Resolution No. 2014-007 (5)JOB DESCRIPTION
City Clerk
Date Prepared: March 2014 Class Code: 1310
SUMMARY: Under general direction of the City Administrator, to plan, direct, supervise, and
coordinate all activities of the City Clerk's Office relating to Council meetings, City elections, and
public records; in accordance with applicable laws, codes, policies, and procedures, and to ,do
related work as required.
ESSENTIAL FUNCTIONS: — Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skiffs. This is not a comprehensive listing of all functions and duties performed by;
incumbents of this class; employees may be assigned duties which are not listed below,, reasonable accommodations will be made'
as required. The job description does not constitute an employment agreement and is subject to change at any time by; the
employer. Essential duties and responsibilities may include, but am not limited to, the following:
• Serve as Clerk to the City Council
• Coordinate the preparation of Council agendas and supporting ,material including public
notification, technical and legal documents; attend agenda conference publish, issue, and I
post final agenda.
• Direct the preparation, publication, distribution, filing, indexing, and safekeeping of Council
proceedings, minutes, and actions.
• Plan and direct the processing of ordinances, resolutions, bond issues, annexations,
vacations, assessments, charter amendments, initiatives, referendum, recall petitions, and
other related documents.
• Maintain the City Municipal Codeir certify City documents; attest to proper execution of all
public documents.
• Serve as the custodian of the City Seal, official City'records, and official' municipal documents;
plan and direct the City's records retention/preservation program in with legal
requirements and City policy.
• Oversee the processing of all appointments, resignations,;and terminations for all official
boards, commissions, and committees; administer oaths and affirmations.
• Plan and direct municipal elections including managing the dissemination, and return, of ballots
and the filing of all required technical documents; oversee and/or perform notary public duties.
• Serve as filing officer and official for state and local campaign statements and conflict of
interest codes of the City Council advisory bodies and' all designated employees under the
Political Reform Act.
• ReoeiVe and process petitions,, claims against the City, and lawsuits.
• Analyze, review, and make recommendations regarding office,, procedures,.
• Prepare, administer, and control department budget.
• Coordinate ,City Clerk activities with other City departments, divisions, and with outside
agencies;
• Verifies official City activities are in compliance with federal and state laws and regulations,
and City policies; works independently and makes appropriate decisions based on knowledge
of City policies; performs duties within scope of authority.
Assures the absolute confidentiality of City's confidential records and information.
Assures that security protocols are followed, and all reports and paperwork are completed in a
timely manner; updates, corrects, retrieves, and releases information according to procedures.
Supports the relationship between the City of Vernon and the general public by demonstrating
courteous and cooperative behavior when interacting with visitors and City staff; maintains
confidentiality of work:related issues and City information; performs other duties as required or
assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Public or Business Administration, or closely related field; AND five years of
responsible experience involving the administration of a City Cleric or similar municipality office
including at least three years of supervisory experience.
Knowledge of:
• City organization, operations, policies, and procedures.
• Federal and state laws and statutes governing municipal operations, public records, and open
meetings, including California Public Employment Relations Board, the Meyers-Milias-Brown
Act, California Public Records Act, California Elections Code, California Political Reform Act
and the Federal Voter Rights Act.
• City ordinances, codes, policies, resolutions, and agreements.
• Federal and state laws and regulations governing City administration and elections.
• Parliamentary practices and procedures governing public meetings.
• Principles and practices of record keeping, records management, and records retention.
• Principles and practices of confidential records management, and security precautions in the
public sector.
• Legal, ethical and professional rules of conduct for public sector employees and elected
officials.
• Customer service principles, protocols, and methods.
• Business computers, and standard and specialized software applications.
Skill In:
• Explaining and applying state and Federal rules and regulations and statutory standards.
• Researching, reviewing, correcting, and maintaining complex and extensive public records.
• Monitoring the City's compliance with all laws, regulations, and rules.
• Assessing and prioritizing multiple tasks, projects and demands.
• Dealing tactfully and courteously with those seeking information about City functions and
activities.
• Exercising sound, independent judgment within general policy guidelines.
• Establishing and maintaining effective working relationships with the City Clerk and City
Attorney, co-workers, City Council, Mayor, City Administrator, City departments and staff,
regional government agencies, and the public.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
Notary Public license.
Certified Municipal Clerk (CMC) Certificate.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
JOB DESCRIPTION
Deputy City Clerk
Date Prepared: March 2014 Class Code: 1315
SUMMARY: Under minimal supervision, performs the duties of the office as defined by law
including technical, legal, and administrative duties in managing the official records of the City;
assists in maintaining the required historical municipal records, coordinates municipal elections,
and , in conjunction with the City Attorney, assures technical compliance with City and state
regulations and Ralph M. Brown Act open meeting laws.
ESSENTIAL FUNCTIONS: — Essential functions, as defined underthe Americans with Disabilities Act, maylnciude anyof
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by
incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made
as required. The job description does not constitute an employment agreement and is subject to change at any time by the
employer. Essential duties and responsibilities may include, but are not, im tedto, the following.,
• Assists in the management of the official records of the City; verifies official City activities are
in compliance with federal and state laws and regulations, and City policies; works
independently and makes appropriate decisions based on knowledge of City policies;
performs duties within scope of authority.
• Assists with and/or performs the duties of City Clerk as assigned; drafts, compiles, prepares,
and distributes City Council agenda packets, public meeting notices, and supporting
documentation; processes legal and technical documents.
• Performs the technical transcribing of public meeting minutes; attends public meetings and
takes notes.
• Receives, records, assigns and, in conjunction with the City Attorney, responds to public
records requests.
• Assists as custodian of City records, and verifies the accuracy of technical files and official
records including Statements of Economic Interest required by the California Political Reform
Act; verifies City records management and retention program is in compliance with California
statutes. l
• Assists with conduct of City elections, including managing the dissemination, and return'of
ballots and the filing of all required technical documents.
• Drafts staff reports, correspondence and other documents as needed.
• Assures the absolute confidentiality of City's confidential records and information.
• Assures that security protocols are followed, and all reports and paperwork are completed in a
timely manner; updates, corrects, retrieves, and releases information according to procedures.
• May supervise clerical staff.
• Provides information, instructions and assistance to the public and others having business
with the City; assists customers with requests, applications, government forms, and other
documents; responds to and resolves customer service issues in a courteous and respectful
manner.
• Supports the relationship between the Cfty of Vernon and the general public by demonstrating
courteous and cooperative behavior when interacting with visitors and City staff; maintains
confidentiality of work -related issues and City information; performs other duties as required or
assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Associate's Degree in Public or Business Administration, or related field; AND three years
administrative experience in a municipal.or county clerk's office in California.
Knowledge of:
• City organization, operations, policies, and procedures.
• Federal and state laws and statutes governing municipal operations, public records, and open
meetings, including California Public Employment Relations Board, the Meyers-Milias-Brown
Act, California Public Records Act, California Elections Code, California Political Reform Act
and the Federal Voter Rights Act.
• City ordinances, codes, policies, resolutions, and.agreements.
• Federal and state laws and regulations governing City administration and elections.
• Parliamentary practices and procedures governing public meetings.
• Principles and practices of record keeping, records management, and records retention.
• Principles and practices of confidential records management, and security precautions in the
public sector.
• Legal, ethical and professional rules of conduct for public sector employees and elected
officials.
• Customer service principles, protocols, and methods.
• Business computers, and standard and specialized software applications.
Skill in:
• Explaining and applying state and Federal rules and regulations and statutory standards.
• Researching, reviewing, correcting, and maintaining complex and extensive public records.
• Monitoring the City's compliance with all laws, regulations, and rules.
• Assessing and prioritizing multiple tasks, projects and demands.
• Dealing tactfully and courteously with those seeking information about City functions and
activities.
• Establishing and maintaining effective working relationships with the City Clerk and City
Attorney, co-workers, City Council, Mayor, City Administrator, City departments and staff,
regional government agencies, and the public.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required. Notary Public license may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
JOB DESCRIPTION
Records Management Assistant
Date Prepared: March 2014 Class Code:1320
SUMMARY: Under basic supervision, maintains a variety of City records, filing, and imaging systems; follows
records management policies and procedures, including accuracy and security standards.
ESSENTIAL FUNCTIONS: — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and shifts. This is not a comprehensive listing of all functions and duties performed by incumbents of this class
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not
constitute an employment agreement and is subject to change at any tarie by the employer. Essential duties and responsibilities may include, but are
not fimfled to, the following:
• Prepares and verifies documents for scanning in accordance with established procedures; duties may vary
according to job assignment.
• Analyzes and sorts documents into proper subject matter sequence; scans and indexes documents,
• Maintains filing systems, and performs clerical support duties as assigned.
• .Responds to customer service requests within scope of authority.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND one year of clerical and computer experience.
Knowledge of:
• City policies and procedures.
• Basic principles of record keeping and records management.
• Modern office equipment, including computers, printers, and scanners.
Skill in:
• Performing work with accuracy and attention to detail.
• Following verbal and written instructions and procedures.
• Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Records Management Assistant Vernon CA 1 of 1
JOB DESCRIPTION
Records Management Assistant
Date Prepared: March 2014 Class Code: 1320
SUMMARY: Under basic supervision, maintains a variety of City records, filing, and imaging systems; follows
records management policies and procedures, including accuracy and security standards.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below,, reasonable accommodations will be made as required. The job description does not
constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are
not limited to, the following:
• Prepares and verifies documents for scanning in accordance with established procedures; duties may vary
according to job assignment.
• Analyzes and sorts documents into proper subject matter sequence; scans and indexes documents.
• Maintains filing systems, and performs clerical support duties as assigned.
• Responds to customer service requests within scope of authority.
• Develops and types letters and memoranda accurately; produces final copy which is neat and prepared to
the appropriate format.
• Receives records, assigns and in conjunction with the City Attorney, responds to public records requests.
• Disseminates and processes actions passed by City Council, drafts correspondence and other documents
as needed and requests recordation of documents by the county.
• Assist as custodian of City records and in the management of the official records of the City; works
independently and makes appropriate decisions based on knowledge of City policies; performs duties
within scope of authority.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND one year of clerical and computer experience.
