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Resolution No. 2014-024RESOLUTION NO. 2014-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF VERNON AND THE VERNON POLICE MANAGEMENT ASSOCIATION AS IT RELATES TO COMPENSABLE WAGES WHEREAS, the Vernon Police Management Association ("VPMA") has been .recognized as an employee organization and has met and conferred with the Municipal Employee Relations Representative of the City of Vernon (the "MERR"); and WHEREAS, on September 17, 2013, the City Council of the City of Vernon adopted Resolution No. 2013-79 approving a Memorandum of Understanding ("MOU") executed by the VPMA and the MERR for the period of September 1, 2013 through June 30, 2014 and WHEREAS, the City and the VPMA agreed to re -open negotiations upon completion of the classification and compensation study regarding compensable wages of the Police Captains and Police Lieutenants after the MOU was approved and signed by the parties; and WHEREAS, the City and the VPMA have agreed to execute Amendment No. 1 to the MOU (the "Amendment") regarding compensable wages of certain Fire personnel; and WHEREAS, the City Council desires to approve the Amendment. NOW, THEREFORE, BE IT RESOLVED.BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. SECTION 3: The City Council of the City of Vernon hereby approves the Amendment No. 1 to the Memorandum of Understanding (the "Amendment") between the City of Vernon and the Vernon Police Management Association, in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 4: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever action is deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized, including but not limited to, any nonsubstantive changes to the Amendment attached herein. SECTION 5: The City.Council of the City of Vernon hereby directs the City Clerk, or the City Clerk's designee, to send a fully executed MOU to Jerry Winegar, VPMA'President. - 2 - SECTION 6: The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's, or Deputy City Clerk's, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 3" day of June, 2014. Name: W. Michael McCormick Title: Mayor ATTEST: A arcia �k�/ Deputy City Clerk APPROVED AS TO FORM: ssa, Deputy City Attorney - 3 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I Aria Barcla ���-•-Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2014-24, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, June 3, 2014, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this 4� day of June, 2014, at Vernon, California. (SEAL) 4 - I<n An arcia —CJ �! Deputy City Clerk EXHIBIT A AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON AND VERNON POLICE MANAGEMENT ASSOCIATION September 1, 2013 through June 30, 2014 AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON nuc VERNON POLICE MANAGEMENT ASSOCIATION Parties to the Memorandum of Understanding Pursuant to Chapter 10 (section 3500 et seg) of Division 4, Title 1 of the Government Code and Resolution No. 4027, the Resolution for the administration of Employer -Employee relations, the matters within the scope of representation that are set forth in this Memorandum of Understanding (MOU) have been discussed by and between representatives of the City of Vernon and the representatives of the Vernon Police Management Association (hereinafter "VPMA") and except as otherwise specifically provided herein shall apply only to those defined in the aforesaid Resolution as Lieutenants and Captains. This Amendment to the MOU constitutes a joint agreement by the Municipal Employee Relations Representative ("MERR") and the VPMA, to be submitted to the City Council of Vernon for its determination and approval by one or more Resolutions or Ordinances as the City Council may deem fit and proper. The MERR and the Representative of the VPMA have agreed that they will jointly urge. the City Council of Vernon to adopt one or more Resolutions or Ordinances reflecting the changes in wages, hours, and other conditions of employment agreed upon in this Amendment. If approved, the terms agreed upon by this Amendment to the MOU shall take effect on September 1, 2013 and shall expire at midnight on June 30, 2014. The terms agreed upon by this Amendment to the MOU are pursuant to the joint agreement by the City and the VPMA to re -open negotiations regarding salaries, P.O.S.T Certificate Pay, Longevity Pay, Compensatory Time, and Court Attendance and Stand By Time set forth in 1 Article 3, Section 3, and Section 7, Article Four, Section 2, Article Five, Section 3 and Section 6 respectively, after the MOU was approved and signed by the parties, and upon completion of the classification and compensation study. Pursuant to the parties' re -opener, the agreements reached and ratified by both parties relative to these specific sections are now being incorporated into the MOU. For any items on which there was no mutual agreement reached between the VPMA and the City to amend the above sections set forth in the MOU, the terms of those benefits contained in the MOU shall remain in full force and effect. IN CONSIDERATION OF THE TERMS AND CONDITIONS HEREIN STATED, the VPMA and the City of Vernon agree as follows: ARTICLE THREE SALARIES Section 1: Effective June 1, 2014, the following salary ranges are established for employees represented by the Vernon Police Management Association based upon the results of the City wide classification and compensation study at the 75`" percentile, and consistent with the proposed grade and step pay plan. Effective June 1, 2014, VPMA employees shall be placed at the grade and step