Resolution No. 2012-015RESOLUTION NO. 2012-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
SERVICES AGREEMENT WITH PALSONS ELECTRICAL
ENGINEERING SERVICES, INC. FOR ENGINEERING SERVICES
RELATED TO THE LEONIS SUBSTATION 16KV ARC FLASH
SAFETY REMEDIATION PROJECT
WHEREAS, the City of Vernon ("City") is a chartered
municipal corporation of the State of California that owns and
operates a system for the generation, purchase, transmission,
distribution and sale of electric capacity and energy; and
WHEREAS, the City desires to obtain the services of a
qualified engineering firm to provide electrical engineering services
related to the Leonis Substation 16KV arc flash safety remediation
project (the "Services"); and
WHEREAS, the Director of Light & Power has determined that
Palsons Electrical Engineering Services, Inc. ("Palsons") is qualified
and capable of providing the Services; and
WHEREAS, by memo dated January 4, 2012, the Director of
Light & Power recommends the City enter into an agreement setting
forth the terms and conditions under which Palsons will provide the
Services (the "Agreement"); and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsections (b)(1) and
(b)(7) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into an agreement with Palsons to
provide the specialized electrical engineering services for the Leonis
Substation 16KV arc flash safety remediation project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon does
hereby find and determine that the recitals contained hereinabove are
true and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Agreement with Palsons Electrical Engineering Services,
Inc., a copy of which is attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for,
and on behalf of, the City of Vernon and the City Clerk, or Deputy
City Clerk, is hereby authorized to attest thereto.
SECTION 4: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized.
SECTION 5: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send a fully
executed Agreement to Palsons.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 17th day of January,I 2012.
Name: William J. Davis
Title:•-M� Mayor Pro-Tem
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2012-15, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, January 17, 2012, and thereafter was duly signed by
the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this � day of January, 2012, at Vernon, California.
(SEAL)
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4
EXHIBIT A
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PALSONS ELECTRICAL
ENGINEERING SERVICES, INC. FOR ENGINEERING SERVICES RELATED TO LEONIS
SUBSTATION 16 KV ARC FLASH SAFETY REMEDIATION PROJECT
Contractor:
Responsible Principal of Contractor:
Notice Information - Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
12720-0001\1188577v2
COVER PAGE
Palsons Electrical Engineering Services,
Inc.
Charles Palencia, P.E.
Palsons Electrical Engineering Services,
Inc.
7372 Walnut Ave. Unit "C"
Buena Park, California 90620
Attention: Charles Palencia, P.E.
Phone: (714) 523-5927
Facsimile: (714) 523-2166
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Mark Whitworth,
City Administrator
Telephone: (323) 583-8811 ext. 398
Facsimile: (323) 826-1408
Within 7 days of the Notice to Proceed
5 Months from Notice to proceed, unless
extended pursuant to Section 1
Total not to exceed $575,280.00 (includes
all applicable sales tax); and more
particularly described in Exhibit B
3 Years
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PALSONS ELECTRICAL
ENGINEERING SERVICES, INC. FOR ENGINEERING SERVICES RELATED TO LEONIS
SUBSTATION 16 KV ARC FLASH SAFETY REMEDIATION PROJECT
THIS AGREEMENT is made and entered into as of January 17 , 2012 ("Effective
Date"), by and between the City of Vernon, a California charter City and California municipal
corporation ("City"), and Palsons-Electocal_Engineedng_Services,..Inc„-a-California-corporatic
("Contractor"). City and Contractor are collectively referred to herein as the "Parties."
RECITALS
A. City desires to have certain electrical engineering services provided as more fully
set forth in the Scope of Services, attached hereto and incorporated herein as Exhibit A.
B. Contractor represents it is qualified and capable of furnishing the labor, materials,
and expertise necessary to perform such services in accordance with the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Term and Time of Performance.
(a) This Agreement shall commence upon the Commencement Date listed
on the Cover Page, and shall remain and continue in effect through the Termination Date listed
on the Cover Page, unless sooner terminated pursuant to the provisions of this Agreement. Any
services performed prior to the Effective Date listed above shall for all purposes be deemed to
have been performed pursuant to this Agreement, subject to the terms and conditions hereof.
(b) In the event that City renews this Agreement, Contractor may submit a
proposal to increase its rates no later than thirty (30) days after receiving notice of City's intent
to renew. Any increase in rates must be approved by City before such increase can take effect.
If City fails to approve the proposed increase within thirty (30) days of receipt, Contractor may
terminate the renewal by giving thirty (30) days written notice.
Section 2. Performance.
(a) Contractor shall perform the services and tasks described and set forth in
the Scope of Services, Exhibit A ("Services"). Additional services must be mutually agreed
upon in writing signed by both Parties prior to performance of those additional services.
(b) Contractor shall at all times faithfully, competently and to the best of its
ability, experience, and talent, perform all Services under this Agreement in accordance with the
standard of care and skill ordinarily exercised by members of the profession currently practicing
in the same locality under similar circumstances and in a manner reasonably satisfactory to
City.
(c) Contractor shall keep itself informed of all local, state, and federal
ordinances, laws and regulations which in any manner affect those employed by it or in any way
affect the performance of its Services pursuant to this Agreement. Contractor shall at all times
observe and comply with all such ordinances, laws and regulations. City, and its officers,
officials, employees, agents or volunteers shall not be liable at law or in equity occasioned by
failure of Contractor to comply with this paragraph.
(d) Contractor will not be compensated for any work performed not specified
in Exhibit A unless City authorizes such work in advance and in writing.
Section 3. Compensation.
(a) City agrees to compensate Contractor, and Contractor agrees to accept
in full satisfaction for the services and any supplies or goods required by this Agreement, a sum
not to exceed the Consideration set forth on the Cover Page and more particularly described in
Exhibit B. The Consideration shall constitute reimbursement of Contractor's fee for the Services
as well as for all actual and necessary expenditures reasonably incurred in the performance of
this Agreement (including without limitation, all labor, materials, equipment, supplies, delivery,
tax, assembly, and installation, as applicable).
(b) There shall be no claims for additional compensation for reimbursable
expenses and Contractor shall not be reimbursed for any additional expenses.
Section 4. Method of Payment. City shall pay Contractor the Consideration in
accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Responsible Principals.
(a) Contractor's Responsible Principal set forth on the Cover Page shall be
principally responsible for Contractor's obligations under this Agreement and shall serve as
principal liaison between City and Contractor. Designation of another Responsible Principal by
Contractor shall not be made without prior written consent of City.
(b) City's Responsible Principal shall be the City Administrator or his
designee who shall administer the terms of the Agreement on behalf of City.
Section 6. Personnel.
(a) All persons performing the services under this Agreement shall have all
the necessary technical expertise, permits, professional licenses, certificates, training, and other
qualifications required by this Agreement or other applicable laws. Contractor shall provide City
with said permits, licenses, and certificates at the request of City.
(b) Contractor represents that it has, or shall secure at its own expense, all
personnel required to perform Contractor's Services under this Agreement. All personnel
engaged in the work shall be qualified to perform such Services.
Section 7. Permits and Licenses. Contractor shall obtain and maintain during the
Agreement term all necessary licenses, permits and certificates required by law for the provision
of services under this Agreement, including a business license.
Section 8. Access. Contractor shall comply with all reasonable access and other
restrictions that City may impose. No access to City property for performance of the Services
shall be permitted prior to delivery to City of proof of insurance paid and maintained by
Contractor.
Section 9. Contractor's Duties and Representations.
Contractor represents, Covenants and agrees as follows:
(a) There are no obligations, commitments, or impediments of any kind that
will limit or prevent performance of the Services.
(b) Contractor presently has no interest and shall not have any interest, direct
or indirect, which would conflict in any manner with the performance of the Services
contemplated by this Agreement. No person having any such interest shall be employed by or
be associated with Contractor.
(c) There is no litigation pending against Contractor and Contractor is not the
subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to
its actual knowledge, have been convicted of a felony.
Section 10. Independent Contractor.
(a) Contractor is and shall at all times remain, as to City, a wholly
independent contractor. The personnel performing the Services under this Agreement on behalf
of Contractor shall at all times be under Contractor's exclusive direction and control. Neither
City nor any of its officers, officials, employees, agents, or volunteers shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees, or agents are in any manner officers, officials, employees, agents, or
volunteers of City. Contractor shall not incur or have the power to incur any debt, obligation or
liability whatsoever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor or its officers,
employees, or agents in connection with the performance of this Agreement. Except for
Consideration paid to Contractor as provided in the Agreement, City shall not pay salaries,
wages, or other compensation to Contractor for performing services hereunder for the City. City
shall not be liable for compensation or indemnification to Contractor or its officers, employees,
or agents for injury or sickness arising out of performing services hereunder.
