Resolution No. 2011-011RESOLUTION NO. 2611-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE EXECUTION OF AN AGREEMENT
FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY
OF VERNON AND LINDA HUDSON, D/B/A HUDSON CONSULTING
SERVICES, FOR CONSULTING SERVICES RELATED TO A
GENERAL MUNICIPAL ELECTION
WHEREAS, the City of Vernon (the "City") is a municipal
corporation and a chartered city of the state of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, the City desires to utilize the services of a
consultant to assist in conducting its April 12, 2011, General
Municipal Election; and
WHEREAS, Linda Hudson, d'.b.a. Hudson Consulting Services
("Hudson") has provided such election consulting services to the City
in the past; and
WHEREAS, by memo dated January 6, 2011, the City Clerk has
recommended that the City enter into an agreement with Hudson setting
forth the terms and conditions under which Hudson will.provide such
services for the April 12, 2011, General Municipal Election (the
"Agreement"); and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsection (b)(1) and
(7) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into the Agreement with Hudson.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
ratifies and approves the Agreement with Hudson, a copy of which is
attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for,
and on behalf of, the City and the City Clerk or Deputy City Clerk is
hereby authorized to attest thereto.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purpose of this Resolution and the
transactions herein approved or authorized.
SECTION 5: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee,,to send one
executed Agreement to:
Hudson Consulting Services
Attn. Linda Hudson
11865 Ann Arbor Court
Riverside, CA'92505
2
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 1St day of February, 2011.
za,
ATT T:
F
Wii and G. YW h', City Clerk
Name: Hilario Gonzales
Title: Mayor
R
01
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2011-11, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, February 1, 2011, and thereafter was duly signed by
the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of February, 2011, at Vernon, California.
WillardU.amchi, City Clerk
N
AGREEMENT FOR ELECTION CONSULTANT SERVICES
February
THIS AGREEMENT is entered into this day ofjanuar3; 2011 by and between the CITY
OF VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the April
12, 2010 General Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
employee of the City.
The duties of Consultant shall be:
Assist in conducting and implementing all requirements of a General Municipal
Election, including coordination between the City Clerk, City Attorney, Martin &
Chapman Co., the Los Angeles County Registrar -Recorder, and all other necessary
entities to insure cohesiveness; assistance with all necessary election processes to
comply with current Election Code; coordination, in conjunction with the City Clerk
and all other necessary entities; impartiality as to all issues on the ballot including, but
not limited to, political action committees and their representatives; and ensuring that
all election time lines will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by mail ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $75.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
The City will pay Consultant a $150 round trip charge for each required visit to City Hall.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by April 30,
2011, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all documents
and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
F. Any services performed prior to the Effective Date listed above, but on or after the -
Commencement Date, shall for all purposes be deemed to have been performed pursuant
to this Agreement, subject to the terms and conditions hereof.
SECTION 4. LIABILITY:
The City shall defend and indemnify Consultant from acts and omissions occurring within the
course and scope of Consultant's duties, except in a case of gross negligence on the part of the
Consultant.
2
SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance
carried by Consultant shall name City as additional insured, which shall be primary with no right
of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Administrator
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
11865 Ann Arbor Court
Riverside, CA 92505
N0 ices shall -be deemed to e given as of the date of personal service, or two (2)days461lowing
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
By:
NAME:
TITLE:
ATTEST:
By:
Willard G. Yamaguchi
City Clerk
CONSULTANT
Hudson Consulting Services
B : n
Linda Hudson, Principal
APPROVED AS TO FORM:
. Willard G. Yamaguchi, Interim
City Attorney
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
February 2, 2011
Linda Hudson
Hudson Consulting Services
11865 Ann Arbor Court
Riverside, CA 92505
Re: Consulting Services Agreement
Dear Ms. Hudson:
Transmitted herewith is one fully executed agreement, as referenced above, approved by City
Council on February 1, 2011, through Resolution No. 2011-11.
If you have any questions regarding this matter, please call contact the undersigned at (323) 583-
8811 ext. 175.
Very t ly yours,
WI L ARD G. YA UC
City Clerk
WGY:dj
Enclosure
c: Purchasing Department
Resolution No. 2011-11
Agreement File No. 11-012
F�Ccfusivefy Industfiaf
AGREEMENT FOR ELECTION CONSULTANT SERVICES
February
THIS AGREEMENT is entered into this 1 s t day of JaRuar- , 2011 by and between the CITY
OF VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the April
12, 2010 General Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for anypurposes, to be an
employee of the City.
The duties of Consultant shall be:
Assist in conducting and implementing all requirements of a General Municipal
Election, including coordination between the City Clerk, City Attorney, Martin &
Chapman Co., the Los Angeles County Registrar -Recorder, and all other necessary
entities to insure cohesiveness; assistance with all necessary election processes to
comply with current Election Code; coordination, in conjunction with the City Clerk
and all other necessary entities; impartiality as to all issues on the ballot including, but
not limited to, political action committees and their representatives; and ensuring that
all election time lines will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by mail ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $75.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
The City will pay Consultant a $150 round trip charge for each required visit to City Hall.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by April 30,
2011, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all documents
and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
F. Any services performed prior to the Effective Date listed above, but on or after the
Commencement Date, shall for all purposes be deemed to have been performed pursuant
to this Agreement, subject to the terms and conditions hereof.
SECTION 4. LIABILITY:
The City shall defend and indemnify Consultant from acts and omissions occurring within the
course and scope of Consultant's duties, except in a case of gross negligence on the part of the
Consultant.