that is closest to, but not lower than their current base salary. Police Captain Step 1 Step 2 Step 3 Step 4 Step 5 Police Lieutenant Step 1 Step 2 Step 3 Pay Grade PM39 Pay Grade PM36 2 $11,417 $11,988 $12,587 $13,217 $13,878 $ 9,863 $10,356 $10,874 Step 4 $11,417 Step 5 $11,988 Section 7: Peace Officers Standards and Training ("P.O.S.T.") Certificate Incentive Effective June 1, 2014 VPMA employees shall be entitled to a 7.5% of the employee's base monthly salary, excluding all other compensation, for a P.O.S.T. Management certificate. Incentive pay shall be payable the month following the month during which the certificate is granted. P.O.S.T. certificate pay shall be considered as part of the base monthly salary for purposes of computing the last highest annual salary. C SIGNATURE PAGE CITY OF VERNON VERNON POLICE MANAGEMENT ASSOCIATION Mark C. Whitworth Jerry Winegar City Administrator / "MERW' President Teresa McAllister Director of Human Resources Kristen Enomoto Deputy City Administrator Alex Kung Economic Development Manager Zaynah Moussa Deputy City Attorney Roberto Sousa Treasurer APPROVED AND ADOPTED BY THE CITY COUNCIL ON RESOLUTION NO. Attest: Ana Barcia Deputy City Clerk Dated: S PER TRANSMITTAL COMMUNICATION OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 July 2, 2014 Vernon Police Management Association Attn: Jerry Winegar, President 4305 Santa Fe Avenue Vernon, CA 90058 Re: Vernon Police Management Association Amendment No. 1 to the Memorandum of Understanding for the Period of September 1, 2013 — June 30, 2014 Dear Mr. Winegar: Please fine enclosed a copy of the fully executed original amendment to the Memorandum of Understanding approved by City Council on June 3, 2014, through Resolution No. 2014-24. If you have any questions regarding this matter, please call Mark Whitworth, at (323) 583-8811 ext. 398. Very truly yours, a Deborah R. Juarez Records Management Assistant Enclosure c: Daniel Calleros William Fox Teresa McAllister Mark Whitworth Resolution No. 2014-24 Agreement No. 14-038 E�Ccfusivefy Industrial FULLY EXECUTED AGREEMENT AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON AND VERNON POLICE MANAGEMENT ASSOCIATION September 1, 2013 through June 30, 2014 AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON AND VERNON POLICE MANAGEMENT ASSOCIATION Parties to the Memorandum of Understanding Pursuant to Chapter 10 (section 3500 et seq) of Division 4, Title 1 of the Government Code and Resolution No. 4027, the Resolution for the administration of Employer -Employee relations, the matters within the scope of representation that are set forth in this Memorandum of Understanding (MOU) have been discussed by and between representatives of the City of Vernon and the representatives of the Vernon Police Management Association (hereinafter "VPMA") and except as otherwise specifically provided herein shall apply only to those defined in the aforesaid Resolution as Lieutenants and Captains. This Amendment to the MOU constitutes a joint agreement by the Municipal Employee Relations Representative ("MERR") and the VPMA, to be submitted to the City Council of Vernon for its determination and approval by one or more Resolutions or Ordinances as the City Council may deem fit and proper. The MERR and the Representative of the VPMA have agreed that they will jointly urge the City Council of Vernon to adopt one or more Resolutions or Ordinances reflecting the changes in wages, hours, and other conditions of employment agreed upon in this Amendment. If approved, the terms agreed upon by this Amendment to the MOU shall take effect on September 1, 2013 and shall expire at midnight on June 30, 2014. The terms agreed upon by this Amendment to the MOU are pursuant to the joint agreement by the City and the VPMA to re -open negotiations regarding salaries, P.O.S.T Certificate Pay, Longevity Pay, Compensatory Time, and Court Attendance and Stand By Time set forth in 1 Article 3, Section 3, and Section 7, Article Four, Section 2, Article Five, Section 3 and Section 6 respectively, after the MOU was approved and signed by the parties, and upon completion of the classification and compensation study. Pursuant to the parties' re -opener, the agreements reached and ratified by both parties relative to these specific sections are now being incorporated into the MOU. For any items on which there was no mutual agreement reached between the VPMA and the City to amend the above sections set forth in the MOU, the terms of those benefits contained in the MOU shall remain in full force and effect. IN CONSIDERATION OF THE TERMS AND CONDITIONS HEREIN STATED, the VPMA and the City of Vernon agree as follows: ARTICLE THREE SALARIES Section 1: Effective June 1, 2014, the following salary ranges are established for employees represented by the Vernon Police Management Association based upon the results of the City wide classification and compensation study at the 751" percentile, and consistent with the proposed grade and step pay plan. Effective June 1, 2014, VPMA employees shall be placed at the grade and step that is closest to, but not lower than their current base salary. Police Captain Step 1 Step 2 Step 3 Step 4 Step 5 Police Lieutenant Step 1 Step 2 Step 3 Pay Grade PM39 Pay Grade PM36 Pj- $11,417 $11,988 $12,587 $13,217 $13,878 $ 9,863 $10,356 $10,874 Step 4 $11,417 Step 5 $11,988 Section 7: Peace Officers Standards and Training ("P.O.S.T.") Certificate Incentive Effective June 1, 2014 VPMA employees shall be entitled to a 7.5% of the employee's base monthly salary, excluding all other compensation, for a P.O.S.T. Management certificate. Incentive pay shall be payable the month following the month during which the certificate is granted. P.O.S.T. certificate pay shall be considered as part of the base'monthly salary for purposes of computing the last highest annual salary. 