Resolution No. 2012-063RESOLUTION NO. 2012-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A NOTICE
INVITING SEALED PROPOSALS OR BIDS FOR NATURAL GAS
TRANSMISSION PIPELINE MODIFICATIONS AND
CONSTRUCTION OF LAUNCHER AND RECEIVER FOR IN -LINE
TESTING INSTRUMENTS, CONTRACT NO. GD-0013
WHEREAS, the City of Vernon is interested in obtaining bids
from qualified contractors for natural gas transmission pipeline
modifications and construction of launcher and receiver for in -line
testing instruments ("Contract No. GD-0013"); and
WHEREAS, by memorandum dated April 26, 2012, the Director of
Light & Power has requested that the City Council of the City of
Vernon approve the issuance of a notice inviting sealed proposals or
bids for Contract No. GD-0013; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interest of the City of Vernon that
such notice be issued in accordance with the formal contract procedure
set forth in Section 2.29-4 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to issue in
accordance with Vernon City Code Section 2.29-4, the written notice
inviting sealed bids for Contract No. GD-0b13, a copy of which is
attached hereto as Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to make
modifications to the notice as he deems necessary that are consistent
with the intent of this Resolution.
SECTION 4: The City Council of the City of Vernon hereby
directs City staff to comply with Section 2.29-4 of the Vernon City
Code in the solicitation, receipt, opening, and rejection of bids for
Contract No. GD-0013.
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk's certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 1st dday%off May, 2012.
i' YV'J" ct�
Name: William J. Davis
Title:-NIar�/ Mayor Pro-Tem
2
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Willard G. Yamaguchi, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution
No. 2012-63, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, May 1, 2012, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this 73 day of May, 2012, at Vernon, California.
(SEAL)
3
EXHIBIT A
CITY OF VERNON
CALIFORNIA
NATURAL GAS TRANSMISSION PIPELINE MODIFICATIONS
AND
CONSTRUCTION OF LAUNCHER AND RECEIVER
FOR IN -LINE TESTING INSTRUMENTS
Contract No. GD-0013
Bid Opening Date: May 30, 2012, 3:00 p.m.
LIGHT & POWER DEPARTMENT
CITY OF VERNON
4305 SANTA FE AVENUE
VERNON, CA 90058
(323)583-8811
TABLE OF CONTENTS
Page
A. NOTICE INVITING SEALED PROPOSALS (BIDS).................................................................... A-1
B. INFORMATION FOR BIDDERS
1.
General............................................................... ..................................................
I B-1
2.
Contract Documents..................................................................................................................
B-1
3.
License..................................................................................................................
B-1
4.
Proposals..................................................................................................................
B-1
5.
Contract and Bonds..................................................................................................................
B-2
6.
Addenda..................................................................................................................
B-3
7.
Withdrawal of Bid .................. ......................... ........................................
............................... B-3
8.
Award or Rejection of Bids............................................................................................................
B-3
9.
Bidders Interested in More Than One Bid......................................................................................
B-3
10.
Insurance and Financial Requirements..........................................................................................
B-3
11,
Preliminary Estimate..................................................................................................................
B-3
12.
Deductive Items..................................................................................................................
B-4
13.
Tour of the Site..................................................................................................................
B-4
14.
Project Description..................................................................................................................
B-4
15.
Project Map..................................................................................................................
B-6
C. BID FORM PROPOSAL TO THE CITY OF VERNON
1.
Proposal................................................................................................I.................
C-1
2.
Bid Prices..................................................................................................................
C-2
3.
Materials..................................................................................................................
C-4
4.
Subcontractors..................................................................................................................
C-5
5.
Deposit of Security..................................................................................................................
C-6
6.
Bonds .. ............... ...... ........ .................... ....... ...............................
I........................ C-6
7.
Withdrawal..................................................................................................................
C-6
8.
Principals.........................................................................................I........................
C-6
9.
License and Signature..................................................................................................................
C-7
10.
Bidder's Qualifications..................................................................................................................
C-8
11.
Contractor's Acknowledgement of Insurance Requirements........................................................
C-9
D. CONTRACT
Article1. GENERAL - ... -.......................................................................................................... D-1
Section1.
Scope of Work..................................................................................................................
D-1
Section2.
Consideration..................................................................................................................
D-1
Section3.
Payments .... ................................. ................................................................
I ... I........ D-1
Section4.
Contract Documents...........................................................................................................
D-2
Section 5.
Compliance with Provisions of Law..................................................................................
D-2
Section 6.
Costs and Attorney's Fees.................................................................................................
D-2
Section7.
Notices..................................................................................................................
D-2
Section 8.
Conflict with Plans and Specifications..............................................................................
D-2
Section9.
Assignment...............................'...................................................................................
D-2
Section10.
Paragraph Headings..........................................................................................................
D-3
Section 11.
Authority of City's Representative...................................................................................
D-3
Page
Article 2.
WAGES, HOURS AND WORKING CONDITIONS .......... :.........................................
D-3
Section 12.
General Prevailing Wages.................................................................................................
D-3
Section13.
Hours of Work..................................................................................................................
D-3
Section14.
Apprentices..................................................................................................................
D-3
Section15.
Subcontractors..................................................................................................................
D-3
Section16.
Discrimination..................................................................................................................
D-4
Section17.
Safety.........................................................................................I.......................
D-4
Section 18.
Character of Workers........................................................................................................
D-4
Article 3. INSURANCE, INDEMNIFICATIONS AND BONDS ..................................................
D-4
Section19.
Insurance..................................................................................................................
D-4
Section20.
Indemnification.................................................................................................................
D-4
Section 21.
Workers' Compensation....................................................................................................
D-5
Section 22.
Labor and Material Bond..................................................................................................
D-5
Section 23.
Performance Bond............................................................................................................
D-5
Article4. PERFORMANCE.............................................................................................................
D-5
Section 24.
Time for Completion.........................................................................................................
D-5
Section25.
Force Majeure..................................................................................................................
D-5
Section26.
Utility Relocation..............................................................................................................
D-5
Section 27.
Public Convenience......................................................... ..........................
-..................... D-5
Section28.
Excavations..................................................................................................................
D-6
Section29.
Extra Work..................................................................................................................
D-6
Section30.
Clean-Up..................................................................................................................
D-7
Section31.
Materials ....... .............................................................................................
I............. D-7
Section 32.
Permits and Licenses.........................................................................................................
D-8
Section 33.
Land and Rights of Way...................................................................................................
D-8
Section34.
Plans and Drawings...........................................................................................................
D-8
Section 35.
Shop Drawings Submitted by the Contractor....................................................................
D-9
Section 36.
Supervision by the Contractor...........................................................................................
D-9
Section37.
Inspection of Work...........................................................................................................
D-10
Section 38.
Correction of Defective and/or Unauthorized Work ........................................................
D-10
Section 39.
Errors or Discrepancies Noted by Contractor...................................................................
D-10
Section40.
Equipment..................................................................................................................
D-10
Article 5. MISCELLANEOUS..........................................................................................................
al
Section 41.
Damages for Delay...........................................................................................................
all
Section42.
Guarantee..................................................................................................................
all
Section 43.
Risk of Loss Prior to Final Acceptance............................................................................
D•11
Section44.
Termination..................................................................................................................
D•12
Section 45.
Standard Specifications.....................................................................................................
D•13
eI
Page
E.
F.
G.
BOND FORMS AND INSURANCE REQUIREMENTS...............................................................E-1
Workers' Compensation Certificate ................................................ ...................................................... E-2
PerformanceBond ............................ ................................................................................... E-3
Laborand Material Bond...............................................................................................................E-5
InsuranceSchedule...............................................................................................................E-7
Documentation Required...............................................................................................................E-7
Proof of Insurance, Approval as to Form..............................................................................................E-8
Sample Irrevocable Letter of Credit..................................................................................................... E-9
SPECIAL PROVISIONS...............................................................................................................F-1 to 9
STANDARD PLANS
ff
NOTICE INVITING SEALED PROPOSALS (BIDS)
NOTICE IS HEREBY GIVEN that the City of Vernon, (hereinafter "City") invites and will receive
sealed proposals (bids) up to the hour of three (3) o'clock p.m. on Wednesday, May 30, 2012
(according to the clock in the City Clerk's office), for the furnishing to said City of all transportation,
equipment, materials, labor, supplies and services necessary for Contract No. GD-0013, Natural Gas
Transmission Pipeline Modifications and Construction of Launcher and Receiver for In -Line Testing
Instruments. Proposals (Bids) shall be submitted to:
City Clerk
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
At said time, the bids will be opened in public and announced at the offices of the City. Bids shall
conform to and be responsive to the requirements for Contract No. GD-0013 and must be accompanied by a
bid bond. The City Council of the City reserves the right to reject any and all bids. Copies of Contract No.
GD-0013 are on file and may be examined in the office of the City located at:
mailed).
2012.
Light & Power Department
4305 Santa Fe Avenue
Vernon, CA 90058
Copies may be obtained from said office with a nonrefundable deposit of $10.00 per set ($20.00 if
Dated at the office of the City Clerk of the City of Vernon, this day of
WILLARD YAMAGUCHI, CITY CLERK
of the City of Vernon, California
- A-1 -
B. INFORMATION FOR BIDDERS
1. General
The work hereunder must be done in strict conformity with the plans and specifications adopted and
approved by the City for Contract No. GD-0013.
2. Contract Documents
(a) The Contract Documents shall consist of the following:
Notice Inviting Sealed Proposals (Bids)
Information for Bidders
Bid Form Proposal
Bid Bond
Contract
Performance Bond
Labor and Material Bond
Proof of Insurance
Workers' Compensation Certificate
Special Provisions
Detailed Plans and Specifications
Standard Specifications and Drawings
(b) All terms and conditions contained in the Contract Documents shall become a part of the Contract
entered into between the successful bidder and the City. The City Council of the City reserves the right to
reject any and all bids, and to waive any and all irregularities in any bids.