Knowledge of:
• City policies and procedures.
• Basic principles of record keeping and records management.
• Modern office equipment, including computers, printers, and scanners.
Skill in:
• Performing work with accuracy and attention to detail.
• Following verbal and written instructions and procedures.
• Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.
Records Management Assistant Vernon CA 1 of 2
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Records Management Assistant Vernon CA 2 of 2
JOB DESCRIPTION
Account Clerk
Date Prepared: March 2014
Class. Code: 1250
SUMMARY: Under basic supervision, performs a variety of clerical accounting functions; records payments,
enters data, processes documents and transactions, and provides customer service.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at anytime by the employer.. Essential duties and responsibilities may include,
but am not limited to, the following:;
• Processes accounting documents and technical transactions in compliance with all applicable rules,
regulations and procedures; duties may vary according to work assignment.
• Reviews source documents for compliance to rules and regulations; determines proper handling of
financial and technical transactions within designated limits.
• Checks documents for validity and accuracy of information; performs mathematical calculations; files and
distributes related paperwork; verifies and enters payments, invoices, purchase orders, receipts, and other
data into the computer tracking systems.
• Maintains financial records and associated filing systems; enters data into computer systems; verifies
coding, processes transactions, updates accounts, compiles documentation, and generates reports;
reviews and validates data; maintains additional accounting and technical transaction databases as
needed.
• Provides information, instructions and assistance to the public and others having business with the City;
assists customers with requests; applications, government forms, and other documents; responds to and
resolves customer service issues in a courteous and respectful manner; answers questions and resolves
issues within scope of authority and City guidelines.
• Processes requests for information, and attempts to resolve them by researching files and records;
explains rules, policies, and procedures; explains the proper use and completion of forms and documents;
refers matters requiring policy interpretationtosupervisor for resolution; coordinates solution of customer
service issues with other department staff, and effectively communicates customer service issues.
• Performs basic research activities; performs a variety of clerical functions, including typing, filing, and
maintaining records; cross -trains in other accounting and clerical jobs.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and 4City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned,
Account Clerk Vernon CA 1 of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND one year of clerical and computer experience.
Knowledge of:
• City organization, operations, policies, and procedures.
• Basic principles and practices of accounting, bookkeeping, and records maintenance.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.
Skill in:
• Explaining accounting rules and regulations, and City policies and procedures.
• Entering numerical and related information into a computer system with speed and accuracy.
• Maintaining accurate and interrelated financial and technical records.
• Following verbal and written instructions and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Account Clerk Vernon CA 2 of 2
sib
JOB DESCRIPTION
Account Clerk, Senior
Date Prepared: March 2014
Class Code: 1247
SUMMARY: Under general supervision, supports assigned department with miscellaneous tasks as
necessary to support completion of the requisition and purchasing process; reviews invoices for proper
documentation, necessary approvals, and coding; processes invoices for payment generation; responds to
vendor inquiries regarding status of payment.
ESSENTIAL FUNCTIONS: -- Essential functions; as defined underthe Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Reviews and process requisitions for an assigned department; researches vendor information and/or
quotes using the internet; reviews requisitions for required information and documentation; obtains missing
information and documentation as necessary; performs other tasks in support of the requisition process.
• Enters transaction information into computer records systems to create requisitions.
• Provides order status, tracking information, and proof of delivery on requested transactions.
• Assists divisions with other administrative requirements as necessary to include shipping and/or invoice
research.
• Distributes purchase orders and contracts according to departmental or division procedures; maintains
purchase orders until completely received; closes purchases order upon completion and initiates payment
process.
• Reviews all invoices for proper documentation, approval, coding, validity, and accuracy; requests and
follows -up with managers for necessary approvals to ensure timely payments:
• Performs accounts payable processing, payment generations, and submits invoices to Finance
Department within required time frames.
• Reconciles invoices for payment processing'; forwards
order and submits to Director for final payment approval.
• Records payments and calculates remaining balances.
for management approval; closes out purchase,
• Answers phones and a -mails from vendors; investigates and resolve any accounts payable related
irregularities and/or queries,
• Performs a variety administrative support functions; prepares reports; maintains, orders and restocks
office supplies.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Acoount Clerk, Senior Vernon CA t of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND three years of accounts payable and customer service
experience.
Knowledge of:
• City organization, operations,. policies, and procedures.
• Basic principles and practices of accounting, bookkeeping, and records maintenance.
• Customer service standards and protocols.
Business computers and standard MS Office software applications.
Skill in:.
• Entering numerical and related information into a computer system with speed and accuracy.
• Maintaining accurate and interrelated financial and technical records.
• Following verbal and written instructions and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Account Clerk, Senior Vernon CA - 2 of 2
JOB DESCRIPTION
Administrative Aide (Courier)
Date Prepared: March 2014 Class Code: 1535
SUMMARY: Under basic supervision, pick up and deliver messages, documents, packages, and other
items between offices, departments, businesses and general; public within established timelines, performs a
variety of basic clerical and administrative support functions supporting city operations.
DISTINGUSING CHARACTERISTICS: -- Administrative Aide (Courier) is the entry level in the job series;
incumbents work under basic supervision, and perform a variety of routine and supportive clerical dutiesy
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job descdpiton does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Performgeneral office or clerical work such as filing materials, operating duplicating machines, or
running errands.
• Plan and follow the most efficient routes for delivery of messages, documents, packages and other
items.
• Unload and sort items for delivery.
• Receive messages or materials to be delivered, and information on recipients, such as names,
addresses, telephone numbers, and delivery instructions, communicated via telephone, two-way radio,
or in person.
• Load vehicles with items, ensuring items are loaded correctly and taking precautions with hazardous
items.
• Sort items to be delivered according to the delivery route.
• Deliver messages and items, such as documents, and packages, between departments, offices,
businesses, general public and private homes;
• Record information, such as items received and delivered and recipients' responses and signatures to
messages and/or documents.
• Check with administration after completed deliveries, in order to confirm deliveries and to receive
instructions for other deliveries as needed.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Possession of a High School Diploma or GED. No experience needed.
Knowledge of:
• City organization, operations, policies and, procedures.
• Principles and practices of office administration.
Administrative. Aide (Courier) Vernon CA 1o12
• Telephone etiquette and customer service protocol.
• Customer service standards and protocols.
Skill In:
• Reading maps and navigational skills.
• Working alone and keeping tight schedules.
• Responsible attitude toward safety.
• Organizing tasks and meeting deadlines.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with City officials and consultants and the public.
• Establishing and maintaining cooperative working relationships with co-workers and the public.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed driving in the city and surrounding areas and in a standard office environment.
Administrative Aide (Courier) Vernon CA 2 of 2
JOB DESCRIPTION
Administrative Assistant, Senior
Date Prepared: March 2014
Class Code: 1520
SUMMARY: Under general supervision, performs a variety of administrative or technical support functions
supporting adepartment director or other 'senior management personnel; prepares correspondence;
maintains departmental records and filing systems; conducts special projects.
DISTINGUSHING CHARACTERISTICS: -- Administrative Assistant, Senior is the journey level in the job
series; incumbents work under general supervision, and perform a variety of technical support duties.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills., This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Performs highly skilled secretarial or technical support to a department director or other senior
management personnel.
• Answers, screens and directs incoming telephone calls; responds to public inquiries and requests for
information.
• Schedules and coordinates meetings and appointments.
• Prepares correspondence', meeting agendas and reports.
• Organizes and maintains departmental filing systems and records.
• Prepares requisitions; processes invoices, requests for payments; reconciles billing statements;
processes personnel status changes; processes Department's. payroll.
• Supports department programs and functions; prepares and distributes various types of documents,
helps evaluate documents, assists in administering various processes;
• Provides clerical support to the Vernon Residential Internet Service and Internet billing system; creates
customer accounts; prepares monthly billing and monitors customer accounts.
• Coordinates and conducts special projects as assigned.
• Makes travel arrangements and maintains local, state, and national memberships for departmental staff.
• Conducts a variety of general office duties including data entry; processes departmental mail; notarizes
documents and orders office supplies.
• Maintains and enforces all aspects of security and confidentiality of records and information.
• Compiles, summarizes, and analyzes financial data, and prepares and files special financial reports.
• Processes requests for information, and attempts to resolve them by researching files and records;
explains rules, policies, and procedures; explains the proper use and completion of forms and documents;
refers matters requiring policy interpretation to supervisor for resolution.
• Performs technical research activities and special projects.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as;required orassigned.
Administrative Assistant,. Senior Vernon CA 1 of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Possession of a High School Diploma or GED, AND three (3) years administrative or technical support
experience.
Knowledge of:
• City organization, operations, policies and procedures.
• City Code, City Ordinances, and Standard Operating Manual.
• Principles and practices of office administration.
• Records management principles.
• Telephone etiquette and customer service protocol.
• Customer service standards and protocols.
• Human resource management practices and principles.
• Business computers and standard MS Office software applications.
Skill in:
• Providing highly skilled secretarial support to senior -level personnel.
• Preparing correspondence, agendas, and various types of documents.
• Organizing and maintaining departmental records and filing systems.
• Answering incoming calls and responding to public inquiries.
• Coordinating special projects in support of departmental operations.
• Organizing tasks and meeting deadlines.
• Operating a personal computer utilizing a variety of business software.
• Explaining City policies and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers and the public.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License may be required depending on area of assignment.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Administrative Assistant, Senior Vernon CA 2 of 2
Administrative Assistant
Date Prepared: March 2014 Class Code: 1530
SUMMARY: Under basic supervision, performs a variety of routine clerical and administrative support
functions supporting departmental operations; prepares correspondence; reviews applications and
documents for completeness; maintains departmental records and filing systems; conducts research and
special. projects.
DISTINGUSING CHARACTERISTICS: -- Administrative Assistant, is the entry level in the job series;
incumbents work under basic supervision, and perform a variety of routine and supportive clerical duties,
ESSENTIAL FUNCTIONS: -, Essential functions, as defined under the Americans with Disabilties Act, may Include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer Essential duties and responsibilities may include,
but are not limited to, the following:
• Performs routine clerical support within area of responsibility; reviews applications and documents for
completeness; organizes and maintains departmental records and filing systems; scans documents for
records retention.
