Resolution No. 2010-095RESOLUTION NO. 2010-95
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
CONTRACT CHANGE ORDER NO. 10 TO SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF VERNON AND COMMON AREA
MAINTENANCE SERVICES, INC. FOR JANITORIAL SERVICES
WHEREAS, on May 24, 2006, the City Council of the City of
Vernon adopted Resolution No. 9045 approving a Services Agreement (the
"Agreement") with Common Area Maintenance Services, Inc. ("CAM") to
perform janitorial services for the Vernon City Hall and related
facilities effective July 1, 2006 to June 30, 2007 for the sum of
$12,997.50 per month or $155,970.00 for the year; and
WHEREAS, on June 29 2009, the City Council of the City of
Vernon adopted Resolution No..9985 ratifying change orders l through 7
and approving contract change order number 8 to the services agreement
by extending the Agreement to June 30, 2010 under the same terms and
conditions of the Agreement for the total amount of $14,149.03 per
month or $169,788.36 per year; and
WHEREAS, on April 7, 2010, the Director of Community
Services executed change order number 9 modifying the scope of work in
the amount of $14,489:,03 per month; and
WHEREAS, the Director of Community Services & Water desires
to extend the term of the Agreement from July 1, 2010 to June 30,
2011, and modify the scope of services to add janitorial services for
the Public Works building, for a total amount of $15,469.03 per month
or $185,628.36 per year; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsections (a) and
(b)(1) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into Change Order No. 10 to the
Agreement with CAM.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves Contract Change Order No. 10 to the Agreement with CAM, a
copy of which is attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Director of Community Services & Water to execute said
Change Order No. 10 for, and on behalf of, the City of Vernon and the
City Clerk, or Deputy City Clerk, is hereby authorized to attest
thereto.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send a fully
executed Change Order No. 10 to:
Common Area Maintenance Services, Inc.
Attn. Account Executive
5664 Selmaraine Drive
Culver City, CA 90230
2
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 19th day of July, 2010.
Name: Hilario Gonzales
Title: Mayor
ATT ST:
16
Wil and G. a uc i, City Clerk
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2010-95, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Monday, July 19, 2010 and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of July, 2010, at Vernon, California.
(SEAL)
4
EXHIBIT A
,5
one r s Seri vices
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
SUPPLEMENT CONTRACT CHANGE ORDER NO. 10 SUPPLELE SHEET 1 OF 1 SHEETS
PROJECT: Janitorial Services P.O. NO.
TO: Common Area Maintenance CONTRACTOR
REQUESTED BY: City
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not -previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract_
CHANGE IN SCOPE
The scope of work shall be modified to include the cleaning of the Garage bathrooms, Public Works Building offices,
bathrooms, lunchroom, and showers. The cleaning will be performed four times per week for an additional cost of
$980.00 per month, per quote dated June 7, 2010.
Extend Agreement for one-year with an effective date of July 1, 2010 per attached quote, dated May 26, 2010.
Contract Amount (Base
'""""""""""""""...... """
$
Bid) Per Month
12,997.50
Amount of This Change
""""""""""""""""""""""'
$
Order Per Month
980.00
Amount of Previous Change Orders
$
1,491.53
Total Change Orders
$
-2,471.53
Modified Contract Amount
$
Per Month
15,469.03
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Attest:: Date:
Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date:, Contractor:
By: Title:
T
c: Projecrt�i+efC'bntractor/Purchasing Kev. usiiu
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: July 20 2010
TO: Kevin Wilson, Director of Community Services & Water
FROM: Willard Yamaguchi, City Clerk
RE: Resolution No. 2010-95 A Resolution of the City Council of the City of Vernon
Approving and Authorizing the Execution of Contract Change Order No. 10 to Services
Agreement by and Between the City of Vernon and Common Area Maintenance Services,
Inc. for Janitorial Services
Transmitted herewith is a copy of Resolution No. 2010-95 referenced above, which was approved by City
Council on July 19, 2010, and a copy of the fully executed Change Order No. 10 for your file.
Thank you.
WY:dj
c: Resolution Nos. 2010-95, 9045
Agreement:No. 06-060
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 10 SUPPLEQMENT SHEET 1 OF 1 SHEETS
PROJECT: Janitorial Services P.O. NO.