3. License
A bid submitted by a Contractor who is not licensed in accordance with the provisions of Division
III, Chapter 9, of the Business and Professions Code of the State of California will not be considered for
award.
4. Proposals
(a) Bids must be made in accordance with the following instructions:
(1) Bids shall be made on the Bid Form Proposal furnished by the City as a part of Contract No.
GD-0013. All bids shall be properly executed with the signatures of all signatories written in longhand. All
blank items shall be filled in. Numbers shall be spelled out and written in Arabic figures. If the words and
Arabic figures are different, the words shall be used and the Arabic figures disregarded. Erasures,
interlineations or other corrections shall be authenticated by affixing next to the mark or correction, or in the
margin immediately adjacent thereto, the initials of the signatory(ies) to the bid. If the unit price and the total
amount set forth by a bidder, for any item, are not in the Bid Form Proposal, the unit price alone shall be
considered as representing the bidder's intention, and the totals shall be corrected to conform thereto.
(2) Bidders must submit bids on all of the schedules set forth in the Bid Form Proposal.
(3) Bids shall not contain any recapitulation of the work to be done. Alternative proposals will
not be considered except as specified. Oral, telegraphic and/or telephonic proposals or modifications will not
be considered.
(4) Bids shall be accompanied by a cashier's check, a certified check, or bidder's bond in an
amount equal to 10% of the bid, made payable to or for the benefit of (as the case may be) the City of
Vernon. Said check or bond shall be given as a guarantee that the bidder will enter into Contract No.
GD-0013 if awarded the work. The check or the bid bond may be forfeited to the City if the successful
bidder: (1) refuses or fails to execute the Contract within fifteen (15) working days after receipt of written
notice from the City that the Contract is ready for signature, or (2) refuses or fails to furnish the required
Contract bond and/or proof of insurance coverage within thirty (30) working days after the City has provided
written notice of award. If no bid is accepted by the City Council, or if the successful bidder executes and
delivers the necessary Contract Documents to the City, then the City will return all checks and bonds
received by it within ten (10) days after the execution of said Contract or within ten (10) days after being
requested to do so by the unsuccessful bidder.
(b) Before submitting a bid, bidders shall: read Contract No. GD-0013, especially the Special
Provisions, and all other Contract Documents with care; visit the site of the work, and; be fully informed
about all the existing conditions and limitations. The bidder should also be fully aware of the bond and
insurance requirements as to the successful bidder. The bid shall specify the amounts to cover the cost of all
items included in Contract No. GD-0013. No allowance will be made because a bidder failed to examine
the Contract Documents or obtain the requisite knowledge about the project prior to submitting its bid.
(c) Bids shall be sealed in an envelope marked:
Contract No. GD-0013, Natural Gas Transmission Pipeline Modifications and Construction of
Launcher and Receiver for In -Line Testing Instruments
Bids shall be addressed to the City Clerk of the City and shall bear the name of the bidder. Bids
shall be delivered to the City Clerk on or before the day and hour for the opening of bids as set in the Notice
Inviting Sealed Proposals (Bids). It is the SOLE responsibility of the bidder to see that the bid is delivered
and received before the scheduled closing time for receipt of bids. Any bid received after the scheduled
closing time shall be returned to the bidder unopened.
(d) The City shall have a period of sixty (60) days after the opening of the bids within which to accept or
reject any or all of the bids.
5. Contract and Bonds
(a) The form of Contract that the successful bidder, as the Contractor, will be required to execute is
included in the Contract Documents, and should be examined by the bidder with care. The Contract, bonds
and other documents to be executed by the Contractor shall be executed in original triplicate stamped
according to law. One original shall be filed with the City and the others with the appropriate City
departments.
(b) At the time the Contract is executed, the successful bidder will be required to furnish and maintain
the following: (1) a Labor and Material Bond in an amount equal to 100% of the Contract price and (2) a
faithful Performance Bond in an amount equal to 100% of the Contract price. The bonds shall be secured
from a surety company that the City finds acceptable. The surety's name must be on file with the County
Clerk of Los Angeles County and/or the California Department of Insurance as an approved and financially
sound surety company, authorized to transact business in this state.
The bonds shall meet all of the requirements and contain all of the conditions specified in Sections
3247 and 3248 inclusive, of the Civil Code, and other applicable provisions of the law and/or regulations of
the State of California.
(c) If the successful bidder fails to execute the Contract, file the required bonds, and/or file proof of
insurance coverage as required by the Contract Documents, the award of the Contract may be annulled by the
City and the bid bond forfeited.
- >3-2 -
6. Addenda
Any addenda issued before the time in which to submit bids expires, and included as a part of the
Contract Documents furnished to the bidder for preparation of its bid, shall be covered in the bid and shall be
a part of the Contract.
7. Withdrawal of Bid
Any bidder may withdraw its bid either personally or by a signed written request any time prior to
the scheduled time for opening of the bids (but not after).
8. Award or Reiection of Bids
The Contract will be awarded to the lowest responsible bidder complying with these instructions and
with the Notice Inviting Sealed Proposals (Bids). The City, however, reserves the right to reject any and all
bids or to waive any irregularities in bids received. If, in the judgment of the City, a bid contains prices for
the various items within the bid that appear to be unrealistically low, or if the bidder is not considered
responsible, the bid may be rejected.
9. Bidders Interested in More Than One Bid
No person, firm or corporation shall be allowed to make or file, or be interested in more than one bid
for the same work, unless alternative bids are permitted. A person, firm or corporation that has submitted a
subproposal to a bidder or quoted prices on material to a bidder, may submit a subproposal or quote prices to
other bidders.
10. Insurance and Financial Requirements
(a) Before entering into the Contract, the successful bidder shall furnish evidence that workers'
compensation insurance, public liability, property damage insurance, and all other insurance specified in the
insurance schedule set forth at pages E-7 and E-8 have been procured. The insurer must be an insurance
company admitted in and authorized to do business in California and maintain a rating that is acceptable to
the City. The insurance procured must be maintained in full force and effect for the entire duration of the
Contract.
(b) Before the Contract is awarded, any bidder upon request shall furnish a recent statement of said
bidder's financial condition and previous construction experience or such other evidence of the bidder's
qualifications, as may be required by the City. If not previously provided to the City, the successful bidder
shall furnish a recent statement of its financial condition and previous construction experience or such other
evidence of its qualifications before entering into the Contract.
11. Preliminary Estimate
The preliminary estimate of quantities of work to be done and material to be furnished, as shown in
the Contract Documents, are approximations and are given as a basis for the comparison of bids. The City
does not expressly, or by implication, agrees that the actual amount of work will correspond with the
preliminary estimates. The City reserves the right to increase or decrease the quantity of any item or portion
of the work or to omit portions of the work, as it deems necessary or expedient. The successful bidder shall
not at any time after the submission of the bid have any claim for damages as a result of lowering of
anticipated profits or the loss of profits because of any difference between the quantities of work actually
done and those stated in its bidding sheets.
Each bid item should be priced to carry its pro-rata share of the costs, overhead and profit. Bidders
are cautioned against unbalancing their bid by including more than a pro-rata share of overhead and profit in
any bid item.
- B-3 -
12. Deductive Items
Attention should be paid to Deductive Bid Items. These items have been listed in the Bid Price
section of the Bid Form Proposal. All items will be totaled and included in the comparison of bids made by
the City. The City has the option of deducting the Deductive Bid Items from the total bid price prior to
awarding the Contract.
13. Tour of the Site
A tour of the site of the proposed work has been set for Wednesday. May 23, 2012.
The tour will start at the office of the Light and Power Department, City Hall, 4305 Santa Fe Avenue
Vernon, California at: 9:00 a.m.
14. Project Description
Contract No. GD-0013 involves the following work in the City of Vernon, State of California.
BACKGROUND AND PURPOSE
The City is preparing to assess the integrity of its ten -inch natural gas transmission line as required by the
Pipeline Hazardous Materials Safety Administration (PHMSA). The method of assessment to be used by the city
is in -line inspection (ILI). In order to do ILI, the pipeline must have constructed a launcher and receiver (traps)
to accommodate the pipeline inspection gauges (PIGS) that will travel through the pipeline. Additionally, the city
will place out of service two sections of pipeline, each one immediately East of the locations of the two traps to
be constructed. See the gas system map in Appendix B.
SCOPE OF WORK
This project involves work adjacent to both of Vernon's natural gas regulator stations, one located on
Bandini Road East of Downey, and one located on Downey Road North of Fruitland Avenue. The work
involves excavation into the two streets, replacement of two existing tees with barred tees, installation of
piping to accommodate traps located off the street, installation of two precast vaults, and fabrication and
assembly of two portable traps. Contractor may work at both locations simultaneously; however, gas
service and pressure must remain in place at one of the locations at all times. In conjunction with the
installation of the barred tees and ells to turn off the street, two sections of the line will also be extended to
the curb, capped to be taken out of service, and injected with a permanent nitrogen blanket. Engineering
plans are attached in Appendix C, providing detail for the work to be done.
Contractor shall be responsible the following.
1. Natural Gas Operator Qualification. All contractor personnel performing work on Vernon's gas pipeline
must be Operator Qualified for specific tasks performed consistent with CFR 49, Part 192, Subpart N.
Contractor shall provide evidence of such qualification to the City, consistent with Vernon's Operator
Qualification Plan. Further, contractor shall specify work to be done by employees of contractor versus
work to be done by subcontractors, if any.
In addition, all work shall be performed in accordance with the provisions of the most current edition of
"Standard Specifications for Public Works Construction" (commonly known as "the Green Book")
including Supplements, prepared and promulgated by the Southern California Chapter of the American
Public Works Association and the Associated General Contractors of California, which specifications are
hereinafter referred to as the "Standard Specifications." The provisions of these Standard Specifications
shall apply to the work performed under this Agreement, unless different standards are agreed to in
writing by the City.
