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Resolution No. 2011-023RESOLUTION. NO. 2011-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ACCEPTING THE BID OF GOSCH FORD LINCOLN MERCURY ON BID NO. 1461 FOR THE PURCHASE OF TWO 2011 FORD CROWN VICTORIA POLICE INTERCEPTORS FOR THE POLICE DEPARTMENT, APPROVING AND AUTHORIZING THE EXECUTION OF A VEHICLE PURCHASE CONTRACT AND THE ISSUANCE OF A PURCHASE ORDER RESPECTING SAID BID WHEREAS, on December 6, 2010, the City Council of the City of Vernon adopted Resolution No. 2010-183 authorizing the City,s participation in the Ford Municipal Finance Lease Purchase Program (the "Program") for the purchase.of two police patrol vehicles for the Vernon Police Department (the "Department,,); and WHEREAS, as part of the approval process a credit application was submitted to the Program but was denied in part because of current legislation in the California Assembly to disincorporate the City; and _--_ WHEREAS, bids for Bid.No. 1461 were received and opened on January 26, 2011, and reviewed by the Police Department; and WHEREAS, the Purchasing Department has recommended that Bid No. 1461 be awarded to Gosch Ford Lincoln Mercury, the lowest responsible bidder meeting the requirements of Bid No. 1461. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby awards Bid No. 1461 to Gosch. Ford Lincoln Mercury and accepts and approves the Vehicle Purchase Contract, in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute said Contract for, .and on behalf of, the City of Vernon and the City Clerk or the Deputy City Clerk is hereby authorized to attest thereto and authorizes the issuance of a purchase order for the purchase of two 2011 Ford Crown Victoria Police Interceptors pursuant to Bid No. 1461. SECTION 4 The City Council of the City of Vernon hereby authorizes the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 5: The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk's designee, to send one fully executed Contract to: Gosch Ford Lincoln Mercury Attention: Cliff Rice 150 Carriage Circles Hemet, CA 92545 SECTION 6: All other bids in connection with Bid No. 1461 are rejected, subject to execution of the aforesaid contract document from Gosch Ford Lincoln Mercury accompanied by all required certificates. _2_ SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 15th day of February, 2011. ATTF�$T : /, Willhrd G. y chi, ity Clerk Name: Hilario Gonzales Title: Mayor _3_ STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2011-23, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, February 15, 2011, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this -Z-- day of February, 2011, at Vernon, California. (SEAL) illard a guc City Clerk - 4 - EXHIBIT A VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this _ day of February, 2011, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Santa -Fe Avenue Vernon, CA 90058 AND GOSCH FORD LINCOLN MERCURY (hereinafter referred to as "Gosch Ford") 150 Carriage Circles Hemet, CA 92545 WHEREAS, the City is in need of two 2011 Ford Crown Victoria Police Interceptors (the "Vehicles") for its Police Department; and WHEREAS, on or about January 6, 2011, the City issued Bid No. 1461 which sets forth specifications for the new Vehicles required by ,the City; and WHEREAS, on January 25, 2011, Gosch Ford responded to Bid No. 1461; and WHEREAS, the City has accepted the bid of Gosch Ford which is attached hereto as Exhibit "A" and incorporated herein by reference and desires to purchase the -Vehicles from Gosch Ford NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN; 1 • Purchase. Gosch Ford agrees to sell to the City two (2) 2011 Ford Crown Victoria Police Interceptors, which meets the specifications 'contained in City of Vernon Bid No..1461, dated on or about January 6, 2011, and which is consistent with Gosch Ford's Bid of January 25, 2011 (collectively, the "Bid Documents"), which is attached hereto as Exhibit "A." 2• Price. Consistent with its Bid, Gosch Ford agrees to sell and deliver, subject to final inspection by the City, two (2) 2011,Ford Crown Victoria Police Interceptors for the total sum of Forty -Seven Thousand Nine Hundred Seventy -One Dollars and Ninety -Five -Cents ($47,971.95), including tax and final inspection. 3• Payment Terms. The City agrees to pay Gosch Ford a total of Forty -Seven Thousand Nine Hundred Seventy -One Dollars and Ninety -Five Cents ($47,971.95), including tax, for the purchase of the vehicles. Payment will be made within thirty (30) days net of receipt of the Vehicles. 4. Warranties. Gosch Ford shall provide, at a minimum, a three 3 p ()year factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the Vehicles by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced Vehicles. 5. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of -this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES JAUNZEMIS, PURCHASING 4305 SANTA FE AVENUE VERNON, CA 90058-0805 CONTRACTOR: GOSCH FORD LINCOLN_MERCURY ATTN: CLIFF -RICE 150 CARRIAGE CIRCLES HEMET, CA 92545 6. Entire Agreement. This Contract is the entire agreement of the :parties, Gosch Ford represents that in. entering into this Contract, it has not relied on any previous representations or understandings of any kind or -nature. 7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto and their -heirs, successors, and permitted assigns. 8. Arbitration and Venue. Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this Agreement to arbitrate, shall be -2- determined by arbitration in Los Angeles, California. The arbitration shall be administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the arbitrator shall provide written reasons for their decision. The arbitration decision shall be final and binding on the Parties. Judgment on the award may be entered in any court having jurisdiction pursuant to this Agreement. This clause shall not preclude Parties from seeking provisional remedies in aid of arbitration from a court having jurisdiction pursuant to this Agreement. The exclusive jurisdiction and venue under this Agreement shall be the Superior Court of California, Los Angeles County. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. CITY OF VERNON GOSCH FORD LINCOLN MERCURY BY: Hilario Gonzales, Mayor ATTEST: Willard G. Yamaguchi, City Clerk APPROVED AS TO FORM: Title: LE Title: Willard G. Yamaguchi, Interim City Attorney -3- EXHIBIT A REQUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECT ALL INQUIRIES TO: CITY PURCHASING AGENT TELEPHONE (323) 5s34811 CITY OF VERNON, CALIFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave, - Vernon, California 90058 TO: Mr. Cliff Rice Gosch Ford Lincoln Mercuty 150 Carriage Circles FAR CITY USE ONLY UUUTATION NO, 1461 DATE MAILED 1/6/2011 REC'D BY CITY k 2J/11 Hemet CA 92545 I Please quote hereon the lowest net dM you can furnish the articles or services specified below. Quote on each Item separately. Bidder quality quotations as "all or none by stating so on body of form. City reserves the right to accept or reject quotations received on any or all Items. In order to maintain their name on C may ity s Bidder File, Vendor should return this form, whether a price Is quoted or not. QUANTITY . DESGRiFTION , _. ------------- 2 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles (Black & White) as per Vernon Police Department Patrol Vehicle Specifications attached. Financing will be conducted through the Ford Motor Credit Municipal Finance Program. Should you have any questions regarding the attached specifications, please feel free to contact Lt. Michael Gillman at (323) 583-8811, ext. 123 Sunday thru Tuesdays during the hours of 6:30 pm to 6:30 am. ------------PLEASE NOTE ---------- Bid number must be indicated on the outside of the envelope;.otherwise, bid will not be 6 n�wwi�J $21,817.14I $43,694126 LIFINSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS D FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS ED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING -AGENT$: ON rHE DAY bF NOTE: Quote -prices exclusive -of Sales Tax and Excise Taxes. 2011_ aT - A..Indicate -Sales Tax In -this space..............4 260 20 p $ "•••A:.? ••••••• B. Indicate Excise Tax In this space Tax B. Above quotations subject to Cash Discount of..........9.$..Nst... 3g,,,,• % F.Q.B......... Cx tY..:R..V�go, CA Tire •..... P$.............................$�;50 C. To be delivered #o CITY OF VERNON at............................................................"" agree to furnish above in ...... days from receipt of purchase order at prices specified. FOR,....... Jack Gos Ford DATE.....1 5 / 11 ............................................. ....... ............ SIGN HERE.........., `/............................:.......................... Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessaryequipment and accessories. Financing will be conducted through Municipal Finance Program, the Ford Motor Credit Compan , The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall -conform in. all =respects and be equipped -to operate legally on ;California State Highways as specified in the_Californ/a Motor Vehicle Code. The vehicles shall meet all Califomia State and Federal safet i emission standards when delivered to the City of Vernon. Y and All bids submitted shall include sufficient associated literature as required to fully describe and -deta# the items under - consideration. This should include photographs, -performance -charts, -components list; -dimensional drawing etc. The bidder shall clearly state any changes, s, exceptions . or substitutions of equivalent egUipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 201 Ford Crown .Victoria Police Interceptor (CVPI), prior to purchase. -Whenever materials or equipment are specified or described in the specifications by -using the name of proprietary item or name of a particular manufacture, fabricator, supplier of -distributor, the naming. of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors maybe accepted by the City contractor to allow the Of Vernon if sufficient information is submitted prior to the purchase by the City of Vernon to determine that the material or equipment Proposed is equivalent to the named. The term "equivalent" as used in t his specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vemon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall -be dellvered to the dty of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal b the City of Vernon Police Department. Y Delivery Date AU bidders .shall provide a date to deliver the vehicle. It is of utmost concern. #o the .Gift' of`Vernon that the quoted delivery.date_be feet. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to `the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to -approval by the City of Vernon. the The City of Vemon reserves the -right to _cancel the purchase order -for .non - Performance of delivery by the quoted date at no cost or obligation to the City of Vemon. Delivery The vehicles shall be delivered to 4305 Santa Fe .Avenue, Vernon, California, _90058. The vehicles shall be -ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, manuals must accompany delivery. Delivery shall be Monday — Thursday from any necessary vehicle registration -documentation, -warranty information, and 0800 — 1400 and a forty --eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and should be the same type of vehicles that are readily available to the general public. Description P7B 72 OA 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) Standard Equipment List STD • Air Conditioning STD • Alternator -high Output, 200-amps max STD output, 132-amps at idle • Audio-AM/FM stereo STD STD • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks STD -Power • Engine- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic O/D transmission STD c Engine —idle meter STD • Floor covering -heavy duty rubber STD " • Headliner -removable STD Lamps: STD -Dome Map (5" center mount) STD -Dual beam map light STD STD -Light bar connector, 40-amp battery circuit at right front corner of trunk • Mirrors power, fold -away dual STD remote • Oil —to —air. transmission oil""cooler STD • Power -adjustable pedals STD 6 Powerdistributor connector STD • Power Point — Rear power access located in trunk STD • Scuff Plates — Colored keyed, front and rear STD • Seats: IN -CHARCOAL 4Si Row — Cloth buckets STD STD -Ist Row — Anti -Stab Plate (driver and passenger front seats) 2nd Row — Vinyl bench rear STD • Suspension — Heavy-duty STD Wheels: STD -17" with P235155R 17 STD .tires -17' Full Sized spare tire/wheel — conventional STD • Windows — Power with driver express -down STD s Rear floor -mounted heat -ducts Optional Equipment List 525 c Cruise Control 21A * Power driver's seat 61H ® Deck -lid release on door and l/P 51Y 0 Dual spot -lamp assembly 432 Keyed alike codes 67B 9 Rear door handles and locks inoperable 552 . Traction control 952 Two-tone paint (black and white) Optional Packages 65J • Base Police Prep Package with LED Corner Lights (65J) EPA Fuel Rating STD • City 94 mpg /Highway 21 (4.6L SOHC V8 FFV) Safety STD Airbags; STD • -Dual 2nd generation front supplemental restraint system STD -Driver and front passenger STD -Side (driver and passenger) STD • Battery saver feature STD • Brake/shift interlock isolation from taillights STn • Child -safety rear door locks STD • Fail safe cooling STD • Personal Safety System STD Side -intrusion door beams STD Tire Pressure Monitoring System Manuals 1 CD-ROM + Service TO INCLUDE • Electrical ALL • Mechanical • ,Emissions CNGP530 VEHICLE ORDER CONFIRMATION 01/25/11 12:09:11 2011 CROWN VICTORIA Dealer: F71426 Order No: 9999 Priority: D1 Ord FIN: QP703 Page: l of 2 Ord Code: 720A Cust/Flt Name: VERNON CITYrder O Type: 5B Price Level: 115 RETAIL DLR INV PO Number: P7B POLICE INTERCEP $27440 $25895.00 21A RETAIL DLR INV UA BLACK PWR DRIVER SEAT $380 $330.00 WT ViBRNT WHITE AC 425 50 STATE EMISS NC NC I CLTH BKTS/VNL R 51Y DUAL SPOT LAMPS 340 296.00 N CHARCOAL BLACK 525 SPEED CONTROL 225 196.00 720A ORDER CODE 552 TRACTION CONTRL 125 109.00 .DUAL EXHAUST 61H DECKLD REL IP/D 60 