• Provides customer service at front desk; answers, screens and directs incoming telephone calls;
responds to public inquiries and requests for information; schedules appointments; opens and
distributes interoffice mail.
• Types, formats, edits and proofreads correspondence, meeting agendas, reports and documents;
composes routine correspondence; makes copies and assists with collating binders.
• Processes a variety of permits and permit applications;
• Uploads current information to the City's website..
• Purchases office supplies; organizes and maintains supply room; processes requests for payments;
reconciles billing statements; processes or assisting in processing Department's payroll and personnel
status changes.
• Conducts a variety of general office duties including data entry.
• Maintains and enforces all aspects of security and confidentiality of records and information.
• Enters, compiles and summarizes financial or other data, and prepares routine or special reports..
• Processes requests for information, and attempts to resolve them by researching files and records;
explains rules, policies, and procedures; explains the proper use and completion of forms and documents;
refers matters requiring policy interpretation to supervisor for resolution.
• Performs technical research activities and special projects.
• Serves as backup for other positions to ensure continuity of operations during absences.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Administrative Assistant Vernon CA 1 of.2+%
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Possession of a High School Diploma or GED, AND one (1) year administrative support including customer
service experience.
Knowledge of:
• City organization, operations, policies and procedures.
• City Code, City Ordinances, and Standard Operating Manual.
• Principles and practices of office administration.
• Records management principles.
• Telephone etiquette and customer service protocol.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications
Skill in:
• Preparing correspondence and various types of documents.
• Reviewing documents for accuracy.
• Organizing and maintaining departmental records and filing systems.
• Answering incoming calls and responding to public inquiries.
• Coordinating special projects in support of departmental operations.
• Organizing tasks and meeting deadlines.
• Operating a personal computer utilizing a variety of business software.
• Explaining City policies and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers and the public.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License may be required depending on area of assignment.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Administrative Assistant Vernon CA - 2 of 2
JOB DESCRIPTION
Administrative Secretary
bate Prepared: March 2014
Class Code: 1510
SUMMARY: Under general supervision, performs a variety of complex administrative functions supporting a
department director and/or other senior management personnel; prepares correspondence; maintains
departmental records and filing systems; completes payroll; conducts special projects.
DISTINGUSHING CHARACTERISTICS: -- Administrative Secretary is the experienced paraprofessional
level in the job series; incumbents work under general supervision, and perform a variety of technical,
specialized and complex duties.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Performs highly skilled secretarial support to a department director and/or other senior management
personnel.
• Answers, screens and directs incoming telephone calls; responds to public inquiries and requests for
information:;
• Schedules and coordinates meetings and appointments.
•- Prepares correspondence, meeting agendas and reports.
• Organizes and maintains departmental filing systems and records.
• Participates in preparing budgetary expenditures and/or processing the Department's payroll, invoices,
purchase orders, contracts and requisitions.
• Coordinates and conducts special projects as assigned by the Director.
• Makes travel arrangements and maintains local, state, and national memberships for departmental staff.
• Attends and participates in Board and/or other meetings as assigned.
• Conducts a variety of general office duties; processes departmental mail and orders office supplies.
• Maintains and enforces all aspects of security and confidentiality of records and information.
• Compiles, summarizes, and analyzes financial data, and prepares and files special financial reports.
• Processes requests for information, and attempts to resolve them by researching files :and records;
explains rules, policies, and procedures; explains the proper use and completion of forms and documents;
refers matters requiring policy interpretation to supervisor for resolution; coordinates solution of customer
service issues with other department staff, and effectively communicates customer service issues.
• Performs technical research activities and special projects:
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Administrative Secretary Vernon CA 1 oG2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Possession of a High School Diploma or GED, AND four (4) years administrative support experience to
senior -level personnel. .
Knowledge of:
• City organization, operations, policies and procedures.
• City Code, City Ordinances, and Standard Operating Manual.
• Principles and practices of office administration.
• Records management principles..
• Telephone etiquette and customer service protocol.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.
Skill in:
• Providing highly skilled secretarial support to senior -level personnel.
• Preparing correspondence, agendas, and various types of documents.
• Organizing and maintaining departmental records and filing systems.
• Answering incoming calls and responding to public inquiries.
• Coordinating special projects in support of departmental operations.
• Operating a personal computer utilizing a variety of business software.
• Explaining City policies and procedures.
• Communicating effectively verbally and in writing.
• Dealing.tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Administrative Secretary . Vernon CA 2 of 2
Accountant, Senior
Date Prepared: March 2014 Class Code: 1230
SUMMARY: Under basic supervision, supervises accounting processes and staff in the Finance Department,
analyzes operations and recommends operating improvements, and analyzes financial information.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined underthe Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Supervises the clerical and technical support staff of an assigned accounting work group; plans and
assigns workload; prioritizes and assigns tasks and projects; trains staff, monitors work and evaluates
performance; supervises operations, and meets regularly with staff to discuss and resolve priorities,
special assignments, problems, and technical issues.
• Reviews financial and accounting records and corrects errors as required; monitors accounting documents
for accuracy, completeness, and compliance with federal and state rules, and City policies and practices.
• Reviews accounting policies, procedures, and software applications, and recommends changes.
• Performs technical research activities and special projects.
• Reviews, approves, and posts documents and computer accounting entries; performs technical
accounting activities, including general ledger maintenance, revenue tracking, reconciliations,; special fund
accountings capital assets, and financial reporting; performs duties within scope of authority and training,
and in compliance with City policies and quality standards; duties mayvary•according to job assignment.
• Maintains financial records and associated filing systems; enters data into computer systems; verifies
coding, processes transactions, updates accounts, compiles documentation, and generates reports
reviews and validates data; maintains additional accounting and technical transaction databases as
needed.
• Compiles, summarizes, and analyzes financial data, and prepares and files special financial reports.
• Reviews source documents for compliance to rules and regulations; determines proper handling of
financial and technical transactions within designated limits.
• Processes requests for information, and attempts to resolve them by researching files and records;
explains rules; policies, and procedures; explains the proper use and completion of forms and documents;
refers matters requiring policy interpretation to supervisor for resolution; coordinates solution of customer
service issues with other department staff, and effectively communicates customer service issues.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Accountant,. Senior Vernon CA 1 of
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Accounting, or related field; AND three years public sector accounting and computer
experience, preferably with the City of Vernon.
Knowledge of:
• City organization, operations, policies, and procedures.
• Generally Accepted Accounting Principles for public sector financial administration.
• Applicable state and federal statutes, rules, codes, and regulations governing public sector accounting
and purchasing functions.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.
Skill in:
• Interpreting and applying state and federal accounting rules and regulations, and City procedures.
• Reviewing, updating, and maintaining financial records, reports, and documentation.
• Reviewing and correcting financial data and mathematical calculations.
• Prioritizing multiple tasks, projects, and demands; and planning and coordinating the work of others.
• Maintaining accurate and inter -related accounting records, and identifying and reconciling errors:
• Performing mathematical calculations with skill and accuracy, and maintaining electronic records and
files.
• Meeting critical time deadlines.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work Is performed in a standard office environment.
Accountant, Senior Vernon CA 2 of 2
JOB DESCRIPTION
Accountant
Date Prepared: March 2014
Class Code: 1240
SUMMARY: Under basic supervision, performs basic accounting work in maintaining the general ledger
accounts for the Finance Department, including recording, accounting, reconciling, and reporting of financial
and technical transactions for City funds and assets.
ESSENTIAL FUNCTIONS: — Essential functions, as darned underthe Americans with Disabilities Act; may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this Gass;
employees maybe assigned duties which are not listed below; reasonable accommodations wiil be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer, Essential duties and responsibilities may include,
but are not limited to, the following:
• Processes accounting documents and technical transactions in compliance with all applicable rules,
regulations and procedures; duties may vary according to work assignment.
• Records financial activities; posts journal entries, payroll expenditures, and receipts; reviews accounting
files and records, and researches and resolves discrepancies.
• Reviews, approves, and posts documents and computer accounting entries; performs technical
accounting activities, including general ledger maintenance, revenue tracking, reconciliations, special fund
accounting, capital assets, and financial reporting; performs duties within scope of authority and training,
and in compliance with City.policies and quality standards; duties may vary according to job assignment.
• Reviews, reconciles, and processes bank statements, cash balances, and employee special accounts.
• Maintains financial records and associated filing systems; enters data into computer systems; verifies
coding, processes transactions, updates accounts, compiles documentation, and generates reports;
reviews and validates data; maintains additional accounting and technical transaction databases as
needed.
• Compiles, summarizes, and analyzes financial data, and prepares and files special financial reports.
• Reviews and approves payroll data; assists with payroll processing functions
• Reviews source documents for compliance to rules and regulations; determines proper handling of
financial and technical transactions within designated limits.
• Processes requests for information, and attempts to resolve them by researching files and records;
explains rules, policies, and procedures; explains the proper use and completion of forms and documents;
refers matters requiring policy interpretation to supervisor for resolution; coordinates solution of customer
service issues with other department staff, and effectively communicates customer service issues.
• Performs technical research activities and special projects:
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Accountant Vernon CA 1 of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Accounting, or related field; AND two years accounting and computer experience.
Knowledge of:
• City organization, operations, policies, and procedures.
• Generally Accepted Accounting Principles for public sector financial administration.
• Applicable state and federal statutes, rules, codes, and regulations governing public sector accounting
functions.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.
Skill in:
• Understanding and applying City accounting standards, policies and procedures.
• Maintaining accurate and inter -related accounting records, and identifying and reconciling errors.
• Reviewing, correcting, and updating financial information and mathematical calculations.
• Performing mathematical calculations with skill and accuracy, and maintaining electronic records and
files. ,
• Meeting critical time deadlines.
