Resolution No. 2015-050RESOLUTION NO. 2015-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON UPDATING CITY STAFF MEMBERS' APPOINTMENTS TO
VARIOUS EXTERNAL AGENCIES AND/OR COMMITTEES
WHEREAS, the City of Vernon (the "City"), is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, the City is a member of various external Agencies
and/or Committees; and
WHEREAS, the City Council of the City of Vernon desires to
update appointments of City Staff Members to various external Agencies
and/or Committees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt under the California Environmental Quality
Act (CEQA), in accordance with Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have an effect on the
environment.
SECTION 3: The City Council of the City of Vernon hereby
appoints the Director of Public Works, Water and Development Services,
to serve as the City's delegate on the Gateway Region Integrated Water
Management Joint Power Authority also known as Gateway Water
Management Authority Policy Board and the Public Works and Water
Superintendent, and the Stormwater and Special Projects Analyst, as
the City's alternates.
SECTION 4: The City Council of the City of Vernon hereby
appoints the Director of Gas & Electric, to serve as the City's
delegate on the Southern California Public Power Authority and the
Electrical Resources Planning & Development Manager, and the Utilities
Compliance Manager, to serve as the City's alternates.
SECTION 5: The City Council of the City of Vernon hereby
appoints the City Administrator to serve as the City's delegate on the
Board of the LA-RICS Authority, with the authorization to designate a
proxy vote, on behalf of the City.
SECTION 6: Such appointments shall be effective until the
death, resignation, disqualification or subsequent removal by the City
Council of such representatives.
SECTION 7: Any resolutions or parts of a resolution or
minute orders in conflict with this Resolution are hereby repealed as
to the portions in conflict, only.
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SECTION 8: The City Clerk, or Deputy City Clerk, of the
City of Vernon shall certify to the passage, approval and adoption of
this resolution, and the City Clerk, or Deputy City Clerk, of the City
of Vernon shall cause this resolution and the City Clerk's, or Deputy
City Clerk's, certification to be entered in the File of Resolutions
of the Council of this City.
APPROVED AND ADOPTED this 218t day of July, 2015.
ATTEST:
M ria E . Ayala
City Clerk nR�=6it7, ri arl
APPROVED AS TO FORM:
Brian Byun, Depu City Attorney
- 3 -
Name: W. Michael McCormick
Title: Mayor I Mayer Pr^ —me.,,_..
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayal'<, City Clerk / f the City
of Vernon, do hereby certify that the foregoing Resolution, being
Resolution No. 2015-50, was duly passed, approved and adopted by the
City Council of the City of Vernon at a regular meeting of the City
Council duly held on Tuesday, July 21, 2015, and thereafter was duly
signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this � day of July, 2015, at Vernon, California.
(SEAL)
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Ma is E. A la
City Clerk /
TRANSMITTAL COMMUNICATION
00 I
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
July 23, 2015
Grace J. Kast, Executive Officer
GWMA
16401 Paramount Blvd.
Paramount, CA 90723
Re: Resolution No. 2015-50 - Appointing a Delegate and Alternates to Serve on the Gateway
Region Integrated Water Management Joint Power Authority also known as Gateway
Water Management Authority Policy Board
Dear Ms. Kast:
Transmitted herewith is a copy of Resolution No. 2015-50 that was approved by City Council on
July 21, 2015, appointing the following as representatives for the City of Vernon:
Director of Public Works, Water & Development Services — Delegate
Public Works and Water Superintendent — Alternate
Stormwater and Special Projects Analyst - Alternate
If you have any questions regarding this matter, you may contact the City Clerk's Office at (323)
583-8811 ext. 546.
Very truly yours,
Deborah R. Juarez°
Records Management Assistant
Enclosure
c: Claudia Arellano
Scott Rigg
S. Kevin Wilson
City Clerk's Office
Resolution No. 2015-50
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tit,
OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
July 23, 2015
Southern California Public Power Authority "SCPPA"
Attention: Salpi Ortiz
1160 Nicole Court
Glendora, CA 91740
Re: Resolution No. 2015-50 - Appointing a Delegate and Alternate Delegates to Serve on the
SCPPA Board of Directors
Dear Ms. Ortiz:
Transmitted herewith is a copy of Resolution No. 2015-50 that was approved by City Council on
July 21, 2015, appointing the following as representatives for the City of Vernon:
Director of Gas & Electric — Delegate
Electrical Resources Planning & Development Manager — Alternate Delegate
Utilities Compliance Manager — Alternate Delegate
If you have any questions regarding this matter, you may contact the City Clerk's Office at (323)
583-8811 ext. 546.