52.00 .17" STEEL SPARE 65J ZED BASE PREP 995 866.00 .MANUAL AIR COND 67B RR DR/LK INOP 25 22.00 .ENG IDLE METER TOTAL BASE AND OPTIONS 31350 27865.13 99V .4.6L OHC FFV V$ NC NC TOTAL 31350 27865.13 44Q .ELEC AOD TRANS NC NC *THIS IS NOT AN INVOICE* TC1 .P235/55R17 BSW NC NC CAL. BOARD FEES NC .65 * MORE ORDER INFO NEXT PAGE FRT LICENSE BKT NC NC F1=Help F8=Next F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S006 - MORE DATA IS AVAILABLE QC05418 c-rice23@cliff Jan 25, 2011 9:09:34 AM CNGP530 VEHICLE ORDER CONFIRMATION 01/25/11 12:10:09 2011 CROWN VICTORIA Dealer: F71426 Order No: 9999 Priority: D1 Ord FIN: Page: 2 of 2 QP703 O Ord Code: 720A Cust/Flt Name: VERNON CITY PO Type: 5B Price Level: 115 PO Number: RETAIL DLR INV 952 TUTONE #1 AI RETAIL DLR INV $770.00 SP DLR ACCT ADJ (1195.00) SP FLT ACCT CR (370.00) FUEL CHARGE 11.48 B4A NET INV FLT OPT NC 7.00 DEST AND DELIV 875 875.00 TOTAL BASE AND OPTIONS 31350 27865.13 TOTAL 31350 27865.13 *THIS IS NOT AN INVOICE* F1=Help F7=Prev F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S099 - PRESS F'4 To SUBMIT QC05418 c-rice23@cliff Jan 25, 2011 9:10:33 AM CNGP510 Targeted Product Offering Vehicle Order 01/25/11 12:08:10 Model Yr: 11 Body: P7B Beg Ord: 9999 No Units: 001 Dealer: F71426 Ord Type: 0 Order Code: 720A End Ord: Priority: D1 Paint: UA Trim: IN Accent: WT Add: B4A 425 525 21A 61H 51Y 67B 552 651 Roof: Del: Init: _ Cust/F1t Name: VERNON CITY_ Ord FIN: QP703 User FIN: QP703 PO Number: Ship -to Code: Additional Trailers (YIN): INFO STD REAR BODYSIDE MOLDINGS - PLEASE ADD OPTIONAL FRONT MOLDINGS IF REQUIRED INFO: 525 SPD CNTRL ON ORDER W/O 41A COMF & CONV INFO: 21A PWR DRV SEAT ON ORDER W/O 41A COMF GROUP RETURN=Edit/Price F1=Help F3/F12=Veh Ord Menu F4=Submit/No Price F5=Add to Library F6=Clear F9=Vehicle Order Fll=Sng Alter/Cancel F15=Library S033 - EDITING HAS BEEN COMPLETED. QC05418 c-rice23@cliff Jan 25, 2011 9:09:02 AM 04/21 /10 Tom_ 2011 CROWN VICTORIA POLICE INTER MAJOR PRODUCT SUMMARY .,,uwn victoria Police Interceptor provides the best mix of size, durability, handling, performance and value making it the dominant police application vehicle. The following equipment is standard as Indicated. Each series Includes the standard equipment of the previous series, except where additions/exceptions are noted: Powertrain/Functional • Axle ratio — 3.27 • Brakes — power Anti -lock Braking System (ABS) • Engine —4.6L FFV OHC EFI V8 • Engine -Idle Meter terior • Hub caps • Mirrors — power • Moldings — color keyed Y bodyside, rear • Spare tire/wheel — conventional spare • Tires — 1P235/55Rx17 SSW • Wheels — 17" steel Interior • Air conditioning —Manual • Audio — AM/FM stereo • Defroster —rear -window • Floor covering — heavy-duty rubber • Headliner —removable • Lamps — Dome map lamp (5" centers mount) — Dual beam map lamp • Light bar connector • Power -Adjustable Pedals • Power Distribution Connector • Seats — Anti -Stab Plate (driver & Passenger front -seats) — Cloth buckets front/vinyl bench in rear — Manual driver/passenger adjust • Windows —power driver express -down feature Safety/Security • Airbags — 2otl generation driver & passenger — Side (driver & passenger) • Battery saver feature • Coolant Recovery System • Fail-safe cooling • Safety belts — 3-point active • Tire Pressure Monitoring System A// Base content, plus: Powertra in/Fu nction a I • Axle ratio — 3.55 All previous model content, plus: Powertrain/Functional • Axle ratio — 3.27 Exterior • Moldings —color keyed bodyside, front • Wheel covers — 17" deluxe Packages Street Appearance Package (60B) see s2011MY Crown Vic Police Interceptors equipped with a 3.27 axle are speed limited to 129 MPH. 2011MY Crown Vic Police Interceptors equipped with a 3.55 axle are speed limited to 119 MPH. * = New for this model year. Product Features Availability All previous model content plus: Powertra in/Functiona I • Axle ratio — 3.55 for more details. -2- Ford Division February 17, 2011 OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 Gosch Ford Lincoln Mercury Attn: Cliff Rice 150 Carriage Circles Hemet, CA 92545 Re: Vehicle Purchase Contract Dear Mr. Rice: Transmitted herewith is a copy of a fully executed contract, as referenced above, approved by City Council on February 15, 2011,.through Resolution No. 2011-23. If you .have any questions regarding this matter, please call Martha Valenzuela at.,(323) 583-8811 ext. 226. Very ruly yours, WILLARD G. Y CHI City Clerk/Interim Attorney WGY:dj Enclosure c: Daniel Calleros James Rodino Purchasing Department Resolution No. 2011-23 Agreement File No. 11-020 E#fusivefy Industriaf VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which maybe considered and used as the original hereof for all purposes, as of this 14trday of February, 2011, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN AND THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, CA 90058 GOSCH FORD LINCOLN MERCURY (hereinafter referred to as "Gosch Ford") 150 Carriage Circles Hemet, CA 92545 1. WHEREAS, the City is in need of two 2011 Ford Crown Victoria Police Interceptors (the "Vehicles") for its Police Department; and WHEREAS, on or about January 6, 2011, the City issued Bid No. 1461 which sets forth specifications for the new Vehicles required by the City; and WHEREAS, on January 25, 2011, Gosch Ford responded to Bid No. 1461; and WHEREAS, the City has accepted the bid of Gosch Ford which is attached hereto as Exhibit "A" and incorporated herein by reference and desires to purchase the Vehicles from Gosch Ford. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: 1 • Purchase. Gosch Ford agrees to sell to the City two (2) 2011 Ford Crown Victoria Police Interceptors, which meets the specifications contained in City of Vernon Bid No. 1461, dated on or about January 6, 2011, and which is consistent with Gosch Ford's Bid of January 25, 2011 (collectively, the "Bid Documents"), which is attached hereto as Exhibit "A." 2. Price. Consistent with its Bid, Gosch Ford agrees to sell and deliver, subject to final inspection by the City, two (2) 2011 Ford Crown Victoria Police Interceptors for the total sum of Forty -Seven Thousand Nine Hundred Seventy -One Dollars and Ninety -Five Cents ($47,971.95), including tax and final inspection. 3. Payrnent Terms. The City agrees to pay Gosch Ford a total of Forty -Seven Thousand Nine Hundred Seventy -One Dollars and Ninety -Five Cents ($47,971.95), including tax, for the purchase of the vehicles. Payment will be made within thirty (30) days net of receipt of the Vehicles. 4. Warranties. Gosch Ford shall provide, at a minimum, a three (3) year factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the Vehicles by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced Vehicles. 5. General Provisions. A. Governiniz Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES JAUNZEMIS, PURCHASING 4305 SANTA FE AVENUE VERNON, CA 90058-0805 CONTRACTOR: GOSCH FORD LINCOLN MERCURY ATTN: CLIFF RICE 150 CARRIAGE CIRCLES HEMET, CA 92545 6. Entire Agreement. This Contract is the entire agreement of the parties, Gosch Ford represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto and their heirs, successors, and permitted assigns. 8. Arbitration and Venue. Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this Agreement to arbitrate, shall be .2- determined by arbitration in Los Angeles, California. The arbitration shall be administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The arbitrator shall. be a retired judge. All decisions of the arbitrator shall be in writing, and the arbitrator shall provide written reasons for their decision. The arbitration decision shall be final and binding on the Parties. Judgment on the award may be entered in any court having jurisdiction pursuant to this Agreement. This clause shall not preclude Parties from seeking provisional remedies in aid of arbitration from a court having jurisdiction pursuant to this Agreement. The exclusive jurisdiction and venue under this Agreement shall be the Superior Court of California, Los Angeles County. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. CITY OF VERNON GOSCH FORD LINCOLN MERCURY I3Y:��3-��a 14 Hilario Gonzales, Mayor AT T T: Willard G. am a chi Ci erk AP OVED S TO FORM: Willard G. Yama e i, Int ri City Attorney BY ; ' 9/ - Marc Gosch Title: President By: Eric Gosch Title: Secretary .3- EXHIBIT A ,i REQUEST FOR QUOTATIONS CITY OF VERNON, CALIFORNIA FOR CITY USE ONLY NOT A PURCHASE ORDER PURCHASING DEPARTMENT QUOTATION NO. 1461 DIRECT ALL 1NI:IUIRIESTO: CITY PURCHASING AGENT CITY HALL DATE MAILED 1 6/2011 TELEPHONE (323) 683.8811 4305 Santa Fe Ave. - Vernon, California 90058 REC'D BY CITY 0 1 ff4, /,I *! TO: Mr. Cliff Mice OPE ! Z(p1-UJ Gosch Ford Lincoln Mercuty BY 150 Carriage Circles Hemet CA 92545 I Please quote hereon the lowest net price you can furnish the art101es or services specified below. Quote on each item separately. Bidder -may qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all Items. In order to maintain their name on City's Bidder File, Vendor should return this form whether.a price is quoted or not. QUANTITY DESCRIPTION NET UNIT PRICE TOTAL 2011 Ford Crown Victoria Police Interceptor (CVPI' $21,8 7.1 $43,694.26 vehicles (Black & White) as per Vernon police Department Patrol Vehicle Specifications attached. Financing will be conducted through the' Ford Motor Credit Municipal Finance Program. . Should you have any questions regarding the attached specifications, please feel:':free to contact Lt�. Michael Gillman at (32.3) 583-8811, ext. 123'Sunday thru Tuesdays during the hours of 6:30 pm to 6:30 am. ------------PLEASE NOTE ---------- Bid number must be indicated on the outside of the envelope; otherwise, bid will not be IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 80 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED..BIDS RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHA- AGENT'S OFFICE ON THE __? (,i-1, nav'ha T ... -__ _ _ NOTE: Quote prices exclusive of Sales Tax and Excise Taxes. A, Indicate Sales Tax In this space $.............. 260 ; 20 B. Indicate Excise Tax in this space B. Above quotations subject to _Cash Dlscountof..... ...A.%..Nt~it ,fig,,,,, F$,CA„Tire. Tax yS17 ; 50 C. To be delivered to CITY OF VERNON at ..................... %' •O.B,,..,.""C7 t.Y...A.t ..V.zAQ•,,,,, We (I) agree to furnish above in 1..0 -16 0 .......days from receipt of purchase order at prices specified. FOR,....... Jack„Gos Ford .... �.. �.............................. e ............................ 1/25/11 FtrmN*mO DATE.............................................................. SIGN HERE ............ ... �""""......................................................... -- -.-,-. .. -- - 11V Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2019 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program, The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in all respects and be equipped to operate legally oii ;California State Highways as specified in the,California Motor Vehicle Code. The vehicles shall meet all Califomia State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all s ecifications for final approval by the City of Vernon and the Vernon Police Department pnor to urchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, .:performance. charts, -components list;, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions -..or substitutions of equivalent equipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 201 1 Ford Crown ,Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City. of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department, Delivery Date All bidders.shall.provide a date.to deliver the vehicle. It .is of utmost the City of Vernon that the quoted delivery date be met. concern. to Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to .cancel the .purchase order for non- performance of delivery .by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe Avenue, Vemon, California, 90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration _documentation, warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 - 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and should be the same type of vehicles that are readily available to the general public. Description P7B 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) 72 OA Standard Equipment List STD • Air Conditioning STD • Alternator -high output, 200-amps max output, 132-amps.at idle STD • Audio-AM/FM stereo STD STD • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power STD 6 Engine- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic O/D transmission STD a Engine —idle meter STD • Floor covering -heavy duty rubber STD • Headliner -removable STD • Lamps: STD -Dome Map (5" center mount) STD -Dual beam map light STD -Light bar connector, 40-amp battery circuit at right front corner of trunk STD • Mirrors power, fold -away dual remote STD Oil-to-air..:transmission oil cooler STD • .Power -adjustable pedals, STD e Power distributor connector STD • Power Point — Rear power access located in trunk STD s Scuff Plates — Colored keyed, front and rear STD • Seats: IN -CHARCOAL 4"t Row — Cloth buckets STD -9a Row — Anti -Stab Plate (driver and passenger front seats) STD 2" Row — Vinyl bench rear STD • Suspension — Heavy-duty STD • IlVheels: STD 9 7" with P235/55R 17 tires STD -17" Full Sized spare tirelwheel - conventional STD Windows — Power with driver express STD -down Rear..floor-mown-ted heat ducts Optional Equipment List 525 s Cruise Control 21A e Power driver's seat 62a ® Deck -lid release on door and 1/P 51Y 0 Dual spot -lamp assembly 43z . Keyed alike codes 67B • Rear door handles and locks inoperable 552 . Traction control 952 . Two-tone paint (black and white) Optional Packages 65J • Base Police Prep Package with LED Corner Lights (65,h EPA Fuel Rating STD • City 94 mpg /Highway 29 (4, 6L SOHC V8 FFV) Safety STD Airbags: STD -Dual 2°d generation front supplemental restraint system STD -Driver and front passenger STD -Side (driver and passenger) STD • Battery saver feature STD • Brake/shift interlock isolation from taillights STD • Child -safety rear door locks