• Explaining accounting rules and regulations, and City policies and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Accountant Vernon CA 2 of 2
JOB DESCRIPTION
Assistant Finance Director
Date Prepared: March 2014
Class Code: +1220
SUMMARY: Under general supervision, assists the Finance Director to maintain fiscalstability, and
safeguard the assets of the City; provides financial advice;, manages assigned personnel, and assures that
work activities are in compliance with state and federal regulations, and City policies.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined underthe Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at anytime by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Manages the activities and staff of a Finance Department work group, including financial reporting, billing,
accounts receivable, accounts payable, and purchasing; coordinates with other managers on special
projects, daily operations, personnel management, technical issues, and budget.
• Reviews and approves financial reports, and conducts financial analyses; analyzes Finance Department
technical information, and develops recommendations and summary reports; assures financial reports are
in compliance with time requirements and quality standards, and in accordance with state and federal
requirements; rules, and regulations.
• Directs the preparation and issuance of Comprehensive Annual Financial Report (CAFR), special financial
reports and disclosures, and interim financial reports for departments and City Management.
• Prepares and reviews policies, requests for proposals, contracts, staff reports, and other- communications.
• Conducts internal control risk assessment of City financial systems, and other special projects, and
presents findings to City management, City Council, oversight boards, and auditors.
• Directs Finance staff; plans, prioritizes, and assigns tasks and projects; monitors work, develops skills, and
evaluates performance; meets with team to discuss and resolve workload, quality standards, and, technical
issues; reviews work, verifies the accuracy of financial records, and assures required deadlines are met;
reviews and verifies journal entries and account reconciliations.
• Evaluates departmental policies, internal system controls, and recommends improvements.
• Coordinates development of City budget; monitors budget, revenue, and expenditure trends.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, technical support systems, internal reporting relationships, and inter-
departmental issues; identifies opportunities for improvement, and develops recommendations.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Assistant Finance Director Vernon CA 1 of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Accounting, Finance, or Business Administration; AND six years' experience
managing public sector financial operations.
Knowledge of:
• City organization, operations, policies, and procedures.
• Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and
Government Finance Officers Association (GFOA) standards, recommended practices and policies,
rules and regulatory reporting requirements.
• Generally Accepted Accounting Principles for Public Sector financial management, including payroll,
treasury, grant funds, and public debt management.
• Federal and state laws and statutes governing municipal operations, public records, and open meetings.
• Legal, ethical, and professional rules of conduct for municipal finance officers.
• Principles and practices of administrative management, including personnel rules, procurement, contract
management, risk management, and employee supervision.
• Record keeping and file maintenance principles and procedures.
• General ledger and account reconciliation standards.
Skill in:
• Analyzing problems, defining complex issues, identifying alternative solutions, projecting consequences
of proposed actions, and implementing recommendations to support goals and build the organization.
• Effectively managing staff, and delegating tasks and authority.
• Assessing and prioritizing multiple tasks, projects and demands.
• Reading, interpreting, understanding, and applying accounting standards and procedures, applicable
federal and state rules and regulations, and City policies and procedures.
• Monitoring and interpreting financial documents, and assuring compliance with all regulatory
requirements governing municipal financial activities.
• Analyzing financial issues, evaluating alternatives, and developing recommendations and strategies.
• Usigg initiative and independent judgment within established procedural guidelines.
• Reviewing interrelated financial and technical records, and identifying and reconciling errors.
• Operating a personal computer utilizing standard and specialized software.
• Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Drivers License is required.
Finance Officer (CPFO) designation is preferred.
Certified Public Accountant (CPA) or Certified Public
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Assistant Finance Director Vernon CA - 2 of 2
JOB DESCRIPTION
Deputy City Treasurer
Date Prepared: March 2014 Class Code: 1225
SUMMARY: Under general supervision, assists the Finance Director to receive and disburse City funds, and
safeguard the assets of the City; assists with managing the accounting cycle process, manages payroll and
accounting personnel, and assures that work activities are in compliance with state and federal regulations,
and City policies.
ESSENTIAL FUNCTIONS: — Essential functions, as defined underthe Americans with Disabilities Act may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;,
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Manages the activities and staff of a Finance Department work group, including treasury, payroll, cash,
investments, general ledger, and accounting cycle process; coordinates with other managers on special
projects, daily operations, personnel management, technical issues, and budget.
• Manages receipts, accounts payable, payroll, and technical transactions for the City, in compliance with all
applicable Federal and state rules and regulations, and City procedures; disburses funds according to
approved appropriations.
• Directs and 'reviews City payroll process; assures that all payroll information is appropriately reported and
recorded, and payrolls are on time; generates technical payroll reports for government agencies; prepares
and submits tax deposits and special state and Federal statements.
• Researches and analyzes payroll data for special reports, surveys, and budgeting process; traces
transactions to locate and resolve discrepancies.
• Monitors daily cash balances to verify liquidity of working capital.
• Compiles data, and prepares regular accounting of income and expenditures.
• Maintains a system of internal controls to assure the accuracy and reliability of accounting information.
• Checks documents for validity and accuracy of information; reconciles transactions and records, reviews
accounting records, and corrects errors as required; verifies the accuracy of accounting and payroll
records.
• Manages Finance staff; plans, prioritizes, and assigns tasks and projects; monitors work, develops skills,
and evaluates performance; meets with team to discuss and resolve workload, quality standards, and
technical issues; reviews work, verifies the accuracy of financial records, and assures required deadlines
are met; reviews and verifies journal entries and account reconciliations.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, technical support systems, internal reporting relationships, and inter-
departmental issues; identifies opportunities for improvement, and develops recommendations.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Deputy City Treasurer Vemon CA 1 "of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Accounting, Finance, or Business Administration; AND five years' experience in public
sector financial operations.
Knowledge of:
• City organization, operations, policies, and procedures.
• Government Accounting Standards Board (GASB), and Financial Accounting Standards Board (FASB)
standards, recommended practices and policies, rules and regulatory reporting requirements.
• Generally Accepted Accounting Principles for Public Sector financial management, including payroll,
treasury, grant funds, and public debt management.
• Payroll and benefits accounting rules, regulations, methods, and procedures.
• Federal and state laws and statutes governing municipal operations.
• Legal, ethical, and professional rules of conduct for municipal finance officers.
• Principles and practices of administrative management, including personnel rules, procurement, contract
management, risk management, and employee supervision.
• Record keeping and file maintenance principles and procedures.
• General ledger and account reconciliation standards.
Skill in:
• Effectively managing staff, and delegating tasks and authority.
• Assessing and prioritizing multiple tasks, projects and demands.
• Maintaining payroll documentation, and verifying, and reconciling payroll information and reports.
• Meeting deadlines and strict time frames for payroll processing.
• Reading, interpreting, understanding, and applying accounting standards and procedures, applicable
federal and state rules and regulations, and City policies and procedures.
• Analyzing financial issues, evaluating alternatives, and developing recommendations and strategies.
• Reviewing interrelated financial and technical records, and identifying and reconciling errors.
• Operating a personal computer utilizing standard and specialized software.
• Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Deputy City Treasurer Vernon CA 2 of 2
JOB DESCRIPTION
Director of Finance/City Treasurer
Date Prepared: March 2014
Class Code: 1210
SUMMARY: Under limited supervision, performs complex management and technical duties as the Finance
Director and City Treasurer, with responsibility for maintaining fiscal stability and safeguarding the assets of
the City; provides financial advice to the City Administrator and City Council; manages assigned personnel,
and assures that financial activities are in compliance with state and federal regulations, and City policies.
ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below,, reasonable accommodations will be made as required The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to;the following:
• Manages the Finance Department through effective planning and fiscal management; provides leadership,
direction and guidance in financial strategies and priorities; evaluates and analyzes financial data, and
recommends and implements solutions; assures the financial activities and procedures are in compliance
with all laws, policies, regulations, and accounting standards.
• Serves as principal financial advisor to the City Council and City Administrator; provides leadership,
direction, and guidance to achieve the City goals of fiscal well-being and integrity; interprets concerns,
defines desired results, develops solutions, communicates status of financial issues, interprets and
explains policies and regulations, and assures the efficient delivery of high quality financial services.
• Monitors Finance Department operations and internal financial controls; assures the quality of the financial
activities, services, and work products; prepares and reviews statistical analyses to evaluate trends and
financial status; develops revenue and expenditure forecasts, and recommends budget adjustments.
• Directs, leads, and motivates the Finance staff; plans, prioritizes, and assigns tasks and projects; monitors
work, develops skills, and evaluates performance; meets with team to discuss and resolve workload,
special projects, quality standards, customer services, and technical issues; reviews work, verifies. the
accuracy of financial records, Identifies corrective actions, and assures required deadlines are met.
• Analyzes financial information on City operations, evaluates departments' needs and goals, and
recommends financial resources; reviews and monitors status reports, and recommends appropriate
actions; prepares and presents financial forecasts and status reports to City Council.'
• Analyzes the Cty's financial condition and develops plans to assure financial performance meets goals;
coordinates development of City budget; monitors budget, revenue, and expenditure trends.
• Directs financial reporting, preparation of financial statements; and development of the Comprehensive
Annual Financial Report (CAFR); oversees the City's banking, cash and debt management, bond rating,
and investment activities; interprets laws, rules, regulations, and guidelines for financial procedures.
• Monitors and evaluates .the efficiency and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, technical support systems, internal reporting relationships, and inter-
agency Issues; identifies opportunities for improvement, and develops recommendations.
• Coordinates and resolves financial and technical issues with elected officials and outside agencies.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City 'Information; performs other duties as required or assigned.
Director of Finance/City Treasurer Vernon CA 1:pf 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Accounting, Finance, or Business Administration; AND seven years experience
managing public sector financial operations. Master's Degree in Finance or Business Administration is
desirable.
Knowledge of:
• City organization, operations, policies, and procedures.
• Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and
Government Finance Officers Association (GFOA) standards, recommended practices and policies,
rules and regulatory reporting requirements.
• Generally Accepted Accounting Principles for Public Sector financial management, including payroll,
treasury, grant funds, and public debt management.
• Federal and state laws and statutes governing municipal operations, public records, and open meetings.
• Legal, ethical, and professional rules of conduct for municipal finance officers.
• Principles and practices of administrative management, including personnel rules, procurement, contract
management, risk management, and employee supervision.
• Record keeping and file maintenance principles and procedures.
• General ledger and account reconciliation standards.
