Resolution No. 2012-233RESOLUTION NO. 2012-233
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ACCEPTING THE BID OF CALIFORNIA CONSULTING,
LLC AND APPROVING AND AUTHORIZING THE EXECUTION OF
A SERVICES AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND CALIFORNIA CONSULTING, LLC FOR THE
FUNCTION OF GRANT COORDINATOR
WHEREAS, on September 4, 2012, the City Council of the City
of Vernon adopted Resolution No. 2012-175, authorizing the issuance of
a Request For Proposals for the function of grant coordinator (the
"Services"); and
WHEREAS, the City received three proposals in response to
the request for proposals; and
WHEREAS, by memorandum dated November 28, 2012, the City
Administrator recommends that the City accept the proposal of
California Consulting, LLC ("California Consulting") as the most
qualified provider, and enter into a services agreement with
California Consulting setting forth the terms and conditions under
which California Consulting will perform the Work (the "Agreement").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt under the California Environmental Quality
Act (CEQA), in accordance with Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have an effect on the
environment.
SECTION 3: The City Council of the City of Vernon hereby
approves the Agreement with California Consulting, LLC, in
substantially the same form as the copy which is attached hereto as
Exhibit A.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Agreement, for
and on behalf of, the City of Vernon, and the Interim City Clerk, or
Deputy City Clerk, is hereby authorized to attest thereto.
SECTION 5: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized, including but not limited
to, any nonsubstantive changes to the Agreement attached herein.
SECTION 6: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk's designee,
to send a fully executed Agreement to:
California Consulting, LLC
Attn.: Shari Herbold
1530 East Shaw Avenue, Suite 114
Fresno, CA 93710
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SECTION 7: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this
resolution, and the Interim City Clerk of the City of Vernon shall
cause this resolution and the Interim City Clerk's certification to be
entered in the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 4th day of December, 2012.
IST:
Reed, Interim City Clerk
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Name: William J. Davis
Title: Mayor / Maye-r—P-r-o—T:GT�
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Dana Reed, Interim City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 2012-233,
was duly passed, approved and adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Tuesday, December 4, 2012, and thereafter was duly signed by the Mayor
or Mayor Pro-Tem of th City of Vernon.
Executed this day of December, 2012, at Vernon, California.
(SEAL)
Da Reed, Interim City Clerk
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EXHIBIT A
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND CALIFORNIA
CONSULTING, LLC FOR THE FUNCTION OF GRANT COORDINATOR
Contractor:
Responsible Principal of Contractor:
Notice Information - Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
COVER PAGE
California Consulting, LLC
David Marquez, Coordinator
California Consulting, LLC
1530 East Shaw Avenue, Suite 114
Fresno, CA 93710
Attention: David Marquez, Coordinator
Phone: (559) 244-0801
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Mark Whitworth,
City Administrator
Telephone: (323) 583-8811 ext. 355
Facsimile: (323) 826-1422
December 4, 2012
December 4, 2013
Total not to exceed $60,000.00 (includes all
applicable sales tax); and more particularly
described in Exhibit B
Three years
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND CALIFORNIA
CONSULTING, LLC FOR THE FUNCTION OF GRANT COORDINATOR
THIS Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation ("City'), and California Consulting, LLC, a California limited
liability company ("Contractor").
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on
December 4, 2012.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals dated August 2012, Exhibit A, and Contractor's proposal to
the City ("Proposal") dated October 2, 2012, Exhibit B, and according to an agreed upon
Schedule, Exhibit C, all of which are attached to and incorporated into this Contract by
reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed according to the standards then prevailing
in the California profession.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own
expense, all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City -approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 TERM.
4.1 The term of this Contract is for a period of one year, commencing with its
signing and continuing to and through December 4, 2013.
5.0 COMPENSATION AND FEES.
5.1 For satisfactory and timely performance of the services, the City will pay
Contractor an amount not to exceed $60,000.00, in accordance with the payment schedule set
forth in Exhibit C, and subject to the terms and conditions of Exhibit A.
5.2 Contractor's grand total compensation for the entire term of this Contract
shall not exceed $60,000.00 without the prior authorization of the City Council.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical,
administrative, overhead, insurance, reproduction, telephone, air travel, auto rental,
subsistence, and all related expenses.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to
the City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced,
including the services completed, the number of hours spent, reimbursable expenses incurred
and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice
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that describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.5 Payment of such invoices shall be payment in full for all services,
authorized costs and authorized extra work covered by that invoice.
7.0 CHANGE ORDERS. There is no change order authority provided in this
Contract.
8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may
be reasonably necessary for Contractor to perform its services; and will give any required
decisions as promptly as practicable so as to avoid unreasonable delay in the progress of
Contractor's services.
9.0 GENERAL TERMS AND CONDITIONS.
9.1 INDEPENDENT CONTRACTOR.
9.1.1 It is understood that in the performance of the services
herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract. Further, Contractor has and shall retain the right to exercise full
control over the employment, direction, compensation and discharge of all persons employed by
Contractor in the performance of the services hereunder. Contractor shall be solely responsible
for, and shall indemnify, defend and save City harmless from all matters relating to the payment
of its employees, including compliance with social security, withholding and all other wages,
salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
9.1.2 Contractor acknowledges that Contractor and any
subcontractors, agents or employees employed by Contractor shall not, under any
circumstances, be considered employees of the City, and that they shall not be entitled to any of
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the benefits or rights afforded employees of City, including, but not limited to, sick leave,
vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life,
dental, long-term disability or workers' compensation insurance benefits.
9.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications,
computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other
documents prepared by Contractor in furtherance of the work shall be the sole property of City
and shall be delivered to City whenever requested. Contractor shall keep such documents and
materials on file and available for audit by the City for at least three (3) years after completion or
earlier termination of this Contract. Contractor may make duplicate copies of such materials
and documents for its own files or for such other purposes as may be authorized in writing by
the City.
9.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy or incompleteness.
9.5 WAIVER. The City's waiver of any term, condition, breach or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived.
9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors and/or assigns.
9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this
Contract or any rights hereunder without the prior written consent of the City and approval by
the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized
assignment or transfer shall be null and void and shall constitute a material breach by the
Contractor of its obligations under this Contract. No assignment shall release the original
parties or otherwise constitute a novation.
9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
9.9 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce
or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs and necessary disbursements in addition to any other relief to which such
party may be entitled.
9.10 INTERPRETATION.
9.10.1 Applicable Law. This Contract, and the rights and duties
of the parties hereunder (both procedural and substantive), shall be governed by and construed
according to the laws of the State of California.
9.10.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation and agreements (written or
oral).
9.10.3 Written Amendment. This Contract may only be changed
by written amendment signed by Contractor and the City Administrator or other authorized
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representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
9.10.4 Severability. If any provision in this Contract is held by
any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion
shall be deemed severed from this Contract, and the remaining provisions shall nevertheless
continue in full force and effect as. fully as though such invalid, illegal, or unenforceable portion
had never been part of this Contract.
9.10.5 Order of Precedence. In case of conflict between the terms
of this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail.
9.10.6 Choice of Forum. The parties hereby agree that this
Contract is to be enforced in accordance with the laws of the State of California, is entered into
and/or is to be performed in the City of Vernon and that all claims or controversies arising out of
or related to performance under this Contract shall be submitted to and resolved in a forum
within the County of Los Angeles at a place to be determined by the rules of the forum.
9.10.7 Duplicate Originals. There shall be two (2) fully signed
copies of this Contract, each of which shall be deemed an original.
9.11 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term and provision hereof.
9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
9.13 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising
out of or relating to the negotiation, construction, performance, non-performance, breach or any
other aspect of this Contract, shall be settled by binding arbitration in accordance with the
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Commercial Rules of the American Arbitration Association at Los Angeles, California and
judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
9.14 INDEMNITY.
9.14.1 Contractor agrees to indemnify, hold harmless and
defend (even if the allegations are false, fraudulent or groundless), to the maximum extent
permitted by law, the City, its City Council and each member thereof, and its officers,
employees, commission members and representatives, from any and all liability, loss, suits,
claims, damages, costs, judgments and expenses (including attorney's fees and costs of
litigation) which in whole or in part result from, or arise out of, or are claimed to result from or to
arise out of:
A. any activity on or use of City's premises or
facilities or any performance under this Contract; or
B. any acts, errors or omissions (including, without
limitation, professional negligence) of Contractor, its employees, representatives,
subcontractors, or agents in connection with the performance of this Contract.
9.14.2 This agreement to indemnify includes, but is not limited to,
personal injury (including death at any time) and property or other damage (including, but
without limitation, contract or tort or patent, copyright, trade secret or trademark infringement)
sustained by any person or persons (including, but not limited to, companies, or corporations,
Contractor and its employees or agents, and members of the general public). The sole
negligence or willful misconduct of City, its employees or agents other than Contractor or
Contractor's subcontractors are excluded from this indemnity agreement.
9.15 INSURANCE. Contractor shall, at its own expense, procure
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and maintain policies of insurance of the types and in the amounts set forth below, for the
duration of the Contract, including any extensions thereto. The policies shall state that they
afford primary coverage.
9.15.1 Automobile Liability with minimum limits of at least
$100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal
vehicle; or an amount of $500,000 including owned, hired, and non -owned liability coverage if
written on a Commercial automobile liability form.
9.15.2 General Liability with minimum limits of at least $1,000,000
combined single limits written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Contract.
A. If Contractor employs other contractors as part of the
services rendered, Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
is applicable.
B. Blanket Contractual Coverage if required.
C. Products/Completed Operations coverage where such risk
9.15.3 Professional Errors and Omissions coverage in a sum
of at least $1,000,000. Applicable aggregates must be identified and claims history provided to
determine amounts remaining under the aggregate.
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9.15.4 Contractor shall comply with the applicable sections of the
California Labor Code concerning workers' compensation for injuries on the job. Compliance is
accomplished in one of the following manners:
A. Provide copy of permissive self-insurance certificate
approved by the State of California; or
B. Secure and maintain in force a policy of workers'
compensation insurance with statutory limits and Employer's Liability Insurance with a minimal
limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation
against City, its City Council, commissioners, officers, employees, and volunteers for losses
arising from performance of this Contract; or
C. Provide a "waiver" form certifying that no employees
subject to the Labor Code's Workers' Compensation provision will be used in performance of
this Contract.
9.15.5 Each insurance policy included in this clause shall be
endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written
notice to City.
of no less than B:VIII.
9.15.6 Insurance shall be placed with insurers with a Best's rating
9.15.7 Prior to commencement of performance, Contractor shall
furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a
person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a
form approved by City. City may require complete, certified copies of any or all policies at any
time.
9.15.8 Failure to maintain required insurance at all times
shall constitute a default and material breach. In such event, Contractor shall immediately notify
City and cease all performance under this Contract until further directed by the City. In the
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absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with
collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or
recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract;
or (c) self insure the risk, with all damages and costs incurred, by judgment, settlement or
otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-
off or recoupment from any sums due Contractor.
9.16 NOTICES.
Any notice or demand to be given by one party to the other shall be given in
writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as
follows. Notice simply to the City of Vernon or any other City department is not adequate notice.
If to the City:
If to the Contractor:
City of Vernon
Attention: Alex Kung, Assistant to the City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
California Consulting, LLC
Attention: David Marquez, Coordinator
1530 East Shaw Avenue, Suite 114
Fresno, CA 93710
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
9.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
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prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
9.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice.
Termination for cause shall relieve the terminating party of further liability or
responsibility under this Contract, including the payment of money, except for payment for
services satisfactorily and timely performed prior to the service of the notice of termination, and
except for reimbursement of (1) any payments made by the City for service not subsequently
performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining
substitute performance.
9.19 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least 3 years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
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location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.
9.20 CONFLICT. Contractor hereby represents, warrants and certifies that no
member, officer or employee of the Contractor is a director, officer or employee of the City of
Vernon, or a member of any of its boards, commissions or committees, except to the extent
permitted by law.
9.21 Enforcement of Wage and Hour Laws. Eight hours labor constitutes a legal
day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for
each worker employed in the execution of this Agreement by the respective Contractor or
subcontractor for each calendar day during which the worker is required or permitted to work
more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation
of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid
to the City; provided, however, work performed by employees of contractors in excess of 8
hours per day, and 40 hours during any one week, shall be permitted upon compensation for all
hours worked in excess of 8 hours per day at not less than 1'/ times the basic rate of pay.
Living Wages. In addition, Contractor, or Subcontractor, if any, working on City
service contracts of any amount, as to all employees spending time on City contracts shall
observe the City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current Living Wage Standards are set forth in Exhibit D. Upon request,
certified payroll shall be provided to the City.
[Signatures Begin on Next Page].
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IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date
stated in the introductory clause.
City of Vernon, a California charter City California Consulting, LLC, a California
and California municipal corporation limited liability company
By: By:
William Davis, Mayor
Name:
ATTEST:
Dana Reed, Interim City Clerk
APPROVED AS TO FORM:
Nicholas George Rodriguez, City Attorney
Title:
-31
Name:
Title:
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EXHIBIT A
EXHIBIT A
REQUEST FOR PROPOSALS
City of Vernon
Request for Proposals (RFP)
For the Function of
Grant Coordinator
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City of Vernon
City Administrator's Office
4305 Santa Fe Avenue, Vernon Ca 90058
Phone: (323) 583-8811
August 2012
INTRODUCTION AND PROJECT
The City of Vernon (City) is currently.seeking Proposals from qualified individuals and/or
business entities for the function of Grant Coordinator ("Coordinator").
The City will select an individual who and/or a business entity which demonstrates proven
capabilities of serving in the role of and carrying.out the functions of Coordinator. The
candidate should reflect a knowledge of applicable areas of expertise, have recent related
experience, provide a proposed scope of work, and a proposed fee schedule, not to exceed
$4,000 per month for an initial one-year period of rendering services.
II. BACKGROUND
The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is
located approximately 5 miles southeast of downtown Los Angeles California. Over its
long history Vernon has been developed as an industrial community. At the turn of the 20'h
century the lands that make up Vernon were comprised largely of farmlands. The presence
of three major rail lines in the area led influential business men and property owners to
encourage the railroad companies to run spur lines onto the farmlands. These rail
extensions enabled the creation of an "exclusively industrial" city. By the 1920's Vernon
was attracting large stockyards and meatpacking facilities. In the 1930's Vernon became
the location of choice for many heavy industrial plants. As economic conditions changed
over the decades, these large scale industrial operations have relocated out of Southern
California and Vernon has attracted smaller, lighter industrial facilities. The City's
business friendly environment, low cost utilities and key location for trucking and rail
transport continue to position Vernon as an ideal location for industrial uses.
City Government: The City Council consists of five members, elected from the City
at -large, who serve five-year staggered terms. The City Council annually appoints a Mayor
and a Mayor Pro Tern from its own membership to serve one-year terms.
III. SCOPE OF SERVICES
Each Proposal shall include a description of a full scope of services, including.at least the
following elements:
Serving as the City's Grant Coordinator, reporting to'the City Administrator or his
designee.
Designing and implementing a strategy to identify, apply for and obtain grants from
governmental and private entities for the purpose of funding significant projects.
Attending City Council meetings as requested by the City Council or City
Administrator.
IV. _ PROPOSED FORMAT
The selected Coordinator shall work with the City's personnel to ensure the highest level of
accuracy.
A. Assumptions: Proposals should include a list of assumptions made in
preparation of the proposal on a separate page entitled, "Assumptions Upon
Which This Proposal is Based." This section should also specifically set
forth those documents and data which the prospective Coordinator expects
to be provided by the City.
B. Schedule: Proposals should provide a detailed schedule for the completion
of services to the extent reasonably possible and foreseeable. Time frames
should be stated in terms of the number of calendar days or weeks required
to complete the specified tasks using the City's notice to proceed as the start
date. The schedule should identify the periods as the total elapsed time
from the start date.
C. Costs: Proposals should include either the costs for the completion of each
major'task proposed, or the basis for calculating such costs, if the costs are
based on one or more variables. This section should include billing and
expense reimbursement requirements. This one-year contract will be for a
not -to exceed maximum amount of $5,000 per' month, plus pre -approved
costs for all work done. A time and materials rate schedule should also be
provided for use in negotiating any changes in Work required during the
course of the contract. Cost information shall be submitted in a separate
sealed envelope.
D. Staffing: The proposed Coordinator and any key additional personnel,
including those of any subcontractor, shall be designated. The person(s)
who will attend and facilitate public meetings and presentations should be
identified and should be the same persons making any presentations to City
Staff during the selection process. The geographic location of the
proposed Coordinator and key additional personnel, if any, shall also be
identified. Any proposed sub -contractors shall be listed and their
responsibilities should be included in the proposal, if necessary. There shall
be no changes in the project manager, sub -contractors, or key staff without
prior approval of the City.
V. QUALIFICATIONS & CRITERIA
A. Qualifications: -The City of Vernon will select a Coordinator on the basis
of qualifications, experience, and cost. The following. are the minimum
qualifications to be used to evaluate responses to this Request for Proposal:
The proposed Coordinator has sufficient relevant education. An
advanced degree in an applicable field is desired, but not required.
2. The proposed Coordinator has recent relevant experience
performing the requested services. Short of acival experience as a
Coordinator relevant experience may include public or private
sector administration, advice, and counsel.
3. Each proposer shall provide three references, preferably from
governmental entities, for relevant work performed in the past five
years. When possible, include references from cities of a similar
size and character to Vernon. If the proposer does not have three
governmental entity references, references from private entities may
be provided.
4. The proposer can demonstrate understanding of the assignment and
knowledge of the skills necessary to serve in the role of the
Coordinator.
B. Selection Criteria: The following items will be used to evaluate each
proposed Coordinator:
1. The proposed Coordinator's resume. The resume shall include
educational background and qualifications.
2. Resumes -of anyone being proposed to assist the Coordinator.
3. Relevant experience and a demonstrated record of success carrying
out the duties of a Coordinator.
Substantiating adequate ability to complete the assignment within
the time specified in the proposal (initial one-year period).
4. The ability to make effective public presentations as may be
required.
5. The ability to work effectively with City staff, other public agencies,
and related parties as may be required during the course of the
assignment..
6. Pertinent new ideas or approaches that may be presented during the
course of the selection process.
7. Whether the proposer has adequate knowledge of local conditions.
8. A record of keeping costs within budget.
9. Contract fee as negotiated and ultimately agreed upon. Price is not
the sole basis for selection, but may be considered in the criteria for
evaluating proposals.
VI. FORMAT AND DELIVERY RESPONSE
Respondents are asked to submit seven (7) copies of their proposals in sufficient detail to
allow for a thorough evaluation. and comparative analysis. The proposal should include, at
a minimum, the following information in sectionalized format addressing all phases of the
work in the RFP.
A. Format: Limit your proposal to 20 typed 8.5" x 11" pages, or fewer, on
white bond paper of at least 20-pound weight single sided (excluding cover
letter and attachments). You may attach company brochure materials if
you wish, but these must be as separate attachments and independent from
the required elements noted above.
1. Use a conventional typeface with a minimum font size of 12 points.
Use a 1" margin on all boarders.
2. Organize your submittal in the order described above.
3. Provide one (1) unbound original of your firm's response and one
electronic version
.4. Prominently label the package: "RFP for the Grant Coordinator"
and include the name of the prime respondent.
Deliver the response to:
City of Vernon
City Administrator's Office
Attention: Kristen Enomoto
4305 Santa Fe Avenue
Vernon, CA 90058
5. Responses are due on or before 5:00 p.m., on October 2, 2012. Late
responses will not be accepted.
6. If you have any questions please contact Kristen Enomoto at (323)
583-8811.
B. Cover Letter: All proposals shall include a cover letter which states that
the proposal shall remain valid for a period of not less than ninety (90) days
from the date of submittal. If the proposal contemplates. the use of
sub -contractors, the sub -contractors shall be identified in the cover letter.