STD • Fail safe cooling STD • Personal Safety System STD Side -intrusion door beams STD Tire Pressure Monitoring System Manuals 1 CD-ROM • Service TO INCLUDE • Electrical ALL • Mechanical • Emissions CNGP530 VEHICLE ORDER CONFIRMATION 01/25/11 12:09:11 Dealer: F71426 2011 CROWN VICTORIA Page: 1 of 2 Order No: 9999 Priority: D1 Ord FIN: QP703 Order Type: 5B Price Level: 115 Ord Code: 720A Cust/Flt Name: VERNON CITY PO Number: RETAIL DLR INV P7B POLICE INTERCEP $27440 $25895.00 21A PWR DRIVER SEAT RETAIL DLR INV UA BLACK $380 $330.00 425 50 STATE EMISS NC NC WT VIBRNT WHITE AC 51Y DUAL SPOT LAMPS 340 296.00 I CLTH BKTS/VNL R 525 SPEED CONTROL 225 196.00 N CHARCOAL BLACK 552 TRACTION CONTRL 125 109.00 720A ORDER CODE 61H DECKLD REL IP/D 60 52.00 .DUAL EXHAUST 65J LED BASE PREP .17" STEEL SPARE 995 866.00 .MANUAL AIR COND 67B RR DR/LK INOP 25 22.00 .ENG IDLE METER TOTAL BASE AND OPTIONS 31350 27865.13 99V .4.6L OHC FFV V8 NC NC TOTAL 44Q .ELEC AOD TRANS NC 31350 27865.13 NC * THIS IS NOT AN INVOICE* TC1 .P235/55R17 BSW NC NC CAL. BOARD FEES NC .65• * MORE ORDER INFO NEXT PAGE FRT LICENSE BKT NC NC F8=.Next F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S006 — MORE DATA IS AVAILABLE. QC05418 c-rice23@cliff Jan 25, 2011 9:09:34 AM CNGP530 VEHICLE ORDER CONFIRMATION 01/25/11 12:10:09 2011 CROWN VICTORIA Dealer: F71426 Order No: 9999 Priority: D1 Ord FIN: Page. 2 of 2 QP703 Ord Ord Code: 720A Cust/Flt Name: VERNON CITY PO Type: 5B Price Level: 115 PO Number: RETAIL DLR INV RETAIL DLR INV 952 TUTONE #1 $885 $770.00 SP DLR ACCT ADJ (1195.00) SP FLT ACCT CR (370.00) FUEL CHARGE 11.48 B4A NET INV FLT OPT NC 7.00 DEST AND DELIV 875 875.00 TOTAL BASE AND OPTIONS 31350 27865.13 TOTAL 31350 27865.13 *THIS IS NOT AN INVOICE* F1=Help F2=Return to Order F4=Submit F5=Add to Library S099 — PRESS F4 TO SUBMIT F7=Prev F3/F12=Veh Ord Menu QC05418 c-rice23@cliff Jan 25, 2011 9:10:33 AM CNGP510 Targeted Product Offering Vehicle Order 01/25/11 12:08:10 Model Yr: 11 Body: P7B Beg Ord: 9999 No Units: 001 Ord Type: 0 Order Code: 720A EndlOrd;F71426 Priority: Dl Paint: UA Trim: IN Accent: WT Roof: Add: B4A 425 525 21A 61H 51Y 67B 552 65J 952 y Del. Init: _ Gust/Flt Name: VERNON CITY_ Ord FIN: QP703 User FIN: QP703 PO Number: Ship -to Code: Additional Trailers (Y/N): INFO STD REAR BODYSIDE MOLDINGS - PLEASE ADD OPTIONAL FRONT MOLDINGS IF REQUIRED INFO: 525 SPD CNTRL ON ORDER W/O 41A COMF & CONV INFO: 21A PWR DRV SEAT ON ORDER W/O 41A COMF GROUP RETURN=Edit/Price F1=Help F3/F12=Veh Ord Menu F4=Submit/No Price F5=Add to Library F6=Clear F9=Vehicle Order Fll=Sng Alter/Cancel F15=Library S033 - EDITING HAS BEEN COMPLETED. QC05418 c-rice23@cliff Jan 25, 2011 9:09:02 AM 04/21/10 2011 CROWN VICTORIA POLICE MAJOR PRODUCT SUMMARY•` rwrrtlClgKl The 2011 Crown Victoria Police Interceptor provides the best mix of size, durability, handling, performance and value making It the dominant police application vehicle. The following equipment is standard as indicated. Each series includes the standard equipment of the previous series, except where additions/exceptions are noted: Powertrain/Functional • Axle ratio — 3.27 • Brakes - power Antl-lock Braking System (ABS) • Engine — 4.6L FFV OHC EFI V8 • Engine -Idle Meter Exterior • Hub caps • Mirrors — power • Moldings - color keyed bodyside, rear • Spare tire/wheel — conventional spare • Tires — P235/55Rx17 BSW • Wheels —17" steel Interior • Air conditioning — manual • Audio — AM/FM stereo • Defroster — rear -window • Floor covering — heavy-duty rubber • Headliner — removable • Lamps Dome map lamp (5" center 11 mount) Dual beam map lamp • Light bar connector • Power -Adjustable Pedals • Power Distribution Connector • Seats - Anti -Stab Plate (driver & Passenger front -seats) — Cloth buckets front/vinyl bench in rear — Manual driver/passenger adjust il J.%'. • Windows —Power driver express -down feature Safety/Security • Airbags — 2"d generation driver & passenger — Side (driver & passenger) • Battery saver feature • Coolant Recovery System • Fail-safe cooling • Safety belts — 3-point active • Tire Pressure Monitoring System All Base content, plus. Powertrain/Functional • Axle ratio— 3.55 All previous model content, pl Powertra in/Functional • Axle ratio Exterior • Moldings —color keyed bodyside, front • Wheel covers —17" deluxe Packages • Street Appearance Package (60B) Please see 2011MY Crown Vic Police Interceptors equipped with a 3.27 axle are speed limited to 129 MPH. ' 2011 MY Crown Vic Police Interceptors equipped with a 3.55 axle are speed limited to 119 MPH. * = New for this model year. Product Features Availability All previous model content, Powertrain/Functional • Axle ratio — 3.55 pages for more details. -2- Ford Division STAFF REPORT PURCHASING DEPARTMENT 1;-el- RECEIVED FEB 0 2 2611 CITY ADMINISTRATION L��4E: February 1, 2011 VIE TO: Mayor and City Council FEB 0 3 ®1f FROM: Martha Valenzuela, Director of Business Services/Pe iga PT RE: Bid # 1461- (2) Patrol Vehicles for Police Department Purpose The Purpose of this Staff report is to seek Council Approval for accepting bid #1461 which was issued to seek formal bids for two (2) 2011 Ford Crown Victoria Police Interceptors. The two new units will be replacing Police Units #59 (96,935 mileage) and #60 (136,757 mileage) which have high mileage and considerable wear and tear. Upon replacement these units added to the City's fleet or if too costly to maintain will be declared as surplus. Background The Police Department had obtained approval from City Council (Resolution 2010-183) for the purchase of two police patrol units and related equipment utilizing the Ford Municipal Finance Lease/Purchase program (FMFLPP). This program required that the lessee go thru the City's purchasing procedures in seeking bids. The Purchasing Section was contacted by the department to seek formal bids for the two units. On January 6, 2011 five bid packages were sent out plus one more on January 20th. Five bids were received and opened on January 26, 2011. Please see attachment with bid results. The Police Department reviewed the bids and made recommendation to accept the lowest bid. FMFLPP was then contacted to start the application for the lease so that the department could send the lease agreement and recommendation for the bid approval to Council at the same time. As part of the approval process a credit application was submitted to FMFLPP. The application was denied (please see attached Memo from the Interim Chief of Police). Therefore, the Police Department is requesting funds to be used from the Federal asset forfeiture account. Recommendation It is the recommendation of the Purchasing Section that Bid #1461 be accepted and authorization is granted to create a Vehicle Purchase Contract and issue a purchase order to the lowest bidder, Gosch Ford Lincoln Mercury in the amount of $47,971.95 (includes sales tax). Fiscal Impact There are adequate funds to cover the expenditure in the asset forfeiture account. Vernon Police Department Office Memorandum January 31, 2011 TO: Dolores Jaunzemis, Purchasing Assistant FROM: Daniel Calleros, Interim Chief of Police SUBJECT: Patrol Vehicle Bid Selection We have reviewed the bids provided for the purchase of two (2) 2011 Ford Crown Victoria Police Interceptors. The lowest bid offered by Gosch Ford Lincoln Mercury, totaling $47, 971.95, meets the specifications requested by the police department. In December 2010, the Police Department obtained approval from City Council (Resolution 2010-183) to utilize the Ford Municipal Finance Lease/Purchase program (FMFLPP) for the purchase of two police patrol vehicles and related equipment. As part of the approval process a credit application was submitted to the FMFLPP, but unfortunately the application was denied. FMFLPP cited the following reasons for declining the application: 1. Fund deficits — General fund deficit of $11.00MM at FYE 10. 2. Government as a whole has net asset deficit. 3. A bill has been introduced in the CA Assembly to disincorporate the City. Since the Police Department cannot participate in the FMFLPP program for this purchase, federal asset forfeiture funds will be used to cover the entire cost of the purchase of two patrol vehicles and necessary equipment. If you have any questions about the funds being utilized for this purchase, please feel free to contact me at ext. 114. Page 1 of 1 Calleros, Daniel From: Crawford, Tabitha (T.L.) [tcrawf22@ford.com] Sent: Wednesday, January 19, 2011 8:12 AM To: Calleros, Daniel Subject: Ford Credit Municipal Finance Daniel, Per your request, I am sending you this email summarizing the issues involved in our recent decision to decline the requested for credit to finance two vehicles. . Fund deficits -General Fund deficit of $11.OMM at FYE10 . Government as a whole has net asset deficit . A bill has been introduced in the CA Assembly to dis-incorporate the City (note 13). Please let me know if you have any further questions. Thank you. Tabitha L. Crawford Ford Credit Municipal Finance Marketing Coordinator PH: 1-800-241-4199, press 1 FAX: 313-323-2872 1/31/2011 BID RESULTS BID: OPENING DATE DESCRIPTION: VENDORS 1. GOSCH FORD LINCOLN MERCURY 2. SO. BAY FORD LINCOLN MERCURY 3. THEODORE ROBBINS FORD 4. WONDRIIS FORD 5. FORD OF MONTEBELLO 6. STAR FORD SALES *PRICE SHOWN INCLUDES SALES TAXES #1461 JANUARY 26, 2011 (2) 2011 FORD CROWN VICTORIA POLICE INTERCEPTOR (CVPI) BLACK & WHITE VEHICLES BID TOTAL* $47,971.95 $48,158.58 $48,211.26 $48,614.80 $50,041.61 NO BID RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ACCEPTING THE BID OF GOSCH FORD LINCOLN MERCURY ON BID NO. 1461 FOR THE PURCHASE OF TWO 2011 FORD CROWN VICTORIA POLICE INTERCEPTORS FOR THE POLICE DEPARTMENT, APPROVING AND AUTHORIZING THE EXECUTION OF A VEHICLE PURCHASE CONTRACT AND THE ISSUANCE OF A PURCHASE ORDER RESPECTING SAID BID WHEREAS, on December 6, 2010, the City Council of the City of Vernon adopted Resolution No. 2010-183 authorizing the City's participation in the Ford Municipal Finance Lease Purchase Program (the "Program") for the purchase of two police patrol vehicles for the Vernon Police Department (the "Department"); and WHEREAS, as part of the approval process a credit application was submitted to the Program but was denied in part because of current legislation in the California Assembly to disincorporate the City; and WHEREAS, bids for Bid No. 1461 were received and opened on January 26, 2011, and `"reviewed by the Police Department; and WHEREAS, the Purchasing Department has recommended that Bid No. 1461 be awarded to Gosch Ford Lincoln Mercury, the lowest responsible bidder meeting the requirements of Bid No. 1461. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct SECTION 2: The City Council of the City of Vernon hereby awards Bid No. 1461 to Gosch Ford Lincoln Mercury and accepts and approves the Vehicle Purchase Contract, in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro -Tern to execute said Contract for, and on behalf of, the City of Vernon and the City Clerk or the Deputy City Clerk is hereby authorized to attest thereto and authorizes the issuance of a purchase order for the purchase of two 2011 Ford Crown Victoria Police Interceptors pursuant to Bid,No. 1461. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 5: The City Council of the City of Vernon hereby directs the City -Clerk, or the City Clerk's designee, to send one fully executed Contract to: Gosch Ford Lincoln Mercury Attention: Cliff Rice 150 Carriage Circles Hemet, CA 92545 SECTION 6: All other bids in connection with Bid No. 1461 are rejected, subject to execution of the aforesaid contract document from Gosch Ford Lincoln Mercury accompanied by all required certificates. - 2 - SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 15th day of February, 2011. Name: ATTEST: Title: Mayor / Mayor Pro-Tem Willard G. Yamaguchi, City Clerk -3_ STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, February 15, 2011, and thereafter was duly signed by the Mayor or Mayor Pro -Tern of the City of Vernon. Executed this day of February, 2011, at Vernon, California. (SEAL) Willard G. Yamaguchi, City Clerk - 4 - EXHIBIT A VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this — day of February, 2011, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN AND THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Sant&Fe Avenue Vernon, CA 90058 GOSCH FORD LINCOLN MERCURY (hereinafter referred to as "Gosch Ford") 150 Carriage Circles Hemet, CA 92545 WHEREAS, the City is in need of two 2011 Ford Crown Victoria Police Interceptors (the "Vehicles") for its Police Department; and WHEREAS, on or about January 6, 2011, the City issued Bid No..1461 which sets forth specifications for the new Vehicles required by ,thc City; and WHEREAS, on January 25, 2011, Gosch Ford responded to Bid No. 1461; and WHEREAS, the City has accepted the bid of Gosch Ford which is attached hereto as Exhibit "A" and incorporated herein by reference and desires to purchase the -Vehicles from Gosch Ford, NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN; 1. Purchase. Gosch Ford agrees to sell to the -City two (2) 2011 Ford Crown Victoria Police Interceptors, which meets the specifications contained in City of Vernon Bid No. _1461, dated on or about January 6, 2011, and which is consistent with Gosch Ford's Bid of January 25, 2011 (collectively, the "Bid Documents"), which is attached_hereto as Exhibit "A." 2. Price. Consistent with its Bid, Gosch Ford agrees to sell and deliver, subject to final inspection by the City, two (2) 2011 Ford Crown Victoria Police Interceptors for the total sum of Forty -Seven Thousand Nine Hundred Seventy -One Dollars and Ninety -Five Cents ($47,971.95), including tax and final inspection. 3. Payment Terms. The City agrees to pay Gosch Ford a total of Forty -Seven Thousand Nine Hundred Seventy -One Dollars and Ninety -Five Cents ($47,971.95), including tax, for the purchase of the vehicles. Payment will be made within thirty (30) days net of receipt of the Vehicles. 4. Warranties. Gosch Ford shall provide, at a minimum, a three (3) year factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the Vehicles by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced Vehicles. 5. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES JAUNZEMIS, PURCHASING 4305 SANTA FE AVENUE VERNON, CA 90058-0805 CONTRACTOR: GOSCH FORD LINCOLN MERCURY ATTN: CLIFF RICE 150 CARRIAGE CIRCLES HEMET, CA 92545 6. Entire Agreement. This Contract is the entire agreement of the parties, Gosch Ford represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind ornature. 7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto and -their-heirs, successors, and permitted..assigns. 8. Arbitration and Venue. Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this Agreement to arbitrate, shall be -2- determined by arbitration in Los Angeles, California. The arbitration shall be administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the arbitrator shall provide written reasons for their decision. The arbitration decision shall be final and binding on the Parties. Judgment on the award may be entered in any court having jurisdiction pursuant to this Agreement. This clause shall not preclude Parties from seeking provisional remedies in aid of arbitration from a court having jurisdiction pursuant to this Agreement. The exclusive jurisdiction and venue under this Agreement shall be the Superior Court of California, Los Angeles County. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. CITY OF VERNON GOSCH FORD LINCOLN MERCURY BY: By: Hilario Gonzales, Mayor Title: ATTEST: By: Willard G. Yamaguchi, City Clerk Title: APPROVED AS TO FORM: Willard G. Yamaguchi, Interim City Attorney .3- EXHIBIT A REQUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECT ALL INQUIRIESTO: CITY PURCHASING AGENT TELEPHONE (323) 5834811 CITY OF VERNON, CALIFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave. - Vernon, California 9005e TO: Mr. Cliff Rice Gosch Ford Lincoln Mercuty 150 Carriage Circles FOR CITY USE ONLY QUOTATION NO. 1461 DATE MAILED 1 / 612011 REC'D BY CITY l fI 63 11 Hemet CA 92545 I Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all Items. In order to maintain their name on City'¢ Bidder File, Vendor should return this form.whether a price Is quoted or not. QUANTITY DESCRIPTION i NET UNR PRICE TOTAL ? 2011 Ford Crown Victoria' Police Interceptor (CVPI) $21,8 7•1 $43,694 25 vehicles (Black & White) as per Vernon Police Department Patrol Vehicle Specifications attached. Financing will be conducted through the Ford Motor Credit Municipal Finance Program. Should you have any questions regarding the attached specifications, please feel°free to contact Lt. Michael Gillman at (323) 583-8811, ext. 123'Sunday thru Tuesdays during the hours of 6:30 pm to 6:30 am. ------------PLEASE NOTE ---------- Bid number must be indicated on the outside of the envelope; --otherwise, bid will not be IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISC011NTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED.: BIDS RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING -AGENT'S: OFFICE ON THE DAY t)F 20 11 AT NOTE: Quote -prices exclusive of Sales Tax and Excise Taxes. A.- Indicate Sales Tax Imthis space $.............. 260 20.... B. Indicate Excise Tax in this space P $ CA„Tire. Tax..�T.:50.......... B. Above quotations subject to Cash Discount of .......... A.--Np-t:...39.................."/o, F.O.B......... ity... Af..VQMQT).,,,,,,,,,,,,,,,. C. To be delivered to CITY OF VERNON at ............................................ We (1) agree to furnish above in ...12 0 -18 0 da s from i DATE ..... laz Z/ 1 •..... y race pt of purchase order at prices specified. FOR........ Jack Gos Ford ......................................................... SIGN HERE ............ .... ...................................................... twos Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2091 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program. The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in.. all respects and be equipped -to operate legally on .California State Highways as Specified in the Calif Motor Vehicle Code. The vehicles shall meet all Califomia State and Federal afety and emission standards when delivered to the City of Vernon. ut hase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, performance - charis, -components list; -dimensional drawings, etc. The bidder shall clearly state any changes, exceptions . or substitutions of equivalent equipmenUmaterials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function .and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vemon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment Proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders .shall provide a -date to deliver the vehicle. it is of utmost concern to the City of -Vernon Mat the quoted delivery_date-be. met. Any delay in the delivery shall be immediately reported in writing to the Purchasing agent with a copy to the Police Department representative, -Captain Rodino. Any change in the original quoted delivery date is subject to the -approval by the City of Vernon. The City of Vernon reserves the -right to _cancel the purchase order f.or_.non- -performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe .Avenue, Vernon, California, _90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration -documentation, -warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a, special order and should be the same type of vehicles that are readily available to the general public. Description P7B 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) 72 OA Standard Equipment List STD a Air Conditioning STD • Altemator-high output, 200-amps max output, 932-amps at idle STD a Audio-AM/FM stereo STD STD • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power STD • Engine- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic 01D transmission STD @ Engine —idle meter STD 6 Floor covering -heavy duty rubber STD a Headliner -removable STD a Lamps: STD -Dome Map (5" center mount) STD -Dual beam map light STD -Light bar connector, 40-amp battery circuit at right front corner of trunk STD • Mirrors power, fold -away dual remote STD • Oil -to -air -.transmission oil -cooler STD • .Power -adjustable pedals STD a Power distributor connector STD • Power Point - Rear power access located in trunk STD • Scuff Plates — Colored keyed, front and rear STD Seats: IN -CHARCOAL 4s' Row — Cloth buckets STD -asp Row — Anti -Stab Plate (driver and passenger front seats) STD 2"d Row — Vinyl bench rear STD . Suspension — Heavy-duty STD • Wheels: STD a 1 7" with P235155R 17 .tires STD -17" Full Sized spare tire%vheel — conventional STD Windows— Power with driverexpress-down STD Rear floor -mounted heat -ducts Optional Equipment List 525 a Cruise Control 21A 0 Power driver's seat 61H ® Deck -lid release on door and 11P 51Y o Dual spot -lamp assembly 432 Keyed alike codes 6 7B Rear door handles and locks inoperable 552 . Traction control 952 Two-tone paint (black and white) Optional Packages 65J • Base Police Prep Package with LED Corner Lights (65.� EPA Fuel Rating STD • City 14 mpg /Highway 21 (4.6L SOHC V8 FFV) Safety STD Airbags: STD -Dual 2" d generation front supplemental restraint system STD -Driver and front passenger STD -Side (driver and passenger) STD Battery saver feature STD • Brake/shift interlock isolation from taillights STD • Child -safety rear door locks STD • Fail safe cooling STD • Personal Safety System S,TD Side -intrusion door beams STD Tire Pressure Monitoring System Manuals 1 CD-ROM • Service TO INCLUDE • Electrical ALL • Mechanical • Emissions CNGP530 VEHICLE ORDER CONFIRMATION ==> 01/25/11 12:09:11 2011 CROWN VICTORIA Dealer: F71426 Order No: 9999 Priority: D1 Ord FIN: QP703 Ord Type: 5B Page: 1 of 2 Ord Code: 720A Cust/Flt Name: VERNON CITY Price Level: 115 PO PO Number: RETAIL DLR INV P7B POLICE INTERCEP $27440 $25895.00 21A RETAIL DLR INV UA BLACK PWR DRIVER SEAT $380 $33.0.00 WT VIBRNT WHITE AC 425 50 STATE EMISS NC NC I CLTH BKTS/VNL R 51Y DUAL SPOT LAMPS 340 296.00 N CHARCOAL BLACK 525 SPEED CONTROL 225 196.00 720A ORDER CODE 552 TRACTION CONTRL 125 109.00 .DUAL EXHAUST 61H DECKLD REL IP/D 60 52.00 .17" STEEL SPARE 65J LED BASE PREP 995 866.00 .MANUAL AIR COND 67B RR DR/LK INOP 25 22.00 99V .ENG IDLE METER OHC TOTAL BASE AND OPTIONS 31350 27865.13 44Q .4.6L FFV V8 .ELEC AOD TRANS NC NC NC TOTAL 31350 27865.13 TC1 .P235/55RI7 BSW NC * NC THIS IS NOT AN INVOICE* NC CAL. BOARD FEES NC .65 * MORE ORDER INFO NEXT PAGE FRT LICENSE BKT NC NC Fl=Help F2=Return to Order F8=Next F4=Submit F5=Add to Library F3/F12=Veh Ord Menu S006 - MORE DATA IS AVAIL LE . QC05418 c-rice23@cliff Jan 25, 2011 9:09:34 AM CNGP530 VEHICLE ORDER CONFIRMATION 01/25/11 12:10:09 Dealer: F71426 2011 CROWN VICTORIA Order No: 9999 Priority: D1 Ord FIN: QP703 Order T y Page: 2 of 2 SB Price Ord Code: 720A Cust/Flt Name: VERNON CITY Level: 115 PO Number: RETAIL DLR INV 952 TUTONE #1 $885 $770.00 RETAIL DLR INV SP DLR ACCT ADJ (1195.00) SP FLT ACCT CR (370.00) FUEL CHARGE 11.48 B4A NET INV FLT OPT NC 7.00 DEST AND DELIV 875 875.00 TOTAL BASE AND OPTIONS 31350 27865.13 TOTAL 31350 27865.13 *THIS IS NOT AN INVOICE* F7=Prev F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit FS=Add to Library S099 - --PRESS 24 TO SUBMIT QC05418 c-rice23@cliff Jan 25, 2011 9:10:33 AM CNGP510 Targeted Product Offering Vehicle Order 01/25/11 12:08:10 Model Yr: 11 Body: P7B Beg Ord: 9999 No Units: 001 Ord Type: 0 Order Code: 720A EndlerOrd:F71426 Priority: D1 Paint: UA Trim: IN Accent: WT Add: B4A 425 525 21A 61H 51Y 67B 552 65J 952 Roof: Del: Init: _ Cust/Flt Name: VERNON CITY_ Ord FIN: QP703 User FIN: QP703 PO Number: Ship -to Code: Additional Trailers (YIN): INFO STD REAR BODYSIDE MOLDINGS - PLEASE ADD OPTIONAL FRONT MOLDINGS IF REQUIRED INFO: 525 SPD CNTRL ON ORDER W/O 41A COMF & CONV INFO: 21A PWR DRV SEAT ON ORDER W/O 41A COMF GROUP RETURN=Edit/Price Fl=Help F3/F12=Veh Ord Menu F4=Submit/No Price F5=Add to Library F6=Clear F9=Vehicle Order Fll=Sng Alter/Cancel F15=Library S033 - EDITING HAS BEEN -COMPLETED. QC05418 c-rice23@cliff Jan 25, 2011 9:09:02 AM 04/21/10 2011 CROWN VICTORIA POLICE I MAJOR PRODUCT SUMMARY The 2011 Crown Victoria Police Interceptor provides the best mix of size, durability, handling, performance and value making it the dominant police application vehicle. The following equipment is standard as indicated. Each series Includes the standard equipment of the previous series, except where additions/exceptions are noted: PO Werlrain/Functional • Axle ratio - 3.27 • Brakes -Power Anti -lock Braking System (ABS) • Engine - 4.6L FFV OHC EFI V8 • Engine -idle Meter Exterior • Hub caps • Mirrors - power • Moldings - color keyed bodyside, rear • Spare tire/wheel - conventional spare • Tires - P235/55RA7 BSW • Wheels -17" steel Interior • Air conditioning - manual • Audio - AM/FM stereo • Defroster - rear -window • Floor covering - heavy-duty rubber • Headliner - removable • Lamps NO - Dome map lamp (5" centers mount) - Dual beam map lamp • Light bar connector • Power -Adjustable Pedals • Power Distribution Connector • Seats - Anti -Stab Plate (driver 8 passenger front -seats) - Cloth buckets front/vinyl bench in rear - Manual driver/passenger adjust y y • Windows - power driver express -down feature 5afetvlSeculk • Airbags - 2"d generation driver & passenger - Side.(driver & passenger) • Battery saver feature • Coolant Recovery System • Fail-safe tooting • Safety belts - 3-point active • Tire Pressure Monitoring System All Base content, plus: Powertra in/Functional • Axle ratio - 3.55 All previous model content, plus: Powed ain/Functional • Axle ratio - 3.27 Ext riot • Moldings -color keyed bodyside, front • Wheel covers -17" deluxe Packages -Street -Appearance Package (60B) Please see Standard 2011MY Crown Vic Police Interceptors equipped with a 3.27 axle are speed limited to 129 MPH. Y 2011MY Crown Vic Police Interceptors equipped with a 3.55 axle are speed limited to 119 MPH. * = New for this model year, Product Features Availability All previous model content, plus: Powell aiLn./Functional • Axle ratio - 3.55 pages for more -2- Ford Division Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program. The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicles shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the City of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs —performance -charts, components---list,—dimensional--drawin drawings- etc - The etc.-- - -- - g - The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department, Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation, warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. • Keyed alike codes • Rear door handles and locks inoperable • Traction control • Two-tone paint (black and white) Optional Packages • Base Police Prep Package with LED Corner Lights (65J) EPA Fuel Rating • City 14 mpg / Highway 21 (4.6L SOHC V8 FFV) Safety • Airbags: -Dual 2nd generation front supplemental restraint system Driver and front passenger -Side (driver and passenger) • Battery saver feature • Brake/shift interlock isolation from taillights • Child -safety rear door locks • Fail safe cooling • Personal Safety System • Side -intrusion door beams • Tire Pressure Monitoring System Manuals • Service • Electrical • Mechanical • Emissions RESOLUTION NO. 2010-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE CITY'S PARTICIPATION IN THE FORD MUNICIPAL FINANCE LEASE PURCHASE PROGRAM FOR THE PURCHASE OF TWO POLICE PATROL VEHICLES FOR THE VERNON POLICE DEPARTMENT WHEREAS, the'Police Department has determined that it needs two police patrol.Vehicles to replace two patrol vehicles which have been in,use for a number of years, and suffer from high mileage, and wear and tear, and because no new vehicles have been purchased; and WHEREAS, the Vernon Police Department (the "Department") is requesting authorization to utilize the Ford Municipal Finance Lease Purchase Program (the "Program") for the purchase of two patrol vehicles and related equipment using asset forfeiture funds; and WHEREAS, the Program is an alternative source of medium - term, tax-exempt financing for state and local governmental agencies that can be used as an additional or alternative source of funds to acquire necessary,equipment and facilities; and WHEREAS, the Program will allow the Department to purchase the patrol vehicles and related equipment, including installation costs, and exempt the annual payments from federal income taxes on the interest portion of the periodic payments using federal asset forfeiture funds; and WHEREAS, the City Council of''the City of Vernon desires to participate in the Program and approve and authorize the execution of the necessary documents for the purchase of the patrol vehicles. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct.. SECTION 2 The City Council of the City of Vernon hereby approves the City's participation in the Ford Municipal Finance Lease Purchase Program. SECTION 3: The City Council of the City of Vernon hereby authorizes the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution. SECTION 4: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 6th day -of December, 2010. Name: Hilarlo Gonzales ATitle: Mayor TT T: Willard G. 4mquchX,/ City Clerk _2 STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, Willard G,. Yamaguchi, City Clerk of the City of Vernon, do hereby certify that .the foregoing Resolution, being Resolution No. 2010=183, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Monday, December 6, 2010, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of December, 2010, at Vernon, California. illard Y ag c i, City Clerk (SEAL) - 3 - CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: December 13, 2010 TO: Daniel Calleros, Interim Police Chief FROM: Willard Yamaguchi, City Clerk RE: Resolution No. 2010-183 — A Resolution of the City Council of the City of Vernon Approving and Authorizing the'City's Participation in the Ford Municipal Finance Lease Purchase Program for the Purchase of Two Police Patrol Vehicles for the Vernon Police Department Transmitted herewith is a copy of Resolution No. 2010-183 referenced above, which was approved by the City Council on December 6, 2010. Thank you. WY:dj Attachment c: Rory Burnett Purchasing Department Resolution No. 2010-183 OH VET RECEIVED - / �rGsVPLY 1N VJ��e, I \ O t O- V 2010 STAFF REPORT CITY CLERK'S OFFICE VERNON POLICE DEPARTMENT DATE: October 19, 2010 TO: Honorable Mayor and City Council FROM: Daniel Calleros, Captain RE: Ford Municipal Finance Lease/Purchase Program Summary The Police Department (PD) is requesting authorization to utilize the Ford Municipal Finance Lease/Purchase program for the purchase of two police patrol vehicles and related equipment using asset forfeiture funds. Facts The PD currently has a fleet of 17 patrol vehicles. Of the 17 patrol vehicles, at least 2 patrol vehicles are in need of replacement. The two patrol vehicles in question have been in use for a number of years and have high mileage ranging from 136,757 and 96,935 miles. Both patrol units also have significant wear and tear. Because of the current City fiscal situation the PD has not replaced any aging patrol vehicles in several years. The last patrol vehicles replaced due to high mileage and wear and tear was in early 2005. Municipal Finance Program Overview Option While identifying methods to fund the purchase of patrol vehicles using asset forfeiture funds, We learned from other police agencies that the Ford Municipal Finance Lease/Purchase program (FMFLPP) is a reasonable method of financing the purchase of police vehicles and related patrol vehicle equipment. The FMFLPP has been used consistently by both the City of Hawthorne and the Los Angeles County Sheriffs Department for the purchase of police vehicles and equipment, The FMFLPP is a designated alternative of medium -term, tax-exempt financing program for state and local governmental agencies that can be used as an additional or alternative source of funds to acquire necessary equipment and/or facilities. The FMFLPP does not require security deposit, has no prepayment penalty, no mileage penalty, or hidden fees. However, there is a $425 documentation fee that is required per transaction but can be paid at delivery or funded over the term of'the agreement. Any state or local government may qualify as a lessee for a Municipal Lease/Purchase transaction. The municipal lease -purchase program is like a conditional sale or an installment GGi purchase transaction with the lessee making periodic payments of principal and interest to the financing source (lessor) and obtaining ownership of the equipment for $1.00 at the lease maturity. The structure of the FMFLPP transaction provides the lessor an exemption from federal income taxes on the interest portion of the periodic payments, and the transaction is considered a current obligation of the lessee. Under the structure of the Municipal Lease/Purchase transaction, the lessor runs the risk, on an annual basis, that additional funds will not be appropriated by the lessee to continue to make the periodic payments. Therefore, to obtain competitive interest rates and to reduce the lessor's risk of non -appropriation, all equipment financed under the Ford Credit Municipal Finance Program must be considered essential to the ongoing operations of the governmental unit. The FMFLPP also allows for the financing of equipment needed to outfit patrol vehicles as the equipment is considered essential for the ongoing operations of the governmental unit. Listed below is equipment that will be purchased and installed on both patrol vehicles as part of the FMFLPP program. The cost for the equipment and installation is estimated at $15,000,00. • Federal Light Bar and LED lights • Side and rear LED lights • Prisoner Security Cage • Computer and keyboard mounting solution • Equipment slide tray • Power center distribution system • Federal park control switch • Shotgun timer • Auxiliary battery and tray • Smart siren and rumbler • Siren speaker and related equipment • Shotgun and rifle rack and lock devices • Trunk box with locking device • Wig wag headlight flasher • Red clear dome light assembly • Dual cup holder • Floor plate for console • Corner and hood LED lights Also listed are some examples of vehicles that may be considered essential for ongoing operations through the FMFLPP; • Police patrol vehicles • Administrative vehicles • Rescue vehicles • Light/medium/heavy trucks • Ambulances • Fire trucks • Garbage trucks • Snow removal equipment • Road repair equipment • School buses • Street sweepers • Tractors • Backhoes and graders The structure of a lease/purchase transaction can be extremely flexible with respect to terms and payment amounts. Recent declining tax bases and taxpayer revolts have resulted in many governmental units being unable to replace worn out equipment and to maintain other services. The flexible structure of lease/purchase financing can help a governmental agency by allowing them to stretch out the payments for the acquisition of the equipment over its useful life. This flexibility, allows the governmental agency to acquire the needed equipment even when the total purchase price may be too large to finance in a single year's budget. To identify overall costs of the program we obtained a quote from FMFLPP which included the cost of a patrol vehicle and related equipment and installation costs. Listed below is the finance proposal breakdown for two police vehicles and related equipment and installation costs should we elect to finance the vehicles for a 4 year period applying annual payments for a 4 year period. Number of Total Amount Number of Payment A,P.R. Payment Payment Amount Vehicles & Funded Payments Timing Factor Per Year Equipment (Vehicle and Funded equipment) 2 $85,040.00 4 Annual0.276826 $25,765.90 Advance Recommendation Based on the available financing through the FMFLPP program, I recommend that the PD receive authorization to utilize this program for the purchasing of police vehicles and related equipment. Using the FMFLPP program will allow the PD to stretch out annual payments for purchasing of vehicles and equipment using asset forfeiture funds. In addition, the FMFLPP program provides an exemption from federal income taxes on the interest portion of the periodic payments. Fiscal Impact General funds will not be used for this purchase. Federal asset forfeiture funds will be used for the purchase of two patrol vehicles and related equipment and installation costs. \ Attachments: • Ford Credit Municipal Finance Program Overview �x S1,SIl.f3o /03, oa3. G O Ford Credit Municipal Finance Program Overview Municipal Lease/Purchase Financing is an alternative source of medium -term, tax-exempt financing for state and local governmental units that can be used as an additional or alternative source of fiends to acquire necessary equipment and facilities. Generally, any state or local government unit or any political subdivision of these units (e.g., state agencies, school districts, public universities, hospitals, etc.) may qualify as a lessee for a Municipal Lease/Purchase transaction. The municipal lease -purchase transaction resembles a conditional sale or an installment purchase transaction with the lessee making periodic payments of principal and interest to the financing source (lessor) and obtaining ownership of the equipment for $1, 00 at the lease maturity. The structure of the ]Municipal Lease/Purchase transaction provides that the Lessor is exempt from federal income taxes on the interest portion of the periodic payments, and the transaction is considered a current obligation of the lessee Under the structure of the Municipal Lease/Purchase transaction, the lessor runs the risk, on an annual basis, that additional funds will not be appropriated by the lessee to continue to make the periodic payments. Therefore, to obtain competitive interest rates and to reduce the lessor's risk of non -appropriation, all equipment financed under the Ford Credit Municipal Finance Program rn must be considered essential to the ongoing operations of the govemental unit. I. The Municipal Lease/Purchase Transaction A. What Is A Municipal Lease/Purchase Transaction? A Municipal Lease/Purchase transaction is a lease between a governmental entity, that is acquiring equipment, and an investor, that finances the transaction. The Municipal Lease/Purchase transaction is, in essence, a "finance lease" or a "conditional sales agreement" and not a "true lease." Under a "true lease": • The primary purpose is to give the lessee use of the lessor's property over a period of time. • The lessor holds title to the property. • The periodic payments are considered rent. • The lessee may have the option to purchase the leased property at lease maturity at the fair market value (or at a fixed amount under a finance lease.) 0 The lessor utilizes the ITC, if available, and depreciation from the property. Under a Municipal Lease/Purchase: • The primary purpose is for the lessee to finance the acquisition of the property over a period of time. • Title to the property generally goes to the lessee at the beginning of the Agreement. • The periodic payments are made up of principal and interest. • The lessee has the option to purchase the property at the end of the agreement for one dollar ($1.00) or at the end of any fiscal year for a specified amount (unamortized balance of the obligation). • The lessor does not utilize ITC or depreciation, but is exempt from paying federal taxes on the interest portion of the lessee's payments. B. What Financing Alternatives Are Available For Governmental Units? • Pay Cash —If the governmental unit does not obtain some means of financing an acquisition, a cash purchase would be required. Disadvantages; • Prohibits the acquisition of equipment if existing budget appropriations are less than the purchase price. • Does not provide the flexibility to obtain all the equipment required because of limited available resources. Issue Bonds ---Municipal bonds are normally issued with maturities of 15 to 30 years. Recent tax and spending limits have made it more difficult for tax -secured bonds to be issued for capital projects. .