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Resolution No. 2013-035RESOLUTION NO. 2013-35 A RESOLUTION OF THE CITY COUNCIL OF THEiCITY OF VERNON AUTHORIZING THE ISSUANCE OF;A NOTICE INVITING SEALED, COMPETITIVE BIDS FOR CITYWIDE CONCRETE REPAIR AND REPLACEMENT, CONTRACT NO. CS-0275 WHEREAS, the City of Vernon is interested in obtaining bids for Citywide Concrete Repair and Replacement, Contract No. CS-0275; and WHEREAS, by Memorandum dated February 19, 2013, the Director of Community Services & Water has requested that the City Council of the 'City of Vernon approve the issuance of a notice inviting sealed, competitive bids for Citywide Concrete Repair and Replacement, Contract No. CS-0275; and WHEREAS, the City Council of the City of Vernon has determined that it is in the best interest of the City of Vernon that such notice be issued in accordance with the formal contract procedure set forth in the prior Section 2.29-4, of the Vernon City Code as new forms of bid documents have not yet been adopted by City Council, and the City Administrator and City Attorney have directed staff to proceed under the prior section of the Vernon Code for this bid, as envisioned by the recently adopted Competitive Bidding and Purchasing Ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council finds that the Citywide Concrete Repair and Replacement, Contract No. CS-0275, is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing highways and streets. SECTION 3: The City Council of the City of Vernon hereby directs the City Administrator, or his designee, to issue, in accordance with Vernon City Code prior Section 2.29-4, the written notice inviting sealed, competitive bids, the specifications, form of contract and all additional certifications and assurances for Citywide Concrete Repair and Replacement, Contract No. CS-0275. SECTION 4: The City Council of the City of Vernon hereby directs City staff to comply with prior Section 2.29-4,'of the Vernon City Code in the solicitation, receipt, opening, and rejection of bids. SECTION 5: The Interim City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the Interim City Clerk, or Deputy City Clerk, of the City of Vernon shall. cause this resolution and the Interim City Clerk's, or Deputy City Clerk's, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 19th-•day ofFebruary, 2013. Name: William J. Davis Title: Mayor / o- Deputy City Clerk - 2 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I na BSrcia / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2013-35, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, February 19, 2013, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of February, 2013, at Vernon, California. (SEAL) / Deputy City Clerk - 3 - EXHIBIT A CITY OF VERNON CALIFORNIA - CITYWIDE CONCRETE REPAIR AND REPLACEMENT FY 2013-2014 Contract No. CS-0275 Job Walk Date: (Wednesday) February 27, 2013, 9:00 a.m. Bid Open Date: (Wednesday) March 13, 2013, 2:00 p.m. COMMUNITY SERVICES & WATER DEPARTMENT CITY OF VERNON 4305 SANTA FE AVENUE VERNON, CA 90058 - -- (323)583-8811 TABLE OF CONTENTS Page A. NOTICE INVITING SEALED BIDS............................................................................................... A-1 B. INFORMATION FOR BIDDERS 1. General.................................................................................................................. B-1 2. Contract Documents.................................................................................................................. B-1 3. License ................................... .......................................................... I ... B-1 4. Bids.................................................................................................................. B-1 5. Contract and Bonds.................................................................................................................. B-2 6. Addenda.................................................................................................................. B-3 7. Withdrawal of Bid.................................................................................................................. B-3 8. Award or Rejection of Bids............................................................................................................ B-3 9. Bidders Interested in More Than One Bid...................................................................................... B-3 10. Insurance and Financial Requirements.......................................................................................... B-3 It. Preliminary Estimate.................................................................................................................. B-3 12. Deductive Items................................................................:................................................. B-4 13. Tour of the Site.................................................................................................................. B-4 14. Project Description.................................................................................................................. B-4 15. Project Map.................................................................................................................. B-5 C. BID FORM TO THE CITY OF VERNON 1. Bid ....................................................... ............................................... ........... C-1 2. Bid Prices.................................................................................................................. C-2 3. Materials.................................................................................................................. C-4 4. Subcontractors.................................................................................................................. C-5 5. Deposit of Security.................................................................................................................. C-6 6. Bonds ................. ............................................................................................ ...... C-6 7. Withdrawal.................................................................................................................. C-6 8. Principals.................................................................................................................. C-6 9. License and Signature.................................................................................................................. C-7 10. Bidder's Qualifications.................................................................................................................. C-8 i t . Contractor's Acknowledgement of Insurance Requirements......................................................... C-9 D. CONTRACT Article1. GENERAL.................................................................................................................. D-1 Section1. Scope of Work.................................................................................................................. D-1 Section2. Consideration.................................................................................................................. D-1 Section3. Payments.................................................................................................................. D-1 Section 4. Contract Documents........................................................................................................... D-2 Section 5. Compliance with Provisions of Law.................................................................................. D-2 .Section 6. Costs and Attorney's Fees.................................................................................I................ D-2 Section7. Notices.................................................................................................................. D-2 Section 8. Conflict with Plans and Specifications.............................................................................. D-2 Section9. Assignment.................................................................................................................. D-2 Section 10. Paragraph Headings.......................................................................................................... D-3 Section 11. Authority of City's Representative................................................................................... D-3 I Page Article 2. WAGES, HOURS AND WORKING CONDITIONS..................................................... D-3 Section 12. General Prevailing Wages ...................................................... ................................... ........ D-3 Section13. Hours of Work.................................................................................................................. D-3 Section14. Apprentices.................................................................................................................. D-3 Section15. Subcontractors.................................................................................................................. D-3 Section16. Discrimination.................................................................................................................. D-4 Section 17. Safety ................................................. ....... ....... ........... .......... . ...... .... ..:... ............D-4 Section18. Character of Workers........................................................................................................ D-4 Article 3. INSURANCE, INDEMNIFICATIONS AND BONDS .................................................. D-4 Section19. Insurance.................................................................................................................. D4 Section20. Indemnification................................................................................................................. D4 Section 21. Workers' Compensation.................................................................................................... D-5 Section 22. Labor and Material Bond.................................................................................................. D-5 Section 23. Performance Bond....................................................:........................................................ D-5 Article4. PERFORMANCE............................................................................................................. D-5 Section24. Time for Completion......................................................................................................... D-5 Section25. Force Majeure.................................................................................................................. D-5 Section26. Utility Relocation.............................................................................................................. D-5 Section 27. Public Convenience........................................................................................................... D-5 Section28. Excavations........................................................................... .............................. ......... D-6 Section29. Extra Work.................................................................................................................. D-6 Section30. Clean-Up.................................................................................................................. D-7 Section31. Materials...................................................................................'............................... D-7 Section32. Permits and Licenses......................................................................................................... D-8 Section 33. Land and Rights of Way.............................:..................................................................... D-8 Section 34. Plans and Drawings........................................................................................................... D-8 Section 35. Shop Drawings Submitted by the Contractor.................................................................... D-9 Section 36. Supervision by the Contractor........................................................................................... D-9 Section37. Inspection of Work............................................................................................................ D-9 Section 38. Correction of Defective and/or Unauthorized Work ........................................................ D-9 Section 39. Errors or Discrepancies Noted by Contractor................................................................... D-10 Section40. Equipment.................................................................................................................. D•10 Article5. MISCELLANEOUS.......................................................................................................... D•10 Section 41. Damages for Delay............................................................................................................ D-10 Section42. Guarantee.................................................................................................................. D-11 Section 43. Risk of Loss Prior to Final Acceptance............................................................................. all Section44. Termination.................................................................................................................. D-11 Section 45. Standard Specifications..................................................................................................... D 12 8 E. BOND FORMS AND INSURANCE REQUIREMENTS.............................................................. ERe F G. H. I Workers' Compensation Certificate .......................... ............. Performance Bond Labor and Material Bond Insurance Schedule Documentation Required ....................... ........................... Proof of Insurance, Approval as to Form ................................ Sample Irrevocable Letter of Credit ........................................ SPECIALPROVISIONS................................................................................................................F-1 I. GENERAL................................................................................ ...F-1 ............................ StandardSpecifications................................................................................................................F-1 Examination of the Site . ............ I..................................................................................................F-1 Mobilization ............................................................................................................... Traffic Control F-1 .......................................... Prohibited Parking in Work Area ......................F-1 .......................................:. ..................................... Construction Schedule F-1 ....................................................................... Construction Hours ......................... ................F-2 ............................................................................ Construction Activities Coordination ....................................F-2 ................................................................... Material Submittals ...................... ......F-2 ................................................................................................................F-3 Material and Equipment Storage Areas ............. ................ ............................................. Public Convenience .....................F-3 ......................................................................... Dust Control .................. .....................F-3 ............................................ TemporaryWater Meter .........................................................................................................F-3 Private or Public Property Damage......................................................................................................F-3 Cleaning of the Site During Construction ............................................................................................ BenchmarkReplacement................................................................................................................F-4 F-4 UnclassifiedExcavation ............................................................................................................... Storm Water Pollution Prevention Plan (SWPPP) F-4 Facilities ...... P-4 ... .......' ............................Sani... .....................................................F-5 Unit P UnitPrices II. CONCRETE REPAIR AND REPLACEMENT......................................................................F-5 General............................................................ F-5 Concrete sidewalk ...................F-6 Concrete Curb & Gutter.......I.......................... ...................F-6 ConcreteDriveway................................................................... New Asphalt Concrete for Repaving ................................................... High early Strength Concrete ........................................................................F-7 ..............................................F-7 ....................................... Existing Sign and Post for Parking, Traffic and Street........................................................................F-7 LIST OF CONCRETE REPAIR AND REPLACEMENT LOCATIONS MAP OF CONCRETE REPAIR AND REPLACEMENT LOCATIONS STANDARD PLANS NOTICE INVITING SEALED BIDS NOTICE IS HEREBY GIVEN that the City of Vernon, (hereinafter "City") invites and will receive sealed bids up to the hour of two (2) o'clock p.m. on Wednesday, March 13, 2013 (according to the clock in the City Clerk's office), for the furnishing to said. City of all transportation, equipment, materials, labor, supplies and services necessary for Contract No. CS-0275, Citywide Concrete Repair and Replacement. Bids shall be submitted to: City Clerk City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 At said time, the bids will be opened in public and announced at the offices of the City. Bids shall conform to and be responsive to the requirements for Contract No. CS-0275 and must be accompanied by a bid bond. The City Council of the City reserves the right to reject any and all bids. Copies of Contract No. CS-0275 are on file and may be examined in the office of the City located at: mailed). 2013. Community Services & Water Department 4305 Santa Fe Avenue Vernon, CA 90058 Copies may be obtained from said office with a nonrefundable deposit of $20.00 per set ($40.00 if Dated at the office of the City Clerk of the City of Vernon, this day of DANA REED, ACTING CITY CLERK of the City of Vernon, California - A-1 - B. INFORMATION FOR BIDDERS 1. General The work hereunder must be done in strict conformity with the plans and specifications adopted and approved by the City for Contract No. CS-0275. 2. Contract Documents (a) The Contract Documents shall consist of the following: Notice Inviting Sealed Bids Information for Bidders Bid Form Bid Bond Contract Performance Bond Labor and Material Bond Proof of Insurance Workers' Compensation Certificate Special Provisions Detailed Plans and Specifications Standard Specifications and Drawings (b) All terms and conditions contained in the Contract Documents shall become a part of the Contract entered into between the successful bidder and the City. The City Council of the City reserves the right to reject any and all bids, and to waive any and all irregularities in any bids. 3. License A bid submitted by a Contractor who is not licensed in accordance with the provisions of Division III, Chapter 9, of the Business and Professions Code of the State of California will not be considered for award. 4. Bids (a) Bids must be made in accordance with the following instructions: (1) Bids shall be made on the Bid Form furnished by the City as a part of Contract No. CS-0275. All bids shall be properly executed with the signatures of all signatories written in longhand. All blank items shall be filled in. Numbers shall be spelled out and written in Arabic figures. If the words and Arabic figures are different, the words shall be used and the Arabic figures disregarded. Erasures, interlineations or other corrections shall be authenticated by affixing next to the mark or correction, or in the margin immediately adjacent thereto, the initials of the signatory(ies) to the bid. If the unit price and the total amount set forth by a bidder, for any item, are not in the Bid Form, the unit price alone shall be considered as representing the bidder's intention, and the totals shall be corrected to conform thereto. (2) Bidders must submit bids on all of the schedules set forth in the Bid Form. (3) Bids shall not contain any recapitulation of the work to be done. Alternative bids will not be considered except as specified. Oral, telegraphic and/or telephonic bids or modifications will not be considered. (4) Bids shall be accompanied by a cashier's check, a certified check, or bidder's bond in an amount equal to 10% of the bid, made payable to or for the benefit of (as the case may be) the City of Vernon. Said check or bond shall be given as a guarantee that the bidder will enter into Contract No. CS-0275 if awarded the work. The check or the bid bond may be forfeited to the City if the successful bidder: (1) refuses or fails to execute the Contract within fifteen (15) working days after receipt of written notice from the City that the Contract is ready for signature, or (2) refuses or fails to furnish the required Contract bond and/or proof of insurance coverage within thirty (30) working days after the City has provided written notice of award. If no bid is accepted by the City Council, or if the successful bidder executes and delivers the necessary Contract Documents to the City, then the City will return all checks and bonds received by it within ten (10) days after the execution of said Contract or within ten (10) days after being requested to do so by the unsuccessful bidder. (b) Before submitting a bid, bidders shall: read Contract No. CS-0275, especially the Special Provisions, and all other Contract Documents with care; visit the site of the work, and; be fully informed about all the existing conditions and limitations. The bidder should also be fully aware of the bond and insurance requirements as to the successful bidder. The bid shall specify the amounts to cover the cost of all items included in Contract No. CS-0275. No allowance will be made because a bidder failed to examine the Contract Documents or obtain the requisite knowledge about the project prior to submitting its bid. (c) Bids shall be sealed in an envelope marked: Contract No. CS-0275 Citvwide Concrete Repair and Replacement Bids shall be addressed to the City Clerk of the City and shall bear the name of the bidder. Bids shall be delivered to the City Clerk on or before the day and hour for the opening of bids as set in the Notice Inviting Sealed Bids. It is the SOLE responsibility of the bidder to see that the bid is deliveredand received before the scheduled closing time for receipt of bids. Any bid received after the scheduled closing time shall be returned to the bidder unopened. (d) The City shall have a period of sixty (60) days after the opening of the bids within which to accept or reject any or all of the bids. 5. Contract and Bonds (a) The form of Contract that the successful bidder, as the Contractor, will be required to execute is included in the Contract Documents, and should be examined by the bidder with care. The Contract, bonds and other documents to be executed by the Contractor shall be executed in original triplicate stamped according to law. One original shall be filed with the City and the others with the appropriate City departments. (b) At the time the Contract is executed, the successful bidder will be required to furnish and maintain the following: (1) a Labor and Material Bond in an amount equal to 100% of the Contract price and (2) a faithful Performance Bond in an amount equal to 100% of the Contract price. The bonds shall be secured from a surety company that the City finds acceptable. The surety's name must be on file with the County Clerk of Los Angeles County and/or the California Department of Insurance as an approved and financially sound surety company, authorized to transact business in this state. The bonds shall meet all of the requirements and contain all of the conditions specified in Sections 3247 and 3248 inclusive, of the Civil Code, and other applicable provisions of the law and/or regulations of the State of California. (c) If the successful bidder fails to execute the Contract, file the required bonds, and/or file proof of insurance coverage as required by the Contract Documents, the award of the Contract may be annulled by the City and the bid bond forfeited. - B-2 - 6. Addenda Any addenda issued before the time in which to submit bids expires, and included as a part of the Contract Documents furnished to the bidder for preparation of its bid, shall be covered in the bid and shall be a part of the Contract. 7. Withdrawal of Bid Any bidder may withdraw its bid either personally or by a signed written request any time prior to the scheduled time for opening of the bids (but not after). S. Award or Reiection of Bids The Contract will be awarded to the lowest responsible bidder complying with these instructions and with the Notice Inviting Sealed Bids based upon the Grand Total amount of the bid. The City, however, reserves the right to reject any and all bids or to waive any irregularities in bids received. If, in the judgment of the City, a bid contains prices for the various items within the bid that appear to be unrealistically low, or if the bidder is not considered responsible, the bid may be rejected. 9. Bidders Interested in More Than One Bid No person, firm or corporation shall be allowed to make or file, or be interested in more than one bid for the same work, unless alternative bids are permitted. A person, firm or corporation that has submitted a sub -bid to a bidder or quoted prices on material to a bidder, may submit a sub -bid or quote prices to other bidders. 10. Insurance and Financial Reauirements (a) Before entering into the Contract, the successful bidder shall furnish evidence that workers' compensation insurance, public liability, property damage insurance, and all other insurance specified in the insurance schedule set forth at pages E-7 and E-8 have been procured. The insurer must be an insurance company admitted in and authorized to do business in California and maintain a rating that is acceptable to the City. The insurance procured must be maintained in full force and effect for the entire duration of the Contract. (b) Before the Contract is awarded, any bidder upon request shall furnish a recent statement of said bidder's financial condition and previous construction experience or such other evidence of the bidder's qualifications, as may be required by the City. If not previously provided to the City, the successful bidder shall furnish a recent statement of its financial condition and previous construction experience or such other evidence of its qualifications before entering into the Contract. 11. Preliminary Estimate The preliminary estimate of quantities of work to be done and material to be furnished, as shown in the Contract Documents, are approximations and are given as a basis for the comparison of bids. The City does not expressly, or by implication, agrees that the actual amount of work will correspond with the preliminary estimates. The City reserves the right to increase or decrease the quantity of any item or portion of the work or to omit portions of the work, as it deems necessary or expedient. The successful bidder shall not at any time after the submission of the bid have any claim for damages as a result of lowering of anticipated profits or the loss of profits because of any difference between the quantities of work actually done and those stated in its bidding sheets. Each bid item should be priced to carry its pro-rata share of the costs, overhead and profit. Bidders are cautioned against unbalancing their bid by including more than a pro-rata share of overhead and profit in any bid item. - B-3 - 12. Deductive Items Attention should be paid to Deductive Bid Items. These items have been listed in the Bid Price section of the Bid Form. All items will be totaled and included in the comparison of bids made by the City. The City has the option of deducting the Deductive Bid Items from the total bid price prior to awarding the Contract. 