Resolution No. 2012-184RESOLUTION NO. 2012-184
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT WITH ADVANCED ELECTRONICS, INC. FOR
THE MAINTENANCE OF THE CITY'S RADIO COMMUNICATION
AND CLOSED-CIRCUIT TELEVISION EQUIPMENT
WHEREAS, the Vernon Fire, Police, and Community Services
Departments (the "Departments") use radio communication, closed circuit
television equipment, and electronic ID card access equipment (the
"Equipment") in the performance of their duties; and
WHEREAS, these Departments provide essential services to the
City and its inhabitants; and
WHEREAS, the City of Vernon requires a vendor to perform
maintenance and repair services on an as -needed basis to ensure the
continued operation of the Equipment; and
WHEREAS, Advanced Electronics, Inc. ("Advanced Electronics")
has provided preventative maintenance and repair services on the
Equipment in the past and is familiar with the Equipment used by the
City; and
WHEREAS, Advanced Electronics has provided renewal rates
that would allow the maintenance and repair of the Equipment on an
as -needed basis for a period of three years at an annual cost not to
exceed Twenty -Two Thousand Four Hundred Sixty -Two Dollars and
Ninety -Two Cents ($22,462.92) per year; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of Section 2.27(b)(1) of
the Vernon City Code, it is in the public interest and necessity to
enter into an agreement with Advanced Electronics for maintenance and
repair services on the Equipment on an as -needed basis.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Services Agreement with Advanced Electronics, Inc., a
copy of which is attached hereto and incorporated by reference as
Exhibit A.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Agreement, for
and on behalf of, the City of Vernon, and the Acting City Clerk, or
Deputy City Clerk, is hereby authorized to attest thereto.
SECTION 4: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized, including but not limited
to, any nonsubstantive changes to the Agreement attached herein.
SECTION 5: The City Council of the City of Vernon hereby
directs the Acting City Clerk, or the Acting City Clerk's designee, to
send one fully executed Agreement to:
Advanced Electronics, Inca
Attn: Robert Conrey, President
2601 Manhattan Beach Blvd.
Redondo Beach, CA 90278-1604
- 2 -
SECTION 6: The Acting City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this
resolution, and the.Acting City Clerk of the City of Vernon shall
cause this resolution and the Acting City Clerk's certification to be
entered in the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 18th day of September, 2012.
Name: William J. Davis
Title Mayor Pro-Tem
_3_
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Dana Reed, Acting City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 2012-184,
was duly passed, approved and adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Tuesday, September 18, 2012, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem,�of the City of Vernon.
Executed this day of September, 2012, at Vernon, California.
(SEAL)
Reed, Act
City Clerk
=C
EXHIBIT A
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ADVANCED
ELECTRONICS, INC. FOR THE MAINTENANCE OF THE CITY'S RADIO
COMMUNICATION AND CLOSED-CIRCUIT TELEVISION EQUIPMENT
Contractor:
Responsible Principal of Contractor:
Notice Information - Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration:
COVER PAGE
Advanced Electronics, Inc.
Robert Conrey, President
Advanced Electronics, Inc.
2601 Manhattan Beach Boulevard
Redondo Beach, CA 90278
Attention: Robert Conrey, President
Phone: (310) 725-0410
Facsimile: (310) 643-8166
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Martha Valenzuela, Director of
Business Services/Purchasing
Telephone: (323) 583-8811 ext. 226
Facsimile: (323) 826-1433
July 1, 2012
July 1, 2015, unless extended pursuant to
Section 1
Total not to exceed $22,462.92 annually
(includes all applicable sales tax); and more
particularly described in Exhibit B
Records Retention Period Three (3) years
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ADVANCED
ELECTRONICS, INC. FOR THE MAINTENANCE OF THE CITY'S RADIO
COMMUNICATION AND CLOSED-CIRCUIT TELEVISION EQUIPMENT
THIS AGREEMENT is made and entered into as of July 1, 2012, ("Effective Date"), by and
between the City of Vernon, a California charter City and California municipal corporation
("City"), and Advanced Electronics, Inc., a California corporation ("Contractor"). City and
Contractor are collectively referred to herein as the "Parties."
RECITALS
A. City desires to have certain radio communication and closed circuit television
equipment maintenance services provided as more fully set forth in the Scope of Services,
attached hereto and incorporated herein as Exhibit A.
B. Contractor represents it is qualified and capable of furnishing the labor, materials,
and expertise necessary to perform such services in accordance with the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Term and Time of Performance.
(a) This Agreement shall commence upon the Commencement Date listed
on the Cover Page, and shall remain and continue in effect through the Termination Date listed
on the Cover Page, unless terminated pursuant to the provisions of this Agreement.
Section 2. Performance.
(a) Contractor shall perform the services and tasks described and set forth in
the Scope of Services, Exhibit A ("Services"). Additional services must be mutually agreed
upon in writing signed by both Parties prior to performance of those additional services.
(b) Contractor shall at all times faithfully, competently and to the best of its
ability, experience, and talent, perform all Services under this Agreement in accordance with the
standard of care and skill ordinarily exercised by members of the profession currently practicing
in the same locality as the City under similar circumstances and in a manner reasonably
satisfactory to City. Contractor shall at all times comply with the highest ethical standards when
performing Services for the City.
(c) Contractor shall keep itself informed of all local, state, and federal
ordinances, laws and regulations which in any manner affect those employed by it or in any way
affect the performance of its Services pursuant to this Agreement. Contractor shall at all times
observe and comply with all such ordinances, laws and regulations. City, and its officers,
officials, employees, agents or volunteers shall not be liable at law or in equity occasioned by
failure of Contractor to comply with this section.
(d) Contractor will not be compensated for any work performed not specified
in Exhibit A unless City authorizes such work in advance and in writing.
Section 3. Compensation.
(a) City agrees to compensate Contractor, and Contractor agrees to accept
in full satisfaction for the services and any supplies or goods required by this Agreement, a sum
not to exceed the Consideration set forth on the Cover Page and more particularly described in
Exhibit B. The Consideration shall constitute reimbursement of Contractor's fee for the Services
as well as for all actual and necessary expenditures reasonably incurred in the performance of
this Agreement (including without limitation, all labor, materials, equipment, supplies, delivery,
tax, assembly, and installation, as applicable).
(b) There shall be no claims for additional compensation for reimbursable
expenses and Contractor shall not be reimbursed for any additional expenses.
(c) Change in the scope of services, duties, obligations, durations or total
compensation, shall be by written authorization only by the City. A form of Change Order is set
forth in Exhibit C attached hereto and incorporated by reference.
Section 4. Method of Payment. City shall pay Contractor the Consideration in
accordance with the Inventory and Pricing set forth in Exhibit B.
Section 5. Responsible Principals.
(a) Contractor's Responsible Principal set forth on the Cover Page shall be
principally responsible for Contractor's obligations under this Agreement and shall serve as
principal liaison between City and Contractor. Designation of another Responsible Principal by
Contractor shall not be made without prior written consent of City.
(b) City's Responsible Principal shall be the City Administrator or his
designee who shall administer the terms of the Agreement on behalf of City.
Section 6. Personnel.
(a) All persons performing Services shall have all the necessary technical
expertise, permits, professional licenses, certificates, training, and other qualifications required
by this Agreement or other applicable laws. Contractor shall provide City with said permits,
licenses, and certificates at the request of City.
(b) Contractor represents that it has, or shall secure at its own expense, all
personnel required to perform Contractor's Services under this Agreement. All personnel
engaged in the work shall be qualified to perform such Services.
Section 7. Permits and Licenses. Contractor shall obtain and maintain during the
Agreement term all necessary licenses, permits and certificates required by law for the provision
of services under this Agreement, including a business license. Except as provided herein
below, Contractor shall obtain and pay for all permits and licenses required by federal, state or
local law, rule or regulation. Costs for obtaining City licenses and permits required under this
Agreement shall be waived.
Section 8. Access. Contractor shall comply with all reasonable access and other
restrictions that City may impose. No access to City property for performance of the Services
shall be permitted prior to delivery to City of proof of insurance paid and maintained by
Contractor.
Section 9. Contractor's Duties and Representations.
Contractor represents, covenants and agrees as follows:
(a) There are no obligations, commitments, or impediments of any kind that
will limit or prevent performance of the Services.
(b) Contractor presently has no interest and shall not have any interest, direct
or indirect, which would conflict in any manner with the performance of the Services
contemplated by this Agreement. No person having any such interest shall be employed by or
be associated with Contractor.
(c) There is no litigation pending against Contractor and. Contractor is not the
subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to
its actual knowledge, have been convicted of a felony.
Section 10. Independent Contractor.
(a) Contractor is and shall at all times remain, as to City, a wholly
independent contractor. The personnel performing the Services under this Agreement on behalf
of Contractor shall at all times be under Contractor's exclusive direction and control. Neither
City nor any of its officers, officials, employees, agents, or volunteers shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees, or agents are in any manner officers, officials, employees, agents, or
volunteers of City. Contractor shall not incur or have the power to incur any debt, obligation or
liability whatsoever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor or its officers,
employees, or agents in connection with the performance of this Agreement. Except for
Consideration paid to Contractor as provided in the Agreement, City shall not pay salaries,
wages, or other compensation to Contractor for performing services hereunder for the City. City
shall not be liable for compensation or indemnification to Contractor or its officers, employees,
or agents for injury or sickness arising out of performing services hereunder.
(c) Contractor agrees to pay and be responsible for paying all Federal, State
and local taxes for compensation received by Contractor from City while performing services for
City.
Section 11. Termination.
(a) Termination Right. City may, at any time, for any reason or for no reason,
with or without cause, terminate this Agreement, by serving upon the Contractor at least five (5)
calendar days prior written notice. Upon receipt of such notice, Contractor shall immediately
cease all work under this Agreement, unless the notice provides otherwise.
(b) In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Contractor, Contractor shall be paid based on the
n
percentage of work satisfactorily performed at the time of termination. In no event shall
Contractor be entitled to receive more than the amount that would be paid to Contractor for the
full performance of the services required by this Agreement. Contractor shall have no other
claim against City by reason of such termination, including any claim for compensation.
(c) Actions Subsequent to Termination. In the event of termination of this
Agreement, Contractor shall deliver all Confidential Information, as defined in Section 13 below,
to City within thirty (30) days after the termination of this Agreement. Contractor shall also take
all such other action as City reasonably requires and shall cooperate with City to effectuate an
orderly and systematic termination of Contractor's duties and activities hereunder.
(d) All of the terms and conditions in the Agreement related to payment,
confidentiality, indemnification, dispute resolution and waiver shall survive termination of this
Agreement.
Section 12. Limitation of City's Liability. City's liability on any kind of claim for any
loss or damage arising out of, in connection with, or resulting from this Agreement, shall in no
case exceed the amount that would be paid to Contractor for the full performance of the
services required by this Agreement. In no event shall City be liable for anticipated profits or for
incidental, consequential or punitive damages. City shall not be liable for penalties of any
description.
Section 13. Confidential Status: Disclosure of Information.
(a) Confidential Status; Disclosure of Information. All data, customer
information, business practices, business methods, privileged information, trade secrets,
financial statements, floor plans, designs, blueprints, maps, surveys, drawings, models, reports,
correspondence, logs, documents, materials or other information developed or created by
Contractor, received by Contractor, revealed to Contractor, or provided to Contractor for the
performance of this Agreement ("Confidential Information") are deemed confidential and shall
not be disclosed by Contractor to any third party without City's prior written consent. City
reserves all rights to Confidential Information. City shall grant consent if disclosure is legally
required. All Confidential Information shall be returned to City upon completion or termination of
this Agreement. Contractor's covenant under this section shall survive the termination of this
Agreement. City may disclose to third parties any Confidential Information at its sole discretion.
(b) Contractor's obligation not to disclose any Confidential Information shall
not extend to information that:
i. was in the possession of, or was rightfully known by, the
Contractor without an obligation to maintain its confidentiality prior to receipt from City;
ii. is or becomes generally known to the public without violation of
this Agreement;
iii. is obtained without an obligation of confidentiality by the
Contractor in good faith from a third party having the right to disclose it without an obligation of
confidentiality; or
iv. information which is required to be disclosed pursuant to any court
order or directive having the force of law.
(c) The provisions of this section shall survive the termination of this
Agreement.
Section 14. Technical Materials. City reserves all rights to any and all tools, dies,
patterns, plates or other similar technical materials furnished or paid for by City, and Contractor
shall use such materials in strict confidentiality and shall return the same to City at its request .
upon completion or termination of this Agreement. Contractor shall not copy or otherwise use
any such materials for any purposes other than the completion of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement.
Section 15. Records and Inspections. Contractor shall maintain full and accurate
records with respect to all matters covered under this Agreement for Records Retention Period.
City shall have access, without charge, during normal business hours to such records, and the
right to examine and audit the same and to make copies and transcripts therefrom, and to
inspect all program data, documents, proceedings and activities.
Section 16. Default. Contractor's failure to comply with the provisions of this
Agreement shall constitute a default. In the event that Contractor is in default under the terms
of this Agreement, City shall have no obligation or duty to continue compensating Contractor for
any work performed after the date of default and can terminate this Agreement immediately by
written notice to Contractor.
Section 17. Indemnification. Contractor.agrees to defend, indemnify, protect and hold
harmless City, its officers, officials, employees, agents, and volunteers from and against any
and all claims, suits, demands, actions, losses, damages, judgments, settlements, penalties,
fines, defensive costs or expenses, including without limitation, interest, attorneys' fees and
expert witness fees, or liability of any kind or nature arising out of or attributable to the acts or
omissions of Contractor, or Contractor's officers, employees, or agents which in any way -arise
out of, result from, or are in any way related to the performance or non-performance of this
Agreement, excepting only liability arising out of the sole negligence or willful misconduct of
City, its officers, officials, employees, agents, or volunteers.
THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE, SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT AND
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION.
The obligations in this section are in addition to Contractor's duty to provide insurance and shall
not be limited by any limitation on the amount or type of insurance coverage carried by
Contractor.
Section 18. Insurance.
(a) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive General
Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence,
combined single limit, against any personal injury; death, loss or damage resulting from the
wrongful or negligent acts by Contractor or Contractor's officers, employees, or agents.
(b) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability
insurance covering personal injury and property damage, with minimum limits of One Million
Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by
Contractor or Contractor's officers, employees, or agents in performing the services required by
this Agreement.
(c) Contractor agrees to maintain in force at all times during the performance
of work under this Agreement workers compensation insurance as required by law.
(d) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Excess Liability Insurance, with
minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit,
and provide policy coverage and terms at least as broad as those required in the primary
insurance.
(e) Contractor shall require each of its sub -consultants or sub -contractors to
maintain insurance coverage that meets all of the requirements of this Agreement.
(f) The policy or policies required by this Agreement shall be issued by an
insurer admitted in the State of California and with a rating of at least a B+; VII in the latest
edition of Best's Insurance Guide.
(g) Contractor agrees that if it does not keep the aforesaid insurance in full
force and effect City may either immediately terminate this Agreement or, if insurance is
available at a reasonable cost; City may take out the necessary insurance and pay, at
Contractor's expense, the premium thereon.
(h) At all times during the term of this Agreement, Contractor shall maintain
on file with the Risk Manager, a certificate or certificates of insurance, satisfactory to the City
Attorney and Risk Manager, along with a copy of the policy declarations page for each policy
showing that the aforesaid policies are in effect in the required amounts. Upon request by City,
Contractor shall cause its insurers to issue certified copies of the insurance policies evidencing
that the coverage and policy endorsements required under this Agreement are maintained in
force. Contractor shall, prior to commencement of work under this Agreement, file with the Risk
Manager, such certificate or certificates and a copy of the policy declarations page for each
policy. The policies of insurance required by this Agreement shall contain an additional insured
endorsement naming the City, its officers, officials, employees, agents, and volunteers as
insureds. All of the policies required under this Agreement shall contain an endorsement
providing that the policies cannot be canceled or reduced except on thirty (30) days prior written
notice to City, and specifically stating that the coverage contained in the policies affords
insurance pursuant to the terms and conditions as set forth in this Agreement.
(i) The insurance provided by Contractor shall be primary to any coverage
available to City, and any insurance or self-insurance maintained by City, its officers, officials,
employees, agents, or volunteers shall be excess of Contractor's insurance and shall not
contribute with it. The policies of insurance required by this Agreement shall include provisions
for waiver of subrogation. Contractor hereby waives all rights of subrogation against City, its
officers, officials, employees, agents, and volunteers.
0) Any deductibles or self -insured retentions must be declared to and
approved by City. At the option of City, Contractor shall either reduce or eliminate the
deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond
guaranteeing payment of losses and expenses.
7
Section 19. Certification. In accordance with the provisions of Section 3700 of the
Labor Code, Contractor shall secure the payment of compensation to Contractor's employees.
By executing this Agreement, Contractor certifies the following: Contractor is aware of the
provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and Contractor will comply with such provisions before commencing the
performance of the work of this Agreement.
Section 20. Standard Specifications. The work done pursuant to this Agreement shall
be done in accordance with.the provisions of the most current edition of "Standard
Specifications for Public Works Construction" (commonly known as "the Green Book") including
Supplements, prepared and promulgated by the Southern California Chapter of the American
Public Works Association and the Associated General Contractors of California, which
specifications are hereinafter referred tows the "Standard Specifications." The provisions of
these Standard Specifications shall apply to the.work performed under this Agreement, unless
different standards are specified in Exhibit A or agreed to in writing by the City.
Section 21. Compliance with Laws. Contractor shall keep itself informed of and
comply with all Applicable Laws, including without limitation, the Fair Labor Standards Act, the
Occupational Safety and Health Act and all those Applicable Laws relating in any way to
employment practices and protection of the environment. Contractor shall not discriminate
against any employee or any applicant for employment for reasons of race, color, creed,
religion, sex, sexual preference, age or national origin. For purposes of this section, "Applicable
Laws" shall mean any and all laws, regulations, rules, orders, directives, judgments, decrees,
permits, approvals or other applicable requirements of any governmental entity or agency
having jurisdiction that are applicable to any aspect of this Agreement that are in force on the
Effective Date and as they may be enacted, issued or amended during the term of this
Agreement.
Section 22. Enforcement of Wage and Hour Laws. Eight hours labor constitutes a
legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)
for each worker employed in the execution of this Agreement by the respective Contractor or
subcontractor for each calendar day during which the worker is required or permitted to work
more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation
of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid
to the City; provided, however, work performed by employees of contractors in excess of 8
hours per day, and 40 hours during any one week, shall be permitted upon compensation for all
hours worked in excess of 8 hours per day at not less than 1Yz times the basic rate of pay.
Living Wages. In addition, Contractor, or Subcontractor, if any, working
on City service contracts of any amount, as to all employees spending time on City contracts
shall observe the City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current Living Wage Standards are set forth in Exhibit D. Upon request,
certified payroll shall be provided to the City.
Section 23. Materials and Workmanship. City shall have the right to inspect any
material used. Material furnished shall be new, complete, ready -for -use and of the latest model,
shall not have been used in demonstration or other services and shall have all the usual
equipment as.shown by its manufacturer's current specifications and catalogs, unless otherwise
specified. Equipment, supplies or services that fail to comply with the Agreement requirements
regarding design, material or workmanship may be rejected at the option of City. Any materials
rejected shall be removed from City premises at the Contractor's sole expense.
Section 24. Assignment of Unfair Business Practices. Contractor and its
subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public works contract or the subcontract. This assignment shall be made and
become effective at the time City tenders final payment to Contractor, without further
acknowledgment by the parties.
Section 25. Assignment and Subcontracting. Contractor shall not assign or attempt to
assign any portion of this Agreement, or subcontract any required performance hereunder,
without the prior written approval of City. Any assignment or subcontract made in violation of
this section is invalid and void. In the event City grants written approval to Contractor to
subcontract work under this Agreement, Contractor is prohibited from using a subcontractor who
is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of
the Labor Code.
Section 26. Arbitration and Venue. Any dispute, claim or controversy arising out of or
relating to this Agreement or the breach, termination, enforcement, interpretation or validity
thereof, including the determination of the scope or applicability of this Agreement to arbitrate,
shall be determined by arbitration in Los Angeles, California. The arbitration shall be
administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The
arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the
arbitrator shall.provide written reasons for their decision. The arbitration decision shall be final
and binding on the Parties. Judgment on the award may be entered in any court having
jurisdiction pursuant to this Agreement. Notwithstanding the foregoing, the parties shall be
permitted to access the court system to enforce any arbitration award. The exclusive
jurisdiction and venue under this Agreement shall be the Superior Court of California, Los
Angeles County.
Section 27. Attorneys Fees. In the event a dispute, claim or litigation arises regarding
this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys
fees and actual costs, which may be set by the arbitrators or the court in the same action or in a
separate action brought for that purpose, in addition to any other relief which is obtained.
Section 28. Governing Law. This Agreement shall be interpreted and enforced .
according to, and the Parties rights and obligations governed by, the domestic law of the State
of California, without regard to its laws regarding choice of applicable law.
Section 29. Entire Agreement and Modifications. This Agreement, including
attachments incorporated herein by reference, represents the entire integrated agreement and
understanding between the Parties, and supersedes all prior or contemporaneous negotiations,
representations, agreements, understandings and statements, written or oral. This Agreement
may only be modified in writing and signed by both Parties.
Section 30. Waiver. The waiver by either party of a breach or default by the other
party shall not be deemed a waiver of any different or later breach whether of the same or other
covenant or condition; nor shall any delay or omission by either party to exercise any right it
may have hereunder operate as a waiver of any breach or default of such a right. The failure of
either party to this Agreement to exercise any of its rights under this Agreement does not
constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of
any subsequent breach. No waiver, benefit, privilege, or service voluntarily given or performed
by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
Section 31. Force Maieure. Neither party shall be considered in default of any of its
obligations under this Agreement when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force" shall mean flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil.disturbance or disobedience, federal, state, or municipal
action, statute, ordinance, or regulation, embargoes of the United States Government or any
other government, which by exercise of due diligence such party could not reasonably have
been expected to avoid and by exercise of due diligence has been unable to overcome. Either
party rendered unable to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all reasonable
dispatch.
Section 32. City Not Obligated to Third Parties. City shall not be obligated or liable
under this Agreement to any party other than Contractor. City shall timely notify Contractor of
the receipt of any third -party claim relating to this Agreement. City shall be entitled to recover its
reasonable costs incurred in providing the notification required by section.
Section 33. Notices. All notices, approvals, consents and other communications
between the Parties shall be in writing, and shall be sent by certified mail (return receipt
requested) or other delivery service which provides evidence of delivery, using the address set
forth on the Cover Page under "Notice Information - City" or "Notice Information — Vendor," as
appropriate, or at such other address as may be furnished by either party to the other in writing.
