Resolution No. 2016-004 (11)SIGNATURE ROUTING FORM
CONTRACTOR: 4W Mb"VU4A1j6t
CONTRACT PURPOSE: Issue requisition for reimbursement of added facilities.
CONTRACT IS: ❑ FEDERAL ❑ PREVAILING WAGE ❑ COMPETITIVE SELECTION & NOTICED RFP
❑ COMPETITIVE BID & NOTICED INVITATION TO BID
❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED)
❑ SERVICES ❑ MATERIALS ❑ BUDGETED ❑ NOT BUDGETED
TOTAL CONTRACT VALUE: $ Charge Acct. No(s)
Amendment Value $ ❑ Contract is an Amendment to Eden Contract No. (if applicable)
RESPONSIBLE DEPARTMENT PERSON: Joaquin Leon PHONE: ext. 365
AUTHORIZATION: ❑ Approved by Council on 7/17/2018
(Check one and attach Resolution No. (if applicable)
supporting documentation)
❑ Approved by City Administrator on
❑ Approved by Finance Director on
ROUTING SEQUENCE: (Please Follow In Order) Initials Date
(1) Responsible Department Person
Certifies compliance with Competitive Bidding and Purchasing Ordinance, `
obtains approval from City Council/City Administrator/Finance Director, and obtains
approval as to form from the City Attorney's Office, assembles two (2) originals of contract,
obtains proper signatures from contractor/consultant pursuant to the signature requirements,
obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the
City's website (if applicable), enters contract into Eden once routing process is complete.
(2) Liability and Claims i
Approves insurance and sureties, if bonds required.
(3) Finance (Purchasing) V,-2p
Checks compliance with Competitive Bidding & Living Wage Ordinances
and reflected in current budget.
(4) City Attorney
Approves contract as to form.
(5) City Signatory
Signs document on behalf of City. 't
(6) City Clerk
Attests signatures, numbers and files contract, enters contract documents
(executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche,
transmits duplicate original to contractor/consultant, notifies Responsible Department Person,
and notifies any "consultant" of duties to file Form 700, if applicable.
Rev. 6/2017
t#11
.� 11
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PUBLIC UTILITIES DEPARTMENT
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1407
July 18, 2018
Mai-Ly Marsh
AVP, Senior National Title Coordinator/Closer
National Commercial Services
Commonwealth Land Title Company
888 S. Figueroa Street, Suite 2100
Los Angeles, CA 90017
Re: Escrow No. 09170093 — MMarsh (Vernon)
Dear Mrs. Marsh:
In accordance with the Escrow Agreement and the Added Facilities Agreement dated as of
February 2, 2016 with respect to property located at 3200 Fruitland and pursuant to Section 19 of
the Facilities Agreement, the City requests a disbursement from Commonwealth Escrow No.
#09170093-mm in order to pay for Added Facilities Installation Costs and/or Line Extension
Costs from the Reserve Funds.
Subject to Exhibit A of the Facilities Agreement and related to Phase 1, the City requests
disbursement in the amount of $723,155.58 for the following cost incurred to date per table
below:
%15 Eng.
and Admin
Item #
Phase 1
Provider
Cost
Taxes
fees
Subtotal
1
Transformers
CG Power -....__........................
$ 147,510.00
- ----
$14,013.45
............_
$24,228.17
$185,751.62
...__.._....._............--
.........- - — -- - - --
G&W Electric
................--
2
............................._..__.....__....__....__..........---.............................._......--_......_._
Switches
Coany _ _
..... -
$ 91,066.00
..._.._._...._..........................__
$ 8,651.27
.....__............ ................... ......................................
$14,957.59
$114,674.86
....
3
Cap Bank _................... .
Scott Engineering
-----.........
$ 23,917.00
.._........_.............._................. _
$ 2,264.86
..............._._..__............_..... _._
$ 3,929.79
..... _.._....................