---Disadvantages: May require a voter referendum to approve their issuance. Term is much longer than the useful life of the equipment being acquired. Usually offered in dollar amounts greater than individual projects. Rental or Lease on an Operating Basis —A desirable method to obtain the use of equipment if the equipment is subject to rapidly changing technology or if the equipment is needed for only a short time. ---Disadvantages • Lessee does not accrue equity in the equipment. • Because ITC is not available for equipment leased to governmental units, an operating lease may be more expensive than other financing methods. • Municipal Lease/Purchase ---- An installment purchase or conditional sale agreement, not a "true lease," which provides for the acquisition as well as the use of the equipment. • Total cost of acquiring equipment is greater than for a cash purchase because interest payments are required. C. Who is Eligible? Eligibility of potential lessees is covered under Section 103(a) of the Internal Revenue Code of 1986, as amended. Under this section, the interest received on an obligation of a state, a territory, a possession of the United States, any political subdivision of the above or the District of Columbia is exempt from federal income taxation. This section of the Code is typically interpreted to allow states, cities and counties to be lessees in a tax-exempt lease/purchase transaction, In addition, special purpose districts, authorities, boards, commissions, agencies or units that act on behalf of a state government or on of its political subdivisions may qualify to enter into a lease/purchase transaction. Examples of potential eligible lessees include: • Cities • Villages • Townships • Counties • States • State universities • School districts • Community colleges • Hospitals (funded by a governmental unit) • Fire, water, parking or sewer districts • Municipal -owned airports • Municipal -owned utilities (not a utility whose stock is owned by the public) Being a Non -Profit Or Tax -Exempt Organization Does Not Necessarily Make It An Eligible Governmental Unit Examples of Lessees Not Eligible: • Boy Scouts of America • American .Red Cross, • Agencies of the Federal Government D. What Equipment is Eligible? Basically, any equipment that is used for a purpose considered Essential to the ongoing operations of the governmental unit will be considered eligible under the Ford Credit Municipal Finance Program. Some examples of equipment which may be considered essential are: • Police vehicles 4 • Administrative vehicles • Rescue vehicles • Light/medium/heavy trucks • Ambulances Fire trucks • Garbage trucks • Snow removal equipment • Administrative vehicles • Road repair equipment • School buses • Street sweepers • Tractors • Backhoes and graders E. Why Is Lease/Purchasing Financing Attractive? The structure of a lease/purchase transaction can be extremely flexible with respect to terms and payment amounts. Declining tax bases and taxpayer revolts have resulted in many governmental units being unable to replace worn out equipment and to maintain other services. The flexible structure of lease/purchase, -financing can aid a governmental unit by allowing them to stretch out the payments for the acquisition of the equipment over its useful life. This flexibility permits the governmental unit to acquire the needed equipment even when the total purchase price may be too large to finance in a single year's budget but yet too small to issue a bond. II. What Are Some Of The Commonly Asked Questions About. Municipal Lease/Purchase Financing? Q: What is the lease term for the various types of equipment? A: The lease term is determined by the normal life of the equipment. Q: Who furnishes maintenance, operating expenses, insurance and other expenses relative to the operation of the equipment? A: The Lessee. Q: What is the penalty for returning equipment at the end of the fiscal year but prior to the end of the lease term? A: If the lessee non -appropriates funds for the next fiscal period, the lessee will lose all equity in the equipment. Q: What happens to the equipment if the governmental unit keeps it for the entire lease term? A: The governmental unit can purchase the equipment for $1.00. 5 Q: May the governmental unit turn the equipment in before the end of the fiscal year? A: No. However, in the case of a casualty loss, the damaged equipment will be removed from service and a settlement.made with the Lessee's insurance carrier. Q: What is the fiscal responsibility of the governmental unit if the equipment is rendered inoperable through a casualty loss prior to the end of the lease term period? A: The governmental unit's insurance carrier would settle the claim with the lessor. Any net proceeds in excess of the current purchase option would be remitted to the governmental unit. In the event the governmental unit elected to self -insure for casualty loss, they would be responsible for the concluding purchase option price. Q: If a number of different types of equipment with different lease periods are ordered, will the interest rate be the same for all units? A: No, the interest rate generally will vary depending on the lease term and the amount financed. Q: What are some of the advantages of municipal lease/purchasing financing? • Little or no down payment is required No security deposit is required • No mileage restriction • Terms can vary with the useful life of the equipment. • Equipment can be obtained without large appropriations of funds • Equity in the equipment accrues with each periodic payment • Long-term financing can be acquired without creating a long-term debt obligation in the budget. III. Bidding Lease/Purchase Funding A. What information Is Necessary To Obtain A Lease/Purchase Financing Proposal? Once the governmental unit has agreed to use lease/purchase financing or you desire to request a financing proposal, you should obtain the following information: • Lessee --Name --Address (city, state, zip) --Contact name, title, telephone number Fiscal year end • Bid Request --Type of bid request: • oral • written request for proposal (RFP) • information only --Bid closing date --Term (number of years) 0 --Payment frequency (monthly, quarterly, semiannually, annually) --Total to be funded --Down payment or first year's budget Equipment --Type of equipment --Quantity —Manufacturer --Delivery date --Cost --Essential use of equipment IV. After Submitting a bid... A. Requirements Of Dealer After Winning a Bid: When you have been awarded a bid under the Ford Credit Municipal Finance Program, you must notify us immediately so that we can begin the credit review and documentation of the transaction. If more than one option the lessee desires and if the transaction will be closed immediately or upon delivery of the equipment. B. What is Required For the Credit Review? Even if the lessee is rated by Moody's or Standard & Poor's, additional date may be needed. In most cases, financial statements for the past three fiscal years and a copy of the current year's budget will be required. The actual credit approval will not be made until after the bid is awarded, so immediate notification of an award is important. For further information, contact: Ford Credit Municipal Financing P.O. Box 1739 Dearborn, MI.48121-1739 Phone: (800) 241-4199 7 REQUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECT ALL INQUIRIES TO: CITY PURCHASING AGENT TELEPHONE (323) 583-8811 CITY OF VERNON, CALIFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave. - Vernon, California 90058 TO: Mr. Cliff Rice Gosch Ford Lincoln Mercury 150 Carriage Circles FOR CITY USE ONLY QUOTATION NO. 1461 DATE MAILED 1/6/2011 REC'D BY CITY Hemet, CA 92545 1 I Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all items. In order to maintain their name on City's Bidder File, Vendor should return thin fnrm in,hcth— , r,I-- 1., __ QUANTITY DESCRIPTION NET UNIT PRICE TOTAL $43,694.26 2 2011 Ford Crown Victoria Police Interceptor (CVPI) $21,847.1 vehicles (Black & White) as per Vernon Police Department Patrol Vehicle Specifications attached. Financing will be conducted through the Ford Motor Credit Municipal Finance Program. Should you have any questions regarding the attached specifications, please feel free to contact Lt'. Michael Gillman at (323) 583-8811, ext. 123 Sunday thru Tuesdays during the hours of 6:30 pm to 6:30 am. �O N ai ------------FLCA5E NU (E---------- Bid number must be indicated on the outside of the envelope; otherwise, bid will not be accepted. IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT, CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER, IS AWARDED. BIDS RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENT'S OFFICE ON THE DAY OF 20 1-1-_ AT 2*00 pm wv I a. vuuie prices exclusive or Sales lax and Excise Taxes. A. Indicate Sales Tax in this space $..............$4,.260: 20.. ................ p........................B. Indicate Excise Tax in this space CA T.ire..Tax 17 50 .......................:.......:....... B. Above quotations subject to Cash Discount of..........Q.o...Net ...3 Q..................%, F.O.B.......... Gxt.Y...A.f-..VeXRQ.4................ ... .................................... C. To be delivered to CITY OF VERNON at ....................................................... We (1) agree to furnish above in ...12 0 -18 0 .................... days from receipt of purchase order at prices specified. FOR ......... Jaok Gosc . Ford .................................................................................. Firm Name DATE.....1/25/11 SIGN HERE............ t J...[.............................................................. 12/02 Vernon police Department Patrol Vehicle SPECIFICATIONS The vehicles covered by this specification is for the purchase of two (2) 2019 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program. The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicles shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the City of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, -performance charts, -components list, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipmenUmaterials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown .Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under Califomia law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe Avenue, Vemon, California, 90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation, warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and should be the same type of vehicles that are readily available to the general public. Description P7B 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) 720A Standard Equipment List STD ® Air Conditioning STD O Alternator -high output, 200-amps max output, 132-amps at idle STD C Audio-AM/FM stereo STD E Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) STD ® Door locks -Power STD @ Engine- 250-hp, 4.6 L SOHC V6 FFV with 4-speed automatic O/D transmission STD 0 Engine —idle meter STD ® Floor covering -heavy duty rubber STD 8 Headliner -removable STD ® Lamps: STD -Dome Map (5" center mount) STD -Dual beam map light STD -Light bar connector, 40-amp battery circuit at right front corner of trunk STD 6 Mirrors -power, fold -away dual remote STD ® Oil -to -air transmission oil cooler STD o Power -adjustable pedals STD e Power distributor connector STD @ Power Point — Rear power access located in trunk STD 6 Scuff Plates — Colored keyed, front and rear STD ® Seats: IN -CHARCOAL -1st Row— Cloth buckets STD - ndt Row — Anti -Stab Plate (driver and passenger front seats) STD 2 Row — Vinyl bench rear STD ® Suspension — Heavy-duty STD i Wheels: STD -17" with P235155R 17 tires STD -17" Full Sized spare fire/wheel — conventional STD • Windows — Power with driver express -down STD ® Rear floor -mounted heat ducts Optional Equipment List 525 a Cruise Control 21A G Power driver's seat 61H ® Deck -lid release on door and l/P 51Y G Dual spot -lamp assembly 432 • Keyed alike codes 6 7B . Rear door handles and locks inoperable 552 • Traction control 952 . Two-tone paint (black and white) Optional Packages 65J • Base Police Prep Package with LED Corner Lights (65Ji EPA Fuel Rating STD • City 14 mpg / Highway 21 (4.6L SOHC V8 FFV) Safety STD . Airbags: STD -Dual 2nd generation front supplemental restraint system STD -Driver and front passenger STD -Side (driver and passenger) STD • Battery saver feature STD • Brake/shift interlock isolation from taillights STD • Child -safety rear door locks STD • Fail safe cooling STD Personal Safety System STD Side -intrusion door beams STD Tire Pressure Monitoring System Manuals 1 CD-ROM • Service TO INCLUDE • Electrical ALL • Mechanical • Emissions CNGP530 VEHICLE ORDER CONFIRMATION 01/25/11 12:09:11 Dealer: F71426 2011 CROWN VICTORIA Page: 1 of 2 Order No: 9999 Priority: D1 Ord FIN: QP703 Order Type: 5B Price Level: 115 Ord Code: 720A Cust/Flt Name: VERNON CITY PO Number: RETAIL DLR INV RETAIL DLR INV P7B POLICE INTERCEP $27440 $25895.00 21A PWR DRIVER SEAT $380 $330.00 UA BLACK 425 50 STATE EMISS NC NC WT VIBRNT WHITE AC 51Y DUAL SPOT LAMPS 340 296.00 I CLTH BKTS/VNL R 525 SPEED CONTROL 225 196.00 N CHARCOAL BLACK 552 TRACTION CONTRL 125 109.00 720A ORDER CODE 61H DECKLD REL IP/D 60 52.00 .DUAL EXHAUST 65J LED BASE PREP 995 866.00 .17" STEEL SPARE 67B RR DR/LK INOP 25 22.00 .MANUAL AIR COND .ENG IDLE METER TOTAL BASE AND OPTIONS 31350 27865.13 99V .4.6L OHC FFV V8 NC NC TOTAL 31350 27865.13 44Q .ELEC AOD TRANS NC NC *THIS IS NOT AN INVOICE* TC1 .P235/55R17 BSW NC NC CAL. BOARD FEES NC .65 * MORE ORDER INFO NEXT PAGE FRT LICENSE BKT NC NC F8=Next F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit FS=Add to Library 5006 - MORE DATA IS AVAILABLE. QC05418 c-rice23@cliff Jan 25, 2011 9:09:34 AM CNGP530 2011 CROWN VICTORIA Order No: 9999 Priority: DI Ord FIN: QP703 Ord Code: 720A Cust/Flt Name: VERNON CITY RETAIL DLR INV 952 TUTONE #1 $885 $770.00 SP DLR ACCT ADJ (1195.00) SP FLT ACCT CR (370.00) FUEL CHARGE 11.48 B4A NET INV FLT OPT NC 7.00 DEST AND DELIV 875 875.00 TOTAL BASE AND OPTIONS 31350 27865.13 TOTAL 31350 27865.13 *THIS IS NOT AN INVOICE* F1=Help F2=Return to Order F4=Submit F5=Add to Library S099 - PRESS F4 TO SUBMIT VEHICLE ORDER CONFIRMATION 01/25/11 12:10:09 Dealer: F71426 Page: 2 of 2 Order Type: 5B Price Level: 115 PO Number: RETAIL DLR INV F7=Prev F3/F12=Veh Ord Menu QC05418 c-rice23@cliff Jan 25, 2011 9:10:33 AM CNGP510 Targeted Product Offering Vehicle Order 01/25/11 12:08:10 -� Dealer: F71426 Model Yr: 11 Body: P7B Beg Ord: 9999 No Units: 001 End Ord: Ord Type: 0 Order Code: 720A Priority: D1 Paint: UA Trim: IN Accent: WT Roof: Add: B4A 425 525 21A 61H 51Y 67B 552 65J 952 Del. Init: _ Cust/Flt Name: VERNON CITY_ Ord FIN: QP703 User FIN: QP703 PO Number: Ship -to Code: Additional Trailers (Y/N): INFO STD REAR BODYSIDE MOLDINGS - PLEASE ADD OPTIONAL FRONT MOLDINGS IF REQUIRED INFO: 525 SPD CNTRL ON ORDER W/O 41A COMF & CONV INFO: 21A PWR DRV SEAT ON ORDER W/O 41A COMF GROUP RETURN=Edit/Price Fl=Help F3/F12=Veh Ord Menu F4=Submit/No Price F5=Add to Library F6=Clear F9=Vehicle Order Fll=Sng Alter/Cancel F15=Library S033 - EDITING HAS BEEN COMPLETED. QC05418 c-rice23@cliff Jan 25, 2011 9:09:02 AM 04/21/10 2011 CROWN VICTORIA POLICE INTERCEPTOR PROPRIETARY MAJOR PRODUCT SUMMARY The 2011 Crown Victoria Police Interceptor provides the best mix of size, durability, handling, performance and value making it the dominant police application vehicle. The following equipment is standard as indicated. Each series includes the standard equipment of the previous series, except where additions/exceptions are noted: t Powertrain/Functional All Base content, plus: � p Powertrain/Functional � All previous model content, plus: _ � � All previous model content, plus: • Axle ratio — 3.27 • Axle ratio — 3.55 Powertrain/Functional . Axle ratio — 3.27 Powertrain/Functional • Brakes — power Anti -lock Exterior •Axle ratio — 3.55 Braking System (ABS) • Engine — 4.61- FFV OHC EFI V8 • Moldings —color keyed • Engine -Idle Meter bodyside, front Exterior • Wheel covers — 17" deluxe • Hub caps Packages • Mirrors — power • Street Appearance Package • Moldings — color keyedu' bodyside, rear y c (606) f "0' • Spare tire/wheel —conventional �`- d ,s spare • Tires — P235/55Rx17 BSW • Wheels — 17" steel Interior • Air conditioning — manual • Audio — AM/FM stereo • Defroster — rear -window • Floor covering — heavy-duty rubber • Headliner — removable • Lamps — Dome map lamp (5" center 4� mount) — Dual beam map lamp • Light bar connector • Power -Adjustable Pedals • Power Distribution Connector • Seats — Anti -Stab Plate (driver & passenger front -seats) — Cloth buckets front/vinyl bench in rear — Manual driver/passenger adjust • Windows — power driverNo express -down feature >, Safety/Security • Airbags — 2"d generation driver & passenger — Side (driver & passenger) • Battery saver feature • Coolant Recovery System • Fail-safe cooling • Safety belts — 3-point active • Tire Pressure Monitoring System (TPMS) Please see Standard Equipment pages for more details. 