Resolution No. 2010-132RESOLUTION NO. 2010-132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSALS FOR THE PROVISION OF EMERGENCY REPAIRS TO
THE CITY'S WELL MOTORS, BOOSTER MOTORS, AND
UNDERPASS MOTORS
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified contractors to provide emergency repairs on
an as -needed basis to the City's well motors, booster motors and
underpass motors located at the 26th Street Pump Station and the Downey
Avenue and Washington Boulevard underpasses; and
WHEREAS, the water distribution system is highly reliant on
these motors to power pump units that provide uniform fire flows and
water pressure throughout the City of Vernon; and
WHEREAS, the Director of Community Services & Water has
requested the issuance of a request for proposals for.emergency
repairs to ensure the uninterrupted operation of the City's well
motors, booster motors and underpass motors (the "RFP").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the City Administrator, or his designee, to issue in
accordance with Vernon City Code Section 2.29-2 the RFP, a copy of
which is attached hereto as Exhibit A, to one or more qualified
contractors, and to report to the City Council on the proposals
received with a recommendation for action.
SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 2Oth day of September, 2010
ATT
Name: Hilario Gonzales
Title: Mayor /
- 2 -
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2010-132, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Monday, September 20, 2010, and thereafter was duly signed by
the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this %'( day of September, 2010, at Vernon, California.
r
Willard Gowguol, City Clerk
(SEAL)
- 3 -
COMMUNITY SERVICES &WATER DEPARTMENT
Samuel Kevin Wilson, Director of Community Services & Water
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1435
City of Vernon
Request for Proposal
For Annual Emergency Motor Repairs
September 2010
INTENT
The City of Vernon is seeking a service contract to remove, repair, and reinstall its well and
booster station electrical motors on an as needed basis. Upon review of the bid forms attached
herewith, vendors are asked to provide firm cost estimates.
CRITERIA FOR SELECTION
A Committee of City staff members will evaluate and rank the qualified proposals in response to
the Request for, Proposal. If deemed necessary by the staffCommittee, the top ranked
Contractors will be invited to an oral interview before the Committee. The professional fee
envelopes will be opened only after the Contractors are ranked based upon their qualifications.
Please be advised that if the City Attorney determines there is a conflict of interest that would
prevent the City from contracting with a particular contractor/firm, then that proposal shall be
disqualified.
Evaluation of proposals and interviews will include the following criteria:
• Experience, credentials and time commitment of the Contractor and other key personnel;
• Experience of the Contractor in facilitating projects and/or jobs of a similar nature;
• Responsiveness to the project objectives and preparation of a working schedule that will
ensure that the Contractor has personnel available to make emergency repairs during
normal work hours (Monday through Thursday 7:00 A.M. — 5:30 P.M.) and after-hours;
• Ability to meet the project/job schedule; and
• Cost for repair. work.
Exc(usively Industriaf
PROPOSAL FORMAT
The proposal shall include, at minimum, the following items;
• Letter of Transmittal;
• Executive Summary — Limit to two pages;
• Understanding of, and approach to, the project;
• Experience with similar projects completed in the past three years and related references;
• Qualifications of the firm members and their commitment to the project;
• A detailed description of the Scope of Work;
• Estimate time to complete repair; and
• Bid forms shall be placed in a separate sealed envelope.
SCOPE OF WORK
The contractor shall contact the City prior to initiating any required work. The contractor shall be
responsible for disassembling electrical components, removing the motor from the work site and
transporting it to their shop, disassembly and diagnoses, and provide the City with a detailed
report with repair options. Once the City determines a repair option the contractor shall make the
repairs, reconnect the electrical components and reinstall the motor in place. The contractor shall
perform a test run to insure the newly repaired motor is functioning as designed. The contractor'
shall provide written documentation to the City that the motor has been tested and is operating as
designed. The contractor shall perform all work in accordance with the Occupational Safety &
Health Administration (OSHA) standards.
CONSULTING SERVICES CONTRACT
A sample of the City's Standard Professional Contracting Services Agreement and Insurance
Requirements the successful Proposer will be required to enter into with the City is herein
attached. Proposers are strongly advised to review all the terms and conditions of the sample
Agreement. If the Proposer takes exception to any provision of the attached sample Agreement,
the Proposer must specify each exception and give a detailed statement of why he takes
exception to each certain provision stated in the sample Agreement. The extent to which the
Proposer takes exception to the City's Agreement will be considered and evaluated in the
Agreement award. Submission of the proposing firm's standard Agreement, as a part of the
proposal will not be accepted.
INTERPRETATIONS
No oral interpretations will be given as to the meaning of the specification documents or any part
thereof. Every request for interpretation shall be made in writing to the City of Vernon. Based
upon such inquiry, the City may choose to issue an Addendum.
GENERAL
The specifications herein state the minimum requirements for the City. Unauthorized conditions,
limitations, or provisions shall be cause for rejection. The City of Vernon will consider as "non-
responsive" any proposal not prepared and submitted in accordance with the proposal document
and specification, or any bid lacking sufficient technical literature to enable the Department to
make a reasonable determination of compliance to the specification.
It shall be the proposer's responsibility to carefully examine each item of the specification. All
variances, exceptions and/or deviations shall be fully described in the appropriate section.
SUBMITTAL OF PROPOSALS
If your firm is interested in submitting a proposal for this work, it must be received by 2:00 P.M.
on Tuesday, September 14, 2010. Four (4) copies of the Contractor's Proposal shall be submitted
in a sealed envelope to:
Samuel Kevin Wilson, P.E.
Director of Community Services and Water
City of Vernon Department of Community Services
4305 Santa Fe Avenue
Vernon, California 90058
On the outside of the sealed Proposal envelope clearly write:
"Contractor Name
Annual Emergency Motor Repairs
Due October 14, 2010 at 2:00 P.M.
Inside the Proposal envelope, include a sealed envelope containing the attached bid sheets for the
project. On the outside of the sealed Cost Proposal envelope clearly write:
"Contractor Name"
Project Fees
CONTACT PERSON
The contact person is Scott Rigg who can be reached at (323) 583-8811, extension 279 Monday
through Thursday between 7:00 A.M. and 5:30 P.M.
SPECIFICATIONS & BID FORM COVER SHEETS
Motor Specifications BP1-1
➢ Make: G.E. Tri-Clad Motor
Serial No. GCJ726504
➢ Model Number: 5K6257XH55A
➢ HP:60
➢ RPM:1770
➢ Frame: B364TP16
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps: NA
➢ Upper Bearing: CAT - 629A219G1
➢ Lower Bearing: CAT- 5903493P13
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core.test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
'Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection &reinstallation cost: Cost.
Total Cost:
M
Motor Specifications BPI-2
➢ Make: G.E. Tri-Clad Motor
Serial No. HBJ824142
➢ Model Number: 5K6267XH48A
➢ HP: 100
➢ RPM: 1770
➢ Frame: B404TP 16
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps: 117
➢ Upper Bearing: CAT - 629A222G1
➢ Lower Bearing: CAT - 5903493P16
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
5
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications BPI-3
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. GCJ726163
➢ Model Number: 5K6278XH41A
➢ HP:200
➢ RPM:1770
➢ Frame: B445-TP20
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps:230
➢ Upper Bearing: CAT - 629A226G1
➢ Lower Bearing: CAT - 5903493P16
Price Quotes:
Item 1: Rewind Starter Motor:'
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper, and lower guild bearings:
Cost:
Item 5: Electrical disconnection & motor removal cost:
Cost:
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Total Cost:
Motor Specifications BP14
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. GCJ726168
➢ Model Number 5K6287XH3A
➢ HP:300
RPM:1770
➢ Frame:6287P20
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
Amps: 345,
➢ Upper Bearing: CAT - 629A226G1
➢ Lower Bearing: CAT - 2892334P20
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
_ 7
. T
Motor Specifications BPI-5
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. GCJ726167
➢ Model Number 5K6287XH3A
HP:300
➢ RPM:1775
➢ Frame:6287P20
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps:345
➢ Upper Bearing: CAT - 629A226G1
➢ Lower Bearing: CAT - 2892334P20
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
8
Motor Specifications BP2-1
➢
Make: Smithway
➢
Serial No. 74433
➢
HP:60
➢
RPM:1760
➢
Frame: A-445 P
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: E
➢
Design: B
➢
Type:IZBV
➢
Model:26280
➢
Amps:146/73
➢
Bearings: NA .
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
9
Motor Specifications BP2-2
➢ Make: Smithway
➢ Serial No. NA
➢ HP:60
➢ RPM:1760
➢ Frame: A-445 P
➢ Phase: 3 Cycle 60
➢ Volts:220/440
➢ Code: E
➢ Design: B
➢ Type:IZBV
➢ Amps:146/73
Bearings: NA
Price Quotes:
Item 1 Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & installation cost: Cost:
Total Cost:
10
Motor Specifications BP2-3
➢ Make: G.E.
➢ Serial No. OMJ 119006
➢ HP:200
➢ RPM:1770
➢ Frame:6324P
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Code: F
➢ Design: B
➢ Type: K
➢ Model:5K6324XC4A
➢ Amps:235/250
➢ Upper Bearing: CAT - 629A226G2
➢ Lower Bearing: CAT - 2892334P21
Price Quotes:
Item Y: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost.
Item 6: Electrical reconnection & reinstallation cost:
11
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications BP24
➢ Make: Fairbanks & Morse
➢ Serial No. 333017
➢ HP:75
➢ RPM: NA
➢ Frame: JE505S
➢ Phase: 3 Cycle 50
➢ Volts:220/440
Code: NA
➢ Design: NA
➢ Type: QSZS
➢ Amps:174/87
➢ Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item. 5: Electrical disconnection & motor removal cost
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
12
Motor Specifications BP2-5
➢ Make: Fairbanks & Morse
➢ Serial No. 465201
➢ HP: 100
➢ RPM:1470
➢ Frame: R5505
➢ Phase: 3 Cycle 50
➢ Volts:440
➢ Code: F
➢ Design: NA
➢ Type: NA
➢ Model:465201
➢ Amps: 116
➢ Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
13
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications BP2-6
➢ Make: Fairbanks & Morse
➢ Serial No. 468721
➢ HP:250
➢ RPM:1475
➢ Frame: RS684S
➢ Phase: 3 Cycle 60
➢ Volts: 440
➢ Code: NA
➢ Design: NA
➢ Type: QZK
➢ Amps:283
➢ Bearings: NA
Price Quotes:
Item_ _1_ : Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
1.4
Motor Specifications BP3-1
➢
Make: Smithway
➢
Serial No. 72614
➢
HP:60
➢
RPM: 1760
Frame: A-445P
➢
Phase: 3 Cycle 60 '
➢
Volts:440
➢
Code: NA
➢
Design: B
Type:IZBV
➢
Amps:73
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
15
Motor Specifications BP3-2
➢
Make: Smithway
➢
Serial No. 74432
➢
HP:60
➢
RPM:1760
➢
Frame: A-445P
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: E
➢
Design: B
➢
Type: 12 BV
➢
Amps:146/73
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
16
Motor Specifications BP3-3
➢
Make: G.E.
