Resolution No. 2011-015RESOLUTION NO. 2011-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
DISPATCH SERVICES JOINT POWERS AGREEMENT RELATING
TO THE CITY'S PARTICIPATION OF THE REGIONAL JOINT
POWERS COMMUNICATION CENTER
WHEREAS, the City of Vernon ("City") is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS the City Council of the City of Vernon authorized
the participation of the Regional Joint. Powers Communication Center
located in the City of Downey; and
WHEREAS, pursuant to California Government Code Section 6500
et seq., the City is authorized to enter into an agreement with one or
more other public agencies to jointly exercise any ,power common to the
contracting parties; and
WHEREAS, the City of Downey has provided emergency fire
equipment dispatch services to various cities; and
WHEREAS, the cities of Downey, Compton, Santa Fe Springs and
Vernon (collectively, the "Cities")'desire to enter into a Dispatch
Services Joint Powers Agreement (the "Agreement") to use the services
provided by the City of Downey for dispatching emergency fire
equipment and to contribute to the development, operation, use and
maintenance of the fire dispatch and alarm system in order to reduce
capital and operational costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
finds and declares that the actions authorized hereby constitute a
valid exercise of the powers of the City under the laws of the State
of California and under the Charter of the City of Vernon.
SECTION 3: The City Council of the City of Vernon hereby
approves the Dispatch Services Joint Powers Agreement, in
substantially the form attached hereto as Exhibit A and authorizes the
City Administrator, or his designee, to make modifications to the
Agreement that are requested by the Interim City Attorney and agreed
to by the Cities.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Agreement for,
and on behalf of, the City of Vernon and the City Clerk, or Deputy
City Clerk, is hereby authorized to attest thereto.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized.
SECTION 6: The City Council of the City of Vernon herby
directs the City Clerk, or the City Clerk's designee, to send one
executed Agreement to the City of Downey.
2
SECTION 7: The City Clerk of the City of Vernon shall
certify -to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 1st day of February, 2011.
Name: Hila.rio Gonzales
Title: Mayor /-,-MA—yox,,...F:
ATT T:
il"ard G. a uc , City Clerk
_3_
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk'of the City of Vernon, do
hereby certify that the foregoing Resolution, being.Resolution
No. 2011-15, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, February 1, 2011, and thereafter was duly signed by
the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of February, 2011, at Vernon, California.
Wi 1ar G. V
gu , City Clerk
(SEAL)
- 4 -
EXHIBIT A
DISPATCH SERVICES JOINT POWERS AGREEMENT
This Dispatch Services Joint Powers Agreement ("Agreement") is hereby made and
entered into this , by and between the CITY OF DOWNEY; a
California municipal corporation ("Downey"), CITY OF COMPTON, a California municipal
corporation ("Compton"), CITY OF SANTA FE SPRINGS, a California municipal corporation
("Santa Fe Springs"), CITY OF VERNON, a California municipal corporation ("Vernon")
(collectively, the "Parties" and each of whom is a party ("Party") to this Agreement).
WITNESSETH:
WHEREAS, Government Code Sections 53100 et seq. require California cities to
implement local emergency telephone systems through which citizens can request and receive
emergency aid; and
WHEREAS, Government Code Section 53109 provides that such a system may include
the territory of more than one public agency; and
WHEREAS, In 1978 Downey implemented a Joint Powers Communication Center to
provide services to other similar -sized fire departments; and
WHEREAS, Downey has developed an efficient fire dispatch and alarm system ("the
System") with the capacity to meet the requirements of Government Code Sections 53100 et seq.
for the Parties; and
WHEREAS, it is more economical and efficient for Downey to dispatch emergency fire
equipment for the Parties; and
WHEREAS, Government Code Sections 6500, et seq. provide that one or more public
agencies may contract for the joint exercise of any power common to the contracting parties; and
WHEREAS, Downey has provided emergency fire equipment dispatch services to
various cities. Pursuant to that certain agreement entitled "Agreement", dated October, 2009,
("the 2009 Agreement") and the Parties desire to continue using the services of Downey for
dispatching emergency fire equipment and to contribute to the development,operation, use and
maintenance of the System in order to reduce capital and operational costs.
NOW, THEREFORE, in consideration of their mutual covenants and conditions, receipt
of which is hereby acknowledged, the Parties agree as follows:
1. Purpose. The 2009 Agreement is hereby terminated. The purpose of this adopted
Agreement is to improve coordination at an emergency scene of fire apparatus
used by the Parties and to consolidate fire reporting and dispatching into one
facility along with a centralization of a dispatching system for fire and other
emergencies, thereby meeting the requirements imposed on the Parties by
-1-
Government Code Sections 53100 et seq. Said purpose shall be accomplished by
Downey's exercise of the powers specified in Government Code Sections 53100
et seq. (i.e., the provision of emergency dispatch services as further delineated
herein) on behalf of the Parties. Pursuant to Government Code Sections 6500 et
seq., Downey shall provide fire reporting and dispatching services to the Parties
through the System and communication facility located in and operated by
Downey (the "Joint Powers Communications Center" or "JPCC"), all under direct
control and supervision of Downey.
2. Cost of the System. The cost of maintaining and operating the System and JPCC
will be paid by the Parties in accordance with the following formula:
2.1. Total operating costs (called "Total Costs") shall be apportioned to each
Party according to the following four factors:
2.1.1 Costs for supplies and services, other than direct charges, shall be
divided equally among the Parties. Supplies and services shall not include
City of Downey building rental charges.
2.1.2 Costs for personnel shall be divided among the Parties in
proportion to the Recorded Incidents of each Member City.
2.1.3 Equipment costs (non -operating costs) will be charged to each
Party on an equalbasis. For example, i ere are four arties, each a y
will be charged for 25% of the cost of equipment.
2.1.4 The cost for direct telephone line charges will be charged to each
Party based on their individual telephone line charge.
2.2 See Appendix for an example of how the calculations are made in
accordance with Sections 2.1.
3. Commencement and Termination. This Agreement shall commence Marche;
2 , and shall continue in effect until terminated by unanimous consent of all
Parties to the Agreement that have not withdrawn as provided in Section 8,
provided, however, that this Agreement shall terminate upon withdrawal .of
Downey. Upon termination, (1) surplus money contributed pursuant to this
Agreement shall be returned to the Parties in proportion to the contributions
made, and (2) Downey shall retain any property -acquired for use in the JPCC
during the term of this Agreement and, if such property is sold, shall pay to each
Party then participating in the Agreement that Party's proportional share of the
depreciated value of such property and shall not include any value in the real
property owned by Downey.