2011 MY Crown Vic Police Interceptors equipped with a 3.27 axle are speed limited to 129 MPH. 2011 MY Crown Vic Police Interceptors equipped with a 3.55 axle are speed limited to 119 MPH. Product Features Availability * = New for this model year. 2 Ford Division REQUEST FOR QUOTATIONS CITY OF VERNON, CALIFORNIA NOT A PURCHASE ORDER PURCHASING DEPARTMENT DIRECTALL INQUIRIESTO: CITY HALL CITY PURCHASING AGENT TELEPHONE (323) 583-8811 4305 Santa Fe Ave. Vernon, California 90058 TO: Mr. Truman Williams South Bay Ford, Lincoln Mercury 5100 W. Rosecrans Boulevard Hawthorne CA 90250 FOR CITY USE ONLY QUOTATION NO. 1461 DATE MAILED b 72-0 REC'D BY CITY OPEN Y Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as "all or none" by stating so on body of form. City reserves the right to acceptor reject quotations received on any or all items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a price is quoted or not. ,1 QUANTITY DESCRIPTION NET UNIT PRICE TOTAL 2 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles (Black & White) as per Vernon Police Department Patrol Vehicle Specifications attached— f� Financing will be conducted through the Ford Motor Credit Municipal Finance Program. Should you have any questions regarding the attached vehicle specifications, please feel free to contact Lt. Michael Gillman at (323) 583-8811, ext. 123 Sunday thru Tuesdays during the hours of 6:30 pm to 6:30 am. X N + sr ar C Iti1 t fl 0 D) ii 11 iti1 �- O ------------PLEASE NOTE ---------- Bid number must be indicated on the outside of the envelope; otherwise, bid will not be accepted. IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS RECEIVED IN RESP2 StE� O THISREQUEST EST FOR QUOTATION WILL BE OPENT IN CITY PURCHA$}NG mENT'S OFFICE ON THE LL ((�� LL UUUU OF 20 AT p NOTE: Quote prices exclusive of Sales Tax and E��c��'se Ta s �, A. Indicate Sales Tax in this space $.......... ' .A....................................B. Indicate Excise Tax in this pace pace $........:...:.................................:...... B. Above quotations subject to Cash Discount of......... ..�-- —' �........%, F.O......... .1...... a Y—�.,....1�¢ �/U nJ .....r y........... :....... 4'?....f .C.4..................... C. To be delivered to CITY OF VERNON at .... Fi!„�....5.................. We (1) agree to furnish above in .:/..6. ......d......... ...........days from recei t of pur ase rder at price speci ed. FOR.....�.4�......f�/.%.....JJ.............. ................. .......... ........ / f / FirmTla DATE .... .&A. �`/.............. f SIGN HERE....:.- ...............✓...:.......:.......:............................................... MAIL TO PURCHASING DEPT. 12/02 Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program. The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicles shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the City of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, performance charts, components list, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers; fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation, warranty. information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and should be the same type of vehicles that are readily available to the general public. Description 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) Standard Equipment List • Air Conditioning -" • Alternator -high output, 200-amps max output, 132-amps at idle • Audio-AM/FM stereoV • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power • Engine,- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic O/D transmission 1,1 • Engine -idle meter • Floor covering -heavy duty rubber ✓ • Headliner -removable ✓ • Lamps -Dome Map (5" center mount)"- -Dual beam map light -Light bar connector, 40-amp battery circuit at right front corner of trunk ✓ • Mirrors -power, fold -away dual remote ✓ • Oil -to -air transmission oil cooler ✓ • Power -adjustable pedals ✓ • Power distributor connector • Power Point - Rear power access located in trunk • Scuff Plates - Colored keyed, front and rear r • Seats: -1st-Row - Cloth buckets -1st Row - Anti -Stab Plate (driver and passenger front seats) 2nd Row - Vinyl bench rear • Suspension - Heavy-duty • Wheels: -17" with P235155R 17 tires y -17" Full Sized spare fire/wheel - conventional • Windows - Power with driver express -down • Rear floor -mounted heat ducts -- Optional Equipment List • Cruise Control • Power driver's seat • Deck -lid release on door and 1/P • Dual spot -lamp assembly • Keyed alike codes ✓ • Rear door handles and locks inoperable • Traction control '/ • Two-tone paint (black and white) Optional Packages • Base Police Prep Package with LED Corner Lights (65J) EPA Fuel Rating • City 14 mpg / Highway 21 (4.6L SOHC V8 FFV) Safety • Airbags.. -� -Dual 2nd generation front supplemental restraint system -Driver and front passenger) -Side (driver and passenger) • Battery saver feature , - • Brake/shift interlock isolation from taillights V.- • Child -safety rear door locks • Fail safe cooling • Personal Safety System ✓ • Side -intrusion door beams v • Tire Pressure Monitoring System 9/ Manuals • Service • Electrical v • Mechanical • Emissions I CNGP530 VEHICLE ORDER CONFIRMATION 01/25/11 14:30:22 —_� Dealer: F71018 2011 CROWN VICTORIA Page: 1 of 2 Order No: 1234 Priority: D1 Ord FIN: QP703 Order Type: 5B Price Level: 115 Ord Code: 720A Cust/Flt Name: CY 0 VERNON PO Number: RETAIL RETAIL P7B POLICE INTERCEP $27440 41A COMFORT CONV GP $760 UA BLACK PWR DRIVER SEAT WT VIBRNT WHITE AC SPEED CONTROL I CLTH BKTS/VNL R AM/FM SNGL DISC N CHARCOAL BLACK 423 CAL EM NOT REQD 720A ORDER CODE 432 KEY CODE 1284X 50 .DUAL EXHAUST 51Y DUAL SPOT LAMPS 340 .17" STEEL SPARE 552 TRACTION CONTRIL 125 .MANUAL AIR COND .ENG IDLE METER TOTAL BASE AND OPTIONS 31585 99V .4.6L OHC FFV V8 NC TOTAL 31585 44Q .ELEC AOD TRANS NC *THIS IS NOT AN INVOICE* TC1 P235/55R17 BSW NC CAL. BOARD FEES NC * MORE ORDER INFO NEXT PAGE FRT LICENSE BKT NC F8=Next F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library 5 c�' Cgf`:�,J 4- -- 4 1 1 '.) 0 n m ,.. ,, .,., -. ,-. W '> C� 7 O 1 1 1 CNG2530 VEHICLE ORDER CONFIRMATION 01/25/11 14:30:45 Dealer: F71018 2011 CROWN VICTORIA Page: 2 of 2 Order No: 1234 Priority: D1 Ord FIN: QP703 Order Type: 5B Price Level: 115 Ord Code: 720A Cust/Flt Name: CY 0 VERNON PO Number: RETAIL RETAIL 61H DECKLD REL IP/D $60 *THIS IS NOT AN INVOICE* 65J LED BASE PREP 995 67B RR DR/LK INOP 25 936 CAL SER VEH EXP NC 952 TUTONE #1 885 96C ALL MLDG UNINST 30 SP DLR ACCT ADJ SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC PRICED DORA NC DEST AND DELIV 875 TOTAL BASE AND OPTIONS 31585 TOTAL 31585 F7=Prev Fl=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program. The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicles shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the City of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, performance charts, components list, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the. name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that.the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation, warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and should be the same type of vehicles that are readily available to the general public. Description 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) Standard Equipment List •_ Air Conditioning • Alternator -high output, 200-amps max output, 132-amps at idle • Audio-AM/FM stereo • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power Engine- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic O/D transmission Engine —idle meter • Floor covering -heavy duty rubber • Headliner -removable Lamps: -Dome Map (5" center mount) -Dual beam map light -Light bar connector, 40-amp battery circuit at right front corner of trunk • Mirrors -power, fold -away dual remote Oil -to -air transmission oil cooler • Power -adjustable pedals • Power distributor connector • Power Point — Rear power access located in trunk • Scuff Plates — Colored keyed, front and rear • Seats: -1Sr Row— Cloth buckets -1 sr Row — Anti -Stab Plate (driver and passenger front seats) 2"d Row — Vinyl bench rear • Suspension — Heavy-duty • Wheels: -17" with P235155R 17 tires -17" Full Sized spare fire/wheel — conventional Windows — Power with driver express -down • Rear floor -mounted heat ducts Optional Equipment List • Cruise Control • Power driver's seat • Deck -lid release on door and 1/P • Dual spot -lamp assembly • Keyed alike codes • Rear door handles and locks inoperable • Traction control • Two-tone paint (black and white) Optional Packages Base Police Prep Package with LED Corner Lights (65J) EPA Fuel Rating • City 14 mpg l Highway 21 (4.6L SOHC V8 FFV) Safety • Airbags: -Dual 2"d generation front supplemental restraint system -Driver and front passenger -Side (driver and passenger) • Battery saver feature • Brakelshift interlock isolation from taillights • Child -safety rear door locks • Fail safe cooling • Personal Safety System • Side -intrusion door beams • Tire Pressure Monitoring System Manuals • Service • Electrical • Mechanical Emissions REQUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECT ALL INQUIRIESTO: CITY PURCHASING AGENT TELEPHONE (323) 583-8811 TO: THEODORE ROBINS FOR 2060 HARBOR BLVD. COSTA MESA, CA 92627 ATTN: LAURA BROWDER CITY OF VERNON, CALIFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave - Vernon, California 90058 FOR CITY USE ONLY QUOTATION NO. 1461 DATE MAILED 1/20/11 REC'D BY CITY OPENED BY Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject_ quotations received on any or all items. In order to maintain their name on Citv's Bidder File; Vendor should return this form whathar n nrica is ni in+orl ,,r —+ QUANTITY DESCRIPTION NET UNIT PRICE TOTAL 2 2011 FORD CROWN VICTORIA POLICE INTERCEPTOR (CVPI) VEHICLES (BLACK & WHITE) AS PER VERNON POLICE DEPARTMENT PATROL VEHICLE SPECIFICATIONS ATTACHED. FINANCING WILL BE CONDUCTED THROUGH THE FORD MOTOR CREDIT MUNICIPAL FINANCE PROGRAM. SHOULD YOU HAVE ANY QUESTIONS REGARDING THE ATTACHED SPECIFICATIONS, PLEASE FEEL FREE TO CONTACT LT. MICHAEL GILLMAN AT (323) 583-8811, ext. 123 SUNDAY THRU TUESDAYS DURING THE HOURS OF 6:30 pm to 6:30 am. ------------PLEASE NOTE ---------- Bid number must be indicated on the outside of the envelope; otherwise, bid will not be accepted. IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS RECEIVED IN RESpgn TO THIS REQUE$T,EQRAgSJQTAT]ON WILL BE OPENE,p IN CITY PUTCFj,P�SING AGENT'S OFFICE ON THE L b l�tl DAY OF JAN U 1LY 20 11 AT [ (JUpm NOTE: Quote prices exclusive of Sales Tax and Excise Taxes. A. Indicate Sales Tax in this space$....................................................................B. Indicate Excise Tax in this space $ ..................................................... B. Above quotations subject to Cash Discount of .................................................%, F.O.B.......................:......................................................................... C. To be delivered to CITY OF VERNON at......................................................................................................................................................................... We (1) agree to furnish above in .........................................days from receipt of purchase order at prices specified. FOR............................................................................................................................... Firm Name DATE.............................................................. SIGN HERE............................................................................:.............:............................. MAIL TO PURCHASING DEPT. 12/02 Page 1 of 1 Jaunzemis, Dolores From: Yamaguchi, Willard Sent: Thursday, January 20, 2011 11:29 AM To: Jaunzemis, Dolores; Nickens, Debby Subject: Vehicle Bids Can you help me out with this question? From: Laura Browder [mailto:lbrowder@RobinsFord.com] Sent: Thursday, January 20, 2011 11:06 AM To: Yamaguchi, Willard Subject: Willard, I am trying to locate where the City of Vernon would post any of its requests for vehicle bids. Would you be able to help me with that? Laura Browder Administrative Manager Theodore Robins Ford 2060 Harbor Blvd Costa Mesa, CA 92627 714-725-4219 Phone 949-515-1325 fax www.FordGov.com .o. Ford Motor Company products are provided by Theodore Robins Ford Robert Pearson Motors 630 S El Camino Real B-1 San Clemente, CA 92672 949-488-0338 Phone 949-488-0357 Fax www.RobertPearsonMotors.com S 10 UOMUMW ram+ The manufactures above are provided by RPM. 1/20/2011 { REQUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECTALL INOUIRIESTO: CITY PURCHASING AGENT TELEPHONE (323) 583-8811 Mr. Joe Connell Wondries Ford P.O. Box 1131 CITY OF VERNON, CALIFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave. - Vernon, California 90058 FOR CITY USE ONLY QUOTATION NO. 1461 1 DATE MAILED REC'D BY CITY !j OPENED ' r/yr� fi Alhambra, CA 91801 Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all items. In order to maintain their name on City's Bidder File, Vendor should return this form whether aprice is quoted or not. QUANTITY I DESCRIPTION 11 NET UNIT PRICE 11 TOTAL 2 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles (Black & White) as per Vernon Police Department Patrol Vehicle Specifications attached. Financing will be conducted through the Ford. Motor Credit Municipal Finance Program. Should you have any questions regarding the attached vehicle specifications, please feel free to contact Lt. Michael Gillman at (323) 583-8811, ext. 123 Sunday thru Tuesdays during the hours of 6:30 pm to 6:30 am. ZY) S+vG1--;� Veld Gfe ,� o �rl � O,vp /7150 per aaclne; C C�. _r1' 41 islCo 4� ic y 00 Go- Go ------------ PLE" Bid number must k Uui.slae I II of the envelope; otherwise, bid will not be I IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENT'S OFFICE ON THE 26 t: DAY OF 20 AT NOTE: Quote prices exclusive of Sales Tax and Excise Taxes3 .6 . A. Indicate Sales Tax in this space $ .... ..t3.1-1..,............................................B. Indicate Excise Tax in this space $ B. Above quotations subject to Cash Discount of .................................................