13. Tour of the Site A tour of the site of the proposed work has been set for Wednesday, February 28 2013. The tour will start at the office of the Community Services & Water Department, City Hall, 4305 Santa Fe Avenue Vernon, California at: 9:00 a.m. 14. Project Description Contract No. CS-0275 involves the following concrete removal and replacement on various streets in the City of Vernon, State of California. (1) Concrete removal and replacement The construction of concrete improvements shall consist of sawcut, removal and disposal of existing concrete, asphalt concrete pavement, native soil, and construction of new concrete sidewalk, curb & gutter and driveway according to the City of Vernon Standard Plans. No wild pouring of concrete will be allowed. All concrete material classifications are according to Standard Specification for Public Works Construction (Green Book) Section 201-1.1.2. Tack coat shall be SS-lh and new asphalt concrete shall be Class B-PG 70-10 for 2' (two feet) wide asphalt concrete patches along the new concrete driveway and curb & gutter. (2) Tree pruning or shaving The tree pruning/shaving shall consist of trimming all roots of the existing trees before the new sidewalk is placed. All interfering roots of the previously removed trees shall be cut out to a depth of eight (8) inches below the sidewalk grade. 1 S. Project N4uu k I� A I 11 C. BID FORM TO THE CITY OF VERNON CALIFORNIA 1. Bid WORK TO BE PERFORMED: Citywide Concrete Repair and Replacement Contract No CS-0275 Name of Bidder: Business Address: Phone Number: The site of the work to be performed and referred to herein is in the County of Los Angeles, California. The work to be performed will be in accordance with the specifications and Contract Documents of Contract No. CS-0275. TO THE CITY COUNCIL OF THE CITY OF VERNON: Pursuant to and in compliance with the Notice Inviting Sealed Bids and other documents relating thereto, the undersigned bidder, having become familiar with the terms of the Contract, and the cost of the work at the place where the work is to be done, hereby proposes and agrees to perform the Contract within 45 calendar days after issuance of a "Notice to Proceed" or commencement of work, whichever occurs first, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, material, tools, expendable equipment, and all utility and transportation services necessary in order to perform the Contract and complete in a workmanlike manner all of the work required as specified in Contract No. CS-0275, all in strict conformity with the plans and specifications and other Contract Documents, including Addenda Numbers _, City Clerk. and on file in the office of the The undersigned, as bidder, declares that the only persons or parties interested in this bid as principals are those named herein, and that this bid is made without collusion with any person, firm or corporation. The bidder proposes and agrees that if this bid is accepted, the bidder will, execute a Contract with the City that is in substantially the same form as the Contract set forth in the Contract Documents. C-1 - 2. Bid Prices The undersigned, as bidder, agrees that the bidder will accept in full payment thereof the following lump sum and unit prices, to wit: Perform all the work as specified herein and shown on the Plan and Special Provisions of the Citywide Concrete Repair and Replacement, Contract No. CS-0275. The total bid price amount includes furnishing all labor, materials, equipment, mobilization, traffic control, sawcut, disposal of all removals, permits, fees, overhead, profit and taxes associated with the Contract No. CS-0275 with all of the work complete in place and in working order per to the plans and contract specifications. Item No. 1 Unclassified excavation—sawcut, removal and disposal of existing concrete, asphalt pavement, aggregate base & soil, approximately 98 cubic yards at: (words) (figures) Item No. 2 per cubic yard per cubic yard (figures) Construct 3.5" thick Concrete Sidewalk per City of Vernon Standard Plan No. PV582, approximately 4,649 square feet at: (words) (figures) Item No. 3 per square foot per square foot (figures) Construct 8" high Concrete Curb & Gutter per City of Vernon Standard. Plan No. PV582 including 6" thick CMB, 1' (one foot) wide gutter, complete in place, approximately 135 linear feet at: (figures) per linear foot per linear foot (figures) C-2 Item No. 4 Construct 8" thick Concrete Driveway per City of Vernon Standard Plan No. PV693, complete in place, approximately 100 square feet at: per square foot (words) per square foot (figures) Item No. 5 Prune/shave the existing tree roots and install root barriers 13 each at: (words) (figures) F (figures) per each per each Item No. 6 (figures) Remove interfering roots from previously removed trees eight (8) inches below grade, 21 each at: per each (words) ' per each (figures) Grand Total, Item Nos. 1 through 6 inclusive: (words) (figures) (figures) It is understood that the foregoing quantities are approximate only and are solely for the purpose of facilitating the comparison of bids, and that the Contractor's compensation will be computed upon the basis of the actual quantities in the complete work, whether they be more or less than those shown. C-3 3. Materials The name and address of the manufacturer for each type of material upon which this bid is based is as follows: C-4 4. Subcontractors The bidder as general contractor hereby identifies the subcontractors on the job for each particular trade or subdivision of the work with each firm name and principal location of the mill, shop or office when the value of the work, labor or service performed is in excess of one-half of one percent of the total bid. The bidder agrees that there shall be no substitution of subcontracting except upon compliance with the "Subletting and Subcontractors Fair Practices Act" (Public Contract Code Sections 4100, et seq.). (Instruction: List only one subcontractor for each such portion.) DIVISION OF PRINCIPAL WORK OR TRADE NAME OF FIRM OR CORPORATION LOCATION 5. Deposit of Security ACCOMPANYING THIS BID is (insert the words "Cashier's Check", "Certified Check", or "Bidder's Bond") in an amount equal to five percent (5%) of the total of the bid, payable to or for the benefit of the City (as the case may be). The undersigned deposits the required security as a bid guarantee and agrees that it shall be forfeited to the City as liquidated damages in case this bid is accepted by the City, and the undersigned fails to execute the Contract. 6. Bonds The undersigned agrees to provide the City with a Performance Bond and Labor and Material Bond in the form set forth in the Contract Documents within seven (7) working days after the date of mailing of the acceptance. The surety will be one that the City finds acceptable. C-s 7. Withdrawal The bidder acknowledges that it may withdraw its bid either personally or by a signed written request any time prior to the scheduled time for opening of the bids. Once the bids are opened, the bidder agrees that its bid will not be withdrawn for a period of sixty (60) days after the time set for the opening thereof. 8. Principals The names of all persons interested in this Bid as principals are as follows: 9. License and Signature The undersigned is licensed in accordance with California Business and Professions Code, License Name of bidder: Signature of bidder: Title: Dated: NOTE: The complete and proper legal name of the bidder shall be set forth above. If the bidder is a corporation, two signatures are required, as follows: (1) the chairman of the board, the president, or any vice- president, and (2) the corporate secretary, any assistant corporate secretary, the chief financial officer, or any assistant treasurer. If the bidder is a limited liability company, signatures are required of two members or managers unless otherwise provided in the company's articles of organization. If the bidder is a partnership, signatures are required of the partner or partners authorized to sign contracts on behalf of the partnership. 10. Bidder's Oualifications The Bidder must have a minimum of five (5) years of experience as an ongoing business enterprise in the specific type of work indicated in the bid. The following contracts which show experience in work of similar scope to that covered in the bid and C-6 which have been satisfactorily completed in the past five (5) years are: YEAR NAME OF FIRM AND ENGINEER LOCATION CONTRACT AMOUNT The Bidder, as a contractor, has never failed to satisfactorily complete an awarded contract, except as follows: I declare under penalty of perjury, under the laws of the State of California, that the foregoing is true and correct. Executed at on this day of 2013: Lo Name: C-7 11. Contractor's Acknowledgement of Insurance Requirements The Contractor acknowledges that the Insurance Schedule contained in section "E" has been reviewed, that a copy thereof has been submitted to an authorized insurance agent or broker, and that the proof of insurance required therein will be submitted within thirty (30) days after notification of the acceptance of the Contractor's bid. The Contractor understands that the Contract will not be executed by the City until all proof of insurance have been received and approved as to form by the City Attorney. The Contractor agrees that failure to submit the required proof of insurance within said thirty (30) days shall constitute grounds at the City's discretion for awarding the Contract to the next lowest bidder and for forfeiting the Contractor's bid bond. Date: Contractor Name: Signature: _ Title: C-e D. CONTRACT THIS CONTRACT FOR, Citywide Concrete Repair and Replacement Contract No CS 0275 is made, entered into, and executed in triplicate in the City of Vernon, California, as of the _day of ,2013. BY AND BETWEEN AND CITY OF VERNON, a municipal corporation hereinafter referred to as "City" referred to as "Contractor". IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS HEREIN SET FORTH, THE PARTIES DO HEREBY AGREE AS FOLLOWS: Article 1. GENERAL Section 1. Scope of Work The Contractor will furnish all labor, equipment and materials and will perform all work described in the Contract Documents attached hereto and hereby incorporated by reference. Section 2. Consideration The City shall pay the Contractor for the performance of the work hereunder in accordance with the amounts set forth in Bid Form attached hereto and hereby incorporated by reference and in an amount not to exceed $ Section 3. Payments (a) Monthly Proeress Payments On or about the 25th day of each month, the Contractor shall submit to the City an application for its monthly progress payment. The application shall contain an estimate of the amount and value of all the work performed by the Contractor since the date of its last progress payment application. The City's Representative shall perform a quantity validation prior to approving the monthly progress payment. The City shall pay the Contractor, the amount of the approved monthly progress payment, less 5% retention. The monthly progress payment may also be reduced by the following: (1) amounts due to the City for equipment, services or materials furnished by the City in connection with work done on the project; (2) amounts of any claims or liens, and (3) amounts required to be deducted by Federal, State or local governmental authorities. Payment shall be made within thirty (30) working days of City's approval of the Contractor's monthly progress payment application. No monthly payment shall be construed as acceptance of the work, or any portion thereof, nor shall such payment preclude the City from demanding and recovering from the Contractor such damages as may be sustained by reason of the Contractor's failure to fully perform under the Contract. (b) Final Profzress Payment Upon satisfactory completion of the work described herein, the Contractor shall furnish the City with a complete and final accounting of all labor, materials, and other costs. The City shall pay the Contractor according to the payment terms set forth in Section 3(a). - D-1 - (c) Payment of the Retention Payment of the retention shall be made thirty-five (35) working days after the recordation of a Notice of Completion by the City or if a Notice of Completion is not recorded sixty-five (65) working days after acceptance of the completed project. The acceptance will be made only by an action of the City Council of the City. Acceptance of payment of the retention by the Contractor shall constitute a waiver of all claims against the City arising under this Contract. Section 4. Contract Documents The complete Contract includes the Contract Documents set forth herein, including: (1) Notice Inviting Sealed Bids, (2) Information for Bidders, (3) Bid Form, (4) Contract, (5) Performance Bond, Labor and Material Bond, Proof of Insurance, Workers' Compensation Certificate, (6) the Special Provisions, (7) detailed Plans and Specifications, (8) Standard Specifications and Drawings, and (9) any addenda. Section 5. Compliance with Provisions of Law The Contractor shall comply with all applicable provisions of law whether Federal, State, or local relating to its performance under the Contract. Section 6. Costs and Attorney's Fees In any action or proceeding brought to enforce the provisions of this Contract, the court shall award reasonable costs and expenses, including reasonable attorney's fees, to the prevailing party. Section 7. Notices Any notice required or permitted hereunder shall be given by personal delivery or by first class mail, postage prepaid, To: Contractor To: City Clerk City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Section 8. Conflict with Plans and Specifications Any conflict between the plans and specifications and this Contract shall be brought to the attention of the City's Representative for resolution. Section 9. Assignment The Contractor shall not assign the Contract or the payments due under the Contract. Section 10. Paraeraph Headings D-2 - The paragraph headings herein are for the convenience of the parties and shall not affect the interpretation of the Contract. Section 11. Authority of the City's Representative The City's Representative shall decide all questions which may arise regarding the