Mailed notices will be deemed communicated as of the day of receipt.
Section 34. Cover Page and Exhibits. The Cover Page and all documents referenced
as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any
material discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 35. Headings. Headings used in this Agreement are for convenience and
ease of reference only and shall not affect the interpretation of the Agreement.
Section 36. Survival of Terms. All of the terms and conditions in this Agreement
related to payment, confidentiality, indemnification, dispute resolution and waiver shall survive
termination of this Agreement.
Section 37. Severability. Whenever possible, each provision of this Agreement shall
be interpreted in such a manner as to be valid under applicable law. If any provision of this
Agreement is determined by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in full force and effect, and
shall in no way be affected, impaired or invalidated.
Section 38. Authority to Execute This Agreement. The person or persons executing
this Agreement on behalf of Contractor warrants and represents that he or she has.the authority
10
to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to
the performance of its obligations under this Agreement.
[Signatures Begin on Next Page].
11
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a California charter City
and California municipal corporation
By:
William Davis, Mayor Pro-Tem
ATTEST:
Dana Reed, Acting City Clerk
APPROVED AS TO FORM:
Willard G. Yamaguchi, .
Chief Deputy City Attorney
Advanced Electronics, Inc., a California
corporation
By:
J
Name:
Robert W. Coney
Title:
President/CEO
By:
Name:
William U. Osborn
Title:
Chief Financial Officer
12
EXHIBIT A
EXHIBIT A
SCOPE OF SERVICES
Contractor shall perform the services described in the proposals dated June 26, 2012,
on behalf of the City. A copy of the Scope of Services provided for in the proposals are
attached hereto and incorporated by reference as listed:
Exhibit Al : Police Department — Closed Circuit Television & Card Access
Exhibit A2: Community Services Department —Two Way Radio
Exhibit A3: Police Department — Two Way Radio
Exhibit A4: Fire Department — Two Way Radio
EXHIBIT Al
June 26, 2012
City of Vernon— Police Department j
A305 Santa Fe Avenue
Vernon, CA 90058
Attn: Danny Calleros
POLICE DEPARTMENT CCTV & CARD ACCESS MAINTENANCE AGREEMENT
Advanced Electronics, Inc. Is pleased to provide the following renewal for the maintenance of the CCTV and Card Access
system. This renewal Includes:
A. Closed Circuit Television and Card Access Egulomen[
Monday lhru Friday 8:30 to 5:00
Annual PMI
a. Facts About Advanced Electronics
C. Inventory and Pricine
A. Closed Circuit Television and Card Access Equipment
1. On -Site Response
On -Site Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity
levels and response times.
Advanced Electronics, Inc. will provide On -Site Response services, which will be facilitated by the customer placing a
"Request for Service" telephone call to the Advanced Electronics, Inc, office. If a service request Is made after hours, on a
weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours' menu on the telephone system.
On -Site Response provid%for an on-slte technician response as determined by pre -defined response levels set forth In
Table A. "After Hours' calls will be billed at our standard Time and Material Rate.
Table A - Severity Definitions
Response Types
(A) 8:30 A.M. to 5:00 P.M. response
Response during Standard Business Day, Monday— Friday
Excludes legal holidays
Same day response — when possible
Advanced Electronics, Inc. has the following responslbllltles:
1.1 Add the following customer Information to the Advanced Electronics, Inc. MAS 200
tracking system.
1.1.1. Customer name, contact and address.
2.1.2. System type and equipment descriptions.
- 1.1.3. Site Identification (site names, site Ids, addresses and zip codes)
1.1.4. Provide equipment list Including type and quantity, when available.
1.2 Provide an operational check of equipment to determine the nature of the problem.
1.3 Restore equipment with external defects that can be restored without opening the unit.
1.4 Remove/reinstall equipment as needed for servicing.
1.5 Service shall be performed at the Advanced Electronics, Inc. facility during standard business
days.
1.6 Generate service ticket In MAS 200.
SP— Local Repair
Equipment may be returned to the original equipment manufacturer or third party vendor for repair. Advanced
Electronics, Inc. will coordinateand track third -party equipment sent to the original equipment manufacturer or
third party vendor for service. Once the equipment Is received from the manufacturer, Advanced Electronics, Inc.
will reinstall equipment as needed.
3. Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide an Annual Preventative Maintenance Inspections (PMI) services to customer,
depending on the Customer Service Support Plan agreed to.
Preventative Maintenance Inspections will provide operational test and alignment, on the customer's Closed Circuit
Television and Card Access equipment to ensure the equipment meets original manufacturer's specifications, all of which
are hereby Incorporated by this reference. Preventative Maintenance Inspections will be performed during standard
business days, 8:30 A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the
customer at an additional fee or billed on a time and material basis.
1.0 Advanced Electronics, Inc. has the following responslbllilles:
1.1 Schedule the PMI Annual with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Preventative Maintenance
Inspection to be performed
1.5 Receive and log the following Information from the customer to the MAS200 system:
1.5.1 Dates to perform Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site Identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list Including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system specifications as
available
3.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, If applicable
2.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters In accordance with the manufacturer's
service manuals and the Rules and Regulations of the Federal Communications Commission
(FCC), where applicable
2.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Preventative Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc. office.
1.9.9.2 Identify any service problems that require customer or Advanced Electronics,
Inc. action
1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues
that require specific action by Advanced Electronics, Inc. or by customer
FACTS ABOUT ADVANCED ELECTRONICS INC
1. In business since 1951 - 58 years.
2. State of California Certified Small Business.
3. California C-7 Contractors License.
4. Motorola Premier Service Partner; Servicing Motorola products since 1961.
S. CTS - Certified Technical Service Center, through an Independent third party national Industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third party
Industry organization.
7. Technicians are members of the L.A. Clean Card Program.
8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal,
9. Technicians, Installation and sales people are TWI%certified.
10. All service monitors utilized to service the equipment on this agreement are calibrated and certified
annually.
EXHIBIT A2
June 26, 2012
City of Vernon — Community Services Department
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: Michael DeFrank
COMM SVCS DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT
Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two-
way radio system. This renewal includes:
A. Infrastructure:
8:30 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday —Friday, excludes
legal holidays. Same day response if possible
Annual PMI
Infrastructure Antenna, feed line, grounding response
B. Control and Base Stations:
8:30 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday — Friday, excludes
legal holidays. Same day response If possible
Annual PMI
Control and Base Station Antenna, feed line, grounding response
C. Pacts About Advanced Electronics
D. Inventory and Pricing.
1
A. INFRASTRUCTURE
1. On -Site Infrastructure Response
On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as
determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
Including holidays.
Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the
customer placing a "Request for Service' telephone call to the Advanced Electronics, Inc. office. If a service
request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc.
"After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician
response as determined by pre-deflned response levels set forth in Table A.
Table A - Severity Definitions
Types
8:30 A.M. to 5:00 P.M. response
Response during Standard Business Day, Monday — Friday
Excludes legal holidays
Next business day response
bn.a •. 1 • J.. „ � I,E$��i of -s, .:-)ti °;�
I k!. � , _ r.: ....6R . "ce . `.. br),a;�4. �1I�.�t1 §.:..,$
Infrastructure Repair.
ntenna Systems
Excludes all equipment such as bi-directional amplifiers,
ulticouplers, combiners, tower top pre-ampllllers, antennas,
-cables,
lowers lower lighting, and transmission lines.
Base Stallon(s) and Repeater (s)
Quanlar, Quentro, Digital MSF6000 and MTR2000 ONLY.
Excludes MICOR and Analog MSF6000.
entral Electronics Bank (s)
Includes logging recorder interface and network hub.
Excluded Nlce logging recorders.
hannel Banks
Includes
Premiss and Telco. Excludes Siemens.
Comparator s
Includes
S eclratac DI hac and ASTRO-tac.
Computer (s)
Includes computers (Pentlum I, If. ill, IV) directly interface with
.
or control the Communications System, Including Siol-ens and
Syslemwalch It. Includes keyboards, mice and trackballs.
Excludes laptop computers and all 286, 386,486 computers.
•
Excludes defective or phosphor -burned cathode ray tubes
CRT(s) and burned -In flat panel display Image retention.
Console (s)
Includes consoles (Centracom II, Centracom Gold Classic,
entracom Gold Elite) as pan of complete Communication
System — ONLY.
Includes headset lacks, dual foolswltches, and
ooseneck microphones.
Excludes Centracom I, Commandstar and Commandstar
-
As are not Included as a conventlonal system
operator position but can be covered when services are
purchased separately,
Excludes Commandstar mother board CDN6271
Dlclaphones, Logging Recorders and Recording -
Excludes all types and models.
ui ment
ilal Interface Unit s DIU
Included.
Digital SI nslln Modems
Included upon modem model availablllt .
mbass Switch
Includes AEB AIMI ZAMBI AMB.
icrowave Equipment -
Excluded from service agreement but may be repalred on an
above
-
contract, lime and material basis. All equipment must be
shipped to DO. Excludes any on -site services,
Monitor (a)
Includes all Motorola certified monitors connected to computers
het directly Interface with or control the Communlcatlons
System.
Excludes defective or phosphor -burned cathode ray tubes
CRT(s) and burned -In flat panel displays Image retention.
Monitors not shipped by Motorola and/or cannot be confirmed
by a Motorola factory order number.
osced
Only NFM (Network Fault Management), as part of
Communlcatlon System only. Standalone MOSCAD and System
Control and Date Acquisition (SCADA) must be quoted.
separately. Excludes Fire alarming systems.
Printer (s)
Includes printers that directly interface with the Communications
System.
Receivers
Includes Quanlar, MTR2000 and ASTRO- TAC receivers.
Simulcast Distribution Amplifier s -
Included.
Site Frequency Standard (s)
Includes Rubidium, GPS and Nelclocks systems sold with the
Motorola System.
Excludes MPS - Rubldlum Standard Network Time and
Frequency
Devices.
_
Universal Simulcast Controller Interfaces
Included.
PS Systems.
__
Excluded from service agreements but may bepaired o ren an
above contract, time and material basis. All UPS Systems must
be shipped to IDO for repair.
Excludes any on -site services.
Excludes all batteries.
2. Infrastructure Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance
Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to.
Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the
customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby Incorporated by this reference. Infrastructure
Preventative Maintenance Inspections will be performed duringstandard business days, 8:30 A.M. to 5:00
P.M., excluding legal holidays.
Service requirements that occur after-hours or on.weekends (outside of standard business days) may be
purchased by the customer at an additional fee or billed on a time and material basis.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual, Semi-annual or quarterly) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MA5200 system:
1.5.1 . Dates to perform Infrastructure Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site Identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.93 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
action
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative
Maintenance Inspection checklist:
1.9,9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc. office.
1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc.
1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other Issues
that require specific action by Advanced Electronics, Inc. or by customer
Example of technician check list when performing Infrastructure PMI:
Base Station (a), Repealer (a), Control
Cation (s)
Transmitter modulation,
RF power oulpuVreflected
RF Frequency Measured/adjusted
Receiver Sensitivity Measuredl Adjusted
udlo Input & Output Levels
Combiner & Circulator Loss
Consoles Positions/Remotes
Audio Input & Output Levels
Ethernet Operation
Controller Power Supply Voltage, and AC supply
Switches, Lights, CRT
EB Signal Levels
- -wiring
and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards, CPU, CRT's
Comparators (Voting) and I or Satellite
Receivers.
Audio Input & Output Levels
Receiver Sensitivity Measured/Adjusted
Comparator power supply voltage
Check for proper signal voting
UPS
Batteries-
wltch Over Operations
C/DC Voltages
Other Equipment
heck en a stem printers
heck all modems for proper levels & settings
3. Infrastructure Antenna, Feed Line and Grounding response:
Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services,
Advanced Electronics, Inc. will provide at an additional cost; infrastructure, antenna, feed line and grounding
response.
This service will provide to the customer all labor necessary to travel to antenna sites and to climb the
antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the
customer's
communications equipment. This service is available ONLY during business work days, Monday — Friday, 8:30
A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower
climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor
road conditions.
NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION.
B. CONTROL AND BASE STATIONS
1. On -Site Control and Base Station Response
On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response
as determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be
facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc.
office. On -Site Control and Base Station Response provides for on -site technician response as determined by
pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the
system.
The standard Response time is 1 hour or less for Severity 1 events.
A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc.
responding Monday— Friday, 8;30 P.M. to 5:00 P.M., excluding legal holidays.
Table A - Severity Definitions
Response Types
2) 8:30 A.M. to 5:00 P.M. response
Response during Standard Business Day, Monday — Friday, excluding legal holidays
Dn-Site response, same day if possible
2. Preventative Maintenance Inspection (PMI):
Annual PMI
3. Control and Base Station Preventative Maintenance Inspection.(PMI)
Advanced Electronics, Inc. will provide Annual, Semi-annual or quarterly Control and Base Station
Preventative Maintenance inspections (PMI) services to customer, depending on the Customer Service
Support Plan agreed to.
Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment,
on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and
Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:30
A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or be charged on a time and material basis to the customer.
1.0 Advanced Electronics, Inc. has the following responsibilities:,
1.1 Schedule the PMl (Annual or Semi-annual) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list Including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9A Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Control and Base Station
1.9,91 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc.
office
1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc.
action
1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other
issues that require specific action by Advanced Electronics, Inc, or by customer
Typical example of technician check list when performing a Control and Base Station PMI;
Conventional System Equipment
Operational Check where applicable)
Base Stations , Re eaters Control
Transmitter modulation,
Station(s)
RF power output/reflected
RF Frequency Measured/adjusted
Receiver Sensitivity Measuredl Adjusted
Audio Input & Output Levels
Combiner & Circulator Loss
Remotes
Audio Input & Output Levels
Ethernet Operation
Controller Power Supply Voltage, and.AC supply
Switches, Lights, CRT
EB Signal Levels
Wiring and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards, CPU, CRT's
4. Control and Base Station — Antenna, Feed Line and Grounding response:
Please see Antenna, Feed Line and Grounding under Infrastructure.
C. FACTS ABOUT ADVANCED ELECTRONICS, INC.
1. In business since 1951 - 58 years.
2. State of California Certified Small Business.
3. California C-7 Contractors License.
4. Motorola Premier Service Partner: Servicing Motorola products since 1961.
S. CTS - Certified Technical Service Center, through an Independent third party national industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third
party industry organization.
7. Technicians are members of the L.A. Clean Card Program.
8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal.
9. Technicians, installation and.sales people are TWIX certified.
10. All service monitors utilized to service the equipment on this agreement are calibrated and
certified annually.
9
EXHIBIT A3
June 26,02012
City of Vernon — Police Department
4305 Santa Fe Avenue
Vernon, CA 90058
Attn:Jerry Winegar
POLICE DEPARTMENT" TWO-WAY RADIO MAINTENANCE AGREEMENT
Advanced Electronics, Inc. is pleased to.provide the following renewal for the maintenance of the two-
way radio system. This renewal includes:
A. Infrastructure:
24 hours per day x 365 days per year. On -Site response with 4 hour response time.
Annual PMI
Infrastructure Antenna, feed line, grounding response
B. Control and Base Stations:
24 hour x % day x 365 day On -Site 8:30 A.M. to 5:00 P.M., Monday -Friday; On -Site response;
excluding legal holidays
Annual PMI
Control and Base Station Antenna, feed line, grounding response
C. facts About Advanced Electronics
E. Inventory and Pricing
7
A. INFRASTRUCTURE
1. On -Site Infrastructure Response
On -Site Infrastructure Response provides for Advanced Electronics, Inc, to provide on -site response as
determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the
customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service
request is made after hours; on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc.
"After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician
response as determined by pre -defined response levels set forth in Table A.
Table A - Severity Definitions
Types
24 hours per day x 365 days per year
Technician On -Site
Technician telephone response 30 minutes
4 hour On -Site response
Infrastructure Repair.
nienna Systems -
Excludes all equipment such as bi-directional amplifiers,
multicouplers, combiners, lower lop pre-ampllflers, antennas,
cables, lowers tower lighting, and transmission lines.
Base Station(s) and Repealer (s)
Quarter, Quantro, Digital MSF6000 and MTR2000 ONLY.
Excludes MICOR and Analog MSF50D0.
Central Electronics Bank (a)
Includes logging recorder interface and network hub.
-
Excluded Nice logging recorders.
hannel Banks
Includes Premiss and Telco. Excludes Siemens,
om aralor s
Includes S ectretec Dig!soand ASTRO-lac.
omputer (s)
Includes computers (Pentium I, Il, III, IV) directly interface with
or control the Communications System, Including SlleLens and
ystemwalch 11. Includes keyboards, mice and Irackballs.
Excludes laptop computers and all 286, 386,486 computers.
Excludes defective or phosphor -burned cathode ray tubes
CRT(s) and burned -In flat panel display Image retention.
Console (a)
Includes consoles (Centracom II, Centracom Gold Classic,
Centracom Gold Elite) as part of complete Communication
-
System — ONLY.
Includes headset lacks, dual footswitches, and
gooseneck microphones.
Excludes Cenlrecom I. Commandstar and Commandstar
Lite are not Included as a conventional system
operator position but can be covered when services are
purchased separately.
Excludes Commandstar mother board CDN6271
Dictaphones, Logging Recorders and Recording
Excludes all types and models.
Equipment
Digital Interface Units DIU
Included,
Digital Signaling Modems
Included upon modem model availability.
Embrursy Switch
Includes AEB AIMI IAMBI AMB.
Excluded from service agreement but may be repaired on an
Icrowave Equipment
above
contract. time and materiel basis. All equipment must be
hipped to IDO. Excludes any on-slie services,
Includes all Motorola certified monitors connected to computers
Monitor (a)
het directly Interface with or control the Communications
System.
Excludes defective or phosphor -burned cathode ray tubes
CRT(s) and burned -in flat panel displays Image retention.
Monitors not shipped by Motorola and/or cannot be confirmed
by a Motorola factory order number.
oscad
Only NFM (Network Fault Management), as part of
Communication System only. Standalone MOSCAD and System
Control and Data Acquisition (SCADA) must be quoted
separately. Excludes Fire alarming systems.
Printer (s)
Includes printers that directly Interface with the Communications
System.
Receivers
Includes Quanlar, MTR2000 and ASTRO- TAC receivers.
Simulcast Distribution Amplifier s
Included.
Site Frequency Standard (s)
Includes Rubldlum, GPS and Netclocks systems sold with the
Motorola System.
Excludes MFS - Rubldium Standard Network Time and
Frequency
Devices.
Universal Simulcast Controller Interface(s)
Included.
UPS Systems..
Excluded from service agreements but may be repaired on an
above contract, time and material basis. All UPS Systems must
be shipped to IDO for repair. _
Excludes any on-slle services.
Excludes all batteries.
2. Infrastructure Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance
Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to.
Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the
customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure
Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00
P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or billed on a time and material basis.
1.0 Advanced Electronics, Inc, has the following responsibilities:
1.1 Schedule. the PMI (Annual, Semi-annual or Quarterly) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician.or project manager
1.6 Have on hand equipment list Including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault Indicators
1.9.3 Cables, connections and grounding
2.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, If applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
action
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc, office.
1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc.
1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues
that require specific action by Advanced Electronics, Inc, or by customer
Example of technician check list when performing Infrastructure PMI:
Base Station (s), Repeater (s), Control
Station (s)
Transmitter modulation,
IF power oulput/retlecled
IF Frequency Measured/adjusled
Receiver 3ensltivily Measuredl Adjusted
udlo Input & Output Levels
Combiner & Circulator Loss
Consoles PoslllonslRemoles
Audio Input & Output Levels
Ethernet Operation
Controller Power Supply Voltage, and AC supply
Switches, Lights, CRT
CEB Signal Levels .
Iring and Grounding for each Position
Back-up the CDM database to disk
heck and Clean keyboards, CPU, CRT's
omparators (Voting) and Ior Satellite
Receivers
kudlo Input & Output Levels
Receiver Sensitivity Measured/Adjusted
om arator power supply voltage
Check for proper signal votin
UPS
Batteries
Switch Over Operations
AC/DC Voltages
Cher Equipment
Check an system printers
Check all modems for proper levels & settings
3. Infrastructure Antenna. reed Line and Grounding response:
Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services,
Advanced Electronics, Inc. will provide at an additional cost; Infrastructure antenna, feed line and grounding
response,
This service will provide to the customer all labor necessary to travel to antenna sites and to climb the
antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the
customer's cam munications.equipment. This service is available ONLY during business work days, Monday-
Friday, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch
technicians or tower climbers during inclement weather conditions, when notified of potential or threatening
fire hazard or poor road conditions.
NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION,
B. CONTROL AND BASE STATIONS
1. On -Site Control and Base Station Response
On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response
as determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be
facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc.
office. On -Site Control and Base Station Response provides for on -site technician response as determined by
pre-deflned severity levels set forth in Table A and response times set forth in Table B in order to restore the
system.
The standard Response time is 1 hour or less for Severity 1 events.
A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc.
responding Monday— Friday, 8:30 P.M. to 5:00 P.M., excluding legal holidays.
Table A - Severity Definitions
Types
24 hours per day x 365 days per year
Technician On -Site
30 minute telephone response
4 hour On -Site response time
2. Preventative Maintenance Inspection (PMI):
Annual PMI
Control and Base Station Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide Annual, Semi-annual or quarterly Control and Base Station
Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service
Support Plan agreed to.
Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment,
on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and
Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:30
A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or be charged on a time and material basis to the customer.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual or Semi-annual) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
15.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9A Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative
Maintenance Inspection checklist:
1,9.9.1 Electronically file one copy of the system specific Control and Base Station
1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc.
office
1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc.
action
1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other
issues that require specific action by Advanced Electronics, Inc. or by customer
Typical example of technician check list when performing a Control and Base Station PMI:
Conventional System Equipment
Operational Check (where applicable)
Base Stations Re eaters ,Control
Transmitter modulation,
Station(s)
RF power out utireflected
RF Frequency Measured/adjusted
Receiver Sensitivity Measuredl
Adjusted
Input & Output Levels
_Audio
Remotes
Combiner & Circulator Loss
Audio Input & Output Levels
Ethernet Operation
Controller Power Supply Voltage, and AC supply
Switches, Lights, CRT
CEB Signal Levels
Wiring and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards. CPU, CRT's
4. Control and Base Station —Antenna, Feed Line and Grounding response:
Please see Antenna, Feed Line and Grounding under Infrastructure.
