Resolution No. 2010-182RESOLUTION NO. 2010-182
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
CONTRACT CHANGE ORDER NO. 3 TO THE CONSULTING
SERVICES AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND CNS ENGINEERS, INC. FOR THE DESIGN OF
THE REHABILITATION AND WIDENING OF THE ATLANTIC
BOULEVARD BRIDGE
WHEREAS, on December 7, 2009, the City Council of the City
of.Vernon adopted Resolution No. 10,112 approving a Consulting
Services Agreement (the "Agreement") with CNS Engineers, Inc. ("CNS")
to design the rehabilitation and widening of the Atlantic Boulevard
Bridge over the Los Angeles River (the "Project"); and
WHEREAS, on March 4, 2010, the Director of Community
Services executed Change Order No. 1 modifying the scope of work in
the amount of $8,549.38; and
WHEREAS, on April 12, 2010, the Director of'Community
Services executed Change Order No. 2 modifying the scope of work in
the amount of $6,300.00; and
WHEREAS, by memo dated November 23, 2010, the Director of
Community Services & Water has recommended Change Order No. 3 be
approved and executed, under the same terms and conditions of the
Agreement in an amount not to exceed $67,957.67 to provide the
additional services required for the Project; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsections (a) and
(b)(1) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into Change Order No. 3 to the
Agreement with CNS.
0
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves Contract Change Order No. 3 to the Agreement with CNS, a
copy of which is attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Director of Community Services & Water to execute said
Change Order No. 3 for, and on behalf of, the City of Vernon and the
City Clerk, or Deputy City Clerk., is hereby authorized to attest
thereto.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send a fully
executed Change Order No. 3 to:
CNS Engineers, Inc.
Attn. James Lu, P.E.
10370 Hemet Street, Suite 340
Riverside, CA 92503
2
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 6th day of December, 2010.
Name: Hilari.o Gonzales
Title: Mayor /<Yzyor Pro- em
3
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I., Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2010-182, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Monday, December 6, 2010, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon..
Executed this /d day of December, 2010, at Vernon, California.
(SEAL)
illard G *Ymag i, City Clerk
4
EXHIBIT A
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. 3 SUPPLEMENT NO. _ SHEET 1 OF 1 SHEETS
PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903
TO: CNS Engineers, Inc CONSULTANT
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as
specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the
additinnal wnrlr ac if en;d u,.,rlr — - n.. ; ..I —A —A : IL -
According to the CNS Engineers, Inc. proposal dated September 30, 2010, provide (1)
right of way appraisal services, (2) additional roadway geometric design studies, (3)
prepare 7 additional right of way legal documents, and (3) conduct additional topographic
survey for area inside the property with APN 6314-030-001, located at the northeast
quadrant of the Atlantic Boulevard/District Boulevard intersection.
The additional work described above will preformed at a cost not to exceed:
$67,957.67
Agreement Amount (Base Bid) .
Amount of This Change Order
$ 1,155,284.38
Amount Previous
$ 67,957.67
of Change Orders
Total Change Orders
$ 14,849.38
Modified Agreement Amount
$ 82,807.05
By reason of this change order the time of
$ 1,238,091.43
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Attest: Date:
Willard Yamaguchi, City Clerk
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified,
will accept as full payment therefore the prices shown above.
and
Accepted Date: I ' I 0 ' Za 1 Consultant: `� S � n� 1 n (�e�'S r
T-n C.
BY Title: _�1 1 n G [ fps
r• Pmi—f 1+' W( .—Of—f -
tcev. i i i 1 u
CMS Engl�le Civil and Structural Engineers
10370 Hemet Street, Suite 340, Riverside, CA 92503
Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.enseng.com
September 30, 2010
Mr. Samuel Kevin Wilson, P.E.
Director of Community Services
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River
Request for Contract Amendment No. 3
Dear Mr. Wilson:
To facilitate the project development, we request a contract amendment to: (1) provide right of way
appraisal services, (2) provide additional roadway geometric design studies, (3) prepare 7 additional right
of way legal documents, and (3) conduct additional topographic survey for area inside the property with
APN 6314-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard
intersection. We respectfully request amending our contract amount as follows:
Current Amended Contract Amount: $1,170,133.76
Proposed New Amendment: $679957.67
Total Proposed Amended Contract Amount: $1,238,091.43
Detailed scope and cost breakdown are attached to this letter.
We look forward to City's approval for this contract amendment. Should you have any questions about
this proposal, please feel free to contact me at 951-687-1005 ext.l 1 or by e-mail at james.lu(a�cnseng com.
Sincerely,
James Lu, P.E., S.E.
Project Manager / Principal
CNS Engineers, Inc.
Attachments: Scopes and Cost Proposals
Atlantic Blvd. Bridge over the Los Angeles River Page I 1
Local Assistance Procedures Manual
EXHIBIT 10-H
CITY OF VERNON
COST PROPOSAL
Federal Project No. 5139 (010)
Caltrans EA No. 0793210L Da to w-inA010
.
Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles
River
Consultant: CNS Engineers, Inc. (Prime Consultant)
DIRECT LABOR
Classification
Project Manager (PM) / Principal
Bridge Engineer
Senior Bridge Engineer (SBE)
Bridge Design Engineer (BDE)
Senior CADD Designer (SCAD)
FRINGE BENEFITS
INDIRECT COSTS
Overhead (OH)
General and Administrative (G&A)
Total (* Combined FB, OR and G&A)
FEE (PROFIT)
Hourly Rate Hourly Rate
Name . Range Hours (2010) Total
James Lu
Quyet Nguyen
Lalit Majadan
Eva Baltay
ESTIMATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
1. Reproduction and Binding
2. Plotting
3. Transportation / Travel (Mileage will be IRS standard rate.)
4.Overnight Deliveries
SUBCONTRACTOR COSTS
24
@
$ 64.00.
$ 1,536.00
16
@
$ 43.00
$ 688.00
0
@
$ 36.00
$ -
0
@
$ 41.00
$
0
@
$ -
$
0
@
$ -
$ -
0
@
$ -
$ -
Subtotal Direct Labor Costs $ 2,224.00
Anticipated Salary Increases (0%) (Escalation) $ -
Total Direct Labor Costs (DLC) $ 2,224.00
Rate Total
Total Fringe Beneits (FB) $
Total
1 77.07 % $ 3,048.44
Total Indirect Costs (IC) $ 3,048A4
Rate Total
10 % $ 527.24
Fee (DLC+FB+IC) $ 527.24
Total Other Direct Costs $
Stantec Consulting $ 22,071.29
Rail Pros $
Converse Consultants (Geotecbmeal investigations) $ _
Converse Consultants (RR Contamination) $
KOA Corporation $ _
Tatsumi.and Partners $
Overland, Pacific & Cutler $ 40,086.70
Chambers Group $ -
Markup on Subcontractors (01/6)
TOTAL CONTRACT COST
Total Subcontractor Costs $ 62,157.99
$ - 67 957.67
Scope of Work for Right of Way Appraisal
Rehabilitation of Atlantic Boulevard Bridge over Los Angeles River
Appraisal Scope: OPC will procure the needed easement appraisals and appraisal reviews for the
project once appraisal maps are complete. All appraisals will be reviewed and protocols will be
established for formal reviews in accordance with Caltrans manual. OPC will commence with
Easement & TCE acquisition for parcel APN 6314-003-001 as directed by CNS, and all
others to follow upon receipt of individual parcel maps from Stantec with quantities identified.
OPC will provide CNS with all Appraisal Reports upon receipt from the Appraiser and Review
Appraiser. Estimated time to complete Appraisal Reports once cost proposal approval is 2-3
weeks and Appraisal Review 2 weeks thereafter.
The cost for 6 Appraisal Reports will be at $22,200 to be done by Kiley Company. An
acquisition list identifying the easement and encroachment areas is attached. The Kiley
Company's cost proposal is based on a per appraisal cost of $3,700/each report. Please note that
if there are any changes to the acquisition area after the appraisal report has been submitted, both
Appraisals and Review Appraisals will require revisions per Caltrans Manual and this cost will
be additional to the above quoted amounts.
When a property is estimated to be valued under $10,000, OPC will perform the valuation in-
house by Mr. Kevin Donahue(see attached). However, if the value is then determined to be over
$10,000, a full appraisal will be required and will be done by The Kyle Company. Upon receipt
of Appraisal Reports from The Kiley Company, OPC will perform 6 Appraisal Reviews in-
house. The Appraisal Reviews consist of a report that comments on the completeness and
apparent accuracy of an Appraisal Report. The principal purpose of these reviews is to ensure
compliance with USPAP and the value estimate. The review may be presented as a narrative or a
checklist.
Atlantic Blvd. Bridge Rehabilitation Project
City of Vernon, CA
Appraisals
M
pxg
g,
ITEM #
Local Assistance Procedures Manual E7iIIJBIT 10-H
CITY OF VERNON
COST PROPOSAL
Federal Project No. 5139 (010)
Caltrans EA No. 0793210L Date: 9/29/2010 Revised
Project Name: Atlantic Blvd. Bridge over the Los Angeles River
Consultant: Overland, Pacific & Cutler, Inc.
DIRECT LABOR
Hourly Rate Initial Hourly
Classification
Name
Range Hours Rate
Total
Principal -in -Charge (A)
Brian Everett
10 @ $ 66.92
$ 669.20
Senior Project Manager (B)
Joey Mendoza
5 @ $ 50A8
$ 252AO
Project Manager (C)
Craig Justesen
0 @ $ 48.80
$ -
Project Manager/lAility
Relocation (D)
Patricia Reed
25 $ 40,87
$ 1,021.75
Consultant (F)
Madelia Rivera
5 @ $ 21.87
$ 109.35
Project Support (G)
Julie Mesun
5 @ $ 19.23
$ 96.15
Subtotal Direct Labor Costs $
2,148.85
Anticipated Salary Increases. (0%) (Escalation) $
-
Total Direct Labor Costs (DLC) $
2,148.85
FRINGE BENEFITS
Rate Total
it
Total Fringe Benefits (FB) $
-
INDIRECT COSTS
Total
Overhead (OH)
General and Administrative (G&A)
Total (* Combined FB, OH and G&A)
149 % $ 3,201.79
Total Indirect Costs (IC) $
3,201.79
FEE (PROFIT)
Rate Total
10 % $ 535.06
Fee (DLC+FB+IC) $
535.06
ESTIMATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting d_ ocumentation.)
