Resolution No. 2014-071 (3)PARTIALLY EXECUTED
AGREEMENT
CONTRAk-WAMENDMENT SIGNATURE ROUTING FORM
CONTRACTOR: The County of Los Angeles
CONTRACT PURPOSE: FY 2013 State Homeland Security Grant Program
CONTRACT IS: 13 FEDERAL ❑ PREVAILING WAGE ❑ COMPETIVE SELECTION & NOTICED RFP
❑ COMPETITIVE BID & NOTICED INVITATION TO BID
❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED)
❑ SERVICES ❑ MATERIALS ❑ BUDGETED ❑ NOT BUDGETED
TOTAL CONTRACT VALUE: $ 220,438.00
Charge Acct. No(s)
Amendment Value $ ❑ Contract is an Amendment to Contract No. if Applicable)
RESPONSIBLE DEPARTMENT PERSON: Michael A. Wilson PHONE: X 287
AUTHORIZATION
(Check One)
LA Approved by Council on 11/18/14
Resolution No. 2014-71 (if applicable)
❑ Approved by City Administrator on
Note: Attach supporting documentation
❑Amendment Approved by
ROUTING SEQUENCE: (Please Follow In Order — Do not use N/A)
(1) Responsible Department Person
Checks substance of contract and assembles two (2) copies of
Contract, insurance & bond documents, certifies compliance
With Competitive Bidding and Purchasing Ordinance
(2) Liability and Claims p O j(j$jLfXJVC2 (A ►T 1FAt ��
Approves insurance and sureties, if bonds required
(if applicable)
Initials Date
(3) Finance (Purchasing)
Checks compliance with Competitive Bidding & Living Wage Ordinances �r✓�
And reflected in current budget
(4) City Attorney l
Approves contract as to form, verifies bonds and insurance included `� �3 I L1
(5) City Signatory y
Signs all copies on behalf of City
(6) City Clerk
Attests signatures, numbers, files contract, insurance and bonds, and
transmits duplicate original to contractor
Rev. 425/13
TRANSMITTAL COMMUNICATION
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
December 11, 2014
Alvia Shaw, Interim Director
Chief Executive Office, Los Angeles County (LAC)
222 S. Hill Street, 2nd Floor
Los Angeles, CA 90012
Re: Subrecipient Agreement — 2013 State Homeland Security Grant Program
Dear Ms. Shaw:
Transmitted herewith are two partially executed original agreements, as referenced above,
approved by City Council on November 18, 2014, through Resolution No. 2014-71.
Please return one fully executed original agreement to the undersigned.
If you have any questions regarding this matter, please call Michael Wilson at (323) 583-8811
Ext. 287.
Very trul yours,
Deborah R. Juarez
Records Management Assistant
Enclosures
c: William Fox
Craig Hirakawa
Michael Wilson
Resolution No. 2014-71
Agreement File No. 14-097
EXcfusivefy Industrial
Subrecipient Agreement
M
The City of Vernon
Grant Year 2013
Grant
HOA.1059836.1
SUBRECIPIENT AGREEMENT
BETWEEN THE COUNTY OF LOS ANGELES
AND
THE CITY OF VERNON
THIS AGREEMENT ("Agreement") is made and entered into by and between the County of
Los Angeles, a political subdivision of the State of California (the "County of Los Angeles"),
and the City of Vernon, a public agency (the "Subrecipient").
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Title 44 C.F.R. through the
Office of Grants and Training (G&T), has provided financial assistance from the Homeland
Security Grant Program (HSGP), Catalog of Federal Domestic Assistance (CFDA) 97.067
directly to the California Governor's Office of Emergency Services (Cal OES) for the 2013
HSGP; and .
WHEREAS, the Cal OES provides said funds to the County of Los Angeles as its
Subgrantee, and the Chief Executive Officer (CEO) is responsible for managing and
overseeing the HSGP funds that are distributed to other specified jurisdictions within Los
Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in order to
address the unique equipment, training, exercise and planning management needs of the
Subrecipient, and to assist the Subrecipient in building effective prevention and protection
capabilities to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the
2013 HSGP grant from Cal OES for the Subrecipient in the amount of $220,438; and
WHEREAS, the CEO now wishes to distribute 2013 HSGP grant funds to the
Subrecipient, as further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities
providing for re -allocation and use of these funds; and to execute all future amendments,
modifications, extensions, and augmentations relative to the subrecipient agreements, as
necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing
this Agreement, and the County of Los Angeles Board of Supervisors on December 3, 2013
authorized the CEO to prepare and execute this Agreement.
NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:
HOA.1059836.1 HOA.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/ Vernon Agreement
SECTION I
INTRODUCTION
§101. Parties to this Agreement .
The parties to this Agreement are:
A. County of Los Angeles, a political subdivision of the State of California, having its
principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street,
Los Angeles, CA 90012; and
B. City of Vernon, a public agency, having its principal office at
4305 South Santa Fe Avenue, Vernon, CA 90058.
§102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer this
Agreement and to whom formal notices, demands and communications must be given
are as follows:
The representative of the County of Los Angeles is, unless otherwise stated in
this Agreement:
Alvia Shaw, Interim Director
Chief Executive Office, Los Angeles County (�AC)
222 S. Hill Street, 2nd Floor
Los Angeles, CA 90012
Phone:(213).974-7315
Fax: (213) 687-3765
ashaw@ceo.lacounty.gov
With a copy to:
Craig Hirakawa, Grants Manager
Chief Executive Office, LAC
222 S. Hill Street, 2nd Floor
Los Angeles, CA 90012
Phone: (213) 974-1127
Fax: (213) 687-3765
chirakawa@ceo.lacounty.gov
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2. The representative of Subrecipient is:
Name and
Title: Michael Wilson, Fire Chief
Organization City of Vernon
Address:4305 Santa Fe Avenue
City/State/Zip: Vernon, CA 90058
Phone: (323) 583-8811 ext. 287
Fax: (323) 826-1407
Email: mwilson@ci.vernon.ca.us
With a copy to:
Name and
Title: David Lazar, Battalion Chief
Organization City of Vernon
Address: 4305 Santa Fe Avenue
City/State/Zip: Vernon, CA 90058
Phone: (323) 583-8811 ext. 511
Fax: (323.)_._826-1407._..._...--- ---
Email: dlazar@ni.vernon.ca.us
B. Formal notices, demands and communications to be given hereunder by either party
must be made in writing and may be effected by personal delivery, regular U.S. Postal
mail service and/or e-mail. In the event of personal delivery or email, the message will
be deemed communicated upon receipt by the County of Los Angeles. In the event of
mail service, the message will be deemed communicated as of the date of mailing.
C. If the name and/or title of the person designated to. receive the notices, demands or
communications or the address of such. person is changed, written notice must be
given, in accord with this section, within five (5) business days of said change.
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§103. Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. An employee of Subrecipient is not, and will
not be deemed, an employee of the County of Los Angeles by virtue of this
Agreement, and Subrecipient must so inform each employee organization and each
employee who is hired or retained under this Agreement. Subrecipient must not
represent or otherwise hold out itself or any of its directors, officers, partners,
employees, or agents to be an agent or employee of the County of Los Angeles by
virtue of this Agreement.
§104. Conditions Precedent to Execution of This Agreement
Subrecipient must provide the following signed documents to the County of
Los Angeles, unless otherwise exempted:
A. Certifications; and Disclosures Regarding Lobbying, attached hereto as Exhibit A and
made a part hereof, in accordance with §411.A.14 of this Agreement. Subrecipient
must also file a Disclosure Form at the end of each calendar quarter in which there
occurs any event requiring disclosure or which materially affects the accuracy of the
information contained in any Disclosure Form previously filed by Subrecipient.
B. Certifications Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion,
attached hereto as Exhibit B and made a part hereof, as required by Executive Order
.12549 in accordance with §411.A.12 of this Agreement.
C. Certification Regarding Drug -Free Workplace, attached hereto as Exhibit C and made
a part hereof, in accordance with §411.A.13 of this Agreement.
D. Certification of Grant Assurances — Non -Construction Programs, attached hereto as
Exhibit D and made a part hereof, in accordance with §411.0 of this Agreement.
SECTION II
TERM AND SERVICES TO BE PROVIDED
§201. Performance Period
The performance period of this Agreement is from September 1, 2013 to
March 31, 2015, unless the County of Los Angeles, with Cal OES approval, provides
written notification to the Subrecipient that the performance period has been extended,
in which case the performance period will be so extended by such written notification,
as provided in §502, below.
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§202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a mutually
approved budget/expenditure plan, hereinafter "Budget," for the 2013 HSGP, which
has been approved by Cal OES. This information is contained in a copy of the Final
Grant Award Letter and Worksheet, attached hereto as Exhibit E.
Any request by Subrecipient to modify the Budget must be made in writing with the
appropriate justification and submitted to CEO for approval. If during the County of
Los Angeles review process, additional information or documentation is required, the.
Subrecipient will have ten (10) business days to comply with the request. If the
Subrecipient does not comply with the request, CEO will issue written notification
indicating that the requested modification will not be processed. Modifications must be
approved in writing by the County of Los Angeles and Cal OES during the term of this
Agreement. Upon approval, all other terms of this Agreement will remain in effect.
Subrecipient must utilize grant funds in accordance with all Federal regulations and
State Guidelines. I
B. Subrecipient agrees that grant funds awarded will be used to supplement existing
funds for program activities, and will not supplant (replace) non -Federal funds.
C. Subrecipient must review the Federal Debarment Listing at
http://www.epls.clov/eels/search.do prior to. the purchase of equipment or services to
ensure the intended vendor is not listed and also maintain documentation that the list
was verified.
D. Prior to the purchase of equipment or services utilizing a sole source contract of
$100,000 or more, justification must be presented to CEO, who upon review will
request approval from Cal OES. Such approval in writing- must be obtained prior to the
commitment of funds.
E. Subrecipient must provide any reports requested by the County of Los Angeles to the
CEO indicating Subrecipient's performance under this Agreement, including progress
on meeting program goals. Reports must be in the form requested by the County of
Los Angeles, and must be provided by the 15th. of the following month. Subrecipient
must timely submit claims for reimbursement.
F. Subrecipient must provide a copy of their Annual Single Audit Report, as required by
Office of Management and Budget circular A-133, to CEO no later than March 31st of
the year following the reporting period.
G. Subrecipient must provide a Corrective Action Plan to CEO within 30 days of any audit
finding.
H. Subrecipient will be monitored by the County of Los Angeles on an annual basis to
ensure compliance with Cal OES grant program requirements. The County of
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Los Angeles anticipates that said monitoring will include, at a minimum, one on -site
visit during the term of this Agreement.
Any equipment acquired pursuant to this Agreement must be authorized in the G&T
Authorized Equipment List (AEL) available online at http://www.rkb.us and the Funding
Guidelines of the 2013 HSGP; Funding Opportunity Announcement, incorporated by
reference,, and attached hereto as Exhibit F. Subrecipient must provide the County of
Los Angeles a copy of its most current procurement guidelines and follow its own
procurement requirements as long as they meet or exceed the minimum Federal
requirements. Federal procurement requirements for the 2013 HSGP can be found at
Office of Management and Budget Circular A-1 02, Title 44 C.F.R. Part 13.
Any equipment acquired or obtained with Grant Funds:
Will be made available under the California Disaster and Civil Defense Master
Mutual Aid Agreement in consultation with representatives of the various fire,
emergency medical, hazardous materials response services, and law
enforcement agencies within the jurisdiction of the applicant;
2. Will be consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that plan;
3. Will be made available pursuant to applicable terms of the California Disaster
and Civil Defense Master Mutual Aid Agreement and deployed with personnel
trained in the use of such equipment in a manner consistent with the California
Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue
Mutual Aid Plan.
J. Equipment acquired pursuant to this Agreement will be subject to the requirements of
Title 44, C.F.R. Part 13.32. For the purposes of this subsection, "Equipment' is defined
as tangible nonexpendable property, having a useful life of more than -one year which
costs $5,000 or more per unit. Items costing less than $5,000, but acquired under the
Equipment' category of the Grant must also be listed on any required Equipment
Ledger.
Equipment must be used by Subrecipient in the program or project for which it
was acquired as long as needed, whether or not the project or program
continues to be supported by Federal funds. When no longer needed for the
original program or project, the Equipment may be used in other activities
currently or previously supported by a Federal agency.
2. Subrecipient must make Equipment available for use on other like projects or
programs currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or program for
which it was originally acquired. First preference for other use must be given to
other programs or projects supported by the awarding agency.
HOA,1059836.1 HOA.1041413.1 Grants/HSGP 2013/Subreclpient Agreements/ Vernon Agreement
3. An Equipment Ledger must be maintained listing each item of Equipment
acquired with HSGP funds. The Equipment Ledger must be kept up to date at
all times. Any changes must be recorded in the Ledger within ten (10) business
days and the updated Ledger is to be forwarded to the County of Los Angeles'
Auditor -Controller Shared Services Division. The Equipment Ledger must
include: (a) description of the item of Equipment, (b) manufacturer's model and
serial number or other identification number, (c) the fund source/grant year of
acquisition of the Equipment, including the award number, (d) date of
acquisition, (e) the acquisition cost of the Equipment, (f) percentage of Federal
participation, (g) location and condition of Equipment and (h) disposition data,
including date and sale price, if applicable. Records must be retained pursuant
to Title 44 C.F.R. Part 13.32.
4. All Equipment obtained under this Agreement must have an appropriate
identification decal affixed to it, and, when practical, must be affixed where it is
readily visible.
5. A physical inventory of the Equipment must be taken by the Subrecipient and
the results reconciled with the Equipment Ledger at least once every.two years
or prior to any site visit by State or Federal auditors/monitors. The Subrecipient
is required to submit a letter certifying as to the accuracy of the Equipment
Ledger to the County of Los Angeles, in the frequency as above.
K. Any planning paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding Opportunity Announcement or subsequent grant year
programs.
L. Any training paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding Opportunity Announcement, and must be first submitted to
CEO and then pre -authorized by Cal OES. A catalog of federally approved and
sponsored training courses is available at http://www.o4p.usdo*.gov/odp/traininci.htm.
M. Any exercise paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding Opportunity Announcement. Detailed Homeland Security
Exercise and Evaluation Program Guidance is available at http://hseep.dhs.gov.
N. Subrecipient must provide to County of Los Angeles a spending plan detailing the
required steps and timeframes required to complete the approved projects within the
grant timeframe. Subrecipient must submit the spending plan to County of Los
Angeles prior to final execution of the Agreement.
O. Any organization activities paid pursuant to this Agreement must conform to the
guidelines as listed in 2013 HSGP, Funding Opportunity Announcement.
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SECTION III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant
amount of $220,438 as expenditures are incurred and paid by Subrecipient and all
documentation is reviewed and approved by County of Los Angeles. All expenditures
must be for the purchase of equipment, exercises, training, and planning as described
in Section II of this Agreement. The grant amount represents the amount allocated to
Subrecipient in the 2013 HSGP Grant Award Letter from Cal OES.
B. Subrecipient must submit invoices to the County of Los Angeles Auditor -Controller
Shared Services Division requesting payment as soon as expenses are incurred and
paid, and the required supporting documentation is available. Said timeframe should
be within ten (10) business days of Subrecipient's payment to vendors and/or
prescribed due dates by CEO and/or Cal OES. Each reimbursement request must be
accompanied by the Reimbursement Form (attached hereto as Exhibit G). All
appropriate back-up documentation must be attached to the reimbursement form,
including purchase orders, invoices, proof of payment and packing slips.
For training reimbursements, Subrecipient must include a copy of the class roster
verifying training attendees, proof that prior approval was obtained from Cal OES and
that a Cal OES tracking number has been assigned to the course, and timesheets and
payroll registers for all training attendees.
For exercise reimbursements, Subrecipient must enter the After Action Report (AAR)
and Improvement Plan on the State Office of Domestic Preparedness secure portal
within 60 days following completion'of the exercise and submit proof of State approval
of the AAR with the reimbursement request.
For planning reimbursements, Subrecipient must include a copy of the final tangible
product as a result of the planning project.
C. The County of Los Angeles may, at its discretion, and with Cal OES approval,
reallocate unexpended grant funds to another subrecipient. Said reallocation may
occur upon completion of an approved project, or by written notification from the
Subrecipient to the County of Los Angeles that a portion of the grant funds identified in
§301.A., above, will not be utilized. As provided in §502, below, any increase or
decrease in the grant amount specified in §301.A., above, may be effectuated by a
written notification by the County of Los Angeles to the Subrecipient.
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D. Payment of final invoice will be withheld by the County of Los Angeles until the County
of Los Angeles has determined that Subrecipient has turned in all supporting
documentation and completed the requirements of this Agreement.
E. It is understood that the County of Los Angeles makes no commitment to fund this
Agreement beyond the terms set forth herein.
F. 1. Funding for all periods of this Agreement is subject to continuing Federal
appropriation of grant funds for this program. In the event of a loss or reduction of
Federal appropriation of grant funds for this program, the Agreement may be
terminated, or appropriately amended, immediately upon notice to Subrecipient, of
such loss or reduction of Federal grant funds.
2. County of Los Angeles will make a good -faith effort to notify. Subrecipient, in writing,
of such non -appropriation at the earliest time.
SECTION IV
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do not,
and will not be deemed to, affect the meaning or construction of any of the terms or
provisions hereof. The language of this Agreement will be construed according to its
fair meaning and not strictly for or against either party.
§402. Applicable Law. Interpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the
United States of America, the State of California, and the County of Los Angeles. This
Agreement will be enforced and interpreted, as applicable, under the laws of the
United States of America, the State of California and the County of Los Angeles.
