Resolution No. 2012-028RESOLUTION NO. 2012-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
CONTRACT CHANGE ORDER NO. 3 TO THE TRAFFIC SIGNAL
MAINTENANCE BY AND BETWEEN THE CITY OF VERNON AND
REPUBLIC INTELLIGENT TRANSPORTATION SERVICES, INC.
FOR MAINTENANCE OF THE CITY'S EXISTING TRAFFIC AND
ANY NEW SIGNALS INSTALLED BY THE CITY DURING THE
CONTRACT
WHEREAS, on October 20, 2004, the City Council of the City
of Vernon adopted Resolution No. 8576 approving a Traffic Signal
Maintenance Contract (the "Contract") with Republic Intelligent
Transportation Services, Inc. ("Republic ITS"), formerly known as
Republic Electric, to maintain the City's existing traffic signals and
any new signals installed by the City during the life of the Contract;
and
WHEREAS, the Contract has been amended by Amendment No. One
dated February 16, 2005, approved by Resolution No. 8679; Amendment
No. Two dated January 3, 2007, approved by Resolution No. 9206;
Amendment No. Three dated January 22, 2008, approved by Resolution No.
9528; Amendment No. Four dated January 26, 2009, approved by
Resolution No. 9829; and Amendment No. Five dated February 1, 2010,
approved by Resolution No. 2010-17 (the "Amended Contract"); and
WHEREAS, the Contract has been modified by Change Order
Nos. 1 and 2 on May 4, 2010 and January 12, 2011; and
WHEREAS, by memo dated January 31, 2012, the Director of
Community Services & Water has recommended Change Order No. 3 be
approved and executed, under the same terms and conditions of the
Agreement in an amount not to exceed $25,000.00 to modify the annual
contract to a month -to -month contract, for a period of three (3)
months, in order to provide additional time to review bids received
from additional vendors; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsections (a) and
(b)(1) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into Change Order No. 3 to the
Agreement with Republic ITS.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves Contract Change Order No. 3 to the Agreement with Republic
ITS, a copy of which is attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Director of Community Services & Water to execute said
Change Order No. 3 for, and on behalf of, the City of Vernon and the
City Clerk, or Deputy City Clerk, is hereby authorized to attest
thereto.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send a fully
executed Change Order No. 3 to Republic ITS.
2
SECTION 5: The. City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall, cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 7th day of February, 2012.
/1
Name: William J. DaviS
Title :/ Mayor Pro-Tem
3
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2012-28, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, February 7, 2012, and thereafter was duly signed by
the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this I- day of February, 2012, at Vernon, California.
(SEAL)
4
EXHIBIT A
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT:
Traffic Signal
Maintenance Contract
P.O. NO. 011.OM136
TO:
Republic Intelligent
Transportation Services, Inc.
CONTRACTOR
REQUESTED BY:
You we hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract
t 2012
Community Services
Change of Annual Contract to Month to Month Conhact beginning February 1, 2012 at no additional costs. Monthly
preventative maintenance fees and extraordinary foes will remain the same. Annual Contract term expires on January
31, 2011.
$ 67.32 x 41= $2,760.12 (monthly) for preventative maintenance plus extraordinary fees at the current rates.
Not to Exceed Three (3) Months- $ 25,000.00
Resolution No. 2010-17
Contract Amount(Base Bid)
................................................
$
110.000.00
Amount of This Change Order
I .............................................
$
25,000.00
Amount of Previous Chan Orders
............................
$
40,000.00
Total Change Orders
............................................... ......
$
65,000.00
Modified Contract Amount
.............................................
$
175 000.00
By reason of this change orderrite tine of
letios cell be adjusted as follows: None
Approved: Date:
Director of Community Services & Water
Attest, Date:
Willard Yamagad d, City Clerk
We, de andasipW Conaac[or, love given cards] wnsideratiou to the clause proposed and haft agree, if tins proposal is approved, dust we will provide all
labor, equipment and gala ials, including ovefirad, except as roar offiemse be now above, and perform all services necessary for the work above specified, and
will aoreptas full paymeotrbeefore the pins shown above.
