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Resolution No. 2015-046 (3)
A IIMIA `� ;� f 7 16' cF DER RE. E id "S1n( L ... m/YyGY IHU.10. STAFF REPORT �i�`( tal_ERK'S OF(IC� CITY ADMINISTRATION DATE: July 7, 2015 TO: Honorable City Council FROM: Mark C. Whitworth, City Administrator RE: Approval of a Grant Agreement between t5 of Vernon and Legacy LA Youth Development Corporation Recommendations Staff recommends the City Council: A. Find that the actions recommended in this staff report are exempt from the California Environmental Quality Act (CEQA), because (a) approval of the below -described Grant Agreement is not an "approval" as defined by Section 15352 due to its conditional nature; and (b) the City of Vernon is neither the "lead agency" as defined in Sections 15051 and 15367 nor a "responsible agency" as defined in Section 15381. B. Approve a Grant Agreement between the City of Vernon and Legacy LA Youth Development Corporation, effective June 30, 2015, that provides the following grant funding for certain capital improvements to the Hazard Park Armory Youth Development Center: 1. Up to $350,000 from the 2015 fiscal year budget for a Design Development Phase. 2. Up to $1,000,000 from the 2016 fiscal year budget for Phase I Construction Projects. Background Legacy LA Youth Development Corporation ("Legacy") is a Boyle Heights -based, 501(c)(3) nonprofit organization established in 2007 to counteract the history of gang violence in Ramona Gardens and surrounding neighborhoods by providing positive alternatives to youth in the community. Legacy provides multifaceted programs focusing on leadership, academic support, mentoring and the arts. Legacy operates out of a 1950's Hazard Park Armory Youth Development Center ("Youth Center") at Hazard Park in Boyle Heights. On or about January 22, 2013, as part of a key element of the City's Good Neighbor Program, the City Council approved the execution of a Grant Agreement with Legacy to provide up to $150,000 in grant funding for the Initial Planning Phase of the renovation of the Hazard Park Armory Youth Development Center ("Youth Center Renovation Project") in Boyle Heights. On or about August 20, 2013, the City Council adopted Resolution No. 2013-75, which, among other things, directed the City Administrator to negotiate with Legacy regarding additional grant funding to be provided by the City for the Youth Center Renovation Project. After extensive discussion and numerous site visits to the facility by City staff, it is recommended that the City Council provide additional grant funding in the total amount not to exceed $1,350,000 for an additional Design Development Phase (up to $350,000), and Phase I Construction Projects (up to $1,000,000). The $350,000 grant for additional design work would allow Legacy to obtain design and planning documents for a very extensive Youth Center Renovation Project. The $1,000,000 grant for construction work would allow Legacy to complete certain elements of the Youth Center Renovation Project, including, renovation of the main entrance, creation of a youth development zone, repair of existing restrooms, aesthetic improvements, parking lot improvements, and relocation of the electrical system, and any necessary structural or seismic retrofitting, roof replacement, and environmental abatement. The agreement establishes specific timeline requirements for the commencement of work, submission of requests for funding, and interim reporting on the status of the project. It also requires Legacy to comply with the City's competitive bidding and selection requirements, and to submit proof of approval by the City of Los Angeles for any construction work to be completed with Vernon grant funds. Fiscal Impact If all available grant funds are utilized, the total cost to the City will be $1,500,000. $500,000 will have been expended or accrued in fiscal year 2014-2015, and $1,000,000 will have been expended or accrued in fiscal year 2015-2016. All funds are included in the respective fiscal year budgets that were approved by City Council. Attachments: Exhibit A --Resolution Approving Legacy LA Grant Agreement RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT BETWEEN THE CITY OF VERNON AND LEGACY LA YOUTH DEVELOPMENT CORPORATION WHEREAS, on August 20, 2013, the City Council of the City of Vernon adopted Resolution No. 2013-75 establishing the Vernon CommUNITY Fund (the "VCF") and directed the City Administrator to negotiate programs at certain locations, including the Hazard Park Armory Youth Center in Boyle Heights, to be funded separately from the VCF; and WHEREAS, by memorandum dated July 7, 2015, the City Administrator has recommended the approval of a Grant Agreement with Legacy LA Youth Development Corporation ("Legacy")to provide grant funding for certain capital improvements to the Hazard Park Armory Youth Development Center; and WHEREAS, the City Council of the City of Vernon desires to approve the Grant Agreement with Legacy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION l: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), because (a) approval of the below -described Grant Agreement is not an "approval" as defined by Section 15352 due to its conditional nature; and (b) the City of Vernon is neither the "lead agency" as defined in Sections 15051 and 15367 nor a "responsible agency" as defined in Section 15381. SECTION 3: The City Council of the City of Vernon hereby approves the Grant Agreement with Legacy LA Youth Development Corporation ("Legacy"), in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 4: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute said Agreement for, and on behalf of, the City of Vernon and the City Clerk, or Deputy City Clerk, is hereby authorized to attest thereto. SECTION 5: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized, including but not limited to, any non -substantive changes to the Agreement attached herein. SECTION 6: The City Council of the City of Vernon hereby directs the City Clerk, or the Deputy City Clerk, to send a fully executed Agreement to Legacy. - 2 - SECTION 7: The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's, or Deputy City Clerk's, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 71h day of July, 2015. ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: L r Hema Patel, Cit Attorney Name: Title: Mayor / Mayor Pro-Tem - 3 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, July 7, 2015, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of July, 2015, at Vernon, California. (SEAL) City Clerk / Deputy City Clerk - 4 - GRANT AGREEMENT BETWEEN THE CITY OF VERNON AND LEGACY LA YOUTH DEVELOPMENT CORPORATION THIS GRANT ("Grant") is hereby awarded effective June 30, 2015 (the "Effective Date") by the City of Vernon, a California charter City and California municipal corporation ("Vernon" or the "City"), located at 4305 Santa Fe Avenue, Vernon, California 90058, to Legacy LA Youth Development Corporation ("Legacy"), a 501(c)(3), not -for -profit, California corporation, located at 1350 N. San Pablo St., Los Angeles, CA 90033, pursuant to the terms and conditions of this Grant Agreement ("Agreement'). RECITALS WHEREAS, Vernon is a primarily industrial City that has nearly all of its workforce living outside Vernon. WHEREAS, the City Council of the City of Vernon ("City Council") has found that there is a public purpose in providing improvements in surrounding communities, including but not limited to the following: ® Improvements to the quality of life within surrounding communities will directly improve the ability of employers located within Vernon to retain their employees; ® Safe and accessible facilities are essential to improving the quality of life in communities where workers employed in Vernon live; ® Opportunities and facilities for recreation, social support and youth development are valued by communities and their residents. WHEREAS, on or about August 20, 2013, the City Council adopted Resolution No. 2013- 75 ("Resolution No. 2013-75"), which, among other things, established a Community Fund called Vernon CommUNITY Fund ("VCF"). WHEREAS, Resolution No. 2013-75 directed the City Administratorto negotiate programs at certain locations, including the Hazard Park Armory Youth Center in Boyle Heights, to be funded separately from the VCF and to present his recommendations to the City Council for consideration. Such separate allocations were never intended to extend into perpetuity, and are one-time allocations up to a maximum dollar amount for specific programs so negotiated and agreed to by both parties, and as approved by City Council. WHEREAS, Legacy is a Boyle Heights -based, not -for -profit organization, in good standing, and presently recognized as exempt from taxation under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code, and staffed and administered in a fashion which will allow it to accept and to administer the Grant (as further described below) according to the purposes of this Agreement. Page 1 of 15 WHEREAS, Legacy is focused on youth development, with the mission of offering young people living in Ramona Gardens and the surrounding neighborhoods alternatives to gangs and violence. WHEREAS, Legacy is committed to improving the quality of the youth intervention -related services that it provides and, to that end, has committed to the long term lease, improvement and maintenance of the facility known as the Hazard Park Armory to serve youth. WHEREAS, Vernon has previously approved $150,000 and disbursed approximately $132,000 between May 2013 and January 2015 for the initial planning phase of the renovation of the Youth Development Center at the Hazard Park Armory (the "Armory"). Vernon hereby awards this Grant to Legacy pursuant to the following terms and conditions, which conditions Legacy accepts: 1. Recitals are Correct. Legacy affirms that all of the above recitals are correct. 2. The "Grant" Defined: a) The Grant shall be available to Legacy in two parts: In Vernon's fiscal year 2015, Legacy may receive, pursuant to the procedure set forth in Section 4(d) of this Agreement, the Grant up to a maximum amount of $350,000 (the."FY 2015 Grant Amount"). ii) In Vernon's fiscal year 2016, Legacy may receive, pursuant to the procedure set forth in Section 4(d) of this Agreement, the Grant up to a maximum amount of $1,000,000 (the "FY 2016 Grant Amount"), b) Prior to Vernon's disbursement of and as a condition of Legacy's receipt of any Grant funds, Legacy shall submit proof of approval, including but not limited to approvals under the California Environmental Quality Act ("CEQA"), by the City of Los Angeles and by any other applicable public agencies for any construction work to be completed with any Grant funds. For the avoidance of any doubt, Vernon shall not be a "lead agency' for purposes of CEQA and shall not be liable for determination of CEQA applicability to the Project or for initiating or completing any study, report, or negative declaration with respect to the Project. c) All Grant funds must be applied to the "Project", as defined in Section 3 of this Agreement. d) No unused amount of the FY 2015 Grant Amount may be "rolled over" to FY 2016. No unused amount of the FY 2016 Grant Amount may be "rolled over" to a subsequent fiscal year. Page 2 of 15 e) The last day that Legacy may request Grant funds in Vernon's fiscal year 2015 is August 15, 2015, after which date, any remaining funds in the FY 2015 Grant Amount shall be deemed forfeited by Legacy. f) The last day that Legacy may request Grant funds in Vernon's fiscal year 2016 is June 30, 2016, after which date, any remaining funds in the FY 2016 Grant Amount shall be deemed forfeited by Legacy. g) Under no circumstances shall the amount of money paid by Vernon to Legacy under this Agreement exceed $1,350,000 during this term of this Agreement. h) Each installment of the Grant funds must be approved by City Council prior to disbursement. 