- B-4 -
2. Traffic Control. Work in the streets shall be limited from 9 am to 3 pm and will require traffic control,
closing at least one lane and shifting other lanes of traffic. The excavation sites may be steel plated after
hours by contractor. Satellite pictures are included in the attached drawings showing the location of the
gas pipeline within each of the road locations.
3. Excavation. Backfill. and Repave. Contractor shall be responsible for saw cutting, excavation, proper
disposal of excavation materials, backfill with sand or zero sack slurry around pipe, backfill of slurry
above pipe, and replacement of asphalt smooth and consistent with existing surface when done.
Contractor shall obtain proper encroachment permits from the City before commencing work.
4. Cutting and Welding High Pressure Gas Transmission Pile. Contractor shall be responsible for cutting,
reconfiguring, and welding Vernon's ten inch transmission line at the two work locations as specified in
the attached drawings. Additionally, contractor shall procure and fabricate materials to construct and
install two barred tees and the two portable traps detailed in the attached drawings, including the two
permanent vaults shown. All fabricated materials for this job shall become property of the City.
Contractor shall provide evidence before commencing work that welders are properly certified to weld
high pressure gas transmission line. City shall be responsible for independent visual inspection of
welding as it is done, as well as radiographic inspections after the welding is complete.
5. Gas Line Out of Service During Contractor Work. Prior to contractor commencing work, Vernon
personnel shall take out of service and vent gas to atmospheric pressure the sections of line to be
modified. Contractor shall be responsible for nitrogen purge and making safe for pipeline work.
6. Permanent Nitrogen Blanket for Out -of -Service Sections. Contractor shall be responsible to purge with
nitrogen the two sections of line to be taken out of service, leaving the nitrogen pressure at 15 psig.
These sections are also shown on the attached system map. The section along Bandini is 1.4 miles in
length, and the section north and east of Downey road is 1.7 miles in length. Conveniently, both these
sections already have four inch valves installed in vaults in the sidewalks at their Eastern ends.
7. Fencing. Contractor shall be responsible to modify permanent fencing as shown on drawing for the
Bandini location, including a gate to accommodate trap and kicker line. The Contractor shall provide
temporary construction fencing at Bandini and Downey locations to surround each site. No permanent
fencing modifications are needed at the Downey site.
8. Post Construction Support Running Pigs and Standby Service During Pigging (Optional). Vernon may
request support loading pigs into the launcher, moderating gas head pressure during pigging, recovering
pigs at the receiver, and trouble shooting. We plan three runs with three pigs: 1) Foam pig with
deformation plate, 2) Smart pig to map gross physical deformation and measure pipe turns, and 3)
Magnetic Flux Resonance pig to measure for corrosion or other smaller defects in the pipeline. If
contractor has personnel that are Operator Qualified and experienced, please identify and propose
accordingly.
9. Post Construction. Removal of Traps and Piping Upon Completion of Assessment Work. Vernon shall
remove and store the traps and apparatus upon completion of its assessment work.
15. Project Mop
Y'1 IN
"wY
WON Aw m0
ourw�
3nn3AV YO T' 31WlAtl VO'JN
3nx3nv 3ime
13 m MOE
❑imm oms fn
3 371ms w
113aw 'OA'IB OIlLT/d w
vNUMn
o
3nN3nv 3i Y1MS d
3nmmv N VI
IT
N a
�MIS Y03lYfnY
qw
C. BID FORM PROPOSAL TO THE CITY OF VERNON, CALIFORNIA
1. Proposal
WORK TO BE PERFORMED: Natural Gas Transmission Pipeline Modifications and
Construction of Launcher and Receiver for In -Line Testing
Instruments - Contract No. GD-0013
Name of Bidder:
Business Address:
Phone Number:
The site of the work to be performed and referred to herein is in the County of Los Angeles, California.
The work to be performed will be in accordance with the specifications and Contract Documents of Contract
No. GD-0013.
TO THE CITY COUNCIL OF THE CITY OF VERNON:
Pursuant to and in compliance with the Notice Inviting Sealed Proposals (Bids) and other documents relating
thereto, the undersigned bidder, having become familiar with the terns of the Contract, and the cost of the
work at the place where the work is to be done, hereby proposes and agrees to perform the Contract within
30 calendar days after issuance of a "Notice to Proceed" or commencement of work, whichever occurs
first, including all of its component parts and everything required to be performed, and to provide and furnish
any and all of the labor, material, tools, expendable equipment, and all utility and transportation services
necessary in order to perform the Contract and complete in a workmanlike manner all of the work required as
specified in Contract No. GD-0013, all in strict conformity with the plans and specifications and other
Contract Documents, including Addenda Numbers and — on file in the office of the
City Clerk.
The undersigned, as bidder, declares that the only persons or parties interested in this proposal as principals
are those named herein, and that this proposal is made without collusion with any person, firm or
corporation. The bidder proposes and agrees that if this proposal is accepted, the bidder will execute a
Contract with the City that is in substantially the same form as the Contract set forth in the Contract
Documents.
- C-1 -
2. Bid Prices
The undersigned, as bidder, agrees that the bidder will accept in full payment thereof the following lump sum
and unit prices, to wit:
Perform all the work as specified herein and shown on the Plans and Special Provisions of the Natural Gas
Transmission Pipeline Modifications and Construction of Launcher and Receiver for In -Line Testing
Instruments, Contract No. GD-0013.
The total bid price amount includes furnishing all labor, materials, equipment, mobilization, traffic control,
disposal of all removals, permits, fees, overhead, profit and taxes associated with the Contract No. GD-0013
with all of the work completes in place and in working order per to the plans and contract specifications.
Item No. 1
Furnish and install Natural Gas Transmission Pipeline Modifications and Construction of Launcher and Receiver
for In -Line Testing Instruments, per plans and special provisions, complete in place and in working order,
1 lump sum at:
lump sum
(words)
(figures)
lump sum
(figures)
The bidder must complete the "Cost Schedule for Work" form Appendix "D" and provide a labor &
equipment rate sheet with this proposal.
Total, Item Nos.1 inclusive:
(words)
(figures)
It is understood that the foregoing quantities are approximate only and are solely for the purpose of
facilitating the comparison of bids, and that the Contractor's compensation will be computed upon the basis
of the actual quantities in the complete work, whether they be more or less than those shown.
3. Materials
c-2
The name and address of the manufacturer for each type of material upon which this proposal is
based is as follows:
C-3
4. Subcontractors
The bidder as general contractor hereby identifies the subcontractors on the job for each particular
trade or subdivision of the work with each firm name and principal location of the mill, shop or office when
the value of the work, labor or service performed is in excess of one-half of one percent of the total bid. The
bidder agrees that there shall be no substitution of subcontracting except upon compliance with the
"Subletting and Subcontractors Fair Practices Act" (Public Contract Code Sections 4100, Lt seq.).
(Instruction: List only one subcontractor for each such portion.)
DIVISION OF PRINCIPAL
WORK OR TRADE NAME OF FIRM OR CORPORATION LOCATION
C-4
5. Deoosit of Securi
ACCOMPANYING THIS PROPOSAL is (insert the
words "Cashier's Check", "Certified Check", or "Bidder's Bond") in an amount equal to ten percent (10%) of
the total of the bid, payable to or for the benefit of the City (as the case may be).
The undersigned deposits the required security as a bid proposal guarantee and agrees that it shall be
forfeited to the City as liquidated damages in case this bid proposal is accepted by the City, and the
undersigned fails to execute the Contract.
6. Bonds
The undersigned agrees to provide the City with a Performance Bond and Labor and Material Bond
in the form set forth in the Contract Documents within seven (7) working days after the date of mailing of the
acceptance. The surety will be one that the City finds acceptable.
7. Withdrawal
The bidder acknowledges that it may withdraw its bid either personally or by a signed written
request any time prior to the scheduled time for opening of the bids. Once the bids are opened, the bidder
agrees that its bid will not be withdrawn for a period of sixty (60) days after the time set for the opening
thereof.
8. Principals
The names of all persons interested in this Bid Proposal as principals are as follows
C-5
9. License and Signature
The undersigned is licensed in accordance with California Business and Professions Code, License
No.
Name of bidder:
Signature of bidder:
Title:
Dated:
NOTE: The complete and proper legal name of the bidder shall be set forth above. If the bidder is a
corporation, two signatures are required, as follows: (1) the chairman of the board, the president, or any vice-
president, and (2) the corporate secretary, any assistant corporate secretary, the chief financial officer, or any
assistant treasurer. If the bidder is a limited liability company, signatures are required of two members or
managers unless otherwise provided in the company's articles of organization. If the bidder is a partnership,
signatures are required of the partner or partners authorized to sign contracts on behalf of the partnership.
C-6
10. Bidder's Oualifications
The Bidder must have a minimum of five (5) years of experience as an ongoing business enterprise in the
specific type of work indicated in the proposal.
The following contracts which show experience in work of similar scope to that covered in the proposal
and which have been satisfactorily completed in the past five (5) years are; only work on a high pressure natural
gas lines for a natural gas utility or municipality shall be listed:
YEAR NAME OF FIRM AND ENGINEER LOCATION CONTRACT AMOUNT
The Bidder, as a contractor, has never failed to satisfactorily complete an awarded contract, except as
follows:
I declare under penalty of perjury, under the laws of the State of California, that the foregoing is true and
correct. Executed at on this day of
2012.
M.
Name:
C-7
11. Contractor's Acknowledeement of Insurance Reauirements.
The Contractor acknowledges that the Insurance Schedule contained in section " E" has been
reviewed, that a copy thereof has been submitted to an authorized insurance agent or broker, and that the
proof of insurance required therein will be submitted within thirty (30) days after notification of the
acceptance of the Contractor's bid.
The Contractor understands that the Contract will not be executed by the City until all proof of
insurance have been received and approved as to form by the City Attorney.
The Contractor agrees that failure to submit the required proof of insurance within said thirty (30)
days shall constitute grounds at the City's discretion for awarding the Contract to the next lowest bidder and
for forfeiting the Contractor's bid bond.
