Resolution No. 2012-010RESOLUTION NO. 2012-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF TWO
2012 CHEVROLET TAHOE POLICE PATROL VEHICLES AND ONE
2011 FORD CROWN VICTORIA POLICE INTERCEPTOR FOR THE
POLICE DEPARTMENT
WHEREAS, the Police Department has determined that it needs
to replace three (2) patrol vehicles, unit numbers 79, 81 and 86,
because of continuous mechanical and electrical problems in said
vehicles; and
WHEREAS, the Police Department has determined that two (2)
2012 Chevrolet Tahoe Police Patrol vehicles and one (1) 2011 Ford
Crown Victoria Police Interceptor (the "Vehicles") are the best
vehicles to meet its needs; and
WHEREAS, the Interim Chief of Police has recommended that
authority be granted for the Purchasing Agent, or the Purchasing
Agent's designee, to seek formal bids for the purchase of the Vehicles;
and
WHEREAS, a bid specifications for the purchase of the
Vehicles has been presented to the City Council of the City of Vernon;
and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The bid specifications, which are attached
hereto as Exhibit A, are hereby approved by the City Council of the
City of Vernon.
SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of two (2) 2012 Chevrolet Tahoe Police Patrol
vehicles and one (1) 2011 Ford Crown Victoria Police Interceptor, in
accordance with the bid specifications, and in accordance with this
resolution.
SECTION 4: The City Clerk is hereby directed to publish
said notice, or cause the same to be published, in the Vernon Sun.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to publish said notice forthwith and the first publication of
said notice shall be at least ten (10) days before the opening of the
bids for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or the City Clerk's designee, at the City Hall,
4305 Santa Fe Avenue, Vernon, CA 90058-1714.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 3r" day of January, 2012.
Name: William J. Davi
Title:-Ma�/ Mayor Pro-Tem
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2012-10, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, January 3, 2012, and thereafter was duly signed by
the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this J day of January, 2012, at Vernon, California.
(SEAL)
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EXHIBIT A
Vernon Police Department
Patrol Vehicle
SPECIFICATIONS
GENERAL
The vehicles covered by this specification is for the purchase of two (2) 2012
Chevrolet Tahoe Police Patrol vehicles (PPV.) They shall be supplied as
specified from the manufacturers new, unused and latest model complete with all
necessary equipment and accessories.
The vehicles shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as standard, shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicles shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicles shall meet all Califomia State and Federal safety and
emission standards when delivered to the City of Vernon.
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2012
Chevrolet Tahoe Police Patrol Vehicle (PPV), prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent' as used in this
specification, means "authorized equivalent' and acceptance of the equivalent'
is subject to the approval of the City of Vernon.
Warranties
The manufacturers warranties on the vehicles and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. it is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Rodin. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vemon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The vehicles shall be ready for immediate and safe operation, having
had completed any necessary vehicle registration documentation. The invoice,
any necessary vehicle registration documentation, warranty information, and
manuals must accompany delivery. Delivery shall be Monday — Thursday from
0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino.
This vehicle request is not a special order and should be the same type of
vehicles that are readily available to the general public.