➢
Serial No. 1282046
➢
HP: 100
➢
RPM:1800
➢
Frame:444UP
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: F
➢
Design: B
➢
Type: HU
➢
Amps: 122.5
➢
Upper Bearing: 7322M
➢
Lower Bearing: 6218J
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
17
Motor Specifications BP34
➢
Make: U.S.
➢
Serial No. 1282047
HP: 100
➢
RPM:1800
➢
Frame: 444 UP
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: F
➢
Design: B
➢
Type: HU
➢
Amps:122.5
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
18
0
Motor Specifications BP3-5
➢ Make: G.E.
➢ Serial No. OMJ119003
➢ HP:200
➢ RPM:1770
➢ Frame:6324P
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Code: F
➢ Design: B
➢ Type: K
➢ Model:5K6324XC4A
Amps:235/250
➢ Upper Bearing: CAT - 629A226G2
➢ Lower Bearing: CAT - 2892334P21
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost
19
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications Well 11
➢ Make: U.S. Motor
➢ Serial No. G95308 — YO8Y13207 — 81R-1
➢ HP:250
➢ RPM: 1185
➢ Frame:5006PWPL
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Coed: G
➢ Design: B
➢ Type: HU
➢ Amps:285
➢ Upper Bearing: CAT- 29426-EJ
➢ Lower Bearing: CAT - 6219-J
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost: .
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Electrical disconnection & motor removal cost:
Cost:
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Total Cost:
20
Motor Specifications Well 12
➢ Maker U.S. High Thrust
➢ Serial No. 6375-XO5XO98RO28R-6
➢ HP: 150
➢ RPM:1775
➢ Frame: 444 TP
➢ Phase: 3 Cycle 60
➢ Volts:460
Code: F
Design: B
➢ Type: RU
➢ Amps:179
➢ Upper Bearing: 29422-EJ
➢ Lower Bearing: 6215-J
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
21
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications Well 14
➢ Make: Emerson
➢ Serial No. P027340539-0010-R0021
➢ HP:200
➢ RPM:1780
Frame: H445FBA
➢ Phase:3
➢ Volts:460
➢ Code: G
➢ Design: Nema Premium
➢ Type: RUSI
➢ Model: CF05
➢ Amps:222
➢ Upper Bearing: CAT - 7322-BEM
➢ Lower Bearing: CAT - 6215-J
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
22
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications Well 15
➢
Make: U.S.
➢
Serial No. 1382968
➢
HP:200
➢
RPM:1800
➢
Frame:1504-PH
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: F
➢
Design: B
➢
Type: HU
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Electrical disconnection & motor removal cost:
Cost:
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Total Cost:
23
Motor Specifications Well 16
➢
Make: Byron Jackson
➢
Serial No. 14-862-4-2
➢
HP:200
➢
RPM:1770
➢
Frame: NA
➢
Phase: 3 Cycle 60
➢
Volts:460
➢
Code: G
➢
Design: B
➢
Type: H
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Motor removal cost:
Item 6: Reinstallation cost:
24
Cost:
Cost.:
Cost:
Cost:
Cost`
Cost:
Total Cost:
Motor Specifications Well 17
➢
Make: U.S.
➢
Serial No. 1301454
➢
HP:200
➢
RPM: 1200
➢
Frame:587P
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: F
➢
Design: B
➢
Type: CFU Hi Thrust
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
25
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications Well 19
➢
Make: U.S.
➢
Serial No. 1325565
➢
HP:200
➢
RPM:1200
➢
Frame:587
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: NA
➢
Design: NA
➢
Type: NA
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5:. Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
F
Motor Specifications Well 20
➢
Make: U.S.
➢
Serial No. 873712
➢
HP:200
➢
RPM: 1200
➢
Frame: NA
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: F
➢
Design: B
Type: NA
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
27
Downey Underpass Motor Specifications: Motor 1
➢
Make: U.S.
➢
Serial No. 3915226
➢
HP: 10
RPM:1200
➢
Frame:284UPH
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: G
➢
Design: B
➢
Type: HU
➢
Amps: NA
➢
Upper Bearing: 6207-J
➢
Lower Bearing: 731-OBY
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings
Item 5: Motor removal cost:
Item 6: Reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
28
Downey Underpass Motor Specifications: Motor 2
➢
Make: U.S.
➢
Serial No. 3915224
➢
HP: 10
➢
RPM: 1200
➢
Frame:284UPH
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: G
➢
Design: B
➢
Type: HU
➢
Amps: NA
➢
Upper Bearing: 6207-J
➢
Lower Bearing: 731-OBY
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost: Cost:
Total
Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
29
Washington Underpass Motor Specifications: Motor 1
➢ Make: Fairbanks Morse
➢ Serial No. K209914
➢ HP:50
➢ RPM: 1175
➢ Frame: 405 UP
➢ Phase: 3 Cycle 60
➢ Volts:220
➢ Code: NA
➢ Design: NA
➢ Type: KZKV2
➢ Amps: NA
➢ Upper Bearing: A-31314
➢ Lower Bearing: A-01215
Price Quotes:
Item l: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
30
Washington Underpass Motor Specifications: Motor 2
➢ Make: Fairbanks Morse
➢ Serial No. K209915
➢ HP:50
➢ RPM: 1175
➢ Frame: ,405 UP
➢ Phase: 3 Cycle 60
➢ Volts:220
➢ Code: NA
➢ Design: NA
Type: KZKV2
➢ Amps: NA
➢ Upper Bearing: A-31314
➢ Lower Bearing: A-01215
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Motor removal cost: Cost:
Item 6: Reinstallation cost: Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
31
26th Street Pump Station - Motor 1
➢ Make: Homa
➢ Serial No. 126543
➢ HP:75
➢ RPM: 1160
➢ Frame: NA
➢ Phase:3
➢ Volts:460
➢ Code: NA
➢ Design: NA
➢ Type: INS Class - F
➢ Amps:990
➢ Upper Bearing: NA
➢ Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Motor removal cost: Cost:
Item 6: Reinstallation cost: Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
32
261h Street Pump Station - Motor 2
➢ Make: Homa
➢ Serial No. 126544
HP:75
➢ RPM: 1160
➢ Frame: NA
➢ Phase:3
➢ Volts:460
➢ Code: NA
➢ Design: NA
Type: INS Class-F
➢ Amps:990
➢ Upper Bearing: NA
➢ Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost.
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
33
26th Street Pump Station - Motor 3
➢
Make: Homa
➢
Serial No. 126542
➢
HP:75
➢.
RPM: 1160
➢
Frame: NA
➢
Phase:3
➢
Volts:460
➢
Code: NA
➢
Design: NA
➢
Type: INS Class-F
➢
Amps:990
➢
Upper Bearing: NA
➢
Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Motor removal cost:
Item 6: Reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
34
261h Street Pump Station - Motor 4
➢
Make: Homa
➢
Serial No. 126541
➢
HP:75
➢
RPM: 1160
➢
Frame: NA
➢
Phase:3
➢
Volts:460
➢
Code: NA
➢
Design: NA
➢
Type: INS Class-F
➢
Amps:799
➢
Upper Bearing: NA
➢
Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Motor removal cost:
Item 6: Reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
35
261h Street Pump Station - Motor 5
➢ Make: Homa
➢ Serial No. 123251
➢ HP:20
➢ RPM: NA
➢ Frame: NA
➢ Phase:3
➢ Volts:460
➢ Code: NA
➢ Design: NA
➢ Type: INS Class-F
➢ Amps:49-2-45
➢ Upper Bearing: NA
➢ Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Motor removal cost: Cost:
Item 6: Reinstallation cost: Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
36
n
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S
NAME] FOR [BRIEF DESCRIPTION OF SERVICES]
COVER PAGE
Contractor: [insert name of contractor]
Responsible Principal of Contractor: [insert name, title]
Notice Information Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
[insert name of contractor]
[insert insert street address]
[insert city, state, zip code]
Attention: [insert name, title]
Phone: [insert phone number]
Facsimile: [insert fax number]
City of Vernon
4305 Santa Fe Avenue .
Vernon, CA 90058
Attention: Mark Whitworth,
Interim City Administrator
Telephone: (323).583-8811 ext. 561
Facsimile: (323) 826-1408
[insert commencement date]
[insert termination date], unless extended
pursuant to Section 1
Total not to exceed $[insert amount]
(includes all applicable sales tax); and more
particularly described in Exhibit B
[insert number of years contractor must
retain records]
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON
AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF
SERVICES]
THIS AGREEMENT is made and entered into as of 2010 ("Effective
Date"), by and between the City of Vernon, a California charter City and California municipal
corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation
("Contractor"). City and Contractor are collectively referred to herein as the "Parties."
RECITALS
A. City desires to have certain [brief description of services] services provided as
more fully set forth in the Scope of Services, attached hereto and incorporated herein as Exhibit
A.
B. Contractor represents it is qualified and capable of furnishing the labor, materials,
and expertise necessary to perform such services in accordance with the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Term and Time of Performance.
- (a) . This Agreement shall commence upon the Commencement Date listed
on the Cover Page, and shall remain and continue in effect through the Termination Date listed
on the Cover Page, unless sooner terminated pursuant to the provisions of this Agreement. City
may renew this Agreement on a year-to-year basis at its discretion. [Any services performed
prior to the Effective Date listed above, but on or after the Commencement Date, shall for all
purposes be deemed to have been performed pursuant to this Agreement, subject to the terms
and conditions hereof.]-[INCLUDE/MODIFY IF APPLICABLE]
(b) In the event that City renews this Agreement, Contractor may submit a
proposal to increase its rates no later than thirty (30) days after receiving notice of City's intent
to renew. Any increase in rates must be approved by City before such increase can take effect
If City fails to approve the proposed increase within thirty (30) days of receipt, Contractor may
terminate the renewal by giving thirty (30) days written notice.
Section 2. Performance.
(a) Contractor shall perform the services and tasks described and set forth in
the Scope of Services, Exhibit A ("Services"). Additional services must be mutually agreed
upon in writing signed by both Parties prior to performance of those additional services.
(b) Contractor shall at all times faithfully, competently and to the best of its
ability, experience, and talent, perform all Services under this Agreement in accordance with the
standard of care and skill ordinarily exercised by members of the profession currently practicing
in the same locality as the City under similar circumstances and in a manner reasonably
satisfactory to City. Contractor shall at all times comply with the highest ethical standards when
performing Services for the City.
12720-0001\1189197v3.doc 2
(c) Contractor shall keep itself informed of all local, state, and federal
ordinances, laws and regulations which in any manner affect those employed by it or in any way
affect the performance of its Services pursuant to this Agreement. Contractor shall at all times
observe and comply with all such ordinances, laws and regulations. City,. and its officers,
officials, employees, agents or volunteers shall not be liable,at law or in. equity occasioned by
failure of Contractor to comply with this section.