Very truly yours,
Deborah R. Juarez
Records Management Assistant
Enclosure
c: Abraham Alemu
Todd Dusenberry
Carlos Fandino
City Clerk's Office
Resolution No. 2015-50
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OFFICE OF THE CITY CLERK
4305 Santa Fe Avenue, Vernon, California
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90058
July 23, 2015
LA-RICS Authority
Attention: Patrick Mallon, Executive Director
2525 Corporate Place, 2"d Floor
Monterey Park, CA 91754
Re: Resolution No. 2015-50 - Appointing the City Administrator as Delegate on the Board of
the LA-RICS Authority, with Authorization to Designate a Proxy Vote, on Behalf of the
City
Dear Mr. Mallon:
Transmitted herewith is a copy of Resolution No. 2015-50 that was approved by City Council on
July 21, 2015, appointing the City Administrator as the City's Delegate on the Board of the LA-
RICS Authority, with authorization to designate a proxy vote on behalf of the City.
If you have any questions regarding this matter, you may contact the City Clerk's Office at (323)
583-8811 ext. 546.
iorahe
ly yours, R.Juarez
Records Management Assistan
Enclosure
c: Lilia Hernandez
Mark Whitworth
City Clerk's Office
Resolution No. 2015-50
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STAFF REPORT
RECEIVED REECEWE-0
JUL 1 L 6 2015 ��� � � 2�z5
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CITY CLERK'S OFFICE STAFF REPORT CITY q RATION
CITY CLERK DEPARTMENT
DATE: July 21, 2015
TO: Honorable Mayor and City Council
FROM: Maria E. Ayala, City Clerk �, .
RE: Approval of a Resolution for Staff Appointments/Reappointments as
Representatives to Various External Agencies and/or Committees
Recommendation
A. Find that approval of the proposed Resolution updating Staff's appointments does not
constitute a "project" pursuant to section 15378(b)(2) of the Guidelines to the California
Environmental Quality Act ("CEQA"), because it constitutes an administrative activity;
and even if the adoption of the proposed resolution did constitute a project, it would be
exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA
only applies to projects that may have an effect on the environment; and
B. Appoint Staff as delegate(s) and alternate(s) to the following boards of various agencies
and/or committees as follows; and
Gateway Region Integrated Water Management Joint Power Authority also
known as Gateway Water Management Authority Policy Board.
Appoint Director of Public Works, Water and Development Services as the
delegate; and appoint as alternates, Public Works and Water Superintendent and
Stormwater and Special Projects Analyst.
Previous appointment at the October 2, 2007 City Council Meeting: Kevin Wilson
as the delegate; and Scott Rigg and Woody Natsuhara as the alternates.
2. Southern California Public Power Authority.
Appoint Director of Gas and Electric as the delegate; and appoint as alternates the
Electrical Resources Planning & Development Manager and the Utilities
Compliance Manager.
Previous appointment, pursuant to Resolution No. 9845: Donal O'Callaghan as
the delegate; Abraham Alemu as the alternate.
3. LA-RICS Authority.
Appoint City Administrator as the delegate, with the authorization to designate a
proxy to vote on behalf of the City.
Page 1 of 2
Previous appointment, pursuant to Resolution No. 9883: Eric Fresch as the
delegate; Steve Towles through letters dated March 30, 2009 and May 11, 2009
appointed as proxy.
C. Adopt a Resolution of the City Council of the City of Vernon designating and appointing
its representatives and alternates to the various boards of the above referenced agencies to
represent the City of Vernon.
Background
In review of its current records, the need to update employee appointments to specific boards has
been identified. The proposed will ensure current and appropriate representation of the City of
Vernon for both the Gateway Region Integrated Water Management Joint Power Authority also
known as Gateway Water Management Authority Policy Board and the Southern California
Public Power Authority.
In an effort to ensure that such appointments are still active and are updated on a consistent basis,
the appointment of staff will be presented to Council on an annual basis in the future. Future
staff appointments will be presented to Council at the time Council appointments are made,
which will be on or about the regularly scheduled meetings for the month of May.
Fiscal Impact
There is no fiscal impact
Attachment(s)
None.
