Resolution No. 2011-118RESOLUTION NO. 2011-118
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT FOR PROFESSIONAL SERVICES BY AND
BETWEEN THE CITY OF VERNON AND LINDA HUDSON, D/B/A
HUDSON CONSULTING SERVICES, FOR CONSULTING SERVICES.
RELATED TO A MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 8, 2011
WHEREAS, the City of Vernon (the "City") is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, the City desires to utilize the services of a
consultant to assist in conducting its November 8, 2011, Municipal
Election; and
WHEREAS, Linda Hudson, d/b/a/ Hudson Consulting Services
("Hudson") has provided such election consulting services to the City
in the past; and
WHEREAS, by memo dated June 29, 2011, the City Clerk has
recommended that the City enter into an agreement with Hudson setting
forth the terms and conditions under which Hudson will provide such
services for the November 8, 2011, Municipal Election (the
Agreement"); and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsection (b)(1) and
(7) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into the Agreement with Hudson.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Agreement with Hudson, in substantially the same form as
the copy which is attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for,
and on behalf of, the City and the City Clerk, or Deputy City Clerk,
is hereby authorized to attest thereto.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purpose of this Resolution and the
transactions herein approved or authorized.
SECTION 5: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send one
executed Agreement to:
Hudson Consulting Services
Attn. Linda Hudson
11865 Ann Arbor Court
Riverside, CA 92505
- 2 -
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 5th day of July, 2011.
Name: Hilario Gonzales
Title: Mayor
- 3 -
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2011-118, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, July 5, 2011, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of July, 2011, at Vernon, California.
(SEAL)
{
- 4 -
EXHIBIT A
AGREEMENT FOR ELECTION CONSULTANT SERVICES
THIS AGREEMENT is entered into this day of July, 2011 by and between the CITY OF
VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the
November 8, 2011, Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
employee of the City.
The duties of Consultant shall be:
Assist in conducting and implementing all requirements of a Municipal Election,
including coordination between the City Clerk, City Attorney, Martin & Chapman
Co., the Los Angeles County Registrar -Recorder, and all other necessary entities to
insure cohesiveness; assistance with all necessary election processes to comply with
current Election Code; coordination, in conjunction with the City Clerk and all other
necessary entities; impartiality as to all issues on the ballot including, but not limited
to, political action committees and their representatives; and ensuring.that all election
time lines will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by moil ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $75.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
The City will pay Consultant a $150 round trip charge for each required visit to City Hall.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by November
30, 2011, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all
documents and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
F. Any services performed prior to the Effective Date listed above, but on or after the
Commencement Date, shall for all purposes be deemed to have been performed pursuant
to this Agreement, subject to the terms and conditions hereof.
SECTION 4. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance
carried by Consultant shall name City as additional insured, which shall be primary with no right
of Subrogation.
2
SECTION 5. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Administrator
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
11865 Ann Arbor Court
Riverside, CA 92505
Notices shall be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
DIN
NAME:
TITLE:
ATTEST:
Willard G. Yamaguchi
City Clerk
CONSULTANT
Hudson Consulting Services
By:
Linda Hudson, Principal
APPROVED AS TO :FORM:
City Attorney
3
AGREEMENT FOR ELECTION CONSULTANT SERVICES
THIS AGREEMENT is entered into this 5 th day of July, 2011 by and between the CITY OF
VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the
November 8, 2011 Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson. Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
employee of the City.
The duties of Consultant shall be
Assist in conducting and implementing all requirements of a Municipal Election,
including coordination between the City Clerk, City Attorney, Martin & Chapman
Co., the Los Angeles County Registrar -Recorder, and all other necessary entities to
insure cohesiveness; assistance with all necessary election processes to comply with
current Election Code; coordination, in conjunction with the City Clerk and all other
necessary entities; impartiality as to all issues on the ballot including, but not limited
to, political action committees and their representatives; and ensuring that all election
time lines will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by mail ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $75.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
The City will pay Consultant a $150 round trip charge for each required visit to City Hall.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by November
30, 2011, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all
documents and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
F. Any services performed prior to the Effective Date listed above, but on or after the
Commencement Date, shall for all purposes be deemed to have been performed pursuant
to this Agreement, subject to the terms and conditions hereof.
