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Resolution No. 2014-023RESOLUTION NO. 2014-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPOINTING THE CITY'S VOTING DELEGATE AND ALTERNATE FOR THE ANNUAL BUSINESS MEETING (GENERAL ASSEMBLY), OF THE LEAGUE OF CALIFORNIA CITIES '2014 ANNUAL CONFERENCE WHEREAS, the City of Vernon has been a member of the League of California Cities.(the "League"), for many years; and WHEREAS, the City Council of the City of Vernon desires to appoint a voting delegate and alternate for the Annual Business Meeting (General Assembly), of the League 2014 Annual Conference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. SECTION 3: The City Council of the City of Vernon hereby appoints W. Michael McCormick, Mayor of the City Council of the City of Vernon, as the voting delegate, and William "Bill" Davis, Mayor Pro-Tem of the City Council of the City of Vernon, as the voting alternate for the League's 2014 Annual Business Meeting (General Assembly). SECTION 4: The City Council of the City of Vernon hereby directs the Deputy City Clerk, or the Deputy City Clerk's designee, to send a copy of this Resolution, along with any additional forms required, to the League as required. SECTION 5: Any resolution or parts of a resolution or minute orders in conflict with this Resolution are hereby repealed. SECTION 6: The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's, or Deputy City Clerk's, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 3Id day of June, 2014. �jF� 6Ti��4L Name• W• Michael McCormick Title: Mayor ATTEST: Ana Cia * Deputy City Clerk APPROVED AS TO FORM: Scott E. Porter, Deputy City Attorney - 2 - STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I Ana Barcia %Ct-, Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2014-23, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, June 3, 2014, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this 5 day of June, 2014, at Vernon, California. (SEAL) Ba cia Deputy City Clerk - 3 - TRANSMITTAL COMMUNICATION OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 June 9, 2014 Karen Durham League of California Cities 1400 K Street, 41h Floor Sacramento, CA 95814 Email: kdurham@cacities.org Re: Appointing the City's Voting Delegate and Alternate for the 2014Annual Conference Dear Ms. Durham: Please find enclosed the completed Voting Delegate/Alternate form and a copy of Resolution No. 2014-23 that was approved by City Council on June 3, 2014, designating the following City of Vernon council members: • Mayor W. Michael McCormick— Voting Delegate • Mayor Pro-Tem William "Bill" Davis — Alternate Voting Delegate If you have any questions regarding this matter, you may contact Ana Barcia at (323) 583-8811 Ext. 286. Very truly yours, Deborah R. Juarez Records Management Assistant Enclosures c: City Council Ana Barcia Mark Whitworth Resolution No. 2014-23 E�Y,cfusivefy Industriaf LEAGUE OF CALIFORNIA CITIES CITY: Vernon 2014 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, August 15, 2014. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: W. Michael McCormick Title: Mayor 2. VOTING DELEGATE - ALTERNATE William J. Davis 3. VOTING DELEGATE - ALTERNATE Title: Mayor Pro-Tem Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. KI ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: Mayor or City Clerk (circle one) (signature) Date: E-mail Please complete and return by Friday, August 15, 2014 Phone: League of California Cities FAX: (916) 658-8220 ATTN: Karen Durham E-mail: kdurham@cacities.org 1400 K Street, 4`s Floor (916) 658-8262 Sacramento, CA 95814 STAFF REPORT STAFF REPORT City Clerk Department DATE: June 3, 2014 TO: Honorable Mayor and City Council FROM: Ana Barcia, Deputy City Clerk RE: Resolution Appointing the City's Voting Delegate and Alternate for the Annual Business Meeting (General Assembly) of the League of California Cities 2014 Annual Conference. Recommendation It is recommended that the City Council: 1. Find that approval of the Resolution is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and 2. Appoint from the City Council one Delegate and one Alternate for the Annual Business Meeting ("General Assembly") of the League of California Cities 2014 Annual Conference; and 3. Approve the resolution memorializing said appointments and authorize staff to complete and submit the 2014 Annual Conference Voting Delegate/Alternate Form to the League of California Cities'Office. Background The League of California Cities' ("League") 2014 Annual Conference is scheduled for September 3 through 5, 2014, in Los Angeles. As part of the Conference, the League will conduct its Annual Business Meeting ("General Assembly"), to consider and take action on resolutions that establish League policy. To vote at the General Assembly, the City must designate a voting delegate. Consistent with League bylaws, a city's voting delegate and alternate must be designated by the City Council. Staff recommends that the Council select one delegate and one alternate from the City Council to represent the City. Fiscal Impact There is no fiscal impact as this is an administrative item. Associated costs may include conference registration and attendance related expenses. 1400 K STREET SACRAMENTO, CA 95814 PH: (916) 658-8200 tx:(916) 658-8240 May 1, 2014 OFEAGUE® CITIES W .CACI]'IES.ORG Council Action Advised by July 31, 2014 1 R C C C i !8 TO: Mayors, City Managers and City Clerks MAY 0 g 2014 CITY CLERK'S OFFICE RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference — September 3 - 5, Los Angeles The League's 2014 Annual Conference is scheduled for September 3 - 5 in Los Angeles. An important part of the Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for noon on Friday, September 5, at the Los Angeles Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, August 15, 2014. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have our city clerk or maor sign the to affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.eacities.org. In order to cast a vote, at least one voter must be present at the -over- Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Los Angeles Convention Center, will be open at the following times: Wednesday, September 3, 9:00 a.m. — 5:30 p.m.; Thursday, September 4, 7:00 a.m. — 4:00 p.m.; and Friday, September 5, 7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, August 15. If you have questions, please call Karen Durham at (916)658-8262. Attachments: 2014 Annual Conference Voting Procedures Voting Delegate/Alternate Form Annual Conference Voting Procedures 2014 Annual Conference One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council _may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.