If the proposal is submitted by a business entity, the cover letter shall be
signed by an officer authorized to contractually bind the business entity.
With respect to the business entity, the cover letter shall also include: the
identification of the business entity, including the name, address and
telephone number of the business entity; and the name, title, address and
telephone number of a contact person during the proposal evaluation
period.
C. Introduction: Present an introduction of the proposal and your
understanding of the assignment and significant steps, methods and
procedures to be employed by the proposer to ensure quality deliverables
that can be delivered within the required time frames and your identified
budget.
D. General Scope of Work: Briefly summarize the scope of work as the
proposer perceives or envisions it.
E. Work Plan: Present concepts for conducting the work plan and
5
interrelationship of all products. Define the scope of each task including
the depth and scope of analysis or research proposed.
F. Specific Work Products: Identify the specific end products.that will be
submitted. Include concepts as to the form and content of each work
product.
G. Proposed Schedule: Present a comprehensive schedule reflecting time
frames and milestones for completing each phase and task. Include key
decision points, interviews, workghops and Public Hearings
H. Estimated Cost and hourly Rate Schedule: Although an important
aspect of consideration, the financial cost estimate will not be the sole
justification for consideration. The City does expect a fair and reasonable
project cost, backed by itemization of how the costs per phase and task were
developed.
Negotiations may or may not be conducted with the proposer; therefore, the
proposal submitted should contain the proposer's most favorable terms and
conditions, since selection and award may be made without discussion with
any firm. All prices should reflect "not to exceed" amounts per item.
1. Ability of the Proposer to Perform: Provide a detailed description of the
proposer and his/her/its qualifications, including names, titles, detailed
professional resumes and past experience in similar work efforts/products
of key personnel who will be working on the assignment. Provide a list of
specific related work projects that -have been completed by the proposer
which are directly related to the assignment described in this RFP. Note
the specific individuals who completed such project(s). Identify role and
responsibility of each member of the project team. Include the amount of
time key personnel will be involved in the respective portions of the
assignment. Respondents are encouraged to supply relevant examples of
their professional product. Provide a list of references.
The Coordinator shall not subcontract any work under the RFP nor assign
any work without the prior written consent of the City.
VIL ADDENDA. CHANGES. AND AMENDMENTS TO THIS SOLICITATION
At any time prior to the due date for responses, the City may make changes, amendments,
and addenda to this solicitation, including changing the date due to allow respondents time
to address such changes. Addenda, changes, and amendments, if made, will be posted on
the City's website (www.cityofvernon.org), which is deemed adequate notice. A
proposer may make a request to the City's project coordinator to be placed on a list of
persons to receive notice of any such.addenda, changes, or amendments. The preferred
manner of communications is via e-mail due to its timeliness.
VIII. CONDITIONS FOR RESPONSES TO RFP
The following conditions apply to this RFP process:
A. Nothing contained in this RFP shall create any contractual relationship
between the respondent and the City.
B. This RFP does hot obligate the City to establish a list of service providers
qualified as prime contractors, or award a contract to any respondent. The
City reserves the right to amend or cancel this RFP without prior notice, at
any time, at its sole discretion.
C. The City shall not be liable for any expenses incurred by any individual or
organization in connection with this RFP.
D. No conversations or agreements with any officer, agent, or employee of the
City shall affect or modify any terms of this RFP. Oral communications or
any writtente-mail materials provided by any person other than designated
contact staff of City shall not be considered binding.
E. The City reserves the right, in its sole discretion, to accept or reject any or
all Proposals without prior notice and to waive any minor irregularities or
defects in a Proposal. The City reserves the right to seek clarification on a
Proposal with any source.
F. The dates, times, and sequence of events related to this RFP shall ultimately
be determined by the City. The schedule shown above is subject to
change, at the sole discretion of the City, although the City will attempt to
follow it and, if it must be altered, will attempt to provide reasonable notice
of the changes.
G. Respondents shall not issue any news release pertaining to this RFP, or the
City without prior written approval of the City.
H. All submitted proposals and information included therein or attached
thereto shall become public record upon delivery to the City
Administrator's Office.
IX. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST
The City may, at its sole discretion and for any reason whatsoever, withdraw this
solicitation at any time.
EXHIBIT B
EXHIBIT B
PROPOSAL
A Proposal For
City of Vernon
Grant Coordinator
By:
California Consulting, LLC
IFORNIA
ONSU L7i I]�I�
�,
October 2, 2012
Introduction
California Consulting is the largest grant writing firm in the State. Founded in 2004, we
have developedan expertise in representing public agencies, private companies, and non-profit
organizations. California Consulting grant writers have written almost 400 competitive grants
that have been funded. We are yet to have a client where we did not generate significantly more
money for the client than they paid us.
California Consulting has secured almost $1.4 billion for our clients. Since inception,
California Consulting has generated $108,294,577 for clients through State, Federal and Private
Foundation grant writing. We have secured over $20 million through Federal grants, $86
million in State and local grants and almost $2 million through private foundations.
The City of Vernon is requesting services for a Grant Coordinator, who will report
directly to the City Administrator or his designee. The responsibilities include designing and
implementing strategies for identifying, applying for and obtaining grants from governmental
and private entities for the purpose of funding significant projects. The Coordinator will also
attend City Council meetings as requested by the City Council or City Administrator. The
Coordinator will work closely with the City's personnel to ensure the highest level of accuracy.
California Consulting proposes a set monthly retainer to include unlimited research, grant
writing and post award compliance and administration as needed. Using this model, we are
bringing the grants to the clients. The unlimited monthly retainer package is the most cost
effective method for the City to hire a grant writing company. For almost nine years, the
unlimited monthly retainer method has been an effective and successful method for California
Consulting in serving our various clients throughout the State. During our nine years of being in
business, we have never gone over a budget set by one of our clients.
Assumptions upon Which
This Proposal is Based
California Consulting will conduct a Needs Assessment at the outset of the contract in
which the Department heads should be present with a list of their department priorities.
2. The grant writing services California Consulting will provide for the City is on an
unlimited basis.
3. The City will provide an established point of contact at the City for California Consulting
grant writer(s) to contact regarding potential grants.
4. California Consulting will have reasonable access to the required information and
documentation required to complete all grants pursued on behalf of the City.
The City will provide the required information and documentation in a timely manner in
order for California Consulting to submit all grants the City wishes to pursue by the
deadlines issued by the agency providing the grant. As each grant's guidelines vary, a
list of documents and data which should be provided to the City cannot be specified.
Once the City chooses to pursue specific grants, a list of documents and data will be
provided to the City.
Work Plan and Product
California Consulting performs a needs assessment with each client and is responsible for
post award compliance as needed. These are services not frequently offered by other grant writing
firms. We provide this valuable service at no additional cost.
NEEDS ASSESSMENT:
California Consulting staff will meet personally with the City and each department head
to identify priority projects, needs, objectives and tangible goals. Based on our knowledge of
Federal, State, and private funding opportunities our staff then will closely monitor funding
opportunities that fit the needs of the City.
Sample questions asked during the Needs Assessment:
1. List and describe any program initiatives or priority projects.
2. What needs, projects, or content areas would you like to target for funding? You
can list specific projects or general areas in which you have funding needs.
3. List any grants for which you are considering applying or have decided to apply.
In addition, please list what kind of grant -writing support would be helpful for
each grant.
4. List past grants that have been funded.
5. List past grant applications you would like to revise and submit again.
GRANT WRITING:
California Consulting is the State's largest and most effective grant writing company. We
have been able to secure almost $110 million in State and Federal competitive grants for our
clients including almost 400 approved applications. Our experienced grant writers know how to
craft a grant writing application from scratch and turn it into a highly competitive document.
GRANT ADMINISTRATION:
After the grant is awarded there is often post award compliance that needs to be
addressed. California Consulting staff has extensive experience in the area of grants
administration, evaluation, and reporting post -award. We offer this service at no additional cost
to the City.
GRANTS RESEARCH AND IDENTIFICATION:
Our staff is proficient in taking ideas from clients and turning them into reality by finding
the correct grant that fits the need. Our team of experts has the ability to .conduct national
searches and find any and all funding opportunities for the City.
Schedule for Completion of Services
The schedule for completion of services for grant writing will vary depending on the
grants the City wishes to pursue. Once the City has chosen which grants to pursue, California
Consulting will provide the City with a reasonable timeline regarding each individual grant.
Below are examples of grants the City may wish to pursue with timeframes in which items must
be completed in order to submit the grant in a timely fashion. These examples should not be
construed as definitive deadlines as no grants have yet been chosen. Every individual grant is
different, each with different calendar schedules and guidelines.
Land Water Conservation Fund (Due November 1, 2012)
Date
Activity/Action
June 12012
Application released
June 15-June 30
Establish contact with applicant & determine project
June — August 2012
Data collection for project by applicant & grant writer
(project description, site plans, maps, cost estimate)
July 1-30, 2012
Applicant begins CEQA and NEPA environmental review processes
August -September
Applicant conducts community input meetings with residents
August 2012
Applicant begins public comment process for CEQA & NEPA
August -October 2012
Grant writer writes proposal narrative
August -September 2012
Applicant generates resolution
Early October 2012
Finalize proposal narrative between grant writer & applicant
Mid -October 2012
Review & edit of complete draft application
late October/November 1
deadline
Submission of application
Cal Fire Full Proposal (Estimated due late January 20113)
Date
Activity/Action
August -September 2012
Applicant completes Concept Proposal
September 19
Concept Proposal due to Cal Fire
September — December
2012
Concept proposal reviewed & if approved, applicant notified to apply for
Full Proposal for Funding (by December)
1 a week December 2012
Notified of approval to apply for full funding; contact applicant
2" week December 2012
Start planning full application project — use Concept Proposal as
foundation
V Week December 2012
Start developing narrative sections, scope of work, full budget
Get resolution on docket
41nweek December 2012
Start environmental report & application assurance forms
1 week January 2013
Finalize narrative and budget sections, review
2no week January 2013
Finalize environmental report & assurance forms
complete resolution
V week January 2013
Compile final application documents, final revisions,
7411 week January 2013
Submit application to Cal Fire.
Note: this timeline is based on past cycles and actual 2013 cycle may not follow this exactly.
Proposal of Costs and Budget Parameters
The contract for grant writing services is for one-year and is not to exceed $5,000 per
month plus expenses pre -approved by the City, according to the guidelines listed by the City in
the RFP. California Consulting proposes the cost for grant writing services be based upon a
monthly fee, plus expenses such as telephone calls, faxes, mileage, postage and copies. A set
monthly retainer for unlimited grant writing is more cost effective for our clients.
When California Consulting, LLC opened in 2004 we asked our clients their preferred
method for billing. Taking a percentage of the grant proceeds is prohibited. Therefore, if a
grant writer attempts to be hired by taking a percentage, the percentage must be taken from the
City's general fund. Our clients told us that unexpected and unplanned "hits" to the general fund
would be unacceptable. For example, a grant writer writes a Federal grant application for $1
million for the City and submits it. The grant goes through the evaluation process at the Federal
agency and 9 months later the Federal agency informs the City the grant has been funded. At.
that time, the City will owe the grant writer approximately $100,000 from the general fund (if the
contractor is using a 10% commission model). This is an unplanned cost and one that cannot be
anticipated. Our clients asked us to bill them on a flat monthly retainer so they can build that cost
into their budget and have continuity. The cost will stay the same and not change each month
and the cost will include "unlimited" grants identification.
Using this model, we are bringing the grants to the clients. The cost includes unlimited
research and unlimited grant writing. A special feature of our unlimited monthly service is we
conduct all post award compliance, administration, and evaluation at no cost to the City. The
unlimited monthly retainer package is the most cost effective method for the City to hire a grant
writing company. For almost nine years, the unlimited monthly retainer method has been an
effective and successful method for California Consulting in serving our various clients
throughout the State.
California Consulting will provide unlimited grant writing services for the set monthly fee,
plus reimbursement of expenses. During our nine years of being in business, we have never gone
over a budget set by one of our clients.
For actual cost proposed by California Consulting please see the separate sealed
envelope as renuested in the RFP by the City.
Proposal of Staffing
California Consulting has grant writers throughout California and has offices in Fresno,
Sacramento and the Los Angeles area. Founded in 2004, California Consulting has developed an
expertise in representing public agencies, private companies, and non-profit organizations.
California Consulting grant writers have written almost 400 competitive grants that have been
funded.
California Consulting proposes David Marquez and/or Bill Martinez as the proposed
Coordinator for the City of Vernon. However, as needed, any team member of California
Consulting, LLC may be called upon for assistance with servicing the City based on the area of
expertise required.
David Marquez and/or Bill Martinez will be responsible for attending and facilitating
public meetings and presentations. This person will also be responsible for making presentations
to City Staff during the selection process. David Marquez and Bill Martinez are both located in
the California Consulting Montebello Office located at 420 N. Montebello, Ste. 114, Montebello,
CA 90640.
Additional Staff members of California Consulting include the following:
1. Steve Samuelian — Owner and Manager
2. Juan Garza I1— Chief Operating Officer
3. Noelani Sallings — Regional Director for the Bay Area and Central Coast
4. Amy Christianson — Senior Grant Writing Consultant for Education
5. Tristan Shamp — Grants Manager
6. Danielle Sotelo — Grants Manager
7. Alice Luck — Project Manager for Southern California
8. Eduardo Hernandez — Project Manager for Southern California
9. Jennifer Carpenter — Project Manager
10. Dana Leusch — Project Consultant
11. Rob Garcia — Director of Grants
12. Shari Herbold — Office Manager
Coordinator Qualifications and Criteria
California Consulting has grant writers throughout California and has offices in Fresno,
Sacramento and the Los Angeles area. Founded in 2004, California Consulting has developed an
expertise in representing public agencies, private companies, and non-profit organizations.
California Consulting grant writers have written almost 400 competitive grants that have been
funded.
David Marquez graduated from the University of La Verne with a Bachelor of Arts in
History and International Studies. Prior to joining California Consulting, he served as the
Executive Director of several non-profit agencies where he focused on building collaborations
and cross -institutional partnerships, both formal and informal, between schools, the private
sector and community based organization to increase the social and economic capital of families
in Los Angeles County. Previously, he served as Chief Deputy of Legislation and Policy for
former Los Angeles Councilmember Mike Hernandez, where he managed the legislative and
planning staff. He began his career as a community organizer, nearly twenty years ago in East
Los Angeles. He considers his experience .and education as a community organizer as the
foundation of his present work.
Bill Martinez' educational background includes a Master's degree in City and Regional
Planning from the John F. Kennedy School of Government at Harvard University. He also has a
Bachelor of Arts degree in History from California State University, Long Beach.
Bill Martinez has previously served on the Board of Directors of the San Gabriel Valley
Conservation Corp.; All Peoples Christian Center; the Los Angeles Commission on Assaults
Against Women (now, Peace Over Violence); Cornerstone Theater Company; the Advisory
Board the Gang Violence Bridging Project of the Pat Brown Institute, California State
University, Los Angeles; and Renewing Democracy Through Racial/Cultural Reconciliation,
The Institute for Democratic Renewal at the Claremont Graduate University.
Coordinator Experience
California Consulting has grant writers throughout California with offices in Fresno,
Sacramento and Los Angeles. Founded in 2004, we have developed an expertise in representing
public agencies, private companies, and non-profit organizations. California Consulting grant
writers have written almost 400 competitive grants that have been funded.
David Marquez is focused on developing capacity building and community development
related services on behalf of non-profit agencies, local government, and the private sector to
serve the diverse communities of Los Angeles. He has extensive experience and familiarity in
the area of community and economic development, social and health services and planning and
land use issues. He has combined his knowledge of varied issues with his experience in policy
development, coalition building, grant management, fund development and local government to
develop both strategies for issue oriented advocacy and program sustainability for his clients.
David Marquez was born and raised in East L.A and has spent nearly his entire
professional career working in the City of Los Angeles. He has served as Commissioner for the
City of Los Angeles East Area Planning Commission, Member of the Founders Board for the
Los Angeles Neighborhood Land Trust, as a board member for the 24th St Theatre, Arts
Community Land Activism (ACLA), the California Hospital Medical Center, California Hospital
Medical Center -Hope Street Family Center Community Advisory Board and Communications
Committee.
Bill Martinez specializations includes management and administrative practices, program
evaluation, strategic planning and program design, primarily in the area of violence prevention,
gang intervention and other programs affecting youth. Recently, he was a principal author of "A
Call to Action: A Case for a Comprehensive Solution to LA's Gang Violence Epidemic" for the
City of Los Angeles' Ad Hoc Committee on Gang Violence and Youth Development.
Previously, Bill Martinez was Director of the Violence Prevention Coalition of Greater Los
Angeles, a network of individuals and agencies who promote the Public Health Model of violence
prevention. He has also served as: Executive Director of Eureka Communities Los Angeles, a
learning fellowship of non-profit Executive Directors; Director of the Unity Collaborative, a
network of gang intervention agencies serving the City of Los Angeles; and Program Manager of
the Youth and Gang Violence Intervention Specialist Training Program at California State
University, Los Angeles. He is also the former Executive Director of Community Youth Gang
Services, a non-profit agency that provided gang intervention services throughout the City and
County of Los Angeles.
Mr. Martinez' previous experience has spanned several diverse issues, including economic
development and redevelopment, educational research and development, public finance,
transportation and emergency preparedness planning. He has also consulted to public and private
entities in alternative education, redevelopment, public housing and public health. Assignments
have included program design, management audits, resource development, organizational analysis
and programmatic review.
References
1. City of Delano — Maribel Reyna, City Manager (661) 720-2269;
mrevna ,cityofdelano.org
2. City of Montebello — Bill Molinari, Councilmember (323) 240-0461
3. City of Pico Rivera —Mayor Bob Archuleta (562) 801-4371; bobbrokerl@gmaii.com
4. City of Rialto —Mike Story, City Administrator (909) 820-2525; mstory@rialtoca.gov
5. Lynwood USD -Eddie Velasquez, Superintendent (310) 886-1600 x76601;
evleasquezAlynwood.k] 2.ca.us
Skills and Success Record
California Consulting is the largest grant writing firm in the State. Founded in 2004, we
have developed an expertise in representing public agencies, private companies, and non-profit
organizations. California Consulting grant writers have written almost 400 competitive grants
that have been funded. We are vet to have a client where we did not generate significantly more
money for the client than theypaid us.
California Consulting has secured almost $1.4 billion for our clients. Since inception,
California Consulting has generated $108,294,577 for clients through State, Federal and Private
Foundation grant writing. We have secured over $20 million through Federal grants, $86
million in State and local grants and almost $2 million through private foundations.
Please seethe attached documentation reflecting our successes:
1. Grants Secured List
2. By The Numbers
3. References
4. Success Stories
5. Testimonials
California Consulting staff is experienced in all facets of grant writing and have a
thorough understanding of our client's needs through open and continual communication. Since
opening in 2004, we have presented at hundreds of Council meetings, board meetings and
department head meetings with great success.
Ideas and Approach
California Consulting performs a needs assessment with each client and is responsible for
post award compliance as needed. These are services not frequently offered by other grant writing
firms. We provide this valuable service at no additional cost.
NEEDS ASSESSMENT:
California Consulting staff will meet personally with the City and each department head
to identify priority projects, needs, objectives and tangible goals. Based on our knowledge of
Federal, State, and private funding opportunities our staff then will closely monitor funding
opportunities that fit the needs of the City.
GRANT WRITING:
California Consulting is the State's largest and most effective grant writing company. We
have been able to secure almost $110 million in State and Federal competitive grants for our
clients including almost 400 approved applications. Our experienced grant writers know how to
craft a grant writing application from scratch and turn it into a highly competitive document.
GRANT ADMINISTRATION:
After the grant is awarded there is often post award compliance that needs to be
addressed. California Consulting staff has extensive experience in the area of. grants
administration, evaluation, and reporting post -award. We offer this service at no additional cost
to the City.
