Resolution No. 2012-214RESOLUTION NO. 2012-214
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A NOTICE
INVITING SEALED, COMPETITIVE BIDS FOR THE
REPLACEMENT OF CITY HALL CHILLER UNIT
WHEREAS, the City of Vernon is interested in obtaining bids
for the replacement of the chiller unit servicing the City Hall
building, located at 4305 Santa Fe Avenue; and
WHEREAS, by Memorandum dated .October 31, 2012, the Director
of Community Services & Water has requested that the City Council of
the City of Vernon approve the issuance of.a notice inviting sealed,
competitive bids for the replacement of the chiller unit; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interest of the City of Vernon that
such notice be issued in accordance with the formal contract procedure
set forth in Section 2.29-4 of the Vernon City Code.
NOW, THEREFORE, BE 'IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council finds that the replacement of
the chiller unit is categorically exempt under the California
Environmental Quality Act (CEQA) guidelines, Section 15301, and in
accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment.
SECTION 3: The City Council of the City of Vernon hereby
directs the City Administrator, or his designee, to issue, in
accordance with Vernon City Code Section 2.29-4, the written notice
inviting sealed, competitive bids, the specifications, form of
contract and all additional certifications and assurances for the
replacement of the chiller units at 4305 Santa Fe Avenue.
SECTION 4: The City Council of the City of Vernon hereby
directs City staff to comply with Section 2.29-4 of the Vernon City
Code in the solicitation, receipt, opening, and rejection of bids.
SECTION 5: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this
resolution, and the Interim City Clerk of the City of Vernon shall
cause this resolution and the Interim City Clerk's certification to be
entered in the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 6th day of November, 2012.
S
Name: William JJ.JJ. Davis
ATT T:
Dana Reed, Interim City Clerk
Title: Mayor / Pro�r t
_2_
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, Dana Reed, Interim City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 2012-214,
was duly passed, approved and adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Tuesday, November 6, 2012, and thereafter was duly signed by the Mayor
or Mayor Pro-Tem�of he City of Vernon.
Executed this day of November, 2012, at Vernon, California..
a Reed, Interim City Clerk
(SEAL)
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OCT 3 1 2012
OCT 3 1 2012 CITY ADMINISTRATION
CITY CLERK'S OFFICE
STAFF REPORT
COMMUNITY SERVICES & WATER DEPARTMENT
DATE: October 31, 2012
TO: Honorable Mayor and City Council
FROM: Samuel Kevin Wilson, Director of Community Services & Water
RE: Request for approval to advertise `Replacement of City Hall Chiller Unit'
The Community Services Department is requesting approval to advertise to obtain competitive bids for
the replacement of the chiller unit servicing the City Hall building located at 4305 Santa Fe Avenue. The
existing unit is over 30 years old, while it can be repaired, City staff believes it is best interest to replace the unit
rather than repair it due to its age and proven unreliability. Additionally, the refrigerant that the existing unit is
operates with is being phased out due to environmental concerns. Overtime this refrigerant will become much
more difficult and expensive to obtain. Lastly, a new unit would also be much more energy efficient than the
existing unit.
The estimated cost for this project is $75,000.00. Funds were not specifically budgeted for this project.
The project involves the repair to the City Hall's Heating, Ventilation and Air Conditioning
(HVAC) system. It is recommended that the City Council find that the replacement of the chiller unit is
categorically exempt under the California Environmental Quality Act (CEQA) guidelines,Section 15301,
because the project consist of the repair of an existing mechanical piece of equipment involving no
expansion of use beyond that existing at time of the lead agency's determination.
The Community Services Department will prepare specifications for bidding which will be reviewed
and approved by the City Attorney's office prior to bidding.
It is recommended that authority be granted to advertise for bids.
SKW
OF VELY
COMMUNITY SERVICES &WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Mark C. Whitworth, City Administrator
FROM: Samuel Kevin Wilson, Director of Community Services & Water
DATE: October 31, 2012
SUBJECT: Request for approval to advertise `Replacement of City Hall Chiller Unit'
The Community Services Department is requesting approval to advertise to obtain competitive bids for
the replacement of the chiller unit servicing the City Hall building located at 4305 Santa Fe Avenue. The
existing unit is over 30 years old, while it can be repaired, City staff believes it is best interest to replace the unit
rather than repair it due to its age and proven unreliability. Additionally, the refrigerant that the existing unit is
operates with is being phased out due to environmental concerns. Overtime this refrigerant will become much
more difficult and expensive to obtain. Lastly, a new unit would also be much more energy efficient than the
existing unit.
The estimated cost for this project is $75,000.00. Funds were not specifically budgeted for this project.
The project involves the repair to the City Hall'. s Heating, Ventilation and Air Conditioning
(HVAC) system. It is recommended that the City Council find that the replacement of the chiller unit is
categorically exempt under the California Environmental Quality Act (CEQA) guidelines, Section 15301,
because the project consist of the repair of an existing mechanical piece of equipment involving no
expansion of use beyond that existing at the time of the lead agency's determination.
The Community Services Department will prepare specifications for bidding which will be reviewed
and approved by the City Attorney's office prior to bidding.
It is recommended that authority be granted to advertise for bids.
SKW