Skill in:
Analyzing problems, defining complex issues, identifying alternative solutions, .projecting consequences
of proposed actions, and implementing recommendations to support goals and build the organization.
• Effectively managing and leading staff, and delegating tasks and authority.
• Assessing.and prioritizing multiple tasks, projects and demands.
• Reading, interpreting, understanding and applying accounting standards and procedures, applicable
federal and state rules and regulations, and City policies and procedures.
• Analyzing City needs and prioritizing and promoting financial strategies to meet future needs.
• Monitoring and interpreting financial documents, and assuring compliance with all regulatory
requirements governing municipal financial activities.
• Analyzing financial issues, evaluating alternatives, and developing recommendations and strategies.
• Using initiative and independent judgment within established procedural guidelines.
• Reviewing interrelated financial and technical records, and identifying and reconciling errors.
• Operating a personal computer utilizing standard and specialized software.
•. Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required. Certified Public Accountant (CPA) or Certified
Government Finance Officer (CGFO) designation is preferred.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Director of Finance/City Treasurer Vernon CA 2 of 2
JOB DESCRIPTION
Payroll Specialist
Date Prepared: March 2014
Class Code: 1245
SUMMARY: Under basic supervision, maintains and prepares City-wide payroll, technical reports, employee
benefits records, and other technical and accounting records for the Finance Department; researches
technical issues, reconciles accounts, resolves discrepancies; and maintains the accuracy of the payroll
records.
ESSENTIAL FUNCTIONS:— Essential functions; as defined under the Americans with Disabilities Act, may include anyof the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Processes payroll, benefits, and technical transactions for the City employees, in compliance with all
applicable federal and state rules and regulations, and City procedures.
• Enters payroll, benefits, and relateddata into computer systems, and maintains information system
database; enters data, processes transactions, validates data, and compiles documentation.
• Reviews timesheets and source documents for compliance with rules and regulations; determines proper
handling of payroll and technical transactions within designated limits; coordinates correction of timesheet
errors with City Departments; creates and submits special payment plan files.
• Ensures all payroll and benefit duties are performed in a timely and accurate manner and are executed in
accordance with all Federal, State Wage and Hour laws, tax regulations, and City policies and MOU
guidelines. Provides timely payroll entries for general ledger processing.
• Processes Human Resources personnel actions and related transaction forms.
• Generate and submit CalPERS on-line payroll report and make payment in accordance with established
C6IPERS policies and procedures:
• Checks documents for validity and accuracy of information; performs mathematical calculations; records,
files, and distributes related paperwork and technical documents.
• Reconciles technical records according to City policies; reviews payroll records and corrects errors as
required; checks the accuracy of the payroll records.
• Compiles monthly payroll reports for month -end entries; balances and prepares payroll tax returns and
deposits and prepares accounting journal entries.
• Performs advanced' analysis and trouble shooting of payroll system processes.
• Assures that all reports and paperwork are completed in a timely manner; updates, corrects, retrieves and
releases information according to procedures; collects payroll, 'benefits, and administrative information,
and compiles data for reports; prepares and distributes required' reports.
• Maintains payroll records and associated filing systems; enters data into computer systems; maintains
additional accounting and technical transaction databases as needed.
• Interprets and explains federal and state rules and regulations, and City policies and procedures while
exercising the highest degree of confidentiality; responds to and resolves customer service issues in a
courteous and respectful manner; answers questions and resolves 'issues within scope of authority and
City guidelines; cross -trains in other accounting and administrative jobs.
• Processes requests for information, and attempts to resolve them by researching files and records;
explains rules, policies, and procedures; explains the proper use and completion of forms and documents;
Payroll5pecialisl Vernon CA 1 of 2
refers matters requiring policy interpretation to supervisor for resolution; coordinates solution of customer
service issues with other department staff, and effectively communicates customer service issues.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND three years of public sector accounting and payroll
experience; .
Knowledge of:
• City organization, operations, policies, and procedures.
• Basic principles and practices of accounting, bookkeeping, and records maintenance.
• Applicable state and federal statutes, rules, codes, and regulations governing payroll and benefits.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.
Skill in:
• Interpreting and explaining City policies, and federal and state laws governing payroll accounting.
• Maintaining and reconciling payroll documentation, information, and reports.
• Meeting deadlines and strict time frames for payroll processing.
• Entering numerical and related information into a computer system with speed and accuracy.
• Maintaining accurate and interrelated financial and technical records.
• Following verbal and written instructions and procedures.
• Communicating effectively verbally and in writing.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Payroll Specialist Vernon CA 2 of 2
JOB DESCRIPTION
Purchasing Assistant
Date Prepared: March 2014
Class Code: 1235
SUMMARY: Under basic supervision, reviews department requisitions and processes into purchase orders.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act; may Include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer, Essential duties and responsibilities may include,
but are not limited to, the following:
• Reviews requisitions from City departments, and creates and processes purchase orders (PO) and other
necessary documents related to the purchase of supplies, equipment, services and material..
• Review and process technical and financial documents required for the purchase of services, supplies,
materials, and other commodities in accordance with City policies and procedures.
• Communicates with vendors to research and resolve outstanding issues.
• Maintains and updates PO files, vendor records, and databases.
• Assists City staff with purchasing special items and managing PO process; explains rules, policies, and
procedures; scans invoices for department processing and approval..
• Reviews invoices, payment requests, purchase orders, and related documentation for accuracy,
completeness, and department/Cityapproval.
• Analyzes and tracks procurement process, protocols, trends, proposals and product price quotations.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or equivalent; three years of experience in governmental or commercial
purchasing including familiarity with warehousing and inventory control procedures.
Knowledge of:
• City policies and procedures.
• Basic principles and practices of purchasing, bookkeeping, and records maintenance.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.
• Storekeeping and warehousing methods and practices including inventory control procedures; types of
supplies, materials and equipment commonly used by the municipal utilities.
Skill in:
• Explaining purchasing rules and regulations, and City policies and procedures.
• Entering numerical and related information into a computer system with speed and accuracy.
• Following verbal and written instructions and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
Purchasing. Assistant Vernon CA 1of2
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Purchasing Assistant Vernon CA 2 of 2
JOB DESCRIPTION
Risk Manager
Date Prepared: March 2014 Class Code: 1215
SUMMARY: Under general direction of the Finance Director, manages the day-to-day administration of
property and casualty claims and recovery activities and services; develops, administers and coordinates
programs and strategies designed to eliminate, limit or transfer risk exposures utilizing Insurance, contractual
agreements or a combination of both to protect the City.
ESSENTIAL FUNCTIONS: -, Essential functions, as defined under the Americans with Disabilities Act, may include any of the hollowng
representative duties, knowledge; and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not Constitute anemployment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Plans, organizes and supervises the centralized activities of Risk Management, including risk
identification and evaluation, and property and casualty claims analysis.
• Administers the claims management program involving liabilities for damages and injuries to the public
arising out of City operations; performs fact-finding activities involving the collection, examination,
evaluation and interpretation of facts and information submitted through the claims process.
• Consults and confers with claimants, insurance and legal representatives on filed claims; evaluates and
determines disposition. Develops and manages the City's Risk Financing Program. Prepares budgets
to meet loss situations as they arise. Prepares section budget and forecasts future funding
requirements.
• Reviews and monitors the subrogation and claims recovery for the City; evaluates maximum value of.
liable damages to City property, equipment and personnel; participates in and/or negotiates settlements
and other remedial agreements; advises on the acceptability of settlements or the pursuit of legal
proceedings. Responsible for billing, collecting and or resolving 3rd party claims involving damages to
City property and/or equipment.
• Develops, coordinates and monitors risk policies and procedures. Provides training to City staff on risk
issues.
• Represents the City as necessary to insure proper underwriting of City's property and casualty
insurance placements, works with each insurance carrier's underwriting sections for auditing of city
operations. Coordinates facility reviews and policy reviews under assigned area.
• investigate automobile accidents involving City staff, equipment or property„ determine probable cause
and make recommendations to prevent future occurrences.
• Responds to accidents, where probable City liability is incurred, contacts all parties involved and attempts
to limit exposure and expense with a pro -active early response. Responds on a 2417 basis on urgent
matters. Advises the City, Administrator and City Executive team on risk identification and property and
casualty claims experience and costs throughout the City.
• Investigates all property, casualty and liability claims filed against the City for potential incidents that may
become a claim or litigation against the City. Works with the City Attorney's office to resolve claims
against the City in a timely, cost effective manner and within City policy.
• Prepares and presents staff reports, conducts a variety of organizational studies and investigations related
to risk management,
• Ensures regulatory compliance with all laws and regulations under the Risk Management Division's
assigned area of responsibility; provides consulting expertise to all City departments to assist; them with
regulatory compliance in their areas of responsibility.
Risk Manager Vernon CA 1u12
• Prepares insurance specifications, reviews bids and makes recommendations for placing property,
casualty and liability insurance or retaining risk; approves and audits all property, casualty, and liability
premium billings.
• Evaluates and approves insurance documents provided by vendors and contractors to comply with the
requirements for purchase orders, contracts, special events, and various permits.
• Works with State and Federal Programs when disasters have been declared. Develops loss estimates,
assists with obtaining funding for these types of events. Participates in the City's response to disasters
and other emergency situations.
• Coordinates property and casualty actuarial studies and performs cost benefit analyses.
• Reviews and evaluates assigned employees' job performance and effectively recommends personnel
action.
• Performs other related duties as assigned or as the situation requires.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's degree from an accredited college or university with major course work in risk management,
safety, finance, business administration, public administration or a related field; AND five years of
increasingly responsible experience in the management of a comprehensive risk management program,
including two years of administrative and supervisory responsibility.
Knowledge of:
• Operational characteristics, services, and activities of a comprehensive risk management program.
• Organizational and management practices as applied to the analysis and evaluation of programs,
policies, and operational needs.
• Modern and complex principles and practices of program development and administration.
• Risk management theory, principles, and practices and their application to a wide variety of program
activities.
• Accident prevention, loss control, and safety program management principles.
• Principles of risk identification, risk control, risk transfer, and risk financing.