(d) Contractor will not be compensated for any work performed not specified
in Exhibit A unless City authorizes such work in advance and in writing.
Section 3. Compensation.
(a) City agrees to compensate Contractor, and Contractor agrees to accept
in full satisfaction for the services and any supplies or goods required by this Agreement, a sum
not to exceed the Consideration set forth on the Cover Page and more particularly described in
Exhibit B. The Consideration shall constitute reimbursement of Contractor's fee for the Services
as well as for all actual and necessary expenditures reasonably incurred in the performance of
this Agreement (including without limitation, all labor, materials, equipment, supplies, delivery,
tax, assembly, and installation, as applicable).
(b) There shall be no claims for additional compensation for reimbursable
expenses and Contractor shall not be reimbursed for any additional expenses.
Section 4. Method,of Payment. City shall pay Contractor the Consideration in
accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Responsible Principals.
(a) Contractor's Responsible Principal set forth on the Cover Page shall be
principally responsible for Contractor's obligations under this Agreement and shall serve as
principal liaison between City and Contractor. Designation of another Responsible Principal by
Contractor shall not be made without prior written consent of City.
(b) I City's Responsible Principal shall be the City Administrator or his
designee who shall administer the terms of the Agreement on behalf of City.
Section 6. Personnel.
(a) All persons performing Services shall have all the necessary technical
expertise, permits, professional licenses, certificates, training, and other qualifications required
by this Agreement or other applicable laws. Contractor shall provide City with said permits,
licenses, and certificates at the request of City.
(b) Contractor represents that it has, or shall secure at its own expense, all
personnel required to perform Contractor's Services under this Agreement. All personnel
engaged in the work shall be qualified to perform such Services.
Section 7. Permits and Licenses. Contractor shall obtain and maintain during the
Agreement term all necessary licenses, permits and certificates required by law for the provision
of services under this Agreement, including a business license.
12720-0001\1189197v3.doc 3
Section 8. Access. Contractor shall comply with all reasonable access and other
restrictions that City may impose. No access to City property for performance of the Services
shall be permitted prior to delivery to City of .proof of insurance paid and maintained by
Contractor.
Section 9. Contractor's Duties and Representations.
Contractor represents, covenants and agrees .as follows:
.(a) There are no obligations, commitments, or impediments of any kind that
will limit or prevent performance of the Services.
(b) Contractor presently has .no interest and shall not have any interest, direct
or indirect, which would conflict in any manner with the performance of the Services
contemplated by this Agreement. ' No person having any such interest shall be employed by or
be associated with Contractor.
(c) There is no litigation pending against Contractor and Contractor is not the
subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to
its actual knowledge, have been convicted of a felony:
Section 10. Independent Contractor.
(a) Contractor is and shall at all times remain, as to City, a wholly
independent contractor. The personnel performing the Services under this Agreement on behalf
of Contractor shall at all times be under Contractor's exclusive direction and control. Neither
City nor any of its officers, officials, employees, agents, or volunteers shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees, or agents are in any manner officers, officials, employees, agents, or
volunteers of City. Contractor shall not incur or have the power,to incur any debt, obligation or
liability whatsoever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor or its officers,
employees, or agents in connection with the performance of this Agreement. Except for
Consideration paid to Contractor as provided in the Agreement, City shall not pay salaries,
wages, or other compensation to Contractor for performing services hereunder for the City. City
shall not be liable for compensation or indemnification to Contractor or its officers, employees,
or agents for injury or sickness arising out of performing services hereunder.
(c) Contractor agrees to pay and be responsible for paying all Federal, State
and local taxes for compensation received by Contractor from City while performing services for
City.
Section 11. Termination.
(a) Termination Right. City may, at any time, for any reason or for no reason,
with or without cause, terminate this Agreement, by serving upon the Contractor at least five (5)
calendar days prior written notice. Upon receipt of such notice, Contractor shall immediately
cease all work under this Agreement, unless the notice provides otherwise.
12720-0001\1189197v3.doc 4
(b) In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Contractor, Contractor shall be paid based on the
percentage of work satisfactorily performed at the time of termination. In no event shall
Contractor be entitled to receive more than the amount that would be paid to Contractor for the
full performance of the services required by this Agreement. Contractor shall have no other
claim against City by reason of such termination, including any claim for compensation.
(c) Actions Subsequent to Termination. In the event of termination of this
Agreement, Contractor shall deliver all Confidential Information, as defined in Section 13 below,
to City within thirty (30) days after the termination of this Agreement. Contractor shall also take
all such other action as City reasonably requires and shall cooperate with City to effectuate an
orderly and systematic termination of Contractor's duties and activities hereunder.
(d) All of the terms and conditions in the Agreement related to payment,
confidentiality, indemnification, dispute resolution and waiver shall survive termination of this
Agreement.
Section 12. Limitation of City's Liability. City's liability on any kind of claim for any
loss or damage arising out of, in connection with, or resulting from this Agreement, shall in no
case exceed the amount that would be paid to Contractor for the full performance of the
services required by this Agreement. " In no event shall City be liable for anticipated profits or for
incidental, consequential or punitive damages. City shall not- be liable for penalties of any
description.
Section 13. Confidential Status; Disclosure of Information.
(a) Confidential Status; Disclosure of Information. All data, customer
information, businesspractices, business methods, privileged information, trade secrets,
financial :statements, floor plans, designs, blueprints, maps, surveys, drawings, models, reports,
correspondence, logs, documents, materials or other information developed or created by
Contractor, received by Contractor, revealed to Contractor, or provided to Contractor for the
performance of this Agreement ("Confidential Information") are deemed confidential and shall
not be disclosed by Contractor to any third party without City's prior written consent. City
reserves all rights to Confidential Information. City shall grant consent if disclosure is legally
required. All Confidential Information shall be returned to City upon completion or termination of
this Agreement. Contractor's covenant under this section shall survive the termination of this
Agreement. City may disclose to third parties any Confidential Information at its sole discretion.
(b) Contractor's obligation not to disclose any Confidential Information shall
not extend to information that:
i. was in the possession of, or was rightfully known by, the
Contractor without an obligation to maintain its confidentiality prior to receipt from City;
ii. is or becomes generally known to the public without violation of
this Agreement;
iii. is obtained without an obligation of confidentiality by the
Contractor in good faith from a third party having the right to disclose it without an obligation of
confidentiality; or
12720-0001\1189197v3.doc
iv. information which is required to be disclosed pursuant to any court
order or directive having the force of law.
(c) The provisions of this section shall survive the termination of this
Agreement.
Section 14. Technical Materials. City reserves all rights to any and all tools, dies,
patterns, plates or other similar technical materials furnished or paid for by City, and Contractor
shall use such materials in strict confidentiality and shall return the same to City at its request
upon completion or termination of this Agreement. Contractor shall not copy or otherwise use
any such materials for any purposes otherthan the completion of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement.
Section 15. Records and Inspections. Contractor shall maintain full and accurate
records with respect to all matters covered under this Agreement for Records Retention Period.
City shall have access, without charge, during normal business hours to such records, and the
right to examine and audit the same and to make copies and transcripts therefrom, and to
inspect all program data, documents, proceedings and activities.
Section 16. Default. Contractor's failure to comply with the provisions of this
Agreement shall constitute a default. In the event that Contractor is in default under the terms
of this Agreement, City shall have no obligation or duty to continue compensating Contractor for
any work performed after the date:of default and can terminate this Agreement immediately by
written notice to Contractor.
Section 17. Indemnification.. Contractor agrees to defend, indemnify, protect and hold
harmless City, its officers, officials, employees, agents, and volunteers from and against any
and all claims; suits, demands, actions; losses, damages, judgments, settlements, penalties,
fines, defensive costs. or expenses, including without limitation; interest, attorneys' fees and
expert witness fees, or liability of any kind or nature arising out of or attributable to the acts or
omissions of Contractor, or Contractor's officers, employees, or agents which in anyway arise
out of, result from, or are in any way related to the performance or non-performance of this
Agreement, excepting only liability arising out of the sole negligence or willful misconduct of
City, its officers, officials, employees, agents, or volunteers.
THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE, SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT AND
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION.
The obligations in this section are in addition to Contractor's duty to provide insurance and shall
not be limited by any limitation on the amount or type of insurance coverage carried by
Contractor.
Section 18. Insurance.
(a) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or' policies of Comprehensive General
Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence,
combined single limit, against any personal injury, death, loss or damage resulting from the
wrongful or negligent acts by Contractor or Contractor's officers, employees, or agents.
12720-0001 \ 1189197v3.doc
(b) Contractor shall at all times during the term of 1his Agreement carry,
maintain, and keep in full force and, effect, a policy or policies of Comprehensive Vehicle Liability
insurance covering personal injury and property damage, with minimum, limits of One Million
Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by
Contractor or Contractor's officers, employees, or agents in performing the services required by
this Agreement.
(c) Contractor agrees to. maintain in force at all times during the performance
of work under this Agreement. workers compensation insurance as required by law.
(d) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Excess Liability Insurance, with
minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit,
and provide policy coverage and terms at least as broad as those required in the primary
insurance.
(e) Contractor shall require each of its sub -consultants or sub -contractors to
maintain insurance coverage that meets all of the requirements of this Agreement.
(f) The policy or policies required by this Agreement shall be issued by an
insurer admitted in the State of California and with a rating of at least a B+; VI in the latest
edition of -Best's Insurance Guide.
(g) Contractor agrees that if it does not keep the aforesaid insurance in full
force and effect City may either immediately terminate this Agreement or, if insurance is
available at a reasonable cost, City may take out the necessary insurance and pay, at
Contractor's expense, the premium thereon.
(h) At all times during the term of this Agreement,, Contractor shall maintain
on file with the Risk Manager, a certificate or certificates of insurance, satisfactory to the City
Attorney and Risk Manager, along with a copy of the policy declarations page for each policy
showing that the aforesaid policies are in effect in the required amounts. Upon request by City,
Contractor shall cause its insurers to issue certified copies of the insurance policies evidencing
that the coverage and policy endorsements required under this Agreement are maintained in
force. Contractor shall, prior to commencement of work under this Agreement, file with the Risk
Manager, such certificate or certificatesand a copy of the policy declarations page for each -
policy. The policies of insurance required by this Agreement shall contain an endorsement
naming the City, its officers, officials, employees, agents, and volunteers as additional insureds.
All of the policies required under this Agreement shall contain an endorsement providing that
the policies cannot be canceled or reduced except on thirty (30) days prior written notice to City,
and specifically stating that the coverage contained in the policies affords insurance pursuant to
the terms and conditions as set forth in this Agreement.
(i) The insurance .provided by Contractor shall be primary to any coverage
available to City, and any insurance or self-insurance maintained by City, its officers, officials,
employees, agents, or volunteers shall be,excess of Contractor's insurance and shall not
contribute with it. The policies of insurance required by this Agreement shall include provisions
for waiver of subrogation. Contractor hereby waives all rights of subrogation against City, its
officers, officials, employees, agents, and volunteers.