GRANTS RESEARCH AND IDENTIFICATION:
Our staff is proficient in taking ideas from clients and turning them into reality by finding
the correct grant that fits the need. Our team of experts has the ability to conduct national
searches and find any and all funding opportunities for the City.
Working with City Staff
The California Consulting team boasts ten grant writers. Through years of experience
our grant writers have a proven track record of success and have mastered their skills of
identifying, researching, and obtaining funding for significant projects at every level of
government. Our team has successfully written competitive Federal and State grants totaling
well over $108 million for our clients. Our aggressive, hard-working, and results -oriented style
has translated into millions of dollars for our clients. Our professional grant writers are diligent
and stay current on every Federal and State grant available on a myriad of different topics and
public policy areas. Whether it is recreation, education, parks money, or public safety, our grants
team knows where to locate grant funds and how to successfully write the applications.
California Consulting Staff meets personally with clients to conduct needs assessment at
the outset in order to identify priority projects correlating with the City's goals. Based on our
knowledge of funding opportunities, our Staff closely monitors the opportunities that fit our
client's needs.
California Consulting is extensively experienced and very capable of arranging and
attending any meetings on behalf of the City. Our staff has close working relationships with key
contacts at the Federal, State and local levels of all governmental and private foundation entities
with available grant funds. Our staff is professional and works closely with our Client's staff
members in order to ensure an accurate and quality work product.
California Consulting is experienced and has a successful track record of training clients
in grant writing and administration. We are happy to provide these services to the City at no
additional cost.
EXHIBIT C
EXHIBIT C
SCHEDULE
Proposal of Actual Cost
The RFP states the contract for grant writing services is for one-year and is not to exceed
$5,000 per month plus expenses pre -approved by the City. California Consulting proposes grant
writing services based on a monthly retainer, plus expenses such as telephone calls, faxes,
mileage, postage and copies. A set monthly retainer for unlimited grant writing is more cost
effective for our clients.
California Consulting proposes a monthly retainer to the City in the amount of $5,000.00
per month plus reimbursement of expenses pre -approved by the City. California Consulting
sends out invoices at the end of the month for the following month and includes expenses for the
preceding month.
As stated previously, the cost will stay the same and not change each month and the cost
will include "unlimited" grants identification. A special feature of our unlimited monthly service
is we conduct all post award compliance, administration, and evaluation at no cost to the
City. The unlimited monthly retainer package is the most cost effective method for the City to
hire a grant writing company. For almost nine years, the unlimited monthly retainer method has
been an effective and successful method for California Consulting in serving our various clients
throughout the State.
EXHIBIT D
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Livina Waaes:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer's compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney's fees, or to compel City officials to terminate the service contract of violating
employers.
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
February 5, 2013
California Consulting, LLC
Attn: Shari Herbold
1530 East Shaw Avenue, Suite 114
Fresno, CA 93710
Re: Services Agreement
Dear Ms. Herbold:
The insurance requirements have been met. Transmitted herewith is one fully executed original
agreement, as referenced above, approved by City Council on December 4, 2012, through
Resolution No. 2012-233.
If you have any questions regarding this matter, please call contact Alex Kung at (323) 583-8811
ext. 355.
Very tply yours,
Deborah R.Juarez'
Records Management Assistant
Enclosure
c: Alex Kung
Mark Whitworth
Purchasing Department
Resolution No. 2012-233
Agreement File No. 12-125
E:,clusively Industrial
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND CALIFORNIA
CONSULTING, LLC FOR THE FUNCTION OF GRANT COORDINATOR
Contractor:
Responsible Principal of Contractor:
Notice Information - Contractor:
Notice Information - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
COVER PAGE
California Consulting, LLC
David Marquez, Coordinator
California Consulting, LLC
1530 East Shaw Avenue, Suite 114
Fresno, CA 93710
Attention: David Marquez, Coordinator
Phone: (559) 244-0601
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Mark Whitworth,
City Administrator
Telephone: (323) 583-8811 ext. 355
Facsimile: (323) 826-1422
December 4, 2012
December 4, 2013
Total not to exceed $60,000.00 (includes all
applicable sales tax); and more particularly
described in Exhibit B
Three years
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND CALIFORNIA
CONSULTING, LLC FOR THE FUNCTION OF GRANT COORDINATOR
THIS Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation ("City"), and California Consulting, LLC, a California limited
liability company ("Contractor")
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on
December 4, 2012.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals dated August 2012, Exhibit A, and Contractor's proposal to
the City ("Proposal') dated October 2, 2012, Exhibit B, and according to an agreed upon
Schedule, Exhibit C, all of which are attached to and incorporated into this Contract by
reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed according to the standards then prevailing
in the California profession.
3.0
3.1 Contractor represents that it employs, or will employ, at its own
expense, all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City -approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 TERM.
4.1 . The term of this Contract is for a period of one year, commencing with its
signing and continuing to and through December 4, 2013.
5.0 COMPENSATION AND FEES.
5.1 For satisfactory and timely performance of the services, the City will pay
Contractor an amount not to exceed $60,000.00, in accordance with the payment schedule set
forth in Exhibit C, and subject to the terms and conditions of Exhibit A.
5.2 Contractor's grand total compensation for the entire term of this Contract
shall not exceed $60,000.00 without the prior authorization of the City Council.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical,
administrative, overhead, insurance, reproduction, telephone, air travel, auto rental,
subsistence, and all related expenses.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to
the City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced,
including the services completed, the number of hours spent, reimbursable expenses incurred
and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice
that describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.5 Payment of such invoices shall be payment in full for all services,
authorized costs and authorized extra work covered by that invoice.
7.0 CHANGE ORDERS. There is no change order authority provided in this
Contract.
8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may
be reasonably necessary for Contractor to perform its services; and will give any required
decisions as promptly as practicable so as to avoid unreasonable delay in the progress of
Contractor's services.
9.0 GENERAL TERMS AND CONDITIONS.
9.1 INDEPENDENT CONTRACTOR.
9.1.1 It is understood that in the performance of the services
herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract. Further, Contractor has and shall retain the right to exercise full
control over the employment, direction, compensation and discharge of all persons employed by
Contractor in the performance of the services hereunder. Contractor shall be solely responsible
for, and shall indemnify, defend and save City harmless from all matters relating to the payment
of its employees, including compliance with social security, withholding and all other wages,
salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
9.1.2 Contractor acknowledges that Contractor and any
subcontractors, agents or employees employed by Contractor shall not, under any
circumstances, be considered employees of the City, and that they shall not be entitled to any of
the benefits or rights afforded employees of. City, including, but not limited to, sick leave,
vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life,
dental, long-term disability or workers' compensation insurance benefits.
9.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications,
computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other
documents prepared by Contractor in furtherance of the work shall be the sole property of City
and shall be delivered to City whenever requested. Contractor shall keep such documents and
materials on file and available for audit by the City for at least three (3) years after completion or
earlier termination of this Contract. Contractor may make duplicate copies of such materials
and documents for its own files or for such other purposes as may be authorized in writing by
the City.
9.4 . CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy or incompleteness.
9.5 WAIVER. The City's waiver of any term, condition, breach or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived.
9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors and/or assigns.
9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this
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Contract or any rights hereunder without the prior written consent of the City and approval by
the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized
assignment or transfer shall be null and void and shall constitute a material breach by the
Contractor of its obligations under this Contract. No assignment shall release the original
parties or otherwise constitute a novation.
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9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
9.9 ATTORNEY'S FEES. If.any action at law or in equity is brought to enforce
or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs and necessary disbursements in addition to any other relief to which such
party may be entitled.
9.10 INTERPRETATION.
9.10.1 Applicable Law. This Contract, and the rights and duties
of the parties hereunder (both procedural and substantive), shall be governed by and construed
according to the laws of the State of California.
9,10.2 Entire Aareement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation and agreements (written or
oral).
9.10.3 Written Amendment. This Contract may only be changed
by written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
9.10.4 Severability. If any provision in this Contract is held by
any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion
shall be deemed severed from this Contract, and the remaining provisions shall nevertheless
continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion
had never been part of this Contract.
9.10.5 Order of Precedence. In case of conflict between the terms
of this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail.
9.10.6 Choice of Forum. The parties hereby agree that this
Contract is to be enforced in accordance.with the laws of the State of California, is entered Into
and/or is to be performed in the City of Vernon and that all claims or controversies arising out of
or related to performance under this Contract shall be submitted to and resolved in a forum
within the County of Los Angeles at a place to be determined by the rules of the forum.
9.10.7 . Duplicate Originals. There shall be two (2) fully signed
copies of this Contract, each of which shall be deemed an original.
9.11 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term and provision hereof.
9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
9.13 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising
out of or relating to the negotiation, construction, performance, non-performance, breach or any
other aspect of this Contract, shall be settled by binding arbitration in accordance with the
Commercial Rules of the American Arbitration Association at Los Angeles, California and
judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
9.14 INDEMNITY.
9.14.1 Contractor agrees to indemnify, hold harmless and
defend (even if the allegations are false, fraudulent or groundless), to the maximum extent
permitted by law, the City, its City Council and each member thereof, and its officers,
employees, commission members and representatives, from any and all liability, loss, suits,
claims, damages, costs, judgments and expenses (including attorney's fees and costs of
litigation) which in whole or in part result from, or arise out of, or are claimed to result from or to
arise out of.,
A. any activity on or use of City's premises or
facilities or any performance under this Contract; or
B. any acts, errors or omissions (including, without
limitation, professional negligence) of Contractor, its employees, representatives,
subcontractors, or agents in connection with the performance of this Contract.
9.14.2 This agreement to indemnify includes, but is not limited to,
personal injury (including death at any time) and property or other damage (including, but
without limitation, contract or tort or patent, copyright, trade secret or trademark infringement)
sustained by any person or persons (including, but not limited to, companies, or corporations,
Contractor and its employees or agents, and members of the general public). The sole
negligence or willful misconduct of City, its employees or agents other than Contractor or
Contractor's subcontractors are excluded from this indemnity agreement.
9.15 INSURANCE. Contractor shall, at its own expense, procure
and maintain policies of insurance of the types and in the amounts set forth below, for the
duration of the Contract, including any extensions thereto. The policies shall state that they
afford primary coverage.
9.15.1 Automobile Liability with minimum limits of at least
$100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal
vehicle; or an amount of $500,000 including owned, hired, and non -owned liability coverage if
written on a Commercial automobile liability form.
9.15.2 General Liability with minimum limits of at least $1,000,000
combined single limits written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents and volunteers must be endorsed on the
policy as additional insureds as respects. liability arising out of the Contractor's performance of
this Contract.
A. If Contractor employs other contractors as part of the
services rendered, Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
is applicable.
B. Blanket Contractual Coverage if required.
C. Products/Completed Operations coverage where such risk
9.15.3 Professional Errors and Omissions coverage in a sum
of at least $1,000,000. Applicable aggregates must be identified and claims history provided to
determine amounts remaining under the aggregate.
9.15.4 Contractor shall comply with the applicable sections of the
California Labor Code concerning workers' compensation for injuries on the job. Compliance is
accomplished in one of the following manners:
A. Provide copy of permissive self-insurance certificate
approved by the State of California; or
B. Secure and maintain in force a policy of workers'
compensation insurance with statutory limits and Employer's Liability Insurance with a minimal
limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation
against City, its City Council, commissioners, officers, employees, and volunteers for losses
arising from performance of this Contract; or
C. Provide a "waiver" form certifying that no employees
subject to the Labor Code's Workers' Compensation provision will be used in performance of
this Contract.
9.15.5 Each insurance policy included in this clause shall be
endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written
notice to City.
of no less than B:VIII.
9.15.6 Insurance shall be placed with insurers with a Bests rating
915.7 Prior to commencement of performance, Contractor shall
furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a
person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a
form approved by City. City may require complete, certified copies of any or all policies at any
time.
9.15.8 Failure to maintain required insurance at all times
shall constitute a default and material breach. In such event, Contractor shall immediately notify
City and cease all performance under this Contract until further directed by the City. In the
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absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with
collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or
recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract;
or (c) self insure the risk, with all damages and costs incurred, by judgment, settlement or
otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-
off or recoupment from any sums due Contractor.
9.16 NOTICES.
Any notice or demand to be given by one party to the other shall be given in
writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as
follows. Notice simply to the City of Vernon or any other City department, is not adequate notice.
If to the City:
If to the Contractor:
City of Vernon
Attention: Alex Kung, Assistant to the City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
California Consulting, LLC
Attention: David Marquez, Coordinator
1530 East Shaw Avenue, Suite 114
Fresno, CA 93710
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
9.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
11
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
9.18 DEFAULT. In the event either party materially_ defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice.
Termination for cause shall relieve the terminating party of further liability or
responsibility under this Contract, including the payment of money, except for payment for
services satisfactorily and timely performed prior to the service of the notice of termination, and
except for reimbursement of (1) any payments made by the City for service not subsequently
performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining
substitute performance.
9.19 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least 3 years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
12
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.
9.20 CONFLICT. Contractor hereby represents, warrants and certifies that no
member, officer or employee of the Contractor is a director, officer or employee of the City of
Vernon, or a member of any of its boards, commissions or committees, except to the extent
permitted by law.
9.21 Enforcement of Wane and Hour Laws. Eight hours labor constitutes a legal
day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for
each worker employed in the execution of this Agreement by the respective Contractor or
subcontractor for each calendar day during which the worker is required or permitted to work
more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation
of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid
to the City; provided, however, work performed by employees of contractors in excess of 8
hours per day, and 40 hours during any one week, shall be permitted upon compensation for all
hours worked in excess of 8 hours per day at not less than 1'/ times the basic rate of pay.
Livin-q Wages. In addition, Contractor, or Subcontractor, if any, working on City
service contracts of any amount, as to all employees spending time on City contracts shall
observe the City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current Living Wage Standards are set forth in Exhibit D. Upon request,
certified payroll shall be provided to the City.
[Signatures Begin on Next Page].
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IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date
stated in the introductory clause.
City of Vernon, a California charter City
and California mu ' ipal Corp at
William Davis, Ma
1C)
:
D Reed, Interim Cit Clerk
APPRO vAS TO FORM:
p l L� �
Nicho George Rodriguez, City Attorney
California Consulting, LLC, a California
limited liability company
By:
Name: rT(r2 Sr1^c
Title:
14
EXHIBIT A
EXHIBIT A
REQUEST FOR PROPOSALS
City of Vernon
Request for Proposals (RFP)
For the Function of
Grant Coordinator
City of Vernon
City Administrator's Office
4305 Santa Fe Avenue, Vernon Ca 90058
Phone: (323) 583-8811
August 2012 .
II.
INTRODUCTION AND PROJECT
The City of Vernon (City) is currently.seeking Proposals from qualified individuals and/or
business entities for the function of Grant Coordinator ("Coordinator").
The City will select an individual who and/or a business entity which demonstrates proven
capabilities of serving in the role of and carrying.out the functions of Coordinator. The
candidate should reflect a knowledge of applicable areas of expertise, have recent related
experience, provide a proposed scope of work, and a proposed fee schedule, not to exceed
$4,000 per month for an initial one-year period of rendering services.
The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is
located approximately 5 miles southeast of downtown Los Angeles California. Over its
long history Vernon has been developed as an industrial community. At the turn of the 20'"
century the lands that make up Vernon were comprised largely of farmlands. The presence
of three major rail lines in the area led influential business men and property owners to
encourage the railroad companies to run spur lines onto the farmlands. These rail
extensions enabled the creation of an "exclusively industrial" city. By the 1920's Vernon
was attracting large stockyards and meatpacking facilities. In the 1930's Vernon became
the location of choice for many heavy industrial plants. As economic conditions changed
over the decades, these large scale industrial operations have relocated out of Southern
California and Vernon has attracted smaller, lighter industrial facilities. The City's
business friendly environment, low cost utilities and key location for trucking and rail
transport continue to position Vernon as an ideal location for industrial uses.
City Government: The City Council consists of five members, elected from the City
at -large, who serve five-year staggered terms. The City Council annually appoints a Mayor
and a Mayor Pro Tem from its own membership to serve one-year terms.
Each Proposal shall include a description of a full scope of services, including at least the
following elements:
Serving as the City's Grant Coordinator, reporting to the City Administrator or his
designee.
Designing and implementing a strategy to identify; apply for and obtain grants from
governmental and private entities for the purpose of funding significant projects.
Attending City Council meetings as requested by the City Council or City
Administrator.
IV. PROPOSED FORMAT
The selected Coordinator shall work with the City's personnel to ensure the highest level of
accuracy.
A. Assumptions: Proposals should include a list of assumptions made in
preparation of the proposal on a separate page entitled, "Assumptions Upon
Which This Proposal is Based." This section should also specifically set
forth those documents and data which the prospective Coordinatorexpects
to be provided by the City.
Schedule: Proposals should provide a detailed schedule for the completion
of services to the extent reasonably possible and foreseeable. Time frames
should be stated in terms of the number of calendar days or weeks required
to complete the specified tasks using the City's notice to proceed as the start
date. The schedule should identify the periods as the total elapsed time
from the start date.
C. Costs: Proposals should include either the costs for the completion of each
major'task proposed, or the basis for calculating such costs, if the costs are
based on one or more variables. This section should include billing and
expense reimbursement requirements. This one-year contract will be for a
not -to exceed maximum amount of $5,000 pet month, plus pre -approved
costs for all work done. A time and materials rate schedule should also be
provided for use in negotiating any changes in Work required during the
course of the contract. Cost information shall be submitted in a separate
sealed envelope.
A. Staffing: The proposed Coordinator and any key additional personnel,
including those of any subcontractor, shall be designated. The person(s)
who will attend and facilitate public meetings and presentations should be,
identified and should be the same persons making any presentations to City
Staff denting the selection process. The geographic location of the
proposed Coordinator and key additional personnel, if any, shall also be
identified. Any proposed sub -contractors shall be listed and their
responsibilities should be included in the proposal, if necessary, There shall
be no changes in the project manager, sub -contractors, or key staff without
prior approval of the City.
V. QUALIFICATIONS & C'RITERIA
A. Qualifications:.. The City of Vernon will select a Coordinator on the basis
of qualifications, experience, and cost. The following are the minimum
qualifications to be used to evaluate responses to this Requestfor Proposal:
1. The proposed Coordinator has sufficient relevant education.. An
advanced degree in an applicable field is desired, but not required.
2. The proposed Coordinator has recent relevant experience
performing the requested services. Short of actual experience as a
Coordinator relevant experience may include public or private
sector administration, advice, and counsel.
3. Each proposer shall provide three references, preferably from
governmental entities, for relevant work performed in the past five
years. When possible, include references from cities of a similar
size and character to Vernon. If the proposer does not have three
governmental entity references, references from private entities may
be provided.
4. The proposer can demonstrate understanding of the assignment and
knowledge of the skills necessary to serve in the role of the
Coordinator.
B. Selection Criteria: The following items will be used to evaluate each
proposed Coordinator:
1.
The proposed Coordinator's resume. The resume shall include
educational background and qualifications.
2.
Resumes.of anyone being proposed to assist the Coordinator.
3.
Relevant experience and a demonstrated record of success carrying
out the duties of a Coordinator.
Substantiating adequate ability to complete the assignment within
the time specified in the proposal (initial one-year period).
4.
The ability to make effective public presentations as may be
required.
5.
The ability to work effectively with City staff, other public agencies,
and related parties as may be required during the course of the
assignment.
6.
Pertinent new ideas or approaches that may be presented during the
course of the selection process.
7.
Whether the proposer has adequate knowledge of local conditions.
g.
A record of keeping costs within budget.
9.
Contract fee as negotiated and ultimately agreed upon. Price is not
the sole basis for selection, but may be considered in the criteria for
evaluating proposals.