Page 2 of 2
1 oo DECEIVED
NOV 12 2015
CIP
RECEIVE
NOV 12 n15 STAFF REPORT
CITY CLERK'S OFFICE VERNON POLICE DEPARTMENT
DATE: November 17, 2015
TO: Honorable Mayor and Council Members
FROM: Daniel Calleros, Chief of Police (`J
RE: Recommendation to Withdraw from the Los Angeles Regional Interoperable
Communications System Joint Powers Authority
Recommendation
A. Find that approval of the proposed notice to withdraw from the Los Angeles Regional
Interoperable Communications System (LA-RICS) Joint Powers Authority action is exempt
from California Environmental Quality Act ("CEQA") review, because it is an administrative
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a "project' as defined by CEQA Guidelines section 15378, and;
B. Authorize the City Administrator to issue a notice to the Los Angeles Regional Interoperable
Communications System (LA-RICS) Joint Powers Authority of determination to withdraw
from the LA-RICS board.
Background
In 2009, the City of Vernon joined the Los Angeles Regional Interoperable Communications
System (LA-RICS) Joint Powers Authority (JPA) alongside over 80 other independent cities and
agencies in support of the LA-RICS project. At the time of executing the Agreement, the JPA
had no anticipated fiscal impact on the City and the Agreement provided the City with the option
to withdraw from the JPA without cost within a specified time period following approval of a
Funding Plan.
The LA-RICS seeks to establish both a Land Mobile Radio (LMR) system and a Public Safety
Broadband Data (LTE) system to support the communications needs of more than 34,000 first
responders and other critical personnel within the Los Angeles region. The vision of LA-RICS is
to create a unified system that will allow communication between agencies during day-to-day
operations as well as during emergencies and catastrophic events. Due to grant funding time
requirements, LA-RICS has shifted its primary focus to the LTE system with construction that
-ION
began in late 2014. LA-RICS anticipates having the LTE system operational by late 2015 or
early 2016, with the LMR system to follow in three (3) or four (4) years.
At the formation of the LA-RICS JPA, there was no accurate estimation as to the construction or
operational costs of the systems. Recently, participating agencies where given hard numbers of
estimated costs. However, there is vagueness in technical system designs given delays and
conflicts with installation approvals of LTE towers within the LA County region.
A key provision of the LA-RICS Joint Powers Agreement is that construction of the system
could not begin until after the adoption of a Funding Plan that specifies a means or formula for
funding the construction, operation, and maintenance of the system, and include an allocation of
costs among members. On March 7, 2014, a Funding Plan was released to the JPA membership
for 60-day review and comment. Feedback from JPA membership resulted in the release of a
modified Funding Plan reflecting an annual operational fee and a 50% population-50%
geography assessment formula. Absent endorsement from the JPA's Finance Sub -Committee,
the Plan was submitted to the JPA's Governance Board and ultimately adopted on May 28, 2014.
In a separate motion, the Board adopted a 180-day, opt -out period for JPA members.
On August 21, 2014, the Board extended the deadline for submission of written notices of
withdrawal to November 23, 2015. Additionally, LA-RICS notified its membership that
Member Funded JPA Operations costs, through November 23, 2015, would be advanced by the
County of Los Angeles. Agencies that withdraw prior to the November 23, 2015, deadline will
not be liable for any costs incurred by the JPA.
The approved Funding Plan establishes the estimated cost for the City of Vernon to participate in
the LA-RICS system for police and fire radio and data services at $665,591 through FY 2031/32.
Below is a summary of Vernon's estimated LA-RICS membership costs based on the revised
Funding Plan adopted on October 8, 2015. The revised funding plan eliminated the required
hard match that was initially proposed in March 2014. Additionally, LA-RICS agreed to freeze
costs as published in the October 2015 funding report should additional cities elect to opt out of
the JPA.
FISCAL YEAR
JPA OPERATIONS
LMR
LTE
TOTAL
2014/15
$488
$0
$0
$488
2015/16
$980
$0
$3,922
$4,902
2016/17
$999
$0
$14,636
$15,635
2017/18
$1,019
$2,414
$14,971
$18,404
2018/19
$1,040
$14,474
$15,238
$30,752
2019/20
$1,061
$14,204
$16,008
$31,273
2020/21
$1,082
$28,330
$16,128
$45,540
2021/22
$1,103
$28,381
$16,419
$45,903
2022/23
$1,126
$28,273
$16,715
$46,114
2023/24
$1,148
$28,167
$17,017
$46,332
2024/25
$1,171
$28,221
$17,325
$46,717
2025/26
$1,194
$28,117
$17,640
$46,951
2026/27
$1,218
$28,174
$17,961
$47,353
2027/28
$1,243
$28,231
$18,288
$47,762
2028/29
$1,268
$28,130
$18,622
$48,020
2029/30
$1,293
$28,190
$18,962
$48,445
2030/31
$1,319
$28,252
$17,708
$47,279
2031/32
$1,345
$28,314
$18,062
$47,721
TOTAL
$20,097
369 872
$275,622
665 591
It is important to note that the LA-RICS projects is severely behind schedule and there is no
confirmation as to when the system will be operational given the number of delays. Most
recently in early 2015, several cities within the LA County area declined placement of a
tower/monopole in specified areas to provide full coverage for the proposed radio and data
system. The reduction of tower/monopole in specified areas will degrade the coverage for the
LA-RICS. The "reach" of the LMR system transmitter equipment is substantially farther than the
LTE system. Loss of a LMR "fill in" site will marginalize coverage in the close geographical
areas. Loss of a principle LMR site will require identification of an alternate site and loss of any
LTE site will create a gap in coverage thus minimizing full radio and data coverage as
anticipated.