Date:
Contractor
Name:
Signature:
Title:
D. CONTRACT
THIS CONTRACT FOR,
Launcher and Receiver for In -Line Testing Instruments. Contract No. GD-0013 is made, entered into,
and executed in triplicate in the City of Vernon, California, as of the day of
2012.
BY AND BETWEEN CITY OF VERNON, a municipal corporation
hereinafter referred to as "City"
I.N]
referred to as "Contractor".
IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS
HEREIN SET FORTH, THE PARTIES DO HEREBY AGREE AS FOLLOWS:
Article 1. GENERAL
Section 1. Scope of Work
The Contractor will furnish all labor, equipment and materials and will perform all work described in
the Contract Documents attached hereto and hereby incorporated by reference.
Section 2. Consideration
The City shall pay the Contractor for the performance of the work hereunder in accordance with the
amounts set forth in Bid Form Proposal attached hereto and hereby incorporated by reference.
Section 3. Payments
(a) Monthly Progress Payments
On or about the 25th day of each month, the Contractor shall submit to the City an application for its
monthly progress payment. The application shall contain an estimate of the amount and value of all the work
performed by the Contractor since the date of its last progress payment application. The City's
Representative shall perform a quantity validation prior to approving the monthly progress payment.
The City shall pay the Contractor, the amount of the approved monthly progress payment, less 5%
retention. The monthly progress payment may also be reduced by the following: (1) amounts due to the City
for equipment, services or materials furnished by the City in connection with work done on the project; (2)
amounts of any claims or liens, and (3) amounts required to be deducted by Federal, State or local
governmental authorities. Payment shall be made within thirty (30) working days of City's approval of the
Contractor's monthly progress payment application.
No monthly payment shall be construed as acceptance of the work, or any portion thereof, nor shall
such payment preclude the City from demanding and recovering from the Contractor such damages as may
be sustained by reason of the Contractor's failure to fully perform under the Contract.
(b) Final Progress Payment
Upon satisfactory completion of the work described herein, the Contractor shall furnish the City with
a complete and final accounting of all labor, materials, and other costs. The City shall pay the Contractor
according to the payment terms set forth in Section 3(a).
- D-1 -
(c) Payment of the Retention
Payment of the retention shall be made thirty-five (35) working days after the recordation of a Notice
of Completion by the City or if a Notice of Completion is not recorded sixty-five (65) working days after
acceptance of the completed project. The acceptance will be made only by an action of the City Council of
the City. Acceptance of payment of the retention by the Contractor shall constitute a waiver of all claims
against the City arising under this Contract.
Section 4. Contract Documents
The complete Contract includes the Contract Documents set forth herein, including: (1) Notice
Inviting Sealed Proposal (Bids), (2) Information for Bidders, (3) Bid Form Proposal, (4) Contract, (5)
Performance Bond, Labor and Material Bond, Proof of Insurance, Workers' Compensation Certificate, (6)
the Special Provisions, (7) detailed Plans and Specifications, (8) Standard Specifications and Drawings, and
(9) any addenda.
Section 5. Compliance with Provisions of Law
The Contractor shall comply with all applicable provisions of law whether Federal, State, or local
relating to its performance under the Contract.
Section 6. Costs and Attorney's Fees
In any action or proceeding brought to enforce the provisions of this Contract, the court shall award
reasonable costs and expenses, including reasonable attorney's fees, to the prevailing party.
Section 7. Notices
Any notice required or permitted hereunder shall be given by personal delivery or by first class mail,
postage prepaid,
To: Contractor
To: City Clerk
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Section 8. Conflict with Plans and Specifications
Any conflict between the plans and specifications and this Contract shall be brought to the attention
of the City's Representative for resolution.
Section 9. Assienment
The Contractor shall not assign the Contract or the payments due under the Contract.
- D-2 -
Section 10. Paragraph Headings
The paragraph headings herein are for the convenience of the parties and shall not affect the
interpretation of the Contract.
Section 11. Authority of the City's Representative
The City's Representative shall decide all questions which may arise regarding the quality and/or
acceptability of materials furnished, the manner and/or acceptance of the Contractor's performance, the rate
of progress, and the interpretation of the plans and specifications.
Article 2. WAGES, HOURS and WORKING CONDITIONS
Section 12. General Prevailine and Livable Wages
The Contractor agrees that it, or any subcontractor working under it, will not pay less than the
prevailing rates of wages to all workers employed in the execution of this Contract. The Contractor will post
one copy of the established prevailing rates of wages at the job site. For each working day or portion thereof,
and for each workman paid less than the stipulated prevailing rates for such work or craft in which the
workman is employed or any work done hereunder by him, or by subcontractor under him, the Contractor
shall forfeit as a penalty to the City the sum of $50.00.
In addition employers shall pay qualifying employees a wage of no less than $10.30 per hour with
health benefits, or $11.55 per hour without health benefits.
Employers shall provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity and an additional ten days a year of uncompensated time for sick leave.
There is hereby a prohibition on employer retaliation against employees complaining to the City with
regard to the employer's compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees,
or to compel City officials to terminate the services contract of violating employers.
Section 13. Hours of Work
(a) The time of service of any worker employed on the Contract is limited to eight hours during
a working day and forty hours during a calendar week. If an employee works in excess of the foregoing
hours, the employee will be compensated at a rate of one and one-half times their basic rate of pay.
(b) The Contractor shall keep and make available until ninety (90) working days after
completion of this Contract Agreement an accurate record showing the name of and actual hours worked
each working day and each calendar week by each worker employed by him on the work hereunder.
(c) The Contractor shall, as a penalty, forfeit to the City $50.00 for each worker employed on
the work by the Contractor or by any subcontractor for each working day during which such worker is
required or permitted to work more than eight hours a working day or forty hours in one calendar week.
Section 14. Apprentices
The Contractor is responsible for complying with the provisions of Labor Code Section 1777.5
dealing with the employment of apprentices on the job site.
Section 15. Subcontractors
(a) The Contractor shall comply with the provisions of the "Subletting and Subcontracting Fair
Practices Act" contained in Public Contract Code Sections 4100, et sew..
- D-3 -
(b) The Contractor shall submit to the City the following information:
(1) The name and location of the place of business of each subcontractor who will
perform work or labor or render services to the Contractor hereunder, or a subcontractor licensed by the State
of California, who, under subcontract to the Contractor, specially fabricates and installs a portion of the work
or improvement according to detailed drawings contained in the plans and specifications, in an amount in
excess of one-half of one percent of the Contractor's total bid.
(2) The portion of the work to be done by each subcontractor identified in Section
15(b)(1).
(c) The Contractor shall list only one subcontractor for each portion of work as defined by the
Contractor in its bid.
Section 16. Discrimination
The Contractor shall not refuse to employ or promote any person, shall not discriminate against any
person with respect to compensation received or terms and conditions of employment, and shall not
discipline or discharge any person in its employment because of the person's race, religion, creed, color, age,
national origin, ancestry or sex. In addition, the Contractor shall not refuse to accept otherwise qualified
employees as indentured apprentices solely on the grounds of race, religion, creed, color, national origin,
ancestry or sex.
Section 17. Saletv
The Contractor and all subcontractors shall comply with the provisions of the Safety and Health
Regulations for Construction, promulgated by the U.S. Secretary of Labor under Section 107 of the "Contract
Work Hours and Safety Standards Act", as set forth in Title 29, CY.R. and by the State of California,
Division of Industrial Safety,
Section 18. Character of Workers
Only competent workers shall be employed to work on the Contract. Any person employed, who is
found to be incompetent, intemperate, troublesome, disorderly or otherwise objectionable, or who fails or
refuses to perform his work properly and acceptably, shall be immediately removed from the work by the
Contractor and shall not be re -hired to perform work on the contract.
Article 3. INSURANCE, INDEMNIFICATION and BONDS
Section 19. Insurance
The Contractor shall provide the City with proof of insurance naming the City, its consultants and
each of its directors, officers, agents, and employees as additional -named insureds on a policy or policies of
insurance providing and maintaining the coverages set forth in the Insurance Schedule contained herein.
Said coverage is not required for the active negligence of the City to the extent that indemnification for the
City's active negligence would be invalid under Section 2782(b) of the California Civil Code. The proof of
insurance shall also provide that said policy or policies are not to be canceled or materially reduced without
giving the City at least 30 days written notice.
Section 20. Indemnification
The Contractor shall indemnify, protect, defend, and hold harmless the City, its consultants and each
of its directors, officers, agents, and employees from and against any and all claims, demands, losses,
damages, liabilities, fines, charges, penalties, orders, judgments, and all costs and expenses incurred in
connection therewith, including reasonable attorneys' fees and costs of defense arising, directly or indirectly,
in whole or in part, out of the services performed under this Contract, except to the extent arising from or
- D-4 -
caused by the sole active negligence or willful misconduct of the City, its officers, agents, or employees.
Section 21. Workers' Compensation
The Contractor shall secure payment of compensation to Contractor's employees pursuant to Labor
Code Section 3700, and shall obtain employers' liability insurance as set forth in the Insurance Schedule.
Prior to commencing work hereunder, the Contractor shall submit to the City the Workers' Compensation
Certificate or an executed certificate of workers' compensation insurance as provided herein. Such insurance
shall include a waiver of subrogation endorsement naming the City, and its consultants, and each of its
directors, officers, agents, and employees.
Section 22. Labor and Material Bond
The Contractor shall execute and deliver to the City for its approval and acceptance a Labor and
Material Bond in an amount equal to the total amount payable under the terms of this Contract. Said bond
shall be payable by surety or sureties to the City in the event the Contractor fails to pay its subcontractors for
labor and material used in this project. Said bond shall be in substantially the same form as that attached
hereto. The surety will be.one that the City finds acceptable.
Section 23. Performance Bond
The Contractor shall execute and deliver to the city for its approval and acceptance a Performance
Bond in an amount equal to the total amount payable under the terms of this Contract. Said bond shall be
payable by surety or sureties to the City in the event the Contractor fails to fully perform under this Contract.