VI. FORMAT AND DELIVERY RESPONSE
Respondents are asked to submit seven (7) copies of their proposals in sufficient detail to
allow for a thorough evaluation and comparative analysis. The proposal should include, at
a minimum, the following information in sectionalized format addressing all phases of the
work in the RFP.
A. Format: Limit your proposal to 20 typed S.5" x I I" pages, or fewer, on
white bond paper of at least 20-pound weight single sided (excluding cover
letter and attachments). You may attach company brochure materials if
you wish, but these must be as separate attachments and independent from
the required elements noted above.
1. Use a conventional typeface with a minimum font size of 12 points.
Use a 1" margin on all boarders.
2. Organize your submittal in the order described above.
3. Provide one (1) unbound original of your firm's response and one
electronic version
4. Prominently label the package: "RFP for the Grant Coordinate;
And include the name of the prime respondent.
Deliver the response to:
City of Vernon
City Administrator's Office
Attention: Kristen Enomoto
4305 Santa Fe Avenue
Vernon, CA 90058
5. Responses are due on or before 5:00 p.m., on October 2, 2012. Late
responses will not be accepted.
6. If you have any questions please contact Kristen Enomoto at (323)
588.8811.
B. Cover Letter: All proposals shall include a cover letter which states that
the proposal shall remain valid for a period of not less than ninety (90) days
from the date of submittal. If the proposal contemplates, the use of
sub -contractors, the sub -contractors shall be identified in the cover letter.
If the proposal is submitted by a business entity, the cover letter shall be
signed by an officer authorized to contractually bind the business entity,
With respect to the business entity, the cover letter shall also include: the
identification of the business entity, including the name, addressand
telephone number of the business entity; and the name, title, address and
telephone number of a contact person during the proposal evaluation
period.
C. Introduction: Present an introduction of the proposal and your
understanding of the assignment and significant steps, methods and
procedures to be employed by the proposer to ensure quality deliverables
that can be delivered within the required time frames and your identified
budget.
D. General Scope of Work: Briefly summarize the scope of work as the
proposer perceives or envisions it.
E. Work Plan: Present concepts for conducting the work plan and
interrelationship of all products. Define the scope of each task including
the depth and scope of analysis or research proposed.
Specific 'Work Products: Identify the specific end products.that will be
submitted. Include concepts as to the form and content of each work
product.
G. Proposed Schedule: Present a comprehensive schedule reflecting time
frames and milestones- for completing each phase and task. Include key
decision points, interviews, workghops and Public Hearings
H. Estimated Cost and Hourly Rate Schedule: Although an important
aspect of consideration, the financial cost estimate will not be the sole
justification for consideration. The City does expect a fair and reasonable
project cost, backed by itemization of how the costs per phase and task were
developed.
Negotiations may or may not be conducted with the proposer; therefore, the
proposal submitted should contain the proposer's most favorable terms and
conditions, since selection and award may be made without discussion with
any firm. All prices'should reflect "not to exceed" amounts per item.
I. Ability of the Proposer to Perform: Provide a detailed description of the
proposer and his/her/its qualifications, including. names, titles, detailed
professional resumes and past experience in similar work efforts/products
of key personnel who will be working on the'assignment. Provide a list of
specific related work projects that -have been completed by the proposer
which are directly related to the assignment described in this RFP. Note
the specific individuals who completed such project(s). Identify role and
responsibility of each member of the project team. Include the amount of
time key personnel will be involved. in the respective portions of the
assignment. Respondents are encouraged to supply relevant examples of
their professional product. Provide a list of references.
The Coordinator shall not subcontract any work under the RFP nor assign
any work without the prior written consent of the City.
VII, ADDENDA. CHANGES, AND AMENDMENTS TO THIS SOLICITATION
At any time prior to the due date for responses, the City may make changes, amendments,
and addenda to this solicitation, including changing the date due io allow respondents time
to address such changes. Addenda, changes, and amendments, if made, will be posted on
the City's website (www.cityofvenron.org), which is .deemed adequate notice. A
proposer may make a request to the City's project coordinator to be placed on a list of
persons to receive notice of any such.addenda, changes, or amendments. The preferred
manner of communications is via e-mail due to its timeliness.
VIII. CONDITIONS FOR RESPONSES TO RFP
The following conditions apply to this RFP process:
A. Nothing contained in this RFP shall create any contractual relationship
between the respondent and the City.
B. This RFP does'not obligate the City to establish a list of service providers
qualified as prime contractors, or award a contract to any respondent. The
City reserves the right to amend or cancel this RFP without prior notice, at
any time, at its sole discretion.
C. The City shall not be liable for any expenses incurred by any individual or
organization in connection with this RIP.
A. No conversations or agreements with any officer, agent, or employee of the
City shall affect or modify any terms of this RFP. Oral communications or
any written/e-mail materials provided by any person other than designated
contact staff of City shall not be considered binding,
E. The City reserves the right, in its sole discretion, to accept or reject any or
all Proposals without prior notice and to waive any minor irregularities or
defects in a Proposal. The City reserves the right to seek clarification on a
Proposal with any source.
F. The dates, times, and sequence of events related to this RFP shall ultimately
be determined by the .City. The schedule shown above is subject to
change, at the sole discretion of the City, although the City will attempt to
follow it and, if it must be altered, will attempt to provide reasonable notice
of the changes.
G. Respondents shall not issue any news release pertaining to this RFP, or the
City without prior written approval of the City.
H. All submitted proposals and Information included therein or attached
thereto shall become public record upon delivery to the City
Administrator's Office.
IX. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST
The City may, at its sole discretion and for any reason whatsoever, withdraw this
solicitation at any time.
EXHIBIT B
EXHIBIT B
PROPOSAL
A Proposal For
City of Vernon
Grant Coordinator
By:
California Consulting, LLC
L
IT'OR]' IA
October 2, 2012
Introduction
California Consulting is the largest grant writing firm in the State. Founded in 2004, we
have developed an expertise in representing public agencies, private companies, and non-profit
organizations. California Consulting grant writers have written almost 400 competitive grants
that have been funded. We are yet to have a client where we did not generate significantly more
money for the client than they paid us.
California Consulting has secured almost $1.4 billion for our clients. Since inception,
California Consulting has generated $108,294,577 for clients through State, Federal and Private
Foundation grant writing. We have secured over $20 million through Federal grants, $86
million in State and local grants and almost $2 million through private foundations.
The City of Vernon is requesting services for a Grant Coordinator, who will report
directly to the City Administrator or his designee. The responsibilities include designing and
implementing strategies for identifying, applying for and obtaining grants from governmental
and private entities for the purpose of funding significant projects. The Coordinator will also
attend City Council meetings as requested by the City Council or City Administrator. The
Coordinator will work closely with the City's personnel to ensure the highest level of accuracy.
California Consulting proposes a set monthly retainer to include unlimited research, grant
writing and post award compliance and administration as needed. Using this model, we are
bringing the grants to the clients. The unlimited monthly retainer package is the most cost
effective method for the City to hire a grant writing company. For almost nine years, the
unlimited monthly retainer method has been an effective and successful method for California
Consulting in serving our. various clients throughout the State. During our nine years of being in
business, we have never gone over a budget set by one of our clients,
Assumptions upon Which
This Proposal is Based
1. California Consulting will conduct a Needs Assessment at the outset of the contract in
which the Department heads should be present with a list of their department priorities.
2. The grant writing services California Consulting will provide for the City is on an
unlimited basis.
3. The City will provide an established point of contact at the City for California Consulting
grant writer(s) to contact regarding potential grants.
4. California Consulting will have reasonable access to the required information and
documentation required to complete all grants pursued on behalf of the City.
5. The City will provide the required information and documentation in a timely manner in
order for California Consulting to submit all grants the City wishes to pursue by the
deadlines issued by the agency providing the grant. As each grant's guidelines vary, a
list of documents and data which should be provided to the City cannot be specified.
Once the City chooses to pursue specific grants, a list of documents and data will be
provided to the City.
Work Plan and Product
California Consulting performs a needs assessment with each client and is responsible for
post award compliance as needed. These are services not frequently offered by other grant writing
firms. We provide this valuable service at no additional cost.
NEEDS ASSESSMENT:
California Consulting staff will meet personally with the City and each department head
to identify priority projects, needs, objectives and tangible goals. Based on our knowledge of
Federal, State, and private funding opportunities our staff then will closely monitor funding
opportunities that fit the needs of the City.
Sample questions asked during the Needs Assessment:
1. List and describe any program initiatives or priority projects.
2. What needs, projects, or content areas would you like to target for funding? You
can list specific projects or general areas in which you have funding needs.
3. List any grants for which you are considering applying or have decided to apply.
In addition, please list what kind of grant -writing support would be helpful for
each grant.
4. List past grants that have been funded.
5. List past grant applications you would like to revise and submit again.
GRANT WRITING:
California Consulting is the State's largest and most effective grant writing company. We
have been able to secure almost $110 million in State and Federal competitive grants for our
clients including almost 400 approved applications. Our experienced grant writers know how to
craft a grant writing application from scratch and turn it into a highly competitive document.
GRANT ADMINISTRATION:
After the grant is awarded there is often post award compliance that needs to be
addressed. California Consulting staff has extensive experience in the area of grants
administration, evaluation, and reporting post -award. We offer this service at no additional cost
to the City.
GRANTS RESEARCH AND IDENTIFICATION:
Our staff is proficient in taking ideas from clients and turning them into reality by finding
the correct grant that fits the need. Our team of experts has the ability to .conduct national
searches and find any and all funding opportunities for the City.
Schedule for Completion of Services
The schedule for completion of services for grant writing will vary depending on the
grants the City wishes to pursue. Once the City has chosen which grants to pursue, California
Consulting will provide the City with a reasonable timeline regarding each individual grant.
Below are examples of grants the City may wish to pursue with timeframes in which items must
be completed in order to submit the grant in a timely fashion. These examples should not be
construed as definitive deadlines as no grants have yet been chosen. Every individual grant is
different, each with different calendar schedules and guidelines.
Land Water Conservation Fund (Due November 1, 2012)
Date
ActivitylAction
June 12012
Application released
June 15-June 30
Establish contact with applicant & determine project
June — August 2012
Data collection for project by applicant & grant writer
(project description, site plans, maps, coat estimate)
July 1-30, 2012
Applicant begins CEQA and NEPA environmental review processes
August -September
Applicant conducts community input meetings with residents
August 2012
Applicant begins public comment process for CEQA & NEPA
August -October 2012
Grant writer writes proposal narrative
August -September 2012
Applicant generates resolution
Early October 2012
Finalize proposal narrative between grant writer & applicant
Mid -October 2012
Review & edit of complete draft application
late OctobeNNovember 1
deadline
Submission of application
Cal Fire Full Proposal (Estimated due late January 2013)
Date
Activity/Action
August -September 2012
Applicant completes Concept Proposal
September 19
Concept Proposal due to Cal Fire
September — December
2012
Concept proposal reviewed & If approved, applicant notified to apply for
Full Proposal for Funding (by December)
1s week December 2012
Notified of approval to apply for full funding; contact applicant
2m week December 2012
Start planning full application project — use Concept Proposal as
foundation
3m Week December 2012
Start developing narrative sections, scope of work, full budget
Get resolution on docket
4 week December 2012
Start environmental report & application assurance forms
1 week January 2013
Finalize narrative and budget sections, review
2no week January 2013
Finalize environmental report & assurance forms
complete resolution
V week January 2013
Compile final application documents, final revisions,
3 �1 week January 2013
Submit application to Cal Fire.
Note: this timebhe is based on past cycles and actual 2013 cycle may not follow this exactly.
Proposal of Costs and Budget Parameters
The contract for grant writing services is for one-year and is not to exceed $5,000 per
month plus expenses pre -approved by the City, according to the guidelines listed by the City in
the RFP. California Consulting proposes the cost for grant writing services be based upon a
monthly fee, plus expenses such as telephone calls, faxes, mileage, postage and copies. A set
monthly retainer for unlimited grant writing is more cost effective for our clients.
When California Consulting, LLC opened in 2004 we asked our clients their preferred
method for billing. Taking a percentage of the grant proceeds is prohibited. Therefore, if a
grant writer attempts to be hired by taking a percentage, the percentage must be taken from the
City's general fund. Our clients told us that unexpected and unplanned "hits" to the general fund
would be unacceptable. For example, a grant writer writes a Federal grant application for $1
million for the City and submits it. The grant goes through the evaluation process at the Federal
agency and 9 months later the Federal agency informs the City the grant has been funded. At.
that time, the City will owe the grant writer approximately $100,000 from the general fund (if the
contractor is using a 10% commission model). This is an unplanned cost and one that cannot be
anticipated. Our clients asked us to bill them on a flat monthly retainer so they can build that cost
into their budget and have continuity. The cost will stay the same and not change each month
and the cost will include "unlimited" grants identification.
Using this model, we are bringing the grants to the clients. The cost includes unlimited
research and unlimited grant writing. A special feature of our unlimited monthly service is we
conduct all post award compliance, administration, and evaluation at no cost to the City. The
unlimited monthly retainer package is the most cost effective method for the City to hire a grant
writing company. For almost nine years, the unlimited monthly retainer method has been an
effective and successful method for California Consulting in serving our various clients
throughout the State.
California Consulting will provide unlimited grant writing services for the set monthly fee,
plus reimbursement of expenses. During our nine years of being in business, we have never gone
over a budget set by one of our clients.
Proposal of Staffing
California Consulting has grant writers throughout California and has offices in Fresno,
Sacramento and the Los Angeles area. Founded in 2004, California Consulting has developed an
expertise in representing public agencies, private companies, and non-profit organizations.
California Consulting grant writers have written almost 400 competitive grants that have been
funded..
California Consulting proposes David Marquez and/or Bill Martinez as the proposed
Coordinator for the City of Vernon. However, as needed, any team member of California
Consulting, LLC may be called upon for assistance with servicing the City based on the area of
expertise required.
David Marquez and/or Bill Martinez will be responsible for attending and facilitating
public meetings and presentations. This person will also be responsible for making presentations
to City Staff during the selection process. David Marquez and Bill Martinez are both located in
the California Consulting Montebello Office located at 420 N. Montebello, Ste. 114, Montebello,
CA 90640.
Additional Staff members of California Consulting include the following:
I . Steve Samuelian — Owner and Manager
2. Juan Garza I1- Chief Operating Officer
3. Noelani Sallings — Regional Director for the Bay Area and Central Coast
4. Amy Christianson — Senior Grant Writing Consultant for Education
5. Tristan Shamp — Grants Manager
6. Danielle Sotelo — Grants Manager
7. Alice Luck — Project Manager for Southern California
8. Eduardo Hernandez — Project Manager for Southern California
9. Jennifer Carpenter — Project Manager
10. Dana Leusch — Project Consultant
11. Rob Garcia — Director of Grants
12. Shari Herbold — Office Manager
Coordinator Qualifications and Criteria
California Consulting has grant writers throughout California and has offices in Fresno,
Sacramento and the Los Angeles area. Founded in 2004, California Consulting has developed an
expertise in representing public agencies, private companies, and non-profit organizations.
California Consulting grant writers have written almost 400 competitive grants that have been
funded.
David Marquez graduated from the University of La Verne with a Bachelor of Arts in
History and International Studies. Prior to joining California Consulting, he served as the
Executive Director of several non-profit agencies where he focused on building collaborations
and cross -institutional partnerships, both formal and informal, between schools, the private
sector and community based organization to increase the social and economic capital of families
in Los Angeles County. Previously, he served as Chief Deputy of Legislation and Policy for
former Los Angeles Councilmember Mike Hernandez, where he managed the legislative and
planning staff. He began his career as a community organizer, nearly twenty years ago in East
Los Angeles. He considers his experience .and education as a community organizer as the
foundation of his present work.
Bill Martinez' educational background includes a Master's degree in City and Regional
Planning from the John F. Kennedy School of Government at Harvard University. He also has a
Bachelor of Arts degree in History from California State University, Long Beach.
Bill Martinez has previously served on the Board of Directors of the San Gabriel Valley
Conservation Corp.; All Peoples Christian Center; the Los Angeles Commission on Assaults
Against Women (now, Peace Over Violence); Cornerstone Theater Company; the Advisory
Board the Gang Violence Bridging Project of the Pat Brown Institute, California State
University, Los Angeles; and Renewing Democracy Through Racial/Cultural Reconciliation,
The Institute for Democratic Renewal at the Claremont Graduate University.
Coordinator Experience
California Consulting has grant writers throughout California with offices in Fresno,
Sacramento and Los Angeles. Founded in 2004, we have developed an expertise in representing
public agencies, private companies, and non-profit organizations. California Consulting grant
writers have written almost 400 competitive grants that have been funded.
David Marquez is focused on developing capacity building and community development
related services on behalf of non-profit agencies, local government, and the private sector to
serve the diverse communities of Los Angeles. He has extensive experience and familiarity in
the area of community and economic development, social and health services and planning and
land use issues. He has combined his knowledge of varied issues with his experience in policy
development, coalition building, grant management, fund development and local government to
develop both strategies for issue oriented advocacy and program sustainability for his clients.
David Marquez was born and raised in East L.A and has spent nearly his entire
professional career working in the City of Los Angeles. He has served as Commissioner for the
City of Los Angeles East Area Planning Commission, Member of the Founders Board for the
Los Angeles Neighborhood Land Trust, as a board member for the 24th St Theatre, Arts
Community Land Activism (ACLA), the California Hospital Medical Center, California Hospital
Medical Center -Hope Street Family Center Community Advisory Board and Communications
Committee.
Bill Martinez specializations includes management and administrative practices, program
evaluation, strategic planning and program design, primarily in the area of violence prevention,
gang intervention and other programs affecting youth. Recently, he was a principal author of "A
Call to Action: A Case for a Comprehensive Solution to LA's Gang Violence Epidemic" for the
City of Los Angeles' Ad Hoc Committee on Gang Violence and Youth Development.
Previously, Bill Martinez was Director of the Violence Prevention Coalition of Greater Los
Angeles, a network of individuals and agencies who promote the Public Health Model of violence
prevention. He has also served as: Executive Director of Eureka Communities Los Angeles, a
learning fellowship of non-profit Executive Directors; Director of the Unity Collaborative, a
network of gang intervention agencies serving the City of Los Angeles; and Program Manager of
the Youth and Gang Violence Intervention Specialist Training Program at California State
University, Los Angeles. He is also the former Executive Director of Community Youth Gang
Services, a non-profit agency that provided gang intervention services throughout the City and
County of Los Angeles.
Mr. Martinez' previous experience has spanned several diverse issues, including economic
development and redevelopment, educational research and development, public finance,
transportation and emergency preparedness planning. He has also consulted to public and private
entities in alternative education, redevelopment, public housing and public health. Assignments
have included program design, management audits, resource development, organizational analysis
and programmatic review.
References
1. City of Delano — Maribel Reyna, City Manager (661) 720-2269;
m reyn a@ci tvofd e l a n o. or e
2. City of Montebello — Bill Molinari, Councilmember (323) 240-0461
3. City of Pico Rivera —Mayor Bob Archuleta (562) 801-4371; bobbrokerl Ca�gmail.com
4. City of Rialto —Mike Story, City Administrator (909) 820-2525; mstory@rialtoca.gov
5. Lynwood USD -Eddie Velasquez, Superintendent (310) 886-1600 x76601;
evleasoueznl vnwood.k l 2.ca.us
Skills and Success Record
California Consulting is the largest grant writing firm in the State. Founded in 2004, we
have developed an expertise in representing public agencies, private companies, and non-profit
organizations. California Consulting grant writers have written almost 400 competitive grants
that have been funded. We are vet to have a client where we did not generate significantly more
California Consulting has secured almost $1.4 billion for our clients. Since inception,
California Consulting has generated $108,294,577 for clients through State, Federal and Private
Foundation grant writing. We have secured over $20 million through Federal grants, $86
million in State and local grants and almost $2 million through private foundations.
