Loading...
Resolution No. 2012-030RESOLUTION NO. 2012-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A VEHICLE PURCHASE CONTRACT BY AND BETWEEN THE CITY OF VERNON AND WONDRIES FLEET GROUP FOR THE PURCHASE OF A 2011 FORD CROWN VICTORIA POLICE INTERCEPTOR WHEREAS, the Police Department has requested the purchase of one 2011 Ford Crown Victoria Police Interceptor to replace a vehicle; and WHEREAS, pursuant to,Resolution No. 2012-10 adopted by the City Council of the City of Vernon on January 3, 2012, the City Clerk was directed to give notice inviting sealed proposals or bids for the purchase of a 2011 Ford Crown Victoria Police Interceptor (the 112011 Ford Crown Victoria"), in accordance with a bid specification provided by the Police Department; and WHEREAS, based upon the bid specifications, the Business Services & Purchasing Department (the "Purchasing Department") contacted five prospective bidding dealerships but was notified that the 2011 Ford Crown Victoria was short in supply with the exception of Wondries Fleet Group ("Wondries"); and WHEREAS, by memorandum dated January 24, 2012, the Purchasing Department has requested that Bid No. 1462 be canceled and the approval to purchase the 2011 Ford Crown Victoria from Wondries based on the limited availability of the 2011 Ford Crown Victoria. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby cancels Bid No. 1462 and accepts and approves the Vehicle Purchase Contract with Wondries Fleet Group, in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for, and on behalf of, the City of Vernon and the City Clerk, or Deputy City Clerk, is hereby authorized to attest thereto and authorizes the issuance of a purchase order for the purchase of the 2011 Ford Crown Victoria. SECTION 4: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this resolution and the transactions herein approved or authorized. SECTION 5: The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk's designee, to send a fully executed Contract to: Wondries Fleet Group Attn. Joe Connell, Fleet Manager 1247 West Main Street Alhambra, CA 91801 - 2 - SECTION 6: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 7th day of February, 2012. Name: WiJ iam J. Davis Title: Mc 02 / Mayor Pro -Tern 3 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2012-30, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, February 7, 2012, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of February, 2012, at Vernon, California. 7� / r (SEAL) llarZT G./YAmatuclyi/ City Clerk - 4 - EXHIBIT A VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this 7s' day of February, 2012, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN AND THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, CA 90058 WONDRIES FLEET GROUP (hereinafter referred to as "Contractor") 1247 W. Main Street Alhambra, CA 91801 WHEREAS, the City is in need of a 2011 Ford Crown Victoria Police Interceptor for its Police Department; and WHEREAS, on January 3, 2012, the City issued Bid No. 1462 which sets forth specifications for the 2011 Ford Crown Victoria Police Interceptor required by the City; and WHEREAS, due to the short supply of the 2011 Ford Crown Victoria Bid No. 1462 was canceled; and WHEREAS, the Contractor notified the City that a 2011 Ford Crown Victoria was available and provided a proposal for the 2011 Ford Crown Victoria; and WHEREAS, the City has accepted the proposal submitted by the Contractor, which is attached hereto as Exhibit A, and desires to purchase the 2011 Ford Crown Victoria Police Interceptor from Contractor. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: Purchase. Contractor agrees to sell to the City a 2011 Ford Crown Victoria Police Interceptor, which meets the specifications required by the City, and which is consistent with Contractor's proposal of January 19, 2012 (collectively, the "Proposal"), which is attached hereto as Exhibit A. 2. Price. Consistent with its Proposal, Contractor agrees to sell and deliver, subject to final inspection by the City, a 2011 Ford Crown Victoria Police Interceptor for in the sum of Twenty -Two Thousand, Seven Hundred and Ninety Dollars and No Cents ($22,790.00), plus tax and tire fee. Payment Terms. The City agrees to pay Contractor the sum of Twenty -Two Thousand, Seven Hundred and Ninety Dollars and No Cents ($22,790.00)), plus tax and tire fee, for the purchase of the vehicle. 4. Warranties. Contractor shall provide, at a minimum, a three (3) year factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the 2011 Ford Crown Victoria Police Interceptor by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced 2011 Ford Crown Victoria Police Interceptor. 5. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES JAUNZEMIS, PURCHASING 4305 SANTA FE AVENUE VERNON, CA 90058-0805 CONTRACTOR: WONDRIES FLEET GROUP ATTN: JOE CONNELL, FLEET MANAGER 1247 W. MAIN STREET ALHAMBRA, CA 91801 6. Entire Agreement. This Contract is the entire agreement of the parties, Contractor represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto and their heirs, successors, and permitted assigns. -2- 8. Arbitration and Venue. Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this Agreement to arbitrate, shall be determined by arbitration in Los Angeles, California. The arbitration shall be administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the arbitrator shall provide written reasons for their decision. The arbitration decision shall be final and binding on the Parties. Judgment on the award may be entered in any court having jurisdiction pursuant to this Agreement. Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any arbitration award. The exclusive jurisdiction and venue under this Agreement shall be the Superior Court of California, Los Angeles County. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. ATTEST: Willard G. Yamaguchi, City Clerk I17�:Z�I�1� 7�.YI1Ci • ; u CITY OF VERNON William Davis, Mayor Pro-Tem Willard G. Yamaguchi, Chief Deputy City Attorney M Title: CONTRACTOR -3- EXHIBIT A LLloncir�t FLEET GROUP 1247 W. Main Street, P.O. Box 3850 Alhambra, CA 91801 (626) 457.5590 (626) 457.5583 Fax January 19, 2012 Delores Jaunzemis City of Vernon Email: dLaunzemisAci vemon ca us Ms. Jaunzemis: In response to your inquiry, we are pleased to submit the following for your consideration. Wondries Fleet Group will sell, service and deliver; at Vernon, New/Unused 2011 Ford Crown Victoria Police Sedan's responding to the attached specifications For $22,790.00 each plus tax & $8.75 tire fee. These vehicles are available under the Cooperative Purchase provision of the County of Los Angeles bid #DPO-SH-1 1321410- 1. Delivery is (5) days A.R.O. Terms are Net (30) days. Sincerely, a P ll ries Fleet Group Manager CHE//RO'LET G/-G�'i>! NISSAN � � OOA (mil Vernon Pollee Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicle covered by this specification Is for the purchase of one (1) 2011 Ford Crown Victoria Police interceptor (CVPI) vehicle and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. The vehicle shall be delivered completely assembled and ready to operate. All equipment normally fumished, as a standard shall be Included. Ali separate units or components shall be new, unused, Installed connected and delivered in good operating order. The subject vehicle shall conform In all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicle shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. urchase. All bids submitted shall include sufficient associated literature as required to fully describe and dated the items 'under consideration. This should Include photographs, performance charts, components list dimensional drawings, etc. The bidder .shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these spermcations The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon If sufficient Information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicle and any added equipment shell be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a prv-delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. it is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shalt be immediately reported in willing to the purchasing agent with a copy to the Police Department representative, Captain Rodin. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted'date at no cost or obligation to the City of Vernon. Delivery The vehicle shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicle shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation, The invoice, any necessary vehicle registration documentation, warranty Information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and. should be the same type of vehicles that are readily available to the general public. Description 2011 Ford Crown Victoria Police Interceptor (CVPI), (black & white) Standard Equipment List • Air Conditioning • Alternator --high output, 200-amps max output, 132-amps at idle • Audio-AM/FM stereo • Brakes -Power 4-wheel disc with antr-lock Brake system (ABS) • Door locks -Power • 'Engine- 250-hp, 4.6 L SOHC V6 FFV with 4-speed automatic O/D transmission • Engine —idle meter • Floor covering -heavy duty rubber • Headliner -removable • Lamps: -Dome Map (5" center mount) -Dual beam snap light -Light bar connector, 40-amp battery circuit at right front comer of trunk • Mirrors -power, fold -away dual remote • 011-to-alrtransmission oil cooler • Power -adjustable pedals • Power distributor connector • Power Point — Rear power access located in trunk • Scuff Plates — Colored keyed, front and rear • Seats: -i•' Row— Cloth buckets -1a' Row —Anti -Stab Plate (driver and passenger front seats) 2nd Row— Vinyl bench rear • Suspension — Heavy-duty • Wheels: -17" with P235155R17 tires -I r Full Sized spare Sre/wheel — conventional • Windows — Power with driver express -down • Rear floor -mounted heat ducts Optional Equipment List • Cruise Control • Power driver's seat • Deck -lid release on door and I/P • Dual spot -lamp assembly • Keyed alike codes • Rear door handles and locks inoperable • Traction control • Two-tone paint (black and white) Optional Packages • Base Police Prep Package with LED Corner tights (65J) EPA Fuel Rating • City 14 mpg /Highway 21 (4.6L SOHC V8 FFV) Safety • Airbags; -Dual 2"d generation front supplemental restraint system -Driver and front passenger -Side (driver and passenger) • Battery saver feature • Brake/shift Interlock isolation from taillights • Child -safety rear door locks • Fail safe cooling • Personal Safety System • Side -Intrusion door beams • Tire Pressure Monitoring System Manuals • Service • Electrical • Mechanical • Emissions Contract The vendor shall be required to execute a vehicle purchase contract in substantially the same form as the draft contract attached hereto. r OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 February 22, 2012 Deborah Devora, Fleet Administrator Wondries Fleet Group 1247 West Main Street Alhambra, CA 91801 Re: 2011 Ford Crown Victoria Police Interceptor Dear Ms. Devora: Transmitted herewith is an original fully executed contract as referenced above, approved by City Council on February 7, 2012, through Resolution No. 2012-30. If you have any questions regarding this matter, please call Martha Valenzuela, at (323) 583- 8811 ext. 226. Very ly yours, e�ARD City Clerk WGY:dj Enclosure c: Daniel Calleros Martha Valenzuela Purchasing Department Resolution No. 2012-30 Agreement File No. 12-017 ExcCusiveCy Industnaf VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this 7h day of February, 2012, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN I\241�7 THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, CA 90058 WONDRIES FLEET GROUP (hereinafter referred to as "Contractor") 1247 W. Main Street Alhambra, CA 91801 WHEREAS, the City is in need of a 2011 