Said bond shall be in substantially the same form as that attached hereto. The surety will be one that the City
finds acceptable.
Article 4. PERFORMANCE
Section 24. Time for Completion
The work shall be completed in the number of working days specified in the Bid Form Proposal.
Section 25. Force Maieure
Neither Party shall be considered to be in default in any of its obligations under this Agreement when
a failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean
any cause beyond the control of the party affected, including, but not restricted to, flood, earthquake, storm,
fire, lightening, epidemic, war, riot, civil disturbance or disobedience, sabotage, or embargoes of the United
States Government or any other government, which by exercise of due diligence such party could not
reasonably have been expected to avoid and by exercise of due diligence has been unable to overcome.
Either party rendered unable to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force, shall give written notice within five (5) business days of such fact to the other party and
shall exercise due diligence to remove such inability with all reasonable dispatch.
Section 26. Utility Relocation
Section 26 is not applicable to this project.
Section 27. Public Convenience
(a) The Contractor's operation shall not unnecessarily cause any public inconvenience, The
access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be
permitted to pass through the work or an approved detour shall be provided. Safe, adequate, continuous and
unobstructed pedestrian and vehicular access shall be maintained to fire hydrants, water valves,
residences, commercial and industrial establishments, churches, schools, parking lots, service stations,
- D-5 -
motels, fire and police stations, and hospitals, unless other arrangements are made satisfactory to owners
thereof.
(b) Vehicular access to residential driveways shall be maintained to the property line except
when necessary construction precludes such access for reasonable periods of time.
(c) Grading operations, roadway excavation and embankment construction shall be conducted
by the Contractor in a manner to provide a reasonably satisfactory surface for traffic. When rough grading is
completed the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic.
(d) The Contractor shall comply with all applicable State, County and City requirements for the
closure of streets. The Contractor shall provide barriers, guards, lights, signs, temporary bridges, flagmen
and watchmen advising the public of detours and construction hazards. The Contractor shall also be
responsible for compliance with additional public safety requirements that may arise during construction.
The Contractor shall furnish and install and, upon completion of the work, promptly remove all signs and
warning devices.
(e) At least 48 hours in advance of closing or partial closing or of reopening any street, alley, or
other public thoroughfare, the Contractor shall notify the police, fire, public transportation (MTA), traffic
and engineering departments of the City and any other jurisdictional agencies involved and shall comply with
their requirements.
Section 28. Excavations
(a) Excavation Safety
During the excavation of trenches five (5) feet or more in depth, the Contractor shall submit to the
City, for its approval, a detailed plan showing the design of shoring, bracing, sloping, and other provisions to
be made for worker protection from the hazard of caving ground. Said plan shall be at least as effective as
that required by the Construction Safety Orders of the California Division of Industrial Safety. If the
Contractor's plan varies from the shoring system standards established by said Safety Orders, the plan shall
be prepared by a registered civil or structural engineer.
(b) Closure
At the close of each working day, the Contractor shall cover completely all open excavations in the
public right-of-way with steel plates in accordance with normal practice in the industry and the rules,
regulations, laws and ordinances of the State of California, the County of Los Angeles, and the City of
Vernon, and the Special Provisions -Temporary Cold Mix Asphalt Concrete.
Section 29. Extra Work
(a) The City may require changes in, additions to, or deductions from the work to be performed
or to the materials to be furnished hereunder. No extra work shall be performed or change or addition made
without a written order from the City. The written order shall state that the extra work, change or addition is
authorized by the City, identify the work that is to be done and method to be used to accomplish the work,
and set forth the basis upon which payment is to be made. Nothing in this article shall excuse the Contractor
from proceeding with the prosecution of the work so changed. The Contractor shall, when required by the
City, furnish an itemized breakdown of the quantities and prices used in computing the amount of any
change or addition that might be ordered. The adjustment, if any, in the amount to be paid to the Contractor
by reason of any such change, addition or deduction shall be determined by one of the following methods:
(1) A lump sum proposal from the Contractor.
(2) By applying the unit prices contained in the Contractor's bid incorporated in the Contract
documents or fixed by agreement between the City and the Contractor.
- b-6 -
(3) By proceeding with the work and furnishing daily reports of extra work by the close of the
next working day. Failure to submit the daily report in a timely manner may waive the
Contractor's right to compensation for that day. An attempt shall be made to reconcile the
report daily, and it shall be signed by the City's Engineer or his designee. The daily report
shall itemize the costs for labor, materials, and equipment rental. Reported labor costs shall
include the names and classifications of the workers, the hours worked, and the rates of pay.
Reported equipment costs shall include the type of equipment used, the identification
number, the hours of operation, and hourly rate. All records and reports shall be made
immediately available to the City's Representative.
(b) Markup
This section shall modify and replace "Section 3-3.2.3, Markup" of the Standard Specifications for
Public Works Construction.
(1) Work by Contractor. The following percentages shall be added to the Contractor's costs and
shall constitute the markup for all overhead and profits:
a) Labor ......................20%
b) Materials .............. I ....... 15%
c) Equipment Rental .....................15%
d) Other Items and Expenditures ............15%
To the sum of the costs and markups provided for in this subsection, 1 percent shall be added
as compensation for bonding.
(2) Work by Subcontractor. When all or any part of the extra work is performed by a
Subcontractor, the markup established in (1) shall be applied to the Subcontractor's actual
cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of
the extra work and a markup of 5 percent on work added in excess of $5,000 of the
subcontracted portion of the extra work may be added by the contractor.
Section 30. Clean Up
Upon completion of the work, the Contractor shall remove all debris and surplus materials from the
work site.
Section 31. Materials
(a) New Materials and Equipment
Unless otherwise specified, shown, or permitted by the City all material and equipment incorporated
in the work shall be new and of current manufacture. The City may request that the Contractor furnish
manufacturer's certificates indicating the quality of the material. No material shall be installed until
approved by the City's Representative.
(b) Inspection of Materials
All material furnished hereunder shall be subject to inspection and testing by the City's authorized
agents at the City's expense. In the event that such inspection and testing reveals material that does not
comply with the Contract documents, the Contractor shall bear the cost of necessary corrective measures as
well as the cost of subsequent inspection and testing.
(c) Defective Equipment or Materials
The inspection under Section 31(b) shall not relieve the Contractor of any of its obligations under the
- D-7 -
Contract. Even though equipment or material required to be provided has been inspected, accepted, and
included in a monthly pay application, the Contractor shall, at Contractor's expense, replace or repair any
such equipment or material found to be defective or otherwise non -compliant with the Contract documents
up through the guarantee period in Section 42.
(d) Storage of Materials
All material for use in the work shall be stored by the Contractor in such a manner as to prevent
damage from exposure to the elements, from admixture of foreign materials or from any other cause. The
Contractor shall be solely responsible for damage or loss of materials caused by exposure, weather or other
causes.
Section 32. Permits and Licenses
(a) The Contractor shall apply for and procure all permits and licenses necessary for the work
except:
No cost Encroachment Permits from City of Vernon.
(b) The Contractor shall provide all notices necessary and incidental to the lawful prosecution of
the work and shall comply with the terms and conditions of all permits and licenses.
(c) The Contractor shall pay all charges and fees in connection with all permits and licenses
except those required by the following:
No cost Encroachment Permits from City of Vernon.
Section 33. Land and Rights of Way
(a) The City shall provide, or arrange for the provision of, the land and rights of way upon
which the work is to be constructed.
(b) The Contractor shall procure any additional rights of way desired by the Contractor to
facilitate construction of the work. The Contractor shall enter into written agreements with property owners
for such purposes and shall provide the City with copies of such agreements.
(c) Except as provided in Section 26, when the work described in the Contract Documents is to
be performed in the vicinity of existing improvements, said improvements shall not be disturbed or damaged.
However, the Contractor may remove or relocate improvements in the land and rights of way provided by the
City pursuant to Section 33(a).
Section 34. Plans and Drawings
(a) The approved plans may be supplemented by working drawings as are necessary to monitor
the work. All drawings shall be consistent with the Contract Documents. All such drawings delivered to the
Contractor shall be deemed written instructions to the Contractor.
(b) The City will famish the Contractor with copies of all drawings and specifications
reasonably necessary for the execution of the work, at no charge. The Contractor shall keep one set of
drawings and specifications in good order at the job site and make them available to the City's
Representative and to the Contractor's Representatives.
(c) The drawings and/or plans will show conditions as the City believes them to exist; but it is
- D-8 -
not intended or to be inferred that the conditions as shown thereon constitute a representation by the City that
such conditions are existent. The City shall not be liable for any loss sustained by the Contractor as a result
of any variance of the conditions as shown on the drawings and/or plans and the actual conditions revealed
during the progress of the work, or otherwise.
Section 35. Shop Drawings Submitted by the Contractor
(a) No portion of the work requiring a shop drawing submittal shall be commenced until the
submittal has been reviewed by the City and returned to the Contractor with a notation that the City has
completed its review of the shop drawing. Shop drawings are drawings, diagrams, illustrations, schedules,
performance charts, brochures and other data which are prepared by the Contractor or any subcontractor,
manufacturer, supplier or distributor, and which illustrate some portion of the material or work.
(b) The Contractor shall review, approve, and submit for review by the City's Representative shop
drawings for material and equipment to be incorporated into the work. Four copies of shop drawings shall
be submitted to the City with a letter of transmittal listing the drawings submitted. Drawings shall show the
name ofthe project, the name of the Contractor, and the names of suppliers, manufacturers, and subcontractors, if
any. Shop drawings shall be submitted with promptness and in orderly sequence so as to cause no delay in
progress of the work.
(c) Shop drawings shall be complete. If the shop drawings show any deviation from the
requirements of the plans and specification because of standard shop practices or other reasons, the deviations
and the reasons therefore shall be set forth in the letter of transmittal.