L Reproduction and Binding
2. Plotting
3. Transportation / Travel (Mileage will be IRS standard rate.)
4.Overnight Deliveries
SUBCONTRACTOR/SPECIALTY COSTS
1. Kevin Donahue - Appraisal Reviews (6 reports) **
2. The Kiley Company - Appraisals (6 reports) **
Markup on Subcontractors (0%)
TOTAL COST
Total Other Direct Costs $
$ 12,001.00 (44 hours X $272.75/hour)
$ 22,200.00 ($3,700 per appraisal)
** Any revisions to legal descriptions will require revisions to the appraisals and appraisals review reports;.
cost range is from $500 to $2000 each depending on the extent of the change.
Kevin Donahue is OPC's employee who will perform appraisal reviews as a specialty task.
$ 34,201.00
$ ' 40,086.70
City of Vernon
COST SUMMARY - Bridge Design- Additional Design Services
7/6/2010/ Revised
Project Name: Atlantic Blvd. Bridge over the Los Angeles River Date: 8/9/2010 , /9/1110
Consultant: Stantec Consulting Services, Inc. and 9/30/2010
DIRECT LABOR
Initial Hourly
Classification
Name
Range Hours Rate
Total
Roadway Design Lead
Ramesh Gupta
16 @ $ 50.40
$
806AO
Roadway Design Engineer
Susan Reid
38 @ $ 36.35
_ $
1,381 A6
Survey Manager
Jim Steines
91 @ $ 53.06
$
4,828.78
Survey Analyst
Jason Shockley
2 @ $ 43.69
$
87.38
1-Man Survey Crew
1-Man
6 @ $ 59.17
$
355.02
Subtotal Direct Labor Costs
$
7,459.04
Total Direct Labor Costs (DLC)
$
7,459.04
FRINGE BENEFITS
Rate Total
34 % $ 2,536.07
Total Fringe Benefits (FB)
$
2,536.07
INDIRECT COSTS
Overhead (OM)
%
General and Administrative (G&A)
* %
Total (*Combined FB, OH and G&A)
135 % $ 10,069.70
Totai Indirect Costs (IC)
$
10,069.70
FEE (PROFIT)
Rate Total
10 % $ 2,006.48
Fee (DLC+FB+IC)
$
2,006.48
OTHER DIRECT COSTS (ODC)
1. Reproduction & Binding $ -
2, Plotting $ -
3. Transportation/Travel (Mileage will be IRS standard rate)
4.Overnight Deliveries $ -
5.2-man Field Survey Truck and Equipment $ -
Total Other Direct Costs
SUBCONTRACTOR COSTS
Potholing $ -
Aerial Mapping
Total Subcontractor Costs $
TOTAL COST $ 22,07T29
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: December 14, 2010
TO: S. Kevin Wilson, Director of Community Services & Water
FROM: Willard Yamaguchi, City Clerk
RE: Resolution No. 2010-182 - A Resolution of the City Council
of the City of Vernon Approving and Authorizing the
Execution of a Contract Change Order No. 3 to the Consulting
Services Agreement by and Between the City of Vernon and CNS
Engineers, Inc. for the Design of the Rehabilitation and -
Widening of the Atlantic Boulevard Bridge
Transmitted herewith as requested by your department, is one copy of a
fully executed Change Order No. 3 for your transmittal and a copy of
Resolution No. 2010-182, referenced above, which was approved by City
Council on December 6, 2010.
Thank you.
WY: dj
c: Resolution Nos. 2010-182, 10,112
Agreement File No. 09-143
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903
TO: CNS Engineers, Inc. CONSULTANT
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as
specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the
additional work as if said work was originally inchided in the agreement
According to the CNS Engineers, Inc. proposal dated September 30, 2010, provide (1)
right of way appraisal services, (2) additional roadway geometric design studies, (3)
prepare 7 additional right of way legal documents, and (3) conduct additional topographic
survey for area inside the property with APN 6314-030-001, located at the northeast
quadrant of the Atlantic Boulevard/District Boulevard intersection.
The additional work described above will preformed at a cost not to exceed: $67,957.67
Agreement Amount (Base Bid)
... ................. ............
$
1,155,284.38
Amount of This Change Order
..... ... .... .
.. ............... ............. ..
$
67,957.67
Amount of Previous Change Orders
...... ...
........ ............... .........
$
14,849.38
Total Change Orders
.. ... ..... .
. ............. ................ ............
$
82,807.05
Modified Agreement Amount
... ..... .. .....
.. . ............. .. ......... ..