(c) Contractor agrees to pay and be responsible for paying all Federal, State
and local taxes for compensation received by Contractor from City while performing services for
City.
Section 11. Termination.
(a) Termination Right. City may, at any time, for any reason or for no reason,
with or without cause, terminate this Agreement, by serving upon the Contractor at least five (5)
calendar days prior written notice. Upon receipt of such notice, Contractor shall immediately
cease all work under this Agreement, unless the notice provides otherwise.
(b) In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Contractor, Contractor shall be paid based on the
percentage of work satisfactorily performed at the time of termination. In no event shall
Contractor be entitled to receive more than the amount that would be paid to Contractor for the
full performance of the services required by this Agreement. Contractor shall have no other
claim against City by reason of such termination, including any claim for compensation.
(c) Actions Subsequent to Termination. In the event of termination of this
Agreement, Contractor shall deliver all Confidential Information, as defined in Section 13 below,
to City within thirty (30) days after the termination of this Agreement. Contractor shall also take
all such other action as City reasonably requires and shall cooperate with City to effectuate an
orderly and systematic termination of Contractor's duties and activities hereunder.
(d) All of the terms and conditions in the Agreement related to payment,
confidentiality, indemnification, dispute resolution and waiver shall survive termination of this
Agreement.
Section 12. Limitation of City's Liability. City's liability on any kind of claim for any
loss or damage arising out of, in connection with, or resulting from this Agreement, shall in no
case exceed the amount that would be paid to Contractor for the full performance of the
services required by this Agreement. In no event shall City be liable for anticipated profits or for
incidental, consequential or punitive damages. City shall not be liable for penalties of any
description.
Section 13. Confidential Status: Disclosure of Information.
(a) Confidential Status; Disclosure of Information. All data, floor plans,
designs, maps, surveys, drawings, models, reports, logs, documents, materials or other
information developed or created by Contractor, received by Contractor, or provided to
Contractor for the performance of this Agreement ("Confidential Information") are deemed
confidential and shall not be disclosed by Contractor to any third party without City's prior written
consent. City shall grant consent if disclosure is legally required. All Confidential Information
shall be returned to City upon the termination of this Agreement. Contractor's Covenant under
this section shall survive the termination of this Agreement. City may disclose to third parties
any Confidential Information at its sole discretion.
(b) Contractor's obligation not to disclose any Confidential Information shall
not extend to information that:
i. was in the possession of, or was rightfully known by, the
Contractor without an obligation to maintain its confidentiality prior to receipt from City;
ii. is or becomes generally known to the public without violation of
this Agreement;
iii. is obtained without an obligation of confidentiality by the
Contractor in good faith from a third party having the right to disclose it without an obligation of
confidentiality; or
iv. information which is required to be disclosed pursuant to any court
order or directive having the force of law.
(c) The provisions of this section shall survive the termination of this
Agreement.
Section 14. Technical Materials. City reserves all rights to any and all tools, dies,
patterns, plates or other similar technical materials furnished or paid for by City, and Contractor
shall use such materials in strict confidentiality and shall return the same to City at its request
upon completion or termination of this Agreement. Contractor shall not copy or otherwise use
any such materials for any purposes other than the completion of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement.
Section 15. Records and Inspections. Contractor shall maintain full and accurate
records with respect to all matters covered under this Agreement for the Records Retention
Period designated on the Cover Page. City shall have access, without charge, during normal
business hours to such records, and the right to examine and audit the same and to make
copies and transcripts therefrom, and to inspect all program data, documents, proceedings and
activities.
Section 16. Default. Contractor's failure to comply with the provisions of this
Agreement shall constitute a default. In the event that Contractor is in default under the terms
of this Agreement, City shall have no obligation or duty to continue compensating Contractor for
any work performed after the date of default and can terminate this Agreement immediately by
written notice to Contractor.
Section 17. Indemnification. Contractor will defend, indemnify, protect and hold
harmless City, its officers, officials, employees, agents, and volunteers from and against any
and all claims, suits, demands, actions, losses, damages, judgments, settlements, penalties,
fines, defensive costs or expenses, including without limitation, interest, attorneys' fees and
expert witness fees, or liability of any kind or nature arising out of or attributable to the acts or
omissions of Contractor, or Contractor's officers, employees, or agents which in any way arise
out of, result from, or are in any way related to the performance or non-performance of this
Agreement, excepting only liability arising out of the sole negligence or willful misconduct of
City, its officers, officials, employees, agents, or volunteers.
In addition to the foregoing, Contractor shall indemnify, defend and hold free and
harmless the City and the City's officers, officials, employees, agents, and volunteers from and
against any and all losses, liabilities, damages, costs and expenses, including reasonable
attorneys' fees, experts' fees, and costs to the extent the same are caused by negligence or
willful misconduct of the Contractor, or any of the Contractor's officials, officers, agents,
employees or volunteers, in the performance of professional services pursuant to this
Agreement.
THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE, SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT AND
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION.
Section 18.. Insurance.
(a) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive General
Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence,
combined single limit, against any personal injury, death, loss or damage resulting from the
wrongful or negligent acts by Contractor or Contractor's officers, employees, or agents.
(b) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability
insurance covering personal injury and property damage, with minimum limits of One Million
Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by
Contractor or Contractor's officers, employees, or agents in performing the services required by
this Agreement.
(c) Contractor agrees to maintain in force at all times during the performance
of work under this Agreement worker§ compensation insurance as required by law.
(d) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Excess Liability Insurance, with
minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit,
and provide policy coverage and terms at least as broad as those required in the primary
insurance.
(e) Contractor shall require each of its sub -consultants or sub -contractors to
maintain insurance coverage that meets all of the requirements of this Agreement.
(f) The policy or policies required by this Agreement shall be issued by an
insurer admitted in the State of California and with a rating of at least a B+; VII in the latest
edition of Best's Insurance Guide.
(g) Contractor agrees that if it does not keep the aforesaid insurance in full
force and effect City may either immediately terminate this Agreement or, if insurance is
available at a reasonable cost, City may take out the necessary insurance and pay, at
Contractor's expense, the premium thereon.
(h) At all times during the term of this Agreement, Contractor shall maintain
on file with the Risk Manager, a certificate or certificates of insurance, satisfactory to the City
Attorney and Risk Manager, along with a copy of the policy declarations page for each policy
showing that the aforesaid policies are in effect in the required amounts. Upon request by City,
Contractor shall cause its insurers to issue certified copies of the insurance policies evidencing
that the coverage and policy endorsements required under this Agreement are maintained in
force. Contractor shall, prior to commencement of work under this Agreement, file with the Risk
Manager, such certificate or certificates and a copy of the policy declarations page for each
policy. The policies of insurance required by this Agreement shall contain an additional insured
endorsement naming the City, its officers, officials, employees, agents, and volunteers as
insured's. All of the policies required under this Agreement shall contain an endorsement
providing that the policies cannot be canceled or reduced except on thirty (30) days prior written
notice to City, and specifically stating that the coverage contained in the policies affords
insurance pursuant to the terms and conditions as set forth in this Agreement.
(i) The insurance provided by Contractor shall be primary to any coverage
available to City, and any insurance or self-insurance maintained by City, its officers, officials,
employees, agents, or volunteers shall be excess of Contractor's insurance and shall not
contribute with it. The policies of insurance required by this Agreement shall include provisions
for waiver of subrogation. Contractor hereby waives all rights of subrogation against City, its
officers, officials, employees, agents, and volunteers.
0) Any deductibles or self -insured retentions must be declared to and
approved by City. At the option of City, Contractor shall either reduce or eliminate the
deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond
guaranteeing payment of losses and expenses.
Section 19. Certification. In accordance with the provisions of Section 3700 of the
Labor Code, Contractor shall secure the payment of compensation to Contractor's employees.
By executing this Agreement, Contractor certifies the following: Contractor is aware of the
provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and Contractor will comply with such provisions before commencing the
performance of the work of this Agreement.
Section 20. Standard Specifications. The work done pursuant to this Agreement shall
be done in accordance with the provisions of the most current edition of "Standard
Specifications for Public Works Construction" (commonly known as "the Green Book") including
Supplements, prepared and promulgated by the Southern California Chapter of the American
Public Works Association and the Associated General Contractors of California, which
specifications are hereinafter referred to as the "Standard Specifications." The provisions of
these Standard Specifications shall apply to the work performed under this Agreement, unless
different standards are specified in Exhibit A or agreed to in writing by the City.