C. FACTS ABOUT ADVANCED ELECTRONICS INC.
1. In business since 1951- 58 years.
2. State of California Certified Small Business.
3. California C-7 Contractors License,
4. Motorola Premier Service Partner: Servicing Motorola products since 1961.
5. CTS - Certified Technical Service Center, through an independent third party national industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third party
industry organization.
7. Technicians are members of the L.A. Clean Card Program.
8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal.
9. Technicians, installation and sales people are TWIX certified.
10. All service monitors utilized to service the equipment on this agreement are calibrated and certified
annually.
EXHIBIT A4
June 26, 2012
City of Vernon — Fire Department
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: Mike Wilson
FIRE DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT
Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two-
way radio system. This renewal includes:
A. Infrastructure:
24 hours per day x 365 days per year. On -Site response with 4 hour response time.
Annual PMI
Infrastructure Antenna, feed line, grounding response
B. Control and Base Stations:
24 hour x 7 day x 365 day On -Site 8:30 A.M. to 5:00 P.M., Monday — Friday, On -Site response;
excluding legal holidays
Annual PMI
Control and Base Station Antenna, feed line, grounding response
C. Mobile Radio:
8:30 A.M. to 5:00 P.M., Monday— Friday, On -Site response; excluding legal holidays, same day
response if possible
Mobile antenna replacement coverage, one antenna per radio, per year.
Remote Control Head Options for Mobiles Radlos
Sigtronic & David Clark Headsets are covered.
D. Facts About Advanced Electronics
E. Inventory and PriEiM
A. INFRASTRUCTURE
1, On -Site Infrastructure Response
On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as
determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the
customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service
request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc.
"After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician
response as determined by pre -defined response levels set forth in Table A.
Table A - Severity Definitions
Types
24 hours per day x 365 days per year
Technician On -Site
Technician telephone response 30 minutes
4 hour On -Site response
.Infrastructure Repair.
nlenna Systems -
Excludes all equipment such as bi-directional amplifiers,
ulticouplers, combiners, tower top pre -amplifiers, antennas,
ables lowers, lower lighting, and transmission lines.
Base Slation(s) and Repeater (s)
uanlar, Quantro, Digital MSF5000 and MTR2000 ONLY.
xcludes MICOR and Analog MSF5000.
Central Electronics Bank (a)
Includes logging recorder Interface and network hub.
xcluded Nice logging recorders.
Channel Bank s -
ncludes Premiss and Telco. Excludes Siemens.
Comparator s -
Includes S eclratee Dl Itac and ASTRO-tac.
Computer (a)
Includes computers (Pentium I, II, III, IV) directly interface with
r control the Communications System, including Silel-ens and
ystemwatch II, Includes keyboards, mice and tradkballs.
Excludes laptop computers and all 286, 386,486 computers.
Excludes defective or phosphor -burned cathode ray tubes
-
CRT(s) and burned -In flat panel display Image retention,
Console (s)
Includes consoles (Centracom ll, Centracom Gold Classic,
entracom Gold Elite) as pen of complete Communication
ystem — ONLY.
Includes headset jacks, dual footswltches, and
ooseneck microphones.
xcludes Centracom I. Commandstar and Commandstar
-Its are not included as a conventional system
operator position but can be covered when services are
purchased separately.
Excludes Commandstar mother board CDN6271
Dictaphones, Logging Recorders and Recording
Excludes all types and models,
Equipment
DI ltal Interface Units DIU
Included.
Digital Signaling Modems
Included upon modem model availability.
mbassy Switch
Includes AEB AIM] ZAMBI AMB. -
Microwave Equipment
Excluded from service agreement but may be repaired on an
above
onlract, time and material basis. All equipment must be
hipped to IDO. Excludes any on -site services.
onitor (s)
Includes all Motorola certified monitors connected to computers
hat directly Interface with or control the Communications
ystem.
Excludes defective or phosphor -burned cathode ray tubes
RT(s) and burned -in flat panel displays image retention.
Monitors not shipped by Motorola and/or cannot be confirmed
by a Motorola factory order number.
oscad -
my NFM (Network Fault Management), as part of
ommunication System only. Standalone MOSCAD and System
ontrol and Data Acquisition (SCADA) must be quoted
wiparately. Excludes Fire alarming systems.
Printer (a)
Includes printers that directly Interface with the Communications
System.
Receiver s
Includes Quanta MTR2000 and ASTRO-TAC receivers.
Simulcast Distribution Amplifier s
Included.
Site Frequency Standard (a)
Includes Rubidlum, GPS and Netclocks systems sold with the
Motorola System.
Excludes MFS - Rubidlum Standard Network Time and
Frequency
Devices.
Universal Simulcast Controller Interfaces
Included.
UPS Systems.
Excluded from service agreemenls but may be repaired on an
above contract, time and material basis. All UPS Systems must
e shipped to IDO for repair,
' -Excludes
any on -site services.
Excludes ell batteries.
2. Infrastructure Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance
Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to.
Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the
customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure
Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00
P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or billed on a time and material basis.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer
1.2 Notify the Customer of any.possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer dates) for Infrastructure
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MA5200 system:
1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site Identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list Including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as avallable
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc. office.
1,9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc.
action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues
that require specific action by Advanced Electronics, Inc. or by customer
Example of technician check list when performing Infrastructure PMI:
Base. Station is), Repeater (s), Control
Station (s)
Transmitter modulation.
-
RF power output/reflected
RF Frequency Measured/adjusted
Receiver Sensitivity Measured[ Adjusted -
Audio Input & Output Levels
Combiner & Circulator Loss
Consoles Positions/Remotes
Audio Input & Output Levels
Ethernet Operation -
- -
Controller Power Supply Voltage, and AC supply
Switches, Lights, CRT -
EB Signal Levels
Wiring and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards, CPU, CRT's
Comparators (Voting) and / or Satellite _Audio
Receivers
Input & Output. Levels
Receiver Sensitivity Measured/Adjusted
Comparator power supply voltage
Check for proper signal voting
UPS
Batteries
-
Switch Over Operations
CIDC Voltages
Cher Equipment
Check an system printers
Check all modems for proper levels & settings
3. Infrastructure Antenna, Feed Line and Grounding response:
Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services,
Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding,
response.
This service will provide to the customer all labor necessary to travel to antenna sites and to climb the
antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the
customer's communications equipment. This service is available ONLY during business work days, Monday —
Friday, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc, will not dispatch
technicians or tower climbers during Inclement weather conditions, when notified of potential or threatening
fire hazard or poor road conditions.
NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION.
B. CONTROL AND BASE STATIONS.
1. On -Site Control and Base Station Response
On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response
as determined by pre -defined severity. levels and response times.
Severity 1 Issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays. -
Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be
facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc.
office. On -Site Control and Base Station Response provides for on -site technician response as determined by
pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the
system.
The standard Response time is 1 hour or less for Severity 1 events.
A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc,
responding Monday— Friday, 8:30 P.M. to 5:00 P.M., excluding legal holidays.
Table A - Severity Definitions
Types
24 hours per day x 365 days per year
Technician On -Site
30 minute telephone response
4 hour On -Site response time
2. Preventative Maintenance Inspection (PMI):
Annual PMI
3. Control and Base Station Preventative Maintenance Inspection (PMI)
Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station
Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service
Support Plan agreed to.
Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment,
on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and
Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00
A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or be charged on a time and material basis to the customer.
1.0 Advanced Electronics, Inc, has the following responsibilities:
1.1 Schedule the PMI Annual with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following Information from the customer to the MAS200 system:
1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
1.6
1.7
1.8
1.9
1.9.8
1.9.9
1.5.4 Customer and address
1.5.5. Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
Have on hand equipment list including type and quantity.
Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
Inspect and clean cabinets
Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1,9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
Consult equipment manuals for system specifications per system configuration
Complete and sign (by technician) system specific Control and Base Station Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Control and Base Station
1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc.
office
1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc.
action
1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other
issues that require specific action by Advanced Electronics, Inc. or by customer
Typical example of technician check list when performing a Control and Base Station PMI:
Conventional System Equipment
Diperational Check where applicable)
Base Stations Re eaters , Control
Transmitter modulation,
tation s
RF power output/reflected
RF Fre ency Measured/adjusted
Receiver Sensitivity Measuredl Adjusted
udio Input & Output Levels
Combiner & Circulator Loss
Remotes
Input & Output Levels
—Audio
Ethernet Operation
_
Controller Power Supply Voltage, and AC supply
Switches, Lights, CRT
_
CEB Signal Levels
_Wiring
and Grounding for each Position
Back-u the CDM database to disk
Check and Clean keyboards, CPU CRT's
4. Control and Base Station —Antenna, Feed Line and Grounding response:
Please see Antenna, Feed Line and Grounding under Infrastructure .
C. MOBILE RADIO
1. On -Site or at Advanced Electronics, Inc. Facility - Mobile Radio Response:
On -Site, 8:30 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays:
8:30 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays On -Site Radio Response
provides for Advanced Electronics, Inc. to be on -site to analyze a problem with a mobile radio
and to repair the radio on -site If possible. Response will be on the same day if possible, or the
next business day, as the trouble call is received by Advanced Electronics, Inc. If a mobile radio
can not be repaired in the field, Advanced Electronics, Inc. remove the radio and reinstall a
FRU (Field Replacement Unit) if provided by the customer. Advanced Electronics, Inc. will
then take the radio to its facility to perform the repair, return and reinstall the radio, then give
the FRU back to the customer.
Both 24 hour x 365 Day and 8:30 A.M. to 5:00 P.M., Monday — Friday, excluding legal holidays
require the customer to call Advanced Electronics, Inc, for service. Advanced Electronics, Inc.
will respond to the service request on the same day or the next business day morning.
Mobile Radio Antenna Replacement:
Advanced Electronics, Inc. will provide to the customer at no cost, all mobile radio antenna
replacements. Replacements will be new direct from the manufacturer and will meet all
manufacturer and FCC requirements. Antenna replacement includes re -tuning the new
antenna. One new antenna replacement per radio on maintenance agreement, per year.
Remote Control Head for Mobiles:
Remote Control Head Option for Mobiles provides for the Restoration of additional remote
control heads, extended control heads, and Direct Entry Keypad (DEK) Plus that have become
defective through normal wear and usage. Due to the nature of this Option, Customer's entire
inventory of mobiles must be covered by this Option. This Option covers EqulpiTient that Is
specifically named In the applicable Agreement to which this Statement of Work is attached.
1) SP - Local Subscriber Repair
If Motorola does not manufacture the equipment, it may be returned to the original equipment
manufacturer or third party vendor for repair. Advanced Electronics, Inc. will coordinate and track third -
party equipment sent to the original equipment manufacturer or third party vendor for service. Once the
equipment is received from the manufacturer, Advanced Electronics, Inc. will contact the customer to pick
up the equipment or utilize the pick up and delivery option provided that the customer has pick up and
delivery as part of its SOW.
D. FACTS ABOUT ADVANCED ELECTRONICS INC.
1. In business since 1951- 58 years.
2. State of California Certified Small Business.
3. California C-7 Contractors License,
4. Motorola Premier Service Partner: Servicing Motorola products since 1961,
5. CTS - Certified Technical Service Center, through an independent third party national industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third party
industry organization.
7. Technicians are members of the L.A. Clean Card Program.
8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal.
9. Technicians, Installation and sales people are TWIX certified;
10. All service monitors utilized to service the equipment on this agreement are calibrated and certified
annually.
EXHIBIT B
FEES
Contractor shall be paid an amount not to exceed $22,462.92 annually to perform the Services
described in Exhibit A in accordance with the Inventory and Pricing schedules, copies of which
are attached hereto and incorporated by reference as listed.
Exhibit B 1: Police Department — Closed Circuit Television & Card Access
Exhibit 132: Community Services Department — Two Way Radio
Exhibit 133: Police Department — Two Way Radio
Exhibit 134: Fire Department — Two Way Radio
Exhibit B5: Rate Schedule for Maintenance of Equipment not covered under
Monthly Fee
Contractor shall invoice City by the 16' of each month for Services provided under this
Agreement.
Invoices shall include the period for which Services were provided, the dates of such Services,
and a description of the Services provided for that billing period. Each invoice shall include
copies of timesheets and other supporting documents as City may require.
Payments of each invoice shall be made by City within thirty (30) days following receipt of each
invoice as to all non -disputed fees. If City disputes any of Contractor's fees, it shall give written
notice to Contractor within thirty (30) days of receipt of the disputed invoices. Any amounts in
dispute shall be withheld until resolution.
EXHIBIT B1
C. INVCNTORY AND PRICING:
$500.00 Per Month
Please see attached equipment list.
Advanced Electronics
Page I of
Contract#: 1296556A]
Equipment List by Contract
Contract Start Date: 6/1/2008
Type; P
Expiration Date: 6/30/2012
Current Date: 6/26/2012
Rate : $ 500.00
Site Code: A09
Ship To:
Bill '1'0:
VERNON PD- CARD ACCESS & CCTV
VERNON, CITY OF
ATTN: DEPARTMENT D
ATTN: DANNY CALLEROS
4305 SANTA FE AVENUE
4305 SANTA FE AVENUE
VERNON CA 90058 VERNON CA 90058
Contact Name: DANNY CALL.EROS Phone: (213) 612.9919
Email: Fax:
Customer (Global) and Status Notes:
CODE CODE: V-068 / BILLED MONTHLY
PMIANNUALLY.
Serial Numbe Serial Notes
hemNumber/Description
Coverage
Start
End
Amount
Units
PRICE _
7/1/2011
6130/201.2
500.00
1.00
APJ-IONSPKR001 -
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
APHONSPK110010
LE-DA SPEAKER S
M-F -
7/1/2011
6/30/2012
0.00
1.00
APHONSPKR00I I
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
APHONSPKR0012
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
APLIONSPKR002
LE-DA SPEAKER S -
M-F
7/1/2011
6/30/2012
- 0.00
1.00
APHONSPKR003
LE-DA SPEAKER S
- M-F
7/1/2011
6/30/2012
0.00
1.00
APLIONSPKR004
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
AP14ONSPKRO05
LE-DA SPEAKER S
M-F
7/l/2011
6/30/2012
0.00
1.00
API-IONSPKRO06
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
API-IONSPKRO07
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1,00
APHONSPkR008
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
API-IONSPKRO09
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ACRELAY0001
AC CAMERA RELAY
M-F
7/1/2011
6/30/2012
0.00
1,00
V024ACRELAY0002
AC CAMERA RELAY
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ACRELAY0003
AC CAMERA RELAY
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ACRELAY0004
AC CAMERA RELAY
M-F
7/1/2011
6/30/2012
0,00
1.00
V024ACRELAY0005
AC CAMERA RELAY
M-P
7/l/2011
6/30/2012
0.00
1.00
V024ACRELAY0006
AC CAMERA RELAY
M-F
7/1/2011
0/30/2012
0,00
1.00
V024ACRELAY0007
AC CAMERA RELAY
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ACRELAY0008
AC CAMERA RELAY
M-F -
7/1/2011
6/30/2012
0.00
1,00
V024ALARM0001
PANIC ALARM/SPE
Md'
7/1/2011
6/30/2032
0.00
1,00
V024ALARM0002 '
PANIC ALARM/SPE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ALARM0003
PANICALARM/SPE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ALARM0004
PANIC ALARM/SPF..
M-P
7/1/2011
6/30/2012
0.00
1.00
V024ALARM0005
PANIC ALARM/SPE
M-F
7/1/2011
6/30/2012
0,00
1.00
V024ALARM0006
PANIC ALARM/SPE
M-F
7/1/2011
6/30/2012
- 0.00
1.00
V024APHONSTA001
AJLEF20M/20STA
M-F
7/1/2011
6/30/2012
0,00
1.00
V024APHONSTA002
LAP10B / 10-STA
M-F
7/l/2011
6/30/2012
0.00
1.00
V024APHONSTA003
LEF-5M / 5-STAT
M-F
7/l/2011,
6/30/2012
0.00
1.00
V024CAMTBA0001
CAMERA W/LENS
M-F
7/1/2011
6/30/2012
0,00
1.00
V024CAMTBA0002
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA00025
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0003
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMT13A0004
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0005
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1,00
V024CAMTBA0006
CAMERA W/O LENS
M-1'
7/1/2011
6/30/2012
0.00
1.00
V624CAMTBA0007-
CAMERA W/O LENS -
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0008
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0009
CAMERA W/O LENS
M-12
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0010
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1,00
V024CAMTBA001I
CAMERA W/O LENS
M-r.,
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0012
CAMERA W/O LENS
M-F
7/l/201)
6/30/2012
0.00
1.00
Current Date: 6/26/2012
Serial Number Scrial Notes
Company: VERNON PD- CARD ACCESS & CCTV
ItemNumber/Description Coverage
Slart
End
Page 2 o1'4
Amount
Units
V024CAMTBA0013
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0014
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00-
V024CAMTBA0015
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAM'1'BA0016
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA00.17
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0018
CAMERA W/O LENS.
- M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0019
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0020
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1,00
V024CAMTBA0021
CAMERA W/O LENS
M-P
7/l/2011
0/30/2012
0.00
IAO
V024CAMTBA0022
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0023
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0024
CAMF,RA,W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V.024CAMTBA0025
CAMERA W/O LENS _
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0026
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0001
6062 TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0002
6062TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0003
6062 TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RPLAY0004
6062 TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0005
6062TIMER RELA
M-F
7/12011
6/30/2012
0.00
1.00
V024RELAY0006
6062 TIMER RELA -
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0007
6062 TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0008
6062 TIMER RELA
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA1000
KBD400000NTROL
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA2000
DOOR STRIKE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA2001
DOOR STRIKE
M-F
7/1/2011
6/30/2012
0,00
1.00
V024TBA2002
DOOR STRIKE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA2003
DOOR STRIKE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3000
LENSE
M-12
7/1/2011
6/30/2012
0.00
1.00
V024TBA3001
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3002
LENSE -
M-P
7/1/2011
6/30/2012
0.00
1.00
V024TBA3003
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3004
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3005
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3006
LENSE - _
M-F
7/1/2011
6/30/2012
0,00
1.00
V024TBA3007
LENSE
M-P
7/l/2011
6/30/2012
0.00
1.00
V024TBA3008
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3009
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3010
LENSE
M-F
7/1/2011-
6/30/2012
0.00
1.00
V024TBA3011
LENSE
M-F'
7/1/2011
6/30/2012
0.00
1.00
V024TBA3012
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3013
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3014
LENSE
M-F
7/l/2011
6/36/2012
0.00
1.00
V024TBA3015
LF,NSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3016
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3017
LENSE -
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3018
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3019
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3020
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3021
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3022
LENSE
M-F
7/1/2011
6/30/2012
0.00.
1,00
V024TBA3023
LENSE
M-11
7/l/2011
6/30/2012
0.00
1.00
V024TBA3024
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3025
LENSE
M-F
7/1/2011 --
6/302012
0.00
1.00
V024TBA4000
CX7500CPU
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA5000
CX7500 KEYBOARD
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA6000
COLOR MONITOR
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA6001
COLOR MONITOR
M-F
7/l/2011
6/302012
0.00
1.00
V024TBA6002
COLOR MONITOR
M-P
7/l/2011
0/30/2012
0.00
1.00
V024TBA6003
COLOR MONITOR
M•F
7/1/2011
6/30/2012
0.00
1.00
V024TBA8000
SPEAKER
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA8001
SPEAKER
M-F
7/l/2011
6/302012
0.00
1.00
V0608PSTBA001
POWER SUP
M-F
7/1/2011
6/302012
0.00
1.00
V06812VTBA001
BATTERY
M-17
7/1/2011
6/302012
0.00
1.00
V06812YTBA002
BATTERY
- M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA003
BATTERY
M-F
7/1/2011
6/302012
0.00
1.00
Current Date: 6/26/2012
Serial Number Serial Notes
Company: - VERNON PD- CARD ACCESS & CCTV
IlmnNumber/Description Coverage
Start
End
Page 3 of 4
Amount Unils
V06812VTBA004
BATTERY
M-F
.7/]20I1
6/30/2012
0.00
1.00
V06812VTBA605
BATTERY
M-F
7/l/2011
6/30/2012
0.00
1.00
V06812VTBA006
BATTERY
M-1'
7/l/2011
6/30/2012
0.00
1.00
V06812VTBA007
BATTERY
M-F
7/l/2011
6/30/2012
0.00
1.00
V06812VTBA008
BATTERY
M-P
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA009
BATTERY
M-F
7/l/2011
6/30/2012
0.00
1.00
V06812VTBA010
BATTERY
- M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBAO I I
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V0681.2VTBA012
BATTERY
M-F
7/l/2011
6/30/2012
0.00
1.00
V06812VTBA013
.BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA014
BATTERY
M-F
7/l/2011
6/30/2012
0.00
1.00
V06812VTBA015
BATTERY
M-F
7/1/2011
6/30/2012
0,00
1.00
V06812VTBA016
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANELTBA01
PANEL
M-F
7/1/2011
6/30/2012
0.00
1.00
V06SPANELTBA02
PANEL
M-1'
7/l/2011
6/30/2012
0.00
L00
V068PANELTBA03
PANEL
M-F
7/1/2011
6/30/2012
0.00
1,00
V068PANELTBA04
PANEL
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PANELTBA05
PANEL
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANELTBA06
PANEL
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANEUI'BA07
PANEL
M-F
7/l/2011
- 6/30/2012
0.00
1.00
V068PRTBA001
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PR7BA002
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA003 -
PR5355
M-F
7/l/2011
6/30/2012
0.00
1,00
V068PRTBA004
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTBA005
PR5355
M-F
7/1/2011
6/30/2012
.0.00
1.00
V068PRTBA006
PR5355
M-F
7/l/2011
_ 6/30/2012
0.00
1.00
V068PRTBA007
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTBA008
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA009
PR5355
M-P
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA010
1IR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA01I
PR5355 -
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTDA012
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PR'1'BA013
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTBA014
1IR5355
- M-F
7/l/2011
6/302012
0.00
1.00
V068PRTBA015
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTBA016
PR5355
- M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA017
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PR'I'BA018
PR5355
M-F
7/1/2011
6/302012
0.00
1.00
V068PRTBA019
PR5355
M-F
7/1/2011
6/302012
0.00
1.00
V068PRTBA020
PR5355
M-F
7/l/2011
6/302012
0.00
1.00
V068PRTBA021
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V06SPRTBA022 -
PR5355
M-F
7/1/2011
6/302012
0.00
1.00
V068PRTBA023
1IR5355
M-F
7/l/2011
6/302012
0.00
1.00
V068.PRT13AO24
PR5355
M-F
7/l/2011
6/302012
0.00
1.00
V068PRTBA025
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V06SPRTBA026
PR5355.