3. The "Project" Defined: a) Legacy can obtain Grant funds solely for actions listed in this Section 3 (which actions shall be known as the "Project"). If the maximum amount of the Grant is insufficient to complete the Project, Legacy will timely complete the Project with its own funds or with funds that it is able to secure from source(s) other than the Grant. b) The Project shall include only the following (the meaning of which terms are more fully described in Design Development Phase — 01/09/15 (Exhibit 1), Phase I Construction Documents (Exhibit 2), and Phase I A-4.0 Options B and C (Exhibit 3) to this Agreement): Founded in 2007, Legacy LA is a community -based, nonprofit organization focused on youth development with a mission to make positive interventions in the lives of young people by offering alternatives to gangs and violence. Legacy LA is located in the East Los Angeles community of Boyle Heights, adjacent to USC County Hospital/USC Health Sciences Campus, and serves youth living in the Ramona Gardens Housing Developments and the surrounding neighborhoods. The proposed renovation project includes the outfitting of the existing armory building. The purpose of the renovation is to provide the youth development organization Legacy LA with a facility to provide academic, job training, and social enterprise services to the youth of the Ramona Gardens Housing Project, Legacy LA takes a two pronged approach to youth development 1) Academic Support and College Readiness, and 2) Workforce/Entrepreneurial Readiness and Training. With the renovation and build out of this facility the community will have access to academic support/(computer lab and tutoring), college prep, job training and placement, entrepreneurial training and support, as well as access to cultural resources like classes and performances in theater, art, dance, film, and music. ii) The Legacy LA Tenant Improvement Project was originally designed to renovate the entire building, including the existing basement and auditorium. Please reference the Design Development Plans - 01/19/15 as Exhibit 1. However, Page 3 of 15 Legacy LA's current intent is to phase the renovations to accommodate the reduced construction budget. Reference Phase I Options B and C as Exhibit 3 for reduced scope. Phase I primarily focuses on: - Renovating the main lobby entrance - Converting the space between the lobby and the passage way into a Youth Development zone - Bringing existing bathrooms to working condition - Building -wide aesthetic improvements (possibly retrofitting and/or painting lights, flooring, ceiling, and walls) - Site Improvements in the parking lot and on the southerly and westerly side of the building - Moving electrical service to the basement - Structural and Seismic retrofits, as deemed necessary by the City of Los Angeles - New roof, as needed - Environmental Abatement, as needed Reference Phase I Construction Documents as Exhibit 2 for current draft of proposed tenant improvements. iii) Funds shall be maintained in an account separate from the organization's operating funds and restricted to use for the following Project related costs: (1) renovations or purchase of physical property; (2) design, plans, and plan approval fees; (3) consultant support to review and assist the organization in drafting and reviewing RFP and RFQ documents for prospective contractors and vendors; (4) demolition, construction, interior design, repairs, and renovation; (5) purchase or long term lease of equipment. iv) Funds shall not be used for Legacy's: (1) payroll and wages; (2) maintenance; (3) operating expenses. 4. Legacy's duties: a) Legacy as Proiect Manager. Legacy or its designee shall be the project manager of the Project and ensure that the Project is completed. In its role as project manager, Page 4 of 15 Legacy may contract with third parties to complete the Project. b) Project Commencement. Legacy shall commence work on the Project no later than thirty (30) days from the date of this Agreement. If work on the Project is not commenced by that date, Legacy must submit a letter to Vernon describing steps taken to commence work on the Project, reasons for delay, and the expected Project commencement date. If work on the Project is not commenced within sixty (60) days of the date of this Agreement, Legacy must submit a second letter explaining the additional delay in implementation. Vernon may, after reviewing the circumstances, consider Legacy in default in accordance with Section 5(c) and may terminate the Agreement in accordance with Section 5(b). For purposes of this Agreement, the date of "commencement of work on the Project' shall be the date when Legacy issues a Request for Proposals (RFP) to select a consultant for the Design Development Phase. c) Reports. Legacy shall submit written reports to Vernon as follows: (a) a narrative report describing in detail the use of the Grant funds, compliance with the terms of the Grant and the progress made toward achieving the purposes of the Grant (b) a financial report detailing all expenditures resulting from the Grant, (c) a copy of materials (if applicable) produced as part of the Grant; and (d) a report on accountability measures to be undertaken to assure competent stewardship of Grant funds. The schedule for such reports shall be: FY 2015 Grant Amount Interim Report: August 31, 2015 FY 2015 Grant Amount Final Report: December 31, 2015 FY 2016 Grant Amount Interim Reports: June 30, 2016 and December 31, 2016 FY 2016 Grant Amount Final Report: Within thirty (30) days of completion of the Project and no later than June 30, 2017 d) Payment Procedure. In order to receive Grant funds, Legacy shall submit a Phase Budget Request as described below: Phase Budget Request. Legacy shall request Grant funds in bulk by submitting to Vernon an internally approved itemized budget for each phase of the Project (each, a "Phase Budget') up to the limits set forth in Section 2(a). Approval, partial approval or denial by Vernon shall be provided within thirty (30) days of receipt, and any denial or partial approval shall provide a written specification of any deficiency. (1) Contingency Fund Request. Between submission of Phase Budgets, if Legacy requires additional Grant funds, then, subject to availability as prescribed in Section 2(a), Legacy may complete and submit to Vernon a Prescribed Requisition Form (sample Prescribed Requisition Form appears as Exhibit 4 hereto) showing that the requested funds: (1) have been incurred or approved by Legacy; and (2) are necessary and reasonable to further the Project. With the written request, where applicable, Legacy shall provide a copy of third party Page 5 of 15 quotes documenting the anticipated cost of goods or services required. Vernon shall approve the individual request if it is complete and if it is consistent with the scope of the Project. Approval, partial approval or denial shall be provided within thirty (30) days of receipt, and any denial or partial approval shall provide a written specification of any deficiency. ii) Disbursement of Funds. All funds shall be disbursed only to Legacy, either as reimbursement or advancement, consistent with the aforementioned payment procedures. No funds shall be disbursed by Vernon directly to any third party on behalf of Legacy. e) Cost Overruns. Legacy shall be solely responsible for Project cost overruns and for any actions it takes or costs that it incurs for actions that are not within the scope of the Project. Notwithstanding any other provision in this Grant to the contrary, under no circumstances will the total money that may be disbursed to Legacy during the term of this Agreement exceed $1,350,000.00. f) Demonstrated Financial Ability. Legacy must demonstrate financial resources sufficient to support the Project on an ongoing basis throughout its useful life. In addition, Legacy must provide a projected plan of operations for the upcoming five fiscal years. Funding will not be granted unless Legacy can assure Vernon that Legacy has the financial ability to maintain the Project for at least five years. g) Licensing and Credentials. Legacy hereby agrees to maintain, in full force and effect, all required governmental permits, or professional licenses and credentials for itself, its facilities and liability, auto and workers compensation insurance for its employees and all other persons engaged in work and/or sponsored activities in connection with this Agreement, as required by the City. h) Organization and Staff Changes Legacy agrees to provide immediate written notice to Vernon if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome of the Project, including, without limitation, changes in: (a) Legacy's executive staff or key staff responsible for achieving the Grant purposes or (b) losses in funding other than the Grant. In the event that Legacy ceases its operations, Legacy shall transfer, assign and deliver title and physical possession of any and all property purchased with the Grant funds to Vernon. i) Competitive Bidding or Selection. Legacy shall bear the burden and submit proof that it is in compliance with the City's competitive bidding ordinance and competitive selection requirements. Legacy shall submit proof it is in compliance with the City's requirements prior to the City's disbursement of any Grant funds. j) Subcontracts Successors and Assignments Legacy shall not enter into any subcontracts for any of the Project activities required by this Agreement without Vernon's prior written consent. Legacy shall require any subcontracts to comply in Page 6 of 15 writing with the terms and conditions of this Agreement and provide the same assurances as Legacy must in its use of the Grant funds. Vernon's consent to any subcontract shall not relieve Legacy of any of its duties or obligations under this Agreement. i) This Agreement shall be binding upon and inure to the benefit of Vernon, Legacy, and their respective successors and assigns, except that Legacy may not assign or transfer its rights or obligations hereunder or any interest herein without the prior consent in writing of Vernon. 5. General Provisions a) Audit. Vernon shall have the right to conduct a financial and compliance audit of Legacy at any time upon reasonable written notice to Legacy. Legacy shall maintain Project related records for at least three years from the Effective Date of this Agreement and shall make such records promptly accessible to Vernon upon its request. b) Termination of Agreement. Unless terminated earlier pursuant to the default provisions below, the Agreement shall terminate, and any duties Vernon may have to Legacy under this Agreement shall terminate upon the earlier to occur of: (1) three years from the Effective Date of this Agreement, (2) complete disbursal by Vernon of the maximum amount of the Grant funds; or (3) issuance of a certificate of completion of the Project by the applicable local governmental or regulatory authority. c) Default. A default under this Agreement shall exist upon the occurrence of any of the following events: i) Either party fails to perform, observe or discharge any of its covenants, agreements or obligations contained herein or in any exhibit attached hereto; or ii) Any representation, warranty or statement made by Legacy herein or in any documents or reports relied upon by Vernon to measure progress on the Project, the expenditure of Grant moneys or the performance by Legacy is untrue in any material respect when made; or iii) Legacy (a) applies for or consents to the appointment of, or the taking of possession by, a receiver, custodian, trustee, or liquidator of itself or of substantially all of its property, (b) admits in writing to its inability, or is generally unable, to pay its debts as they become due, (c) makes a general assignment for the benefit of its creditors, (d) is adjudicated a bankrupt or insolvent, (e) commences a voluntary case under the Federal Bankruptcy Code (as now or hereafter in effect), (f) files a petition seeking to take advantage of any other law relating to bankruptcy, insolvency, reorganization, winding -up, or composition or adjustment of debts, (g) fails to controvert in a timely and appropriate manner, or acquiesces in writing to, any petition filed against it in an involuntary case under Page 7 of 15 the Bankruptcy Code, or (h) takes any action for the purpose of effecting any of the foregoing. d) Remedies upon Default. If Legacy's default is not cured within fifteen (15) days of written notice thereof to Vernon or such longer period as Vernon may authorize in its sole discretion, Vernon may pursue any remedies available under this Agreement, at law or in equity. Such remedies include, but are not limited to, termination of this Agreement, return of all or a portion of the Grant funds paid to Legacy or turnover of title and physical possession of property purchased with Grant funds, payment of interest earned on the Grant funds. If, as a result of Legacy's default, Vernon demands return of all or a portion of the Grant funds and/or payment of interest earned on the Grant funds, Legacy may, at Legacy's option, satisfy such demand by paying to Vernon the amount demanded or permitting Vernon to recover the amount by deducting that amount from future payments to Legacy from Vernon. If Legacy fails to repay the amount demanded within fifteen (15) days of the demand, Legacy shall be deemed to have elected the deduction option and Vernon may deduct the amount demanded from any future payment from Vernon to Legacy, including but not limited to, any payment to Legacy from Vernon under this Agreement and any payment to Legacy from Vernon under any other contract or agreement, present or future, between Legacy and Vernon. e) Indemnity and Insurance. Neither party shall be required to indemnify the other except to the extent that liability is allocated pursuant to a court of law, arbitration or other dispute resolution process. Legacy shall determine its own needs in procurement of insurance to cover potential liabilities. Vernon will not defend or indemnify Legacy should Legacy be sued for any reason. f) Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this Grant Agreement must be returned to Vernon. Legacy shall not use any portion of the funds granted herein to engage in any grassroots campaign for public office, nor to fund union activity. g) In writing. All notices, bills, invoices, consents and other communications between the parties shall be in writing, and shall be sent by certified mail (return receipt requested) or other delivery service which provides evidence of delivery, using the following addresses: Legacy: Legacy LA Youth Development Corporation Attention: Lou Calanche, Executive Director 1350 N. San Pablo St. Los Angeles, CA 90033 Vernon: City of Vernon Attention: Mark Whitworth, City Administrator 4305 Santa Fe Avenue Vernon, CA 90058 Page 8 of 15 Mailed notices shall be deemed communicated as of the day of receipt. h) No Joint Venture or other Relationship. Legacy has determined to undertake the Project at its sole cost and risk, and to assume all liability for any and all costs above the amount of the Grant. This Agreement does not create a partnership, or a joint venture, or any business relationship between Legacy and Vernon, and it does not create an obligation for Vernon to refund or reimburse any costs incurred by Legacy beyond the maximum Grant amounts set forth in Section 2(a). Legacy