Please see the attached documentation reflecting our successes:
1.
Grants Secured List
2.
By The Numbers
3.
References
4.
Success Stories
5.
Testimonials
California Consulting staff is experienced in all facets of grant writing and have a
thorough understanding of our client's needs through open and continual communication. Since
opening in 2004, we have presented at hundreds of Council meetings, board meetings and
department head meetings with great success.
Ideas and Approach
California Consulting performs a needs assessment with each client and is responsible for
post award compliance as needed. These are services not frequently offered by other grant writing
firms. We provide this valuable service at no additional cost.
NEEDS ASSESSMENT:
California Consulting staff will meet personally with the City and each department head
to identify priority projects, needs, objectives and tangible goals. Based on our knowledge of
Federal, State, and private funding opportunities our staff then will closely monitor funding
opportunities that fit the needs of the City.
GRANT WRITING:
California Consulting is the State's largest and most effective grant writing company. We
have been able to secure almost $110 million in State and Federal competitive grants for our
clients including almost 400 approved applications. Our experienced grant writers know how to
craft a grant writing application from scratch and turn it into a highly competitive document.
GRANT ADMINISTRATION:
After the grant is awarded there is often post award compliance that needs to be
addressed. California Consulting staff has extensive experience in the area of. grants
administration, evaluation; and reporting post -award. We offer this service at no additional cost
to the City.
GRANTS RESEARCH AND IDENTIFICATION:
Our staff is proficient in taking ideas from clients and turning them into reality by finding
the correct grant that fits the need. Our team of experts has the ability to conduct national
searches and find any and all funding opportunities for the City.
Working with City Staff
The California Consulting team boasts ten grant writers. Through years of experience
our grant writers have a proven track record of success and have mastered their skills of
identifying, researching, and obtaining funding for significant projects at every level of
government. Our team has successfully written competitive Federal and State grants totaling
well over $108 million for our clients. Our aggressive, hard-working, and results -oriented style
has translated into millions of dollars for our clients. Our professional grant writers are diligent
and stay current on every, Federal and State grant available on a myriad of different topics and
public policy areas. Whether it is recreation, education, parks money, or public safety, our grants
team knows where to locate grant funds and how to successfully write the applications.
California Consulting Staff meets personally with clients to conduct needs assessment at
the outset in order to identify priority projects correlating with the City's goals. Based on our
knowledge of funding opportunities, our Staff closely monitors the opportunities that fit our
client's needs.
California Consulting is extensively experienced and very capable of arranging and
attending any meetings on behalf of the City. Our staff has close working relationships with key
contacts at the Federal, State and local levels of all governmental and private foundation entities
with available grant funds. Our staff is professional and works closely with our Client's staff
members in order to ensure an accurate and quality work product.
California Consulting is experienced and has a successful track record of training clients
in grant writing and administration. We are happy to provide these services to the City at no
additional cost.
EXHIBIT C
EXHIBIT C
SCHEDULE
Proposal of Actual Cost
The RFP states the contract for grant writing services is for one-year and is not to exceed
$5,000 per month plus expenses pre -approved by the City. California Consulting proposes grant
writing services based on a monthly retainer, plus expenses such as telephone calls, faxes,
mileage, postage and copies. A set monthly retainer for unlimited grant writing is more cost
effective for our clients,
California Consulting proposes a monthly retainer to the City in the amount of $5,000.00
per month plus reimbursement of expenses pre -approved by the City. California Consulting
sends out invoices at the end of the month for the following month and includes expenses for the
preceding month.
As stated previously, the cost will stay the same and not change each month and the cost
will include "unlimited" grants identification. A special feature of our unlimited monthly service
is we conduct all post award compliance, administration, and evaluation at no cost to the
City. The unlimited monthly retainer package is the most cost effective method for the City to
hire a grant writing company. For almost nine years, the unlimited monthly retainer method has
been an effective and successful method for California Consulting in serving our various clients
throughout the State.
EXHIBIT D
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Livina Wastes:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unsaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer's compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney's fees, or to compel City officials to terminate the service contract of violating
employers.
RECEIVED
NOV 2 9 2012
CITY CLERK'S OFFICE STAFF REPORT
CITY ADMINISTRATION
DATE: November 28, 2012
TO: Honorable Mayor and City Council
FROM: Mark C. Whitworth, City Administrator
RE: Approval to award Grant Coordinator contract to California Consulting
Recommendation
It is recommended that the City Council find that adoption of the resolution proposed in this staff
report is exempt under the California Environmental Quality Act (CEQA) in accordance with
Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect
on the environment.
It is recommended that the City Council approve the attached contact with California Consulting
for Grant Coordinator services.
Backaround
At the September 4, 2012 meeting City Council approved Resolution No. 2012-175, authorizing
the issuance of a Request for Proposal for a Grant Coordinator. The City received three
proposals at the October 2, 2012 deadline. Staff evaluated the three proposals and believes
California Consulting has the necessary experience and qualification in assisting the City in
obtaining various state and federal grants. The proposed contract is for one-year and is not to
exceed $5,000 per month plus expenses pre -proved by the City. The amount would cover
"unlimited" grant identification which includes post award compliance, administration, and
evaluation at no additional cost. The grant coordinator would also assist the City in identifying
grant funds for its two projects at Salt Lake Park in Huntington Park and Hazard Park in Los
Angeles.
Juarez, Debbie
From: Arriola, Justin
Sent: Tuesday, February 05, 2013 7:13 AM
To: Juarez, Debbie
Subject: RE: Insurance Inquiry - California Consulting - Resolution No. 2012-233
Good Morning Debbie,
Please be advised that the above -referenced has provided acceptable insurance coverage.
Justin Arriola
Risk Management Dpt.
Jarriola@ci.vernon.ca.us
(323) 583-8811 ext:315
CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it may contain confidential
information that is legally privileged. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you are hereby
notified that any disclosure, copying, distribution or use of any of the information wmained in or attached to this transmission is STRICTLY PROHIBITED.
If you have received this transmission in error, please immediately notify the sender. Please destroy the original transmission and its attachments without
reading or saving in any manner.
From: Juarez, Debbie
Sent: Thursday, January 31, 2013 2:34 PM
To: Arriola, Justin
Subject: FW: Insurance Inquiry - California Consulting - Resolution No. 2012-233
Hi Justin. I'm just following upon this one to check the status. Thank you.
(Deborah,yuarez
Wfcords MaiwgeiaentAssistant
City of Vernou - City Crerk;s Office
4.305Santa Pe, venne
Vernon, CA 90058
(323) 583-8811
From: Juarez, Debbie
Sent: Wednesday, January 02, 2013 10:36 AM
To: Arriola, Justin
Subject: FW: Insurance Inquiry - California Consulting - Resolution No. 2012-233
Hi Justin. Please let me know the status. Thank you.
(Deborah Juarez
&,coils WanageinentAssistant
City of demon - (,`ity C(erk!s office
4.305 Santa Te Avenue
Vernon, CA 90058
(323) 583-8811
From: Juarez, Debbie
Sent: Wednesday, December O5, 2012 10:07 AM
Additional Documentation in Support of the
RFP Response
For the Function of
Grant Coordinator
Ex
California Consulting, LLC
ALIFORNIA
ka_
October 2, 2012
Steven N. Samuelian
California Consulting, LLC
Employment
Manager, California Consulting, LLC 2004-Present, Fresno, CA
California State Assembly Member
Representing District 29
Congressman George Radanovich
District Director
Huffington for U.S. Senate
State Volunteer Coordinator
California Republican Party
State Volunteer Coordinator
Education
Pepperdine University School of Law
Two years completed
California State Polytechnic University, Pomona
B.A. Political Science, Honors Graduate
Activities in State Assembly
2002-2004, Sacramento, CA
1994-2002, Fresno, CA
1993-1994, Costa Mesa, CA
1993, Burbank, CA
11< 900%l
1987-1991
Vice -Chairman, Assembly Elections and Redistricting Committee
Member, Appropriations Committee
Member, Governmental Organization Committee
Member, Arts and Entertainment Committee
Activities
• Class President and Graduate of the Fresno Chamber of Commerce Leadership
Fresno Class XVI 2000.
• Board of Directors of the Fresno County United Way 1998-2002
• Board of Directors of Fresno Area Crimestoppers 2000-2002
• Board of Directors of Clovis Chamber of Commerce 1998-2002.
• Board of Directors Fresno State University Armenian Studies Program.
• Board of Directors Clovis Political Action Committee (PAC) of the Clovis
Chamber of Commerce
• International Who's Who of Professionals list and selected as an "Outstanding
Young Man of America" award recipient.
• Member of the California Republican Party State Central Committee 1989-2004.
• Executive Committee of the California Republican Party 1991-2002.
• Served in various statewide positions for the California College Republican and
Young Republican Federation of California.
Awards
Central California Veterans Home Support Foundation
Fresno County Rural Transit Agency Outstanding Achievement Award
U.S. Merchant Marines Fresno Chapter
U.S. Marine Corps. League Fresno Chapter
Chairman's Award Fresno County United Way
Fresno County Young Republican Achievement Award
Armenian National Committee Fresno chapter Outstanding Achievement Award
City of Orange Cove Key to the City
Fresno Veterans Day Parade Committee
California College Republican "Activist of the Year"
Clovis American Legion Cecil Cox Post 147
Young Republican Federation of California Founders Award
Armenian National Committee of America Western Region Outstanding Achievement
Award
Golden Key National Honor Society member
Fresno County Republican Central Committee Volunteer Excellence Award
Seropa award from Sikh Temple on occasion of "Khalsa"
Hmong Community/Lao Veterans of America Outstanding Achievement Award
David Marquez
4079 Glenalbyn Drive
Los Angeles, CA 90065
Home: 323.226.9396
Business: 323.397.2690
david.marquez@roadrunner.com
EMPLOYMENT HISTORY
April 2012 - Present Project Manager, California Consulting, Montebello, CA
• Emphasis in the area of fund development and strategic planning on behalf of local
Ex
local educational agencies, school districts and community college districts
• Experience in building collaborations and capacity building
• Developed budgetary and programmatic goals for clients and organizations
• Performed research and development activities on behalf of clients
October 2011 -March 2012 Consultant/Senior Analyst, City Solutions and
Associate at Kumamoto and Associates, Los Angeles, CA
• Emphasis in the area of public engagement, public health, and community and economic
development programs and pro'ects; Performs, outreach, community development, and
media related services on behalf of local, state and federal governments, non-proFt
agencies, labor and private sector.
• Experience in strategic planningg, coalition building, media relations and advocacy.
• Organized workshops on behalf businesses, education and community based
organizations.
• Developed budgetary and programmatic goals for clients and organizations.
• Experience in the momtormg of legislation and the development policy
recommendations.
January 2011 - October 2011 Executive Director, Crescenta Valley Drug and Alcohol
Prevention Coalition, La Crescenta, CA
• Responsible for the overall administration and development of a start-up community -
based organization created to reduce substance abuse among youth by implementing
evidenced based public health strategies.
• Oversaw the implementation of the organization's, including assessment, capacity
building, planning, implementation and evaluation.
• Managed community engagement activities, conducted volunteer training and leadership
development.
• Engaged in advocacy, and promoted public policy changes at the local level, and wrote
op-ed articles in local newspaper, press releases, and managed online and web -related
communications.
• Increased organizations ability to foster community change built relationships between
local government, educator, parents, community based organizations, businesses, faith
based organizations, health service providers concerned about the health and well-being
of youth.
January 2011 - October 2011 Consultant, Community and Economic Development
• Emphasis in the area of public engagement, community health, and community and
economic development; Performs capacity -building, community engagement and
community development related services on behalf of local, state and federal
governments, non-profit agencies, labor and private sector.
• Activities have included community planning, outreach and engagement, contract
management, health and environmental education, strategic planning, coalition building
and advocacy.
• Creating and organizing workshops on behalf businesses, education and community
based organizations.
• Developed budgetary and programmatic goals for clients and organizations.
• Monitored legislation and provided policy recommendations.
• Among the notable projects, include budget analysis for City of Los Angeles Gang
Reduction Study, marketing and community planning work as member of Los Angeles
River on
Master Planning Team, strategic planning, outreach and research for
Housing Authority for the City of Los Angeles Strategic Plan.
July 2001- July 2004 Executive Director, Central City Neighborhood Partners,
Los Angeles, CA
• Responsible for the overall administration and growth of collaborative- based non-profit
agency created to strengthen community health network and increase opportunities for
children, youth and their families and local businesses in the Central Los Angeles
community.
• Managed a collaborative comprised of 12 community based agencies.
• Developed and implemented policies, practices and legislation to promote efficiencies
and systemic change in the socio-economic infrastructure of Central City Communities.
• Promoted and implemented civic engagement and leadership development activities.
• Prepared and implemented proposals and grants to increase community health and
economic development. As a collaborative, developed resources for education, health and
transportation services and promote job preparation and creation for youth and families.
• Strengthened relationships between communities based organizations, educational, health
institutions and the private sector.
• As Executive Director, developed and implemented 3 year strategic plan.
• Developed funding to complete 1.9 million dollar renovation of facility to include
recreational, human service and case management, health and child watch programs.
• Supervised six staff members.
August 1997-June 2001 Chief Deputy Legislation, Planning and Policy
First District, City of Los Angeles, Los Angeles, CA
• Primary responsibility included management of the legislative and planning staff,
supervision of councll committees, including Community and Economic Development
Committee, Transportation and Planning and Land Use Management.
• Responsible for oversight of departmental budgetary processes.
• Primary liaison to city departments, labor, and community based organizations and
offices of elected officials and staff.
• Primary areas of responsibility included community and economic development,
community engagement, transportation, workforce development, human and social and
health services, public works projects; and also directly involved in the development of
housing, land use and public saf lety policies.
• Developed and facilitated the implementation of legislation and policy, and
coordinated public and private sector initiatives and inter -departmental teams.
• Supervised nine staff members.
David Marquez
4079 Glenalbyn Drive
Los Angeles, CA 90065
Home: 323.226.9396
Business: 323.397.2690
david.marquez@roadrunner.com
EMPLOYMENT HISTORY
April 2012 - Present Project Manager, California Consulting, Montebello, CA
• Emphasis in the area of fund development and strategic planning on behalf of local
government, local educational agencies, school districts and community college districts
• Experience in building collaborations and capacity building
• Developed budgetary and programmatic goals for clients and organizations
• Performed research and development activities on behalf of clients
October 2011 -March 2012 Consultant/Senior Analyst, City Solutions and
Associate at Kumamoto and Associates, Los Angeles, CA
• Emphasis in the area of public engagement, public health, and community and economic
development programs and pro'ects; Performs, outreach, community development, and
media related services on behalf of local, state and federal governments, non-profit
agencies, labor and private sector.
• Experience in strategic planningg, coalition building, media relations and advocacy.
• Organized workshops on behalf businesses, education and community based
organizations.
• Developed budgetary and programmatic goals for clients and organizations.
• Experience in the monitoring of legislation and the evelopmentpoljcy
recommendations.
January 2011 - October 2011 Executive Director, Crescenta Valley Drug and Alcohol
Prevention Coalition, La Crescenta, CA
• Responsible for the overall administration and development of a start-up community -
based organization created to reduce substance abuse among youth by implementing
evidenced based public health strategies.
• Oversaw the implementation of the organization's, including assessment, capacity
building, planning, implementation and evaluation.
• Managed community engagement activities, conducted volunteer training and leadership
development.
• Engaged in advocacy, and promoted public policy changes at the local level, and wrote
op-ed articles in local newspaper, press releases, and managed online and web -related
communications.
• Increased organizations ability to foster community change built relationships between
local government, educator, parents, community based organizations, businesses, faith
based organizations, health service providers concerned about the health and well-being
of youth.
January 2011 - October 2011 Consultant, Community and Economic Development
• Emphasis in the area of public engagement, community health, and community and
economic development; Performs capacity -building, community engagement and
community development related services on behalf of local, state and federal
governments, non-profit agencies: labor and private sector.
• Activities have included community planning, outreach and engagement, contract
management, health and environmental education, strategic planning, coalition building
and advocacy.
• Creating and organizing workshops on behalf businesses, education and community
based organizations.
• Developed budgetary and programmatic goals for clients and organizations.
• Monitored legislation d provided policy recommendations.
• Among the notable projects, include budget analysis for City of Los Angeles Gang
Reduction Study, marketing and community planning work as member of Los Angeles
River Revitalization Master Planning Team, strategic planning, outreach and research for
Housing Authority for the City of Los Angeles Strategic Plan.
July 2001- July 2004 Executive Director, Central City Neighborhood Partners,
Los Angeles, CA
• Responsible for the overall administration and growth of collaborative- based non-profit
agency created to strengthen community health network and increase opportunities for
children, youth and their families and local businesses in the Central Los Angeles
community.
• Managed a collaborative comprised of 12 community based agencies.
• Developed and implemented policies, practices and legislation to promote efficiencies
and systemic change in the socio-economic infrastructure of Central City Communities.
• Promoted and implemented civic engagement and leadership development activities.
• Prepared and implemented proposals and grants to increase community health and
economic development. As a collaborative, developed resources for education, health and
transportation services and promote job preparation and creation for youth and families.
• Strengthened relationships between communities based organizations, educational, health
institutions and the private sector.
• As Executive Director, developed and implemented 3 year strategic plan.
• Developed funding to complete 1.9 million dollar renovation of facility to include
recreational, human service and case management, health and child watch programs.
• Supervised six staff members.
August 1997-June 2001 Chief Deputy Legislation, Planning and Policy
First District, City of Los Angeles, Los Angeles, CA
• Primary responsibility included management of the legislative and planning staff,
supervision of council committees, including Community and Economic Development
Committee, Transportation and Planning and Land Use Management.
• Responsible for oversight of departmental budgetary processes.
• Primary liaison to city departments, labor, and community based organizations and
offices of elected officials and staff.
• Primary areas of responsibility included community and economic development,
community engagement, transportation, workforce development, human and social and
health services, public works projects; and also directly involved in the development of
housing, land use and public safety policies.
• Developed and facilitated the implementation of legislation and policy, and
coordinated public and private sector initiatives and inter -departmental teams.
• Supervised nine staff members.
EDUCATION
University of La Verne
La Verne, CA
B.A. History
B.A. International Studies
September 1980 to May 1984
COMMUNITY WORK
Commissioner
East Area Planning Commission
City of Los Angeles
2005 to present
California Hospital Medical Center / Hope Street Family Center
Member,
Community Advisory Board, and Communications and Development Committees
City of Los Angeles
20 4 to present
BILL R. MARTINEZ
310 Madison Avenue
Pomona, CA 91767
323-819-3200
brmartinez@ca.rr.com
EXPERIENCE
INDEPENDENT CONSULTANT
October, 1995 to Present
Conduct variety of services for public and non-profit organizations, including program
management, strategic planning, program evaluations, fiscal and programmatic controls and
reporting procedures, organizational evaluations, grant -writing, program design, administrative
and operational policies and procedures and management practices.
PROJECT CONSULTANT September 2012 to Present
California Consulting
Responsible for coordinating grant -writing needs of local cities and school districts. Liaison with
municipal and district representatives to prioritize funding needs and responses to individual
funding opportunities. Conduct research, coordinate documentation and gather other materials
required for submission to various governmental and private funding sources.
COALITION DIRECTOR October, 2008 to December, 2009
The Violence Prevention Coalition of Greater Los Angeles
Responsible for all aspects of a County -wide network focused on the Public Health Model of
Violence Prevention. Primary responsibilities included working with a volunteer Steering
Committee to develop policies and actions directed at reducing violence through prevention and
intervention strategies. Oversaw all operational and administrative functions, including direct
actions, drafting and promoting policies and potential legislation, seeking funding,
communicating with policy -makers and other community members, supervising staff and other
tasks as required.