4. A proposed budget for the fiscal year will be forwarded to all Parties by March I"
prior to said fiscal year.
-2
5. Downey shall provide an accounting of funds and shall provide an annual report
of all receipts and disbursements made pursuant to this Agreement. Downey shall
calculate each Party's shared cost as of December 31 st for each fiscal year based
on the adopted budget for the JPCC and the most current annual data available for
the number of incidents. These calculations will be prepared by Downey and
shared with each Party as of January 15th of each year. Downey will invoice each
Party for their share of the JPCC cost. Each Party will pay Downey within 30
days of receipt of invoice. In the event any Party signs the agreement and
commences participation in the use of the facility at a time other than as of July
Ist of any year, percentages shall be adjusted on a pro rata basis depending upon
the portion of the year remaining at the time any such new Party commences
participation.
6. For each fiscal year, Downey will calculate the difference between each Party's
payment and the actual cost for each Party based on actual fiscal year end
expenditures. These calculations of actual costs will use the same apportionment
formula when each Party's shared costs was originally calculated and billed. If
there is a surplus, then each Party's surplus amount will be identified and held in a
special reserve. The maximum held in any individual Parties reserve account will
be $50,000. Any surplus in excess of the $50,000 maximum will be returned or
deducted from the following years payment. This reserve shall be used as
determined by the majority of Parties then participating in this Agreement. If
there is a deficit, each Party will be immediately invoiced for their respective
amount due. Any available surplus held from previous fiscal years, once the
$50,000 is reached, may be used to pay the deficit amount as directed by the Party
in writing to the Downey Fire Chief.
7. Determination of the Total Costs of the JPCC, including equipment, shall be
limited to the following items:
(a) Telephone Service Fees at the JPCC
(1) Two (2) fire -reporting trunk lines from each Party.
(2) One (1) station telephone plus line charges of each fire station
I which is part of the system.
(3) Rental of emergency telephone reporting system and equipment
directly related to its function.
(b) Vocal Alarm System:
One (1) vocal -alarm speaker plus line charges to each fire station.
(c) Personnel:
-3-
Two (2) qualified fire dispatchers continuously on duty at the
communications center plus one (1) Supervisor (40 hour week) and (1)
Network Administrator (40 hour week).
(d) Other components or equipment agreed to be installed by the Parties.
8. Any Party may withdraw from this Agreement at any time upon One Hundred and
Twenty (120) days written notice to all of the other Parties, provided, however,
that withdrawal by Downey shall require 365 days written notice. In the event
that a Party other than Downey withdraws pursuant to this Section, the percentage
cost share of each remaining Party shall be ,readjusted upon the effective date of
withdrawal so that the amount to be paid by each remaining Party shall be pro-
rated and shall equal the percentage that each remaining Party bears of the
accumulated total as calculated in the manner set out in Section 2 of this
Agreement.
9. Each Party shall install the following minimum communication equipment for
each fire station:
(a) Direct telephone line with handset terminating at the communication
center in Downey.
(b) Vocal or paging line and speaker terminating at the communication center
in Downey.
(c) Two (2) emergency reporting trunk lines terminating at the
communication center in Downey.
10. Parties may install special or extra telephone equipment or electronic equipment
in addition to the standard equipment required by this Agreement, provided that
the installing Party shall pay, as its sole cost, for all such special or extra
equipment.
11. All installation, maintenance and repair orders for any communication equipment
used in the performance of the obligations imposed by this Agreement shall _be
directed through Downey.
12. The staff members in charge of implementing this Agreement shall be the City
Manager or City Administrator of each Party and the Fire Chief of each Party.
Operational procedure shall be agreed upon by a majority of the Fire Chiefs of the
Parties and the Fire Chiefs of the Parties shall meet not less than quarterly to
consider revisions to operational procedure or other matters regarding the JPCC.
Each Party shall be responsible for the proper disposition of its business telephone
calls. In the event that it is necessary in an emergency to change operational
-4-
procedure, or in the event operational procedure cannot be agreed upon by a
majority, then the procedure shall be determined by the Fire Chief of Downey.
13. Each Party shall provide and maintain accurate mapping and related fire
protection information necessary for efficient fire dispatching and each Party shall
be responsible for all such information and for maintaining such mapping and
shall cause changes therein to be sent to the JPCC, and in the event any damage is
caused or delay in responding to any emergency is caused by the inaccuracy of
such information so supplied, or the failure to supply changes therein, the Party
whose responsibility it is to provide such information shall be responsible for any
damage or delay caused thereby and shall indemnify. Downey and each other
Party from any claim of damage, or damages, or cause of action arising therefrom.
14. Except as stated otherwise specifically herein, it is the intent of the Parties that
each Party indemnify the other Parties with respect to liability resulting from each
Party's conduct. Accordingly, each Party shall defend, indemnify and hold
harmless the other Parties, their officers, employees and agents, against any
claims, actions, losses, damages, liability, costs, attorney's fees and litigation
expenses that result from any actions or inactions of such indemnifying Party, its
officers, employees or agents, taken pursuant to the Agreement.
15. Subject to the continual approval by Downey, which may use its sole discretion
without limitation, any Party may assign any qualified person, who is an
employee of the Party, to the JPCC to perform the duties and functions of a
dispatcher. Such person shall be under the supervision and control of Downey
while performing such services but such person shall remain an employee of the
assigning Party. At any time and without cause, Downey may decide to cancel
the assignment after giving ten days written notice to the Fire Chief of the
respective Party. The cost of maintaining such a person so assigned may be
credited by the assigning Party against its pro rata share of costs to be paid to
Downey hereunder, provided, however, that such costs shall not exceed' the
compensation level of such Party for a dispatcher unless such person is qualified
as, and is assigned as, a communications supervisor by Downey.
16. Amendment. This Agreement represents the entire agreement among the Parties.
This Agreement shall not be amended, except by written agreement of all Parties
that have not withdrawn pursuant to Section 8.
17. Prior Agreements. This Agreement supersedes all prior agreements among the
Parties for the maintenance and operation of the System and the JPCC.
18. Governing LawNenue. This Agreement shall be construed and interpreted in
accordance with the laws of the State of California. Legal actions concerning any
dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California,
or any other appropriate court in such county.