Ford Crown Victoria Police Interceptor for its Police Department; and WHEREAS, on January 3, 2012, the City issued Bid No. 1462 which sets forth specifications for the 2011 Ford Crown Victoria Police Interceptor required by the City; and WHEREAS, due to the short supply of the 2011 Ford Crown Victoria Bid No. 1462 was canceled; and WHEREAS, the Contractor notified the City that a 2011 Ford Crown Victoria was available and provided a proposal for the 2011 Ford Crown Victoria; and WHEREAS, the City has accepted the proposal submitted by the Contractor, which is attached hereto as Exhibit A, and desires to purchase the 2011 Ford Crown Victoria Police Interceptor from Contractor. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: 1. Purchase. Contractor agrees to sell to the City a 2011 Ford Crown Victoria Police Interceptor, which meets the specifications required by the City, and which is consistent with Contractor's proposal of January 19, 2012 (collectively, the "Proposal"), which is attached hereto as Exhibit A. 2. Price. Consistent with its Proposal, Contractor agrees to sell and deliver, subject to final inspection by the City, a 2011 Ford Crown Victoria Police Interceptor for in the sum of Twenty -Four Thousand, Seven Hundred and Ninety -Two Dollars and Eighty -Eight Cents ($24,792.88), including tax and tire fee. 3. Payment Terms. The City agrees to pay Contractor the sum of Twenty -Four Thousand, Seven Hundred and Ninety -Two Dollars and Eighty -Eight Cents ($24,792.88), including tax and tire fee, for the purchase of the vehicle. 4. Warranties. Contractor shall provide, at a minimum, a three (3) year factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the 2011 Ford Crown Victoria Police Interceptor by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced 2011 Ford Crown Victoria Police Interceptor. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES JAUNZEMIS, PURCHASING 4305 SANTA FE AVENUE VERNON, CA 90058-0805 CONTRACTOR: WONDRIES FLEET GROUP ATTN: JOE CONNELL, FLEET MANAGER 1247 W. MAIN STREET ALHAMBRA, CA 91801 6. Entire Agreement. This Contract is the entire agreement of the parties, Contractor represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 7. Benefit of A reg ement. This Contract shall bind and benefit the parties hereto and their heirs, successors, and permitted assigns. -2- 8. Arbitration and Venue. Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this Agreement to arbitrate, shall be determined by arbitration in Los Angeles, California. The arbitration shall be administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the arbitrator shall provide written reasons for their decision. The arbitration decision shall be final and binding on the Parties. Judgment on the award may be entered in any court having jurisdiction pursuant to this Agreement. Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any arbitration award. The exclusive jurisdiction and venue under this Agreement shall be the Superior Court of California, Los Angeles County. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. CITY OF VERNON William Davis, Mayor Pro-Tem •RACTOR O NAME -3- EXHIBIT A LLlor�clr�r FLEET GROUP 1247 W. Main Street, P.D. Box 3850 Alhambra, CA 91801 (626) 457.5590 (6261 457.5593 Fax January 19, 2012 Delores Jaunzemis City of Vernon Email: diaunzemisCa.ci.vemon ca us Ms. Jaunzemis: In response to your inquiry, we are pleased to submit the following for your consideration. Wondries Fleet Group will sell, service and deliver; at Vernon, New/Unused 2011 Ford Crown Victoria Police Sedan's responding to the attached specifications For $22,790.00 each plus tax & $8.75 tire fee. These vehicles are available under the Cooperative Purchase provision of the County of Los Angeles bid #DPO-SH-11321410-1. Delivery is (5) days A.R.O. Terms are Net (30) days. Sincerely, aJo ll ndries Fleet Group eet Manager cHEVRocFr -pT�r IVISSAN • • 14 •AMAL Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicle covered by this specification Is for the purchase of one (1) 2011 Ford Crown Victoria Police Interceptor (CVPI) vehicle and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. The vehicle shall be delivered completely assembled and ready to pperate. All equipment normally furnished, as a standard shall be Included. All separate units or components shall be new, unused, Installed connected and delivered In good operating order. The subject vehicle shall conform In all respects and be equipped to operate legally on Californla State Highways as specified in the California Motor Vehicle Code. The vehicle shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. purchase. All bids submitted shall Include sufficient associated literature as required to fully describe and detail the Items under consideration. This should include photographs, performance charts, components list, dimensional drawings, etc. The bidder .shall clearly state any changes, exceptions or substitutions of equivalent equlpmentmmatedels to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary Item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the Item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors. may be accepted by the City of Vemon If sufficient information is submitted prior to the purchase by the contractor to allow the CO of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used in this specification, . means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicle and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pro -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Rodin. Any change in the ' original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicle shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicle shall be reedy for immediate and safe operation, having had completed any necessary vehicle registration documentation: The invoice, any necessary vehicle registration documentation, warranty Information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0600 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and. should be the same type of vehicles that are readily available to the general public. Description 2011 Ford Crown Victoria Police Interceptor (CVPQ, (black & white) Standard Equipment List • Air Conditioning • Alternator -high output, 200-amps max output, 132-amps at idle • Audio-AM/FM stereo • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power • 'Engine- 250-hp, 4.0 L SOHC V6 FFV with 4-speed automatic O/D transmission • Engine -idle meter • Floor covering -heavy duty rubber • Headliner -removable • Lamps: -Dome Map (5" center mount) -Dual beam map light -Light bar connector, 40-amp battery circuit at fight front comer of trunk • Mirrors -power, fold -away dual remote • 011-to-eir transmission oil cooler • Power-adjusteble pedals • Power distributor connector • Power Point - Rear power access located in trunk • Scuff Plates - Colored keyed, front and rear • Seats: -18' Row- Cloth buckets -1'' Row -Anti -Stab Plate (driver and passenger front seats) 2nd Row- Vinyl bench rear • Suspension - Heavy-duty • Wheels: -17" with P235155R17 tires -17" Full Sized spare ilre/wheel - conventional • Windows - Power with driver express -down • Rear floor -mounted heat ducts Optional Equipment List • Cruise Control • Power driver's seat • Deck -lid release on door and //P • Dual spot -lamp assembly • Keyed alike codes • Rear door handles and locks inoperable • Traction control • Two-tone paint (black and white) Optional Packages • Base Police Prep Package with LED Corner Lights (65d) EPA Fuel Rating • City 14 mpg / Highway 21(4.6L SOHC VB FFV) Safety • Airbags: -Dual 2"d generation front supplemental restraint system -Driver and front passenger -Side (driver and passenger) • Battery saver feature • BrakelshiR Interlock isolation from tallfights • Child -safety rear door locks • Fail safe cooling • Personal Safety System • Side -intrusion door beams • Tire Pressure Monitoring System Manuals • Service • Electrical • Mechanical • Emissions Contract The vendor shallbe required to execute a vehicle purchase contract in substantially the same form as the draft contract attached hereto. RECEIVED JAN 3 1 2012 CITY CLERK'S OFFICE RECEIVED JAN 2 6 2012 CITY ADMINISTRATION STAFF REPORT (W PURCHASING DEPARTMENT DATE: January 24, 2012 TO: Mayor and City Council FROM: Martha Valenzuela, Director of Business Services/Personnel RE: 2011 Ford Crown Victoria Police Interceptor Purpose The Purpose of this Staff report is to obtain permission from City Council to cancel Bid 1462 issued for seeking quotations for (1) 2011 Ford Crown Victoria Police Interceptor. Purchasing was informed upon contacting prospective bidding dealerships that the 2011 Ford Crown model is short in supply with the exception of Wondries Fleet Group. The second purpose is to obtain permission from City Council to purchase the new Police unit from Wondries Fleet Group. Background This dealership has been awarded the bid for 2011 Ford Crown Victoria Police Interceptors by the County of Los Angeles bid #DPO- SH-1131410-1 under the Cooperative Purchase Provision. Wondries Ford is offering the same vehicle with less accessories (LA County specs require additional equipment) to the City at a unit price of $22,790.00 plus tax and $8.75 tire fee. This is $7,445.00 off the sticker price. Recommendation Based on the limited units available, Purchasing is recommending that we accept Wondries' Fleet Group price. Fiscal Impact There is no fiscal impact to the General Fund. Police Federal asset forfeiture funds will be used for the purchase of the unit. FLEET GROUP 1247 W. Main Street, P.O. Box 3850 Alhambra, CA 91801 (626) 457.5590 (6261 457.5593 Fax January 19, 2012 Delores Jaunzemis City of Vernon Email: dlaunzemis(a)ci vemon ca us Ms. Jaunzemis: In response to your inquiry, we are pleased to submit the following for your consideration. Wondries Fleet Group will sell, service and deliver; at Vernon, New/LJnused 2011 Ford Crown Victoria Police Sedan's responding to the attached specifications For $22,790.00 each plus tax & $8.75 tire fee. These vehicles are available under the Cooperative Purchase provision of the County of Los Angeles bid #DPO-SH-11321410-1. Delivery is (5) days A.R.O. Terms are Net (30) days. Sincerely, John oeetndries onnell Jo Fleet Group Manager AdOlk CREVROLET ,�y�c� NqW tom" • © • . POLICE RCEPTOR • HtAVY DUTY SUSPENSION • LIGHT BAR CONNECTOR • POWER STEERING SAFETYls FCt IRITY • ANTI -LOCK BRAKING SYSTEM • BATTERY SAVER FEATURE • DRIVER/PASSENGER AIR BAGS • FAIL-SAFE COOLING SYSTEM ••TIRE -PRESSURE MONITOR SYS 20Y1 POLICE INTERCEPTOR 5-PASSENGER 4.6L OHC SEFI V8 FLEX FUEL ELECTRONIC AUTO O/D TRANS EXTERIOR 1 VVC BLACK INTERIOR CHARCOAL CLT FRT/VINYL RR PRICE INFORMATION STANDARD VEHICLE PRICE INCLUDED. ON THIS VEHICLE ORDER CODE 720A-POL INTR 327 •1yALSEM TEELUSSPARE SWHEEL/TIRE -MANUAL AIR CONDITIONING •ENGINE IDLE METER �lenula tud�'� uggearfe a II Prlco $27,440.00 • 3 TR/3b UVU MILES • 5YR/60,600 POWERTRAIN VIUKANI WHITE ACCENT PAINT FRONT LICENSE PLATE BRACKET NO CHARGE 6-WAY POWER DRIVER'S SEAT 380.00 KEYED ALIKE -KEY CODE 1284X 50.00 COURTESY LAMPS DISABLED - 20.00 DRIVER AND PASSENGER SPOT LAMP 340.00. NOISE SUPPRESSION BOND STRAPS 95.00 • DECKLID RELEASE ON IP AND DOOR 60.00 SMOKERS PACKAGE 10.00 REAR DR HNDL AND LOCKS INOPR 25.00 REAR DOOR POWER WINDOW DELETE 25.00 `''�` '� TUTONE #1 5.00 880.00 - • FRT BODYSIDE MLDG-UNINSTALLED . TOTAL OPTIONS 1,920.00 TOTAL VEHICLE & OPTIONS__9,d'T-5_,0� DESTINATION & DELIVERY 875.00 GASOLINE HIGHWAY MPG Estimated Annual Fuel Cost - $29646 � � 6 based on 16,000 miles at $3.00 per gallon of gasoline Expected range �•, , q `.' for most drivers , 17 to 25 MPG - ` Your actual imp This aehide quallfiss rarauto insurance discounts, call mileage will vary Fordlaoror ComP.ny 1-886-367-9131 orNSltsmv.loNaetolnsurence.com for rnsurarga r=s . depending on how you avallablllry In yoerstate. drive and maintain your vehicle. '4 . 