CO -DIRECTOR
DIRECTOR
The Unity Collaborative
January, 2004 to June, 2007
July 2007 to December, 2008
Managed day-to-day activities of gang intervention collaborative consisting of eight participating
agencies. Tasks included designing operational and administrative structure of the Collaborative;
acting as liaison with City elected and administrative officials, LAPD and community
representatives; oversight of participating agencies' administrative functions; and review of
fiscal issues. Also provided management and oversight to private source funding, including
implementation and administrative reporting.
PROGRAM MANAGER November, 2000 to December, 2008
Edmund G. "Pat" Brown Institute of Public Affairs
Managed design and implementation of the Youth and Gang Violence Intervention Specialist
Training Program, the first program of it's kind nationally to focus on the specific needs of gang
intervention workers. Managed the on -going needs of the program, including instructor and
speaker identification and selection, participant recruitment, and all administrative requirements.
Also instructed the course in Field Research. The five -course program is sponsored by California
State University, Los Angeles, who certify the training graduates as Gang, Intervention
Specialists. -
ADJUNCT PROFESSOR May, 2000 to April, 2006
Springfield College
Instructed courses in field research methodologies with a focus on public policy for a degree
program targeting students who were otherwise employed full-time. Topics included recognizing
the need for community change, analyzing policy options, identifying partners, overcoming
obstacles and developing goals and objectives. Also oversaw students conducting their field
research exercises.
EXECUTIVE DIRECTOR July, 1997 to November, 1999
EUREKA COMMUNITIES, LOS ANGELES
Managed the day-to-day activities for the local office of a national organization providing `Best -
Practices" to the Executive Directors of non-profit agencies in the Los. Angeles: ,area. Tasks
included recruitment and outreach, evaluating and selecting "Fellows," managing Fellows' study
trips, liaison with national staff and local Advisory Board, communication with funders,
conducting local evaluations and other reporting, and providing other forms of technical
assistance to Fellows and their agencies.
PROGRAM MANAGER November, 1996 to October, 1997
SOLEDAD ENRICHMENT ACTION INTERVENTION SERVICES
Designed, implemented and provided on -going direction for a program designed to reduce gang -
related violence. Tasks include conducting regular debriefings, designing mitigation measures,
program reporting, fiscal management and liaison with elected and community representatives
and program funders.
EXECUTIVE DIRECTOR . October, 1993 to October, 1995
COMMUNITY YOUTH GANG SERVICES
Responsible for all operational and administrative activities of agency involved in youth violence
intervention and prevention. Liaison to various public and private entities, including Law
Enforcement, schools, community representatives and other public and non-profit agencies.
Worked with volunteer Board of Directors.
Designed and coordinated service delivery to target areas of operation, including programs and
responses designed specifically for identified "Hot Spots." Restructured agency operating
environment and implemented several operating efficiencies. Redesigned agency administrative
and fiscal practices. Managed annual budget of $4.1 million. Oversaw all personnel activities for
staff of ninety-five, including design and implementation of staff development program. Acted as
advocate for policy issues related to youth programs and violence prevention. Conducted
fundraising; wrote proposals and grant applications, approached potential funding sources.
SENIOR PLANNER April, 1989 to October, 1993
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
Project Manager, Southern California Transitchek. Responsible for procuring Federal funding,
project design, vendor selection and coordinating the input from the project oversight committee
for a transit voucher program made operational across the SCAG region.
Project Manager, Emergency Transit Operations Program. Designed generic emergency
operating plan for transit properties. Managed program, acquired Federal funding, and acted as
principal author.
Coordinator, Regional Emergency Transportation Planning Task Force. Developed series of
policies to enhance regional coordination of emergency transportation response capabilities.
Coordinator, Regional Mobility Plan Update, Financial Element. As part of an analysis of the
Region's transportation requirements over the next twenty years, was responsible for developing
cost and revenue estimates, and evaluating applicability of alternative revenue options.
SENIOR CONSULTANT
DELOITTE, HASKINS & SELLS
February, 1987 to April, 1989
Provided consulting services and conducted several management audits, primarily as Project
Manager. Clients included public and private entities in the fields of economic
development/redevelopment, public housing, transportation, public health, and property
management. At the direction of several Grand Juries within Southern California, conducted
management audits and other studies of various city and county agencies.
Areas of specialization included organizational structure and management practices,
public/private partnership and project management oversight.
PROJECT MANAGER July, 1985 to December, 1986
NEW YORK CITY PUBLIC DEVELOPMENT CORPORATION
Conducted the sale of City -owned property in the South Bronx for commercial and industrial
reuse. Responsibilities included reviewing project design, negotiating terms of the sale and
securing approval from appropriate public agencies and community representatives.
ASSOCIATE TRANSIT MANAGEMENT ANALYST July, 1982 to July, 1985
NEW YORK CITY TRANSIT AUTHORITY
Designed and maintained a five year program budget for several operating departments within
the Authority. Proposed and implemented several procedural changes within both operating and
administrative departments. Conducted a cost/benefit analysis of the Authority's Five Year
Capital Plan.
ASSISTANT MEMBER OF THE PROFESSIONAL STAFF March, 1979 to August, 1980
SOUTHWEST REGIONAL LABORATORY FOR EDUCATIONAL RESEARCH AND
DEVELOPMENT (SWRL)
Conducted data analysis of a training needs assessment study of Case Workers and Supervisors
in the California Department of Protective and Social Services, Developed a methodology for
evaluating the effectiveness of a remedial education program (math and reading) designed by
SWRL. Assisted in a longitudinal evaluation of a program designed to teach reading to
kindergarten students.
EDUCATION
Bachelor of Arts, History
California State University, Long Beach
June, 1979
Master of City and Regional Planning June, 1982
John F. Kennedy School of Government, Harvard University
AFFILIATIONS
San Gabriel Valley Conservation Corps, Board of Directors, 2004 to January, 2011
Violence Prevention Coalition of Greater Los Angeles, Steering Committee Vice Chair, 2007 to
2008
Coalition of Community Violence Intervention Professionals, Advisor and member of the
Training Academy Formation Team, 2007 to 2008
All Peoples Christian Center, Member, Board of Directors, 1999 to 2006
Peace Over Violence (Formerly the Los Angeles Commission on Assaults Against Women),
Board of Directors, 2001 to 2005
Southern California Tennis Association: Member, Multi -cultural Participation Committee, 1998
to 2005
Los Angeles County Association of Community Based Gang Intervention Workers: Member,
Board of Directors; Founding Member
Los Angeles Latino Educational Summit: Founding Member, 2001
FSS-Project T.E.C.H: Member, Advisory Board
Thornton F. Bradshaw Foundation, The Claremont Graduate School: Fellow (1995)
Grants Secured bvCalifornia Consulting LLC
1. Corcoran Unified $200,000 Planning Grant / EDA
(Teacher Education Facility)
2. City of Parlier $18,700 Tree Grant / CDF
(180 trees throughout City of Parlier)
3. City of Sanger $1.4 million TE Grant (11°i to North)
(Transportation enhancement I Id'to North St.)
4. Corcoran Unified $21,000 Computer Grant / USDA
(30 computers for learning center)
5. McFarland Unified $66,000 Playground Tire Derived / California Integrated Waste Management Board
(CIWMB) (Playground cover in two schools)
6. Kings Canyon Unified $1.4 million CMAQ (buses) /
(9 new CNG buses)
7. City of Huron $2 million BEGIN / HCD
(Down payment assistance to homebuyers South of Huron)
8. City of Sanger $990,000 BEGIN / HCD
(Down payment assistance for home buyers in Sanger)
9. City of Huron $50,000 Police Equipment / USDA
(Patrol car and ballistics equipment)
10. City of Delano $150,000 Targeted RAC / California Integrated Waste Management Board (CIWMB)
(Rubberized asphalt on several streets of Delano)
It. City of Delano $14,350 RAC / CIWMB
(Rubberized asphalt on several streets of Delano)
12. City of McFarland $12,000 RAC / CIWMB
(Rubberized asphalt on several streets of McFarland)
13. City of McFarland $150,000 Targeted RAC / CIWMB
(Rubberized asphalt on several streets of McFarland)
14. City of Parlier, P.D. $5,000 Bullet Proof Vest / Dept. of Justice
(Ten bullet-proof vests)
15, City of Huron, P.D. $15,000 Seatbelt Mini -grant/ Office of Traffic Safety
(Officer overtime to implement "Click It Or Ticket" program)
16. City of Selma, P.D. $234,592 DUI Grant / Office of Traffic Safety
(Officer time and equipment to implement regional DUI program)
17. City of Sanger, P.D. $ 111,000 Public Safety Equipment / Office of Traffic Safety
(Equipment for Sanger Police Department)]
18. Corcoran Unified School District $88,000 Playground Cover / CIWMB
(Playground cover for three schools)
19. City of Sanger $59,000 Playground Cover / CIWMB
(Playground cover at two city parks)
20. City of Parlier $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
21. City of McFarland $8,000 Amnesty Day / CIWMB
(Tire collection event in McFarland)
22. Kings Canyon Unified $500,000 School Violence Prevention / CDE
(Five years of school violence prevention program)
23. Orange Cove $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
24. City of Coalinga, P.D. $1,400 Bullet Proof Vest / Dept. of Justice
(Two bullet proof vests for Police Department)
25. City of Sanger $175,000 Targeted RAC / CIWMB
(Rubberized asphalt on several streets of Sanger)
26. City of Arvin $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
27. City of Sanger $6,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
28. City of McFarland $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
29. City of Delano $12,090 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
30. Kings Canyon Unified $299,000 Library Literacy Program / Federal ED
(Additional librarian and materials for school library in Orange Cove)
31. City of Parlier $140,000 Soccer Field / Stewardship Council
(New soccer field to be constructed in City)
32. City of Huron $175,000 Rubberized Asphalt Concrete / CIWMB
(Rubberized asphalt on several streets of Huron)
33. City of Parlier $175,000 Rubberized Asphalt Concrete / CIWMB
(Rubberized asphalt on several streets of Parlier)
34. Corcoran Unified School District $2 million Joint Use / California Department of Education -(Teacher Education
facility for 26,000 sq. ft. facility)
35. City of Fowler $175,000 Rubberized Asphalt Concrete / CIWMB
(Rubberized asphalt on several streets of Fowler)
36. City of Arvin $150,000 Rubberized Asphalt Concrete / CIWMB
(Rubberized asphalt on several streets of Arvin)
37. City of Selma $175,000 Rubberized Asphalt Concrete / CIWMB
(Rubberized asphalt on several streets of Selma)
38. City of Parlier $33,000 Community Facilities / USDA Rural Dev.
(Computers for Police Department)
39. City of Selma $2,024 Bullet Proof Vest Program / Dept. of Justice
(Four bullet proof vests)
2
40. City of Delano $99,596 Playground Cover / CIWMB
(Playground cover at every park in Delano)
41. Kings Canyon Unified School District $100,000 Running Track, Playground
Cover / CIWMB (Running track and playground cover at four schools)
42. City of Selma $44,000 Playground Cover / CIWMB
(Playground cover at two city parks)
43. McFarland Parks and Rec. District $57,807 Playground Cover / CIWMB
(Playground cover at two city parks)
44. City of Arvin $66,000 Jogging Track / CIWMB
(Jogging path around Smothermon Park in Arvin)
45. City of Huron $31,693 Walking Paths / CIWMB
(Walking paths throughout city)
46. City of Fowler $81,500 Tire Derived/CIWMB
( Jogging path and playground cover in park)
47. City of McFarland $64,288 Tire Derived/ CIWMB
(Sidewalks in City)
48. City of Parlier $75,000 Tire Derived/ CIWMB
(Artificial turf for medians in City)
49. City of Sanger $88,000 Tire Derived / CIWMB
(Playground cover)
50. City of Coalinga $30,000 Tire Derived / CIWMB
(Playground cover)
51. Corcoran Unified School District $93,000 Tire Derived / CIWMB
(Playground cover)
52. Malaga County Water District $66,000 Tire Derived / CIWMB
(Jogging path)
53. City of Parlier $15,000 Seat Belt Campaign / Office of Traffic Safety
(Officer overtime for seat belt campaign)
54. City of Selma $15,000 Seat Belt Campaign / Office of Traffic Safety
(Officer overtime for seat belt campaign)
55. City of Coalinga $15,000 Seat Belt Campaign / Office of Traffic Safety
(Officer overtime for seat belt campaign)
56. City of Huron $3,000 Seat Belt Campaign / Office of Traffic Safety
(Officer overtime for seat belt campaign)
57. City of Delano $15,000 Seat Belt Campaign / Office of Traffic Safety
(Officer overtime for seat belt campaign)
58. City of Reedley $15,000 Seat Belt Campaign / Office of Traffic Safety
(Officer overtime for seat belt campaign)
59. Parlier Unified School District $919,829 annually for seven years QEIA /CDE
(Assists low performing schools increase student achievement)
60. McFarland Unified School District $1,085,499 annually for seven years QEIA / CDE
(Assists low performing schools increase student achievement)
61. City of Arvin $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
62. City of Sanger $6,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
63. City of McFarland $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
64. City of Parlier $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
65. City of Parlier $300,000 CDBG / Housing and Community Development
(Disaster relief from 2007 freeze)
66. City of Arvin $154,368 Selective Traffic Enforcement Program / Office of Traffic Safety
(One officer and officer overtime)
67. City of Parlier $60,000 DUI / Office of Traffic Safety
(Officer overtime and DUI enforcement equipment)
68. City of Huron $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
69. City of Orange Cove $5,000 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
70. City of Reedley $6,203 City Allotment / Dept. of Conservation
(Beverage recycling city allotment)
71. McFarland Unified School District $283,739/ Office of Public School Construction
(Portables for schools)
72. Malaga Water District $8,000/CIWMB/Waste Tire Amnesty
(Conduct three waste tire amnesty events)
73. Kingsburg $5,000/Department of Conservation
(City Allotment)
74. McFarland Unified School District $60,000/Department of Justice, G.R.E.A.T.
(Gang resistance curriculum for Middle School)
75. City of Delano $300,000 CDBG / Housing and Community Development
(Disaster relief from 2007 freeze)
76. Kings Canyon Unified School District/$184,000
(Library Literary Program/Federal ED/Additional librarian & materials)
77. Kings Canyon Unified School District/$428,728 California Dept. of Education
Education Technology Voucher (Vouchers for equipment & software)
78. Kings Canyon Unified School District/$9.5 million
California Dept. of Education/Joint Use (Facilities at six school sites)
79. City of Huron/$80,000
Department of Justice, G.R.E.A.T. (Gang resistance curriculum for Middle School)
80. City ofParlier/$2,680,000
Economic Development Administration (earlier Industrial Park Infrastructure Improvements)
81. City of Fowler/$3,098.99
Department of Justice/Bullet Proof Vest Program
82. City of Parlier/$4,106.84
Department of Justice/Bullet Proof Vest Program
83. City of Coalinga/$31,848.46
Department of Justice/Bullet Proof Vest Program
84. City of Sehna/$21,000
FEMA/Asst. to Firefighters
85. City of Arvin/$546,700
ARB/Vehicles, Street Sweeper & Backhoe
86. City of Lemoore/$99,281
CIWMBtTire Derived Program — Rubber Mulch (2/2008)
87. City of Tehachapi/$99,384
CIWMB/Tire Derived Program — Rubber Mulch
88. City of Kerman/$99,558
CIWMB/Tire Derived Program — Rubber Mulch
89. Madera Irrigation District/$99,340
CIWMB/Tire Derived Program — Rubber Mulch
90. City of Reedley/$59,835
FEMA/AFG — Facilities, Equipment
91. City of Lemoore/$70,000
HCD/CDBG — Planning and Technical Assistance — Development Study (11 /2008)
92. City of McFarland/$70,000
HCD/CDBG — Planning and Technical Assistance — Development Study
93. Cities of Sanger, Selma, Fowler, Orange Cove, Parlier, Kingsburg & Reedley/$400,000
Calgrip Anti -Gang Grant
94. City of Orange Cove/$298,800
Cal Trans/SAFE ROUTES TO SCHOOLS -- Traffic Signal
95. Kings Canyon Unified School District/$330,000
CDE — Prop I D, Dunlap High School
96. City ofParlier/$500,000
HCD/CDBG Enterprise Fund
97. City of Fowler/$280,000
CMAQ — Golden State Bike Trail
98. Parlier Unified School District/ $340,000
CMAQ — Buses (2006)
99. City of Reedley/ Kings Canyon Unified/$990,000
CMAQ — Joint Transportation Yard
5
100. City of McFarland/$220,000
Parks & Rec. — Community Project
101. City ofReedley/$69,530
Office of Traffic Safety — Motorcycles
102. City of Sanger/$79,306
Office of Traffic Safety — DUI Trailer
103. City of Salinas/$190,071
Office of Traffic Safety - Motorcycles and Computers (June 2008)
104. Parlier Unified School District/$97,500
CDE — Special Education — Teacher Professional Development Pilot (2008)
105. City of Arvin/$11,000
CDF - Beautification Tree Grant
106. Corcoran Unified/$3.8 million
EDA — Federal Economic Development Administration
107. City of Delano/$126,000
CDF — Beautification Tree Grant
108. City of Fowler/$11,000
CDF — Beautification Tree Grant
109. City of Fowler/$9,621
FEMA-Radios for Fire Department
110. City of Huron/$9,566
CDF —Beautification Tree Grant
111. City of Kerman/$6,275
CIWMB-Tire Clean-up
112. Laton Unified School District/$144,000
Office of Public School Construction - Emergency Repair Grant
113. Malaga/$26,000
CDF — Beautification Tree Grant
114. City of Reedley/$69,000
Office of Traffic Safety - Motorcycles
115. City of Reedley/$66,483
FEMA/AFG-Fire Fighter Equipment
116. Salinas Valley (2008)
HCD-Enterprise Zone Designation for 5 Salinas Valley cities including Monterey County
117. City of Sehna/$33,000
CMAQ-3 GEM cars
118. City of Sehna/$30,000
CDF-Tree Beautification Grant
119. City of Tehachapi/$40,000
USDA -Equipment for PD
0
120. City of Arvin/$5,000
DOC-City Allotment
121. City of Huron/$5,000
DOC-City Allotment
122. City of McFarland/$5,000
DOC-City Allotment
123. City of Orange Cove/$5,000
DOC-City Allotment (2008)
124. City of Sanger/$6,000
DOC-City Allotment (2008)
125. City of Reedley/$6,534
DOC-City Allotment
126. City of Taft/$5,000
DOC-City Allotment
127. Kings Canyon Unified School District/$321,662
DOE -Improving Literacy through School Libraries
128. City of Fowler/$38,250
Cal Grip Anti -Gang Grant (2008)
129. City of Taft/$500,000
CDBG, FTHB & Housing Rehab
130. City of Parlier/$250,000
Water Use Efficiency
131. Parlier Unified/$50,000
Low Emission School Buses (2008)
132. McFarland Unified/$50,000
Low Emission School Buses
133. City of Fowler/$15,000
Tony Hawk Foundation/Panzak Park
134. City ofParlier/$3,785
CEDAP Night Vision Equipment
135. City ofKerman/$8,000
CEDAP Mini Thermal Monocular
136. City of Delano/$8,000
CEDAP/Delano PD
137. City ofLemoore/$102,419
Safe Routes to Schools/Non-Infrastructure (10/2008)
138. City of Parlier/$205,000
(Parlier Unified School District) Safe Routes to Schools (2010)
139. City of McFarland/$367,268
Safe Routes to Schools
7
140. City of Taft/$300,000
Cal -Home
141. City of Fowler/$2,212
Bureau of Justice Assistance/7 Bullet Proof Vests
142. City of Kingsburg/$14,000
AFG /Fire Department Equipment
143. City of Greenfield/$300,000
CDBG Enterprise Fund
144.City of Sanger & Central Valley Cities/$395,786
CalGrip Anti -Gang Grant
145. City of Salinas/$400,000
CalGrip/Operation Ceasefire (May 2009)
146. Corcoran High School/$104,204
SB70 Distance Learning Pilot Grant
147. Corcoran Joint Unified School Districtl$54,495
Tire Derived/Running Track
148. City of Gonzales/$24,010
PG&E Climate Smart Program
149. City of Delano Waste Water Treatment/$2,000,000
State Water Resources Control Board
150. City of Lemoore/$300,000
CDBG Enterprise Fund (7/2009)
151. City of Taft/$300,000
CDBG Enterprise Fund
152. City of Coalinga/$37,004
Office of Traffic & Safety
153. City of Parlier/$56,250
Tire Derived/Rubberway softwalk
154. City of Salinas/$184,189
Office of Traffic & Safety (June 2009)
155. City of Greenfield/$25,777
Office of Traffic & Safety
156. City of Arvin/$34,391
Justice Assistance Grant/Arvin Police Dept.