Section 21. Compliance with Laws. Contractor shall keep itself informed of and
comply with all Applicable Laws, including without limitation, the Fair Labor Standards Act, the
Occupational Safety and Health Act and all those Applicable Laws relating in any way to
employment practices and protection of the environment. Contractor shall not discriminate
against any employee or any applicant for employment for reasons of race, color, creed,
religion, sex, sexual preference, age or national origin. For purposes of this section, "Applicable
Laws" shall mean any and all laws, regulations, rules, orders, directives, judgments, decrees,
permits, approvals or other applicable requirements of any governmental entity or agency
having jurisdiction that are applicable to any aspect of this Agreement that are in force on the
Effective Date and as they may be enacted, issued or amended during the term of this
Agreement.
Section 22. Materials and Workmanship. City shall have the right to inspect any
material used. Material furnished shall be new, complete, ready -for -use and of the latest model,
shall not have been used in demonstration or other services and shall have all the usual
equipment as shown by its manufacturer's current specifications and catalogs, unless otherwise
specified. Equipment, supplies or services that fail to comply with the Agreement requirements
regarding design, material or workmanship may be rejected at the option of City. Any materials
rejected shall be removed from City premises at the Contractor's sole expense.
Section 23. Licenses and Permits. Except as provided herein below, Contractor shall
obtain and pay for all permits and licenses required by federal, state or local law, rule or
regulation. Costs for obtaining City permits required under this Agreement will be waived. All
requirements for obtaining permits (including City permits) remain in effect and are not waived;
only the costs of City permits are waived.
Section 24. Assignment of Unfair Business Practices. Contractor and its
subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public works contract or the subcontract. This assignment shall be made and
become effective at the time City tenders final payment to Contractor, without further
acknowledgment by the parties.
Section 25. Assionment and Subcontractina. Contractor shall not assign or attempt to
assign any portion of this Agreement, or subcontract any required performance hereunder,
without the prior written approval of City. Any assignment or subcontract made in violation of
this section is invalid and void. In the event City grants written approval to Contractor to
subcontract work under this Agreement, Contractor is prohibited from using a subcontractor who
is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of
the Labor Code.
Section 26. Arbitration and Venue. Any dispute, claim or controversy arising out of or
relating to this Agreement or the breach, termination, enforcement, interpretation or validity
thereof, including the determination of the scope or applicability of this Agreement to arbitrate,
shall be determined by arbitration in Los Angeles, California. The arbitration shall be
administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The
arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the
arbitrator shall provide written reasons for their decision. The arbitration decision shall be final
and binding on the Parties. Judgment on the award may be entered in any court having
jurisdiction pursuant to this Agreement. This clause shall not preclude Parties from seeking
provisional remedies in aid of arbitration from a court having jurisdiction pursuant to this
Agreement. The exclusive jurisdiction and venue under this Agreement shall be the Superior
Court of California, Los Angeles County.
Section 27. Attorneys Fees. In the event a dispute, claim or litigation arises regarding
this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys
fees and actual costs, which may be set by the arbitrators or the court in the same action or in a
separate action brought for that purpose, in addition to any other relief which is obtained.
Section 28. Governing Law. This Agreement shall be interpreted and enforced
according to, and the Parties rights and obligations governed by, the domestic law of the State
of California, without regard to its laws regarding choice of applicable law.
Section 29. Entire Agreement and Modifications. This Agreement, including
attachments incorporated herein by reference, represents the entire integrated agreement and
understanding between the Parties, and supersedes all prior or contemporaneous negotiations,
representations, agreements, understandings and statements, written or oral. This Agreement
may only be modified in writing and signed by both Parties.
Section 30. Waiver. The waiver by either party of a breach or default by the other
party shall not be deemed a waiver of any different or later breach whether of the same or other
covenant or condition; nor shall any delay or omission by either party to exercise any right it
may have hereunder operate as a waiver of any breach or default of such a right. The failure of
either party to this Agreement to exercise any of its rights under this Agreement does not
constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of
any subsequent breach. No waiver, benefit, privilege, or service voluntarily given or performed
by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
Section 31. Force Maieure. Neither party shall be considered in default of any of its
obligations under this Agreement when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force" shall mean flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal
action, statute, ordinance, or regulation, embargoes of the United States Government or any
other government, which by exercise of due diligence such party could not reasonably have
been expected to avoid and by exercise of due diligence has been unable to overcome. Either
party rendered unable to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all reasonable
dispatch.
Section 32. City Not Obligated to Third Parties. City shall not be obligated or liable
under this Agreement to any party other than Contractor. City shall timely notify Contractor of
the receipt of any third -party claim relating to this Agreement. City shall be entitled to recover its
reasonable costs incurred in providing the notification required by section.
Section 33. Notices. All notices, approvals, consents and other communications
between the Parties shall be in writing, and shall be sent by certified mail (return receipt
requested) or other delivery service which provides evidence of delivery, using the address set
forth on the Cover Page under "Notice Information - City" or "Notice Information — Vendor," as
appropriate, or at such other address as may be furnished by either party to the other in writing.
Mailed notices will be deemed communicated as of the day of receipt.
Section 34. Cover Pape and Exhibits. The Cover Page and all documents referenced
as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any
material discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 35. Headings. Headings used in this Agreement are for convenience and
ease of reference only and shall not affect the interpretation of the Agreement.
Section 36. Survival of Terms. All of the terms and conditions in this Agreement
related to payment, confidentiality, indemnification, dispute resolution and waiver shall survive
termination of this Agreement.
Section 37. Severability. Whenever possible, each provision of this Agreement shall
be interpreted in such a manner as to be valid under applicable law. If any provision of this
Agreement is determined by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in full force and effect, and
shall in no way be affected, impaired or invalidated.
Section 38. Authority to Execute This Agreement. The person or persons executing
this Agreement on behalf of Contractor warrants and represents that he or she has the authority
to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to
the performance of its obligations under this Agreement,
[Signatures Begin on Next Page).
10
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a California charter City
and California municipal corporation
M
X489= Mayor Pro-Tem
William Davis
ATTEST:
WILLARD YAMAGUCHI, City Clerk
APPROVED AS TO FORM:
WILLARD YAMAGUCHI,
AZEKW Chief Deputy City Attorney
Palsons Electrical Engineering Services, Inc.,
a California corporation
By:
Name: e—NA ra , PA c. , A
Title:
By: pq�4�d—
Name: `005 4[[ __ -' qi ENC6 di
Title: foe /7�Su.Li✓
EXHIBIT A
SCOPE OF SERVICES
Contractor will perform the following work for at the Leonis Substation, pursuant to the
Specifications outlined below and all other requirements set forth in this Agreement:
1. Provide all necessary engineering, design, and relay testing and programming to
effectively implement an enhanced high resistance ground fault protection system to detect and
clear high resistance ground faults.
2. Provide all protective relays, electronic devices, mounting hardware, test switches
wiring and panels as described in the Specifications.
3. Provide City with all documentation, drawings, and electronic files as described in the
Specifications.
project. 4. Modify, as needed, existing City drawings and system level drawings related to the
Objective:
The Leonis Substation 16KV System Arc Flash Safety Remediation Project will provide updated
protection and controls for the 16KV Feeder breakers and equipment, and will provide control
and breaker status indication for the breakers being fed from Leonis 66Kv Bus.
16 (EA) SEL 451 relays with integrated pushbuttons will protect and control the following
breakers:
1. 16Kv Feeder- "STEER"
2. 16Kv Feeder- "NORRIS"
3. 16Kv Feeder- "SIERRA PINE"
4. 16Kv Feeder- "CARL"
5. 16Kv Feeder -"RENDERING"
6. 16Kv Feeder- "FURLONG"
7. 16Kv Feeder- "GOLDPACK"
8. 16Kv Feeder- "BASQUE"
9. 16Kv Feeder -"IDEAL"
10. 16Kv #4 CAP BANK
11. 16Kv#5 CAP BANK
12. 16Kv BUS PARALLEL
13. 16Kv BUS TIE
14. 16Kv BUS DIFFERENTIAL
15. #4 BANK
16. #5 BANK
2 (EA) SEL 487E relays will be used to protect the following:
1. #4 BANK
2. #5 BANK
12
The local breaker status and control with be located in the control switches in the control panel
that will be included in this project.