understands and agrees that it is a grantee of Vernon and not an employee, agent, consultant or independent contractor of Vernon, and that Legacy is not providing services for or on behalf of Vernon. Binding Nature and Assignment. This agreement shall be binding upon and inure to the benefit of Vernon, Legacy, and their respective successors and assigns, except that Legacy may not assign or transfer its rights or obligations hereunder or any interest herein without the prior consent in writing of Vernon. j) Entire Agreement. This Grant Agreement represents the entire integrated agreement between Legacy and Vernon, and supersedes all prior negotiations, representations or agreements, either written or oral. k) No Implied Waiver, Cumulative Remedies. The failure of Vernon to exercise, and any delay in exercising any right, power, or privilege under this Agreement shall not operate as a waiver thereof, nor shall any single or partial exercise of any right, power, or privilege under this Agreement preclude any other or further exercise thereof or the exercise of any other such right, power, or privilege. The remedies provided herein are cumulative and not exclusive of any remedies provided by law. Amendment to Grant Agreement. No portion of this Grant Agreement may be waived, altered, modified, supplemented, or amended except by a written instrument signed by both Legacy and Vernon. m) Governing Law. The rights, obligations, duties and liabilities of the parties to this Grant and the interpretation of this Agreement shall be governed by California law, without regard to California's laws regarding choice of applicable law. n) Venue and Jurisdiction. For all court proceedings relating to this Grant, venue shall be proper in Los Angeles County. o) Voluntary Agreement. The Parties hereto, and each of them, represent and declare that they have carefully read this Grant Agreement and know the contents thereof and have been advised by their own counsel or had the opportunity to do so, and that each has signed this Grant freely and voluntarily. As such, the Parties agree that the normal rule of construing an agreement against the drafter of the document shall not apply here. p) Headings. The section headings in this Agreement are included for convenience only, do not give full notice of the terms of any portion of this Agreement and are not relevant Page 9 of 15 to the interpretation of any provision of this Agreement. q) Counterparts. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. r) Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain the particular term or provision held to be invalid. s) No Third Party Beneficiaries. Vernon and Legacy are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right, whether directly, indirectly or otherwise, to third persons. t) Attorney Fees. In the event of any action to enforce rights under this Agreement, the prevailing party shall be entitled its costs and expenses, including reasonable attorney's fees, incurred in connection with such action. [Signatures Begin on Next Page]. Page 10 of 15 IN WITNESS WHEREOF, the Parties have signed this Grant Agreement as of the date stated in the introductory clause. City of Vernon, a California charter city and Legacy LA Youth Development California municipal corporation Corporation, a California corporation may. W. Michael McCormick, Mayor By. ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Brian W. 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Check only one box below: Reimbursement - Attach copies of payments LEGACY LA By: Name: Title: ❑ Advancement - Approved by Legacy LA - Attach third party quotes of anticipated cost of goods or services a , r AC"RDF CERTIFICATE OF LIABILITY INSURANCE ❑ATE(MMIDDIYYYY) �' 7/1/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER >rlhur J. Gallagher & Co. nsurance Brokers of CA. Inc. LIC A 0726293 iO5 N Brand Blvd, Suite 600 3lendale CA 91203 INSURED Legacy LA 1350 San Pablo Street Los Angeles, CA 90033 Insurance Alliance of C 4arine And General Insuran COVERAGES CFRTIFICATF NIIMRFR 802942848 PrINQUOM nu mn Pr-P. 10-539-2301 THIS IS TO CERTIFY THAT TFIE POLICIES OF INSURANCE LIS'rE0 BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS 31-IOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRI -- 1ADDLSUBR - _-- I POLICYEFF- POLICYEXP -- LTRI TYPE OF INSURANCE iINSDi WVD POLICY NUMBER fMMTDPYYyYI MMMDIYYYY � LIMITS A COMMERCIAL GENERAL LIABILITY Y 1201530640NP0 �/1/2015 (7/V2016 MACH OCCURRENCE S1000000 (X DAMAGE TO RENTED CI AIMS MADI X OCCUR ( PREMISES (FA occurrence) S500000 _ D FXP(Any one person) S20000 �ME PERSONAL B AOV INJURY S1000000 GENL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $3000000 X POLIGY JIOr —.I LOC 7 PRODUCTS DOMP/OPAGG JEC 1 $3000000 OTHER: _ S A AUi �20153064ONPO 9/1/201e I7/1/2016 (La ncc deny II AUTOMOBILE LIABILITY 1 S1000000 ANY AFRO ,� 1 u E I E M D .gyp f 5 BODILY INJURY (Par person) 1 I - 5 ALLOWNF❑ SCHEOULED ' , d - 'c L1 L-� BODIIYINJURY (P am delp AUTOS _ ANODUTOSOWNED l� FLU J, 1/� III f+ N FII` a till 1�1 i o-. a ' 0J1+'- A T 6 X HIREDAUrOS X PROPERTY DAMAGE All AUTOS 1 j (Per accdely S I _. ffifi 1 $. UMBRELLA HAD OCCUR _ .- -- --e-- _- ... EXCESS Linp CLAIMS MADE IhA l V r�IV151 { fSl -- 1 CACII OCCURRENCE C), AGGREGATE 5 _ ' I �I I r,Ic1lr,= InIfl:,e: iS OLD RErENNONS s B I WORKERS COMPENSATION WC201500006621 /1/2015 7/1/2016 X PER Oil AND EMPLOYERS' LIABILITY YIN 5111 UIF IER _ IP ANY PROPRIETORARTNERIEXENI CUT E I CIF ICERIMII 6NIEXCLUDED? FL IACHACCIDEW S1000000 - - (Mandalor, In NH) CI DISEASE -EA EMPLOYEE 51000000 lyes descrbe under ! ... IEL - - DESCRIPTION OF OPERATIONS below I DISEASE - POLICYLIMIT $1,000,(J00 I l I I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addillonal Remarks Schedule, may be attached if mom space Is required) Re: 1350 N. San Pablo St., Los Angeles, CA 90033. Certificate holder is named additional insured/Landlord with respect to the operations of the named insured per the attached CG 2011 endorsement. Workers Compensation coverage excluded, evidence only. City of Los Angeles Department of Recreation&Parks 221 N. FigueroaStreet,Suitel550 Los Angeles CA 90012 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH'rHE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE 1 eii 1QRR.901d Arr1Rr1 Cr1PPr1PAT1r1N1 All .tr�Ble ...�....,..d ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 20153064ONPO COMMERCIAL GENERAL LIABILITY CG 20 11 01 96 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURE® - MANAGERS OR LESSORS OF PREMISES This endorsement modifies insurance provided under the following: COMMERCIAL_ GENERAL LIABILITY COVERAGE PART SCHEDULE 1. Designation of Premises (Part Leased to You): 2. Name of Person or Organization (Additional Insured): Any person or organization acting as a manager or lessor of a covered premises that you are required to name as an additional insured on this policy, under a written contract, lease or agreement Currently in effect, or becoming effective clunng the tern of this policy, and for which a certificate of insurance naming that person or organization as additional insured has been issued. City of Los Angeles Department of Recreation&Parks 3, Additional Premium: INCLUDED (If no entry appears above, the information required to complete this endorsement will be shown in the Declara- tions as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule but only with respect to liability arising out of the ownership, maintenance or use of that part of the prem- ises leased to you and shown in the Schedule and subject to the following additional exclusions: This insurance does not apply to: 1. Any "occurrence" which takes place after you cease to be a tenant in that premises. 2, Structural alterations, new construction or demolition operations performed by or on behalf of the person or organization shown in the Schedule. `a 'j � � �rg r7�i no 3, i ti. s,,s rilt��1PT; zifiE..i�li �+ ( (l ,vi 1N0N a t CG 20 11 01 96 Copyright, Insurance Services Office, Inc., 1994 Page 1 of 1 0 CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDOIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER 4rthur J. Gallagher & Co. nsurance Brokers of CA. Inc. LIC # 0726293 305 N Brand Blvd, Suite 600 3lendale CA 91203 Insurance Alliance of C INSURED INSURERB.NeW York Mal Le acy LA 1350 San Pablo Street INSURER c ,. Los Angeles, CA 90033 INSURER D cOVFRAGFS CERTIFICATE NUMBER: 1394682239 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSh _- _- -- --- iADDUSUBR -' - POLICY EFF (( POLICY EXP LTR; TYPE OF INSURANCE INSR W e POLICY NUMBER MMIDDIYYYYI fMMiDDiYYYYI LIMITS A X COMMERCIAL GENERAL LIA61LITY 20153064ONPO 7/1/2015 7/1/2016 EACH OCCURRENCE 3_1000000 RI] DAMAGE TOR@NTCU I CLAIMS MADE 1 X_I OCCUR PREMISES crrrn me) $500000 MFD EXP(Any one person) S20000 PERSONAL & ADV INJURY S7000000 _ Eh AGGREGATE LIMIT IT APPLIES PER GENERAL. G X PLr� POLICY TOG PRODUCTSC_OMPOPAGG $3000000 I OTHER: f S A AUTOMOBILE LIABILITY 201530640NPO l/1/2016 7/l/2016 (Eaaaadanp S1000000 ANY AD TO UGLILY INJURY (Par parson) 5 ALIOWNID -1 SCHEDULED AD OWNED BODILY INJURY (Per act de ll) $ - NON ( RORTY DAMAGE PfAUTOS X IRED R I1ED AU IOS X (P accdenl) J I 5 UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS MADE. (AGGREGAIF. N _. DED I i RETENTIONS ES B WORKERS COMPENSATION WC201500006621 `H12015 7/1/2016 X PER I OTI I AND EMPLOYERS' LIABILITY Y'—I�NIA STATUTECR ANY PROPRIETOR/PABUT RIEXECUTIVE ( EI EACH ACCIDENT OFFICEWMEMBFIi EXCLUDED' u (M ndalory In NH) E L DISEASE CA ENIPIOYEEI i$1000000 S1000000 If yes, describe under DESCRIP'I ION OF OPERA I IONS he., E.L.DISEASE - POLICY LIMIT' 51,000,000 i i I I i DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addhlional Remarks Schedule, may be attached if ,pore space n n,qulmd) Evidence of Coverage Only. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF TI IE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Evidence of Coverage ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ' s , r i i w 91988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD SUPPORTING DOCUMENTS LEGACY L A Project Expenditure Requisition Datc: 8/24/ 15 Requisition Number: 08-2015 To: Mark Whitworth, City Administrator City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Bill Fox, Finance Director/City Treasurer City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 From: LOU Calanche, Director Executive Director, Legacy LA Subject Request for Disbursement ofCommUNIT Y grant for Renovation of hazard Park Armory Pre -Development Phase Completion As per grant agreement approved for FY 2014-15 Vernon CommUNITY grant funds to Legacy LA for the Pre - Development completion of the renovation of Hazard Park Armory. Amount Requested S350,000.00 Pale' Wire Instructions: Legacy LA Pro America Bank 1350 San Pahlo St. Bankv Account #122044449 Los Angeles, CA 90033 Routing Number:121042484 Customer Account: #1100009800 Purpose: Completion of the pre -development phase of the renovation of Hazard Park Armory. See attached budget, insurance and detailed project update. Executive Director 1-1azard Park Armory 1350 N. San Pablo Street, I_os Angeles, CA 90033 P 11 0 11 0: 323. 22. 2. 0511 f a x: 323. 2 2 2. o 56 j i n f o @ I e ga cyl a. o rg w w w,. I e g a c y l a. o rg LEGACY LA LEGACY LA YOUTH DEVELOPMENT CORPORATION Submitted to Vernon CommUNITY Fund August 20, 2015 Report 1: Pre -disbursement Requirements Prepared by: Maria Lou Calanche, Executive Director Legacy LA 1350 N. San Pablo Street Los Angeles, CA 90033 (323) 222-0544 www,LegacyL.A.org I)f ,luil Ii'r'.W CiI'i IFMI I' KACI I IIA/AMW AfltiK LEG7ACYLA ArtlMOPYiI'MANI ININ!oWNHAI'NMJ, J:r TABLE OF CONTEN,rs I. Project Description R Required Documentation II, Phase 1 Budget III. Lease Documents A. Lease Transfer from Community Partners to Legacy LA IV. Environmental Compliance V I<ey Communication with the City of Los Angeles VI. Los Angeles County Proposition A Grant Award Vil. CEQA Notice of Exemption VIII, Architectural Bids IX. Preliminary Construction Plans as of 08/03/15 U`r 2Vt%D!(WVH,(uMl.nrr PASlk AW:: IiAZ fflPARK LFGACYLA AIMIORY 'i 4IMANI INIPIWVr M11,11 rNWJECI PROJEUr DESCRIPTION Project Location Hazard Park Armory 1350 North San Pablo Street Los Angeles, California 90033 Owned by the City of Los Angeles, Department of Recreation and Parks "Currently Legacy LA has a 50 year Memorandum of Agreement with the Department of Recreation and Parks Phase 1 Cost Estimate $3,000,000 Committed Funds: Prop A Grant: $950,000 City of Vernon; $150,000 Pre -Development $350.000 Pre -Development $1,000.000 Construction Phase 2 & 3 Cost Estimate $3,000,000 Phase 1 Description of the Project The project includes the renovation and outfitting of a former federal armory consisting of 30,000 sq, ft, of indoor space on four acres adjacent to Hazard Park and the Ramona Gardens Public Housing Development in the very low-income Boyle Heights neighborhood of Los Angeles. The City of Vernon funds along with County of Los Angeles Proposition A funds will focus on the renovation of the rnain floor of the armory building. Main floor renovations will include: ® Creation of main entrance to the facility m 20 sq. ft, youth development center that will provide after school academic programs, case management, youth leadership and workforce development to community youth. 