Resolution No. 2011-006RESOLUTION NO. 2011-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
CONTRACT CHANGE ORDER NO. 2 TO THE TRAFFIC SIGNAL
MAINTENANCE BY AND BETWEEN THE CITY OF VERNON AND
REPUBLIC INTELLIGENT TRANSPORTATION SERVICES, INC.
FOR MAINTENANCE OF THE CITY'S EXISTING TRAFFIC AND
ANY NEW SIGNALS INSTALLED'BY THE CITY DURING THE
CONTRACT
WHEREAS, on October 20, 2004', the City Council of the City of
Vernon adopted Resolution No. 8576 approving a Traffic Signal
Maintenance Contract (the "Contract") with Republic Intelligent
Transportation Services, Inc. ("Republic ITS"), formerly known as
Republic Electric, to maintain the City's existing traffic signals and
any new signals installed by the City during the life of the Contract;
and
WHEREAS, the Contract has been amended by Amendment No. One
dated February 16, 2005, approved by Resolution No. 8679; Amendment
No. Two dated January 3, 2007, approved by Resolution No. 9206;
Amendment No. Three dated January 22, 2008, approved by Resolution No.
9528; Amendment No. Four dated January 26, 2009, approved by
Resolution No. 9829.; and Amendment No. Five dated February 1, 2010,
approved by Resolution No. 2010-17 (the "Amended Contract"); and
WHEREAS, on May 4, 2010, the Director of Community Services
executed Change Order No. 1 modifying the scope of work i.n the amount
of $1,211.76; and
WHEREAS, by memo dated December 21, 2010, the Director of
Community Services & Water has recommended Change Order No. 2 be
approved and executed, under the same terms and conditions of the
Agreement in an amount not to exceed $40,000.00 to provide additional
services required for the remainder of the contract; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsections (a) and
(b)(1) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into Change Order No. 2 to the
Agreement with Republic ITS.
N-OW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove.are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves Contract Change Order No. 2 to the Agreement with Republic
ITS, a copy of which is attached hereto as Exhibit -A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Director of Community Services & Water to execute said
Change Order No. 2 for, and on behalf of, the City of Vernon and the
City Clerk, or Deputy City Clerk, is hereby authorized to attest
thereto.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send a fully
executed Change Order No. 2 to Republic ITS.
-2-
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 3rd day of January, 2011.
Name: Nilario Gonzales
Title: Mayor / -Ia-max
ATT ST:
Willard G. Yama u hi, y Clerk
_3_
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2011-06, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Monday, January 3, 2011, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of January, 2011, at Vernon, California.
Willard G. Yam g chi, ity Clerk
(SEAL)
- 4 -
EXHIBIT A
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. — SHEET 1 OF 4 SHEETS
PROJECT: Traffic Signal Maintenance Contract (Amendment No 5) P.O. NO. 011.0005136
TO: Republic Intelligent Transportation Services, Inc CONTRACTOR
REQUESTED BY: City
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Additional funds to cover routine maintenance and extraordinary work for the remainder of the term of the Amended
Traffic Signal Maintenance Contract (Amendment No. 5) between the City of Vernon and Republic Intelligent
Transportation Services,,Inc. Contract term is through January 31, 2011.
Monthly maintenance of 41 traffic signals is $2,76032
Any extraordinary work to be billed per Schedule of Fees (Attachment A) to Amendment No. 5 of the Traffic Signal
Maintenance Contract and as authorized by the City.
Change Order No. 2 not to exceed $40,000.00 in addition to the original contract amount of
$110,000 issued under Purchase Order No. 011.0005136
Resolution No. 2010-17
Contract Amount (Base Bid) .......$ 110,000.00
Amount of This Change Order $ 40,000.00
Amount of Previous Change Orders $ 0.00
Total Change Orders ... $ 40,000.00
Modified Contract Amount $ 150,000.00
By reason of this change order the time of None
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Attest: Date:
.Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Contractor:
By: Title:
r• Prniert Fi1e/C'nntrnrtnr/PnrP1— - -
mg Rev. 03/10
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: January 5, 2011
TO: S. Kevin Wilson, Director of Community Services & Water
FROM: Willard Yamaguchi, City Clerk 14V
RE: Resolution No. 2011-06 - A Resolution of the City Council of
the City of Vernon Approving and Authorizing the Execution
of Contract Change Order No. 2 to the Traffic Signal
Maintenance by and Between the City of Vernon and Republic
Intelligent Transportation Services, Inc. for Maintenance of
the City's Existing Traffic and Any New Signals Installed by
the City During the Contract
Transmitted herewith is one copy of a fully executed Change Order No.