$
1,238,091.43
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date/ —7 •—fc.)
Di r of Communit Services & Water
Attest: Date:
ard a aguchi, City Clerk
yn
We, the undersigned Consultant, hav reful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Consultant: T—: nl f n eons' Inc.
By: Title: 1�� t 1'1_ L��
c: Yroject rile/Uonsultant Rev. 11/10
Civil and Structural Engineers
10370 Hemet Street, Suite 340, Riverside, CA 92503
Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.corn
September 30, 2010
Mr. Samuel Kevin Wilson, P.E.
Director of Community Services
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River
Request for Contract Amendment No. 3
Dear Mr. Wilson:
To facilitate the project development, we request a contract amendment to: (1) provide right of way
appraisal services, (2) provide additional roadway geometric design studies, (3) prepare 7 additional right
of way legal documents, and (3) conduct additional topographic survey for area inside the property with
APN 631.4-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard
intersection. We respectfully request amending our contract amount as follows:
Current Amended Contract Amount: $1,170,133.76
Proposed New Amendment: $679957.67
Total Proposed Amended Contract Amount: $1,238,091.43
Detailed scope and cost breakdown are attached to this letter.
We look forward to City's approval for this contract amendment. Should you have any questions about
this proposal, please feel free to contact meat 951-687-1005 ext.l l or by e-mail at james.luAgnseng com.
Sincerely,
James Lu, P.E., S.E.
Project Manager / Principal
CNS Engineers, Inc.
Attachments: Scopes and Cost Proposals
Atlantic Blvd. Bridge over the Los Angeles River Page I. l
Local Assistance Procedures Manual EXHIBIT 10-H
CITY OF VERNON
COST PROPOSAL
Federal Project No. 5139 (010)
Caltrans EA No. 0793210L Date: 9/30/2010
Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles
River
Consultant: CNS Engineers, Inc. (Prime Consultant)
DIRECT LABOR
Classification
Project Manager (PM) / Principal
Bridge Engineer _
Senior Bridge Engineer (SBE)
Bridge Design Engineer (BDE)
Senior CADD Designer (SCAD)
FRINGE BENEFITS
INDIRECT COSTS
Overhead (0I-1)
General and Administrative (G&A)
Total (* Combined FB, OH and G&A)
FEE (PROFIT)
Name
James Lu
Quyet Nguyen
Lalit Majarjan
Eva Baltay
Hourly Rate Hourly Rate
Range Hours (2010) Total
24
@
$ 64.00
_16
@
$ 43.00
0
@
$ 36.00
0
@
$ 41.00
0
@
$
0
@
$ -
0
@
$
ESTIMATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
1. Reproduction and Binding
2. Plotting
3. Transportation / Travel (Mileage will be IRS standard rate.)
4.Overnight Deliveries
$ 1,536.00
$ 688.00
Subtotal Direct Labor Costs $ 2,224.00
Anticipated Salary Increases (0%) (Escalation) I. -
Total Direct Labor Costs (DLC) $ 2,224.00
Rate Total
Total Fringe Benefits (FB) $
Total
137.07 % $ 3,048.44
Total Indirect Costs (IC) S 3,048.44
Rate Total
10 % $ 527.24
Fee (DLC+FB+IC) $ 527.24
Total Other Direct Costs $
SUBCONTRACTOR COSTS
Stantec Consulting
$ 22,071.29
Rail Pros
$ -
Converse Consultants (Geotechnical Investigations)
$
Converse Consultants (RR Contamination)
$ -
KOA Corporation
$
Tatsumi and Partners
$ -
--------------------------------------------------------
Overland, Pacific & Cutler
$ 40,086.70
f'lhwmhrre (�rnnn
.P. -
Markup on Subcontractors (01/6)
TOTAL CONTRACT COST
Total Subcontractor Costs $ 62,157.99
$ 67,957.67
Scope of Work for Right of Way Appraisal
Rehabilitation of Atlantic Boulevard Bridge over Los Angeles River
Appraisal Scope: OPC will procure the needed easement appraisals and appraisal reviews for the
project once appraisal maps are complete. All appraisals will be reviewed and protocols will be
established for formal reviews in accordance with Caltrans manual. OPC will commence with
Easement & TCE acquisition for parcel APN 6314-003-001 as directed by CNS, and all
others to follow upon receipt of individual parcel maps from Stantec with quantities identified.
OPC will provide CNS with all Appraisal Reports upon receipt from the Appraiser and Review
Appraiser. Estimated time to complete Appraisal Reports once cost proposal approval is 2-3
weeks and Appraisal Review 2 weeks thereafter.
The cost for 6 Appraisal Reports will be at $22,200 to be done by Kiley Company. An
acquisition list identifying the easement and encroachment areas is attached. The Kiley
Company's cost proposal is based on a per appraisal cost of $3,700/each report. Please note that
if there are any changes to the acquisition area after the appraisal report has been submitted, both
Appraisals and Review Appraisals will require revisions per Caltrans Manual and this cost will
be additional to the above quoted amounts.