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBAD27
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA028
PR5355
M-F
7/1/2011
6/302012
0.00
1.00
V068PRTBA029
PR5355
M-F
7/12011
6/302012
0.00
1.00
V068PRTBA030
PR535.5.
M-F
7/1/2011
6/302012
0.00 -
1.00
V068PRTBA031
PR5355 -
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA032
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA033
PR5355
M-F
7/l/2011
6/30/2012
0.00
1,00
V068PRTBA034
PR5355
M-F _
7/12011
6/302012
0.00
1,00
V068PRTBA035
PR5355
M-F
7/l2011
6/30/2012
0.00
1.00
V068PRTBA036
PR5355
M-F
7/I/2011
6/30/2012
0.00
1.00
V068PRTBA037
PR5355
- M-F
7/l2011
6/30/2012
0.00
1.00
V068PRTBA038
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V0681IRTBA039
PR5355
M-F
7/12011
6/30/2012
0.00
1.00
V06SPRTBA040
PR5355
M-F
7/12011
6/30/2012
0.00
1.00
.V068PRTBA041
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA042
PR5355
M-F
7/l2011
6/30/2012
0.00
1,00
V068PRTBA043
PR5355
M-F
7/l2011
6/30/2012
0.00
1,00
V068PRTBA044
PR5355
M-F
7/12011
6/30/2012
0,00
1.00
V068PSTBA001
POWER SUPPLY -
M-F
7/12011
6/30/2012
0.00
1.00
Current. Dale: 6/26/2012
Company: VERNON PD- CARD ACCESS & CCTV
- Page 4 of 4
SeriRl Number Seria]Notes
1temNumber/Description
Coverage
Start
.End
Amount
Units
V069PSTBA002
POWER SUPPLY
M-P
7/1/2011
6/30/2012
0.00
1.00
Y068PSTBA003
POWER SUPPLY
M-P
7/1/2011
6/30/2012
0.00
1.00
V068PSTBA004
POWER SUPPLY
M-P -
7/l/2011
6/30/2012
0.00
1.00
V068READERTBAO]
-READER
M-P
7/12011
6/30/2012
0.00
1.00
V068UPSTBA001
UPS CYBER POWER
M-P
7/l/2011
6/30/2012
0.00
1.00
V068UPSTBA002
UPS CYBER POWER
M-P
7/l/2011
6/30/2012
0.00
1.00
V068UPSTBA003
UPS CYBER POWER
M-P
7/12011
6/30/2012
0.00
1.00
V068UPSTBA004
UPS CYBER POWER
M-P
7/1/2011
6/30/2012
0.00
1.00
VIDEORX-1TBA001
RVN20DUAL VID
M-P
7/12011
6/30/2012
0.00
1.00
VIDEO'rXO1TBA002
'I'VP-20 DUAL VID
M-P
7/12011
6/30/2012
0.00
1.00
Total Units:
1 m
EXHIBIT B2
D. INVENTORY AND PRICING FOR COMMUNITY SERVICES:
$145.05 Per Month
Please see attached equipment list
10
Contract#: 1296552A1
Contract Start Date: 7/1/2008
Current Date: 6/26/2012
Site Code: A03
Ship To:
VERNON-COMM SVCS
PURCHASING DEPARTMENT
4305 SANTA FE AVENUE
Advanced Electronics Page I of l
Equipment List by Contract .1-YPe : Y
Expiration Date: 6/30/2012
Rate: S 145.05
Bill To:
VERNON, CITY OF
ATTN: DEPARTMENT D
4305 SANTA FE AVENUE
VERNON
VERNON CA 90058
Contact Name: MICHAELDeFRANK
Email:
Customer (Global) and Status Notes:
PO REQUIRED ON ALL NON -CONTRACT WORK.
TECH NOTES -LOG ALL REPAIRS AND LEAVE A COPY.
INFRASTRUCTURE ANTENNA, FEED LINE, GROUNDING RESPONSE ON
INFRASTRUCTURE AND BASE STATIONS.
ACCESS -GATE CODE#535.
COST CODE- V-024 / BILLED MONTHLY
PMI ANNUALLY.
Phone: 323-583.8811
Fax: 323-826.1433
CA 90058
Serial Number Serial Notes
hemNumber/Description
Coverage
Start
End Amount
llniis
124CGE0267
MC2000 DESK SET
M-F
7/1/2011
6/30/2012 22.00
1.00
482CKG0181
BASE STATION
M-F
7/1/2011
6/30/2012 61.80
1.00
512CF00593
WM2000 BASE
M-F
7/l/2011
6/30/2012 61.25
1.00
Total Units:
:3.00
EXHIBIT B3
D. INVENTORY AND PRICING FOR POLICE DEPARTMENT:
$ 529.60 Per Month
Please see attached equipment list
Advanced Electronics
Page I of I
Contract N: 1296551 A I
Contract Start Date: 7/I/2008
Current Date: 6/26/2012
Site Code: A02
Ship To:
VERNON-PD
4305 SANTA FE AVENUE
POLICE DEPARTMENT
VERNON
Equipment List by Contract Type: P
Expiration Date: 6/30/2012
Rate: S 529.60
BilI To:
VERNON, CITY OF
ATTN: DEPARTMENT D
4305 SANTA FE AVENUE
CA 90058
Contact Name: JERRY WINEGAR
Email: jwinegar@covpd.6rg
VERNON
Customer (Global) and Status Notes:
24HR/7DAYS ON FIXED EQUIPMENT
INFRASTRUCTURE ANTENNA, FEED LINE, GROUNDING RESPONSE ON
INFRASTRUCTURE AND EASE STATIONS.
ACCESS GATE COODE 9535
COST CODE 00-AI-8 / BILLED MONTHLY
158.7450 TX
156.1350 RX
PMIANNUALLY
PO REQUIRED FOR ALL NON -CONTRACT WORK
Phone: (323)587-5171
Fax: (323) 826.1484
CA 90058
Serial Number Serial Notes
ItemNumber/Description
Coverage
Start
End
Amount -
Units
447HKC0124
CI,EMARS/NALAMAR
M-F
7/l/2011
6/30/2012
18.00
1.00
482CKGOI80
C73KS93106C
M-F
7/1/2011
6/30/201.2
61.80
1.00
509CEM 1080
T5365AREPEATER
M-F
7/1/2011
6/30/2012
92,00
1.00
509CEM1081
T5365AREPEATER
M-F
7/1/2011
6/30/2012
92,06
1.00
5248FN0122
F2048ADIU
- M-F
7/l/2011
6/30/2012
9.30
1.00
524SFN0123
F2048A DIU
M-F
7/1/2011
6/30/2012
9.30
1.00
525CFP0180
T5770ACOMPARAT
M-P
7/1/2011
6/30/2012
61.80
1.00
743CFP0005
T5589A SAT RCVR
- M-F
7/I/2011
6/30/2012
61.80
1.00
743CFP0006
T5589A SAT RCVR
M-F
7/l/2011
6/30/2012
6L80
1.00
743CFP0007
T5589A SAT RCVR
M-F
7/l/2011
6/30/2012
61.80
I.DO
Total Units:
10_00
EXHIBIT B4
E. INVENTORY AND PRICING FIRE DEPARTMENT;
$697.26 Per Month
Please see attached equipment list
10
Contract#: 1296550A1
Contract Slant Date: 7/ 1 /2008
Current Date: 7/24/2012
Site Code: A01
Ship To:
VERNON-FD
PURCHASING DEPARTMENT
4305 SANTA FE AVENUE
Advanced Electronics Page I of
Equipment List by Contract
'type : P
Expiration Date: 6/30/2012
Rate : S 697.26
Bill To:
V ERNON-FD
PURCHASING DEPARTMENT
4305 SANTA FEAVENUE
VERNON CA 90058
Contact Name: MIKEWILSON
Email:
Customer (Global) and Status Notes:
24/7 4 HOURS RESPONSE ON FIXED EQUIPMENT
INFRASTRUCTURE ANTENNA, FEED LINE, GROUNDING RESPONSE.
COVERED ON INFRASTRUCTURE AND BASE STATIONS.
MOBILE ANTENNA REPLACEMENT- I PER RADIO, PER YEAR
SIGTRONIC & DAVID CLARK HEADSHETS ARE COVERED.
TECH NOTES:
PO REQUIRED FOR ALL NON -CONTRACT WORK,
LOG ALL REPAIRS AND LEAVE A COPY OF TASK.
ACCESS -. GATE CODE 4535
PMIANNUALLY.
COST CODE V-024 / BILLED MONTHLY
VERNON CA 90058
Phone:323-583.8811
Fax:323-826-1407
Serial Number Serial Notes 1temNumber/Description Slw End Amount Units
103TMSB821 CDM1250 CONTROL 7/l/2011 6/30/2012 18.50 1.00
FIRE STATION 4
103T'MSB838
FIRE STATION 3
103TMSB842
FIRE STATION 2
103TMSB843
FIRE STATION 1
CDM 1250 CONTROL,
CDM 1250 CONTROL
CDM 1250 CONTROL
474CDK0161 T5544A MTR2000
FDI SATELLITE RECEIVER
LOCATION: VERNON PD BASEMENTRADIO ROOM
474CDKO163 MTR2000REPEATE
FD MAIN REPEATER
LOCATION: WATER TANK SITE
500CHF3432 XTL5000 MOBILE
HAZMAT 151
7/l/2011
6/30/2012
18.50
1.00
71 ON 11
6/30/2012
18.50
1.00
7/l/2011
6/30/2012
18.50
1.00
7/1/2011
6/30/2012
61.80
1.00
7/1/2011
6/30/2012
61.80
1.00
7/l/2008
6/30/2012
5.66
1,00
Current Date: 7/2412012
Company: VERNON-FD
Page 2 of 6
Serial Number Serial Notes ItcmNumbcr/Description
Start
End
Amount
Units
50OCKBO356
XTI.5000 MOBILE
7/l/2011
6/30/2012
5.66
1.00
BATTALION 104
500CLD0056
XTL5000 MOBILE
7/1/2011
.6/30/2012
5.66
1.00
ENGINE 11 -
500CLD0080
XTL5000 MOBILE
7/l/2011
6/30/2012
5,66
1.00
ENGINE 14
585COZ5554
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTALION 105
585COZ5565
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ASSISTANT CHIEF 101
585CGZ5567
XTL5000 MOBILE
7/l/2011
6/30/2012
5,66
1.00
HAZMAT 152
585COZ5960
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 123
585CGZ6096
XT1,5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 121
585CGZ6098
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 14
585CGZ6]34
XTL5000MOBILE
7/t/2011
6/30/2012
5.66
1.00
FIRE CI31EF 100
585CGZ6135
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
UTILITY 127
585CGZ6]36
XTL5000 MOBILE
7/1/2011
-6130/2012
5.66
1.00
SQUAD 141
585CGZ6142
XTL5000 MOBILE
7/l/2011
6/30/2012
5.66
1.00
ENGINE 13
585CGZ6]45
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 12
585CGZ6147
XTL5000 MOBILE.
7/1/2011
6/30/2012
5.66
1.00
ENGINE 124
585CGZ6150
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1,00
ENGINE 14
585CGZ6162 XTL5000 MOBILE 7/1/2011 6/30/2012 5.66 1.00
UTILITY 128
Current Date: 7/24/2012
Company: VERNON-FD
PageF of6
Serial Number Serial Notes
ItatnNumber/Description -
Start
End
Amount
Units
585CGZ6166
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTALION 105
585CGZ6174
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
TRUCK 112
585CGZ6177
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1,00
US&R 161
585CGZ6179
XTL5000 MOBILE
7/1/2011
6/30/2012
5,66
1.00
BATTALION 105
585CGZ6]81
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
UTILITY 129
585CGZ6223
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1,00
TRUCK 1 I 1
585CGZ6230
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66,
, 1.00
SQUAD 142
585CGZ6240
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 122
585CHF4393
XTL5000 MOBILE
7/l/2011
6/30/2012
5,66
1.00
HAZMAT 151
585CIIF4394
XTL5000 MOBILE - -
7/1/2008
6/30/2012
5.66
1.00
14AZMAT'l 51
585CHF4399
XTL5000 MOBILE
7/1/2008
6/30/2012
5.66
1.00
HAZMAT 151
585CKHO435
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTAL110N 104
585CKBO436
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTALHON 104
585CKBO440
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTA111ON 104
585CKBO441
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTAIAION 104
585CLD6011
- XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1,00
ENGINE 14
585CLD0017
XTL5000 MOBILE.
7/1/2011
6/30/2012
5.66
1.00
ENGINE 11
Current Date:
7/24/2012 Company: VERNON-FD
Page 4 of 6
Serial Number
Serial Notes 1temNumber/Description
Start
End
Amount Units
621HPJ0171
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66 1.00
TRUCK 112
623AAW0604
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66 1.00
US&R 161
623ABS1267
MCS2000 MOBILE
7/l/2011
6/30/2012
5.66 1.00
ENGINE 122
623ABS1268 MCS2000 MOBILE 7/12011 6/30/2012 5.66 1.00
UTILITY 127
623ABS1269 MCS2000 MOBILE 7/l/2011 6/30/2012 5.66 1.00
RESCUE 141
623AZJ0674 MCS2000 MOBILE 7/12011 6/30/2012 5.66 1.00
FIRE CHIEF 100
623CCW0259 MCS2000 MOBILE 7/1/2011 6/30/2012 5.66 1.00
BATTALION 105
623CCW0260
MCS2000 MOBILE
7/I/2011
6/30/2012
5.66
1.00
ENGINE .13
623CCW0261
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 123
623CCW0262
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 12
623CCW0263
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 12
623CCW0264
MCS2000 MOBILE
7/12011
6/30/2012
5.66
1.00
ENGINE 13
623CCW0265
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66.
1.00
BATTALION 105
623CCW0266
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
TRUCK 112
623CDA0599
MCS2000 BASE
7/1/2011
6/30/2012
61.80
1.00
CONTROL STATION
LOCATION: VERNON PD
BASEMENT RADIO ROOM
WIDEGAND CONTROL STATION
USED BY ZETRONDISPATCH CONSOLES THROUGH MOTOOROLA TONE REMOTE
CONTROL L3276 SIN N/A
623CDA0644 MCS2000 MOBILE 7/I/2011 6/30/2012 5.66 1.00
ASSISTANT CHIEF 101
623CDA0645 MCS2000 MOBILE 7/1/2011 6/30/2012 5.66 1.00
ASSISTANT CHIEF 101
623CDA0646 MCS2000 MOBILE 7/l/2011 6/30/2012 5.66. 1.00
ASSISTANTCHIEF 101
Current Dale:
Serial Number
7/242012 Company: VERNON-FD
Serial Notes ItemNumber/Description
Start
End
Page 5 of 6
Amount Units
623CDNO559
MCS2000 MOBILE
7/12011
6/302012
5.66
1.00
UTILITY 129
623CDY0412
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 121
623CDY0413
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
TRUCK I I I
623CDY0414
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 124
623CDY0419 MCS2000 MOBILE
HAZMAT 152
623CDY0420 MCS2000 MOBILE
ENGINE 124
623CDY0421
MCS2000 MOBILE
TRUCK 111
623CFK0419
MCS2000 MOBILE
HAZMAT 152
623CFMO275
MCS2000 MOBILE
HAZMAT152
623CFMO280
MCS2000 MOBILE
HAZMATI52
623SFJ1791
MC82000MOBILE
UTILITY 128
722ABW1812
MCS2000 MOBILE
ENGINE 13
722CCW0387
MCS2000 MOBILE
BATTALION 105
722CCW0390
MCS2000 MOBILE
ENGINE 12
722CDA0673
MCS2000 MOBILE
ASSISTANT CHIEF 101
722CDY2185
MCS2000 MOBILE
ENGINE 121
722CDY2186 MCS2000 MOBILE
TRUCK I I I
722CDY2187 MCS2000 MOBILE
ENGINE 14
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/12011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/12011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/I/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/12011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
Current Date: 7/24/2012 Company: VERNON-FD Page 6 of
Serial Number Serial Notes ItemNumber/Description Slam End Amount Units
B-104681 AMPLIFIER 7/1/2011 6/30/2012 12.00 1.00
FIRE STATION 4
AMPLIFIER
STILL AT FS 4 PER PMI 9-8-10
B-82126 AMPLIFIER
FIRE STATION 3
AMPLIFIER
STILL AT FS 3 PER PMI 9.8-10
B-86477 AMPLIFIER
FIRE STATION I
SOTO/FRUITLAND
STATION PAGEOUTAMPLIFIER
STILL THERE AS OF 1'M19-8-10
VFD-MCS2000-001 MCS2000 MOBILE
STAFF CAR 100
7/1/2011 6/30/2012 12.00 1.00
7/1/2011 6/30/2012 12.00 1.00
7/1/2011 6/30/2012 5.66 1.00
Total Units: 81.00
Advanced Electronics
CORPORATE OFFICE
2601 Manhattan Beach Blvd,
Redondo Beach, CA 00278-1604
310.725.0410 800.750.7234
Administration,
A/P, A/R Fax:
Sales, Parts, Rentals,
Customer Service Fax:
HOURLY RATES EFFECTIVE 2-6-08
SHOP/TECHNICAL SERVICE
SHOP SERVICE MINIMUM
SILS - SHOP MISC SUPPLIES
INCLUDES ALL NON -
INVENTORY PARTS NEEDED
TO REPAIR THE EQUIPMENT
PERCENTAGE BASED ON THE
ACTUAL TIME WORKED
ESTIMATE FEE
(WAIVED IF UNIT IS REPAIRED)
FIE,LD/TECHNICAL SERVICE
FRS - FIELD MISC SUPPLIES
INCLUDES ALL NON -
INVENTORY PARTS NEEDED
TO REPAIR THE EQUIPMENT
PERCENTAGE BASED ON THE
ACTUAL TIME WORKED
310.643.8166
310.643.8167
$ 170.00 PER HOUR
$ 90.00 FLAT FEE
(1/2 HR OR LESS)
$ 4.40 PER HOUR
$ 90.00 FLAT FEE
$180.00 PER HOUR
(1 HR MINIMUM)
4.90 PER HOUR
TRAVEL TIME $ 90.00 PER HOUR
(BILLED IN 15 MINUTE INCREMENTS)
PLUS PARTS AT LIST PRICE PLUS TAX
"` PRICES ARE SUBJECTTO CIIANCiE �i/I l'1'IC)l'"I' NO'I`K'f ,
EXHIBIT C
Exhibit C
CITY OF VERNON
BUSINESS SERVICES / PURCHASING DEPARTMENT
CONTRACT CHANGE ORDER NO. SUPPLEMENT NO. SHEET OF SHEETS
PROJECT: P.O. NO.
TO: CONTRACTOR
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Contract Amount Base Bid
...............................................
$
Amount of This Chan e Order
............................
$
Amount of Previous Chan e Orders
........................ . ..............
$
Total Change Orders
I .....................................................
$
Modified Contract Amount
......................................
$
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
Martha Valenzuela, Director of Business Services
Attest: Date:
Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, mid perform all services necessary for the
work above specified, and
will accept as full payment therefore the prices shown above. -
Accepted Date: Contractor:
By: Title:
c: Project Pile/Contractor/Purchasing - Rev. 03/10
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Livina Waaes:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer's compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney's fees, or to compel City officials to terminate the service contract of violating
employers.
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
September 24, 2012
Advanced Electronics, Inc.
Attn: Robert Conrey
2601 Manhattan Beach Blvd.
Redondo Beach, CA 90278-1604
RE: Radio and Closed Circuit Television Equipment Maintenance Agreement
Dear Mr. Conrey:
The insurance requirements have been met. Enclosed is a fully executed original agreement as
referenced above, approved by City Council on September 18, 2012.
If you have any questions, please contact Martha Valenzuela (323) 583-8811 extension 226.
Thank you.
Sincerely,
I
Barcia
Deputy City Clerk
AB:jo
Enclosure
c: Daniel Calleros
Mark Whitworth
S. Kevin Wilson
Purchasing Department
Resolution No. 2012-184
Agreement File No. 12-102
EXcfusive6i Industriaf
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ADVANCED
ELECTRONICS, INC. FOR THE MAINTENANCE OF THE CITY'S RADIO
COMMUNICATION AND CLOSED-CIRCUIT TELEVISION EQUIPMENT
Contractor:
Responsible Principal of Contractor:
Notice Information - Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration: .
COVER PAGE
Advanced Electronics, Inc.
Robert Conrey, President
Advanced Electronics, Inc.
2601 Manhattan Beach Boulevard
Redondo Beach, CA 90278
Attention: Robert Conrey, President
Phone: (310) 725-0410
Facsimile: (310) 643-8166
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Martha Valenzuela, Director of
Business Services/Purchasing
Telephone: (323) 583-8811 ext. 226
Facsimile: (323) 826-1433
July 1, 2012
July 1, 2015, unless extended pursuant to
Section 1
Total not to exceed $22,462.92 annually
(includes all applicable sales tax); and more
particularly described in Exhibit B
Records Retention Period Three (3) years
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ADVANCED
ELECTRONICS, INC. FOR THE MAINTENANCE OF THE CITY'S RADIO
COMMUNICATION AND CLOSED-CIRCUIT TELEVISION EQUIPMENT
THIS AGREEMENT is made and entered into as of July 1. 2012, ("Effective Date"), by and
between the City of Vernon, a California charter City and California municipal corporation
("City"), and Advanced Electronics, Inc., a California corporation ("Contractor"). City and
Contractor are collectively referred to herein as the "Parties."
RECITALS
A. City desires to have certain radio communication and closed circuit television
equipment maintenance services provided as more fully set forth in the Scope of Services,
attached hereto and incorporated herein as Exhibit A.
B. Contractor represents it is qualified and capable of furnishing the labor, materials,
and expertise necessary to perform such services in accordance with the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Term and Time of Performance.
(a) This Agreement shall commence upon the Commencement Date listed
on the. Cover Page, and shall remain and continue in effect through the Termination Date listed
on the Cover Page, unless terminated pursuant to the provisions of this Agreement.
Section 2. Performance.
(a) . Contractor shall perform the services and tasks described and set forth in
the Scope of Services, Exhibit A ("Services"). Additional services must be mutually agreed
upon in writing signed by both Parties prior to performance of those additional services.
(b) Contractor shall at all times faithfully, competently and to the best of its
ability, experience, and talent, perform all Services under this Agreement in accordance with the
standard of care and skill ordinarily exercised by members of the profession currently practicing
in the same locality as the City under similar circumstances and in a manner reasonably
satisfactory to City. Contractor shall at all times comply with the highest ethical standards when
performing Services for the City.