Accepted Date: /Z326Z Contractor.- Zq00S11C- J�:�S
By: Title: - 1oNAL IIIWAaD��
c: Fmjepr»a(:ontrac[o armhaving Rev. 01/12
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
February 8, 2012
Steven M. Teal, Regional Manager
Republic ITS
1266 N. La Loma Circle
Anaheim, CA 92806
Re: Traffic Signal Maintenance Contract Change Order No. 3
Dear Mr. Teal:
Transmitted herewith is a fully executed Change Order No. 3 as referenced above, approved by
City Council on February 7, 2012, through Resolution No. 2012-28.
If you have any questions regarding this matter, please call Vince Rodriguez at 323/583-8811
ext. 220.
Very y yours,
WILLARD G. Y
City Clerk
WGY:dj
c: Vince Rodriguez
S. Kevin Wilson
Purchasing Department
Resolution No. 2012-28
Agreement File No. 10-009
E�Ccfusivefy industrial
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT:
Traffic Signal
Maintenance Contract
P.O. NO. 011.0005136
TO:
Republic Intelligent
Transportation Services, Inc.
CONTRACTOR
REQUESTED BY:
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in die contract ®R"awcaar.ener,aa.o
2012
Community sewices
Change of Annual Contract to Month to Month Contract beginning February 1, 2012 at no additional costs. Monthly
preventative maintenance fees and extraordinary fees will remain the same. Annual Contract term expires on January
31, 2011.
$ 67.32 x 41= $2,760.12 (monthly) for preventative maintenance plus extraordinary fees at the current rates.
Not to Exceed Three (3) Months- $ 25 000.00
Resolution No. 2010-17
Contract Amount(Base Bid)
...............................................
$
110,000.00
Amount of This Change Order
I .............................................
$
25,000.00
Amount of Previous Chan OrdersI .........................................
$
40,000.00
Total Change Orders
I .....................................................
$
65,060.00
Modified Contract Amount
.............................................
$
175,000.00
By mason of this change order the time of None
completion will be adjusted as follows:
Approved: Date: 2- 6 % 2
r doninumity ces & Water
Dame: (l��
Attest: �3
Y i6cild, City Clerk
tsation to the change pmpo�sed and hereby agree, if this proposal is approved, that we will provide all
We, the undersigned Contractor, Naver�g
labor, equilnnent and materials, includinexcept as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full paycrent therefore then above.
Accepted Date: 1.412 h Z Contractor: AjWS11 r—LT5
By: Title: A6?10"Al-
c: Project File/Contractor/Purchasing Rev. 01/12
-2/7-/rifECEIVED
RECEIVE® A& JAN 3 1 2012
JAN 3120121W CITY ADMINISTRATION
CITY CLERK'S OFFICE
STAFF REPORT
COMMUNITY SERVICES & WATER DEPART T
A-6
DATE: January 31, 2012
TO: Honorable Mayor and City Council
FROM: Samuel Kevin Wilson, Director of Community Services & Water
RE: Traffic Signal Maintenance Contract— Change Order No. 3
The City Council approved the Traffic Signal Maintenance Contract (contract) with
Republic Intelligent Transportation Services, Inc. (Republic) to maintain the traffic signals in the
City of Vernon on October 20, 2004 and the contract has been renewed annually with the most
recent renewal in January 2011 to continue services through January 2012. Republic inspects
and maintains 41 traffic signals in the City of Vernon and repairs/replaces damaged or non-
functioning equipment at the traffic signals. The repairs include the replacement of failed
components and the repair and replacement of damaged traffic signal equipment occurring on
any date or at any time of day. All emergency calls to repair and restore a traffic signal to
normal function are also completed by Republic. Republic maintains trained technicians on call
24 hours a day 7 days a week and the response time is one hour. During 2011, Republic has
responded quickly and effectively to the emergency calls and has adequately maintained the
traffic signals in the City of Vernon.
The City's current contract with Republic will expire on January 31, 2012. City Staff has
requested and received proposals for the subject work.
Currently, the City of Vernon Engineering Staff is evaluating the proposals to determine
the best contractor based on the experience of its personnel, track record and established
procedures for performing signal maintenance, repair tasks and costs. The review will extend
beyond the expiration date with Republic's contract. Republic has agreed to change the annual
contract to a month to month contract beginning February 1, 2012 at no additional costs.
Attached herewith is Change Order No. 3 to modify the annual contract to a month to
month contract with a "Not to Exceed" cost of $25,000.00. City Staff is requesting City Council
authorization to approve Change Order No. 3 with Republic.