-5-
19. Counterparts. This document may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one Agreement.
20. Authority. The persons signing below represent and warrant that all hearings
have been conducted and findings made to enter into this Agreement and that they
have authority to enter into this Agreement on behalf of the entities for which they
are signing this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this agreement to be executed
the day and year opposite each of their respective signatures.
ATTEST: CITY OF DOWNEY, a municipal corporation
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney
ATTEST:
CITY OF COMPTON, a municipal corporation
City Clerk City Manager
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF SANTA FE SPRINGS, a municipal
corporation
t�
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF VERNON a municipal corporation
-7-
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CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: June 20 2011
TO: Andrew Guth, Assistant Fire Chief
FROM: Willard Yamaguchi, City Clerk/Interim City Attorney
RE Regional Joint Powers Communication Center — Dispatch Services Joint Powers
Agreement
Transmitted herewith for your transmittal are five partially executed originals of the above -
referenced agreement, approved by City Council on February 1, 2011, through Resolution No.
2011-15.
Please ensure that a fully executed agreement is sent to my attention for the file.
Thank you.
WY:dj
Enclosures
c Mark Whitworth
Purchasing Department
Resolution No. 2011-15
Agreement 11-014
i
DISPATCH SERVICES JOINT POWERS AGREEMENT
This Dispatch Services Joint Powers Agreement ("Agreement") is hereby made and entered
into this 12th day of April, 2011, by and between the 'CITY OF DOWNEY, a California municipal
corporation ("Downey"), CITY OF COMPTON, a California municipal corporation ("Compton"),
CITY OF. SANTA FE SPRINGS, a California municipal corporation ("Santa Fe Springs"), CITY
OF VERNON, a California municipal corporation ("Vernon") (collectively, the "Parties" and each
of whom is a party ("Party") to this Agreement).
WITNESSETH:
WHEREAS, Government Code Sections 53100 et seq. require California cities to implement
local emergency telephone systems through which citizens can request and receive emergency aid;
and
WHEREAS, Government Code Section 53109 provides that such a system may include the
territory of more than one public agency; and
WHEREAS, In 1978 Downey implemented a Joint Powers Communication Center to
provide services to other similar -sized fire departments; and
WHEREAS, Downey has developed an efficient fire dispatch and alarm system ("the
System") with the capacity to meet the requirements of Government Code Sections 53100 et seq.
for the Parties; and
WHEREAS, it is more economical and efficient for Downey to dispatch emergency fire
equipment for the Parties; and
WHEREAS, GovernmentCode Sections 6500, et seq. provide that one or- more public
agencies may contract for the joint exercise of any power common to the contracting parties; and
WHEREAS, Downey has provided emergency fire equipment dispatch services to various
cities. Pursuant to that certain agreement entitled "Agreement", dated October, 2009, ("the 2009
Agreement") and the Parties desire to continue using the services of Downey for dispatching
emergency fire equipment and to contribute to the development, operation, use and maintenance of
the System in order to reduce capital and operational costs.
1.
NOW, THEREFORE, in consideration of their mutual covenants and conditions, receipt of
which is hereby acknowledged, the Parties agree as follows:
Purpose. The 2009 Agreement is hereby terminated. The purpose of this adopted
Agreement is to improve coordination at an emergency scene of fire apparatus used
by the Parties and to consolidate fire reporting and dispatching into one facility along
with a centralization of a dispatching system for fire and other emergencies, thereby
meeting the requirements imposed on the Parties by Government Code Sections
1
53100 et seq. Said purpose shall be accomplished by Downey's exercise of the
powers specified in Government Code Sections 53100 et seq. (i.e,, the provision of
emergency dispatch services as further delineated herein) on behalf of the Parties.
Pursuant to Government Code Sections 6500 et seq., Downey shall provide fire
reporting and dispatching services to the Parties through the System and
communication facility located in and operated by Downey (the "Joint Powers
Communications Center" or "JPCC"), all under direct control and supervision of
Downey.
Cost of the System. The cost of maintaining and operating the System and JPCC
will be paid by the Parties in accordance with the following formula:
2.1. Total operating costs (called "Total Costs") shall be apportioned to each
Party according to the following four factors:
2.1.1 Costs for supplies and services, other than direct charges, shall be
divided equally among the Parties. Supplies and services shall not include
City of Downey building rental charges.
2.1.2 Costs for personnel shall be divided among the Parties in proportion
to the Recorded Incidents of each Member City.
2.1.3 Equipment costs (non -operating costs) will be charged to each Party
on an equal basis. For example, if there are four Parties, each Party will be
charged for 25% of the cost of equipment.
2.1 A The cost for direct telephone line charges will be charged to each
Party based on their individual telephone line charge.
2.2See Appendix for an example of how the calculations are made in accordance
with Sections 2.1.
3. Commencement and Termination. This Agreement shall commence April 12,
2011, and shall continue in effect until terminated byunanimous consent of all
Parties to the Agreement that have not withdrawn as provided in Section 8, provided,
however, that this Agreement shall terminate upon withdrawal of Downey. Upon
termination, (1) surplus money contributed pursuant to this Agreement shall be
returned to the Parties in proportion to the contributions made, and (2) Downey shall
retain any property acquired for use in the JPCC during the term of this Agreement
and, if such property is sold, _shall pay to each Party then participating in the
Agreement that Party's proportional share of the depreciated value of such property
and shall not include any value in the real property owned by Downey.
4.
A proposed budget for the fiscal year will be forwarded to all Parties by March 1"
prior to said fiscal year.
2
Downey shall provide an accounting of funds and shall provide an annual report of
all receipts and disbursements made pursuant to this Agreement. Downey shall
calculate each Parry's shared cost as of December 3 l st for each fiscal year based on
the adopted budget for the JPCC and the most current annual data available for the
number of incidents. These calculations will be prepared by Downey and shared with
each Party as of January 15th of each year. Downey will invoice each Party for their
share of the JPCC cost. Each Party will pay Downey within 30 days of receipt of
invoice. In the event any Party signs the agreement and commences participation in
the use of the facility at a time other. than as of July 1 st of any year, percentages
shall be adjusted on a pro rata basis depending upon the portion of the year
remaining at the time any such new Party commences participation.
6. For each fiscal year, Downey will calculate the difference between each Parry's
payment and the actual cost for each Party based on. actual fiscal year end
expenditures. These calculations of actual costs will use the same apportionment
formula when each Party's shared costs was originally calculated and billed. If there
is a surplus, then each Party's surplus amount will be identified and held in a special
reserve. The maximum held in any individual Parties 'reserve account will be
$50,000. Any surplus in excess of the $50,000 maximum will be returned or '
deducted from the following year's payment. This reserve shall be used as
determined by the majority of Parties then participating in this Agreement. If there is
a deficit, each Party will be immediately invoiced for their respective amount due.