(c) Contractor shall keep itself informed of all local, state, and federal
ordinances, laws and regulations which in any manner affect those employed by it or in any way
affect the performance of its Services pursuant to this Agreement. Contractor shall at all times
observe and comply with all such ordinances, laws and regulations. City, and its officers,
officials, employees, agents or volunteers shall not be liable at law or in equity occasioned by
failure of Contractor to comply with this section.
(d) Contractor will not be compensated for any work performed not specified
in Exhibit A unless City authorizes such work in advance and in writing.
2
Section 3. Compensation.
(a) City agrees to compensate Contractor, and Contractor agrees to accept
in full satisfaction for the services and any supplies or goods required by this Agreement, a sum
not to exceed the Consideration set forth on the Cover Page and more particularly described in
Exhibit B. The Consideration shall constitute reimbursement of Contractor's fee for the Services
as well as for all actual and necessary expenditures reasonably incurred in the performance of
this Agreement (including without limitation, all labor, materials; equipment, supplies, delivery,
tax, assembly, and installation, as applicable)..
(b) There shall be no claims for additional compensation for reimbursable
expenses and Contractor shall not. be reimbursed for any additional expenses.
(c) Change in the scope of services, duties, obligations, durations or total
compensation, shall be by written authorization only by the City. A form of Change Order is set
forth in Exhibit C attached hereto and incorporated by reference.
Section 4. Method of Payment. City shall pay Contractor the Consideration in
accordance with the Inventory and Pricing set forth in Exhibit B.
Section 5. Responsible Principals.
(a) Contractor's Responsible Principal set forth on the Cover Page shall be
principally responsible for Contractor's obligations under this Agreement and shall serve as
principal liaison between City and Contractor. Designation of another Responsible Principal by
Contractor shall not be made without prior written consent of City.
(b) City's Responsible Principal shall be the City Administrator or his
designee who shall administer the terms of the Agreement on behalf of City.
Section 6. Personnel.
(a) All persons performing Services shall have all the necessary technical
expertise, permits, professional licenses, certificates, training, and other qualifications required
by this Agreement or other applicable laws. Contractor shall provide City with said permits,
licenses, and certificates at the request of City.
(b) Contractor represents that it has, or shall secure at its own expense, all
personnel required to perform Contractor's Services under this Agreement. All personnel
engaged in the work shall be qualified to perform such Services.
Section 7. Permits and Licenses. Contractor shall obtain and maintain during the
Agreement term all necessary licenses, permits and certificates required by law for the provision
of services under this Agreement, including a business license. Except as provided herein
below, Contractor shall obtain and pay for all permits and licenses required by federal, state or
local law, rule or regulation. Costs for obtaining City licenses and permits required under this
Agreement shall be waived.
Section 8. Access. Contractor shall comply with all reasonable access and other
restrictions that City may impose. No access to City property for performance of the Services
3
shall be permitted prior to delivery to City of proof of insurance paid and maintained by
Contractor.
Section 9. Contractor's Duties and Representations.
Contractor represents, covenants and agrees as follows:
(a) There are no obligations, commitments, or impediments of any kind that
will limit or prevent performance of the Services.
(b) Contractor presently has no interest and shall not have any interest, direct
or indirect, which would conflict in any manner with the performance of the Services
contemplated by this Agreement. No person having any such interest shall be employed by or
be associated with Contractor.
(c) There is no litigation pending against Contractor and Contractor is not the
subject of any criminal investigation or proceeding, and neither Contractor nor its personnel, to
its actual knowledge, have been convicted of a felony.
Section 10. Independent Contractor.
(a) Contractor is and shall at all times remain, as to City, a wholly
independent contractor. The personnel performing the Services under this Agreement on behalf
of Contractor shall at all times be under Contractor's exclusive direction and control. Neither
City nor any of its officers, officials, employees, agents, or volunteers shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees, or agents are in any manner officers, officials, employees, agents, or
volunteers of City. Contractor shall not incur or have the power to incur any debt, obligation or
liability whatsoever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor or its officers,
employees, or agents in connection with the performance of this Agreement. Except for
Consideration paid to Contractor as provided in the Agreement, City shall not pay salaries,
wages, or other compensation to Contractor for performing services hereunder for the City. City
shall not be liable for compensation or indemnification to Contractor or its officers, employees,
or agents for injury or sickness arising out of performing services hereunder.
(c) Contractor agrees to pay and be responsible for paying all Federal, State
and local taxes for compensation received by Contractor from City while performing services for
City.
Section 11. Termination.
(a) Termination Right. City may, at any time, for any reason or for no reason,
with or without cause, terminate this Agreement, by serving upon the Contractor at least five (5)
calendar days prior written notice. Upon receipt of such notice, Contractor shall immediately
cease all work under this Agreement, unless the notice provides otherwise.
(b) In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Contractor, Contractor shall be paid based on the
0
percentage of work satisfactorily performed at the time of termination. In no event shall
Contractor be entitled to receive more than the amount that would be paid to Contractor for the
full performance of the services required by this Agreement. Contractor shall have no other
claim against City by reason of such termination, including any claim for compensation.
(c) Actions Subsequent to Termination. In the event of termination of this
Agreement, Contractor shall deliver all Confidential Information, as defined in Section 13 below,
to City within thirty (30) days after the termination of this Agreement. Contractor shall also take
all such other action as City reasonably requires and shall cooperate with City to effectuate an
orderly and systematic termination of Contractor's duties and activities hereunder.
. (d) All of the terms and conditions in the Agreement related to payment,
confidentiality, indemnification, dispute resolution and waiver shall survive termination of this
Agreement.
Section 12. Limitation of City's Liability. City's liability on any kind of claim for any
loss or damage arising out of, in connection with, or resulting from this Agreement, shall in no
case exceed the amount that would be paid to Contractor for the full performance of the
services required by this Agreement. In no event shall City be liable for anticipated profits or for
incidental, consequential or punitive damages. City shall not be liable for penalties of any
description.
Section 13. Confidential Status: Disclosure of Information.
(a) Confidential Status; Disclosure of Information. All data, customer
information, business practices, business methods, privileged information, trade secrets,
financial statements, floor plans, designs, blueprints, maps, surveys, drawings, models, reports,
correspondence, logs, documents, materials or other information developed or created by
Contractor, received by Contractor, revealed to Contractor, or provided to Contractor for the
performance of this Agreement ("Confidential Information") are deemed confidential and shall
not be disclosed by Contractor to any third party without City's prior written consent. City
reserves all rights to Confidential Information. City shall grant consent if disclosure is legally
required. All Confidential Information shall be returned to City upon completion or termination of
this Agreement. Contractor's covenant under this section shall survive the termination of this
Agreement. City may disclose to third parties any Confidential Information at its sole discretion.
(b) Contractor's obligation not to disclose any Confidential Information shall
not extend to information that:
i. was in the possession of, or was rightfully known by, the
Contractor without an obligation to maintain its confidentiality prior to receipt from City;
H. is or becomes generally known to the public without violation of
this Agreement;
iii. is obtained without an obligation of confidentiality by the
Contractor in good faith from a third party having the right to disclose it without an obligation of
confidentiality; or
iv. information which is required to be disclosed pursuant to any court
order or directive having the force of law.
5
(c) The provisions of this section shall survive the termination of this
Agreement.
Section 14. Technical Materials. City reserves all rights to any and all tools, dies,
patterns, plates or other similar technical materials furnished or paid for by City, and Contractor
shall use such materials in strict confidentiality and shall return the same to City at its request .
upon completion or termination of this Agreement. Contractor shall not copy or otherwise use
any such materials for any purposes other than the completion of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement.
Section 15. Records and Inspections. Contractor shall maintain full and accurate
records with respect to all matters covered under this Agreement for Records Retention Period.
City shall have access, without charge, during normal business hours to such records, and the
right to examine and audit the same and to make copies and transcripts therefrom, and to
inspect all program data, documents, proceedings and activities..
Section 16. Default. Contractor's failure to comply with the provisions of this
Agreement shall constitute a default. In the event that Contractor is in default under the terms
of this Agreement, City shall have no obligation or duty to continue compensating Contractor for
any work performed after the date of default and can terminate this Agreement immediately by
written notice to Contractor.
Section 17. Indemnification. Contractor agrees to defend, indemnify, protect and hold
harmless City, its officers, officials, employees, agents, and volunteers from and against any
and all claims, suits, demands, actions, losses, damages, judgments, settlements, penalties,
fines, defensive costs or expenses, including without limitation, interest, attorneys' fees and
expert witness fees, or liability of any kind or nature arising out of or attributable to the acts or
omissions of Contractor, or Contractor's officers, employees, or agents which in any way arise
out of, result from, or are in any way related to the performance or non-performance of this
Agreement, excepting only liability arising out of the sole negligence or willful misconduct of
City, its officers, officials, employees, agents, or volunteers.
THE PROVISIONS OF THIS SECTION SHALL NOT TERMINATE OR EXPIRE, SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT AND
SHALL BE GIVEN THE BROADEST POSSIBLE INTERPRETATION.
The obligations in this section are in addition to Contractor's duty to provide insurance and shall
not be limited by any limitation on the amount or type of insurance coverage carried by
Contractor.
Section 18. Insurance.
(a) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive General
Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence,
combined single limit, against any personal injury, death, loss or damage resulting from the
wrongful or negligent acts by Contractor or Contractor's officers, employees, or agents.
(b) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability
insurance covering personal injury and property damage, with minimum limits of One Million
11
Dollars ($1,000,000) per occurrence, combined single limit, covering any vehicle utilized by
Contractor or Contractor's officers, employees, or agents in performing the services required by
this Agreement.
(c) Contractor agrees to maintain in force at all times during the performance
of work under this Agreement workers compensation insurance as required by law.
(d) Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Excess Liability Insurance, with
minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit,
and provide policy coverage and terms at least as broad as those required in the primary
insurance.
(e) Contractor shall require each of its sub -consultants or sub -contractors to
maintain insurance coverage that meets all of the requirements of this Agreement.
(f) The policy or policies required by this Agreement shall be issued by an
insurer admitted in the State of California and with a rating of at least a B+; UII in the latest
edition of Best's Insurance Guide.
(g) Contractor agrees that if it does not keep the aforesaid insurance in full
force and effect City may either immediately terminate this Agreement or, if insurance is
available at a reasonable cost, City may take out the necessary insurance and pay, at
Contractor's expense, the premium thereon.
(h) At all times during the term of this Agreement, Contractor shall maintain
on file with the Risk Manager, a certificate or certificates of insurance, satisfactory to the City
Attorney and Risk Manager, along with a copy of the policy declarations page for each policy
showing that the aforesaid policies are in effect in the required amounts. Upon request by City,
Contractor shall cause its insurers to issue certified copies of the insurance policies evidencing
that the coverage and policy endorsements required under this Agreement are maintained in
force. Contractor shall, prior to commencement of work under this Agreement, file with the Risk
Manager, such certificate or certificates and a copy of the policy declarations page for each
policy. The policies of insurance required by this Agreement shall contain an additional insured
endorsement naming the City, its officers, officials, employees, agents, and volunteers as
insured's. All of the policies required under this Agreement shall contain an endorsement
providing that the policies cannot be canceled or reduced except on thirty (30) days prior written
notice to City, and specifically stating that the coverage contained in the policies affords
insurance pursuant to the terms and conditions as set forth in this Agreement.
(i) The insurance provided by Contractor shall be primary to any coverage
available to City, and any insurance or self-insurance maintained by City, its officers, officials,
employees, agents, or volunteers shall be excess of Contractor's insurance and shall not
contribute with it. The policies of insurance required by this Agreement shall include provisions
for waiver of subrogation. Contractor hereby waives all rights of subrogation against City, its
officers, officials, employees, agents, and volunteers.
Q) Any deductibles or self -insured retentions must be declared to and
approved by City. At the option of City, Contractor shall either reduce or eliminate the
deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond
guaranteeing payment of losses and expenses.
Section 19. Certification. In accordance with the provisions of Section 3700 of the
Labor Code, Contractor shall secure the payment of compensation to Contractor's employees.
By executing this Agreement, Contractor certifies the following: Contractor is aware of the .
provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and Contractor will comply with such provisions before commencing the
performance of the work of this Agreement.
Section 20. Standard Specifications. The work done pursuant to this Agreement shall
be done in accordance with the provisions of the most current edition of "Standard.
Specifications for Public Works Construction" (commonly known as "the Green Book") including
Supplements, prepared and promulgated by the Southern California Chapter of the American
Public Works Association and the Associated General Contractors of California, which
specifications are hereinafter referred to as the "Standard Specifications." The provisions of
these Standard Specifications shall apply to the,work performed under this Agreement, unless
different standards are specified in Exhibit A or agreed to in writing by the City.
Section 21. Compliance with Laws. Contractor shall keep itself informed of and
comply with all Applicable Laws, including without limitation, the Fair Labor Standards Act, the
Occupational Safety and Health Act and all those Applicable Laws relating in any way to
employment practices and protection of the environment. Contractor shall not discriminate
against any employee or any applicant for employment for reasons of race, color, creed,
religion, sex, sexual preference, age or national origin. For purposes of this section, "Applicable
Laws" shall mean any and all laws, regulations, rules, orders, directives, judgments, decrees,
permits, approvals or other applicable requirements of any governmental entity or agency
having jurisdiction that are applicable to any aspect of this Agreement that are in force on the
Effective Date and as they may be enacted, issued or amended during the term of this
Agreement.
Section 22. Enforcement of Wage and Hour Laws. Eight hours labor constitutes a
legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)
for each worker employed in the execution of this Agreement by the respective Contractor or
subcontractor for each calendar day during which the worker is required or permitted to work
more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation
of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid
to the City; provided, however, work performed by employees of contractors in excess of 8
hours per day, and 40 hours during any one week, shall be permitted upon compensation for all
hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay.
Living Wages. In addition, Contractor, or Subcontractor, if any, working
on City service contracts of any amount, as to all employees spending time on City contracts
shall observe the City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current Living Wage Standards are set forth in Exhibit D. Upon request,
certified payroll shall be provided to the City.
Section 23. Materials and Workmanship. City shall have the right to inspect any
material used. Material furnished shall be new, complete, ready -for -use and of the latest model,
shall not have been used in demonstration or other services and shall have all the usual
equipment as shown by its manufacturer's current specifications and catalogs, unless otherwise
specified. Equipment, supplies or services that fail to comply with the Agreement requirements
0
regarding design, material or workmanship may be rejected at the option of City. Any materials
rejected shall be removed from City premises at the Contractor's sole expense.
Section 24. Assignment of Unfair Business Practices. Contractor and its
subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes
of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public works contract or the subcontract. This assignment shall be made and
become effective at the time City tenders final payment to Contractor, without further
acknowledgment by the parties.
Section 25. Assignment and Subcontracting. Contractor shall not assign or attempt to
assign any portion of this Agreement, or subcontract any required performance hereunder,
without the prior written approval of City. Any assignment or subcontract made in violation of
this section is invalid and void. In the event City grants written approval to Contractor to
subcontract work under this Agreement, Contractor is prohibited from using a subcontractor who
is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of
the Labor Code.
Section 26. Arbitration and Venue. Any dispute, claim or controversy arising out of or
relating to this Agreement or the breach, termination, enforcement, interpretation or validity
thereof, including the determination of the scope or applicability of this Agreement to arbitrate,
shall be determined by arbitration in Los Angeles, California. The arbitration shall be
administered by JAMS pursuant to its Streamlined Arbitration Rules and Procedures. The
arbitrator shall be a retired judge. All decisions of the arbitrator shall be in writing, and the
arbitrator shall provide written reasons for their decision. The arbitration decision shall be final
and binding on the Parties. Judgment on the award may be entered in any court having
jurisdiction pursuant to this Agreement. Notwithstanding the foregoing, the parties shall be
permitted to access the court system to enforce any arbitration award. The exclusive
jurisdiction and venue under this Agreement shall be the Superior Court of California, Los
Angeles County.
Section 27. Attorneys Fees. In the event a dispute, claim or litigation arises regarding
this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys
fees and actual costs, which may be set by the arbitrators or the court in the same action or in a
separate action brought for that purpose, in addition to any other relief which is obtained.
Section 28. Governing Law. This Agreement shall be interpreted and enforced
according to, and the Parties rights and obligations governed by, the domestic law of the State
of California, without regard to its laws regarding choice of applicable law.
Section 29. Entire Agreement and Modifications. This Agreement, including
attachments incorporated herein by reference, represents the entire integrated agreement and
understanding between the Parties, and supersedes all prior or contemporaneous negotiations,
representations, agreements, understandings and statements, written or oral. This Agreement
may only be modified in writing and signed by both Parties.
Section 30. Waiver. The waiver by either party of a breach or default by the other
party shall not be deemed a waiver of any different or later breach whether of the same or other
covenant or condition; nor shall any delay or omission by either party to exercise any right it
may have hereunder operate as a waiver of any breach or default of such a right. The failure of
either party to this Agreement to exercise any of its rights under this Agreement does not .
constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of
any subsequent breach. No waiver, benefit, privilege, or service voluntarily given or performed
by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
Section 31. Force Maieure. Neither party shall be considered in default of any of its
obligations under this Agreement when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force" shall mean flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal
action, statute, ordinance, or regulation, embargoes of the United States Government or any
other government, which by exercise of due diligence such party could not reasonably have
been expected to avoid and by exercise of due diligence has been unable to overcome. Either
party rendered unable to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all reasonable
dispatch.
Section 32. City Not Obligated to Third Parties. City shall not be obligated or liable
under this Agreement to any party other than Contractor. City shall timely notify Contractor of
the receipt of any third -party claim relating to this Agreement. City shall be entitled to recover its
reasonable costs incurred in providing the notification required by section.
Section 33. Notices. All notices, approvals, consents and other communications
between the Parties shall be in writing, and shall be sent by certified mail (return receipt
requested) or other delivery service which provides evidence of delivery, using the address set
forth on the Cover Page under "Notice Information - City" or "Notice Information — Vendor," as
appropriate, or at such other address as may be furnished by either party to the other in writing.
Mailed notices will be deemed communicated as of the day of receipt.
Section 34. Cover Page and Exhibits. The Cover Page and all documents referenced
as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any
material discrepancy between the express provisions of this Agreement and the provisions of
any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 35. Headings. Headings used in this Agreement are for convenience and
ease of reference only and shall not affect the interpretation of the Agreement.
Section 36. Survival of Terms. All of the terms and conditions in this Agreement
related to payment, confidentiality, indemnification, dispute resolution and waiver shall survive
termination of this Agreement.
Section 37. Severability. Whenever possible, each provision of this Agreement shall
be interpreted in such a manner as to be valid under applicable law. If any provision of this
Agreement is determined by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in full force and effect, and
shall in noway be affected, impaired or invalidated.
Section 38. Authority to Execute This Agreement. The person or persons executing
this Agreement on behalf of Contractor warrants and represents that he or she has the authority
10
to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to
the performance of its obligations under this Agreement.
[Signatures Begin on Next Page].
11
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a California charter City
and California municipal corporation
By: �
William Davis, Mayoi ro-Tem
Dana R6ed, Acting City Clerk
Chief Deputy City
Advanced Electronics, Inc., a California
corporation
By: z' GO)�'
Name: RobertW. Coney
Title: Fresidenl/CEO
By:
Name: William U. Osbom
Title: Chief Financial Officer
12
EXHIBIT A
EXHIBIT A
SCOPE OF SERVICES
Contractor shall perform the services described in the proposals dated June 26, 2012,
on behalf of the City. A copy of the Scope of Services provided for in the proposals are
attached hereto and incorporated by reference as listed:
Exhibit A 1: Police Department — Closed Circuit Television & Card Access
Exhibit A2: Community Services Department — Two Way Radio
Exhibit A3: Police Department — Two Way Radio
Exhibit A4: Fire Department — Two Way Radio
EXHIBITAI
I
June 26, 2012 i
City of Vernon — Police Department
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: Danny Calleros
POLICE DEPARTMENT CCTV & CARD ACCESS MAINTENANCE AGREEMENT
Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the CCTV and Card Access
system. This renewal Includes:
A. Closed Circuit Television and Card Access Equipment,
Monday thru Friday 8:30 to 5:00
Annual PMI
B. Facts About Advanced Electronics
C. Inventory and Priclne
A. Closed Circuit Television and Card Access Equipment
1. On -Site Response
On -Site Response provides for Advanced Electronics, Inc. to provide on -site response as determined by pre -defined severity
levels and response times.
Advanced Electronics, Inc. will provide On -Site Response services, which will be facilitated by the customer placing a
"Request for Service" telephone call to the Advanced Electronics, Inc. office. If a. service request is made after hours, on a
weekend or on a holiday, the caller must use the Advanced Electronics, Inc. "After Hours" menu on the telephone system.
On -Site Response provide%for an on -site technician response as determined by pre -defined response levels set forth in
Table A. "After Hours' calls will be billed at our standard Time and Material Rate.
Table A - Severity Definitions
Response Types
(A) 8:30 A.M. to 5:00 P.M. response
Response during Standard Business Day, Monday — Friday
Excludes legal holidays
Same day response — when possible
Advanced Electronics, Inc. has the following responsibilities:
1.1 Add the following customer information to the Advanced Electronics, Inc. MAS 200
tracking system.
1.1.1. Customer name, contact and address.
1.1.2. System type and equipment descriptions.
1.1.3. Site identification (site names, site Ids, addresses and zip codes)
1.1.4.- Provide equipment list including type and quantity, when available.
1.2 Provide an operational check of equipment to determine the nature of the problem.
1.3 Restore equipment with external defects that can be restored without opening the unit.
1.4 Remove/reinstall equipment as needed for servicing.
1.5 Service shall be performed at the Advanced Electronics, Inc. facility during standard business
days. ..
1.6 Generate service ticket in MAS 200.
SP — local Repair
Equipment may be returned to the original equipment manufacturer or third party vendor for repair. Advanced
Electronics, Inc, will coordinate and track third -party equipment sent to the original equipment manufacturer or
third party vendor for service. Once the equipment is received from the manufacturer, Advanced Electronics, Inc.
will reinstall equipment as needed.
Preventative Maintenance Inspection (PMI);
Advanced Electronics, Inc. will provide an Annual Preventative Maintenance Inspections (PMI) services to customer,
depending on the Customer Service Support Plan agreed to.
Preventative Maintenance Inspections will provide operational test and alignment, on the customer's Closed Circuit
Television and Card Access equipment to ensure the equipment meets original manufacturer's specifications, all of which
are hereby incorporated by this reference. Preventative Maintenance Inspections will be performed during standard
business days, 8:30 A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be purchased by the
customer at an additional fee or billed on a time and material basis.