2
SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance
carried by Consultant shall name City as additional insured, which shall be primary with no right
of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Administrator
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
11865 Ann Arbor Court
Riverside, CA 92505
Notices shall be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
By: � %tAt2v
.11
NAME: Hilario Gonzales
TITLE: Mayor
ATTEST:
B
'14,
Wil and G. agu h'
City Clerk 6�1
CONSULTANT
Hudson Consulting Services
B UJ. C0
Linda Hudson, Principal
APPROVED AS TO FORM:
Willard G. a g i, Interim
City Atto
3
RECEIVED
s 6
0AA JAN 0 6 ---
STAFF REPORT
CITY CLERK'S OFFICE
Risk Management
DATE: January 6, 2011
TO: Honorable Mayor and City Council
FROM: Willard G. Yamaguchi, Risk Manager
RE: Hudson Consulting Services- General Municip Election on April 12, 2011
Back round:
On April 12, 2011, the City of Vernon will be conducting a General Municipal Election. The
City Clerk's office requests assistance in this matter and seeks to retain the services of Linda
Hudson d.b.a. Hudson Consulting Services ("Hudson").
Hudson will assist in conducting, coordinating, and implementing all requirements of the
General Municipal Election, including coordinating between the City Clerk, Martin & Chapman
Co., the Los Angeles County Registrar -Recorder, and all other necessary entities to comply with
the current Election code.
Hudson has assisted with the City's General Municipal Election in 2006, 2008, and 2009, and the
Special Election in 2010. Based on the services provided by consultant in the past, it is in the
best interest of the City to retain Hudson's services during the April 12, 2011 General Municipal
Election.
Recommendation:
I recommend that the Council ratify the Agreement for Election Consulting Services between the
City of Vernon and Hudson for the General Municipal Election on April 12, 2011.
WGY/ab
cc: Mark Whitworth
AGREEMENT FOR ELECTION CONSULTANT SERVICES
February
THIS AGREEMENT is entered into this day off; 2011 by and between the CITY
OF VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the April
12, 2010 General Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
The duties of Consultant shall be:
Assist in conducting and implementing all requirements of a General Municipal
Election, including coordination between the City Clerk, City Attorney, Martin &
Chapman Co., the Los Angeles County Registrar -Recorder, and all other necessary
entities to insure cohesiveness; assistance with all necessary election processes to
comply with current Election Code; coordination, in conjunction with the City Clerk
and all other necessary entities; impartiality as to all issues on the ballot including, but
not limited to, political action committees and their representatives; and ensuring that
all election time lines will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by mail ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and. coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $75.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
The City will pay Consultant a $150 round trip charge for each required.visit to City Hall.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by April 30,
2011, unless such term of contract is extended by the City.
M City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all documents
and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
F. Any services performed prior to the Effective Date listed above, but on or after the
Commencement Date, shall for all purposes be deemed to have been performed pursuant
to this Agreement, subject to the terms and conditions hereof.
SECTION 4. LIABILITY:
The City shall defend and indemnify Consultant from acts and omissions occurring within the
course and scope of Consultant's duties, except in a case of gross negligence on the part of the
Consultant.
2
SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance
carried by Consultant shall name City as additional insured, which shall be primary with no right
of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Administrator
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
11865 Ann Arbor Court
Riverside, CA 92505
Notices shall -be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
By:
NAME:
TITLE:
ATTEST:
By:
Willard G. Yamaguchi
City Clerk
CONSULTANT
Hudson Consulting Services
B
Linda Hudson, Principal
APPROVED AS TO FORM:
By:
Willard G. Yamaguchi, Interim
City Attorney
Hudson Consulting Services
%d J`P AfA"b-
Invoice
11865 Ann Arbor Court
Riverside, CA 92505
Bill To
City of Vernon
Willard Yamaguchi - City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
DEC 30 2010
CITY CLERK'S OFFICE
Date Invoice #
12/31/2010 10-14
P.O. No.
Terms
Project
Due on receipt
Quantity
Description
Rate
Amount
0.25
October 14, 2010
75.00
18.75
0.5
November 9, 2010
75.00
37.50
0.25
November 10, 2010
75.00
18.75
4.75
December 8, 2010
75.00
356.25
1
December 8, 2010
150.00
150.00
0.5
December 13, 2010
75.00
37.50
0.5
December 14, 2010
75.00
37.50
0.25
December 15, 2010
75.00
18.75
2
December 20, 2010
75.00
150.00
1
December 20, 2010
150.00
150.00
0.25
December 23, 2010
75.00
18.75
0.25
December 27, 2010
75.00
18.75
1
December 28, 2010
75.00
75.00
A PROVED FOR PAYMENT
CHARGE C� i l �.---` '---
DATE
i Oerk Dept.
Total
$1,087.50
-ao�I-11
RECF-IMgip ,
Hudson Consulting Services FEB 14 2011 InVOIC@
11865 Ann Arbor Court Date Invoice #
Riverside, CA 92505 CITY CLERKS OFFICE
1/26/2011 10-17
Bill To
City of Vernon
Willard Yamaguchi - City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
P.O. No.
Terms
Project
Due on receipt
Quantity
Description
Rate
Amount
0.5
January 3, 2011
75.00
37.50
0.5
January 4, 2011
75.00.
37.50
0.25
January 5, 2011
75.00
18.75
1
January 6, 2011
75.00
75.00
0.25
January 7, 2011
75.00
18.75
0.5
January 10, 2011
75.00
37.50
2.25.
January 11, 2011
75.00
168.75
0.25
January 12, 2011
75.00
18.75
1.5
January 19, 2011
75.00
112.50
0.5
January 20, 2011
75.00
37.50
0.25
January21, 2011
75.00
18.75
APPROVED FOR PAYMENT
CHARGE Chi I- I d o �� e( ZQa
DATE
F
C y r 14ept.
Total $581.25