20 (EA) Control Switches will be used for local status and control for the 66KV breakers to
include the following:
1. #2 BANK NORTH 66KV CB
2. #2 BANK SOUTH 66KV CB
3. YBARRA-MALKENHORST NORTH 66KV CB
4. YBARRA-MALKENHORST SOUTH 66KV CB
5. #1 BANK NORTH 66KV CB
6. #1 BANK SOUTH 66KV CB
7. #3 BANK NORTH 66KV CB
8. #3 BANK SOUTH 66KV CB
9. LAGUNA BELL-VERNON NORTH 66KV CB
10. LAGUNA BELL-VERNON SOUTH 66KV CB
11. LAGUNA BELL-TRIGAS NORTH 66KV CB
12. LAGUNA BELL-TRIGAS SOUTH 66KV CB
13. LAGUNA BELL-LEONIS NORTH 66KV CB
14. LAGUNA BELL-LEONIS SOUTH 66KV CB
15. #4 BANK NORTH 66KV CB
16. #4 BANK SOUTH 66KV CB
17.OWILL NORTH 66KV CB
18.OWILL SOUTH 66KV CB
19. #5 BANK NORTH 66KV CB
20. #5 BANK SOUTH 66KV CB
3 SEL RTAC (1 Spare) and 1 SEL AXION Communications processor will be used for DATA
gathering and control:
1. RTAC #1
2. RTAC #2
3. RTAC #3 (SPARE)
4. AXION With backplane and modular 1/0
All drawings, calculations, design, and engineering work will be performed by a California
registered electrical engineer. All drawings and calculation documents shall be stamped and
signed by this engineer. All electrical devices, components, and panels shall be Underwriter
Laboratories ("UL") listed.
Relay Panel Specification
Contractor shall engineer, design, test, and program the following relay panels:
1.. All wiring, test switches, terminal blocks, fuse protection, mounting hardware and
additional electric and electronic components not listed that is required for relay
operation.
2. All relays will be delivered fully programmed with all necessary protective element
settings as well s all protective logic.
13
3. All relays will be factory tested. A factory test report will be provided documenting
testing procedures and results.
The following diagrams show the panel configurations as described:
PANEL #1 - 66KV CONTROL SWITCH PANEL
O
1.4- 1 1
C1
lsw W
® 'i I L,7i7W I
14
PANEL #2- FEEDER PROTECTION PANEL
15
PANEL #3`FEEDER PROTECTION PANEL
'
li ,||4�z,oc�D
^�
�
16
PANEL #4- FEEDER PROTECTION PANEL
F=l
ii Ril iiR
17
PANEL #5- PROTECTION PANEL
KF=
18
PANEL #6- PROTECTION PANEL
F—,---1 F=--fl-
FZ�
F;::al
Ml
= =111--H
L-1 b-� —1-1-1
I FzJl
G17=1- b�h
Zil
19
PANEL #7- DIFFERENTIAL PROTECTION PANEL
Contractor shall enclose all panels in a Hoffman electronic enclosure and deliver the panels
completely tested with all the necessary relay test switches, wiring, mounting hardware and
additional electric and electronic components not listed.
Protection requirement documents
Each SEL Protective relay will require a set of protection requirement documents outlining the
relay protection element and logic requirements and settings. The documents for the SEL 451
relays shall include all protective elements for phase to phase, phase, and ground fault
detection and clearing as well as any additional elements required. The documentation for the
SEL 487E relays shall include all protective elements for phase to phase, phase, and ground
fault detection as well as necessary differential protection elements. The selection of protective
elements will be based on the power system study, which will determine final protective element
settings. This document shall be submitted in hard copy and saved to a file (on a CD) and
submitted to the City. All relay RDB files shall also be saved on a CD and submitted.
Design Engineering and Associated Calculations
All new protective element settings will require a study and analysis of existing settings for
proper coordination. All necessary studies and calculations justifying relay protective element
settings will be included in the protection requirement documents submitted to the City. Each
document shall also include diagrams and relay curve plots for element setting justification.
These relay curve plots shall be performed using proper software specially designed for power
system analysis (ETAP).
Project Drawings
Contractor shall create and provide City with complete drawing diagrams outlining the 1 and 3
line AC and DC relay connections, as well as relay and panel interconnections wiring diagrams
shall be submitted. The drawings shall include:
a. AC Elementary Diagrams
1. Current Transformer inputs
2. Voltage Transformer Inputs
3. Relay and Control bus power sources
4. Additional components not listed
b. DC Elementary Diagrams
1. Breaker Close and Open controls
2. Breaker status inputs
3. Breaker trip coil status
4. Breaker status lights
5. Additional components not listed
c. Wiring Diagrams
1. Relay Panel Wiring
2. Panel interconnection wiring
3. Field connection wiring
4. Component wiring
5. Additional components not listed
21
Additional Proiect Documents
Aside from the new diagrams to be created, existing City 1 line and 3 line diagrams must be
analyzed and edited to include all new equipment and wiring. All drawings shall be submitted to
City for review and approval. All drawings shall be created in, and provided in ACAD format.
Contractor shall also provide City with the following additional project documents:
1. O & M manual consisting of narrative, factory testing and system testing.
2. Complete bill of materials for the furnished system and components.
Deliverables:
Hardware:
1 Hoffman Electronic Enclosure with SEL protective relays and associated equipment as
described in the Relay Panel Specification section. As described, all relays will come fully
programmed with all necessary protective element settings as well as all protection logic. All
relays will be factory tested and shall include all factory testing of protective element and logic
test results.
Project Documents:
3 (Three) copies ea. of the Project Documents in both hard copy and on CD will be submitted at
the conclusion of the project.
Documents to include:
1. Protection requirement documents- As described in the Protection requirement documents
section of this project description.
2. Desfan Enafneerina and Associated Calculations - As described in the Design
Engineering and Associated Calculations section of this project description.
4. Proiect Drawinas -AS described in the project drawings section of this project description.
5. Additional Proiect Documents- As described in the Additional Project documents section of
this project description.
22
EXHIBIT B
PAYMENT SCHEDULE
Contractor shall invoice City for the "Billing Dollars" amount listed in the table below after
completing each Task listed in the table. Invoices shall include the date the Task was
completed.
Payments of each invoice shall be made by City within thirty (30) days following receipt of each
invoice as to all non -disputed fees. If City disputes any of Contractor's fees, it shall give written
notice to Contractor within thirty (30) days of receipt of the disputed invoice. Any amounts in
dispute shall be withheld until resolution.
PROJECT DESCRIPTION: LEONIS SUBSTATION 16 KV ARC FLASH SAFETY REMEDIATION PROJECT
TASK DEADLINE
BILLING
PERCENTAGE
BILLING
DOLLARS
TASK DESCRIPTION
End of Month 1
33.87%
$194,847.34
MATERIALS, EQUIPMENT & ENGINEERING
End of Month 2
33.87%
$194,847,34
MATERIALS, EQUIPMENT & ENGINEERING
End of Month 3
10.64%
$61,209.79
PANEL CONSTRUCTION & DELIVERY
End Of Month 4
8.65%
$49,761.72
PROTECTIVE RELAY SETTING & TESTING
End of Month 5
12.97%
$74,613.82
FIELD TESTING & COMMISSIONING & PRODUCE'
FINAL DOCUMENTS
GRAND TOTAL
100.00%
1 $575,280.00
23
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
January 18, 2012
Palsons Electrical Engineering Services
Attn: Charles Palencia, P.E.
7372 Walnut Avenue, Unit "C"
Buena Park, CA 90620
Re: Engineering Services Related to Leonis Substation 16kV Arc Flash Safety Remediation
Project
Dear Mr. Palencia:
The insurance requirements have been met. Transmitted herewith is a fully executed agreement,
as referenced above, approved by City Council on January 17, 2012, through Resolution No.
2012-15.
If you have any questions regarding this matter, please call Mr. Carlos Fandino at 323/583-8811
ext. 834.
veryjruiy yours,
61�LAgRD . Y
City Clerk
WY:dj
Enclosure
c: Carlos Fandino
Purchasing Department
Resolution No. 2012-15
Agreement File No. 12-010
E7,clusively Industrial
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PALSONS ELECTRICAL
ENGINEERING SERVICES, INC. FOR ENGINEERING SERVICES RELATED TO LEONIS
SUBSTATION 16 KV ARC FLASH SAFETY REMEDIATION PROJECT
Contractor:
Responsible Principal of Contractor:
Notice Information - Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
12720-0001\1188577 2
COVER PAGE
Palsons Electrical Engineering Services,
Inc.
Charles Palencia, P.E.
Palsons Electrical Engineering Services,
Inc.
7372 Walnut Ave. Unit "C"
Buena Park, California 90620
Attention: Charles Palencia, P.E.
