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Resolution No. 2013-090A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AMENDING RESOLUTION NO. 2013-57 REGARDING THE COMPENSATION, COSTS AND BENEFITS OF ITS EMPLOYEES ("CITYWIDE PERSONNEL AND SALARY RESOLUTION") BY AMENDING SCHEDULE NO. VII (FINANCE DEPARTMENT) AND ELIMINATING SCHEDULE NO. XVII (RISK MANAGEMENT DEPARTMENT) OF THE CITYWIDE PERSONNEL AND SALARY RESOLUTION (AMENDMENT NO. 2) WHEREAS, on June 18, 2013, the.Qity Council of the City of Vernon adopted Resolution No. 2013-57, regarding the compensation, costs and benefits of its employees, which has subsequently been amended by Resolution No. 2013-66 (the "Citywide Personnel and Salary Resolution"); and WHEREAS, Schedule No. VII, Exhibit G, of the Citywide Personnel and Salary Resolution provides for positions and salary scales of positions within the Finance Department; and WHEREAS, Schedule No. XVII, Exhibit Q, of the Citywide Personnel and Salary Resolution provides for positions and salary scales of positions within the Risk Management Department; and WHEREAS, by memorandum dated October 15, 2013, the City Administrator has recommended that Schedule No. VII, Exhibit G, be amended and Schedule No. XVII, Exhibit Q, be eliminated to revise the updated job classification and salary range for the Risk Manager and approve the position allocation changed n the Finance Department's budget; -and WHEREAS, the City Council of the City of Vernon desires to amend Schedule No. VII, Exhibit G. and eliminate Schedule No. XVII, Exhibit Q, of the Citywide Personnel and Salary Resolution.. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE -100813804 CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds.and determines that the above recitals.are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an.effect on the environment SECTION 3: Effective October 15, 2013, Schedule No. VII (Exhibit G), of the Citywide Personnel and Salary Resolution is hereby amended to add the position of Risk Manager and the related scale, a copy which is attached hereto as. Exhibit A. SECTION 4: Effective October 15, 2013, Schedule No. XVII (Exhibit Q), of the Citywide Personnel and Salary Resolution is hereby. eliminated SECTION 5: The provisions of Resolution No. 2013-57, as amended by: Resolution No. 2013-66, not consistent with or in conflict with this resolution are hereby repealed; in all other respects, Resolution Nos. 2013-57 and 2013-66, shall remain in full force and effect. - 2 - 100813804 SECTION 6: The Interim City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the Interim City Clerk, or Deputy City Clerk, of.the City of Vernon shall cause this resolution and the Interim City Clerk's, or Deputy City Clerk's, certification.to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 15th day of October, 2013. Name: W.'Michael McCormick Title: Mayor AT ES 4 W Una Reed Interim City Clerk / Deputy City Clerk APPROVED AS TO FORM: Z ssa, Deputy City Attorney - 3 - 100813804 STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I Dana Reed interim City Clerk / f the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2013-90, was duly passed, approved and adopted by the,City.C.ouncil of the City,of Vernon at a regular meeting of the City Council duly held on Tuesday, October 15, 2013, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of October, 2013, at Vernon, California. DAIda Reed Interim City Clerk - 4 - 100813804 EXHIBIT A FINANCE .DEPARTMENT SALARY SCALE - EFFECTIVE OCTOBER 15, 2013 MONTHLY SALARY FINANCE DIRECTOR - 4100 STEP1. 17,500 RISK MANAGER -.. - - _ - STEP 1 - .: 8,989 - _ 2. - 9,438. _ 3 9,910. - 4 10,406 - - 5 10,926 ASSISTANT FINANCE DIRECTOR - 4105 - STEP 1 10,417 . SENIOR ACCOUNTING MANAGER -4347 - STEP 7,340 - 2 6,957 .. _. .. 3 6,594 - 4 6,250 - 5 5,924 6 5,615 7 5,322 ACCOUNT CLERK -4230 STEP 4,201 2 3,982 - 3 3,774 4 3,577 . 5 - 3,391 6 3,214 - 7 3,046 8 2,887 9 2,736 10 2,593 - ADMINISTRATIVE ASSISTANT ---4280- - .. STEP 1 4,001 - 2 3,792 . - 3 3,594 - - - - - 4 - 3,407 - 5 3,229 6 3,061 7 2,901 8 2,750 9 2,607 - 10 2,471 SCHEDULE VII EXHIBIT "G" Finance Page 8 of 35 CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: October 22, 2013 TO: Daniel Calleros, Police Chief Kristen Enomoto, Assistant to the City Administrator Carlos Fandino, Director of Light & Power William Fox, Finance Director Leonard Grossberg, Director of Health & Environmental Control Masami Higa, Assistant Finance Director Alex Kung, Assistant to the City Administrator Joaquin Leon, Deputy City Treasurer Teresa McAllister, Director of Human Resources Lisette Michel, Sr. Human Resources Analyst Zaynah Moussa, Deputy City Attorney Scott Porter, Deputy City Attorney Dana Reed, Interim City Clerk Nicholas Rodriguez, City Attorney Mark Whitworth, City Administrator Michael Wilson, Fire Chief S. Kevin Wilson, Director of Community Services & Water FROM: Deborah Juarez, Records Management Assistantit/ �� RE: Resolution No. 2013-90 — A Resolution of the City Council Council of the City of Vernon Amending Resolution No. 2013-57 Regarding the Compensation, Costs and Benefits of its Employees ("Citywide Personnel and Salary Resolution") by Amending Schedule No. VII (Finance Department) and Eliminating Schedule No. XVII (Risk Management Department) of the Citywide Personnel and Salary Resolution (Amendment No. 2) Transmitted herewith is a copy of Resolution No. 2013-90 referenced above, which was approved by City Council on October 15, 2013. Thank you. Attachment c: Resolution No. 2013-90 RECEIVED OCT 0 9 2013 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION DATE: October 15, 2013 TO: Honorable Mayor and City Council FROM: Mark C. Whitworth, City Administrator RE: A Resolution of the City Council of the City of Vernon Amending Resolution No. 2013-57, regarding the Compensation, Costs and Benefits of its Employees ("Citywide Personnel and Salary Resolution") by Amending Schedule No. VII (Finance Department) and Eliminating Schedule No. XVII (Risk Management Department) of the Citywide Personnel and Salary Resolution (Amendment No. 2) Recommendations It is recommended that the City Council: 1) Find that approval of the proposed amendment to the Citywide