20 sq. ft. upgrade to existing rooms located on the south wing of the facility that will provide a computer lab, multipurpose rooms, tutoring and learning center and training rooms. Required Documentation for Disbursement Enclosed are required documentation to meet City of Vernon grant requirements including project budget for disbursement of $350.000 to complete pre -development phase of the armory renovation, City of Los Angeles lease documents, communication with City of Los Angeles Building and Safety. CEQA documents, and building design documents. lit mM LONM 1,11 PACKA(tE.: I WAN I) PAM� LEGACYLA AlWtWY IFNAMI I'll PP OV l:N4 A I PPOO�(:( 11. PROJECT BUDGE rr Budget Estimate Phase 1- Pre Development Project Title: Legacy LA Hazard Park Armory Renovation Project • Phase I Project Location: 1350 San Pablo St., Los Angeles, CA 90033 Date Prepared:08-04-15 I_EGAGY L.A Item No. Description Item Cost AVAILABLE BUDGET 1 lVernon 2014/2015 - Predevelopment Costs $350,000.00 Total $350,000.00 SOFT COSTS 2 PM/CM $67,430.00 3 lArchitectural Design & Consturction Documents $80,000.00 4 Structural Engineering $32,000.00 5 MEP Engineering $'18,000.00 6 Civil Engineering $6,000,00 7 Landscape Architect $5.000.00 Sub-Total1 $208,430.00 HARD COSTS 8 F10 Shipping and De/Re-Construction of Temporary Offices for Legacy Programs "Modulars donated by school district $50,000.00 9 Bathrooms For New Temporary Offices for Legacy Programs $28,000.00 Utilities Connection $16,000.00 11 Permitting & City Fees $17.000.00 Sub -Total $110,000.00 Total Construction Costs 10%Contigency $318,430,00 $31,043.00 TOTAL -BUDGET $350,273.00 [)sl(;.1; m Vi 1,0 1 INWN I )'A(; KA(;i I; I WAW) PA;,'K LECIACY LA AidNIIMY I I ( I 111. LEASE DOCUMENTS C:M �i I F)N ANO i-111Y (W Los ANGELES 011111011'\ I io" 'Mi \ I W 1 J�, 1� V I I v I I I LEGACYLA AwljiMy r['.NAN, Ih111W)W"ii N1 I-rZW CI IV. ENVIRONMENTAL COMPLIANCE PHASE 1 ENVIRONMENTAL. SITE ASSESSMENT (ESA) In December 2014, Pacifica Services completed a Phase I ESA in conformance within the scope and limitations of ASTM E 1527-13. The assessment revealed no evidence of recognized environmental conditions (RECs) in connection with the site, except for the following: • This scope of work did not assess PCB containing materials such as light ballasts and adhesives but based on the age of the structure there is the potential for PCB containing materials. • Based on the age of the structure, there is the potential for lead -based paint and asbestos containing material. • Although prior abatement of the firing range has occurred, there is the potential for lead to remain above an acceptable regulatory standard due to the time period that has passed since abatement. Although not a REC as defined by ASTM E 1525-13, Pacifica Services has identified the following potential site safety hazard: • The nearest active fault is the Upper Elysian Park, which is 0,0125 kilometers from the subject site. A review of the California Emergency Management Agency (CEMA) Hazard Mitigation Portal has found that the site is in an area of "high earthquake shaking probability'. On 12-17.14, Pacifica Services met with the City of Los Angeles' Grading Division Chief, Pascal Cahllita, who clarified that abovementioned fault is a ground shaking fault, not a rupture fault, and consequently is of no concern. Mr. Cahllita added the closest rupture fault Is 4 miles to the north and the property is not within an Alquist-Priolo Fault Zone or Liquification Zone. Recommendations It is Pacifica Services professional opinion that an appropriate level of inquiry has been made into previous activities and uses of the site in an effort to protect future occupants from significant exposures to hazardous substances and safety hazards. Based on the findings and conclusions presented herein, Pacifica Services recommends that further environmental assessment be conducted in the form of the following: • A survey for PCB containing building materials (i.e. light ballasts or adhesives) was not included in this scope of work should be performed prior to renovation or demolition. Any PCB containing materials that are identified should be removed and lawfully disposed of. • The existing building should be tested for asbestos and if necessary, any required abaternent shall be conducted in accordance with applicable regulations prior to any demolition or renovation. • The existing building should be inspected for lead -based paint and if necessary, any required abatement shall be conducted in accordance with applicable regulations. • The former firing range be tested for lead, and if necessary, any required abatement shall be conducted in accordance with applicable regulations. • It is recommended that the Architect and Engineer of Record consult with a Geotechnical Engineer to determine if seismic retrofits are required due to the presence of the Upper Elysian Park fault. A complete copy of the Phase I ESA can be made available upon request. ENVIRONMENTAL TESTING Per the recommendations of the Phase I ESA, Arcadis was subcontracted to provide environmental assessments at the project site. On December 31, 2014, Arcadis collected samples to test for the presence of PCBs, lead, and asbestos. The assessment report's expected completion is early February 2015. DL41(lil0f VGLOI fA f I I PAC KA(;[t: HFAAvfI PARK LEGACY LA ARi OI• Y rNA I ILII^2gVf pl1 Clf N,'O, _G I Pending the environmental assessment report findings, any necessary abatement and/or remediation will be performed before tenant improvement construction begins. nr ER Vi3r Of 1',IICDII nAC `�AGF; I IAVAIM PANK LEGACY LA AkNIO ,' I:;NArl r WINROVI LIE N IPf,0JFCI' V. KEY COMMUNICATION WITH CITY OF LOS ANGELES BUILDING AND SAFETY DEPARTMENT Legacy LAI City of LA Building and Safety Key Communication COLIncilmember Jose Huizar requested Legacy LA renovation project receive a Building and Safety Case Manager in order to identify potential obstacles to the renovation project. Below are key communication and outcomes of meetings with Building and Safety Case Managers. • If the occupant load is more than 50 it is A and the less than 50 it will be Occupancy B. In order to utilize this mixed occupancy we will need to provide fire separation between the different occupancy zones, such as at the north side of the caf6 to separate the caf6 and auditorium as Occupancy A (Susie Adamlan, 01/08/15) • Number of proposed parking spaces must be equal of greater to number of spaces currently existing. Can reduce 'I parking space per 4 bile racks, up to 10% (Lee, 12/'17/14) • This is a "by right project". There is no need planning submittal. Must get approvals from building, B&S, ADA. Include as-builts and cloud new work. (Lee, 12/17/14) • No fault ruptures in the area (closest is about 4 miles to the North). The Upper Elsyian Valley Fault listed by Zimas is for ground shaking and not of a concern. (Cahllita, 12/17/14) • Group consensus the Improvement Project is for a Training Facility and thus no zoning change or CUP will be required. (Lee, 03/10/15 and 02/26/14) • Cannot expand building one square inch or it will not be considered a Tenant Improvement (Lee, 02/2.5/14) • The City of Los Angeles supports this Improvement Project and Legacy LA may begin submitting plans directly to Lincoln and Kit (Lee, 02/25/14) • DBS will create a Planning clearance and Planning will signoff the clearance without additional requirements for the grading work, (Lee, 03/11/14) • Do not export or import more than 1000 cubic yard of dirt. (Lee, 03/11/14) • The auditorium is just an accessory use and thus there is no additional parking requirement. (Lee, 05/20/14) [H ;It;tJ Di V� PN CUi:.: HA/ k r7 PARK LEGACY LA AI r I(Wy I FMRH I Ifl11PROV` Pot Pif PW).1ECT Vi. LOS ANC ELES COUNTY PROPOSi'riON A GRANT Los 1ngreles ("'outay Re.:ionat I':trk .And Open 'ipace District �y?' ddininLuaiiu OOI.e. lu'{ 1'n,mcnI A,"ImL"I AI ?III, (A 01) )i.b 75 (211) 11S a91. hup' lu.Wronni,.Iit October 14, 2014 The Honorable Board of Directors County of Los Angeles Regional Park and Open Space District 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, California 90012 Dear Directors: ADOPTED BOARD OF SUPERVISORS COUNTY OF LOS ANGELFS 4-P October 14, 2014 SACHI A. I JAMAI EXECUTIVE OFFICER ALLOCATE SPECIFIED EXCESS FUNDS AVAILABLE TO THE FIRST SUPERVISORIAL DISTRICT TO THE MOUNTAINS RECREATION AND CONSERVATION AUTHORITY AND AUTHORIZE AWARD AND ADMINISTRATION OF A GRANT TO LEGACY L.A. FOR THE HAZARD PARK ARMORY IMPROVEMENTS PROJECT (FIRST DISTRICT) (3 VOTES) Sl1BJECT Approval of the recommended actions will allocate an amount not to exceed $950,000 in Specified Excess Funds, available to the First Supervisorial District, to the Mountains Recreation and Conservation Authority for a grant to Legacy L.A. for the proposed Hazard Park Armory Improvements Project. IT IS RECOMMENDED THAT THE BOARD: 1. Find the proposed Hazard Park Armory Improvements Project categorically exempt from the California Environmental Quality Act for the reasons stated herein and the reasons reflected in the record of the project. 2, Allocate an amount not to exceed $950,000 in Specified Excess Funds, available to the First Supervisorial District, to the Mountains Recreation and Conservation Authority for a grant to Legacy L.A. for the proposed Hazard Park Armory Improvements Project. 3. Authorize the Director of the Department of Parks and Recreation, in his capacity as Director of the Los Angeles County Regional Park and Open Space District, to award a grant to Legacy L.A. for the proposed Hazard Park Armory Improvements Project, after the Mountains Recreation and The Honorable Board of Supervisors 10/14/2014 Page 2 Conservation Authority assigns its right to apply to Legacy L.A. and if applicable conditions have been met, and to administer the grant as of the date of award and pursuant to guidelines in the Procedural Guide for Specified, Per Parcel, and Excess Funds Projects; otherwise, funds shall remain in the Excess Funds account. PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION Approval of the recommended actions will allocate an amount not to exceed $950,000 in Specified Excess Funds, available to the First Supervisorial District pursuant to the Safe Neighborhood Parks Proposition of 1996 (1996 Proposition), to the Mountains Recreation and Conservation Authority (MRCA) for a grant to Legacy L.A. (LLA) for the proposed Hazard Park Armory Improvements Project (Project). LLA is a non-profit organization whose mission is to make positive interventions in the lives of young people by offering alternatives to gangs and violence. LLA operates its programs in the armory campus at Hazard Park under a long-term Memorandum of Understanding with the City of Los Angeles. The proposed Project consists of general improvements to the existing Hazard Park armory campus, including rehabilitation of and improvements to existing structures and utilities, development of accessory structures such as benches, picnic tables, and an outdoor amphitheater, and development of walking paths as well as new landscaping to accommodate LLA's recreational programming needs. The total estimated project cost is $6,000,000. The recommended Specified Excess Funds will be supplemented by $5.000,000 in City of Vernon Community Benefit funds and $50,000 in private contributions. MRCA, which is the designated recipient of Specified Excess Funds for projects along the Los Angeles River and its tributaries, will assign its right to apply for the $950,000 to LLA. It is also recommended that the Director of the Department of Parks and Recreation (Director), in his capacity as Director of the Los Angeles County Regional Park and Open Space District, be authorized to award a grant, after MRCA assigns its right to apply to LLA and when applicable conditions have been met. Applicable conditions include grantee qualifications, consistency between the project and requirements of the 1996 Proposition, and grantee agreement with California Environmental Quality Act (CEQA) requirements for the project, if applicable. It is further recommended that the Director be authorized to administer the grant pursuant to the Procedural Guide previously approved by the Board. tmplementa ion of Strategic Plan Goats The proposed recommendations further the Board -approved County Strategic Plan Goal of Operational Effectiveness/Fiscal Sustainability (Goal 1) by enhancing recreational activities in the First Supervisorial District, FISCAL IMPA_CLIFINANCING Sufficient appropriation for the grants, in the amount of $950,000. is budgeted in the First Supervisorial District's portion of Regional Park and Open Space District's (RPOSD) Excess Funds The Honorable Board of Supervisors 10/14/2014 Page 3 Project Fund, FID6 FACTS AND PROVISIONSILEGAL REQUIREMENTS The 1996 Proposition requires that agencies to which funds were allocated under the Safe Neighborhood Parks Propositions of 1992 and 1996 encumber all such funds prior to receiving grants of Excess Funds. MRCA and LLA each meet this requirement. The 1996 Proposition provides a method for determining each fiscal year the amount of funds available in the following fiscal year to fund capital improvement projects in addition to the amounts specifically identified for projects in the Safe Neighborhood Parks Propositions of 1992 and 1996. The recommended Excess Fund grants will be funded from the Excess Funds available to the First Supervisorial District for Specified projects. The Board may establish additional conditions on grants of Excess Funds. The Director will be authorized to award grants to the various grantees when all applicable conditions have been met. Any funds allocated by the Board, but not encumbered by award of a grant contract in the same fiscal year, shall be available for allocation by the Board in the following fiscal year. On June 2, 2009, the Board approved the Procedural Guide for governing the administration of RPSOD grants. The Procedural Guide will also appropriately govern the administration of the recommended additional grants. ENVIRONMENTAL. DOCUMENTATION All projects