$ 30,111.65
4
....................I.........----
Meters
................................_.._.._........_.............._........__.._................_
Itron
.._-.._........................................._.............................................................._......................................._
$ 6,900.00
$ 638.25
..._......_.._........__.............._......_......_........................................................................................._....................
$ 1,130.73
$ 8,668.98
5
Line Extensions
Petrelli Electric
$ 138,570.00
$20,785.50
$159,355.50
6
4 transformer Installs
Petrelli Electric
$ 192,689.54
$28,903.43
$224,592.97
Total
$723,155.58
E-,Xcfusivef Industdaf
September 17, 2018
Page 2
Please remit the disbursement amount electronically using the following banking information:
Financial Institution: East West Bank
Account Name: Operating Account
Account Number: 8003092007
Routing Number: 322070381
Should you need additional information, please let me know.
Sincerel
By:
Yve e Woodruff -Perez, Mayor
AT"TZE
. a
Maria E. yala, City ciefk
APPROVED AS TOO^FORM:
Brian B n,
Senior Deputy City Attorney
Cc: Mr. Bradley Cohen
Mr. Robert Daviduk
City of Vernon, 4305 Santa Fe Avenue, Vernon, California 90058 - Telephone (323) 583-8811
City Council Agenda Item Report
Agenda Item No. COV-46-2018
Submitted by: Ali Nour
Submitting Department: Public Utilities
Meeting Date: July 17, 2018
SUBJECT
Approval to Submit Request for Disbursement of Funds from Escrow Agent Commonwealth Land Title Company
related to the Added Facilities Agreement with rPlanetEarth Los Angeles, LLC
Recommendation:
A. Find that the proposed action is exempt under the California Environmental Quality Act ("CEQA'), because it is an
administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378;
B. Authorize the proposed request for Disbursement No. 1 of the existing Added Facilities Agreement with
rPlanetEarth Los Angeles, LLC, in substantially the same form as submitted herewith, for electric service delivery in the
amount of $723,155.58.
Backgroud:
rPlanetEarth Los Angeles, LLC ("customer') is building a plastic recycling plant in Vernon that requires much larger
electric service than what is normally delivered to new property developments. The customer requires an estimated
19,000 KW of equipment to be served by the utility. Normally the utilities bypass distribution system and require
transmission system to serve the requested load. Building a new transmission system substation requires a large footprint
on the customer's property which the customer did not have space to spare. Therefore, in lieu of constructing a new
transmission substation the customer agreed to enter into an Added Facilities Agreement ("AFA') with the Department.
The AFA attached here for reference was approved by City Council via Resolution No. 2016-04 on January 19, 2016,
The AFA covers additional equipment and services needed to serve the customer's electrical needs pursuant to the
requirements identified in the Electric Service Rate No.2.
In the AFA, parties agreed that the City shall provide design, engineering, procurement, construction, installation,
ownership, and maintenance of the electric facilities as fully described in Exhibit A of the AFA the cost of which shall be
paid solely by the customer. The customer shall deliver funds to an escrow account established by the City and the
customer with the disbursement of funds to be used to pay for all Added Facilities Installation incurred costs.
Commonwealth Land Title Insurance Company is the mutually agreed upon escrow agent that the customer has
delivered funds to.
The Added Facilities Installations for rPlanetEarth plant consists of two phases. Phase 1 powers up about one half of
the new building's needs. The total estimated Added Facilities Installation Cost for Phase 1 is $800,000 and $450,000
for Phase 2. Disbursement No.1 covers a portion of Phase 1. There will be subsequent disbursement requests once
remaining Added Facilities and services are delivered and placed in service.
Fiscal Impact:
289
The proposed request for disbursement covers the cost VPU has incurred to date in the amount of $723,155.58. Once
received, the funds will be deposited into account number 055.8300.450330.
ATTACHMENTS
• 1. Fully Executed Added Facilities Agreement w RPlanetEarth Los Angeles, LLC
• 2. rPlanetEarth Disbursement No.1
290