• Insurance industry principles and practices; principles of financial analysis; financial terms, concepts,
and tools, including bond financing, cost benefit analysis, and actuarial science and analysis.
• Financial alternative and non-traditional risk financing strategies.
• Aspects and lines of commercial insurance, including claims handling procedures and practices;
statistical principles and methods used to analyze accident and risk trends.
• Property valuation practices and methods; advanced negotiation principles and techniques.
• Principles and practices of municipal budget preparation and administration.
• Pertinent federal, state, and local laws, codes and regulations.
Skill in:
• Communicating clearly and concisely, both orally and in writing
• Preparing clear and concise administrative and financial reports
• Negotiating claims and make effective presentations
• Analyzing problems, identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals
• Interpreting and applying federal, state, and local policies, laws and regulations
• Establishing and maintaining effective working relationships with those contacted in the course of work,
and maintain security of confidential information.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
Risk Manager Vernon CA 2 of 2
Assistant Fire Chief
Date Prepared: March 2014 Class Code: 5015
SUMMARY: Under general supervision, serves as Vernon Fire Department (VFD) Assistant Fire Chief;
commands and coordinates emergency responses, and assures that personnel are properly trained and ready
to provide an effective response to protect the lives and property of the City residents and businesses; directs
core VFD programs, including training, fire prevention, public education, emergency preparedness, heavy
rescue, hazardous materials, administrative functions, and special projects.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this Gass;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following;
• Assists the Fire Chief as the second -in -command of the VFD and department Safety Officer; directs and
manages VFD operations, programs, and projects, and manages Battalion Chiefs and Fire Marshal;
directs a variety of special projects and assignments, including work schedules, training, public education,
fire prevention programs, and administrative and budget functions. ,
• Plans, directs, coordinates, and reviews .work plans for staff activities and training; prioritizes and assigns
tasks and projects; monitors work, and reviews and evaluates outcomes and methods; meets with staff to
discuss and resolve problems, policies, workload, special projects, and technical issues.
• Plans and coordinates VFD activities and training; assures consistency of training, management of
emergencies, and adherence to policies, procedures, standards, and guidelines; evaluates performance of
VFD management team, and reviews and approves VFD evaluations.
• Analyzes workload trends, and develops emergency preparedness plans and training.
• Provides technical and management support to Fire Chief on a variety of complex issues, including
planning, policies, procedures, budget, goals, priorities, ` equipment, and purchasing;; coordinates
community relations activities, and resolves sensitive and complex citizen inquiries and complaints.
• Manages VFD response to emergency alarms and calls for service; assumes emergency incident scene
command according to VFD guidelines; determines the proper course of action, and coordinates
response.
• Coordinates operations and training, evaluates team performance, identifies training needs, and
coordinates training with other VFD shifts and outside agencies; assures effective communication of VFD
directives and changes in protocols; maintains discipline, and assures compliance to policies and
procedures.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, administrative support systems, internal reporting relationships, and
inter -agency issues; identifies opportunities for improvement, and develops recommendations.
• Conducts and supervises all fire cause and arson investigations.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Assistant Fire Chief Vernon CA 1 of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Must have an A.A. or A.S Degree in Fire Science or B.S.or B.A. degree and 24 units in Fire Science AND
seven years fire department management experience, including three years experience at a rank of
Battalion Chief, preferably with the City of Vernon.
Knowledge of:
• City and VFD policies and procedures.
• State and federal regulations, practices, and procedures governing fire safety and emergency services.
• Modern emergency services management principles for efficient and effective management of allocated
resources, including deployment strategies, reactive tactics, and coordination with outside agencies.
• Techniques and practices for effective and efficient management of Department resources, including
personnel administration, labor law, purchasing, and budgeting.
• Duties, powers, authorities, and limitations of a municipal Fire Chief.
• Tactics for deployment of personnel and equipment at fire and emergency scenes.
• Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses,
emergency medical services, rescue operations, and fire investigations.
• Procedures and equipment used in modern firefighting and emergency medical response.
• National Fire Protection Association (NFPA) and International Fire Service Training Association (IFSTA)
training and safety standards.
• City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains.
Skill in:
• Assuming VFD command level responsibilities and making appropriate decisions.
• Using initiative and independent judgment within established procedural guidelines, while assuring
compliance with VFD goals and objectives.
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and
implementing recommendations in support of goals.
• Assuming incident command responsibilities, making risk assessment decisions on deployment of staff,
and coordinating firefighting, rescue, and emergency medical services.
• Evaluating complex emergency scenes, and quickly developing solutions, priorities, and mitigation
plans.
• Reading pre -fire plans and recognizing the construction, contents, and occupancy of buildings in order
to apply appropriate firefighting techniques.
• Effectively managing and leading staff, and delegating tasks and authority.
• Assessing and prioritizing multiple tasks, projects and demands.
• Operating and maintaining specialized computer and communications equipment.
• Establishing and maintaining cooperative working relationships with co-workers and representatives
from other local, state and federal agencies.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Commercial. or Class C with Firefighter Endorsement Driver's License is required.
California State Certifications for Firefighter I & II Fire Officer and Chief Officer, HazMat.Specialist, Completion
of appropriate courses for California State Certification in Urban Search and Rescue (USAR) and Emergency
Medical Technician from appropriate California agency are required. Additional technical training and
certifications are preferred and may be required, including California Incident Command Certification System
(CICCS).
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment generally a ten-hour four day, a week (40 hours) in fire
department facilities, and in the field for evaluation of emergency situations; may be exposed to the same
work .hazards as Fire Department Captains. Must maintain a level of physical fitness to meet VFD
standards.
Assistant Fire Chief Vernon CA . - 2 of 2
I *
JOB DESCRIPTION
Fire Battalion Chief
Date Prepared: March 2014 Class Code: 5025
SUMMARY: Under general supervision, serves as Vernon Fire Department (VFD) Operations Chief;
commands and coordinates emergency responses, and assures that personnel are properly trained and ready
to provide an effective response to protect the rllves and property, of the City residents and businesses; directs
core VFD programs, including training, fire prevention, public education, disaster preparedness, facility and
equipment evaluation and maintenance, administrative functions, and special projects.
ESSENTIAL FUNCTIONS: - Essential functions, as defined under the Amepcans with Disabilities Act, mayinclude any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Directs and manages VFD operations; programs, and ,projects; manages emergency response, fire
suppression, emergency medical activities, and rescue operations on an assigned shift; also manages a
variety of special projects and assignments, including training, vehicle and equipment maintenance and
repair, public education, inspections, pre -fire planning, fire prevention programs, and administrative and
budget functions; duties may vary according to area of assignment.
• Manages daily staffing to assure adequate personnel for emergency response needs; assures
consistency of training, management of emergencies, and adherence to policies, procedures, and
nationally recognized standards and guidelines; evaluates performance of Captains, and reviews and
approves VFD evaluations.
• Manages VFD response to emergency alarms and calls for service; assumes emergency incident scene
command according to VFD guidelines; determines the proper course of action, and, coordinates
response.
• Inspects and evaluates VFD facilities, vehicles, and equipment; assures that all vehicles, apparatus, and
equipment is functional and available for immediate use; evaluates Firefighters, and assures that they are
properly trained and equipped, and are held accountable for duties and responsibilities assigned,;
• Manages VFD work plans for staff activities and training; prioritizes and assigns tasks and projects;
monitors work, and reviews and evaluates outcomes and methods; meets with staff to discuss and resolve
problems, policies, workload, special projects, and technical issues.
• Coordinates operations and training, evaluates team performance, identifies training needs, and
coordinates training with other VFD shifts and outside agencies; assures effective communication of VFD
directives and changes in protocols; maintains discipline, and assures compliance to policies and
procedures.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, administrative support systems; internal reporting relationships, and
inter -agency issues; identifies opportunities for improvement, and develops recommendations.
• Provides professional administrative support to Fire Chief on a variety of complex Issues, including
planning, policies, procedures, budget, goals, priorities, equipment, and purchasing; :Coordinates
community relations activities, and resolves sensitive and complex citizen inquiries and complaints.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of -work -
related issues and City information; performs other duties as required or assigned.
Fire Battalion Chief Vernon CA - 1:;qf 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Must have an A.A. or A.S.s Degree in Fire Science or a B.A. or B.S. Degree with 24 units of Fire science;
AND seven years of experience as a certified Firefighter, including three years of experience at a rank of
Fire Captain, preferably with the City of Vernon.
Knowledge of:
• City and VFD policies and procedures.
• State and federal regulations, practices, and procedures governing fire safety and emergency services.
• Modern emergency services management principles for efficient and effective management of allocated
resources, including deployment strategies, reactive tactics, and coordination with outside agencies.
• Tactics for deployment of personnel and equipment at fire and emergency scenes.
• Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses,
emergency medical services, rescue operations, and fire investigations.
• Procedures and equipment used in modern firefighting and emergency medical response.
• National Fire Protection Association (NFPA) and International Fire Service Training Association (IFSTA)
training and safety standards.
• City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains.
Skill In:
• Assuming VFD command level responsibilities and making appropriate decisions.
• Using initiative and independent judgment within established procedural guidelines, while assuring
compliance with VFD goals and objectives.
• Assuming incident command responsibilities, making risk assessment decisions on deployment of staff,
and coordinating firefighting, rescue, and emergency medical services.
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and
implementing recommendations in support of goals.
• Reading pre -fire plans and recognizing the construction, contents, and occupancy of buildings in order
to apply appropriate firefighting techniques.
• Effectively managing and leading staff, and delegating tasks and authority.
• Evaluating the maintenance and repair of firefighting vehicles, facilities, and equipment.
• Monitoring emergency medical treatments and hydraulic conditions at emergency scenes.
• Assessing and prioritizing multiple tasks, projects and demands.
• Operating and maintaining specialized computer and communications equipment.
• Establishing and maintaining cooperative working relationships with co-workers and representatives
from other local, state and federal agencies.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Class C with Firefighter Endorsement or Commercial Driver's License is required.
California State Certifications for Firefighter I & II, Fire Officer, HazMat Specialist; Appropriate course
completion for California State US&R Certification and Emergency Medical Technician from appropriate
California agency are required. Must obtain a California Chief Officer Certification within two years of
appointment to the position; Additional technical training and certifications are preferred and may be required,
including California Incident Command Certification System (CICCS).