funded by RPOSD are required to comply with CEQA as a condition of the grant. The lead agency is responsible for preparing the appropriate environmental documentation for the project. RPOSD is the lead agency for the proposed Project. The proposed Project is categorically exempt from CEQA. The Project, which consists of general improvements to the existing Hazard Park armory campus, including rehabilitation and alterations of existing structures and utilities; construction of accessory structures such as benches, picnic tables, and an outdoor amphitheater, construction of walking paths as well as new landscaping, is within certain classes of projects that have been determined not to have a significant effect on the environment in that it meets the criteria set forth in Sections 15301(a)(b)(d), 15303 (e), and 15304 (a) (b) of the State CEQA Guidelines and Classes 1(c)(d)(e), 3(b), and 4(a)(c) of the County's Environmental Document Reporting Procedures and Guidelines, Appendix G, because the Project involves rehabilitation and alterations of existing structures and utilities, construction of accessory structures, minor alterations in the condition of land, and new landscaping, The proposed Project is not in a sensitive environment, and there are no cumulative impacts, unusual circumstances, or other limiting factors that would make the exemption inapplicable based on the proposed Project's records. CONTRACTING PROCESS A Grant Project Agreement will be entered into and administered under authority delegated to the Director and pursuant to the Procedural Guide approved by the Board in 2009 only if all applicable conditions of the grants have been met. The Project Agreement will be approved as to form by The Honorable Board of Supervisors 10/14/20'14 Page 4 County Counsel. JMRACT ON CURRENT SERVICES (OR PROJECTS) The recommended actions will have no impact on any other projects funded by RPOSD. The proposed Project will promote healthy activities in public spaces in the First Supervisorial District. CONCLUSION Please return one adopted copy of this action to the Chief Executive Office, Facilities and Asset Management Division, and one to the Department of Parks and Recreation. Respectfully submitted, RUSS GUINEY Director RG:JB:WRO:tb c: Chief Executive Officer Acting County Counsel Executive Officer, Board of Supervisors m �;10�4 M:V�J ONJUlf I I A/ANO PMO," LEGACYLA VII. CEQA DOCUMENTS 2014 259144 - IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIilllllllllllllll FILED NOTICE r EXEMPTION ry �ryryry p1 Soil la zola NO 1 ICE OF Cf� /!1 Itl11 P 1 �ON m,,,a�a�u,mMmu-mm,rwmm„r u.,w ubwhdll,11171113A00 OT111 .1 To: County of Los Angeles From: County of Los Angeles County Clerk Department of Parks and Recreation Environmental Filings Planning Division, Environmental Attn: Ms, Darla Neal 510 South Vermont Avenue 12400 Imperial Highway, Room 2001 Los Angeles, California 90020 Norwalk, California 90650 (562) 462-2122 Project Title: Hazard Park Armory Improvements Project Project Location - Specific: Hazard Park Armory 1350 North San Pablo, Los Angeles, CA 90033 Project Location - City: Los Angeles Project Location - County: Los Angeles Description of Nature, Purpose, and Beneficiaries of Project: 'rho project consists of general Improvements to the existing Hazard Park Armory campus, including rehabilitation and alterations of existing structures and utilities, construction of accessory Structures such as benches, picnic tables and an outdoor amphitheater, construction of walking paths as well as new landscaping to accommodate LLA's recreational programming needs. Name of Public Agency Approving Project: County of Los Angeles Name of Public Agency Carrying Out Project: Legacy Los Angeles Exempt Status (check one): THIS NOTICE WAS POSHO Article 19. Categorical Exemptlons ON SoptamUor 15 2o1A 0 Categorical Section 15301 UNTIL OctaUor is 2014 Class 1 (a) (b) (d) 10 Categorical Section'16303 RENISTRAn-RECORDENCOUNTY CLERK Class 3 (s) Rl Categorical Section 15304 Class 4 (a) (b) 0 County CEQA Guidelines Categorical Exemption Class 1 (c) (d) (s) F1 County CEQA Guidelinos Categorical Exemption Class 3 (b) 10 County CEQA Guidelines Categorical Exemption Class 4 (a) (c) Reasons why project Is exempt: The proposed project is consistent with State Guidelines for the implementation of CEQA. The rehabilitation and alterations of existing structures and utilities are consistent with Section 15301 Class 1 which provides for the operation, repair, maintenance, or minor alteration of existing public or private structures or facilitles Involving negligible or no expansion of use. This Included, but Is not limited to Class 1 (a) (b) (d) for interior 2014 259144 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIillllllllllllllllll FILED Sop 17 2014 NOTICE OF EXEMPTION o.ma rye d,ye„a.n...... ..ry aux 111,14W U1O or exterior alterations, existing facilities of publicly -owned utilities and restoration or rehabilitation of deteriorated or damaged structures. The proposed project is also consistent with State Guidelines for the implementation of CEQA, I'he construction of accessory structures such as benches, picnic tables and an outdoor amphitheater Is consistent with Section 15303 Class 3 which provides for construction and location of limited numbers of new, small facilities or structures. This included, but is not Ihnited to Class 3 (e) for accessory structures. The proposed elements of the project are consistent with Section '15304 Class 4 (a) (b) of the State Guidelines for the implementation of CEQA. The construction of walking paths as well as new landscaping are consistent with Class 4 which provides for minor alterations to land. This Includes but is not limited to Class 4 (a) (b) for grading on land with a slope of less than 10 percent and new landscaping. the proposed project is consistent with County CEQA Guidelines. The rehabilitation and alterations of existing structures and utilities are consistent with Class 1 which provides for operation, repair, maintenance, or minor alteration of existing public or private structures or facilities Involving negligible or no expansion of use , including, but Is not limited to Class 1 (c) (d) (o) for Interior or exterior alterations; existing facilities of publicly -owned utilities and restoration or rehabilitation of deteriorated or darnaged structures. The proposed project is consistent with County CEQA Guidelines. The construction of accessory structures such as benches, picnic tables and an outdoor amphitheater is consistent with Class 3 which provides for construction and location of limited numbers of new, small facilities or structures, including, but is not limited to Class 3 (b) for accessory structures. The proposers elements of the project are also consistent with the County CEQA Guidelines, 'rho construction of walking paths as well as now landscaping are consistent with Class 4, which provides for minor alterations to land, including, but is not limited to Class 4 (a) (c) for grading on land with a slope of less than 10 percent and new landscaping. The proposed use of the Class 3 and 4 Categorical Exemptions does not include activities that are excepted from the exemptions as defined in Section '15300.2 (a) of the CEQA Guidelines. Specifically, the specified activities do not impact an environmental resource of hazardous or critical concern designated, precisely mapped, or officially adopted pursuant to law by federal, state, or local agencies. The County has considered the cumulative Impact of the proposed activities and determined that the cumulative impact of the specified activities will not result in significant Impacts on the environment that would constitute an exception to the Class 3 and 4 Categorical Exemptions as described In Section 15300.2 (b) of the CEQA Guidelines, The County has considered the potential for significant imparts on the environment resulting from the specified activities and determined that there are no unusual circumstances that would result In significant effects on the environment constituting an exception to the Class 3 and 4 Categorical Exemptions as described In Section 15300.2 (c) of the CEQA Guidelines, The specified activities will not result in damage to scenic resources, such as trees, historic buildings, rock outcroppings or similar resources or involve work within a highway officially designated as a state scenic highway that would constitute an exception to the Class 3 and 4 Categorical Exemptions as described in Section 15300.2 (d) of the CEQA Guidellnes and Section 21084 (b) of the CEQA Statutes, The specified activities do not involve work on a site included on any list compiled pursuant to Section 65902.5 of the Government Code relating to solid and hazardous wastes and <to not constitute an exception to Class 3 and 4 Categorical Exemptions as described in the Section '15300.2 (a) of the CEQA Guidelines and Section 21084 (c) of the CEQA statutes. "Odum NOW 0 F F-DK,' W1 PT 10 N 'III(,, ,;I)0G1fiOd aGJVlI1U',! WOUId not C-�M,Mo a OCIVORM chanyo in tho signifficallco, ofil histolical msowvo ms spedlind in sottion 21084.1 of the JECIA Wufoa and do not cOnSWO an Oxc(-)I)t!011 to MO Ghus 3 alw 4 calogodcal F:Xolllptiolll; as dclscdhod in riection 15300.2 (f) of the, (',FC)A Glluidolill(71s and Soc.tion 21084. I of II)o CLOASUtitos Load AgollcyContact. venumc VOY(Meal (Arout Code) AlulbonoRIA (213) 351-5129 If Illad by Applit;mni,: L Attach coaired dog ninrnt of OX0, OP601 I Ill Idi I Iq 2, 1 a I\Ioti(',O, Of 1--W-alpHoo looll filed by the public, Agora c"y npploving the plojoct? ]a lui iliq Chloe OF.d(.il pf V'_I. frtui I Dl T PACKAG3 I UVA)PAWi LEGACY LA AM001 Y I"[9MA I � ItAI'ROV:. I If i l l 1';," 1 Eli;7 VIE[. ARCHITECTURAL BIDS AUCHT H. EU14 Ms. Lou C lanche, 12xeciuive Director Legacy LA, f-Inzard Park Armory 1350 Sam Pablo Street Los Angeles, CA 90033 RG: Legacy L.A. Renovation KKR III . LUIJ CALAKIIC: RACAIA Architecture is pleased to submit otr proposed agreemeur to provide Architectural Secvieas (or the New Renovation of Legacy L.A., located ar 1.350 North Sam Pablo, Los Angeles, CA 90013. The RACAIA Arebirecture team will provide this scope of work based on tile, reyuiremenrs ns plescmted by Legacy L.A. schematic design presentation provided by RACAIA Archirectm'e on September l4, 20t3. The building and site renovation will consider environmentally -responsible design ❑md will fulfill rice vi.elon and a rchitecuu'al!.;uidelines identified in Legacy LA.'s Conceptual Plan. Scope of work consists of the following Architectural Services: 1. ArchitCCLrr'al FXterior Scope: o. New Parking Area and Drivew;rys ineludimg Accessible parking b. New Fence sepmoting Legacy LA. and Dept of Rec/ Parks FIcllidvs c. New Drop-off area cl. New concrete walkway at Ivonr of building to main entry e. New Fxtetior Fencing at street side/ site enmancc f. New I hidacape/ lundsagring er front of building g. Ncw Building Fum uc and Lohby h. New Fxtcrior lighting orountl building i. Outdoor scaring area ar front of building enn;urcc J. New I Evard Park entrance at park side k. New (:ommunity veget:dclu gardcros I. New Plaza and Amphitheater m. Accessibility, path of travel to new Renovation e. Renovation of Parking,/ Asphalt arena for Park and Rec. Area. o, Accessibility conyrlimrce f )r New Dept of Rec/ Parks Modular, p. Placement of new Dept of Ref/ Parks MOdtdal', COMICU all Utilities including restroom facility. III NJ,\ V 7.AfchICCCCnral Fyuilding Envelope Scope: a. Field Mt umtlo oxi:;ring Mllding;uxl providt. AraRuilti. Vciity Willi cxisrim7 doCnmcnts, I,,. New Extmior Architecuual feature At entry and entry design C. New F-xtorior Architectural clMtling elements d. New Exterior f.nergy Efficient Windows e. New F-icvator to bilsemcor E New SMICRIVA pet CIK; requirement g. New StructttMi upgrade of black box theat'Ct h. New Electrical systems pon C13C rcquircutents i. New Mechanical Systems per C1K: requireuunuv j, Now Plumbing system.,; per C;AC regtdremcots k. New roofing ai required I. New'accessibic Ramp/Morsl Willi at the south mttr:uu',a Architectural Building Scope- First Floors n. New Main entrance lobby and entry check -in b. New Workforce, Carcor.md College dcve(optile ut/ staff office oreit C. New Administration/ close uumagemcne room d. New Men and Women'n Accessible bathrooms e. New Janitor closet f. New Computor (ilb g, NOW Multi -purpose LOOM h. Now Non-profit office space. i. New Rocrc:10on Room j, New Small Teen Health Clinic. IC. Now Black Ilox "I"heater I. New Youch C'af/ Thcarcr Reception arcft ill, New Theawt Dressing Room n. New Utility room 4. Architectural duildingScope -T3aseuwntFloorL it, Insrrucrional clossroonts b. Now Men and Women's Accessible bathrooms c, New Janitor closet CI. New Black BOX tieetCr storage. c. New 8toragr :uca and utility room C. New Staff office General Space for future fiiu/video labs, 5. Structural Engineering Scope - Degenkolb Engineers a. See atmched Appendix "A" for scope. 6, Electrical Engineering - US (Electrical Btlildittg SyseeLus [tic) it. Sco aaached Appendix "It" for scope. Mechanical and Phunl6ing Engineering- Jaycocal Engineers a. See attacked Appendix "C" for scope. B, Civil Engineering • Calclvic Engineering a. See attached Appendix "D" for scope. 