................................... .. .. $ 228,973.59 Amount of Previous Change Orders ................................. .... .. $ 330,610.04 Total Change Orders .. ............................................. .... . $ 559,583.63 Modified Contract Amount ............................................ . $ 1,714,868.01 By reason of this change order the time of 853 Calendar Days completion will be adjusted as follows: Approved: Date: Carlos Fandino, City Administrator Date: Attest: Maria Ayala, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Consultant: By: Title: c: Project File/Design/Documents/Change Orders Rev. 0 v 13 TROW EngireersM Civil and Structural Engineers 11870 Pierce Street, Suite 265, Riverside, CA 92505 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com January 21, 2016 February 24, 2017 (Revised) April 26, 2017 (Revised) June 12, 2017 (Revised) June 27, 2017 (Revised) Mr. Brandon Araujo, P.E. Project Engineer Public Works, Water, and Development Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 7 Dear Mr. Araujo: To facilitate the project development, we request a contract amendment with the following justifications: 1. Extend the contract from August 30, 2016 to December 31, 2018 and update the design to meet current 2015 design standards. The contract has expired on August, 30, 2016, and is requested to be extended to December 31, 2018. The contract extension involves efforts to update the design to meet current industry design standards, re-engage all parties on the current project direction, and conduct additional coordination with stakeholders. In addition, change of the project personnel with any parties including the consultants, City, CPUC, BNSF/LAJ and other stakeholders necessitates restart efforts including research into the past history and regaining project concurrence. Consultant will perform the following: • Attend up to 8 progress review meetings or conference calls. • Conduct general project management and coordination services. • Update and validate railroad crossing exhibits for the new 4th diagnostic meeting. • Conduct 4th site diagnostic meeting and prepare meeting minutes. • Prepare the revised draft GO-88B Applications and respond to CPUC draft comments. • Prepare and submit updated 95% and 100% Project Plans, Specifications and Estimates. Update Permits [401, 404 and 16021 The estimated cost for this effort is $164,730.66. Mr. Brandon Araujo, P.E. June 27, 2017 Amendment Request No. 7 Page 2 2. Additional effort to develop traffic control plans for replacing the existing asphalt concrete pavement on the bridge with a reinforced concrete pavement and relocating electrical overhead underground. Prepare Traffic Control Plans for the Replacement of the Asphalt Concrete Overlay on the Existing Bridge with a PCC Pavement: The project was originally planned to replace the AC overlay on the existing bridge lane by lane and segment by segment during night time or weekends without any traffic control drawings for long-term lane closure. It was envisioned that the contractor shall prepare his own traffic control plans based on his means and methods by following MUTCD for Engineer's approval before construction. However, during various team discussions, it became clear that risk for a potential claim exists for the pavement work if the traffic control drawings were not included in the contract bid documents. Due to the heavy traffic volumes on the Atlantic Boulevard, the proximity of the bridge to the congested intersection of the District Boulevard, type of concrete mix, concrete delivering method, and the concrete curing time, the contractor may not be able to develop workable traffic control drawings promptly. The submittal requirement could delay the construction schedule and may invite a claim. Therefore, adding traffic control plans as a part of the contract bid documents is highly recommended. Concrete deck construction options shall require a review of lane closure impacts on the bridge widening with lane changes for traffic approaching the work area as it requires much longer time for construction. Multi -Phase Traffic Control Plans for Underground Utility Relocation: The underground electrical work will impact both Atlantic Boulevard and District Boulevard, and requires comprehensive traffic control plans. The previous budget for this task was prepared using a conceptual electrical layout plan prepared by Engineering Partners. However, the original concept plan requires modifications by incorporating traffic engineer's professional input to facilitate the traffic turning movements near the intersection of District Blvd. and Atlantic Blvd. Additional coordination and meetings were conducted to make necessary changes. The most recent electrical underground concept and design plans have a significant impact to the Atlantic/District intersection, now requiring multiple -phase traffic control for simultaneous lane closures involving both streets. Therefore, additional minor coordination effort was requested. Collecting night-time daily traffic counts to support Multi -Phase Traffic Control Plans for Underground Utility Relocation: It is envisioned that the underground utility relocation work shall be performed at night time to minimize the traffic impacts during day time. Collecting 24-hour traffic counts and performing volume to capacity analysis has been conducted to determine if one lane in each direction on Atlantic Boulevard at the District Boulevard intersection is adequate for lane closure during night time. • Revising street lighting plans to mitigate the underground utility relocation: The existing cantilever overhang street lights were mounted on the wood poles carrying the electrical overhead at the approach roads. The original design simply shifted the lights over the relocated wood poles. However the design needs to be revised and new street light poles Mr. Brandon Araujo, P.E. June 27, 2017 Amendment Request No. 7 Page 3 are required since the impacted electrical overhead lines are now to be relocated underground. The estimated cost for this effort is $12,158.89. 3. Additional Right of Way Appraisal and Acquisition Work Additional right of way appraisal and acquisition work are summarized below: • Update six (6) previously completed appraisals. • Update preliminary title reports. • Adjust appraisal cost for parcels that have not yet started to reflect escalation and contract extension. • Adjust acquisition and utility relocation coordination costs to reflect escalation and contract extension. The estimated cost for this effort is $47,410.00. 4. Prepare a memorandum to justify the absence of a median to house arms gates at the south at -grade rail crossing: A railroad diagnostic meeting held on March 3, 2015 required exploring the potential of adding room for a nine foot wide median to place arms gates at the south rail crossing. The design team is required to perform additional engineering study to determine roadway geometric options and prepare cost estimates. The study was summarized in a memorandum that has been forwarded to CPUC and BNSF for review and concurrence. The estimated cost for this effort is $4,674.04. Current Amended Contract Amount: $1,485,894.42 Proposed New Amendment: $228,973.59 Total Proposed Amended Contract Amount: $1,714,868.01 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e- mail at iames.luacnsen .cg_om.. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachment: Schedule, Cost proposal backup details A o z 0 N a O N ? a a lY W � T O z O N a .0 7 O N ? a w N 0 H \ M m N a 'o z 0 n a a 75 � � N 12 j A \ o \ \ n n \ •-I \ 00 \ n n n n n \ \ \ 0 0 n \ n n \ rl - •i r1 100,0 \ '-I '-1 '+ W 00 n n n n\ � M a'o m n N n a N N '-I n \ T M �y eel n rl n rl n `� •-I n rl n rl �..� \ m � \ \ •� •� •� n n n ao .a \ \ .� .-i ,ti \ .� ,ti n 01 �+ rl \+ e ao m Ol •-I •4 rl rl •-1 rl '-I 00 � Ol •-I � O O f 0 O O w O (a O m O f O O w w 3 3 > > w > > > O O O O i O O O O w > > O w 3 O O i i ra v c O v a m -° m y v w O O 0 O .1 �n 0 O O O N 0 O O O O O O oa 00 C N C N w m m O M O m O O H d O O O O _ c c a a c o �_ .> .� ,. a° 0 3 u n o w w u c .° o c ¢ a v c o .. c o 7C. c v y iu ca m l7 v z m y " .a c 20 u". p v c E w� o c w 3 O E w= m c O c w > a m w C o a ._ n n ._ $ Y m m a O E>� w n m r 'w^ u O u �n ry E u w m a a m m Q y 'E v y¢ u° z s a u L o ao6 a�i E m� a y O p a m O a w - o c u E% E E u 3 ti c o v ; a� o 0 0 d 17 m m c c o z c m m` y o n s a c m c eo a v `^ c Y .. O `� m t� - 0> e °E LL Y 5 ,. a ? m 'E f o¢ u z¢<° v m o c L Y o a a° w o c y m 0° o .�� m o _ y m LL c a 9 E `w m & u w w i n I> m z«¢ Y o w C w a+ s o m A m .. o w o` .. LL a c 5 a>> w w a 3 w N c u m Y N 3 o Q o o d a d a a V u - e o°« v e Lam Q o[ �' z¢ a A a` L C z 5 m ii d K O. o U O- V31 yO Y .�. :.= is a K a W w a o m a '�° o d¢ a e� . ¢ M O V1 t0 n o0 01 N ti eTi O eNi tO n ti N N N T N N 1- N -- N T T " T � n�f T enrf M Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Date: 6/26/2017 Rehabilitation Project Name: of Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers, Inc. (Prime Consultant) DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2017) Total Project Manager (PM) / Principal Bridge Engineer James Lu 207 @ $ 83.25 $ 17,232.75 Senior Bridge Engineer Quyet Nguyen 110 @ $ 57.50 $ 6,325.00 Bridge Design Engineer Lynn Odgiiv 92 @ $ 44.60 $ 4,103.20 CADD Designer Nan Li 68 @ $ 35.00 $ 2,380.00 Senior Roadway Manager Steve Hosford 24 @ $ 57.25 $ 1,374.00 0 @ $ - $ - 0 @ $ - $ - Subtotal Direct Labor Costs $ 31,414.95 Anticipated Salary Increases (5%) (Escalation) $ 1,570.75 Total Direct Labor Costs (DLC) $ 32,985.70 FRINGE BENEFITS Rate Total x a;o Total Fringe Benefits (FB) $ - INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) " % Total (* Combined FB, OH and G&A) 137.07 % $ 45,213.50 Total Indirect Costs (IC) $ 45,213.50 FEE (PROFIT) Rate Total 10 % $ 7,819.92 Fee (DLC+FB+IC) $ 7,819.92 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Conference Calls 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries SUBCONTRACTOR COSTS $ 300.00 $ 350.00 9no no $ 250.00 Total Other Direct Costs $ 1,800.00 KOA Corporation (Traffic) = $12,326.27+$12.158.89 $ 24,485.16 Overland, Pacific & Cutler (Right of Way Appraisal and Acquisition) $ 47,410.00 Stantec (Roadway, Right of Way Easements) $ 17,175.89 RailPros (Railroad) $ 52,083.43 Total Subcontractor Costs $ 141,154.48 TOTAL CONTRACT COST I S 228,973.59 1- V i rl OO V �? �.s v� 0 L — r1 rl O r_ 9 N n — 6F? =4 0? _ 6P � � N .-- z3 o� �m n sA r-1 ❑ L r1 7 Vi ci m Q L O U L Li- O cC . o Can � °"' _ � � � Q r_ -o � ,✓,, °� T cy ° �; '� x � a -� y v � 6J � ^ = � �-+ O CC � � ^ � � � n y L L' .n r. aT. i .� th ✓i VI i U OL J '� d cz 'fl C cC _ M T T :J y rn L- y 6 G ct5 e y ct m w z J c y cC t O _ 3 CC L _ ✓1 ,n — Z y O _ t ;/� :a y y — '«, y = - ' L. y O ,0.. '.' ar y 0.. :a • _Il c y 1 M IT ,... — N M 't 4!1 IZ, rl r7 rl rl 11 rl rl rl M M a L t ? f I � O rI — cC 59 69 69 In 59 Gn 69 69 69 69 69 b4 69 04 69 69 6A 69 69 � v9 7 rl O rl N — � z G F" C J R U Accy � � G — !G !7 C f I 0 9 c m In �oq a`. r l U a 0 L VI l: cz ij y� n -ct _ IZ 472 ° cz u c cC on c s c o = ti = QO i .J) L T O n v U 1= - C Cn \ J ^.4 _ ' '1 :- '- J J = cC `,� cy ,'-'3 kr, 7i o UO _ _ — — r 1 M r7 v', v'J [� 00 .r^ _ — r 1 � — c Y --, o o o oC�==— VI N O -t rt 4 4 -r -t rt rt rt ct v-, ,r, vi v-; ,r, Lrl vi kf-1 ,n L 0 N t6 a- N Lr) M, M x � v-, C cT v v_ ^ 69 69 59 �f3 i9 v4 69 59 i4 59 EA 5R fA SR ^ 0 � A sr3 c uj ' — x N N _ oL o L Ll] (y fV ,a 2 LZ72 ( 1 v 2 ^I o 6H y V] o c, U CA th Vl CC O Q. ct f C • LL — tom, L� � C L "C V1 • _ CD '� :C p L L G �n L LL U a � L Q bA y y y Y .--� y LU U y Y = y = Ft ti c3 N ^ Li tj N M O CM 0) KOA CORPORATION FP PLANNING & ENGINEERING April 25, 2017 Mr. James Lu CNS Engineers, Inc. 1 1870 Pierce Street, Suite 265 Riverside, CA 92505 2141 West Orangewood Avenue, Suite A Orange, CA 92868 t: 714.573.0317 f. 714.573.9534 www.koacorporation.com Subject: EXTRA WORK PROPOSAL for the Atlantic Boulevard Bridge Reconstruction Project in the City of Vernon Dear Mr. Lu: KOA Corporation (KOA) is pleased to provide services to you for the Atlantic Boulevard Bridge Reconstruction Project in the City of Vernon. We are most interested in performing the necessary services and are submitting this proposal accordingly. This letter presents our cost estimate for the project and requests your written authorization. KOA has been preparing traffic engineering plans for the subject project since 2008. Due to the contract extension to December 2018, KOA will need to update the plan to meet current design standard and provide additional coordination to complete the PS&E, utility relocation and permitting process. KOA is requesting an additional fee of $12,326.27 to complete the plan updates and project coordination. Detail labor hours is provided in a separate excel sheet. Please contact me if you have any questions or if you require additional information regarding the subject project. If you concur with the terms of this proposal and authorize KOA to commence work, you may sign the appropriate line below and return it to our office. The proposal is valid for 90 days. Sincerely, Approved by: CNS Engineers, Inc. Min Zhou, P.E. Principal Signed J: ICitiesl Vernon'JA83190 VE Vernon Atlantic TEYContractJA83190 VE Atlantic Xwk contra ext 0425.doc Date LOS ANGELES ONTARIO ORANGE SAN DIEGO SOUTH BAY KOA Extra Work Request Altantic Boulevard Bridge Reconstruction Project in the City of Vernon Task $ 12,326.27 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 4/17/2017 Project Name: Extra Work Request for Plan Update and Contract Extension Consultant: KOA Corporation DIRECT LABOR Hourly Rate Classification Name Range Hours Hourly Rate Total Firm Principal Various 65-85 16 @ $ 83.00 $ 1,328.00 Senior Designer Various 57-67 16 @ $ 67.00 $ 1,072.00 Engineer Various 20-30 36 @ $ 32.00 $ 1,152.00 Technician Various 18-25 12 @ $ 25.00 $ 300.00 Administrative Assistant Various 15-30 12 @ $ 22.00 $ 264.00 92 Subtotal Direct Labor Costs $ 4.1 16.00 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 4,116.00 FRINGE BENEFITS Rate Total Total Fringe Benefits (FB) S - INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) * % Total (* Combined FB, OH and G&A) 167.3 % $ 6,886.07 Total Indirect Costs (IC) $ 6,886.07 FEE (PROFIT) Rate Total 10 % $ 1,100.21 Fee (DLC+FB+IC) $ 1,100.21 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS TOTAL COST $ 100.00 $ 124.00 Total Other Direct Costs S 224.00 S S S S $ 12,326.27 0 U [� O x F a U _ Z V N ir. p r U C L am 3O a Wx n � C � a � N � � MCI U � � L Y U e o o � Y y = a� a •n. c o .II a, � � C fl ` `° a�i v° ao_o a°i °v' c`°i — °a CZ aai U c = a Incn s a�un Q Q ° N °= 00c c = • o n In. O 00 cd C Q .... C U ++ n" "d •a ,� `-' V1 O i C cd y Q C C c3 VQ1 ,� O , V] 7 U O OA '� O d4 Q o m o `� z s°43 C U N cc Ob tu 7 z L O O 7 cd C/� ?> y ':_. p •% O c3 S Ca CL.cO ._ Q U a 4 n O' U 4 0 Uz o c:D a C7 C] m c U G W° U W. Z) 0 `� d w cd Z y Z C N CM I N M w) 110 [. 00 01 O^ N M N M 7 C 1 r.i O O O O O O O O O O O O O ,-• ^ -- ,-• O O O O U O U y^ N N N N N N N N N N N N N N M c+1 M en r'M O, 0. Z 4 M r r r � — cs N f f Fi? 64 09 �: �? f? y4 69 v9 64 69 �!? y9 � 64 6A 69 SA d4 �R d9 6R SH 7 C � 7 t -Y -t 7 v - C! r f Q r.. x x L o = v f � N � U c 0 L - 71 _ — U Ix - - - _ r- 3 cr -73 Ob CA o a J Z Z v -— L r- O N U Q O x N �H N GU _ F � � Q U V1 ti 'm 't - x o � - wx O � a � o^ ca ,� � •a. by f � N � Cd U to o = W a r= a o m U a u cn a ° oo w o=n y b c C = y e a 13 a ao 03_ 3 U ¢ t e a cc = ci ❑ a� •C3 'fl cOo ccI b�11 �= ¢U o�xv�ao�-3�v�Umc� aW cz Z l rn O r- N M U1 �o n oo O O N M 7 O O O O O O O O O - y o — L a N m 0 m v 110 d KOA CORPORATION PLANNING & ENGINEERING April 25, 2017 Mr. James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 2141 West Orangewood Avenue, Suite A Orange, CA 92868 t: 714.573.0317 f: 714.573,9534 www.koacorporation.com Subject: EXTRA WORK PROPOSAL for the Atlantic Boulevard Bridge Reconstruction Project in the City of Vernon Dear Mr. Lu: KOA Corporation (KOA) is pleased to provide services to you for the Atlantic Boulevard Bridge Reconstruction Project in the City of Vernon. We are most interested in performing the necessary services and are submitting this proposal accordingly. This letter presents our cost estimate for the project and requests your written authorization. Task 1: Traffic Control Plans for the Construction of Bridge Deck and the Roadway Approaches KOA will need to develop additional traffic control plans for replacement of the existing asphalt concrete deck with new concrete deck. This requires several stages after the bridge is fully widened on both sides. We had a meeting with City power relocation consultant a year ago to discuss several options. The final traffic control plans will be prepared based on the revised concept that was discussed at the meeting. Task 2: Multi -Phase Traffic Control Plans for Underground Utility Relocation The underground electrical work will impact both Atlantic and District streets and requires more comprehensive traffic control plans. The previous budget for this task was prepared using a conceptual electrical layout plan prepared by Engineering Partners. However, the original concept plan requires modifications by incorporating traffic engineer's professional input to facilitate the traffic turning movements near the intersection of District Blvd. and Atlantic Blvd. Additional coordination and meetings were conducted to make necessary changes. The most recent electrical underground concept plan has a significant impact to the Atlantic/District intersection, now requiring multiple phase traffic control for simultaneous lane closures involving both streets. Minor effort for coordinating with the power relocation design consultant to revise the electrical underground concept is requested. Task 3: Daily Traffic Counts and Analysis for Atlantic Boulevard While preparing the traffic control plans for the underground utility relocation work, the project team identified the possibility of performing most of the work at night to minimize the traffic impact during day time. In order to estimate how many travel lanes are needed at night, KOA will conduct 24-hour traffic counts and perform volume to capacity analysis to determine if one lane each direction is adequate for lane closures during night time. Task 4: Street Lighting Plan Revision KOA will need to revise the street lighting plan due to the service pedestal location changes per the electrical plan. In addition, if the lighting is to be changed to LED, KOA will need to revise the specification and the plan. LOS ANGELES ONTARIO ORANGE SAN DIEGO SOUTH BAY KOA CORPORATION PLANNING & ENGINEERING KOA is requesting an additional fee of $12158.89 to complete the complicated traffic control plans. Detail labor hours is provided in a separate excel sheet. Task 1 $4,486.61 Task 2 $2866.85 Task 3 $1,258.54 Task 4 $3,551.88 Total $12158.89 Please contact me if you have any questions or if you require additional information regarding the subject project. If you concur with the terms of this proposal and authorize KOA to commence work, you may sign the appropriate line below and return it to our office. The proposal is valid for 90 days. Sincerely, d Min Zhou, P.E. Principal Signed Approved by: CNS Engineers, Inc. J: ICitiesl DernonVA83190 GE Vernon Atlantic TEYContractVA83190 VEAtlantic Blvd Amend0425.doc Date KCA Extra Work Request Altantic Boulevard Bridge Reconstruction Project in the City of Vernon Task 1 $ 4,481.61 Task 2 $ 2,866.85 Task 3 $ 1,258.54 Task 4 $ 3,551.88 Total $ 12,158.89 Local Assistance Procedures !Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 4/21/2017 Extra Work Request for TCP for Bridge Deck and Project Name: Roadway Approach Work Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Firm Principal Various 65-85 4 @ $ 83.00 $ 332.00 Senior Engineer Various 57-67 8 @ $ 67.00 $ 536.00 Assistant Engineer Various 20-30 16 @ $ 32.00 $ 512.00 CAD Technician Various 18-25 @ $ 25.00 $ - Administrative Assistant Various 15-30 @ $ 22.00 $ - Subtotal Direct Labor Costs $ 1.380.00 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) S 1,380.00 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined F13, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS TOTAL COST Rate Total Total Fringe Benefits (FB) S Total x % * x 167.3 % $ 2,308.74 Total Indirect Costs (IC) $ 2,308.74 Rate Total 10 % $ 368.87 Fee(DLC+FB+IC) $ 36&87 $ 200.00 $ 224.00 Total Other Direct Costs $ 424.00 $ 4,481.61 Local Assistance Procedures 'Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 4/21/2017 Project Name: Extra Work Request for I nderground l tility Relocation Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Firm Principal Various 65-85 1 @ $ 83.00 $ 83.00 Senior Engineer Various 57-67 4 @ $ 67.00 $ 268.00 Assistant Engineer Various 20-30 8 @ $ 32.00 $ 256.00 CAD Technician Various 18-25 12 @ $ 25.00 $ 300.00 Administrative Assistant Various 15-30 @ $ 22.00 $ Subtotal Direct Labor Costs $ 907.00 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 907.00 FRINGE BENEFITS Rate Total Total Fringe Benefits (FB) $ - INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS TOTAL COST Total x % + x % r 167.3 % $ 1,517.41 Total Indirect Costs (IC) $ 1,517.41 Rate Total 10 % $ 242.44 Fee (DLC+FB+IC) $ 242.44 $ 100.00 $ 100.00 Total Other Direct Costs $ 200.00 $ $ 2,866.85 Local .assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 4/21/2017 Project Name: Extra Work Request for Daily Traffic Counts and Analysis Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Firm Principal Various 65-85 2 @ $ 83.00 $ 166.00 Senior Designer Various 57-67 @ $ 67.00 $ Assistant Engineer Various 20-30 5 @ $ 32.00 $ 160.00 CAD Technician Various 18-25 @ $ 25.00 $ Administrative Assistant Various 15-30 @ $ 22.00 $ @ $ @ $ @ $ Subtotal Direct Labor Costs $ 326.00 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 326.00 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (; Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries SUBCONTRACTOR COSTS TOTAL COST Rate Total Total Fringe Benefits (FB) $ Total 167.3 % $ 545.40 Total Indirect Costs (IQ $ 545.40 Rate Total 10 % $ 87.14 Fee (DLC+FB+IC) $ 87.14 Total Other Direct Costs S 300.00 `Traffic Count Cost S - S S S $ 1,258.54 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 2/7/2017 Project Name: Extra Work Request for Street Lighting Plan Revision Consultant: KOA Corporation DIRECT LABOR Hourly Rate Classification Name Range Firm Principal Various 65-85 Senior Designer Various 57-67 Assistant Engineer Various 20-30 CAD Technician Various 18-25 Administrative Assistant Various 15-30 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (' Combined FB, OH and G&A) FEE (PROFIT) Initial Hourly Hours Rate Total 2 @ $ 83.00 $ 166.00 6 @ $ 67.00 $ 402.00 20 @ $ 32.00 $ 640.00 @ $ 25.00 $ - @ $ 22.00 $ Subtotal Direct Labor Costs $ 1,208.00 Anticipated Salary Increases (0%) (Escalation) $ - Total Direct Labor Costs (DLC) $ 1,208.00 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS TOTAL COST Rate Total Total Fringe Benefits (FB) S Total r % r x % � 167.3 % $ 2.020.98 Total Indirect Costs (10 S 2,020.98 Rate Total 10 % $ 322.90 Fee (DLC+FB+IC) S 322.90 Total Other Direct Costs $ - S S $ 3,551.88 y 0 U N bH SF? 6R FA 69 6R EA 69 69 64 69 6A 6A FA o9 6A 69 69 64 64 69 7 A � (� O F- •� ¢ 6A a U L _ v% F � � Q U H 5 0 0 W F+I l o O � � 1 � y °ca U W N p b0 7 U Y p cn L 0 p cr v fx W C '��' W C o y G. O. a' C O U 'b c� •L E o .. O o� �� a rA rn cL0 C c. 00 C cYC 0 - '�•' 00 to OD E 00 O Oa u U s -o A c n 00a picLp a � p a ° o0c a 00 o � — cn Q e a b0 .0 v � p p IGd > = c`�i = 3 ce ��- Y L s vT o on y 4 o c a to .� W U OU '3 Q U O A C 00 O = y Ca .p y •—, •cO L 'B .� .+^' t O E .� O. M Q aG a s n O U .r do C7 .a a c0 rx x cd U A o: U cG a� :a z p o z N M _ N M �O [� 00 O� O N M O _ N M eY «+ A Y •• � 0 0 0 0� 0 0 0 0 O O O O O ^^^ •--� M O O O O N N N N N N N N N N N N N N M M C; c•1 •o U ° n. a 11IIIIIIIIIIIIII1111�I1=1 1111 ... a® ®000000000a ®o®ooaoa�000 � U O L � C a 3 a � o v� n c cd CC 0 03 c U to c 9 a t G. C U .O 'O 01 C 00 7 U !A C ca to 'G L � U nO W o?f CL � � � C C t-7 � .5 y 0 0°0 ° o 0 Cd 3 'v5 CA U co 0 � � I ", ®mu mme G a c 0 y E o 3 V] 3 a 0 U U no cCto .o G y .O a RS L F- •� Dp U � 'v � > L U y OL C. to ¢ ao .a U G°L s LO -ur— ° �I�IIIIIIIII00 IIII�I�I�I�I�I�I�I�I00 �I�I�I�I� x On U � 6A 6q 6A s9 69 69 69 6r9 6A 6A 6H 69 69 bA In _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 00 p o x 0 F-� o 6A U L _ V% F n b9 � V d y � z3 o d-40� w x 6 O c O ~ 7 Itt N ICI °oa U r r 73 L I 'z. y C � ♦+ c0 C � y L' b E '5 U U °' coo Q to C3 to Qi b V E � ct v1 �c n 00 CN O ^_ NIn M -- O V b c, F" a N June 26, 2017 Mr. James Lu CNS Engineers, Inc. 10370 Hemet Street, Suite 340 Riverside, CA 92503 Re: City of Vernon Atlantic Boulevard Bridge over Los Angeles River Project Contract Amendment No. 4 — Revision #3 Alternate 1 Dear Mr. Lu: Due to start, restart, lapse of time and design changes and complexity of impacts associated with the above referenced project, updated/increased and additional costs are necessary to complete the assigned right of way services. Please find below the updated and additional costs. Updated/Increased Costs To be in compliance with Caltrans requirements, previously completed appraisals for six (6) parcels which are more than one (1) year old have to be updated, including the review appraisals. Preliminary Title Reports that have been previously ordered need to be updated. Additionally, appraisal and acquisition cost fees for parcels not yet started have increased since the original proposal for these services in 2013. Lastly, re-start/re-work of certain scope items and additional Project Management is necessary. The following is a breakdown for the additional costs based on the additional work described: Property Owner Assessor's Update/Additional Review Update PTR Parcel Number Appraisal Cost Appraisal Cost Cost LACFCD 6304-007-900 $2,000 $2,000 $350 6314-033-901 LA Junction Ry Co. 6304-010-806 $2,000 $2,000 $350 6314-003-800 Krystal Enterprises 6314-003-001 $2,000 $2,000 350 LADWP 6304-007-274 $800 $0 $350 LADWP 6314-033-271 $2,000 $2,000 $600 LA Junction Ry. Co. 6314-033-802 $800 $0 $350 6304-007-800 FedEx Nat;,.Ral* 92 ($3,700) ($2,000) $0 Bill Board 6314-003-001 $1,800 0 0 Subtotals $7 700 $6 000 $2 350 Appraisal/Appraisal Review/PTR $16,050 Costs City of Vernon Atlantic Boulevard Bridge over Los Angeles River Project Contract Amendment No. 4 — Revision #2 Alternate 1 Page 2 1 Acquisition Services $8,630 Utility Coordination Re-start/Re- $8,000 work Project Management $15,000 *This parcel has been removed as no interests are needed and costs from Amendment 3 are being credited Therefore, based on the above, we are requesting a change order in the amount of $47,410 for the following additional work: Additional Work Scope Item Cost A raisal/A raisal Review/PTR Costs $16,050 Acquisition Services $8,360 Utility Coordination Re-start/Re-work $8,000 R/W Project Management Coordination $15,000 Total Change Order Amount $47,410 Exclusions The following tasks or parcels are being omitted and/or are not included in this or previous scope of work: 1. Any Phase I Environmental Site Assessments 2. APN 6314-003-900/5119 District Boulevard Investors LLC (formerly City of Vernon) — It is our understanding this parcel has been acquired from the City and all land needed for the project has been dedicated as a condition of development 3. Any work associated with APN's 6304-030-01,-02/FedEx National and 6314-033-001/Box USA 4. Eminent Domain Support 5. Civil engineering mitigation plans or other for cost to cure (damages) report for appraiser Based on this additional work, our revised contract amount would be as follows: Original Contract Amount $57,764.65 Amendment No. 1 $6,300.00 Amendment No. 2 $40,086.70 Amendment No. 3 $90,912.04 Amendment No 4 (this amendment): $47,410.00 Total Amended Contract Amount: $242,473.39 This proposed amendment for services assumes a Limited Notice to Proceed. It is our understanding the City wants to hold on the right of way acquisition services until the large stakeholders such as BNSF/LAJ, LADWP and County Flood Control and ACOE sign off on the design. Therefore, only work that is specifically requested will be started and this amendment is not contingent on receiving a notice to proceed for all services identified. If the proposed Contract Amendment #4 meets your approval, please sign below and return to me and/or provide a contract change order authorization in a form acceptable to you. I City of Vernon Atlantic Boulevard Bridge over Los Angeles River Project Contract Amendment No. 4 — Revision #2 Alternate 1 Page 3 Should you have any questions or need additional information, please do not hesitate to contact me at (562) 304-2000. Sincerely, Overland, Pacific & Cutler, Inc. Accepted and Approved Mark La Bonte, SR/WA James Lu, P.E., S.E. Date Vice President/Senior Program Manager Project Manager/Principal CNS Engineers, Inc. Local .assistance Procedures Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal Project No.: Revised Alternate 1 Caltrans EA No.: Date: 6/27/2017 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland, Pacific & Cutler, Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2017) Total Principal -in -Charge (A) Mark La Bonte 10 @ $ 100.96 $ 1,009.60 Senior Project Manager (B) Min Say Say 50 @ $ 61.90 $ 3,095.00 Project Manager (C) Mona Montano 56 @ $ 40.11 $ 2,246.16 PM/Utility Relocation (D) Mike Parker 10 $ 56.73 $ 556.24 Senior Utility Coordinator "E" Pete Castelan 62 @ $ 36.17 $ 2,225.54 Agent(F) July Ly 20 @ $ 22.84 $ 456.80 Senior Analyst (G) Nancy Bopha 19 @ $ 24.28 $ 461.32 Project Control Manager (H) Mia Garcia 10 @ $ 37.98 $ 379.80 Project Support (I) Inez Garcia 9 $ 23.33 $ 209.97 Project Support (J) Brenda Muldrow 12 @ $ 21.75 $ 261.00 Director, Appraisal (K) Kevin Donahue (K) 36 @ $ 57.69 $ 2,088.95 Subtotal Direct Labor Costs $ 12,990.38 Anticipated Salary Increases (5%) (Escalation) $ 649.52 Total Direct Labor Costs (DLC) $ 13,639.90 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries 5. Title Service (6 reports) SUBCONTRACTOR COSTS Kiley Company (6 Appraisal reports) Donna Desmond Associates (Billboard report) Markup on Subcontractors (0%) TOTAL COST Rate Total Total Fringe Benefits (FB) $ Total 149 % $ 20,323.45 Total Indirect Costs (IC) $ 20,323.45 Rate Total 10 % $ 3,396.34 Fee (DLC+FB+IC) $ 3,396.34 $ 2.35000 Total Other Direct Costs $ 2,350.00 $ 5,900.00 $ 1,800.00 $ 47,409.69 rl t Y M 77 t rl r R C — N Y — .gyp M ,n L 69 N L 69 M rl A M x � N N x � W U c a _ h � � U is9 ¢ 7` rl b9 ,.yy C 72 72 m `J — � J C — � — — :3 j' T — z ;,_ 9 ✓ � � L 7 � � T >' f :O � C �' � 'J `J ^ 72 ¢2. E. rl r, rl r) I O M NO � u p r @ � fn flIT — O N lill lill Hill 1 r v� L A HM M N _ r ++ GJ N T M T � O Z 3 Y Not C) O U °c. M L ;,y o U - Q M � N N? z a cr on _ y — to On W ^ = r tp J m? f J J > J— W f E W— v J J _ 1. :J .... R C cz y M O Sta ntec Stantec Consulting Services Inc. 38 Technology Drive Suite 100, Irvine CA 92618-5312 January 24, 2017 Revised April 10,2017 REHABILITATION ATLANTIC BOULEVARD BRIDGE OVER LOS ANGELES RIVER PROPOSAL FOR ADDITIONAL PROFESSIONAL ENGINEERING SERVICES Scope 1. Extension of Contract to December 2018 and Updating PSBE Documents The scope of work for the additional services is as follows. 1. Project management and coordination with the client, permitting agencies, other design team members and utilities for a duration of 18 months. This proposal includes a total of 8 meetings with the client and permitting agencies. Additional time (8 hours) for participation in telephone conference is included in this proposal. 2. Updating plans to conform to Caltrans 2015 Standard Plans 3. Updating special provisions to conform to 2015 Caltrans Specifications 2. Assumptions Support during bidding and construction phases are not included. Design with community in mind Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON REVISED COST PROPOSAL FOR EXTENSION OF CONTRACT TO DECEMBER 2018 Federal Project No.: Caltrans EA No.: Date: 1/24/2017Rev 20170410 Project Name: Atlantic Blvd. Bridge over the Los .kngeles River Consultant: Stantec Consulting, Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2017) Total Leader Sherry Weinmeier 1 @ $ 89.16 $ 89.16 Drainage Lead Kevin Brandt 10 @ $ 66.35 $ 663.50 Design Lead Ramesh Gupta 70 @ $ 53.52 $ 3,746.40 Engineer -- $ 56.25 $ - Design Engineer Susan Reid 16 @ $ 53.69 $ 859.04 Designer Ada Comejo 8 @ $ 36.74 $ 293.92 Manager - @ $ 62.50 $ - Survey Analyst -- @ $ 39.66 $ - Services 2 @ $ 25.00 $ 50.00 Subtotal Direct Labor Costs $ 5,702.02 Anticipated Salary Increases (5 %) (Escalation) $ 285.10 Total Direct Labor Costs (DLC) S 5,987.12 FRINGE BENEFITS Rate Total 34% % $ 2,035.62 Total Fringe Benefits (FB) $ 2,035.62 INDIRECT COSTS Total Overhead (OH) x % * General and Administrative (G&A % Total (* Combined OH and G&A) 135% % $ 8,082.61 Total Indirect Costs (IC) $ 8,082.61 FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Ovemight Deliveries 5. 