When a property is estimated to be valued under $10,000, OPC will perform the valuation in-
house by Mr. Kevin Donahue (see attached). However, if the value is then determined to be over
$10,000, a full appraisal will be required and will be done by The Kyle Company. Upon receipt
of Appraisal Reports from The Kiley Company, OPC will perform 6 Appraisal Reviews in-
house. The Appraisal Reviews consist of a report that comments on the completeness and
apparent accuracy of an Appraisal Report. The principal purpose of these reviews is to ensure
compliance with USPAP and the value estimate. The review may be presented as a narrative or a
checklist.
Atlantic Blvd. Bridge Rehabilitation Project
City of Vernon, CA
Appraisals
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Local Assistance Procedures Manual EXHIBIT 10-H
CITY OF VERNON
COST PROPOSAL
Federal Project No. 5139 (010)
Caltrans EA No. 0793210L Date: 9/29/2010 Revised
Project Name: Atlantic Blvd. Bridge over the Los Angeles River
Consultant: Overland, Pacific & Cutler, Inc.
DIRECT LABOR
Classification
Principal -in -Charge (A)
Senior Project Manager (B)
Project Manager (C)
Project Manager/Utility
Relocation (D)
Consultant (F)
Project Support (G)
FRINGE BENEFITS
INDIRECT COSTS
Overhead (OH)
General and Administrative (G&A)
Total (* Combined FB, OH and G&A)
FEE (PROFIT)
Hourly Rate
Name Range
Brian Everett
Joey Mendoza
Craig Justesen
Patricia Reed
Madelia Rivera
Julie Mesun
Initial Hourly
Hours Rate
10 @ $ 66.92
5 @ $ 50.48
0 @ $ 48.80
25 $ 40.87
5 @ $ 21.87
5 @ $ 19.23
Total
$ 669.20
$ 252.40
$ 1,021.75
$ 109.35
$ 96.15
Subtotal Direct Labor Costs $ 2,148.85
Anticipated Salary Increases (0%) (Escalation) $ -
Total Direct Labor Costs (DLC) $ 2,148.85
ESTIMATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
1. Reproduction and Binding
2. Plotting
3. Transportation / Travel (Mileage will be IRS standard rate.)
4.Overnight Deliveries
SUBCONTRACTOR/SPECIALTY COSTS
1. Kevin Donahue - Appraisal Reviews (6 reports) **
2. The Kiley Company - Appraisals (6 reports) **
Rate Total
* o/a
Total Fringe Benefits (FB) $ -
Total
149 % $ 3,201.79
Total Indirect Costs (IC) $ 3,201.79
Rate Total
10 % $ 535.06
Fee (DLC+FB+IC) $ 535.06
Total Other Direct Costs $ -
$ 12,001.00 (44 hours X $272.75/hour)
$ 22,200.00 ($3,700 per appraisal)
$ 34,201.00
Markup on Subcontractors (0%) $
TOTAL COST $ 409086.70
** Any revisions to legal descriptions will require revisions to the appraisals and appraisals review reports;.
cost range is from $500 to $2000 each depending on the extent of the change.
Kevin Donahue is OPC's employee who will perform appraisal reviews as a specialty task.
i
City of Vernon
COST SUMMARY - Bridge Design- Additional Design Services
7/6/2010/ Revised
Project Name: Atlantic Blvd. Bridge over the Los Angeles River Date:
8/9/2010 , /9/1/10
Consultant: Stantec Consulting Services, Inc.
and 9/3012010
DIRECT LABOR
Initial Hourly
Classification Name Range
Hours Rate
Total
Roadway Design Lead Ramesh Gupta
16 @ $ 50.40
$
806.40
Roadway Design Engineer Susan Reid
38 @ $ 36.35
$
1,381.46
Survey Manager Jim Steines
91 @ $ 53.06
$
4,828.78
Survey Analyst Jason Shockley
2 @ $ 43.69
$
87.38
1-Man Survey Crew 1-Man
6 @ $ 59.17
$
355.02
Subtotal Direct Labor Costs
$
7,459.04
Total Direct Labor Costs (DLC)
$
7,459.04
FRINGE BENEFITS
Rate Total
34 % $ 2,636.07
Total Fringe Benefits (FB)
$
2,536.07
INDIRECT COSTS
Overhead (OH)
%
General and Administrative (G&A)
Total (*Combined FB, OH and G&A)
135 % $10,0 99.70
Total Indirect Costs (IC)
$
10,069.70
FEE (PROFIT)
Rate Total
10 % $ 2,006.48
Fee (DLC+FB+IC)
$
2,006.48
OTHER DIRECT COSTS (ODC)
1. Reproduction & Binding
$ -
2. Plotting
$___-______�
3. Transportation/Travel (Mileage will be IRS standard rate)
4.Overnight Deliveries
$$r_._— —�
5.2-man Field Survey Truck and Equipment
$ -
Total Other Direct Costs
$
-
SUBCONTRACTOR COSTS
Potholing $
Aerial Mapping
Total Subcontractor Costs $
TOTAL COST $ 22,071.29
J IAVT KEYUKL
COMMUNITY SERVICES & WATER DEPARTMENT
DATE: November 23, 2010
TO: Honorable Mayor and City Council
FROM: Samuel Kevin Wilson, Director of Community Services & Water
RE: ATLANTIC BLVD. BRIDGE OVER THE LA RIVER - ` CONTRACT
AMENDMENT NO.3
The Community Services and Water Department continues to work on the Atlantic Blvd. Bridge
over the Los Angeles River project. The contract for this project was awarded in November 2009`to CNS
Engineers, Inc. for the design of the bridge rehabilitation and right of way acquisition support. The City
is receiving Federal Funds through the Highway Bridge Program (HBP) and Congressional
appropriations for 80% of the project cost and 83.65% of the right of way acquisition and support cost.