If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in
conflict with any law of a Federal, State or Local Government having jurisdiction over
this Agreement, the validity of the remainder of the Agreement will not be affected
thereby.
Applicable Federal or State requirements that are more restrictive will be followed.
HOA1059838.1 HOA.1041413.1 Grants/HSGP 2013/Subreclplent Agreements/ Vernon Agreement 9
§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the
subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
§404. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or agreement
set forth herein, or should any representation made by it be untrue, any aggrieved
party may avail itself of all rights and remedies, at law or equity, in the courts of law.
Said rights and remedies are cumulative of those provided for herein except that in all
events, no party may recover more than once, suffer a penalty or forfeiture, or be
unjustly compensated.
§405. Prohibition Against Assignment or Delegation
Subrecipient may not do any of the following, unless it has first obtained the written
permission of the County of. Los Angeles:
A. Assign or otherwise alienate any of its rights hereunder, including the right to payment;
or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.
§406. Permits
Subrecipient and its officers, agents and employees must obtain and maintain all
permits and licenses necessary for Subrecipient's performance hereunder and must
pay any fees required therefor. Subrecipient further certifies that it will immediately
notify the County of Los Angeles of any suspension, termination, lapse, non renewal or
restriction of licenses, certificates, or other documents.
§407. Nondiscrimination and Affirmative Action
Subrecipient must comply with the applicable nondiscrimination and affirmative action
provisions of the laws of the United States of America, the State of California, and the
County of Los Angeles. In performing this Agreement, Subrecipient must not
discriminate in its employment practices against any employee or applicant for
employment. because of such person's race, religion, national origin, ancestry, sex,
sexual orientation, age, physical handicap, mental disability, marital status, domestic
partner status or medical condition. Subrecipient must comply with Executive Order
11246, entitled "Equal Employment Opportunity," as amended by Executive Order
11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).
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If required, Subrecipient must submit an Equal Employment Opportunity Plan to the
Department of Justice Office of Civil Rights in accordance with guidelines listed at
htti)://www.o'p.usdow-gov/abouttocr/eeop.htm.
Any subcontract entered into by the Subrecipient relating to this Agreement, to the
extent allowed hereunder, will be subject to the provisions of this §407 of this
Agreement.
§408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision is
written in contemplation of the provisions of Section 895.2 of the Government Code of
the State of California, which impose certain tort liability jointly upon public entities,
solely by reason of such entities being parties to an agreement, and the parties agree
that this indemnity provision will apply and will be enforceable regardless of whether
Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as
between themselves, consistent with the authorization contained in Government Code
Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or
upon any of its officers, agents, or employees by law, for injury caused by a negligent
or wrongful act or omission occurring in the performance of this Agreement, to the
same extent that such liability would be imposed in the absence of Government Code
Section 895.2. To achieve the above -stated purpose, each party agrees to indemnify
and hold harmless the other party for any liability arising out of its own negligent acts
or omissions in the performance of thig Agreement (i.e., the Subrecipient agrees to
indemnify and hold harmless the County of Los Angeles for liability arising out of the
Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles
agrees to indemnify and hold harmless the Subrecipient for liability arising out of the
County of Los Angeles' negligent or wrongful acts or omissions). Each party further
agrees to indemnify and hold harmless the other party for liability that is imposed on
the.other party solely by virtue of Government Code Section 895.2. The provisions of
Section 2778 of the California Civil Code are made a part hereof as if fully set forth
herein. Subrecipient certifies that it has adequate self insured retention of funds to
meet any obligation arising from this Agreement.
§409. Conflict of Interest
A. The Subrecipient covenants that none of its directors, officers, employees, or agents
may participate in selecting, or administering, any subcontract supported (in whole or
in part) by Federal funds where such person is a director, officer, employee or agent of
the subcontractor; or where the selection of subcontractors is or has the appearance
of being motivated by a desire for personal gain for themselves or others such as
family business, etc.; or where such person knows or should have known that:.
A member of such person's immediate family, or domestic partner or
organization has a financial interest in the subcontract;
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2. The subcontractor is someone with whom such person has or is negotiating any
prospective employment; or
3. The participation of such person would be prohibited by the California Political
Reform Act, California Government Code §87100 et seq. if such person were a
public officer, because such person would have a "financial or other interest" in
the subcontract.
B. Definitions:
The term "immediate family" means domestic partner and/or those persons
related by blood or marriage, such as husband, wife, father, mother, brother,
sister, son, daughter, father in law, mother in law, brother in law, sister in law,
son in law, daughter in law.
2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract, including but
not limited to, a commission or fee, a share of the proceeds, prospect of a
promotion or of future employment, a profit, or any other form of financial
reward.
b. Any of the following interests in the subcontractor ownership: partnership
interest or other beneficial interest of five percent or more; ownership of
five percent or more of the stock; employment in a managerial capacity; or
membership on the board of directors or governing body.
C. The Subrecipient further covenants that no officer, director, employee; or agent may
solicit or accept gratuities, favors, or anything of monetary value from any actual or
potential subcontractor, supplier, a party to a sub agreement, (or persons who are
otherwise in a position to benefit from the actions of any officer, employee, or agent).
D. The Subrecipient may not subcontract with a former director, officer, or employee
within a one year period following the termination of the relationship between said
person and the Subrecipient.
E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the
Subrecipient must disclose to the County of Los Angeles any relationship, financial or
otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or
employees or their immediate family with the proposed subcontractor and Its officers,
directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the parties
agree that references are made to the guidelines, rules, and laws of the County of Los
Angeles, State of California, and Federal regulations regarding conflict of interest.
G. The Subrecipient warrants that it has not paid or given and will not pay or give to any
third person any money or other consideration for obtaining this Agreement.
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H. The Subrecipient covenants that no member, officer or employee of Subrecipient may
have interest, direct or indirect, in any contract or subcontract or the proceeds thereof
for work to be performed in connection with this project during his/her tenure as such
employee, member or officer or for one year thereafter.
The Subrecipient must incorporate the foregoing subsections of this Section into every
agreement that it enters into in connection with this grant and must substitute the term
"subcontractor' for the term "Subrecipient" and "sub subcontractor" for
"Subcontractor".
§410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a result of
this Agreement are to be governed by the California Public Records Act (California
Government Code Sec. 6250 et seq.).
§411. Statutes and Regulations Applicable To All Grant Contracts,
A. Subrecipient must comply with all applicable requirements of State, Federal, and
County of Los Angeles laws, executive orders, regulations, program and administrative
requirements, policies and any other requirements governing this Agreement.
Subrecipient must comply with applicable State and Federal laws and regulations
pertaining to labor, wages, hours, and other conditions of employment. Subrecipient
must comply with new, amended, or revised laws, regulations, and/or procedures that
apply to the performance of this Agreement. These requirements include; but are not
limited to:
Office of Manaaement and Budget (OMB) Circulars
Subrecipient must comply with OMB Circulars, as applicable: OMB Circular
A-21 (Cost Principles for Educational Institutions); OMB Circular A-87 (Cost
Principles for State, Local, and Indian Tribal Governments); OMB Circular
A-102 (Grants and Cooperative Agreements with State and Local
Governments); Common Rule, Subpart C for public agencies or OMB Circular
A-110 (Uniform Administrative Requirements for Grants and Other Agreements
with Institutions of Higher Education, Hospitals and Other Non -Profit
Organizations); OMB Circular A-122 (Cost Principles for Non -Profit
Organizations); OMB Circular A-133 (Audits of States, Local Governments, and
Non -Profit Organizations.
2. Single Audit Act ,
Since Federal funds are used in the performance of this Agreement,
Subrecipient must, as applicable, adhere to the rules and regulations of the
Single Audit Act (31 USC Sec. 7501 et seq.), OMB Circular A-133 and any
administrative regulation or field memos implementing the Act.
13
HOA.1059836.1 HOA.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/ Vernon Agreement .
3. Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the
Americans with Disabilities Act 42, USC §§12101 et seg., and its implementing
regulations. Subrecipient will provide reasonable accommodations to allow
qualified individuals with disabilities to have access to and to participate in its
programs, services and activities in accordance with the provisions of the
Americans with Disabilities Act. Subrecipient will not discriminate against
persons with disabilities nor against persons due to their relationship to or
association with a person with a disability. Any subcontract entered into by
Subrecipient, relating to this Contract, to the extent allowed hereunder, will be
subject to the provisions of this paragraph.
4. Political and Sectarian Activity Prohibited
None of the funds, materials, property or services provided directly or indirectly
under this Agreement may be used for any partisan political activity, or to
further the election or defeat of any candidate for public office. Neither may any
funds provided under this Agreement be used for any purpose designed to
support or defeat any pending legislation or administrative regulation: None of
the funds provided pursuant to this Agreement may be used for any sectarian
purpose or to support or benefit any sectarian activity.
Subrecipient must file a Disclosure Form at the end of each .calendar quarter in
which there occurs any event requiring disclosure or which materially affects the
accuracy of any of the information contained in any Disclosure Form previously
filed by Subrecipient. Subrecipient must require that the language of this
Certification be included in the award documents for all sub -awards at all tiers
and that all subcontractors certify and disclose accordingly:
5. Records Inspection
At any time during normal business hours and as often as either the County of
Los Angeles, the U.S. Comptroller General or the Auditor General of the State
of California may deem necessary, Subrecipient must make available for
examination all of its records with respect to all matters covered by this
Agreement. The County of Los Angeles, the U.S. Comptroller General and the
Auditor General of the State of California have the authority to audit, examine
and make excerpts or transcripts from records, including all Subrecipient's
invoices, materials, payrolls, records of personnel, conditions of employment
and other data relating to all matters covered by this Agreement. .
Subrecipient agrees to provide any reports requested by the County of Los
Angeles regarding performance of this Agreement.
14
HOA.1059836.1 HOA.1041413.1Grants/HSGP 2013/Subredplent Agreements/ Vernon Agreement
6. Records Maintenance
Records, in their original form, must be maintained in accordance with
requirements prescribed by the County of Los Angeles with respect to all
matters specified in this Agreement. Original forms are to be maintained on file
for all documents specified in this Agreement. Such records must be retained
for a period five (5) years after termination of this Agreement and after final
disposition of all pending matters. "Pending matters" include, but are not limited
to, an audit, litigation or other actions involving records. The County of
Los Angeles may, at its discretion, take possession of, retain and audit said
records. Records, in their original form pertaining to matters covered by this
Agreement, must at all times be retained within the County of Los Angeles
unless authorization to remove'them is granted in writing by the County of
Los Angeles.
Subcontracts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and County of
Los Angeles standards in the award of any subcontracts. For purposes of this
Agreement, subcontracts include but are not limited to purchase agreements,
rental or lease agreements, third party agreements, consultant service contracts.
and construction subcontracts.
Subrecipient must, as applicable, ensure that the terms of this Agreement with
the County of Los Angeles are incorporated into all Subcontractor agreements.
The Subrecipient must submit all Subcontractor agreements to the County of
Los Angeles for review prior to the release of any funds to the Subcontractor.
The Subrecipient must withhold funds to any Subcontractor agency that fails to
comply with the terms and conditions of this Agreement and their respective
Subcontractor agreement.
8. Labor
Subrecipient must, as applicable, comply with the Intergovernmental Personnel
Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements for
merit systems for programs funded under one of the 1.9 statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System Personnel
Administration (5 C.F.R. 900, Subpart F).
Subrecipient must comply, as applicable, with the provisions of the Davis -Bacon
Act (40 U.S.C. §§276a to 276a-7); .the Copeland Act (40 U.S.C. §276c and 18
U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C.
§§327-333), regarding labor standards for federally -assisted construction
subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328).
Subrecipient must, as applicable, comply with the Federal Fair Labor Standards
Act (29 U.S.C. §201) regarding wages and hours of employment.
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HOA.1059836.1HOA.1041413.1Grants/HSGP 2013/subreclpient Agreements/Vernon Agreement
None of the funds may be used to promote or deter union/labor organizing
activities. CA Gov't Code Seca 16645 et sue.
9. Civil Rights
Subrecipient must, as applicable, comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis
of disabilities; (d) the Age Discrimination act of 1975, as amended (42 U.S.C.
§§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating .to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism, (g) §§523 and 527 of the Public Health Service Act of
1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h,) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to
non-discrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application
for Federal assistance is being made; (j) the requirements of any other
nondiscrimination statute(s) that may apply to the application; and
(k) P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
10. Environmental
Subrecipient must, as applicable, comply, or has already complied, with the
requirements of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair
and equitable treatment of persons displaced.or whose property is acquired as
a result of Federal or federally -assisted programs. These requirements apply to
all interests in real property acquired for project purposes regardless of Federal
participation in purchases.
Subrecipient must comply, as applicable, with environmental standards which
may be prescribed pursuant to the following: (a) institution of environmental
quality control measures under the National Environmental Policy Act of 1969
(P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to
EO 11990; (d) evaluation of flood hazards in floodplains in accordance with
EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of
16
HOA.1059836.1 HOAR 041413.1 Grants/HSGP 2013/Subrecipient Agreements/ Vernon Agreement
1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State
(Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of
1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground
sources of drinking water under the Safe.Drinking Water Act of 1974, as
amended (P.L. 93-523); (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood
Disaster Protection Act of 1973 §102(a) (P.L. 93-234).
Subrecipient must, as applicable,, comply with the Wild and Scenic, Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential
components of the national wild and scenic rivers system.
Subrecipient must, as applicable, comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead -
based paint in construction or rehabilitation of residence structures.
Subrecipient must, as applicable, comply with the Federal Water Pollution
Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the
chemical, physical and biological integrity of the Nation's waters.
Subrecipient must, as applicable, ensure that the facilities under its ownership,
lease or supervision that are utilized in the accomplishment of this project are
not listed in the Environmental Protection Agency's (EPA) list of Violating
Facilities and that it will notify the Federal Grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing
by the EPA.
By signing this Agreement, Subrecipient warrants and represents that it will, as
applicable, comply with the California Environmental Quality Act (CEQA), Public
Resources Code §21000 et sec.
Subrecipient must, as applicable, comply with the Energy Policy and
Conservation Act (P.L. 94-163, 89 Stat. 871).
Subrecipient must comply, as applicable, with the provision of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et.
seq.) which prohibits the expenditure of most new Federal funds within the units
of the Coastal Barrier Resources System.
11. Preservation
Subrecipient must, as applicable, comply with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
17
HOA.1059836.1 HOA.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/ Vernon Agreement .
12. Suspension, Debarment. Ineligibility and Voluntary Exclusion
Subrecipient must, as applicable, comply with Title 2 C.F.R. Part §3000,
regarding Suspension and Debarment, and Subrecipient must submit a
Certification Regarding Debarment, attached hereto as Exhibit B, required by
Executive Order 12549 and any amendment thereto. Said Certification must be
submitted to the County of Los Angeles concurrent with the execution of this
Agreement and must certify that neither Subrecipient nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from participation in this transaction by any Federal
department head or agency. Subrecipient must require that the language of
this Certification be included in the award documents for all sub -award at all
tiers and that all subcontractors certify accordingly.
13. Drug -Free Workplace
Subrecipient must, as applicable, comply with the federal Drug -Free Workplace
Act of 1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part
§17; the California Drug -Free Workplace Act of 1990, CA Gov't Code §§8350-
8357, and Subrecipient must complete.the Certification Regarding Drug -Free
Workplace Requirements, attached hereto as Exhibit C, and incorporated
herein by reference. Subrecipient must require that the language of this
Certification be included in the award documents for all sub -award at all tiers
and that all subcontractors certify accordingly.
14. Lobbying Activities
Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the
Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as
Exhibit A, and incorporated herein by reference.
15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal Welfare
Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.).
B. Statutes and Regulations Applicable To This Particular Grant
Subrecipient must comply with all applicable requirements of State and Federal laws,
executive orders, regulations, program and administrative requirements, policies and
any other requirements governing this particular grant program. Subrecipient must, as
applicable, comply with new, amended, or revised laws, regulations, and/or
procedures that apply to the performance of this Agreement. These requirements
include, but are not limited to:
Title 44 CFR Part 13; EO 12372; U.S. Department of Homeland Security, Office
of State and Local Government Coordination and Preparedness, Office for
18
HOA.1059636.1 H0A.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/ Vernon Agreement
Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ
Office for Civil Rights.
Standardized Emergency Management System (SEMS) requirements as stated
in the California Emergency Services Act, Government Code Chapter 7 of
Division 1 of Title 2, §8607.1(e) and CCR Title 19, §§2445-2448.
Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative
agreements, including Part 18, Administrative Review Procedures; Part 20,
Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable
Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of Justice
Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in
State and Local Government Services; Part 38, Equal Treatment of Faith -based
Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities
Policies and Procedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; Part 64, Floodplain Management and Wetland
Protection Procedures; Federal laws or regulations applicable to Federal
Assistance Programs; Part ft New Restrictions on Lobbying; Part 70, Uniform
Administrative Requirements for Grants and Cooperative Agreements (including
sub -awards) with Institutions of Higher Learning, Hospitals and other Non -Profit
Organizations; and Part 83, Government -Wide Requirements for a Drug Free
Workplace (grants).
Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and -
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants, M7100.1, and all other applicable Federal
laws, orders, circulars, or regulations.
2. Travel Expenses
Subrecipient, as provided herein, will be compensated for Subrecipient's
reasonable travel expenses incurred in the performance of this Agreement, to
include travel and per diem, unless otherwise expressed. Subrecipient's total
travel for in -State and/or out -of -State and per diem costs must be included in
the contract budget(s). All travel, including out -of -State travel, that is not
included in the. budget(s) will not be reimbursed without prior written
authorization from the County of Los Angeles.
Subrecipient's administrative -related travel and per diem reimbursement costs
will not be reimbursed. For programmatic -related travel costs, Subrecipient's
reimbursement rates may not exceed the amounts established under the grant.