%, F4pat .�LV��X............................................................. C. To be delivered to CITY OF VERNON at .............................. ........................................................................................................................ We (1) agree to furnish above in ..1.'en... (AP) .... ....... days from receipt of purchprices specifi dFOR..... A. 1. 6ro%..Firm Name DATE...../.. ... ..... � ......................... SIGN HERE................. .................. MAIL TO PURCHASING DEPT. 12102 Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program. The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicles shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the City of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, performance charts, components list, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent , to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject 'to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation,' warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and should .be the same type of vehicles that are readily available to the general public. Description 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) Standard Equipment List • Air Conditioning • Alternator -high output, 200-amps max output, 132-amps at idle • Audio-AM/FM stereo • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power • Engine,- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic O/D transmission • Engine —idle meter • Floor covering -heavy duty rubber • Headliner -removable • Lamps: -Dome Map (5" center mount) -Dual beam map light -Light bar connector, 40-amp battery circuit at right front corner of trunk • Mirrors -power,, fold -away dual remote • Oil -to -air transmission oil cooler • Power -adjustable pedals • Power distributor connector Power Point — Rear power access located in trunk • Scuff Plates — Colored keyed, front and rear • Seats: -1st Row- Cloth buckets -1st Row — Anti -Stab Plate (driver and passenger front seats) 2nd Row — Vinyl bench rear • Suspension — Heavy-duty • Wheels: -17" with P235155R 17 tires -17" Full Sized spare tire/wheel - conventional • Windows - Power with driver express -down • Rear floor -mounted heat ducts Optional Equipment List i • Cruise Control • Power driver's seat • Deck -lid release on door and I/P • Dual spot -lamp assembly • Keyed alike codes • Rear door handles and locks inoperable • Traction control • Two-tone paint (black and white) Optional Packages • Base Police Prep Package with LED Corner Lights (65J) EPA Fuel Rating • City 14 mpg / Highway 21 (4.6L SOHC V8 FFV) Safety • Airbags: -Dual 2nd generation front supplemental restraint system -Driver and front passenger -Side (driver and passenger) • Battery saver feature • Brake/shift interlock isolation from taillights • Child -safety rear door locks • Fail safe cooling • Personal Safety System • Side -intrusion door beams • Tire Pressure Monitoring System Manuals • Service • Electrical • Mechanical • Emissions Gy Print window sticker Disclaimer: This window sticker is only representative of the information contained on an actual window sticker, and may or may not match the actual window sticker on the vehicle itself. Please see your retailer for further information. Vehicle Description _VIN 2FAHP71V39X 109221 GROWN 2009 POLICE INTERCEP Exterior VICTORIA ELECTRONIC OHC SEFI V8 FLEX FUEL ENG BLACK CLEARCOAT ELECTRONIC AUTO O/D TRANS Interior CHARCOAL BLACKCLOTH BUCKETSNINYL REAR SEATS Standard Equipment INCLUDED AT NO EXTRA CHARGE Price Information MSRP STANDARD VEHICLE PRICE $25,865 EXTERIOR ENGINE IDLE METER HUB CAPS SAFETY/SECURITY Key Standard Equipment COLOR KEYED BODY SIDE DRIVER/PASSENGER AIR BAGS ORDER CODE 720A-POL INTR 32 CONVENTIONAL SPARE TIRE ANTI -LOCK BRAKING SYSTEM DUAL EXHAUST SYSTEM REAR WINDOW DEFROSTER TIRE PRESSURE MONITOR SYS 17" STEEL SPARE WHEELITIRE P235/55R17 BSW TIRES WARRANTY MANUAL AIR CONDITIONING INTERIOR .3 YR/36,000 MILES ENGINE IDLE METER AIR CONDITIONING . 5YR/60,000 POWERTRAIN POWER DOOR LOCKS & WINDOWS WINDOW EXPRESS DOWN Optional Equipment CLOTH BUCKET FRONT SEATS 2069 MODEL YEAR VINYL BENCH REAR SEAT BLACK CLEARCOAT FUNCTIONAL VIBRANT WHITE ACCENT PAINT HEAVY DUTY FLOOR COVERING CHARCOAL CLT FRT/VINYL RR LIGHT BAR CONNECTOR .4.6L OHC SER V8 FLEX FUEL EN . 3.27 REAR AXLE RATIO ELECTRONIC AUTO O/D TRANS HEAVY DUTY SHOCK ABSORBERS P235/55R17 ALL SEAS BSW HEAVY DUTY STABILIZER BARS POWER STEERING FRONT LIC;tNJt t'LA i t orcML mr- i HEAVY DUTY SUSPENSION 6-WAY POWER DRIVER'S SEAT 380 KEYED ALIKE -KEY CODE 1284X 50 COURTESY LAMPS DISABLED 20 DRIVER AND PASSENGER SPOT 340 LAMP NOISE SUPPRESSION BOND 95 STRAPS DECKLID RELEASE ON IP AND 60 DOOR RR DR HNDL INOPR-LK OPERABLE 25 REAR DOOR POWER WINDOW 25 DELETE TUTONE #1 690 ALL BODYSIDE MLDG INSTALLED 30 TOTAL VEHICLE & OPTIONS 27,770 DESTINATION & DELIVERY 825.00 TOTAL MSRP $28,595 Disclaimer: Option pricing will be blank for any item that is priced as 0 or "No Charge". Vehicle Engine Information F'iell Ec°AD1y CITY MPG Actual mileage will vary with options, driving conditions, driving habits and vehicle's condition. I ylltwo Pion 14 Results reported to EPA indicate that the majority of vehicles with these estimates will achieve between 11 and 17 mpg in the city and between 17 and 25 mpg on the highway. - —_ HIGHWAY For Comparison Shopping. all vehicles classified as -Large Cars have been issued MPG mileage ratings from _ to _ mpg city and _ to _ mpg highway: 21 http://www.d2d.dealerconnection.com/Query/WindowSticker.asp?vin=2FAHP71 V39X10... 8/12/2009 ' ordCredit Municipal Finance The American Road-MD7500 Dearborn, MI 48126 September 14, 2010 Joe Connell Wondries Fleet Group 1247 W Main Street Alhambra, CA 91801 Re: Ford Municipal Finance Program - Quotation for City of Vernon, CA - Bid #67009 Please review the following information. Rates and payment factors are applicable for total amounts funded from $10,000 - $24,999. The quote is good until 12131/2010. Vehicle delivery must take place and all required documentation and payments must be received by Ford Credit by the good thru date. After 12/31/2010, rates and payments are subject to change. A Documentation Fee of $425 is required per transaction- not per unit, that can be paid at delivery or funded over the term (included below). This finance proposal applies to: Quantity Description Price 1 2011 Ford Crown Victoria $24,086.00 Total Amount Number of Payment Payment Funded Payments Payment Timing A.P.R. Factor Amount $24,511.00 4 Annual in Advance 6.6% 0.274453 $6,727.12 ® To calculate Pavment Amount, multivly Total Amount Funded by the Pavment Factor. The Ford Municipal lease -purchase finance plan requires no security deposit, has no prepayment penalty, no mileage penalty, or hidden fees. The program is non -recourse to the dealer, the same as a cash sale from the dealer to the municipal customer. At inception, the new equipment title/registration indicates the municipality as Registered Owner, and designates Ford Motor Credit Company, P.O. Box 1739, Dearborn, MI 48121-1739, as First Lienholder. At term end, the municipality buys the equipment for $1. The municipality, as Owner of record, is eligible for Ford Governmental Price Concessions or other discounts, to reduce product cost. Please note: Ford Credit's financing is subject to: 1) Review and approval of the Municipality's most recent audited financial statement. 2) Mutually acceptable documentation. Sample forms and documentation are available upon request. If you need additional information, please contact me at 1-800-241-4199, and press 1. Thank you for your interest in Ford municipal financing. Sincerely, 7a�itlra (�irau�o3d Tabitha Crawford Marketing Coordinator REQUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECT ALL INQUIRIESTO: CITY PURCHASING AGENT TELEPHONE (323) 583-8811 TO: Mr. Rigo Ruiz Ford of Montebello 2747 Via Campo Road CITY OF VERNON, CALIFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave. - Vernon, California 90058 Montebello, CA 90640 FOR CITY USE ONLY QUOTATION NO. 1461 DATE MAILED 11612011 REC'D BY CITY: I - P 1 l-(q ,h OPENED (.-' BY Please quote hereon the -lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a price is quoted or not. QUANTITY I DESCRIPTION NET UNIT PRICE TOTAL 2 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles (Black & White) as per Vernon Police Department � l'f� 0-0 Patrol Vehicle Specifications attached f Financing will be conducted through the Ford Motor Credit Municipal Finance Program. Should you have any questions regarding the attached specifications, please feel free to contact Lt. Michael Gillman at (323) 583-8811, ext. 123 Sunday thru Tuesdays during the hours of 6:30_pm to 6:30 am. r n� t �o G] a a� A e ,p U) ------------PLEASE NOTE ---------- Bid number must be indicated on the outside 9.7� of the envelope; otherwise, bid will not be ✓ ' accepted. adddd ✓ IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENT'SSU OFFICE ON THE 2 th _ DAY OF Tanwary 20 AT 2-00 NOTE: Quote prices exclusive of Sales Tax and Exci a Taxes.��' A. Indicate Sales Tax in this space $........... :�� . T .........................B. Indicate Excise Tax in this space $........... fie...................................... B. Above quotations subject to Cash Discount of.Q..LS......... ...... d .7..... %, F.O.B......... C. To be delivered to CITY OF VERNON at...............s t ✓ •! Ua 3 .=�... �...........r.�rJ :-.....9......... ............................... We (I) agree to furnish above in ...... 9.a...1.� days from receipt of purchase order at prices specified. . ............. FOR............... ,P�.(�.....Q..L...... C`...../.................................,............................... Firm Name .. DATE........................................�..................... SIGN HERE ........ .....1 (/.::.....:.................................................................................... MAIL TO PURCHASING DEPT. 12/02 Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicles covered by this specification is for the purchase of two (2) 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicles and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. Financing will be conducted through the Ford Motor Credit Company Municipal Finance Program, The vehicles shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicles shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicles shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the City of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include hoto - ra - hs--- - erformance-charts- --com onent�-list,----dimensional-drawings etc. - - - - - p g- p p - , p The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these specifications (Ford he successful bidder will arrange to demonstrate a similarly equipped 201 Crown Victoria Police Interceptor (CVPI), prior to purchase:-% jv®�,rw Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicles and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law.'�c' Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodino. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicles shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation, warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special rder and should be the same type of vehicles that are readily available to th�general public. IAI - Description 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) (06 oe_e ✓ Standard Equipment List doll 1i✓e d L'u,a . • Air Conditioning P719 • Alternator -high output, 200-amps max output, 132-amps at idle • Audio-AM/FM stereo • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power • Engine- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic O/D transmission • Engine —idle meter • Floor covering -heavy duty rubber • Headliner -removable • Lamps: -Dome Map (5" center mount) -Dual beam map light -Light bar connector, 40-amp battery circuit at right front corner of trunk • Mirrors -power, fold -away dual remote • Oil -to -air transmission oil cooler • Power -adjustable pedals • Power distributor connector • Power Point — Rear power access located in trunk • Scuff Plates — Colored keyed, front and rear • Seats: 1 -1 St Row — Cloth buckets -1St Row — Anti -Stab Plate (driver and passenger front seats) 2nd Row — Vinyl bench rear • Suspension — Heavy-duty • Wheels: -17" with P235155R 17 tires -17" Full Sized spare fire/wheel — conventional • Windows Power with driver express -down • Rear floor -mounted heat ducts Optional Equipment List • Cruise Control • Power driver's seat-/ • Deck -lid release on door and //P • Dual spot -lamp assembly • Keyed alike codes Olop( • Rear door handles and locks inoperable J • Traction control • Two-tone paint (black and white) Oy Optional Packages • Base Police Prep Package with LED Corner Lights (65J) 0K EPA Fuel Rating • City 14 mpg / Highway 21 (4.6L SOHC V8 FFV) `2 Safety • Airbags: -Dual 2Id generation front supplemental restraint system -Driver and front passenger -Side (driver and passenger) • Battery saver feature • Brake/shift interlock isolation from taillights • Child -safety rear door locks • Fail safe cooling • Personal Safety System • Side -intrusion door beams • Tire Pressure Monitoring System Manuals • Service • Electrical • Mechanical • Emissions