The original contract amount was for $1,155,284.38 and the estimated cost for the right of way
acquisition was $170,000.00. Since then the project has undergone two previous contract amendments
increasing the contract total to $1,170,133.76. Contract. Amendment No. 1 for $8,549.38, was issued to
provide a traffic analysis of project site and extended the amount of working days for the contract.
Contract Amendment No. 2 for $6,300.00, ordered additional title reports for properties adjacent to the
project.
Contract Amendment No. 3 will provide additional right of way legal documents, such as legal
descriptions and appraisals, additional roadway geometric studies, and an additional topographic survey
necessary for the completion of the project. CNS Engineers, Inc. and its sub consultants will provide these
additional services at_a cost not to exceed $67,957.67.
FISCAL IMPACT
This new contract amendment will increase the total cost of the contract to $1,238,091.43. Based
on the current Federal funding rates the City's share of the cost is $12,128.38 for Contract Amendment
No. 3. This will increase the City's projected overall cost for this contract to $245,016.76.
RECOMMENDATION
It is recommended that the City Council approve Contract Amendment No. 3 to provide the
additional services required for the design of the bridge rehabilitation and right of way engineering.
^L OF VPR
- t ,exoio ° RiT
4
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Mark Whitworth, City Administrator
FROM: Samuel Kevin Wilson, Director of Community Services & Water
DATE: November 23, 2010
SUBJECT: ATLANTIC BLVD. BRIDGE OVER THE LA RIVER = CONTRACT
AMENDMENT NO.3
The Community Services and Water Department continues to work on the Atlantic Blvd. Bridge
over the Los Angeles River project. The contract for this project was awarded in November 2009 to
Engineers; Inc. for the design of the bridge rehabilitation and right of way acquisition support. The City is
receiving Federal Funds through the Highway Bridge Program (HBP) and Congressional appropriations
for 80% of the project cost and 83.65% of the right of way acquisition and support cost. The original
contract amount was for $1,155,284.38 and the estimated cost for the right of way acquisition was
$170,000.00. Since then the project has undergone two previous contract amendments increasing the
contract total to $1,170,133.76. Contract Amendment No. 1 for $8,549.38, was issued to provide a traffic
analysis of the project site and extended the amount of working days for the contract. Contract Amendment
No. 2 for $6,300.00, ordered additional title reports for properties adjacent to the project.
Contract Amendment No. 3 will provide additional right of way legal documents, such as legal
descriptions and appraisals, additional roadway geometric studies, and an additional topographic survey
necessary for the completion of the project. CNS Engineers, Inc. and its sub -consultants will provide these
additional services at a cost not to exceed $67,957.67. This new contract amendment will increase the total
cost of the contract to $1,238,091.43. Based on the current Federal funding rates the City's share of the
cost is $12,128.38 for Contract Amendment No. 3. This will increase the City's projected overall cost for
this contract to $245,016.76.
It is recommended that the City Council approve Contract Amendment No 3 to provide the
additional services required for the design of the bridge rehabilitation and right of way engineering. Also
enclosed is a Staff Report for the City Council recommending the approval of the Contract Amendment
No. 3. It is requested that the approval be made at the December 6, 2010 City Council meeting.
SKW/rc
Enclosures
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Atlantic Blvd. Bridge over the Los Angeles River P.O. NO. 011.0004903
TO: CNS Engineers, Inc. CONSULTANT
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as
specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the
additionnl wnrk a.c if caul wnrlk wnQ nri ninally i—I-A-1 in *ho � v +
According to the CNS Engineers, Inc. proposal dated September 30, 2010, provide (1)
right of way appraisal services, (2) additional roadway geometric design studies, (3)
prepare 7 additional right of way legal documents, and (3) conduct additional topographic
survey for area inside the property with APN 6314-030-001, located at the northeast
quadrant of the Atlantic Boulevard/District Boulevard intersection.
The additional work described above will preformed at a cost not to exceed:
$67,957.67
Agreement Amount (Base Bid)
....... .... ......... ... ... ....... ....
$
1,155,284.38
Amount of This Change Order
.. ... ... .. .... .. .. ...
$
67,957.67
Amount of Previous Change Orders
.. .. ... ..
$
14,849.38
Total Change Orders
... ... ... . ... ... ... .. ..