Since 2014, numerous member agencies have already taken steps to withdraw for the LA-RICS
JPA which include: Alhambra, Azusa, Bell Gardens, Beverly Hills, Burbank, Calabasas, El
Segundo, Gardena, Glendora, Glendale, Long Beach, Pomona, San Marino, Santa Clarita, Santa
Monica, South Pasadena, Rancho Palos Verdes, and Torrance. Additionally, if certain strategic
assets and locations are lost by members withdrawing, the system coverage may need to be
redesigned.
Presently, the Vernon Police Department (VPD) operates its own independently operated radio
system on channels for which the City holds FCC licenses. The Vernon Fire Department (VFD)
currently operates on a private conventional analog UHF and VHF radio network
communications with Downey Fire as well as the Cities of Compton, Santa Fe Springs, and La
Habra Heights. Vernon Fire radio maintenance and management of the systems cost is currently
shared through a joint powers agreement with the participating cities.
VPD operates on a VHF radio system with the ability to communicate with neighboring agencies
that also operate on VHF, and those on UHF through the use of UHF band radios installed in
patrol vehicles. Neighboring police agencies operating on VHF channels are programmed into
VPD radios. From an operational standpoint, Land Mobile Radio (LMR) communication is the
primary tool for day-to-day and emergency operations within the City of Vernon, with LTE
serving as a supportive/secondary method for transmitting information. It is anticipated that
VPD will need to upgrade the current aging radio communications system within the next 5
(five) years at a cost estimated at $350,000.00.
The Land Mobile Radio (LMR) design of the LA-RICS project is based on a hybrid system
operating primarily on UHF channels as well as 700MHz spectrum. VPD (and other agencies
operating on VHF systems) would be supported by a subsystem, the Los Angeles Regional
Tactical Communications Subsystem (LARTCS), which promises to provide unspecified
interoperating connectivity. To date there have been no specific details provided as to the
geographical coverage, connectivity, operation and reliability we could expect from LARTCS.
To fully participate in the LA-RICS LMR system, VPD would require replacement of dispatch
consoles, some hand-held portable radios, some vehicle mobile radios, and other necessary
infrastructure for migration to a compatible system (700 MHz or UHF). The cost for this
upgrade is estimated to be in excess of $100,000.00. Additionally, LA-RICS asserts that
members with terrain features or large structures that inhibit radio transmission may experience
service interruptions, and that they (the member) may be responsible for the costs of building and
maintaining facilities (radio towers. etc.) to fill those coverage gaps.
Under the terms of the Funding Plan, members will continue to be responsible for the costs of
buying, maintaining, operating, and replacing: portable radios, mobile radios, base stations and
dispatch consoles. Current average annual costs for the VPD and VFD radio systems are based
on annual maintenance (service agreements) and equipment replacement costs as needed. These
costs average $25,000 annually for Police and Fire.
An attractive feature of the proposed LA-RICS system is that it offers increased coverage for
local agencies into a countywide radio system. However, there is presently a regional radio
communications system already in operation in Los Angeles County. The Interagency
Communications Interoperability System (ICIS) was established in 2003 and is comprised of the
cities of Azusa, Beverly Hills, Burbank, Covina, Culver City, Glendale, Glendora, Irwindale, La
Verne, Montebello, Pasadena, Pomona, and West Covina, in addition to numerous subscriber
cities. Several other agencies are currently exploring the option of joining the ICIS system for
police and other radio communications. The current annual cost of membership to ICIS is
estimated at $35,000 to $40,000. Participation in ICIS would require similar radio system
upgrades as the LA-RICS system. In addition, the LA County Police Chiefs Association has
obtained grant funding for the installation of an ICIS radio communication tower designated for
the City of Vernon to provide enhanced ICIS radio coverage for the Southeast region. It is
estimated that the ICIS radio tower will be installed by May 2016. VPD and VFD are currently
exploring the option of joining the ICIS system for regional radio capabilities.