9. Landscape Archil:CCtirC - Michell Landscape Design a. See attacked Appcidix "P Cot scope. H. IIIE SCHU[v_ M I( IIF;SL(N PROy FM Schematic Design package and space pLii previously approved to be analyzed and reviewed with the client, New and currant project prognun and other information fluiished by owner to he refined into the final site plan and first Hour and basement floor space plans. Deliverables during this phase include: PCCPAue SCllCmatic. Design tlOCumem:5 nmsisring of: a. New plan incorporating Parks aicl Recreations space with I_egaey I..A.'s. b. New schematic first floor plan. c. New sckcmatic IMSelnnCnl: Plan. d. New dcvclopnro,nt of external clewdcxrs on all sides. c, The Schematic Design Phase consists of Hve m meetings with die Cilium L One (1) meeting with the full team to kick,oflf Schematic Design. it. Two (2) meetings ro gather and approve design smategie, o One (t) major change to rile nchenutti, design, as detrrmincd by Legacy L.A, One (1) final meeting for approval of Clio, full schematic development Phase. ill. VI JE,I)Iti(C_N Dl VI;:IAWNIFNTPROQu. ti. B3Ised on approved space plan ,mid sckaiuttic rlesil;n, RACAIA will prepara, develop, and refine the details of all aspects of the design. RACAIA to ptovide Design Development doewnents, outline specifiCations aid details to define the scope, of design work Co be accomplisher( and priced as including dic following: I, Preparc Design Development documents consistiig of: a. Site Plan I . Plans C. SremOnS d. 1'.levatlon5 c. Typical consouction details C. Review Design Development with the City of Los Angeles iludding Dcparmicit. g. `Chi Design Development Phase consists of fiy� meetings with the Client; i. One (1) mectiig with the fill train ro kick,olf Design Development. il. Three (3) meetings to gather and approve design strategies, o One (I) nnalnr change to the design, as determined by [_egacy L.A.. M. One ( I) final meeting for approval of the Pull design development phase. I,Y,_ CON"I"I'Rl1CLLON POC"UN1,lLNTS Upon Legacy I-A.'s approval, of the Design Documents and budger presented, RACAIA will prepare construction documents as described below. Construction Documents shall conform and comply with all applicable laws, rule and regulations, and other requirements as necessary to obtain building, and another other permits to construct any improvements. RACAIA shall coordinate comadra nt drawings with Construction Documents. The Construction Documents shall consist of the following: A. M,trr J_enei c Outlines specifications for the improvements and lists of all syinbois Used in the Construcrion Documents. B, SiCe Phoi .. A layout of die site, including but not limited to parking, walkways, landscape, lighting, the exiting hulldirtgs, and related sections. C. C;oil;truction Phm� Contains the types and kcabo is of all manor architectural cluments including die partitions, doors, and [numbing fixaucs. This plan also contains references to other drawings which ammin more detailed descriptions of die. construction. D. fir Pin,_hO:,ini Delineates the type of wall and floor finishes that are to be used. E. F.r c u Ic it S [ c kp(uJ cu teen P an:. Contains tie types and locations of floor and wall outlets required based on upon equipment location. Any above normal use requirements or equipment will be shown wirh specifications. 17, Shows the seating plan and people count as designated by exiting and code issues. G. 1,flcale( t-iline Plan: Delineated the type of ceiling finishes and lighting types that will bo implemented by the contractor. 11. RatoeiorjE-Ivvations: Depicts the. design of Cie building exterior. 1, Sections/Interior 1{lea 'lo ts; Depicts tic volumetric restraints and chmacter of she interior spaces, JOrganizes tie plan for whelk doors and windows are scheduled. K. C;op. ue q I) ai s; Architecturally delineates rho typos Of pau9tions, doors, frauues, luudware and any other construction techniques that era to be implemented by tie contractor, L. ,,`;ilea eft, da'al ow; of nuurrials ro he included in rho Conarnic lion Doeumenl:a. Execution of the Construction Doctuncuration Pease will rerluire: I. Direct written approval of Design Deve.lopmeot, Project Budget, and Project Schedlule, provided by Legacy L.A. rcp "cunreives, before Construction DOC MIClltation Plrase br,nius. 2. Une (1) meeting wirh Legacy LA, mpresenmdves for Construction Documenunion R(view, 50%) completion of COnSMIC60❑ Documentation. 3, One (1) meeting au 90% completion of Construction Documentation, her review. + Final written approval of Construction Docnnrcnmdon by Lcgaey L.A. representatives. V,, 1!iezltN l flt{ `CMS` S1,'ANC'P, Upon Legacy I A.'s approval of the Construction Documents and theft budges, RACAIA will subedit all documentation to the Los Angeles Iitol(Iing Department tilt Plan Cheek and corrections. In the event of changes, RACAIA shall coordinate with applicable conwImnts to amend documentation, as requited. Execution of Plan Check Approe;d will mp&c nine (9) visits by RACIAIA at the City of Los Angeles. As pate of the RACAIA scope of services, RACAIA will also assist with bidding assisrance, as rcqu i red. VI. CONSTRLjCI'R)N OlS I RVA`I'ION Upon Plan Check reccipq RACAIA will assist Legacy L.A. In the process of (Amstrucrion Observation for the construction of this project. Constuction Observation based on it nine (9) month consavction schedule. I hi,, involves arrendin twenty (28) she mcctins and two (2) punch list tv>dk, Thirty 00) im oih s tor.A. This includes; 1. Weekly tcicphono conference cells with Legacy LA. representatives throughout construction observation 2. Submittal, RI-1 review, and review of cont'ractoi-issued observation reports during (:onsa'uction Process 3. Construction observation meetings to uxmitot prol;ress h. Project Purteh fist and closeour 5, Issue of Rnal CcrriN"m of Subiralmal Completion, signed both parties exmcluding rites contract. Wlq CQMFILN>MIQN Based on our best understanding of the project scope outlined 'above fenthe profecr, RACAIA Architecture propose to be contpensared for services as follows A, Fee Oudine Architecture, RAOUA Architecture &. Interior Design $ ZIQ000AO Structural Rngfnccring - Degenkoll,) APPENDIX "A" S 50P0010 10cctrind E.ngineeriny, - FBS APPENDIX "Ii" $ 2550010 Mechanical/PluuilMng HogimaNg-faycoeal APPENDIX "C:" $ 28'lioo.00 Cavil L.nginecring-Cnlcivic APPENDIX "D" $ 19,000.00 Landscape Architccturc -Michell LA APPENDIX "E" $ Ifi,700.00 SUBTOTAL $ m q 7u0.0o Reimbursable S kl'0109.O0 FINAL TOTAL B, HourN Rate Schedule Principal -in -Charge Senior Proje.crArchitect $ Project Manager $ Scnior Designer $ Interior Designer Technical Staff/CARD Designer Administrative $ 19010 (per hour) 160.00 (per hour) 160,00 (per hour) t45.00 (per hour) $ 13100 (per hour) $ t30.00 (per bout) $ MOO OO (per horn') $ 100.00 (Per hour) RACAIA will bill on it monthly basis based on progress of work, $ 36 300.00 In addition to the compensation for services set forth above, RACAIA shall he teinnbursod at our cost plus 10% for limper related expenses including, but nor limited to: expense of mileage, phone calls, nusacnge.t/ delivery service, postage, reprographic services nut'horized by the. clicnt. Vlfl,., A1)1)IIIOINA1,sl1(vIcIR If Additions) Services are relluesmd alier the execution of this Agreement, an Additional Services Agrocmcm: will he issued All your approval and signatu re.. 'I'lle followingservices are "Additional Services" that are nut included in Basic Sevvicesr L Chargeable revisions, i.e., additional work resulthrg from changes requcswd'and imthoriacd by you, Clio clicnt, after previous work has been opproved in writing. 2. Perforating services on an overtime basis ro accelerate Cho ec:hcdule or to deviate from the original schedule, but only: CO Clio extent of Clio. overtime expense, kind if such acceleration m-clevinrlon was not caused by RACAIA's untimely performance or breach hereafter. 3, Services beyond Chose conmmplated by the initial scope of Basic Services due to delays caused by rile. client in rendering decisions or in providing required information. �L. Cost estinwtes and review of cost estimates prepared by others 5. Graphics/ Silmage 6. FFF selection and procurement. 7. Audio Visual Design/ Planning, 8. Food Scrvice Design 9. Life Safety/ Fire Alarm Sytanr,a 10. ltoutlor ngs and Models It. Sire/ Utility Studio's 12. Special Site Lighting WOO \S' l3, "I'raffic SCUdiCit I+ Telecommunications/ Data Systems 15, Solis Engineering anti Testing t6, Water Reclamation 17. Lighting Consultant 18. Solar Energy Consultant 19, P.xteusive Verification of existing m-built conditions, and MEP service utilities 20, fees for separated and/or independent (Ionstdtants outside of this scope, i.e. Additional IZngilice, is, etc 21. Deputy Inspector special inspeet:ions to be part of owner responsibility. 21 MEP Conunissiouing 23. Pire Protection/Sprinkler System to be design build 24. Value engineering meetings and subsequent design revisions 25. Additional requircnrents required by the CA' of Los Angeles for approvals other than the I.ADBA such as planning and zoning presculmdons, etc. 26. Additional Studies, derailed analysis, or reports or systems 27. Renovation of Gtu'age/ Dept of ROC Parlc building 28. Kiosk at plaza area 29. New Recording; studio at Basement 30, New Rehearsal/ Privare re.hears;d studios at Basement 31. New Video I{dicing Training room 32. New Scrcenhtg Room 33, Theater lighting design 34. "hbeater Hound cngincering 35. Special sound system in Black Box "Phcater 36, No Special Systems; Le, solar heating, photo voltaic/ solar panels, water collection systems/ water conservation umnagement, special I IVAC systems, ere. 37. Consultant exclusions per Appendix A, B. C, D and U- 3ii. Itr'unhtttsrihl.. i yuureS (plu> 10'4t Pio,,.s>:mt f(:) hryond j{ I(1,000.001w ogle I upon in aam'a(t arc to br It, o"l alcd wilb ill( (.Nicol pri, t to rcqucst and ,u'c nol . a part of rhi,; Wnrta(t. to. Spe(i lication llonl<.urd Spocil c:aion Vtrlt, r. 40. Additional l'ousrruci ion Ob:cn',aion/ Puueh 1 ist ntcninrs to ha'h500_ ()O per mee(int{ (('hiny(im iuer,riny;:,ur a};rccd-tyurn in nnutort>ccIion A/I. C:ON$TIll 1('TION i tRSGItVA'17C)t�h. 41. (:n nsrr u(1 inn Ohsctr°atiill I lcetii it eby,miters ie; (:un_a tugi ini, Matwgrt, ('ow niinW, en. l\t., 'S"FANlh1L2_I) I I2.S r\ND CC)NDMQ,NS Client Responsibilities Unless expressly sorted by the Agreement to be within rile Scope of Services to be provided by the Architce, rile following shall be the responsibility of the Chung it. Provide Project lnformal:ion necessary for the performance by the Architect including existng Architecntal plan', information concerning ahatenhent (Lead and Asbestos) and all other information regarding existing conditions end COn't'ralRtS affecting th(,. project b, brasnulch as the remodeling and/or relhabiliiation of an existing budding .requires that certain essunyxions be made regarding existing conditions, and betake some of these assumptions may not be vetifiable without expendfn, adlditonal suers of money, or destroying otherwise. adequate or serviceable portions of the building, Client agrees rhat, except for negligence o❑ the part of RACAIA, Client will hold harmle58 'and indcrimily RACAIA from and againsr any and all claims arising out of the professional services provided order this agrccmcnr. 2. Architects Rcsponsibilitics n. Unless cxpressly stated to rile contnuy i❑ the Scope of Services the responsibilities of RACAIA shall be limited to pacornhing the services called for in nco, "colic. of Services in it professional and worlcmanliko uuuuhet of nce, American Institute of Architects, hsnLit IMI s of Servile/Record Drawinl's a. All roports, drawings, specifications, couyn;tar files, field dam, notes and other documents and instrtunents prepared by RACAIA 'as insrrumcrts of 'ctvicc sludl reumio the property of RACAIA. RACAIA slhall retain all conunon law, statutory aodl other reJCrVed rights, including the copyright thereto. b. Changes and modifications shay be madle to the design dloetuuents only by the Architect or its aurhorizcd representative, and Client. shall Clot make or permit any other person to make changes to RACAIA's plans, drawings or spceificarioos without the prior written d.onscut of RACAIA. C. Upon completion of the Work, RACAIA sleill compile for and deliver to the Client ;m electronic. file of DOCl1;lhCrtS based upon the aldlitOCLUraI dloamuotedl construction docttmcots Moll CSK's of the project in PDF and CAI:) fo'mat. CAMMICCO;As-boik docunusus will he Considered additional service, because ihcao Asdxlilt DOCInnCrtS are based) on uuve.rtfiedl infottIlAhoo provided by other patties, RACAIA cannot and clots not wanvot Abair aectnMcy. It. Terns of Construction Observation a, RACAIA shall visit the site at intervals appropriate to the singe of construttion, or its otlherwke al:reed to in wririn,, by the client and RACAIA, In circlet to observe 1110 prngtcss and quality of the Work completed by die Contractor. Such visits and observation lire nor intended to be an exhaustive chock or a detailed inspection of the COntraetnr'S work bur rather are to allow RACAIA, as an expericneed professiomd, ro become generally kmili;u with tile, Work in trogress and to determine, in general, if the Worlc is proceeding in accordance with the Contract Uoetuncurs. b, Leased on this general observation, RACAIA shall keep the Client informed about the progress of ill(! Work and shall ende;tvor to guard tire. Cheat against defiClCMC CS in the Work. C. If the client: desires more extensive project observation or fulltint; project representation, the Client sh,dl request that such services Ill! provided by RACAIA as Additional Services in accordance with the teams of (Ills Agreement, d. RACAIA shall not supervise, direct or have control over the Coutratror's work nor have any responsibility for the, construction means, methods, techniques, sequences or procedures selected neither by the Contractor nor for die Contractor's safety preaautioMS or programs in connection with the Work. 