$
82,807.05
Modified Agreement Amount
F ............. .........................
$
1,238,091.43
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Attest: Date`.
Willard Yamaguchi, City Clerk
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Consultant: C&)S r u I n eors , Inc.
By: Title: _T? - i n C po
J—....,,—a Rev. 11/10
nee1s .
Civil and Structural Engineers
10370 Hemet Street, Suite 340, Riverside, CA 92503
Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com
September 30, 2010
Mr. Samuel Kevin Wilson, P.E.
Director of Community Services
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River
Request for Contract Amendment No. 3
Dear Mr. Wilson:
To facilitate the project development, we request a contract amendment to: (1) provide right of way
appraisal services, (2) provide additional roadway geometric design studies, (3) prepare 7 additional right
of way legal documents, and (3) conduct additional topographic survey for area inside the property with
APN 6314-030-001, located at the northeast quadrant of the Atlantic Boulevard/District Boulevard
intersection. We respectfully request amending our contract amount as follows:
Current Amended Contract Amount: $1,170,133.76
Proposed New Amendment: $67,957.67
Total Proposed Amended Contract Amount: $1,238,091.43
Detailed scope and cost breakdown are attached to this letter.
We look forward to City's approval for this contract amendment. Should you have any questions about
this proposal, please feel free to contact me at 951-687-1005 ext.11 or by e-mail at james.lu�cnsen .com.
Sincerely,
James Lu, P.E., S.E.
Project Manager / Principal
CNS Engineers, Inc. .
Attachments: Scopes and Cost Proposals
Atlantic Blvd. Bridge over the Los Angeles River Page 11
Local Assistance Procedures Manual EXHIBIT 10-1I
CITY OF VERNON
COST PROPOSAL
Federal Project No. 5139 (0 to)
Caltrans EA No. 0793210L
Project Name: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles
River
Consultant: CNS Engineers, Inc. (Prime Consultant)
DIRECT LABOR
Classification
Project Manager (PM) / Principal
Bridge Engineer
Senior Bridge Engineer (SBE)
Bridge Design Engineer (BDE)
Senior CADD Designer (SCAD)
FRINGE BENEFITS
INDIRECT COSTS
Overhead (011)
General and Administrative (G&A)
Total (* Combined FB, OH and G&A)
FEE (PROFIT)
Name
James Lu
Quyet Nguyen
Lalit Majarjan
Eva Baltay
Hourly Rate
Range Hours
Date: 9/30/2010
Hourly Rate
(2010) Total
24
@
$
64.00
16
@
$
43.00
0
@
$
36.00
0
@
$
41.00
0
@
$
-
0
@
$
-
0
@
$
-
ESTIMATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
1. Reproduction and Binding
2. Plotting
3. Transportation / Travel (Mileage will be IRS standard rate.)
4.Overnight Deliveries
$ 1,536.00
$ 688.00
Subtotal Direct Labor Costs $ 2,224.00
Anticipated Salary Increases (0%) (Escalation) $ -
Total Direct Labor Costs (DLC) $ 2,224.00
Rate Total
Total Fringe Benefits (FB) $ -
Total
137.07 % $ 3,048.44
Total Indirect Costs (IC) $ 3,048.44
Rate Total
10 % $ 527.24
Fee (DLC+FB+IC) $ 527.24
Total Other Direct Costs $
SUBCONTRACTOR COSTS
Stantec Consulting
$ 22,071.29
Rail Pros
$ _
Converse Consultants (Geotechnical Investigations)
$ _
Converse Consultants (RR Contamination)
$ _
KOA Corporation
$
Tatsumi.and Partners
$ _
Overland, Pacific & Cutler
$ 40,086.70
Chambers Group
_
Total Subcontractor Costs $ 62,157.99
Markup on Subcontractors (00/.) $ _
TOTAL CONTRACT COST $ 67,957.67
Scope of Work for Right of Way Appraisal
Rehabilitation of Atlantic Boulevard Bridge over Los Angeles River
Appraisal Scope: OPC will procure the needed easement appraisals and appraisal reviews for the
project once appraisal maps are complete. All appraisals will be reviewed and protocols will be
established for formal reviews in accordance with Caltrans manual. OPC will commence with
Easement & TCE acquisition for parcel APN 6314-003-001 as directed by CNS, and all
others to follow upon receipt of individual parcel maps from Stantee with quantities identified.
OPC will provide CNS with all Appraisal Reports upon receipt from the Appraiser and Review
Appraiser. Estimated time to complete Appraisal Reports once cost proposal approval is 2-3
weeks and Appraisal Review 2 weeks thereafter. ,
The cost for 6 Appraisal Reports will be at $22,200 to be done by Kiley Company. An
acquisition list identifying the easement and encroachment areas is attached. The Kiley
Company's cost proposal is based on a per appraisal cost of $3,700/each report. Please note that
if there are any changes to the acquisition area after the appraisal report has been submitted, both
Appraisals and Review Appraisals will require revisions per Caltrans Manual and this cost will
be additional to the above quoted amounts.