As for LTE coverage, the City of Vernon currently subscribes for data services with Verizon
Wireless, a nationwide network. Verizon has been responsive to service issues and upgrade
requests at minimal to no cost. As LTE technology has advanced, the VPD has not had to make
capital investments into the LTE system, as Verizon Wireless has made such upgrades as part of
its business plan. It is important to note that the City's current subscription with Verizon
provides unlimited data and does include some degree of priority access although in major
emergency or disaster situations, LTE service is not guaranteed. To date, the City has not
experienced any disruptions in service due to disaster or emergency situations. It should be
noted that the grant for the LA-RICS LTE system requires that LA-RICS services must be
offered to non-member agencies on a subscription basis, which LA-RICS has not been
advertising publicly. Joining LA-RICS on a subscriber basis after the project is completed may
be a viable option should the City become dissatisfied with the LTE services of commercial
carners.
The Funding Plan does not include the cost of equipment upgrades for member agencies. In
order to participate in the LA-RICS LTE network, member agencies will need to replace the
current LTE devices from commercial carriers (Verizon), to new modems compatible with the
LA-RICS LTE system. In addition to purchase costs, the new devices would need to be
configured and installed in each police and fire vehicle at a cost of approximately $600 to $750
per unit. There will be additional costs for data routing and security as well as associated labor
costs.
Due to the on -going issues and uncertainties with development the LA-RICS project, the costs
associated with membership and the limitations identified within the current systems, staff does
not believe it is in the best financial, technical, and operational interests of the City of Vernon to
remain a member of LA-RICS: thus, it is recommending withdrawal from the LA-RICS JPA.
Fiscal Impact
There is no cost to withdraw from the LA -RIGS JPA prior to November 23, 2015. If the City
elects to remain in the JPA, the financial impacts are as estimated above.
Attachment(s)
None
Regular City Council Meeting Minutes
November 17, 2015
Recommendation:
A. Find that (a) the Power Sales Agreement between the Southern California Public
Power Authority and the City of Vernon is not a "project subject to the California
Environmental Quality Act (CEQA) under Guidelinessection 15378 because it
involves the administrative activity of purchasingpower; and (b) even if this
approval were a "project" subject to CEQA, the approval requested is exempt in
accordance with CEQA uidelines Section 15301(b), the general rule that CEQA
only applies to projects that may have an effect on the environment because
purchasing power is purely a financial transaction, and any construction that may
occur by a private, party in the future in reliance on this approval would be subject
to CEQA review by another governmental agency at that time when actual details'
of any physical proposal would be more than speculative; and
B. Approve the First Amendment to the Astoria 2 Solar Project Power Sales
Agreement between the City of Vernon and the Southern California Public Power
Authority ("SCPPA" ), in substantially the same form as attached to the staff report,
for the purpose of purchasing solar power with associated green attributes in
compliance with the Renewable Resources Procurement Plan and Enforcement
Program in force at the City. The amendment includes Consent and Agreement
(i.e. the Facility Lender Consent), Intercreditor/Subordination Agreement, and
Non -Disturbance and Attornment Agreement; and
C. Authorize the Director of Vernon Gas & Electric ("VG&E") to execute the First
Amendment to the Astoria 2 Solar Project - Power Sales Agreement between the
City of Vernon and SCPPA.
Utilities Compliance Manager Todd Dusenberry provided the oral report.
It was moved by Davis and seconded by Ybarra to approve the First Amendment to the Astoria 2
Solar Project Power Sales Agreement between the City of Vernon and the Southern California
Public Power Authority.' Motion carried, 5-0.
Police Department
20. Withdraw from the Los Angeles Regional Interoperable Communications System
Joint Powers Authority.
Recommendation:
A. Find that approval of the proposed notice to withdraw from the Los Angeles
Regional Interoperable Communications System (LA-RICS) Joint Powers
Authority action is exempt from California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378, and;
B. Authorize the City Administrator to issue a notice to the Los Angeles Regional
Interoperable Communications System (LA -RIGS) Joint Powers Authority of
determination to withdraw from the LA -RIGS board.
Police Chief Daniel Calleros reported on the recommendation.
It was moved by Woodruff -Perez and seconded by Martinez to approve the withdrawal from the
Los Angeles Regional Interoperable Communications System Joint Powers Authority. Motion
carried, 5-0.
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