It is my recommendation that the City Council approve said Change Order No. 3 with an
effective date of February 1, 2012. Thank you.
SKW/vr
Enclosure
RECEIVE® q CF wEA
�� oy
JAN 3 1 2012
♦*C y
eflY CLERK'S OFFICE
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
A-6
TO: Mark Whitworth, City Administrator
FROM: Samuel Kevin Wilson,ll'irector of Community Services & Water
DATE: January 31, 2012
SUBJECT: Traffic Signal Maintenance Contract — Republic Intelligent Transportation Services,
Inc. — Change Order No. 3
The City Council approved the Traffic Signal Maintenance Contract (contract) with Republic
Intelligent Transportation Services, hie. (Republic) to maintain the traffic signals in the City of
Vernon on October 20, 2004 and the contract has been renewed annually with the most recent renewal
in January 2011 to continue services through January 2012. Republic inspects and maintains 41 traffic
signals in the City of Vernon and repairs/replaces damaged or non-functioning equipment at the traffic
signals. The repairs include the replacement of failed components and the repair and replacement of
damaged traffic signal equipment occurring on any date or at any time of day. All emergency calls to
repair and restore a traffic signal to normal function are also completed by Republic. Republic
maintains trained technicians on call 24 hours a day 7 days a week and the response time is one hour.
During 2011, Republic has responded quickly and effectively to the emergency calls and has
adequately maintained the traffic signals in the City of Vernon.
The City's current contract with Republic ITS will expire on January 31, 2012. City Staff has
requested and received proposals for the subject work.
Currently, the City of Vernon Engineering Staff is evaluating the proposals to determine the
best contractor based on the experience of its personnel, track record and established procedures for
performing signal maintenance, repair tasks and cost. The review will extend beyond the expiration
date with Republic's contract. Republic has agreed to change the annual contract to a month to month
contract beginning February 1, 2012 at no additional costs.
Attached herewith is Change Order No. 3 to modify the annual contract to a month to month
contract with a "Not to Exceed" cost of $25,000.00. City Staff is requesting City Council
authorization to approve Change Order No. 3 with Republic.
Enclosed is a Staff Report recommending that the City Council approve said Change Order
No. 3 with an effective date of February 1, 2012. Thank you.
SKW/w
Endwum
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF . 1 SHEETS
PROJECT: Traffic Signal Maintenance; Contract P.O. NO. 60,000136
TO: Republic ftl(elligenfTrangportation$eryices,Inc. CONTRACTOR
REQUESTED BY: City
Change of Annual Contract to Month to Month Comtract beginning February1, 2012 at no,additionsl costs: Monthly
preventative maintenance fees and exhwdinaryfees will:remain the same. Annual Contract teem expires on 7anuary
31, 2011.
$ 67.32 x 41- $2,760.12 (monthly) for preventative maintenance plus exltaordmary fees at the cwrrent rates.
Not to Exceed Three (3) Months- $25,000.00'
RemlutioriND. 20W:17
Contract Amountimase Di
......................... ,..... , .............
$
110 000 00"
Amount of This, ' Otder
I .......... . ................. ......::::... . .. . . .
$
: 25,000,00'
Amount of Previous Chap Orders ........ .................................::.
$
40,000
00
Total l a Orders
..........:.... :..... . ... _.. , .........:.......:.......::.
$ ,'
65,000AO
Modified Contract Amount ......:......... ........ .................
$
175 0W00
BY reaeoa of tlria cbmge order the tidieoC _. _ .
tetim wie be ad': creel as W11owa; None
Appw"d- Date:
Dlri r of Commuolty Services &'Water
Attest Date:
Wit"Yemagttehl,:City Clerk
Aro, tM.utMmsigned Canpamer, beta givar cak'ul amldderatlai tp Poo cNsngermposed end baetiy AM dPoispmpml is appruyed, atu.wewilt provide all
labor. aqrnetvW% molading Wmbe4 mw"tas tray 0ftmse be notedabove, aid perfmmall service noeessary,fbrpw work above epeeified,.and
wip apoopt m Cull Wftflmnt tlwemre tlw.pri. slwwaab.
i�
Accepted Date: /421bZ Comractor:: 4lle— ��-s
By Title: �f(�//(JF1L 119W✓
a rr0jecrrueiwnftwwr7Puroaegmg Rev.01112