1;RP :. s $30 235 00_ •VVWW-fueleconomy.govFrontal Driver Not Rated Crash Passenger Not Rated ONE DEALER NO. METHOD OF TRANSP, Star. ratings based on the risk of injury in a frontal impact_ Frontal ratings should ONLY be compared ID other RAIL vehicles of simllar size and weight. 3E127 71A 261 RegMslr 1217/2011 8:04:04AM Requisition Master Report CITY OF VERNON Document #: 10074 Date: 12105/2011 Requisition #: 0008157 Description: NEW PATROL VEHICLE - 2011 FORD CROWN VIC Requestor: ROBERTSON, DANITA Requested for: CALLEROS, DANIEL Apprvl Queue: police Group: drobertson CurrentAprv: JAUNZEMIS,DOLORES Lvl: 3 PO Type: reg Confirming: N Blanket exp: $Limit - PO: Contact: ROBERTSON, DANITA Text Code: Restock: N Department: 1031 Order Placement: Re u t r Year: Combine: N Prev: CALLEROS, DANIEL PO #: Tran: Phone: (323)583-8811 x110 man . q es o - ; Requisition Item . Type Item Code Whse . Quantity Units Unit Cost 9 1.00 ea 24.000.00006 Tax cd: s Comm cd: 1099 box: FA? N Allow partial: Y Allow backorder: Y 2011 Ford Crown Victoria Police Interceptor (CVPI) equipped per Vernon Police Department specifications Accounts) Project Account(s) Acct % E 011.4031.670000 E 126001.6060.6330 100.00 RFQ: N Encumber: Y Vendor: Selected: N Orderfrom: Pay to: FOB Point: Desired: Required: Bill to: 01 ATTN: ACCOUNTS PAYABLE 4305 SANTA FE AVE VERNON, CA 90058 Ship to: city 43D5 SANTA FE AVE. VERNON, CA 90058 Ship -via: Instructs: BID REQUEST Type Document Source tax po Tax cd: s Comm cd: Account(s) E 011.4031.570000 :Requisition -Tax 1099 box: FA? Page: 5 2012 Extension 24,000,00 Fund Typ: Amount 24.000.00 Amount 2.100.00 Project Account(s) Acct% Amount E 126001.6060.6330 100.00 2,100.00 Total: 26,100.00 ,�/2 // --�) Page:5 (+Sn PURCHASE ORDER LOS ANGELES COUNTY SHERIFFl ORDER NUMBER AWARD DATE PO-SH-11323318-1 06/01/11 BILL TO: ALL TERMS AND CONDITIONS IN THE SOLICITATION ARE PART OF THIS ORDER SHERIFF AS IF FULLY REPRODUCED HEREIN. COMM & FLEET MGMT BUREAU 15757 ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: 1104 N. EASTERN AVENUE DOOR #50 - Contact: Anal Simonian LOS ANGELES CA 90063 Phone: 323-267.2215 Email: asimonian@isd.lacounly.gov VENDOR NAME.STREET.CITY.STATE,ZIP CODE: SHIP FOB DESTINATION TO:(UNLESS SPECIFIED ELSEWHERE) SHERIFF BOB WONDRIES FORD 1104 N. EASTERN AVENUE 400 S. ATLANTIC BLVD. DOOR #50 P.O. BOX 1131 LOS ANGELES CA 90063 ALHAMBRA CA 91801-3642 PROCUREMENT FOLDER :246045 CONTACT FOR DELIVERY INSTRUCTIONS (NAME, TELEPHONE) COMM AND FLEET MGMT BUREAU DELIVERY DATE FOB POINT AGENCY RED, NUMBER CONTRACT NUMBER TOTAL AMOUNT OF ORDER 09/26/11 FOB Destination, Freight Prepaid and Allowed 15757P $2,752,417.25 DATE PRINTED VENDOR NO, PROMPT TERM 1 TERM 2 TERM S TERM 4 06/01/2011 042117 PAYMENT DISCOUNT: 10.00 TERMS DISCOUNT: DISCOUNT: DISCOUNT: DAYS30 DAYS: 0 DAYS: 0 DAYS: 0 LINE NO. COMMODITYISERVICE DESCRIPTION QUANTITY DOM UNIT PRICE EXTENDEDAMOUNT NOTICE TO VENDOR: ALL ITEMS LISTED ON VENDOR PACKING SLIPS AND INVOICES MUST REFLECT THE CORRESPONDING PURCHASE ORDER COMMODITY LINE NUMBER. ALSO. THE ORDER NUMBER MUST BE REFERENCED ON ALL PACKING SLIPS AND INVOICES. 1 COMMODITY CODE: 070-06-00-0000000 100.D00 $ 25,071.000 $ 2,507,100.00 SUPPLIER PART NO: SALES TAX AMOUNT: $ 244,442.25 DESCRIPTION: MAKE/MODEL: 2011 FORD P7B VEHICLE - SEDAN, POLICE PACKAGE, FRONT ENGINE, 1 4.6 LITER / V-8 ENGINE, 4-SPEED AUTO, BLACK & WHITE - PER THE ATTACHED SPECIFICATIONS LABELED AS EXHIBIT A. VEHICLE SHALL BE TESTED AND CERTIFIED AS "HIGH SPEED POLICE PACKAGE VEHICLE" AT THE LASD'S MOST RECENT ANNUAL "LAW ENFORCEMENT VEHICLE TEST AND EVALUATION PROGRAM." ^F VENDOR CON ADDITIONAL SHIPPING INFORMATION: 0G(Olt ?