2 for your transmittal and a copy of Resolution No. 2011-06,
referenced above, which was approved by City Council on January 3,
2011.
Thank you.
WY:dj
Attachment
c: Resolution Nos. 2010-17, 2011-06
Agreement File No. 10-009
COMMUNITY SERVICES & WATER DEPAR
---
DATE: December 21, 2010
TO: Honorable Mayor and City Council C 2010 �
FROM: Samuel Kevin Wilson, Director of Community Services & Water(TY AQRNYDEp.
RE: ADDITIONAL FUNDS FOR SIGNAL MAINTENANCE CONTRACT
The -City -Council -approved -the -contract with Republic Intelligent Transportation -Services, Inc.
(Republic) to maintain the traffic signals in the City of Vernon on October 20, 2004 and the contract has
been renewed annually with the most recent renewal in January 2010 to continue services through'
January2011. Republic inspects and maintains 41 traffic signals in the City of Vernon and also .
repairs/replaces damaged or non-functioning equipment at the traffic signals. The repairs include the
replacement of failed components and the repair and replacement of damaged traffic signal equipment
occurring on any date or at any time of the day. All emergency calls to repair and restore a traffic signal
to normal function are also completed by Republic. Republic maintains trained technicians on -call 24
hours a day, 7 days a week and the response time is one hour. Republic has responded quickly and
effectively to the emergency calls and has adequately maintained the traffic signals in the City of Vernon.
With the reductions in the City's budget for fiscal year 2010/2011 the Department budgeted
$110,000 for the traffic maintenance contract. Due to the age of the conduits and wiring, the intersections
of Atlantic/District, Downey/Leonis and 3030 Atlantic had to be replaced at a cost of $42,245.00. There
was a power surge at the intersection of Alcoa and Fruitland which completely burned our traffic signal
cabinet. The replacement cost was $18, 606.13. This extraordinary work along with many pole
knockdowns has caused us to exceed our budget of $110,000.00.
The Community Services Department is in need of additional funds to cover the routine
maintenance and any extraordinary work that may arise during the remainder of the contract. The
Community Services Department is requesting a change order to be authorized for additional funds of a
not to exceed amount of $40,000.00 for the remaining term of the current contract with Republic. It
should be noted that when the department requested authorization of funds for this contract, a request for
$150,000.00 was asked for but a purchase order of only $110,000.00 was issued.
4 OF
`'ER.y
e
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
A-6
TO: Mark Whitworth, City Administrator
FROM: Samuel Kevin WilsoDirector of Community Services & Water
DATE: December 21, 2010
SUBJECT: ADDITIONAL FUNDS FOR SIGNAL MAINTENANCE CONTRACT
The City Council approved the contract with Republic Intelligent Transportation Services, Inc.
(Republic) to maintain the traffic signals in the City of Vernon on October 20, 2004 and the contract has
been renewed annually with the most recent renewal in January 2010 to continue services through
January 2011. Republic inspects and maintains 41 traffic signals in the City of Vernon and also
repairs/replaces damaged or non-functioning equipment at the traffic signals. The repairs include the
replacement of failed components and the repair and replacement of damaged traffic signal equipment
occurring on any date or at any time of the day: All emergency calls to repair and restore a traffic signal
to normal function are also completed by Republica Republic maintains trained technicians on -call 24
hours a day, 7 days a week and the response time is one hour. Republic has responded quickly and
effectively to the emergency calls and has adequately maintained the traffic signals in the City of Vernon.