quality and/or acceptability of materials furnished, the manner and/or acceptance of the Contractor's performance, the rate of progress, and the interpretation of the plans and specifications. Article 2. WAGES, HOURS and WORKING CONDITIONS Section 12. General Prevailine and Livable Wages The Contractor agrees that it, or any subcontractor working under it, will not pay less than the prevailing rates of wages to all workers employed in the execution of this Contract. The Contractor will post one copy of the established prevailing rates of wages at the job site. For each working day or portion thereof, and for each workman paid less than the stipulated prevailing rates for such work or craft in which the workman is employed or any work done hereunder by him, or by subcontractor under him, the Contractor shall forfeit as a penalty to the City the sum of $50.00. hi addition employers shall pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Employers shall provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity and an additional ten days a year of uncompensated time for sick leave. There is hereby a prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the services contract of violating employers. Section 13. Hours of Work (a) The time of service of any worker employed on the Contract is limited to eight hours during a working day and forty hours during a calendar week. If an employee works in excess of the foregoing hours, the employee will be compensated at a rate of one and one-half times their basic rate of pay. (b) The Contractor shall keep and make available until ninety (90) working days after completion of this Contract Agreement an accurate record showing the name of and actual hours worked each working day and each calendar week by each worker employed by him on the work hereunder. (c) The Contractor shall, as a penalty, forfeit to the City $50.00 for each worker employed on the work by the Contractor or by any subcontractor for each working day during which such worker is required or permitted to work more than eight hours a working day or forty hours in one calendar week. Section 14. Apprentices The Contractor is responsible for complying with the provisions of Labor Code Section 1777.5 dealing with the employment of apprentices on the job site. Section 15. Subcontractors (a) The Contractor shall comply with the provisions of the "Subletting and Subcontracting Fair Practices Act" contained in Public Contract Code Sections 4100, et seer . - D-3 - (b) The Contractor shall submit to the City the following information: (1) The name and location of the place of business of each subcontractor who will perform work or labor or render services to the Contractor hereunder, or a subcontractor licensed by the State of California, who, under subcontract to the Contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent of the Contractor's total bid. (2) The portion of the work to be done by each subcontractor identified in Section 15(b)(1). (c) The Contractor shall list only one subcontractor for each portion of work as defined by the Contractor in its bid. Section 16. Discrimination The Contractor shall not refuse to employ or promote any person, shall not discriminate against any person with respect to compensation received or terms and conditions of employment, and shall not discipline or discharge any person in its employment because of the person's race, religion, creed, color, age, national origin, ancestry or sex. In addition, the Contractor shall not refuse to accept otherwise qualified employees as indentured apprentices solely on the grounds of race, religion, creed, color, national origin, ancestry or sex. Section 17. Safety The Contractor and all subcontractors shall comply with the provisions of the Safety and Health Regulations for Construction, promulgated by the U.S. Secretary of Labbr under Section 107 of the "Contract Work Hours and Safety Standards Act", as set forth in Title 29, C.F.R. and by the State of California, Division of Industrial Safety. Section 18. Character of Workers Only competent workers shall be employed to work on the Contract. Any person employed, who is found to be incompetent, intemperate, troublesome, disorderly or otherwise objectionable, or who fails or refuses to perform his work properly and acceptably, shall be immediately removed from the work by the Contractor and shall not be re -hired to perform work on the contract. Article 3. INSURANCE, INDEMNIFICATION and BONDS Section 19. Insurance The Contractor shall provide the City with proof of insurance naming the City, its consultants and each of its directors, officers, agents, and employees as additional -named insureds on a policy or policies of insurance providing and maintaining the coverages set forth in the Insurance Schedule contained herein. Said coverage is not required for the active negligence of the City to the extent that indemnification for the City's active negligence would be invalid under Section 2782(b) of the California Civil Code. The proof of insurance shall also provide that said policy or policies are not to be canceled or materially reduced without giving the City at least 30 days written notice. Section .20. Indemnification The Contractor shall indemnify, protect, defend, and hold harmless the City, its consultants and each of its directors, officers, agents, and employees from and against any and all claims, demands, losses, damages, liabilities, fines, charges, penalties, orders, judgments, and all costs and expenses incurred in - D-4 - connection therewith, including reasonable attorneys' fees and costs of defense arising, directly or indirectly, in whole or in part, out of the services performed under this Contract, except to the extent arising from or caused by sole active negligence or willful misconduct of the City, its officers, agents, or employees. Section 21. Workers' Compensation The Contractor shall secure payment of compensation to Contractor's employees pursuant to Labor Code Section 3700, and shall obtain employers' liability insurance as set forth in the Insurance Schedule. Prior to commencing work hereunder, the Contractor shall submit to the City the Workers' Compensation Certificate or an executed certificate of workers' compensation insurance as provided herein. Such insurance shall include a waiver of subrogation endorsement naming the City, and its consultants, and each of its directors, officers, agents, and employees. Section 22. Labor and Material Bond The Contractor shall execute and deliver to the City for its approval and acceptance a Labor and Material Bond in an amount equal to the total amount payable under the terms of this Contract. Said bond shall be payable by surety or sureties to the City in the event the Contractor fails to pay its subcontractors for labor and material used in this project. Said bond shall be in substantially the same form as that attached hereto. The surety will be one that the City finds acceptable. Section 23. Performance Bond The Contractor shall execute and deliver to the city for its approval and acceptance a Performance Bond in an amount equal to the total amount payable under the terms of this Contract. Said bond shall be payable by surety or sureties to the City in the event the Contractor fails to fully perform under this Contract. Said bond shall be in substantially the same form as that attached hereto. The surety will be one that the City finds acceptable. Article 4. PERFORMANCE Section 24. Time for Completion The work shall be completed in the number of working days specified in the Bid Form. Section 25. Force Maieure Neither Party shall be considered to be in default in any of its obligations under this Agreement when a failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil disturbance or disobedience, sabotage, or embargoes of the United States Government or any other government, which by exercise of due diligence such party could not reasonably have been expected to avoid and by exercise of due diligence has been unable to overcome. Either party rendered unable to fulfill any of its obligations under this Agreement by reason of an uncontrollable force, shall give written notice within five (5) business days of such fact to the other party and shall exercise due diligence to remove such inability with all reasonable dispatch. Section 26. Utility Relocation Section 26 is not applicable to this project. Section 27. Public Convenience (a) The Contractor's operation shall not unnecessarily cause any public inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be - D-5 - permitted to pass through the work or an approved detour shall be provided. Safe, adequate, continuous and unobstructed pedestrian and vehicular access shall be maintained to fire hydrants, water valves, residences, commercial and industrial establishments, churches, schools, parking lots, service stations, motels, fire and police stations, and hospitals, unless other arrangements are made satisfactory to owners thereof. (b) Vehicular access to residential driveways shall be maintained to the property line except when necessary construction precludes such access for reasonable periods of time. (c) Grading operations, roadway excavation and embankment construction shall be conducted by the Contractor in a manner to provide reasonably satisfactory surface for traffic. When rough grading is completed the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic. (d) The Contractor shall comply with all applicable State, County and City requirements for the closure of streets. The Contractor shall provide barriers, guards, lights, signs, temporary bridges, flagmen and watchmen advising the public of detours and construction hazards. The Contractor shall also be responsible for compliance with additional public safety requirements that may arise during construction. The Contractor shall furnish and install and, upon completion of the work, promptly remove all signs and warning devices. (e) At least 48 hours in advance of closing or partial closing or of reopening any street, alley, or other public thoroughfare, the Contractor shall notify the police, fire, public transportation (MTA), traffic and engineering departments of the City and any other jurisdictional agencies involved and shall comply with their requirements. Section 28. Excavations (a) Excavation Safety During the excavation of trenches five (5) feet or more in depth, the Contractor shall submit to the City, for its approval, a detailed plan showing the design of shoring, bracing, sloping, and other provisions to be made for worker protection from the hazard of caving ground. Said plan shall beat least as effective as that required by the Construction Safety Orders of the California Division of Industrial Safety. If the Contractor's plan varies from the shoring system standards established by said Safety Orders, the plan shall be prepared by a registered civil or structural engineer. (b) Closure At the close of each working day, the Contractor shall cover completely all open excavations in the public right-of-way with steel plates in accordance with normal practice in the industry and the rules, regulations, laws and ordinances of the State of California, the County of Los Angeles, and the City of Vernon, and the Special Provisions -Temporary Cold Mix Asphalt Concrete. Section 29. Extra Work (a) The City may require changes in, additions to, or deductions from the work to be performed or to the materials to be furnished hereunder. No extra work shall be performed or change or addition made without a written order from the City. The written order shall state that the extra work, change or addition is authorized by the City, identify the work that is to be done and method to be used to accomplish the work, and set forth the basis upon which payment is to be made. Nothing in this article shall excuse the Contractor from proceeding with the prosecution of the work so changed. The Contractor shall, when required by the City, furnish an itemized breakdown of the quantities and prices used in computing the amount of any change or addition that might be ordered. The adjustment, if any, in the amount to be paid to the Contractor by reason of any such change, addition or deduction shall be determined by one of the following methods: (1) A lump sum bid from the Contractor. �d� (2) By applying the unit prices contained in the Contractor's bid incorporated in the Contract documents or fixed by agreement between the City and the Contractor. (3) By proceeding with the work and furnishing daily reports of extra work by the close of the next working day. Failure to submit the daily report in a timely manner may waive the Contractor's right to compensation for that day. An attempt shall be made to reconcile the report daily, and it shall be signed by the City's Engineer or his designee. The daily report shall itemize the costs for labor, materials, and equipment rental. Reported labor costs shall include the names and classifications of the workers, the hours worked, and the rates of pay. Reported equipment costs shall include the type of equipment used, the identification number, the hours of operation, and hourly rate. All records and reports shall be made immediately available to the City's Representative. (b) Markup This section shall modify and replace "Section 3-3.2.3, Markup" of the Standard Specifications for Public Works Construction. (1) Work by Contractor. The following percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits: a) Labor ......................20% b) Materials ......................15% c) . Equipment Rental .....................15% d) Other Items and Expenditures ............15% To the sum of the costs and markups provided for in this subsection, 1 percent shall be added as compensation for bonding. (2) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup established in (1) shall be applied to the Subcontractor's actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the contractor. Section 30. Clean Up Upon completion of the work, the Contractor shall remove all debris and surplus materials from the work site. Section 31. Materials (a) New Materials and Equipment Unless otherwise specified, shown, or permitted by the City all material and equipment incorporated in the work shall be new and of current manufacture. The City may request that