2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping Rate Total 10 % $ 1,610.54 Fee (DLC+FB+IC) $ 1,610.54 Total Other Direct Costs S S - S TOTAL COST $ 17,715.89 r u � N Y n 69 H4 e9 rH vA ff f; ? Y; 69 69 e9 6A b9 69 69 69 f fi 69 69 69 Vf 6A cA o9 69 69 R O r r _ _ r S9 _ -5 N N M N i x 1 ` Y ` � f on x - s - r L O - � r 03 — - x W N Ic Y I L' 7 69 �I O U _ F I� r N > > OIJ C >4 y L y u 72 ce R -� - - _ z - 3 R _ L :s oU c •- _ - _ — 72 _ _ — � R Y N N N N N N L U � Q1 ho d x o r � � R r - N 6A 6A R O Ir r r N Y f till N n � — x x x x � � f - N r ISrG 5 6H 1 — r o U a - o U - r N i-' - f Z - 1 77 - ✓ _ - - zo �1 — -_ — .J olJ _ _ ;a �_ _— _ _ ,may C t R = x R— N — N Y 'I, r- ri c 09 r 69 N no d RAILPROS Page 1 of 6 Atlantic Blvd Bridge Widening Contract Amendment No. 3 Scope of Work Amendment April 19, 2017 The previous contract has expired and a scope amendment is required. It is important to note the large amount of extensions this project has faced starting before 2009. This extended length of time generates additional effort on a number of items. First, it requires a restart effort for all parties to re-engage on the current project direction, revisit past decisions, revisit the design, additional coordination with stakeholders, etc. Second, there are often personnel changes with any party including the consultants, CPUC, BNSF/LAJ, City, and other stakeholders. These changes necessitate restart efforts including research into the past history and regaining project concurrence. Third, current industry standards are always improving and past design decisions need to be reviewed to insure compliance with these current industry standards. Additionally, Caltrans standards are also updated every few years and will require a level of effort to update the design & specifications to the new standards. The Amendment No. 3 tasks outlined below are in addition to the tasks currently authorized on the project: • Time extension until December 31, 2018. PS&E services extended from February 1, 2017 through December 31, 2018. • Additional general project management and coordination services due to time extension. • Updating and validating crossing exhibits for the 0 diagnostic meeting. • Conducting 4th site diagnostic meeting and prepare meeting minutes. • Preparing the revised draft GO-88B Applications and respond to CPUC draft comments. • Reviewing and Revising 95% Traffic Signal PS&E based on latest 95% design team plans. • Reviewing and Updating 95% Traffic Signal PS&E based on 2015 Caltrans Standard Plans & Specifications. • Resubmitting the 95% Traffic Signal PS&E Submittal. The tasks outlined below are tasks currently authorized on the project that still need to be completed: • Meetings and Coordination • Quality Control and Quality Assurance • CPUC GO-88B Final Applications • Railroad C&M Agreement Assistance • 95% Grade Crossing Plans PS&E Submittal • 100% (Final) Traffic Signal Plans PS&E Submittal • 100% (Final) Grade Crossing Plans PS&E Submittal • 100% (Final) Special Provisions 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.rallpros.com J Page 2 of 6 The attached cost proposal details our expected costs and staff to complete of $93,022.18. With $40,938.75 remaining contract authorization, we are requesting $52,083.43 in additional authorization. We look forward to continuing to work with CNS and the City towards the successful completion of this project. Please feel free to contact us if you have any questions regarding this. Casey M urdie, PE, TE Project Manager `�i RMLPROS 1 Ada Parkway ISuite 200JlrvineJCaliforniaJ92618 Direct 949.383.2338 1 Office 714.734.8765 1 Mobile 949.939.0683 danielle.libriniz@railpros.coml www.railpros.com 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com RAILPROS Page 3 of 6 1.0 PROJECT MANAGEMENT 1.01 Meetings and Coordination Task Objective RailPros shall participate in project meetings as specified below, and perform general project coordination efforts with respective to the City, BNSF/LAJ, and design team staff. RailPros Activities Addition of the following scope to this task: • General project coordination efforts to deliver a quality product from project restart through time extension. • Meetings: Participate in up to 15 meetings via conference call: o Monthly PDT meetings — up to 10 PDT meetings via conference call 0 41h Site Diagnostic Meeting with all stakeholders — 1 site meeting o CPUC GO 88-B Application Preparation (Task 3.02) — Up to 2 meetings via conference call 0 95% PS&E Resubmittal (Task 5.05) — 2 additional meetings via conference call (1 comment review meeting and 1 IDR meeting) 1.03 Quality Control and Quality Assurance Task Objective RailPros shall perform quality control and quality assurance functions on the revised 95% design elements. RailPros Activities Addition of the following scope to this task: • We will review our respective revised 95% plans, specifications and estimate and make sure that the specifications are consistent with the plans and verify that there is a pay item in the estimates for every specification and that there is a specification for every pay item. We will review the plans from a constructability point of view to ensure that the design can be constructed as envisioned. Task Deliverables • RailPros Drawing Review Checklist with the revised 95% submittal. 3.0 RAILROAD DESIGN COORDINATION 3.02 CPUC General Order 88B Applications Task Objective RailPros will revise the draft CPUC GO-88B documents for the grade crossing modifications to 2 crossings that are acceptable to all project stakeholders for the City to submit to CPUC for approval. 1 Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www.railpros.com RAILPROS Page 4 of 6 RailPros Activities Addition of the following scope to this task: • Review available project data developed to date. • Update and validate crossing exhibits for the diagnostic to ensure they are consistent with the current design and project conditions. • Conduct 4`h site diagnostic meeting (due to the significant time from the last ones — April/August 2005, January/February 2010, and March 2015) with the CPUC, City, LAJ and BNSF to review the crossing layout and proposed design. RailPros will prepare meeting minutes detailing the discussions and outcome of the diagnostic meeting. • Revise crossing exhibits to address non -conflicting CPUC design comments. • Coordinate with CPUC, City, LAJ and BNSF. • Prepare the revised draft GO-88B Applications for BNSF/LAJ and City signature, for the City to submit to CPUC for review and comment. • Respond to CPUC draft comments. Task Deliverables • Crossing exhibits for the 4" diagnostic meeting. • Revise crossing exhibits to address non -conflicting CPUC design comments. • Draft application documents (2) including crossing exhibits to be submitted to the City for submission to the CPUC. • CPUC Diagnostic meeting notes. Key Understandings • CPUC, BNSF/LAJ, and the City will not change their position on the crossing design and layout over the course of the next diagnostic meeting. 5.0 95% PS&E Submittal 5.05 Traffic Signal Plans Task Objective RailPros will develop revised 95% Traffic Signal PS&E. RailPros Activities Addition of the following scope to this task: • Verify existing conditions through a Field Review. • Review latest 95% design plans including roadway, utility, signing and striping, and street lighting plans and modify the 95% traffic signal plans due to any changes in the latest design plans. • Update Plans for project from Caltrans 2010 standards to 2015 standards. 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com RAILPROS Page 5 of 6 Key Understandings Comments to the revised 95% design plans and specifications will be non -conflicting and will not change the design intent or configuration of the roadway, railroad crossing and traffic signals. 5.12 Special Provisions and Suggested Workday Schedule RailPros Activities Addition of the following scope to this task: • Update Special Provisions for project from Caltrans 2010 standards to 2015 standards. 5.13 Quantities and Cost Estimates RailPros Activities Addition of the following scope to this task: • Update Quantities and Cost Estimate for revised 95% design. 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com m 0 _ P 4D4 sk A • Page 6 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Contract in duplicate (each of which shall constitute an original) as of 1 Ada Parkway, Suite 200 Irvine, CA 92618 RAILPROS, INC. (SUBCONSULTANT) Karen Hankinson, PE, TE Title: Vice President Date: April 19, 2017 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com I c zC C C 4 E R C c c o ao o 2 co o o c v o m r� co (n_ to .1 N N 3 y ro O M a0 N N N N F 00 N 2 a) N L 7 aR a) L (n U7 69 p N O (O a0 c N g N 00 Q cc fA O C\l N '0 C g O N 0 7 m .0 M O N � C O W � c g N N v ap v O a) c G) (`c Y Y ca a) 2 t,3� co ao 'o 'In -2 g UD 69 a) m m m m LU ad o � a U a) .) O N a) O ttty C.)a�i c O m V E N E N � U_ W _ W a) a y CD O Q? C amp N 0 7 au CD a' f E (O C N_ E C c p U N W cQi g L o c o o o co c m U c U co (ca C 7 rn_ u� 0 O. C 0 O` .0 O N y y y U C o ro W (6 �+- 01 ` T O ° F= 8 00 ,tea) O (p d W ai ca N C a) U 0 7 C7 > ¢ rn > 2 II D cc Y O O O O N co O LO In LO 0 0 0� $ o 1p o `O ' n C\l copg Cl)rl-b E W N M N N I- (NO — ao N Of 69 1 V) b9 1 69 69 69 er 03 69, 63 u> co cl) M I N N N C N N p pp a0 N O co 7 w c\j co a0 V. O Q g m a E 0 cu E o U 3 a) U) W g c � E CL C a) O I W E g E_ U o N a` U c .y. �•. N O 00 o Q) c0 V N m N v pc O qa, U ._ id m p0- a Q o coo o Q c c° c m amp C m 'a vl W o co U p a ca c o c �n ao p E E a a c a (a es a ca c U o'o c U ma¢U E c$ o) ti8 O U Q N Lu N o�i�'00- c N m o m W o' c° c m co o i o O ¢ ii o) C7 0to 0 N M O O O T N co O O $ ^ co r O O N O M M CV O O m a � O IT cm co a fl a) N a E O 0 U N E W M O Z d E m E If^ 0 O (J Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: RailPros.Inc. DIRECT LABOR Classification Name Project Manager C. Murdie Sr. Traffic Engineer K. Hankinson Cadd J. Donaldson Engineer R. Williams Engineer A. Rodriguez Admin S. Shaubert FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Date: 4/19/2017 Hourly Rate Hourly Rate Range Hours (2017) Total 150 @ $ 60.51 $ 9,076.50 120 @ $ 92.00 $ 11,040.00 224 @ $ 35.00 $ 7,840.00 26 @ $ 54.00 $ 1,404.00 68 @ $ 36.00 $ 2,448.00 16 @ $ 22.28 $ 356.48 @ $ Subtotal Direct Labor Costs $ 32,164.98 Anticipated Salary Increases (50/6) (Escalation) $ 1,608.25 Total Direct Labor Costs (DLC) $ 33,773.23 Rate Total Total Fringe Benefits (FB) $ - Total x % 150 % $ 50,659.84 Total Indirect Costs (IC) $ 50,659.84 Rate Total 10 % $ 8,443.31 Fee (DLC+FB+IC) $ 8,443.31 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries 5. Video Survey SUBCONTRACTOR COSTS r 90 miles/trip; 3 trips $ 145.80 Total Other Direct Costs $ 145.80 Dotal Cost $ 93,022.18 Remaining budget as of 8/31/2016 (already authorized) _ - S 40,938.75 ADDITIONAL AUTHORIZATION REQUESTED FOR TOTAL COST TO 52,083.43] COMPLETE AND AMENDMENT No. 3: CTTNMT'Engineers Civil & Structural Engineers 11870 Pierce Street, Suite 265, Riverside, CA 92505 Commitment to Quality Work Phone: (951) 687-1005 / Fax: (951) 667-3387 TRANSMITTAL LETTER August 1, 2017 To: Brandon Araujo, P.E. From: James Lu City of Vernon Public Works Department 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Atlantic Blvd. Bridge over the Los Angeles River Via: Priority Mail For your: use Enclosed items: 1. Contract Amendment No. 7 — 2 copies 2. Insurance Certificate — one copy If enclosures are not as noted, kindly notify us at once. Comments: Copies to: Project File 8017 INSURANCE A��® DATE (MMIDDIYYYY) v CERTIFICATE OF LIABILITY INSURANCE 8/3/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CONTACT NAME: Marie Swaney Dealey, Renton & Associates PHONE 626-844-3070 IFAX 199 S Los Robles Ave Ste 540 E-MAIL Y@ y Pasadena, CA 91101 . mswane Beale renton.com License #0020739 INSURERISIAFFORDING COVERAGE NAIC# INSURED CNS Engineers, Inc. 1 Orchard Rd, #225 Lake Forest, CA 92630 UNStNCiINt Travelers Indemnity Co. of Connecti Travelers Property Casualty Co of A Travelers Casualtv & Surety Co. Ame rnveewr-ce 1`e0T1C1d%A7e IunuQeo. 33Rn73nAA 92FVIRIf11U NII IMRFR• 1194 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCEADDLISUOR IN D WVD POLICY NUMBER POLICY EFF MWDD(MMI!DD/YYYY11 POLICY EXP LIMITS B X COMMERCIAL GENERAL LIABILITY Y Y 6805H240765 12/11/2016 12/11/2017 EACH OCCURRENCE $2,000,000 CLAIMS -MADE �X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 X MED EXP (Any one person) $10,000 Contractual Liab X XCU Included PERSONAL 8 ADV INJURY $2,000,000 L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 PRODUCTS - COMP/OP AGG $4,000,000 POLICY JECT LOC �'OTHER $ A AUTOMOBILE LIABILITY Y Y BA67071_630 12/11/2016 12/11/2017 Eaaccident 7r11GL' LIMIT $1,000,000 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOSIf NON -OWNED X HIRED AUTOS AUTOS Ix 4 y � �'+} ,�� n "• " � � �, S I ^ ' OF V BODILY INJURY (Per accident) $ PROPERTY Per accident A $ $ X NoOwnedAutos %, UMBRELLA LIAR (OCCUR EACH OCCURRENCE $ HCLAIMS-MADE AGGREGATE $ EXCESS LIAB ^ - RETENTION $ $ liDED C T o ANCE B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICER/MEMBER EXCLUDED? ❑Y (Mandatory in NH) N / A y UB4184T949 12/11/201 12/11/2017 PR X STATUTE I I ERH E.L. EACH ACCIDENT $1,000,000 FEL.DISEASE - EA EMPLOYE $1,000,000 L. DISEASE - POLICY LIMIT 1 $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below C Professional Liability 106214202 12/11/2016 12/11/2017 $3,000,000 Per Claim $3,000,000 Annual Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies. WC officers & directors excluded: Jong-Jiann Lu. Re: CNS Project #8017. Atlantic Blvd. Bridge over Los Angeles River, Brandon Araujo, P.E. - City of Vernon is named as an additional insured as respects general and auto liability for claims arising from the operations of the named insured as required per written contract or agreement. Insurance coverage includes waiver of subrogation per the attached endorsement(s). r GDTICIr ATF I-lr)l nFR r.ANRFI I ATInN 30 day Notice SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Vernon 4305 Santa Fe Avenue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Vernon CA 90058 AUTHORIZED REPRESENTATIVE U 1986-LU14 AUUMU GUKFUMA I IUN. An rlgnis reservea. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Policy Number: BA67071_630 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM The following replaces Paragraph A.5.. Transfer of required of you by a written contract executed Rights Of Recovery Against Others To Us, of the prior to any "accident" or "loss", provided that the CONDITIONS Section: "accident" or "loss" arises out of the operations 5. Transfer Of Rights Of Recovery Against Oth- contemplated by such contract. The waiver ap- ers To Us plies only to the person or organization desig- We waive any right of recovery we may have nated in such contract. against any person or organization to the extent CA T3 40 02 15 © 2015 The Travelers Indemnity Company. X rights reserved. Page 1 of 1 Includes copyrighted materia of Insurance Services Office, Inc with its permission POLICY NUMBER: BA67071,630 COMMERCIAL AUTO CA20481013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: CNS Engineers, Inc. Endorsement Effective Date: 12 / 11 / 2 016 SCHEDULE Name Of Person(s) Or Organization(s): Re: CNs Project #8017, Atlantic Blvd. Bridge over Los Angeles River, Brandon Araujo, P.E. - City of Vernon Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II — Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I — Covered Autos Coverages of the Auto Dealers Coverage Form. I CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 POLICY NUMBER: 6805H240765 COMMERCIAL GENERAL LIABILITY ISSUE DATE: 8/3/2017 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SCHEDULED ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSONS OR ORGANIZATIONS: City of Vernon 4305 Santa Fe Avenue Vernon CA 90058 r yYL�l(ui DIRECTOP JF NHli PROJECT/LOCATION OF COVERED OPERATIONS: Re: CNS Project #8017, Atlantic Blvd. Bridge over Los Angeles River, Brandon Araujo, P.E. - City of Vernon PROVISIONS 1. The following is added to SECTION II - WHO IS AN INSURED: The person or organization shown in the Sched- ule above is an additional insured on this Cover- age Part, but: a. Only with respect to liability for "bodily injury", "property damage" or "personal injury"; and b. If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies, or in connection with premises owned by or rented to you. The person or organization does not qualify as an additional insured: The insurance provided to such additional insured is limited as follows: e. This insurance does not apply to the render- ing of or failure to render any "professional services". f. In the event that the Limits of Insurance of the Coverage Part shown in the Declarations ex- ceed the limits of liability required by the "writ- ten contract requiring insurance", the insur- ance provided to the additional insured shall be limited to the limits of liability required by that "written contract requiring insurance". This endorsement does not increase the lim- its of insurance described in Section III - Lim- its Of Insurance. c. With respect to the independent acts or omis- 9 sions of such person or organizatioor d. For "bodily injury", "property damage" or "per- sonal injury" for which such person or organi- zation has assumed liability in a contract or agreement. This insurance does not apply to "bodily inju- ry" or "property damage" caused by "your work" and included in the "products - completed operations hazard" unless the "written contract requiring insurance" specifi- cally requires you to provide such coverage for that additional insured, and then the insur- ance provided to that additional insured ap- CG D3 82 09 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its permission COMMERCIAL GENERAL LIABILITY plies only to such "bodily injury" or "property damage" that occurs before the end of the pe- riod of time for which the "written contract re- quiring insurance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 2. The following is added to Paragraph 4.a. of SEC- TION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS: The insurance provided to the additional insured shown in the Schedule above is excess over any valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured for a loss we cover. However, if you specifically agree in the "written contract requiring insurance" that this in- surance provided to the additional insured under this Coverage Part must apply on a primary basis or a primary and non-contributory basis, this in- surance is primary to other insurance available to the additional insured which covers that person or organization as a named insured for such loss, and we will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have signed that "written contract requir- ing insurance". But this insurance provided to the additional insured still is excess over valid and collectible other insurance, whether primary, ex- cess, contingent or on any other basis, that is available to the additional insured when that per- son or organization is an additional insured under any other insurance. 3. The following is added to Paragraph 8., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV - COMMERCIAL GENERAL LI- ABILITY CONDITIONS: We waive any right of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury", "property damage" or "personal injury" arising out of "your work" on or for the pro- ject, or at the location, shown in the Schedule above, performed by you or on your behalf, done under a "written contract requiring insurance" with that person or organization. We waive this right only where you have agreed to do so as part of the "written contract requiring insurance" with such person or organization signed by you be- fore, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury" offense is committed. The following definition is added to the DEFINI- TIONS Section: "Written contract requiring insurance" means that part of any written contract with the person or or- ganizations shown in the Schedule above, under which you are required to include that person or organization as an additional insured on this Cov- erage Part, provided that the "bodily injury" and "property damage" occurs and the "personal inju- ry" is caused by an offense committed: a. After you have signed that written contract; b. While that part of the written contract is in ef- fect; and c. Before the end of the policy period. WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 76(00) — 001 POLICY NUMBER: UB4184T949 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 3.00 % of the California workers' compensation premium otherwise due on such remuneration. Person or Organization ALL PERSONS OR ORGANIZATIONS THAT REQUIRES YOU TO OBTAIN EXECUTED THE CONTRACT BEFORE DATE OF ISSUE:8/3/2017 IMM00 Schedule Job Description THAT ARE PARTIE TO A CONTRACT THIS AGREEMENT, PROVIDED YOU THE LOSS. VV I LLit vCTOFR ST ASSIGN: CA CHANGE ORDER SIGNATURE ROUTING FORM CONTRACTOR: CNS Engineers, Inc. CONTRACT PURPOSE: CNS Engineers, Inc. to provide additional engineering design as described in the attached Staff Report for the Atlantic Boulevard Bridge Rehabilitation and Widening Project. CONTRACT IS: ❑ FEDERAL ❑ PREVAILING WAGE ❑ COMPETITIVE SELECTION & NOTICED RFP ❑ COMPETITIVE BID & NOTICED INVITATION TO BID ❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED) ❑ SERVICES ❑ MATERIALS ® BUDGETED ❑ NOT BUDGETED TOTAL CONTRACT VALUE: $1,772,174.28 Charge Acct. No(s) E 011.1043.90000, E 011.2043.900000 Amendment Value $ 57,306.27 © Contract is an Amendment to Eden Contract No.CS-0099 (if applicable) RESPONSIBLE DEPARTMENT PERSON: Brandon Arauio PHONE: ext. 237 AUTHORIZATION: © Approved by Council on 2/20/2018 (Check one and attach Resolution No. (if applicable) supporting documentation) ❑ Approved by City Administrator on ❑ Approved by Finance Director on ROUTING SEQUENCE: (Please Follow In Order) Initials Date (1) Responsible Department Person Certifies compliance with Competitive Bidding and Purchasing Ordinance, obtains approval from City Council/City Administrator/Finance Director, and obtains approval as to form from the City Attorney's Office, assembles two (2) originals of contract, obtains proper signatures from contractor/consultant pursuant to the signature requirements, obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the City's website (if applicable), enters contract into Eden once routing process is complete. (2) Liability and Claims �— ,. Approves insurance and sureties, if bonds required. (3) Finance (Purchasing) co Checks compliance with Competitive Bidding & Living Wage Ordinances and reflected in current budget. (4) City Attorney r 3� 0 Approves contract as to form. ��66// (5) City Signatory � 3--13-1 Signs document on behalf of City. (6) City Clerk Ald Attests signatures, numbers and files contract, enters contract documents (executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche, transmits duplicate original to contractor/consultant, notifies Responsible Department Person, and notifies any "consultant" of duties to file Form 700, if applicable. Rev. 6/2017 TRANSMITTAL COMMUNICATION Ir of� i))tr 1 I d n OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 March 14, 2018 CNS Engineers Attn: James Lu, P.E., S.E. Project Manager/Principal 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Change Order No. 8 — COV Contract No. CS-0099 — Rehabilitation of Atlantic Blvd. Bridge Over the Los Angeles River — Request Extending the Project to June 30, 2019 — Federal Project No. DBPL02-5139(010) Dear Mr. Lu: Transmitted herewith is an original fully executed above -referenced change order, approved by City Council minute order on February 20, 2018. If you have any questions regarding this matter, please call Brandon Araujo at 323/583-8811 ext. 237. Very truly yours, Deborah R. Juare Records Management Assistant Enclosure c: Brandon Araujo Daniel Wall Purchasing Department Resolution No. 10,112 Agreement No. 17-058 E,Xcfusivef Industrial CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 8 SUPPLEMENT NO. _ SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River FEDERAL PROJECT No. DBPL02-5139(010), REQUESTED BY: City of Vernon TO: CNS Engineers, Inc. CONTRACTOR Contract No. CS-0099 EDEN Project No. 103001 Supplemental No. P.O. No. 011.0004903 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terns and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. The Atlantic Blvd. Bridge over the Los Angeles River project will be amended as stated hereon: Project Schedule Extension The project schedule will be extended from December 31, 2018 to June 30, 2019. Contract Cost Cost adjustment for the contract for additional engineering design, right-of-way acquisition support, and coordination services. The additional cost not to exceed: $57,306.27 Contract Amount Base Bid ............................................... $ 1,155,284.38 Amount of This Chan e Order ............................................. $ 57,306.27 Amount of Previous Change OrdersI ......................................... $ 559,583.63 Total Change Orders ..................................................... $ 616,889.90 Modified Contract Amount ............................................. $ 1,772,174.28 By reason of this change order the time 181 Calend Days y' completion will be increased by: 2 G ! �� �O Approved: Date: ✓ Carlos Fandino, C'(Administrator Date: Attest: 18 Maria E. yala, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Z Lzi ZO t 5 Consultant: CVS Fr) R 1nee(5, )n G' By: Title: pYe�, d e U"il c: Project File/Contractor/Purchasing Rev. 01/13 STAFF REPORT RECEIVED FEB 12 2018 CITY CLERK'S OFFICE STAFF REPORT R CER ED FEB 01 i318 CITY ADMINISTRATION PUBLIC WORKS DEPARTMENT X1-I2 -tff DATE: February 20, 2018 TO: Honorable Mayor and City Council FROM: Daniel Wall, Director, Public Wor Originator: Brandon Araujo, Project Engineer, Public Works S.A . RE: Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 8 (Contract No. CS-0099) Recommendation A. Find that the approval of the proposed change order in this staff report is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Agreement Change Order No. 8, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide the additional engineering design and coordination services as described below for the additional cost of $57,306.27, increasing the total contract cost to $1,772,174.28. Background The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth -filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but is also a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. The Atlantic Boulevard Bridge over the Los Angeles River contract was awarded in November 2009 to CNS Engineers, Inc., for the design of the bridge rehabilitation and right-of-way acquisition support. The Atlantic Boulevard Bridge over the Los Angeles River contract will develop the plans for the proposed widening and rehabilitation of the bridge, which will include widening of the roadway bridge approaches, modifications of traffic signals, installation of California Public Utilities Commission -approved railroad grade crossings devices, and flood Page 1 of 3 control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate the widening of the bridge and roadway and construction activities. The project will also require the relocation of conflicting utilities, including power poles from the City's Public Utilities Department, which is concurrently developing relocation plans. Agreement Change Order Work The Agreement Change Order is required for several reasons. BNSF Railway, Inc. (BNSF) requested that the railroad flasher bridge that had originally been proposed should be replaced with a traffic signal. Doing so would address their concerns regarding safety when traversing the southern railroad crossing. In addition, since the labor and materials for the construction of a traffic signal are more common than a railroad flasher bridge, the Project Development Team believes this design change will lead to cost and schedule savings during the Construction phase of the project. Lastly, during a recent site visit, due to vehicles now queueing in the southbound direction, BNSF and the California Public Utilities Commission (CPUC) argued for the construction of another queue -cutter traffic signal at the north railroad crossing. Next, changes in the U.S. Army Core of Engineers' permitting process require an entirely new Section 408 permit that is not in CNS's scope of work. Lastly, when Agreement Change Order No. 7 was approved, the City planned on having new utility easements granted as a condition of approval for a new building at 3030 Atlantic Boulevard. As of now, that development is on hold and additional legal descriptions and exhibits are required to obtain the easements. The project schedule will be extended from December 31, 2018 to June 30, 2019. Agreement Change Order No. 8 has been approved as to form by the City Attorney's office. Fiscal Impact The City is receiving Federal funds for a range of 80% up to 88.53% of the previously approved project design cost and 88.53% of the previously estimated right-of-way acquisition and support costs. The current contract amount, including all previous change orders, is $1,714,868.01. The additional cost of Agreement Change Order No.8 is $57,306.27 which would bring the total contract amount to $1,772,174.28. The remaining amount of Federal funds currently available for the Preliminary Engineering phase of the project is $72,120.92. The cost share is shown below: (A) Outstanding Contract Amount $413,569.35 (B) Agreement Change Order No.8 $57,306.27 (C) Federal Share $72,120.92 Page 2 of 3 (A+B-C) Current City Share 1 $428,384.00 The Current City Share is scheduled to be paid over the next two fiscal years. City staff will attempt to procure additional Federal funds or I-710 Early Action funds to cover the additional costs. The budget for this project in this Fiscal Year is captured in two line items from the 2017-2018 Fiscal Year budget: (D) Capital Expenditures — Atlantic Blvd Bridge Widening over LA River — Design and Right of Way $1,395,000.00 (E) 2043 440100 Federal Grant Revenues $1,135,680.00 (D-E) Net Project Expenses $259,320.00 Remaining FY2017-2018 Budget $210,558.40 As a part of the request for Agreement Change Order No. 6, dated November 26, 2014, with the original proposal dated April 22, 2009 and construction still years away at the time, the original budget for the bidding and construction support part of the original scope of work no longer reflected the consultants' costs due to inflation and that part of the scope of work was removed from the Consultant's scope of work. City staff will need to bring an additional change order to City Council prior to commencement of that phase of work. Attachments 1. Agreement Change Order No. 8 2. Request for Agreement Change Order No. 8 Page 3 of 3 CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River FEDERAL PROJECT No. DBPL02-5139(010), REQUESTED BY: City of Vernon TO: CNS Engineers, Inc. CONTRACTOR Contract No. CS-0099 EDEN Project No. 103001 Supplemental No. P.O. No. 011.0004903 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. The Atlantic Blvd. Bridge over the Los Angeles River project will be amended as stated hereon: Project Schedule Extension The project schedule will be extended from December 31, 2018 to June 30, 2019. Contract Cost Cost adjustment for the contract for additional engineering design, right-of-way acquisition support, and coordination services. The additional cost not to exceed: $57,306.27 Contract Amount (Base Bid) ............................................. .. $ 1,155,284.38 Amount of This Change Order .. ............................................. $ 57,306.27 Amount of Previous Change Orders ................... ................ ..... $ 559,583.63 Total Change Orders ............................. ..... ....... ............ $ 616,889.90 Modified Contract Amount ................ ................... .... ..... $ 1,772,174.28 By reason of this change order the time of 181 Calendar Days completion will be increased b Approved: Date: Carlos Fandino, City Administrator Date: Attest: Maria E. Ayala, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Consultant: By: Title: c: Project File/Contractor/Purchasing Rev. 01/13 TEFTHTUENineers; Civil and Structural 11870 Pierce Street, Suite 265, Riverside, CA 92505 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com January 22, 2018 (Revised) Mr. Brandon Araujo, P.E. Project Engineer Public Works, Water, and Development Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 8 Dear Mr. Araujo: To facilitate the project development, we request a contract amendment for extra work with the following justifications: 1. Extend the contract from December 31, 2018 to June 30, 2019. The contract will expire on December 31, 2018. It is requested to be extended to June 30, 2019 due to the unforeseen delay in railroad coordination and USACOE 408 Permitting as described below. 2. Additional effort to redesign railroad -related traffic control plans at the south grade crossings (DOT #860246V) on Atlantic Blvd.: During the 4th CPUC Diagnostic Meeting, BNSF proposed a new design for traffic control at the south grade crossing on Atlantic Blvd. BNSF suggested the use of a traffic signal at the south grade crossing to control traffic in lieu of the current railroad cantilevers with railroad flashers and no gates. Approval was obtained from the CPUC and the City to proceed with the proposed traffic signal design and modification of the grade crossing design. 