Personnel and Salary Resolution No. 2013-57 amending schedule no. VII (Finance Department) and eliminating schedule no. XVII (Risk Management Department) is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2) Adopt the attached resolution to amend Citywide Personnel and Salary Resolution No. 2013-57 to amend Schedule No. VII (Finance Department) and Eliminate Schedule No. XVII (Risk Management Department) to revise the updated job classification and salary range for the Risk Manager and approve the position allocation change in the Finance Department's budget. Back round On June 18, 2013, the City Council of the City of Vernon adopted Resolution No. 2013-57, regarding the compensation, costs and benefits of its employees, which has subsequently been amended by Resolution No. 2013-66 (the "Citywide Personnel and Salary Resolution"). The position of the Risk Manager is currently budgeted as a part-time hourly position. It was initially established when the incumbent Finance Director started with the City and there was no clear track record established relative to the volume and complexity of the organization's risk management requirements. Historically, the City's risk management function was not equipped with solely dedicated resources trained in handling risk management duties. Initially, risk management was handled as part of the duties of the City Attorney's department, and subsequently transferred to the Human Resources department before most recently being absorbed into the Finance department. The focus of the Risk Manager classification is to manage the day-to-day administration of property and casualty claims and recovery activities and services; develop, administer and coordinate programs and strategies designed to eliminate, limit or transfer risk exposures utilizing insurance, contractual agreements or a combination of both to protect the city. In circumstances such as these where the City's and individual department's needs have evolved, the Human Resources department conducts classification and compensation studies for positions, either as requested by City departments or based on periodic review in response to the City's broad operational needs. An organizational need was identified when the Director of Finance reviewed and assessed the Risk Manager position. The City of Vernon is a full service City with a robust enterprise operation including its own electric, water, gas and fiber optics operation. In addition, there is a full service Public Safety operation that includes a Class One Fire Department, Police Department and Health Department. As a full service City with an annual budget of $312 million, the complexity of addressing all the risk factors necessitate full-time dedicated resources to handle insurance, risk mitigation, claims against the City, and claims supporting the City against third parties. The existing Risk Manager classification (pay scale - $13,583 per month), has a higher salary than the average salary of the City's competitive labor market. The Department is proposing to fill a full-time Risk Manager position with a pay scale of $8,989 - $10,926 for professional risk management work. This position would be filled through a competitive process. This would allow the Department to meet the risk management service needs within the City. In order to facilitate these organizational changes, the Human Resources department has conducted a classification survey and is proposing revisions to the Risk Manager classification and salary range. To this end, staff conducted a survey of the Risk Manager classification from the twelve local jurisdictions considered comparable to the City of Vernon. The proposed salary range for the Risk Manager is primarily based on the minimum average salary of the comparable jurisdictions with Risk Manager classifications, consisting of Torrance, City of Los Angeles, County of Los Angeles, Glendale, Huntington Beach, Culver City, and City of Riverside. This analysis resulted in the classification's assignment to a 5-Step pay scale of $8,989 - $10,926 per month. This pay scale falls below the existing Risk Manager pay scale of $13,583 per month. In an effort to address an immediate organizational need for staffing for professional risk management work, staff is recommending the adoption of the revised Risk Manager classification and salary range. Revising the position allocation and job classification would allow staff the ability to continue a more paralleled structure aligned with the municipal labor industry and afford professional opportunities within the City of Vernon. It would also restructure and develop a revitalized department that is positioned for the future and staffed with the best qualified people. In order to move forward with the delivery of quality services, the City will continue to reconcile its resources (its budget and work force) with organizational and community needs and then prioritize accordingly. Departmental reorganizations and the consolidation of duties are one part of this reconciliation. Fiscal Impact: Revising the classification of Risk Manager facilitates a .minor reorganization in the Finance Department. Currently the Risk Manager position has been budgeted as a part-time position with a salary cost of $50,000. It is recommended that the existing part-time position be eliminated and changed to a full time position based upon the City's need to handle the enumerated duties. There is sufficient funding in the existing Finance Department budget to cover the additional costs of salary and benefits of $80,000 for fiscal year 2013-2014; as such, a budget amendment would not be required. The Request for Proposals for External Audit Services has realized a savings of $142,000 over last year's audit cost. A similar level of savings will be realized for the 2015 and 2016 fiscal year since said agreement is for a term of three years. In addition, the duties of cash management and interest swap analysis costing over $200,000 annually, as performed by the previous consultant will be transitioned to the Finance Department on or before January 2014. These cost savings will more than offset the extra cost for increasing the Risk Manager position to full time.