12720-0001\1189197v3.doc 7
Q) Any deductibles or self -insured retentions must be declared to and
approved by City. At the option of City, Contractor shall either reduce or eliminate the
deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond
guaranteeing payment of losses and expenses:
Section 19. Certification. In accordance with the provisions of Section 3700 of the
Labor Code, Contractor shall secure the payment of compensation to Contractor's employees.
By executing this Agreement, Contractor certifies the following: Contractor is aware of the
provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and Contractor will comply with such provisions before commencing the
performance of the work of this Agreement.
Section 20. Standard Specifications. The work done pursuant to this Agreement shall
be done in accordance with the provisions of the most current edition of "Standard
Specifications for Public Works Construction" (commonly known as "the Green Book") including
Supplements, prepared and promulgated by the Southern California Chapter of the American
Public Works Association and the Associated General Contractors of California, which
specifications are hereinafter referred to as the "Standard Specifications." The provisions of
these Standard Specifications shall apply to the work performed under this Agreement, unless
different standards are specified in Exhibit A or agreed to in writing by the City.
Section 21. Compliance with Laws. Contractor shall keep itself informed of and
comply with all Applicable Laws, including without limitation, the Fair Labor Standards Act, the
Occupational Safety and Health Act and all those Applicable Laws relating in any to
employment practices and protection of the environment. Contractor shall not discriminate
against any employee or any applicant for employment for reasons of race, color, creed,
religion, sex, sexual preference, age or national origin. For purposes of this section, "Applicable
Laws" shall mean any and all laws, regulations, rules, orders, directives, judgments, decrees,
permits, approvals or other applicable requirements of any governmental entity or agency
having jurisdiction that are applicable to any aspect of this Agreement that are in force on the
Effective Date and as they may be enacted, issued or amended during the term of this
Agreement.
Section 22. Enforcement of Wa-ge and Hour Laws. Eight hours labor constitutes a
legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)
for each worker employed in the execution of this Agreement by the respective Contractor or
subcontractor for each calendar day during which the worker is required or permitted to work
more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation
of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid
to the City; provided, however, work performed by employees of contractors in excess of 8
hours per day, and 40 hours during any one week, shall be permitted upon compensation for all
hours worked in excess of 8 hours per day at not less than 1112 times the basic rate of pay.
Section 23. Materials and Workmanship. City shall have the right to inspect any
material used. Material furnished shall be new, complete, ready -for -use and of the latest model,
shall not have been used in demonstrationorother services and shall have all the usual
equipment as shown by its manufacturer's current specifications and catalogs, unless otherwise
specified. Equipment, supplies or services that fail to comply with the Agreement requirements
regarding design, material or workmanship may be rejected at the option of City. Any materials
rejected shall be removed from City premises at the Contractor's sole expense.
12720-0001\1189197v3.doc 8
Section 24. Licenses and Permits. Except as provided herein below, Contractor shall
obtain and pay for all permits and licenses required by federal, state or local law, rule or
regulation. Costs for obtaining City permits required under this Agreement will be waived. All
requirements for obtaining permits (including City permits) remain in effect and are not waived;
only the costs of City permits are waived.
Section 25. Assignment of Unfair Business Practices. Contractor and its
subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 .of Division 7 of the
Business and Professions Code); arising from purchases of goods, services, or materials
pursuant to the public works contract or the subcontract. This assignment shall be made and
become effective at the time City tenders final payment to Contractor, without further
acknowledgment by the parties:
Section 26. Assignment and Subcontracting. Contractor shall not assign or attempt to
assign any portion of this Agreement, or subcontract any required performance hereunder,
without the prior written approval of City. Any assignment or subcontract made in violation of
this section is invalid and void. In the event City grants written approval to Contractor to
subcontract work under this Agreement, Contractor is prohibited from using a subcontractor who
is ineligible to perform.work on a public works project pursuant to Section 1777.1 or 1777.7 of
the Labor Code.
Section 27. Arbitration and Venue. Any dispute, claim or controversy arising out of or
relating to this Agreement or the breach, termination, enforcement, interpretation or validity
thereof, including the determination of the scope or applicability of this Agreement to arbitrate,
shall be determined by arbitration in Los Angeles, California, before three arbitrators. The
arbitration shall be administered by JAMS pursuant to its Streamlined Arbitration Rules and
Procedures. All decisions of the arbitrators shall be in writing,'and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the
Parties. Judgment on the award may be entered in any court having jurisdiction pursuant to this
Agreement. This clause shall not preclude Parties from seeking provisional remedies in aid of
arbitration from-acourt having jurisdiction pursuant to this Agreement. The exclusive jurisdiction
and venue under this Agreement shall be the Superior Court of California, Los Angeles County.
Section 28, Attorneys Fees. In the event a dispute, claim or litigation arises regarding
this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys
fees and actual costs, which may be set by the arbitrators or the court in the same action or in a
separate action brought for that purpose, in addition to any other relief which is obtained.
Section 29. Governing Law. This Agreement shall be interpreted and enforced
according to, and the Parties rights and obligations governed by, the domestic law of the State
of California, without regard to its laws regarding choice of applicable law.
Section 30. Entire Agreement and Modifications. This Agreement, including
attachments incorporated herein by reference, represents the entire integrated agreement and
understanding between the Parties, and supersedes all prior or contemporaneous negotiations,
representations, agreements, understandings and statements, written or oral. This Agreement
may only be modified by a writing signed by both Parties.
12720-0001\1189197v3.doc 9
Section 31. Waiver. The waiver by either party of a.breach or default by the other
party shall not be deemed a waiver of any different or later breach whether of the same or other
covenant or condition; nor shall any delay or omission by either party to exercise any right it
may have hereunder operate as a waiver of any breach or default of such a right. The failure of
either party to this .Agreement to exercise any of its tights under this Agreement does not
constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of
any subsequent breach. No waiver, benefit, privilege, or service voluntarily given or performed
by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
Section 32 Force Maieure. Neither party shall be considered in default of any of its
obligations under this Agreement when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force shall mean flood, earthquake; storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal
action, statute, ordinance, or regulation, embargoes of,the United. States Government or any
other government, which by exercise of due diligence such party could not reasonably have
been expected to avoid and by exercise of due diligence has been unable to overcome. Either
party rendered unable to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all reasonable
dispatch.
Section 33. -.City Not Obligated to Third Parties. City shall not be obligated or liable
under this Agreement to any party other than Contractor. City shall timely notify Contractor of
the receipt of any third -party claim relating to this Agreement. City shall be entitled to recover its
reasonable costs incurred in providing the notification requited by section.
Section 34. Notices. All notices; approvals, consents and other communications
between the Parties shall be in writing, and shall be -sent by certified mail (return receipt
requested) or other delivery service. which provides evidence of delivery, using the address set
forth on the Cover Page under "Notice Information City" or "Notice Information — Vendor-," as
appropriate, or at such other address as maybe furnished by either party to the other in writing.
Mailed notices will be deemed communicated as of the day of receipt.
Section 35. Cover Page and Exhibits. The Cover Page and all documents referenced
as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any
material discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference; the provisions of this Agreement shall prevail.
Section 36. Headings. Headings used in this Agreement are for convenience and
ease of reference only and shall not affect the interpretation of the Agreement.
Section 37. Survival of Terms. All of the terms and conditions in this Agreement
related to payment, confidentiality, indemnification; dispute resolution and waiver shall survive
termination of this Agreement.
Section 38. Severability. Whenever possible, each provision of this Agreement shall
be interpreted in such a manner as to be valid under applicable law. If any provision of this
Agreement is determined by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in full force and effect; and
shall in no way be affected, impaired or invalidated.
12720-0001\1 1 89197v3.doc 10
Section 39. Authority to Execute This Agreement. The person or persons executing
this Agreement on behalf of Contractor warrants and represents that he or she has the authority
to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to
the performance of its obligations under this Agreement.
[Signatures Begin on Next Page].
12720-0001\1189197v3.doc 11
IN WITNESS WHEREOF, the Parties- have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a California charter City [CONTRACTOR'S NAME], a [State
and California municipal corporation incorporated in] corporation
By: By:
HILARIO GONZALES Name:
Mayor
Title:
ATTEST:
By:
Name:
WILLARD G. YAMAGUCHI, City Clerk Title:
APPROVED AS TO FORM:
LAURENCE S. WIENER, City Attorney
12720-0001\1189197v3.doc 12
EXHIBIT A
SCOPE OF SERVICES
Contractor will perform the following work pursuant to this Agreement:
[Describe services here in detail, including schedules for deliverables and services]
SCHEDULE OF WORK:
[Provide a timeline in which work shall be commenced and completed]
WARRANTY:
[If applicable, indicate warranty]
12720-0001\1189197v3.doc 13
EXHIBIT B
FLAT FEE
[Example (Delete and replace with actual terms):]
[Contractor shall be paid $[insert flat amount] to perform all Services described in Exhibit A.]
[Contractor shall invoice City [FREQUENCY] for Services provided under this Agreement.]
[Example (Delete and replace with actual terms):]
12720-0001 \ 1189197v3.doc 14
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: September 21, 2010
TO: Kevin Wilson, Director of Community Services & Water
FROM Willard Yamaguchi,.City Clerkff
RE: Resolution No. 2010-132 - A Resolution of the City Council
of the City of Vernon Authorizing the Issuance of a Request
for Proposals for the Provision.. of Emergency Repairs to the
City's Well Motors, Booster Motors; and Underpass Motors
Transmitted herewith is a copy of Resolution No. 2010-132 referenced
above, which was approved by City Council on September 20, 2010.
Thank you.
WY : dj
c: Resolution No. 2010-132
ah6l
STAFF REPORT
COMMUNITY SERVICES & WATER DEPARTMENT
R-5
DATE: September'8, 2010
TO: Honorable Mayor and City Council
FROM: Samuel Kevin Wilson, Director of Community Services & Water
RE: PERMISSION TO SEEK REQUEST FOR PROPOSALS FOR THE ANNUAL
EMERGENCY MOTOR CONTRACT
The Community Services and Water Department (Department) is requesting permission to. seek
Request for Proposals (RFP) from qualified contractors to provide emergency repairs on the City's well motors,
booster motors, and underpass motors. The City previously had a contract with Littlejohn-Reuland Corporation
(Littlejohn) .to perform .emergency motors repairs that expired: on July 1, 2010. In light of changing economic
conditions it would be in the best interest of the City to seek RFD's for this work.
An Emergency Motor Contract allows the City to make motor repairs in an efficient and timely
fashion. The water distribution system is highly reliant on these motors to power pump units that provide
uniform fire flows and water pressure. In addition, both the Downey and Washington underpasses along with
the 26t'' Street Pump Station rely on the motors to power pumps that are designed to expel high volumes of
water resulting from rainfall events. Failure, of one or more of these motors at the above -mentioned facilities
could potentially result in extensive flooding to City streets and cause major disruptions in traffic flows.