3 CITY OF VERNON C. Whitworth Administrator / "MERR" (� Teresa McAllister Director of Human Resources isten Enomoto Deputy City Administrator Alex Kufig Economic Development Manager Zaynah Moussa Deputy City Attorney SIGNATURE PAGE Jerry Winege President Roberto Sousa Treasurer ASSOCIATION APPROVED AND ADOPTED BY THE CITY COUNCIL ON June 3, 2014 , PER RESOLUTION NO. 2014-24 . Attest: Ana Barcia Deputy City Clerk Dated: -q 1 0- 14 H STAFF REPORT RECEIVED MAY 2 9 2014 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION DATE: June 3, 2014 TO: Honorable Mayor and City Council FROM: Mark C. Whitworth, City Administrator RE: (1) A RESOLUTION OF THE CITX CIL OF THE CITY OF VERNONAPPROVING AMENDMENT NO. i TO THE MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF VERNON AND THE VERNON POLICE MANAGEMENT ASSOCIATION AS IT RELATES TO COMPENSABLE WAGES (2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AMENDING EXHIBIT A OF RESOLUTION NO. 2013-57, REGARDING THE COMPENSATION, COSTS AND BENEFITS OF ITS EMPLOYEES ("CITYWIDE PERSONNEL AND SALARY RESOLUTION") (AMENDMENT NO.6) Recommendation It is recommended that the City Council: 1) Find that approval of the resolutions proposed in this staff report are exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2) Adopt the attached resolution approving Amendment No. I to the 2013-2014 Memorandum of Understanding by and between the City of Vernon and the Vernon Police Management Association. 3) Adopt the attached resolution amending Exhibit A — Classification and Compensation Plan, of the Citywide Personnel and Salary Resolution effective June 1, 2014, implementing the changes set forth in Amendment No. 1 to the 2013-2014 Memorandum of Understanding between the City of Vernon and the Vernon Police Management Association, and clarifying the correct hourly rates of certain Fire personnel. Background Amendment No. 1 to Vernon Police Management Association 2013-2014 Memorandum of Understanding The City and the Vernon Police Management Association ("VPMA") concluded labor negotiations on September 17, 2013 regarding wages, benefits and working conditions for the 2013-2014 Memorandum of Understanding ("MOU"). In light of the City's then -pending classification and compensation study, the City and the VPMA agreed to re -open negotiations regarding compensable wages of the Police Captains and Police Lieutenants after the MOU was approved and signed by the parties, and upon completion of the classification and compensation study. The parties agreed to re -open negotiations regarding compensable wages no later than December 31, 2013. Specifically, the VPMA and the City agreed to continue discussion on salaries, P.O.S.T Certificate Pay, Longevity Pay, Compensatory Time, and Court Attendance and Stand By Time. If any agreements were ultimately reached and ratified by both parties relative to these specific sections, those agreements would then be incorporated into the MOU. This report recommends City Council approval of changes to the salaries and P.O.S.T Certificate Pay for the three (3) employees represented by the VPMA, which incorporate mutually agreed - upon provisions. The amendment covers the remainder of the VPMA's current MOU term, which concludes on June 30, 2014. Members of City staff and representatives of the VPMA met and conferred, and reached agreement on the proposed contract language, subject to the approval of the City Council. Key provisions of the proposed Amendment are Effective June 1, 2014, establish new salary ranges for employees represented by the VPMA based upon the results of the City wide classification and compensation study at the 75" percentile, and consistent with the proposed 5x5 grade and step pay plan. Effective June 1, 2014, employees represented by the VPMA shall be placed at the new grade and step that is closest to, but not lower than their current salaries. Effective June I, 2014, employees represented by the VPMA shall be entitled to a 7.5% P.O.S.T. Certification Pay of the employee's basic monthly salary, for a P.O.S.T. Management Certificate. Amendment to Exhibit A — Classification and Compensation Plan, of the Citywide Personnel and Salary Resolution effective June 1, 2014 In order to implement the salary pay changes set forth above, staff recommends that City Council approve and adopt the attached resolution amending Exhibit A — Classification and Compensation Plan, of the Citywide Personnel and Salary Resolution effective June 1, 2014. Additionally, the proposed Amendment to Exhibit A of the Classification and Compensation Plan includes a minor update to the City of Vernon Compensation Schedule to correct the hourly rate for Fire platoon personnel who work the 112 hour work schedule. Fire classifications designated with "P" are based upon 2912 hours per year. The hourly rates are also updated to reflect a four (4) decimal delineation to ensure accurate rounding of monthly and annual rates. This update has no impact on the annual pay rate, monthly pay rate, or pay period for the classification. Fiscal Impact The approximate cost for the remainder of this fiscal year to adopt Amendment No. 1 to the 2013-2014 Memorandum of Understanding between the City and the Vernon Police Management Association is $3,452 and can be absorbed within the Police Department's current budget.