(d) By approving and submitting shop drawings, the Contractor represents that material, equipment
and other work shown thereon conforms to the plans and specifications except for any deviation identified in the
letter of transmittal.
(e) Within ten (10) calendar days after receipt of the shop drawings, the City will return two prints
of the drawings to the Contractor along with its comments. The Contractor shall resubmit corrected drawings, if
the City has so requested. Resubmitted shop drawings shall be processed in the same manner as the original
submittals. The Contractor's letter oftransmittal accompanying its resubmitted shop drawings shall highlight the
revisions requested by the City.
(f) The City's Representative will review the shop drawings only for general conformance with the
design concept of the project and general compliance with the plans and specifications. The City's review of the
shop drawings shall not be construed as relieving the Contractor of its responsibilities under the Contract,
including but not limited to: (1) providing material and equipment; (2) ensuring the proper fitting and
construction of the pipeline; (3) submitting accurate and complete shop drawings; (4) selecting proper fabrication
processes and techniques; and (5) performing the work in a safe manner.
Section 36. Supervision by the Contractor
The Contractor shall have a designated representative or alternative representative present at the
worksite whenever work is in progress. The Contractor's designated representative or alternate
representative shall have authority to act for the Contractor. Before starting the work, the Contractor shall
inform the City, in writing, of the name of its designated representative. An alternate representative may also
be designated. Any communication between the City and the Contractor's Representative shall be deemed as
a communication to the Contractor. If the Contractor fails to have a designated representative present at the
worksite, the City's Representative may give necessary direction or instruction to the superintendent or
foreman having charge of the specific work to which the direction or instruction applies. The superintendent
or foreman shall comply with the direction or instruction promptly and shall relay the City's communication
to the Contractor or its designated representative.
Section 37. Inspection of Work
(a) The City shall have access to the worksite at all times to review and/or inspect the progress
of the work, the workmanship and the material being used.
(b) Whenever the Contractor changes its hours of operation, notice shall be approved by the
City's Representative one week prior to institution of the change. Any work done in the absence of the City's
Representative may be subject to rejection, at the City's discretion.
(c) All excavations that are to be backflled shall be inspected and approved by the City's
Representative prior to backfilling. The Contractor shall give the City's Representative advanced notice of
the backfilling.
(d) Inspection of the work by the City's Representative shall not relieve the Contractor of the
obligation to fulfill the Contract. Defective work shall be corrected, notwithstanding the fact that the City's
Representative may have previously accepted the defective work.
Section 38. Correction of Defective and/or Unauthorized Work
(a) All work that has been rejected shall be corrected, or removed and replaced by the
Contractor, at the City's direction. Any remedial work will be done in a manner acceptable to the City. The
Contractor shall pay the remediation and/or removal and replacement costs, The Contractor must obtain
written authorization to perform extra or unauthorized work prior to undertaking such work. The Contractor
will not be compensated for any unauthorized work. In addition, the City may order the Contractor to
remove, at the Contractor's expense, any extra or unauthorized work.
(b) The Contractor must comply promptly with any order made by the City under the provisions
of this article. If the Contractor fails to comply with the City's orders, the City may in its discretion cause
defective work to be corrected by its own forces or by another contractor. The amount that the City paid to
correct the defective work will be deducted from any monies due or to become due to the Contractor.
Section 39. Errors or Discrepancies Noted by the Contractor
(a) If the Contractor, either before commencing work or in the course of the work, finds any
discrepancy between the contract, especially the plans, and specifications, or between any of them and the
physical conditions at the worksite, or finds any error or omission in any of the plans, and specifications, or
in any survey, the Contractor shall promptly notify the City in writing of such discrepancy, error, or
omission. If the Contractor observes that any plans, specifications, or drawings are at variance with any
applicable law, ordinance, regulation, order or decree, Contractor shall promptly notify the City in writing of
such deviation or conflict.
(b) The City, upon receipt of such notice, shall promptly investigate the circumstances and give
appropriate instruction to the Contractor consistent with Section 29. Until such instruction is given by the
City Engineer, any work done by the Contractor, either directly or indirectly after its discovery of such error,
discrepancy, omission, deviation or conflict, will be at the Contractor's own risk. The Contractor shall bear
all costs arising from any work that incorporates such error, discrepancy, omission, deviation or conflict.
Section 40. Equipment
The Contractor shall furnish equipment and facilities to perform the work to the industry standard in
accordance with the plans and specifications. Such equipment and facilities must be in a good state of repair,
be maintained in such state during the progress of the work, and shall meet all requirements of applicable
ordinances and laws. No wom or obsolete equipment shall be used, and in no case shall the manufacturer's
rating of capacity for any equipment be exceeded.
- D-10 -
Article 5. MISCELLANEOUS
Section 41. Damaees for Delay
(a) The Contractor acknowledges the City's desire that the project be completed on or before the
date specified in the Contract. The Contractor also acknowledges that if its work is not completed on or
before said date, the City will incur substantial damages that cannot be ascertained at this time. Accordingly,
the Contractor shall pay to the City any and all damages caused by the Contractor's delay in completing the
work under the Contract.
(b) If the work is not completed in accordance with the foregoing, it is mutually agreed that the
City will suffer damage, that it will be impractical and unfeasible to determine the amount of actual damage.
Therefore, the Contractor will pay the City, as fixed and liquidated damages and not as a penalty, the sum of
$1,500.00, for each and every working day of delay, and that the Contractor and its Surety will be liable for
the amount thereof. The Contractor, however, will not be charged liquidated damages because of any delays
in the completion of the work due to Force Majeure or acts of the City, acts of another Contractor in the
performance of a Contract with the City, and without the fault or negligence of the Contractor.
(c) The Contractor shall within ten (10) days from the beginning of any such delay (unless the
City grants a further period of time prior to the date of final settlement of the Contract) notify the City in
writing of the cause of delay. Upon notification of a delay, the City shall ascertain the facts and extent of the
delay and extend the time for completing the work if in its sole discretion its findings justify such an
extension. The City's findings shall be final and conclusive on the parties hereto.
(d) The City shall have the right to extend the time for completion if it determines such
extension to be in the City's best interest. if the City extends the time limit for completing the work by way
of a change order at the request of the Contractor, and for other than Force Majeure, it is understood and
agreed that such time extension will increase the City's expenses. These expenses include, but are not
limited to, the costs associated with engineering, inspection, supervision, incidental and overhead expenses
that are directly chargeable to the Contract and that accrue during the period of extension. Therefore, the
Contractor acknowledges that the City shall be reimbursed for its expenses before the final payment of the
ten percent (10%) retention is made.
Section 42. Guarantee
The Contractor guarantees all work against defective workmanship, and the materials furnished, for a
period of one year from the date the City accepts the work in accordance with Section 3(c). The Contractor
shall repair and replace any and all such defective work, together with any other work which may be
displaced in so doing, at no cost to the City. The Contractor is not responsible for the repair or replacement
of material damaged through ordinary wear and tear, usual abuse, or neglect. The City may proceed to repair
or replace defective work and/or material if the Contractor fails to do so within a week after Contractor's
receipt of written notice from the City. The Contractor agrees to pay the costs and charges the City incurs in
repairing and replacing defective work and/or material upon demand.
Section 43. Risk of Loss Prior to Final Acceptance
Except as set forth hereinabove relating to Force Majeure, all risk of loss resulting from total or
partial destruction of the work, or any part thereof, or any damage thereto, prior to final acceptance of the
work by City, shall be home by the Contractor regardless of the cause. The Contractor, at its sole cost, shall
repair or replace such damaged or destroyed work to its prior undamaged condition before being entitled to
additional progress payments, the final progress payment or payment of the retention. Such total or partial
destruction or damage shall not excuse the Contractor from completion of the work in accordance with the
provisions of this Contract.
- D-11 -
Section 44. Termination
(a) Termination (Contractor's Default)
(1) The Contractor will be in default if it does any of the following: (a) declares bankruptcy,
becomes insolvent, or assigns its assets for the benefit of its creditors; (b) disregards or violates a material
provision of the Contract or the City's instructions; (c) fails to prosecute the work according to the approved
construction schedule; (d) fails to provide a qualified superintendent, representative, competent workers, or
subcontractors; and/or (e) fails to provide materials or equipment that meets the requirements of the plans,
specifications, and drawings. The City, will notify the Contractor in writing of such default. Upon receipt of
written notice of default, the Contractor shall, at Contractor's expense, preserve at the project site, all
construction materials and equipment, and shall undertake immediate steps to remedy such default.
(2) If the Contractor fails to remedy such default within ten (10) working days after receipt of
written notice of default, the City may, at its option, terminate the right to proceed with the work to which
default has occurred or may terminate the Contract. Written notice will be provided to the Contractor, but
not to the Contractor's sureties. Upon receipt of such written notice, the Contractor shall at its expense and
for the work affected by any such termination:
(i) assist the City in making an inventory of all material and equipment located at the site,
enroute to the site, in storage or manufacture away from the site, and/or on order from
suppliers;
(ii) assign subcontracts, material and equipment supplier contracts, and equipment rental
agreements to the City, as designated by the City; and
(iii) remove from the site all construction material and equipment listed in said inventory
other than the material and equipment which are to be used by the City in completing the
Contract.
(3) The City shall have the right to complete the work to which the termination applies. The
Contractor agrees that the City shall have the right, for such purpose and for as long as necessary, to
designate in writing, take possession of and use any or all of the material, plant, tools, equipment, supplies
and property furnished by the Contractor.
(4) The cost of completing such work, together with reasonable costs for administering any
contract for completion, will be charged to the Contractor. The City will deduct these costs from the sum
due or the sum that may become due to the Contractor. If these costs exceed the sum which would have been
payable under the Contract, then the Contractor and/or its sureties shall be liable for and, upon written notice
from the City, shall promptly pay the excess amount to the City, The City shall not be required to retain the
bidder with the lowest estimate for completion of the work. The City may make any expenditure that, in its
sole judgment, best accomplish the completion of the project.