It is important that the City go out to bid in order to gain a fair market perspective in terms of current price
schedules. The attached RFP for Annual Emergency Motor, Repairs has been reviewed and approved for
submittal: by the City Attorney's office: It is my recommendation .that the City Council grant:the Department
permission to issue RFP's to qualified contractors for emergency motor repairs. Please place this item on the
next City Council meeting agenda. Thank you.
SKW[sr
Enclosures
COMMUNITY SERVICES & WATER DEPARTMENT
Samuel Kevin Wilson, Director of Community Services & Water
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1435
City of Vernon
Request for Proposal
For Annual Emergency Motor Repairs
September 2010
INTENT
The City of Vernon is seeking a service contract to remove, repair, and reinstall its well and
booster station electrical motors on an as needed basis. Upon review of the bid forms attached
herewith, vendors are asked to provide firm cost estimates.
CRITERIA FOR SELECTION
A Committee of City staff members will evaluate and rank the qualified proposals in response to
the Request for Proposal. If deemed necessary, by the staff Committee, the top ranked
Contractors will be invited to an oral interview before the Committee. The professional fee
envelopes will be opened only after the Contractors are ranked based upon their qualifications.
Please be advised that if the City Attorney determines there is a conflict of interest that would
prevent the City from contracting with a particular contractor/firm, then that proposal shall be
disqualified.
Evaluation of proposals and interviews will include the following criteria:
• Experience, credentials and time commitment of the Contractor and other key personnel;
• Experience of the Contractor in facilitating projects and/or jobs of a similar nature;
• Responsiveness to the project objectives and preparation of a working schedule that will
ensure that the Contractor has personnel available to make emergency repairs during
normal work hours (Monday through Thursday 7:00 A.M. - 5:30 P.M.) and after-hours;
• Ability to meet the project/job schedule; and
• Cost for repair work.
E Cchtsively Industriaf
PROPOSAL FORMAT
The proposal shall include, at minimum, the following items:
• Letter of Transmittal;
• Executive Summary — Limit to two pages;
• Understanding of, and approach to, the project;
• Experience with similar projects completed in the past three years and related references;
• Qualifications of the firm members and their, commitment to the project;
• A detailed description of the Scope of Work;
• Estimate time to complete repair; and
• Bid forms shall be placed in a separate sealed envelope.
SCOPE OF WORK
The contractor shall contact the City prior to initiating any required work. The contractor shall be
responsible for disassembling electrical components, removing the motor from the work site and
transporting it to their shop, disassembly and diagnoses, and provide the City with a detailed
report with repair options. Once the City determines a repair option the contractor shall make the
repairs, reconnect the electrical components and reinstall the motor in place. The contractor shall
perform a test run to insure the newly repaired motor is functioning as designed. The contractor
shall provide written documentation to the City that the motor has been tested and is operating as
designed. The contractor shall perform all work in accordance with the Occupational Safety &
Health Administration (OSHA) standards.
CONSULTING SERVICES CONTRACT
A sample of the City's Standard Professional Contracting Services _Agreement and Insurance
Requirements the successful Proposer will be required to enter into with the City is herein
attached. Proposers are strongly advised to review all the terms and conditions of the sample
Agreement. If the Proposer takes exception to any provision of the attached sample Agreement,
the Proposer must 'specify each exception and give a detailed statement of why he takes
exception to each certain provision stated in the sample Agreement. The extent to which the
Proposer takes exception to the City's Agreement will be considered and evaluated in the
Agreement award. Submission of the proposing firm's standard Agreement, as a part of the
proposal will not be accepted.
INTERPRETATIONS
No oral interpretations will be given as to the meaning of the specification documents or any part
thereof. Every request for interpretation shall be made in writing to the City of Vernon. Based
upon such inquiry, the City may choose to issue an Addendum.
GENERAL
The specifications herein state the minimum requirements for the City. Unauthorized conditions,
limitations, or provisions shall be cause for rejection. The City of Vernon will consider as "non-
responsive" any proposal not prepared and submitted in accordance with the proposal document
and specification, or any bid lacking sufficient technical literature to enable the Department to
make a reasonable determination of compliance to the specification.
It shall be the proposer's responsibility to carefully examine each item of the specification. All
variances, exceptions and/or deviations shall be fully described in the appropriate section.
SUBMITTAL OF PROPOSALS
If your firm is interested in submitting a proposal for this work, it must be received by 2:00 P.M.
on Tuesday, September 14, 2010. Four (4) copies of the Contractor's Proposal shall be submitted
in a sealed envelope to:
Samuel Kevin Wilson, P.E.
Director of Community Services and Water
City of Vernon Department of Community Services
4305 Santa Fe Avenue
Vernon, California 90058
On the outside of the sealed Proposal envelope clearly write:
"Contractor Name"
Annual. Emergency Motor Repairs
Due October 14, 2010 at 2:00 P.M.
Inside the Proposal envelope, include a sealed envelope containing the attached bid sheets for the
project. On the outside of the sealed Cost Proposal envelope clearly write:
"Contractor Name"
Project Fees
CONTACT PERSON
The contact person is Scott Rigg who can be reached at (323) 583-8811, extension 279 Monday
through Thursday between 7:00 A.M. and 5:30 P.M.
3
SPECIFICATIONS & BID FORM COVER SHEETS
Motor Specifications BP1-1
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. GCJ726504
➢ Model Number: 5K6257XH55A
➢ HP:60
RPM:1770
➢ Frame: B364TP16
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps: NA
➢ Upper Bearing: CAT - 629A219G1
➢ Lower Bearing: CAT- 5903493P13
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
4
Motor Specifications BPI-2
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. HBJ824142
➢ Model Number: 5K6267XH48A
➢ HP: 100
➢ RPM: 1770
➢ Frame: B404TP16
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
Type: K
➢ Amps: 117
Upper Bearing: CAT - 629A222G1
➢ Lower Bearing: CAT - 5903493P16
Price Quotes:
Item l : Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4:_Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
R
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications BPI-3
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. GCJ726163
➢ Model Number: 5K6278XH41A
➢ HP:200
➢ RPM: 1770
➢ Frame: B445-TP20
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps:230
➢ Upper Bearing: CAT - 629A226G1
➢ Lower Bearing: CAT - 5903493P16
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
6
Motor Specifications BPI-4
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. GCJ726168
➢ Model Number 5K6287XH3A
➢ HP:300
➢ RPM: 1770
➢ Frame:6287P20
➢ Phase: 3 Cycle 60
➢ Volts:460 -
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps:345
➢ Upper Bearing: CAT - 629A226G1
➢ Lower Bearing: CAT - 2892334P20
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
7
Motor Specifications BPI-5
➢ Make: G.E. Tri-Clad Motor
➢ Serial No. GCJ726167
➢ Model Number 5K6287XH3A
➢ HP:300
➢ RPM:1775
➢ Frame:6287P20
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: G
➢ Design: B
➢ Type: K
➢ Amps:345
➢ Upper Bearing: CAT - 629A226G1
➢ Lower Bearing: CAT - 2892334P20
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
8
Motor Specifications BP2-1
➢
Make: Smithway
➢
Serial No. 74433
➢
HP:60
➢
RPM: 1760
➢
Frame: A-445 P
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: E
➢
Design: B
➢
Type:IZBV
➢
Model:26280
➢
Amps: 146/73
➢
Bearings: NA .
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
G]
Motor Specifications BP2-2
➢
Make: Smithway
➢
Serial No. NA
➢
HP:60
➢
RPM: 1760
➢
Frame: A-445 P
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: E
➢
Design: B
➢
Type:IZBV
➢
Amps:146/73
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & installation cost:
10
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications BP2-3
➢ Make: G.E.
➢ Serial No. OMJ 119006
➢ HP:200
➢ RPM: 1770
➢ Frame:6324P
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Code: F
➢ Design: B
➢ Type: K
➢ Model:5K6324XC4A
➢ Amps:235/250
➢ Upper Bearing: CAT-- 629A226G2
Lower Bearing: CAT - 2892334P21
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
11
Motor Specifications BP24
➢ Make: Fairbanks & Morse
➢ Serial No. 333017
➢ HP:75
➢ RPM: NA
➢ Frame: JE505S
➢ Phase: 3 Cycle 50
➢ Volts:220/440
➢ Code: NA
➢ Design: NA
➢ Type: QSZS
➢ Amps:174/87
➢ Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
12
Motor Specifications BP2-5
➢ Make: Fairbanks & Morse
➢ Serial No. 465201
➢ HP: 100
➢ RPM: 1470
Frame: R5505
➢ Phase: 3 Cycle 50
➢ Volts:440
➢ Code: F
➢ Design: NA
➢ Type: NA
➢ Model:465201
➢ Amps: 116
➢ Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
13
Motor Specifications BP2-6
➢ Make: Fairbanks & Morse
➢ Serial No. 468721
➢ HP:250
➢ RPM: 1475
➢ Frame: RS684S
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Code: NA
➢ Design: NA
➢ Type: QZK
➢ Amps:283
➢ Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
14
Motor Specifications BP3-1
➢
Make: Smithway
➢
Serial No. 72614
➢
HP:60
➢
RPM: 1760
➢
Frame: A-445P
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: NA
➢
Design: B
➢
Type:IZBV
➢
Amps:73
➢
Bearings: NA.
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
15
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications BP3-2
➢
Make: Smithway
➢
Serial No. 7443.2
➢
HP:60
➢
RPM: 1760
➢
Frame: A-445P
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: E
➢
Design: B
➢
Type: 12 BV
➢
Amps:146/73
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6 Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
16
Motor Specifications BP3-3
➢
Make: G.E.
➢
Serial No. 1282046
➢
HP: 100
RPM:1800
➢
Frame:444UP
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: F
➢
Design: B
➢
Type: HU
➢
Amps:122.5
➢
Upper Bearing: 7322M
➢
Lower Bearing: 6218J
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
17
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications BP34
➢ Make: U.S.
➢ Serial No. 1282047
➢ HP: 100
➢ RPM:1800
➢ Frame: 444 UP
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Code: F
➢ Design: B
➢ Type: HU
Amps: 122.5
➢ Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
18
Motor Specifications BP3-5
➢ Make: G.E.