Any available surplus held from previous fiscal years, once the $50,000 is reached,
may be used to pay the deficit amount as directed by the Party in writing to the
Downey Fire Chief.
7. Determination of the Total Costs of the JPCC, including equipment, shall be limited
to the following items:
(a) Telephone Service Fees at the JPCC
(1) Two (2) fire -reporting trunk lines from each Party,
(2) One (1) station telephone plus line charges of each fire station which
is part of the system.
(3) Rental of emergency telephone reporting system and equipment
directly related to its function.
(b) Vocal Alarm System:
One (1) vocal -alarm speaker plus line charges to each fire station.
(c) Personnel:
3
Two (2) qualified fire dispatchers continuously on duty at the
communications center plus one (1) Supervisor (40 hour week) and (1)
Network Administrator (40 hour week).
(d) Other components or equipment agreed to be installed by Parties.
8. Any Party may withdraw from this Agreement at any time upon One Hundred and
Twenty (120) days written notice to all of the other Parties, provided, however, that ,
withdrawal by Downey shall require 365 days written notice. In the event that a
Party other than Downey withdraws pursuant to this Section, the percentage cost
share of each remaining Party shall be readjusted upon the effective date of
withdrawal so that the amount to be paid by each remaining Party shall be pro -rated
and shall equal the percentage that each remaining Party bears of the accumulated
total as calculated in the manner set out in Section 2 of this Agreement.
9. Each Party shall install the following minimum communication equipment for each
fire station:
(a) Direct telephone line with handset terminating at the communication center
in Downey.
(b) Vocal or paging line and speaker terminating at the communication center in
Downey.
(c) Two (2) emergency reporting trunk lines terminating at the communication
center in Downey.
10. Parties may install special or extra telephone equipment or electronic equipment in
addition to the standardequipment required by this Agreement, provided that the
installing Party shall pay, as its sole cost, for all such special or extra equipment.
11. All installation, maintenance and repair orders for any communication equipment
used in the performance of the obligations imposed by this Agreement shall be
directed through Downey.
12. The staff members in charge of implementing this Agreement shall be the City
Manager or City Administrator of each Party and the Fire Chief of each Parry.
Operational procedure shall be agreed upon by a majority of the Fire Chiefs of the
Parties and the Fire Chiefs of the Parties shall meet not Tess than quarterly to
consider revisions to operational procedure or other matters regarding the JPCC.
Each Party shall be responsible for the proper disposition of its business telephone
calls. In the event that it is necessary in an emergency to change operational
procedure, or in the event operational procedure cannot be agreed upon by a'
majority, then the procedure shall be determined by the Fire Chief of Downey.
4
13. Each Party shall provide and maintain accurate mapping and related fire protection
information necessary for efficient fire dispatching and each Party shall be
responsible for all such information and for maintaining such mapping and shall
cause changes therein to be sent to the JPCC, and in the event any damage is caused
or delay in responding to any emergency is caused by the inaccuracy of such
information so supplied, or the failure to supply changes therein, the Party whose
responsibility it is to provide such information shall be responsible for any damage
or delay caused thereby and shall indemnify Downey and each other Party from any
claim of damage, or damages, or cause of action arising there from.
14. Except as stated otherwise specifically herein, it is the intent of the Parties that each
Party indemnify the. other Parties with respect to liability resulting from each Party's
conduct. Accordingly, each Party shall defend, indemnify and hold harmless the
other Parties, their officers, employees and agents, against any claims, actions,
dosses, damages, liability, costs, attorney's fees and litigation expenses that result
from any actions or inactions of such indemnifying Party, its officers, employees or
agents, taken pursuant to the Agreement.
15. Subject to the continual approval by Downey, which may use its sole discretion
without limitation, any Party may assign any qualified person, who is an employee of
the Party, to the JPCC to perform the duties and functions of a dispatcher. Such
person shall be under the supervision and control of Downey while performing such
services but such person shall remain an employee of the assigning Party, At any
time and without cause, Downey may decide to cancel the assignment after giving
ten days written notice to the Fire Chief of the respective Party. The cost of
maintaining such a person so assigned may be credited by the assigning Party against
its pro rata share of costs to be paid to Downey hereunder, provided, however, that'
such costs shall not exceed the compensation level of such Party for a dispatcher
unlesssuch person is qualified as, and is assigned as, a communications supervisor
by Downey.
1-6. Amendment. This Agreement represents the entire agreement among the Parties.
This Agreement shall not be amended, except by written agreement of all Parties that
have not withdrawn pursuant to Section 8.
17, Prior Agreements. This 'Agreement supersedes all prior agreements among the
Parties for the maintenance and operation of the System and the JPCC.
18. Governing Law/Venue. This Agreement shall be construed and interpreted in
accordance with the laws of the State of California. Legal actions concerning any
dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or
any other appropriate court in such county.
19. Counterparts. This document may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one Agreement.
5
20. Authority, The persons signing below represent and warrant that all hearings have
been conducted and findings made to enter into this Agreement and that they have
authority to enter into this Agreement on behalf of the entities for which they are
signing this Agreement.
2,1. Law and Arbitration. This Agreement shall be governed by the laws of the State of
California. The parties agree that any and all disputes arising out of or in relation to
this Agreement, including without limitation any action in tort, shall be resolved'
exclusively, finally and conclusively by arbitration in Los Angeles County,
California under the auspices of and pursuant to the rules of the Judicial Arbitration
& Mediation Services Inc. (JAMS). The arbitrator shall be a retired judge. The
decision of the arbitrator shall be in writing, and the arbitrator shall provide written
reasons for their decision. The arbitration decision shall be final and binding on the
parties, Notwithstanding the foregoing, the parties shall be permitted to access the
court system, to enforce any arbitration award or to obtain injunctive relief. The
exclusive jurisdiction and venue for any such action shall be the Superior Court of
California, Los Angeles County. If any of the Parties commences arbitration to
enforce their respective rights and/or obligations under this Agreement, the
prevailing parry shall be entitled to recover reasonable attorney's fees, costs,,and
expenses.