2.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI Annual with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Preventative Maintenance
Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site Identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 'Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list Including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manualsfor system specifications as
available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accord ante with the manufacturer's
service manuals and the Rules and Regulations of the Federal Communications Commission
(FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign.(by technician) system specific Preventative Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc. office.
1.9.9.2 Identify any service problems that require customer or Advanced Electronics,
Inc. action
1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues
.that require specific action by Advanced Electronics, Inc. or by customer
B. FACTS ABOUT ADVANCED ELECTRONICS, INC.
1. In business since 1951- 58 years..
2. State of California Certified Small Business.
3. California C-7 Contractors License.
A. Motorola Premier Service Partner: Servicing Motorola products since 1962.
S. CPS - Certified Technical Service Center, through an Independent third party national industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third party
Industry organization.
7. Technicians are members of the L.A. Clean Card Program.
8. Technicians and three managers have LAX- LAWA Security Badges with U.S. Customs Seal.
9. Technicians, installation and sales people are 7Wl%certified.
10. All service monitors utilized to service the equipment on this agreement are calibrated and certified
annually. -
EXHIBIT A2
June 26, 2012
City of Vernon — Community Services Department.
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: Michael DeFrank
COMM SVCS DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT
Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two-
way radio system. This renewal includes:
A. Infrastructure:
8:30 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes
legal holidays. Same day response if possible
Annual PMI
Infrastructure Antenna, feed line, grounding response
B. Control and Base Stations:
8:30 A.M. TO 5:00 P.M. On -Site response during Standard Business Day, Monday— Friday, excludes
legal holidays. Same day response if possible
Annual PMI
Control and Base Station Antenna, feed line, grounding response
C. Facts About Advanced Electronics
D. Inventory and Pricing
1
A. INFRASTRUCTURE
1. On -Site Infrastructure Response
On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as
determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day; three hundred sixty five (366) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the
customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service
request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc.
"After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician
response as determined by pre -defined response levels set forth in Table A.
Table A - Severity Definitions
nse Types
8:30 A.M. to 5:00 P.M. response
Response during Standard Business Day, Monday — Friday
Excludes legal holidays
Next business day response
ld] it
Q St
Infrastructure Repair.
Antenna Systems
Excludes all equipment such as bl-directional amplifiers,
mullicouplers, combiners, lower lop pre-ampllflers, antennas,
cables, lowers tower lighting, and transmission lines.
Base Station(s) and Repeater (s) -
Quantar, Quantro, Digital MSF5000 and MTR2000 ONLY.
Excludes MICOR and Analog MSF5000.
Central Electronics Bank (s)
Includes logging recorder interface and network hub,
Excluded Nice logging recorders.
hannel Banks
Includes Premiss and Telco. Excludes Siemens.
Comparator s
.Includes S eclratac Di itac and ASTRO-tac.
Computer (s)
Includes computers (Pentium I, II, III, IV) directly interface with
r control the Communications System, including SiteLens and -
Systemwatch IL Includes keyboards, mice and lrackballs.
Xcludes laptop computers and all 286, 386,486 computers.
Excludes defective or phosphor -burned cathode ray tubes
CRT(s) and burned -in flat panel display image retention.
Console (s)
Includes consoles (Centracom II, Centracom Gold Classic,
enlraeom Gold Elite) as part of complete Communication
-
System — ONLY.
Includes headset lacks, dual footswilches, and
ooseneck microphones.
Excludes Centracom I. Commandstar and Commandstar
-its are not Included as a conventional. system
Aerator position but can be covered when services are
urchased separately.
Excludes Commandstar mother board CDN6271
Dictaphones, Logging Recorders and Recording
Excludes all types and models.
Equipment
i ital Interface Units DIU
Included.
Digital Signaling Modems
Included upon modem model availability.
Embassy Switch
Includes AEB AIMI IAMBI AMB.
icrowave Equipment
Excluded from service agreement but may be repaired on an
above
contract, time and material basis. All equipment must be
shlpped to IDO. Excludes any on -site services.
Monitor (a)
Includes all Motorola certified monitors connected to computers
het directly Interface with or control the Communications
ystem.
Excludes defective or phosphor -burned cathode ray tubes
CRT(s) and burned -in flat panel displays image retention.
Monitors not shipped by Motorola and/or cannot be confirmed
by a Motorola factory order number.
oscad -
Only NFM (Network Fault Management), as part of
- -
ommunication System only. Standalone MOSCAD and System
Control and; Data Acquisition (SCADA) must be quoted
separately. Excludes Fire alarming systems.
Printer (s)
Includes printers that directly interface with the Communications
System.
Receiver s
Includes Quantar, MTR2000 and ASTRO- TAC receivers.
Simulcast Distribution Amplifier s
Included.
Site Frequency Standard (s)
Includes Rubidium, GPS and Netclocks systems sold with the
Motorola System.
Excludes MFS - Rubidium Standard Network Time and
Frequency
Devices.
Universal Simulcast Controller Interfaces
Included.
PS Systems. -
Excluded from service agreements but may be repaired on an
above contract, time and material basis. All UPS Systems must
be shipped to 100 for repair.
Excludes any on -site services.
Excludes all batteries.
2. Infrastructure Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance
Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to.
Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the
customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby Incorporated by this reference. Infrastructure
Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00
P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or billed on a time and material basis.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1,5.1 Dates to perform Infrastructure Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site Identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc. office.
1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc.
action
1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other Issues
that require specific action by Advanced Electronics, Inc. or by customer
Example of technician check list when performing Infrastructure PMI:
J�.
Base Station (s), Repealer (s), Control
Station (a) -
Fransmitler modulation,
RF power outpuUreflected
RF Frequency Measured/adjusted
Receiver Sensitivity Measuredl Adjusted
udio Input & Output Levels
Combiner & Circulator Loss
Consoles Positions/Remotes
kudio Input & Output Levels
lhernet Operation
-
ontroller Power Supply Voltage, and AC supply
-
witches, Lights, CRT
EB Signal Levels
(ring and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards, CPU, CRT's
Comparators (Voting) and I or Satellite
Receivers
Nudlo Input & Output Levels
Receiver Sensitivlt Measured/Adjusted
Com arator power supply voltage
Check for proper signal voting
UPS
Batteries
Switch Over Operations
AC/DC Voltages
Other Equipment
Check an system printers
Check all modems for proper.levels & settings
3. Infrastructure Antenna, Feed Line and Groundine response:
Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services,
Advanced Electronics, Inc. will provide at an additional cost; infrastructure,antenna, feed line and grounding
response.
This service will provide to the customer all labor necessary to travel to antenna sites and to climb the
antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the
customer's
communications equipment: This service is available ONLY during business work days, Monday— Friday, 8:30
A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch technicians or tower
climbers during inclement weather conditions, when notified of potential or threatening fire hazard or poor
road conditions.
NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION.
B. CONTROL AND BASE STATIONS
1. On -Site Control and Base Station Response
On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response
as determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24j hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be
facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc.
office. On -Site Control and Base Station Response provides for on -site technician response as determined by
pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the
system.
The standard Response time is 1 hour or less for Severity 1 events.
A majority of service requests for Control or Base.Stations will be Severity 2 with Advanced Electronics, Inc..
responding Monday —Friday, 8;30 P.M. to 5:00 P.M., excluding legal holidays.
Table A - Severity Definitions
Response Types
(2) :30 A.M. to 5:00 P.M. response
Response during Standard Business Day, Monday — Friday, excluding legal holidays
On -Site response, same day if possible
2. Preventative Maintenance inspection (PMI):
Annual PMI
3. Control and Base Station Preventative Maintenance Inspection (PMI)
Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station
Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service
Support Plan agreed to.
Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment,
on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and
Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:30
A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or be charged on a time and material basis to the customer.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual or Semi-annual) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list Including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Control and Base Station
1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc.
office
1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc.
action
1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other
issues that require specific action by Advanced Electronics, Inc. or by customer
Typical example of technician check list when performing a Control and Base Station PMI:
Conventional System Equipment
Operational Check where applicable)
Base Stations , Re eaters Control
Transmitter modulation,
Station(s)
RF Power output/reflected
RF Frequency Measured/adjusted
Receiver Sensitivity Measured! Adjusted
Audio Input & Output Levels
Combiner & Circulator Loss
Remotes
Audio Input & Output Levels
Ethernet Operation
Controller Power Supply Voltage, and AC supply
Switches Lights, CRT
CEB Signal Levels
Wiring and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards, CPU, CRT's
4. Control and Base Station —Antenna, Feed Line and Grounding response:
Please see Antenna, Feed Line and Grounding under Infrastructure.
C. FACTS ABOUT ADVANCED ELECTRONICS, INC.
1. In business since 1951 - 58 years.
2. State of California Certified Small Business.
3. California C-7 Contractors License.
4. Motorola Premier Service Partner: Servicing Motorola products since 1961.
5. CTS - Certified Technical Service Center, through an Independent third party national industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third
party industry organization.
7. Technicians are members of the L.A. Clean Card Program.
8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal.
9. Technicians, installation and sales people are TWIX certified,
10. All service monitors utilized to service the equipment on this agreement are calibrated and
certified annually.
EXHIBIT A3
June 26,02012
City of Vernon — Police Department
4305 Santa Fe Avenue
Vernon, CA 90058
Attn:Jerry Winegar
POLICE DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT
Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two-
way radio system. This renewal includes:
A. Infrastructure:
24 hours per day x365 days per year. On -Site response with 4 hour response time.
Annual PMI
Infrastructure Antenna, feed line, grounding response
B. Control and Base Stations:
24 hour x 7 day x 365 day On -Site 8:30 A.M. to 5:00 P.M., Monday- Friday, On -Site response;
excluding legal holidays
Annual PMI
Control and Base Station Antenna, feed line, grounding response
C. Facts About Advanced Electronics
E. Inventory and Pricing
A. INFRASTRUCTURE
1. On -Site Infrastructure Response
On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as
determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the
customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service
request is made after hours; on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc,
"After Hours" menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician
response as determined by pre -defined response levels set forth in Table A.
Table A - Severity Definitions
Types
24 hours per day x 365 days per year
Technician On -Site
Technician telephone response 30 minutes
4 hour On -Site response
Infrastructure Repair.
tems
Excludes all equipment such as bi-directional amplifiers,
muiticoupiers, combiners, tower top pre -amplifiers, antennas,
abies, towers, tower lighting, and transmission lines.
(s) and Repeater(a)
uantar, Quantro, Digital MSF5000 andMTR2000 ONLY.
7Ststlon(s)
xcludes MICOR and Analo MSF5000.
tronics Bank (a)
Includes logging recorder interface and network hub,
Excluded Nice Io In recordersk
s
Includes Premiss and Telco. Excludes Siemens.
a
Includes S ectratac Di itac and ASTRO-tac.
)
Includes computers (Pentium I, II, III, IV) directly interface with
r control the Communications System, Including Site Lens and
ystemwalch II. Includes keyboards, mice and trackballs. -
Excludes laptop computers and all 286, 386.486 computers.
-
Excludes defective or phosphor -burned cathode ray tubes
CRT(s) and burned -in flat panel display image retention.
Console (a)
Includes consoles (Centracom II, Centracom Gold Classic,
Centracom Gold Elite) as pad of complete Communication
System — ONLY.
Includes headset jacks, dual footswitehes, and
gooseneck microphones.
Excludes Centracom I. Commandslar and Commandstar
Lite are not Included as a conventional system
-
operator position but can be covered when services are
purchased separately.
Excludes Commandster mother board ODN6271
iclaphones, Logging Recorders and Recording
Excludes all types and models.
Equipment
Digital Interface Unit s DIU
Included. -
Digital Signaling Modems
Included upon modem model availability.
Embassy Switch
Includes AEB AIMI IAMBI AMB. -
fcrowave Equipment
Excluded from service agreement but may be repaired on an
above
contract, time and material basis. All equipment must be
-
shipped to IDO. Excludes any on -site services.
Monitor (s)
Includes all Motorola certified monitors connected to computers
that directly interface with or control the Communications
System.
Excludes detective or phosphor -burned cathode ray tubes
CRT(s) and burned -in flat panel displays image retention.
onitors not shipped by Motorola and/or cannot be confirmed
by a Motorola factory order number.
Moscad
Only NFM (Network Fault Management), as part of
Communication System only. Standalone MOSCAD and System
Control and Data Acquisition (SCADA) must be quoted
e aralel . Excludes Fire alarming systems.
rinter (s)
Includes printers that directly Interface with the Communications
stem.
Receiver s - -
Includes Quarter MTR2000 and ASTRO-TAC receivers.
Simulcast Distribution Amplifier s -
Included.
Site Frequency Standard (s)
Includes Rubldium, GPS and Nelclocks systems sold with the
Motorola System.
Excludes MFS - Rubidium Standard NetworkTimeand
Frequency
Devices.
Universal Simulcast Controller Inlerface s
Included.
UPS Systems.
Excluded from service agreements but may be repaired on an
above contract, time and material basis. All UPS Systems must
be shipped to IDO for repair.
Excludes any on -site services.
Excludes all batteries.
2. Infrastructure Preventative Maintenance inspection (PMI):
Advanced Electronics, Inc, will provide Annual and/or Semi-annual Infrastructure Preventative Maintenance
inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to.
Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the
customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure
Preventative Maintenance Inspections will be performed during standard business days, 8:30 A.M. to 5:00
P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or billed on a time and material basis.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician. or project manager
1.6 Have on hand equipment list including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault Indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
action
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc. office.
1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc.
1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues
that require specific action by Advanced Electronics, Inc. or by customer
Example of technician check list when performing Infrastructure PMI:
Base Station (a), Repeater (s), Control
Station (s)
Transmitter modulation,
-
RF power output/reflected
RF Frequency Measuredfadjusted
Receiver Sensitivity Measured! Adjusted
-
udio Input & Output Levels
Combiner & Circulator Loss
Consoles Positions/Remotes
kudio Input & Output Levels
Ethernet Operation
ontroller Power Supply Voltage, and AC supply
witches, Lights, CRT
EB Signal Levels
firing and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards, CPU, CRT's
Comparators (Voting) and / or Satellite
Receivers
kudio Input & Output Levels
Receiver Sensitivity Measured/Adjusted
Comparator power supply voltage
Check for proper signal voting
UPS
Batteries
Switch Over Operations
-AC/DC
Voltages
Other Equipment
Check an system printers
Check all modems for proper levels & settings
3. Infrastructure Antenna, Feed Line and Grounding response:
Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services,
Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding
response.
This service will provide to the customer all labor necessary to travel to antenna sites and to climb the
antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the
customer's communications equipment. This service is available ONLY during business work days, Monday —
Friday, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not dispatch
technicians or tower climbers during inclement weather conditions, when notified of potential or threatening
fire hazard or poor road conditions.
NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION.
B. CONTROL AND BASE STATIONS
1. On -Site Control and Base Station Response
On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response
as determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays,
Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be
facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc.
office, On -Site Control and Base Station Response provides for on -site technician response as determined by
pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the
system.
The standard Response time is 1 hour or less for Severity 1 events.
A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc.
responding Monday— Friday, 8:30 P.M. to 5:00 P.M., excluding legal holidays.
Table A - Severity Definitions
Response Types
1) 24 hours per day x 365 days per year
Technician On -Site
30 minute telephone response
4 hour On -Site response time
2. Preventative Maintenance Inspection (PMI):
Annual PMI
Control and Base Station Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide Annual, Semi-annual or Quarterly Control and Base Station
Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service
Support Plan agreed to.
Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment,
on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Control and
Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:30
A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or be charged on a time and material basis to the customer.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual or Semi-annual) with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections. and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Control and Base Station Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Control and Base Station
1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc.
office
1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc.
action
1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other
issues that require specific action by Advanced Electronics, Inc. or by customer
Typical example of technician check list when performing a Control and Base Station PMI:
Conventional System Equipment
Operational Check where a licable
Base Stations Re eaters , Control
Transmitter modulation,
Station(s)
RF power output/reflected
RF Frequency, Measured/adjusted
Receiver Sensitivity Measured Adjusted
Audio Input &-Out ut Levels
Remotes
Combiner & Circulator Loss
Audio Input & Output Levels
Ethernet Operation
Controller Power Supply Voltage. and AC supply
Switches, Lights, CRT
CEB Signal Levels
Wiring and Grounding for each Position
Back-up the CDM database to disk
Check and Clean keyboards, CPU, CRT's
4. Control and Base Station —Antenna, Feed Line and Grounding response:
Please see Antenna, Feed Line and Grounding under Infrastructure.
C. FACTS ABOUT ADVANCED ELECTRONICS, INC.
1. In business since 1951- 58 years.
2. State of California Certified Small Business.
3. California C-7 Contractors License,
4. Motorola Premier Service Partner: Servicing Motorola products since 1961.
5. CTS - Certified Technical Service Center, through an independent third party national industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third party
industry organization.
7. Technicians are members of the L.A. Clean Card Program.
8. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal.
9. Technicians, installation and sales people are TWIX certified.
10. All service monitors utilized to service the equipment on this agreement are calibrated and certified
annually.
EXHIBIT A4
June 26, 2012
City of Vernon — Fire Department
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: Mike Wilson
FIRE DEPARTMENT TWO-WAY RADIO MAINTENANCE AGREEMENT
Advanced Electronics, Inc. is pleased to provide the following renewal for the maintenance of the two-
way radio system. This renewal includes:
A. Infrastructure:
24 hours per day x 365 days per year. On -Site response with 4 hour response time.
Annual PMI
Infrastructure Antenna, feed line, grounding response
B. Control and Base Stations:.
24 hour x 7 day x 365 day On -Site 8:30 A.M. to 5:00 P.M., Monday— Friday, On -Site response;
excluding legal holidays
AnnualPMl
Control and Base Station Antenna, feed line, grounding response
C. Mobile Radio:
8:30 A.M. to 5:00 P.M., Monday — Friday, On -Site response; excluding legal holidays, same day
response if possible
Mobile antenna replacement coverage, one antenna per radio, per year.
Remote Control Head Options for Mobiles Radios
Sigtronic & David Clark Headsets are covered.
D. Facts About Advanced Electronics
E. Inventory and Pricing
A. INFRASTRUCTURE
1. On -Site Infrastructure Response
On -Site Infrastructure Response provides for Advanced Electronics, Inc. to provide on -site response as
determined by pre -defined severity levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Infrastructure Response services, which will be facilitated by the
customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc. office. If a service
request is made after hours, on a weekend or on a holiday, the caller must use the Advanced Electronics, Inc.
"After Hours menu on the telephone system. On -Site Infrastructure Response provides for an on -site technician
response as determined by pre -defined response levels set forth in Table A.
Table A - Severity Definitions
Types
24 hours per day x 365 days per year
Technician On -Site
Technician telephone response 30 minutes
4 hour On -Site response
.) wit,
( ;
Infrastructure Repair.
nlenna Systems
Excludes all equipment such as bi-directional amplifiers,
-
ullicouplers, combiners, lower top pre -amplifiers, antennas,
ables, lowers, tower lighting, and transmission lines.
Base Station(s) and Repeater (a)
tuantar, Quantro, Digital MSF5000 and MTR2000 ONLY.
xcludes MICOR and AnalogMSF5000.
Central Electronics Bank (s)
Includes logging
recorder Interface and network hub.
Excluded Nice
logging recorders.
Channel Bank s -
Includes Premiss and Telco, Excludes Siemens.
Comparator s
Includes S ectratadDi ilac and ASTRO-lac.
Computer (a)
Includes computers (Pentium I, II, III, IV) directly interface; ith
r control the Communications System, including SileLens and
yslemwatch II. Includes keyboards, mice and trackballs.
Excludes laptop computers and all 286. 386,486 computers.
Excludes defective or phosphor -burned cathode ray tubes
RT(s) and burned -In flat panel display image retention.
Console (s)
Includes consoles (Cenlracom II, Cenlrecom Goltl Classic,
enlracom Gold Elite) as part of complete Communication
yslem —ONLY.
Includes headset jacks, dual footswitches, and
ooseneck microphones.
Excludes Centracom I. Commandstar and Commandstar
-its are not included as a conventional system
operator position but can be covered when services are
urchased separately.
Excludes Commandstar mother board CDN6271
Daphon ictes, Logging Recorders and Recording
E ul ment
xcludes all types and models.
D
Digital Interface Units DIU
Included.
Di ital Signaling Modems
Included upon modem model availability.
r
Embassy Switch
Includes AES AIMI ZAMBI AMB.
icrowave Equipment
Excluded from service agreement but may be repaired on an
above
onlract, time and material basis. All equipment must be
hipped to IDO. Excludes any on-sKe services.
Monitor (a)
Includes all Motorola certified monitors connected to computers
hat directly Interface with or control the Communications
System.
Excludes defective or phosphor -burned cathode ray tubes.
RT(s) and burned -in flat panel displays Image retention.
onilors not shipped by Motorola and/or cannot be confirmed
y a Motorola factory order number.
oscad
my NFM (Network Fault Management), as partof
ommunication System only. Standalone MOSCAD and System
Control and Data Acquisition (SCADA) must be quoted
e aratel . Excludes Fire alarming systems.
rioter (a) Includes
printers that directly interface with the Communications
stem.
eceiver s -
nciudes Quantar, MTR2000 and ASTRO- TAC receivers.
imulcast Distribution Amplifier s) 'Included.
its Frequency Standard (a) Includes
Rubidium, GPS and Netclocks systems sold with the
otorola System.
xcludes MFS - Rubldium Standard Network Time and
Frequency
Devices.
Universal Simulcast Controller Interfaces Included.
UPS Systems. - -
xcluded from service agreements but may be repaired on an
bove contract, time and material basis. All UPS Systems must
' be
shipped to IDO for repair.
Excludes any on -site services.
Excludes all batteries.
2. Infrastructure Preventative Maintenance Inspection (PMI):
Advanced Electronics, Inc. will provide Annual and/orSemi-annual Infrastructure Preventative Maintenance
Inspections (PMI) services to customer, depending on the Customer Service Support Plan agreed to.
Infrastructure Preventative Maintenance Inspections will provide operational test and alignment, on the
customer's equipment (infrastructure or fixed network equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference. Infrastructure
Preventative Maintenance Inspections will be performed during standard business days, 8:30 A,M. to 5:00
P.M., excluding legal holidays.
Service requirements. that occur after-hours or on weekends.(outside of standard business days) may be
purchased by the customer at an additional fee or billed on a time and material basis.