Description
2012 Chevrolet Tahoe Police Patrol Vehicle (PPV), all Black
Mechanical
Vortec 5.3L V8 with 320 hp, Flexfuel capability and Active Fuel
Management
• Auxiliary transmission oil cooler
External engine oil cooler
6-speed automatic transmission with overdrive
• Heavy-duty 4-wheel disc anti -lock brake system with power assist
• Heavy-duty police rated suspension
• 160-amp alternator
• 730 CCA battery with rundown protection
Exterior
• Assist steps
• P265/60R17 all -season tires with full-size spare
• 17-inch steel wheels with bolt -on center caps
• Skid plate package
Standard Equipment List
• Front cloth bucket seats with driver 6-way power adjuster
• Rear vinyl seat
• Tri-zone climate control
• 140-mph certifted speedometer and Driver Information Center
• Cruise control
• 3 auxiliary power outlets
• Remote Keyless Entry
• Compass with outside temperature display
• Tilt adjustable steering column
• AM/FM with CD/MP3 player and auxiliary input jack
• Heavy-duty vinyl flooring
• 100-amp ignition -controlled main power supply under dash & rear cargo
area
• Auxiliary ground studs in rear cargo area
• Wiring provisions for headlamp and tail lamp flashing
Optional Equipment List
• Headlamp and tail lamp flasher system
• Spot lamps, driver and passenger side
• Body side moldings
• Grille lamps and siren speaker wiring
• Hom/siren circuit wiring
• Roof wiring
• Inoperable inside rear door handles, locks and window switches
• Common fleet keyed alike
• Daytime running lamps delete
• Automatic lamp control delete
• Dual batteries
• Rear locking differential
• Recovery hooks, front, frame -mounted
• Delete luggage rack
EPA Fuel Rating
• City 15 mpg / Highway 21 mpg
Safety
• Dual stage frontal airbags with passenger sensing system; driver and front
passenger seat -mounted thorax and pelvic side -impact air bags; outboard
front and rear head curtain side impact airbags
• Tire pressure Monitoring System
• Stability Trek stability enhancement system with proactive roll avoidance
• 4-wheel antilock disc brakes
Manuals
• Service
• Electrical
• Mechanical
• Emissions
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, as of this _ day of
20_, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
��
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on 20_, the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on 20_, CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. _
20_, and which is consistent with CONTRACTOR's Bid of
Documents"), which is attached hereto as Exhibit "A."
, dated ,
(collectively, the "Bid
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total sum of
Dollars and Cents ($ ), including tax
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and final inspection.
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and, Cents ($ ), including tax, for the
purchase of the vehicle.
0
(further terms).
Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made applicable
by law, shall apply to the City's purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
6. Entire Ag eement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
8. Arbitration and Venue. Any dispute, claim or controversy arising out of or
relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof,
including the determination of the scope or applicability of this Agreement to arbitrate, shall be
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determined by arbitration in Los Angeles, California. The arbitration shall be administered by JAMS
pursuant to its Streamlined Arbitration Rules and Procedures. The arbitrator shall be a retired judge. All
decisions of the arbitrator shall be in writing, and the arbitrator shall provide written reasons for their
decision. The arbitration decision shall be final and binding on the Parties. Judgment on the award may
be entered in any court having jurisdiction pursuant to this Agreement. This clause shall not preclude
Parties from seeking provisional remedies in aid of arbitration from a court having jurisdiction pursuant
to this Agreement. The exclusive jurisdiction and venue under this Agreement shall be the Superior
Court of California, Los Angeles County.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
CITY OF VERNON
BY:
Mayor
ATTEST:
Willard G. Yamaguchi, City Clerk
APPROVED AS TO FORM:
Willard G. Yamaguchi, Chief Deputy City Attorney.
CONTRACTOR
By:
Title:
Title:
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Vernon Police Department
Patrol Vehicle
SPECIFICATIONS
GENERAL
The vehicle covered by this specification is for the purchase of one (1) 2011 Ford
Crown Victoria Police interceptor (CVPi) vehicle and shall be supplied as
specified from the manufacturers new, unused and latest model complete with all
necessary equipment and accessories.
The vehicle shall be delivered completely assembled and ready to pperate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicle shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2011
Ford Crown Victoria Police Interceptor (CVPi), prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is Intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the `equivalent"
is subject to the approval of the City of Vernon.
Warranties:
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Rodin. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicle shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The vehicle shall be ready for immediate and safe operation, having had
completed any necessary vehicle registration documentation. The invoice, any
necessary vehicle registration documentation, warranty information, and manuals
must accompany delivery. Delivery shall be Monday — Thursday from 0800 —
1400 and a forty-eight hour notice must be given to Captain Rodino.
This vehicle request is not a special order and should be the same type of
vehicles that are readily available to the general public.