With the reductions in the City's budget for fiscal year 2010/2011 the Department budgeted
$11.0,000 for the traffic maintenance contract. Due to the age of the conduits and wiring, the intersections
.of Atlantic/District, Downey/Leonis and 3030 Atlantic had to be replaced at a cost of $42,245.00. There
was a power surge at the intersection of Alcoa and Fruitland which completely burned our traffic signal
cabinet. The replacement cost was $18, 606.13 This extraordinary work along with many pole
knockdowns has caused us to exceed our budget of $110,000.00.
The Community Services Department is in need of additional funds_ to cover the routine -
maintenance and any extraordinary work that may arise during the remainder of the contract. The
Community Services Department is requesting a change order to be authorized for additional funds of a
not to exceed amount of $40000.00 for the remaining term of the current contract with Republic. It
should be noted thatwhen'the department requested authorization of funds for this contract, a request for
$150,000.00 was asked for but a purchase order of only $110,000.00 was issued.
Enclosed is a Staff Report with this request. Please schedule this item on the next City Council
agenda. Thank you.
SKW/vr
Enclosure
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Traffic Signal Maintenance Contract (Amendment No. 5) P.O. NO. 011.0005136
TO: Republic Intelligent Transportation Services, Inc. CONTRACTOR
REQUESTED BY: City
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Additional funds to cover routine maintenance and extraordinary work for the remainder of the term of the Amended
Traffic Signal Maintenance Contract (Amendment No. 5) between the City of Vernon and Republic Intelligent
Transportation Services, Inc. Contract term is through January 31, 2011.
Monthly maintenance of 41 traffic signals is $2,760.12
Any extraordinary work to be billed per Schedule of Fees (Attachment A) to Amendment No. 5 of the Traffic Signal
Maintenance Contract and as authorized by the City.
Change Order No. 2 not to exceed $40,000.00 in addition to the original contract amount of
$110,000 issued under Purchase Order No. 011.0005136
Resolution No. 2010-17
Contract Amount (Base Bid) I
.... ....... ........
$
110,000.00
Amount of This Change Order
........ ....... ....... ......
$
40,000.00
Amount of Previous Change Orders
I .... ....... ........ .......
$
0.00
Total Change Orders
......... ........ ......... ...... ...
.... .... ... ... ....
$
40 000.00
Modified Contract Amount
... ....... ......... .....
. .. .... .... ....
$
150,000.00
By reason of this change order the time of None
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Attest: Date:
Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Contractor:
By: Title:
c: Yroject rile/Contractor/Yurcnasmg Rev. 03/10
CITY OF VERNON
COMMUNITY SERVICES & WATER .DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Traffic Signal .Maintenance Contract (Amendment No. 5) P.O. NO. 011.0005136
TO: Republic Intelligent Transportation Services, Inc. CONTRACTOR
REQUESTED BY: City
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Additional funds to cover routine maintenance and extraordinary work for the remainder of the term of the Amended
Traffic Signal Maintenance Contract (Amendment No. 5) between the City of Vernon and Republic Intelligent
Transportation Services, Inc. Contract term is through January 31, 2011.
Monthly maintenance of 41 traffic signals is $2,760.12 -
Any extraordinary work to be billed per Schedule of Pees (Attachment A) to Amendment No. 5 of the Traffic Signal
Maintenance Contract and as authorized by the City.
Change Order No. 2 not to exceed $40,000.00 in addition to the original contract amount of
$110,000 issued under Purchase Order No. 011..0005136
Resolution No. 2010-17
Resolution No. 2011-06
Contract Amount Base Bid
$
110,000,00
Amount of This Change Order
$
40,000.00
Amount of Previous Change Orders
$
0.00
Total Change Orders
$
40,000.00
Modified Contract Amount
$
150,000.00
By reason of this change order the time of None
completion will be adjusted as follows:
p
Approved: Date �— / � �ll
�
Dirac o n ty Servic & Water
Attest: Date:
i ama hi, City Clerk
We, the undersigned Contractor, have given c l consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted. Date: I— I I Contractor:P. u c Z 1 5
ii
Title: ao re-c.A- Mavnar4o.t"
e: rroject rueiuonLraciorirurcnasmg
Rev. 03/10