If such costs are less than the balance that would have been due, the Contractor shall have no claim
to the difference. The City may, however, decide to reimburse the Contractor or the Contractor's sureties for
costs incurred for materials, tools, equipment, property, and labor which were used in performing the work
and of which the City shall have received the benefit. In computing the costs, as it relates to equipment
owned by the Contractor, the salvage value at completion of the work shall be deducted from the depreciated
value at the time the Contract was terminated.
(b) Optional Termination of Contract by City (Contractor Not at Fault)
City may terminate the Contract upon ten (10) days written notice to the Contractor, if it is found that
reasons beyond the control of either the City or the Contractor make it impossible or against the City's
interests to complete the work. In such a case, the Contractor shall have no claims against the City except for
(1) the cost of the work performed up to the date the Contract is terminated, and (2) for the cost of materials
- D-12 -
and equipment at the site, in transit, or on definite commitment, as of the date the Contract is terminated,
provided that such materials and equipment would be needed in the work and meet the requirements of the
specifications.
The cost of the work performed and the cost of materials and equipment, as mentioned above, shall
be determined by the City in accordance with the procedure prescribed for making of a final progress
payment as described in Section 3.
Section 45. Standard Specifications
The "Standard Specifications for Public Works Construction" (Green Book) 2012 Edition, published
by Building News, Inc. is hereby incorporated by this reference and made a part hereof as though fully set
forth at length. In the event, however, that said Standard Specifications are inconsistent with the terms of this
Contract, including the Special Provisions attached hereto, and then this Contract and the Special Provisions
shall be deemed controlling.
- D-13 -
IN WITNESS WHEREOF the parties hereto have executed this Contract or caused it to be executed
as of the day, month and year first above written.
ATTEST:
M.
Willard Yamaguchi, City Clerk
APPROVED AS TO FORM:
M
Willard Yamaguchi, Interim City Attorney
CITY OF VERNON
M.
CONTRACTOR
Name
Signature
Title
Name
Signature
Title
Mayor
NOTE: The complete and proper legal name of the Contractor shall be set forth above. If the Contractor is a
corporation, two signatures are required, as follows: (1) the chairman of the board, the president, or any vice-
president, and (2) the corporate secretary, any assistant corporate secretary, the chief financial officer, or any
assistant treasurer. If the bidder is a limited liability company, signatures are required of two members or
managers unless otherwise provided in the company's articles of organization. If the bidder is a partnership,
signatures are required of the partner or partners authorized to sign contracts on behalf of the partnership.
- D-14 -
E. BOND FORMS AND INSURANCE REQUIREMENTS
Contractor shall provide the City with a Workers' Compensation Certificate in a form substantially
similar to that shown herein. Both the Performance Bond and the Labor and Material Bond shall be provided
on the forms enclosed herewith. A Sample Letter of Credit is also enclosed as a guide for a bidder's security.
Insurance coverage shall be provided in the types and amounts shown on the Insurance Schedule. A
copy of the policy or a notarized letter from the insurance underwriter or carrier verifying the coverage must
be provided to the City in order to demonstrate proof of insurance.
- E-1 -
WORKERS' COMPENSATION CERTIFICATE
The undersigned acknowledges that Section 3700 of the California Labor Code requires every
employer to be insured against liability for worker's compensation or to undertake self-insurance in
accordance with the provisions of that Labor Code. The undersigned agrees to comply with such provisions
before commencing the performance of this Contract.
CONTRACTOR
Name
Signature
Title
Name
Signature
Title
NOTE: The complete and proper legal name of the Contractor shall be set forth above. If the Contractor is a
corporation, two signatures are required, as follows: (1) the chairman of the board, the president, or any vice-
president, and (2) the corporate secretary, any assistant corporate secretary, the chief financial officer, or any
assistant treasurer. If the Contractor is a limited liability company, signatures are required of two members
or managers unless otherwise provided in the company's articles of organization. If the Contractor is a
partnership, signatures are required of the partner or partners authorized to sign contracts on behalf of the
partnership.
Workers' Compensation Certificate - 1
- E-2 -
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: That
WHEREAS, the City Council of the CITY OF VERNON, a municipal corporation, by action on the
day of
2012, has awarded
hereinafter designated as the "Principal", Contract No. GD-0013 for Natural Gas
Transmission Pipeline Modifications and Construction of Launcher and Receiver for In -Line Testing
Instruments in Los Angeles County, California; and
WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the
faithful performance of said Contract;
NOW, THEREFORE, we, the Principal and , as Surety,
are held firmly bound unto the CITY OF VERNON hereinafter called the "Obligee," in the penal sum of
DOLLARS($ )
lawful money of the United States of America, for the payment of which sum well and truly to be made, we
bind ourselves, our heirs, executors, administrators and successors, jointly and severally and firmly by these
presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if the above bounden Principal, his
heirs, executors, administrators, successors or assigns shall in all things stand to and abide by, and well and
truly keep and perform the covenants, conditions, and agreements in said Contract, and any alteration thereof
made as therein provided, on his part to be kept and performed at the time and in the manner therein
specified, and in all respects according to their true intent and meaning, and shall indemnify and save
harmless the Obligee, its officers and agents, as therein stipulated, this obligation shall become null and void;
otherwise it shall be and remain in full force and virtue. And the said Surety, for value received, hereby
stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or
to the work to be performed thereunder, or the specifications accompanying the same, shall in any way affect
its obligation on this bond, and it does thereby waive notice of any such change, extension of time, alteration
or addition to the terms of the Contract, or to the work or to the specifications, and said Surety agrees that in
case suit is brought on this bond, Surety will pay City's reasonable attorney's fees to be fixed by the court.
Performance Bond - 1
- E-3 -
IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for
all purposes be deemed an original hereof, have been duly executed by the Principal and Surety above
named, on the day of 2012.
Name
(Principal)
(Attach Acknowledgment) By
Name
(Surety)
By
By
(Attorney -in -fact)
APPROVED AS TO FORM:
Willard Yamaguchi, Interim City Attorney
Performance Bond - 2
- E-4 -
LABOR AND MATERIAL BOND
KNOW ALL MEN BY THESE PRESENTS: That
WHEREAS, the City Council of the City of Vernon, a municipal corporation, by action on the
day of
2012, has awarded to
hereinafter designated as the "Principal," Contract No. GD-0013 for Natural Gas
Transmission Pipeline Modifications and Construction of Launcher and Receiver for In -Line Testing
Instruments in Los Angeles County, California; and
WHEREAS said Principal is required to furnish a bond in connection with said Contract providing
that if said Principal or any of his subcontractors shall fail to pay for any materials, provisions, provender, or
other supplies, or teams used in, upon, for or about the performance of the work contracted to be done, or for
any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Act, the
Surety on this bond will pay the same to the extent hereinafter set forth.
NOW, THEREFORE, we, the Principal and
as Surety, are held and firmly bound unto the CITY OF VERNON in the penal sum of
DOLLARS ($ 1, lawful
money of the United States of America, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his subcontractors,
heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions,
provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be
done, or for work or labor thereon of any kind, or fail to pay any of the persons named in California Civil
Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor
performed by any such claimant, or for any amounts required to be deducted, withheld, and paid over to the
Franchise Tax Board from the wages of employees of the Contractor and his subcontractors pursuant to
Section 18663 of the Revenue and Taxation Code with respect to such work and labor, and all other
applicable laws of the State of California and rules and regulations of its agencies, then said Surety will pay
the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay, in case suit is
brought upon this bond, such reasonable attorneys' fees as shall be fixed by the court, pursuant to Section
3181 of the California Civil Code.
This bond shall inure to the benefit of any of the persons named in Section 3181 of the California
Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond, and the
said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or
addition to the terms of the Contract, or the work to be performed thereunder, or the specifications
accompanying the same, shall in any way affect its obligation on this bond, and it does hereby waive notice
of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work or to
the specifications.
Labor and Material Bond - 1
- E-5 -
IN WITNESS WHEREOF, three (3) identical counterparts of this instrument each of which shall for
all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above
named on the day of 2012.
Name
(Attach Acknowledgment) By
Name
0
L-}I
APPROVED AS TO FORM:
Willard Yamaguchi, Interim City Attorney
(Principal)
(Surety)
(Attorney -in -fact)
Labor and Material Bond - 2
- E-6 -
INSURANCE SCHEDULE (CONTRACTOR)
Contractor shall provide proof of insurance, including but not limited to, a standard certificate of insurance,
in at least the following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily Iniury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 11000,000 $1,000,000 $ 1,000,000
Hired Automobiles $ 1,000,000 $1,000,000 $ 1,000,000
Non -Owned Automobiles $ 1,000.000 $1,000,000 $ 1,000,000
Workers' Compensation $ Statutes
Employers' Liability $1,000,000 per emplover
II. Liabili
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (If Applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liability
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
%2.000.000
$2.nnn_000
0 nnn onn
L�
The general liability policy shall contain the following special endorsements which shall be noted on
or attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by the City.
In addition to the above, the Contractor shall provide such further proof of insurance documentation
as the City deems necessary.
DOCUMENTATION REQUIRED
• Certificate of Insurance from contractor's insurance agent;
• Copy of insurance policy Declaration Page for General and Umbrella Liability;
• Actual copies of any Endorsement;
• Additional Insured Endorsement naming City as Additional Insured, Form CG 2010-1185 required;
• Contractor's insurance package to include Endorsement appropriate to the project being undertaken
on the City's behalf,
• Copy of Schedule of Forms and Endorsements
- E-7 -
Dated:
PROOF OF INSURANCE
APPROVAL AS TO FORM
Proof of the following insurance coverage has been received and approved as to form:
(1) Contractual Liability.
(2) Automobile Liability.
(3) Worker's Compensation.
(4) Employer's Liability.
(5) General Liability.
(6) Umbrella Liability.
Willard Yamaguchi, Interim City Attorney
(BANK OR SAVINGS AND LOAN ASSOCIATION LETTERHEAD)
Date:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Gentlemen:
M
P
L
E
IRREVOCABLE LETTER OF CREDIT
Contract No.