➢ Serial No. OMJ119003
➢ HP:200
➢ RPM: 1770
➢ Frame:6324P
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Code: F
➢ Design: B
➢ Type: K
➢ Model:5K6324XC4A
➢ Amps:235/250
➢ Upper Bearing: CAT - 629A226G2
➢ Lower Bearing: CAT - 28923341`21
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
19
Motor Specifications Well 11
➢ Make: U.S. Motor
➢ Serial No. G95308 — YO8Y13207 — 81R — 1
➢ HP:250
➢ RPM: 1185
➢ Frame:5006PWPL
➢ Phase: 3 Cycle 60
➢ Volts:440
➢ Coed: G
➢ Design: B
➢ Type: HU
➢ Amps:285
➢ Upper Bearing: CAT- 29426-EJ
➢ Lower Bearing: CAT - 6219-J
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
20
Motor Specifications Well 12
➢ Make: U.S. High Thrust
➢ Serial No. 6375-XO5XO98RO28R-6
➢ HP: 150
➢ RPM: 1775
➢ Frame: 444 TP
➢ Phase: 3 Cycle 60
➢ Volts:460
➢ Code: F
➢ Design: B
➢ Type: RU
➢ Amps: 179
➢ Upper Bearing: 29422-EJ
➢ Lower Bearing: 6215-J
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
21
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications Well 14
➢ Make: Emerson
➢ Serial No. P027340539-0010-R0021
➢ HP:200
➢ RPM:1780
Frame: H445FBA
➢ Phase:3
➢ Volts:460
➢ Code: G
➢ Design: Nema Premium
➢ Type: RUSI
➢ Model: CF05
➢ Amps:222
➢ Upper Bearing: CAT - 7322-BEM
➢ Lower Bearing: CAT 6215-J
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost:
Item 6: Electrical reconnection & reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
P-N.
Motor Specifications Well 15
➢
Make: U.S.
Serial No. 1382968
➢
HP:200
➢
RPM: 1800
➢
Frame:1504-PH
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: F
➢
Design: B
➢
Type: HU
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Electrical disconnection & motor removal cost
Item 6: Electrical reconnection & reinstallation cost:
23
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total Cost:
Motor Specifications Well 16
➢
Make: Byron Jackson
➢
Serial No. 14-862-4-2
➢
HP:200
➢
RPM:1770
➢
Frame: NA
➢
Phase: 3 Cycle 60
➢
Volts:460
➢
Code: G
➢
Design: B
➢
Type: H
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Motor removal cost: Cost:
Item 6: Reinstallation cost: Cost:
Total Cost:
24
Motor Specifications Well 17
➢
Make: U.S.
➢
Serial No. 1301454
➢
HP:200
RPM: 1200
➢
Frame:587P
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: F
➢
Design: B
➢
Type: CFU Hi Thrust
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
25
Motor Specifications Well 19
➢
Make: U.S.
➢
Serial No. 1325565
➢
HP:200
➢
RPM:1200
➢
Frame:587
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: NA
➢
Design: NA
➢
Type: NA
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
26
Motor Specifications Well 20
➢
Make: U.S.
➢
Serial No. 873712
➢
HP:200
➢
RPM: 1200
➢
Frame: NA
➢
Phase: 3 Cycle 60
➢
Volts:440
➢
Code: F
➢
Design: B
➢
Type: NA
➢
Amps:240
➢
Bearings: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Electrical disconnection & motor removal cost: Cost:
Item 6: Electrical reconnection & reinstallation cost: Cost:
Total Cost:
27
Downey Underpass Motor Specifications: Motor 1
➢ Make: U.S.
➢ Serial No. 3915226
➢ HP: 10
➢ RPM: 1200
➢ Framer 284UPH
➢ Phase: 3 Cycle 60
➢ Volts:220/440
➢ Code: G
➢ Design: B
➢ Type: HU
➢ Amps: NA
➢ Upper Bearing: 6207-J
➢ Lower Bearing: 731-OBY
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Motor removal cost: Cost:
Item 6: Reinstallation cost: Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
28
Downey Underpass Motor Specifications: Motor 2
➢
Make: U.S.
➢
Serial No. 3915224
➢
HP: 10
➢
RPM:1200
➢
Frame:284UPH
➢
Phase: 3 Cycle 60
➢
Volts:220/440
➢
Code: G
➢
Design: B
➢
Type: HU
➢
Amps: NA
➢
Upper Bearing: 6207-J
➢
Lower Bearing: 731-0$Y
Price Quotes:
Item 1: Rewind Starter Motor:
Item 2: Core test stator:
Item 3: Balance rotor:
Item 4: Replace upper and lower guild bearings:
Item 5: Motor removal cost:
Item 6: Reinstallation cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Total
Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
29
Washington Underpass Motor Specifications: Motor I
➢ Make: Fairbanks Morse
➢ Serial No. K209914
➢ HP:50
➢ RPM: 1175
➢ Frame: 405 UP
➢ Phase: 3 Cycle 60
➢ Volts:220
➢ Code: NA
➢ Design: NA
➢ Type: KZKV2
➢ Amps: NA
➢ Upper Bearing: A-31314
➢ Lower Bearing: A-01215
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:.
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
30
Washington Underpass Motor Specifications: Motor 2
➢ Make: Fairbanks Morse
➢ Serial No. K209915
➢ HP:50
➢ RPM: 1175
➢ Frame: 405 UP
➢ Phase: 3 Cycle 60
➢ Volts:220
➢ Code: NA
➢ Design: NA
➢ Type: KZKV2
➢ Amps: NA
➢ Upper Bearing: A-31314
➢ Lower Bearing: A-01215
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
31
26th Street Pump Station - Motor I
➢ Make: Homa
➢ Serial No. 126543
➢ I-IP:75
➢ RPM: 1160
Frame: NA
Phase:3
➢ Volts:460
➢ Code: NA
➢ Design: NA
➢ Type: INS Class - F
➢ Amps:990
➢ Upper Bearing: NA
➢ Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:.
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair. .
32
26th Street Pump Station - Motor 2
➢
Make: Homa
➢
Serial No. 126544
➢
HP:75
➢
RPM: 1160
➢
Frame: NA
Phase:3
➢
Volts:460
➢
Code: NA
➢
Design: NA
➢
Type: INS Class-F
➢
Amps:990
➢
Upper Bearing: NA
➢
Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Motor removal cost: Cost:
Item 6: Reinstallation cost: Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
33
26th Street Pump Station - Motor 3
➢ Make: Homa
➢ Serial No. 126542
➢ HP:75
➢ RPM: 1.160
➢ Frame: NA
Phase:3
➢ Volts:460
➢ Code: NA
➢ Design: NA
➢ Type: INS Class-F
➢ Amps:990
➢ Upper Bearing: NA
➢ Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower'guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
34
26t" Street Pump Station - Motor 4
➢ Make: Homa
➢ Serial No. 126541
➢ HP:75
➢ RPM: 1160
➢ Frame: NA
➢ Phase:3
➢ Volts:460
➢ Code: NA
➢ Design: NA
➢ Type: INS Class-F
➢ Amps:799
➢ Upper Bearing: NA
➢ Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor: Cost:
Item 2: Core test stator: Cost:
Item 3: Balance rotor: Cost:
Item 4: Replace upper and lower guild bearings: Cost:
Item 5: Motor removal cost: Cost:
Item 6: Reinstallation cost: Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
35
26t" Street Pump Station - Motor 5
➢
Make: Homa
➢
Serial No. 123251
➢
HP:20
➢
RPM: NA
➢
Frame: NA
➢
Phase:3
➢
Volts:460
➢
Code: NA
➢
Design: NA
➢
Type: INS Class-F
➢
Amps:49-2-45
➢
Upper Bearing: NA
➢
Lower Bearing: NA
Price Quotes:
Item 1: Rewind Starter Motor:
Cost:
Item 2: Core test stator:
Cost:
Item 3: Balance rotor:
Cost:
Item 4: Replace upper and lower guild bearings:
Cost:
Item 5: Motor removal cost:
Cost:
Item 6: Reinstallation cost:
Cost:
Total Cost:
Note: Line Item No. 6 shall include the costs associated with disconnecting electrical
components and reinstalling them upon completion of repair.
36
a
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S
NAME] FOR [BRIEF DESCRIPTION OF SERVICES]
COVER PAGE
Contractor: [insert name of contractor]
Responsible Principal of Contractor: [insert name, title]
Notice Information - Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
[insert name of contractor]
[insert insert street address]
[insert city, state, zip code]
Attention: [insert name, title]
Phone: [insert phone number]
Facsimile: [insert fax number]
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Mark Whitworth,
Interim City Administrator
Telephone:. (323) 583-8811 ext. 561
Facsimile: (323) 826-1408
[insert commencement date]
[insert termination date], unless extended
pursuant to Section 1
Total not to exceed $[insert amount]
(includes all applicable sales tax); and more
particularly described in Exhibit B
[insert number of years contractor must
retain records]
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON
AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF
SERVICES]
THIS AGREEMENT is made and entered into as of , 2010 ("Effective
Date"), by and between the City of Vernon, a California charter City and California municipal
corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation
("Contractor"). City and Contractor are collectively referred to herein as the "Parties.
RECITALS
A. City desires to have certain [brief description of services] services provided as
more fully set forth in the Scope of Services, attached hereto and incorporated herein as Exhibit
A.
B. Contractor represents it is qualified and capable of furnishing the labor, materials,
and expertise necessary to perform such services in accordance with the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Term and Time of Performance.
(a) This Agreement shall commence upon the Commencement Date listed
on the Cover Page, and shall remain and continue in effect through the Termination Date listed
on the Cover Page, unless sooner terminated pursuant to the provisions of this Agreement. City
may renew this Agreement on a year-to-year basis at its discretion. [Any services performed
prior to the Effective Date listed above, but on or after the Commencement Date, shall for all
purposes be deemed to have been performed pursuant to this Agreement, subject to the terms
and conditions hereof.] [INCLUDE/MODIFY IF APPLICABLE]
(b) In the event that City renews this Agreement, Contractor may submit a
proposal to increase its rates no later than thirty (30) days after receiving notice of City's intent
to renew. Any increase in rates must be approved by City before such increase can take effect.
If City fails to approve the proposed increase within thirty (30) days of receipt, Contractor may
terminate the renewal by giving thirty (30) days written notice.
Section 2. Performance.
(a) Contractor shall perform the services and tasks described and set forth in
the Scope of Services, Exhibit A ("Services"). Additional services must be mutually agreed
upon in writing signed by both Parties prior to performance of those additional services.
(b) Contractor shall at all times faithfully, competently and to the best of its
ability, experience, and talent, perform all Services under this Agreement in accordance with the
standard of care and skill ordinarily exercised by members of the profession currently practicing
in the same locality as the City under similar circumstances and in a manner reasonably
satisfactory to City. Contractor shall at all times comply with the highest ethical standards when
performing Services for the City.
12720-0001\1189197v3.doc 2
(c) Contractor shall keep itself informed of all local, state, and federal
ordinances, laws and regulations which in any manner affect those employed by it or in any way
affect the performance of its Services pursuant to this Agreement. Contractor shall at all times
observe and comply with all such ordinances, laws and regulations. City, and its officers,
officials, employees, agents or volunteers shall not be liable at law or in equity occasioned by
failure of Contractor to comply with this section.
(d) Contractor will not be compensated for any work performed not specified
in Exhibit A unless City authorizes such work in advance and in writing.
Section 3. Compensation.