19
HOA.1059836.1HOA.1041413.1Grants/HSGP 2013/SuWedplent Agreements/ Vernon Agreement
3. Noncompliance
Subrecipient understands that failure to comply with any of the above
assurances may result in suspension, termination or reduction of grant funds,
and repayment by the Subrecipient to the County of Los Angeles of any
unauthorized expenditures.
C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative of the
County of Los Angeles to sign certain promises regarding the way the grant funds
would be spent. These requirements are included in the 2013 Funding Opportunity
Announcement and in the "Grant Assurances", attached hereto as Exhibit D. By
signing these Grant Assurances and accepting the Funding Opportunity
Announcement, the County of Los Angeles became liable to the State for any funds
that are used in violation of the grant requirements. Subrecipient will be liable to the
Grantor for any funds the State determines that Subrecipient used in violation of
these Grant Assurances. Subrecipient agrees to indemnify and hold harmless the
County of Los Angeles for any sums the State or Federal government determines .
Subrecipient used in violation of the Grant Assurances.
§412. Federal. State and Local Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an
independent party and not of the County of Los Angeles and must be paid prior to
requesting reimbursement. However, these taxes are an allowable expense under the
grant program.
§413. Inventions. Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery (Invention) patentable or otherwise
under Title 35 of the U.S. Code, including, without limitation, processes and business
methods made in the course of work under this Agreement, the Subrecipient must
report the fact and disclose the Invention promptly and fully to the County of
Los Angeles. The County of Los Angeles will report the fact and disclose the Invention
to the State. Unless there is a prior agreement between the County of
Los Angeles and the State, the State will determine whether to seek protection on the
Invention. The State will determine how the rights in the Invention, including rights
under any patent issued thereon, will be allocated and administered in order to protect
the public interest consistent with the policy ('Policy") embodied in the Federal
Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections
200 at seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401); Presidential
Memorandum on Government Patent Policy to the Heads of the Executive
Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10/87,
52 FIR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order
12618, 12/22/87, 52 FIR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient
20
HOA.1059836.1 HOA.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/ Vernon Agreement
hereby agrees to be bound by the Policy, and will contractually require its personnel to
be bound by the Policy.
B. Rights to Use Inventions
County of Los Angeles will have an unencumbered right, and a non-exclusive,
irrevocable, royalty -free license to use, manufacture, improve upon, and allow others
to do so for all government purposes, any Invention developed under this Agreement.
C. Copyright Policy
Unless otherwise provided by the State or the terms of this Agreement, when
copyrightable material (Material) is developed under this Agreement, the
County of Los Angeles, at its discretion, may copyright the Material. If the
County of Los Angeles declines to copyright the Material, the County of Los
Angeles will have an unencumbered right, and a non-exclusive, irrevocable,
royalty -free license, to use, manufacture, improve upon, and allow others to do
so for all government purposes, any Material developed under this Agreement.
The State will have an unencumbered right, and a non-exclusive, irrevocable,
royalty -free license, to use, manufacture, improve upon, and allow others to do
so for all government purposes, any Material developed under this Agreement
or any Copyright purchased under this Agreement.
3. Subrecipient must comply with Title 24 CFR 85.34.
D. Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright license
to any data first produced or delivered under this Agreement. "Unlimited rights" means
the right to use, disclose, reproduce, prepare derivative works, distribute copies to the
public, and perform and display publicly, or permit others to do so; as required by Title
48 CFR 27.401. Where the data are not first produced under this Agreement or are
published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the State
acquires the data under a copyright license as set forth in Title 48 CFR 27.404(f)(2)
instead of unlimited rights. (Title 48 CFR 27.404(a)).
E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this
section by incorporating the terms of this section into all subcontracts.
§414. Child Support Assignment Orders
Under the terms of this Agreement, Subrecipient must comply with California Family
Code Section 5230 et seq. as applicable.
21
HOA.1059836.1 HOA.1041413.1Grants/HSGP 2013/Subrecipient Agreements/ Vernon Agreement
§415. Minority, Women, And Other Business Enterprise Outreach Program
It is the policy of the County of Los Angeles to provide Minority Business Enterprises,
Women Business Enterprises and all other business enterprises an equal opportunity
to participate in the performance of all Subrecipient's contracts, including procurement,
construction and personal services. This policy applies to all of the Subrecipient's
contractors and sub -contractors.
SECTION V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should either party fail for any reason to comply with the. contractual obligations of this
Agreement within the time specified by this Agreement, the non -breaching party
reserves the right to terminate the Agreement, reserving all rights under State and
Federal law.
§502. Amendments
Except as otherwise provided in this paragraph, any change in the terms of this
Agreement, including changes in the services to be performed by Subrecipient, that
are agreed to by the Subrecipient and the County of Los Angeles must be
incorporated into this Agreement by a written amendment properly signed by persons
who are authorized to bind the parties. Notwithstanding the foregoing, any increase or
decrease of the grant amount specified in §301.A., above, or any extension of the
performance period specified in §201, above, does not require a written amendment,
but may be effectuated by a written notification by the County of Los Angeles to the
Subrecipient.
SECTION VI
ENTIRE AGREEMENT
§601. Complete Agreement
This Agreement contains the full and complete Agreement between the two parties.
Neither verbal agreement nor conversation or other communication with any officer or
employee of either party will affect or modify any of the terms and conditions of this
Agreement.
§602. Number of Pages and Attachments
This Agreement may be executed in two (2) duplicate originals, each of which is
deemed to be an original. This Agreement includes (23) pages and (7) Exhibits which
constitute the entire understanding and agreement of the parties.
22
HOA.1059836.1 HOA.1041413.1 Grants/HSGP 2013/Subreclplent Agreements/ Vernon Agreement
IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this
Agreement to be executed by their duly authorized representatives.
COUNTY OF LOS ANGELES
M
Mr
WILLIAM T FUJIOKA
Chief Executive Officer
SACHI A. HAMAI
Executive Officer, Board of Supervisors
APPROVED AS TO FORM
RICHARD D. WEISS
Acting County Counsel
BY
Senior Deputy County Counsel
Gity Kepresentative/ I itie (Signatur8)
W. Michael McCormick, Mayor
APPROVED AS TO FORM
Date
By
JOHN NAIMO
Acting Auditor -Controller
(Print Name)
/.2-16 /r'
Date
BY dQ NhAjl^ N • Mn UPi6 l2 3 {1i
ISM�1i(Signature ) (Print Name) Date
Zayn N. Moussa, Deputy City Attorney
ATTEST
BY {�na $ayc I z to' 10
}B= ( ure) (Print Name) Date
Ana Barcia, Deputy City Clerk
23
HOAR 059836.1 HOA.1041413.1 Grants/HSGP 2013/Subreoipient Agreements/ Vernon Agreement
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
HOA.1059836.1
EXHIBITS
Certification and Disclosures Regarding Lobbying
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions and
Certification Regarding Drug -Free Workplace
Certification of Grant Assurances
Final Grant Award Letter and Worksheet
Funding Guidelines
Reimbursement Form and Instructions
EXHIBIT A
Cal OES 247
Approved by OMB 03481-010,46
DISCLOSURE OF LOBBYING ACTIVITIES
66kcirdfithis form to disclose lablovind activities buftuaht to 31 U.S.C: 1352
1. Type of I Federal 11 Action; 2. Status of Federal Action:. .
Re port Type:
Contract a. bid/offerfaglicafion
b. b. Initial
a. Initial filin
❑ b. material change
grant aWa
C-. i.O.O.Pprative agreement a. post -award
For Material Change Only:
I a loan u,swilpq
punouranw.
Year Quartor
loan
date of last re rk
.130
-Z Name inility:
5. 1 ilo'ot Entityn
f aWarde",
!Addc� !siic11§t
L.m '4-
Enter NamiFeth re Prime:
n4' 4z 4!".i m 1..
Prime Subawardee
Tier, if known.,
-Congressional DIIV!Ft,
Congressional Distylpt l(kno
8. Federal pop . or t no a n 16 . , A g 9 n c , y:
T. Federal Program Name IDdsGfipho n:
CFDA Number,, it applicable:
tt Federal Action Number, if known: ... ..
9. Award Amoun% M, nown:
10.,a. Norno and Address of obloying ll
b. Individuals performing Services
(iflndlVldual, lost
name. first name, MMI):(Roach dow`�40n aa;q#)'Si:�LLL�'Ifr��aagary)
MI
(lastname, m first name, -include address if difterl from 1 Oa)
Amount11. of Payment (efileck all that apply)
13. Type of Payment (check all that apply):
Actual Planned
a. retainer
r&j b. qnerttrra foe
12. Form of Payment (check aff that apply):
6, dash
C. C'Ornmission
0. ill-WAspecify
d. contingent fee
.
a. deferred
nature value
f, other; toeciN!
14. Belot Dvagription,of Services..,Porflor,m,ed,orto,bePer,for-me,d and Dats(4) of 50irvic6,Including -
Menille r(s) colitatted, for PayMentind , lcoted In , llerF . i 1 1: (aVwh Carginuatl . an Sha 1, at , (a . SF- , LILL"k,166 o6ofV )
IS. Continuation Sheets) SF.LLL-A attached,; C(O Yes.# No
10information re questegi by 31 SectionI
gn ure.
Name:: M itwoxtri
Into.
fiiq; t Adm i t12 Ur':
Telephone-
Use Only:
Federal ,
AuthorizedI ior Lobel Rapreductkn
St, ardtoiin=LLL
Disclosure of Lobbying Activities -Cal PE4 2432 (Revised W812013)
j
P!ql;LOSY,RE OF LOBBYING ACTIVITIES
COCONTINUATION SHEET
Continuation of 10 a-vb: additional sheets may be added if necessary
Reporting 561ity:
Last Nan* First Name�
'Address' City..
Lost Noiiiw First NWid
Address
App WdbyQMA 0348.,0046
Zip
,Zip
Last Name First NA;;W MI
Address City.. Zip
Last Name First Name
Address - � � � . - — %
Condrualkloiln of 14: (additional sheets may be added if necessary)
Brief Deq&iption of I Services and Payments indicated in, item 11:
A oZzoldfOrWralRdproduction
2 2
bisclJOMI#00 LqbbXiOJ Adtivifies - Cal OE 8 2-232(Revised 7 /012,013
MT -
zip
Cal OES 2-132
ApprWodtfYOMB 0348-01646
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYI
NG ACTIVITIES
1. Identify.tho type of covered Federal action for Which lobbying activity is and/or has been secured
to irl0eilile the outcome of a covered Federal action.
i Identif - ythe status of the covered Federal action.
1. Identify the appropriate classification of this report. If this is a follow-up report caused by a
material change to the Information previ - ously reported, enter the year and quarter in which the
change
occurred. Enter the date ,dthe jacipreviously I I submitted report by this reporting entity
Tor I Federal action.
4: Enter the full name, address, city, state and zip code of the reporting entity. Include
Congressional District, if known.' Check the appropriate classification of the reporting entity that
oesio if
It Is, or expects to be, a prime or sub -,award rac(iJient. Identify the tier 6 the
1 st ir,
iioaW e, ed of h 1 1" " tier. Su awards include but, are
e.g., the first subaw6rd the p(jrne is the Sub
not limited to subcontracts, subgiairitj and cbrifra8t awards under grants.
15. If the organization filing the report in item 4,qhecks,Subawqrdee," then enter the f0li name,
address, city, state and zip code of the prii Federal ' d me ral recipi n . Indu a Congressional District, if
t
known.
6. Enter the name of the Federal ag6ricy making the award or loan commitment. Include it least
one Organizational level below
iag-6"h6'y heia; if Known; For ex6mpie 0eparim ant of
7rarlsportation, United Siites66asGuard, 7. Enter the Federal lirogram name or description for the covered Federal action (item 1). if
known, enter the full Catalog of Federal Domestic Assistance (CFQA) number for grants,
cooperailveagreernbritS, loans, and loan . commitments.
ul
0
For A covered Federal action Where there has been an award or foan cbminift eirit by he
Federal agency, enter the de ra , I amount of '. the award/loan commitment for " l . h " 6 'or I - rrid entity
identified in item 4 or
Disclosure of Lobbying Ac!ivitlep m Call OES,,2r232;(ftqvlwd 7/WO13)
Cal OES 2.232
Apprqvedfry OWS 0348-0046
10. (a.) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the
reporting entity' identified In item 4 to influence the covered Federal action.
(b,) Enter the full names of the individualt(s) performing services, and include full address if
dtffarent.from 10 (a I Enter, Last Narpe, FirstI Name, and M(ddle Initial (MI).
11. Enter the amount of compensation paid or reasonably I expected to be paid by the reporting entity
(item, 4) to the lobbying entity (item 10). indicate whether the payment has been made (actual)
or wilt be made (planned). Check all boxes that apply. If this is a material change report, enter
the ounnulative amount of payment made or planned to be made.
de,
12, Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-
kind contribution, specifyn payment.
the nature and of the in -kind
13. Check the appropriate box(es). Check all boxes that apply. if other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will
be expected to perform and the date(s) of any services r.6dered. Include all preparatory and
related Activity, not just perform,
spent In actual contact with Federal officials. Identify the Federal
official(s)or employee(s) contacted or the officer(s), ampkiyee(s), or Merri Of Congress
that were Contacted.
15. Check whether or not a SF-LLL-A. Continuation Sheet(s) Iis attached.
16. The certifying official shpil sign and date the form, print fils{her name, title, and telephone
number.
Disclosure of Lobbytrig Activities - Cal OES 2-232.(Rqvised 7/812013)
EXHIBIT B
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations Implementing Executive Order 12549,
Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants'
responsibilities.
(READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE
COMPLETING)
The prospective recipient of Federal assistance funds certifies that neither it
nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
2. Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
AGREEMENT NUMBER
City of Vernon
CONTRACTOR/BORROW ER/AGENCY
Marl& Wjlitworth amity, Administr'
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
Ana Barcia, 42PA374cit C rk
INSTRUCTIONS FO I R CERTIFICATION
t By signing and submitting this document, the prospective recipient of Federal assistance
is providing t , he ckficatio,ni'as set out below,
2. The certification in this clause is a material representation of fact upon which reliance
was placed when this tran 1entered.i' - if tj I - " ' determine ' sact On was into. it is later d that he
prospectiva recipient of Federal assistance N6 knowingly rendered an erroneous
certification, In addition to other remedies available to the . Federal G . overnment, the
r6niictl6h 6rginaWm:6y pursue ava . liable
department or agency with which ihi' t
rdineciles., Including suspension and/or 0 or debarment.
3.
4. The terms "covered ti
covered transaction,"
.proposal," and "volut
in theDefiriltions and
51
C
T
0. The prospective recipient of Federal assistance funds further agreos by submitting this
proposal that It will lridfucI6 the clause titled Qertificabon Regarding Debarment,
8iispenslon, Ineligibility and Voluntary 66us-id'n Lo
wer pyeMi:l . Transactions," Covered
W606tin6dification, in all lower tier covered transactions I and in all solicitations for I owee
tier c.ov'ered transactions.
1.
.9
41
Nothing, contained in the fdl`60660 shall rued to r6q*e4§tqbIIshment of a
system of records In order to render In rigood ceirilflci4on required by this disuse.
'The knowledge and information of O'ppOicipari . t . I . a not req uired to exceed that Which 16
notriiailyposses. iedby4prudent oeei0n,t 1heordinary courseofbusiness dealings.
a
excluded
the
igl.nateq
EXHIBIT C
CERTIFICATION REGARDING DRUG -FREE WORKPLACE ACT REQUIREMENTS
The Contractor certifies that it will provide a drug -free workplace, In accordance with State law and State
Employment Development Department (EDD) Directive No. D907 by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the Contractor's
workplace and specifying the actions that will be taken against employees for violation of
such prohlbilfon.
2. Establishing a drug -free awareness program to inform employees about:
a. The dangers of drug abuse In the workplace;
b. The Contractor's policy of maintaining a drug -free workplace;
c. Any available drug counseling, rehabllitation and employee assistance programs; and
d. The penalties that may be Imposed upon employees for drug abuse violations occurring
In the workplace.
3. Making it a. requirement that each employee to be engaged in the performance of this
program be given a copy of the statement required by paragraph 1.above.
4. Notifying the employee In the statement required by paragraph 1. that, as a condition of
employment under this program, the employee Will:
a. Abide by the terms of the statement, and
b. Notify the Contractor of any criminal drug statute convictions for a violation occurring In
the workplace no later than five days after such convlction.
5. Notifying the County within ten days after receiving notice under subparagraph 4.b. from an
employee or otherwise recelving actual notice of such conviction.
S. Taking one of the following actions, wlthln 30 days of receiving notice under subparagraph
4.b. with respect to any employee who Is so convicted by taking appropriate personnel action
against such an employee, up to and Including termination.
7. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of the provision of this certification.
City of. Vernon .
CONTRACTOR/AGENCY
DATE
ATTEST:
Ana Barcia; Deputy City
EXHIBIT D
California Governor's Office of Emergency seri'vica-
FYMB Grant Assurances
(All , ffSOP Applicants)
NameofMff"' P"" city, of Vernon
AdOeak. .4305 Santa .Fe.,Avenue
!city: State;,, .CA Zip Code: qQ058 TelephoneNumber.. (323),.58378811, ext. 287 FayNiunber: (3231- §26-1404-j
E-M,a,ilAOtIrqss' mwilsonfti.vernon.ca.us
gubtecipient a 'Ibrecipient
As the duly Authorized representative of the f, l*ieaxt, I certifyApplioaa; Above:
that the
�21,1 Assure that all allocations And use of funds under this grant will be in accordance with theFiscal Year
SG,p Funding Opportu' ty Announcement
2. Will assure that grant funds will. support efforts related to providing An integrated mechanism to enhance
the coordination of national,prioAty efiorts to prepare, for, prevent, respond to, And recover from terrorist
attacks, in for digesters And other pq , _ and .. emergencies.