'These rights and rosponsil,libl:ies lire solely those of aloe Contractor in accordance Willi the Contract T%OmanCnra. e. RACAIA shall not be rcspoMsible for any acts or omissions of rile. Contractor, subcontractor, any miry performing Aoy portions of tl)e Work, or any agenn or employees (if any of them. RACAIA does nor guarantoc ehc performance of rile Contractor aid shall not be responsible for the Coutlactor's failure to perform its Work in accordanco with the Coivact Documents or any applicable laws, codes, rules or regulations. 5, 1-Pazardous Material Suspension of Services a. Moth parries acknowledge that RACAIA's Scope of Services does not include any services relied to the presence of any hazardous or toxic materials. In the event that RACAIA or any other party encounters any hazardous or toxic materials, or Should it become known to RACAIA char. Such materials may be present on or about. ehc jobsite or ;my adjacent areas char may affect the perforurruce of RACAIA services, RACAIA may, ❑e its option and without liability for consequcnriril or any other klamagca, suspend performance of its services under this Agrecnrene until the Caient retains appropriate consulrantn or ccan:ractors to Identify aml abate or remove the hazardous or toxic materials and wauranrs that the jobsite is in full compliance with all applicable laws and regulations. 6. ` t,tminauon of Agreement a, P.ither petty may terminate or suspend services under this contract upon paying all Alma clue Architect incurred to dare aftor giving either p'.uty (5) five calendar days prior written notice staeill i; rile rcAso o for such tmmination m suspension. 7. Insuvane.e a. RACAIA coverage of Commercial Gencmi Liability is $ t,000,000. I?. RACAIA coverage of Worker's Compensation and Employers Liability is ['000,000. C. RACAIA covcuvc of Professiou:tl I.iirbility Insurtmce is $2,000,000. d, Ul)Otl request RACAIA will furnish evidence. of insurance Coverage. o, Architect shall be liable for services expressly stated by this agrecnrrmc and shall nor be liable for services prepared by others. d. Governing taw a, This Contract shall be governed by the Taws applicable to contracts made Mid wholly performed ill vile Stacc of California. If the foregoing accurately reflects oar underst;uuling, please, indic;ur your approval by signing both encloecd opies of obis agreenu:ne. Please keep one copy for your records, and return the, other to RACAIA Architecture. We tool: forward to it vety successful project and successful working Iclationship. Sincerely, aacaia auc�a��cruu �arra�a� am ,rA _. RICIInRU n. I:II�VIR(!, Rla RACAIA ARhlteCtnl'C & Interior Design California L,iccuse II C012349 ACCCIACd ❑ud Approved: Illli. LIIR CALUIRI: Ilxccutive Director Legally L.,A, r,Ac,n.t [rate Date 3235 San Fernando Rd, 42C Los AnOules, CA 90005 (329) 21,55-4343 fax (923) 255A043 MA ma IIQ rsyarChiWds, com vNhv./9yarchllacls.00m Af(,hitecti 4June 2014 Alejandro Martinez Vice President of Real Estate and Asset Management East LA Community Corporation 530 S. Boyle Avenue Los Angeles, CA 90033 RE: Architectural Design Services Proposal Legacy LA, Flazard Park Armory, 1350 N. San Pablo, Los Angeles, CA 90033 Dear Alejandro: Thank you for requesting a proposal from our office to provide architectural and engineering design services for the proposed tenant improvements and exterior alterations to the existing 31,000 s.f. commercial building and surrounding parking area at 1350 N San Pablo, Los Angeles, CA. Our fee proposal is based on the scope of work as defined in the preliminary drawing exhibits, dated September 30, 2013, prepared by RAC AIA. The following outlines our scope of work for the project A. SCOPE OF WORK Programming and Schematic Design Phase: FSY Architects (FSY) would take Inventory of all existing structural, mechanical and plumbing systems and assess compliance with ADA, The FSY team would rneasme and prepare a set of as -built drawings consisting of site plan, floor plans, sections and elevations. Rased upon the owner's goals, FSY would solidify and finalize the building program and prepare various schematic design options for Owner review and approval. Additionally, FSY would assist the Owner in the selection of a concept plan that best matches the Owner's needs and budget. Owner approval of final schematic plans (i.e, site plan, floor plans, landscaping plan and building elevations) would conclude this phase of the work. 2. Design Development Phase: Based upon the approved Concept plan, FSY would prepare a set of design documents and specifications In sufficient detail and in a form satisfactory to the Owner to allow an analysis of the proposed construction, Owner approval of the Design Phase would be the completion of this phase. Alejandro Martinez, East LA Community Corporatlon Architectural Design Services Proposal Legacy LA, Hazard Park Armory, 1350 N. San Pablo, Loa Angeles, CA 900:13 4 hme 2014 Pogo, 2 of 3 Construction Documents: Based upon the approved design development clrawings, the Architect and its consultants would prepare and deliver full working drawings and specifications necessary to obtain approvals from the Building and Safety Division of the City of Los Angeles and required jurisdictional agencies. The delivery of construction documents with approvals necessary to perform the construction work would constitute the completion of this phase.. 4, Construction Administration: FSY would respond to RFIs, provide supplemental instructions, review and approve shop drawings, prepare punch list, and prepare as -built record clrawings. FSY's services would conclude upon completion of construction and Certificate of Completion is issued by the City of Los Angeles. B, INCLUSION: The following services are included from this proposal: I. Structural Engineering 2. Mechanical & Plumbing Engineering 3, Electrical Engineering 4. Landscape Architecture C. EXCLUSIONS: The following services are excluded from this proposal: 1. Civil Engineering 2. Fire Alarm System and Fire Sprinkler System (design -build). 3. Construction management D. DELIVERABLES We would provide a set of architectural and engineering drawings at the. completion of each phase. E. FEES: We propose a lump sum fee of Two Flundred and Fifty Eight Thousand Dollars ($250,000.00) for the scope of work defined above to be allocated to the following phases: 1. Programming and Schematic Design Phase(12%).............................. $ 30,960.00 2. Design Development Phase (23%) .................. $ 59,.340.00 3. Construction Documents/Building Permit Process (40%)................... $ 103,200.00 4. Bidding and Award (5%)................................. $ 12.,900.00 5, Construction Administration (20%) .................... $ 51,600.00 Total................................................................................................... $ 253,000.00 PROGRESS PAYMENTS: For our services, we would invoice monthly based upon completion of services at a given phase or at a mutually agreed upon schedule. Alejandro Marlim, r:ast LA Community Corporation Architectural Design Sevices Proposal Legacy LA, I-lazard Park Armory, 1350 N, san Pablo, 1.05 Angeles, CA 90013 4 lone 2014 Page 3 of 3 G. REIMBURSABLE EXPENSES: Reimbursable expenses would be billed at cost plus 12% handling charges. Reimbursable expenses include, but would not he limited to, transportation in connection with the project, photography, reproductions, postage and handling of drawings, and messenger charges. H. PROJECTED WORK SCHEDULE: Our work schedule would be per mutual agreernen t after acceptance of this proposal, ADDITIONAL SERVICES: Any additional services, when approved by the Owner, would be billed at the following hourly rates: 1. Principal ........................................ $ 17S/hr. 2. Senior Architect................................................................................5 140/hr, 1 Project Manager ................................................... I10/hr. 4. Designer/lob Captain .............................................. 90/hr. S. Senior/Junior Administration ................. ............. ............................... 55-65Au. We are dedicated to providing the required services to meet your goals for this project. We look forward to working with you. Sincerely, FSY Architects, Inc. Accepted as proposed: tl >�� , ( r C Vijay-1Seh'gal AIA Alejandro Martinez Date Principal/Architect East LA Community Corporation May 27, 2014 Maria Lou Caianche, Director LEGACY LA Protect Team 4323 Berenice Avenue Los Angeles, CA 90031 RE: Hazard Park Armory , Full Architectural / Engineering Services Proposal Dear Ms. Maria Lou Calanche, It is with great enthusiasm that we submit our proposal to provide Architectural and Engineering Sorvices for the Hazard Park Armory located in Los Angeles. Our firm, Quetta Design Group, shall be the prime consultant for this endeavor. We are a full service Archifecturcd firm with can extensive background in the design of innovative and sustainable environments for Community Based clients. Firm Information: g Quolro Design Group 92;5 e 3i11 sl, suile i IS Lns Angeles, CA 90013 I: 21�i. 02: I99fi: L 213. 6' 6 199/ I ypo of I irrrr : CC blot l lla ("ol of (1l 'of Inanshil:) M PC NO : (000:43 h 60') 00001-/ Point of Col ioc.1 ,a, 1 iajecl Coorclinailoi Kiwi do '.�oTiugoel' Niowrginq Palmer I'nuiil ryrndriuc [r<�cfcicl[c hitr c h corn 1::21:5 > ,;S 3401; r t II fi'/62/'7 /005 We pride ourselves in providing context -driven design solutions and are adept at handling community presentations and mediating user groups or shared governance structures. With over one third of our technical staff as LEEDIm accredited professionals, our sustainability approach is comprehensive and an Inherently in leiclisciplinary effort. With LEEDTm Accredited Professionals within all of the major companies comprising our team, we proactively ensure that each design decision provides maxirnurn value to the project. With this proposal comes my personal commitment and assurance that all necessary resouices, including executive management attention, will be dedicated to Legacy and Its stakeholders to ensure success. This response shall remain valid for a period of not less than one hundred twenty (120) days frorrr the due date for responses. Should you require further information, please do not hesitate In contacting me. Sincerely, Ricardo Rodriguez Y., Managing Partner 1"I0r4ard Park Armory I. 011AL.IFIL.AHONS Quatro Design Group is a creative and Innovative design firm, encompassing a staff ; with expert knowledge and vast technical skills in architecture, urban planning, master planning, programming, computer specialists and Interior design. Through the 18 years in ,. business, we have developed solid Aq ? Partnerships with our clients and engineering consultants through shared creativity and vision, covering a wide range of project types with particular emphasis on sustainable educational and community based settings. - We also have design -build experience In the community college setting, the largest of which is a $70 million LEEDTM Platinum science complex for LACCD, which was just recently awarded Project of the Year and Design Build Project of the Year. STAFFING Presently the firm is made up of 27 staff members, 9 of which are registered LEED Professionals. The makeup of the staff is as follows: 10 C:cdilbrnia I is ons(:c I Air hilocls IS Archilcctuicillk�Ircrc.lh�sirp�ers y I C)ffica: Mani'ic7r-,i Our scope for this project is to assist Legacy LA Project Team in producing a construction plans for their new multifaceted educational, cultural, and recreational center in northeast Los Angeles. The Hazard Park Armory is located on five acres in northeast Los Angeles that has recently been returned to the Cily of Los Angeles by the federal government. QDG will develop drawings subject to community input for use of existing buildings which will include a Youth Action Center, an Arts Center, and a Nature Center as well as a variety of other programs and services, The complex will focus on connecting youth with educators, local artists and nature advocates through education and outreach programs; providing safe afterschool recreational activities I lumrd Park Armory including a computer lab, sound studio and weight training; rnentoring by graduate students, writers, artists, and musicians, and providing training with local service providers and through cooperation with local colleges, schools, and non-profit organizations. To achieve an architectural program and facility plan we will obtain community input through workshops and interviews of all potential stakeholders within the community, At QDG, we have Community Based, K-12, Higher Educational, modernization and New Construction projects of all types, completed, under construction and on the boards that run the gamut of internationally recognized sustainable design measures including LEED'" CHPS and BREEM. Yet, in each site and program, we seek to derive design solutions of richness and power by integrating the intelligence of natural systems to create humane places of enduring value, that are socially, economically and environmentally sustainable. QDG Is a member of the U.S. Green Building Council has professionals and an active Suslainability Workgroup dedicate and implementation of sustainable design ideas and processes. tixpe+rienco with Rok&td Agoticie>s d several LEED'm accredited to research, dissemination Over the course of many projects, QDG has developed a strong staff with respect to State School Building Guidelines, particularly DSA. The partners, project architects, and design staff all have an excellent working knowledge of State criteria and make a concentrated effort to work with the various state representatives as part of the total project team. Typically, QDG