ATTEST: CITY OF COMPTON, a municipal corporation
City Clerk
APPROVED AS TO FORM:
City Attorney
City Manager
Juarez, Debbie
From: Juarez, Debbie
Sent: Monday, June 20, 2011 10:25 AM
To: Guth, Andrew AC; Whitworth, Mark; Jaunzemis, Dolores; Nickens, Debby; Yamaguchi,
Willard; Martinez, Luz
Subject: Partially Executed Dispatch Services Joint Powers Agreement
Attachments: DISPATCH SERVICES JOINT POWERS AGREEMENT.PDF
DISPATCH
✓ICES JOINT POWEI
Hi Andy. The originals are in my office ready for pick up.
1
DISPATCH SERVICES JOINT POWERS AGREEMENT
This Dispatch Services Joint Powers` Agreement ("Agreement") is hereby made and entered
into this 12th day of April, 2011, by and between the CITY OF DOWNEY, a California municipal
corporation ("Downey"), CITY OF COMPTON, a California municipal corporation ("Compton"),
CITY OF SANTA FE SPRINGS, a California municipal corporation ("Santa Fe Springs"), CITY
OF VERNON, a California municipal corporation ("Vernon") (collectively, the "Parties" and each
of whom is a party ("Party") to this Agreement).
WITNESSETH:
WHEREAS, Government Code Sections 53100 et seq. require California cities to implement
local emergency telephone systems through which citizens can request and receive emergency aid;
and
WHEREAS, Government Code Section 53109 provides that such a system may include the
territory of more than one public agency; and
WHEREAS, In 1978 Downey implemented a Joint Powers Communication Center to
provide services to other similar -sized fire departments; and
WHEREAS, Downey has developed an efficient fire dispatch and alarm system ("the
System") with the capacity to meet the requirements of Government Code Sections 53100 et seq.
for the Parties; and
WHEREAS, it is more economical and efficient for Downey to dispatch emergency fire
equipment for the Parties; and
WHEREAS, Government Code Sections 6500, et seq. provide that one or more public
agencies may contract for the joint exercise of any power common to the contracting parties; and
WHEREAS, Downey has provided emergency fire equipment dispatch services to various
cities. Pursuant to that certain agreement entitled "Agreement", dated October, 2009, ("the 2009
Agreement") and the Parties desire to continue using the services of Downey for dispatching
emergency fire equipment and to contribute to the development, operation, use and maintenance of
the System in order to reduce capital and operational costs.
NOW, THEREFORE, in consideration of their mutual covenants and conditions, receipt of
which is hereby acknowledged, the Parties agree as follows:
Purpose. The 2009 Agreement is hereby terminated. The purpose of this adopted
Agreement is to improve coordination at an emergency scene of fire apparatus used
by the Parties and to consolidate fire reporting and dispatching into one facility along
with a centralization of a dispatching system for fire and other emergencies, thereby
meeting the requirements imposed on the Parties by Government Code Sections
53100 et seq. Said purpose shall be accomplished by Downey's exercise of the
powers specified in Government Code Sections 53100 et seq. (i.e., the provision of
emergency dispatch services as further delineated herein) on behalf of the Parties.
Pursuant to Government Code Sections 6500 et seq., Downey shall provide fire
reporting and dispatching services to the Parties through the System and
communication facility located in and operated by Downey (the "Joint Powers
Communications Center" or "JPCC"), all under direct control and supervision of
Downey.
Cost of the System. The cost of maintaining and operating the System and JPCC
will be paid by the Parties in accordance with the following formula:
2.1. Total operating costs (called "Total Costs") shall be apportioned to each
Party according to the following four factors:
2.1.1 Costs for supplies and services, other than direct charges, shall be
divided equally among the Parties. Supplies and services shall not include
City of Downey building rental charges.
2.1.2 Costs for personnel shall be divided among the Parties in proportion
to the Recorded Incidents of each Member City.
2.1.3 Equipment costs (non -operating costs) will be charged to each Parry
on an equal basis. For example, if there are four Parties, each Parry will be
charged for 25% of the cost of equipment.
2.1.4 The cost for direct telephone line charges will be charged to each
Party based on their individual telephone line charge.
2.2 See Appendix for an example of how the calculations are made in accordance
with Sections 2.1.
3. Commencement and Termination. This Agreement shall commence April 12,
2011, and shall continue in effect until terminated by unanimous consent of all
Parties to the Agreement that have not withdrawn as provided in Section 8, provided,
however, that this Agreement shall terminate upon withdrawal of Downey. Upon
termination, (1) surplus money contributed pursuant to this Agreement shall be
returned to the Parties in proportion to the contributions made, and (2) Downey shall
retain any property acquired for use in the JPCC during the term of this Agreement
and, if such property is sold, shall pay to each Party then participating in the
Agreement that Parry's proportional share of the depreciated value of such property
and shall not include any value in the real property owned by Downey.
4. A proposed budget for the fiscal year will be forwarded to all Parties by March lst
prior to said fiscal year.
2
5. Downey shall provide an accounting of funds and shall provide an annual report of
all receipts and disbursements made pursuant to this Agreement. Downey shall
calculate each Parry's shared cost as of December 31st for each fiscal year based on
the adopted budget for the JPCC and the most current annual data available for the
number of incidents. These calculations will be prepared by Downey and shared with
each Parry as of January 15th of each year. Downey will invoice each Parry for their
share of the JPCC cost. Each Party will pay Downey within 30 days of receipt of
invoice. In the event any Party signs the agreement and commences participation in
the use of the facility at a time other. than as of July 1 st of any year, percentages
shall be adjusted on a pro rata basis depending upon the portion of the year
remaining at the time any such new Party commences participation.
6. For each fiscal year, Downey will calculate the difference between each Parry's
payment and the actual cost for each Party based on actual fiscal year end
expenditures. These calculations of actual costs will use the same apportionment
formula when each Parry's shared costs was originally calculated and billed. If there
is a surplus, then each Party's surplus amount will be identified and held in a special
reserve. The maximum held in any individual Parties reserve account will be
$50,000. Any surplus in excess of the $50,000 maximum will be returned or
deducted from the following year's payment. This reserve shall be used as
determined by the majority of Parties then participating in this Agreement. If there is
a deficit, each Party will be immediately invoiced for their respective amount due.
Any available surplus held from previous fiscal years, once the $50,000 is reached,
may be used to pay the deficit amount as directed by the Party in writing to the
Downey Fire Chief.
7. Determination of the Total Costs of the JPCC, including equipment, shall be limited
to the following items:
(a) Telephone Service Fees at the JPCC
(1) Two (2) fire -reporting trunk lines from each Party.