157. City of Soledad/$150,000
Tire Derived/Rubber Mulch
158. City of Lemoore, for Lemoore H.S. Dist./$146,945
Tire Derived/Rubber — Crumb (5/2009)
159. City of Lemoore/$149,994
Tire Derived/Rubber Matting (5/2009)
160. City of Coalinga/$15,000
Tire Amnesty
161. City of Delano/$131,225
Justice Assistance Grant /Delano PD
162. City of Kerman/$8,310
Tire Amnesty
163. City of Delano/$276,904
Chip Seal $ RAC/CIWMB
164. City of Taft/$77,000
USDA
165. City of Avenal/$22,663
Justice Assistance Grant
166. City of Lemoore/35,000
Office of Traffic Safety — DUI Enforcement & Awareness Program (6/2009)
167. City of Delano/423,134
COPS Hiring Recovery Program (CHRP)
168. City of Arvin/$198,501
COPS Hiring Recovery Program (CHRP)
169. City of Sanger/$518,954
COPS Hiring Recovery Program (CHRP) (2009)
170. City of Huron/$135,944
COPS Hiring Recovery Program (CHAP)
171. City of Parlier/$252,554
COPS Hiring Recovery Program (CHAP)
172. City of Salinas/$3,837,546 (May 2009)
COPS Hiring Recovery Program (CHRP)
173. City of Coalinga/$33,066
Ca1Pire Tree Beautification Grant
174. McFarland Unified School District/$40,000
USDA Rural Development
175. City of Taft/$63,000
USDA Rural Development
176. City of Delano/$31,924
Justice Assistance Grant
177. City of Delano/$733,210
Neighborhood Stabilization Program
178. City ofWasco/$303,592
Neighborhood Stabilization Program
179. City of McFarland/$149,629
Neighborhood Stabilization Program
e')
180. City ofTaft/$149,286
Neighborhood Stabilization Program
181. City of Lemoore/$39,300
Lemoore PD/ Justice Assistance Grant (7/2009)
182. City of Avenal/$5,437
Office of Traffic Safety /Click It or Ticket
183. City of Soledad/$16,429
Office of Traffic Safety /DUI
184. Fresno County/$147,758
Adjudication Grant
185. Kern County/$147,092
Adjudication Grant
186. Fresno County/$98,000
USDA Farmer's Market Grant
187.City ofSoledad-PD/$20,654
Click It or Ticket
188.City of Avenal - Office of Traffic Safety - $14,555
Click It or Ticket
189.City of Avenal — Office of Traffic Safety - $7,309
DUI Checkpoints
190.City of Reedley - $66,088
Justice Assistance Grant
191.City of Kerman - $14,897
Justice Assistance Grant
192.City of Parlier - $46,119
Justice Assistance Grant
193.City of Delano - $31,350
REMOVE
194.Colorado NW Community College - $430,000
DOE — Geothermal Energy — (10/29/09)
195. McFarland Unified School District - $314,859
EETT C — (10/29/09)
196. Fresno County - $3,151,300
EECHG — (11/4/09)
197. City of Reedley - $212,472
CMAQ — Trail (11/5/09)
198. Kings Canyon Unified School District - $635,400
CMAQ — 3 buses (11/09)
199. Chevron Energy Solutions/UC Davis - $2,500,000
DOE FOA #122 West Village Project (1/10)
10
200. Grapevine-Colleyville School District/$1,700,000
Department of Energy, State of Texas, ARRA grant (3/2010)
201.City of Greenfield/$95,660
Cal Grip Anti- Gant (3/2010)
202.City of Gonzales/$95,660
Cal Grip Anti -Gant (3/2010)
203.City of King City/$95,660
Cal Grip Anti -Gang (3/2010)
204.City of Soledad/$95,660
Cal Grip Anti -Gang (3/2010)
205.City of Huron/$2,500
PG & E (4/2010)
206.City of Huron/$90,000
Prop 40 per Capita (4/2010)
207. Kings Canyon Unified School District/$200,000
Fresno County First 5 Family Strengthening (4/2010)
208.City of Delano/$36,872
Baseball Tomorrow (4/2010)
209.City of Avenal/$13,426
Baseball Tomorrow (5/2010)
210.City of Parlier/$54,000
Planning and Technical Assistance General Allocation (5/2010)
211. City of Lemoore/$136,469
EECBG (5/2010)
212.City ofLemoore/$200,000
AB 118 Alternative Fuel/CNG Station (5/2010)
213. City of Reedley/$480,000
AB 118 Transportation Yard (5/2010)
214. City of Tafl/$300,000
CDBG Enterprise Fund (5/2010)
215. Gonzales Unified School District/$4,000
IFT Mini -Grant for 2010-11 School Year (5/2010)
216. City of Delano/$379,650
Southern California Edison Local Government Strategic Plan (5/2010)
217. City of Reedley/$10,000
General Mills Foundation/Champions grant/Learning Healthy Habits (6/2010)
218. City of Reedley/PD/$35,000
DOJ Gang Resistance Education and Training (7/2010)
219. Salinas Union High School District/$300,000
ASES Grant (8/2010)
11
220. Great Valley Energy, LLC/$1,989,010
AB118 (8/2010)
221. City of Gonzales/$40,000
Transportation Planning (8/2010)
222. City of Kerman/$157,500
Transportation Planning (8/2010)
223. Greenfield Union School District/$23,000
AB 2766 (8/2010)
224. Parlier Unified School District/51,731
USDA Community Facilities (9/2010)
225.Orange Cove PD/Kings Canyon Unified SchoolDistrict/$53,968
COPS Secure Our Schools (9/2010)
226. Fairfield PD/Travis Unified School District/$99,306
COPS Secure Our Schools (9/2010)
227. Dixon Unified School District/$14,560
School Breakfast Program (9/2010)
228. Ripon Unified School District/$6,259
COPS Secure Our Schools
229. City of Kerman/$31,600
Gang Resistance Education and Training Grant for 2009 (9/2010)
230. City of Kingsburg/$29,000
Gang Resistance Education and Training Grant (9/2010)
231. SangerPD/$11,873
Justice Assistance Grant (9/2010)
232. Fresno EOC/$1,530,950
Civic Justice Corps Program (CJC) (10/2010)
233. Fresno County/$38,750
Co. Complete Count Com. Census Outreach Funds
(10/2010)
234. City of Salinas/Police Dept./Salinas City Elementary School Dist./$198,249
COPS Secure Schools (10/2010)
235. Farmersville Unified School District/$1,081,500
School Improvement Grant (SIG) app. (10/2010)
236. City of Orange Cove/$250,000
Safe Routes to School (10/2010)
237. City of Reedley/$249,469
COPS Hiring (10/2010)
238. City of Avenal/$530,000
Prop. 84 Parks Grant (11/2010)
239. City of Arvin/$3,397,000
Prop. 84 Parks Grant (11/2010)
12
240. McFarland Unified School District/$50,000
Enhancing Education through Technology (SETT) (11/2010)
241. City of Arvin/$150,000
Sustainable Communities"
242. City of Greenfield/$40,000
DUI Enforcement & Awareness (2010)
243. City of Arvin/$1,273
Office of Traffic Safety Click It or Ticket Mini Grant (10/2010)
244. City of Sanger/$1,507
Office of Traffic Safety Click It or Ticket Mini Grant (10/2010)
245. City of Delano/$1,854
Office of Traffic Safety Click It or Ticket Mini Grant (10/2010)
246. City of Farmersville/$1,204
Office of Traffic Safety Click It or Ticket Mini Grant (10/2010)
247.City of Gonzales/$1,714
Office of Traffic Safety Click It or Ticket Mini Grant (10/2010)
248. City of Greenfield/$1,456
Office of Traffic Safety Click It or Ticket Mini Grant (10/2010)
249. City of Orange Cove/$1,056
Office of Traffic Safety Click It or Ticket Mini Grant (10/2010)
250. City of Salinas/$3,135
Office of Traffic Safety Sobriety Checkpoint Mini Grant (10/2010
251. City of Sanger/$20,000
First 5 Fresno CO. Special Projects — Shade Structures (12/2010)
252. Dixon Unified School District/C.A. Jacobs Middle School/$500
Target Field Trip
253. City of Orange Cove/$5,000
US Soccer Foundation — Field Grant (01/2011)
254. Salinas Union High School District/$26,042
California Postsecondary Education Commission
Improving Teacher Quality State Grant Program (Foundation) (01/2011)
255. City of Kiugsburg/Fire Depardnent/$21,494
AFG for Firefighters PPE Equipment (01/2011)
256. City of Lemoore/$ 100,000
Dept. of Forestry & Fire Protection
CAL FIRE Green Trees for the Gold State Grant Program (03/2011)
257. Caruthers Unified School District/$3,300
Dept, of Forestry & Fire Protection
CAL FIRE Green Trees for the Gold State Grant Program (03/2011)
258. City ofNewman/$32,038
Dept. of Forestry & Fire Protection CAL FIRE Green Trees for the Gold State Grant Program (03/2011)
13
259. City of Avenal/$3,824
Dept. of Forestry & Fire Protection CAL FIRE Green Trees for the Gold State Grant Program (03/2011)
260. Salinas City Elementary School District/El Gabilan Elementary School/$50,000
EISS (Early Intervention for School Success (04/2011)
261. City of Lemoore/$16,164
ABC GAP Grant Assistance Program (04/2011)
262. City of Arvin/$10,783
Justice Assistance Grant (05/2011)
263. City of Delano/$31,442
Justice Assistance Grant (05/2011)
264. City of Reedley/$13,906
Justice Assistance Grant (05/2011)
265. Fresno Economic Opportunity Commission (EOC)/$70,000
CSBG Targeted Initiatives & Innovative Projects (05/2011)
266. Alvin Elementary School District/$54,250
Tire Derived (05/2011)
267. City of Delano/$144,625
Tire Derived (05/2011)
268. City of Gonzales/$36,350
Tire Derived (05/2011)
269. City of Lemoore/$150,000
Tire Derived (05/2011)
270. City of Newman/$122,545
Tire Derived (05/2011)
271. City of Orange Cove/$25,375
Tire Derived (05/2011)
272. City of Sanger/$14,790
Tire Derived (05/2011)
273. Farmersville Unified School District/$150,000
Tire Derived (05/2011)
274. Newman Crows Landing Unified School District/$150,000
Tire Derived (05/2011)
275. Parlier Unified School District/$150,000
Tire Derived (05/2011)
276. City Elementary School District/$149,945
Tire Derived (05/2011)
277. City of Oakdale/$7,500
Cal Fire Urban Forestry (05/2011)
278.City of Greenfield/$28,702
USDA Community Facilities Grant (05/2011)
14
279.City of Salinas/$148,793
Office of Traffic Safety DUI Enforcement and Awareness (06/2011)
280. City of Oakdale/$11,368
Office of Traffic Safety (07/2011)
281.Kings Canyon Unified School District/$500,000
USD HRSA (07/2011)
282.Arvin Union School District/$75 per Student/$157,380
Fresh Fruit and Vegetable Grant (07/2011)
283.Greenfield Unified School District/$75 per Student/ $105,600
Fresh Fruit and Vegetable Grant (07/2011)
284. Salinas City Elementary School District/$75 per Student/$289,320
Fresh Fruit and Vegetable Grant (07/2011)
285.City ofReedley - $13,906
Justice Assistance Grant (08/2011)
286. City of Tracy - $12,734
BIA Justice Assistance Grant (08/2011)
287.City of Delano Police Department - $23,199
BIA Justice Assistance Grant (08/2011)
288.City of Reedley Police Department - $12,492
BIA Justice Assistance Grant (08/2011)
289.Newman Crows Landing Unified School District - $25,138
SFYAB Farmers Market Project (09/2011)
290.A1um Rock Union Elementary School - $150,000
Kaiser Permanente HEALS (09/2011)
291.Kem County Public Health Services Department - $416,577
Community Transformation Grant (09/2011)
292.City of Lemoore - $91,850
CalTrans Planning Grant (09/2011)
293.City of Gonzales - $116,150
Planning and Technical Assistance Grant (10/2011)
294.City of Orange Cove - $6,947
Bulletproof Vest Partnership Program (10/2011)
295.City of Gustine - $5,655
Bulletproof Vest Partnership Program (10/2011)
296.City of McFarland - $2,450
Bulletproof Vest Partnership Program (10/2011)
297.City of Rancho Cordova - $1,879,000
SACOG Regional/Local for Sunrise Rehab (11/2011)
298.City of Rancho Cordova - $148,000
SACOG Bike/Ped for Signal Detection (11/2011)
15
299.City of Rancho Cordova - $181,000
SACOG Bike/Ped for Class R Bike Trail System (11/2011)
300. City of Kerman - $200,000
Stewardship Council Infrastructure Grant (11/2011)
301.Agape Corporation - $10,000
PG & E Grant (11/2011)
302.City of Delano - $250,000
Disaster Recovery Initiative (11/2011)
303.City of Sanger - $25,500
IMPACT, LEAD, Minor Decoy, Shoulder Tap, Juvenile Surveillance (12/2011)
304.Kings Canyon Unified School District - $450,000
2011 California Math Science Partnership Professional Development Program Demonstration Centers (12/2011)
305. Earlimart Middle School - $700
Target Field Grant (12/2011)
306.City of Kerman - $7,289
Bulletproof Vest Partnership Program (12/2011)
307.Newman Crows Landing - $82,000
San Joaquin Valley Air Pollution Control District New Alternative Vehicle Program (12/2011)
308.Lindsay Unified School District - $96,061
San Joaquin Valley Air Pollution Control District New Alternative Vehicle Program (01/2012)
309.City of Gonzales - $400,000
CalHOME — Owner Occupied Rehabilitation (01/2012)
310.City of Escalon - $51,030
San Joaquin Valley Air Pollution Control District New Alternative Fuel Vehicle Purchase (01/2012)
311.City of Delano - $1,000,000
HCD Emergency Housing and Capital Development (01/2012)
312.City of Orange Cove - $71,036
San Joaquin Valley Air Pollution Control District New Alternative Fuel Vehicle Purchase (01/2012)
313.City of Newman-$100,000
San Joaquin Valley Air Pollution Control District New Alternative Fuel Vehicle Purchase (01/2012)
314.City of Tracy - $100,000
San Joaquin Valley Air Pollution Control District New Alternative Fuel Vehicle Purchase (01/2012)
315.Lynwood Unified School District - $3,100,302
School Improvement Grant (02/2012)
316.City of McFarland - $4,200
US Soccer Foundation Grant - Field Irrigation (02/2012)
317.Arvin Unified School District - $4,069
U.S. Soccer Foundation Grant (02/2012)
318.Arvin Unified School District - $4,069
U.S. Soccer Foundation Grant (02/2012)
16
319.Dixon Unified School District - $129,500
Cal Recycle Tire Derived Product Grant (03/2012)
320.Mendota Unified School District - $124,697
Cal Recycle Tire Derived Product Grant (03/2012)
321.Alwn Rock Union Elementary School District - $150,000
Cal Recycle Tire Derived Product Grant (03/2012)
322.Earlimart Unified School District - $12,324
Cal Recycle Tire Derived Product Grant (03/2012)
323.City of Montebello - $142,180
Cal Recycle Tire Derived Product Grant (03/2012)
324.City of Escalon - $150,000
Cal Recycle Tire Derived Product Grant (03/2012)
325.City of Arvin - $51,996
Cal Recycle Tire Derived Product Grant (03/2012)
326.Monterey Peninsula Unified School District - $149,847
Cal Recycle Tire Derived Product Grant (03/2012)
327.City of Rancho Cordova - $250,000
CA Gang Reduction, Intervention and Prevention Grant — CaIGRIP (03/2012)
328.City of McFarland - $106,600
Rubberized Pavement Grant (03/2012)
329.Central Unified School District - $837,288
Congestion Mitigation and Air Quality Improvement Program (CMAQ) (03/2012)
330.Southwest Transportation Agency - $690,000
Congestion Mitigation and Air Quality Improvement Program (CMAQ) (03/2012)
331.Hayward Unified School District - $57,750
Cal Recycle Tire Derived Product Grant (04/2012)
332.Arvin Union School District - $150,000
Cal Recycle Tire Derived Product Grant (04/2012)
333.City of Pico Rivera - $55,125
Cal Recycle Tire Derived Product Grant (04/2012)
334.Lynwood Unified School District - $116,000
Cal Recycle Tire Derived Product Grant (04/2012)
335.City of Bell Gardens - $124,000
Cal Recycle Tire Derived Product Grant (04/2012)
336.Lindsay Unified School District- $12,553
Cal Fire Leafing Out Tree Grant (04/2012)
337.City of Waterford - $82,250
Cal Recycle Tire Derived Product Grant (04/2012)
338.City of Waterford - $35,644
Cal Fire Urban Forestry Inventory Grant (04/2012)
17
339.Travis Unified School District - $124,345
Cal Recycle Tire Derived Product Grant (04/2012)
340.City of Gonzales - $125,003
Cal Recycle Tire Derived Product Grant (04/2012)
341.City of Gustine - $99,750
Cal Recycle Tire Derived Product Grant (04/2012)
342.City of Pico Rivera - $99,000
Cal Fire Green Trees for the Golden State (04/2012)
343.Newman Crows Landing School District - $112,500
After School Education and Safety Program (ASES) (05/2012)
344. West Covina Unified School District - $16,650
After School Education and Safety Program (ASES) (05/2012)
345.Salinas Union High School District - $150,000
After School Education and Safety Program (ASES) (05/2012)
346.City of McFarland - $106,600
Rubberized Pavement (05/2012)
347.Kings Canyon Unified School District - $150,000
Safe and Support Our Schools Grant (S3) (06/2012)
348. West Covina Unified School District — Unspecified Dollar Amount
MetLife Grant (Comprehensive Training Program for Teachers) (06/2012)
349.City of Delano — $475,928
COPS Hiring (06/2012)
350.City of Mendota— $125,000
COPS Hiring (06/2012)
351.City of Salinas — $250,000
Urban Greening Planning Grant (05/2012)
352.City of Yuba City — $450,000
State -Legislated Safe Routes to School Program (07/2012)
353.E1 Rancho Unified School District/City of Pico Rivera— $401,400
State -Legislated Safe Routes to School Program (07/2012)
354.Armona Union Elementary School District — $320,900
State -Legislated Safe Routes to School Program (07/2012)
355.City of Waterford — $232,600
State -Legislated Safe Routes to School Program (07/2012)
356.City of L.emoore — $130,100
State -Legislated Safe Routes to School Program (07/2012)
357.City of Patterson — $135,200
State -Legislated Safe Routes to School Program (07/2012)
358.Mendota Unified School District/City of Mendota — $117,700
State -Legislated Safe Routes to School Program (07/2012)
18
359. West Covina Unified School District— $50,000
EISS (Early Intervention for School Success) (07/2012)
360.Monterey Peninsula Unified School District - Elementary— $2,000
Action for Healthy Kids (07/2012)
361.Monterey Peninsula Unified School District — High School — $2,000
Action for Healthy Kids (07/2012)
362.Arvin Union School District - $112,050
2151 Century Community Learning Centers Program Grant (07/2012)
363.Bassett Unified School District - $93,332
Fresh Fruits and Vegetables Program (07/2012)
364.Hacienda La Puente Unified School District - $263,839
Fresh Fruits and Vegetables Program (07/2012)
365.Lynwood Unified School District - $333,503
Fresh Fruits and Vegetables Program (07/2012)
366.Fairfax School District - $71,875
Fresh Fruits and Vegetables Program (07/2012)
367.Hayward Unified School District- $144,250
Fresh Fruits and Vegetables Program (07/2012)
368.Monterey Peninsula Unified School District - $104,275
Fresh Fruits and Vegetables Program (07/2012)
369.City of Salinas Public Library - $30,000
USDA Community Facilities Grant (07/2012)
370.City of Delano Police Department - $18,716
Edward Byrne Memorial Justice Assistance Grant Program (07/2012)
371.City of Delano - $166,195
CalRecycle Rubberized Pavement Grant (04/2012)
372.E1 Rancho Unified School District - $48,984
School Breakfast Program (07/2012)
373. Hayward Unified School District - $119,583
School Breakfast Program (07/2012)
374. San Jose Conservation Corp and Charter School - $810,000
YouthBuild SMART (07/2012)
375.City of Orange Cove - $536,937
CalEMA Law Enforcement Specialized Units (07/2012)
376. Arvin Unified School District - $6,240
Cal Fire Leafing Out Grant (08/2012)
377. Earlimart Unified School District - $8,201
Cal Fire Leafing Out Grant (08/2012)
378. City of Rialto - $74,000
Targeted Site Investigation Grant (08/2012)
19
379. City of Lynwood - $100,000
Transportation, Community and System Preservation Program (08/2012)
380.Kings Canyon Unified School District - $43,400
Employment Training Panel (ETP) (08/2012)
381.City of Mendota - $32,000
OTS GME STEP Overtime Only (09/2012)
382.City of Rialto - $57,958
Electric Vehicle Charging Infrastructure Grant (09/2012)
TOTAL AMOUNT: $108,352,535
'Recommended for funding
(09/21/2012)
20
Total Grant Aw
Total P
Percentage
Ratio
Total :
California Consulting
City of Delano
~By the Numbers~
�v
Total Grant Awards $6,220425
Total Paid to CC $187,500
Percentage 3,01%
Ratio 33 to 1
Total- Earned for Delano $6,032 925
$ Per Working Day $3,570
Working Days -
1,690
6 yrs, 6 months
California Consulting
The City of Arvin
Bay the Numbers~
0
Total Grant Awards
$ 4J85,016
Total Paid to CC $ 152,250
Percentage 3.2% o
Ratio
Total Earned for City
$ Per Working Day
Working Days 5 years,
2 months,10 days (261 days/yr)
31to1
$ 4,632J66
$ 3,409
1359
References
California Consulting references include key leaders from around the State. Our
relationships are bi-partisan and you can view the list of our references from major
figures and leaders in both political parties.