3. Additional effort to add a queue -cutter traffic signal at the north grade crossing (DOT #860247V) on Atlantic Blvd. in the southbound direction: Regular southbound spillback queuing from the Atlantic Blvd. / District Blvd. signalized intersection to the north grade crossing was observed in the field during the 4th Diagnostic Meeting and confirmed by BNSF, CPUC and RailPros as being a more recently observed concern. Although the bridge will be widened to include a dedicated southbound right -turn lane and a median for a southbound left -turn pocket, potential queuing at the north grade crossing may still occur when the south grade crossing receives new train traffic in the near future. The addition of a southbound queue -cutter traffic signal at the north grade crossing on Atlantic Blvd. was agreed to by the CPUC and the City. 4. Additional effort to provide review support of the traffic control plans, and provide temporary grade crossing modification plans for each major phase of construction. Mr. Brandon Araujo, P.E. January 22, 2018 Page 2 of 3 5. Additional effort in obtaining a new USACOE Section 408 Permit: US Army Corps of Engineers (USACOE) recently issued a Section 408 Permitting Guideline on September 20, 2017, describing the process for review and approval of all requests to modify, alter, or occupy an existing USACOE-constructed public works project. A Section 408 Permit shall be required prior to issuance of a regular Section 404 Permit. The following notes are based on the conversation with USACOE and the Los Angeles County Public Works: • The Corps owns and maintains the channel, and therefore, the Section 408 Permit Application shall be submitted to USACOE directly. • Los Angeles County Flood Control is the underlying fee owner of the channel parcels (APNs 6304007900 and 6314033901) that will be impacted by the bridge widening. An encroachment permit as well as additional property rights shall be required through the County Flood Control office. • The proposed bridge widening and its associated channel improvements are considered minimal modifications in the channel, and therefore, USACE will be just interesting in seeing as -built drawings for the Operation and Maintenance section of the permitting application. • The permitting application shall require legal descriptions and plates for the proposed easements in the channel. • Section 404 and 408 Permits applications may be submitted concurrently; however, the 404 Permit will not be issued until the 408 Permit is approved. • NEPA documentation over five (5) years old may require updating. CNS recommends the City confirm and validate the 2012 NEPA Revalidation with Caltrans District 7 Local Assistance. CNS will be tasked to coordinate with USACOE and LA County Flood Control, and compile all supporting documents from the design team and the City to obtain the Section 408 Permit. 6. Additional Right of Way work in the BOX USA property (APN 6314033001): City requested the CNS team to prepare legal descriptions and plats for two easements (one TCE and one Overhead Easement) within the Box USA property. The estimated cost for all additional effort is $57,306.27. Current Amended Contract Amount: $1,714,868.01 Proposed New Amendment: $57,306.27 Total Proposed Amended Contract Amount: $1,772,174.28 Mr. Brandon Araujo, P.E. January 22, 2018 Page 3 of 3 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e- mail at james.lugcnseng,com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachment: Schedule, Cost proposal backup details Q j0 � N N N C 01 O O Z O o Q N p � � N W O c N � -31 A b � N � Q M T A y w C A � �y � N N N � - N \ M N rl N W � Z V O N el Q rl _ � A N � rl Q T A LL � -44 N N \ N N Z R \ O N O � n � � ry C A n n N N ti .may 00 00 N n m m W 00 00 n m w W N N N O \ N M \ ti N O H •i \ N e1 l0 \ N \ T \ \ \ \ N N H \ \ \ n ^ ^ \ 'y \ \ ^ �"I •-I O \ \ rl \ \ M •i rl �"� \ \ c c aO T �n in rl \ �p N \ rl m N N N N 0 c a �p c c a a a cO _ c ,.. 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(Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer Senior Bridge Engineer Bridge Design Engineer CADD Designer Senior Roadway Manager FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Name Range James Lu Quyet Nguyen Lynn Odgiiv Nan Li Steve Hosford ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Conference Calls 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Hourly Rate Hours (2017) Total 8 @ $ 83.25 $ 666.00 8 @ $ 57.50 $ 460.00 0 @ $ 44.60 $ - 0 @ $ 35.00 $ - 52 @ $ 57.25 $ 2.977.00 0 @ $ - $ 0 @ $ - $ Subtotal Direct Labor Costs $ 4,103.00 Anticipated Salary Increases (5%) (Escalation) $ 205.15 Total Direct Labor Costs (DLC) $ 4,308.15 Rate Total Total Fringe Benefits (FB) $ - Total x 137.07 % $ 5,905.18 "Dotal Indirect Costs 00 $ 5,905.18 Rate Total 10 % $ 1,021.33 Fee (DLC+FB+IC) $ 1,021.33 S - S - S Total Other Direct Costs S KOA Corporation (Traffic) $ Overland Pacific & Cutler (Right of Way Appraisal and Acquisition) $ Stantec (Roadway, Right of Way Easements) $ 3,403.54 RailPros (Railroad) $ 42,668.07 e _ Total Subcontractor Costs $ 46,071.61 TOTAL CONTRACT COST I $ 57,306.27 rn � x N 69 6R 6H Efi 69 0� 6A 6A 69 6A 69 69 ff3 69 69 f? 6H 6R 6R 69 6R 69 O O O O o 0 O 0 0 0 O 0 0 0 0 00 0 0 0 0 0 O ctf O F-' 0 3 eo `p A 6A 96 00 O C, C, 0 Q U � rr O c N o w C vi o c � a !y U c w ? d c� J ran 0 Q' c a�'i aEi - V a 8 = O r bn B o a n 3 O V ❑ 0. 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L a N M O Cl) (0 a_ Stantec Consulting Services Inc. 38 Technology Drive, Suite 100, Irvine CA 92618-5312 41" Stantec January 18, 2018 File:2073013430 Attention: James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Dear Mr. Lu: Reference: Cost Proposal to Prepare Two Additional R/W Easements Stantec Consulting Services Inc. (Stantec) is requesting a contract amendment for additional mapping services, which includes legal descriptions and depictions for 1 temporary construction easement and 1 permanent overhead utility easement for the Box USA site in Vernon, CA. The attached proposal includes the following information: • Scope of Services • Fee Summary Please feel free to respond with any questions or comments. Regards, STANTEC CONSULTING SERVICES INC. Susan Reid Project Manager Phone: (949) 923-6223 Fax: (949) 923-6121 Susan.reid@stantec.com Design with community in mind (JO January 18, 2018 James Lu Page 2 of 2 Reference: Cost Proposal to Prepare Two Additional R/W Easements Scone of Services Prepare 2 legal descriptions and depictions, one for the temporary construction easement and the second for an overhead utility easement at the Box USA site in the City of Vernon. The documents will be prepared and stamped by a Professional Land Surveyor and submitted to the City for processing. This fee includes addressing one set of comments from the City. It is assumed that our legal descriptions and depictions will be attached to easement documentation provided by the City for owner signature and recordation. City checking fees are not included in our estimated budget. Fee Summary See attached spreadsheet. TOTAL: $3,403.54 Design with community in mind v:\projects\2042477000\doc\300 cont\let_proposal_esmt_boxusa_20180118.docx Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL TO PREPARE TWO ADDITIONAL RIW EASEMENTS Federal Project No.: Caltrans EA No.: Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Stantec Consulting, Inc. Date: 1/18/2018 EXHIBIT DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2015) Total Stantec Team Leader Sherry Weinmeier 0 @ $ 89.16 $ - Drainage Lead Kevin Brandt 0 @ $ 66.35 $ - Roadway Design Lead Ramesh Gupta 1 @ $ 53.52 $ 53.52 Drainage Design Engineer $ 56.25 $ - Roadway Design Engineer Susan Reid 2 @ $ 53.69 $ 107.38 Engineering Designer Ada Comejo 0 @ $ 36.74 $ - Survey Project Manager James Steines 4 @ $ 62.50 $ 250.00 Survey Analyst 16 @ $ 39.66 $ 634.56 Administrative Services 2 @ $ 25.00 $ 50.00 Administrative Services 0 @ $ - Subtotal Direct Labor Costs $ 1,095.46 Anticipated Salary Increases (5 %) (Escalation) $ 54.77 Total Direct Labor Costs (DLC) $ 1,150.23 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (• Combined OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. 2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping TOTAL COST Rate Total 34% % $ 391.08 Total Fringe Benefits (FB) _$_ 391.08 Total • % r 135% % $ 1,552.81 Total Indirect Costs (IC) $ 1,552.81 Rate Total 10 % $ 309.41 Fee (DLC+FB+IC) S e 309.41 Total Other Direct Costs S - $ 3,403.54 R,AILPROS Page 1 of 7 Atlantic Blvd Bridge Widening Contract Amendment No. 4 Scope of Work Amendment November 22, 2017 During the 4th CPUC Diagnostic Meeting, BNSF proposed a new design for traffic control at the south grade crossing (DOT #860246V) on Atlantic Blvd. BNSF suggested the use of a traffic signal at the south grade crossing to control traffic in lieu of the current railroad cantilevers with railroad flashers and no gates. Approval was obtained from the CPUC and the City to proceed with the proposed traffic signal design and modification of the grade crossing design. While this suggestion will save the project significant material and construction costs, the design work goes beyond our current scope of work. Additionally, regular southbound spillback queuing from the Atlantic Blvd / District Blvd signalized intersection to the north grade crossing was observed in the field during the Diagnostic Meeting and confirmed by BNSF, CPUC and RailPros as being a more recently observed concern. Due to the regular queuing, the addition of a southbound queue -cutter traffic signal at the north grade crossing (DOT #860247V) on Atlantic Blvd was suggested by RailPros and agreed to by the CPUC and the City. Lastly, RailPros was asked to provide review support of the traffic control plans in regards to maintaining safe grade crossing warning to motorists during the various phases of construction. The Amendment No. 4 tasks outlined below are in addition to the tasks currently authorized on the project: • Additional general project management and coordination services due to the addition of the traffic signal at the south grade crossing and traffic control PS&E review and coordination. • Revising and updating the revised 95% Traffic Signal and Grade Crossing PS&E based on the addition of the traffic signal at the south grade crossing and the southbound queue - cutter traffic signal at the north grade crossing. • Review and provide comments on the traffic control PS&E in regards to maintaining safe grade crossing warning to motorists. • Provide Temporary Grade Crossing Modification Plans for each major phase of construction. 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com Page 2 of 7 The attached cost proposal details our expected costs and staff to complete this additional work. RailPros is requesting $42,668.07 in additional authorization. We look forward to continuing to work with CNS and the City towards the successful completion of this project. Please feel free to contact us if you have any questions regarding this. Casey M urdie, PE, TE Project Manager I Ada Parkway ISuite 2001IrvinelCal ifornial92618 Direct 949.383.23381 Office 714.734.8765 1 Mobile 949.939.0683 casey.murdiena,railpros.comi www.railpros.com 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com m m MR k *�W-j W CONTRACT AMENDMENT #4 -ADDITIONAL SERVICES. 1.0 PROJECT MANAGEMENT 1.01 Meetings and Coordination Task Objective Page 3 of 7 RailPros shall participate in project meetings as specified below, and perform general project coordination efforts with respective to the City, BNSF/LAJ, CPUC, and design team staff. RailPros Activities Addition of the following scope to this task: • General project coordination efforts to deliver a quality product for the addition of the traffic signal at the south grade crossing, the southbound queue -cutter traffic signal at the north grade crossing and traffic control PS&E review and coordination. • Meetings: No additional meetings anticipated. 1.03 Ouality Control and Ouality Assurance Task Objective RailPros shall perform quality control and quality assurance functions on the revised 95% design elements. RailPros Activities Addition of the following scope to this task: • Review the respective revised 95% plans, specifications and estimate in regards to the addition of the traffic signal at the south grade crossing and southbound queue -cutter traffic signal at the north grade crossing. We will review the plans from a constructability point of view to ensure that the design can be constructed as envisioned. Task Deliverables • RailPros Drawing Review Checklist with the revised 95% submittal with the addition of the traffic signal at the south grade crossing. 3.0 RAILROAD DESIGN COORDINATION 3.07 Review Stage Construction and Work Area Traffic Control Plans Task Objective RailPros will review and provide comments on the Stage Construction and Work Area Traffic Control PS&E in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. Also, RailPros will provide Temporary Grade Crossing Modification Plans for each major phase of construction as discussed during the CPUC Diagnostic Meeting. The Plans will not only become part of the plan set, but are a necessary addition to the G088B application for each crossing in order to obtain BNSF and LAJ approval. 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com RAILPROS Page 4 of 7 RailPros Activities Addition of the following scope to this task: • Review revised 95% and 100% PS&E Stage Construction and Work Area Traffic Control PS&E in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. • Prepare comments for the KOA design team staff s review and incorporation. • Provide Temporary Grade Crossing Modification Plans for each major phase of construction (up to 3 phases assumed for each grade crossing, 6 total sheets) Task Deliverables Review of the revised 95% and 100% PS&E Stage Construction and Work Area Traffic Control PS&E in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. Temporary Grade Crossing Modification Plans for each major phase of construction (up to 3 phases assumed, 6 total sheets). Key Understandings • Comments to the revised 95% and 100% Stage Construction and Work Area Traffic Control PS&E will be non -conflicting and will not change the design intent or configuration of the roadway, railroad crossing, and traffic signals. 5.0 95% PS&E Submittal 5.05 Traffic Signal Plans Task Objective RailPros will develop revised 95% Traffic Signal Plans. RailPros Activities Addition of the following scope to this task: • Complete revised 95% Traffic Signal Plans for the addition of the traffic signal at the south grade crossing. • Complete revised 95% Traffic Signal Plans for the addition of the southbound queue - cutter traffic signal at the north grade crossing. Task Deliverables • Revised 95% Traffic Signal Plans for the traffic signal at the south grade crossing (2 new sheets) • Revised 95% Traffic Signal Plans for the incorporation of the southbound queue -cutter traffic signal at the north grade crossing. 1 Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www.railpros.com RAILPROS Page 5 of 7 Key Understandings • Comments to the revised 95% design plans will be non -conflicting and will not change the design intent or configuration of the roadway, railroad crossing and traffic signals. 5.11 Grade Crossing Plans Task Objective RailPros will develop revised 95% Grade Crossing Plans. RailPros Activities Addition of the following scope to this task: • Revise the revised 95% Grade Crossing Plans with the addition of the traffic signal at the south grade crossing and the addition of the southbound queue -cutter traffic signal at the north grade crossing. (2 sheets) Key Understandings • Comments to the revised 95% design plans will be non -conflicting and will not change the design intent or configuration of the roadway, railroad crossing and traffic signals. 5.12 Special Provisions and Suggested Workday Schedule RailPros Activities Addition of the following scope to this task: • Update Special Provisions with the addition of the traffic signal at the south grade crossing and the addition of the southbound queue -cutter traffic signal at the north grade crossing. 5.13 Quantities and Cost Estimates RailPros Activities Addition of the following scope to this task: • Update Quantities and Cost Estimate with the addition of the traffic signal at the south grade crossing and the addition of the southbound queue -cutter traffic signal at the north grade crossing. 6.0100% PS&E Submittal 6.05 Traffic Signal Plans Task Objective RailPros will develop 100% Traffic Signal Plans of the traffic signal at the south grade crossing and the addition of the southbound queue -cutter traffic signal at the north grade crossing. RailPros Activities 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.raiIpros.com Page 6 of 7 Addition of the following scope to this task: • Develop 100% Traffic Signal Plans of the traffic signal at the south grade crossing. • Develop 100% Traffic Signal Plans for the incorporation of the southbound queue -cutter traffic signal at the north grade crossing. Task Deliverables • 100% Traffic Signal Plans for the traffic signal at the south grade crossing (2 sheets) • 100% Traffic Signal Plans for the addition of the southbound queue -cutter traffic signal at the north grade crossing. Key Understandings • Comments to the revised 95% design plans will be non -conflicting and will not change the design intent or configuration of the roadway, railroad crossing and traffic signals. 1 Ada Parkway, Suite 200 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.raiIpros.com Page 7 of 7 IN WITNESS WHEREOF, the parties hereto have executed this Contract in duplicate (each of which shall constitute an original) as of CNS ENGINEERS, INC. (PRIMARY CONSULTANT) Title: Date: 1 Ada Parkway, Suite 200 Irvine, CA 92618 RAILPROS, INC. (SUBCONSULTANT) Karen Hankinson, PE, TE Title: Vice President Date: November 22, 2017 P: (714) 734 - 8765 F: (714) 734 - 8755 www.railpros.com 0 N (IO m a AJ L W -0 (0 L 01 CC A O NO O N00 0 (D CD O O Cl) O 0) N (D co � 00 co C-i 00 (D U O Cl) C O � m (( co (QD 1- O r hj V r V � J I Efl : EA Efl 69 EA Efl ' EA I fA Efl ER N N V N r N CD (D W CO r-- (D D) M r � _ r I C) 00 N N N N C N � U U) U O N N 00 N N co 00 N co Z O 00 00 C)o N T V 7 O O n ac) c_ rn � Y Y C _ 69 N V 1 N N '7 N O r V N O O 'D O i N c6 O U) 2O E N p cz C_ U U U E ULO U) iC E m N 0) (A U C L O L 00 > 0) (Z H u) C L) O N W N C Oco � t c6 O _ U 0) Q O r2 C 0) U Y (6 d7 a) co O Q) O O O 0_ ca U io E U cn -O O O U N —� co CD <r C C, co co in a) C: co(C O .� N c m a-O o U a) C o U `O ` O o cn 0) cco y O C 0 U U) C U_ (n >_ O c c" n c E O '� o U O cz E m co° .01 �� U d (a d fl- RS C C N O C7 . fn c0 N a m U .� C N W CO U ai � O U (n a N Cn Z, m W C N Lu � cla N 0 Cn atS C cn U d U) � I a) a- 'p ai 2 co o U' � O > E 3° c m N a>) > > N C = F07 � � � � r � y. COf� O O C?O 00 (f7 r f T O r C?cz z° O r r o ri ci o r ui Uri Uri O (D M ui Ln £ `^ n o00 vi O rn n ,M m L � 3 LL Ln W rl 00 M N -I N a n O N N N rl c-1 O O N U1 7 In 00 3 � N Y CY) L m M U a ro Gi � c Q � Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: RailPros, Inc. DIRECT LABOR Classification Project Manager Sr. Traffic Engineer Engineer Admin FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Name Range C. Murdie K. Hankinson N. Algam S.Shaubert ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. Video Survey SUBCONTRACTOR COSTS Date: 11/22/2017 Hourly Rate Hours (2017) Total 70 @ $ 60.51 $ 4,235.70 57 @ $ 92.00 $ 5,244.00 186 @ $ 28.00 $ 5,208.00 4 @ $ 22.28 $ 89.12 @ $ - $ @ $ - $ Subtotal Direct Labor Costs $ 14,776.82 Anticipated Salary Increases (51/6) (Escalation) $ 738.84 Total Direct Labor Costs (DLC) $ 15,515.66 Rate Total Total Fringe Benefits (FB) $ - Total x 1 -5 0 % $ 23,273.49 Total Indirect Costs (IC) $ 23,273.49 Rate Total 10 % $ 3,878.92 Fee (DLC+FB+IC) $ 3,878.92 90 miles/trip: 3 trips $ - Total Other Direct Costs $ - Total Cost $ 42,668.07 ADDITIONAL AUTHORIZATION REQUESTED FOR TOTAL COST TO $ 42,668.07 COMPLETE AND AMENDMENT No. 4: INSURANCE INFORMATION / 1 ® r ATE (MM/DD/YYYY) ACOR" CERTIFICATE OF LIABILITY INSURANCE �.� 12/12/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marie Swaney Dealey, Renton & Associates PHONE FAX 199 S Los Robles Ave Ste 540 A/c No • 626-844-3070 1 [A/C. Nor. Pasadena. CA 91101 ADDRess: mswaney@dealeyrenton.com License #b02O739 INSURER(S) AFFORDING COVERAGE NAIC # _ _ __ INSURER A: Travelers Indemnity Co. of Connecticut 25682 INSURED CNSENGINE INSURER B : Travelers Property Casualty Co of Ameri 25674 CNS Engineers, Inc. 1 Orchard Rd, #225 INSURERC: Travelers Casualty & Surely Co. America 31194 Lake Forest, CA 92630 INSURER D INSURER E : COVERAGES CERTIFICATE NUMBER: 62033724.9 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I TYPE OF INSURANCE LTR ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MMIDD/YYYY LIMITS B X COMMERCIAL GENERAL LIABILITY Y Y 6805H240765 12/11/2017 12/11/2018 EACH OCCURRENCE $2,000,000 CLAIMS -MADE XOCCUR $1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence X MED EXP (Any one person) Contractual Liab $10,000 X XCU Included PERSONAL & ADV INJURY $ 2,000,000 GEN'L GENERAL AGGREGATE AGGREGATE LIMIT APPLIES PER: $ 4,000,000 I JPRO- POLICY LOC $ 4,000.000 PRODUCTS - COMP/OP AGG OTHER. $ A AUTOMOBILE LIABILITY _ Y Y BA6707L630 12/11/2017 12/11/2018 COMBINEDt SINGLE LIMIT Ea acciden $ 1 000 000 BODILY INJURY (Per person) ANY AUTO $ ALL OWNED SCHEDULED AUTOS AUTOS $ BODILY INJURY (Per accident) PROPERTY DAMAGE Per accident NON -OWNED X HIRED AUTOS N AUTOS $ X NOOwnedAutos $ UMBRELLA LAB OCCUR EACH OCCURRENCE $ AGGREGATE EXCESS LIAB CLAIMS -MADE $ DED RETENTION$ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN UB8J537285 12/11/2017 12/11/2018 X PER OTH- STATUTE ER _ ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A — - E.L. DISEASE - EA EMPLOYE (Mandatory in NH) $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 E.L. DISEASE - POLICY LIMIT C Professional Liability 106214202 12/112017 12/112018 $3,000,000 Per Claim $3,000,000 Annual Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies. Re: 8017 Atlantic Blvd. Bridge over LA River Project -- City of Vernon, their directors, officials, elected and appointed boards, officers, employees and agents are named as additional insured's as respects general and auto liability for claims arising from the operations of the named insured as required per written contract or agreement. General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement(s). ��yy � Y��yy((�� t gg�� �y ��yyyy.��i ��Fiy..yg�� AIYiSLJ�'1ANUL AP- 1iI�HU'll `.,!TV VERNON WK E GtK I IF IGA I t tiULUtKI " GA1fGtLLA I IUN 3U clay Notice HOUL NY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 4DTT F WILLIA HE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Vernon *_",PJFr_T0F?OF ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Risk Management 4305 Santa Fe Ave. AUTHORIZED REPRESENTATIVE Vernon CA 90058 A,, - t i © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Policy Number: BA6707L630 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM The following replaces Paragraph A.5., Transfer of required of you by a written contract executed Rights Of Recovery Against Others To Us, of the prior to any "accident" or "loss", provided that the CONDITIONS Section: "accident" or "loss" arises out of the operations 5. Transfer Of Rights Of Recovery Against Oth- contemplated by such contract. The waiver ap- ers To Us plies only to the person or organization desig- We waive any right of recovery we may have nated in such contract. against any person or organization to the extent ,ASURANCE APPH � i�► 1+ i CA T3 40 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. POLICY NUMBER: BA67071-630 COMMERCIAL AUTO CA 20 48 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: CNS Enqineers, Inc. Endorsement Effective Date: 12/11/2017 SCHEDULE Name Of Person(s) Or Organization(s): Re: 8017 Atlantic Blvd. Bridge over LA River Project -- City of Vernon, their directors, officials, elected and appointed boards, officers, employees and agents Information required to complete this Schedule if not shown above will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II — Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I — Covered Autos Coverages of the Auto Dealers Coverage Form. iNSURANCF, :.Pro wo �, F L: CITY OF VEF>=NOo, nFr,Tn ryF CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 POLICY NUMBER: 6805H240765 COMMERCIAL GENERAL LIABILITY ISSUE DATE: 12/12/2017 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SCHEDULED ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSONS OR ORGANIZATIONS: City of Vernon Attn: Risk Management 4305 Santa Fe Ave. Vernon CA 90058 PROJECT/LOCATION OF COVERED OPERATIONS: Re: 8017 Atlantic Blvd. Bridge over LA River Project -- appointed boards, officers, employees and agents PROVISIONS 1. The following is added to SECTION II - WHO IS AN INSURED: The person or organization shown in the Sched- ule above is an additional insured on this Cover- age Part, but: a. Only with respect to liability for "bodily injury", "property damage" or "personal injury"; and b. If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies, or in connection with premises owned by or rented to you. The person or organization does not qualify as an additional insured: c. With respect to the independent acts or omis- sions of such person or organizatioor d. For "bodily injury", "property damage" or "per- sonal injury" for which such person or organi- zation has assumed liability in a contract or agreement. City of Vernon, their directors, officials, elected and INSURANCE CE CITY OF VERNON PW DA E WILIJAPfi The insurance provided to such additional insured is limited as follows: e. This insurance does not apply to the render- ing of or failure to render any "professional services". f. In the event that the Limits of Insurance of the Coverage Part shown in the Declarations ex- ceed the limits of liability required by the "writ- ten contract requiring insurance", the insur- ance provided to the additional insured shall be limited to the limits of liability required by that "written contract requiring insurance". This endorsement does not increase the lim- its of insurance described in Section III - Lim- its Of Insurance. g. This insurance does not apply to "bodily inju- ry" or "property damage" caused by "your work" and included in the "products - completed operations hazard" unless the "written contract requiring insurance" specifi- cally requires you to provide such coverage for that additional insured, and then the insur- ance provided to that additional insured ap- CG D3 82 09 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its permission COMMERCIAL GENERAL LIABILITY plies only to such "bodily injury" or "property 3. damage" that occurs before the end of the pe- riod of time for which the "written contract re- quiring insurance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 2. The following is added to Paragraph 4.a. of SEC- TION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS: The insurance provided to the additional insured shown in the Schedule above is excess over any valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured for a loss we cover. However, if you specifically agree in the "written contract requiring insurance" that this in- surance provided to the additional insured under this Coverage Part must apply on a primary basis or a primary and non-contributory basis, this in- surance is primary to other insurance available to the additional insured which covers that person or organization as a named insured for such loss, and we will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have signed that "written contract requir- ing insurance". But this insurance provided to the additional insured still is excess over valid and collectible other insurance, whether primary, ex- cess, contingent or on any other basis, that is available to the additional insured when that per- son or organization is an additional insured under any other insurance. The following is added to Paragraph 8., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV - COMMERCIAL GENERAL LI- ABILITY CONDITIONS: We waive any right of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury", "property damage" or "personal injury" arising out of "your work" on or for the pro- ject, or at the location, shown in the Schedule above, performed by you or on your behalf, done under a "written contract requiring insurance" with that person or organization. We waive this right only where you have agreed to do so as part of the "written contract requiring insurance" with such person or organization signed by you be- fore, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury" offense is committed. 