(2) One (1) station telephone plus line charges of each fire station which
is part of the system.
(3) Rental of emergency telephone reporting system and equipment
directly related to its function.
(b) Vocal Alarm System:
One (1) vocal -alarm speaker plus line charges to each fire station.
(c) Personnel:
3
Two (2) qualified fire dispatchers continuously on duty at the
communications center plus one (1) Supervisor (40 hour week) and (1)
Network Administrator (40 hour week).
(d) Other components or equipment agreed to be installed by the Parties.
S. Any Party may withdraw from this Agreement at any time upon One Hundred and
Twenty (120) days written notice to all of the other Parties, provided, however, that
withdrawal by Downey shall require 365 days written notice. In the event that a
Party other than Downey withdraws pursuant to this Section, the percentage cost
share of each remaining Parry shall be readjusted upon the effective date of
withdrawal so that the amount to be paid by each remaining Party shall be pro -rated
and shall equal the percentage that each remaining Party bears of the accumulated
total as calculated in the manner set out in Section 2 of this Agreement.
9. Each Party shall install the following minimum communication equipment for each
fire station:
(a) Direct telephone line with handset terminating at the communication center
in Downey.
(b) Vocal or paging line and speaker terminating at the communication center in
Downey.
(c) Two (2) emergency reporting trunk lines terminating at the communication
center in Downey.
10. Parties may install special or extra telephone equipment or electronic equipment in
addition to the standard equipment required by this Agreement, provided that the
installing Party shall pay, as its sole cost, for all such special or extra equipment.
11. All installation, maintenance and repair orders for any communication equipment
used in the performance of the obligations imposed by this Agreement shall be
directed through Downey.
12. The staff members in charge of implementing this Agreement shall be the City
Manager or City Administrator of each Party and the Fire Chief of each Party.
Operational procedure shall be agreed upon by a majority of the Fire Chiefs of the
Parties and the Fire Chiefs of the Parties shall meet not less than quarterly to
consider revisions to operational procedure or other matters regarding the JPCC.
Each Party shall be responsible for the proper disposition of its business telephone
calls. In the event that it is necessary in an emergency to change operational
procedure, or in the event operational procedure cannot be agreed upon by a
majority, then the procedure shall be determined by the Fire Chief of Downey.
0
13. Each Parry shall provide and maintain accurate mapping and related fire protection
information necessary for efficient fire dispatching and each Party shall be
responsible for all such information and for maintaining such mapping and shall
cause changes therein to be sent to the JPCC, and in the event any damage is caused
or delay in responding to any emergency is caused by the inaccuracy of such
information so supplied, or the failure to supply changes therein, the Party whose
responsibility it is to provide such information shall be responsible for any damage
or delay caused thereby and shall indemnify Downey and each other Party from any
claim of damage, or damages, or cause of action arising there from.
14. Except as stated otherwise specifically herein, it is the intent of the Parties that each
Party indemnify the other Parties with respect to liability resulting from each Parry's
conduct. Accordingly, each Parry shall defend, indemnify and hold harmless the
other Parties, their officers, employees and agents, against any claims, actions,
losses, damages, liability, costs, attorney's fees and litigation expenses that result
from any actions or inactions of such indemnifying Party, its officers, employees or
agents, taken pursuant to the Agreement.
15. Subject to the continual approval by Downey, which may use its sole discretion
without limitation, any Party may assign any qualified person, who is an employee of
the Party, to the JPCC to perform the duties and functions of a dispatcher. Such
person shall be under the supervision and control of Downey while performing such
services but such person shall remain an employee of the assigning Party. At any
time and without cause, Downey may decide to cancel the assignment after giving
ten days written notice to the Fire Chief of the respective Party. The cost of
maintaining such a person so assigned may be credited by the assigning Party against
its pro rata share of costs to be paid to Downey hereunder, provided, however, that
such costs shall not exceed the compensation level of such Party for a dispatcher
unless such person is qualified as, and is assigned as, a communications supervisor
by Downey.
16. Amendment. This Agreement represents the entire agreement among the Parties.
This Agreement shall not be amended, except by written agreement of all Parties that
have not withdrawn pursuant to Section 8.
17. Prior Agreements. This Agreement supersedes all prior agreements among the
Parties for the maintenance and operation of the System and the JPCC.
18. Governing Law/Venue. This Agreement shall be construed and interpreted in
accordance with the laws of the State of California. Legal actions concerning any
dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or
any other appropriate court in such county.
19. Counterparts. This document may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one Agreement.
5
20. Authority. The persons signing below represent and warrant that all hearings have
been conducted and findings made to enter into this Agreement and that they have
authority to enter into this Agreement on behalf of the entities for which they are
signing this Agreement.
21. Law and Arbitration. This Agreement shall be governed by the laws of the State of
California. The parties agree that any and all disputes arising out of or in relation to
this Agreement, including without limitation any action in tort, shall be resolved
exclusively, finally and conclusively by arbitration in Los Angeles County,
California under the auspices of and pursuant to the rules of the Judicial Arbitration
& Mediation Services Inc. (JAMS). The arbitrator shall be a retired judge. The
decision of the arbitrator shall be in writing, and the arbitrator shall provide written
reasons for their decision. The arbitration decision shall be final and binding on the
parties. Notwithstanding the foregoing, the parties shall be permitted to access the
court system to enforce any arbitration award or to obtain injunctive relief. The
exclusive jurisdiction and venue for any such action shall be the Superior Court of
California, Los Angeles County. If any of the Parties commences arbitration to
enforce their respective rights and/or obligations under this Agreement, the
prevailing party shall be entitled to recover reasonable attorney's fees, costs, and
expenses.
IN WITNESS WHEREOF, the Parties hereto have caused this agreement to be executed the
day and year opposite each of their respective signatures.