CA
I financial
e U,,S.
and aub-
(dal 6ts).
4. Will assure that grant funds are used for allowable, fisit, And reasonable costs only and will not be
traxisferred between grant programs (for example: State H6mdland, Security ProgramandUrbahArea
Security Initiative) or As.calyears.
5..
investment Justifications
6. Will establish a proper aqcbmitua in accordance with generally accepted accounting standards and
. I accounting ; system
awarding directi 9 ,q - ing agency Ve
7.
8.
if
and Assigh' to acknowledge and Agree
—., -- I documents,
I'll
to records,. accounts.,, o-cumon
. .1. , - .1 ?
1plaint invoOffig%tioil conducted by
the n to,oxathine and copy rec a,
ited to egraAt and permit access to
fadi lit I ics, personnel, and other individuals and infottkation As may be necessary, as required . by
liHS/FlikA and Call- OgS program guidance, requirements,. I I and applicableI laws.
c. Recipients must submit timely, complete, and accurate reportsto the appropriate DHS/FEMA and
i al:piopriateGoal OES officials and maintaindocumentation to support these reports.
d. Recipients must comply with all other special peporting, , data collection, and evaluation requirements,
as prescribed by law or detailed in program guidance.
61. If, during . the past three years, the Recipient I has h.c6n accused of discrimination on the grounds of
race, color, national origin (including limited ticigil proficiency), sex, age, disability, religion,I or
familial
ami - status, the Recipient must provide, a list of all such proceedings, pending or completed,
including outcome And copies of settlement agreements to the I)HSYE*/6a1 OES Awarding office
9
And the DIIS Office of Civil Rights and Civil Liberties.
f. In the event any court or administrative agency makes a finding of discrimination on grounds of race,
color, national origin (including limited English proficiency), sex, ex, age, ilisiability, religion, or familial
status against the Recipient, or the Recipient settles a case or Matter all ng such discrimination,
Recipients must forward a copy of the complaint and findings to the DHS/FBNLA ,,Component and/or
Awarding office. The Tinited States has the right to seek judicial enforcement Of these obligations.
9. Will comply with any other special reporting, assessments, national evaluation efforts, or information or
data collection requesitsi including, but not limited to, the provision of any information required for the
assessment orevaluation dfa� Activities within this agreement, ordetai I led in the program guidance.
My
10.
11. Will initiate and complete the work within the applic-4b[d tirrieframe, in accordance with grant award term
and requirements, after receipt of.Approval
Approval from Cal . OES, and will maintain procedures to minimize the
amount of time elapsing between , the award of funds and the disbursement of funds.
12. Will provide timely, complete And kqcbrataprogreskrqpdrts, and maintain appropriate documentation to
SUPP94 the reports, mid6tifer such Information ai ina y be required by the awarding. agency, including the
Initial Strategy Implementation Plan SIP),w.ithin 45 (forty --five) days of the award, and update these
13. Will provide timely notifications, to Cal OES of any developments'that have a significantimpact on award-
slippbitedactivities, including changes tokey
program staff.
1.4.
debt may be found
ter taxes, audit
ipient
program and administrative
erltls and conditions applicable to
I
0
18.
19. Will comply with all provisions of the Federal Agquisition Regulations including, but not limited to, Title
48 CFh Part 31.2, Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial
Organizations:,
20.. Will comply with provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328), which limits the
political activities of employees whose principal employment activities are funded in whole or in part with
federal £w'ds,
21. Will establish safeguards to probbit employees from using their positions for a purpose that' constitutes, of
presents the appearance of, personal or organizational conflict of interest, or.peraonat gain for themselves or
others, particularly those with whom they have family, business, or other connections.
22. Understands and agrees that federal funds will not be used, directly or indirectly, to support the enactment,
repeal, modification or adoption of any law, regdlatiop, or policy, dt any level of governments without the
express prior written approval from DHS/FBMA and Cal OES.
23 , Will comply with.all applicable lobbying prohibitions and laws, including those found in United States
Code Title1352, ¢a seq., and agrees that Hope of the funds provided under`thia award may be
expended by the Recipient to,pay8ny person to influence, or attempt to influence en officer or employee of
any agency, a Member of Congressr an officer or employee of Congress, or an employee of a Member of
Con
gtass`iu connection with any federal action colnceYping the award or renewal of any federal contract,
grant, loan, or Cooperative agrgement.
24, Agrees that, to the extent contractors or subcontractors are utilized; will use small, minority -owned,
women -owned, or disadvantaged businesses, to the extent practicable..
25, Will cgmp>,y with Title 2 of the Code of Federal Regulations regarding duplication of benefits, whereby any
cost allocable to a particular federal award or cost objective under the ptiirciples provrded'fo in this
agree menf may not be charged t6 other federal awards to overcome fund deficiencies:
26.
21 Will comply, if applicable, with the Lead=l3aseii Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et
sari.}, wlitolt pmhibits:the use of lead based pent in constuctron oriCehabrlifatiou of strucipres.
28: Will comply with all federal and state laws and regulations relating'ta civil rights protections and
nondiscrimination. [lnese include, but are notllmited to:
I
a. Title VI of the Civil Rights Act of 1954, PublicLuw 88 -352,(42 U,S.C. § 2000d et seq.), , as
.
amended, which prohibits discrimination thebasis of tace, color and national origin.
b. Title IX—bf the Education.I .Amendmen of 19T� as amended (20 U.S.C. § 1681 etseq.), which
1, . '. 1 1 ". 1. .11 ;�' 1. T 1
Prohibits discrimination on the basis of gender..
c. The Ainiii4qans with'Diiabilities Act, as amended,: c e S q , which prohibits Re ipi nt from, discriminating on
the bagisof, isabilit' foll § 12, et se
4 Section-504 of the P&$bilitatiori Act of 1- 3 As amended (29 U.S,C. § 794), which prohibits
dis6fitningfigii on the basis of disability iiiany receiving federal financial assistance.
d' The Age Discrimination Act of 1975, es amended9.0.§6IOietseq.),which prohibits
discrimination on the ; basis of agcp
f. The Drug Abuse Office And Treatment Act of 197; (P,L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse,
9. T.heConigfeltepsive Alcohol . " Abuse and, Alcoholism Prevention, Treatment and Rehabilitation Act of
, as antended, relating to nondiscrimination on the basis of alcohol abuse or
h. Sections 03an'd 641 of Public Health Service Act of 1912 (42 U.S.C.290 dd-3 and 290 ee-3), as
amended iela . tirij to coniiiieni ofaicdbol and abuse patient I , t records.
T. Title Wil of the Civil Rights Act of 1968 (42 USX, § 360i et seq., as implemented by 24 CFR Part
'0"'as
atnendetl, fela6ng to nondiscrimination in the sale, rental and .financing ofhausing,
j; Title
44 nondiscrimination.
k. T h requirements
which the
application
1. Will,
in finding
f discrimination
a C'
1, A gin,
gender, or
finding to
the pjr
ed of GtiYil Ri fitg, Office of 99tice Programs.
m. Will provide ii.nh-qi , i , al Bmploymdnt Opportunity Plan, if applicable, to the Department of Justice
Office of Civil RiF�hts within 0days of award.
4- -Rights giant.
n. W', I oomp ly, and assure the epidplian6e of all its inligrantees and Contractors, with the
nonai �i-- d all.
aguiniii ro"qd#o' 'an' 4;iia of the current edition of the Office of Justice
? I I 11uldri ''. 111, .
29. Will comply with the,roquirements of iiles It and Ill of the Uniform Relocation Assistance and Real
Property qw
and equitable
ul 0 treatment of persons displayed or whose property is acquired as a #exult of federal or
fcd ally -a lot
purposes regardless
Uniform
'jforro Relocation
30. Will comply W01,01 Pmviii0its of, EiRS/FEWk regulation 41 qFA Part 10, Environmental
Consiiioti".,
31.
a
and historical preservation (EH?)
s and obtain applicable permlis may
the potential to impact EHP
ES, i"ding, but not limited to,
he EHP
Will
Cal OES funding. Any change to the scope of wofk will zequire re-evaluation of compliance with the EHP:
If ground -disturbing activities occur during the project implementation, the subgrantee must ensure
monitoring of the disturbance. If any potential archeological resources are discovered, the subgrantee will
immediately cease activity in that area and notify DHS/FEMA and Cal OES and the appropriate State
Historic Preservation Office.
32. Any construction activities that have been initiated prior to the full environmental and historic preservation
review could result in anon -compliance finding. Subgantees must complete the DHS/FEMA EHP
Screening Form (OMB Number 1660-0115/FEMA Form 024-0.01) and submit it, with all supportitig
documentation, to their Cal. OES program representative, for processing by the DHS/FEMA Grants
Program Directorate EHP.
33. Grantees should submit the FEMA EHP Screening Form for each project as soon as possible upon receiving
their grant award. The Screening Form for these types -of projects is available at:
34. Will ensure that the facilities under its ownership, lease or supervision, which shall be utilized in the
accomplishment of this project, arenot on the Environmental Protection Agency's (EPAs) List of Violating
Facilities, and will notify Cal OES and the DHS/FEMA of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating if a facility to be used in the project is under
consideration for listing by the EPA.
35. Will provide any information requested by DHS)M% and Cal OES to ensure compliance with applicable
laws including, but not limited to, the following:
a. institution of environmental quality control measures under the Archaeological and Historic
Preservation Act, Endangered Species Act, and .Except ive Orders on Floodplains (11988), and
Environmental Justice (EOl H 8) and Lnviivnmet tel Quality (EO 11S 14),
b. Notification of violating facilities pursuant to EO 1 L 738.
c. Assurance of project consistency with the approved state management program developed under the
Coastal Zone Management Act of 1972 (16 U.S.C. § 1451 et seq.).
d. Conformity of federal actions to State (Clean Air) Iruplementittion Plans under Section 176(c) of the
Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et s0q).
e. Protection of underground sources of drinldng water under the Safe Drinking Water Act of 1974, as
amended, (P.L. 93-523).
f. California Environmental Quality Act (CEQA), Califomia Public Resources Code Sections 21080-
21098, and California Code of Regulations, Title f4, Chapter 3 Sections 15000-15007.
g, wild and Scenie Rivers Act of 1968 (16 U.S.C. § f271 ersgg) related to protecting components or
potential components of the national wild and seeing rivers system.
h. Applicable provisions of the Coastal Barrier Resources Act (PI; 97-348) dated October 19,1982 (16.
USC 3501 et seq.), which prohibits the expenditure of most new federal funds within the units of the
Coastal Earrier Resources System.
36. Will comply with Standardized Emergency Management System (SEMS) requirements as stated in the
Californi$ Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2,.§ 8607.1(e) and
CCR title 19, §§ 2445, 2446, 2447, and 2448.
37,
39.. Agrees that all DHSfFEMA-funded project activifios caiY ed on outside the United States are coordinated as
necessary with appropriate government authorities and that appropriate licenses, permits, and approvals are
obtaipe,'d.
39. Will comply with Section 6 of the Hotel and Motel Fire Safety Act of 1950, 15 USG § 2225(a), whereby
all subgrantees, recipients, and subrecipients must ensure that all conference, meeting, convention; or
training space, funded in whole or in part with federal funds, complies with the fire prevention and control
guidelines of the Federal Fite Prevention and Control Act of 1974, 15 U.S.C. § 2225:
40. Agrees that all publications created or published with funding under this grant shall prominently contain the
following statement; "This docuirtent was prepared ureter a gran! frp}>%FEMA1r Grant Progrdms
Directorate, U.5 Department ofHomeland Security, Points ofvidw or opinion§ expressed in lhIs document
are thoseofthe authors and do not necessarily repre9ent the offictal postlion or. po(ictes ofFEMA's Grant
Programs Directorate or the US. Departrrtey7 ofliom¢land Security, " The Revipient also agrees that;
when nracticahle. anv eauinment nurchased with ¢rant funding shall be urolninently-marked as follows:
41. Acknowledges that DHS/F)MA reser
publish, or otherwise use, and authoriz
any work developed under an award of
sub=rgctpiept purchases ownership wit
and Ua14FS regarding the allocation i
funding and has requested through the
eligible work antiroved in the. submitte
b. In the event the al
of the reduction w
c, Property" and equi
deoblig`ated or dis
d. HSGP funds used
e. Separately account
$166 per federal fi
42. Will comply with the Int
Prescribed standards for
specified in Appendix A
900, SO, 'tt F).
be
to
eral financial assistance to be used to perform
d assistance and after the receipt of federal
the following:
il
ived which exceed the approved, actual
nni d, the reimbursement applicable to the amount
3f California:
iurchased upderthe HSGP reverts to`Cal OES if the grant funds are
i and not protttptly repaid,
improvement of real property must be promptly tepaid following
Went of costs; and Cal ;OES reserves the right to place a lien on the property
terest earned on grant funds, and will return all interest, earned; in excess of
;er.
irnmental Personnel Act of 1970 (42 U.S C. §§ 4725=4763) relating to
iysietns for programs funded under one of the nineteen statutes or regulations
M's Standards for a Merit System of Personnel Administration 0 CY R.
43. Will comply, if applicable; with the Laboratory Animal Welfare Act of 1960 (P_ L. 89-544, as amended 7
U.S.C. 21.31 et seq.) pertaining to the care, handling,.and treatment of warm blooded animals held for
rescarcli,. teaching, or other activities supported by-" award of assistance..
44.
e order(s) , mea'ns;information thathas been -,;, I .tined pursuant fo
t unauthorized disclosure and is marked to indioate its classified
funding under Chia award shall be used to support a contract,
subaward, or other agreement for goods or services that will include access to classified national security
information if the Award Recipient has not been approved for and granted access to such information by
appropriate authorities.
46. Agrees that where an Award Recipient has been approved for and has access to classified national
information, no funding under this award shall be used to support a contract, subaward, or other at
for goods or services that will include access to classified national security information by the con
subrecipient, or other entity without prior written approval from the DRS Office of Security, Indu;
Security Program Branch.(ISPB), or, an appropriate official within the federal department of agar
aesum4 C'Up" wum oe perormeg. Oucn compacts, suoawaras, or omer agreements snau oe
and adnministered in accordance With the DI3S "Standard Operating Procedures, Classified
by States and Local Entities," dated July 7, 2008; EOs 12829,12958, 12968; and other
xecutive. orders; the National industrtal Security program Operating Mauual (NISPOM); and
able complementing directives or nstruction. Security iequirement,jocuments may be locatei
47. Immediately upon determination by the Award Recipient "that funding under this award may be used to
support a contract, subaward or other agreement in6olving access to classified national security information
pursuant to paragraph 47, and prior to execution of any actions to facilitate the acquisition of such a
contract, subaward, gr other agreement, the Award Recipient shall contact TSPB, and the applicable federal
department or agency, for approval and processing instructions.
,af Security ISPB contactinformation:
48. Will comply with the,requirements regarding Data Universal Numbering System (DUNS) numbers. If
recipients are authorized to make subawards under this. award, they must first notify potential subrecipients
that no entity may receive or make a subaward to any entity unless the entity has provided a DUNS number,
49. For purp9sea of this ayvard lean, the following definitions will applyt
a. "Data Universal Numbering System (DUNS)" number means the nine digit number established and
assigned by IJun and Bradstreet, Inc: (D&B) to uniquely identify business entities. A DUNS number
maybe obtained from D&B by telephone (cutreittly 866-705-5711) or the Tnteret; currently at
httu:!/fedxov.diib:com/webform..
b. "Ennty', as it is used in this award term, means all of the following, as defined at 2 CPR Part 25,
Subpart C, as a governmental organizaticn, which is a state, local governmentf or Indian be; or a
foreign pu. blic entity; or a domestic or foreitpt nonprofit organization; or a domestic or foreign for -
profit organization; or a federal agency, but only as a subrecipient under an award or subaward to a
c. "Suba*hJrd" hears a
to,an eligible subrecipient. It does not include your procurement of property and services needed to
carry out the.project or program (forfurther explanation, see § 210 of the attachment to OMB
Circular A 133 "Audits of States, Local Governments, and Noh-Profit Oreztizations") and may be
ProvdSd through any legal.agreement, incitiding arm agreemeik:thet yob consider a conhact:
d. "Sutirecipient" means an entity that receives a subaward from you unslet tliis.award, and is
accountable to you for the use of the federal funds provided by'the subaward.
50. Witl comply, as applicable, with the proviiioris of the Davis -bacon Act (40 U.S.C. Section 276a to 2764-7),
the Copeland Apt (40 U.S.C. 6 216c and 19 U.S.C. 9 874), and the Contract Work Hours and Safety
Standards Act (40 U.S,C. §§ 32M33.), regarding labor standards for federally-assistedI construction sub -
agreements.
31. Agrees that e'uipm prit acquired or obtained with grant funds:
a. Will be made available pursuant to. applicable term I s of the California Disaster and Civil Defense.
Master Mutual Aid Agreement, in consultation with
. gmemc., n wi representatives of the varions tire, emergency
medical, hazardous materials response services, and I" enjurisdiction
fpr�emeutagen6iesWJfbiAtbejjrj jcjion
of th
e App&A'_0 t, and deployed With personnel Trained in the use of such equipment in a manner
consistent With the California taW 6iibrcement Mutual AidPlanor, the California Aire Services and
Re,cuelllulua Is consistent
with needs
as identified in the State Homeland Security Strategy and will be deployed in
conformance with that Strategy.
52, Will comply with the financial and administrative requirements set forth in the current edition of the 1388
Financial kanagcmcht dulde.