(a) City agrees to compensate Contractor, and Contractor agrees to accept
in full satisfaction for the services and any supplies or goods required by this Agreement, a sum
not to exceed the Consideration set forth on the Cover Page and more particularly described in
Exhibit B. The Consideration shall constitute reimbursement of Contractor's fee for the Services
as well as for all actual and necessary expenditures reasonably incurred in the performance of
this Agreement (including without limitation, all labor, materials, equipment, supplies, delivery,
tax, assembly, and installation, as applicable).
(b) There shall be no claims for additional compensation for reimbursable
expenses and Contractor shall not be reimbursed for any additional expenses.
Section 4. Method of Payment. City shall pay Contractor the Consideration in
accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Responsible Principals.
(a) Contractor's Responsible Principal set forth on the Cover Page shall be
principally responsible for Contractor's obligations under this Agreement and shall serve as
principal liaison between City and Contractor. Designation of another Responsible Principal by
Contractor shall not be made without prior written consent of City.
(b) City's Responsible Principal shall be the City Administrator or his
designee who shall administer the terms of the Agreement on behalf of City.
Section 6. Personnel.
(a) All persons performing Services shall have all the necessary technical
expertise, permits, professional licenses, certificates, training, and other qualifications required
by this Agreement or other applicable laws. Contractor shall provide City with said permits,
licenses, and certificates at the request of City.
(b) Contractor represents that it has, or shall secure at its own expense, all
personnel required to perform Contractor's Services under this Agreement. All personnel
engaged in the work shall be qualified to perform such Services.
Section 7. Permits and Licenses. Contractor shall obtain and maintain during the
Agreement term all necessary licenses, permits and certificates required by law for the provision
of services under this Agreement, including a business license.
12720-0001\11891970.doc 3
Section 8. Access. Contractor shall comply with all reasonable access and other
restrictions that City may impose. No access to City property for performance of the Services
shall be permitted prior to delivery to City of proof of insurance paid and maintained by
Contractor.
Section 9. Contractor's Duties and Representations.
Contractor represents, covenants and agrees as follows:
(a) There are no obligations, commitments, or impediments of any kind that
will limit or prevent performance of the Services.
(b) Contractor presently has ,no interest and shall not have any interest, direct
or indirect, which would conflict in any manner with the performance of the Services
contemplated by this Agreement. No person having any such interest shall be employed by or
be associated with Contractor.
(c) There is no litigation pending against Contractor and Contractor is not the
subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to
its actual knowledge, have been convicted of a felony.
Section 10. Independent Contractor.
(a) Contractor is and shall at all times remain, as to City, a wholly
independent contractor. The personnel performing the Services under this Agreement on behalf
of Contractor shall at all times be under Contractor's exclusive direction and control. Neither
City nor any of its officers, officials, employees, agents, or volunteers shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees, or agents are in any manner officers, officials, employees, agents, or
volunteers of City. Contractor shall not incur or have the power to incur any debt, obligation or
liability whatsoever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor or its officers,
employees, or agents in connection with the performance of this Agreement. Except for
Consideration paid to Contractor as provided in the Agreement, City shall not pay salaries,
wages, or other compensation to Contractor for performing services hereunder for the City. City
shall not be liable for compensation or indemnification to Contractor or its officers, employees,
or agents for injury or sickness arising out of performing services hereunder.
(c) Contractor agrees to pay and be responsible for paying all Federal, State-
and local taxes for compensation received by Contractor from City while performing services for
City.
Section 11. Termination.
(a) Termination Right. City may, at any time, for any reason or for no reason,
with or without cause, terminate this Agreement, by serving upon the Contractor at least five (5)
calendar days prior written notice. Upon receipt of such notice, Contractor shall immediately
cease all work under this Agreement, unless the notice provides otherwise.
12720-0001\1189197v3.doc 4
(b) In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Contractor, Contractor shall be paid based on the
percentage of work satisfactorily performed at the time of termination. In no event shall
Contractor be entitled to receive more than the amount that would be paid to Contractor for the
full performance of the services required by this Agreement. Contractor shall have no other
claim against City by reason of such termination, including any claim for compensation.
(c) Actions Subsequent to Termination. In the event of termination of this
Agreement, Contractor shall deliver all Confidential Information, as defined in Section 13 below,
to City within thirty (30) days after the termination of this Agreement. Contractor shall also take
all such other action as City reasonably requires and shall, cooperate with City to effectuate an
orderly and systematic termination of Contractor's duties and activities hereunder.
(d) All of the terms and conditions in the Agreement related to payment,
confidentiality, indemnification, dispute resolution and waiver shall survive termination of this
Agreement. .
Section 12. Limitation of City's Liability. City's liability on any kind of claim for any
loss or damage arising out of, in connection with, or resulting from this Agreement, shall in no
case exceed the amount that would be paid to Contractor for the full performance of the
services required by this Agreement. In no event shall City be liable for anticipated profits or for
incidental, consequential or punitive damages. City shall not be liable for penalties of any
description.
Section 13. Confidential Status; Disclosure of Information.
(a) Confidential Status; Disclosure of Information. All data, customer
information, business practices, business methods, privileged information, trade secrets,
financial statements, floor plans, designs, blueprints, maps, surveys, drawings, models, reports,
correspondence, logs, documents, materials or other information developed or created by
Contractor, received by Contractor, revealed to Contractor, or provided to Contractor for the
performance of this Agreement ("Confidential Information") are deemed confidential and shall
not be disclosed by Contractor to any third party without City's prior written consent. City
reserves all rights to Confidential Information. City shall grant consent if disclosure is legally
required. All Confidential Information shall be returned to City upon completion or termination of
this Agreement. Contractor's covenant under this section shall survive the termination of this
Agreement. City may disclose to third parties any Confidential Information at its sole discretion.
(b) Contractor's obligation not to disclose any Confidential Information shall
not extend to information that:
i. was in the possession of, or was rightfully known by, the
Contractor without an obligation to maintain its confidentiality prior to receipt from City;
ii. is or becomes generally known to the public without violation of
this Agreement;
iii. is obtained without an obligation of confidentiality by the
Contractor in good faith from a third party having the right to disclose it without an obligation of
confidentiality; or
12720-0001\1189197v3.doc
iv. information which is required to be disclosed pursuant to any court
order or directive having the force of law.
(c) The provisions of this section shall survive the termination of this
Agreement.
Section 14. Technical Materials. City reserves all rights to any and all tools, dies,
patterns, plates or other similar technical materials furnished or paid for by City, and Contractor
shall use such materials in strict confidentiality and shall return the same to City at its request
upon completion or termination of this Agreement. Contractor shall not copy or otherwise use
any such materials for any purposes other than the completion of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement.
Section 15. Records and Inspections. Contractor shall maintain full and accurate
records with respect to all matters covered under this Agreement for Records Retention Period.
City shall have access, without charge, during normal business hours to such records, and the
right to examine and audit the same and to make copies and transcripts therefrom, and to
inspect all program data, documents, proceedings and activities.
Section 16. Default. Contractor's failure to comply with the provisions of this
Agreement shall constitute a default. In the event that Contractor is in default under the terms
of this Agreement, City shall have no obligation or duty to continue compensating Contractor for
any work performed after the date of default and can terminate this Agreement immediately by
written notice to Contractor.
Section 17. Indemnification. Contractor agrees to defend, indemnify, protect and hold
harmless City, its officers, officials, employees, agents, and volunteers from and against any
and all claims, suits, demands, actions, losses, damages, judgments, settlements, penalties,
fines, defensive costs or expenses, including without limitation; interest, attorneys' fees and
expert witness fees, or liability of any kind or nature arising out of or attributable to the acts or
omissions of Contractor, or Contractor's officers, employees, or agents which in any way arise
out of, result from, or are in any way related to the performance or non-performance of this
Agreement, excepting only liability arising out of the sole negligence or willful misconduct of
City, its officers, officials, employees, agents, or volunteers.
THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE, SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT AND
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION. '
The obligations in this section are in addition to Contractor's duty to provide insurance and shall
not be limited by any limitation on the amount or type of insurance coverage carried by
Contractor.
Section 18. Insurance.
(a) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive General
Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence,
combined single limit, against any personal injury, death, loss or damage resulting from the
wrongful' or negligent acts by Contractor or Contractor's officers, employees, or agents.
12720-0001\1189197v3.doc 6
(b) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability
insurance covering personal injury and property damage, with minimum limits of One Million
Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by
Contractor or Contractor's officers, employees, or agents in performing the services required by
this Agreement.
(c) Contractor agrees to. maintain in force at all times during the performance
of work under this Agreement workers compensation insurance as required by law.
(d) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Excess Liability Insurance, with
minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit,
and provide policy coverage and terms at least as broad as those required in the primary
insurance:
(e) Contractor shall require each of its sub -consultants or sub -contractors to
maintain insurance coverage that meets all of the requirements of this Agreement.
(f) The policy or policies required by this Agreement shall be issued by an
insurer admitted in the State of California and with a rating of at least a B+; VII in the latest
edition of Best's Insurance Guide.
(g) Contractor agrees that if it does not keep the aforesaid insurance in full
force and effect City may either immediately terminate this Agreement or, if insurance is
available at a reasonable cost, City may take out the necessary insurance and pay, at
Contractor's expense, the premium thereon.
(h) At all times during the term of this Agreement, Contractor shall maintain
on file with the Risk Manager, a certificate or certificates of insurance, satisfactory to the City
Attorney and Risk Manager, along with a copy of the policy declarations page for each policy
showing that the aforesaid policies are in effect in the required amounts. Upon request by City,
Contractor shall cause its insurers to issue certified copies of the insurance policies evidencing
that the coverage and policy endorsements required under this Agreement are maintained in
force. Contractor shall, prior to commencement of work under this Agreement, file with the Risk
Manager, such certificate or certificates and a copy of the policy declarations page for each
policy. The policies of insurance required by this Agreement shall contain an endorsement
naming the City, its officers, officials, employees, agents, and volunteers as additional insureds.
All of the policies required under this Agreement shall contain an endorsement providing that
the policies cannot be canceled or reduced except on thirty (30) days prior written notice to City,
and specifically stating that the coverage contained in the policies affords insurance pursuant to
the terms and conditions as set forth in this Agreement.
(i) The insurance provided by Contractor shall be primary to any coverage
available to City, and any insurance or self-insurance maintained by City, its officers, officials,
employees, agents, or volunteers shall be excess of Contractor's insurance and shall not
contribute with it. The policies of insurance required by this Agreement shall include provisions
for waiver of subrogation.. Contractor hereby waives all rights of subrogation against City, its
officers, officials, employees, agents, and volunteers.
12720-0001\1189197v3.doc 7
Q) Any deductibles or self -insured retentions must be declared to and
approved by City. At the option of City, Contractor shall either reduce or eliminate the
deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond
guaranteeing payment of losses and expenses.
Section 19. Certification. In accordance with the provisions of Section 3700 of the
Labor Code, Contractor shall secure the payment of compensation to Contractor's employees.