Description
2011 Ford Crown Victoria Police Interceptor (CVPf), (black & white)
Standard Equipment List
• Air Conditioning
• Alternator -high output, 200-amps max output, 132-amps at idle
• Audio-AM/FM stereo
• Brakes -Power 4-wheel disc with anti -lock Brake System (ABS)
• Door locks -Power
• Engine- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic O/D
transmission
• Engine -idle meter
• Floor covering -heavy duty rubber
• Headliner -removable
• Lamps:
-Dome Map (5" center mount)
-Dual beam map light
-Light bar connector, 40-amp battery circuit at right front comer of trunk
• Mirrors -power, fold -away dual remote
• 011-to-air transmission oil cooler
• Power -adjustable pedals
• Power distributor connector
• Power Point - Rear power access located in trunk
• Scuff Plates - Colored keyed, front and rear
• Seats:
-16' Row- Cloth buckets
-1st Row - Anti -Stab Plate (driver and passenger front seats)
2nd Row - Vinyl bench rear
• Suspension - Heavy-duty
• Wheels:
-17" with P235155R17 tires
-17" Full Sized spare tire/wheel - conventional
• Windows - Power with driver express -down
• Rear floor -mounted heat ducts
Optional Equipment List
• Cruise Control
• Power driver's seat
• Deck -lid release on door and 1/P
• Dual spot -lamp assembly
• Keyed alike codes
• Rear door handles and locks inoperable
• Traction control
• Two-tone paint (black and white)
Optional Packages
Base Police Prep Package with LED Corner Lights (65J)
EPA Fuel Rating
City 14 mpg / Highway 21 (4.6L SOHC V8 FFV)
Safety
• Airbags:
-Dual 2"d generation front supplemental restraint system
-Driver and front passenger
-Side (driver and passenger)
• Battery saver feature
• Brake/shift interlock isolation from taillights
• Child -safety rear door locks
• Fail safe cooling
• Personal Safety System
• Side -intrusion door beams
• Tire Pressure Monitoring System
Manuals
• Service
• Electrical
• Mechanical
• Emissions
Contract
The vendor shag be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, as of this _ day of
20_, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
m
WHEREAS, the City is in need of a
CONTRACTOR.
(hereinafter referred to as " ")
Vehicle for its
Department; and
WHEREAS, on 20_, the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on 20_, CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
■ 06):71 0:8:I0 90I�A
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. dated
20_, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total sum of
Dollars and Cents ($ ), including tax
I and final inspection.
2 3. Payment Terms. The City agrees to pay CONTRACTOR a total of
3 Dollars and Cents ($ J, including tax, for the
4 purchase of the vehicle. (further terms).
5 4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
6 factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the .
7 by the City. All manufacturers' warranties, and any other warranties made applicable
g by law, shall apply to the City's purchase of the above -referenced Vehicle.
9 5. General Provisions.
10 A. Governing Law. The laws of the State of California shall govern the
11 rights, obligations, duties and liability of the parties to this Contract and shall also govern the
12 interpretation of this Contract.
13 B. Notices. Notices to the parties, unless otherwise requested in writing,
14 shall be sent to:
15 City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
16 4305 SANTA FE AVENUE
VERNON, CA 90058-0805
17
18 CONTRACTOR:
ATTN:
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6. Entire Agreement. This Contract is the entire agreement of the parties,
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CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
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representations or understandings of any kind or nature.
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7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
24
and their heirs, successors, and permitted assigns.
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8. Arbitration and Venue. Any dispute, claim or controversy arising out of or
26
relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof,
27
including the determination of the scope or applicability of this Agreement to arbitrate, shall be
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determined by arbitration in Los Angeles, California. The arbitration shall be administered by JAMS
pursuant to its Streamlined Arbitration Rules and Procedures. The arbitrator shall be a retired judge. All
decisions of the arbitrator shall be in writing, and the arbitrator shall provide written reasons for their
decision. The arbitration decision shall be final and binding on the Parties. Judgment on the award may
be entered in any court having jurisdiction pursuant to this Agreement. This clause shall not preclude
Parties from seeking provisional remedies in aid of arbitration from a court having jurisdiction pursuant
to this Agreement. The exclusive jurisdiction and venue under this Agreement shall be the Superior
Court of California, Los Angeles County.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
Willard G. Yamaguchi, City Clerk
APPROVED AS TO FORM:
Willard G. Yamaguchi, Chief Deputy City Attorney
CITY OF VERNON
BY:
Mayor
Title:
Title:
CONTRACTOR
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CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: January 5, 2012
TO: Martha Valenzuela, Director of Personne /Business Services
FROM: Willard Yamaguchi, City Clerk
RE: Resolution No. 2012-10 — A Resolution of the City Council of the City of Vernon
Approving and Authorizing Notice Inviting Sealed Proposals or Bids for the Purchase of
Two 2012 Chevrolet Tahoe Police Patrol Vehicles and One 2011 Ford Crown Victoria
Police Interceptor for the Police Department
Transmitted herewith is a copy of Resolution No. 2012-10 referenced above, which was approved by City
Council on January 3, 2012.