53.
54.
55, Will comply with OMB. Standard Form 424BAssurancos -Non-constriction Programs, Whereby the
awarding agency may require sul grantees and subrecipien to certify to addition ts assurances.
5.6. Will not make 4 ' hy. award or permit any award (spbgrak or contract) to any party which is debarred or
,
suspended, or is ciiherwise exc . IWO from or ineligible for participation in iedeful assistance programs hiderExec4tivo Order 12549 and 12690'.IjAktment and SUspirslon"% As iequiio.dby ikeWiive order 129491
Debarment A _ Suspension, and I
.,. PLU1CULdd at44,C.FjkParIt i!, for posp
ec.
tIV6 participants in pri
mary
covereda. aeftoris, the Applicantwill provide protection against wastefraud and ahuse,bydebarring or
suspending thosee- 8 deemediresponsible in their dealings with the federal 4oVqrpment.Appljqaqi certifies that it and its prutctipals;
a. Are notpresently e a skisperided, proposed for debarment, declared ineligible, sentenced to a
benefit'sdenial of federal qstate or federal court or voluntarily excluded from covered transactions�
by any federal department or agency,
b Have not 'within 4 three-year pgii'odpreceding ihis,,application been convict q49f prhad a,civil
empezzlementi thett, forgery, nribpry, falsification or destruction of recordmaking4making filse statements,
or,te6eiving stolen property;. e
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal, state, or local) with commission of any of the offenses enumerated iti paragraph (I )(b) of this
certification; and have not within a three-year period preceding this application had one or more
public transactions (federal, state, or local) terminated for cause or default; and
d, Where the Applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
57. Will comply with requirements to acknowledge federal funding when issuing statements, press releases,
requests for proposals, bid invitations, and other docunieptq describing projects or programs funded in
whole 0: ip part with federal funds.
58:
59. Will obtain, via Cal OES, the prior approval from DHS on any use of the DI S seal(s), logos, crests or
reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast
Guard seal, logo, crests or reproductions of flags or likenesses of'Coast Guard officials.
60. Will eotnply with the requirements of the Preference for U.S. Flag Air Carriersi Travel supported by U.S.
Government funds requirement, which states p"reference for the use of U.S. flag air carriers (air caifiers
holding certificates under 49 U.S.C. § 41102) fqr international air transportation ofpeoplean d property to
the extent that such service is available, in, accordance with the International Air Tran portation Fair
Competitive Practices Act of 197A (49 U.S.C. § 40118) and the interpretative guidelines issued by the
Compttoller General of [he United States ip the March 31, 1981., amendment to Comptroller General
61. Will comply with the requirements of the Drug -Free Workplace Act of 1988 (41.14.$.C. § 701 et seq.),
which requires that all organizations receiving grants from any federal agency agree to maintain a drug -free
workplace. T)re Recipient must notify the awarding office if an employee of the recipient is convicted of
violating a criminal drug statute. Failure to comply with. these requirements may be cause for debarment.
These regulations arc codified at 2 CFR 3001.
62. Will comply with the requirements of the governmem-wide award term which implements § 106(g) of the
Traff cking Victims Protection Act (TVPA) of 2000, as amended (22 U,S.C, § 7104), located at 2 CPR Part
175. This is implemented in accordance with OM13 Interim Final Guidance, Federal Register, Volume 72,
No. 218, November 1.3, 2007. In.Accordance with Section 106(g) of the TWA, as amended, requires the
agenayto include a condition that authorizes the agency to terminate the award, Without penalty, if the
Recipient or a subrecipient engages in severe forms bf traffioking in parsons during the period of time that
the award is in effect, procures a commercial sex act during the period of time that the award is in effect; of
text
63, Will comply with the requirements of Executive Order 13166, Improving Access to Services for Persons
with Limited English Prgficrency; and resulting agency guidance; national origin discrinnation includes
discrimination on the basis of limited English:profteiencp (LEP). To ensure compliance with Title VI,
Recipients must take reasonable steps to ensure that LEP persons have meaningful access to yourprograms.
Meaiiingful access may entail providing language assistance, services, including oral andwrittentranslation,
where necessary
. Recipients are encouraged to consider the need for language
`ser4c1e.
0.1for LEP- pe1f1soibs
served or encounteredboth in developing budgetaim,1acQnA conducting programs s And activities.
For assistance
and information regardin
g jlM obligations,90 to hith: /www,ley.jrqv.
64. Will comply with the req
uirements of 42 U. S.C.'§ 7.401 et seq. and Executive order 11139, which provides
for the protection and erdiancement 6�the ,cilifility.of the .fia�o.nlsiLirre&6uri�e$top�rorjiotepubhp , health and
welfare , and for restoring and maintaining . fi Mg the chemical, physical, biological integrity of
for
other
the, hation's
waters is considered rese
arch purposes.
65. Will comply with the requirements of the federal regulations at 45 CF]i Part 6 4 and the requirements in
D14S Management Directive 06-64, Protection of Human Subjects; prior to implementing any work with
human subjects. Thercgulatioosispedif.y additional protections toresearch-, "I '* ns brinvoVifighuniah fetuses,
pregnant women, and neonates . (Subpart
ibpart , B); p sonefs(Suboart And children' L(Subpart D). Thd use of
autopsy materials is governed by applicablestateandlocal law and is not directly regulated
46. by 45 CFR Part
6&
E
projects as specified by thQ Component and awarding office) to be reviewed and evaluated before final
action on the application.
M
68. Will comply with the requirements of the a the Disaster Act of 1473, as amended (42 U.S.C. §
4d0I elseq.), which ' provides that nofederal financial Assistance to acquire, "modernize, . . or cc . nstroot
propertymay be Provided in identifiedflood-prone communities in the "Uniie' unless the communi
69. Will comply with
construction and i
Order provides th provides
the extent permitti
or
70. Will comply with the rcqvireir
Tools Required to intercept an
I 1571 75c..Among other things
or delivery system of a type or
111996, which provides' federally funded
CFR
to
bona fide research, or other peaceful purpose!. The set also establishes restrictions on access to specified
materials. "Restricted persons," as defined by the act, may not possess, ship, transport, or receive any
biological agent or toxin that is listed as a select age I nt.
11. Understands the reporting of subawards and executive compensation rules, including first tier aubawards to
Cal OES.
a. Applicability; Unless you are exempt as provided in paragraph d. of this award term, you must report
obligates V5,600 or inoic in federal fitt Reco , very funds (as
each action that obh f ids'i6t does not inchideli
defined in j i$l of the American Recovery and Reinvestment Act of 1009,
b. Where and when to report: you must report on each obligating . action described in the following
paragraphs to Cal , OES. Forsubaward information, report no later than the end of Ow. month
following *6 month in which the obligation was made. (for example,iftheobligation— Was made on
C,
to
accessto
filings
at
total conrpeiisation"to Cei Oi?S by the end of the month follgwing the month during which you make
the sub" sources, under
compensation
d. Reportg Total Compensation of Recipient Executives: You must report total compensation for each
I federal fi—dinganthorized to date under this award is $25i000 orinore;
receding fiscal year, you received 80 percent or more of your. annual
I gross revenues
deral procurement contracts (and subcontracts) and federal financial assistance
to the Transparency Act, as defined at 2 CM1,70.320 (and subawards); and
),000 or qiore in annual gross revenues from federal procurement contracts (and
racts) and financial assistance sJbj f lit Act qpt o e Trinsparc"Idy as defified at
1[70,32`0 ('and su'bawatds); and
iii. The public does not have access to information about the
iv.
at,
or more of its annual gross revenues from
intracts) and federal financial assistance at
access to intornitition about the compensation of the executive
filed tinder § 13(a) Or 15(d) of the Securities Exchange Act of
78o(4)) or 9 61614 of the InternalRevenueCode of1986.
72. Understands that failure to comply with any of the above assurances may result irk suspension, termination,
Ron,
or reduction of grant funds.
Subrecipient
The Undersigned rq)resents that he/she is authorized by the above named A 0 enter into this greemcut
for and pab,clialf of the s . aid ppUcaut a
Morec p'ient
Printed, Name PfAuthorized
Title,
E1)MUMG.4R0WNJR.
i— I .
GOVERNOR
September 70, 2013
William T: Fujioka
Chid Ex -Ve ' Officer
Los Apgcles County
50 -1 0 West- . temple . S I t.
Los Arijel6d, CA'00Q12
SUBJECT: NOTIFICATION O,ESUBGRANTVtAWARD APPROVAL
FY 2013 Homeland Security Oiant Program (liSGP)
Grant # 261 5.00116 Cal OES lb# 0131-00.666
Sobgrantee Performance Period: August 29,2013 to May 3 1,2015
Dear Nir6 Fijidka:
EXHIBIT E
MARKS, GHILARDUCCI
DIRE&OR
The California UoVeinof's office ofEniorger.i9y'Services (Cal 0 1 ES) has approved your FYI 3
Homeland Security Grant P mso award in the amount of 0,206,087. Once your
rity Program
completed applicatioA is received and approved, yoU may request rcimbuksoment of eligible
grant endlture�i using the 6al Oj�§ piniq hcidl Management Forms Workbook available at
. expenditures _ , s sing
During the review process, a Cal OES representative examined and evaluate
d your FY13 H.SGP
grant application. As arpsolt of this review, some of your funded projectsgiay have
be used
Drthis g:
ad as indlcaturs of
grant applications.
Aetivi L10-. Amount Completion Date..
All Projects $4,648,044 8/31/14
Are
is ,
9050 SciftW.wR,AvFNuF,,MA"4ER. CA,95655
qR="AdBMBNT
(910) $45-8566 ifoj4p, (016) 845-85,11 FAk
Mr. VVilliamT. Fujioka
September 20, 2013
Page 2
$250,0001 or any vehicle, aviation, or watercraft (regardless of the cost) financed with homeland
security dollars. Please submit perforrilance bonds to your Program Representative-.
acceptance of this award, you must enter your grant information into the U.S. Office
and Training, Grant Reporting Tool (GRT), for the December 2013 Biannual Strategy
tation Report (BSIR) period. The GRT can be aceessed online at
iw icpartina odID dhs eon/. Semi=annual performance reports must be prepared Arid
#o Cal OES Via the'GRT'for the duration of the grant period or until all activities are
l and tho grant is formally Closed. Failure to submit performancereports could result in
Caron; suspension, or termination.
This grant is subject to all policies and provisions of the Federal Single Audit Act of 1984 and
the Single Audit Act Amendmenfs of 1996. Any funds received in excess of current needs,
approved amounts, or those found owed as a result of a final review or audit, must be refunded to
the State within 30 days upon receipt of an invoice from Cal OBS.
Your dated signature is required on this letter. Please sign and return the original to your'
Cal OES Program Representative within ten clays of receipt, and keeP a copy for your'files.
For further gssistanee, please feel free. to contact your Cal OES Program Representative or the
1omeland Security Grants Unit ,(H960 at (916) 845-8510..
.Sincerely;;
MARKS.. GHILARDUCCI
Director
.. _ .. _ .. ... .
Wtlham T. Fulioka; Chief Executive Offider Date
Los Angeles County
EXHIBIT
Appendix C. — Funding Guidelines
Grante . es . must comply with all the requirements in,44 CFR Pad §13 and 2 CPR Part
and
AlloWable InvOtinents made in support of the HSGp priotitiOs as wellas. other
. In ji pro I
capability-�enc projects must f6di into the,4te66ries of p'lann.ing, organization,
exercises, training, or equipment.
,Grantees must use the CPG 161 v,1. Developing and Maintainft Emergency
r; gon-cy
Operations 'pi 1. d qcknal
gns. (n order to develop robust and effectiye plpno,'. or, i
in"fornotioh, plea.se see httml (ema. a 6 bour/divisions/nod CPG 191 V2,odf
56
Appendix, C — Funding Guidelines
Organiiation (SHSP and UASI only)
Organizational activities include:
• Program management;
• Development of whole. m comunity,partnershpsi, through groups such as Citizen
Corp Councils;
• Structures and mechanisms for information sharing between, the public and
private sector;
• Tools, resources and activities that facilitate shared situational awareness
between the public and "private sectors;
• Operational Support,
• i�t1117atlOn of stanrinftliZod recnlirop mananAMwit roncEnts such as tvnlno..
• Kesponamg to an rncrease in trip rnrear ievei under ine Nanonai i erronsm
AdvisorySystem (NTAS), or needs in resulting from a National Special Sec
Event; and
• Paying salaries and benefits for personnel;to serve, as qualified intelligehce
States
Urban Areas are allowed up to 50 percent (50%) of their UASI funding for
nel costs. At the request of a recipient of a grant, the Administrator may grant a
of the 50 percent (50%) limitation noted above. Organizational activities under
and UASI inctudet
Successfully complete training to ensure baseline proficiency in
intelligence analysis and production within six months of being hired.;
and/or,
previously served as an intelligence analyst for a rninlirium, of two years
either in a Federal intelligence agency, the military, oe Skate•a6dlor local
57
Appendix C ,funding Guidelines
Local, and I Tribal Intelligence Analysts, which outlines the minirriuM categories of
needed i ni eA
trainingnee a oritne,g intelligence certificate of completion of such training
must be on file With the SAA,and must be made. available I . to FEMA program Analy - sta
bri request(h addition to these training requirements, !rements, fusion centers should also
up
continue to mature their analytic capabilities by Addressing shortfalls in analytic
capability iden' he fied during fusion
. ion center's annual assessment.
0
select
n at ci
�d to
10ty for critical infrastructure sites;
Resiliency AssessmetJ Program (IRRAR.)
al Guard. deployments to protect critical
ources that . ate r part 6 . f the standard
(Note-
i '-'666s6mab,le costs; s,uch as
pf as pdOf the standard ii6hal
in coordination With CBPj as outlined
,$Ff.SP or UASI funds may only be spent for operational overtime costs upon pri
or
,p a'proVaj provided in Writing by the FEMAAdrnlnistraior..
Note: States With UA81 jurisdictions car) use funds retain
ed at the State level to
reimburse eligible Operational overtime O�pepses incurred.
m the State, p" above
0
Append I iN C Fqj1ding Guidefirles
guidance limitations and up to a maximum of 50 percent (60%) of the State share of the
UASI grant). Any UASI funds retained ' airied by the State must be used in direct support of
the U.rban Area. I States must provide U the to documentation AWG and FEMA upon
n the I .
request. demonstrating how any PASI funds retained by the State would, directly support
the Urban Area.
Areas rr
under
using HS— d OP funds should address a
$5
Appendix C — Punding Guidclines
Exercises (SIHISP and UASQ
Exercisesconductedwith FEMA $Uoprort should be managed and executed In
accordance with HSEEP. HSE E "0 Guidance for exercise deslgn, development, , donduct,
evaluation, and improvement planning Is located at h seeadhs.cov.
Ali capabilities exercised using . HSGP funding must be NIMS compliant. More
information
nfo N a fm ,,at,io.n is avail6ble onlinoat the lCat
wW.j a. -66v/emero6ncviniihslind6x.shtm.
Other Federally funded preparedness programs have.similar exercise and training
I
re'Odiroments. Exercise and training activities should be coordinated across the
60
Appendix C — Funding Guido,lines
pdiction' s) to the ma
ximum extent possible to include the Whole Community and to
foster better coordination working relationships across the enterprise.
Grantees must developAAR/IPs following the completion of exercises funded under this
o
Or the Use Of HSEEP is strongly encouraged. AAR/IPs are to be submitted to
hseeoCcb� dhg.Q6v. Please ensure the documents are encrypted (password -protected)
6'fid th -"00sW6rd is also sent to hseepgdhs.ciov via a separate email.
P, UASI, and OPSG,)
funds for maintenance contracts, warranties,
and user fees are allowable under all active and
rioted. With the exception of maintenance plans
I chase of the'equipmehi, the period covered by a
t exceed the period of performance of the specific
or warranty.
Ood to support the NPG by funding projects that build and sustain
ieclery
.ssato prevent, protect against, mitigate the effects of,
i4r frorn those threats that pose the greatest risk to the security of
9 provide grantees the ability to meet this objective, the policy set
(Guidance to State Administrative Agencies to Expedite the
n DH!�FIEMA Grant Funding) for the expansion of eligible
;talnrnent costs which must be in 1) direct support of existing
be an otherwise allowable expenditure under the applicable grant
0 one of the core capabilities in the five mission areas contained
also
I resources that have p
source of funding other
Law E'nfbt.dbment Terrorism Preventiolq Allow -able Costs (S,HSP and UASI Only)
T . he following activities are eligible for use
jsP of L , EVA focused funds:
ration and enhancement of des gnated State and Major Urban Area fusion
:rs, including information sharing and analysi I s, threat recognition, . and
_
-Ist interdiction, and , training/ hiring of iritOltige,rice analysts;
)Mentation and maintenance of thLe.Nationwide SAR Initiative (NSI),
ling training for front line personnel on identifying and r6POO ;4 suspicious
of the
public awareness materials (e., - 9,
videos posters,
61
Appendix C., Funding Guidelines
funds for the "if You See Somei
materials are consistent with tt
he campaign , and the initiative's
,ounterino violent extremism; dE
f,p'rograrhs to engage communit
local Comm
With the Str
ring Local P
SomethingTW campaign to
nentis Messaging and
be
in
to
Strategy
• Uncreage physical security, via law enforcement personnel and other protective.
measures by " I t" J�i measures related to at risk
res implementingpreventive and praect've
For additional information, refe.r to the Building Law Enforcement Terrorism Prevention
Capabihities.'pno(ity within Apptrift 13- Program Specific Priorities.