-Oct 1", COUNTY OF LOS ANGELES Vernon Police Department Patrol Vehicle SPECIFICATIONS GENERAL The vehicle covered by this specification Is for the purchase of one (1) 2011 Ford Crown Victoria Police interceptor (CVPI) vehicle and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. The vehicle shall be delivered completely assembled and ready to.operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, Installed connected and delivered in good operating order. The subject vehicle shalt conform In all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicle shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. purchase. All bids submitted shall Include sufficient associated literature as required to fully describe and detail the items under consideration. This should Include photographs, performance charts, components list, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/meterials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2011 Ford Crown Victoria Police Interceptor (CVPI), prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words Indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon If sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "equivalent" as used In this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicle and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid, Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. it is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported In writing to the purchasing agent with a copy to the Police Department representative, Captain Rodin. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicle shall be delivered to 4305 Santa Fe Avenue, Vernon, California, 90058. The vehicle shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation: The invoice, any necessary vehicle registration documentation, warranty Information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty-eight hour notice must be given to Captain Rodino. This vehicle request is not a special order and, should be the same type of vehicles that are readily available to the general public. Description 2011 Ford Crown Victoria Police Interceptor (CVPf), (black & white) Standard Equipment List • Air Conditioning • Alternator -high output, 200-amps max output, 132-amps at idle • Audio-AM/FM stereo • Brakes -Power 4-wheel disc with anti -lock Brake System (ABS) • Door locks -Power • Engine- 250-hp, 4.6 L SOHC V8 FFV with 4-speed automatic o/D transmission • Engine —idle meter • Floor covering -heavy duty rubber • Headliner -removable • Lamps: -Dome Map (5" center mount) -Dual beam map light -Light bar connector, 40-amp battery circuit at right front comer of trunk • Mirrors -power, fold -away dual remote • 011-to-alr transmission oil cooler • Power -adjustable pedals • Power distributor connector • Power Point — Rear power access located in trunk • Scuff Plates — Colored keyed, front and rear • Seats: -18' Row— Cloth buckets -19t Row — Anti -Stab Plate (driver and passenger front seats) 2n0 Row — Vinyl bench rear • Suspension — Heavy-duty • Wheels: -17" with P235155R17 tires -17" Full Sized spare tire/wheel — conventional • Windows — Power with driver express -down • Rear floor -mounted heat ducts Optional Equipment List • Cruise Control • Power driver's seat • Deck -lid release on door and 1/P • Dual spot -lamp assembly • Keyed alike codes • Rear door handles and locks inoperable • Traction control • Two-tone paint (black and white) Optional Packages • Base Police Prep Package with LED Corner Lights (65J) EPA Fuel Rating • City 14 mpg/Highway 21 (4.6L SOHC V8 FFV) Safety • Alrbags: -Dual 2"d generation front supplemental restraint system -Driver and front passenger Side (driver and passenger) • Battery saver feature • Brake/shift Interlock isolation from taillights • Child -safety rear door locks • Fail safe cooling • Personal Safety System • Side -Intrusion door beams • Tire Pressure Monitoring System Manuals Service • Electrical • Mechanical • Emissions Contract The vendor shall be required to execute a vehicle purchase contract in substantially the same form as the draft contract attached hereto.