Thank you.
WY:dj
Attachment
c: Daniel Calleros
Purchasing Department
Resolution No. 2012-10
RECEIVED
DEC 0 8 2011
CITY CLERK'S OFFICE
C e ear A"ef 1131 .,?,
STAFF REPORT
PURCHASING DEPARTMENT
DEC 0 0 2011
CITY ADMINISTRATION
DATE: December 7, 2011
TO: Mayor and City Council
FROM: Martha Valenzuela, Director of Business Services/Personnel/
RE: (3) Police Vehicle Replacements ��
Purpose
The Purpose of this Staff report is to request authorization from City
Council to seek formal bids for the purchase of (2) 2012 Chevrolet
Tahoe Police Patrol vehicles and (1) 2011 Ford Crown Victoria Police
Interceptor vehicle for the Police Department.
Background
The Police Department will be retiring 3 patrol units (Units 79 (2003),
81 (2003) and 86 (2004)). Two units are assigned to canine officers
and the third is assigned to patrol division. The vehicles' mileage
ranges from 94,000 to 130,000 miles and are no longer reliable due to
continuous mechanical and electrical problems. Garage is in
agreement with the need for replacements on the stated units. Unit
#81 has already been taken out of service and will be used for spare
parts. Upon replacement the other two units will also be retained for
the same utilization. Ultimately these units will be declared as
surplus.
The approximate cost for the (2) 2012 Chevrolet Tahoes will be
$71,775.00. These vehicles will provide sufficient cargo space for the
canine and the necessary equipment. The (1) 2011 Ford Crown
Victoria Police Interceptor's approximate cost is $26,100.00. The
Interceptor is the selected model used for the patrol units.
The new units will require new police vehicle equipment. The
existing equipment on the units is now old and worn. The
approximate cost for the new equipment and installation is estimated
at $25,000.00. This purchase will be handled separately from the
purchase of the new vehicles.
Recommendation
The Purchasing Department recommends a formal bidding process
be authorized to obtain the best pricing for the 3 replacements.
Fiscal Impact
There will be no fiscal impact to the General Fund. Police Federal
asset forfeiture funds will be used for the 3 patrol vehicles and
related equipment/installation costs.
STAFF REPORT
VERNON POLICE DEPARTMENT
DATE: November 30, 2011
TO: Purchasing Department
FROM: Daniel Calleros, Interim Chief of Police y�
RE: Purchase New Patrol Vehicles
Summary
The Police Department (PD) is requesting authorization to replace three (3) patrol vehicles and
related equipment using asset forfeiture funds.
Facts
The PD has a fleet of 17 patrol vehicles. Of the 17 patrol vehicles, three (3) patrol vehicles are
in need of replacement. Two patrol vehicles are assigned to canine officers and the third is
assigned to the patrol division (Units 79, 81, and 86). These vehicles have been in service for a
number of years and have significant wear and tear. The mileage for these three vehicles range
from 94,000 to 130,000 miles. These vehicles are becoming increasingly unreliable as they are
frequently taken out of service for mechanical reasons. Patrol unit #81 has already been taken
out of service because of major electrical problems.
The PD Fleet Manager has recommended to purchase two (2) 2012 Chevrolet Tahoe Police
Vehicles and one (1) 2011 Ford Crown Victoria Police Interceptor. The two (2) Chevrolet Tahoe
Vehicles will be used to replace the current canine vehicles. These vehicles will provide
sufficient cargo space to house the necessary canine equipment. The Ford Crown Victoria will
be used for regular patrol duties.
The PD will also replace most of the related police vehicle equipment to outfit the new vehicles.
Most of the equipment in the police vehicles has also been in use for a number of years and are
in need of replacement. The cost for the police vehicle equipment and installation is estimated
at $25,000.00.
Recommendation
Because of the aging police fleet and related equipment, I recommend that the PD receive
authorization to purchase three (3) police vehicles and related equipment.
Fiscal Impact
General funds will not be used for this purchase. PD Federal asset forfeiture funds will be used
for the purchase of these patrol vehicles and related equipment 1 installation costs.