4. The following definition is added to the DEFINI- TIONS Section: "Written contract requiring insurance" means that part of any written contract with the person or or- ganizations shown in the Schedule above, under which you are required to include that person or organization as an additional insured on this Cov- erage Part, provided that the "bodily injury" and "property damage" occurs and the "personal inju- ry" is caused by an offense committed: a. After you have signed that written contract; b. While that part of the written contract is in ef- fect; and c. Before the end of the policy period. NOv RISK MA --, ILLIAM X ,1gECr0R0FFIN. Page 2 of 2 C 2015 The Travelers Indemnity Company. All rights reserved. CG D3 82 09 15 Includes the copyrighted material of Insurance Services Office, Inc., with its permission CHANGE ORDER SIGNATURE ROUTING FORM CONTRACTOR: CNS Engineers, Inc. CONTRACT PURPOSE: CNS Engineers, Inc. to provide additional engineeringdesign as described in the attached Staff Report for the Atlantic Boulevard Bridge Rehabilitation and Widening Project CONTRACT IS: ® FEDERAL ❑ PREVAILING WAGE ❑ COMPETITIVE SELECTION & NOTICED RFP ❑ COMPETITIVE BID & NOTICED INVITATION TO BID ❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED) ❑ SERVICES ❑ MATERIALS ® BUDGETED ❑ NOT BUDGETED TOTAL CONTRACT VALUE: $1,887,168.48 Charge Acct. No(s) E 011.1043.90000, E 011.2043.900000 Amendment Value $ 114,994.20 ® Contract is an Amendment to Eden Contract No.CS-0099 (if applicable) RESPONSIBLE DEPARTMENT PERSON: Brandon Arauio PHONE: ext. 237 AUTHORIZATION: ® Approved by Council on 6/4/2019 (Check one and attach Resolution No. (if applicable) supporting documentation) ❑ Approved by City Administrator on ❑ Approved by Finance Director on ROUTING SEQUENCE: (Please Follow In Order) Initials Date (1) Responsible Department Person $ ,4 _ 611,111 Certifies compliance with Competitive Bidding and Purchasing Ordinance, _ obtains approval from City Council/City Administrator/Finance Director, and obtains approval as to form from the City Attorney's Office, assembles two (2) originals of contract, obtains proper signatures from contractor/consultant pursuant to the signature requirements, obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the City's website (if applicable), enters contract into Eden once routing process is complete. (2) Liability and Claims 1� Approves insurance and sureties, if bonds required. C�� U —7trT 1� , (3) Finance (Purchasing) J Checks compliance with Competitive Bidding & Living Wage Ordinances f and reflected in current budget. (4) City Attorney ()n Approves contract as to form. (5) City Signatory Signs document on behalf of City. (6) City Clerk Attests signatures, numbers and files contract, enters contract documents (executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche, transmits duplicate original to contractor/consultant, notifies Responsible Department Person, and notifies any "consultant" of duties to file Form 700, if applicable. Rev. 612017 TRANSMITTAL COMMUNICATION Of toile n OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 June 19, 2019 CNS Engineers Attn: James Lu, P.E., S.E. Project Manager/Principal 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Change Order No. 9 — COV Contract No. CS-0099 — Rehabilitation of Atlantic Blvd. Bridge Over the Los Angeles River — Request Extending the Project to December 31, 2020 — Federal Project No. DBPL02-5139(010) Dear Mr. Lu: Transmitted herewith is an original fully executed above -referenced change order, approved by City Council minute order on June 4, 2019. If you have any questions regarding this matter, please call Brandon Araujo at 323/583-8811 ext. 237. Very t ly yours, orah R. Juarez Records Management Assistant Enclosure c: Brandon Araujo Daniel Wall Purchasing Department Resolution No. 10,112 Agreement No. 17-058 EXcfusivef Industriaf CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 9 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099 FEDERAL PROJECT No. DBPL02-5139(010) EDEN Project No. 103001 REQUESTED BY: City of Vernon Supplemental No. TO: CNS Engineers, Inc. CONTRACTOR P.O. No. 011.0004903 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. The Atlantic Blvd. Bridge over the Los Angeles River project will be amended as stated hereon: Project Schedule Extension The project schedule will be extended from July 1, 2019 to December 31, 2020. Contract Cost Cost adjustment for the contract for additional engineering design, right-of-way acquisition support, and coordination services. The additional cost not to exceed: $1 14,994.20 Contract Amount (Base Bid ............................................... $ 1,155,284.38 Amount of This Change Order ............................................. $ 114,994.20 Amount of Previous Change Orders ......................................... $ 616,889.90 Total Change Orders ..................................................... $ 731,994.10 Modified Contract Amount ............................................. $ 1,887,168.48 By reason of this change order the time of Calendar DS completion will be increased b a y Approved: Date: (per- t l l os andino , i A inistrator Attest: Date: G a/1,Maria E. Ayala, ity Cler We, the undersigned Contractor, h ve given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. , r Accepted Date: 614- I ZOI 9 Consultant: CNS �n3 (n a ers, Inc-. By: Title: l�res(gPij'1't/5�� MA►r �. rwJcu ruawuiraciuvrurcnasmg i "O� Rev. 01/13 STAFF REPORT AGENDA ITEM APPROVED - 06/04/19, MEA City Council Agenda Item Report Agenda Item No. COV-212-2019 Submitted by: Brandon Araujo Submitting Department: Public Works Meeting Date: June 4, 2019 SUBJECT Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 9 (Contract No. CS-0099) Recommendation: A. Find that the approval of the proposed change order in this staff report is within the Initial Study/Mkigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Agreement Change Order No. 9, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, extending the contract length and authorizing CNS Engineers, Inc., to provide the additional engineering design and coordination services as described below for the additional cost of $114,994.20, increasing the total contract cost to $1,887,168.48; and C. Authorize the City Administrator to execute Agreement Change Order No. 9, extending the project schedule from July 1, 2019 to December 31, 2020. Background: The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth -filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but is also a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. The Atlantic Boulevard Bridge over the Los Angeles River contract ("Contract') was awarded in November 2009 to CNS Engineers, Inc., for the design of the bridge rehabilitation and right-of-way acquisition support. The Contract will develop the plans for the proposed widening and rehabilitation of the bridge, which will include widening of the roadway bridge approaches, modifications of traffic signals, installation of California Public Utilities Commission -approved railroad grade crossings devices, and flood control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate the widening of the bridge and roadway and construction activities. The project will also require the relocation of conflicting utilities, including power poles from the City's Public Utilities Department, which is concurrently developing relocation plans. AGREEMENT CHANGE ORDER WORK: The Agreement Change Order is required for several reasons. Page 456 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA First, the City has applied for a Section 408 permit from the United States Army Corps of Engineers ("USACE'). During the review of that permit application, USACE stated that the City's Environmental Initial Study ('Initial Study') did not evaluate the portions of the Los Angeles River that will be reconstructed to make room for the widened bridge as a historical property. Consequently, the Initial Study would have to be updated in order to consider these portions as a historical property and judge their eligibility as a historic property. The proposed Agreement Change Order No. 9 includes the cost of hiring a consultant specialized in historic preservation consulting services to re -open the Initial Study, judge the eligibility of the channel as a historic property, and close the Initial Study. Second, per the Los Angeles County Flood Control District's ("LACFCD') requirements, the legal plat and descriptions for the easements required within LACFCD's right-of-way must be revised. Third, in coordination with BNSF Railway, the need for additional temporary grade crossing modification plans, updated grade -crossing traffic signal preemption requests, and an updated California Public Utilities Commission ('CPUC') General Order 88B Application have arisen. Lastly, since the last Agreement Change Order, Caltrans has updated its Standard Plans, Standard Specifications, and Standard Special Provisions. The plans, specifications, and estimate for the project must be updated as a result. The project schedule will be extended from July 1, 2019 to December 31, 2020. Agreement Change Order No. 9 has been approved as to form by the City Attorney's Office. Fiscal Impact: The current contract amount, including all previous change orders, is $1,772,174.28. The additional cost of Agreement Change Order No.9 is $114,994.20. If Change Order No. 9 to Contract CS-0099 is approved, the total contract would amount to $1,887,168.48. The outstanding contract amount would change as follows: Previous Outstanding Contract Amount: $194,442.52 Agreement Change Order No. 9: $114,994.20 New Outstanding Contract Amount: $309,436.72 The Outstanding Contract Amount is scheduled to be paid over the next two fiscal years. The amount estimated to be expended in Fiscal Year 2019-2020 is included in the Department's Fiscal Year 2019-2020 budget. Lastly, as a part of the request for Agreement Change Order No. 6, dated November 26, 2014, with the original proposal dated April 22, 2009 and construction still years away at the time, the original budget for the bidding and construction support part ofthe original scope of work no longer reflected the consultants' costs due to inflation and that part of the scope of work was removed from the Consultant's scope of work. City staff will need to bring an additional change order to City Council prior to commencement of that phase of work. City staff will continue to attempt to procure additional Federal funds to cover the additional costs. ATTACHMENTS Page 457 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA • 1. Agreement Change Order No. 9 • 2. Request for Change Order No. 9 Page 458 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA KTN TEngineers� Mr. Brandon Araujo, P.E. Project Engineer Public Works City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Civil and Structural Engineers 11870 Pierce Street, Suite 265, Riverside, CA 92505 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com May 9, 2019 (Revised) Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 9 Dear Mr. Araujo: To complete the proposed project. we request a contract amendment for the following extra work: 1. Extend the contract from June 30, 2019 to December 31, 2020. The contract will expire on June 30, 2019. It is requested to be extended to December 31, 2020 due to the unforeseen delay in railroad coordination, right of way acquisition and USACOE 408 Permitting. Additional project coordination will be conducted. 2. Additional Right of Way engineering services: • Modify the legal easement documents in the channel property (APN 6304-007-900) upstream of the bridge per County of Los Angeles Real Estate's comments to separate the easements for an electrical overhead easement, a bridge nose wall/training wall easement, and a remainder temporary construction easement (TCE). 3. Additional Environmental services: The United States Army Corp of Engineers (USACE) is currently considering a Section 408 Permit application for the project, and requires the Los Angeles River to be evaluated for eligibility as a historic property. The cultural resources evaluation requires preparation of a Supplemental Historic Property Survey Report (SHPSR) utilizing Caltrans Section 106 Programmatic Agreement (PA) with the State Historic Preservation Officer (SHPO) and a Finding of Effect memorandum. The supplemental cultural study will also update the Area of Potential Effect (APE) map to address the change of the project elements such as addition of the pier nose walls and abutment training walls in the channel. 4. Update of the project design per the new 2018 Caltrans Standards and 2018 Standard Specifications for Public Works Construction (Greenbook): Page 460 of 508 �! r AGENDA ITEM APPROVED - 06/04/19, MEA Mr. Brandon Araujo, P.E. May 9, 2019 Page 2 of 2 Current industry standards are always improving, and the design standard specifications have been updated in 2018. It is necessary to review the past design decisions and update the design drawings and specifications to comply with these current industry standards. The design update involving the rail crossings also includes preemption calculations, CPUC GO-8813, and providing four additional Temporary Grade Crossing Modification Plan Sheets. The estimated cost for all additional effort is $114,994.20. Current Amended Contract Amount: $1,772,174.28 Proposed New Amendment: $114,994.20 Total Proposed Amended Contract Amount: $1,887,168.48 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e- mail atjames.lu@cnseng.com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachment: Schedule, Cost proposal backup details Page 461 of 508 0 < wu G O C a- a Q C C W c m U O 7 W � 0 O N, n Q C m U O ^M- O\O -n Nn O \O O O d\ 0 Q'-I OC OCT 0 000N0 ^ \\ \ \ \O\ \ \N \O� \ \O \0 Ln cy)\ \N to M N01 00 00 0N'0y \^.-��N••I •--I O \-1 \OV O\tD \QN r1 r-1 Q1 01 N V Ch \ \ \ ^ W O O O C In �--1 M e\•1 oo 71 ~ 01 7 N w 3 7 w J O .\-I �--1 r\-I .\-I \ \ \ \ \ W M V lD O '•1 M l\D lD 7 ~ '� d 7 N Lo'D 0 ~ .--I '-I LL co G H G LL F F F F F F F F 7 c� 7 7 7 N 7 7 7 cO cO cO F LL LL F F F W LL LL LL LL G F F F LL F F F G G G cO cO ccO L G G N n n N n N .-I �'•� .-� .ti .--� N „'� .--i n W 00 Owl \ 01 O e�•1 W O O O N Dl '-I r 4 .--� .'� .-� .-� \ .-� \ e•I Vl \ \ \ Ol \ \ \ \ N \ Ol \ O O O NO \ NO M N n n N n Q1 M V \ \ r-I W 0\0 N .--1 I ,-y cy M tD \ \ \ Ln tD N O O c) o O ~ c c c c C Ol ,.i -O C c -0 \ O c-1 .-I rl e•1 .--I N N N .--I 1� l0 lD \ .--I c-I N \ \ 00 \ C C v C c c ^ 00 \ � m 7 ,y 0 ar 0 ._ v .--I c c c c p\j C .\y �y C ._ o 7 7 ai 0 7 v v C C v N CO co c0 co cco C C L G G LL LL C G F LL cOo co co co co co c0 c0 co LL LL G G F F C G G G L G G co cc0 LL LL LL C LL LL F F G F F G G C > m > > > m > > m > a > m _0 m m m V m > m 'O > T > > m m > > > m m m > > > > m m T• "O 'O •O m @ m C) 'a •O m N M VVV > m m > m >m m m-0 m > m m m > >m m m m O O O O N a m C,Om �OOOO C) O C) O O -O >> m v pJ O W O N w Ln O ID OOO rV O M O MMO to Ln Dl Dl (M T ^,q C)O 0 0 0 O0 to C 5 v ar N - c a W a, C m 0 0)a2i CL O u on Oa o O am .m ai •M c o E °c° 'E O c w 0 o ocn a0 a d m « c N 3 3 m v - u o' w v `> u ' a Cl)°o L 3 -zza a L z F o C C C C C U U U C o '6 j Q � m m Q O O a`.. 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E a c v a v a 3 a u a v 2 2 `0 z m .o o N � j U \ c p_. 0 OL '� m 06 m Obi Obi o N y = t f9 E U a E u V ` d d d N o � o p z a' o a O'o c a'L ° v o° f�0 s v 0 00 v o > o v u y u u aCL Q u H C, 0 m m Z 7 al 11 d U d U l/71 U d {n U V u V V R L— 1 d C C " E •O > sa ¢ Q C to s s u u° uo C ¢ in uo ti N m zT m tD I, 00 Ol O .mi V lP lD N 00 Ol O .-1 N M V to lD n W N O M R N Dt O �--� O M M M M M M M M M M R 1; i AGENDA ITEM APPROVED - 06/04/19 MEA Local Assistance Procedures Manual ERHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Date: 5/2/2019 Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles RiN er Consultant: CNS Engineers, Inc. (Prime Consultant) DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Project Manager (PM) / Principal Bridge Engineer James Lu 42 @ $ 89.50 $ 3,759.00 Senior Bridge Engineer Quyet Nguyen 40 @ $ 60.50 $ 2,420.00 Bridge Design Engineer Justin Nguyen 16 @ $ 43.50 $ 696.00 Senior CADD Designer Nan Li 16 @ $ 38.50 $ 616.00 Senior Roadway Manager Steve Hosford 28 @ $ 59.50 $ 1,666.00 0 @- 0 @ Subtotal Direct Labor Costs $ 9,157.00 Anticipated Salary Increases (3.35%) (Escalation) $ 306.76 Total Direct Labor Costs (DLC) $ 9,463.76 FRINGE BENEFITS Rate Total Total Fringe Benefits (FR) $ - INDIRECT COSTS Total Overhead (OH) * % x General and Administrative (G&A) % x Total (* Combined FB, OH and G&A) 137.07 % $ 12.971.98 FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (CDC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Conference Calls 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS I otaI Indirect Costs (IC) $ 12,971.98 Rate Total 10 % $ 2,243.57 Fee (DLC+FB+IC) $ 2,243.57 S S Total Other Direct Costs $ - Prime Consultant (CNS) Cost: $ 24,679.31 KOA Corporation (Traffic) $ 11,789.11 Overland, Pacific & Cutler (Right of Way Appraisal and Acquisition) $ - Stantec (Roadway, Right of Way Easements) $ 24,675.6T RailPros (Railroad) $ 32,117.72 Converse (Geotechnical) $ 3,104.22 GPA (Environmental) $ 18,628 15 Total Subcontractor Costs $ 90,314.89 TOTAL CONTRACT COST $ 114,994.20 Q w >� O� a a Q O 2i O Q r) Z W U Q O M 00 01 cn IC U tl- 00 kn 6. vi N N 0 N 6R 69 69 69 V9 ff3 69 69 69 6R 69 69 69 Is 69 69 69 69 V) 64 6H y 00 N �O O O O O O O O O O O O O O O O 0 i0 O F^ A L f! 0 3 A C rY � 6F O r v V � r• - C -c O � 6F O m 69 � M z o � x uj6A W x � u R = = 3 rr _ a a • o rx ¢ C N " •'p O U c O V] O 2 c tY.l • i" •2 bA O • ^ c U U t'-o p y o Qo`. a ie ° a� �. c s o a=i a o U Q Q a� E > Ll Y -� � o � cd R a� U � o c c O c ce ^ _y O � p ❑ a� CL b1J �" p :O �N' �' OR N� cc ccC cj ¢c • `v�i v de� L a+ a3 y O'G c0 j cC C m C iYi o y U 3 d C 'L U o 0 e 0. •° t+ z 9 0 w't UO ca m' �..,'� y"�j•-� a °'> �3 0 •ca, � � tea= o¢w �U „3 U W O �. Q�� .. o°� o z t .a Q � 3 •o �, U °U' � C7 -o x w •� u c°= ca W U ,c a� 3 2 ±Z. �., N � 7 bD •Y � c • 'a+ � ¢ U L a i a. O eC U C/i a c0 C� ?) a y oC O a y C7 3 L �. N oo rx O rx � «f x t U � G N � x ca 0. U cC IX D rx o z y Z D O^ N M O O C O C—D N O M O O V1 O �O O t— O 00 O O1 O O^ '-• ^ N •— M r- O _ O N C. M O O W) N O `� .•. ^ N N N N N N N N N N N N N N M M M M O M c. s a co _0 W I..L 0 W O rK d d Q w Q 0 z W U Q Q W 2E O O 0 U � � o y? s9 69 69 �? 69 69 69 z 0 F- � v M `0 QC4 - `o u O c G� r- vv 69 y � N - 4] z o x o r �W wx � f O. Lou r ) U � y dam � raj N U •a» ^1 L N y *w In a 0 = O a ❑ o C o S U Q ° ❑ � c s ° y T aai U on o a. c o- U on o c L w M E on c C 0.. U G:. N T 7 C cd 12 Cn C .b N = V1 7 C i V] C 'fl Y ,O e 3 wo ' a s on c o on 2 so ° m d U°U cn UU .. W ° 4. Y •� y On -3p O �' C 4, 1 •� y o 4A, N C \ bn •�;. ° O z ¢U C4 O 0Gv��L1F-3v�v�Umc7 cYC yam, On aL.. t osC4 0 n 5 0 3—CA u m 0 aCA cY z ti ° z O �:, N M v� �O [� 00 O� O �-- O �-- N M [— O O U 0 Y O 0 0 0 'IT 0 0 -It 0 0 -It 0 0 •-- 14 •-- O O O O O O O O O y th M 7 4 4 4 � W) h Vl V1 V) V1 W1 W_1 Vl V1 V1 V/1 V1 V1 O L F. a co 0 In co co v a3 a> a_ O N r1 -� r 1 69 69 69 69 69 69 69 69 69 6R 69 64 69 V) T c-1 0 A - \✓ L L C2 ❑ C f^, ❑ J L � L _ � z3 1 rt - o =LU s p, U 0 L -^ y n y — O cz 'O th 6 ^n o :� m 'own y L r on — G L a LLJ Q � 2:un �: o- D� r c V^ r— x U O .3LlU `^' �o Ic V 1.0 �o IJ �O L ' N co 0 M N m a- 00 0 0 v N m ca a AGENDA ITEM APPROVED - 06/04/19, MEA KOA CORPORATION PLANNING & ENGINEERING April 30, 2019 Mr. James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 2141 West Orangewood Avenue Orange, CA 92868 t: 714.573.0317 f: 714.573.9534 www.koacorporation.com Subject: EXTRA WORK PROPOSAL for the Atlantic Boulevard Bridge Reconstruction Project in the City of Vernon (Amendment #5) Dear Mr. Lu: KOA Corporation (KOA) is pleased to provide services to you for the Atlantic Boulevard Bridge Reconstruction Project in the City of Vernon. This letter presents our cost estimate for the project and requests your written authorization. KOA has been preparing traffic engineering plans for the subject project since 2008. Due to the contract extension to December 31 2020, KOA will need to update the plans to meet current design standard and provide additional coordination to complete our project scope of work based on the Tasks outlined below. Task I: Update the Design/Specs per new Caltrans (or Greenbook) Standards - $S,02S.30 Task 2: Extend the Contract to 12/31/2020 with additional Project Coordination -$6,763.81 KOA is requesting an additional fee of $11,789.11 to complete the plan updates and project coordination. Detail labor hours is provided in a separate excel sheet. Please contact me if you have any questions or if you require additional information regarding the subject project. If you concur with the terms of this proposal and authorize KOA to commence work, you may sign the appropriate line below and return it to our office. The proposal is valid for 90 days. Sincerely, Approved by: CNS Engineers, Inc. Min Zhou, P.E. Principal Signed J. ICitiesJ ernonVB73140 I"ernon AtlanticlContractE_rtrawork 20UI03-27-19VB73140 ! E Atlantic Au* contra ext 20190430.doc Date Page 467 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA KOA Extra Work Request Altantic Boulevard Bridge Reconstruction Project in the City of Vernon Task 1 $ 5,025.30 Task 2 $ 6,763.81 Total $ 11,789.11 Page 468 of 508 Y i Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL AGENDA ITEM APPROVED - 06/04/19, MEA EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 4/30/2019 Project Name: Task 1: Update the Design/Specs per new Caltrans (or Greenbook) Standards Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Firm Principal Various 65-85 4 @ $ 83.00 $ 332.00 Senior Engineer Various 57-67 8 @ $ 60.00 $ 480.00 Assistant Engineer Various 20-35 24 @ $ 32.00 $ 768.00 CAD Technician Various 18-25 @ $ 26.00 $ - Administrative Assistant Various 15-30 @ $ 22.00 $ Subtotal Direct Labor Costs $ 1,580.00 Anticipated Salary Increases (3.35%) (Escalation) $ 52.93 Total Direct Labor Costs (DLC) S 1,632.93 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Rate Total Total Fringe Benefits (FB) S Total * % r 167.3 % $ 2,731.89 Total Indirect Costs (IC) $ 2,731.89 Rate Total 10 % $ 436.48 Fee (DLC+FB+IC) $ 436.48 $ 124.00 Total Other Direct Costs $ 224.00 TOTAL COST S 5,02_5.30 Page 469 of 508 19 Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL AGENDA ITEM APPROVED - 06/04/19, MEA EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 4/30/2019 Project Name: Task 2: Additional Coordination Effort Related to Extension of the Contact Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Firm Principal Various 65-85 4 @ $ 83.00 $ 332.00 Senior Engineer Various 57-67 24 @ $ 60.00 $ 1,440.00 Assistant Engineer Various 20-35 8 @ $ 3100 $ 256.00 CAD Technician Various 18-25 0 @ $ 25.00 $ Administrative Assistant Various 15-30 6 @ $ 22.00 $ 132.00 @ $ Subtotal Direct Labor Costs $ 2,160.00 Anticipated Salary Increases (3.35%) (Escalation) $ 72.36 Total Direct Labor Costs (DLC) $ 2,232.36 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (• Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) I. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS TOTAL COST Rate Total • o/a $ Total Fringe Benefits (FB) $ Total � % r 167.3 % $ 3,734.74 Total Indirect Costs (IC) $ 3,734.74 Rate Total 10 % $ 596.71 Fee (DLC+FB+IC) $ 596.71 $ 100.00 $ 100.00 Total Other Direct Costs $ 200.00 S 6,763.81 Page 470 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA EXHIBIT 10-H COST PROPOSAL ACTt'AL COST -PLUS -FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) Consultant CNS Engineers, Inc. Contract No. Date 52/2019 1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal Total Hours Avg Hourh 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $9.157 00 142 = $64.49 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years (Increase the Average Houry Rate for a year by proposed escalation %) Avg Hourlc Rate Proposed Escalation Year 1 (Calendar $64.49 + 5.0% _ $67.71 Year 2 Avg Hourly Rate Year 2019) Year 2 (Calendar $67 71 + 0 0% _ $67.71 Year 3 Avg Hourlc Rate Year 2020) Year 3 S67.71 + 0 0 % _ $67.71 Year 4 Avg Hourly Rate Year 4 $67.71 + 0.0 % _ $67.71 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year I (Calendar 3300% ' 142.0 = 469 Estimated Hours Year I Year 2019) Yew 2 (Calendar 67 00 % • 142.0 = 95.1 Estimated Hours Year 2 Year2020) Year 3 0.00% ' 142.0 = 0.0 Estimated Hours Year 3 Year 4 0.00° / ' 142.0 = 0.0 Estimated Hours Year 4 Year 5 0 00 % ' 142.0 = 0.0 Estimated Hours Year 5 Total 100% Total 142.0 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the mum ber of heu rs) Avg Hourh Rate Estimated hours Cost per Year (calculated above) (calculated above) Year 1 $64.49 47 = $3,021.81 Estimated Hours Year 1 Year 2 $67.71 95 = $6,441.95 Estimated Hours Year 2 Year 3 S67.71 0 = $0.00 Estimated Hours Year 3 Year 4 $67.71 • 0 = $0.00 Estimated Hours Year 4 Year 5 $67.71 0 = $0.00 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = S9,463.76 Direct Labor Subtotal before Escalation = $9,157.00 Estimated total of Direct Labor Salan Increase (Dollar Amount) _ $306.76 Transfer to Cost Proposal Estimated total of Direct Labor Salon Increase (%) 3.350 % Transfer to Cost Proposal NOTES . This is not the only way to estimate salan increases. Other methods will be accepted if they ekarly indicate the % increase. the 9 of years of the contract and a breakdown of the labor to be performed each year. • An estimation that is based on direct labor multiplied be salan increase % multiplied by the X of years is not acceptable. (i.e. S250.000 s 2'7, s 5 yrs = $25 000 is not an acceptable methodology) This assumes thatone year will be worked at the rate on the cost proposal before salan increases are granted. Page 471 of 508 r AGENDA ITEM APPROVED - 06/04/19, MEA EXHIBIT 10-H COST PROPOSAL ACTUAL COST -PLUS -FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) Consultant KOA Comma No. Date 5/=019 1. Calculate Average Hourly Rate for Ist year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal Total Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $3 740.00 72 = $5 L94 Year I Avg Hourly Rate 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Howl, Rate Proposed Escalation Year I (Calendar Year $51.94 + 5.0 % _ $54.34 Year 2 Avg Hourly Rate 2019) Year 2 (Calendar Ycar $54.54 + 00 % _ $54.54 Year 3 Avg Hourly Rate 2020) Year 3 $54.54 + 0.0 % _ $5454 Year 4 Avg Hourly Rate You 4 $54.54 + 0 0 % _ $54.54 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate %each year by total hours) Estimated % Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year I (Calendar 33.00 % • 72.0 = 23.8 Estimated Hours Yea 1 Year 2019) Year 2 (Calendar 67 00 % • 72.0 = 48.2 Estimated Hours Year 2 Year 2020) Year 3 0.00 % ' 72.0 = 0.0 Estimated Hours Year 3 Yea 4 0.00 % ' 72.0 = 0.0 Estimated Hours Year 4 Year 5 0.00 % • 72.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 72.0 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours (calculated above) (calculated above) Cost per Year Year 1 $51.94 24 _ $1,234.20 Estimated Hours Year 1 You 2 $5454 48 = $2,631.09 Estimated Hours Year 2 Year 3 $54.54 ^ 0 = $0.00 Estimated Hours Year 3 Year 4 $54.54 ` 0 _ $0.00 Estimated Hours Year 4 Year-5 $54.54 0 = $0.00 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $3,865.29 Direct Labor Subtotal before Escalation = S3,740.00 Estimated total of Direct Labor Salary Increase (Dollar Amount) _ $125.29 Transfer to Cost Proposal Estimated total of Direct Labor Salary Increase (%) 3.350 % Transfer to Cost Proposal NOTES: • This is not the only syav to estimate salar% increases Other methods will be accepted if the% clearh indicate the % increase. the # of %ears of the contract and a breakdown of the labor to be performed each year. • An estimation that is based on direct labor multiplied by salan, increase %multiplied by the # of %cars is not acceptable. tic. $250.000 c 2% s 5 vm = S25.001 is rot anacceptable methodology) • This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. Page 472 of 508 Stantec Consulting Services Inc. 38 Technology Drive, Suite 100, Irvine CA 92618-53AtENDA ITEM APPROVED - 06/04/19, MEA Stantec April 30, 2019 File:2073013430 Attention: James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Dear Mr. Lu: Reference: Cost Proposal to Update Plans/Specs, Extend Contract, Modify Channel Easements Stantec Consulting Services Inc. (Stantec) is requesting a contract amendment for additional services, which includes updating the design and specifications to current Caltrans and Greenbook standards, extending the contract to 12/31 /2020, and additional coordination related to the contract extension. Revision of the upstream channel easements into three separate documents (one for overhead utilities, one for nose walls and training walls, and one for remainder) is also included. The attached proposal includes the following information: • Scope of Services • Fee Summary Please feel free to respond with any questions or comments. Regards, STANTEC CONSULTING SERVICES INC. Susan Reid Project Manager Phone: (949) 923-6223 Fax: (949) 923-6121 Susan.reid@stantec.com Design with community in mind Page 473 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA April 30, 2019 James Lu Page 2 of 2 Reference: Cost Proposal to Update Plans/Specs, Extend Contract, Modify Channel Easements Scope of Services • Project management and coordination with the client, permitting agencies, and other design team members for an additional duration of approximately 21 months, until December 31, 2020. $8,763.40 • Update Special Provisions to conform to 2018 Caltrans Specifications. Update project construction plans to conform to 2018 Caltrans Revised Standard Plans (RSP). $9,261.72 Prepare 3 separate legal descriptions and depictions for the construction easement at the upstream side of the channel, in the City of Vernon. One easement will be for the nose walls and training walls, one for the overhead utilities, and one for the remaining TCE area. The documents will be prepared and stamped by a Professional Land Surveyor and submitted to the City for processing. This fee includes addressing one set of comments from the City. It is assumed that our legal description and depiction will be attached to easement documentation provided by the City for owner signature and recordation. City checking fees are not included in our estimated budget. $6,650.57 Fee Summary See attached spreadsheet. TOTAL: $24,675.69 Design with community in mind v:\2042\active\2042477000\doc\300 coot\co4_extension_tce_20190430.docx Page 474 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL FOR CONTRACT EXTENSION Federal Project No.: Caltrans EA No.: Date: 4/30/2019 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Stantec Consulting, Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Stantec Team Leader Sherry Weinmeier I @ $ 93.31 $ 93.31 Drainage Lead Kevin Brandt 20 @ $ 78.91 $ 1,578.20 Roadway Design Lead Susan Reid 20 @ $ 56.98 $ 1,139.60 Drainage Design Engineer $ 56.98 $ Roadway Design Engineer 0 @ $ 56.98 $ Engineering Designer Ada Comejo 0 @ $ 40.69 $ Engineering Designer _Matt Wagstaff 0 @ $ 37.00 $ Survey Project Manager Jim Steines 0 @ $ 69.07 $ Survey Analyst Cheryl Love 0 @ $ 27.25 $ Administrative Services 2 @ $ 27.25 $ 54.50 Administrative Services 0 @ $ Subtotal Direct Labor Costs $ 2,865.61 Anticipated Salary Increases (3.35 %) (Escalation) $ 96.00 Total Direct Labor Costs (DLC) $ 2,961.61 FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. 2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping TOTAL COST Rate Total 34%u % $ 1,006.95 Total Fringe Benefits (FB) S 1,006.95 Total 135% % $ 3,998.17 Total Indirect Costs (IC) $ 3,998.17 Rate Total 10 % $ 796.67 Fee (DLC+FB+IC) $ 796.67 Total Other Direct Costs S S S 8,763.40 Page 475 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL FOR UPDATE TO CURRENT CALTRANS PLANS AND SPECS Federal Project No.: Caltrans EA No.: Date: 4/30/2019 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Stantec Consulting, Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Stantec Team Leader Sherry Weinmeier 0 @ $ 93.31 $ - Drainage Lead Kevin Brandt 20 @ $ 78.91 $ 1,578.20 Roadway Design Lead Susan Reid 20 @ $ 56.98 $ 1,139.60 Drainage Design Engineer $ 56.98 $ Roadway Design Engineer 0 @ $ 56.98 $ - Engineering Designer Ada Comejo 4 @ $ 40.69 $ 162.76 Engineering Designer Matt Wagstaff 4 @ $ 37.00 $ 148.00 Survey Project Manager Jim Steines 0 @ $ 69.07 $ - Survey Analyst Cheryl Love 0 @ $ 27.25 $ Administrative Services 0 @ $ 27.25 $ Administrative Services 0 @ $ Subtotal Direct Labor Costs $ 3,028.56 Anticipated Salary Increases (3.35 %) (Escalation) $ 101.46 Total Direct Labor Costs (DLC) $ 3,130.02 FRINGE BENEFITS Rate Total 34% % $ 1,064.21 Total Fringe Benefits (FB) $ 1,064.21 INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) * % Total (* Combined OH and G&A) 135°/6 % $ 4,225.52 Total Indirect Costs (IC) $ 4,225.52 FEE (PROFIT) Rate Total 10 % $ 841.97 Fee (DLC+FB+IC) $ 841.97 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. 2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping TOTAL COST Total Other Direct Costs $ - FS 9,261.72 Page 476 of 508 w AGENDA ITEM APPROVED - 06/04/19, MEA Local Assistance Procedures Manual EXHIBIT 10-H Federal Project No.: Caltrans EA No.: CITY OF VERNON COST PROPOSAL FOR THREE CHANNEL EASEMENTS Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Stantec Consulting, Inc. DIRECT LABOR Classification Stantec Team Leader Drainage Lead Roadway Design Lead Drainage Design Engineer Roadway Design Engineer Engineering Designer Engineering Designer Survey Project Manager Survey Analyst Administrative Services Administrative Services FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined OH and G&A) FEE (PROFIT) Name Sherry Weinmeier Kevin Brandt Susan Reid Ada Comejo Matt Wagstaff Jim Steines Cheryl Love ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. 2-man Field Survey Truck and Equipment SUBCONTRACTOR COSTS Potholing Aerial Mapping TOTAL COST Date: 4/30/2019 Hourly Rate Hourly Rate Range Hours (2019) Total 0 @ $ 93.31 $ 0 @ $ 78.91 $ - 2 @ $ 56.98 $ 113.96 $ 56.98 $ - 0 @ $ 56.98 $ 0 @ $ 40.69 $ 0 @ $ 37.00 $ - 18 @ $ 69.07 $ 1,243.26 30 @ $ 27.25 $ 817.50 0 @ $ 27.25 $ - 0 @ $ Subtotal Direct Labor Costs $ 2,174.72 Anticipated Salary Increases (3.35 %) (Escalation) $ 72.85 Total Direct Labor Costs (DLC) S 2,247.57 Rate Total 34% % $ 764.17 Total Fringe Benefits (FB) $ 764.17 Total 135% % $ 3,034.22 Total Indirect Costs (IC) $ 3,034.22 Rate Total 10 % $ 604.60 Fee (DLC+FB+IC) S 604.60 Total Other Direct Costs $ $ 6,650.57 Page 477 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA EXHIBIT 10-H COST PROPOSAL ACTUAL COST -PLUS -FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) Consultant Stantee Contract No. Date 5/2/2019 I. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal Total Hours Avg Howdy 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $R 068.89 141 = $57.23 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation You I (Calendar $57.23 + 5 0% = S60.09 Year 2 Avg floods. Rate Year 2019) You 2 (Calendar $60.09 + 0,0 % _ $60.09 Year 3 Avg Hourly Rate Year 2020) Year 3 S60.09 + 0.0 % _ $60.09 Year 4 Avg Houd} Rate Year 4 S60.09 + 0.0% = S60.09 You 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate %each year by total hours Estimated % Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year I (Calendar 33 00 % ' 141.0 = 46.5 Estimated Hours Year 1 Year 2019) Ycar 2 (Calendar 67.00% • 141.0 = 94.5 Estimated Hours Year 2 Year 2020) Year 3 0.00 % ' 141.0 = 0.0 Estimated Hours Year 3 Year 4 0.00 % * 141.0 = 0.0 Estimated Hours Year 4 Year 5 0.00 % • 141.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 141,0 4. Calculate Total Costs including Escalation (Multiply .Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours (calculated above) (calculated above) Cost per Year You 1 $57.23 • 47 = S2,662.73 Estimated Hours Year I Year 2 S60.09 94 = $5,676.46 Estimated Hours Year 2 You 3 S60.09 0 = $0.00 Estimated Hours Year 3 Year 4 $60.09 • 0 = S0.00 Estimated Hours You 4 Year 5 $60.09 " 0 = $0.00 Estimated Hours Year 5 Total Direct labor Cost with Escalation = S8,339.20 Direct labor Subtotal before Escalation = $8,068.89 Estimated total of Direct labor Satan Increase (Dollar Amount) _ $270.31 Transfer to Cost Proposal Estimated total of Direct Labor Salary Increase (Y) 3.350% Transfer to Cost Proposal NOTES. This is not the only way to estimate salan increases. Other methods will be accepted if tbey clearly indicate the %increase. the # of }ears of the contract. and a breakdown of the labor to be performed each year. • An estimation that is based on direct labor multiplied by salan increase % muhipliod by the # of years is not acceptable. fie S250.000 s 2% s 5 yrs = $25.000 is not an acceptable methodology) • This assumes that one year will be worked at the rate on the cost proposal before salan increases are granted. Page 478 of 508 AGENDA ITEM APPROVED AILPROS - 06/04/19, MEA of Page 1 of 6 Atlantic Blvd Bridge Widening Contract Amendment No. 5 Scope of Work Amendment May 1, 2019 The previous contract is soon to expire on June 30,2019 and a scope amendment is required. It is important to note the large amount of extensions this project has faced starting before 2009. This extended length of time generates additional effort on a number of items. First, it requires a restart effort for all parties to re-engage on the current project direction, revisit past decisions, revisit the design, additional coordination with stakeholders, etc. Second, there are often personnel changes with any party including the consultants, CPUC, BNSF/LAJ, City, and other stakeholders. These changes necessitate restart efforts including research into the past history and regaining project concurrence. Third, current industry standards are always improving, and past design decisions need to be reviewed to insure compliance with these current industry standards. Additionally, Caltrans standards are also updated every few years and will require a level of effort to update the design & specifications to the new standards. The Amendment No. 5 tasks outlined below are in addition to the tasks currently authorized on the project: • Time extension until December 31, 2020. PS&E services extended from June 30, 2019 through December 31, 2020. • Additional general project management and coordination services due to time extension. • Reviewing and updating Preemption Calculations and Exhibits and BNSF Highway -Rail Grade Crossing Traffic Signal Preemption Request Form based on the latest preemption forms. • Completing new preemption calculations for the addition of the southbound queue -cutter traffic signal at the north grade crossing. • Reviewing and updating Draft CPUC GO-88B Applications and Exhibits for the addition of the southbound queue -cutter traffic signal at the north grade crossing. • Additional Review and Comments on the 95% Stage Construction and Work Area Traffic Control plans provided. • Provide 4 total additional Temporary Grade Crossing Modification Plan sheets. • Reviewing and updating 100% Traffic Signal Modification PS&E based on 2018 Caltrans Standard Plans & Specifications. The tasks outlined below are tasks currently authorized on the project that still need to be completed: • Meetings and Coordination • Quality Control and Quality Assurance • CPUC GO-88B Final Applications • Railroad C&M Agreement Assistance • Review and Comment on the100% Stage Construction and Work Area Traffic Control plans. • 100%(Final) Traffic Signal Modification, Grade Crossing Modification, and Temporary Grade Crossing Modification Plans PS&E Submittal. The attached cost proposal details our expected costs and staff to complete this additional work. RailPros is requesting $32,117.72 in additional authorization. We look forward to continuing to work with CNS and the City towards the successful completion of this project. Please feel free to contact us if you have any questions regarding this. 15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 W W W. r a JTII' 65e. c o m AGENDA ITEM APPROVED AILPROS - 06/04/19, Page 2 of of 6 6 Casey Murdie, PE, TE Project Manager aaRmLPRos 15265 Alton ParkwaylSuite 1401IrvinelCalifornial92618 Direct 949.383.23381 Office 714.734.8765 1 Mobile 949.939.0683 casey.murdie@railpros.coml www.railpros.com 15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 w w w. r a ITA 65k. c o m AGENDA ITEM APPROVED ILPROS - 06/04/19, MEA of Page 3 of 6 1.0 PROJECT MANAGEMENT 1.01 Meetings and Coordination Task Objective RailPros shall participate in project meetings as specified below and perform general project coordination efforts with respective to the City, BNSF/LAJ, and design team staff. RailPros Activities Addition of the following scope to this task: • General project coordination efforts to deliver a quality product through time extension (July 2019 — December 2020). • Meetings: Participate in up to 8 meetings via conference call: o Monthly PDT meetings — up to 6 PDT meetings via conference call o Draft and Final Temporary Grade Crossing Modification Plans (Task 3.08) — 2 additional BNSF/LAJ coordination meetings via conference call 3.0 RAILROAD DESIGN COORDINATION 3.02 CPUC General Order 88B Application Task Objective RailPros will revise Draft CPUC General Order 88B Applications and Exhibits to include the addition of the southbound queue -cutter traffic signal at the north grade crossing. RailPros Activities Addition of the following scope to this task: • Update Draft CPUC General Order 88B Applications and Exhibits for the addition of the southbound queue -cutter traffic signal at the north grade crossing. Task Deliverables • Updated Draft CPUC General Order 88B Applications and Exhibits for the addition of the southbound queue -cutter traffic signal at the north grade crossing. 3.07 Review Stage Construction and Work Area Traffic Control Plans Task Objective RailPros completed additional review iterations and comments on the 95% Stage Construction and Work Area Traffic Control Plans than originally anticipated as included in Addendum No. 4. This additional review and comment effort was necessary due to the additional Stage Construction and Work Area Traffic Control plans completed. The review was completed in order to provide adequate motorist grade crossing guidance during all phases of construction. RailPros Activities Addition of the following scope to this task: • Review additional 95% Stage Construction provided in regards to maintaining existing 15265 Alton Parkway, Suite 140 Irvine, CA 92618 and Work Area Traffic Control Plans and constructing new railroad warning P: (714) 734 - 8765 F: (714) 734 - 8755 www.r Pfyl 65S8.com AGENDA ITEM APPROVED I RALPROS 06/04/19, MEA of Page 4 of 6 devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. • Prepare additional comments for the KOA design team staff s review and incorporation. Task Deliverables • Review of the revised 95% Stage Construction and Work Area Traffic Control Plans in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. 3.08 Temporary Grade Crossing Modification Plans (Draft, Final) Task Objective RailPros will provide 4 additional plan sheets to the Temporary Grade Crossing Modification Plans (Draft, Final). RailPros had originally anticipated 6 total sheets as included in Addendum No. 4, but due to the additional Stage Construction and Work Area Traffic Control plans completed, 10 total sheets are now required in order to provide adequate motorist grade crossing guidance during all phases of construction. The Plans will not only become part of the plan set, but are a necessary addition to the G088B application for each crossing in order to obtain BNSF and LAJ approval. RailPros Activities Addition of the following scope to this task: • Provide Temporary Grade Crossing Modification Plans for each major phase of construction (4 total additional sheets) Task Deliverables • Temporary Grade Crossing Modification Plans for each major phase of construction (4 total additional sheets). 6.0100% PS&E Submittal 6.05 Traffic Signal Plans Task Objective RailPros will review and update the Preemption Calculations and Exhibits for the North and South crossings (2 locations) and BNSF Highway -Rail Grade Crossing Traffic Signal Preemption Request Form based on the latest preemption forms. Also, RailPros to complete new preemption calculations and exhibits for the addition of the southbound queue -cutter traffic signal at the north grade crossing. RailPros will review and update 100% Traffic Signal Plans based on 2018 Caltrans Standard Plans & Specifications. RailPros Activities Addition of the following scope to this task: 15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 w w w. r a if8Wk. c o m AGENDA ITEM APPROVED I ROs - 06/04/19, MEA of Page 5 of 6 • Update Preemption Calculations and Exhibits (2 locations) and BNSF Highway -Rail Grade Crossing Traffic Signal Preemption Request Form based on the latest preemption forms. • Complete new Preemption Calculations and Exhibit for the addition of the southbound queue -cutter traffic signal at the north grade crossing. • Update Plans for project from Caltrans 2015 standards to 2018 standards. Task Deliverables • Updated Preemption Calculations and Exhibits (2 locations) and BNSF Highway -Rail Grade Crossing Traffic Signal Preemption Request Form based on the latest preemption forms. • New Preemption Calculations and Exhibit for the addition of the southbound queue - cutter traffic signal at the north grade crossing. 6.12 Special Provisions and Sutmested Workday Schedule Task Objective RailPros will review and update 100% Traffic Signal Special Provisions based on 2018 Caltrans Standard Plans & Specifications. RailPros Activities Addition of the following scope to this task: • Update Special Provisions for project from Caltrans 2015 standards to 2018 standards. 15265 Alton Parkway, Suite 140 Irvine, CA 92618 P: (714) 734 - 8765 F: (714) 734 - 8755 www.rafyl8j°65Ss.com AGENDA ITEM APPROVED ILPROS - 06/04/19, MEA of Page 6 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Contract in duplicate (each of which shall constitute an original) as of CNS ENGINEERS, INC. (PRIMARY CONSULTANT) Title: Date: 15265 Alton Parkway, Suite 140 Irvine, CA 92618 RAILPROS, INC. (SUBCONSULTANT) Karen Hankinson, PE, TE Title: Vice President Date: May 1, 2019 P: (714) 734 - 8765 F: (714) 734 - 8755 www.rajylpr°65f.com AGENDA ITEM APPROVED - 06/04/19, MEA N O N aJ ao ca d c Ej Q O c O co U c m O a`. CU cn c C O U TV O Z c a) C C a) E Q U ca C O U O � 0 O � co � M � O CO (..% Cl)O r N 00 0) pOp O OT `o CO I., - O � [Y CD N - � T J i ro 6s vg� (.9 Ge 6969 a CO N N 00 N 00 N N ) a� 00 V E N O N Co CC) V N V T 00 O U) ? C O N m A-- ca i J 6s LO T N N Cl? (7 O 0= N ! r N co N O N Cl). N C 0) '.. � Y Y C _ 69 O N ct V a7 V V c0 O LO >. a) Lrj cc) ca 7 02 � I ' N ca U c o cn N a) 3 = 0 s°. a3 a c O m C t0 ) Q o m p O) p m L 0) ca ca -00 U E? ca m U '� s U CD C 0 c C O m O U a) C c U r C:c 00 TO cu in m ca ca (n U P ro LC f0 a) N to i0 >, > N ca LLJ 0) Y c� o) a ro i` o a y o m `�) is w c Q °II� ca o ro o U N co E O v 01-� U d O a) N V O O cm a) 0 _° 7 O a) C0 70 5 c0 C U O p Z o-o E 'ro C7 0 ° m LO O O y 5 6 ca c E U VU_ 'O ca U 7 O No aONC N O O c U ( ON E (5 y CC E ) 7 c= c u) 0)O� $_ o -0 o c ° C: c °iao QQ 2FA 4itro OUo 1L�Em 0 .2 ` amU o a) CO) $ c a rn �c °°a) mC Q (a -0 rn N � L Uo ( CL Z) C°C� L�o 2 ai z 0 m o m J ° a) ait cca m rn c .o ! cca in 9 ° o a CL aa) c ca OC a>> o oC w c! a>> cr ca aEi �— : o r� a>i c`ai 0 d- m o C� tE U cca tr m D O N O 1- O co O LO T O a Z ~ O f O C6 ch c) O (0 co ch co Ln Ln n 00 4 m LL Ln LD n 00 4 can n N a E O U V) O a i 33 3 a) r-f O N Ln T ra L 00 ra ,4 a Lp C N O Q CRJ Ln � r4 c N .— Ln L Page 485 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 5/1/2019 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: RailPros, Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Project Manager C. Murdie 80 @ $ 63.54 $ 5,083.20 Sr. Traffic Engineer K. Hankinson 31 @ $ 95.22 $ 2,951.82 Engineer R. Williams 12 @ $ 66.35 $ 796.20 Engineer L. Russell 70 @ $ 29.40 $ 2,058.00 Admin S. Shaubert 14 @ $ 25.72 $ 360.08 @ $ - $ - Subtotal Direct Labor Costs $ 11.249.30 Anticipated Salary Increases (3.351/o) (Escalation) $ 376.85 Total Direct Labor Costs (DLC) $ 11,626.15 FRINGE BENEFITS Rate Total INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. Video Survey SUBCONTRACTOR COSTS Total Fringe Benefits (FB) $ - Total 150 % $ 17,439.23 Total Indirect Costs (IC) S 17,439.23 Rate Total 10 % $ 2,906.54 Fee (DLC+FB+IC) Is 2,906.54 90 miles/trip; 3 trips $ 145.80 Total Other Direct Costs Total Cost S 145.80 S 32,117.72 ADDITIONAL AUTHORIZATION REQUESTED FOR TOTAL COST TO COMPLETE 32,117.72 AND AMENDMENT No. 5: Page 486 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA EXHIBIT 10-H COST PROPOSAL ACTUAL COST -PLUS -FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) Consultant RailPros Contract No. Date 5/2/2019 1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal Total Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $11.249.30 207 = $54.34 Year 1 Avg Hourh Rate 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rat Proposed Escalation Year l (Calendar S54 34 + 5.0 % _ $57,06 Year 2 Avg Hourly Rate Year 2019) Year 2 (Calendar $57.06 + 0.0% _ $57.06 Year 3 Avg Hourly Rat Year 2020) Year 3 $57.06 + 0.0 % _ $57.06 Year 4 Avg Hourly Rate Year 4 $57.06 + 0.0 % _ $57 06 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate %each year by total hours) Estimated % Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year 1 (Calendar 33.00 % ' 207.0 = 68.3 Estimated Hours Year I Year 2019) Year 2 (Calendar 6700 % • 207.0 = 138.7 Estimated Hours Year 2 Year 2020) Year 3 0.00 % • 207.0 = 0.0 Estimated Hours Year 3 Year 4 0,00 % ' 207.0 = 0.0 Estimated Hours Year 4 Year 5 0.00 % ' 207.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 207.0 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rat Estimated hours Cost per Year (calculated aboe) (calculated above) v Year 1 $54.34 68 = S3,712.27 Estimated Hours Year I Year 2 $57.06 139 - _ $7,913.88 Estimated Hours Year 2 Year 3 $57,06 0 = SO.00 Estimated Hours Year 3 Year 4 $s7.06 0 = $0.00 Estimated Hours Year 4 Year 5 $57,06 ' 0 = S0.00 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $11,626.15 Direct labor Subtotal before Escalation = $11,249.30 Estimated total of Direct Labor SaLvy Increase (D(Illar Amount) = S376.85 Transfer to Cost Proposal Estimated total of Direct Labor Salan Increase (%) 3.350•Po Transfer to Cost Proposal NOTES: This is not the only way to estimate salan- increases. Other methods will be accepted if they clearly indicate the % increase. the N of rears of the contract. and a breakdown of the labor to be performed each year. An estimation that is based on direct labor multiplied by salary increase %multiplied by the N of %cars is not acceptable. (i.e. $250.000 s 2% s 5 vm = $25.000 is rat an acceptable methodology) This assumes that one }rat will be worked at the rate on the cost proposal before salan increases are granted Page 487 of 508 AGENDA ITEM APPROVED 45 - 06/04/19, MEA ,Q Converse Consultants qVGeotechnical Engineering, Environmental & Groundwater Science, Inspection & Testing Services March 26, 2019 Updated April 19, 2019 Revised April 22, 2019 Mr. James Lu, PE, SE Principal CNS Engineers, Inc. 10370 Hemet Street, Suite 340 Riverside, California 92503 Subject: PROPOSAL TO UPDATE THE DESIGN AND SPECIFICATIONS PER NEW STANDARDS Atlantic Boulevard Bridge Widening City of Vernon, California Converse Project No. 08-31-330-00 (02) Dear Mr. Lu: Converse Consultants (Converse) appreciates the opportunity to submit this proposal to update the design and specifications per new Caltrans or green book standards for the Atlantic Boulevard bridge widening project over the Los Angeles River in the City of Vernon, California. SCOPE OF SERVICES Per your email dated March 20, 2019, we understand you would like us to provide the following: • Update the design/specs per new Caltrans (or Greenbook) standards. ■ Extend the contract to 12/31/2020. ■ Additional coordination effort related to extension of the contract. COST ESTIMATE AND FEES Our services will be performed in accordance with our current Schedule of Fees and General Conditions, copies of which are attached and form a part of this proposal. Our cost breakdown is attached. CLOSURE Services provided by Converse will be provided in accordance with the project requirements and generally accepted professional engineering and geological principles and practice in this area of Southern California. Unless we hear differently, we will assume that these conditions are acceptable to you. This proposal expires ninety (90) days from its issuance, if not accepted within that time. Converse's billing rates are reviewed annually and are subject to adjustment at the beginning of each calendar year. 717 South Myrtle Avenue, Monrovia, California 91016 Page 488 of 508 Telephone: (626) 930-1200 ♦ Facsimile: (626) 930-1212 ♦ vvww.converseconsultants.com AGENDA ITEM APPROVED C N S EMft(t R, N4LpA Atlantic Boulevard Bridge Widening Converse Project No. 08-31-330-00(02) March 26, 2019 Updated April 19, 2019 Revised April 22, 2019 If the terms of this proposal are acceptable, please complete and sign the attached Acceptance of Agreement and Authorization to Proceed form and forward it to our office with one copy of this signed proposal to formally authorize our services. Special billing instructions, including backup documentation requirements, should be mutually agreed upon and indicated in the authorization form. Subsequent additions or changes should likewise be mutually agreed upon and submitted in writing with the appropriate authorization. Please do not hesitate to contact the undersigned at (626) 930-1275 if you have any questions or wish to discuss this proposal in greater detail. The opportunity to be of service is appreciated. Sincerely, CONVERSE CONSULTANTS Siva K. Sivathasan, PhD, PE, GE, DGE, QSD, F. ASCE Senior Vice President / Principal Engineer Dist: 1/Addressee via Email Encl-. Cost Estimate, General Conditions Q� Copyright 2019 Converse Consultants ryry Page 489 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 4/ 19/2019 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Converse Consultants Geotechnical Investigations DIRECT LABOR Hourly Rate Classification Name Range Hours Hourly Rate Total Principal in Charge Siva K. Sivathasan 4 ra $ 86.54 $ 346.16 Project Manager Jeff Yang 0 @ $ 46.63 $ - Senior Professional Mark Schluter 0 ca $ 40.38 $ Project Professional Sean Lin 0 @ $ 32.21 $ - Senior Staff Professional Param Ariram 12 @ $ 32.21 $ 386.52 Laboratory Technician Jodi Miller 0 @ $ 16.00 $ - Drafting Jordan Cooper 8 @ $ 24.04 $ 192.32 ClericaUWord Processing A. M. Maldonado 8 @ S 17.00 $ 136.00 Senior Professional Michael Van Fleet 0 @ S 35.68 $ - ClericaUWord Processing Dorothy LaRocca 0 @ S 16.00 $ @ S - @ S - FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Traffic Control Equipment 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. Permits SUBCONTRACTOR COSTS Soil Boring Drill Rig Cone Penetration Testing (CPT) TOTAL COST Subtotal Direct Labor Costs $ 1,061.00 Anticipated Salary increases (Escalation) $ 35.54 Total Direct Labor Costs (DLC) $ 1,096.54 Rate Total 33.28 % $ 364.93 Total Fringe Benefits (FB) $ 364.93 Total 101.23 % $ 1,110.03 10.41 % $ 114.15 144. 22 % $ 1,589.11 Total Indirect Costs (IC) $ 1,589.11 Rate Total 10 % $ 268.57 Fee (DLC+FB+1C) $ 268.57 $ 100.00 $ 50.00 Total Other Direct Costs $ 150.00 Total Subcontractor Costs $ - r$ 3,104.22 Page 490 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA EXHIBIT 10-H COST PROPOSAL ACTUAL COST -PLUS -FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) Consultant Converse Contract No. Date 5/22019 1. Calculate Average Hourly Rate for lst year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal Total Hours Avg Hourlc 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration S1.061 00 32 = $33.16 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation Year 1 (Calendar $33.16 + 5.0 % S34.81 Year 2 Avg Houriv Rate Year 2019) Year 2 (Calendar $34.81 + 0.0 % _ $34.81 Year 3 Avg Hourly Rate Year2020) Year 3 $34.81 + 0.0 % = S34.81 Year 4 Avg Hourly Rate Year 4 $34.81 + 0.0% = $34.81 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year (Multiply estimate %each year by total hours Estimated % Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year 1 (Calendar 33.00 % " 32.0 = 10.6 Estimated Hours Year I Year 2019) Ycar 2 (Calendar 6100 % • 32.0 = 21.4 Estimated Hours Year 2 Year 2020) Year 3 0.00 % • 32.0 = 0.0 Estimated Hours Year 3 Year 4 0 00 % • 32.0 = 0.0 Estimated Hours Year 4 Year 5 000 % " 32.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 32.0 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours (calculated above) (calculated above) Cost per Year Year 1 $33.16 11 = $350.13 Estimated Hours Year 1 Year 2 S34.81 21 = S746.41 Estimated Hours Year 2 Year 3 $34.81 0 = $0.00 Estimated Hours Year 3 Year 4 $34.81 ' 0 = SO.00 Estimated Hours Year 4 Year 5 $34.81 0 = SO.00 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $1.096.54 Direct Labor Subtotal before Escalation = $1,061.00 Estimated total of Direct Labor Salary Increase (Dollar Amount) = $35.54 Transfer to Cost Proposal Estimated total of Direct Labor Salan Increase (W 3.350N• Transfer to Cost Proposal NOTES: This is not the only way to estimate salon- increases. Other methods will he accepted if they clearly indicate the %increase. the # of, cars of the contract. and a breakdown of the labor to be perforated each year. An estimation that is based on direct labor multiplied by salary increase %multiplied by the # of years is not acceptable. lie $250.000 x 2% x 5 yes = $25000 is not an acceptable methodology) This assumes that one %ear will be worked at the rate on the cost proposal before salon- increases are granted. Page 491 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA G Scope and Cost for Historic Preservation Consulting Services Atlantic Boulevard Bridge over Los Angeles River Revised March 21, 2019 Project Understanding: GPA Consulting (GPA) is pleased to submit this scope and cost to perform historic preservation consulting services. The City of Vernon (City), in coordination with the State of California Department of Transportation (Caltrans), proposes to improve traffic conditions and enhance safety along the Atlantic Boulevard transportation corridor at the Los Angeles River crossing. The project involves widening Atlantic Boulevard for approximately 1,300 linear feet to provide traffic shoulders, a median with a left turn lane, standard sidewalks and a right turn lane over the bridge. The proposed roadway widening configuration includes widening eastbound the Atlantic Boulevard approach roadway from the intersection of Atlantic Blvd and East 52nd Drive to about 200-feet north of the northern bridge abutment. This will include modification of railroad signals and concrete panels at the at -grade crossings adjacent to both the north and south bridge abutments. The project first obtained NEPA clearance in 2006, which was revalidated in 2012 and 2018. The United States Army Corp of Engineers (USACE) is currently considering a 408 permit application for the project, and noted that the Los Angeles River Channel was not evaluated for eligibility as a historic property in the prior Section 106 technical documents. ACOE is requesting the channel be evaluated at this time. The City has been presented with two options for satisfying the ACOE request: 1. The City can hire a qualified consultant to perform the additional Section 106 studies to the satisfaction and approval of the USACE, or 2. The City can hire a qualified consultant to write a Supplemental Historic Property Survey Report (SHPSR) utilizing Caltrans Section 106 Programmatic Agreement (PA) to assume eligibility for the Los Angeles River Flood Control Channel, and write a Finding of Effect letter/memo. This would require Caltrans participation for the assumption of eligibility and PQS approval of the documents. Option 2 allows the City to take advantage of the Caltrans Section 106 PA with the State Historic Preservation Officer (SHPO), which includes a process for assuming eligibility of a cultural resource for the purpose of Section 106 compliance only. This assumption of eligibility is used when special circumstances, such as large resource size or limited access, make full evaluation beyond a reasonable level of effort for the undertaking. In contrast, Option 1 may require full evaluation of the Los Angeles River Channel (a 51-mile long linear resource), as USACE does not have a similar PA with the SHPO. The SHPO's guidance on Section 106 consultation (without a PA) indicates "an agency may only assume eligibility of a resource if the resource will not be affected by the undertaking" and "each resource should be evaluated in its entirety, even if the undertaking will only have an effect on a portion of the resource. An exception can be made when evaluating individual segments of long linear resources, large landscapes, extensive functional systems, or large historic districts if deemed Atlantic Boulevard Bridge City of Vernon, Los Angeles County Page 492 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA appropriate in consultation with the SHPO."l In order to gain a better sense of the expected level of effort for evaluation of the Los Angeles River Channel, it would be necessary to consult with USACE and SHPO. GPA Consulting is familiar with the Caltrans Section 106 PA, and has successfully navigated the Section 106 review process for numerous projects in coordination with Caltrans. The scope and cost below assumes the project will utilize the Caltrans PA to comply with Section 106 (Option 2). If the city would like to consider preparing Section 106 reports to the satisfaction and approval of USACE and SHPO (Option 1), GPA suggests that the City consult with these agencies to determine if limited evaluation of the affected segment will be acceptable, or if evaluation of the entire channel is expected. This information would be necessary to prepare an accurate scope and cost. If the City pursues Option 2, GPA will prepare all documentation in accordance with the Programmatic Agreement Among the Federal Highway Administration (FHWA), the Advisory Council on Historic Preservation (ACHP), the California State Historic Preservation Officer (CASHPO), and the California Department of Transportation (Caltrans) Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of The Federal -Aid Highway Program in California (Caltrans PA). The technical reports anticipated as necessary include: a memo to Caltrans Cultural Studies Office (CSO) requesting approval of the assumption of eligibility for the Los Angeles River Channel, a Supplemental Historic Properties Survey Report (SHPSR) for the identification of the channel as a historic property within the project's Area of Potential Effects, and a Finding of Effect (FOE) report to apply the criteria of adverse effect to the channel. Memo to CSO Proposed Scope of Work: The proposed scope of work for the memo to Caltrans Cultural Studies Office includes the following tasks: 1. Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the memo. All work products will be peer -reviewed for quality control. 2. Site Visit/Photography - GPA will conduct a site visit to document the integrity of the segment of the channel that is within the APE. Digital photographs will be taken during the field survey. All photographs will be taken from the public right-of-way, unless property access is granted in advance. 3. Research - Limited property -specific research will be conducted to identify the date of construction, character defining features, and alterations (if any) for the segment of the channel within the APE. 4. Draft Memo - GPA will prepare a draft memo on behalf of Caltrans District 7 PQS, requesting approval from Caltrans CSO to assume eligibility of the Los Angeles River Channel for the purpose of this undertaking only. The memo will explain the assumed historic significance of the resource, its character defining features, and the integrity of California Office of Historic Preservation, Detailed Recommendations for Section 106 Consultation Submittals, http://ohp.parks.co.gov/pages/1054/files/106Checklist_2018_Apr.pdf, accessed January 28, 2019. Atlantic Boulevard Bridge City of Vernon, Los Angeles County Page 493 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA G ", A: the segment within the APE. The memo will also explain the special circumstances that preclude complete evaluation, as provided in section VIII. C. 4. of the Caltrans PA. 5. Final Memo - GPA will revise the draft memo based on comments. Deliverable: The draft and final memo will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. SHPSR Proposed Scope of Work: The proposed scope of work for the Supplemental Historic Properties Survey Report includes the following tasks: 1. Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the SHPSR. All work products will be peer -reviewed for quality control. 2. Review Existing Information - GPA will review all existing information on the project provided by the client and consultant team. 3. Supplemental Area of Potential Effects (APE) Map - GPA will update the APE Map to reflect the most current project footprint. The project location and project vicinity maps will also be updated. 4. Public Consultation - GPA will conduct outreach to potentially interested members of the public and USACE, in accordance with established Section 106 procedures. 5. Draft Supplemental HPSR - GPA will prepare the draft SHPSR according to established Caltrans procedures as laid out in the Standard Environmental Reference and submit to the City and Caltrans for review. 6. Final Supplemental HPSR - GPA will revise the draft SHPSR based on comments. Deliverable: The draft and final SHPSR will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. FOE Proposed Scope of Work: The proposed scope of work for the Finding of Effect includes the following tasks: 1. Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the FOE. All work products will be peer -reviewed for quality control. 2. Draft Finding of Effect - GPA will prepare an FOE according to established Caltrans procedures as laid out in the Standard Environmental Reference and submit to the City and Caltrans for review. Atlantic Boulevard Bridge City of Vernon, Los Angeles County 3 Page 494 of 508 AGENDA ITEM APPROVED - 06/04/19. MEA G .A. 3. Final Finding of Effect - GPA will revise the draft FOE based on comments. Deliverable: The draft and final FOE will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. Project Cost: The anticipated costs are included on the following pages. It should be explicitly understood that hours may be allocated differently among tasks and available personnel. Please note that the costs listed do not include preparation for or attendance at public meetings. Should the client request GPA's attendance at public meetings, preparation time, meeting time, mileage, and parking will be billed on a time and materials basis. This proposal is valid for a period of 60 days from the date listed on the first page. If a contract is not executed in that time, GPA reserves the right to update the proposal to reflect changes in rates or personnel. This proposal is valid for the proposed project and tasks as explained in the Proposed Scope of Work section above. Changes to the proposed project may result in additional work and therefore may result in additional costs, which would be mutually agreed upon in writing prior to commencing the additional work. Assumptions: No more than one historic property (Los Angeles River Channel) will be included in the SHPSR and analyzed in the FOE. Public meeting attendance is not anticipated at this time. Atlantic Boulevard Bridge City of Vernon, Los Angeles County Page 495 of 508 AGENDA ITEM APPROVED - 06/04/19, MEA Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal ProjectNo.: 5319 (010) Caltrans EA No.: 0793210L Date: 4/22/2019 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: GPA Consulting DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Principal Arch. Historian Andrea Galvin 8 @ $ 100.96 $ 807.68 Sr. Arch. Historian Laura O Neill 80 @ $ 52.88 $ 4,230.40 Sr. GIS Analyst Martin Rose 32 @ $ 48.08 $ 1,538.56 Sr. Arch. Historian Jenna Kachour 16 $ 44.71 $ 715.36 Subtotal Direct Labor Costs $ 7,292.00 Anticipated Salary Increases (01/6) (Escalation) $ - Total Direct Labor Costs (DLC) $ 7,292.00 FRINGE BENEFITS Rate Total Total Fringe Benefits (FB) $ - INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) * % Total (' Combined FB, OH and G&A) 130.65 % $ 9,527.00 Total Indirect Costs (IC) $ 9,527.00 FEE (PROFIT) Rate Total 10 % $ 1,681.90 Fee (DLC+FB+IC) $ 1,681.90 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) $ 27.25 4. Misc (parking, copies, delivery, etc.) $ 100.00 Total Other Direct Costs S 127.25 SUBCONTRACTOR COSTS Markup on Subcontractors (01/6) 5 - TOTAL COST $ 18,628.15 Page 496 of 508 cl \W 0 w a (I Q W H Q 0 Z /W V Q of O1 D� Q1 Ol Q1 D1 Ol O\ Ol Q1 0l O1 0l '-1 0l O1 O1 e-i '-I Ol ,� \ \ m ,� \ \ •r \ \ m ,� \ V1 Ol \ N N Ol 01 r-1 \ Vl D1 \ Ol O1 '-1 \ V1 N N mH \ \ �"'� Ol f-I N M N H rl lD N M ID 00 N n n n W w 00 w 00 w OO N n n n 00 00 00 N N n n n n w W \ \ m 01 Ol r1 N c-I rl ti \ \ pp ti c o,o c c c c c c c,o c c c c c o'D c c c c c N v N N N d rN-I H cp cco Coco c0 c0 cc0 cc0 c0 cc0co C0 c0 c0 c0 c0co c0 cc0 cc0 cc0 . of cn Ql Ol Q\ of of of Om of Qm Ol Q7 0l T r-1 r t m Ma) Q7 0l eel �y O1 O1 Ol e-1 0l ''1 r-1 r-1 ''1 01 0l lD O \ \ N N e-1 \ lD O lD tD M \ \ \ \ m - M lD ID \ \ \ M N M to \ \ \ M rl 'i N W W \ M '-1 \ \ \ \ N w lD \ V1 N o o o o N lD w w w n \ \ \ \ \ 1D lD n \ \ \ \ tD tD n \ \ \ \ \ \ a0 \ \ O O O O ti \ \ W \ \ .y \ n n n 00 00 n n n aCl n n n n 00 00 Ql Ol N '-I .-I '-I w w m Ol ei rl N ti N .+ c o c c o c c C c c "O c "O c 'y � O O O O v aJ v v d O O O N N N N O O O dJ W N N N N d O O O O O O O ar N aJ > > > > > > O .` o > > > ? > ? > > > > > > > > > > ? > ? > m m �. > m > > m m m > > m > m m m > > > > m m m ? ? m > > ? m m 'O "O m m "O m m m 'p 'o -o m m -o m m m y m 'o -o m m U m m m "O m m u1 O -0 -0 O -o -o O of O -0-0 O -uO N O 'O v -c -o c:)W lD U U O "O "O -oO "O tD "O U O am -o O -o -o O O m Ln e-1 Ln L" �--I a �--I m In r-I In .