Phone: (714) 523-5927
Facsimile: (714) 523-2166
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Mark Whitworth,
City Administrator
Telephone: (323) 583-8811 ext. 398
Facsimile: (323) 826-1408
Within 7 days of the Notice to Proceed
5 Months from Notice to proceed, unless
extended pursuant to Section 1
Total not to exceed $575,280.00 (includes
all applicable sales tax); and more
particularly described in Exhibit B
3 Years
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PALSONS ELECTRICAL
ENGINEERING SERVICES, INC. FOR ENGINEERING SERVICES RELATED TO LEONIS
SUBSTATION 16 KV ARC FLASH SAFETY REMEDIATION PROJECT
THIS AGREEMENT is made and entered into as of January 17 , 2012 ("Effective
Date"), by and between the City of Vernon, a California charter City and California municipal
corporation ("City"), and Palsons Electrical Engineering Services, Inc., a California corporation
("Contractor"). City and Contractor are collectively referred to herein as the "Parties"
RECITALS
A. City desires to have certain electrical engineering services provided as more fully
set forth in the Scope of Services, attached hereto and incorporated herein as Exhibit A.
B. Contractor represents it is qualified and capable of furnishing the labor, materials,
and expertise necessary to perform such services in accordance with the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Term and Time of Performance.
(a) This Agreement shall commence upon the Commencement Date listed
on the Cover Page, and shall remain and continue in effect through the Termination Date listed
on the Cover Page, unless sooner terminated pursuant to the provisions of this Agreement. Any
services performed prior to the Effective Date listed above shall for all purposes be deemed to
have been performed pursuant to this Agreement, subject to the terms and conditions hereof.
(b) In the event that City renews this Agreement, Contractor may submit a
proposal to increase its rates no later than thirty (30) days after receiving notice of City's intent
to renew. Any increase in rates must be approved by City before such increase can take effect.
If City fails to approve the proposed increase within thirty (30) days of receipt, Contractor may
terminate the renewal by giving thirty (30) days written notice.
Section 2. Performance.
(a) Contractor shall perform the services and tasks described and set forth in
the Scope of Services, Exhibit A ("Services"). Additional services must be mutually agreed
upon in writing signed by both Parties prior to performance of those additional services.
(b) Contractor shall at all times faithfully, competently and to the best of its
ability, experience, and talent, perform all Services under this Agreement in accordance with the
standard of care and skill ordinarily exercised by members of the profession currently practicing
in the same locality under similar circumstances and in a manner reasonably satisfactory to
City.
(c) Contractor shall keep itself informed of all local, state, and federal
ordinances, laws and regulations which in any manner affect those employed by it or in any way
affect the performance of its Services pursuant to this Agreement. Contractor shall at all times
observe and comply with all such ordinances, laws and regulations. City, and its officers,
officials, employees, agents or volunteers shall not be liable at law or in equity occasioned by
failure of Contractor to comply with this paragraph.
(d) Contractor will not be compensated for any work performed not specified
in Exhibit A unless City authorizes such work in advance and in writing.
Section 3. Compensation.
(a) City agrees to compensate Contractor, and Contractor agrees to accept
in full satisfaction for the services and any supplies or goods required by this Agreement, a sum
not to exceed the Consideration set forth on the Cover Page and more particularly described in
Exhibit B. The Consideration shall constitute reimbursement of Contractor's fee for the Services
as well as for all actual and necessary expenditures reasonably incurred in the performance of
this Agreement (including without limitation, all labor, materials, equipment, supplies, delivery,
tax, assembly, and installation, as applicable).
(b) There shall be no claims for additional compensation for reimbursable
expenses and Contractor shall not be reimbursed for any additional expenses.
Section 4. Method of Payment. City shall pay Contractor the Consideration in
accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Responsible Principals.
(a) Contractor's Responsible Principal set forth on the Cover Page shall be
principally responsible for Contractor's obligations under this Agreement and shall serve as
principal liaison between City and Contractor. Designation of another Responsible Principal by
Contractor shall not be made without prior written consent of City.
(b) City's Responsible Principal shall be the City Administrator or his
designee who shall administer the terms of the Agreement on behalf of City.
Section 6. Personnel.
(a) All persons performing the services under this Agreement shall have all
the necessary technical expertise, permits, professional licenses, certificates, training, and other
qualifications required by this Agreement or other applicable laws. Contractor shall provide City
with said permits, licenses, and certificates at the request of City.
(b) Contractor represents that it has, or shall secure at its own expense, all
personnel required to perform Contractor's Services under this Agreement. All personnel
engaged in the work shall be qualified to perform such Services.
Section 7. Permits and Licenses. Contractor shall obtain and maintain during the
Agreement term all necessary licenses, permits and certificates required by law for the provision
of services under this Agreement, including a business license.
Section 8. Access. Contractor shall comply with all reasonable access and other
restrictions that City may impose. No access to City property for performance of the Services
shall be permitted prior to delivery to City of proof of insurance paid and maintained by
Contractor.
Section 9. Contractor's Duties and Representations.
Contractor represents, Covenants and agrees as follows:
(a) There are no obligations, commitments, or impediments of any kind that
will limit or prevent performance of the Services.
(b) Contractor presently has no interest and shall not have any interest, direct
or indirect, which would conflict in any manner with the performance of the Services
contemplated by this Agreement. No person having any such interest shall be employed by or
be associated with Contractor.
(c) There is no litigation pending against Contractor and Contractor is not the
subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to
its actual knowledge, have been convicted of a felony.
Section 10. Independent Contractor.
(a) Contractor is and shall at all times remain, as to City, a wholly
independent contractor. The personnel performing the Services under this Agreement on behalf
of Contractor shall at all times be under Contractor's exclusive direction and control. Neither
City nor any of its officers, officials, employees, agents, or volunteers shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees, or agents are in any manner officers, officials, employees, agents, or
volunteers of City. Contractor shall not incur or have the power to incur any debt, obligation or
liability whatsoever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor or its officers,
employees, or agents in connection with the performance of this Agreement. Except for
Consideration paid to Contractor as provided in the Agreement, City shall not pay salaries,
wages, or other compensation to Contractor for performing services hereunder for the City. City
shall not be liable for compensation or indemnification to Contractor or its officers, employees,
or agents for injury or sickness arising out of performing services hereunder.
(c) Contractor agrees to pay and be responsible for paying all Federal, State
and local taxes for compensation received by Contractor from City while performing services for
City.
Section 11. Termination.
(a) Termination Right. City may, at any time, for any reason or for no reason,
with or without cause, terminate this Agreement, by serving upon the Contractor at least five (5)
calendar days prior written notice. Upon receipt of such notice, Contractor shall immediately
cease all work under this Agreement, unless the notice provides otherwise.
(b) In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Contractor, Contractor shall be paid based on the
percentage of work satisfactorily performed at the time of termination. In no event shall
Contractor be entitled to receive more than the amount that would be paid to Contractor for the
EI
full performance of the services required by this Agreement. Contractor shall have no other
claim against City by reason of such termination, including any claim for compensation.
(c) Actions Subsequent to Termination. In the event of termination of this
Agreement, Contractor shall deliver all Confidential Information, as defined in Section 13 below,
to City within thirty (30) days after the termination of this Agreement. Contractor shall also take
all such other action as City reasonably requires and shall cooperate with City to effectuate an
orderly and systematic termination of Contractor's duties and activities hereunder.
(d) All of the terms and conditions in the Agreement related to payment,
confidentiality, indemnification, dispute resolution and waiver shall survive termination of this
Agreement.
Section 12. Limitation of City's Liability. City's liability on any kind of claim for any
loss or damage arising out of, in connection with, or resulting from this Agreement, shall in no
case exceed the amount that would be paid to Contractor for the full performance of the
services required by this Agreement. In no event shall City be liable for anticipated profits or for
incidental, consequential or punitive damages. City shall not be liable for penalties of any
description.
Section 13. Confidential Status: Disclosure of Information.
(a) Confidential Status; Disclosure of Information. All data, floor plans,
designs, maps, surveys, drawings, models, reports, logs, documents, materials or other
information developed or created by Contractor, received by Contractor, or provided to
Contractor for the performance of this Agreement ("Confidential Information") are deemed
confidential and shall not be disclosed by Contractor to any third party without City's prior written
consent. City shall grant consent if disclosure is legally required. All Confidential Information
shall be returned to City upon the termination of this Agreement. Contractor's Covenant under
this section shall survive the termination of this Agreement. City may disclose to third parties
any Confidential Information at its sole discretion.