Critical Emergency Supplies (SIHISIR and UASI Only)
In I furtherance I of DRS's mission, critical ' emer , gency supplies, such as shelf stable food
products, we 1. ter, and basic medical supplies are 6ii 4116Wabie expense Lin - der S, HSP and
UASI - orior to all ilocating gf . ant fund , Ing -- for i stock `u ping purposes, each State must have
FEMA's approval of P Viable inventory manageme - nt plan,distribution
strategy, pus,ainmer t costs for such'aii effort, and logistics expertise to avoid situations
here funds are wasted because suppliesjIlk of
are rendered ineffective due to
planning.
5,
States (through their Emergency Management Office) are strongly encouraged to
- i
consult With their respective FEMA ReQ1o,dal Logistics Chief regarding disaster' logistic
ij-
related issues I . States are further . encouraged . I to share their 09MA approved plans W'il
local jurisdictions and Tribes to meet minimum inventory management plan
requirements When using FEMA grant funds.
Cons - tructlon and Renovqt!on.(SHsi3and UAsi Only)
- . - , --ii. using
I I, . ' ` "- funds may not exceed t , he greater of
Project constrq,cpon, psind 8,,,I�15P and fi_n. ,,
; "I - 1. . &) ' gran' award F limitations
$1,000,000 or 15 percent (15% of the or. e purposes of the
on funding levels, 1 1 ommumcations towersarenot considered construction,
2
Appendix, CFundingWdeIjnqs,
jVal Must be provided by F 11 E
or renovation. When applyk
o ons towers, at the time , , f ap
ning ordinances, ardhitectu&c
a notice. of Federal interest..
Jget and Budget detail citing
funds for
Ig
widence of
d planning
red to submit a
,HS(3P Program grantees using funds for construction projects must comply With the
aV1jS , 1 Program I , ('' , I 1 11 "G, t ., . " j
�PpC*).A—ct 40 U.S.G. 3141 et seq.). . Grant reciptep s Must ensure that, their
contractors or subcontractors for construction projects payw.Orkers employed directly at
the , work -site . , n , 9 - e . s . a than . the prevail I in g wages ges and . . fringe benefits pat , 1,0 . 6 . 11 projects of a
including t Labor similar character. Addri!ional information Pepartmen. of, (DOL) wage
OPSG -funds may not be used for any type of cbri,90ructidn,
Pairsormel (SHSP and UASI)
Personnel hiring, overtime, and backfill eVense.s. are permitted u,nd.er this. grerit in order
to perform! 4116W4010. H$GP planning, training, OxercJsq,.o n,d Oq Olo ffien,t activities.
Personnel May include but is not limited to: trainingand
a exercisecoordinators,
program
cost-cap6t6pt660percent (5 , 0%) of total SHSP
HSP and ILIA I SI program funds May be used'
f t o A d peisnd-relaf6d activities. orpri I t I e I ps w . ho- wish -"';fi k . osee a waiver from
the perso' n-inel cost cap must provide I ide documentation explaining Why the cap should be
waived; . ' � ived-, waiver requests will be considered only uriclor extremecircumstances. In
,general, the. use of SHSP and UA51 funding to pay for staff and/or contractor regular
fime,dr, overti.me/backfill is considered, apersonnel cost.
,",prf,Otthde,oetEkils,SAAssh6UIdrofptt6lB35.$,drc(,,?,hto4tth6ir,FE IVI AHeadquarteirs
Program Analyst.
-.
63
A, pp m(fix C� Fuodlih , g 6uWjinos
HSGP funds may not be used to support the hiring of any personnel for the purposes of
fulfilling . . traditional public health and Safety duties Or to supplant tra6tiofial public health
and $Afofy positions and responsibilities:
Definitions for hiring, overtime, baCkfill-related overtime, and, supplanting
remain
unchanged from FY 2012.11$613.
tith 01?acks will be
to. Utilize. up to 610
up to 50 percent
In addition to the 6kpenditUrd§ outlined;above, $HSP funds maybe: used to support the
Irripf m6intatio, activities.0.80cfated with the Western kemisphere Travel Initiative
(WHTI)', including the issuance of WHT kornp . lia6t tribal I . 4,.n6ication cards. More
iqfbormOti6n on the WHI-I may be found at
ht , tlo.-,IAIvWw.dhs.,q6vlfile�§16r6a I rarnsIdd 120069857'9776.shtt or
httb.'14'w''w.oetY6uh6me.,qcivlhtmildiid rnaO
64
Appendix C —Funding Guidelines
,i
If identified as a priority in the State THIRA, States may continue implementing activities
previously funded through the brjyer's License Security Grant Program (DL.S P) that
rev g
focus, on securing driver's license and identification card issuance processes. Initiatives
related to se , dUring idenwication should.
• Ijave the greatest impact upon reducing: I)e issuance
and use of fraudulent
driver's license and identification cards;
• Reduce the cost otprograr. implementation for individuals, States, and the
Federal government;
• Driver's r license iden tificatloh material requirements;
• Expedite State progress toward I meeting minimum , rnUm security standards;'and
' and
• Plan and expedite ped,iie State -specific activities to support Federal data Anddo'curnent
verification ents a standards.requirpm d ttandq n,
to
of
expense, OP5G is not intended to be an
• Oper*66P.A.1 Overtime. 0 n
Peratio,
enforcement activities, insupport
Part
time,
time
Tra v
an
on a
of
justification; and be
Incil costs, both in
also
er from the, CBP/BP Sector Ada
fific6tion;
and, OOP; And
AA to FEMA IjPQ Nogram Analyst I
used to pay additional current part
. m
order to.bring them to temporary full
I
65
Appendix',C — Funding Guide.lirips
of law enforcement personnel to, critical Southwest Border locations to support
operational activities (travel costs must be in Accordance With applicable travel
• venicie Ana L-quipment Nentais
Vehiclelkquipmqnt.Mat�ntei7anc6
Fuel Cost and/or Mileage F�qimbursemont. There is no cap for reimbursement of
operational activities.
• Activate Rose" State, local, tribal, and territorial law enforcement a/.
s
persronln"
Supporting a request to the Governor to activate, dep oy, or redeploy specialized
11 N I ational G . uard . Units/Package I I and/or elements of State law Ohfdrcd rent to
increase oraugment s claiiz elements operational
pe bd/tectinical law enforce
activities.
• Backfill, Costs associated with backfill for personnel supporting operational
activities.
• Law Ehfbfppmetlt Readiness. Use of OPSG funds, may be used to increase
operational, material and technological readiness of State, I local, I and
Unallowible Costs (OPSQ)
:1 11 . . — I 1.
OPSGunallowable costs inclu,
.computing equipmen t and her(
Machines, mod6rhs, etc. OPS
applying funds toward hiring fu
unallowable. t�FSG' funding s,l
law enforcernentoperations or
Z
costs associated withstaffing and general IT
are, such at personal computers, faxes, copy
s not intended, as a hiring program. f Oeiore,
me or permanent sworn public siiety I officers Is
I not be used to supplant Inherent routine patrols And
tivities, not directly related to providing enhanced
e rd I I . law enforcement agencies. Finally,
sts h"b 8
Are under G,Applicants should
pro i ited uncle
MA Headquarters Progfarn Analyst at (800) 368-6498
amples of planning activities include,
• Developing hazard./threat7specific annexes that jncPrpor.Ot6 the, range of
prqvq610n, - protection, , on, mitigation;, respbns4rid , Ad . , - rOrq activities I y6ry'
0
• Developing and implementing homeland security sUpport.p,rograms and adop no
DHS national initiatives in'diudunIg but notl , i milto . 4;.Io ilie foil'o'-wirig:
Implementing the NPG, NOS, and the Whole Community Approach to
Security And t�rn6r6`encyManagement " - i f t includingeffOrts to support
strengthening Of capacity Among , whole community partners
Pre-evehtrbq'oVpr1 recovery planning
mentino Imple'.. the 'National Infrastructure Pr6tection.Plan (NIPP) and
Odsociatdd.Sq'ctq.r SpOdifid,Plans
66
Appendix C Funding Qt;jOeIinps-.
Enhancing and implervie'nting S Cl P9 and Tactical Interoperable
Communications Plans (tIbPs)I that align with the goals, objectives, and
initiatives of the National Emergency ComMunicatidris Plan (NECP)
Costs associated
issoclated with the adoption, irnpleme I ritaition, and sU;6r ment of
the NIMS, including implementing the NIMS National credeotialing
Framdw ork
Modifying existing incident management and r-_OPs to ensure proper
alignment with. the coordinating structures, processes, and protocols
tsta.wismpg or ennanping mutual aia agreements
Developing conrimunicat . ions and irife'rop'eraoilit . y protocols 6rid:solutions
- , , . ',
consistent with N1 MS/IC,9 that include communications support for faith -
based and Voluntary organizations
Developing emergency commulrication'sSOPS and plain language
protoc6ls
Integrating
ating emergency communications SOPs across jorisdic [on,
disciplines, and levels of goVerriMent
Conducting local, regional,, and tribal program implementation meetings
bevOioping or updating resource inventory assets in accordance I . . , t . q NIMS-
typed'd resource issue by the NIC
Designing State and local geospat . ial,da.6, systems
Developing and conOucting public educ#t,ion and outreach campaigns,
to
public about emergency plans, evacuati
on routes, shelter and
evacuation pla rip As well as CBR'NE prevention ion awareness.
Pesigning programs to ;address targeting 6. -risk populations
t PO tons and engaging
therm In OIne(g
ir6y management pI planning
a elopingand.Councils O.hdQERTs
Activities,
'materials, servii es, tools and equipment to achjeve planning,
protection,
riectip ' mitigation,
with disabilities
(physical, programmatic and communications r
people with physical,
A'171 implementation . activities iRcludingthe. issuance Of WHTI-compliant
tribal identification cards
• Conducting
statewide pr"mp, -rrge, n1, gi,
y 6o' mh"1-Uhi6f1O6s and preparedness planning,
including the tollowing ac vities
on00qtngiaeding planning andmeetings
Engaging and qxpan;Iq0 the participation
of the whole tornrimity in
emergency
- yI communications p anning, rdspd60l6.:and risk .identification
Participating in THIRA development and foljow-bn capability estimation
67
Appendix C — Funding Guidelines IftPs
- Collecting and Using data (e.g., NECIP Goal Assessments, findings from
national -level r, ' exercises) to assess Userne Ws, capabilities, and gaps, and
t6facilitate coordination and asset -sharing
- Assessing
I g emergency communications needs and assets and integrating
ntb'. State plans SCIP., &R, and broadband plans)
7 Coordinating with SVVIC, 8AA,Jond $tate-164 planners to ensure
proposed investments align to statewide plans 9clo, State
broadband 6 ' I Own),ind,p0moywith technicalrequirements
and
- 06YO-160ing law enforcement prevention activities, to include establishing
arid/or . enhancing a fusion center
- O.iring, an IT specialist to plan, develop, and implement the IT applications
necessary y for a fusion center
- Developing end I planning for informationlint011igence sharing groups
f tei rat(hd coordinatingI i th 'fi ee ' - In a a ane sarvihAA=rAPrhAfihV fnannelihmAnt
(threats to human and animal innal health) within designated fusion centers to
achieve early warning, monitoring, and rnitigation. of threats
Hiring and training
1 5.i,lvacy;, security; and/or fusio
n
liaison officers (FLO)
coordinators to support f6sion center operd 1 ns
Integrating andcoordinating
private sector participation with fuOjon center
activities
Developing and implementing preventive red , 1610gicallbuclear detection
activities
APquiriqg systems allowing connectivity to State, local; tribal, territorial,
and Fed'era,l data notWor s, such as the National Crime Information Center
(Nac) a'nd Integrated Automated Fingerprint Identification syton
18)., 68 appropriate
Planning to enhance security d e I pOnqheightenpdal alerts; 1ppidents
and/or during mitigation andrpcWdry
Accessible 6011c, Info , rm'atjoni6ducalion: printed and electronic mafarialc;-
campaign
68
Appendix C - Funding Guidelines
Infrastructure Protection, , CIP) security equipment
)quirenrefits to protect and secure sites
:h Is., including resources (e.g., financial,, personnel)
6inhancing rl's'k.ceritinG capabilities -based I plans and protocols,
limited to:
ty,based planning to. advance "whole community" security and
;y management
Hng government/non-governmental collaboratioo, citize
n
iess, and volunteer participation
" into Sta.te and local ,go,veirnment
security strategies, policies, guidance, pIars, and evaluations
9, enhancing, indirit ;aining a current lEOP that cbrif6rhis to the
outlined in the.&b'IQ1l'v.)
for the relocation of okistlng systems operating in the T-Band
ig or enhancing local,regional, or Statewide strategic or tactical
ible emergency communications pl.anii, including such actions to
)mmunications with faith -based I and voluntary
Y entities who act as
responders in disaster
g protocols or 860s for specialized teams to incorporate the
jipmeht acquired thi6iJgh this grant program
9 terrorism prevention/protection plans
g plans, procedures, and requirements for the management of
dre and resources related to HSGP and implementation of State
or
L)eveioping or
increase the I b
to 'Meet the hu
beveioping of
is f9r.responding to mass casualty incidents
Ilcable procedures and operational iguides to
patient
y i� f� within the plan eluding p—taie ihg and
g children, access trackin" and
and the elderly and ke
eping families intact
der security plans
e(speurity and risk mitigation plans
,Ondary health screening protocols at major
*0
iculturo/food secuirity, rilsk'M' ItioOtion,
j :tor partnership emergen6v response,
raring plans
is to engage and interface --with, and to
ate . sector/non-governmental entities Working
sponse and reddve , ry',needs of survivors
or regional conim.uniqations. plans
69
Appendix C Punding Guidelines
I
- Developing plans to support and assist Juriodictions, such as port
authorities and rail and mass transit agencies
- Developing or enhancing continuity of operations and continuity of
government plans
- Developing or enhancing existing catastrophic incident response and
recovery plans to include and integrate Federal assets provided under the
NRF
Developing plans and response procedures for adjudicating, validating
and respond,ing to on alarm from a chemical or biological detector
(response procedures "i should include 06let904,Oy response procedures
.,
Developing or enhancing eve
Developing mechanisms for
Registry . and Lodatdr System
Qevelopihg or enhancing 016
Developing or enhancing , . the
Developing or prihOiricing pla
and the engag'er-Inent/integ . r at
entities, and faith -based 6rge
I response, and recovery aCtiV
- .Developing .sc hdol preparedr
- Developing preparedness pl,
including group reside , ritial fa
public/private child care facili
- Developing plans to educate
- Ensuring j ",urisdiction E'O'Ps a
public information,, evacua I t . io
Mgnagem�eri r_rnnon-govei
don4bo! ns management, and
Emergency Family
je capacity of volunteers
dare facilities,
I facilities, and
and imp1am6-nting civil rights, civil lI erflidsi 100 ptivacypo icies,
I
procedures, an, pro oco s
- Designing and developing State, local tHbAl, and territorial ge6spatia.1 data
systems,
-
- Developing and , implementing
g9_tatawloo electronic patient care reporting
systems compliant with the Natibnal Emergency Medical Services
Information System (NEMS18)
- Costs associated With inclusive practices and the provision of reasonable
accommodations and modifications to provide full access for children and
adults With disabilities
0 Preparing and submitting S�ClPs.for SKSP, grantees are required to submit to the
Office ,ofF.roergen-cy Communications ; as partannual Implementation ereptation
70
Appendix IC.—.Vu#dlrig Guidelines
Prep
(OE(
inter
UPO,
• D@yE
in.g and submitting reports to the Office of Emergency Communications
on progress of implementing that State's SCIP and achieving
erability at the interstate, State, county, regional, and city levels
ng and implementing SLIP and TICP to:
AddressI findings and gaps identified in AARs from, real World incidents
and plahneO exercises, NECO Goal'assessments, other State -level
pr.e. parene-ss reports and assessments
Incorporate the NIPS and bHS Whole Community initiatives;
Address plans 6 implemelptatidn, of the Fed eral Communications
Commission (FGC) narrowhood. requirements
Describe strategic broadband p I lanning activities and initiatives in
preparation e future he ationwid u6; Safety
for h lure deployment Nationwide e Public
�nto t
poqs,
lin
g assessmontq,including but not limited to:
!-event recovery p,!ans
int Vulnerability assessments at critical infrastructure
s and develop'reMediation/security plans
p9ional Resiliency Assessment Program (R , RAP) activities
updating interope ble e communications
6 1nice tions
sesra emergency co,
nents.pt the local, regional, or Statewide level (e.g.,
is Assets and Mapping [CASM])
rder security operations plans in coordination With CBP
plerne.niing, and rpv'iewIng Area Scur Maritime �e Maritime , , .. ity Plans for
ing catastrophic incident
I
to identify critical shortfalls
pre ,paredness)
Activities that directly support the identification of Ore-desightripci
t6nio&airy housing sites
Activities , - that support the identification and development of alternate care
sites
Con'd6dfing community ;assessments, surveys, and research of
vulnerabilities and resource needs to determine how to meet needs and
build effective and tailored, strategies for educating individualsrikconducting
assessments I of the eXtent to which compliance with t -he integration
mandate of disabilitylawsis befn9 achieved
orid r Licting or updating Interoper6ble emergency communications
needs as6e ssment"s 6, local, regional, or
ca (is and broadband, t
level
71
APPO,nft C — 'Funding Guidelines
Soft target security planning (e.g., public gatherings)
• Developing, h'6s'ting, or par .t I lcipating in bombing prevention/counter-improvised
explosives device (IED)-specific planning initiatives to include:
Incorporating appropriate 1ED-specific intelligence and threat analysis
when developing and maintaining 6 THIRIA;
Conducting inventories and assessments of capabilities or typed resource
using
the counter-IED-specific bHS National Capabilities Analysis
Q ase (NO -AD) program for use in applicable THIR'As, preparedness
Conducting DHS Multi-Surisdiction IED Security Planning (MJIEPP?)
workshops to develop THIRA-basedplansand d strategies that Maximize
the Use of limited resources;
Developing IED hazard -specific EOP annexes.