the Contractor furnish manufacturer's certificates indicating the quality of the material. No material shall be installed until approved by the City's Representative. (b) Inspection of Materials . All material furnished hereunder shall be subject to inspection and testing by the City's authorized agents at the City's expense. In the event that such inspection and testing reveals material that does not - D-7 - comply with the Contract documents, the Contractor shall bear the cost of necessary corrective measures as well as the cost of subsequent inspection and testing. (c) Defective Equipment or Materials The inspection under Section 31(b) shall not relieve the Contractor of any of its obligations under the Contract. Even though equipment or material required to be provided has been inspected, accepted, and included in a monthly pay application, the Contractor shall, at Contractor's expense, replace or repair any such equipment or material found to be defective or otherwise non -compliant with the Contract documents up through the guarantee period in Section 42. (d) Storage of Materials All material for use in the work shall be stored by the Contractor in such a manner as to prevent damage from exposure to the elements, from admixture of foreign materials or from any other cause. The Contractor shall be solely responsible for damage or loss of materials caused by exposure, weather or other causes. Section 32. Permits and Licenses (a) The Contractor shall apply for and procure all permits and licenses necessary for the work except: Encroachment Permits from City of Vernon (b) The Contractor shall provide all notices necessary and incidental to the lawful prosecution of the work and shall comply with the terms and conditions of all permits and licenses. (c) The Contractor shall pay all charges and fees in connection with all permits and licenses except those required by the following: Encroachment Permits from City of Vernon. Section 33. Land and Rights of Way (a) The City shall provide, or arrange for the provision of, the land and rights of way upon which the work is to be constructed. (b) The Contractor shall procure any additional rights of way desired by the Contractor to facilitate construction of the work. The Contractor shall enter into written agreements with property owners for such purposes and shall provide the City with copies of such agreements. (c) Except as provided in Section 26, when the work described in the Contract Documents is to be performed in the vicinity of existing improvements, said improvements shall not be disturbed or damaged. However, the Contractor may remove or relocate improvements in the land and rights of way provided by the City pursuant to Section 33(a). Section 34. Plans and Drawings (a) The approved plans may be supplemented by working drawings as are necessary to monitor the work. All drawings shall be consistent with the Contract Documents. All such drawings delivered to the Contractor shall be deemed written instructions to the Contractor. - D-8 - (b) The City will furnish the Contractor with copies of all drawings and specifications reasonably necessary for the execution of the work, at no charge. The Contractor shall keep one set of drawings and specifications in good order at the job site and make them available to the City's Representative and to the Contractor's Representatives. (c) The drawings and/or plans will show conditions as the City believes them to exist; but it is not intended or to be inferred that the conditions as shown thereon constitute a representation by the City that such conditions are existent. The City shall not be liable for any loss sustained by the Contractor as a result of any variance of the conditions as shown on the drawings and/or plans and the actual conditions revealed during the progress of the work, or otherwise. Section 35. Shoo Drawings Submitted by the Contractor Section 35 is not applicable to this project. Section 36. Supervision by the Contractor The Contractor shall have a designated representative or alternative representative present at the worksite whenever work is in progress. The Contractor's designated representative or alternate representative shall have authority to act for the Contractor. Before starting the work, the Contractor shall inform the City, in writing, of the name of its designated representative. An alternate representative may also be designated. Any communication between the City and the Contractor's Representative shall be deemed as a communication to the Contractor. If the Contractor fails to have a designated representative present at the worksite; the City's Representative may give necessary direction or instruction to the superintendent or foreman having charge of the specific work to which the direction or instruction applies. The superintendent or foreman shall comply with the direction or instruction promptly and shall relay the City's communication to the Contractor or its designated representative. Section 37. Inspection of Work (a) The City shall have access to the worksite at all times to review and/or inspect the progress of the work, the workmanship and the material being used. (b) Whenever the Contractor changes its hours of operation, notice shall be approved by the City's Representative one week prior to institution of the change. Any work done in the absence of the City's Representative may be subject to rejection, at the City's discretion. (c) All excavations that are to be backfllled shall be inspected and approved by the City's Representative prior to backfilling. The Contractor shall give the City's Representative advanced notice of the backfilling. (d) Inspection of the work by the City's Representative shall not relieve the Contractor of the obligation to fulfill the Contract. Defective work shall be corrected, notwithstanding the fact that the City's Representative may have previously accepted the defective work. Section 38. Correction of Defective and/or Unauthorized Work (a) All work that has been rejected shall be corrected, or removed and replaced by the Contractor, at the City's direction. Any remedial work will be done in a manner acceptable to the City. The Contractor shall pay the remediation and/or removal and replacement costs. The Contractor must obtain written authorization to perform extra or unauthorized work prior to undertaking such work. The Contractor will not be compensated for any unauthorized work. In addition, the City may order the Contractor to remove, at the Contractor's expense, any extra or unauthorized work. (b) The Contractor must comply promptly with any order made by the City under the provisions of this article. If the Contractor fails to comply with the City's orders, the City may in its discretion cause defective work to be corrected by its own forces or by another contractor. The amount that the City paid to correct the defective work will be deducted from any monies due or to become due to the Contractor. Section 39. Errors or Discrepancies Noted by the Contractor (a) If the Contractor, either before commencing work or in the course of the work, finds any discrepancy between the contract, especially the plans, and specifications, or between any of them and the physical conditions at the worksite, or finds any error or omission in any of the plans, and specifications, or in any survey, the Contractor shall promptly notify the City in writing of such discrepancy, error, or omission. If the Contractor observes that any plans, specifications, or drawings are at variance with any applicable law, ordinance, regulation, order or decree, Contractor shall promptly notify the City in writing of such deviation or conflict. (b) The City, upon receipt of such notice, shall promptly investigate the circumstances and give appropriate instruction to the Contractor consistent with Section 29. Until such instruction is given by the City Engineer, any work done by the Contractor, either directly or indirectly after its discovery of such error, discrepancy, omission, deviation or conflict, will be at the Contractor's own risk. The Contractor shall bear all costs arising from any work that incorporates such error, discrepancy, omission, deviation or conflict. Section 40. Euuipment The Contractor shall furnish equipment and facilities to perform the work to the industry standard in accordance with the plans and specifications. Such equipment and facilities must be in a good state of repair, be maintained in such state during the progress of the work, and shall meet all requirements of applicable ordinances and laws. No worn or obsolete equipment shall be used, and in no case shall the manufacturer's rating of capacity for any equipment be exceeded. Article 5. MISCELLANEOUS Section 41. Damages for Delay (a) The Contractor acknowledges the City's desire that the project be completed on or before the date specified in the Contract. The Contractor also acknowledges that if its work is not completed on or before said date, the City will incur substantial damages that cannot be ascertained at this time. Accordingly, the Contractor shall pay to the City any and all damages caused by the Contractor's delay in completing the work under the Contract. (b) If the work is not completed in accordance with the foregoing, it is mutually agreed that the City will suffer damage, that it will be impractical and unfeasible to determine the amount of actual damage. Therefore, the Contractor will pay the City, as fixed and liquidated damages and not as a penalty, the sum of $1,500.00, for each and every working day of delay, and that the Contractor and its Surety will be liable for the amount thereof. The Contractor, however, will not be charged liquidated damages because of any delays in the completion of the work due to Force Majeure or acts of the City, acts of another Contractor in the performance of a Contract with the City, and without the fault or negligence of the Contractor. (c) The Contractor shall within ten (10) days from the beginning of any such delay (unless the City grants a further period of time prior to the date of final settlement of the Contract) notify the City in writing of the cause of delay. Upon notification of a delay, the City shall ascertain the facts and extent of the delay and extend the time for completing the work if in its sole discretion its findings justify such an extension. The City's findings shall be final and conclusive on the parties hereto. (d) The City shall have the right to extend the time for completion if it determines such extension to be in the City's best interest. If the City extends the time limit for completing the work by way - D-10 - of a change order at the request of the Contractor, and for other than Force Majeure, it is understood and agreed that such time extension will increase the City's expenses. These expenses include, but are not limited to, the costs associated with engineering, inspection, supervision, incidental and overhead expenses that are directly chargeable to the Contract and that accrue during the period of extension. Therefore, the Contractor acknowledges that the City shall be reimbursed for its expenses before the final payment of the ten percent (10%) retention is made. Section 42. Guarantee The Contractor guarantees all work against defective workmanship, and the materials furnished, for a period of one year from the date the City accepts the work in accordance with Section 3(c). The Contractor shall repair and replace any and all such defective work, together with any other work which may be displaced in so doing, at no cost to the City. The Contractor is not responsible for the repair or replacement of material damaged through ordinary wear and tear, usual abuse, or neglect. The City may proceed to repair or replace defective work and/or material if the Contractor fails to do so within a week after Contractor's receipt of written notice from the City. The Contractor agrees to pay the costs and charges the City incurs in repairing and replacing defective work and/or material upon demand. Section 43. Risk of Loss Prior to Final Acceptance Except as set forth hereinabove relating to Force Majeure, all risk of loss resulting from total or partial destruction of the work, or any part thereof, or any damage thereto, prior to final acceptance of the work by City, shall be home by the Contractor regardless of the cause. The Contractor, at its sole cost, shall repair or replace such damaged or destroyed work to its prior undamaged condition before. being entitled to additional progress payments, the final progress payment or payment of the retention. Such total or partial destruction or damage shall not excuse the Contractor from completion of the work in accordance with the provisions of this Contract. Section 44. Termination (a) Termination (Contractor's Default) (1) The Contractor will be in default if it does any of the following: (a) declares bankruptcy, becomes insolvent, or assigns its assets for the benefit of its creditors; (b) disregards or violates a material provision of the Contract or the City's instructions; (c) fails to prosecute the work according to the approved construction schedule; (d) fails to provide a qualified superintendent, representative, competent workers, or subcontractors; and/or (e) fails to provide materials or equipment that meets the requirements of the plans, specifications, and drawings. The City, will notify the Contractor in writing of such default. Upon receipt of written notice of default, the Contractor shall, at Contractor's expense, preserve at the project site, all construction materials and equipment, and shall undertake immediate steps to remedy such default. (2) If the Contractor fails to remedy such default within ten (10) working days after receipt of written notice of default, the City may, at its option, terminate the right to proceed with the work to which default has occurred or may terminate the Contract. Written notice will be provided to the Contractor, but not to the Contractor's sureties. Upon receipt of such written notice, the Contractor shall at its expense and for the work affected by any such termination: (i) assist the City in making an inventory of all material and equipment located at the site, emoute to the site, in storage or manufacture away from the site, and/or on order from suppliers; assign