Former Senate Majority Leader Dean
Florez
Supervisor Judith Case
County of Fresno
Senator Michael Rubio
Concilmember Grace Vallejo
City of Delano
Supervisor Henry Perea,
Fresno County Board of Supervisors
Assemblymember Henry T. Perea
Mayor Dennis Donahue
City of Salinas
Former Mayor Victor Lopez
City of Orange Cove
Alan Bengyel, City Manager
City of Orange Cove
Councilmember Blong Xiong
City of Fresno District 1
Peter Weber
Regional Jobs Initiative
Mayor Armando Lopez
City of Parlier
Councilmember Victor Ruiz
City of Sanger
Mayor Ron Lander
City of Coalinga
Mayor Dennis Lujan
City of Selma
Councilmember Martin Castellano
City of Sanger
Supervisor Frank Bigelow
County of Madera
Supervisor Vern Moss
County of Madera
Steil Manfredi
Former County Administrative Officer
County of Madera
Jeff Briltz, City Manager
City of Lemoore
David Elias, City Manager
City of Fowler
Bill Skinner, City Manager
City of Coalinga
Rich Merlo, Superintendent
Corcoran Unified School District
Abdel Salem, City Manager
City of Delano
Jeff Roberts
Granville Homes
Al Smith, President and CEO
Greater Fresno Area Chamber of
Commerce
Ed Kashian, CEO
Lance-Kashian and Company
Richard Spencer, CEO
Spencer Enterprises
Councilmember Rico Aguayo
City of Fowler
Richard Gunner
Gunner & Andros Investments
Juan Garza, Superintendent
Kings Canyon Unified School District
Ralph Vandro, Superintendent
Laton Unified School District
Councilmember Danny Parra,
City of Fowler
Former Mayor Trinidad Rodriguez
City of Kerman
Ron Manfredi, City Manager
City of Kerman
Don Pauley, City Manager
City of Kingsburg
Councilmember Leland Bergstrom
City of Kingsburg
Bruce Rudd, Assistant City Manager
City of Fresno
Lowell T. Carruth, Partner
McCormick Barstow LLP
Tony Boren, Executive Director
Fresno Council of Governments (COG)
Cliff Tutelian, CEO
Tutelian and Company
Rocky Rogers, City Manager
City of Reedley
Ray Soleno, Councilman
City of Reedley
Kirk Hunter, CEO
Southwest Transportation Agency
Supervisor Simon Salinas
Monterey County
Success Stories
Turning Ideas into Reality
The following are three of California Consulting's many success stories for our clients. These are
three specific examples of clients coming to our firm with ideas and our team working to put the
state and federal funding in place to turn the client's idea into reality.
1. Corcoran Technology Learning Center
The state of the art facility is expected to create 750 jobs within 6 years. This 23,000 sq. ft
facility is jointly owned by the City of Corcoran and Corcoran Unified School District. The
facility was almost entirely funded by grants.
California Consulting, LLC grant writers wrote
an extensive and highly competitive federal
Economic Development Administration,
Planning Grant: The grant was funded for
$200,000 covering the cost of the engineering
and architectural planning of the facility.
California Consulting, LLC grant writers wrote a detailed and comprehensive Office of Public
School Construction/ California Department of Education, Joint Use application: This highly
competitive application was funded for $2 million for the construction of the facility.
Lastly, California Consulting, LLC wrote a federal Economic Development Administration
application that took months to plan, research, and write. The end result was an award of $3.2
million for construction.
Total of federal and state grants obtained by California Consulting, LLC for the Corcoran
Technology Learning Center = $5.4 million.
"The grant writers at California Consulting, LLC wrote outstanding applications both of
which were approved at the state and federal levels.... " Rich Merlo, Superintendent for
Corcoran Unified School District.
2. City of Parlier Bio-Agricultural Industrial Park
The City of Parlier boasts a 297-acre site for development of its business/industrial park. The
first phase of this newly annexed park is currently being developed with an infrastructure, land
use and street alignment plan being completed. The cost of the infrastructure improvements was
funded through grants.
California Consulting, LLC grant writers wrote an exhaustive federal Economic Development
Administration application. This was a highly competitive and complex process. The result was a
$2.8 million grant award for the infrastructure for the Bio-Ag Park.
California Consulting, LLC grant writers also wrote a challenging and time consuming
Enterprise Fund application resulting in a $500,000 award for the City.
Total of federal and state grants obtained by California Consulting, LLC for the City of Parlier
Bio-Agricultural Industrial Park = $3.3 million.
"California Consulting went above and beyond our expectations in obtaining this funding for
the Industrial Park. They have helped the city in making it a beater place for our community. "
Mayor Armando Lopez
3. Kings Canyon Unified School District Schools
Kings Canyon Unified had a need for several improvements at school sites as well as
construction of a new school in order to serve their increasing number of students. California
Consulting, LLC grant writers wrote a thorough and extensive Office of Public School
Construction/ California Department of Education, Joint Use application: This highly
competitive application was funded for 6 schools in the district. The following projects were
funded:
• Zumwalt School project is the construction of a new school. The Joint Use funding
provided $1.5 million for a library and $1.5 million for a multi -purpose room.
• Grant Middle School was fimded $1.5 million for the construction of a gymnasium.
Jefferson Elementary was funded $1 million for the construction of a multi -purpose
room.
• Reedley High School was funded $2 million for the construction of a library.
Riverview Elementary was funded $1.5 million for the construction of a multi -purpose
room.
• Dunlap Elementary was funded $1 million for the construction of a multi -purpose room.
Total of state grants obtained by California Consulting, LLC for the
Kings Canyon Unified School District Schools — Over $16 million.
Testimonials
"I have worked closely with California Consulting, LLC for
several years since my tenure on the Kern County Board of
Supervisors and as a member of the Board of Directors of the
Kern Council of Governments. I have always found California
Consulting to be well respected throughout the Valley and
highly regarded by key policymakers and legislative staff."
Michael Rubio, State Senator, CA 16th District
"As City Manager of the City of Salinas I have witnessed
California Consulting's great work first hand. The hard working
and responsive team at California Consulting has gone above
and beyond the call of duty for the City of Salinas. I strongly
recommend California Consulting and have been impressed by
their work." Artie Fields Former Citp Manager City of Salinas
California Consulting has delivered for their clients. Whether it is their high quality grant writing or
their outstanding state lobbying, this is a company that gets the job done. California Consulting has
earned a reputation as a high quality and highly regarded grant writing and governmental affairs firm."
Blong Xiong, Councilman, City of Fresno
"California Consulting has delivered exceptional service for the City of Sanger. Whether it has been
their excellent lobbying relationships in Sacramento or their excellent grant writing skills, I could not
be more pleased with California Consulting."
Councilman victor Ruiz, City of Sanger
"When you hire California Consulting you know you are in the best hands possible. California
Consulting has earned a reputation for writing the finest quality grant applications. As well, the firm is
well respected by state legislators and others at the Capitol. I give California Consulting my highest
recommendation."
Danny Parra,.Councilman City of Fowler
Fresno County Rep., League of California Cities Chair, Five Cities Economic Development
Authority
Whether it is lobbying the state or writing high quality federal and state grant applications, California
Consulting has set the standard in the industry. California Consulting's hard work ethic and
commitment to producing high quality grant applications is known by municipalities all over the State.
I recommend them strongly because I know from personal experience that they deliver what they
promise."
Dave Elias, Fowler City Manager
"It gives me great pleasure to write this
letter of recommendation for California
Consulting, LLC. For several years, the
Council of Fresno County Governments
(Fresno COG) has retained the services
of California Consulting, LLC. Each
year, our Policy Board has renewed the
California Consulting contract and
praised their work. In fact, the last three
years, the contract renewal has been by a
unanimous vote of all 15 cities plus the
County of Fresno."
Tony Boren, Executive Director,
Fresno COG
It gives me great pleasure to strongly recommend California Consulting, LLC to you. California
Consulting, LLC have served as the State Lobbyists for the Fresno COG for several years. California
Consulting won the Fresno COG contract on an overwhelming vote over several other lobbying firms
through a competitive RFP process. In short, we could not be more pleased with our selection of
California Consulting as our state lobbyists."
Trinidad Rodriguez, Former Mayor, City of Kerman, Former Chairman, Fresno COG
California Consulting has exceeded our expectations. Their grant writers have helped us bring in more
than $5.5 million in state and federal funds for our School District. Based on our first hand experience,
we strongly recommend California Consulting."
Rich Merlo, Superintendent, Corcoran Unified School District
"California Consulting has performed very well for the City of Delano. We recommend them highly
and have been impressed with their hard work and ability to get things done in Sacramento."
Councilwoman Grace Vallejo, City of Delano
"California Consulting works hard to represent their clients. It is their hard work ethic, responsiveness,
and attention to detail that has made them so successful at securing funding for clients. I recommend
them without hesitation."
Mayor Dennis Donahue, City of Salinas
"We are very pleased we hired California
Consulting, LLC. They have proven themselves time
and time again and their relationships in Sacramento
are outstanding. California Consulting can open the
doors and effectively get things done in Sacramento
and their team is very highly regarded by top Capitol
policymakers."
Mayor Trinidad Rodriguez
Chairman, Fresno Council of Governments (COG)
composed of all 15 cities in Fresno County and
County of Fresno
"California Consulting is well respected in the halls of the State Capitol. The connections, knowledge
of the legislative and funding process, and hard work has made them one of California's most sought
after lobbying and grant writing companies."
Former Mayor Victor A Lopez, City of Orange Cove
"When projects need funding it is often California Consulting that gets the call. They have proven very
successful at generating much -needed dollars for our local communities and I commend them for their
effective work. We need more hard working companies that care about our communities like
California Consulting."
Henry Perea, Fresno County Board of Supervisors
"California Consulting has played a major role in several key projects across the San Joaquin Valley.
They should be commended for their collaboration, hard work, coalition building and ability to work
across party lines to be effective."
Peter Weber, Community Leader
"California Consulting has brought millions of dollars to my community. They are expert grant writers
and it shows. They can identify the funds, research the sources and write effective applications. Our
city cannot recommend them highly enough."
Mayor Armando Lopez, City ofParlier
"We are very pleased with California Consulting. They have helped generate millions of dollars in
grant monies for our district and have excellent relationships in Sacramento. I recommend them
strongly."
Juan Garza, Kings Canyon Unified Superintendent
If you want a hard working and knowledgeable team of grant writers and lobbyists you should retain
California Consulting. They will exceed your expectations."
Councilmember Leland Bergstrom, City of Kingsburg
"California Consulting has provided the City of Lemoore with connections to the right people at the
right time. They have been very responsive to our needs. I recommend them without hesitation."
Jeff Briltz,, City Manager, City of Lemoore
"We are pleased that we retained California Consulting. In a very short period of time, California
Consulting has been very effective in assessing our needs and submitting grants quickly. They have an
experienced and hard working team of grant writers and I recommend them without hesitation."
William M. Molinari, Councilmember for City of Montebello
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
October 15, 2013
California Consulting, LLC
Attn: Shari Herbold
1530 East Shaw Avenue, Suite 114
Fresno, CA 93710
Re: Amendment No. 1 to Services Agreement
Dear Ms. Herbold:
The insurance requirements have been met. Transmitted herewith is one fully executed original
amendment, as referenced above, approved by the City Administrator on October 8, 2013.
If you have any questions regarding this matter, please call contact Alex Kung at (323) 583-8811
ext. 355.
Ver
y
. ou s,
De Records Management Assistant
Enclosure
c: Alex Kung
Mark Whitworth
Purchasing Department
Agreement No. 13-092
E7Ccfusive6i Industfiaf
CONTRACT/AMENDMENT SIGNATURE ROUTING FORM
CONTRACTOR: California Consulting, LLC
CONTRACT PURPOSE: Grant Coordinator — Amendment No. 1 expand scope of work to include City of
Maywood and increase allotted monthly expense to $6,000.
CONTRACT IS: ❑ FEDERAL ❑ PREVAILING WAGE ❑ COMPETIVE SELECTION & NOTICED RFP
c COMPETITIVE BID & NOTICED INVITATION TO BID
® EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED)So 2012-233
0 SERVICES ❑ MATERIALS ❑ BUDGETED ❑ NOT BUDGETED
TOTAL CONTRACT VALUE: $ 63,000 Charge Aect. No(s)
Amendment Value $ 3,000 ❑ Contract is an Amendment to Contract No. (if Applicable)
RESPONSIBLE DEPARTMENT PERSON: City Clerk Dept. / Ci , Admin PHONE: ex 546 or 355
AUTHORIZATION: R(Approved by Council on 12/04/2012
(Check One) Resolution No. 2012-233 (if applicable)
❑ Approved by City Administrator on
Nate: Attach supporting documentation
IgAmendment Approved by City Administrator (if applicable)
ROUTING SEQUENCE: (Please Follow In Order — Do not use N/A) Initials Date
(1) Responsible Department Person
Checks substance of contract and assembles two (2) copies of
Contract, insurance & bond documents, certifies compliance
With Competitive Bidding and Purchasing Ordinance
3
(2) Liability and Claims )ib
Approves insurance and sureties, if bonds required(3) Finance (Purchasing) 13
Checks compliance with Competitive Bidding & Living Wage Ordinances
And reflected in current budget
(4) City Attorney
Approves contract as to form, verifies bonds and insurance included
(5) City Signatory
Signs all copies on behalf of City
(6) City Clerk r/v
Attests signatures, numbers, files contract, insurance and bonds, and
transmits duplicate original to contractor 4
Rev. 4/25/13
AMENDMENT NO.1 TO THE SERVICES AGREEMENT BETWEEN
THE CITY OF VERNON AND CALIFORNIA CONSULTING, LLC
FOR THE FUNCTION OF GRANT COORDINATOR
This Amendment ("Amendment No. I") to that certain Agreement for the function of
Grant Coordinator dated December 4, 2012, (the "Agreement"), is made as of October 1, 2013,
by and between the City of Vernon, a California charter city and municipal corporation (the
"City"), and California Consulting, LLC ("Contractor"), a California limited liability company.
WHEREAS, the City and Contractor are parties to a written Contract dated
December 4, 2012, under which Contractor serves in the role of and carries out the functions of
Grant Coordinator ("the Contract"); and
WHEREAS, effective October 1, 2013, the City and Contractor desire to amend the
Contract to expand the scope of work to include services for the City of Maywood and increase
the compensation allotted per month to $6,000.00.
NOW, THEREFORE, the parties to this Amendment No. 1 agree as follows:
follows:
Effective October 1, 2013, a new Section 2.4 is added to the Contract to read, as
2.4 Contractor's scope of work shall include services for the City of
Maywood.
2. Effective October 1, 2013, Section 5.2 of the Agreement is hereby amended to
read, as follows:
5.2 Contractor's grand total consideration shall not exceed $63,000.00, in the
initial term without the prior authorization of the City Council.
3. Except as expressly modified by this Amendment No. 1, all provisions of the
Agreement shall remain in full force and effect.
4. The provisions of this Amendment No. 1 shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. I and shall
supersede any other agreement, understanding, or arrangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 1.
5. The person or persons executing this Amendment No. 1 on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. 1
on behalf of that party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 1 as of the date
stated in the introductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
1 - 092313215
CITY OF VERNON
a California charter city and municipal
corporation
By:�
M c Whitworth, City Administrator
APPROVFO FORIvI:4 � 1?
Nicholas George Rodriguez,
City Attorney
_2_
California Consulting, LLC, a California limited
liability company
By: �yin
Name: V e il& U d m y e kkA�
Title: owlu'e-
By:
Name:
Title:
092313215
Memorandum
City Clerk Department
DATE: September 16, 2013
TO:
FROM:
RE:
Mark Whitworth, City Administrator
jo�
4 '
Dana Reed, Interim City Clerk
Amendment to California Consulting, LLC Service Agreement.
On December 4, 2012, the City Council approved the service agreement with California
Consulting, LLC through Resolution No. 2012-233 for the function of Grant Coordinator. Said
agreement has a total not to exceed $60,000, specifically a cost not to exceed $5,000 per month,
and will expire on December 4, 2013.
Amendment to the agreement is requested in order to expand the scope of work to include
services for the City of Maywood and increase the compensation allotted per month by an
additional $2,000. Since the contract will expire on December 4, 2013, the total not to exceed
amount will increase an additional $6,000.
If approved, Staff will submit a request to the City Attorney's office to prepare Amendment No.
1 with proposed recommendations.
M t A81
Approval:
Mar itworth, City Administrator
pv
4� `'.etr ewe°r7
CITY ATTORNEY'S OFFICE
INTER -DEPARTMENT MEMORANDUM .
DATE: September 23, 2013
TO: Dana Reed, Interim City Clerk
FROM: Nicholas G. Rodriguez, City Attorney
RE: California Consulting, LLC.- Amendment No. 1
I have received and reviewed the Memorandum dated September 16, 2013,
and the attachments thereto.
Attached please find the drafted amendment to the services agreement
with California Consulting, LLC for the function of grant coordinator.