prepares a preliminary code review analysis that is submitted and reviewed with each of the agencies having jurisdiction over the project. This insures that the final construction documents are in compliance with the applicable codes and the reviewing authority interpretation of these requirements. The personnel directly associated with this project have successfully guided several dozen projects through the DSA process. We have also cultivated an excellent rapport with DSA staff based on mutual respect. On every DSA related project, we meet as early as the conceptual phase and many times thereafter to work-out strategies that will head off costly and time consuming changes if not addressed prior to submittal. We have found that the time saved by DSA staff in such situations is greatly appreciated and h'anslates into smoother and quicker turn -around time. QDG has extensive experience working with relevant regulatory agencies, including the Health Department, and will ensure efficient coordination of all documentation and communication during the design and construction. We have completed many projects under the purview of, the Office of Public School Construction (OPSC), State Allocation I Im,(ircl Pork Arrnory V2// 111 Board, and the California Department of Education (CDE) to ensure project funding is captured, As described throughout these qualifications, QDG has extensive public education project experience, through which our staff is cognizant of the primary importance of the state funding process. IL F�(�f;hIITkC"fUf2l11.1(=IUGII�IEE:RING 5E'.f�111t;E:S Architectural / Engineering services are divided Into the following phases: This phase will be used for the purposes of a Yield Study, to analyze all possible opportunities and constraints of the site. This phase will also explore the parameters for the basis of design, both in plan and elevation. QDG will review with Legacy alternative approaches to design and construction of the project. Based upon the mutually agreed program and Project Budget, QDG shall prepare for Legacy Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of the Project Components. Based on preliminary site data provided by Legacy, QDG will provide the following: 1. FocililyProlromming a. 1'he functions that will be housed in the proposed facility b. The number, grouping, and nature of the people involved, including staff and support personnel c. The spatial relationship between the facility and the site d. The major items of furniture and equipment to be used in the facility e. Any special environment provisions which are required in the facility f. Future needs and flexibility requirements g. Special systems such as voice, data, and video communications or utility needed h. Energy utilization of the facility 2. Conceptucd Analysis 3. Site plan and floor plans for preliminary picinnina Oopurtawnt roview 4. Exterior elevotions and I'milding soction(s) as. necesscal'y. 5. Code uncrlysis and agoficy review G, ProUrnh'rcity soh"cfion of dencsrcd huilding matorlais and iloisim's Based upon Legacy's approval of the Schematic Design Documents and written notice to proceed, QDG shall prepare Preliminary Design Development Documents consisting of drawings and other documents to establish the size and character of the Project as to architectural design, structural, mechanical, and elechical systems, materials and other elements as may be appropriate. Hazard Park Aiwory 'i%1 // 1 11 Based on the approved Schematic Design Documents, QDG will provide the following: 1. Reff ro mont of site plan, floor plan, interiorloxferfor otevotions, and building wctlon(s) as necessclry. 2. Solection of Inferiorcard iixterfor flnishes, fixtures, (and appiiancos for Inclusion info fit() next phasrz. 3. Preliminary Schedules and Dotails 4, Preliminary Specific otions S. Coordinote With Coilsuitants. Note: Before commencing with Construction Documents we will evaluate scope of project as required due to Statement of Probable Construction Cost provided by client and adjust as required. Based on the approved Design Development Documents and any adjustments authorized by the Owner in the program, schedule or construction budget, this phase will set forth in detail the requirements for the construction of the project into a Construction Document set for the Owner to advertise for bids. QDG will provide sealed drawings as required to obtain necessary approvals of governmental authorities, or other' entities, having jurisdiction over the Project, After the receipt of all necessary permits and approvals, QDG shall prepare Construction Documents to include the comments and requirements of the governmental authorities, or other entities, having jurisdiction over the Project, Any addenda issued during the bidding process are also to be included in the Construction Documents. Drawing revisions should be expected and included within this scope of work. If revisions become excessive to the mutual consent of both Legacy and QDG, additional reirnbursement may be applicable. All revisions to permit/bid set and construction sets are to be numbered. Delta markings are to be provided at all locations of changes. A written review of all changes will be provided. All changes in the bidding and permitting phase, prior to construction will be noted as addendurns. All changes once subcontracts are released are to be noted as bulletins. The Construction Documents shall include, but not be limited to the following: 1. Finalize closign clocurnenh in dotoil ready for Construction. tiazarrl I'mk Aimmy 5/Z//1•1 2. Specifications 3. Ftnal Statornent of Probable Construction Cost 4. Governmental perruit p(ocesshig, including or y revisions required by the Building Department. 5, Asshl' Owner M niddiug Process with bkl documoofs, pre -bid conferences, and responses to bidder's questions in the form of Addenda. ;i` 1, QOG's lead project member dealing with the construction will attend Hie Pre -Bid Meeting to be held at project location during the bidding process. 2. C)DG's lead project rnarnbar dealing with the construction will attend the Kick -Off Meeting to be held with all Construction rearm Members prior to the actual cm moncement of construction. 3. G)O G's lead project rneomber will attend progress meetings at the Project Site oar an every other weak basis or as directed by the project managor. Anticipate attonding 8 construction mootings (it the site. rl. C,)DG will respond to any questions cl0rifyin9 intent (RPI's) during the design, bidding and construction ,phases of the Project. All RN's are to be numaged eiectronicolly anel shall be responded to within 10 working clays of receipt. S. ODG will complete the review of shop chawings and submittals frorn crll disciplines (including structured mechanical and oleciricel subconkocton) for coordination ,purposes and odhemnce to the design Intent of Use Project. G. ()DG will visit the Project Site to assist Legacy in develo,pMQ Nu: final CAuclity Checklist prior to the date of subslanticl completion. /. OOG will issue the Certificoto of Substantial Complelion. 8. Upon complotion of the work, the Architect will propose Record Drawings including "as-buW" conditions based on the contractor's job sift drawings, This shall include the compilation of all us built drawings eithor produced or not produced by QDG, We Will submit one full seat of Record plans to Legacy. ul, cons ANO PRICING Hazard Pwk Armory In working with various agencies, Quatro Design Group has had no difficulties in working within their fee guidelines. Typically these guidelines base their fee on project/building type, project complexity and construction costs. We are confident that once selected, we will be amenable In negotiating a fee. In the event that there are no fee guidelines provided by the Agency, Quaho Design Group's fee is typically based upon a sliding scale of a percentage of total construction cost and degree of complexity. Generally, we exercise sufficient flexibility to accommodate most institutional requirements. This fee structure would be modified for non-traditional contract arrangements. Consultants hired by the Architect as part of the basic services fee Include: V2//14 Structural Engineering Specifications ® Mechanical I Electrical I Plumbing Engineering Based on an estimated $3.5 million hard construction cost. Toted architectural / engineering fee as described under the scope of project is: Architectural, Structural, Mechanical, Electrical and Plumbing $350,000 All Phases of completion will be broken down as follows; The fee breakdown for Basic Services as described above is for the $350,000 and will be billed on a monthly basis based on percentage of completion: A. Schematic Design - 20% $70,000 B. Design Development - 25% $87,500 C, Construction Documents -40% :G140,000 D. Permits and Approvals Coordination- 5% !�17,500 E. Construc[ionAdministration- 10% $35,000 I l(vo;,I Pcm!<Armory !)/'l.//1 d Note: The structural fee does not Include Structural Observation, Special Inspections, Retaining Walls, and Special soil circumstance engineering. If any of these services are required, they will be an additional cost and shall be contracted directly with the Owner. A. Program Verification.............................TBD B. Schematic Design.................................30 days C. Design Development ...........................AS days D. Construction Documents ....................60 days E:. Construction Administration ................1BD Qualm Design Group If any Additional Services or T&M fees are required, they will be invoiced at an hourly rate as follows: A, Partners...................................................$200 / hour B. Design Director ................... .................. .$185 / hour C. Project Manager ... ................................. $160 / hour D. Project Architects..................................$160 / hour E. Senior Designers.....................................$130 / hour F. Job Captains........................................... �135 / hour G. Designers ....... .......................................... $100 / hour FL Administration .........................................P0 / hour III. Fee does not include Building Department -imposed fees for plan check, permit, or inspections, or any other fees imposed by a governmental agency. A. LEED Registration, documentation & Certification B. Making any modifications to the plan types including additional optional unit layouts after notice to proceed on Construction Documents has been authorized. C. Fees relating to Goo -technical, Tract Mapping, Landscape Architecture, Civil Engineering, Cost Estimating services, surveying services. D. Professional renderings and models. I lowiitl fail:Armory F. Making revisions in Drawings, Specifications, or other documents when such revisions are: i. Inconsistent with approvals or instructions previously given by the Client, including revisions made necessary by adjustments in the Owner's program or Project budget after the commencement of the construction document phase; ii. required by the enactment or revision of codes, laws, or regulations subsequent to the preparation of such documents; or iii. due to changes required as a result of the Client's failure to render decision in a timely manner. F. Providing services required because of changes in the Project including, but not limited to, size, quality, complexity, the Client's schedule, or the method of bidding or negotiating, or contracting for construction, other than changes necessary due to Statement of Probable Construction Cost, G. Providing services in connection with arbitration proceeding, or legal proceeding, except where the Consultant is party thereto. 11. Preparing documents for alternate, separate, or sequential bids or providing services in connection with bidding, negotiation, or construction prior to the completion of the Construction Documents Phase. Reprographic expenses such as blueprinting, Shipping / messenger services, copying including the navel expenses required in attending the kick-off, progress and final quality check meetings at the site. 'these expenses shall be invoiced at actual cost. The allowance will be increased or decreased based on the actual costs incurred, The initial allowance is recommended to be $35,000. the following services, information, surveys and reports shall be provided to the Architect - Engineer as required, at the District' expense: • Program Requirements • Soil & Foundation Data • Land Survey & Tract Mapping • Testing Inspection Roports Flazar l Parr Armory ® Official Forms and General Conditions ® District Representative ® Inspector of Record ® CHIPS / LEED Commissioning Service or Agent ® CHIPS / LEED Commissioning Service or Agent ® Phase I and II soils report and remediation (if required) Selection of Artist for public art component (if required) ® Construction Management ® Removal of Hazardous Materials W. AU H IOIZI/JVI ION 5/2//1 I In witness whereof, the parties have caused this instrument to be executed this day of..---- ....... — "Client" LEGACY LA Project Tearn Maria Lou Calanche, Director Client's Signature Title Address: 4323 Berenice Avenue Los Angeles, CA 90031 (213) 236-2929 office (213) 236-2930 fax "Consultant" QUATRO Design Group Ricardo Rodriguez Y., Partner Consultants Signature Title Address: 923 East Third Street Suite 115 Los Angeles, CA 90013 (213) 625-1995 office (213) 625-1997 fax o I .'XM tWVH,(II -P,1l,Mj- 'K'AHlB I4JVMU PANK LEGACY LA AMIAMY WMAN I INIPWW! iF ill I PHOM.G1 IX. PRELIMINARY CONSTRUCTION PLANS 0 P� 0e,p. up. , I'd 12 (D (D (D (D Ot (D M H H W L.) W ll) I I Iƒ \ ]||©)) 0 m ©�\i � \ is 7` \ ° +»» 'T, 1 k, I k, ll,y k 11 NUB TWHH B x I I I I 15 l if m /\�yd/[�--A \ j : +/»