TO: Common Area Maintenance CONTRACTOR
REQUESTED BY: City
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
inchitind in the contract_
CHANGE IN SCOPE
The scope of work shall be modified to include the cleaning of the Garage bathrooms, Public Works Building offices,
bathrooms, lunchroom, and showers. The cleaning will be performed I four times per, week for an additional cost of
$980.00 per month, per quote dated June 7, 2010.
Extend Agreement for one-year with an effective date of July 1, 2010 per attached quote, dated May 26, 2010.
Contract Amount (Base
$
Bid)PerMonth
""""""""" """
12,997.50
Amount of This Change
$
Order Per Month
980.00
Amount of Previous Change Orders
..... .............. ............. ......
$
1,491.53
Total Change Orders .
.............. ....... ... . .... .................
... ..
$
2,471.53
Modified Contract Amount
$
Per Month
15,469.03
By reason of this change order the time of
completion will be adjusted as follows: Arl
Approved: ZODate: %n1()
Di o munity S vices & Water
Attest: ,. Date:
i and Y guchi, City Clerk
We, the undersigned Contractor, have careful consideration to the change proposed and hereby, agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date:. Kj _/5_40 z Contractor: (����� .�r��✓��
By: Title:
e: Projecl-File/e6ntractor/Purchasing
LWV. VJ/1V
CITY CLERK'S OFFICE
.PELT IN9
STAFF REPORT
COMMUNITY SERVICES & WATER DEPARTMENT
A-6:
DATE: July 6, 2010
TO: Honorable Mayor and City Council �(
FROM: Samuel Kevin Wilson, Director of Community Services and Water,
jCw Zr t�
RE: Common Area Maintenance Services, Inc. — Change in Scope of Services and
Request to Extend Agreement
The City entered into an agreement with Common Area Maintenance Services, Inc. (CAM) to perform
janitorial services in 2006. The agreement has been extended annually, since its inception, in light of their
above -average work performance, reliability, and ongoing communication. CAM has agreed to keep the cost at
the 2009 rate schedule for 2010:
Moreover, Manuel Morales, who in addition to his other duties cleans the Public Works building,
retired on June 30, 2010. The Community Services & Water Department (Department) believes it to be more
cost effective to have CAM provide this service as opposed to having staff facilitate this function. CAM has
provided the Department with a quote of $980.00 per month to perform this service 4-days per week. The
proposed work will encompass the Garage bathrooms, the Public Works building offices, bathrooms,
lunchroom, and showers: The addition in scope of services brings the total cost for janitorial services to
$15,469.03 per month or $185,628.36 per year:
CAM has performed the above -mentioned services for four years now and is largely responsible for the
exceedingly clean condition of City facilities. It is my recommendation that the City Council approve Change
Order No..10 for the addition in scope of services and the extension of the agreement for one year with an
effective date of July 1, 2010.
The City Attorney's office has reviewed and approved Change Order No 10. Thank you. .
SKW/sr/ca
Enclosures
, P
r o.00
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
A-6
TO: Donal O'Callaghan, City Administrator
FROM: Samuel Kevin Wilson, Director of Community Services and Water'�a✓
DATE: July 7, 2010
SUBJECT: Janitorial Services - Change in Scope of Services and Request to Extend Agreement
The City entered into an agreement with Common Area Maintenance Services, Inc. (CAM) in 2006 to
perform janitorial services. The agreement has been extended on an annual basis, since its inception, due to their
sound and consistent work performance. CAM has agreed to keep the costs at the 2009 rate schedule for. 2010.
As you may be aware, Manuel Morales, who in addition to his other duties cleans the Public Works
building, retired on June 30, 2010. The Community Services & Water Department (Department) believes it to
be more cost effective to have CAM provide this service as opposed to having staff facilitate this function.
CAM has provided the Department with a quote of $980.00 per month to perform this service 4-days per week.
