Resolution No. 2011-084RESOLUTION NO. 2011-84
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE DIRECTOR OF COMMUNITY
SERVICES & WATER TO MAKE NECESSARY PURCHASES ON
BEHALF OF THE CITY OF VERNON IN CONNECTION WITH THE
PURCHASE AND DELIVERY OF FUEL FOR THE CITY'S FLEET
VEHICLES
WHEREAS, the City of Vernon (the "City") is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, on November 24, 2008, the City Council of the City
of Vernon adopted Resolution No. 9763 authorizing the Director of
Community Services to approve any purchases and delivery of fuel for
the City's fleet vehicles in a sum not to exceed Twenty -Five Thousand
Dollars and No Cents ($25,000.00) without prior City Council approval;
and
WHEREAS, due to increasing fuel costs, City staff recommends
that the authorized limit be increased at an amount not to exceed
Thirty -Five Thousand Dollars and No Cents ($35,000.00).
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsection (a) of
Section 2.27 of the Vernon City Code, it is in the public interest and
necessity to authorize the Director of Community Services & Water to
make purchases of fuel on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true and
correct.
SECTION 2: The City Council of the City of Vernon hereby
approves and authorizes the Director of Community Services & Water to
approve any purchases and delivery of fuel for the City's fleet
vehicles in a sum not to exceed Thirty -Five Thousand Dollars and No
Cents ($35,000.00) without prior City Council approval.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Director of Community Services & Water to take any
action deemed necessary and to execute any and all documents as shall
be required to carry out or to perform such other acts and deeds as may
be necessary or convenient to effect the purposes of this Resolution
and the transactions herein authorized.
SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 17th day of May, 2011.
A2141-4,
Name: Hilario Gonzales
^ Title: Mayor / _ e_r_�
ATTFjST
llard G.-,"Y�fna/gughij City Clerk
2
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2011-84, was duly passed, approved and adopted by the City.Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, May 17, 2011, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of May, 2011, at Vernon, California.
4.1lar'd akagiXc4i, City Clerk
(SEAL)
3
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: May 19, 2011
TO: S. Kevin Wilson, Director of Community Services & Water
FROM: Willard Yamaguchi, City Clerk/Interim City Attorney
RE: Resolution No. 2011-84 — A Resolution of the City Council of the City of Vernon
Authorizing the Director of Community Services & Water to Make Necessary Purchases
on Behalf of the City of Vernon in Connection With the Purchase and Delivery of Fuel for
the City's Fleet Vehicles
Transmitted herewith is a copy of Resolution No. 2011-84 referenced above, which was approved by City
Council on May 17, 2011.
Thank you.
WY:dj
Attachment
c: Martha Valenzuela
Purchasing Department
Resolution No. 2011-84
R 1VED
MAY 0 ?nil
CITY C L RKI S Ofp10E
STAFF REPORT
PURCHASING DEPARTMENT
RECEIVED
MAY 0 4 2011
CITY ADMINISTRATION
DATE: May 11, 2011
TO: Mayor and City Council
FROM: Martha V.alenzuela, Director of Business Services/Personne
RE: Fuel for the City's Fleet Vehicles
Purpose
The Purpose of this Staff report is to obtain permission from City
Council to authorize an increase to the amount approved by City
Council Resolution No. 9763 for the purchase of fuel for the City's
fleet vehicles.
Background
The resolution authorizes the Director of Community Services to
approve purchases and delivery of fuel for the City's fleet vehicles in
a sum not to exceed $25,000.00 per purchase. The department
makes numerous purchases throughout the year.
This amount has allowed the department to expediently replace the
fuel on an as needed basis. The City cost of fuel is dependent on the
amount it purchases each time it refills its tanks. Therefore, it is
most cost efficient to drain the tank to as much as possible while
keeping a safe reserve and maximizing the amount of fuel it
purchases each time. However, due to the high increased cost of
fuel the last two fuel purchases were close to exceeding the
department's authorized limit. Given that it is anticipated that fuel
prices are going to continue to rise, it is recommended that the
authorization limit be increased.
Recommendation
The Purchasing Section recommends the authorized I limit be
increased at a not to exceed cost of $35,000.00.
Fiscal Impact
There is a possible fiscal impact to the City caused by the increasing
fuel cost. The various departments of the City are charged for the
fuel as allocated. Each department has appropriated funds to cover
fuel expenses however, again due to the unforeseen soaring
increased cost of fuel, departments may go over budget.