Attachments:
• 2011 Ford Crown Victoria Police Interceptor Specifications
• 2012 Chevrolet Tahoe Police Vehicle Specifications
RegMstr Requisition Master Report Page: 5
12/7/2011 8:04:04AM CITY OF VERNON
Document #: 10074 Date: 12/05/2011 Year:
Requisition #: 0008157
Description: NEW PATROL VEHICLE - 2011 FORD CROWN VIC
Requestor: ROBERTSON, DANITA
Requested for: CALLEROS, DANIEL
Apprvl Queue:
police
Group:
drobertson Combine: N
CurrentAprv:
JAUNZEMIS, DOLORES
Lvl:
3 Prev: CALLEROS, DANIEL
PO Type:
reg
Confirming:
N PO #:
Blanket exp:
$Limit - PO:
Tran:
Contact:
ROBERTSON, DANITA
Phone: (323) 583-8811 x110
Text Code: Restock: N
Department: 1031 Order Placement: Requestor
Requisition Item
Type Item Code Whse Quantity Units
9
Tax cd: s Comm cd:
Allow partial: Y
2011 Ford Crown Victoria Police
Interceptor (CVPI) equipped per Vernon
Police Department specifications
Account(s)
E 011.4031.570000
1.00 ea
1099 box:
Allow backorder: Y
Project Account(s)
E 126001.6060.6330
Unit Cost
24,000.00000
FA? N
Acct %
100.00
2012
Extension
24,000.00
Fund Typ:
Amount
24,000.00
RFQ:
N
Encumber: Y
Vendor:
Selected:
N
Order from:
Pay to:
FOB Point:
Desired:
Required:
Bill to:
01
ATTN: ACCOUNTS PAYABLE 4305 SANTA FE AVE VERNON, CA 90058
Ship to:
city
4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs:
BID REQUEST
Requisition Tax
Type Document Source
Amount
tax po
2.100.00
Tax cd: s
Comm cd: 1099 box: FA?
Account(s)
Project Account(s) Acct %
Amount
E011.4031.570000
E 126001,6060.6330 100.00
2,100.00
Total:
26,100.00
Page: 5
RegMstr ' Requisition Master Report Page: 6
12/7/2011 8:04:04AM CITY OF VERNON
Document #:
10075
Date:
12/05/2011
Requisition #:
0008158
Description:
NEW PATROL VEHICLES - 2012 CHEVY TAHOES
Requestor:
ROBERTSON, DANITA
Requested for:
CALLEROS, DANIEL
Apprvl Queue:
police,
Group:
drobertson
Current Aprv:
JAUNZEMIS, DOLORES
Lvl:
3
PO Type:
reg
Confirming:
N
Blanket exp:
$Limit - PO:
Contact:
ROBERTSON, DANITA
Text Code:
Restock:
N
Department:
1031
Order Placement:
Requestor
Type Item Code Whse
9
Tax cd: s Comm cd:
Allow partial: Y
2012 Chevrolet Tahoe Police Patrol
Vehicles (PPV) per Vernon Police
Department Specifications
Account(s)
E 011.4031.570000
RFQ: N
Vendor:
Selected: N
Order from:
Pay to:
FOB Point:
Year:
Combine: N
Prev: CALLEROS, DANIEL
PO #:
Tran:
Phone: (323) 583-8811 xl10
Requisition Item
Quantity Units Unit Cost
2.00 ea 33,000.00000
1099 box: FA? N
Allow backorder: Y
Project Account(s) Acct %
E 126001.6060.6330 100.00
Encumber: Y
Desired: Required:
Bill to: 01 ATTN: ACCOUNTS PAYABLE 4305 SANTA FE AVE VERNON, CA 90058
Ship to: city 4305 SANTA FE AVE. VERNON, CA 90058
Ship -via:
Instructs: BID REQUEST
Requisition Tax
Type Document Source
tax po
Tax cd: s Comm cd: 1099 box: FA?
Account(s)
E 011.4031.570000
Project Account(s)
E 126001.6060.6330
2012
Extension
66,000.50
Fund Typ:
Amount
66,000.00
Amount
5,775.00
Acct % Amount
100.00 5.775.00
Total: 71,775.00
Page: 6