Resolution No. 2019-029RESOLUTION NO. 2019-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND
THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS
ANGELES COUNTY FOR FIRE PROTECTION, PARAMEDIC AND
INCIDENTAL SERVICES IN THE CITY OF VERNON
WHEREAS, the City of Vernon ("City") is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, effective January 22, 2018, the City entered into a
services agreement with the Matrix Consulting Group ("Matrix") for the
purpose of conducting a Vernon Fire Department Standards of Cover
assessment; and
WHEREAS, the Matrix study was comprehensive and accounted
for all key factors, including the industrial composition of the City,
the Class 1 Fire Department rating, minimum staffing levels, call
volume, effective response, city size, and the existing number of fire
stations and equipment; and
WHEREAS, in addition to the Matrix study, the City analyzed
a variety of options for cost-effective provision of fire service, and
right -sizing the City's fire service model continued to be the
ultimate goal; and
WHERAS, on September 19, 2018, the City Council authorized
the City Administrator to enter into negotiations with Los Angeles
County for the provision of fire protection and related services to
the City; and
WHEREAS, by memorandum dated August 6, 2019, the City
Administrator has recommended the approval of an agreement with the
Consolidated Fire Protection District of Los Angeles County ("LA
County"), setting forth the terms and conditions under which the LA
County will provide fire protection, paramedic and incidental services
in the City; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Agreement with the LA County, in substantially the same
form as the copy attached hereto as Exhibit A, with Schedules 1-15 to
be finalized or completed on or about the commencement date of service.
WHEREAS, the City Council of the City of Vernon desires for
Fire Station 78 to be negotiated under separate terms and conditions
with the LA County independent of Fire Stations 76 and 77 and included
in a separate Schedule in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
("CEQA") review, because it is an administrative action that will not
result in direct or indirect physical changes in the environment and,
therefore, does not constitute a "project" as defined by CEQA
Guidelines section 15378.
SECTION 3: The City Council of the City of Vernon hereby
approves the Agreement with the Consolidated Fire Protection District
of Los Angeles County, in substantially the same form as the copy
attached hereto as Exhibit A, with Schedules 1-15 to be finalized or
completed on or about the commencement date of service.
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SECTION 4: The City Council of the City of Vernon hereby
authorizes negotiations with the LA County for the use of Fire Station
78 under separate terms and conditions distinct from those that apply
to Fire Stations 76 and 77.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Agreement for,
and on behalf of, the City of Vernon and the Interim City Clerk is
hereby authorized to attest thereto.
SECTION 6: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized, including but not limited
to, any non -substantive changes to the Agreement attached herein.
SECTION 7: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk's designee,
to send a fully executed Agreement to the LA County.
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SECTION 8: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this
resolution, and the Interim City Clerk, of the City of Vernon shall
cause this resolution and the Interim City Clerk's certification to be
entered in the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 6th day of August, 2019.
ATTE T:
Deb rah Ha ngton
Interim City Clerk
APPROVED AS TO FORM:
jK&
Za na Moussa,
SerU,6r Deputy City Attorney
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Name: Meli Ba-A. Ybarra
Title: Mayor /�=
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution
No. 2019-29, was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, August 6, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this ,G%%'�day of August, 2019, at Vernon, California.
(SEAL)
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e orah Ha rington
Interim City Clerk
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AGREEMENT FOR SERVICES BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON
THIS AGREEMENT is made and entered into this day of 7 , by
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
11 referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
I I "CITY."
WITNESSETH
WHEREAS, the CITY has decided to contract with FIRE DISTRICT for fire protection,
hazardous materials, emergency medical, and all related services as authorized by California
Government Code Section 54981, and the FIRE DISTRICT is authorized to provide such
services pursuant to California Health and Safety Code Section 13800, et. seq;
WHEREAS, it is the desire of the CITY to receive regional fire protection services from
the FIRE DISTRICT due to the benefits afforded by regional service delivery; and
WHEREAS, it is the desire of the parties hereto to address, by this Agreement, all
matters which are related to a contract for services to be provided to the CITY by the FIRE
DISTRICT.