--I a ei Ln V1 m In N w rl Vl N N tf1 lf1 Vl N Ln ao e-I In lfl N Vl u) V1 N Ln O c C o O m 7 7 m'' m a W > c C ^ n ^ O O > u _ = ^ m ^ u y >o a2i 0 o o a m 'an o o w 0 y cL 0 a M w o o w Q w c f0 a ^ O n u u D E o a a c 4 o p = o = o cc o ¢ n¢ ° N N o z p a o a w o z x a, 0 O_ O E w cL .N.. a D_ � y vi 'p '^ �n n Y 0 x v m v u— o_ > >¢ 0 2 a o u u x E 0 4 ¢ Y o _ z o o = o o 0 m eo vOi v 5 ;a v a 0 u y '^ am+ Y -o a o_ p N p c c v c p u lD p c c c a = v= O v a y a E 3- m v o 3 c oo v y a as v x 3 Y 0 3 LL v £ $ .v 3> E v o- E E E y v ._ 3 0 0 o v 3 0 0 a d Y o v> E m v E> E oco '" c E- v E d v > E -a 3 p > E -o 3 a a= E 3 v z ° o cL 3- v .D c° 3 n m O a Q 3 v a o m v u W 3 w v n o m v u c av c w n v o a N p a Q a N c w ar O N j c a 'S m^ ^ a o >> n n v> c >>> o n n 3 y o O p g y n n 3 v p m �' = = m y z = `-' v01i x '^ m '^ a, z E= = O O as s = cu al 'Au o u a+ u, E o o a z w a a> a> y a> a>i O Y v a E a Y v x x a p a x x Q o= 'o u a o 'u z o o= o 'u z u F o 'v n 'o z 'o u �n � o . o� o u.. Eo r z z in a a u rl N M O �f1 lD n 00 01 O e-i N M � � tD n DD � O ti N M O u'1 lD n 00 01 O N N M O V1 lD n a0 Q1 O N M O ul ei e-1 e-1 r1 rl f-I f-I N N N N N N N N N N m M m M M M M M M M V a s V O O SIGNATURE ROUTING FORM CONTRACTOR: CNS Engineers, Inc. CONTRACT PURPOSE: CNS Engineers, Inc. to provide additional engineering design as described in the attached Staff Report for the Atlantic Boulevard Bridge Rehabilitation and Widening Project. CONTRACT IS: ® FEDERAL ❑ PREVAILING WAGE ❑ COMPETITIVE SELECTION & NOTICED RFP ❑ COMPETITIVE BID & NOTICED INVITATION TO BID ❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED) ❑ SERVICES ❑ MATERIALS ® BUDGETED ❑ NOT BUDGETED TOTAL CONTRACT VALUE: $1,900,475.35 Charge Acct. No(s) E 011.1043.90000, E 011.2043.900000 Amendment Value $ 13,306.87 N Contract is an Amendment to Eden Contract No.CS-0099 (if applicable) RESPONSIBLE DEPARTMENT PERSON: Brandon Arauio PHONE: ext. 237 AUTHORIZATION: N Approved by Council on 7/16/2019 (Check one and attach Resolution No. (if applicable) supporting documentation) ❑ Approved by City Administrator on ❑ Approved by Finance Director on ROUTING SEQUENCE: (Please Follow In Order) Initials Date (1) Responsible Department Person -I' L1 I l9 Certifies compliance with Competitive Bidding and Purchasing Ordinance, �' 4 obtains approval from City Council/City Administrator/Finance Director, and obtains approval as to form from the City Attorney's Office, assembles two (2) originals of contract, obtains proper signatures from contractor/consultant pursuant to the signature requirements, obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the City's website (if applicable), enters contract into Eden once routing process is complete. (2) Liability and Claims Approves insurance and sureties, if bonds required. —�3— (3) Finance (Purchasing) J l� Checks compliance with Competitive Bidding & Living Wage Ordinances and reflected in current budget. (4) City Attorney Approves contract as to form. (5) City Signatory Signs document on behalf of City. (6) City Clerk Attests signatures, numbers and files contract, enters contract documents (executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche, transmits duplicate original to contractor/consultant, notifies Responsible Department Person, and notifies any "consultant" of duties to file Form 700, if applicable. Rev. 6/2017 TRANSMITTAL COMMUNICATION f V OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 August 12, 2019 CNS Engineers Attn: James Lu, P.E., S.E. Project Manager/Principal 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Change Order No. 10 — COV Contract No. CS-0099 — Rehabilitation of Atlantic Blvd. Bridge Over the Los Angeles River — Request Extending the Project to December 31, 2020 — Federal Project No. DBPL02-5139(010) Dear Mr. Lu: Transmitted herewith is an original fully executed above -referenced change order, approved by City Council minute order on July 16, 2019. If you have any questions regarding this matter, please call Brandon Araujo at 323/583-8811 ext. 237. Very trey your , eborah R. Juarez Records Management Assistant Enclosure c: Brandon Araujo Daniel Wall Purchasing Department Resolution No. 10,112 Agreement No. 17-058 Excfusivef Industnaf CHANGE ORDER CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 10 SUPPLEMENT NO. _ SHEET 1 OF 14 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River FEDERAL PROJECT No. DBPL02-5139(010) REQUESTED BY: City of Vernon TO: CNS Engineers, Inc. CONTRACTOR Contract No. CS-0099 EDEN Project No. 103001 Supplemental No. P.O. No. 011.0004903 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally inchided in the cnntract The Atlantic Blvd. Bridge over the Los Angeles River project will be amended as stated hereon: Project Schedule No changes proposed. Project Scope Amended as per the attached document. Contract Cost Cost adjustment for the contract for additional right-of-way acquisition support services and additional research required for supplemental Section 106 study. The additional cost not to exceed: $13,306.87 Contract Amount Base Bid ............................................... $ 1,155,284.38 Amount of This Change Order ............................................. $ 13,306.87 Amount of Previous Change OrdersI ......................................... $ 731,884.10 Total Change Orders ..................................................... $ 745,190.97 Modified Contract Amount ............................................. $ 1,900,475.35 By reason of this change order the time of Calen ar Days completion will be increased b Approved: Date: Carlos andmo, C' Administrator w Date: _ Attest: 7 eb ah A. Harrington, Interim City Jerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: 1 �' Consultant: C E eeY-5� Zn , By: Name: James Lu Title: Chief Executive Officer By: Title: Lily Huang Title: Chief Financial Officer c: Project File/Contractor/7urchasing Rev. 01113 Civil and Structural Engineers 11870 Pierce Street, Suite 265, Riverside, CA 92505 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com July 1, 2019 Mr. Brandon Araujo, P.E. Project Engineer Public Works City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 10 Dear Mr. Araujo: To complete the proposed project, we request a contract amendment for the following extra work: 1. Conduct Additional Historic Preservation Consulting Services: GPA Consulting (GPA) is currently assisting the City to prepare supplemental Section 106 studies in coordination with Caltrans for the proposed bridge improvements project. The supplemental studies were requested by the Unites States Army Corps of Engineers (USACE) as part of the 408 Permitting process to consider potential effects to the Los Angeles River Channel (Channel). On July 13, 2019, a project initiation meeting was held at Caltrans District 7 to discuss the methodology for the supplemental studies. At that time Caltrans staff indicated that there were cultural resources in the Area of Potential Effects (APE) map, in addition to the Los Angeles River Channel, that were not considered in the original Section 106 studies and should be addressed in the Supplemental Historic Property Survey Report (SHPSR). These include the Los Angeles Junction Railway (LAJR), Southern California Edison (SCE) sub transmission lines, and a Los Angeles Department of Water and Power (LADWP) transmission line. Subsequent to the project initiation meeting, GPA Consulting conducted preliminary research to identify if the additional cultural resources could be exempted from evaluation under the Caltrans Section 106 Programmatic Agreement (PA). It appears that the SCE sub transmission lines and LADWP transmission line qualify as properties exempt from evaluation per Attachment 4 of the PA. The LAJR does not appear to meet the criteria for exemption from evaluation. However, due to the large property size and limited potential for effects, the LAJR appears to qualify for an assumption of eligibility for the purposes of this project only, in lieu of a complete evaluation of the cultural resource, as allowed by Stipulation VIIL C. 4. of the PA. The original scope and cost for the project included an assumption that no more than one historic property (Los Angeles River Channel) will be included in the SHPSR and analyzed in the FOE. Therefore, GPA is requesting an amendment to the original scope and cost in order to include the LAJR in the supplemental Section 106 studies. Mr. Brandon Araujo, P.E. July 1, 2019 Page 2 of 2 2. Update Right of Way Appraisal and Acquisition Services at the Box USA Parcel (APN 6314- 033-001): The right of way services at the subject property were originally placed on hold in 2017. Due to lapse of time, design changes and complexity of impacts associated with the parcel, an amendment is requested to complete the appraisal and acquisition services for one electrical overhead easement and one temporary construction easement (TCE) in the Box USA property (APN 6314-033-001) located at 3030 Atlantic Boulevard. The proposed cost for this amendment involves escalation and update of the original cost that was dated in 2014. The estimated cost for all additional effort is $13,306.87. Current Amended Contract Amount: $1,887,168.48 Proposed New Amendment: $13,306.87 Total Proposed Amended Contract Amount: $1,900,475.35 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e- mail atjames.lu@cnseng.com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachment: Cost proposal backup details Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers. Inc. (Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Name Range James Lu ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Conference Calls 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries Date: 6/30/2019 Hourly Rate Hours (2019) Total 5 @ $ 89.50 $ 447.50 0 @ $ - $ 0 @ $ - $ - 0 @ $ - $ 0 @ $ - $ 0 @ $ - $ 0 @ $ - $ Subtotal Direct Labor Costs $ 447.50 Anticipated Salary Increases (3.35%) (Escalation) $ 14.99 Total Direct Labor Costs (DLC) $ 462.49 Rate Total Total Fringe Benefits (FB) $ - Total 137.07 % $ 633.94 Total Indirect Costs (IC) $ 633.94 Rate Total 10 % $ 109.64 Fee (DLC+FB+IC) $ 109.64 Total Other Direct Costs $ - Prime Consultant (CNS) Cost: $ 1,206.07 SUBCONTRACTOR COSTS KOA Corporation (Traffic) $ - Overland , Pacific & Cutler (Right of Way Appraisal and Acquisition) $ 6,061.00 Stantec (Roadway, Right of Way Easements) $ - RailPros (Railroad) $ - Converse (Geotechnical) $ - GPA (Environmental) $ 6,039.80 Total Subcontractor Costs $ 12,100.80 TOTAL CONTRACT COST $ 13,306.87 r r U _ �v N (fi 69 V? 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C CA o a v `�° o a a a U ° to A U cG ,3 -10 P. oa cz W= atL ; W Y G 3 V ro U dtDt y 0-o oto = a p c�i b o ro o a�i rJ a�iCZa o tf,V)CCA M �O I- OC O, CD N M V V) [� 00 C, C C C O^- y O ri'IT O U Fc- r f J N N � N 59 6F3 69 Ef? 69 69 EA 69 69 69 69 69 69 6/? 5r9 G � � O V7 = 03 Wx C O r ° ? ro V V ate+ O � p ro • U Q ro F b -o � P, � ro o. oq � ❑ .� ro O �. cz � r- W ci o n ,� a W 3 U c � ro ro Z C 2 N M It Ln 1l- OC C, G N G A Scope and Cost for Historic Preservation Consulting Services Atlantic Boulevard Bridge over Los Angeles River Amendment 1 June 28, 2019 Project Understanding: GPA Consulting (GPA) is currently assisting the City of Vernon (City) to prepare supplemental Section 106 studies in coordination with the State of California Department of Transportation (Caltrans) for the improvements to the Atlantic Boulevard bridge over the Los Angeles River. The supplemental studies were requested by the Unites States Army Corps of Engineers (USACE) as part of the 408 permit application process to consider potential effects to the Los Angeles River Channel (Channel). On July 13, 2019, a project initiation meeting was held at Caltrans District 7 to discuss the methodology for the supplemental studies. At that time Caltrans staff indicated that there were cultural resources in the Area of Potential Effects (APE), in addition to the Los Angeles River Channel, that were not considered in the original Section 106 studies and should be addressed in the Supplemental Historic Property Survey Report (SHPSR). These include the Los Angeles Junction Railway (LAJR), Southern California Edison (SCE) sub transmission lines, and a Los Angeles Department of Water and Power (LADWP) transmission line. Subsequent to the project initiation meeting, GPA Consulting conducted preliminary research to identify if the additional cultural resources could be exempted from evaluation under the Caltrans Section 106 Programmatic Agreement (PA). It appears that the SCE sub transmission lines and LADWP transmission line qualify as properties exempt from evaluation per Attachment 4 of the PA. The LAJR does not appear to meet the criteria for exemption from evaluation. However, due to the large property size and limited potential for effects, the LAJR appears to qualify for an assumption of eligibility for the purposes of this project only, in lieu of a complete evaluation of the cultural resource, as allowed by Stipulation VIII. C. 4. of the PA. The original scope and cost for the project included an assumption that no more than one historic property (Los Angeles River Channel) will be included in the SHPSR and analyzed in the FOE. Therefore, GPA is requesting an amendment to the original scope and cost in order to include the LAJR in the supplemental Section 106 studies. Memo to CSO Proposed Scope of Work: GPA will include the LAJR in the same memo to Caltrans Cultural Studies Office that will be prepared for the Los Angeles River Channel, which is required to obtain approval to assume eligibility in lieu of a full evaluation of the resource. Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the memo. All work products will be peer -reviewed for quality control. 2. Site Visit/Photography - GPA will conduct a site visit to document the integrity of the segment of the LAJR that is within the APE. Digital photographs will be taken during the field survey. All photographs will be taken from the public right-of-way, unless property Atlantic Boulevard Bridge, Amendment 1 City of Vernon, Los Angeles County G A access is granted in advance. The field survey will be done at the some time as for the Channel and will not require additional hours. 3. Research - Limited property -specific research will be conducted to identify the date of construction, character defining features, and alterations (if any) for the segment of the LAJR within the APE. 4. Draft Memo - GPA will prepare a draft memo on behalf of Caltrans District 7 PQS, requesting approval from Caltrans CSO to assume eligibility of the LAJR for the purpose of this undertaking only. The memo will explain the assumed historic significance of the resource, its character defining features, and the integrity of the segment within the APE. The memo will also explain the special circumstances that preclude complete evaluation, as provided in section VIII. C. 4. of the Caltrans PA. The LAJR will be included in the same memo as for the Channel. 5. Final Memo - GPA will revise the draft memo based on comments from the City and Caltrans. Deliverable: The draft and final memo will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. SHPSR Proposed Scope of Work: GPA will include the LAJR in the same Supplemental Historic Properties Survey Report as the Channel, which involves the following tasks: Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the SHPSR. All work products will be peer -reviewed for quality control. 2. Review Existing Information - GPA will review all existing information on the project provided by the client and consultant team. 3. Supplemental Area of Potential Effects (APE) Map - GPA will update the APE Map to reflect the most current project footprint. The project location and project vicinity maps will also be updated. 4. Public Consultation - GPA will conduct outreach to potentially interested parties, in accordance with established Section 106 procedures. 5. Draft Supplemental HPSR - GPA will prepare the draft SHPSR according to established Caltrans procedures as laid out in the Standard Environmental Reference and submit to the City and Caltrans for review. 6. Final Supplemental HPSR - GPA will revise the draft SHPSR based on comments from the City and Caltrans. Deliverable: The draft and final SHPSR will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. Atlantic Boulevard Bridge, Amendment 1 City of Vernon, Los Angeles County 2 G A FOE Proposed Scope of Work: GPA will include the LAJR in the same the Finding of Effect report as the Channel, which includes the following tasks: Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the FOE. All work products will be peer -reviewed for quality control. 2. Draft Finding of Effect - GPA will prepare an FOE according to established Caltrans procedures as laid out in the Standard Environmental Reference and submit to the City and Caltrans for review. 3. Final Finding of Effect - GPA will revise the draft FOE based on comments from the City and Caltrans. Deliverable: The draft and final FOE will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. Project Cost: The anticipated additional costs are included on the following pages. It should be explicitly understood that hours may be allocated differently among tasks and available personnel. Please note that the costs listed do not include preparation for or attendance at public meetings. Should the client request GPA's attendance at public meetings, preparation time, meeting time, mileage, and parking will be billed on a time and materials basis. This proposal is valid for the proposed project and tasks as explained in the Proposed Scope of Work section above. Changes to the proposed project may result in additional work and therefore may result in additional costs, which would be mutually agreed upon in writing prior to commencing the additional work. Assumptions: No more than one additional historic property (Los Angeles Junction Railway) will be added to the SHPSR and analyzed in the FOE. Caltrans District 7 confirmed via email on June 28, 2019 that there are no additional cultural resources to be included in the supplemental studies (other than the Los Angeles River Channel and Los Angeles Junction Railway). Public meeting attendance is not anticipated at this time. Atlantic Boulevard Bridge, Amendment 1 City of Vernon, Los Angeles County Project Budget: Atlantic Blvd Bridge over LA River, Vernon Amendment 1 June 25, 2019 Project Management Andrea Galvin- Principal Arch. Historian _ I ` . _ 2.3G Task Subtotal 2.00 $512.30 Research Laura O'Neill - Senior Architectural Historian 4.00 $134.16 $536.64 Task Subtotal 4.00 $536.64 Coordinate with Stakeholders Jenna Kachour- Senior Architectural Historian 4.00 $113.44 $453.76 Task Subtotal 4.00 $453.76 Historic Property Survey Report (HPSR) Laura O'Neill- Senior Architectural Historian 6.00 $134.16 $804.96 Task Subtotal 6.00 $904.96 Memorandum Laura O'Neill - Senior Architectural Historian 12.00 $134.16 $1,609.92 Task Subtotal 12.00 $1.609.92 Finding of Effect Laura O'Neill- Senor Architectural Historlan 12.00 $134.16 $1,609.92 Task Subtotal 12AD $1,609.92 Quality Assurance/Quality Control Andrea Galvin- Principal Arch. Historian 2.00 $256.15 . Task Subtotal 2.00 $512.30 Total Services 42.00 $6,039.80 Units Amt Mkup Total Expenses Total Service: $6,039.80 Total Expense: $0.00 :Grand Total. $6,039.80' Atlantic Boulevard Bridge, Amendment 1 City of Vernon, Los Angeles County 4 ::AOPC Enhancing Lives Through Infrastructure June 5, 2019 Mr. James Lu, P.E., S.E. Project Manager/Principal CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 6 Dear Mr. Lu: An amendment to our contract is necessary for work associated with APN 6314-033-001/ Box USA. The amendment is necessary because lapse of time, design changes and complexity of impacts associated with this parcel have increased costs from when originally proposed. The additional fees are for appraisal, review appraisal, updated preliminary title report, and right-of-way services for acquisition, escrow coordination and project management. The following is a breakdown for the additional costs to complete the necessary right of acquisition services for parcel 6314-033-001/ Box USA: Task Additional Fee Appraisal $2,800.00 Appraisal Review $2,200.00 Updated PTR $200.00 Right of Way Services $861.00 TOTAL 6,061.00 Based on this additional work, our revised contract amount would be as follows: Original Contract Amount $ 57,764.65 Amendment No. 1 $ 6,300.00 Amendment No. 2 $ 40,086.70 Amendment No. 3 $ 90,912.04 Amendment No. 4 $ 47,410.00 Amendment No. 5 $ 800.00 Amendment No. 6 (this amendment) $ 6,061.00 Total Amended Contract Amount $249,334.39 If the proposed Contract Amendment No. 6 meets your approval, please sign below and return to me and/or provide a contract change order authorization in a form acceptable to you. Should you have any questions or need additional information, please do not hesitate to contact me at (949) 951-5263. www.OPCservices.com 1 1 Jenner, Suite 200, Irvine, CA 92618 ph 949.951.5263 1 fx 949.951.6651 Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 5 October 25, 2018 Sincerely, Overland, Pacific & Cutler, Inc. Am"I �1-11 Mona Montano Project Manager Accepted and Approved James Lu, P.E., S.E. Project Manager/Principal Date: Enhancing Lives Through Infrastructure www.OPCservices.com P a g e 1 2 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland. Pacific & Cutler. Inc. DIRECT LABOR Classification Program Manager Project Manager Project Coordinator Project Analyst/Escrow Coor Project Support FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Name Min Saysay Mona Montano Nancy Bopha Tim McCloud Angela Gabel Date: 5/6/2019 Hourly Rate Initial Hourly Range Hours Rate (2019) Total 0 @ $ 65.86 $ - 5 @ $ 41.83 $ 209.15 1 @ $ 27.24 $ 27.24 2 @ $ 20.19 $ 40.38 1 @ $ 27.50 $ 27.50 Subtotal Direct Labor Costs $ 304.27 Anticipated Salary Increases (3.35%) (Escalation) $ 10.19 Total Direct Labor Costs (DLC) $ 314.46 Rate Total Total Fringe Benefits (FB) $ - Total 149 % $ 468.55 Total Indirect Costs (IC) $ 468.55 Rate Total 10% % $ 78.30 Fee (DLC+FB+IC) $ 78.30 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries 5. Title Service (1 report update) $ 200.00 Total Other Direct Costs $ 200.00 SUBCONTRACTOR COSTS Fee Appraisals subconsultant fee is $6,500 offset by $3,700 initial allocation for this parcel $ 2,800.00 Review Appraisals subconsultant fee is $4,200 offset by $2,000 initial allocation for this parcel $ 2,200.00 Markup on Subcontractors (0%) $ - TOTAL COST $ 6,061.31 STAFF REPORT AGENDA APPROVED ITEM 07/16/19, SD City Council Agenda Item Report Agenda Item No. COV-302-2019 Submitted by: Brandon Araujo Submitting Department: Public Works Meeting Date: July 16, 2019 SUBJECT Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 10 (Contract No. CS-0099) Recommendation: A. Find that the approval of the proposed change order in this staff report is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Agreement Change Order No. 10, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide additional right-of-way acquisition support and coordination services as well as additional research required to complete the City's supplemental Section 106 study as described below for the additional cost of $13,306.87, increasing the total contract cost to $1,900,475.35; and C. Authorize the City Administrator to execute Agreement Change Order No. 10. Background: The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth -filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but is also a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. The Atlantic Boulevard Bridge over the Los Angeles River contract was awarded in November 2009 to CNS Engineers, Inc., for the design of the bridge rehabilitation and right-of-way acquisition support. The Atlantic Boulevard Bridge over the Los Angeles River contract will develop the plans for the proposed widening and rehabilitation of the bridge, which will include widening of the roadway bridge approaches, modifications of traffic signals, installation of California Public Utilities Commission -approved railroad grade crossings devices, and flood control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate the widening of the bridge and roadway and construction activities. The project will also require the relocation of conflicting utilities, including power poles from the City's Public Utilities Department, which is concurrently developing relocation plans. Agreement Change Order Work Agreement Change Order No. 10 is required to capture the escalation in costs for the right-of-way acquisition services required for easements required on at Assessor's Parcel Number 6314-033-001. These easements were originally AGENDA APPROVED ITEM 07/16/19, SD added to the Consultant's Scope of Work as a part of Agreement Change Order No. 3 in December 2010. Since December 2010, the cost of these services has increased commensurately and the Consultant has requested said change order to cover these costs. In addition, during a kick-off meeting with Caltrans Environmental Planning staff on June 13, 2019, Caltrans staff noted an additional property that would have to be included in the supplemental Section 106 study. These additional properties were unknown to both the City and the City's consultant when the consultant originally submitted a proposal. Additional research required to include this property and the City's consultant has requested additional compensation as a result. Lastly, as a part of the request for Agreement Change Order No. 6, dated November 26, 2014, with the original proposal dated April 22, 2009 and construction still years away at the time, the original budget for the bidding and construction support part of the original scope of work no longer reflected the consultants' costs due to inflation and that part of the scope of work was removed from the Consultant's scope of work. City staff will need to bring an additional change order to City Council prior to commencement of that phase of work. Agreement Change Order No. 10 has been approved as to form by the City Attorney's office. Fiscal Impact: The current contract amount, including all previous change orders, is $1,887.168.48. The additional cost of Agreement Change Order No. 10 is $13,306.87 The total contract amount would increase to $1,900,475.35. The outstanding contract amount would change as follows: Previous Outstanding Contract Amount: $300,673.97 Agreement Change Order No. 10: $ 13,306.87 New Outstanding Contract Amount: $313,980.84 The additional cost of Agreement Change Order No. 10 is anticipated to be paid over the next two fiscal years as work is completed. The funds will be correspondingly budgeted in the FY 2019-20 and FY 2020-21 Public Works Capital Budgets. City staff will continue to seek additional Federal funds to cover project costs. ATTACHMENTS • 1. Agreement Change Order No. 10 AGENDA APPROVED ITEM 07/16/19, SD CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 10 SUPPLEMENT NO. _ SHEET 1 OF 14 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099 FEDERAL PROJECT No. DBPL02-5139(010) EDEN Project No. 103001 REQUESTED BY: City of Vernon Supplemental No. TO: CNS Engineers, Inc. CONTRACTOR P.O. No. 011.0004903 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally innlnrlerl in the nnntrant The Atlantic Blvd. Bridge over the Los Angeles River project will be amended as stated hereon: Project Schedule No changes proposed. Project Scope Amended as per the attached document. Contract Cost Cost adjustment for the contract for additional right-of-way acquisition support services and additional research required for supplemental Section 106 study. The additional cost not to exceed: $13,306.87 Contract Amount Base Bid) ............................................... $ 1,155,284.38 Amount of This Change Order ............................................. $ 13,306.87 Amount of Previous Change Orders ......................................... $ 731,884.10 Total Change Orders ..................................................... $ 745,190.97 Modified Contract Amount ............................................. $ 1,900,475.35 By reason of this change order the time of O Calendar Days completion will be increased by: Approved: Date: Carlos Fandino, Cite .administrator Date: Attest: Deborah A. Harrington, Interim City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Consultant: By: Title: c: Project File/Contractor/Purchasing Rev. 01/13 AGENDA APPROVED ITEM 07/16/19, SD 'TcTmTsT.Engineers< Civil and Structural Engineers 11870 Pierce Street, Suite 265, Riverside, CA 92505 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com July 1, 2019 Mr. Brandon Araujo, P.E. Project Engineer Public Works City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 10 Dear Mr. Araujo: To complete the proposed project, we request a contract amendment for the following extra work: 1. Conduct Additional Historic Preservation Consulting Services: GPA Consulting (GPA) is currently assisting the City to prepare supplemental Section 106 studies in coordination with Caltrans for the proposed bridge improvements project. The supplemental studies were requested by the Unites States Army Corps of Engineers (USACE) as part of the 408 Permitting process to consider potential effects to the Los Angeles River Channel (Channel). On July 13, 2019, a project initiation meeting was held at Caltrans District 7 to discuss the methodology for the supplemental studies. At that time Caltrans staff indicated that there were cultural resources in the Area of Potential Effects (APE) map, in addition to the Los Angeles River Channel, that were not considered in the original Section 106 studies and should be addressed in the Supplemental Historic Property Survey Report (SHPSR). These include the Los Angeles Junction Railway (LAJR), Southern California Edison (SCE) sub transmission lines, and a Los Angeles Department of Water and Power (LADWP) transmission line. Subsequent to the project initiation meeting, GPA Consulting conducted preliminary research to identify if the additional cultural resources could be exempted from evaluation under the Caltrans Section 106 Programmatic Agreement (PA). It appears that the SCE sub transmission lines and LADWP transmission line qualify as properties exempt from evaluation per Attachment 4 of the PA. The LAJR does not appear to meet the criteria for exemption from evaluation. However, due to the large property size and limited potential for effects, the LAJR appears to qualify for an assumption of eligibility for the purposes of this project only, in lieu of a complete evaluation of the cultural resource, as allowed by Stipulation VIII. C. 4. of the PA. The original scope and cost for the project included an assumption that no more than one historic property (Los Angeles River Channel) will be included in the SHPSR and analyzed in the FOE. Therefore, GPA is requesting an amendment to the original scope and cost in order to include the LAJR in the supplemental Section 106 studies. AGENDA APPROVED ITEM 07/16/19, SD Mr. Brandon Araujo, P.E. July 1, 2019 Page 2 of 2 2. Update Right of Way Appraisal and Acquisition Services at the Box USA Parcel (APN 6314- 033-001): The right of way services at the subject property were originally placed on hold in 2017. Due to lapse of time, design changes and complexity of impacts associated with the parcel, an amendment is requested to complete the appraisal and acquisition services for one electrical overhead easement and one temporary construction easement (TCE) in the Box USA property (APN 6314-033-001) located at 3030 Atlantic Boulevard. The proposed cost for this amendment involves escalation and update of the original cost that was dated in 2014. The estimated cost for all additional effort is $13,306.87. Current Amended Contract Amount: $1,887,168.48 Proposed New Amendment: $13,306.87 Total Proposed Amended Contract Amount: $1,900,475.35 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e- mail at james.lu@cnseng.com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc. Attachment: Cost proposal backup details Local Assistance Procedures Manual AGENDA APPROVED ITEM 07/16/19>'I SD 10-x CITY OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caltrans EA No. 0793210L Date: 6/30/2019 Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Consultant: CNS Engineers. Inc. (Prime Consultant) DIRECT LABOR Classification Project Manager (PM) / Principal Bridge Engineer FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (* Combined FB, OH and G&A) FEE (PROFIT) Hourly Rate Hourly Rate Name Range Hours (2019) Total James Lu 5 a� $ 89.50 $ 447.50 0 a $ - $ - 0 a� $ $ - 0 a $ - S - 0 @ $ $ - 0 @ $ S 0 @ $ S Subtotal Direct Labor Costs $ 447.50 Anticipated Salary Increases (3.351/o) (Escalation) $ 14.99 Total Direct Labor Costs (DLC) $ 462.49 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Conference Calls 3. Transportation / Travel (Mileage will be IRS standard rate.) 4. Overnight Deliveries SUBCONTRACTOR COSTS Rate Total Total Fringe Benefits (FB) $ - Total 137.07 % $ 633.94 Total Indirect Costs (IC) $ 633.94 Rate Total 10 % $ 109.64 Fee (DLC+FB+IC) $ 109.64 S e _ Total Other Direct Costs $ - Prime Consultant (CNS) Cost: $ 1,206.07 KOA Corporation (Traffic) $ -Overland, Pacific & Cutler (Right of Way Appraisal and Acquisition) $ 6,061.00 Stantec (Roadway, Right of Way Easements) $ RailPros (Railroad) $ - Converse (Geotechnical) $ GPA (Environmental) $ 6,039.80 Total Subcontractor Costs $ 12,100.80 TOTAL CONTRACT COST $ 13 306.87 0 U � � o s N � M �] 7 O O 0 fA i 6A V1 � t O O z� Wx 1 y U a � W O U O 'cl U L .0 s. 00 .C.. _. N cOi Ln C L R U N 7to C Q N fO C74 f. 