SECTION 4. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance
carried by Consultant shall name City as additional insured, which shall be primary with no right
of Subrogation.
►A
SECTION 5. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Administrator
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
11865 Ann Arbor Court
Riverside, CA 92505
Notices shall be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
By: wn
NAME: Hilaxio Gonzales
TITLE: Mavor
ATTEST:
By: '
Willar G. gu i
CyitCl
CONSULTANT
Hudson Consulting Services
BCILAnda Hudson, LPrincipal
APPROVED AS TO FORM:
By:
Michael B. Montgo.,y, Interim
City Attorney
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
July 14, 2011
Linda Hudson
Hudson Consulting Services
11865 Ann Arbor Court
Riverside, CA 92505
Re: Consulting Services Agreement
Dear Ms. Hudson:
The insurance requirements have been waived. Transmitted herewith is one fully executed
agreement, as referenced above, approved by City Council on July 5, 2011, through Resolution
No. 2011-118.
If you have any questions regarding this matter, please call contact the undersigned at (323) 583-
8811 ext. 175.
Very, rely yours,
WILLARD G. A G CHI
City Clerk
WGY:dj
Enclosure
c: Purchasing Department
Resolution No. 2011-118
Agreement File No. 11-079
Ezcfusive6i Industriaf
RECEIVED
RECEIVED
J U N 3 0 2011
JUN 30 2011 CITY ADMINISTRATION
CITY CLERKS OFFICE STAFF REPORT
City Clerk ��
DATE: June 30, 2011
TO: Honorable Mayor and City Council
FROM: Willard G. Yamaguchi, City Clerk 10/
RE: Hudson Consulting Services- Municipal Election on November 8, 2011
Background:
On November 8, 2011, the City of Vernon will be conducting a Municipal Election. The City
Clerk's office requests assistance of an independent election consultant to conduct said election.
For this election, the City Clerk's Office wishes to retain the services of Linda Hudson d.b.a.
Hudson Consulting Services ("Hudson").
Hudson will advise and assist in conducting, coordinating, and implementing all aspects of the
Municipal Election. Her services include coordinating between the City Clerk, City Attorney,
Martin & Chapman Co., the Los Angeles County Registrar -Recorder, and all other necessary
entities to comply with the current Election Code.
Hudson has assisted with the City's General Municipal Election in 2006, 2008, and 2011, and
Special Municipal Election in 2009 and 2010. Based on the services provided by Hudson in the
past, it is in the best interest of the City to retain her services for the November 8, 2011,
Municipal Election.
Recommendation:
I recommend that the Council approve the Agreement for Election Consulting Services between
the City of Vernon, and Hudson for the Municipal Election on November 8, 2011.
WGY/ab
Page 1 of 1
Juarez, Debbie
From: Barcia, Ana
Sent: Thursday, July 14, 2011 10:51 AM
To: Juarez, Debbie
Cc: Yamaguchi, Willard
Subject: Hudson Consulting
Hi Debbie,
Please be advised that insurance requirements for the above referenced have been waived.
Thank you,
Ana Barcia
Deputy City Clerk
City of Vernon
T: 323) 583-8811 ex 286
F: 323) 826-1439
abarcia a,ci.vernon.ca.us
CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages
attached to it may contain confidential information that is legally privileged. If you are not the intended recipient, or a
person responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying,
distribution or use of any of the information contained in or attached to this transmission is STRICTLY
PROHIBITED. If you have received this transmission in error, please immediately notify the sender. Please destroy the
original transmission and its attachments without reading or saving in any manner.
7/14/2011