Identifying resources for Medical supplies necessary to support children during
an emergency, including pharmaceuticals and pediatric -sized equipment on
wl.kjoh first responders and medical providers are trained
• Ensuring subject matter experts, durable medical equiorrient, consumableAt . r
medical supplies and other resources required to assist children and adults with
disabilities to maintain h, lih, safety and usuafriev is of independence n in ge, eral
population environments
• Deveiopingan10 im lornentingacommunit�y preparedness strategy for the
1, P'l
'Statqllocal jurisdiction
• Bull. i- ' ' expanding 'd' ul. ng and expan ing governance structures
es to:
Include representative from Multi 1P
P .61 pie agencies, jurisdictions, disciplines,
lines,
levels of government, Tribes, rural areas, sO.bjed I matter experts, and
private t industry
..,
- 16tograte statewide leadership and governance structures into broader
efforts (e.g.; statewide broadband planning activities,
statewide plainning e
di . _ . '; . assessments) to ensure emergency jr4his toorgjnaticin activities, needs assessm _,erge cy
coi'hm6hjcaf6hs needs are represented
- OoAduct. outreach and education on emergency communicationsneeds
and initiatives to,stal I keholder groups
• Establishing,4��ij hiding, and volunteer 174 and volunteer
expanding, . maintaining volun, er programs
specific Volunteer efforts
• Establishirld and I sustaining Citizen Corps Councils
•-Working With . h youth -serving otganizations and houses of W�rshlp to develop and
sustain youth andfaith-based : preparedness ness programs
72
Appendix C — Funding Guidelines
Organization Activities
The following organization activities tivities in support of public -private. partnerships are
allowable expenses:
a
are
the primary point of contact,
arid. ensures. proper
- yVj{pllcma I'VWUPM LV QUFF'v"}
- Implementation of infrastructur6resilience enhancement options
described in a RRAIP'repoif
• Utilization of standardized resource m4neigpinent concepts such, as typing,
invent r9anizi d ' k to ],an traO_ing rfocilitate the dispatch, 060 rit, and
inventorying, organizing,
recovery of resources before, during, and after an incident
Sustain: , partnership . . ' efforts fts to include,'
Support for in -person meetings, events, and workshops that bring the
public and. private sectors to . geth6f. Orinten are encouraged to use free
space/locations/facilities, whenever possrbie, prior to the rental of
sopoel.16Cations/facilities
;
e basedand social media tacks binars, ernallsj newsletters. alerts,
A-;
d'ata ases, online , ollaboratipri tools, Webs ite development an.
maintenance, to,)
Innovative ar ac for reaching the Whole Community to include
translated material for individuals that are blind and or have low vitiph,
My , capability an those with English asecond language and coalitions
I I
among citizens,,
Ley.piAge already existing structures and mechanisms, such at Citize'n
g memers Corps,,for sharing information.and eng'.a in b of the Whole
,
�Omrniunity to ln6�16de: for-profif arii '.Ior7P .1 f fit ent6 . !a filth based
wd and
Mri cornmthity organizations, y6uth-6ogand youth advocates, those that
suppoit socIP-economic and diverge oolturds
9 Structures and mechanisms for inform boh sharing an ng between the public and
private sector:
Tools, .5.6ftwAre, programs, and other mechanisms that support tWo-Way,
jifii6A6 , ti , 0 1 n Ir s , harlhg during normal and emergency operations
Wars to receive input or'feedback from the private sector, and
6n coUr`age participation from civic leaders from all sectors
Reg-61-Ar'Orld timely communicationsbri subjects relating to all phases"of
emergencymanagement,. ' - I "r ' I
�j fters,ernails,and alerts
' .s.u66 a,sneyy. �
0 Toots, resources and activities thatn
facilitate that d s tuational awareness
Oss
betweenqPUO t I' d' Pr' v ate sectors
,.Jp on
WeM,aged and new media platform, s that allow real-time information.
73
Appendix C — Funding Quideli=s
I
Asset mapping, such as participation in FEMA's Total Asset Visibility and.
LogVizinitiativ6s
A seat(s) in the emergency operation center, or virtual EOC
Operational
- =
r 06 fying and tracking available paid and unpaid dis r
response resources
- I1e'icate,d.s',A'qe and equipment for private sector representation Within a
State, county, ' I ' or city emergency. . operation center
A. dedicated businessse-mergency operations center that works with the
State, county .or city LOC. (hot construction)
T0016 for real time ffformation sharing between the public and . private
sector
Licensing, screening, or other requirements for access to real o E . OG or
vlh4af LOC
Federal PmergenQy Response Official (F/ERO) Credentialing and Validation'
- Working grptUp,me.effings and conferences relating to emergency
QoMipiling data to enter into an emergency responder repository .
Coordinating with other State, local, territorial, and tribal partners to
ensure a interope rAbility among existing and ;d planned rredentdaling and
Validation systems and equipment
Ptalnnin I g to incorpo
rate emergency responder identity and credential
validation into training and exercises.
f6ist6ppqrts our efforts to address gram money for the OF-130 program
and, further solidifies those efforts , in additional to our r independent efforts
. t I s
that 6 rcy has alrdadywork6d,
• COntinuit of Operations Continuity, of Government Planning (COQP/COG
,y
Grant. Unding Opportunity
COOP/COG planning is the fundamental responsibility of every government
agency that lbetformg'an essential function at the State and local . . level.. In order to
a s pori'dudi necessary emergency operations, recovery . actions, and , e .
, , %- ".. — of-hr key
essential functions during a large-scale.or catastrophic event, the agency must
Kaye .,apt!" Qdntiinuity plans in plaice to support con'ti d' ,,s.
pripe, operation
Continuity efforts also provide the fourioafional basis for COG programs, such as
Nations
nments, and p
and programs
luity
vel, but
to addr(
74
Appendix C -Fundiiik Quidelipes
1) and
to:
Determine essential functions and activities, interdependencies, and
resources needed to perform them
0stabilsh orders ofsuccession and delegations of authority to key
agency O..osi6onsAnd establish and maintain current roster(s) of fully
equipped and trained -CO, OP personnel with the authority to perform
- Provide for the identification and preparation of alternate operating
Provide for the regular training, testing, and exercising of COOP
- Provide for reconstitution :of agency cqpabllities,.and transition from
Training Infoet"Abori
is. an electronic
State/tetritory
sponsored
i the FEMA
FEMA resources include 0 number of different training sources:
• FEMA Provided Traininq: These programs or courses are developed for and
delivered by institutions indorganii6ii.ons funded by FEMA. This includes the
dente-rio" r Domestic Preparedness
(QDP), the Emergency, Management Institute
'Wl) and th'ie National Traini
ng Education Di vision. (NTEID) training partner
programs including, the Corr) titive and Continuing Training Grant program s,
Ahe National Domestic
Preparedness Consortium (NDPC) and the Rural
b ornestid Preparedness Consortium (RDPC).
i training Not Provided by 4114A. These courses are either State sponsored or
Federal sponsored, coordinated and approved by the SAA or their designated
TOOC and fall within the FEMA mission scope to prepare State, ocdl, tribal, and
territorial'personnei to prevent, protect against, mitigate, respond . to, and recover
(rpm opts of terrorism or catastr
ophic events.
# Stop SPoNorod Courses. These courses are developed for and/or delivered by
institutions . or,organizations other than Federal entities or FE
MA and are
h" their d sponsored by the SAA. Ort. Pi designate TPOC.
• Federal sp ohsoned Courqps. This catalog lists courses developed for and/or
delivered by institutions fund6d b h
y Federal erthan FEMA. These
and Federal Sponsored CoU-rse Catalog. This catalog lists State
ns6fed courses that fall within the FEMA.rnissipn scope, and
jved through the FEMA course review and approval process An
of this catalog can be accessed at
75
Appendix C - Funding Guidelines
• Additionally the new National Preparedness Directorate (NPD) Online Course
Catalog r (OCC , )W§ access to courses delivered
d by the cbF5, EMI, and NTED,
It can be accessed iii''httt):Iltrainina.feMt4.(Iovloccl.
• Joint training with the Public and
Ong and 8xercises t, . Private Sectors. These courses
are sponsored , I and coordinated by private, t.66'toir entities to enhance public -
private partnerships for training personnel to prevent, protect 6961rist, mitigate,
respond to, and -recover from acts of terrorism or catastrophic events.
Each FEMA training partner should contact the SAA or designated TPOC for locations
within the $1:41:e that are appropriate for the training. When the direct delivery funds are
exhausted,, the training partner can continue to offer the classes to the States through
the Excess, Delivery Ac pAcquisition ion Program (EDAP).
EDAP allows an NTED training partner to charge for a course delivery when the Federal
grant that developed the program is completed ormore deliveries Ofa requested class
are needed than the grant fu - nds can acr6mmodate, The cost per class is .approved by
FIHIVIAs that pay cost of instruction , only, not the curriculum d l0prn nt
0 development
costs t I hot . were paid by FEIVIA trainingt funds. HSOP funds ,can be used to pay for
the delivery of these . classes within ac I he request IttPOC.
of the SW
Attending Training Not Provided by FEMA (State and Federal Sponsored
gj. states, "territories, t" Area's Ui to
Course orles, and Urban are h1ol—req red . request approval
from FEMA for pefso 0 not provided by FE
hfib to attend training MA (Slate or Federal
sponsored I co . urges) Of . ovid,ed that I the I training
rain ing is coordinated . " with and 6p . proved by the
SAA or TPOC and falls within the FEIVIA mission scope and the jurisdiction's EDP and
strategy of t al citizens to prevent,
preparing State, local, tribal, and territorial personnel or d
protect against., mitigate, respond to, and, recover from acts of terrorism or catastrophic
events.
b!* FEMA will conduct periodic of all State, territory, and Urban Area -training
funded by . FE . IVIA. These reviews I may include , relL.ics,is, for all course materials and
physical observation P, or po.0jelpo ion in, the training. If these reviews
determine that courses 406 outside the scope of this dui - dance, grahtee$ Will be asked to
repay grant funds expand . e.d in support of those efforts.
.a nd Federal-8ponsored Course Cat;
ded to the approved8tat6 and Federal
'led within this catalog May be attendec
'.territory as long as the (raining is coorc
ascription of the NTED 6, rse Develop
I approved through NTED will
)Urse Catal8d. dourses
ad ba
sis - g within . any
proved by, the S , AArrPOC. A
.and Approval Ribeessi as
71) will respond to the initial
outcomes;
76
Appendix —Funding Quidelind's
P Course concept is approved as consistent with the State plan prio the State
should submit the full course pppkage or subject b ject matter expert review and
QQ,rihrT)eht or
P Course, concept is disapproved as inconsistent with State plan,FIEM.A guidance,
o I r. is exactly the same as another course . e in the catalog (no need foyanother
approval, refer to the co already fe rrioulurnI area developed and approved
any time, the SAAfrPOC (for State sponsored courses) or the Federal agency POC
Federal sponsored courses) may request the addition of a, course to the
red,app
roved 'pproved catalog by submitting the associated Web -Form (!.a., Request
,� tion to the Approved State -;Sponsored Catalog),for review, It a class on the
Ole subject is already in the catalog, the sub State should submitting S�ta d6. provide
-urnentation as to why the course Is unique, after contacting the. bWner(s) of the othe
I "rges to reView the curriculum.
- is step is required to a 6 duplicatio
-Ium. This
;j"lat bourses in the catalo, g, allow States to share. course development costs,
mit all States to have access to new or unique courses developed by other
viders, and allow States, to direct their train iing:dpllprs to delivery rather than
y
relqpmeilt. If it is determined that the proposed course meets the
he above listed
Drip, thoproviding entity ($AA[TPOC or Federal Agency POC) will be invited to
Olt the Course Review and Approval. Request Form along with all supporting
njo materials. g rn te ials.
tps, territories, and Urban Areas are no longer required to submit non-FEMA
)!"Wed.courses to WED for review under the current Course review a . n'd approval
led that the,SAArfPOC was allowed three deliveries of the same
%rritory before a non-FEMA approved training Course Was
the NTEDState course review and approval process. Although
e review and approval process is sfill available to any State,
luirem'ent to submit a course for review after three deliveries.
FEMA funds must -be used to 9upplernant not supplpnt, existing funds that have been
appropriated
q forthesame purpose.
year
77
Appendix C �Tun'ding Guidejjftes
Joint Training and Exercises with tho Public and Private Sectors. Tulinings And
exercises desi
gned to enhance private I sector and public sector coordinationare
Allowable. Overtime pay for first responders and emergency mahid6tswho ,participate
in public -private training And exercises is allowable, In Addition, States, territories,;
Tribes and local units of e
I I in qvernMenAAre encourage to incorporate the private sector
in government -sponsored training and exercisi;�.5.
Training and exercises for the pul6li.c.9jr.clivillan volunteer programs supporting first
responders, iddluding CIERT , ; before, during Ig.and after d'isasters, sh6u"Id address the
needs ofthe Whole Community. AlloWabletraining I nbludes: all-h67ars safety such as
issues,
or
merit and focus on the
Allowable Training Costs
Allowable training -related costs include, but are not limited to; the following:
Developing, Delivering, and Evaluating Training. Includes costs relat
adnNs!eing the training, planning,scheduling, fac
ilities,,materals E
should be identified in the AARAP and Addressed in the Training - t
Expenditures to provide necessary non-structural accommodations forporgolis
with disabilitiesn And other access and ftionalu c", . Real-time
ajl6wa6lo sign
language Interpreters, Communication Access Real-time Tirprisjotion [DART]
�AkT]pnd
other mod I practices to fully include
ff.lqqtion�; of policies and n ug 6 pa.rtioipppts with
disabilities,). Stakeholders are also enc,OUrpged'Pt� I Ofa0e.xisting training
iev�
e
provided via Oducational/professional fadiliti ' as and
L, t ' o iric o , rpp ' r , a j e non-traditional
methodologies such as the internet, distance learning, or home study whenever
such d . eliVery supports training objectives. Pilot courses and innovative
approaches to.training-citizens arld unsv , t uctors'are iinCo&aaed.
. . I ;_: .
• Training 1hat promotes individual, family, or coffitri'Vnity safety And preparedness
is encouraged, including: all-hozards safety trAM6 such As 6iin.Or.dency
preparedness, basic first aid, lifesaving skills, crime; prevention and terrorism
awareness, school preparedness, public health h issues, as, MiigatldhAproperty
78
Appendix C — Funding Guidelines:
0
• Tra
by i
tral
anc
acc
the
cot
per
n, safety in the home, light search and rescue skills, - a .. I , Pri
1eer management and volunteer activities, Serving qrl�
wi
th pet care preparedness, CIPIRIAEP trail
terrorism awareness seminars, and disability4ne
Odpess conferences. The delivery of theCERT Basic
imerital training for CERT members Who have co , mple ' t
Cr'=kT Train -the -Trainer. Course, and the CERT P'e6gra
ire strongly encouraged.
ig, or participating in training related to IED prevention,
h6lud'e: i op,pr response to
and, education for the public, private. sector and first
to
Instructor Qua
eten.cV and cd
m is
clentification and reporting;
rib threats;
measures;
a I asures for dual -use explosive, precursor chemicals;
zed IIED prevention
tion and protection teams or P , acks
Ay Bomb. Squads, Explosives Detectioin da .
pipe
I= Explosive Device Screening I ea ; Ms in accordance
certification, or accrieditdoh re4q'qiremenits.
en
tire Amount of overtime costs, including payments
9 1 nel, which are the direct result of attend0h, e at FtM)
ourse§ and programs, are allowable, These costs are
the payment for such services is in accorda I rice With
unit(s) of local government and has the approval of
gency, I whichever is applicable. In no case is dual
"hat is, an employee of a unit of governmen t may not
1 their unit or agency of government and fro: man
if time (e.g., 1:00 p.m. to 6:06 p.m.), even though such
Vities.
mileage, per diem, hotel) are allowable as expenses
travel, status for official business related to approved
Staff or ContractorslCof7sultants. Payment of Silo. ries
F part-time staff or contractors/cotisultants must be in
�.s the � a I I P State 't ' or uhit(s) of -local government and hOve
!r awarding agency, Whichever Is applicable, Such
in
. 70
Appendix C —,, Funding I Oui(jp ines
pl�
§ncouraged to follow the
a minimum level of
f student learning. This is
airing of trainers, This
2on Additional
Exercise Requirements
Training and Exercise Plan Workshop. States and Urban Areas are required to conduct
an. annual Training and Exercise Plan Workshop (TIEPW). A Multi -year Training and
Exercise Plan must be developed from the workshops
rksh, s on an annual basis and
submitted to the State's respective Exercise Pr9gram Point of Contact. The State
Exercise Program, Point of Contact should submit a copy of t . he State , 16 and Urban Area
plans to 'hseepOdhs.gov,
,n
States must complete El cycle of progressive exercise activities during the period of this
grant. Exercises conducted byStates and ,Urban Areas maybe used to, fulfill similar
exercise requirements required by other grant programs. For example, HHS
preparedness programs, require joint exercises between public health departments, the
health rare sector and medical countermeasure iiuihoriflesi ciuI.nn law enforcement rcement
which could provide collaborative opportunities. to this end, grantees are. encouraged
to invite representatives/plannersI oth federally -mandated 'iinvolye d with other or private
exercise activities. States and Urban Areas are . encouraged I , to share, its minimum,
the multi-y6ar training and exercise schedule with those departments,-
.._, agencies, and
organizations inkluded in the plan.