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Q Q 0 z w C� Q r U N r p N :a � N CA 1-1-1 9- 69 6n 6A 1-1-1 96R 69 fA E69 1-1-1-1 969- >F � O a - rn = O 3 z = _ x o 5 = r, __ — 72 o = r'd cG a.✓. _ co o 3 r = 7��. o u _ � 0 C— J ^ r VI rn — — on ° f - = p N o tt) LZ r 3" T _ ...-� L J _r o th _ — Cn L M ti ¢7- v ti o Z Z — f`-I r; � 'r, r o0 C _ — y c6 -6 -6 � '.6 L a. N co 0 AGENDA APPROVED ITEM 07/16/19. SD Scope and Cost for Historic Preservation Consulting Services Atlantic Boulevard Bridge over Los Angeles River Amendment 1 June 28, 2019 Project Understanding: GPA Consulting (GPA) is currently assisting the City of Vernon (City) to prepare supplemental Section 106 studies in coordination with the State of California Department of Transportation (Caltrans) for the improvements to the Atlantic Boulevard bridge over the Los Angeles River. The supplemental studies were requested by the Unites States Army Corps of Engineers (USACE) as part of the 408 permit application process to consider potential effects to the Los Angeles River Channel (Channel). On July 13, 2019, a project initiation meeting was held at Caltrans District 7 to discuss the methodology for the supplemental studies. At that time Caltrans staff indicated that there were cultural resources in the Area of Potential Effects (APE), in addition to the Los Angeles River Channel, that were not considered in the original Section 106 studies and should be addressed in the Supplemental Historic Property Survey Report (SHPSR). These include the Los Angeles Junction Railway (LAJR), Southern California Edison (SCE) sub transmission lines, and a Los Angeles Department of Water and Power (LADWP) transmission line. Subsequent to the project initiation meeting, GPA Consulting conducted preliminary research to identify if the additional cultural resources could be exempted from evaluation under the Caltrans Section 106 Programmatic Agreement (PA). It appears that the SCE sub transmission lines and LADWP transmission line qualify as properties exempt from evaluation per Attachment 4 of the PA. The LAJR does not appear to meet the criteria for exemption from evaluation. However, due to the large property size and limited potential for effects, the LAJR appears to qualify for an assumption of eligibility for the purposes of this project only, in lieu of a complete evaluation of the cultural resource, as allowed by Stipulation VIII. C. 4. of the PA. The original scope and cost for the project included an assumption that no more than one historic property (Los Angeles River Channel) will be included in the SHPSR and analyzed in the FOE. Therefore, GPA is requesting an amendment to the original scope and cost in order to include the LAJR in the supplemental Section 106 studies. Memo to CSO Proposed Scope of Work: GPA will include the LAJR in the same memo to Caltrans Cultural Studies Office that will be prepared for the Los Angeles River Channel, which is required to obtain approval to assume eligibility in lieu of a full evaluation of the resource. 1. Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the memo. All work products will be peer -reviewed for quality control. 2. Site Visit/Photography - GPA will conduct a site visit to document the integrity of the segment of the LAJR that is within the APE. Digital photographs will be taken during the field survey. All photographs will be taken from the public right-of-way, unless property Atlantic Boulevard Bridge, Amendment 1 City of Vernon, Los Angeles County AGENDA APPROVED ITEM 07/16/19, SD G i ' A access is granted in advance. The field survey will be done at the same time as for the Channel and will not require additional hours. 3. Research - Limited property -specific research will be conducted to identify the date of construction, character defining features, and alterations (if any) for the segment of the LAJR within the APE. 4. Draft Memo - GPA will prepare a draft memo on behalf of Caltrans District 7 PQS, requesting approval from Caltrans CSO to assume eligibility of the LAJR for the purpose of this undertaking only. The memo will explain the assumed historic significance of the resource, its character defining features, and the integrity of the segment within the APE. The memo will also explain the special circumstances that preclude complete evaluation, as provided in section VIII. C. 4. of the Caltrans PA. The LAJR will be included in the same memo as for the Channel. 5. Final Memo - GPA will revise the draft memo based on comments from the City and Caltrans. Deliverable: The draft and final memo will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. SHPSR Proposed Scope of Work: GPA will include the LAJR in the same Supplemental Historic Properties Survey Report as the Channel, which involves the following tasks: 1. Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the SHPSR. All work products will be peer -reviewed for quality control. 2. Review Existing Information - GPA will review all existing information on the project provided by the client and consultant team. 3. Supplemental Area of Potential Effects (APE) Map - GPA will update the APE Map to reflect the most current project footprint. The project location and project vicinity maps will also be updated. 4. Public Consultation - GPA will conduct outreach to potentially interested parties, in accordance with established Section 106 procedures. 5. Draft Supplemental HPSR - GPA will prepare the draft SHPSR according to established Caltrans procedures as laid out in the Standard Environmental Reference and submit to the City and Caltrans for review. 6. Final Supplemental HPSR - GPA will revise the draft SHPSR based on comments from the City and Caltrans. Deliverable: The draft and final SHPSR will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. Atlantic Boulevard Bridge, Amendment 1 City of Vernon, Los Angeles County AGENDA APPROVED ITEM 07/16/19. SD FOE Proposed Scope of Work: GPA will include the LAJR in the same the Finding of Effect report as the Channel, which includes the following tasks: Project Management and QA/QC - GPA will consult with the client and consultant team as needed to complete the FOE. All work products will be peer -reviewed for quality control. 2. Draft Finding of Effect - GPA will prepare an FOE according to established Caltrans procedures as laid out in the Standard Environmental Reference and submit to the City and Caltrans for review. 3. Final Finding of Effect - GPA will revise the draft FOE based on comments from the City and Caltrans. Deliverable: The draft and final FOE will be provided electronically (Word and/or PDF). The City will be responsible for providing Caltrans with the requested number of printed copies. Project Cost: The anticipated additional costs are included on the following pages. It should be explicitly understood that hours may be allocated differently among tasks and available personnel. Please note that the costs listed do not include preparation for or attendance at public meetings. Should the client request GPA's attendance at public meetings, preparation time, meeting time, mileage, and parking will be billed on a time and materials basis. This proposal is valid for the proposed project and tasks as explained in the Proposed Scope of Work section above. Changes to the proposed project may result in additional work and therefore may result in additional costs, which would be mutually agreed upon in writing prior to commencing the additional work. Assumptions: No more than one additional historic property (Los Angeles Junction Railway) will be added to the SHPSR and analyzed in the FOE. Caltrans District 7 confirmed via email on June 28, 2019 that there are no additional cultural resources to be included in the supplemental studies (other than the Los Angeles River Channel and Los Angeles Junction Railway). Public meeting attendance is not anticipated at this time. Atlantic Boulevard Bridge, Amendment 1 City of Vernon, Los Angeles County AGENDA APPROVED ITEM 07/16/19. SD I r P1A Project Budget: Atlantic Blvd Bridge over LA River, Vernon Amendment 1 June 25, 2019 AOwily r brtpl.y�e Hours/Units Rate Amount Task Subloll, Project M anagement Andrea GoWn - Principal Arch. Historian 2.00 $256.15 $512,30 Task Subtotal 2.00 $812.30 Research Laura O'Neill- Senior Architectural Historian 4.00 $134.16 $536.64 Task Subtotal 4.00 S636.64 Coordinate with Stakeholders Jenno Kochour -.Senior Architectural Historian 4.00 $113.44 $453.76 Task Subtotal 4.00 $463.76 Historic Property Survey Report (HPSR) Laura O'Neill - Senior Architectural Historian 6.00 $134.16 $80496 Task Subtotal 6.00 Memorandum Laura O'Neill- Senior Architectural Historian 12.00 $134.16 $1,609.92 Task Subtotal 12.00 $1,609.92 Finding of Effect Laura O'Neill- Senior Architectural Historian 12.00 $134.16 $1,609.92 Task Subtotal 12.00 $1,609.92 Quality Assurar lQuality Control Andrea Galvin - Principal Arch. Historian 2.00 $256.15 $512.30 Task Subtotal 2.00 $512.30 Total Si"ces 4t00 $6,039.80 Units Amt Mkup Total Expenses Total Service: $6,039.80 Total Expense: $0.00 Grand Total $6.039.80 Atlantic Boulevard Bridge, Amendment j City of Vernon, Los Angeles County 4 AGENDA APPROVED ITEM 07/16/19, SD W �T'61 a 0� Enhancing Lives Through Infrastructure June 5, 2019 Mr. James Lu, P.E., S.E. Project Manager/Principal CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 6 Dear Mr. Lu: An amendment to our contract is necessary for work associated with APN 6314-033-001/ Box USA. The amendment is necessary because lapse of time, design changes and complexity of impacts associated with this parcel have increased costs from when originally proposed. The additional fees are for appraisal, review appraisal, updated preliminary title report, and right-of-way services for acquisition, escrow coordination and project management. The following is a breakdown for the additional costs to complete the necessary right of acquisition services for parcel 6314-033-001/ Box USA: Task Additional Fee Appraisal $2,800.00 Appraisal Review $2,200.00 Updated PTR $200.00 Right of Way Services $861.00 TOTAL 6,061.00 Based on this additional work, our revised contract amount would be as follows: Original Contract Amount $ 57,764.65 Amendment No. 1 $ 6,300.00 Amendment No. 2 $ 40,086.70 Amendment No. 3 $ 90,912.04 Amendment No. 4 $ 47,410.00 Amendment No. 5 $ 800.00 Amendment No 6 (this amendment) $ 6,061.00 Total Amended Contract Amount $249,334.39 If the proposed Contract Amendment No. 6 meets your approval, please sign below and return to me and/or provide a contract change order authorization in a form acceptable to you. Should you have any questions or need additional information, please do not hesitate to contact me at (949) 951-5263. www.OPCservices.com 1 1 Jenner, Suite 200, Irvine, CA 92618 ph 949.951.5263 1 fx 949.951.6651 Rea ► :: : ' ' e1�1�1��►�1 07/16/19, SD Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 5 October 25, 2018 Sincerely, Overland, Pacific & Cutler, Inc. Accepted and Approved I r�1 'Sif'y7'Cti'1`Tt-r Mona Montano Project Manager James Lu, P.E., S.E. Project Manager/Principal Date: Enhancing Lives Through Infrastructure www.OPCservices.com P a g e 1 2 ::AoOPC AGENDA APPROVED ITEM 07/16/19, SD Local Assistance Procedures Manual CITY OF VERNON COST PROPOSAL EXHIBIT 10-H Federal Project No.: Caltrans EA No.: Date: 5/6/2019 Project Name: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland, Pacific & Cutler, Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate (2019) Total Program Manager Min Saysav 0 @ $ 65.86 $ - Project Manager Mona Montano 5 @ $ 41.83 $ 209.15 Project Coordinator Nancy Bopha l @ $ 27.24 $ 27.24 Project Analyst/Escrow Coor Tim McCloud 2 @ $ 20.19 $ 40.38 Project Support Angela Gabel I @ $ 27.50 $ 27.50 Subtotal Direct Labor Costs $ 304.27 Anticipated Salary Increases (3.35%) (Escalation) $ 10.19 Total Direct Labor Costs (DLC) $ 314.46 FRINGE BENEFITS Rate Total * Total Fringe Benefits (FB) $ - INDIRECT COSTS Total Overhead (OH) * % General and Administrative (G&A) % Total (* Combined FB, OH and G&A) 149 % $ 468.55 Total Indirect Costs (IC) $ 468.55 FEE (PROFIT) Rate Total 10% % $ 78.30 Fee (DLC+FB+IC) $ 78.30 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rate.) 4.Overnight Deliveries 5. Title Service (1 report update) $ 200.00 Total Other Direct Costs $ 200.00 SUBCONTRACTOR COSTS Fee Appraisals subconsultant fee is $6,500 offset by $3,700 initial allocation for this parcel $ 2,800.00 Review Appraisals subconsultant fee is $4,200 offset by $2,000 initial allocation for this parcel $ 2,200.00 $ - $ - Markup on Subcontractors (0%) $ TOTAL COST $ 6,061.31 CHANGE ORDER Of OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 October 21, 2020 CNS Engineers Attn: James Lu, P.E., S.E. Project Manager/Principal 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Change Order No. I 1 — COV Contract No. CS-0099 — Rehabilitation of Atlantic Blvd. Bridge Over the Los Angeles River — Federal Project No. DBPL02-5139(010) Dear Mr. Lu: Transmitted herewith is a copy of the original fully executed above -referenced change order, approved by City Council minute order on October 6, 2020. If you have any questions regarding this matter, please call Daniel Wall at 323/583-9811 ext. 305. Sincerely, lw�lz �� Deborah R. Juarez Records Management Assistant Enclosure c: Daniel Wall Purchasing Department Resolution No. 10, 112 Agreement No. 17-058 Exclusively industrial DocuSign Envelope ID: F917BA0A-3523-43DE-9AB8-821EB7383928 CONTRACTOR: CONTRACT PURPOSE: Atlantic Boulevard Bridge over the Los Angeles River Project CONTRACT IS: ❑ FEDERAL ❑ PREVAILING WAGE ❑ COMPETITIVE SELECTION & NOTICED RFP ❑ COMPETITIVE Bra & NOTICED INVITATION TO BID ❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED) ❑ SERVICES ❑ MATERIALS ❑ BUDGETED ❑ NOT BUDGETED TOTAL CONTRACT VALUE: $2.014,340.45 Charge Amt. No(s): 011.2043.900000 Amendment Value $ 113, 865.10 v Contract is an Amendment to Eden Contract No. CS-0099 (if applicable) RESPONSIBLE DEPARTMENT PERSON: Jaunine Hooks PHONE: mt. 321 AUTHORIZATION: ❑ Approved by Council on October 6. 2020 (Check one and attach Resolution No. (if applicable) supporting documentation) ❑ Approved by City Administrator on ❑ Approved by Finance Director on (Please Follow In Order) Initials Date (1) Responsible Department Person Certifies compliance with Competitive Bidding and Purchasing Ordinance, r�./(p20 obtains approval from City Council/City Administrator/Finance Director, and obtains approval as to form from the City Attorney's Office, assembles two (2) originals of contract, obtains proper signatures from contractor/commitant pursuant to the signal= requirements, obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the City's website (if applicable), enters contract into Eden once routing process is complete. (2) Liability and Claims Approves insurance and sureties, if bonds required. c-Jv- 1Bti5T3020 (3) Finance (Purchasing) m Checks compliance with Competitive Bidding &Living Wage Ordinances Jv" l0yIS7Y020 and reflected in current budget. (4) City Attorney Approves contract as to form. a, TV/ 29/' 020 (5) City Signatory as Signs document on behalf of City. III}--L-_F,-gt� 1�020 (6) City Clerk Attests signatures, numbers and files contract, enters contract documents 107YU7020 (executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche, transmits duplicate original to contractor/consultant, notifies Responsible Department Person, and notifies any "consultant" of duties to file Form 700, if applicable. Rev. 0017 DocuSign Envelope ID: F9 7BAgA.352343DE-9AB&421EB7383928 CITY OF VERNON PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 11 SUPPLEMENT NO. _ SHEET I OF 25 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles Rifler Contract No. CS-0099 FEDERAL PROJECT No. DBPL02-5139(010) EDEN Project No. REQUESTED BY: City of Vernon Supplemental No. TO: CNS Engineers CONTRACTOR You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications ofthis contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full face and effect. and apply to the additional work as if said work was originally I. Modify the design to accommodate the relocated electrical conduits under the new bridge overhangs. 2. Modify the right of way easements and update the appraisals to eliminate the electrical overhead over the LACFCD. BNSF/LAJ, and LADWP properties. 3. Prepare traffic control plans and secure a Cahrans encroachment permit to close the Atlantic Blvd. Bridge for four days to replace the BNSF/LAJ rail crossings. 4. Extend the contract from December 31, 2020 to December 31, 2021. Contract Amount Base Bid ............................................... S 1,155,294.38 Amount of This Change Order I ............................................. S 113.865.10 Amount of Previous Change Orders I ......................................... $ 745.190.97 Total Change Orders I ..................................................... $ 859,056.07 Modified Contract Amount ............................................. $ 2,014,340.45 B,.. ifM,a change men the ame er 365 additional calendar des y mm asionwAlMad ustN as folloxs ,a�.'aJa'ae ��Ake K >" 10/21/2020 Approved: Date: cn t w. Carlos Fandino, City Administrator �w�a Attest: (,tie QOft, Date: 10/21/2020 C'—"4't isa Pope, City Clerk Ne. the uodnsigred Cmmaxor. late g., en un,N1 considnauon to the change rrapoaed aril hneb, agree. uthis popoal rs appro,ed tut „e ..It po,,& all labor. .gmpmrnt arM mminal s. ixluding ovnhad.cacp n ma, olhnxix N med abm e. arM pert all sen xes rccnsan ra the a atm, a spxifed. aM „ill .,,p as full p.menl fli edi ¢ the prices sham above I I Accepted Date: ( 01g202 o Contractor: CN5 Ems. Sn C . By: A Title: peSIriPh±/,StliU(fWeS AfLIVPk- Accepted Date: f D I q,7-OZ o Contractor: C.A�/� t nee t o r--rnr By: `::2� � Title: C 7:-C,' c: Project File/Conlraclor/Purchasing Rev. 01113 DocuSip Envelope ID: F9078AOA362343DE-9AB8321 EB7363928 CCM (lEefS Civil and Suwtursl Engineers 11870 Pierre Street, Suite 265, Riverside, CA 92505 Phme: (951) 697-1005 / Fax: (951) 667-3387 / Web:..cneeng.com August 5, 2020 Mr. Daniel Wall, P.E. Director of Public Works City of Vemon 4305 Santa Fe Avenue Vemon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 11 Dear Mr. Wall: To complete the proposed project, we request a contract amendment for the following extra work: I. Modify design accommodate the relocated electrical conduits under the new bridge overhangs: accommodate the relocated electrical conduits under the new bridge overhangs: The original power relocation design was to have the underground electrical conduits on the south approach to span over the river, LAJBNSF mil track, and LADWP properties with an overhead on the west side (upstream) of the bridge. The alignment of the electrical overhead is in a horizontal clearance of approximately 25 feet to a LADWP transmission tower at the northwest corner of the project site. During the coordination with LADWP to seek approval of the design and an encroachment permit, LADPW expressed the requirement that the minimum horizontal clearance to the transmission tower shall be 50 feet for maintenance purpose unless the electrical conduits go underground. The 50-foot clearance restriction essentially eliminated the overhead alternative. The power relocation design consultant — EPI revisited the design with the City and CNS, and determined that the most cost-effective solution is to split the underground electrical conduits north of the southerly mil crossing and have them installed under both bridge overhangs. The underground electrical conduits will continue northerly and stay within the street right of way. The bridge design has limited space to house all conduits under one single overhang. The original design also included a relocated gas pipe under the easterly (downstream) overhang that restricts the use of any other utilities; however, the Gas Company has decided to abandon the pipe and the eastern overhang is now available for limited electrical conduits. The proposed design change will eliminate the costly large steel poles and large diameter pile foundations at the northwest and southwest comers of the bridge and the right of way easements from Los Angeles County Flood Control District (LACFCD), BNSF/LAJ, and LADPW. The proposed design change requires modification of the bridge overhangs and introducing one additional temporary traffic control phase for vehicle and rail traffic during construction. 2. Modify right of way easements and the to eliminate the electrical overhead over of way easements and�date the�oraisals to eliminate the electrical overhead over the LACFCD. BNSF/LAJ. and LADWP and LADWP Probes. The right of way legal descriptions and plats for the following easements on LACFCD, BNSF/LAJ, and LADWP properties listed below will be modified to eliminate the electrical overhead and reduce the area of the easement as a cost saving measure. The appraisals will be updated accordingly. APN 6304-007-900, 6314-033-901 LACFCD DowSip Envelope ID: E947BMA-352343DE-9AB8-821EB7363928 Mr. Daniel Wall August 8, 2020 Page 2 of 2 APN 6304-007-800, 6314-033-802, 6304-010-806, 6314-003-800 BNSF/LAJ APN 6304-007-274 LADWP 3. Preoem traffic control plans and secure a Caltrans encroachment permit to close the Atlantic Blvd Bridge for four days to reolace the BNSF/LAJ rail crossings. During the coordination with BNSF/LAJ for the rail crossing improvements, BNSF/LAJ has determined that the existing rail crossings shall be replaced as part of the bridge construction. BNSF/LAJ estimated that the replacement of the rail crossings requires street closure for four days including one weekend and two weekdays. Proper traffic detour and control plans within the project area will be prepared to divert traffic from the project site. A Caltrans encroachment permit to close the 1-7I0 on/off ramps and place traffic control devices at the Bandini/I-710 Interchange area is also required. 4. Extend the contract from December 31, 2020 to December 31, 2021. The contract will expire on December 31, 2020. We request extending the contract to December 31, 2021 due to the unfpreseen delay in railroad coordination, right of way acquisition, and utility relocation. Additional project coordination with Caltrans, LACFCD, BNSF/LAJ, PUC, LADWP, LA Metro, USACE, CDFW, and RWQCB as directed by the City will be conducted. The estimated cost for all additional effort is $113,865. 10. Current Amended Contract Amount: $l o900,475.35 Proposed New Amendment: $113,865.10 Total Proposed Amended Contract Amount: $2,014,340.45 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.I04 or by a -mail at dames lu@.cnsenginc.com. Sincerely, James Lu, P.E., S.E. Project Manager / Principal CNS Engineers, Inc Attachment: Cost proposal backup details Doc,Sign Envelope ID: F947BA0A-3523-43DE-9AB8-821 EB7363928 Local Assistance Procedures Manual EXHIBIT 10-11 CTTV OF VERNON COST PROPOSAL Federal Project No. 5139 (010) Caloans EA No. 07932101. Dare: 9132020 Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Consultant CNS Engineers, lase (Prime Consultant) DIRECT LABOR Hourly Rate Hourly Rate Chsvfication Name Range H. (2020) Total Project Manager (PM) / Principal Bridge Engineer lames Lu 76 Q $ 93.08 $ 7,074.08 Senior Bridge Engineer Q. Nguyen 40 Q $ 62.40 $ 249(iM Bridge Project Engineer J. Nguyen 16 Q $ 4&00 $ 736.00 Senior Roadway Engineer / Deputy PM S. Hosford Senior CADD Designer N. Li FRINGE BENEFITS INDIRECT COSTS Ovefiead (OB) General and Administrative (G&A) Tom] (e Combined FB, OH and G&A) FEE (PROFIT) ESTL31ATED OTBER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Conference Calls 3. Transportation / Travel (Mileage will be IRS standard rate ) 4. Ovemight Deliveries 40 ® $ 62.40 $ 2,496.00 20 @ $ 40.00 $ 8w.00 0 B $ a 0 @ $ a Submhl Direct Labor Cosh $ 13,602.08 Anticipated Salary Increases (4.Wo) (Escalation) $ 544.08 Total Direct Labor Cash (DLC) $ 14,146.16 Rare Total Total Fringe Benefits (FB) S Taal % Yo F37M % E 19,390A5 Taal Indirect Casts (IC) S 19,390.15 Rate Total 10 % $ 3,353.63 Fee(DLC+FB+IC) $ 3,353.63 Total Other Direct Cosh $ Prime Consultant WNS) Cost $ 36,889.% KOA_Cor aution(Trafc) ($27,931.97+$3,9M.25) $ 31916.22 Overland, Pacific & Culler (Right of Way Apprai.W and Acquisition) $ 24,450.00 Shnrec(Roadway, Right of Way Easements) (52,138.6144,91089) $ 7049.50 MIPros(Railroad) _ $ 13959.44 Convene(Geotecimicat) $ - GPA(Enviromneaa) -- $ - Tetal Subeontraaor Carp $ 76975.16 TOTAL CONTRACT COST I $ 113,865.10 N VI y O � � U o e N M H H H H H H H H H H H H H H H H H H � T 9 °s H s y � H •l 6 � N_ r➢ dry H 3� 92qq q ICI �y W r3 @ I S a 5m Tip9 O 6 N .. h L y o a w =y gaLL Erm= =Seo ,$� a< y a 0 e _ au Ea V1C:i.%�"� 5c`ic�'a ig c�iica8'c'�ac7aomsz _ e 0 U 0 o A H H H H H H H H H H H H H H H H H O O O O O O O O O O O O O QO O F O Q NC H 3 6 N m oH 03 z 0 1 U a 0 Or m A > c c E E c — eo d m 'w W v "ya m 9 W i W O e_00 9 q vbiUm`cia�aaoF3�,ti O—-�—— N o F a .........\.... { f § ! a -------------- - | §! 2 !! : ) �k� / \ 2$ 70 ±ƒ {f|7 " !�! u[ . \! � k� ��k* )§ �■%.!-2!\« , || .;;;«!«;■&!q@)3 {) \ DocuSign Envelope ID'. F94713MA-352343DE-9AB8.821 EB7W3928 /k 2141 S Orangewood Avenue, Orange, CA Sop I,� T. )14.5]3 a3P F ]14.5]3.9934 www.koacorp.com I�(\ '//�\` MONTEREY PARK ORANGE ONTARIO SAN DIEGO July 21, 2020 Mr. James Lis CNS Engineers, Inc. 11870 Pierce Street Suite 265 Riverside, CA 92505 Subject: Atlantic Boulevard Bridge Reconstruction Project, Vernon, CA Addendum a6: Street closure and detour plans for BNSF work Dear Mr. Lu KOA Corporation (KOA) is submitting this amendment at the request of CNS for revisions the approved traffic control plans based on BNSF request to have a full closure during track work. Below is a detailed scope of services. SCOPE OF WORN Management, Coordination, &Administration KOA will attend up to one (1) meeting with the project team and one (1) additional meeting with RailPros for project related issues, schedule, deliverables, etc. Supplemental meetings with any local agencies and/or Caltans is not included in this scope of work and would constitute extra work if requested. We will maintain lines of communication between CNS throughout the completion of this work. We will invoice in the same manner as the original contract. Traffic Control and Detour Plans BNSF will be replacing existing grade crossings (concrete panels and rails) as part of the bridge widening project. The work will require a full closure of Atlantic Boulevard for days (2 weekend days and 2 weekdays). KOA will provide traffic control and detour plans to accommodate the proposed improvements. We assume all work to the track will be at the completion of the widening; therefore, the base for design will be the final signing and striping on Atlantic Boulevard. This includes any subsequent plans/detours due to impact to the 1-710 Freeway on/off ramps. CNS will provide all relevant base files, including new track panel layout and limits. Caltrons Encroachment Permit KOA will prepare and submit a Cahrans Encroachment Permit Application and associated plans/documentation for the proposed street closure and detours. KOA will submit to Caitrans up to three (3) times for approval. Any additional rounds of review/submittals will be considered extra work not included in this proposal. CNS will provide any and all additional construction plans to support the encroachment permit as requested by Cakrans. FEE KOA will perform the above scope of work for a not -to -exceed fee of $27,931.97. Please see attached fee breakdown. WORK SCHEDULE Upon receiving an executed agreement and the necessary supporting plans/information from the Client and/or others, KOA will complete the first submittal to the Client for review within six (6) weeks. Subsequent revisions will be competed approximately three (3) weeks after receiving comments. KOA is not responsible for delays caused by factors beyond KOA's reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, failure of the Client to furnish timely information or approve or disapprove of the KOA's services or work product promptly, or delays caused by faulty performance by the Client Atlantic Blvd Bridge Replacement Page 1 CNS; City of Vernon JB73140 - Amendment •6 DocuSign Envelope IDF947BAOA-352343DE9ABBA21 E87W3928 2141 W. .5 A0317 1 F 71 Avenue, Orange, CA coM KO T: ]1d.5]3.031] F. ]14.5]3.9534 www.koacorp.com '�(\ ,//�`` MONTEREY PARK ORANGE ONTARIO SAN DIEGO or by contractors of any level. When such delays beyond KOA's reasonable control occur, the Client agrees the KOA is not responsible for damages, nor shall KOA be deemed to be in default of this Agreement. AUTHORIZATION The signature below indicates acceptance of this proposal and authorization to proceed Sincerely, KOA Corporation Stephen Bise VP I Managing Director The person signing and executing this contract for the Client represents and warrants that he or she is duly authorized and has legal capacity and actual authority to bind the Client to each and every term, condition and obligation of this Contract and that all requirements of the Client have been fulfilled to provide such actual authority. By signing below, Client agrees with the terms and conditions attached hereto and hereby made a part of this agreement. Signature Name (Please Print) Date Title (Please Print) Client Purchase Order or Project Number Atlantic Blvd Bridge Replacement Page 2 CNS, City of Vernon )B73140 - Amendment 86 DocuSign Envelope lD'F9470AOA-352343DE-9AB6-821 EB7363928 Loral Aaistance ProrMures Manual E ERIT 1•H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrary EA No.: Dar'. 7 21 2020 Addendum pb Coatruction Tra1Dr ControMetour Traffic Management Pmjcm Names PW For Rail Crouinv Revlaeemevt Consultant: BOA Corporation DIRECT LABOR Moil, Rate Clansifiatim Name Range Firm Principal Various 65-85 Senior Engineer Various 57-67 Assistant Engineer Various 20-35 CADTechnician Various 18-25 Administrative Assistant Various 15-30 FRINGE BENEFITS INDIRECT COSTS Overt ad (OH) General and Administrative (G&A) Total (e Combined FB, OH and G&A) FEE (PROFIT) Initial Hourly Hours Rate TOW 8 @ $ 93.00 f 664.00 60 @ S 67.00 5 4,020.00 96 @ S 35.00 f 3,360.00 40 @ S 25.00 f 1000.00 8 @ S 28.00 E 224.00 @ E @ f @ S @ S @ S @ E @ S SubmWDirtm Labor Cora S 9,268.00 Anticipated Salary Inures (2.56A) (Fsmiatim) E 231.70 Total Dirt Labor Cnata(DLC) 5 9,495.76 Rate Total E Total Fringe Benefits (FB) $ Total Y 1673 % E 15,893.00 Total lvdirect Costa(IC) 5 15,1111113.011 Rate Total 10 % E 2,539.27 Far (DL.C+FBHC) $ 2,539.27 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbutaed with supporting documentation.) 1. Reproduction and Binding $ 2. Plotting f - 3. Transportation / Travel (Mileage will be IRS standard raw.) S 4. Overnight Deliveries f S SUBCONTRACTOR COSTS TOTAL COST TOW Other Direct Cab $ $ 27,931.97 DocuSign Envelope ID: F947BAOA-3523d3DE-gABOA21EB7363928 2141 W. Orangewood Avenue, Orange, CA 92868 V /A` T: 714.573.03171 F: 714. 573,95341 wow. koacory cum E� ' /� MONTEREY PARK ORANGE ONTARIO SAN DIEGO ' \ `',/�` May 13, 2020 Mr. James Lu CNS Engineers, Inc. 11870 Pierce Street Suite 26S Riverside, CA 92505 Subject: Atlantic Bouevard Bridge Reconstruction Project, Vernon, CA Addendum #6: Revised Worksite Traffic Control Plans for Revised Power Line Design Dear Mr. Lu KOA Corporation (KOA) is submitting this amendment at the request of CNS for revisions to the approved traffic control plans based on revised power line design. Below is a detailed scope of services. SCOPE OF WORK Management, Coordination, &Administration KOA will attend up to one (1) meeting with the project team for project related issues, schedule, deliverables, etc. We will maintain lines of communication between CNS throughout the completion of this work We will invoice in the same manner as the original contract Update Tmfic Control The revised power line design included installation of a conduit/duct under Atlantic Boulevard, approximately 30-feet north of the southerly BNSF track centerline. The existing traffic control can accommodate most of the new installation, however, a sub -phase to stage 2 will be required to accommodate needed overlap in construction between the east and west side of the bridge. CNS will provide all relevant base files, including new power line layout and limits. We will submit for review and revise as directed up to two (2) times. FEE KOA will perform the above scope of work for a not -to -exceed fee of $3,994.25. Please see attached fee breakdown. WORK SCHEDULE Upon receiving an executed agreement and the necessary supporting plans(nformation from the Client and/or others, KOA will complete the first submittal to the Client for review within three (3) weeks. Subsequent revisions will be competed approximately two (2) weeks after receiving comments. KOA is not responsible for delays caused by factors beyond KOA's reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, failure of the Client to furnish timely information or approve or disapprove of the KOA's services or work product promptly, or delays caused by faulty performance by the Client or by contractors of any level. When such delays beyond KOA's reasonable control occur, the Client agrees the KOA is not responsible for damages, nor shall KOA be deemed to be in default of this Agreement Atlantic Blvd Bridge Replacement Page 1 CNS; City of Vernon J873140 - Amendment #6 DocuSign Envelope ID: F947BABA-352343DE-9AB"21 EB7363928 2141 W.5 Orangewood Avenge, Orange, CA92 I, T-. 