(b) Contractor's obligation not to disclose any Confidential Information shall
not extend to information that:
I. was in the possession of, or was rightfully known by, the
Contractor without an obligation to maintain its confidentiality prior to receipt from City;
ii. is or becomes generally known to the public without violation of
this Agreement;
iii. is obtained without an obligation of confidentiality by the
Contractor in good faith from a third party having the right to disclose it without an obligation of
confidentiality; or
iv. information which is required to be disclosed pursuant to any court
order or directive having the force of law.
(c) The provisions of this section shall survive the termination of this
Agreement.
Section 14. Technical Materials. City reserves all rights to any and all tools, dies,
patterns, plates or other similar technical materials furnished or paid for by City, and Contractor
shall use such materials in strict confidentiality and shall return the same to City at its request
upon completion or termination of this Agreement. Contractor shall not copy or otherwise use
any such materials for any purposes other than the completion of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement.
Section 15. Records and Inspections. Contractor shall maintain full and accurate
records with respect to all matters covered under this Agreement for the Records Retention
Period designated on the Cover Page. City shall have access, without charge, during normal
business hours to such records, and the right to examine and audit the same and to make
copies and transcripts therefrom, and to inspect all program data, documents, proceedings and
activities.
Section 16. Default. Contractor's failure to comply with the provisions of this
Agreement shall constitute a default. In the event that Contractor is in default under the terms
of this Agreement, City shall have no obligation or duty to continue compensating Contractor for
any work performed after the date of default and can terminate this Agreement immediately by
written notice to Contractor.
Section 17. Indemnification. Contractor will defend, indemnify, protect and hold
harmless City, its officers, officials, employees, agents, and volunteers from and against any
and all claims, suits, demands, actions, losses, damages, judgments, settlements, penalties,
fines, defensive costs or expenses, including without limitation, interest, attorneys' fees and
expert witness fees, or liability of any kind or nature arising out of or attributable to the acts or
omissions of Contractor, or Contractor's officers, employees, or agents which in any way arise
out of, result from, or are in any way related to the performance or non-performance of this
Agreement, excepting only liability arising out of the sole negligence or willful misconduct of
City, its officers, officials, employees, agents, or volunteers.
In addition to the foregoing, Contractor shall indemnify, defend and hold free and
harmless the City and the City's officers, officials, employees, agents, and volunteers from and
against any and all losses, liabilities, damages, costs and expenses, including reasonable
attorneys' fees, experts' fees, and costs to the extent the same are caused by negligence or
willful misconduct of the Contractor, or any of the Contractor's officials, officers, agents,
employees or volunteers, in the performance of professional services pursuant to this
Agreement.
THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE, SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT AND
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION.
Section 18. Insurance.
(a) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive General
Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence,
combined single limit, against any personal injury, death, loss or damage resulting from the
wrongful or negligent acts by Contractor or Contractor's officers, employees, or agents.
(b) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability
insurance covering personal injury and property damage, with minimum limits of One Million
Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by
Contractor or Contractor's officers, employees, or agents in performing the services required by
this Agreement.
(c) Contractor agrees to maintain in force at all times during the performance
of work under this Agreement workerg compensation insurance as required by law.
(d) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Excess Liability Insurance, with
minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit,
and provide policy coverage and terms at least as broad as those required in the primary
insurance.
(a) Contractor shall require each of its sub -consultants or sub -contractors to
maintain insurance coverage that meets all of the requirements of this Agreement.
(f) The policy or policies required by this Agreement shall be issued by an
insurer admitted in the State of California and with a rating of at least a B+; VI in the latest
edition of Bes('s Insurance Guide.
(g) Contractor agrees that if it does not keep the aforesaid insurance in full
force and effect City may either immediately terminate this Agreement or, if insurance is
available at a reasonable cost, City may take out the necessary insurance and pay, at
Contractor's expense, the premium thereon.
(h) At all times during the term of this Agreement, Contractor shall maintain
on file with the Risk Manager, a certificate or certificates of insurance, satisfactory to the City
Attorney and Risk Manager, along with a copy of the policy declarations page for each policy
showing that the aforesaid policies are in effect in the required amounts. Upon request by City,
Contractor shall cause its insurers to issue certified copies of the insurance policies evidencing
that the coverage and policy endorsements required under this Agreement are maintained in
force. Contractor shall, prior to commencement of work under this Agreement, file with the Risk
Manager, such certificate or certificates and a copy of the policy declarations page for each
policy. The policies of insurance required by this Agreement shall contain an additional insured
endorsement naming the City, its officers, officials, employees, agents, and volunteers as
insured's. All of the policies required under this Agreement shall contain an endorsement
providing that the policies cannot be canceled or reduced except on thirty (30) days prior written
notice to City, and specifically stating that the coverage contained in the policies affords
insurance pursuant to the terms and conditions as set forth in this Agreement.
(i) The insurance provided by Contractor shall be primary to any coverage
available to City, and any insurance or self-insurance maintained by City, its officers, officials,
employees, agents, or volunteers shall be excess of Contractor's insurance and shall not
contribute with it. The policies of insurance required by this Agreement shall include provisions
for waiver of subrogation. Contractor hereby waives all rights of subrogation against City, its
officers, officials, employees, agents, and volunteers.
0) Any deductibles or self -insured retentions must be declared to and
approved by City. At the option of City, Contractor shall either reduce or eliminate the
deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond
guaranteeing payment of losses and expenses.
Section 19. Certification. In accordance with the provisions of Section 3700 of the
Labor Code, Contractor shall secure the payment of compensation to Contractor's employees.
By executing this Agreement, Contractor certifies the following: Contractor is aware of the
provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and Contractor will comply with such provisions before commencing the
performance of the work of this Agreement.
Section 20. Standard Specifications. The work done pursuant to this Agreement shall
be done in accordance with the provisions of the most current edition of "Standard
Specifications for Public Works Construction' (commonly known as "the Green Book") including
Supplements, prepared and promulgated by the Southern California Chapter of the American
Public Works Association and the Associated General Contractors of California, which
specifications are hereinafter referred to as the "Standard Specifications." The provisions of
these Standard Specifications shall apply to the work performed under this Agreement, unless
different standards are specified in Exhibit A or agreed to in writing by the City.
Section 21. Compliance with Laws. Contractor shall keep itself informed of and
comply with all Applicable Laws, including without limitation, the Fair Labor Standards Act, the
Occupational Safety and Health Act and all those Applicable Laws relating in any way to
employment practices and protection of the environment. Contractor shall not discriminate
against any employee or any applicant for employment for reasons of race, color, creed,
religion, sex, sexual preference, age or national origin. For purposes of this section, "Applicable
Laws" shall mean any and all laws, regulations, rules, orders, directives, judgments, decrees,
permits, approvals or other applicable requirements of any governmental entity or agency
having jurisdiction that are applicable to any aspect of this Agreement that are in force on the
Effective Date and as they may be enacted, issued or amended during the term of this
Agreement.
Section 22. Materials and Workmanship. City shall have the right to inspect any
material used. Material furnished shall be new, complete, ready -for -use and of the latest model,
shall not have been used in demonstration or other services and shall have all the usual
equipment as shown by its manufacturer's current specifications and catalogs, unless otherwise
specified. Equipment, supplies or services that fail to comply with the Agreement requirements
regarding design, material or workmanship may be rejected at the option of City. Any materials
rejected shall be removed from City premises at the Contractor's sole expense.
Section 23. Licenses and Permits. Except as provided herein below, Contractor shall
obtain and pay for all permits and licenses required by federal, state or local law, rule or
regulation. Costs for obtaining City permits required under this Agreement will be waived. All
requirements for obtaining permits (including City permits) remain in effect and are not waived;
only the costs of City permits are waived.
Section 24. Assignment of Unfair Business Practices. Contractor and its
subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public works contract or the subcontract. This assignment shall be made and
become effective at the time City tenders final payment to Contractor, without further
acknowledgment by the parties.
Section 25. Assignment and Subcontracting. Contractor shall not assign or attempt to
assign any portion of this Agreement, or subcontract any required performance hereunder,
without the prior written approval of City. Any assignment or subcontract made in violation of
this section is invalid and void. In the event City grants written approval to Contractor to
subcontract work under this Agreement, Contractor is prohibited from using a subcontractor who
is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of
the Labor Code.