Specifically, the proposed work will encompass the Garage bathrooms, the Public Works building offices,
bathrooms, lunchroom, and showers. The addition in scope of services brings the total cost for janitorial services
to $15,469.03 per month or $185,628.36 per year:
CAM has performed the above -mentioned services for four years now and is largely responsible for the
exceedingly clean condition of City facilities. A Staff Report is attached recommending that the City Council
approve Change Order No. 10 for the addition in scope of services and the extension of the agreement for one
year with an effective date of July 1, 2010:
The City Attorney's office reviewed and approved Change Order No. 10.
Please place this item on the July 19, 2010 City Council agenda. Thank you.
SKW/sr/ca
Enclosures
KEC,5tVt:U
J�►� i �' '201Q
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 10
SUPPLEMENT N4. SHEET 1 OF 1 SHEETS
PROJECT: Janitorial Services P.O. NO.
TO: Common Area Maintenance CONTRACTOR
REQUESTED BY: City
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
innhvlr.rl in tha nnntrnnt
CHANGE INSCOPE
The scope of work shall be modified to include the cleaning of the Garage bathrooms, Public Works Building offices,
bathrooms, lunchroom, and showers. The cleaning will be performed four times per week for an additional cost of
$980.00 per month, per quote dated June 7, 2010.
Extend Agreement for one-year with an effective date of July 1, 2010 per attached quote, dated May 26, 2010.
Contract Amount (Base
$
Bid) Per Month
...................... '
12,997.50
Amount of This Change
$
Order Per Month
...... .................... ...............
980:00
Amount of Previous Change Orders
$
1,491.53
Total Change Orders
........................................................
$
2,471.53
Modified Contract Amount
$
Per Month
15,469.03
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Date:
Attest:
Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby, agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: 6 `Sj Contractor:
By: : �i p Title:
c: Projec�ntractor/Purchasing IXGY. VJt1V
May 26, 2010
City of Vernon
Scott B. Rigg
4305 Santa Fe Avenue
Vernon, Ca. 90058
Re: 201.1-Service Agreement Fees
Dear Scott,
Thank you for contacting me recently regarding the renewal of our current service
agreement. CAM Services is very "sensitive to our clients' needs and recognizes the
value in forming strong, long term partnerships in this fragile economy. CAM Services
will not be increasing fees in 2011for our current service agreement:
We appreciate the opportunity to serve you and look forward in continuing to serve you
for many years to come. .
My best,
Sergio J. Canales
Account Manager
I
Page 1 of
Arellano, Claudia
From: Arellano, Claudia
Sent: Thursday, July 01, 2010 2:55 PM
To: 'Diana H. Varat'
Cc: Wilson, Kevin
Subject: RE: Cam Services
Thank you. This email should suffice. I will prepare the staff report for the next City Council meeting.
Enjoy your weekend.
Claudia
From: Diana H. Varat [mailto:DVarat@rwglaw.com]
Sent: Thursday, July 01, 2010 2:14 PM
To: Arellano; Claudia
Cc: Wilson, Kevin
Subject: RE: Cam Services
Thank you. Change Order No. 10 looks fine. Please let me know if you need a more formal memo of our approval or if you need
further assistance.
Regards,
Diana
-----Original Message -----
From: Arellano, Claudia[mailto:CArellano@ci.vernon.ca.us]
Sent: Thursday, July 01, 2010 1:51 PM
To: Diana H. Varat
Cc: Wilson, Kevin
Subject: RE: Cam Services
Good afternoon Ms. Varat,
Per your request, attached herewith is Change Order No. 9 and the original agreement with CAM Services. I have also
included Resolution No. 9985, which approved Change Order No. 8 for the extension of the agreement from July 1,
2009 through June 30, 2010. Please let me know if you need further information. Thank you for your assistance.
Claudia Arellano
Assistant to the Director of Community Services
From: Diana H. Varat [mailto:DVarat@rwglaw.com]
Sent: Thursday, July 01, 2010 1:07 PM
To: Wilson, Kevin
Cc: Arellano, Claudia
Subject: RE: Cam Services
Would it be possible to get a copy of Change Order No. 9 as well as the underlying Agreement? I just want to confirm a few
things.
Thank you,
Diana
-----Original Message -----
From: Wilson, Kevin[mailto:KWilson@ci.vernon.ca.us]
Sent: Thursday, July 01, 2010 7:29 AM
7/6/2010