714.73.0317 F ]td.5]3 9534 1 www.koacorp mm I�(\ fill H MONTEREY PARK ORANGE ONTARIO SAN DIEGO AUTHORIZATION The signature below indicates acceptance of this proposal and authorization to proceed. Sincerely, KOA Corporation Stephen Bise VP I Managing Director The person signing and executing this contract for the Client represents and warrants that he or she is duly authorized and has legal capacity and actual authority to bind the Client to each and every term, condition and obligation of this Contract and that all requirements of the Client have been fulfilled to provide such actual authority. By signing below, Client agrees with the terms and conditions attached hereto and hereby made a part of this agreement. Signature Name (Please Print) Date Title (Please Print) Client Purchase Order or Project Number Atlantic Blvd Bridge Replacement Page 2 CNS; City of Vernon JB73140 - Amendment *6 DocuSign Envelope IDF947BA(lA.352343DE-9ABEA21EB7363928 Local Assistance Procedaret Monal EXHIBIT HER CITY OF VERNON COSTPROPOSAL Federal Project No.: Captain EA No.: Date: /$ 132020 Adding" 00 Reelse Construction T,.Me Control for New Power Line Project Name: D. Consulnnt KOA Carpontlw DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hoors Eats Total Firm Principal Various 65-85 2 ® S 83.00 $ 166.00 Senior Engineer Various 57-67 4 ® $ 67.00 $ 268.011 Assistant Engineer Various 555 16 @ S 35.00 $ 560.00 CAD Technician V. 19-25 12 @ S 25.00 S 300.00 Administrative Assistant Various 15-30 1 @ S 28.00 S 2&00 ® S ® S ® f - ® S � 5 ® 5 - 6 S FRINGE BENEFITS INDIRECT COSTS Overhead (OH) General and Administrative (G&A) Total (e Combined ED, OH and G&A) Subtotal Direct Isbor Caste S 1,322.00 Anticipated Salary Increases (2.5%) (E.sca)ation) S 33.05 Total Direct Labor Cash (DLC) S 1,?S&OS Role Total % S Total Fringe BeaeBU(FB) S Taal Yo % 167A % S 2267.00 TOW lodireet Coast Inc) S 2,267.110 FEE (PROFTF) Rah Taal 10 % S 362.20 I.(DLC+FB+IC) S 36220 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actin coR to be reimbursed with supporting dornmenhtion.) 1. Reproduction and Binding 5 2. Floating S 3. Tner amnation / Tnvel (Mileage wdl be IRS standard rate.) S C. Oennight Delivenes S 8 hY U:SK02Y Y:F.[U CO:EYq.Y KY TOTAL COST Tnhl Other Direct Coins 5 $ 3,984.25 DocuSign Envelope ID: F947BA8A-3523-43DE-9AB"21 EB7363928 ::AOPC Enhancing Lives Through Infrastructure August 4, 2020 Mr. James Lu, P.E., S.E. Project Manager/Principal CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 7 Dear Mr. Lu: An amendment to our contract is necessary for work associated with the following properties: APN 6304-007-900. 6314-033-901 LACFCD APN 6304-007-800, 6314-033-802 LAJ-BNSF APN 6304-007-274 LADWP APN 6304-010-806, 6314-003-800 LAJ-BNSF The amendment is necessary due to design changes on the parcels identified above. The additional fees are for updated appraisals and review appraisals, right-of-way services for acquisition, and project management. The following is a breakdown for the additional costs to complete the identified services: Task Additional Fee Appraisal $14000.00 Appraisal Review $8000.00 Right of Way Services $1620.00 Project Management $830.00 TOTAL $24 450.00 Based on this additional work, our revised contract amount would be as follows: Original Contract Amount $ 57,764.65 Amendment No. 1 $ 6,300.00 Amendment No. 2 $ 40,086.70 Amendment No. 3 E 90,912.04 Amendment No. 4 E 47,410.00 Amendment No. 5 9 800.00 Amendment No. 6 S 6,061.00 If the proposed Contract Amendment No. 7 meets your approval, please sign below and return to me and/or provide a contract change order authorization in a form acceptable to you. Should you have any questions or need additional information, please do not hesitate to contact me at (949) 307-1323. www.oPCservices.com 1 1lenner, Suite 200, Irvine, CA 92618 ph 949.951.5263 1 fx 949.951.66S3 DocuSlgn Envelope ID: FWBAOA-3523 31)E-9ASM21 EB7363928 Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 7 August 4, 2020 Sincerely, Overland, Pacific & Cutler, LLC Accepted and Approved Mona Montano James Lu, P.E., S.E. Project Manager Project Manager/Principal Date: Enhancing Lives Through Infrastructure 0PC vvww.OPCservices.com DocuSign Envelope ID: F947BA0A,3523A3DE-9AB8-021EB7363928 Local .Assistance Procedures Manual EXHIBIT 10•H CITY OF VERNON COST PROPOSAL Federal Project No.: Calcutta EA No.: Date: 6/52020 Project None: Atlantic Blvd. Bridge over the Los Angeles River Consultant: Overland, Pacific & Cutler, Inc DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range He. Raw(2020) Total Project Manager Mona Montano 2 Q S 43.46 $ 86.92 Sr. Acquishon Agent Albert Hannon 21 Q S 37.96 S 797.16 Subtotal Direct Labor Coats S 984.09 Anticipated Salary Increases (5%) (Escalation) S 44.20 Total Direct Labor Costa (DLC) S 928.28 FRINGE BENEFITS INDIRECr COSTS Overhead (OH) General and Administrative (G&A) Total (' Combined FB, OH and G&A) FEE (PROFIT) ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost m be reimbursed with supporting documentation.) 1. Reproduction and Binding 2. Plotting 3. Transportation / Travel (Mileage will be IRS standard rote.) 4. Overnight Deliveries 5. Tide Service (1 report upda e) SUBCONTRACTOR COSTS Fee Appraisals Review Appraisals Markup on Subcontractors (0°/.) Rate Tote] • X Total Fringe Beoefsn (FB) $ Toni X X 149 % S 1,393.14 Totel Indirect Coen (ICE $ 1,393.14 Ran Total IOY. % S 138.31 Fee, (DI.C+FB+IC) S 13331 Total Offer Direct Cab It S 14,000.00 S 8,000.00 S f f TOTAL COST I $ 24,450.00 a. DocuSign Envelope ID: F947BA9A-3523d3DE9A6M21 EB7363928 e, Suite 100, Irvine CA 92618-5312 ® Stantec July 28, 2020 FIe:2073013430 Attention: James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Dear Mr. Lu: Reference: Cost Proposal to Revise Seven (7) Temporary Construction Easements (TCEs) Due to elimination of the power overhead relocation over the Los Angeles River, mapping documents need to be revised. This utility will now go through the bridge and stay underground, remaining within the street easement. Other TCFs far the LA River and BNSF will be reduced as a cost saving measure. Stantec Consulting Services Inc. (Stantec) is requesting a contract amendment for additional services, which includes revisions for two Temporary Construction Easements, one for APN 6304- 007-800 (BNSF) and the other for APN 6304-007-274 (LADWP). Three overhead easements will also be deleted for APN 6304-007-900, APN 6304-007-800 (BNSF), and APN 6304-007-274 (LADWP). Also included in this requested change order is a second scope item, the revision of five Temporary Construction Easements to reduce their size. This includes the two Los Angeles River parcels (APN 6304-007-900 and APN 6314-033-901) and 3 BNSF parcels (6304-010-806, 6314-003-800, and 6314-033-802). The attached proposal includes the following infomlation: • Scope of Services • Fee Summary Please feel free to respond with any questions or comments. Regards, STANTEC CONSULTING SERVICES INC. A4 Susan Reid Project Manager Design with community In mind D.Sign Envelope 10: F94 B8-3523d3DE4) 8 21 E87363928 July 28, 2020 James Lu Page 2 of 2 Reference: Cost Proposal to Revise Seven (7) Temporary Construction Easements (TCEs) Phone:(949) 923-6223 Fax: (949) 923-6121 Suson.reid@stontec.com Scope of Services Item 1 Item 2 Prepare 2 separate legal descriptions and depictions for the temporary construction easements for APN 6304-007-800 (BNSF) and APN 6304-007-274 (LADWP), in the City of Vernon- The documents will be prepared and stamped by a Professional Land Surveyor and submitted to the City for processing. This fee includes addressing one set of comments from the City. It is assumed that our legal description and depiction will be attached to easement documentation provided by the City for owner signature and recordation. City checking fees are not included in our estimated budget. This item also includes update to the overall easement exhibit, revise easement depiction on plans as needed, project management and coordination with the client and other design team. Prepare 5 separate legal descriptions and depictions for the temporary construction easements for two LA River Parcels (APN 6304-007-900 and APN 6314-033-901) and three BNSF Parcels (APN 6304-010-806. APN 6314-003-800, and APN 6314-033-271), in the City of Vernon. The documents will be prepared and stamped by a Professional Land Surveyor and submitted to the City for processing. This fee includes addressing one set of comments from the City. It is assumed that our legal description and depiction will be attached to easement documentation provided by the City for owner signature and recordation. City checking fees are not included in our estimated budget. This item also includes update to the overall easement exhibit, revise easement depiction on plans as needed, project management and coordination with the client and other design team. Fee Summary See attached spreadsheet. Item 1: $2,138.61 Item 2: $4.910.89 TOTAL: $7,049.50 Design with community in mind r\AITacMe\'dNY1nCW\tloc\YO cW\c 6_Ice_uXiry_retluclbn_� DocuSign Envelope ID: F9478AOA-352343DEAAB8A21EB7363928 Leal Aaabbace Procedures Moved EXHIBIT IFH CITY OF VERNON COST PROPOSAL FOR TWO TOES Federd ProjectNo.: Calmness EA No.: Project Nome: Adaetic Blvd. Bridge over the Los Angeles River Consultant: Shaves, Consuln. , for. DIRECT LABOR Clacsi ced. Stantec Tam Lade Drainage Lad Roadway Deign Lad Dramatic, Design Engines Roadway Design Engineer Engineering Designer Engireenng Desigoer Survey Pmjmt Manager Survey Analyst Admirdsoetive Smices Admirdmative Services FRINGE BENEFITS INDIRECT COSTS Oveshed(OM General and Admmsuative (GAA) Total (a Combined OR and G&A) FEE (PROFIT? Nerve Sherry We®eier Kenn Brandt Suan Ead Ada Corsage Men Wagstaff Jun Swings Cheryl lave ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cook m be mimWned with supporting docmientatioa) 1. Reprodoc ion and Binding 2. Ph sting 3. Tra spmmtiw/ Travel (Mileage will be IRS standard rate.) 4. Overnight Delivaie 5, 2-man Field Save, Track and Equipment SUBCONTRACTOR COSTS Potholing Assial Mapping TOTAL COST Dow: M82020 Hourly Raw Hourly Rate Range mom (2111119) Toot 0 @ $ 93.31 S 0 @ $ 79.91 S 5 @ $ 56.98 $ 284.90 $ 5698 $ 0 @ S SG98 $ 0 @ f 40.0 S 0 @ $ 37.00 S 6 @ $ 69.07 $ 414.42 0 @ S 27.25 $ 0 @ S 27.25 $ 0 (@ $ SYNotat D'nc,a Leber Coin S 699.32 AnticipatN Salary leceaseo (3 35 r>) M"anon) $ 23.43 Total Direct Labor Costs; (DLC) $ 7ZL75 Rate Total 11% % S 245.73 Total Mail BaeBb (FB) S 7A5.73 Total % a 135% % $ 975.71 Thal ladlraet Case; (IC) $ 975.71 Ease Total 10 % $ 1%.42 Fee(DLC+FR+IC) S Ill S S S s i Total Other Direct Costs S S S $ 2,138.61 DocuSign Envelope ID: F947BAOA352343DE.9AS8321E67363928 Local Assistaore Pruca it res Muu1 CITY OF VERNON COST PROPOSAL FOR FIVE TOES EXHIBIT 1041 Federal Project No: Celnans EA No.: Dare:? MMO Project Name: AWnOe Blvd. Bridge aver the Los Angel. RWer Consultant: Staatoc Coosaldag, Inc. DIRECT LABOR Hourly Rate Hourly Rate Clacsifiotian Name Range Hours (2019) Total Stsnbc Tom Leader Sbary Wem . 0 Q S 9331 $ Drainage Lead Kavb B,.& 0 Q $ 79.91 $ Roadway Design Lod S. Reid 10 O S 56.98 5 569.80 Drautip Design Enginor — $ 56.911 f Roadway Design Engines — 0 ® $ 56.98 $ - EnginseringDesips Ada Comeio 0 ® $ 40.69 $ - EngineeringDoieo,r Matt Wagstaff 0 ® $ 376W $ Survey Project Manger F. Staines 15 ® $ 0.07 S 1,036.05 Survey Analyst Cheryl Love 0 ® S 21M $ Administrative Services 0 ® S 27M S Adminisbetive Services 0 Q S Subtotal Dian Labor Coast S 1,605.85 Mncipetal Salary Increases (3.35 %) (Exelanon) $ 53.80 Total Dlroct"bar Cmb(DLC) $ 1059.65 FRINGE BENEFITS Rate Total M% % $ 564.28 Total Fringe BeneBb(FB) S 5643g INDIRECT COSTS Taal Overhead (OH) % Gawal aid Admwimanve (G&A) ab Total (e Cambivd OH sal G&A) 135% % S 2,240.52 Total lndlrect Costs (IC) S 2,241152 FEE (PROEM Rab Total 10 % S t46." Fee (DLC+FB+IC) $ 446.44 ESTIMATED OTHER DIRECT COSTS (ODC) (ODC is actual cost to be reimbursed with supporting da:umrntahoo) I. Reproduction and Hinding S - 2. Plotting S 3. Transportation / Travel (Miloge will be IRS standard rare.) S 4, Overnight Deliveries $ - 5. 2.man Field Survey Truck and Equipmrnt $ - TaW Other Diroct Cesb $ SUBCONTRACTOR COSTS potholing S - AmalMapping $ - TOTAL COST I $ 4,910.89 Docu&gn Envelope ID'f947BAOA 352343DE-9AB8-821 EB7363998 M�aRAILPROS Pagel of3 Atlantic Blvd Bridge Widening Contract Amendment No. 6 Scope of Work Amendment July 21, 2020 A scope amendment is required to redesign the power line relocation along the Atlantic Boulevard Bridge with the underground power line proposed to be split to hang below the east and west bridge overhangs near the south at -grade railroad crossing. This redesign requires the addition of a new subphase and revisions to traffic control plans in order to install the power line in the street across Atlantic Boulevard. The new subphase to the traffic control plans will require changes and additional work to the Temporary Railroad Grade Crossing Modification Plans, as captured in this contract amendment. Also, the previous contract is to expire on December 31, 2020 and a scope amendment is required to extend the contract from December 31, 2020 to December 31, 2021. The extended contract length of one year generates additional effort including additional general project management, meetings, and coordination with stakeholders, which is also captured in this contract amendment. The Amendment No. 6 tasks outlined below are in addition to the tasks currently authorized on the project: • Additional Temporary Railroad Grade Crossing Modification Plan will be needed for the addition of the subphase to Stage 2A of the traffic control plans. • Revising the Temporary Railroad Grade Crossing Modification Plan for Stage IA and the Temporary Railroad Grade Crossing Modification Plan for Stage 2B. • Additional review of the new subphase and revised 100% Traffic Control Plans. • Contract time extension for one year. PS&E services extended from December 31, 2020 through December 31, 2021. • Additional general project management, meetings, and coordination services due to contract time extension. The attached cost proposal details our expected costs and staff to complete this additional work. RailPros is requesting $13,559.44 in additional authorization. We look forward to continuing to work with CNS and the City towards the successful completion of this project. Please feel free to contact us if you have any questions regarding this. Casey Murdie, PE, TE Project Manager =RMLPROS 15265 Alton ParkvraylSuite 14011rvineCalifomiaJ92618 Direct 949.383.23381 Office 714.734.97651 Mobile 949.939.0683 cawy.mwdie@milpms.coml www.rriloros.com 15265 Alton Parkway, Suite 140 P: (7141734 - 8765 F: (714)734 - 8755 Irvine, CA92618 www.rallpros.com Dm.Slgn Emebpe ID: F947BAOA i523-13DF 9ABB-B21 FB736392e RAILPRos Page 2of3 LO PROJECT MANAGEMENT 1.01 Meetings and Coordination Task Objective RailPros shall participate in project meetings as specified below and perform general project coordination efforts with respective to the City, BNSF/LAJ, and design team staff. RailPros Activities Addition of the following scope to this task: • General project coordination efforts to deliver a quality product through time extension (December 2020 — December 2021). • Meetings: Participate in up to 14 meetings via conference call: o Monthly PDT meetings — up to 12 PDT meetings via conference call o Power Line Relocation Design Coordination Call — 1 additional meeting via conference call o Draft and Final Temporary Grade Crossing Modification Plan Revisions (Task 3.08) —1 additional BNSF/LAJ coordination meeting via conference call 3.07 Review Stage Construction and Work Area Traffic Control Plans Task Objective RailPros will complete additional review and comment effort due to the revised and additional Stage Construction and Work Area Traffic Control plans completed for the power line relocation. The review will be completed in order to provide adequate motorist grade crossing guidance during all phases of construction. RailPros Activities Addition of the following scope to this task: • Review revised and additional 100e/n Stage Construction and Work Area Traffic Control Plans provided for the power line relocation in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. • Prepare additional comments for the KOA design team staffs review and incorporation. Task Deliverables Review and comments for the revised and additional 100% Stage Construction and Work Area Traffic Control Plans for the power line relocation in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. 3.08 Temporary Grade Crossing Modification Plans (Draft, Final) Task Objective RailPros will provide 1 additional plan sheet to the Temporary Grade Crossing Modification Plans (Draft, Final) and revise 2 Temporary Grade Crossing Modification Plans (Draft, Final) 15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www.rallpros.com D.Sip Er"Iope ID. F947BAOA-352343DE-9AB8-821EB7383928 M; RAILPROS Page 3 of 3 plans for the power line relocation. The new plan sheet and revision to 2 plan sheets are required in order to provide adequate motorist grade crossing guidance during all phases of construction. The Plans will not only become part of the plan set, but are a necessary addition to the GO 88-B application for each crossing in order to obtain BNSF and LAJ approval. RailPros Activities Addition of the following scope to this task: • Provide new Temporary Grade Crossing Modification Plan for the addition of the subphase to Stage 2A of the traffic control plans. (1 total new plan sheet) • Revise the Temporary Railroad Grade Crossing Modification Plan for Stage IA and the Temporary Railroad Grade Crossing Modification Plan for Stage 2B. (2 total revised plan sheets) Task Deliverables • New Temporary Grade Crossing Modification Plan for the addition of the subphase to Stage 2A of the traffic control plans. (1 total new plan sheet) • Revised Temporary Railroad Grade Crossing Modification Plan for Stage 1 A and the Temporary Railroad Grade Crossing Modification Plan for Stage 2B. (2 total revised plan sheets) IN WITNESS WHEREOF, the parties hereto have executed this Contract in duplicate (each of which shall constitute an original) as of CNS ENGINEERS, INC. (PRIMARY CONSULTANT) Date: CITY OF VERNON (CLIENT) Date: RAILPROS, INC. (SUBCONSULTANT) Karen Hankinson, PE, TE Title: Vice President Date: July 21. 2020 15265 Alton Parkway, Suite 140 p: (714)734 - 8765 F: (7141734 - 8755 Irvine, CA92618 www.rallpros.com 0\ §�/ A § sk k f 2 #■7 § a#E \;a ]/65 ` /)� !)� �`- ,;. - `k: IE O �,. !|22l•I7; §`28 tE,lpƒ�!2 f k!{t75E § !! \!{a{ ( O Sign Envelope 10: F947BMA.W2343DE-9AB8-821ES7363928 Local assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Coltraru EA No.: Data: 72W020 Project Name: Atlantic Blvd. Bridge over the Loa Angela River Consulted: RailProc, Inc. DIRECT LABOR Hourly Rate Hatay Rate Classification Name Range Holm (2019) Total Project Manager C. Murdle 40 Q $ 6354 $ 2.541.60 Sr. Traffic Engineer K. Hankins. 15 Q S 95.22 S 1,429.30 Engineer R. Williams 0 B S 66.35 S Engineer L. Russell 22 Q S 29.40 S 646.80 Admin S. Shaubat 4 B S 25.72 S 102.99 Q S $ B E S Subtotal Direct Labor Cats S 4,719.58 Anticipated Salary Increases (3.35%) (Escalation) $ 158.11 Total Direct Labor Cats (DLC) S 4,877.69 FRINGE BENEFITS Rate Total • °o Total Fringe BeneOts (FB) S INDIRECT COSTS Total Overhead (ON) % General and Administrative (G&A) % Total (• Combined FB, ON and G&A) ISO % S 7,316.53 Total tadlrect Comb (IC) $ 7,316.53 FEE (PROFIT) Rah Total 10 % S 1,219.42 Fa (DLC+FB+IC) S 1,219.42 ESTIMATED OTHER DIRECT COSTS(ODC) (ODG is actual cat to be reimbursed With supporting daCallMltati W.) 1. Reproduction and Binding S - 2. Pluming E 3. Transportations / Tavel (Mileage Will be IRS standard ate.) 90 miles/trip; 3 nips S 145.80 4. Overnight Deliveries S - 5. Video Survey E - SUBCONTRACTOR COSTS Total Other Direct Cats Total Cost 5 145.80 S 13,559.44 ADDITIONAL AUTHORIZATION REQUESTED FOR TOTAL COST TO COMPLETE $ 13,559.44 AND AMENDMENT No. 6: INSURANCE DocuSign Envelope ID'.F94TBAOA-3523A3DE-9AB"21 EB7363928 CERTIFICATE OF LIABILITY INSURANCE e" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on Renton 8 Associates olorsdo Blvd., #460 is, CA 91101 INSURED CNS Engineers, Inc. 1 Orchard Rd, #225 Lake Forest, CA 92630 FAI I ovC, Na)' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWOHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. eleR TFKpF Mae11MICF PACYMIIBER PIXKYEFF PoIICY HV UNITS A X C'all1CNLOHENALIMWRY CIAMe#1AOE I—X 1 Y Y )2BBylBOBBF,q IVII 01g 1W11=11 EMilOCG11WFi1IE $2,1)1100110 PREMISES Re f 1,ND,0W X Men EXP(MyOM m em) $IB,M CaMF 1uI LIeE X XW hNyWJ PERSONALaADVINMiY f2,0010.0011 OBILMitlEWTEIYTAPR8F9! X PR0. PILICY ,Eyr OLOC GENERALAGGREWTE $4.=.000 PROOL'CTS. COMP.VPAGG f6.000.000 a O IQ C AIDOIN&LILMMLIIY Y Y fluumc LB30 1?/11/N1B 1Z11I2p20 07-I SIN LEUMIT fl,g 000 BODILY INJURY (Px ) f ANY ALTO OWIED AUTOS ONLY AUIBB VY06 ap HIRED AUTOS ONLY X NM05061D BODILY INJURY IPv emeenn f fppPAQ TY;MiAGE f f %R NoWnedAuua UMBRELLA LMB coop" EICNOCCMWENCE f AGGREGATE f . .EXCESS Los WpE f oE0 RE'ronax's D BNONxERS COMPENSATION ANDEMPOYEBB'LABLRY YIN ANYPROPRIETORPARmeJDE116CMDVE OFFICERNEMBEREXCLIIDEDI NIA Y T2WEOAENRWI 1N"=19 1W"ci020 X g� E.LEACNACCIpENT f1,0000,000 ELOL4EnsE.EA t1,000,000 '(MaM 'i, NNI Ilya E¢— unEM OESCRIP 2 OF CPER,ITM]NS pMpu EL deFASE-PpIKYIMT f1000,0p0 B P.nI.e,InrelLadYY 1082t4202 12111=18 12I1141020 Per Gam fa.008pW AmI,MI Aeyeyr f5,000pW no toms MvIW Nwga FPFeY14MeCl OXOF me maximum Insuredcompany vehicles therefore. Insured owns no company vehicle3; tllerofora. hired/mnbLWleA auto is the maximum coverage that applies. a Re: W17 Atlantic Bhd. Bridge over LA River Project — City of Vernon, their directors, officials, elected and appointed boards. officers, employees and agents are named as additional insured's as respects general and auto liability as required per written contract or agreement GeneralLlebiliryry IS Pdmary/Non-Contributory per policy form wont ng. Insurance coverage includes waiver Of subrogation par the attached endorsement CERTIFICATE HOLDER CANCELLATION 30 day Nod. will be qvan SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATHON DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Vernon ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Risk Management 1YMOR�OeEPREeEMATNE 4305 Santa Fe Ave. Vernon CA 90058 O 19SB-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD rMma and loge era registered marks of ACORD DocuSign Envelope ID. F9 7BMA-352343DE-gAB8d21EB7363928 COMMERCIAL GENERAL LIABILITY COVERAGE NAMED INSURED: CNS Engineers, Inc. POLICY NUMBER: 72SBWBC9843 ADDITIONAL COVERAGES BY WRITTEN CONTRACT OR AGREEMENT This is a summary of the coverages provided under the following forms (complete forms available): Excerpt from COMMERCIAL GENERAL LIABILITY COVERAGE (FORM #CG T1 00 02 19) SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS 4. OTHER INSURANCE - d. PRIMARY AND NON-CONTRIBUTORY INSURANCE IF REQUIRED BY WRITTEN CONTRACT: If you specifically agree in a written contract or agreement that the insurance afforded to an insured under this Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such insured which covers such insured as a named insured, and we will not share with that other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and 2) The "personal and advertising injury" for which coverage is sought is caused by an offense that is committed; subsequent to the signing of that contract or agreement by you. Excerpt from XTEND ENDORSEMENT FOR ARCHITECTS, ENGINEERS AND SURVEYORS (FORM #CG D3 79 02 19) PROVISION M. - BLANKET WAIVER OF SUBROGATION - WHEN REQUIRED BY WRITTEN CONTRACT OR AGREEMENT: If the insured has agreed in a written contract or agreement to waive that insured's right of recovery against any person or organization, we waive our right of recovery against such person or organization, but only for payments we make bemuse of: a. "Bodily injury" or "property damage" that occurs; or b. "Personal and advertising injury' mused by an offense that is committed; subsequent to the signing of that contract or agreement. Page 1 DocuSign Envelope ID: F947BAOA-3523i3DE-9ABB821 EB7363928 TRAVELERSJftk WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 76 ( A) — POLICY NUMBER: 72WEGAE4RW1 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. The additional premium for this endorsement shall be % of the Califomia workers' compensation pre- mium. Schedule Person or Organization Job Description Any Person or organization for which the insured has agreed by written contract executed prior to loss to furnish this waiver. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Insurance Company Trumbull Insurance Company Countersigned by DATE OF ISSUE: 12/312019 Page 1 of 1 DocuSign Envelope ID: F9378A0A-352343DE-9AB8a21 EB7363928 POLICY NUMBER: 72SBWBC9843 THIS COMMERCIAL GENERAL LIABILITY ISSUED DATE: 12/3/2019 CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART F'I9:IXr111Sg Name Of Additional Insured Person(s) Or Organization(s): Any person or organization that you agree in a written contract to include as an additional insured on this Coverage Part for "bodily injury" or "property damage" included in the "products - completed operations hazard", provided that such contract was signed and executed by you before, and is in effect when, the bodily injury or property damage occurs. Location And Description Of Completed Operations Any project to which an applicable contract described in the Name of Additional Insured Person(s) or Organization(s) section of this Schedule applies. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to in- clude as an additional insured the person(s) or or- ganization(s) shown in the Schedule, but only with respect to liability for "bodily injury' or "property dam- age" caused, in whole or in part, by "your work" at the location designated and described in the schedule of this endorsement performed for that additional in- sured and included in the "products -completed opera- tions hazard". CG 20 37 07 04 © ISO Properlies, Inc., 2004 Page 1 of 1 D=Sign Envelope ID: F9 IBAOA.3523 3DE-9AB8-821EB7383928 COMMERCIAL GENERAL LIABILITY POLICYNUMBER 72SBWBC9843 ISSUED DATE: 12/3/2019 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Names of Additional Insured Person(s) or Organization(s): Any person or organization that you agree in a written contract, on this Coverage Part, provided that such written contract was signed and executed by you before, and is in effect when the "bodily injury" or "property damage" occurs or the "personal injury" or "advertising injury' offense is committed. Location of Covered Operations: Any project to which an applicable written contract with the described in the Name of Additional Insured Person(s) or Organization(s) section of this Schedule applies. (Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) A. Section II — Who Is An Insured is amended to in- clude as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", 'property damage", "personal injury' or "advertising injury' caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to 'bodily injury' or "property damage" occurring, or "personal injury" or 'advertising injury' arising out of an offense committed, after: 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, mainte- nance or repairs) to be performed by or on behalf of the additional insured(s) at the loca- tion of the covered operations has been com- pleted; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcentrac- tor engaged in performing operations for a principal as a part of the same project. CG D3 6103 05 Copyright 2005 The St. Paul Travelers Companies, Inc. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Once, Inc. with its permission. DccuSign Envelope ID: F947MA-352343DE-9ABBA21 EB7363928 Policy a BA67071_630 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM The following replaces Paragraph A.S., Transfer of Rights Of Recovery Against Others To Us, of the CONDITIONS Section: 5. Transfer Of Rights Of Recovery Against Oth- ers To Us We waive any right of recovery we may have against any person or organization to the extent required of you by a written contract executed prior to any "accident" or "loss", provided that the "accident" or "loss" apses out of the operations contemplated by such contract. The waiver ap- plies only to the person or organization desig- nated in such contract. CA T3 40 02 15 02015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. DmuSip Envelope ID: F94713AOA-M23 31DE-948"21 E67363928 Policy: BA6707L630 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following. BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM The following is added to Paragraph c. in A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE in the BUSINESS AUTO COVERAGE FORM and Paragraph e. in A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE in the MOTOR CARRIER COVERAGE FORM, whichever Coverage Form is part of your policy: This includes any person or organization who you are required under a written contract or agreement between you and that person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to name as an additional insured for Covered Autos Liability Coverage, but only for damages to which this insurance applies and only to the extent of that person's or organization's liability for the conduct of another "insured". STAFF REPORT D=Sip Emwlop ID: F94I8ADA-352343DE-9AB8�21 EB7363928 City Council Agenda Item Report Agenda Rem No. COV-348-2020 Submitted by Jasmine Hooks Submitting Department: Public Works Meeting Date: October 6, 2020 SUBJECT Change Order No. 11 to the Consulting Services Agreement (CS-0099) with CNS Engineers, Inc. for the Atlantic Boulevard Bridge Rehabilitation and Widening Project Recommendation: A. Find that approval of the proposed change order is within the Initial Study/Mitigated Negative Declaration prepared for the project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve and authorize the City Administrator to execute Agreement Change Order No. 11, in substantially the same form as submitted, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), CS-0099, extending the project schedule from December 31, 2020 to December 31, 2021 and authoriAnlg CNS Engineers, Inc. to provide the additional engineering design and coordination services as described below for the additional cost of $113,865.10, increasing the total agreement cost to $2,014,340.45. Background: The Atlantic Boulevard Bridge over the Los Angeles River was constricted in 1931 and consists of concrete barrel arches with an earth -filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but is also a gatewayto the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. The Atlantic Boulevard Bridge over the Los Angeles River Agreement (Agreement) was awarded in November 2009 to CNS Engineers, Inc. via Resolution No. 10,112 for the design of the bridge rehabilitation and right-of-way acquisition support. The Agreement will develop the plans for the proposed widening and rehabilitation of the bridge, including the widening of the roadway bridge approaches, modifications of traffic signals, installation of California Public Utilities Commission -approved railroad grade crossings devices, and flood control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate the widening of the bridge and roadway and construction activities. The project also requires the relocation of conflicting utilities, including power poles from the Citys Public Utilities Department, which is concurrently developing relocation plans. To complete this project, Change Order No. 11 (Attachment 1) to the Agreement is necessary to perform the following actions: 1. Modify the design to accommodate the relocated electrical conduits under the new bridge overhangs; 2. Modify the right-of-way easements and update the appraisals to eliminate the electrical overhead over the Los Angeles County Flood Control District (LACFCD), BNSF/Los Angeles Junction, and the Los Angeles Department of Water and Power (LADWP) properties; DocuSign Envelope ID: F937eAOA-3523 313E-9AB8-821 EB7363928 3. Prepare traffic control plans and secure a Caltrans encroachment permit to close the Atlantic Blvd. Bridge for four (4) days to replace the BNSF/LAJ rail crossings; and 4. Extend the contract term from December 31, 2020 to December 31, 2021. Agreement Change Order No. 11 has been approved as to form by the City Attorneys office. Fiscal Impact: The current contract amount, including all previous Agreement Change Orders, is $1,900,475.35. The additional cost of Change Order No. 11 is $113,865.10, which would bring the total contract amount to $2,014,340.45. This Agreement is funded by Capital Outlays account 011.2043.900000. City staff will continue to seek additional Federal funds to cover project costs. Attachments: 1. CS-0099 Change Order No. 11