Section 26. Arbitration and Venue. Any dispute, claim or controversy arising out of or
relating to this Agreement or the breach, termination, enforcement, interpretation or validity
thereof, including the determination of the scope or applicability of this Agreement to arbitrate,
shall be determined by arbitration in Los Angeles, California. The arbitration shall be
administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The
arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the
arbitrator shall provide written reasons for their decision. The arbitration decision shall be final
and binding on the Parties. Judgment on the award may be entered in any court having
jurisdiction pursuant to this Agreement. This clause shall not preclude Parties from seeking
provisional remedies in aid of arbitration from a court having jurisdiction pursuant to this
Agreement. The exclusive jurisdiction and venue under this Agreement shall be the Superior
Court of California, Los Angeles County.
Section 27. Attorneys Fees. In the event a dispute, claim or litigation arises regarding
this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys
fees and actual costs, which may be set by the arbitrators or the court in the same action or in a
separate action brought for that purpose, in addition to any other relief which is obtained.
Section 28. Governing Law. This Agreement shall be interpreted and enforced
according to, and the Parties rights and obligations governed by, the domestic law of the State
of California, without regard to its laws regarding choice of applicable law.
Section 29. Entire Agreement and Modifications. This Agreement, including
attachments incorporated herein by reference, represents the entire integrated agreement and
understanding between the Parties, and supersedes all prior or contemporaneous negotiations,
representations, agreements, understandings and statements, written or oral. This Agreement
may only be modified in writing and signed by both Parties.
Section 30. Waiver. The waiver by either party of a breach or default by the other
party shall not be deemed a waiver of any different or later breach whether of the same or other
covenant or condition; nor shall any delay or omission by either party to exercise any right it
may have hereunder operate as a waiver of any breach or default of such a right. The failure of
either party to this Agreement to exercise any of its rights under this Agreement does not
constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of
any subsequent breach. No waiver, benefit, privilege, or service voluntarily given or performed
by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
Section 31. Force Maieure. Neither party shall be considered in default of any of its
obligations under this Agreement when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force" shall mean flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal
action, statute, ordinance, or regulation, embargoes of the United States Government or any
other government, which by exercise of due diligence such party could not reasonably have
been expected to avoid and by exercise of due diligence has been unable to overcome. Either
party rendered unable to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all reasonable
dispatch.
Section 32. City Not Obligated to Third Parties. City shall not be obligated or liable
under this Agreement to any party other than Contractor. City shall timely notify Contractor of
the receipt of any third -party claim relating to this Agreement. City shall be entitled to recover its
reasonable costs incurred in providing the notification required by section.
Section 33. Notices. All notices, approvals, consents and other communications
between the Parties shall be in writing, and shall be sent by certified mail (return receipt
requested) or other delivery service which provides evidence of delivery, using the address set
forth on the Cover Page under "Notice Information - City" or "Notice Information — Vendor," as
appropriate, or at such other address as may be furnished by either party to the other in writing.
Mailed notices will be deemed communicated as of the day of receipt.
Section 34. Cover Page and Exhibits. The Cover Page and all documents referenced
as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any
material discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 35. Headings. Headings used in this Agreement are for convenience and
ease of reference only and shall not affect the interpretation of the Agreement.
Section 36. Survival of Terms. All of the terms and conditions in this Agreement
related to payment, confidentiality, indemnification, dispute resolution and waiver shall survive
termination of this Agreement.
Section 37. Severability. Whenever possible, each provision of this Agreement shall
be interpreted in such a manner as to be valid under applicable law. If any provision of this
Agreement is determined by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in full force and effect, and
shall in no way be affected, impaired or invalidated.
Section 38. Authority to Execute This Agreement. The person or persons executing
this Agreement on behalf of Contractor warrants and represents that he or she has the authority
to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to
the performance of its obligations under this Agreement.
[Signatures Begin on Next Page].
10
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a California charter City
and California municipal corporation
r
BY:,
May= Mayor Pro-Tem
William Davis
ATTF_�.eiP':
AS TO
WICLAIRD YAMAGUICHI,
AXIMM Chief Deputy
Palsons Electrical Engineering Services, Inc.,
a California corporation
By:
Name: tWaR PAc O,A
Title: _ Przes. n¢n,T
By: pop§l 4��
Name: og 1 cL£NCG
'Title: fee
EXHIBIT A
EXHIBIT A
SCOPE OF SERVICES
Contractor will perform the following work for at the Leonis Substation, pursuant to the
Specifications outlined below and all other requirements set forth in this Agreement:
1. Provide all necessary engineering, design, and relay testing and programming to
effectively implement an enhanced high resistance ground fault protection system to detect and
clear high resistance ground faults.
2. Provide all protective relays, electronic devices, mounting hardware, test switches
wiring and panels as described in the Specifications.
3. Provide City with all documentation, drawings, and electronic files as described in the
Specifications.
4. Modify, as needed, existing City drawings and system level drawings related to the
project.
Objective:
The Leonis Substation 16KV System Arc Flash Safety Remediation Project will provide updated
protection and controls for the 16KV Feeder breakers and equipment, and will provide control
and breaker status indication for the breakers being fed from Leonis 66Kv Bus.
16 (EA) SEL 451 relays with integrated pushbuttons will protect and control the following
breakers:
1. 16Kv Feeder- "STEER"
2. 16Kv Feeder- "NORRIS"
3. 16Kv Feeder- "SIERRA PINE"
4. 16Kv Feeder- "CARL"
5. 16Kv Feeder- "RENDERING"
6. 16Kv Feeder- "FURLONG"
7. 16Kv Feeder- "GOLDPACK"
8. 16Kv Feeder- "BASQUE"
9. 16Kv Feeder- "IDEAL"
10. 16Kv #4 CAP BANK
11. 16Kv #5 CAP BANK
12. 16Kv BUS PARALLEL
13. 16Kv BUS TIE
14. 16Kv BUS DIFFERENTIAL
15. #4 BANK
16. #5 BANK
2 (EA) SEL 487E relays will be used to protect the following:
1. #4 BANK
2. #5 BANK
12
The local breaker status and control with be located in the control switches in the control panel
that will be included in this project.
20 (EA) Control Switches will be used for local status and control for the 66KV breakers to
include the following:
1. #2 BANK NORTH 66KV CB
2. #2 BANK SOUTH 66KV CB
3. YBARRA-MALKENHORST NORTH 66KV CB
4. YBARRA-MALKENHORST SOUTH 66KV CB
5. #1 BANK NORTH 66KV CB
6. #1 BANK SOUTH 66KV CB
7. #3 BANK NORTH 66KV CB
8. #3 BANK SOUTH 66KV CB
9. LAGUNA BELL-VERNON NORTH 66KV CB
10. LAGUNA BELL-VERNON SOUTH 66KV CB
11. LAGUNA BELL-TRIGAS NORTH 66KV CB
12. LAGUNA BELL-TRIGAS SOUTH 66KV CB
13. LAGUNA BELL-LEONIS NORTH 66KV CB
14. LAGUNA BELL-LEONIS SOUTH 66KV CB
15. #4 BANK NORTH 66KV CB
16. #4 BANK SOUTH 66KV CB
17. OWILL NORTH 66KV CB
18. OWILL SOUTH 66KV CB
19. #5 BANK NORTH 66KV CB
20. #5 BANK SOUTH 66KV CB
3 SEL RTAC (1 Spare) and 1 SEL AXION Communications processor will be used for DATA
gathering and control:
1. RTAC #1
2. RTAC #2
3. RTAC #3 (SPARE)
4. AXION With backplane and modular 1/0
All drawings, calculations, design, and engineering work will be performed by a California
registered electrical engineer. All drawings and calculation documents shall be stamped and
signed by this engineer. All electrical devices, components, and panels shall be Underwriter
Laboratories ("UL") listed.
Relay Panel Specification
Contractor shall engineer, design, test, and program the following relay panels:
1. , All wiring, test switches, terminal blocks, fuse protection, mounting hardware and
additional electric and electronic components not listed that is required for relay
operation.
2. All relays will be delivered fully programmed with all necessary protective element
settings as well s all protective logic.
13
3. All relays will be factory tested. A factory test report will be provided documenting
testing procedures and results.
The following diagrams show the panel configurations as described:
PANEL #1 - 66KV CONTROL SWITCH PANEL
of 1 14,7 ZZ I
Ij
ail I
14
PANEL #2- FEEDER PROTECTION PANEL
rF-'l_-:,--`11 Fl�.---I-
F,-,, 71 -
1 yr
6
15
PANEL #3'FEEDER PROTECTION PANEL
16
PANEL #4- FEEDER PROTECTION PANEL
MSL
17
PANEL #5- PROTECTION PANEL
=- L
----------
In
PANEL #6- PROTECTION PANEL
.1k
I G�-,-,- i
19
RANEL#7 DIFFERENTIAL PROTECTION PANEL
20
Contractor shall enclose all panels in a Hoffman electronic enclosure and deliver the panels
completely tested with all the necessary relay test switches, wiring, mounting hardware and
additional electric and electronic components not listed.