SECTION I. AGREEMENT EFFECTIVE DATE AND TERM
(A) The effective date of this Agreement shall be the date of approval by the Board of
Supervisors of the County of Los Angeles as the governing body of the FIRE DISTRICT, which
is , and this Agreement shall continue in effect until such time
as this Agreement is terminated or otherwise renegotiated.
(B) The provision of services by the FIRE DISTRICT to the CITY shall commence on
the date stated in Schedule 1 established by the FIRE CHIEF of the FIRE DISTRICT,
hereinafter referred to as "commencement date of services".
(C) The date of annexation of the CITY to the FIRE DISTRICT shall be the date of
recordation of annexation documents which shall be on or near the commencement date of
services.
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(D) This Agreement shall remain in effect for a minimum of ten (10) years from the
commencement date of services ("Initial Ten -Year Term"). Subsequent to this Initial Ten -Year
Term, this Agreement shall be automatically renewed for one year periods. Either party may
terminate this Agreement any time after the expiration of the Initial Ten -Year Term upon one
year's written notice as provided in Subsection (E) of this Section I, subject to the terms and
11 conditions of this Agreement.
(E) Subsequent to the ninth (9) year of the Initial Ten -Year Term, the FIRE DISTRICT
or the CITY may terminate this Agreement by giving at least one year's written notice to the
other for termination of this Agreement and the CITY's detachment from the FIRE DISTRICT in
accordance with this Section I. Notice shall be sent to the addresses listed in Section III,
Subsection (1), herein, or as subsequently changed by either party in writing.
(F) Should either party give written notice of its intent to terminate this Agreement, that
party shall initiate detachment proceedings through the Local Agency Formation Commission
(LAFCO). The party who terminates this Agreement, including any subsequent amendments,
shall bear the cost of all fees associated with detachment of the CITY from the FIRE
DISTRICT, unless CITY becomes delinquent or defaults in its Annual Fee payment to the FIRE
DISTRICT for FIRE DISTRICT services pursuant to Section III, Subsection (0), in which
instance CITY shall bear the costs. Such fees shall be defined as LAFCO fees, the State
Board of Equalization fees, and any similar fees of this nature but shall not include any Board
of Supervisors' or any CITY administrative fees or attorneys' fees.
(G) A review of the Agreement terms may be initiated at any time by either party, upon
five (5) days written notice to the other. Any modifications made to this Agreement shall be
upon written consent of both parties. The parties agree to negotiate in good faith and deal
fairly with respect to performance under this Agreement and with respect to any proposed
modifications to this Agreement.
SECTION II. SERVICES
(A) Services to be provided by the FIRE DISTRICT to the CITY shall include fire
protection, hazardous materials services, emergency medical services which include
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paramedic services, fire code and related code enforcement, fire cause and arson
11 investigation, plus all FIRE DISTRICT support services including, but not limited to,
II supervision, dispatching, training, equipment maintenance, supplies, and procurement,
collectively referred to as "Services." The CITY will not be charged for on -duty personnel
11 reassigned from fire stations outside of the CITY to staff events in the CITY. The FIRE
DISTRICT's cost for Fire Safety Officers (FSOs) or augmented staffing assigned to special
events held in the CITY will be charged to the CITY for CITY -sponsored events or to non -CITY
entities, whichever is the appropriate organization, as the cost for such augmented services is
not included in the CITY's Annual Fee.
(B) The power and authority relating to the provision of Services, the standards of
performance, the discipline of personnel, and other matters related to the performance of such
Services and control of personnel so employed by the FIRE DISTRICT shall be within the sole
discretion of the FIRE DISTRICT.
(C) The engine companies assigned to the CITY Fire Stations as listed on Schedule 3
attached hereto shall carry automatic external defibrillators, and all firefighting personnel shall
be certified as Emergency Medical Technician-1. The minimum daily staffing level in the CITY
as indicated on Schedule 3 herein is as follows: one engine company staffed with three
personnel (one fire captain, one fire fighter specialist and one fire fighter); one engine company
and one truck company each staffed with four personnel, (one fire captain, one fire fighter
specialist and two fire fighters); and one paramedic squad staffed with two fire fighter
paramedics, for a total operations staffing of thirteen uniformed personnel on duty daily in the
CITY. This staffing level may be modified by mutual agreement of the CITY COUNCIL and
FIRE CHIEF of the FIRE DISTRICT pursuant to Section XI.