By executing this Agreement, Contractor certifies the following: Contractor is aware of the
provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and Contractor will comply with such provisions before commencing the
performance of the work of this Agreement.
Section 20. Standard Specifications. The work done pursuant to this Agreement shall
be done in accordance with the provisions of the most current edition of "Standard
Specifications for Public Works Construction" (commonly known as "the Green Book") including
Supplements, prepared and promulgated by the Southern California Chapter of the American"
Public Works Association and the Associated General Contractors of California, which
specifications are hereinafter referred to as the "Standard Specifications." The provisions of
these Standard Specifications shall apply to the work performed under this Agreement, unless
different standards are specified in Exhibit A or agreed to in writing by the City.
Section 21. Compliance with Laws. Contractor shall keep itself informed of and
comply with all Applicable Laws, including without limitation, the Fair Labor Standards Act, the
Occupational Safety and Health Act and all those Applicable Laws relating in any to
employment practices and protection of the environment. Contractor shall not discriminate
against any employee or any applicant for employment for reasons of race, color, creed,
religion, sex, sexual preference, age or national origin. For purposes of this section, "Applicable
Laws" shall mean any and all laws, regulations, rules, orders, directives, judgments, decrees,
permits, approvals or other applicable requirements of any governmental entity or agency
having jurisdiction that are applicable to any aspect of this Agreement that are in force on the
Effective Date and as they may be enacted, issued or amended during the term of this
Agreement.
Section 22. Enforcement of Wage and Hour Laws. Eight hours labor constitutes a
legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)
for each worker employed in the execution of this Agreement by the respective Contractor or
subcontractor for each calendar day during which the worker is required or permitted to work
more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation
of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid
to the City, provided, however, work performed by employees of contractors in excess of 8
hours per day, and 40 hours during any one week, shall be permitted upon compensation for all
hours worked in excess of 8 hours per day at not less than 1112 times the basic rate of pay.
Section 23. Materials and Workmanship. City shall have the right to inspect any
material used. Material furnished shall be new, complete, ready -for -use and of the latest model,
shall not have been used in demonstration or other services and shall have all the usual
equipment as shown by its manufacturer's current specifications and catalogs, unless otherwise
specified. Equipment, supplies or services that fail to comply with the Agreement requirements
regarding design, material or workmanship may be rejected at the option of City. Any materials
rejected shall be removed from City premises at the Contractor's sole expense.
12720-0001\1189197v3.doc 8
Section 24. Licenses and Permits.. Except as provided herein below, Contractor shall
obtain and pay for all permits and licenses required by federal, state or local law, rule or
regulation. Costs for obtaining City permits required under this Agreement will be waived. All
requirements for obtaining permits (including City permits) remain in effect and are not waived;,
only the costs of City permits are waived.
Section 25. Assignment of Unfair Business Practices. Contractor and its
subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 ,of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public works contractor the subcontract. This assignment shall be made and
become effective at the time City tenders final payment to Contractor, without further
acknowledgment by the parties.
Section 26. Assignment and Subcontracting. Contractor shall not assign or attempt to
assign any portion of this Agreement, or subcontract any required performance hereunder,
without the prior written approval of City. Any assignment or subcontract made in violation of
this section is invalid and void. In the event City grants written approval to Contractor to
subcontract work under this Agreement, Contractor is prohibited from using a subcontractor who
is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of
the Labor Code.
Section 27. Arbitration and Venue. ' Any dispute, claim or controversy arising out of or
relating to this Agreement or the breach, termination, enforcement, interpretation or validity
thereof, including the determination of the scope or applicability of this Agreement to arbitrate,
shall be determined by arbitration in Los Angeles, California, before three arbitrators. The
arbitration, shall be administered by JAMS pursuant to its Streamlined Arbitration Rules and
Procedures. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the
Parties. Judgment on the award may be entered in any court having jurisdiction pursuant to this
Agreement. This clause shall not preclude Parties from seeking provisional remedies in aid of
arbitration from a court having jurisdiction pursuant to this Agreement. The exclusive jurisdiction
and venue under this Agreement shall be the Superior Court of California, Los Angeles County.
Section 28. Attorneys Fees. In the event a dispute, claim or litigation arises regarding
this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys
fees and actual costs, which may be set by the arbitrators or the court in the same action or in a
separate action brought for that purpose; in addition to any other relief which is obtained.
Section 29. Governing Law. This Agreement shall be interpreted and enforced
according to, and the Parties rights and obligations governed by, the domestic law of the State
of California, without regard to its laws regarding choice of applicablelaw.
Section 30. Entire Agreement and Modifications. This Agreement, including
attachments incorporated herein by reference, represents the entire integrated agreement and
understanding between the Parties, and supersedes all prior or contemporaneous negotiations,
representations, agreements, understandings and statements, written or oral. This Agreement
may only be modified by a writing signed by both Parties.
12720-0001\1189197v3.doc 9
Section 31. Waiver. The waiver by either party of a.breach or default by the other
party shall not be deemed a waiver of any different or later breach whether of the same or other
covenant or condition; nor shall any delay or omission by either party to exercise any right it
may have hereunder operate as a waiver of any breach or default of such a right. The failure of
either party to this .Agreement to exercise any of its rights under this Agreement does not
constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of
any subsequent breach. No waiver, benefit, privilege, or service voluntarily given or performed
by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
Section 32. Force Maieure. Neither party shall be considered in default of any of its
obligations under this Agreement when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force shall mean flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal
action, statute, ordinance, or regulation, embargoes of the United States Government or any
other government, which by exercise of due diligence such party could not reasonably have
been expected to avoid and by exercise of due diligence has been unable to overcome. Either
party rendered unable to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inabilitywith all reasonable
dispatch.
Section 33. City Not'Obligated to Third Parties. City shall not be obligated or liable
under this Agreement to any party other than Contractor. City shall timely notify Contractor of
the receipt of any third -party claim relating to this Agreement. City shall be entitled to recover its
reasonable costs incurred in providing the notification required by section.
Section 34. Notices. All notices, approvals, consents and other communications
between the Parties shall be in writing, and shall be sent by certified mail(return receipt
requested) or other delivery service which provides evidence of delivery, using the address set
forth on the Cover Page under "Notice Information - City" or"Notice Information — Vendor," as
appropriate, or at such other address as maybe furnished by either party to the other in writing.
Mailed notices will be deemed communicated as of the day of receipt.
Section 35. Cover Page and Exhibits. The Cover Page and all documents referenced
as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any
material discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 36. Headings. Headings used in this Agreement are for convenience and
ease of reference only and shall not affect the interpretation of the Agreement.
Section 37. Survival of Terms. All of the terms and conditions in this Agreement
related to payment, confidentiality, indemnification, dispute resolution and waiver shall survive
termination of this Agreement.
Section 38. Severability. Whenever possible, each provision of this Agreement shall
be interpreted in such a manner as to be valid under applicable law. If any provision of this
Agreement is determined by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in full force and effect, and
shall in no way be affected, impaired or invalidated.
12720-0001\1189197v3.doc 10
Section 39. Authority to Execute This Agreement. The person or persons executing.
this Agreement on behalf of Contractor warrants and represents that he or she has the authority
to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to
the performance of its obligations under this Agreement.
[Signatures Begin on Next Page].
12720-0001\1189197v3.doc 11
IN WITNESS WHEREOF, the Parties. have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a California charter City [CONTRACTOR'S NAME], a [State
and California municipal corporation incorporated in] corporation
By: By: _
HILARIO GONZALES Name:
Mayor
Title:
ATTEST:
By:
Name:
WILLARD G. YAMAGUCHI, City Clerk Title:
APPROVED AS TO FORM:
LAURENCE S. WIENER, City Attorney
12720-0001\1189197v3.doc 12
a l
EXHIBIT A
SCOPE OF SERVICES
Contractor will perform the following work pursuant to this Agreement:
[Describe services here in detail, including schedules for deliverables and services]
SCHEDULE OF WORK:
[Provide a timeline in which work shall be commenced and completed]
WARRANTY:
[If applicable, indicate warranty]
12720-0001\1189197v3.doc
13
EXHIBIT A
SCOPE OF SERVICES
Contractor will perform the following work pursuant to this Agreement:
[Describe services here in detail, including schedules for deliverables and services]
SCHEDULE OF WORK:
[Provide a timeline in which work shall be commenced and completed]
WARRANTY:
[If applicable, indicate warranty]
12720-0001\1189197v3.doc
13
EXHIBIT B
FLAT FEE
[Example (Delete and replace with actual terms):]
[Contractor shall be paid $[insert flat amount] to perform all Services described in Exhibit A.]
[Contractor shall invoice City [FREQUENCY] for Services provided under this Agreement.]
[Example (Delete and replace with actual terms):]
12720-0001\1189197v3.doc 14
Page 1 of 1
Arellano, Claudia 04
From: Katrina Gonzales [KGonzales@rwglaw.com]
Sent: Wednesday, July 21, 2010 2:59 PMS %
To: Arellano, Claudia
Cc: Laurence S. Wiener
Subject: FW: RFP FOR ANNUAL EMERGENCY MOTOR REPAIRS 2010
Attachments: Annual Emergency Motor Repairs 2010 RFP.PDF; Vernon - Form - Repair and Maintenance Services
Agreement Flat Rate. DOC
Hi Claudia,
Per our conversation, I am attaching our form of repair and maintenance services agreement. We have reviewed the RFP and
have no comments; it looks good to go.
-Let me know if you need anything else.
Thanks,
Katrina
Katrina C. Gonzales
Richards I Watson I Gershon
355 South Grand Ave., 40th floor
Los .Angeles, Cry 90071
phone: 213.626.8484
fax: 213.626.0078
kgonzales@rwglaw.com
-= --- Original Message -----
From: Laurence S. Wiener
Sent: Wednesday, June 23, 2010 10:15 AM
To: Katrina Gonzales
Subject: FW: RFP FOR ANNUAL EMERGENCY MOTOR REPAIRS 2010
Here it is.
-----Original Message -----
From: Arellano, Claudia[mailto:CArellano@ci.vernon.ca.us]
Sent: Thursday, May 27, 2010 4:47 PM
To: Laurence S. Wiener
Cc: Wilson, Kevin; Rigg, Scott
Subject: RFP FOR ANNUAL EMERGENCY MOTOR REPAIRS 2010
Good afternoon Mr. Wiener,
Attached herewith is a request to review the Request for Proposal to seek bids for the annual emergency motor
repairs. Th is item is tentatively scheduled for City Council action on June 14, 2010.
Thank you for your assistance.
Claudia Arellano
Assistant to the Director of Community Services
NOTICE: This communication may contain privileged or other confidential information. If you are not the intended
recipient of this communication, or an employee or agent responsible for delivering this communication to the
intended recipient, please advise the sender by reply email and immediately delete the message and any attachments
without copying or disclosing the contents. Thank you.
7/21 /2010