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI (Annual, Semi-annual or Quarterly) with the customer
1.2 Notify the Customer of any.possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Infrastructure
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Infrastructure Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site Identification
1.5.4 Customer and address
1.5.5 Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8 Inspect and clean cabinets
1.9 Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
1.9.8 Consult equipment manuals for system specifications per system configuration
1.9.9 Complete and sign (by technician) system specific Infrastructure Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Infrastructure Preventative
Maintenance Inspection checklist at the Advanced Electronics, Inc. office.
1.9.9.2 Identify any service problems that require customer or Advanced Electronics, Inc.
action 1.9.9.3 Schedule post PMI meeting with customer to discuss service problems or other issues
that require specific action by Advanced Electronics, Inc. or by customer
Example of technician check list when performing Infrastructure PMI:
A
Base Station (s), Repeater (s), Control
Station (a)
Transmitter modulation,
-
RF power outpuVreflected
RF Frequency Measured/adjusted
Receiver Sensitivity Measuredl Adjusted
Audio Input & Output Levels
Combiner & Circulator Loss
Consoles Positions/Remotes
Audio Input & Output Levels
Ethernet Operation
Controller Power Supply Voltage, and AC supply
Switches, Lights, CRT
EB Signal Levels
ring and Grounding for each Position
Back-up the CDM database to disk
heck and Clean keyboards, CPU, CRT's
Comparators (Voting) and / or Satellite
eceivers
kudio Input & Output Levels
Receiver Sensitivity Measured/Adjusted
omparator power. supply voltage
heck for proper signal voting
UPS
Batteries
Switch Over Operations
AC/DC Voltages
Other Equipment
Check an system printers
Check all modems for proper levels & settings
3. Infrastructure Antehna. Feed Line and Grounding response:
Provided that the customer has purchased On -Site Infrastructure Response, Severity Level 1 services,
Advanced Electronics, Inc. will provide at an additional cost; infrastructure antenna, feed line and grounding
response.
This service will provide to the customer all labor necessary to travel to antenna sites and to climb the
antenna tower to inspect the performance of antenna, feed line and associated grounding specific to the
customer's communications equipment. This service is available ONLY during business work days, Monday —
Friday, 8:30 A.M. to 5:00 P.M., excluding legal holidays. Advanced Electronics, Inc. will not -dispatch
technicians or tower climbers during inclement weather conditions, when notified of potential or threatening
fire hazard or poor road conditions.
NO MATERIAL IS INCLUDED IN THIS SERVICE AND NO LABOR IS INCLUDED AFTER THE INITIAL INSPECTION.
B. CONTROL AND BASE STATIONS
1. On -Site Control and Base Station Response
On -Site Control and Base Station Response provides for Advanced Electronics, Inc. to provide on -site response
as determined by pre -defined severity. levels and response times.
Severity 1 issues provide services twenty four (24) hours a day, three hundred sixty five (365) days a year
including holidays.
Advanced Electronics, Inc. will provide On -Site Control and Base Station Response services which will be
facilitated by the customer placing a "Request for Service" telephone call to the Advanced Electronics, Inc.
office. On -Site Control and Base Station Response provides for on -site technician response as determined by
pre -defined severity levels set forth in Table A and response times set forth in Table B in order to restore the
system.
The standard Response time is 1 hour or less for Severity 1 events.
A majority of service requests for Control or Base Stations will be Severity 2 with Advanced Electronics, Inc.
responding Monday — Friday, 8:30 P,M. to 5:00 P.M., excluding legal holidays.
Table A - Severity Definitions
nse Types
24 hours per day x 365 days per year
Technician On -Site
30 minute telephone response
4 hour On -Site response time
2. Preventative Maintenance Inspection (PMI):
Annual PMI
3. Control and Base Station Preventative Maintenance Inspection (PMI)
Advanced Electronics, Inc, will provide Annual, Semi-annual or Quarterly Control and Base Station
Preventative Maintenance Inspections (PMI) services to customer, depending on the Customer Service
Support Plan agreed to.
Control and Base Station Preventative Maintenance Inspections will provide operational test and alignment,
on the customer's equipment (Control and Base Station equipment only) to ensure the equipment meets
original manufacturer's specifications, all of which are hereby incorporated by this reference, Control and
Base Station Preventative Maintenance Inspections will be performed during standard business days, 8:00
A.M. to 5:00 P.M., excluding legal holidays.
Service requirements that occur after-hours or on weekends (outside of standard business days) may be
purchased by the customer at an additional fee or be charged on a time and material basis to the customer..
1.0 Advanced Electronics, Inc. has the following responsibilities:
1.1 Schedule the PMI Annual with the customer
1.2 Notify the Customer of any possible System downtime needed to perform this service
1.3 Select and manage any subcontractors required to perform preventative maintenance on
original equipment manufacturer (OEM) equipment
1.4 Dispatch the technical resources upon receiving Customer date(s) for Control and Base Station
Preventative Maintenance Inspection to be performed
1.5 Receive and log the following information from the customer to the MAS200 system:
1.5.1 Dates to perform Control and Base Station Preventative Maintenance Inspection
1.5.2 Task number
1.5.3 Site identification
1.5.4 Customer and address
1.5.5. Customer primary contact
1.5.6 Access requirements
1.5.7 Close Task Number upon receiving notice of completion from assigned
technician or project manager
1.6 Have on hand equipment list including type and quantity.
1.7 Have on hand original equipment manufacturer (OEM) Equipment manuals for system
specifications as available
1.8
1.9
1.9.8
1.9.9
Inspect and clean cabinets
Inspect:
1.9.1 General circuitry
1.9.2 Fault indicators
1.9.3 Cables, connections and grounding
1.9.4 Remove any dust, and/or foreign substances from the equipment
1.9.5 Clean filters, if applicable
1.9.6 Complete all preventative maintenance requirements and manufacturers specification
1.9.7 Measure, record and adjust the equipment parameters in accordance with the
manufacturer's service manuals and the Rules and Regulations of the Federal
Communications Commission (FCC), where applicable
Consult equipment manuals for system specifications per system configuration
Complete and sign (by technician) system specific Control and Base Station Preventative
Maintenance Inspection checklist:
1.9.9.1 Electronically file one copy of the system specific Control and Base Station
1.9.9.2 Preventative Maintenance Inspection checklist at the Advanced Electronics, Inc.
office
1.9.9.3 Identify any service problems that require customer or Advanced Electronics, Inc.
action
1.9.9.4 Schedule post PMI meeting with customer to discuss service problems or other
issues that require specific action by Advanced Electronics, Inc. or by customer
Typical example of technician check list when performing a Control and Base Station PMI:
Conventional System Equipment
Operational Check where applicable)
Base Stations Re eaters Control
rransmitter modulation,
Station(s)
RF power out uttreflected
RF Frequency-Measured/adjusted
Receiver Sensitivity Measured! Adjusted
udic Input & Output Levels
Combiner & Circulator Loss
Remotes
udio Input & Output Levels
Ethernet Operation
T
Controller Power Supply Voltage, and AC su I
_
witches, Lights, CRT
EB Signal Levels
irin2 and Grounding for each Position
Back-up the CDM database to disk
heck and Clean keyboards, CPU, CRT's
4. Control and Base Station —Antenna, Feed Line and Grounding response:
Please see Antenna, Feed Line and Grounding under Infrastructure
C. MOBILE RADIO
1. On -Site or at Advanced Electronics, Inc. Facility - Mobile Radio Response:
On -Site, 8!30 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays:
8:30 A.M. to 5:00 P.M., Monday —Friday, excluding legal holidays On -Site Radio Response
provides for Advanced Electronics, Inc. to be on -site to analyze a problem with a mobile radio
and to repair the radio on -site if possible. Response will be on the same day if possible, or the
next business day, as the trouble call is received by Advanced Electronics, Inc. If a mobile radio
can not be repaired in the field, Advanced Electronics, Inc. remove the radio and reinstall a
FRU (Field Replacement Unit) if provided by the customer. Advanced Electronics, Inc, will
then take the radio to its facility to perform the repair, return and reinstall the radio, then give
the FRU back to the customer.
Both 24 hour x 365 Day and 8:30 A.M. to 5:00 P.M., Monday— Friday, excluding legal holidays
require the customer to call Advanced Electronics, Inc. for service. Advanced Electronics, Inc.
will respond to the service request on the same day or the next business day morning.
Mobile Radio Antenna Replacement:
Advanced Electronics, Inc. will provide to the customer at no cost, all mobile radio antenna
replacements. Replacements will be new direct from the manufacturer and will meet all
manufacturer and FCC requirements. Antenna replacement includes re -tuning the new
antenna. One new antenna replacement per radio on maintenance agreement, per year.
Remote Control Head for Mobiles:
Remote Control Head Option for Mobiles provides for the Restoration of additional remote
control heads, extended control heads, and Direct Entry Keypad (DEK) Plus that have become
defective through normal wear and usage. Due to the nature of this Option, Customer's entire
inventory of mobiles must be covered by this Option. This Option covers Equipment that Is
specifically named in the applicable Agreement to which this Statement of Work is attached.
1) SP - Local Subscriber Repair
If Motorola does not manufacture the equipment, it may be returned to the original equipment
manufacturer or third party vendor for repair. Advanced Electronics, Inc. will coordinate and track third -
party equipment sent to the original equipment manufacturer or third party vendor for service. Once the
equipment Is received from the manufacturer, Advanced Electronics, Inc, will contact the customer to pick
up the equipment or utilize the pick up and delivery option provided that the customer has pick up and
delivery as part of its SOW.
D. FACTS ABOUT ADVANCED ELECTRONICS, INC.
1. In business since 1951- 58 years.
2. State of California Certified Small Business.
3. California C-7 Contractors License.
A. Motorola Premier Service Partner: Servicing Motorola products since 1961.
5. CTS - Certified Technical Service Center, through an independent third party national industry
organization.
6. Technicians are ETA certified (Electronics Technician Association), through the national third party
industry organization.
7. Technicians are members of the L.A. Clean Card Program.
B. Technicians and three managers have LAX - LAWA Security Badges with U.S. Customs Seal.
9. Technicians, installation and sales people are TWIX certified.
10, All service monitors utilized to service the equipment on this agreement are calibrated and certified
annually.
EXHIBIT B
0111i1-
FEES
Contractor shall be paid an amount not to exceed $22,462.92 annually to perform the Services
described in Exhibit A in accordance with the Inventory and Pricing schedules, copies of which
are attached hereto and incorporated by reference as listed.
Exhibit B 1: Police Department — Closed Circuit Television & Card Access
Exhibit B2: Community Services Department — Two Way Radio
Exhibit B3: Police Department — Two Way Radio
Exhibit B4: Fire Department — Two Way Radio
Exhibit 135: Rate Schedule for Maintenance of Equipment not covered under
Monthly Fee
Contractor shall invoice City by the 15t of each month for .Services provided under this
Agreement.
Invoices shall include the period for which Services were provided, the dates of such Services,
and a description of the. Services provided for that billing period. Each invoice shall include
copies of timesheets and other supporting documents as City may require.
Payments of each invoice shall be made by City within thirty (30) days following receipt of each
invoice as to all non -disputed fees. If City disputes any of Contractor's fees, it shall give written
notice to Contractor within thirty (30) days of receipt of the disputed invoices. Any amounts in
dispute shall be withheld until resolution.
EXHIBIT B1
C. INVENTORY AND PRICING:
$500.00 Per Month
Please see attached equipment list.
Advanced Electronics
Page] of 4
Contract#: 1296556A1 Equipment List by Contract Type: P
Contract Start Date: 6/l/2008
Current Date: 6/262012 Expiration Date: 6/30/2012
Site Code: A09
Rate: $ 500.00
Ship To: Bill To:
VERNON PD- CARD ACCESS & CCTV VERNON, CITY OF
ATTN: DANNY CALLEROS ATTN: DEPARTMENT D
4
4305 SANTA FE AVENUE 305 SANTA FE AVENUE
VERNON CA 90058 VERNON CA 90058
Contact Name: DANNY CALLLEROS Phone: (213) 612.9919
Email Fax:
Customer (Global) and Status Notes:
CODE CODE: V-068 / BILLED MONTHLY
I]XII\ilwL• m1w
Serial Number Serial Notes
ItemNumber/Description
Coverage
Start
End
Amount
Units
PRICE
7/1/2011
6/30/201.2
500.00
1.00
APHONSPKR001
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
APHONSPKR0010
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
API-I0NSPKR0011
LE-DA SPEAKER S
M-F
7/l/2011
6/30/2012
0.00
1.00
APHONSPKR0012
LE-DA SPEAKER S
M-F
7/l/2011
6/30/2012
0.00
1.00
AIIHONSPKRO02
L&DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
APHOWSPKRO03
LE-DA SPEAKER S
M-F
7/l/2011
6/30/2012
0.00
1.00
APITONSPKRO04
LE-DA SPEAKER S
M-F
7/l/2011
6/30/2012
0.00
1.00
APHONSPKRO05
LE-DA SPEAKER S
_ ' M-F
7/l/2011
6/30/2012
0.00
1.00
API-IONSPKRO06
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
APJ-IONSPKRO07
L&DA SPEAKER S
M-F
7/l/2011
6/30/2012
0.00
1.00
APHONSPKRO08
LE-DA SPEAKER S
M-F
7/l/2011
6/30/2012
0.00
1.00
API-IONSPKRO09
LE-DA SPEAKER S
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ACRELAY0001
AC CAMERA RELAY
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ACRELAY0002
AC CAMERA RELAY
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ACRELAY0003 -
AC CAMERA RELAY
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ACRELAY0004
AC CAMERA RELAY
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ACRELAY0005
AC CAMERA RELAY
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ACIZELA.Y0006
AC CAMERA RELAY
M-F
7/1/2011
0/30/2012
0.00
1.00
V024ACRELAY0007
AC CAMERA RELAY
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ACRELAY0008
AC CAMERA RELAY
M-1'
7/l/2011
6/30/2012
0.00
1.00
V024ALARM0001
PANIC ALARM/SPE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ALARM0002
PANIC ALARM/SPE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ALARM0003
PANICALARM/SPE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024ALARM0004
PANICALARM/SPE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ALARM0005
PANICALARM/SPE -
M-F
7/l/2011
6/30/2012
0.00
1.00
V024ALARM0006
PANICALARM/SPE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024APHONSTA001
A1LEF20M/20STA
M-F
7/1/2011
-6/30/2012
0.00
1.00
V024APHONSTA002
LAF1013 / 10-STA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024APHONSTA003
LF.-F-5M/5-STAT
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0001
CAMERA W/LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0002
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA00025
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0003
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0004
CAMERA W/O LENS
M-F
7/1/2011
6/302012
0.00
1.00
V024CAMTBA0005
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0006
CAMERA W/O LENS
M-F
7/12011
.61302012
0.00
1.00
V024CAMTBA0007
CAMERA W/O LENS
M-F
7/l2011
6/302012
0.00
1.00
V024CAMTBA0008
CAMERA W/O LENS
M-P
7/1/2011
6/302012
0.00
1.00
V024CAMTBA0009
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0010
CAMERA W/O LENS
M-F
7/l/2011
6/302012
0.00
1.00
V024CAMTBA0011
CAMERA W/O LENS
M-F
7/1/20I1
6/30/2012
0.00
1.00
V024CAMTBA0012
CAMERA W/O LENS
M-F
7/l2011
6/302012
0.00
1.00
Current Date: 6/26/2012
Serial Number Serial Notes
Company: VERNON PD- CARD ACCESS & CCTV
ItemNumber/Description Coverage
Start
End
Page 2 of 4
Amount Units
V024CAMTBA0013
CAMERA W/O LENS
M-F
7/l/201I
6/30/2012
0.00
1.00
V024CAMTBA0014
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0015
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0016
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0017
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0018
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTSA0019
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0.00
1.00
V024CAMTBA0020
CAMERA W/O LENS
M-F
7/12011
6/30/2012
0.00
1.00
V024CAMTBA0021
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012
0,00
1.00
V024CAMTBA0022
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0023
CAMERA W/O LENS
M-F
7/1/2011
6/30/2012
0.00
1.00
V024CAMTBA0024
CAMERA�W/OLENS
M-F
7/l2011
6/30/2012
0.00
1-.00
V024CAMTBA0025
CAMERA W/O LENS
M-F
7/l/2011
6/30/2012-
0.00
1.00
V024CAMTBA0026
CAMERA W/O LENS
M-F
_ 7/1/2011
6/30/2012
0.00
1.00
V024RE'LAY0001
6062 TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RFLAY0002
- 6062 TIMER RELA
M-F
7/12011
6/302012
0.00
1.00
V024RFLAY0003
- 6062 TIMER RELA
M-F
7/l/2011
6/30/2012
0.00
1.00
. V024RELAY0004
6062 TIMER RELA
M-P
7/1/2011
6/30/2012
0.00
1,00
V024RELAY0005
6062 TIMER RELA
M-F
7/12011
6/30/2012
0.00
1.00
V024RELAY0006
6062 TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0007
6062 TIMER RELA
M-F
7/1/2011
6/30/2012
0.00
1.00
V024RELAY0008
6062 TIMER RELA
M-F
7/1/2011
6/302012
0.00
1.00
V024TBA1000
KBD400000NTROL
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA2000
DOOR STRIKE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA2001
DOOR STRIKE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA2002
DOOR STRIKE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA2003
DOOR STRIKE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3000
LENSE
M-1'
7/l/2011
. 6/30/2012
0.00
1.00
V024TBA3001
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3002
LENSE -
M-F
7/I/2011
6/30/2012
0.00
1.00
V024TBA3003
LENSE -
M-F
7/12011
6/30/2012
0.00
1.00
V024TBA3004
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3005
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3006
LENSE -
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3007
LENSE
M-P
7/l/2011
6/30/2012
0.00
1.00
V024TBA3008
LENSE
M-F
4/12011
6/30/2012
0.00
1.00
V024TBA3009
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3010
LENSE - -
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3011
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3012
. LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3013
LENSE
M-F
7/l/2011
6/302012
0.00
1.00
V024TBA3014
LENSE
M-F
7/12011
6/36/2012
0.00
1.00
V024TBA3015
LENSE
M-F
7/1/2011
6/30/2012
0.00
- 1,00
V024TBA3016
LENSE
M-P
7/1/2011
6/30/2012
0.00
1.00
V024TBA3017
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3018
LENSE
M-P
7/l/2011
6/30/2012
0.00
1.00
V024TBA3019
LENSE
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA3020
LENSE
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA3021
LENSE
M-F
7/1/2011
-6/302012 -
0.00
1,00
V024TBA3022
LENSE
M-F
7/12011
6/30/2012
0.00
1.00
V024TBA3023
LENSE
M-F
7/l2011
6/302012
0.00
1.00
V024TBA3024
LENSE
M-F
7/1/2011
6/302012
0.00
1.00
V024TBA3025
-LENSE
-M-F
7/l/2011
6/302012
0.00
1.00
V024TBA4000
CX7500 CPU
M-F
7/.1/2011
6/30/2012
0.00
1.00
V024TBA5000 -
CX7500 KEYBOARD
M-F
7/l/2011
6/30/2012
0.00
1.00
V024TBA6000
COLOR MONITOR
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA6001
COLOR MONITOR
M-F
7/1/2011
6/30/2012
0.00
1.00
V024TBA6002
COLOR MONITOR -
M-F
7/l/2011
6/302012
0.00
1.00
V024TBA6003
COLOR MONITOR
M-F
7/1/2011
6/302012
0.00
1.00
V024TBA8000
SPEAKER
M-P
7/l2011
6/30/2012
0.00 -
1.00
V024TBA8001
SPEAKER
M-F
7/l/2011
6/30/2012
0.00
1.00
V0608PSTBA001
POWER SUP
M-F
7/l/2011
6/30/2012
0.00
1.00
V06812VTBA001
BATTERY
M-F
7/1/2011
6/70/2012
0.00
1.00
V06812VTBA002
BATTERY
M-F
7/l/2011
6/302012
0.00
1.00
V06812VTBA003
BATTERY
M-F
7/l/2011
6/302012
0.00
1.00
Current Date: 6/26/2012
Serial Number Serial Notes
Company: VERNON PD- CARD'ACCESS & CCTV
ItemNumber/Description Coverage
Start
End
Page 3 of 4
Amount
Units
V06812VTBA004
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA605
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA006
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA007
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812V'I'BA008-
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA009
BATTERY
M-F
7/1/2011
6/30/2012
0.00 -
1,00
V06812VTBA010
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA01I
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA012
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBAO 13
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA014
BATTERY - -
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VT13AO15
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V06812VTBA016 -
BATTERY
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANELTBAOI
PANEL -
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANELTBA02
PANEL
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANELTBA03
PANEL
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANELTBA04
PANEL
M-F
7/l/2011
6/30/2012
0.00
1.00
V06SPANELTBA05
PANE..
M-F
7/1/2011
6/30/2012
0.00
1.00
V06SPANELTBA06
PANEL -
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PANELTBA07
PANEL -
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA001 -
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA002
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTBA003 -
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA004
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA005
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V069PRT13A006
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PIZTBA007
PR5355
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTBA008
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA009
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA010
PR5355 -
M-F.
7/1/2011
6/30/2012
0.00
1.00
V068PRTBAOII
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRT13AO12
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PWFBA013
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBAO 14
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V06SPRTBAOIS
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V06SPRTBA016 -
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA017
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PR1'BA018
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA019
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA020
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA021
PR5355
M-F
7/1/2011
6/30/2012
0.00 -
1.00
V068PRTBA022
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA023 -
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V06SPRTBA024
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA025
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA026
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA027
PR5355
- M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA028
PR5355
M-F
7/1/2011
6130/2012
0.00
1.00
V068PRT13AO29
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA030
PR5355
M-F
7/12011
6/30/2012
0.00
1.00
V068PRTBA031
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA032
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA033
PR5355
M-F
7/12011
6/30/2012
0.00
1.00
V068PRTBA034
PR5355
M-F
7/12011
6/30/2012
0.00
1.00
V068PRTBA035
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRT'BA036
PR5355 -
M-F
7/l/2011
6/30/2012
0.00
1.00
V068PRTBA037
PR5355
M-F
7/12011
6/302012
0.00
1.00
V068PRT13AO38
PR5355
M-F
7/l/2011
6/302012
0.00
1.00
V068PRTBA039
PR5355
M-F
7/12011
6/30/2012
0.00
1.00
V068PRTBA040
PR5355
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PRTBA041
PR5355
M-F
7/12011
6/30/2012
0.00-
1.00
V068PICFBA042
PR5355
- M-F
7/12011
6/302012
0.00
1.00
V068PRTBA043
PR5355
M-F
7/12011
6/302012
0.00
1.00
V068PRTBA044
PR5355
_ M-F
7/1/2011
6/30/2012
0.00
1.00
V068PSTBA001
POWER SUPPLY
M-F
7/1/2011
6/30/2012
0.00
1.00
Cm mot Date: 6/26/2012
Company: VERNON PD- CARD ACCESS & CCTV
Page 4 of 4
Serial Number Serial Notes
ItemNumber/Description
Covejuge
Start
End
Amount
Units
V068PSTBA002
POWER SUPPLY
M-F
7/1/2011
6/30/2012
0.00
1.00
V068PSTBA003
POWER SUPPLY
M-F
7/12011
6/30/2012
0.00
1.00
V068PSTBA004
POWER SUPPLY
M-F
7/12011
6/30/2012
0.00
1.00.