• Exercise Scenarios. The scenarios used in HSGP-funded exercises must be
based on the State/Urban Area's tHikA. The scenarios Used In HSGID' -funded
exercises must i6cLis on testing capabilities, must be IA;rge enough in scope and
size to exercise multiple activities and warrant involvement . from multiplei�di Jurisdictions and disciplines and non -governmental . . .orgkn .organizations, I tiohs, I and take into
. , p
account the needs and requirements for individualswith disabilities. Exercise,
scenarios should align With priorities andca abi't' Multi -year
" p IJ ieis identified in the M , i-.yea,r
raiiiiirg and Exercise Plan.
• '5p6clai EV&nt Planning, If a State or Urban Area will be hosting a special event
(e,g., Super bowl, G-6 Sum
mit), the special event planning should be considorei
Mp
as a training or erpii rth exercise.activity for e purpose. of tJe Multi -Year Training and
Exercise Plan. The State or Urban Area should plan 16 use $'H'6 . P or U"A81
funding to finance training and exercise activities in preparation for th6seevehts
Slates and Urban Areas should also consider exercises at r»ajor venues (e.g.,
arenas fipq centers) that focus on, evacuations, :co, lcatiorr'4, and
80
Appendix C — Funding Quiddline,5
• Exercise Evaluation and Improvement. Exercises should evaluate performance
of capabilities against the level of capabilities requirbd. Guidance r61afej to
exercise evaluation and Improvement planning is defined in the HSLEP located
at L#Qs.-Ift.eey�
. dhs. hs.go ov.
• Self -Sustaining , Exercise Programs. States are expected to develop a self-
sustaining exercise program. A self-sustaining exercise, progranhis one that is
IM
must utilize a
y of execcisei
an
and other non-governmen-tal organizations. Noi
exercises should be coordinated with -the local I
equivalent and other partner agencies. The sce
exercises must focus on validating existing cap
large enough in scope and size to exercise mol
involvement from multiple jurisdictions and disc
organizations, . . and take into account the needs
with th disabilities.
Allowable Exercise Costs
Allowable exercise -related costs include-
-P Funds Used to Des!917 , Develop, Conduct
onduct, and
costs related to planning, meeting space and 00
co*, materials and supplies, travel, and docqr
rior to the rental of spac. e/loc
opportunity to dempristra tle
shortfalls in these skills. An
osi) for children and indiVJdu
eeds, should be identified in
• 'Puh or part-time staff may be hired to support axercise-related
costs must be. included within the funding aliOW06 for program
pqrsonnql expenses.
qi The applicant's formal Written procurement policy or 44.QFFR"I
more stringent — must be followed.
Appendix C .' Funding GuideJines
training,
k
s from non-
ld
is are
non-
ied as the
ty, voluntee
be
eneyer
as to
activities, Such
. management
,AOqgqmqn
3130,—w,hlqlidver is
acc
the
• LA,
usi
prC
for
The entire a
§rsonnel, wh
and conduct
to the exten
olicles of the
to or the aw
ation allowat
I I I
sceive 001 p
i an award fc
costs
are
Unauthorized Exercise Costs
Unauthorized exercise -related costs includ
0
• t:quipme
scope of
(e.g.,
overtime . ime costs,, including payments
e. direct result of time spent on the
aes are allowable expenses. These
n6nt for such services is in
units) of local government. and. has
ency, WhOever is applicable, In no
1, an employee of a unit of
from theirunitor agency of
period f time ( " 10. p.m..to
_Q tkme e.O., : 0
efit both, activities.
ses by employees who are on travel
ruing and '66iexercise nduct of .... .i se
16nts asdescribed in the IA8#EP
ded or consumed during the.,.course
project(s) (e.g.j gloves, non -sterile
ces,,to.ols and equipment for
s (physical, programmatic and
sidal, sensory, mental health,
of equipment and other expenses
aied with inclu'sive Ora6tices and the
id rnoliilfica,06 I nb to provide full access
r wear and tear costs of general use
.a[ supplies, and 6 mergency response
t Installation and/oru§e, beyond the
messaging signs).
U
Appendix C—Funding�
P Guidelines
EXHIBIT G
LOS ANGELES COUNTY
DEPARTMENT OF AUDITOR -CONTROLLER / SHARED SERVICES DIVISION
HOMELAND SECURITY GRANT REIMBURSEMENT FORM
Please submit lenible supparling doemphents, Plies and wripleted Tainlittlisement forM at:
..Oraiitar&aoditoi.lacbtjiity.cov
In the event e-mall is not avail -able, WIrs" to (piettsie 'do not tax or send dUpilcates):
DepiortMent of Auditor -Controller
Shared WvIc6s Plyislon /Attn: Grants Unit
let us
respectinue end parrect. All
and grant oncillions and
2. All Indr.ctlont lb,e th1j,06m wale fbIlowed. and ail the suppoytinq documentation (per Insulictions) Is
Included with this q 'I
*M
AUTI`Ioplzppi�;—W4�
AUTHORIZED CONTACT INFORMATION (If different fmm Section II):
I .
Year:
RECEIVED DATE HERE:
ASSIGNED CLAIM TRACKING N0.1i
777=,
COUNTY OF LOS ANdE.05
Purpose of this form:
To assist sub -recipients in completing,the Homeland Security Gria Reimburseme I nt form. We appreciate your
participation in this program, for questions or suggestions Please use our e-mail below to Conti act us. Please do
not send these instructions to us, they are to be, used for your guidance only.
MOM. I
In numeral 1 of this section, please enter the year of the grant program thAtYOW are submitting for reimbursement. In
ad.0filon, plp,ase help us expedite he prbcess of your Homeland Security claims tiy
0 completing the reim bursoment forms correctly and according to these instructions.
0 Submitting your cigirris using out e.mall Grants@audItor.lacoomityigov (plea se do not fax documents).
,it Sending your claims only once (we do not r6quIre original documents and duplicates will slow down our PrOcess).
0 Vsihij the checkboxes to.qn6ure all, the required supportIng.documents,and files accompany your claim form.
94p514!Rgdocuments are flagged foryour convenlence with a che ckbox within the corresponding areas.
EnsW(Ing that all documents attached to your claims are legible,
do Submitting claims timely. We do not guarantee the process of claims that are submitted late or too close to the
a 1 due date. Rehfibur . sable expenditures n6 I ad . be I che within the 000 elto (mance, patio, q e I;iran and
submitted to us as soon as they pre incurred.
The following numerals provide the Itistructi ons to fill In thio corresponding numeral In the, form:
1. Please. enter the name ofthe ,agendy requesting the reimbursement. itsThe name of the agency should be typed
I according1to its signed agreement and as you need it to appear I in the;payee line
pa ee n 6 of the reimbursement check:
2. Please enter the complete address (street number and hamej,ci , ik, zip code) and attention lin where you will need
. 1 1. �' necessary I ' , ri a . .
,to receive the reimbursement check. Please note that this is not departments.
for L.A. County dL . M
3. Please enter the tax ID of the governmental entity requesting reimbursement. Please leave blan for L,A. County
departments.
I enter the Information of the person that can assist us with detail Claim questions.
eipria ano nern ;F. in, acclitton, invoices from. one fiscal year Should becialmed separate from. Invoices of,ahoth6r fiscal
ybpr: For invoke example: an inldi D,daidd jUn6 �012 (FY 1111i�) should riot be combined with an invoice
. . same , , dated I . - . e aled:October,201
(FY 121i 3) in the same claim request.
The following numerals provide the Instructions to fill In. the ,dorr6sipohd Ing numeral in: , the form:
1. enter the solution area corresponding to the claim. This information is
found in the Iatd6fb4qq;% of the, grant.
Examples of solution areas are: equipment, training, planning o . r exercise.
2. Enter the item # corresponding to the claim. This information is found in the latest budget of the grant. An
example of Item # is17.020.
3. Enter the project, alpha corresponding to the claim. Thisinformation Is found in the latest budget of the grant. An
, ,
axample of prpjpcf alpha is D.
4. Check with an X under either yes or no according to the claim's Environmental & Historical Preservation
servation (EHP)
requirements frorri-the, , State. EHP approval needs to be -obtained from the State nEk to the purchase of certain
equipment items. (se'e.AELd.escripti to) n or training1dxercite,projedlis. Please attach the following:
a) State E."PAppr6VAI: If required by the state for, your claim.
Revised on 1/30/2614 Page-1 Of 5
c6pr4TY 0 LQS ANGELES
S. If the expenditures that you are claiming were piurdhased thru a Vendor be contractor, please enter the Invoice # in
thegrid prei. Please note thafyo'u are, responsible . , for followingl"acceptable I I . purchasing I I . policies and.,for
docurriarieur) I g your procurement I process. AdcIftlon ally please I . . I include' the following cio'rumentAt , Ion with your clain.
a Copy of the Invoice: Please attach an invoice that provides sufficient information to be used as a cross
reference With i6e items deacrlbed myour grant line item and AEL When the Invoice includes items
that are not being claimed or that babhg to different 61almi or grahts, please circle and designate on the
invoice the ilem0hat you are requesting for reimbursement. Each item circled must have a project a
funding source, and atotal Purchase orders and price quPtes,will not . be accepted in the placeof the
invoice.
b) E1.Copy ofthe Ipurchaseorder
C) Print out of the corresponding AEL 4 (Authorized Equipfirient List number). The AEL listing can be
found at: h'ttpa'#.,',.rkb.us1femO rqrits.(,�frn
d) Proof of payment of the Invoice: The proof of payment for L.A. C9,0rity, Departments is the printout from
e-CAPS showing that the check cleared the bank. The Proof of payment - nt for other than L.A. . County
be' Rartment is the corresponding copy of the bank' a cleared cheW.
I' Calculadons for use tax paid: When, Use tax is paid, clearly show the calculatiolps of the use tax in the
invoice Included in your claim.
Proof of payment 0 the use tax: 'lease provide official . clal documents which authenticate the remittance of
'
th I a use tdte,the amount and 'the reference tp:.the invoke being clailmed.
Listing
please
red.
6. If you are claming services, supplies or any other type of Items purchased thru a vendor or contractor, please
select With an X the method that you ,used to acdulre the Items (do not leave blank), Please note ;
that competitive
only h bid and soloso0h;q are thetwo valid purchasing methods.
a) F-] pole Source state Approval': for nor
project, please attach tM i sole source
the $fate hrfor to thlepurchase- of the, i
7. Enter the amount of your claim .after you verify -t
amount mount of the budget is not a ql rif, pleasei'le'
. , te
8. Enter thd'7,ptal Amount" by adding the subtotal
2. Please read and check the box provided if you are an authorized sljhqe,
or more to a single vendor or a single
a approval heeds to be requested from
3. :,Please sighthe claim if you, are an authorized iiignof of your agency,
4 & When the authorized person is the same as the contact person in Section you OR not need to enter the
S. authorized contpOinfoirmatiofi. Ifike0b1horizedperson and the contact person inSootion B aredifforent, please
enter e n area at.requested.
illithe 10.[081 lhis
Rents On 1/30/,20I4 Page 2Pf 5
COUNTY OF kOS J
a) Q Equipment Inventor y Listing (Print out & Excel File): Please include both the Printout of the listing and
the corresponding excel file With your claim. The excel file. is used to submit your claim with the state and
dt'ibackup document audits. if t era is no serial # for your equipment11 pleas is I assign .
P a
a P
tl id or write "GoIisumbble' (if It applies) do not Write N/A or ieSve the corresponding space blank.
P le sure that the following information is in your (16ting: project #, alpha. equipment description,
AEL 4 title, invoice #, vendor, tot0j.cost, invoice date, acciultb. date; sori Aconditionrand
disposition, deployed too a a it
atiOn and grant ye r. Please provide the com be address o the deployed
(1, Biological, Radlological,,Nuclear,
�11. This only applies to vo.hicles with
You need to inform us Of any 6 anges a
ny h n the Iterntabove This applies to each plecisof
equipment added in the Inventory Listing, including I . . m : than tile, 'items are disposed and/or hO longer
usefuL I We willup . data the Matter Inventory listing.1 (per grant requirement) . according , I ,lt 't 1 40
Information you give us; Please make surei that you include all the attachments that are necessary
to provideh q# with the requested information.
Grant -Funded
excel file titled
grants.
h Your claim the
and subsequent
For Trainfinn Claims:,,
a) StatewSponp6red Training Reporting Form (With the tracking request #)' Please add this form along
with the Training Request Form Trainfrig Officer (POC), which , you completed at i6 We lbsite, to the
claIM's backup do6ument4tlon. All the backup documentation Aubmltlted for the training claim needs to
a&se with I h th .. a . training period a I nd the detail description on the Training Reporting Form and the iinbitem
I of, the Grant.
b) k4calpts and paldinvolcosi please Include the completecopy Of the receipts and paid invoices with
t�claim for itemized costs tud'h as air plane tickets, hbf6l stays, instructor's fees, workshop . Vast,
a tiflei fees', ddhsu ting services, etc. Additionally, you will need to indude the documents r6qu4sted in
riomeral, 5 under , ebtlon 6.
c) rj Grant -Funded Typed Resource Report (Ekdel File): Please coMpietd and iinclude With your claim the
excel flieutled "grant -fund . eqpedresourcetoo 51612" starting W�( 3011 S" and subsequent
ty
grania.
If You are Including personnel, cost with yquir training claim, please add this followl 4,
d) Documents t . h1a.!,certify completion of the training: p1bateiattach sdbporting documents that show the
c: name. dates of training, 4 of Of I the h r it . S training.
r training icass punted name and signet
I last — 1..'. , .;r. . 1, , I'll '17101 - 1-11'., fo signature of Individua
'taking the class and approval Signature from supervisor orttsiner (Attach, the in 0elop for ba6k;fIlled
Position r s , also). and PISS of documents thatletiori of training are
• Attendance sheets (sighed by employee and instructor)
structbr.)
• sigoinsheets .(same as above) o S6r0
f d training certificates
9-
Revised on V3012014 Page 3 of 5,
For Tralnlna Claims (Continued)'
Summary Listing of Change provided in this claim
p Is h shows
claimed.
l aa ec d This formincludes ' ' a' clearly0*8 the salary, h our$
c ,I�jMecl . regular rate,
oveoln match the total
clear
of amount
ntclaimed per employee and total (equal fo the amount claimed).
Please ensure that the Training Summary Sheet is Verified/apprpved, by an authorized signatory,.
viith O.FIhfeo name and eit e, and dated.
f) Baickqp for the Benefits Rate: If you are adding benefits to y6ur cis I im, please make sure that you
Iticludip, the official calculaO.Oh.jot the rate used.
g) Timecards: Inclu,
of,hoOr , s charged
system
I generated
charged per day tc
h) F71 Mit-planation of timakeopino codes: When the supporting Wdocumentation (trnesheet, payroll, register,.
es timekeeping codes printout with the explanation
, I es please provide a
of the usage as detailed
40 possible.
Pa
yroll =0111 register needs to clearly support and explain the amount claimed per
go, e It also shoW the salary, hourly rate,amp1pyee benefits and ove
rtime rate.
D Ro'ster of back""eo positforts: V1lhen you are claiming overtime for a backfilled position, please
attach
a k1 ed roster t' bac .. star to short description of du G
dates accordingly,
ccordingly pig
corresponding to ihe errlployee covered by the backfilling position.
For Plannind Claims`
a) L] De
liverable lot final product); Please include with your claim the final product of the planning activity
(deliverable) that wasIddfoiad in the grant award.
b) SIgned. Certificate of Completion: The certificate of completion on be an emmall donfirrhing that the
pIqnqlng activity Was qOrnpletiad.
c Invoices: If your planning claim includes charges invoiced byvend
ors, plo,ape see requirementsd
documents y9urie'ad to attach to your cla1: form U S R
n
m nder , ectiqn,8 (nut.neral 5 and numeral 6).
d) ';T 17 sopporting Documentation for Personnel Cost: When Your planning claim includes personnel cost,
please see d) to i) under
Training Clairn (supporting documents needed) and add to tbO'46c;ujrn6ntatIon,
for Exercise Claims!
Proof of State Approval of After Action Report (AAK) In order for . your AAR to be apOr 0 ved you have
to submit it to the State using the ODP Portal wj hin 60 day$ following the . pIetion of
the exercise. You need tonotifythe State When the AA R is Oploadp., so they can p 66d With theapproval process.
//hse.ep,jhs.gqv/DHS,,._SS,O/
lOv6lces; if yourexelrofse claim includes d , harges invoiced by vendors please see . requirements and
docioments you riled, to attach to your claim , charges
, fo _ h I p I , invoiced
under ppcJjjpq0(numeral 5 and numeral 6).
Revised.qq li30/2014
NO 4 Of 5
COUNTY OF LOS ANGELES
For Exercise. Claims falms (Continued):
buopoft(ng Documentation for Personnel Cost: When your exercis
e claim includes personnel cost,
please a . ee ' d ' ) to 1) under Training 1 , , Claim(supporting doqurrOnts needed) and, , odd to the documentation.
Po 'draanlz`aftG)) ClalmcPlqasesQq qb�6-4.61 and 0 under quardisd Clialhig
R4'
.. STATE HOMELAND SECURAY GRANT
EQUIPMENT INVENTORY
2010 SfI94 Equip MventoW LiANp
gyipmmr '44 !�V. Immi "i'l , IRS"
Training $urnrriary
Shoot
2w H$c;P
J4risdilqtIon Name;
Training Provider:
H S Ap . pr pved Course Title:
0,6n•,SI b-OP,Cotlrse Title & QH,9 Tracking No.
(requires prb-approvel thru &Rfi)
Dale ,of Course:
Classl Hniclse: OurationlHours:
Niv 41A.; OW
Fwwql,",Omo