Resolution No. 2012-052RESOLUTION NO. 2012-52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
CHANGE ORDER NO. 2 TO THE SERVICES AGREEMENT BY AND
BETWEEN THE CITY OF VERNON AND SANTA FE BUILDING
MAINTENANCE FOR JANITORIAL SERVICES
WHEREAS, on March 1, 2011, the City Council of the City of
Vernon adopted Resolution No. 2011-26 approving a Services Agreement
(the "Agreement") with Santa Fe Building Maintenance ("Santa Fe"), for
janitorial services for Vernon City Hall, the Public Works Building,
Vernon Light & Power, the Leonis Building and the Petrelli Building
(the "Services"); and
WHEREAS, the Agreement was modified by Change Order No. 1 on
April 11, 2012, to remove the Leonis Building from the Agreement; and
WHEREAS, by memo dated April 3, 2012, the Director of
Community Services & Water has recommended Change Order No. 2 be
approved and executed, under the same terms and conditions of the
Agreement in an amount not to exceed $25,008.00 to modify the annual
agreement to a month -to -month agreement, for a period of four (4)
months, effective May 2, 2012, in order to provide additional time to
receive and review proposals for janitorial services; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsections (a) and
(b)(1) of Section 2.27 of the Vernon City Code, it is in the public
interest and necessity to enter into Change Order No. 2 to the
Agreement with Santa Fe.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves Change Order No. 2 to the Agreement with Santa Fe Building
Maintenance, a copy of which is attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Director of Community Services & Water to execute said
Change Order No. 2 for, and on behalf of, the City of Vernon and the
City Clerk, or Deputy City Clerk, is hereby authorized to attest
thereto.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk's designee, to send a fully
executed Change Order No. 2 to Santa Fe.
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the. City. Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 17th day of April, 2012.
Name: Willi m J. Davis
Title:•Ma�r,/ Mayor Pro-Tem
2
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2012-52, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, April 17, 2012, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this too day of April, 2012, at Vernon, California.
(SEAL)
_3_
EXHIBIT A
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Services Agreement Between The City of Vernon And P.O. NO011.0006668
,. .
Santa Fe Building Maintenance For Janitorial Services 055.0001347
TO: Santa Fe Buildine Maintenance CONTRACTOR
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Change of Annual Agreement terms to Month to Month, effective May 2, 2012. The duration of the extension period
shall not exceed four (4) months; and the monthly janitorial fees shall remain the same. The terms and conditions of the
Living Wage Ordinance will not apply during the extension period. The existing Annual Contract term expires May 1,
2012.
$6,252 x 4 = $25,008.00
Resolution No. 2011-26
Contract Amount Base Bid
...............................................
$
77,280.00
Amount of This Change Order
I .............................................
$
25,008.00
Amount of Previous Change Orders
I .........................................
$
-188.00
Total Change Orders
I .....................................................
$
24,820.00
Modified Contract Amount
.............................................
$
102,100.00
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Attest: Date:
Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Aril 2, 2012 Contractor: Santa Fe Building Maintenance
��
By: )_�....-,�- �_ Title: Manager
Irine6Nuno
c: Project File/Contractor/Purchasing Rev. 03/10
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
April 18, 2012
Santa Fe Building Maintenance
Attn: Irineo Nuno, Vice President
15644 Palomino Drive
Chino Hills, CA 91709
Re: Janitorial Services Agreement — Change Order No. 2
Dear Mr. Nuno:
Transmitted herewith is a fully executed copy of Change Order No. 2, as referenced above,
approved by City Council on April 17, 2012, through Resolution No. 2012-52.
If you have any questions regarding this matter, please call Mr. Scott Rigg at 323/583-8811 ext.
279.
Very t 11y
eZAR'l
City Clerk
WGY:dj
Enclosure
c: Scott Rigg
S. Kevin Wilson
Purchasing Department
Resolution No. 2012-52
Agreement File No. 11-023
EXcfusivefy Industr&[
11 -oa3
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. _ SHEET 1 OF 1 SHEETS
PROJECT: Services Agreement Between The City of Vernon And P.O. NO. 011.0006668
Santa Fe Building Maintenance For Janitorial Services 055.0001347
TO: Santa Fe Building Maintenance CONTRACTOR
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Change of Annual Agreement terms to Month to Month, effective May 2, 2012. The duration of the extension period
shall not exceed four (4) months; and the monthly janitorial fees shall remain the same. The terms and conditions of the
Living Wage Ordinance will not apply during the extension period. The existing Annual Contract term expires May 1,
2012.
$6,252 x 4 = $25,008.00
Resolution No. 2011-26
Contract Amount (Base Bid)
...............................................
$
77,280.00
Amount of This Change Order
I .............................................
$
25,008.00
Amount of Previous Change Orders
I .........................................
$
-188.00
Total Change Orders
I .....................................................