ATTEST:
Q\ I
CsQ-
w
City Clerk
APP D AS T O
City Attorney
CITY OF DOWNEY, a municipal corporation
1-71
6z"-2 AV '
Mayor
CITY OF COMPTON, a municipal corporation
City Manager
F.p
MAY A. tie
1888 /
R
ATTEST:
City Cle
APPROVED AS TO FORM:
City Attorney
ST:
ity Clerk
APPROVED AS TO FORM:
Ci Attorney
CITY OF VERNON, a municipal corporation
Mayor
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RESOLUTION NO. 2.3:;'3 3 2
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING AN AGREEMENT AND PURCHASE ORDER WITH THE
CITY OF DOWNEY FOR FIRE AND EMERGENCY MEDICAL
DISPATCHING SERVICES
WHEREAS, the City of Compton has been a member of the Joint Powers of
Authority (JPA) with three other cities for Fire and Emergency Medical dispatching; and
WHEREAS, the city of Vernon is a member of Area E and has requested to join the
Joint Powers Communication Center (JPCC)
WHEREAS, the aforesaid dispatching services are provided by the Downey
Communications Center; and
WHIEREAS, each member of the JPA share in the cost of providing this service; and
WHEREAS, the addition of Vernon will reduce cost to all current .members of the
JPA; and
WHEREAS, funds for this payment have been allocated in the Fire Department's
2011/12 Fiscal Year budget; and
NOW, THEREFORE, THE CITY .COUNCIL OF THE CITY OF COMPTON
DOES HEREBY RESOLVE AS FOLLOWS:
Section A. That the City Manager is authorized to execute anew or amended Dispatch
Services Joint Powers Agreement (JPA) with the cities of Downey, Santa Fe Springs and
Vernon for the City of Downey to provide emergency fire communication services.
Section 2. That the new or amended Agreement is anticipated to become effective
July 1, 2011, and the City of Compton may terminate it's participation in the Joint Powers
Agreement with 120 days written notice.
Section 3. That the City Manager is authorized to issue a purchase order in an
amount not to exceed $610,112.10 as the City of Compton's share of expenses for the Joint
Powers Agreement..
Section 4. That the funds for said services are appropriated in account 1001-69
0000-4269 of the Fire Department's budget for fiscal year 2011/12.
Section 5. That a certified copy of this resolution shall remain on file in the offices
of the City Manager, City Cleric, City Controller and the Fire Department.
Section 6. That the Mayor shall sign and the City Clerk shall attest to the adoption
of this resolution.
ADOPTED this 8th day of June 2011.
VMS
L��
MAYOR OF THE CITY C F C MPTON
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4 Y A De
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fi CITY 'Pro; T. ` :'°CITY OF COMPTON
7 STATE OF CALIFORNIA
8 COUNTY OF LOS ANGELES
CITY OF COMPTON
9
I, Alita Godwin, City Clerk of the City of Compton, do hereby certify that the
10 forgoing resolution was adopted by the City Council, signed by the Mayor, and attested to by
the City Clerk at a regular meeting thereof held on 8th day of June
_11 2011.
12 That said resolution was adopted by the following vote, to wit:
13
AYES: Council Members -Calhoun, Dobson, Arceneaux, Jones
14 NOES: Council Members- None
ABSTAINS: _Council Members- None
15 ABSENT.: Council Members- Pertr�c�in
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Page 1 of 2
Juarez, Debbie
From:
Enomoto, Kristen
Sent:
Thursday, May 05, 2011 5:38 PM
To:
Whitworth, Mark
Cc: Yamaguchi, Willard; Juarez, Debbie
Subject: Vernon into the JPCC
We always like to have one fully executed original for our file, but we can live with a fully
executed copy if necessary.
Kristen
From: Whitworth, Mark
Sent: Thursday, May 05, 2011 5:33 PM
To: Enomoto, Kristen
Subject: Vernon into the JPCC
Do we require addtl coppies?
Sent from
City Administrators/Fire Chiefs
Phone
Begin forwarded message:
From: "Lonald D. Croom" <ldcroomgdowneyca.or >
Date: May 5, 2011 5:27:49 PM PDT
To: "Alex C. Rodriguez"<AlexCRodriguezgsantafesprings.org>, "Guth, Andrew
AC" <AGuth(2ci.vernon.ca.us>, "Whitworth, Mark"
<M W hitworthgci . vernon. c a. us>
Cc: "Jon Thompson" <JThom son@comptoncity-org>
Subject: FW: Vernon into the JPCC
Chiefs:
Compton requires four copies of the contract with signatures. Therefore I will be rotating
four copies within the next week.
Lonnie
From: Jon Thompson[mailto:JThompson@comptoncity.org]
Sent: Thursday, May 05, 2011 5:09 PM
To: Lonald D. Croom
Subject: Re: Vernon into the JPCC
Compton requires four with all signatures.
Also I have your check. We will get to you next week.
From: Lonald D. Croom <ldcroom@downeyca.org>
To: Jon Thompson
5/9/2011
Page 2 of 2
Sent: Thu May 05 17:05:33 2011
Subject: RE: Vernon into the JPCC
Jon:
Are you saying your city needs four copies or four original contracts need to be signed and one
given to each city? My understanding is since we have the counterpart agreement all the signatures
do not need to be on the same page. Each city would then get a copy. But if we need to rotate four
copies we will.
Lonnie
From: Jon Thompson[mailto:JThompson@comptoncity.org]
Sent: Thursday, May 05, 2011 4:34 PM
To: Lonald D. Croom
Subject: Re: Vernon into the JPCC
Lonnie,
We require 4 copies signed.
Jon
From: Lonald D. Croom <Idcroom downeyca.org>
To: Alex C. Rodriguez<AlexCRodriguez@santafesprings.org>; Guth, Andrew AC
<AGuth@ci.vernon.ca.us>; Jon Thompson; Whitworth, Mark <MWhitworth@ci.vernon.ca.us>
Cc: Yvette M. Abich Garcia <ygarcia@downeyca.orq>; Jeanne Bodine <JBODINE@downeyca.orq>;
Tracy Gonzales <tracy.gonzales@downeyfire.org>; Gillaspie, Mark
<Mark.Gillaspie@DOWN EYFIRE.org>; Chuck Seely <cseely@downeyca.orq>
Sent: Thu May 05 16:07:58 2011
Subject: Vernon into the JPCC
Chiefs:
I will not be rotating a single copy of the new JPCC agreement to each city. Please have your city
administrators sign the copy I submitted to you and forward that original signature to me. This
should speed up the process.
Please advise if you need an additional copy of the contract
Thanks,
Lonnie
5/9/2011
Page 1 of 2
Juarez, Debbie
From:
Muro, Evangelina
Sent:
Tuesday, April 26, 2011 10:28 AM
To:
Wilson, Mike BC
Cc: Yamaguchi, Willard; Juarez, Debbie
Subject: RE: JPCC and Vernon Agreement
When the agreement is ready to be signed by our City Council please bring them to me. Debbie and I will
prepare them for the signatures and process.
Thank you.