When a property is estimated to be valued under $10,000, OPC will perform the valuation in-
house by Mr. Kevin Donahue (see attached). However, if the value is then determined to be over
$10,000, a full appraisal will be required and will be done by The Kyle Company. Upon receipt
of Appraisal Reports from The Kiley Company, OPC will perform 6 Appraisal Reviews in-
house. The Appraisal Reviews consist of a report that comments on the completeness and
apparent accuracy of an Appraisal Report. The principal purpose of these reviews is to ensure
compliance with USPAP and the value estimate. The review may be presented as a narrative or a
checklist.
Atlantic Blvd. Bridge Rehabilitation Project
City of Vernon, CA
Appraisals
Local Assistance Procedures Manual EXHIBIT 10-H
CITY OF VERNON
COST PROPOSAL
Federal Project No. 5139 (010)
Caltrans EA No. 0793210L Date: 9/29/2010 Revised
Project Name: Atlantic Blvd. Bridge over the Los Angeles River
Consultant: Overland, Pacific & Cutler, Inc.
DIRECT LABOR
Hourly Rate Initial Hourly
Classification
Name
Range Hours Rate
Total
Principal -in -Charge (A)
Brian Everett
10 @ $ 66.92
$ 669.20
Senior Project Manager (B)
Joey Mendoza
5 @ $ 50.48
$ 252.40
Project Manager(C)
Craig Justesen
0 @ $ 48.80
$ -
Project Manager/Utility
Relocation (D)
Patricia Reed
25 $ 40.87
$ 1,021.75
Consultant (F)
Madelia Rivera
5 @ $ 21.87
$ 109.35
Project Support (G)
Julie Mesun
5 @ $ 19.23
$ 96.15
Subtotal Direct Labor Costs $
2,148.85
Anticipated Salary Increases (0%) (Escalation) $
-
Total Direct Labor Costs (DLC) $
2,148.85
FRINGE, BENEFITS
Rate Total
Total Fringe Benefits (FB) $
-
INDIRECT COSTS
Overhead (OH)
General and Administrative (G&A)
Total (* Combined FB, OH and G&A)
FEE (PROFIT)
ESTIMATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to he reimbursed with supporting documentation.)
1. Reproduction and Binding
2. Plotting
3. Transportation / Travel (Mileage will be IRS standard rate.)
4.Overnight Deliveries
SUBCONTRACTOR/SPECIALTY COSTS
1. Kevin Donahue - Appraisal Reviews,(6 reports) **
2. The Kiley Company - Appraisals (6 reports) **
Total
a V. r
149 % $ 3,201.79
Total Indirect Costs (IC) $ 3,201.79
Rate Total
10 % $ 535.06
Fee (DLC+FB+IC) $ 535.06
Total Other Direct Costs $
$ 12,001.00 (44 hours X $272.75/hour)
$ 22,200.00 ($3,700 per appraisal)
$ 34,201.00
Markup on Subcontractors (0%) $ -
TOTAL COST C40,086.70
** Any revisions to legal descriptions will require revisions to the appraisals and appraisals review reports;.
cost range is from $500 to $2000 each depending on the extent of the change.
Kevin Donahue is OPC's employee who will perform appraisal reviews as a specialty task.
City of Vernon
COST SUMMARY - Bridge Design- Additional Design Services
Project Name: Atlantic Blvd. Bridge over the Los Angeles River
Consultant: Stantec Consulting Services, Inc.
DIRECT LABOR
7/6/2010/ Revised
Date: 8/9/2010 , /9/1/10
and 9/30/2010
Initial Hourly
Classification
Name
Range Hours Rate
Total
Roadway Design Lead
Ramesh Gupta
16 @ $ 50.40
806AO
$
Roadway Design Engineer
Susan Reid
38 @ $ 36.35
$
1,381.46
Survey Manager
Jim Steines
91 @ $ 53.06
$
4,828.78
Survey Analyst
Jason Shockley
2 @ $ 43.69
$
87.38
1-Man Survey Crew
1-Man
6 @ $ 59.17
$
355.02
Subtotal Direct Labor Costs
7,459.04
$
Total Direct Labor Costs (DLC)
$
7,459.04
FRINGE BENEFITS
Rate Total
34 % $ 2,536.07
Total Fringe Benefits (FB)
$
2,536.07
INDIRECT COSTS
Overhead (OH)
General and Administrative (G&A)
Total (*Combined FB, OH and G&A)
FEE (PROFIT)
OTHER DIRECT COSTS (ODC)
1. Reproduction & Binding
2, Plotting
3. Transportation/Travel (Mileage will be IRS standard rate)
4.Overnight Deliveries
5. 2-man Field Survey Truck and Equipment
SUBCONTRACTOR COSTS
Potholing
Aerial Mapping
135 % $ 10,069.70
Total Indirect Costs (IC) $ 10,069.70
Rate Total
10 % $ 2,006.48
Fee (DLC+FB+IC) $ 2,006.48
Total Other Direct Costs $ -
Total Subcontractor Costs $ -
TOTAL COST 1 $ 22,071.29