subcontracts, material and equipment supplier contracts, and equipment rental agreements to the City, as designated by the City; and (iii) remove from the site all construction material and equipment listed in said inventory - D-11 - other than the material and equipment which are to be used by the City in completing the Contract. (3) The City shall have the right to complete the work to which the termination applies. The Contractor agrees that the City shall have the right, for such purpose and for as long as necessary, to designate in writing, take possession of and use any or all of the material, plant, tools, equipment, supplies and property famished by the Contractor. (4) The cost of completing such work, together with reasonable costs for administering any contract for completion, will be charged to the Contractor. The City will deduct these costs from the sum due or the sum that may become due to the Contractor. If these costs exceed the sum which would have been payable under the Contract, then the Contractor and/or its sureties shall be liable for and, upon written notice from the City, shall promptly pay the excess amount to the City. The City shall not be required to retain the bidder with the lowest estimate for completion of the work. The City may make any expenditure that, in its sole judgment, best accomplish the completion of the project. If such costs are less than the balance that would have been due, the Contractor shall have no claim to the difference. The City may, however, decide to reimburse the Contractor or the Contractor's sureties for costs incurred for materials, tools, equipment, property, and labor which were used in performing the work and of which the City shall have received the benefit. In computing the costs, as it relates to equipment owned by the Contractor, the salvage value at completion of the work shall be deducted from the depreciated value at the time the Contract was terminated. (b) Optional Termination of Contract by City (Contractor Not at Fault) City may terminate the Contract upon ten (10) days written notice to the Contractor, if it is found that reasons beyond the control of either the City or the Contractor make it impossible or against the City's interests to complete the work. In such a case, the Contractor shall have no claims against the City except for (1) the cost of the work performed up to the date the Contract is terminated, and (2) for the cost of materials and equipment at the site, in transit, or on definite commitment, as of the date the Contract is terminated, provided that such materials and equipment would be needed in the work and meet the requirements of the specifications. The cost of the work performed and the cost of materials and equipment, as mentioned above, shall be determined by the City in accordance with the procedure prescribed for making of a final progress payment as described in Section 3. Section 45. Standard Specifications The "Standard Specifications for Public Works Construction" (SSPWC) 2012 Edition published by Building News, Inc. is hereby incorporated by this reference and made a part hereof as though fully set forth at length. In the event, however, that said Standard Specifications are inconsistent with the terms of this Contract, including the Special Provisions attached hereto, and then this Contract and the Special Provisions shall be deemed controlling. - D-12 - IN WITNESS WHEREOF the parties hereto have executed this Contract or caused it to be executed as of the day, month and year first above written. ATTEST: Im Dana Reed, Acting City Clerk APPROVED AS TO FORM: Nicholas George Rodriguez, City Attorney CITY OF VERNON Lo William J. Davis, Mayor CONTRACTOR Name Signature Title Name Signature Title NOTE: The complete and proper legal name of the Contractor shall be set forth above. If the Contractor is a corporation, two signatures are required, as follows: (1) the chairman of the board, the president, or any vice- president, and (2) the corporate secretary, any assistant corporate secretary, the chief financial officer, or any assistant treasurer. If the bidder is a limited liability company, signatures are required of two members or managers unless otherwise provided in the company's articles of organization. If the bidder is a partnership, signatures are required of the partner or partners authorized to sign contracts on behalf of the partnership. - D-13 - E. BOND FORMS AND INSURANCE REQUIREMENTS Contractor shall provide the City with a Workers' Compensation Certificate in a form substantially similar to that shown herein. Both the Performance Bond and the Labor and Material Bond shall be provided on the forms enclosed herewith. A Sample Letter of Credit is also enclosed as a guide for a bidder's security. Insurance coverage shall be provided in the types and amounts shown on the Insurance Schedule. A copy of the policy or a notarized letter from the insurance underwriter or carrier verifying the coverage must be provided to the City in order to demonstrate proof of insurance. - E-1 - WORKERS' COMPENSATION CERTIFICATE The undersigned acknowledges that Section 3700 of the California Labor Code requires every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Labor Code. The undersigned agrees to comply with such provisions before commencing the performance of this Contract. CONTRACTOR Name Signature Title. Name Signature Title NOTE: The complete and proper legal name of the Contractor shall be set forth above. If the Contractor is a corporation, two signatures are required, as follows: (1) the chairman of the board, the president, or any vice- president, and (2) the corporate secretary, any assistant corporate secretary, the chief financial officer, or any assistant treasurer. If the Contractor is a limited liability company, signatures are required of two members or managers unless otherwise provided in the company's articles of organization. If the Contractor is a partnership, signatures are required of the partner or partners authorized to sign contracts on behalf of the partnership. Workers' Compensation Certificate - 1 - E-2 - PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That WHEREAS, the City Council of the CITY OF VERNON, a municipal corporation, by action on the day of 2013, has awarded hereinafter designated as the "Principal", Contract No. CS-0275 for Citywide Concrete Repair and Replacement in Los Angeles County, California; and WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract; NOW, THEREFORE, we, the Principal and L , as Surety, are held firmly bound unto the CITY OF VERNON hereinafter called the "Obligee," in the penal sum of DOLLARS($ lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally and firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if the above bounden Principal, his heirs, executors, administrators, successors or assigns shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions, and agreements in said Contract, and any alteration thereof made as therein provided, on his part to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Obligee, its officers and agents, as therein stipulated, this obligation shall become null and void; otherwise it shall be and remain in full force and virtue. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or to the work to be performed thereunder, or the specifications accompanying the same, shall in any way affect its obligation on this bond, and it does thereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the work or to the specifications, and said Surety agrees that in case suit is brought on this bond, Surety will pay City's reasonable attorney's fees to be.fixed by the court. Performance Bond - 1 - E-3 - IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by the Principal and Surety above named, on the day of 2013. Name (Principal) (Attach Acknowledgment) By Name (Surety) By By (Attorney -in -fact) APPROVED AS TO FORM: Nicholas George Rodriguez, City Attorney Performance Bond - 2 - E-4 - LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: That WHEREAS, the City Council of the City of Vernon, a municipal corporation, by action on the day of 2013, has awarded to hereinafter designated as the "Principal," Contract No. CS-0275 for Citywide Concrete Repair and Replacement in Los Angeles County, California; and WHEREAS said Principal is required to furnish a bond in connection with said Contract providing that if said Principal or any of his subcontractors shall fail to pay for any materials, provisions, provender, or other supplies, or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Act, the Surety on this bond will pay the same to the extent hereinafter set forth. NOW, THEREFORE, we, the Principal and as Surety, are held and firmly bound unto the CITY OF VERNON in the penal sum of DOLLARS ($ ), lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors; administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his subcontractors, heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for work or labor thereon of any kind, or fail to pay any of the persons named in California Civil Code Section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed by any such claimant, or for any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board from the wages of employees of the Contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code with respect to such work and labor, and all other applicable laws of the. State of California and rules and regulations of its agencies, then said Surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay, in case suit is brought upon this bond, such reasonable attorneys' fees as shall be fixed by the court, pursuant to Section 3181 of the California Civil Code. This bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond, and the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or the work to be performed thereunder, or the specifications accompanying the same; shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work or to the specifications. Labor and Material Bond - 1 - E-5 - IN WITNESS WHEREOF, three (3) identical counterparts of this instrument each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named on the day of 2013. Name (Principal) (Attach Acknowledgment) By Name (Surety) By By (Attorney -in -fact) APPROVED AS TO FORM: Nicholas George Rodriguez, City Attorney Labor and Material Bond - 2 - E-6 - INSURANCE SCHEDULE (CONTRACTOR) Contractor shall provide proof of insurance, including but not limited to, a standard certificate of insurance, in at least the following amounts and coverage (combined single limit permitted): I. Coveraize and Limits Bodily Iniury Property Damage Hazards Each Person Each Accident Each Accident Automobile Liability Owned Automobiles $ 500,000 $1,000,000 $ 500,000 Hired Automobiles $ 500,000 $1,000,000 $ 500,000 Non -Owned Automobiles 500,000 $1,000,000 $ 500,00 Workers' Compensation Statutory Employers' Liability $1,000,000 per employer II. Liabili General Liability $1,000,000 $2,000,000 $1,000,000 Premises Operations $1,000,000 $2,000,000 $1,000,000 Elevators (If $1,000,000 $2,000,000 $1,000,000 Independent Contractors $1,000,000 $2,000,000 $1,000,000 Products - Completed Operations $1,000,000 $2,000,000 $1,000,000 Contractual Liability $1,000,000 $2,000,000 $i,000,000 Umbrella Liability $2,000,000 $2,000,000 $2,000,000 a. The general liability policy shall contain the following special endorsements which shall be noted on or attached to the standard certificate of insurance: 1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds under the policy. 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material reduction of coverage. 3. An endorsement providing coverage for all operations under this Agreement. 4. Such other endorsement as may be required by the City. b. In addition to the above, the Contractor shall provide such further proof of insurance documentation as the City deems necessary. DOCUMENTATION REQUIRED • Certificate of Insurance from contractor's insurance agent; • Copy of insurance policy Declaration Page for General and Umbrella Liability; • Actual copies of any Endorsement; • Additional Insured Endorsement naming City as Additional Insured, Form CG 2010-1185 required; • Contractor's insurance package to include Endorsement appropriate to the project being undertaken on the City's behalf; • Copy of Schedule of Forms and Endorsements - E-7 - Dated: PROOF OF INSURANCE APPROVAL AS TO FORM Proof of the following insurance coverage has been received and approved as to form: (1) Contractual Liability. (2) Automobile Liability. (3) Worker's Compensation. (4) Employer's Liability. (5) General Liability. (6) Umbrella Liability. Nicholas George Rodriguez, City Attorney - E-8 - (BANK OR SAVINGS AND LOAN ASSOCIATION LETTERHEAD) Date: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Gentlemen: A M P L E IRREVOCABLE LETTER OF CREDIT Contract No. Please consider this letter as an Irrevocable Letter of Credit pledging that in the amount of $ is/are deposited and guaranteed to insure the Contractor's faithful performance under Contract No. in lieu of withholding any funds due the Contractor under progress payments. In compliance with Part 5 (commencing with Section 22300) of Division 2 of the California Public Contract Code, we agree that the funds or other securities designated by this instrument shall become trust funds for the purposes set forth in this instrument. This instrument shall terminate upon formal acceptance by the City Council of the City of Vernon of the work performed by the Contractor under said Contract. Any claims under this Irrevocable Letter of Credit shall be presented in the following manner: The City's written statement, signed by the Director of Community Services, certifying that there has been loss, damage or liability resulting from the Contractor's duties and obligations under Contract, or from negligence, act or omission of the Contractor, its agents, servants and employees (such statement to be substantiated by an attached detailed report) in the amount of the accompanying sight draft on us and that the amount of this draft is therefore now due and payable. The above statement will be all that is required to certify the amount set forth under this Irrevocable Letter of Credit, dated this date, is due and payable to the City of Vernon pursuant to the above -stated Contract No. (Name of Bank or Savings and Loan Association) By President By Secretary ALL SIGNATURES MUST BE NOTARIZED Attach proper jurats • Securities as listed in Section 16430 of the Government Code, or bank or savings and loan certificates of deposit. - E-9 - SPECIAL PROVISIONS F. CITY OF VERNON SPECIAL PROVISIONS I. GENERAL II. CONCRETE REPAIR AND REPLACEMENT I. GENERAL STANDARD SPECIFICATIONS For the purpose of this contract, the "GREENBOOK" STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (2012 Edition), the Standard Plans for Public Works Construction (Latest Edition), and State of California, Department of Transportation Standard Plans and Standard Specifications (Latest Edition) shall apply. EXAMINATON OF THE SITE The bidders are required to examine the site and judge for themselves the location, physical conditions, substructures, and surroundings of the proposed work. MOBILIZATION The cost of all preparatory work and operations for the multiple movements of personnel, equipment, supplies, and incidentals to the various project sites must be included in the various bid items, and no extra compensation will be paid to the Contractor. TRAFFIC CONTROL The traffic control shall be in accordance with the California Manual on Uniform Traffic Control Devices (California MUTCD) 2012 Edition. The Contractor shall provide access to local businesses at all times unless otherwise approved by the City Engineer. This may include providing steel plates at driveway approach. Traffic Control Work shall include all labor, materials, tools, equipment, transportation and incidentals necessary to maintain and control all vehicular and pedestrian traffic through the construction site. The cost of furnishing and maintaining traffic control during the construction as necessary must be included in the various bid items, and no extra compensation will be paid to the Contractor. PROHIBITED PARKING IN WORK AREA Contractor shall provide the City with 72 hours notice for parking restrictions that will be posted in the work area during construction. All traffic and parking signs are to be provided and - F-1 - SPECIAL PROVISIONS posted by the Contractor. All signs, lights and other warning devices used shall be in accordance with State of California Business and Transportation City Department of Public Works Manual of Warning Signs, Lights and Devices for Use in Performance of Work upon Highways. The cost of furnishing and maintaining signs, lights and warning devices during the construction project must be included in the various bid items, and no extra compensation will be paid to the Contractor. CONSTRUCTION SCHEDULE At the pre -construction meeting, Contractor shall submit to the City, in writing, a construction schedule of the proposed work. The construction schedule shall show the sequence of work, critical path and estimated time for completion of each segment of work. Thy. - Contractor shall give 48 hours notice to the City Engineer prior to the start of the work. In addition, the Contractor shall submit a detailed schedule forecasting two weeks of work describing each day's work. This schedule shall be updated and submitted to the City every other Monday during the construction period. CONSTRUCTION HOURS Removal of an existing concrete driveway for high early strength concrete replacement shall be on Friday between the hours of 7:00 p.m. to Monday 4:00 a.m. High early strength concrete placement shall be on Saturday 7:00 a.m. to 4:30 p.m. Immediately after the work is completed, proper traffic control must be put in place to not permit traffic on the newly poured concrete pavement until 4:00 a.m. the following Monday. The cost for weekend high early strength concrete work shall be included in the various bid items and no extra compensation will be paid to the Contractor. All other work shall only occur on Monday through Friday between the hours of 7:00 a.m. to 4:30 p.m. If the Contractor elects to work at other times, it must obtain City Engineer's approval and pay for the inspection fee of $75.00 per hour per City Representative for a minimum of 4 hours. CONSTRUCTION ACTIVITIES COORDINATION The Contractor shall notify and coordinate all work under this contract with the City of Vernon Community Services & Water Department, Police Department, Fire Department, Utility Companies, Railroad Companies, Business/Property Owners and Metropolitan Transportation Authority. The City will secure any needed Temporary Construction Access with Business/Private Property Owners for all the construction work at no cost to the Contractor. - F-2 - �' ) MATERIAL SUBMITTALS SPECIAL PROVISIONS The Contractor shall provide all required submittals including, but not limited to materials and mix designs to the City upon award of the contract for review and approval before the construction. The "Notice to Proceed" will not be issued to the Contractor until all the submittals have been reviewed and approved by the City. MATERIAL AND EQUIPMENT STORAGE AREAS The Contractor shall submit all proposed material and equipment storage and stock piling areas to the City for review and approval before the construction. Any stockpiles shall not block any through traffic lane. Excavated excess material shall be removed from the streets at the end of each working day with no cost to the City. PUBLIC CONVENIENCE The Contractor shall conduct operations to minimize the obstruction of access and inconvenience to the public and businesses. DUST CONTROL The Contractor shall abate dust nuisance by cleaning, sweeping by vacuum sweeper and sprinkling water by a water truck when requested by the City including after hours and weekends. The cost of furnishing and operating dust control during the construction project must be included in the various bid items, and no extra compensation will be paid to the Contractor. TEMPORARY WATER METER Contractor shall obtain a. temporary water meter from the City of Vernon Water Department by placing a deposit of $600.00. Contractor shall pay for all water used. Contractor shall not relocate the service. The Contractor shall call the City of Vernon Water Department to relocate the service and will be charged $50.00 for each relocation. PRIVATE OR PUBLIC PROPERTY DAMAGE The Contractor shall be responsible for restoration of all damaged existing private or public improvements such as pavement, sidewalk, driveway, curb and gutter, manhole covers, valves, utility poles, fences etc., at no cost to the City. Repair and replacement shall be at least equal to existing improvements and shall match in materials, finish and dimensions. - F-3 - SPECIAL PROVISIONS CLEANING OF THE SITE DURING CONSTRUCTION During construction, all pavement, sidewalk, curb and gutter adjacent to construction areas shall be swept free from asphalt, soils, gravel, dirt or debris on a daily basis. The Contractor is responsible for maintaining all sidewalk, curb and gutter areas within the construction zone free from loose materials at all times. BENCHMARK REPLACEMENT If benchmarks are displaced or damaged during construction, the Contractor shall replace them per City of Vernon Standards at no cost to the City. Contractor shall notify the City within 24 hours of displacing a benchmark. UNCLASSIFIED EXCAVATION This section shall conform to Subsection 300-2 of the Standard Specifications and these Special Provisions. Unclassified excavation shall consist of saw cutting, excavation and disposal of existing concrete sidewalk, curb and gutter, driveway and adjacent two feet wide strip asphalt pavement along proposed concrete improvements, aggregate base, soil etc. as shown on the plans and shall be paid according to the contract bid item unit price. Cost for unclassified fill if any, re -grading and re -compaction shall be included in the unit price paid for the unclassified excavation for the said areas and no additional payment will be allowed therefore. STORM WATER POLLUTION PREVENTION PLAN (SWPPP) Prior to Contractor commencing work, a City approved Storm Water Pollution Prevention Plan (S WPPP) shall be implemented, and maintained on file at the construction site to comply with the Vernon City Stormwater Code. The Contractor shall develop and administer a SWPPP prepared by a California Registered Civil City Engineer and considered as part of these Special Provisions. The Contractor shall submit a SWPPP for review and approval by the City before the construction commences. The Contractor is notified that the S WPPP may require revisions from time to time during construction to reflect needed improvements to best management practices (BMPs) and/or actual construction practices. The SWPPP document shall include, at a minimum, all items in Section A of the State General Construction Activity Storm Water Permit. The S WPPP document shall not be construed to be a waiver of the Contractor's obligation to review and understand the State General Construction Activity Storm Water Permit before submitting a bid. By submitting a bid, the Contractor acknowledges satisfaction as to the requirements of the State General Construction Activity Storm Water Permit. - F-4 - SPkCIAL PROVISIONS No storm water quality complications are anticipated from this construction project; however, if a problem develops, the Contractor shall comply with all the conditions contained within the S WPPP and the Vernon City Stormwater Code.. If an unauthorized stormwater discharge or a violation of Vernon City Stormwater Code occurs, the contractor's superintendant (or his/her designee) shall immediately notify the City of Vernon Health & Environmental Control Department. Any additional work required for compliance with the requirements of the SWPPP and the Vernon City Stormwater Code shall be performed by the Contractor. SWPPP preparation guidelines are available at the State of California website: http://www.waterboards.ca.eov/water issues/programs/stormwater/construction.shtml The Contractor is hereby notified that specific construction practices in the Standard Specifications, Section 7, "Responsibilities of the Contractor" are considered to be Best Management Practices. Applicable construction practices in the Standard Specifications shall be incorporated into the S WPPP. All payments and full compensations for preparing and administering to conform to Contractor's best management practices (BMPs) and/or actual construction practices for Storm Water Pollution Prevention Plan (S WPPP) and Vernon City Stormwater Code shall be included in the various bid items of work involved and no additional or extra compensation will be paid to the Contractor. SANITARY FACILITIES The Contractor shall furnish and maintain sanitary facilities by the worksites for the entire construction period. UNIT PRICES All costs not covered by specific unit prices but required for a complete job in place, shall be included in the items most related to the work. FIRST MONTHLY INVOICE SUBMITTAL TO THE CITY BY CONTRACTOR The Contractor must submit First monthly Progress payment request (invoice) to the City of Vernon within 30 calendar days from the issuance of "Notice to Proceed". II. CONCRETE REPAIR AND REPLACEMENT GENERAL The construction of concrete improvements shall consist of sawcut, removal and disposal of concrete, asphalt pavement, crushed miscellaneous base, native soil, and construction of - F-5 - ("°') SPECIAL PROVISIONS concrete sidewalk, curb & gutter and driveway according to the City of Vernon Standard Plans. The City shall paint limit of concrete removal areas on the sidewalk, curb & gutter and driveway before construction begin. No wild pouring allowed. All concrete material classifications are according to Standard Specification for Public Works Construction Section 201-1.1.2. The cost for construction of the depressed concrete gutter for driveway, imported soil backfill if any, re -compaction, and removal & repaving of the Twide by asphalt pavement depth along the removed concrete curb & gutter and driveway for forming shall be included in the various bid items and no extra compensation will be paid to the Contractor. CONCRETE SIDEWALK Saw cut, remove and dispose existing concrete sidewalk and/or soil to nearest score line. 3.5" thick concrete sidewalk shall be constructed according to the City of Vernon Standard Plan. No. PV582. Where tree roots have raised the sidewalk and the tree has been previously removed, interfering roots shall be removed to a depth of 8" below final sidewalk grade and shall be paid under Item 6 of the Bid Items. Where the sidewalk has been raised by an existing tree, interfering roots shall be shaved peg the Engineer's direction and an 18" root barrier installed. The shaving of the roots and installation of the root barrier will be paid under Item 5 of the Bid Items. CONCRETE CURB & GUTTER Concrete curb & gutter shall be constructed according to the plans and City of Vernon Standard Plan No. PV582 including 6" thick Crashed Miscellaneous base (CMB). The concrete curb face shall be 8" (eight inches) high and the gutter shall be V (one foot) wide or match to join the existing. New concrete curb & gutter shall be doweled with #4 rebar into existing concrete curb & gutter when length is less than 25'. Remove a 2' ( two foot) wide 13" (thirteen inches) deep section of asphalt pavement and base along the edge of existing gutter for forming. After construction of new concrete curb and gutter, remove the form, re -compact the existing aggregate base or sub -grade, apply tack coat and repave with new asphalt concrete to be flush with new edge of gutter. All the above work shall be included in the curb & gutter bid items and no extra compensation will be paid to the Contractor. CONCRETE DRIVEWAY 8" thick concrete shall be used for the construction of the new concrete driveway. Proposed concrete driveway shall be constructed according to the City of Vernon Standard Plan No. PV693. New concrete driveway should be doweled with #4 rebar into existing at 12" O.C. when length is less than 25' or when plans specify the construction of the driveway in two pieces. Remove a 2' (two feet) wide 13" (thirteen inches) deep section of asphalt ==I= SPECIAL PROVISIONS pavement and base along the edge of existing gutter for forming. After construction of new concrete driveway, remove the form, re -compact the existing aggregate base or sub -grade, apply tack coat and repave with new asphalt concrete to be flush with new edge of driveway. 