Please consider this letter as an Irrevocable Letter of Credit pledging that in
the amount of $ is/are deposited and guaranteed to insure the Contractor's faithful
performance under Contract No. in lieu of withholding any funds due the Contractor under
progress payments. In compliance with Part 5 (commencing with Section 22300) of Division 2 of the
California Public Contract Code, we agree that the funds or other securities designated by this instrument
shall become trust funds for the purposes set forth in this instrument. This instrument shall terminate upon
formal acceptance by the City Council of the City of Vernon of the work performed by the Contractor under
said Contract.
Any claims under this Irrevocable Letter of Credit shall be presented in the following manner:
The City's written statement, signed by the Director of Community Services,
certifying that there has been loss, damage or liability resulting from the Contractor's
duties and obligations under Contract, or from negligence, act or omission of the
Contractor, its agents, servants and employees (such statement to be substantiated by
an attached detailed report) in the amount of the accompanying sight draft on us and
that the amount of this draft is therefore now due and payable.
The above statement will be all that is required to certify the amount set forth under this Irrevocable Letter of
Credit, dated this date, is due and payable to the City of Vernon pursuant to the above -stated Contract No.
(Name of Bank or Savings and Loan Association)
By
President
By
Secretary
ALL SIGNATURES MUST BE NOTARIZED
Attach proper jurats
• Securities as listed in Section 16430 of the Government Code, or bank or savings and loan
certificates of deposit.
- E-9 -
&
�$
4&2�§q�
E
�■
o,
-
ƒ=o�■#
wommmwK
E
.
E
&
E
ƒ
a[
gg
'UU)60
0
■
E
pr
z
�f�CD
-n0
�
n
%
f
C
o
f
R
§
q
2
10
n
§
§
2
0
m
CD
%
0
■
go
k\
°0
■
0
##
�
IV)
m
m
2
■
0
■
2
N
■
k
ki
§
�
d
,
��
a
� � / °�
i
� B
i
s � �
,i ,i�.
...�,
���
w,.�„
��
f
� 6� f � 8 9 i A ��
?6 CC 3 m
®®� b
e. ,ro v'na Il ilil ' �6a�E9 �n-e m �
x
�I e� � 31•I i� � � dt
�I- ----- 6
mma. mwln. ` n
AYM%011 NIMMIN i
L.._.m-.-wes'wainvwawiMaa'm• _••� ! p
F ^Y p
loll �N
IF
wa-.-.rn ana .a xw, w arlurxrn e��e��'�6
i III �l I tea. ';'IIII I Q@ y
lit
ee aee
�i ilo alw I k I a. vl lip i I �
�� • .va 3a I�I
'i1 I I �� � �1
3 III 1
i--- t /yyp
4 ! e
AVMO�IItl HLItlH f
I ill I I I I I 1
Ill i !
L_..J
4�
��
<�I
J<c
_
_-- ____'_
I�•__—s.. ,,� �i --'--ems--.
IF
—_�_-. e.._��
_ _
_
—I
b
a� �
a
L
li
w A-F .v-.r E WiN
`-
I
'CA ammom —1
j
kFaa
L-i
III III
•
ICI
_ _ _ _ �.____;
_ _ __ _ _ _ __ ____---___
�i �Re
I;_y I___________________
r
ng5
6 99
IT
I
! iIi iIi Ili
�
���p4�aje
iji i !
VI
till
IjI
•
II� j
i
j
IIII
� .!I III III
I
it
16ltl'I~��$
j
yIII �ili
ii gg
III I bI I I pl 1 I
1
v' III III
1/
I
I!I
III
1
1!I III
!
I
I Ifl III 1!I
Ili iji III
I
I
I
I
I
I I
iIi iIi ji�
I
I
I
I II; iIi I!I
I
1
1 Ijl I'I I I
I II; II; III
'
I'I
I IIi iji III
I
'!' Ill III
I III IIi III
j
I I!I III IIi
I III IjI
1
j
�I�
I ;!; III III
j
1� II I I
j
e ee 3 • x j• `` /e P g 2 I"$� gyg�� qs§� g 2 0O n � �g1
1 4S §§ayi Beau ygea11 p!��)!!S! }� 1I1� gg [[ !}: ' iY•P Rf 6 4 m_ d w
y tP.!}7 � 'rt €e�?!!ef }liee•e�l1i III 7�� a�� nii ii lilt �d" k�>� 5 gig m
F li! liiS ifx eace „e}}}} itY }rii FSi: �i' C I'!S �Q
}i1�i i�li gp 98ay¢� Qr'I m0--
ee7sa Frei I:'iif Iaeeii�i!1 1 it }1f7 1 �1111 II(I � a3� ���" � � �'}$ a
lY i44u SY' .�9 A§ f1YY. YI fu ry
! !� •.S AM
�i2i2 �e
!
ea ��
w>; I —NAsa r i 111�'
I i i t
I ribs
1 �k�` pa � i I 91'E{yS�{ySCCj�3�(p�(ppy5
�R}BB��VI
ry
§d x 66 a A Eepyip3
!
!
1 I I I I r ran mr $
1 1 �
I I i
i I I „ •
I I I,
I I I,
Iil
�__ _________ -I_i - j*i __ _ _________
R
I I II III
I'I
Y I , \r% !
----- _ _- _! Ljj-- _________ c---------
-- !
- �--Y —ri--- --- — -- — —� — — -- _-may
II
i
-- ------------ "
!--------------_-_---_ _ ______
mmwwmtl WtlON � i
L.. �.._..�.._.....-----.--- —---------
w[a Yas °lo[mM YW Mw aY muOM,wvA-aw[eV"�°hM�SA.reR�alwn.a.v'-avr•.nu.a
TO
T1,
I
LLI I-
z
0
ffia
91 all
1
ewq I• III
via I
sp Jill! 1
Nil a On 1 .1
Jai
ills,
0 ?1
'PA I
j R No Is to,
;10 11
i I Ili N; T [a
Ali
Rig I W1 W lip 1151 1 owl
fill
i Ail IVI 1 4 h I g apBYg� pgpkM t w
I to 111111 1 lv`11111 0 1
ti Ig
X0
MIN t g 81�lgka ph PM
W1 g
g I jigil qv il
9
x x mi 0 21 fig
if x go I
11,111 Iliq P I
MIN Il 11 l"
b
fig+ U1
�
9 e
gi p a
B
fi
o
F?
e e
C[ e =
0 1 4 �ppS�S
�� e���9e9ee3�d
9PAi�3��d
fill
Boil,
�¢ W •N1M � :�.
[N11p IMMp Att' -
NO A-p
0n1 [0[ aM • e• ppamoy top -a -up • e•x a1 Mu.onw-wmw[nm•
9M +1
"/`
rf,,
iI.I
I
Y y
�[ 6 cc
pg�G € q"`�o_�ay8
9pyCA �' N
J F
m
k
s
b
I i
j
toll
ICI
i I
III
I 1
y9 �P
ICI
j I: I
j j
a4
ggs��p
I
x5
�
I qs
I lii
3ggy
gg
r
I
gy
Ta wucwl
_._._ _.
-
.. ----------------------
--------------------
R
NTAI�I
i
g�
' I
I •
I'I '
j yFtlyF
tl�
I'1
I'I
I
� Q�
.
J�,
L ;
\ \ §
§
\
La
§$ §!\}+
9
.
�
.
} IYI
.
G
!
/\
OE
§
j ^
I� ■
N
,
A
�
|$
j
--- �
•
� $
� /
)
;
\ !
, ® §
/ ƒ
_
. � ��
8
a3��aL
e
8
g6G�Y1Y
3SbFy
yy�
yy,
y��ag3�
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: May 3, 2012
TO: Carlos Fandino, Director of Light & Power
FROM: Willard Yamaguchi, City Clem
RE: Resolution No. 2012-63 — A Resolution of the City Council of the City of Vernon
Authorizing the Issuance of a Notice Inviting Sealed Proposals or Bids for Natural Gas
Transmission Pipeline Modifications and Construction of Launcher and Receiver for In -
Line Testing Instruments, Contract No. GD-0013
Transmitted herewith is a copy of Resolution No. 2012-63 referenced above, which was approved by City
Council on May 1, 2012.
Thank you.
=�
Attachment
c: Resolution No. 2012-63
aoia �3 RECEIVED
APR 2 6 2012
RECEIVED C, INISTRATION
APR 26 2012 STAFF REPORT
CITY CLERK'S OFFICE LIGHT & POWER
DATE: April 26, 2012
TO: Honorable Mayor and City Council
FROM: Carlos R. Fandino Jr., Director of Light & PowerCW
RE: 2012 Natural Gas Transmission Line Assessment
PURPOSE
Vernon's gas transmission system commenced operation in 2005 with the beginning of
operation of MGS. The Department of Transportation (DOT) regulates pipeline safety
and requires that every seven years gas transmission lines be assessed for safety.
Accordingly, Vernon is required to assess its transmission line in 2012. Staff
recommends using In -Line test Instruments (ILI) for the assessment. This method
involves inserting into the pipeline sophisticated test instruments and pushing them
through the line using natural gas a propellant. Vernon's gas line was not originally set
up for ILI testing and needs to be modified to accommodate these devices.
Modifications are proposed adjacent to the Bandini and Fruitland regulator stations.
The work involves excavation and replacement of two existing tees with barred tees,
installation of piping to accommodate traps located off the street, installation of two
precast vaults, and fabrication and assembly of two portable traps. In conjunction with
the installation of the barred tees and ells to turn off the street, two sections of the line
will also be extended to the curb, capped to be taken out of service, and injected with a
permanent nitrogen blanket.
RECOMMENDATION
It is recommended that this contract be approved and authority be granted to advertise
the attached Capital Improvement Project (CIP) at the May 1, 2012 meeting.
FISCAL IMPACT
Not to exceed $300,000.00.
CRF:ah