Protection requirement documents
Each SEL Protective relay will require a set of protection requirement documents outlining the
relay protection element and logic requirements and settings. The documents for the SEL 451
relays shall include all protective elements for phase to phase, phase, and ground fault
detection and clearing as well as any additional elements required. The documentation for the
SEL 487E relays shall include all protective elements for phase to phase, phase, and ground
fault detection as well as necessary differential protection elements. The selection of protective
elements will be based on the power system study, which will determine final protective element
settings. This document shall be submitted in hard copy and saved to a file (on a CD) and
submitted to the City. All relay RDB files shall also be saved on a CD and submitted.
Design Enoineerina and Associated Calculations
All new protective element settings will require a study and analysis of existing settings for
proper coordination. All necessary studies and calculations justifying relay protective element
settings will be included in the protection requirement documents submitted to the City. Each
document shall also include diagrams and relay curve plots for element setting justification.
These relay curve plots shall be performed using proper software specially designed for power
system analysis (ETAP).
Project Drawings
Contractor shall create and provide City with complete drawing diagrams outlining the 1 and 3
line AC and DC relay connections, as well as relay and panel interconnections wiring diagrams
shall be submitted. The drawings shall include:
a. AC Elementary Diagrams
1. Current Transformer inputs
2. Voltage Transformer Inputs
3. Relay and Control bus power sources
4. Additional components not listed
b. DC Elementary Diagrams
1. Breaker Close and Open controls
2. Breaker status inputs
3. Breaker trip coil status
4. Breaker status lights
5. Additional components not listed
c. Wiring Diagrams
1. Relay Panel Wiring
2. Panel interconnection wiring
3. Field connection wiring
4. Component wiring
5. Additional components not listed
21
Additional Proiect Documents
Aside from the new diagrams to be created, existing City 1 line and 3 line diagrams must be
analyzed and edited to include all new equipment and wiring. All drawings shall be submitted to
City for review and approval. All drawings shall be created in, and provided in ACAD format.
Contractor shall also provide City with the following additional project documents:
1. O & M manual consisting of narrative, factory testing and system testing.
2. Complete bill of materials for the furnished system and components.
Deliverables:
rCPTl:=1 4;
1 Hoffman Electronic Enclosure with SEL protective relays and associated equipment as
described in the Relay Panel Specification section. As described, all relays will come fully
programmed with all necessary protective element settings as well as all protection logic. All
relays will be factory tested and shall include all factory testing of protective element and logic
test results.
Project Documents.
3 (Three) copies ea. of the Project Documents in both hard copy and on CD will be submitted at
the conclusion of the project.
Documents to include:
1. Protection requirement documents- As described in the Protection requirement documents
section of this project description.
2. Desion Engineering and Associated Calculations - As described in the Design
Engineering and Associated Calculations section of this project description.
4. Proiect Drawings -.As described in the project drawings section of this project description.
5. Additional Proiect Documents- As described in the Additional Project documents section of
this project description.
22
EXHIBIT B
PAYMENT SCHEDULE
Contractor shall invoice City for the "Billing Dollars" amount listed in the table below after
completing each Task listed in the table. Invoices shall include the date the Task was
completed.
Payments of each invoice shall be made by City within thirty (30) days following receipt of each
invoice as to all non -disputed fees. If City disputes any of Contractor's fees, it shall give written
notice to Contractor within thirty (30) days of receipt of the disputed invoice. Any amounts in
dispute shall be withheld until resolution.
PROJECT DESCRIPTION: LEONTS SUBSTATION 16 KV ARC FLASH SAFETY REMEDIATION PROJECT
TASK DEADLINE
BILLING
PERCENTAGE
BILLING
DOLLARS
TASK DESCRIPTION
End of Month 1
33.87%
$194,847.34
MATERIALS, EQUIPMENT & ENGINEERING
End of Month 2
33.87%
$194,847,34
MATERIALS, EQUIPMENT & ENGINEERING
End of Month 3
10.64%
$61,209.79
PANEL CONSTRUCTION & DELIVERY
End of Month 4
8.65%
$49,761.72
PROTECTIVE RELAY SETTING & TESTING
End of Month 5
12.97%
$74,613.82
FIELD TESTING & COMMISSIONING & PRODUCE
FINAL DOCUMENTS
GRAND TOTAL
100.00%
1 $575,280.00
23
(Ie �// �ZA,
RECEIVE®
CITY Caw off ICE
STAFF REPORT
DATE: January 4, 2012
LIGHT & POWER
TO: Honorable Mayor and City Council Al /�l j
FROM: Carlos R. Fandino, Jr., Director of Light & Power`"
RE: Leonis Substation 16kV Arc Flash Safety Remediation Project
PURPOSE:
RECEIVED
JAN 0 4 2012
CITY ADMINISTRATION
The National Electrical Safety Code, "NESC", requires that all employers assess the
ARC FLASH safety of their electrical. facilities and remediate any shortcomings which
could result in bodily harm to humans. The Light & Power Engineering staff determined
that all City electric system medium voltage systems meet the necessary requirements,
with the exception of the Leonis Substation 16kV system. A capital improvement
project to address the 16kV arc flash safety improvement at Leonis Substation has been
created.
Rhino Construction and Palsons Engineering became knowledgeable and experienced
with the City's electric system after successfully completing the relay replacement for
the 7kV project. This 16kV relay replacement is, in fact, a continuation of replacing
additional relays at Leonis.
RECOMMENDATION
As Rhino Construction and Palsons Engineering are most qualified to continue with the
project, it is requested that the attached agreements be placed on the agenda for
consideration and approval at the January 17, 2012 council meeting. Please note that
the attached agreements have been reviewed and approved as to form by the City's
Legal Department.
CRF:ah
Attachments
RECEIVED
of � DEC 2 8 2011,
LIGHT & POWER DEPT.
CITY ATTORNEY'S OFFICE
INTER -DEPARTMENT MEMORANDUM
DATE: December 28, 2011
TO: Carlos R. Fandino, Director of Light & Power
FROM: Willard G. Yamaguchi, Chief Deputy City Attorney
RE: Leonis Substation 16kV Arc Flash Safety Remediation Project
I have received and reviewed the Memorandum dated December 13, 2011,
and the attachments thereto.
The Agreements with JM Crew, Inc. dba Rhino Construction Services and
Palsons Electrical Engineering Services, Inc. are approved as to form.
WY:em
Enclosures
Juarez, Debbie
From: Barcia, Ana
Sent: Tuesday, January 17, 2012 4:43 PM
To: Juarez, Debbie
Subject: RE: Insurance Inquiry - Palsons Electrical Engineering Services, Inc. Res. No. 2012-15
Approved 01/17/12
Hi Debbie,
Current insurance also on file
Ana Barcia
City of Vernon
T: 323) 583-8811 ex 286
F: 323) 826-1439
abarcia@ci.vernon.ca.us
From: Juarez, Debbie
Sent: Tuesday, January 17, 2012 4:40 PM
To: Barcia, Ana
Subject: Insurance Inquiry - Palsons Electrical Engineering Services, Inc. Res. No. 2012-15 Approved 01/17/12
Hi Ana. Please let me know if the above -referenced contractor has valid insurance. Thank you.
4Je0orah ynarez
RfrorAsWanagenient f7.ssistaat
City of Vernon - City Cferl's Office
4305.5anla Fe,flvenue
Vernon, Cq 90058
(323) 583-8811
Ra.'zD/,2 -/j
LIGHT & POWER DEPARTMENT
Carlos Fandino, Director of Light & Power
January 24, 2012
Palsons Electrical Engineering Services
Attn: Charles Palencia, P.E.
7372 Walnut Avenue, Unit "C"
Buena Park, CA 90620
Re: Engineering Services Related to Leonis Substation 16kV Arc Flash Safety Remediation Project
Dear Mr. Palencia:
The Resolution No. 2012-15 was approved by City Council on January 17, 2012. This memorandum
formally provides you with the notice to proceed with the project.
If you have any questions regarding this matter, please call Mr. Carlos Fandino at 323/583-8811 ext. 834.
Very truly yours,
A �—
ALI NOUR
Engineering Manager
AN:mm
C: Carlos Fandino
Purchasing Department
Agreement file No. 12-010
Eden
4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 Fax (323) 826-1425
EXcfusivefy Industrial