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, in fire department facilities, and in the field for
evaluation of emergency situations; may be exposed to the same work hazards as Fire Department
Captains. Must maintain a level of physical fitness to meet VFD standards.
Fire Battalion Chief Vernon CA • 2 of 2
JOB DESCRIPTION
Fire Chief
Date Prepared: March 2014
Class Code: 5010
SUMMARY: Under limited supervision, serves as Vernon Fire Department (VFD) Fire Chief; assures VFD
operations are in compliance with state and federal laws and the public safety goals of the City; directs core
VFD programs, including training, fire prevention, public education, emergency preparedness, administrative
functions, and special projects; promotes VFD and City goals and priorities.
ESSENTIAL FUNCTIONS: — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge„ and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to; the following:
• Manages the Vernon Fire Department (VFD) through effective planning, staff management, and effective
fiscal management; provides leadership, direction, and guidance to achieve the VFD goal of preventing
and minimizing the loss of life and property in the City by establishing control over fires, medical
emergencies, and the consequences of natural and manmade disasters,
• Develops and Implements plans to meet City goals and directives; interprets concerns, defines desired
results, develops solutions, determines scope and priorities of programs and projects, communicates
status of projects and organizational issues, and assures the efficient delivery of high quality emergency
services.
e Directs all VFD operations, programs, staff, and projects, including training, public education, fire
prevention, emergency preparedness, and administrative and budget functions.
• Monitors operations, prioritizes and assigns tasks and projects, monitors staff work, and reviews and
evaluates outcomes and methods; meets with staff to discuss and resolve problems, policies, workload,
special projects, quality standards, and technical issues.
• Plans and coordinates VFD activities and training; maintains department discipline, and assures
consistency of training, management of emergencies, and adherence to policies, procedures, standards,
and guidelines; evaluates performance of VFD management team, and reviews and approves VFD
evaluations.
• Analyzes workload trends, and develops emergency preparedness; plans and training.
• Provides technical and management support to City Administrator on a variety of complex issues,
including planning, ordinances, policies, budget, goals, priorities, equipment, and purchasing; coordinates
community relations activities, and resolves sensitive and complex citizen inquiries and complaints.
• Coordinates operations and training, evaluates team performance, identifies training needs, and
coordinates training with regional emergency services agencies; assures effective communication of VFD
directives and changes in protocols; assures goals are met and performance issues are addressed.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, administrative support systems, internal reporting relationships, and
inter -agency issues; identifies opportunities for improvement, and develops recommendations.
• Assures the operational readiness of all fire equipment, vehicles, and personnel; reviews and approves
operational and investigative reports.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Fire Chief Vernon CA - 102
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Must have an A.A. or A.S. Degree in Fire Science or a B.A. or B.S degree with 24 units of Fire Science
AND seven years fire department management experience, including three years of experience at a rank of
Battalion Chief, preferably with the City of Vernon.
Knowledge of:
• City organization, operations, policies, and procedures; and VFD MOUs, policies, and procedures.
• Duties, powers, authorities, and limitations of a municipal Fire Chief.
• State and federal regulations, practices, and procedures governing fire safety and emergency services.
• Modern emergency services management principles for efficient and effective management of allocated
resources, including deployment strategies, reactive tactics, and coordination with outside agencies.
• Techniques and practices for effective and efficient management of Department resources, including
personnel administration, labor law, purchasing, and budgeting..
• Tactics for deployment of personnel and equipment at fire and emergency scenes.
• Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses,
emergency medical services, rescue operations, and fire investigations.
• Procedures and equipment used in modern firefighting and emergency medical response.
• National Fire Protection Association (NFPA) and International Fire Service Training Association (IFSTA)
training and safety standards.
• City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains.
Skill in:
• Assuming VFD command level responsibilities and making appropriate decisions.
• Using initiative and independent judgment within established procedural guidelines, while assuring
compliance with VFD goals and objectives.
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and
implementing recommendations in support of goals.
• Effectively managing and leading staff, and delegating tasks and authority.
• Assessing and prioritizing multiple tasks, projects and demands.
• Assuming incident command responsibilities, making risk assessment decisions on deployment of staff,
and coordinating firefighting, rescue, and emergency medical services.
• Evaluating complex emergency scenes, and quickly developing solutions, priorities, and mitigation
plans.
• Operating specialized computer and communications equipment.
• Establishing and maintaining cooperative working relationships with co-workers and representatives
from other local, state and federal agencies.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Commercial or Class C Driver's License with Fire Firefighter Endorsement is required.
California State Certifications for Firefighter I & II, Fire Officer and Chief Fire Officer, HazMat Specialist,
California State Certified in Urban Search and Rescue (US&R) and Emergency Medical Technician from
California Office of the State Fire Marshal are required. Additional technical training and certifications are
preferred and may be required, including California Incident Command Certification System (CICCS).
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, in fire department facilities, and in the field for
evaluation of emergency situations; may be exposed to the same work hazards as Fire Department
Captains. Must maintain a level of physical fitness to meet VFD standards.
Fire Chief Vernon CA 2 of 2
JOB DESCRIPTION
Fire Code Inspector
Date Prepared: March 2014
Class Code: 5050
SUMMARY: Under basic supervision, performs technical fire code inspection and enforcement activities for
the Vernon Fire Department (VFD), as required to enforce compliance with state and federal regulations, and
protect the lives and property of City residents and businesses.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Inspects buildings and facilities for fire hazards, fire alarm and suppression systems; verifies compliance
with fire prevention laws, regulations, and ordinances for the VFD Fire Prevention Division.
• Examines construction plans and blueprints for compliance with fire codes and technical requirements;
reviews construction work for conformance with plans, legal requirements, and safety standards.
• Inspects commercial and residential buildings being constructed, altered, repaired, or demolished to verify
compliance with applicable codes; ordinances, and regulations.
• Reviews and approves construction plans for fire code compliance.
• Interprets, applies, and explains codes and regulations.
• Inspects property sites for conformance with regulations, interprets building and zoning codes, and issues
compliance orders; administrative citations, and notices of violation as needed.
• Creates, develops, and maintains case files and updates City files.
• Provides technical assistance to owners, developers, and design professionals in meeting fire safety code
requirements; meets with clients to discuss and resolve compliance issues, and develop solutions to
mitigate and eliminate hazards.
• Performs annual fire inspections for designated facilities, and inspects special event sites as needed.
• May assist with weed abatement and illegal dumping programs.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND two years of plan checking or construction experience.
Knowledge of
• City and VFD policies and procedures.
• State and federal regulations governing fire safety and building codes.
• Principles, methods and practices of plan review, code enforcement, and fire prevention.
• Methods and techniques of inspecting buildings and facilities.
• City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains.
Fire Code Inspector Vernon CA 1 of 2
Skill in:
• Inspecting commercial and residential facilities for fire and safety code hazards and construction
standards.
• Interpreting and applying safety standards, and state and federal rules and regulations.
• Operating and maintaining specialized computer and communications equipment.
• . Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required. Certification for Fire Inspector from California Office of the
State Fire Marshal is required. International Code Council (ICC) Building Inspector and Fire Inspector
certifications are preferred and may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, and outdoors and indoors at construction sites.
Fire Code Inspector Vernon CA 2 of 2
JOB DESCRIPTION
Fire. Marshal
Date Prepared: March 2014 Class Code: 5020
SUMMARY: Under limited supervision, directs Vernon Fire Department (VFD) Fire Prevention Division in the
inspection, enforcement, and review of fire and life safety codes and standards; manages the VFD fire
prevention and education programs, manages fire code inspection program, and investigates arson cases.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined underthe Americans with Disabilities Act, may include any of the following
representative duties; knowledge, end skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may Include,
but are not limited to, the following:
• Directs operations of Fire Prevention Division; manages a variety of special projects and assignments,
including training, public education, inspections, and pre -fire planning.
• Performs work as City's Fire Marshal, the senior fire and life safety official; manages fire inspection, fire
investigation, code review & enforcement, construction plan review, and public educationfunctions;
assures program compliance with City policies and national standards; maintains signature authority for all
permits issued for fire and life safety code compliance; coordinates activities with other City departments,
• Leads the inspection of buildings, structures, and fire suppression systems; verges compliance with fire
prevention regulations; develops, writes, and reviews fire pre -plans.
• Manages Fire Code Inspector and Fire Captain/Inspectors; prioritizes and assigns tasks and projects;
trains staff, monitors work, develops staff skills, and evaluates performance,
• Develops fire prevention,' inspection, and investigation policies, goals, and priorities; researches, reviews,
and interprets fire and,life safety codes and standards.
• Provides technical assistance to owners, developers, and design professionals in meeting fire and life
safety code requirements; issues warnings and citations for fire and life safety code violations; meets with
clients to discuss and resolve compliance issues, and develop solutions to mitigate and eliminate hazards.
• Assists field in in resolving difficult and unusual requirements for projects and complex hazard
evaluations; conducts field inspections and fire investigations as needed to meet workload demands.
• Leads the investigation of all fires and suspicious incidents; works with other agencies to coordinate
enforcement activities and investigate crime scenes; supervises fire investigation teams.
• Evaluates fire and safety issues, analyzes trends, and recommends' solutions.
• Reviews and approves reports, and prepares and maintains Division records and reports.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, support systems; internal reporting relationships, and inter -agency
issues; identifies opportunities for improvement, and develops recommendations.
• Develops and conducts public education sessions on fire and life safety for a wide variety of audiences.
• Continuously updates knowledge of City geography, traffic patterns, streets, landmarks, building locations,
and special hazards of designated facilities,, to assure that firefighting and investigation activities are
accomplished in a fast, effective and safe manner.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Fire Marshal Vernon CA 1zof 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Must have an A.A. or A.S. Degree in Fire Science or B.A. or B.S. Degree with 24 Units in Fire Science,
Construction Technology, Engineering, or related field; AND seven years of experience as a certified
firefighter and 3 years' experience at a rank equivalent to Fire Captain, or have 10 years' experience as an
ICC Fire Inspector with 18 units in fire science. preferably with the City of Vernon.