V068READERTBAOI
READER
- M-F
7/12011
6/302012
0.00
1.00
V068UPSTBA001
UPS CYBER POWER
M-F
7/12011
6/302012
0.00
1.00
V068UPSTBA002
UPS CYBER POWER
M•F
7/12011
6/302012
0.00-
1.00
V068UPSTBA003
UPS CYBER POWER
M-F
7/l/2011
6/30/2012
0.00
1.00
V068UPSTBA004
UPS CYBER POWER
- M-F
7/12011
6/302012
0.00
1.00
VIDEORX-1TBA001
RVP-20 DUAL VID
M-P
7/1/2011
6/302012
0.00
1.00
V1DEO'I-XOl'FBA002
TVP-20 DUAL VID
M-F
7/12011
6/30/2012
0.00
1.00
Total Units:
183.00
EXHIBIT B2
D. INVENTORY AND PRICING FOR COMMUNITY SERVICES:
$145.05 Per Month
Please see attached equipment list
10
Advanced Electronics
Contract#: 1296552AI Equipment List by Contract
Contract Start Date: 7/1/2008
Current Date: 6/26/2012
Site Code: A03
Ship To:
VERNON-COMM SVCS
PURCHASING DEPARTMENT
4305 SANTA FE AVENUE
VERNON CA 90058
Contact Name: MICHAELDeFRANK
Email:
Page I of 1
Type: P
Expiration Date: 6/30/2012
Rate: S 145.05
Bill To:
VERNON, CITY OF
ATTN: DEPARTMENT D
4305 SANTA FE AVENUE
VERNON
Phone: 323-583-8811
Fax: 323-826.1433
Customer (Global) and Status Notes:
PO REQUIRED ON ALL NON -CONTRACT WORK.
TECH NOTES -LOG ALL REPAIRS AND LEAVE A COPY.
INFRASTRUCTURE ANTENNA, FEED LINE; GROUNDING RESPONSE ON
INFRASTRUCTURE AND BASE STATIONS.
ACCESS -GATE CODE035.
COST CODE- V-024 / BILLED MONTHLY
PMI ANNUALLY.
Serial Number Serial Notes ItemNumber/Description Coveraae
124L;'jhuL0 / MULUM UCSB JI;I
482CKG0181 BASE STATION
512CF00593 MTR2000 BASE
M-!'
M-F
M-F
Stan
7/1/2011
7/IP2011
7/1/2011
P.M
CA 90058
Amount Units
01JU/LUIL 2L.UU
6/30/2012 61.80
6/30/2012 61.25
Total Units:
I .UU
1.00
1.00
3.00
EXHIBIT B3
D. INVENTORY AND PRICING FOR POLICE DEPARTMENT:
$ 529.60 Per Month
Please see attached equipment list
Contract N:
1296551 A I
Contract Start Date:
7/1/2008
Current Date:
6/26/2012
Site Code:
A02
Ship To:
VERNON-PD
4305 SANTA FE AVENUE
POLICE DEPARTMENT
Advanced Electronics
Equipment List by Contract
VERNON CA 90058
Contact Name: JERRY WINEGAR
Email: jwinegar@covpd.org
Customer (Global) and Status Notes:
24HR/7DAYS ON FIXED EQUIPMENT
Page I of 1
Type: P
Expiration Date: 6/30/2012
Rate: S 529.60
Bill To:
VERNON, CITY OF
ATTN; DEPARTMENT D
4305 SANTA FE AVENUE
VERNON
INFRASTRUCTURE ANTENNA, FEED LINE, GROUNDING RESPONSE ON
INFRASTRUCTURE AND BASE STATIONS.
ACCESS GATE COODE 4535
COST CODE 00-Al-8 / BILLED MONTHLY
158.7450 TX
156.1350 RX
PMIANNUALLY
PO REQUIRED FOR ALL NON -CONTRACT WORK
Phone: (323)587-5171
Fax: (323)826-1484
CA 90058
Serial Number Serial Notes
ItemNumber/Description
Coverage
Stan
End
Amount
Units
447HKC0124
CLEMARS/NALAMAR -
M-F
7/1/2011
6/30/2012
18.00
1.00
482CKGO180
C73KSB3106C
M-F
7/1/2011
6/30/201.2
61.80
1.00
509CEM 1080
T5365A REPEATER
M-F
7/1/2011
6/30/2012
92.00
1.00
509CEMI081
T5365A REPEATER
M-F
7/l/2011
6/30/2012
92.00
1.00
524SFN0122
F2048A DIU
M-F
7/1/2011
6/30/2012
9.30
1.00
524SFN0123
F2048A DIU
M-F
7/1/2011
6/30/2012
9.36
1.00
525CFP0180
T5770ACOMPARAT
M-F
7/1/2011
6/30/2012
61.80
1.00
743CFP0005
T5589A SAT RCVR
M-F
7/l/2011
6/30/2012
61.80
1.00
743CFP0006
T5589A SAT RCVR
M-F
7/1/2011
6/30/2012
61.80
1.00
743CFP0007 -
T5589A SAT RCVR
M-F
7/1/2011
6/30/2012
61.80
1.00
Total Units:
]0.00
EXHIBIT B4
E. INVENTORY AND PRICING FIRE DEPARTMENT:
$697.26 Per Month
Please see attached equipment list
10
Advanced Electronics
Contract#: 1296550AI Equipment List by Contract
Contract Start Dale: 7/I /2008
Current Date: 7/24/2012
Site Code: A01
Ship To:
VERNON-FD
PURCHASING DEPARTMENT
4305 SANTA FE AVENUE
VERNON CA 90058
Contact Name: MIKE WiLSON
Email:
Customer (Global) and Status Notes:
24n 4 HOURS RESPONSE ON FIXED EQUIPMENT
INFRASTRUCTURE ANTENNA, FEED LINE, GROUNDING RESPONSE,
COVERED ON INFRASTRUCTURE AND BASE STATIONS.
MOBILE ANTENNA REPLACEMENT- I PER RADIO, PER YEAR
SIGTRONIC & DAVID CLARK HEADSHETS ARE COVERED.
TECH NOTES:
PO REQUIRED FOR ALL NON -CONTRACT WORK.
LOG ALL REPAIRS AND LEAVE A COPY OF TASK.
ACCESS - GATE CODE 4535
PMIANNUALLY.
COST CODE V-024 / BILLED MONTHLY
Page I of 6
Type : P
Expiration Date: 6/30/2012
Rate: $ 697.26
Bill To:
VERNON-FD
PURCHASING DEPARTMENT
4305 SAN`I'A FE AVENUE
VERNON
Phone:323-583-8811
Fax:323-826-1407
CA 90058
Serial Number Serial Notes ItemNumber/Description
Start
End
Amount
Units
103TMSB821 CDM1250 CONTROL
7/1/2011
6/30/2012
18.50
1.00
FIRE STATION 4
103TMSB838 CDM1250 CONTROL
7/1/2011
6/30/2012
18.50
1.00
FIRE STATION 3
103TMSB842 CDM125000NTROL
7/1%2011
6/30/2012
18.50
1.00
FIRE STATION 2
103TMSB843 CDM125000NTROL
7/1/2011
6/30/2012
18.50
1.00
FIRE STATION 1
474CDK0161 T5544A MTR2000
7/1/2011
6/30/2012
61.80
1.00
FDI SATELLITE RECEIVER
LOCATION: VERNON PD BASEMENT RADIO ROOM
474CDKO163 MTR2000 REPEATE
7/1/2011
6/30/2012
61.80
1.00
FD MAIN REPEATER
LOCATION: WATER TANK SITE,
500CHF3432 XTL5000 MOBILE 7/1/2008 6/30/2012 5.66 1.00
HAZMAT 151
Current Date: 7/24/2012
Comuany: VERNOWD
Page 2 of 6
Serial Number Serial Notes
ItennNumber/Description
Stall
End
Amount
Units
50OCKBO356
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTALION 104
500CLD0056
XTL5000 MOBILE
7/12011
6/302012
5.66
1.00
ENGINE 11
500CLD0080
XTL5000 MOBILE
7/1/2011
6/302012
5.66
1.00
ENGINE 14
585COZ5554
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTALION 105
585CGZ5565
XTL5000 MOBILE
7/12011
6/302012
5.66
1.00
ASSISTANT CHIEF 101
585CGZ5567
XTL5000 MOBILE
7/12011
6/302012
5.66
1.00
HAZMAT 152
585COZ5960
XTL5000 MOBILE
7112011
6/302012
5.66
1.00
ENGINE. 123
585COZ6096
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 121
585CGZ6098
XTL5000 MOBILE
7/12011
6/30/2012
5.66
1.00
ENGINE 14
585CGZ6134
XTL5000 MOBILE
7/1/2011
6/302012
5.66
1.00
FIRE CHIEF 100
585CGZ6135
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
UTILITY 127
585CGZ6136
XTL5000 MOBILE
7/12011
6/30/2012
5.66
1.00
SQUAD 141
585CGZ6142
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 13
585CGZ6145
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 12
585CGZ6147
XTL5000 MOBILE.
7/1/2011
6/30/2012
5.66
1.00
ENGINE 124
585CGZ6150
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1,00
ENGINE 14
585CGZ6162
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
UTILITY 128
Current Date: 7/24/2012
Serial Number Serial Notes
Comuanv: VERNON-FD
ItcmNumber/Description
Start
End
Page 3 of 6
Amount Units
585CGZ6166
XTL5000MOBILE
7/1/2011
6/302012
5.66
1.00
BATTALION 105
585CGZ6174
XTL5000 MOBILE
7/1/2011
6/302012
5.66
1.00
TRUCK 112
585COZ6177
XTL5000 MOBILE
7/12011
6/302012
5.66
1.00
US&R 161
- -
585CGZ6179
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
BATTALION 105
585CGZ6181
XTL5000 MOBILE
7/I/2011
6/30/2012
5.66
1.00
UTILITY 129
585CGZ6223
XTL5000 MOBILE
7/l/2011
6/30/2012
5.66
1.00
TRUCK 1I1
-
585CGZ6230
XTL5000 MOBILE
7/12011
6/30/2012
5.66..
1.00
SQUAD 142
585CGZ6240
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
ENGINE 122
585CHF4393
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
HAZMAT 151
585CHF4394
XTL5000 MOBILE
7/1/2008
6/30/2012
5.66
1.00
HAZMAT'l 51
585CHF4399
HAZMAT 151
585CKB0435
BATTALHON 104
585CKBO436
BATTALIION 104
585CKBO440
BATTALIION 104
585CKBO441
BATTAI..IION 104
585CLD001I
ENGINE 14
585CLD0017
ENGINE 11
XTL5000 MOBILE
7/I/2008
6/30/2012
5.66
1.00
XTL5000 MOBILE
7/12011
6/302012
5.66
1.00
XTL5000 MOBILE
7/I/2011
6/30/2012
5.66
1.00
XTL5000 MOBILE
7/12011
6/302012
5.66
1.00
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
XTI.5000 MOBILE
7/1/2011
6/302012
5.66
1.00
XTL5000 MOBILE
7/1/2011
6/30/2012
5.66
1.00
Cument Date:
Serial Number
7/24/2012 Company: VERNON-FD
Serial Notes ItemNumber/Description
Start
End
Page 4 of 6
Amount Units
621HPJ0171
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66 1.00
TRUCK 112
623AAW0604
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66 1.00
US&R 161
623ABS1267
MCS2000 MOBILE
7/1/2011
6/30/2012
5.66 1.00
ENGINE 122
623ABS1268 MCS2000 MOBILE 7/1/2011 6/30/2012 5.66 1.00
UTILITY 127
623ABS1269 MCS2000 MOBILE
RESCUE 141
623AZ30674 MCS2000 MOBILE
FIRE CHIEF 100
623CCW0259 MCS2000 MOBILE
BATTALION 105
623CCW0260 MCS2000 MOBILE
ENGINE .13
623CCW0261 MCS2000 MOBILE
ENGINE 123
623CCW0262 MCS2000 MOBILE
ENGINE 12
623CCW0263 MCS2000 MOBILE
ENGINE 12
623CCW0264 MCS2000 MOBILE
ENGINE 13
623CCW0265 MCS2000 MOBILE
BATTALION 105
623CCW0266 MCS2000 MOBILE
TRUCK 112
7/12011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
623CDA0599 MCS2000 BASE 7/1/2011 6/302012 61,80 1,00
CONTROL STATION
LOCATION: VERNON PD BASEMENT RADIO ROOM
WIDEGAND CONTROL STATION USED BY ZETRONDISPATCH CONSOLES THROUGH MOTOOROLA TONE REMOTE
CONTROL L3276 S/N N/A
623CDA0644 MCS2000 MOBILE
ASSISTANT CHIEF 101
623CDA0645 MCS2000 MOBILE
ASSISTANT CHIEF 101
623CDA0646 MCS2000 MOBILE
ASSISTANT CHIEF 101
7/1/2011
6/30/2012
5.66
1.00
7/1/2011
6/30/2012
5.66
1.00
7/l/201.1
6/30/2012
5.66.
1.00
Current Date: 7/24/2012 Company: VERNON-FD Page 5 of 6
Serial Number Serial Notes ItemNumber/Description Start End Amount Units
623CDNO559 MCS2000 MOBILE 7/1/2011 6/30/2012 5.66 1.00
UTILITY 129
623CDY0412 MCS2000 MOBILE 7/l/2011 6/30/2012 5.66 1.00
ENGINE 121
623CDY0413 MCS2000 MOBILE 7/1/2011 6/30/2012 5.66 1.00
TRUCK 1I1
623CDY0414 MCS2000 MOBILE 7/1/2011 6/30/2012 5.66 1.00
ENGINE 124
623CDY0419 MCS2000 MOBILE
HAZMAT 152 -
623CDY0420 MCS2000 MOBILE
ENGINE 124
623CDY0421 MCS2000 MOBILE
TRUCK I I I
623CFK0419 MCS2000 MOBILE
HAZMAT 152
623CFMO275 MCS2000 MOBILE
HAZMAT152
623CFMO280 MCS2000 MOBILE
HAZMATl52
623SFJ1791 MCS2000 MOBILE
UTILITY 128
722ABW 1812 MCS2000 MOBILE
ENGINE 13
722CCW0387 MCS2000 MOBILE
BATTALION 105
722CCW0390 MCS2000 MOBILE
ENGINE 12
722CDA0673 MCS2000 MOBILE
ASSISTANT CHIEF 101
722CDY2185 MCS2000 MOBILE
ENGINE 121
722CDY2186 MCS2000 MOBILE
TRUCK I I I
722CDY2187 MCS2000 MOBILE
ENGINE 14
7/1/2011 6/30/2012 5.66 1.00
7/l/2011 6/30/2012 5.66 1.00
7/1/2011 6/30/2012 5.66 1.00
7/l/2011 6/30/2012 5.66 1.00
7/l/2011 6/30/2012 5.66 1.00
7/1/2011 6/30/2012 5.66 1.00
7/1/2011 6/30/2012 5.66 1.00
7/l/2011 6/30/2012 5.66 1.00
7/1/2011 6/30/2012 5.66 1.00
7/1/2011 6/30/2012 5.66 1.00
7/l/2011 6/30/2012 5.66 1.00
7/1/2011. 6/30/2012 5.66 1.00
7/1/2011 6/30/2012 5.66 1.00
7/1/2011 6/30/2012 5.66 1.00
Current Date: 7/24/2012 Company: VERNON-FD Page 6 of
Serial Number Serial Notes 1tentNumber/Description Stall End Amount Units
B-104681 AMPLIFIER 7/l/2011 6/30/2012 12.00 1.00
FIRE STATION 4
AMPLIFIER -
STILL AT FS 4 PER PMI 9-8-10
B-82126 AMPLIFIER 7/112011 6/30/2012 12.00 1.00
FIRE STATION 3
AMPLIFIER .
STILL AT FS 3 PER PM19-8-10
B-86477 AMPLIFIER 7/1/2011 6/30/2012 12.00 1.00
FIRE STATION 1
SOTO/FRUITLAND
STATION PAGEOUTAMPLIFIER
STILL THERE AS OF PM19-8-10
VFD-MCS2000-001 MCS2000MOBILE 7/1/2011 6/30/2012 5.66 1.00
STAFF CAR 100
Total Units: 81.00
Advanced Electronics
"r=
CORPORATE OFFICE
2601 Manhattan Beach Blvd.
Redondo Beach, CA 90278-1604
310.725.0410 800,750.7234
Administration,
AIR A/R Fax: 310.643,8166
Sales, Parts, Rentals,
Customer Service Fax: 310.643.8167
HOURLY RATES EFFECTIVE 2-6-08
SHOP/TECHNICAL SERVICE
SHOP SERVICE MINIMUM
SRS - SHOP MISC SUPPLIES
INCLUDES ALL NON -
INVENTORY PARTS NEEDED
TO REPAIR THE EQUIPMENT
PERCENTAGE BASED ON THE
ACTUAL TIME WORKED
ESTIMATE FEE
(WAIVED IF UNIT IS REPAIRED)
FIELD/TECHNICAL SERVICE
FRS - FIELD MISC SUPPLIES
INCLUDES ALL NON -
INVENTORY PARTS NEEDED
TO REPAIR THE EQUIPMENT
PERCENTAGE BASED ON THE
ACTUAL TIME WORKED
$ 170.00 PER HOUR
$ 90.00 FLAT FEE
(1/2 HR OR LESS)
4.40 PER HOUR
$ 90.00 FLAT FEE
$180.00 PER HOUR
(1 HR MINIMUM)
4.90 PER HOUR
TRAVEL TIME $ 90.00 PER HOUR
(BILLED IN 15 MINUTE INCREMENTS)
PLUS PARTS AT LIST PRICE PLUS TAX
PRICES ARE SUBJECT TO CUANGE WITHOUTNOTICE.
EXHIBIT C
Exhibit C
CITY OF VERNON
BUSINESS SERVICES / PURCHASING DEPARTMENT
CONTRACT CHANGE ORDER NO. SUPPLEMENT NO. SHEET OF SHEETS
PROJECT:
TO:
REQUESTED BY: City of Vernon
P.O. NO.
CONTRACTOR
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Contract Amount Base Bid ..............................................
$
Amount of This Change Order
I .............................................
$
Amount of Previous Change Orders
I .........................................
$
Total Change Orders
I .....................................................
$
Modified Contract Amount
.............................................
$
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
Martha Valenzuela, Director of Business Services
Attest: Date:
Willard Yamaguchi, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Contractor:
By: Title:
c: Project File/Contractor/Purchasing Rev. 03/10
EXHIBIT D
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Living Waaes:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $1.1.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer's compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney's fees, or to compel City officials to terminate the service contract of violating
employers.
Juarez, Debbie
From: Arriola, Justin
Sent: Monday, September 24, 2012 7:49 AM
To: Juarez, Debbie
Cc: Ortiz, Joyce
Subject: RE: INSURANCE INQUIRY - ADVANCED ELECTRONICS - RES. NO. 2012-184
Please be advised that ADVANCED ELECTRONICS has provided acceptable insurance coverage.
-----Original Message -----
From: Juarez, Debbie
Sent Monday, September 24, 2012 7:44 AM
To: Arriola, Justin; Ortiz, Joyce
Subject: INSURANCE INQUIRY - ADVANCED ELECTRONICS - RES. NO. 2012-184
Good morning, Justin. Please let us know if the above -referenced company has valid insurance
on file. Thank you.
Debbie
i
RECEIVED
SEP'10 2012
CITY CLERK'S OFFICE
STAFF REPORT
PURCHASING DEPARTMENT
RECEIVED
SEP 0 6 2012
CITY ADMINISTRATION
DATE: September 5, 2012
TO: Mayor and City Council
FROM: Martha Valenzuela, Director of Business Services/Personnel
RE: Maintenance Agreement for Radio Equipment, Closed circuit
Television and Card Access Equipment
Purpose
The Purpose of this Staff report is to obtain permission from City
Council to approve a maintenance agreement for radio, closed circuit
television and ID card access equipment with Advanced Electronics.
Background
The Civil Defense Department is requesting continuation of
maintenance coverage for Fire, Community Services and Water, and
Police Departments' radio communication equipment, closed circuit
television equipment and electronic ID card access equipment.
Advanced Electronics has been our maintenance provider for many
years due to their expertise and experience in working with our
equipment.
Recommendation
The departments rely on this equipment to communicate and to
provide security so maintenance is vital. Advanced Electronics is
keeping the unit pricing the same as the last two previous years.
Total cost for this fiscal year is $22,462.92 Cost varies as each
department adds and removes equipment on the listing. The
agreement is for 3 years.
The Chief Deputy City Attorney has reviewed and approved the
service agreement as to form. Therefore Purchasing is
recommending that this service be included on the agenda for the
Council Meeting scheduled for September 18th, 2012.
Fiscal Impact
The Civil Defense Department has appropriated funds to cover this
expenditure in this fiscal year 2012/2013.
CITY ATTORNEY'S OFFICE
INTER -DEPARTMENT MEMORANDUM
DATE: September 5, 2012
TO: Dolores Jaunzemis, Purchasing Assistant
FROM: Willard G. Yamaguchi, Chief Deputy City Attorne
RE: Advanced Electronics, Inc.
I have received and reviewed the Memorandum dated August 22, 2012, and
the attachments thereto.
Attached please find the drafted services agreement for the
maintenance of the City's radio communication and closed-circuit
television equipment.
WY:em
Enclosures
` DECEIVEj�
2012
MEMORANDUM DEPT.
PURCHASING DEP,4211,71EVT
DATE: August 22, 2012
TO: Willard Yamaguchi, Chief Deputy City Attorney
FROM: Dolores Jaunzemis, Purchasing Assistan
RE: Maintenance Agreements for Radios and Closed Circuit Television
Equipment
Attached are renewal maintenance agreements from Advanced
Electronics for the City's radio communication equipment and closed
circuit television equipment used by the various departments. The
equipment listings have been reviewed and updated by each
respective department.
Please review the attached service agreements and if approved as to
form, please return to Purchasing.
Attachments