5' long sidewalk adjacent to both side of new driveway shall be constructed as 8" thick sidewalk and shall be paid by square feet as a driveway bid item. New concrete driveway shall be covered with steel plates to provide continuous access for vehicular crossing after removal of existing driveway and during curing of new concrete with no cost to the City. NEW ASPHALT CONCRETE FOR REPAVING After new concrete cure, remove the form and repave the 2' (two feet) wide 13" (thirteen inches) deep trench along the new edge of concrete curb & gutter and driveway. Tack coat shall be SS-1h and new asphalt concrete shall be Class B-PG 70-10 for repaving. EXISTING SIGN AND POST FOR PARKING, TRAFFIC AND STREET The Contractor shall remove existing parking/traffic/street name signs and posts carefully and deliver to the City Yard for salvage. The City shall provide new signs and posts for Contractor to reinstall at the same or at different locations within construction areas. The cost of removal and reinstallation of existing parking, traffic and street name signs and posts shall be included in the various bid items, and no extra compensation will be paid to the Contractor. - F-7 - 1 SPECIAL PROVISIONS G. LIST OF CONCRETE REPAIR AND REPLACEMENT LOCATIONS No. - LOCATION SW C&G DWY IRS III SF LF SF EA EA Dimension SQ. FT. Dimension I SQ. FT. 26TH STREET 1 3770. W/O Indiana south side 106+50 5.5 X 7.5 41.25 2 3430. S/Side - 4 X 4 16 2 5 X 4 20 BANDINI BLVD 3 Southside NO Indiana 28+43 0 X 0 0 3 4 14170. S/side W/0 Bonnie Beach 20 X 9.5 190 1 1 5 1 sl Tree E/O Bonnie Beach S/side 20 X 9.5 190 1 6 2nd tree FJO Bonnie Beach.S/side 15 X 9.5 142.5 1 7 1 st Tree W/O Sunol-A ers Welds 15 X 9.5 142.5 8 2nd P. Pole W/O Ayers N/side #EV8486 20.5 X 4.5 92.25 9 77+50 E/O Sunol-A ers N/side-West driveway 6 X 4 32 10 4425 E/O Sunol-A ers N/side 5 X 5 25 1 11 4th Tree E/O Sunol-A ers N/side 75+00 23 X 9.5 218.5 1 12 2nd Tree E/O Sunol-Ayers Welds 20 X 9.5 190 1 13 4651 E/O Firestation #4 Welds 5 X 5 25 14 4651 E/O Firestation #4 N/side 15 X 5 75 15 4651 E/O Firestation #4 Welds 5 X 5 25 10 Bth Tree E/O Soto S/Side 30 X 10 300 1 17 3200. S/Side 6 X 20 120 18 1st Tree E/O Soto Street- S/side 0 X 0 0 10 1 1 19 2nd Tree FJO Soto Street- S/side 3 X 15 45 25 1 20 3rd Tree E/O Soto Street- Welds 6 X 4 24 20 - 1 21 4th Tree E/O Soto Street- S/side 4 X 8 20 1 EXCHANGE AVENUE 22 4th Tree E/O Downey Road S/side 10 X 10 100 1 23 Sth Tree E/O Downev Road S/side 10.5 X 9.5 '.99.75 1 24 7th Tree E/O Downey Road S/side 5 X 7 35 1 5 1 25 8th Tree E/O Downey Road S/side 7.5 X 10 75 1 CORONA AVENUE 26 1st Tree S/O 48th Street W/side 5 X 4.5 22.5 7 X 8 56 48TH STREET 4.5 27 2nd Tree W/O Corona S/side 1.5 X - 3 1 1 2.5 X 3 7.5 DISTRICT BOULEVARD 28 S/side at Loma Vista 6 X 4 24 3.5 X 3.5 12.25 3 X 3 9 29 let Tree W/O 50th Street- S/side 18 X 9.5 171 1 30 65+25- W/O Fruitland- S/side 5 X 8 40 31 3rd Tree W/O ABanlia N/sitle 15 X 9.5 142.5 1 32 55+35- W/O 50th Street-Tree-N/Sitle - 10 X 10 100 1 33 4423- 2nd Tree W/O Loma Vista- N/sitle 13.5 X 4 54 1 34 64+70-W/0 Cudah-N/Slde 12 X 6 72 5 1 HELIOTROPE 35 E/side appmx. 100' S/O District 0 X 0 0 21 SOTO STREET 36 2nd Tree 5/O Vernon Avenue- Etside 7 X 13 91 1 37 let Tree S/O Vernon Avenue- E/side 17 X 11 187 1 S/O Bandini I 0 X 0 0 3 FE/sitle Northeast corner at Bandini-Ramp 0 X 0 0 3 40 12nd Tree N/O 54th Street- E/side 18 X 6 108 1 No. LOCATION - SW C&G DWY RS I IR SF) ILF) (SF EA EA Dimension 30. FT. Dimension SO. FT. 41 2nd Tree S/O Fruitland Avenue- E/side 10 X 10 100 - 1 42 tat Tree S/O Leonis-E/side 20 X 6 120 1 43 3rd Tree N/O Leonis- Mice 7 X 5 35 1 e X 7 42 44 4th Tree N/O Leonis- E/side 15 X 6 90 - 1 45 1st Tree S/O 46th Street-E/side - 4 X 3 12 1 5 X 4 20 46 let Tree N/O 46th Street- E/side 10 X 6 60 11 8 X 5 40 47 2nd Tree N/O 46th Street- E/side 15 X 10 150 1 48 1 at Tree N/O 50th Street. E/slde 21 X 6 126 1 BOYLE AVENUE 49 5611. W/Side 8 X 10 60 LEONIS BOULEVARD 50 3366-5/Side 7 X 8 56 51 3301-Driveway-N/Side 10 X 10- 100 10 X 10 100 44TH STREET 52 2825, N/Side 10 X 3 30 23 53 3016-SISide - 10 X 4 40 4 X 4 16 46TH STREET 54 1st Tree W/0 3223- N/Side 5 X 5 25 15 55 2nd Tree W/0 3223- N/Side 5 X 5 25 17 56 4th Tree W10 3223- N/Side 10 X 4 40, 1 57 5th Tree W10 3223- N/Side 4 X 5 20 - 58 6th Tree W10 3223- N/Side 5 X 4 20 ALCOA AVENUE 59 5705-W/Side 4 X 7 28 VERNON AVENUE 60 S/Side- 30' W/O Boyle- Drain Repair 3 X 3 9 SIERRA PINE AVENUE 61 3653-W/Side 5 X 4 20 TOTALS ` - 4649, 135" 100 SW = Sidewalk C&G = Curb & Gutter DWY-= Ddveway RS= Root Shave ` SPECIAL PROVISIONS I ) H. MAP OF CITYWIDE CONCRETE REPAIR AND REPLACEMENT LOCATIONS - F-9 - SPECIAL PROVISIONS I. STANDARD PLANS - F-10 - 1'I 3-0' _1 I L- MIN. 24X24' BOX TREE --� BASIN RUBBER TREE TIE (OR EQUIV.) FIGURE & STYLE (: 3-0' 2"X8' MIN. LODGEPOLE RE PINE STAKE (OR EQUIV.) PVC PIPE 1-6' SIDEWALK GRADE-\ -"•"`••"`• 6" OF 1/4' GRAVEL -=.:.:. ._...__ I8"DEEPATERING SYSTEMMIN. 2" PLANTING MIX --'.'. PLAN VIEW r SIDE VIEW NOTES: 1. TREE SHALL BE IN 24" X 24" BOX AND HAVE MINIMUM DIMENSIONS OF 8 FF HIGH, 3 FT WIDE AT THE HEAD AND A TRUNK OF 2 INCH. 2. TREE SPACING 100' OR PER CITY ENGINEER'S DIRECTION. 3. PLANT 25' MIN. FROM B.C.R. AT INTERSECTIONS. 4. PLANT 25'. MIN. FROM EDGE OF DRIVE APPROACH. 5. PLANT 10' MIN. FROM UTILITY AND SEWER LINES. 6. PUNT 21' MIN. FROM STREET LIGHT STANDARDS. 7. PLANT 15' MIN. FROM POWER POLES. B. PLANT 10' MIN. FROM FIRE HYDRANTS. 9. ONE YEAR WARRANTY FOR LOSS OR DAMAGE REQUIRED. - STANDARD TREE PLANTING CITY OF VERNON. CALIFORNIA COMMUNITY SERVICES B WATER DEPARTMENT MMCM 2006 STANDARD PLANT MV 189 SEE NOTE 10----� SEE NOTE �� /'PROPERTY / SEE NOTE 4 SEE NOTE 10 _I_ r SIDEWALK TRANSITION / SIDEWALK TRANSITION 8.33% MAX./ / I 10% MAX \�"� 8.337 MAX. W 5�� 4, f 45' 1 45\ \ � / GRADE BREAKS Y Q FLDW LINE 1. 5' X = 5' EDGE OF GUTTERS A SEE NOTE 3 X= 5' 5' SEE NOTE CASE 1 — PLAN VIEW PARKWAY WIDTH IS LESS THAN 8' SEE NOTE 10� .SEE NOTE 4----�_ (-� PROPERTY LINE fSEE NOTE 4 _SEE NOTE 10 _I_ r SIDEWALK TRANSITION / 2% MAX SIDEWALK TRANSITION / \ �- 8.337 MAX. / 8.339, MAX. 1=- 4i J m 45' A � R� d / 110% MAX 'oti : r / GRADE BREAKS d FLOW LINE 1. 5' 1 X= 5' SEE NOTE 3 CURB FACE SECTION AA - CASE i PARKWAY WIDTH IS LESS THAN 8' I EDGE OF GUTTERS L— A1, CASE 2 — PLAN VIEW PARKWAY WIDTH IS GREATER THAN OR EQUAL TO 8' X= 5' 5' SEE NOTE 3 CURB AND SECTION AA - CASE 2 GUTTER PARKWAY WIDTH IS GREATER THAN OR EQUAL TO 8' STANDARD DRIVEWAY MY OF VERNON, CAUFORNIA. COMMUNITY SERVICES h WATER DEPAAIMENT AUGUST 2007 FACE I STANDARD PLAN PV 693 PAGE 1 OF 2 X= 5' PLAN SEE NOTE 4 W _ X= 5' SIDEWALK '. --�Y---------- BW Tc 1"T �'cUNV �U GUIIen-- cURe FACE Y=ELEV. DROP ON PRIVATE PROPERTY CASE 1 - ELEI/ATION PLAN NOTE 4 X= 5' SIDEWALK T i�CURB AND GUTTER ,�f FL CURB FACE Y=ELEV. DROP ON PRIVATE PROPERTY CASE 2 — ELEVATION NOTES: 1. USE CLASS 520—C-2500 CEMENT CONCRETE. 2 DRIVEWAY APRON SHALL BE POURED MONOLITHICALLY - WTH CURB AND GUTTER AND 6" OF C.M.B. SHALL BE PLACED UNDER THE CURB AND GUTTER POR77ON OF THE DRIVEWAY. . J. ADJACENT SIDEWALKS 5' .ON E/TNER END OF DRIVEWAY SHALL BE POURED 6" THICK. 4. 10" DIA, PIPE BARRIER MIN. SCHEDULE 30 PER CITY $TD. V2122 SHALL BE. INSTALLED AS NEEDED TO PROTECT IMPROVEMENTS. 5. ALL CONCRETE SHALL BE ONE COURSE, STEEL TROWEL & MEDIUM HAIR BROOM FINISH. NO TOPPING PERMITTED. 6. DRIVEWAYS MAY BE OPENED TO TRAFFIC: A. IN 48 HOURS WITH HIGH STRENGTH CEMENT B. IN 5. DAYS WITH STANDARD CLASS 520—C-2500 MIX. 7. ENDS OF DRIVEWAYS TO BE. NOT LESS THAN 5' FROM NEAREST FIRE HYDRANT METER BOX OR VALVE AND 12' FROM -UTILITY POLE. B. 1/4" EXPANSION JOINT FELT SHALL BE PLACED, ALONG THE TX. 9. DRIVEWAY ENTRANCE WIDTH (W) SHALL BE - A. 25' MIN FOR NON —TRUCK. USE B. 40' MIN FOR TRUCK USE. 10. 30" CONCRETE WALL. PER CITY STD. V2122-Qg 6' HIGH WROUGHT IRON FENCE Q8 4' WIDE LANDSCAPE STRIP AS APPROVED BY THE CITY ENGINEER. PARKWAY WIDTH Y 6" CURB 8" CURB V=0' 5' 0.20" 2.20" 6' 0.00" 1.24" 7' 0t00" 0.28" V=3• 8' 0.20" 2.20", 9' - 0.00" 1.24" V=4' 10' 6,00" 1.24" 11' 0.00" 0.28" 12' 0.00" 0.00" STANDARD DRIVEWAY COYOF VERNON. CALIFORNIA COMMUNRYSERVICES & WATER DEPARTMENT OCTOBER 2005 STANDARD PLAN PV 693 PAGE 2 OF 2 Steel Trowel 81 Fine Hair Broom Finish Curb Face I " Norlobl0 Variable WOO' 6" BID"-D"In 10-Float FIRM 2 it :,,. �;.;. e�;; ,,:q; .rr;'•.i,?.; V:f!4y '.:�,.. .,. ••'', ro ,2.;..s:ss;'520-C-2500 e ;;; L Cement Concrete _ 6"C. M: Base 6"O.M.Base CURB AND GUTTER CURB ELEVATION W Jo a w rc > 3 W t g$ J W 3 f W Q) 3 ACCESS RAMP ACCESS RAMP x �: p u1 UI Y7. WI EXP JT --- EXP JT _BCR J mL/ECR EXP JT EXPJT _ EXPJTE%PJT WFJ I I _ WPJ •WEAKENED PLANE JOINT EXP JT -EXPANSION JOINT > F I OCR • BEGINNING. OF CURB RETURN i c WPJ WPJ" ECR ^ END OF CURB RETURN _ 'I JT EXPJT BORDER NOTES: I. WEAKENED PLANE JOINTS SHALL BE USED AT REGULAR INTERVALS 10 -FEET IN WALKS OR 20 FEET IN CURB AND GUTTERS. 2. 1/4" EXPANSION JOINT FELT SHALL BE PLACED AT 60 FEET INTERVALS IN CURB, GUTTER AND WALK, AT THE BCR AND ECR, AT DRIVEWAYS, AND AROUND UTILITY POLES IN SIDEWALK AREAS, WALK AND CURB JOINTS SHALL BE ALIGNED. 3. ALL CONCRETE SHALL BE ONE COURSE NO TOPPING PERMITTED. 4. MATCH JOINT LINES WHEN REPLACING EXISTING SIDEWALK. -5. THE FLOWLINE OF THE GUTTER SHALL BE TROWELLED SMOOTH FOR A WIDTH OF 4". 6. ADJACENT SIDEWALKS VON EITHER END OF DRIVEWAYS SHALL BE POURED 8" THICK. STANDARD SIDEWALK, CURB AND GUTTER CITY OF VERNON, CALIFORNIA REVISION DATE DISDnIPTION NAME COMMUNITY SERVICES DEPARTMENT wit b OET11L MN. r .:, YIY I.E.E. AUGUST, 1969 STANDARD PLANO EElAIL� E.A.FR/�HMEE FA. PVVV` CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: February 25, 2013 TO: S. Kevin Wilson, Director of Community Services & Water FROM: Deborah Juarez, Records Management Assistant O� RE: Resolution No. 2013-35 — A Resolution of the City Council of the City of Vernon Authorizing the Issuance of a Notice Inviting Sealed, Competitive Bids for Citywide Concrete Repair and Replacement, Contract No. CS-0275 Transmitted herewith is a copy of Resolution No. 2013-35 referenced above, which was approved by City Council on February 19, 2013. Thank you. Attachment c: Dana Reed Vince Rodriguez Resolution No. 2013-35 RECEIVED FEB 1 1 2013 FEB 12 - CITY ADMINISTRATION C�iY CEERK'� ;vE STAFF REPORT COMMUNITY SERVICES & WATER DEPARTM NT DATE: February 19, 2013 TO: Honorable Mayor and City Council FROM: Samuel Kevin Wilson, of Community Services & Water RE: Request for approve Notice Inviting Bids and Bid Specifications for `Citywide Concrete Repair and Replacement FY 2013-2014' Project- Contract No. CS-0275 Recommendation It is recommended that the City Council: 1. Find that the approval of the proposed Citywide Concrete Repair and Replacement is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing highways and streets. 2. Approve the Notice Inviting Bids and Bid Specifications for, No. CS-0275, `Citywide Concrete Repair and Replacement FY 2013-2014' project. Background A survey of distressed sidewalks, curbs, gutters and driveways was conducted by City staff throughout the City. Problem areas were categorized from areas requiring immediate repair to areas of future concern. As part of a three phase project, Phase I. will take care of critical areas throughout the City. This project will help reduce or eliminate trip hazards for our pedestrians and bicyclists. The total engineers estimate includes 4,420 square feet of sidewalk, 130 lineal feet of curb and gutter and 100 square feet of driveway. All removed concrete and asphalt will be replaced with new material per the City of Vernon Standard Plans. Bidding for the project is required because it is anticipated to exceed the $25,000 threshold under the Competitive Bidding and Purchasing Ordinance. The Notice Inviting Bids will be posted on the City's website, published in the Vernon Sun newspaper and be advertised as follows: 1. Bid America 2. Construction Bidboard, Inc. 3. McGraw-Hill Construction 4. Reed Construction Data Fiscal Imaact The estimate projected cost is $40,000.00. The project will be funded by the Transportation Development Act (TDA) Article 3 Bicycle and Pedestrian, State Fund ($14,000.00) and the City of Vernon fund from East West Bank "EWB Street Improvements" Account No. 011.100150 ($26,000.00). The City's share of the cost has been budgeted. SKW/vr { pF VER 4 4� 4. COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM En TO: Mark Whitworth, City Administrator FROM: Samuel Kevin Wilson, Director of Community Services & Water DATE:. February 7,2013 SUBJECT: Request for approval to advertise `Citywide Concrete Repair and Replacement FY 2012-2013' Project Contract No. CS-0275 Recommendation It is recommended that the City Council: 1. Find that the approval of the proposed Citywide Concrete Repair and Replacement is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing highways and streets. 2. Approve the Notice Inviting Bids and Bid Specifications for, No. CS-0275, `Citywide Concrete Repair and Replacement FY 2013-2014' project. - Background A survey of distressed sidewalks, curbs, gutters and driveways was conducted by City staff throughout the City. Problem areas were categorized from areas requiring immediate repair to areas of future concern. As part of a three phase project, Phase I will take care of critical areas throughout the City. This project will help reduce or eliminate trip hazards for our pedestrians and bicyclists. The total engineers estimate includes 4,420 square feet of sidewalk, 130 lineal feet of curb and gutter and 100 square feet of driveway. All removed concrete and asphalt will be replaced with new material per the City of Vernon Standard Plans. Bidding for the project is required because it is anticipated to exceed the $25,000 threshold under the Competitive Bidding and Purchasing Ordinance. The Notice Inviting Bids will be posted on the City's website, published in the Vernon Sun newspaper and be advertised as follows: 1. Bid America 2. Construction Bidboard, Inc. 3. McGraw-Hill Construction 4. Reed Construction Data Fiscal Impact The estimate projected cost is $40,000.00. The project will be funded by the Transportation Development Act (TDA) Article 3 Bicycle and Pedestrian, State Fund ($14,000.00) and the City of Vernon fund from East West Bank "EWB Street Improvements" Account No. 011.100150 ($26,000.00). The City's share of the cost has been budgeted. SKW/vr