Knowledge of:
• City and VFD policies and procedures.
• State and federal regulations, practices, and procedures governing fire safety and emergency services.
• Principles, methods and practices of plan review, code enforcement, and building construction.
• Techniques and procedures for fire origin and cause investigations.
• Methods and techniques of inspecting buildings and facilities, including building materials analysis.
• Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses,
emergency medical services, rescue operations, and fire investigations.
• Procedures and equipment used in modern firefighting and emergency medical response.
• National Fire Protection Association (NFPA) and International Fire Service Training Association (IFSTA)
training and safety standards.
• Operational characteristics of fire suppression apparatus and equipment.
• City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains.
Skill in:
• Using initiative and independent judgment within established procedural guidelines, while assuring
compliance with VFD goals and objectives.
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and
implementing recommendations in support of goals.
• Preparing pre -fire plans and recognizing the construction, contents, and occupancy of buildings in order
to apply appropriate inspection and investigation techniques.
• Managing risk reduction, inspection, investigation, and fire prevention programs.
• Inspecting commercial facilities for fire and safety code hazards and construction standards.
• Interpreting and applying safety standards, and state and federal rules and regulations.
• Investigating and securing crime scenes, and recognizing evidence and causes of arson and accidents.
• Effectively supervising and training staff, and delegating tasks and authority.
• Assessing and prioritizing multiple tasks, projects and demands.
• Operating and maintaining specialized computer and communications equipment.
• Establishing and maintaining cooperative working relationships with co-workers and representatives
from other local, state, and federal agencies.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Class C Driver's License is required. Certifications for California State Fire Marshal,
and State Chief Officer, Firefighter I and II, Haz Mat Specialist, and Emergency Medical Technician from
California Office of the State Fire Marshal are required, or complete the International Code Council (ICC)
Building Inspector, Fire Inspector, and Plans Examiner/Building Official certifications for Civilian Fire
Marshalwithin two years of appointment to the position.. Additional technical training and certifications are
preferred, including California Incident Command Certification System (CICCS).
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, in fire department facilities, and in the field for
inspections, investigations, and evaluation of emergency situations; may be exposed to the same work
hazards as Fire Department Captains. Must maintain a level of physical fitness to meet VFD standards.
Fire Marshal Vemon CA 2 of 2
JOB DESCRIPTION
Assistant Resource Scheduler
Date Prepared: March 2014 Class Code: 8435
SUMMARY: Under basic supervision, creates spreadsheet models for billing and invoicing of gas and electric
utilities for the Electric Resource Planning & Development (ERPD) work group.
ESSENTIAL FUNCTIONS: -- Essential functions, as dertnedunderthe Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below, reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer, Essential duties and responsibilities may include,
but are not limited to, the following:
• Downloads data from California Independent System Operator (CAISO) and extracts data to spreadsheet
software; verifies and compiles data, and updates spreadsheet models.
• Reviews accounts and verifies accuracy of charges; posts and prints CAISO invoices.
• Compiles data for summary and status reports to City staff and external agencies.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Two years of bookkeeping experience with strong Microsoft Excel knowledge. -
Knowledge of:
• City policies and procedures:
• Principles and procedures of record keeping and technical file maintenance.
Skill in:
• Following verbal and written instructions and procedures.
• Analyzing complex spreadsheets
• Researching, collecting, and analyzing data, and generating reports.
• Operating a personal computer utilizing standard and specialized software and spreadsheets.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Assistant Resource Scheduler Vernon CA 1 of 1
JOB DESCRIPTION
Associate Electrical Engineer
Date Prepared: March 2014
Class Code: 8130
SUMMARY: Under basic supervision, performs routine electrical engineering work in support of the City's
electrical engineering division and maintenance and construction projects.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class, -
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Conducts and reports on the results ofavariety of electrical studies including load flow, short circuit
analysis, Arc flash, energy conservation measures and code NEC compliance using ETAP.
• Analyzes and updates protection, substation, and distribution systems; analyzes and generates h
faultloutage report; conducts protection studies, analyzes results, and recommends changes for
improved reliability and safety; issues work orders.
• Prepares project progress reports for management.
• Prepares specifications for engineering packages/projects for purchase of a variety of materials and
equipment including high voltage circuit breaker, transformers,. and related.
• Creates, issues, and/or modifies Relay SEL-Settings.
• Reviews switching programs and updates the City's circuit maps.
• Reviews project work orders and updates inventory maps
• Builds and updates the City's GIS database for asset management.
• Tracks and reviews inventory inspection to comply with GO 165.
• Prepares meeting notes and topics for contractor meetings.
• Participates in City's Substation Oil Containment Project; designs, develops, and implements oil
containment for all City substations and customer substations in order to comply with EPA requirement
and the Spill Prevention, Control and Countermeasure Plan.
• Attends and participates in JPA meetings; performs JPA related work tasks including pole replacements,
generating all JPA forms, finalizing, invoicing and authorization for attachment for power and
communications.
• Attends and participates in other meetings as assigned.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
Associate Electrical Engineer Vernon CA - 1 of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Electrical Engineering AND four years experience in of electric utility construction
project management.
Knowledge of:
• City policies and procedures.
• Customer service and public relations methods and practices.
• Electrical engineering methods, practices, and computations for project planning, designs, technical
plans, specifications, estimates, and reports for public electric utility and infrastructure improvement
projects.
• Methods, material, and techniques used in substation and protective relaying systems and SEL relays.
• Overhead and underground utility distribution systems.
• Principles and practices of government project management and methods of evaluating construction
contract compliance.
• Principles and practices of record keeping and records management.
• Standard and specialized computer software including: ETAP electrical engineer software for power
systems. AutoCAD map 2013, GIS and assets management systems, and PLC and SCADA systems
• State and federal codes and regulations governing public utilities projects.
Skill in:
• Administering contracts and managing construction projects.
• Collecting and analyzing data and information to draw logical conclusions and make effective
recommendations.
• Communicating effectively both verbally and in writing.
• Establishing and maintaining cooperative working relationships with co-workers, contractors, property
owners, other City personnel, and the public.
• Interpreting and applying state and federal statutes, codes, rules, and regulations.
• Making complex engineering computation and to check and design engineering plans and studies.
• Operating a personal computer utilizing standard and specialized software.
• Supervising and coordinating the work of engineering personnel and contractors.
• Working effectively with others to develop solutions for problems.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License and certification as an Engineer -in -Training.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment and in internal and external environments and
construction sites throughout the City with possibility of exposure to hazardous materials.
Associate Electrical Engineer Vernon CA 2 of 2
JOB DESCRIPTION
Associate Resource Scheduler
Date Prepared; March 2014 Class Code: 8430
SUMMARY: Under basic supervision, records and tracks purchases and sales of gas and electric utilities for
the Electric Resource Planning & Development (ERPD) work group.
ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Amedcans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees maybe assigned duties which are not listed below, reasonable accommodations, will be made as required,, The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Records and tracks gasandelectric utility transactions; maintains spreadsheets on purchases and sales
of electricity and gas for City utilities; assists Resource Scheduler with energy pre -schedules.
• Compiles data for summary and status reports to City staff and external agencies.
• Resolves discrepancies and settlements between scheduled and actual utility quantities and prices.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Associate's Degree in Accounting or Business Administration; AND three years of energy pre -scheduling
experience.
Knowledge of:
• City policies and procedures.
• Basic principles and operations of power generation and the natural gas and electric markets.
• Principles and procedures of record keeping and technical file maintenance.
Skill in:
• Following verbal and written instructions and procedures.
• Researching, collecting, and analyzing data, and generating reports.
• Operating a personal computer utilizing standard and specialized software and spreadsheets,.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Associate Resource Scheduler Vernon CA 1 of 1
JOB DESCRIPTION
Business and Account Supervisor
Date Prepared: March 2014 Class Code: 8710
SUMMARY: Under basic supervision, performs a variety of specialized accounting and financial functions for
the Light & Power Department (L&P); prepares, reviews, and maintains financial, statistical, and accounting
records; reviews and balances Finance Department accounting and budget records.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and Julies performed by incumbents of this class;
employees maybe assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and Is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Performs accounting, finance, and budget functions and quantitative analysis of financial issues; serves as
a technical resource to department staff on a variety of budgeting, accounting, and special fund issues.
• Researches and analyzes accounting and technical transactions to resolve questions and validate data;
verifies fiscal accountability and fund integrity for L&P transactions; compiles data and generates reports.
• Reviews accounting files and records, and researches and resolves discrepancies; reviews financial and
technical documents and assures the: accuracy, timeliness and quality of Department financial activities.
• Coordinates preparation of Department budgets, and reviews and analyzes expenditures compared to
budget; monitors and reviews project and program expenditures and revenue; reviews RFP/RFQ.
• Maintains financial records and associated filing systems; enters data into computer systems; verifies
coding, processes transactions, updates accounts, compiles documentation, and generates reports;
reviews and validates data; maintains additional accounting and technical transaction databases as
needed;,
• Reviews source documents for compliance to rules and regulations; determines proper handling of
financial and technical transactions within designated limits.
• Processes requests for information, and attempts to resolve them by researching files and records;
explains rules, policies, and procedures; coordinates solution of customer service issues with other
department staff, and effectively communicates customer service issues.
• Performs technical research activities and special projects; may supervise clerical staff.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Accounting, or related field; AND three years of public sector accounting experience.
Knowledge of:
• City policies and procedures.
• Generally Accepted Accounting Principles for public sector financial administration.
• Customer service standards and protocols.
• Business computers and standard MS Office software applications.
Business and Account Supervisor Vernon CA 1:.of 2
Skill in:
• Understanding and applying City accounting standards, policies, and procedures.
• Maintaining accurate and inter -related accounting records, and identifying and reconciling errors.
• Reviewing, correcting, and updating financial information, and generating summary reports.
• Performing mathematical calculations with skill and accuracy, and maintaining electronic records and
files.
• Meeting critical time deadlines.
• Explaining accounting rules and regulations, and City policies and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with co-workers.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
Business and Aocount Supervisor Vernon CA 2 of 2