From: Wilson, Mike BC
Sent: Tuesday, April 26, 2011 10:16 AM
To: Muro, Evangelina
Subject: RE: JPCC and Vernon Agreement
Eva,
I have already had the JPCC agreement altered to what Willard wanted. It has been looked at by the other
Area E Cities, Downey and Santa Fe Springs have already approved it and it has been signed by their
Mayors. I am waiting for Compton to approve the agreement, then I can forward it to our city council to
sign.
From: Muro, Evangelina
Sent: Monday, April 25, 2011 5:03 PM
To: Wilson, Mike BC
Cc: Yamaguchi, Willard
Subject: FW: JPCC and Vernon Agreement
Importance: High
Mike,
The agreement listed above was approved by Council on February 1, 2011 by resolution no. 2011-15
(attached). At the time of the approval the agreement was not finalized due to some language Willard
had requested be added.
Based on your memory do you recall ever receiving an email from Willard regarding this issue? Please
review your records and call me to discuss.
Thank you.
From: Muro, Evangelina
Sent: Monday, January 31, 2011 10:26 AM
To: Yamaguchi, Willard
Subject: RE: JPCC and Vernon Agreement
Importance: High
Willard,
Did you notify Mike Wilson in regards to the language you are requesting be added?
Are we suppose to contact the City of Downey or is Fire? Please advise.
4/26/2011
Page 2 of 2
Thanks.
From: Yamaguchi, Willard
Sent: Tuesday, January 25, 2011 11:41 AM
To: Muro, Evangelina
Subject: FW: JPCC and Vernon Agreement
This is ok, but need to add arbitration clause, so this should approved in "substantially" this form.
From: Wilson, Mike BC
Sent: Monday, January 24, 2011 4:00 PM
To: Yamaguchi, Willard; Barcia, Ana; Muro, Evangelina
Cc: Whitworth, Mark
Subject: FW: JPCC and Vernon Agreement
Vuillard,
'This is the JPCC agreement from The City OF Downey.
From: Gonzales, Tracy [mailto:tracy.gonzales@downeyfire.org]
Sent: Monday, January 24, 2011 3:57 PM
To: Wilson, Mike BC
Cc: English, Bruce
Subject: JPCC and Vernon Agreement
Let's try this again...
Tracy l, Gonza/es
Communications Supervisor
,point (Powers Communications Center
12222 (Paramount 0Cvd:
Downey CA 90242
voice- (562) 904-7333
ceff- (626) 592-2116
fax (562) 904-7314
tracy.gonzales@downeyfire, org
4/26/2011
STAFF REPORT
Fire Department
DATE: January 3, 2011
TO: Mayor and City Council
FROM: Assistant Chief Michael A. Wilson
-RE: Joint Powers Communication Center
Mayor and City Council,
The Fire Department recognizes an opportunity to improve service, reduce liability, and
decrease costs by moving the fire department dispatch operations to the Regional Joint
Powers Communication Center (JPCC) located at the City of Downey. As a partner in
the JPCC we will have a very strong voice in policy and procedural decisions, unlike a
subscriber to a dispatch service.
In recent years the County of Los Angeles has been very .aggressive in requiring
dispatch centers to be Emergency Medical Dispatch (EMD) certified. Prior to the
budget crisis, and to attain our current ISO rating, the dispatch center was employing
ten (10) full-time dispatchers including one full-time supervisor. The dispatch center, in
its' current state, employs eight (8) dispatchers including one full-time supervisor. To
meet the upcoming EMD requirements and to retain our current ISO rating, we would
need to employ five (5) additional full-time dispatchers.
In order to maintain our ISO rating, staffing the dispatch center will cost approximately
$120,000 for two (2) full-time dispatchers. To qualify for EMD certification we can
anticipate the cost to increase approximately $180,000 for pay and benefits for three (3)
full-time dispatchers for a total of $300,000 per year. This does not take into account
the training and cost of the EMD program at $50,000 and continual educational,
maintenance, and physician oversight cost of $10,000 per year. The Fire Department
estimates the initial start-up costs at $360,000, and $310,000 annually to maintain the
EMD Program.
In researching the local Communication Centers in our area, we have found the JPCC
in Downey to fit our needs best, Utilizing the JPCC will enhance our service to the
community, and reduce our liability, not to mention improve our ISO rating. We have
worked with the JPCC indirectly for over 30 years and have established a relationship in
which we share many policies and procedures, so the transition will be seamless. Upon
initiation, we will have a one-time start-up cost of $36,124.19 and an annual fee of
$146,477.33. This will include EMD and upgrading and maintaining critical radio
equipment, including narrow banding, Records Management System (RMS), Computer
Aided Dispatch (CAD), MDC software, GIS mapping capabilities, support and
maintenance of the computer network and infrastructure. This will not include our
proprietary Zetron Station Alerting System T-1 connectivity line with AT&T, our call
forward emergency 7-digit numbers, and our air card mobile connectivity for the Mobile
Data Computers. We are responsible for our own equipment that will be used in
alerting stations and receiving alarms via computer on our apparatus. The annual cost
is $10,822.56 and is reflected in the attached spreadsheet.
The purchase of Mobile Data Computers (MDC) will not be necessary immediately, but
we have secured an interoperability UASI (Urban Area Security Initiative) grant that will
need to be used as soon as possible. MDC's are an essential means of receiving
dispatch and incident information and are necessary for maps, plot plans of buildings
and property, hazardous material inventories and data, emergency contact information,
and many more importantcommunications. New means of sending large amounts of
information over the airwaves has required us to quantify the efficiency and importance
of purchasing these computers. Fire departments rely on these computers to conduct
every day business, such as fire department inspections and emergency operations,
and the JPCC requires that we communicate in this manner. We estimate the cost of
purchasing the MDC's with installation, including all other related components for our
apparatus to be approximately $117,432.80 with a three-year warranty. We have
confirmed this amount will be covered by a UASI grant.
Start -Up Costs (One Time Only) $ 36,124.19
Mobile Data Computers (UASI Grant) ($117,743.48)
Vernon Annual Fees $ 10,822.56
Annual Fee for the JPCC $146,477.33
Total $157,299.89
EMD Program (Dispatch Staffing Only) Annually $310,000.00
Not including $60,000 start-up costs.
Annual Cost Savings $152,700.11
Not including possible reductions in the 2011/2012 budget.
Therefore, I am recommending that the City of Vernon approve the transition and move
to the Regional JPCC located in Downey upon the agreement set forth between the City
of Vernon and the JPCC.
Fiscal Impact: None