$
24,820.00
Modified Contract Amount
.............................................
$
102,100.00
By reason of this change order the time of
completion will be adjusted as follows:
Approved: t Date: 7- / Z
C munity Servi & Water
ei-�'
Attest: Date: ILI
V11lKCd�'amag&City Clerk
We, the undersigned Contractor, have givsideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Aril 2, 2012 Contractor: Santa Fe Building Maintenance
!—�
By: � Title: Manager
6-1 Irineo Nuno
'
c: Project File/Contractor/Purchasing Rev. 03/10
RECEIVED
APR 0 9 2012
CITY ADMINISTRATION
STAFF REPORT
COMMUNITY SERVICES & WATER DEPARTMENT
DATE: April 3, 2012
TO: Honorable Mayor and City Council
FROM: Samuel Kevin Wilson, Director of Community Services & Water
RE: EXTENSION OF SERVICES AGREEMENT BETWEEN THE CITY OF
VERNON AND SANTA FE BUILDING MAINTENANCE FOR JANITORIAL
SERVICES
The City Council approved the Services Agreement (Agreement) between the City of Vernon (City)
and Santa Fe Building Maintenance (Santa Fe) to provide Janitorial Services for City Hall and related facilities
in March of 2011. The Agreement was made effective on May 1, 2011. The Agreement covers. Janitorial
Services for City Hall, Petrelli Building, Light and Power, and the Public Works Building.
The City's current Agreement with Santa Fe is set to expire on May 1, 2012. City staff is currently
seeking Request for Proposals in order to ascertain current market rates for janitorial services. This process will
extend beyond the May 1, 2012 expiration date. Santa Fe has agreed to extend the Agreement a month to month
Agreement; effective May 2, 2012. The Agreement extension period will not exceed four months in duration; .
and the monthly janitorial fees will remain the same. In addition, the terms and conditions of the Living Wage
Ordinance will not apply during the extension period.
Attached herewith is Change Order No. 2 to modify the existing Agreement to a month to month
Agreement with a "Not to Exceed" cost of $25,008. City staff is requesting City Council authorization to
approve Change Order No. 2 with Santa Fe.
It is my recommendation that the City Council approve Change Order No. 2, with an effective date of
May 2, 2012, at the April 17, 2012 City Council meeting. Thank you.
SKW/sr
Enclosure
'rpr."
APR 0 9 2012
CITY .ATTORNEY DEPT
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Mark Whitworth, City Administrator
FROM: Samuel Kevin Wilson, irector of Community Services and Water
DATE: April 3, 2012
SUBJECT: EXTENSION OF SERVICES AGREEMENT BETWEEN THE CITY OF
VERNON AND SANTA FE BUILDING MAINTENANCE FOR JANITORIAL
SERVICES
The City Council approved the Services Agreement (Agreement) between the City of Vemon!(City)
and Santa Fe Building Maintenance (Santa Fe) to provide Janitorial Services for City Hall and related facilities
in March of 2011. The Agreement was made effective on May 1, 2011. ; 'I' ' 1
The City's current Agreement with Santa Fe is set to expire on May 1, 2012. City staff is currently
seeking Request for Proposals in order to ascertain current market rates for janitorial services. This process will
extend beyond the May 1, 2012 expiration date. Santa Fe has agreed to change the Agreement to a. month to
month Agreement, effective May 2, 2012; for a period not to exceed four months.
Attached herewith is Change Order No. 2 to modify the existing Agreement to a month to month
Agreement with a "Not to Exceed" cost of $25,008.00. A Staff Report is herein attached recommending that the
City Council approve Change Order No. 2 at the April 17, 2012 City Council meeting. Thank you.
SKW/sr
Enclosures
FAScW\Sa=\My Do==nW=u'W SwA=\SmM Fe P=mA"1L201ACny Adnw l itmd Conued Raewddm
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 1 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Services Agreement Between The City of Vernon And P.O. NO. 011.0006668
Santa Fe Building Maintenance For Janitorial Services 055.0001347
TO: Santa Fe Building Maintenance CONTRACTOR
REQUESTED BY: Citv of Vernon
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Remove the Leonis Building from the Janitorial Services Agreement. The $188.00 is for the month of April 2012, for
which no services were rendered.
Resolution No. 2011-26
Contract Amount (Base Bid)
I ...............................................
$
77,280.00
Amount of This Change Order
I .............................................
$
-188.00
Amount of Previous Chan e OrdersI
.........................................
$
0
Total Chan e Orders
$
-188.00
Modified Contract Amount ................ I ............................ $ 77,092.00
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Dale:
Director of Community Services & Water
Attest: Date:
Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date*_ A ril 3, 2012 Contractor: Santa Fe Building Maintenance
By: Title: Manager
Q Irmeo Nuno
.,a„ .. ,.w.,.,.............. �.,,.,�,,s Rev. 03/10