(D) All code enforcement, plan check approval, and other fire prevention activities shall
I be in accordance with the County of Los Angeles Fire Code and FIRE DISTRICT ordinances,
I regulations, standards, policies and procedures, except as may be amended pursuant to
I Section X herein.
(E) Transportation of a patient to a hospital in a medical emergency is not provided by
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the FIRE DISTRICT. Emergency medical transportation is provided under a County of
Los Angeles contractual arrangement with a private ambulance company licensed to operate
within Los Angeles County. If the CITY opts to continue to provide medical transportation in
the CITY during the term of this Agreement, the CITY and FIRE DISTRICT will enter into a
11 Memorandum of Understanding which will outline the CITY's responsibilities in the
administration of its ambulance program, including the location of the housing of ambulance
program's personnel and equipment.
(F) The FIRE DISTRICT will participate in and support community emergency
preparedness, education, training, and exercises at the reasonable request of and at no
additional cost to the CITY. The CITY shall retain responsibility for the CITY's internal
emergency management and related programs.
(G) Without cost to the FIRE DISTRICT, the CITY shall, within the legal boundaries of
the CITY, retain responsibility for providing a water system including fire hydrants capable of
supplying adequate water fire flow to the FIRE DISTRICT. The CITY shall ensure that the
CITY's water purveyors provide adequate water and hydrants for fire protection purposes
within the CITY without cost to the FIRE DISTRICT.
(H) The FIRE DISTRICT shall annually inspect all fire hydrants within the CITY to
ensure that fire hydrants are mechanically operable and capable of delivering water. The FIRE
DISTRICT shall notify the CITY's water purveyors, in writing, of any maintenance requirements
as soon as possible after such inspections and at any other times the FIRE DISTRICT
becomes aware of maintenance or repair requirements. The FIRE DISTRICT shall not be
liable to pay any CITY water purveyor for hydrant installation, use, repair, maintenance, or
rental fees or any other related costs or expenses except if damage results from the FIRE
DISTRICT'S negligent use of said fire hydrants.
(1) The transference of applicable 9-1-1 calls to the FIRE DISTRICT shall be done
immediately upon receipt by the CITY's Public Safety Answering Point (PSAP) and shall be
performed without cost to the FIRE DISTRICT. The CITY shall be responsible for all costs
associated with connecting ring -down circuits from its PSAP to the FIRE DISTRICT's circuit.
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(J) The FIRE DISTRICT shall provide to the CITY quarterly and annual statistical
response information reports. The criteria utilized in the preparation of such reports shall be
determined by the CITY ADMINISTRATOR and the FIRE DISTRICT's jurisdictional Assistant
II Fire Chief.
(K) Nothing in this Agreement shall preclude the future expansion or relocation of the
CITY'S Fire Stations referenced on Schedule 3 herein if such action is mutually agreed upon in
writing by both the CITY and the FIRE DISTRICT's Fire Chief.
(L) Any agreed -upon adjustments in staffing pursuant to Section XI, Subsection (B)
herein may cause adjustments in the determination of the Annual Fee, as specified in
Schedule 2 attached hereto and made a part hereof.
SECTION III. ANNUAL FEE FOR SERVICES
(A) The CITY shall pay an Annual Fee for FIRE DISTRICT Services, hereinafter
referred to as "Annual Fee." As provided for in the California Health and Safety Code Section
13878, the FIRE DISTRICT shall be paid monthly, in advance, from funds of the CITY for the
performance of the services referred to in Section 11, hereof. The Annual Fee shall be
determined by the method specified in Schedule 2, attached hereto and made a part hereof.
The CITY shall pay the FIRE DISTRICT one -twelfth (1/12) of the estimated or actual Annual
Fee monthly, in advance, on or before the first day of each month. The one-year period for
payment of the Annual Fee is defined as July 1 through June 30, herein referred to as "Fiscal
Year."
(B) At least ninety (90) days prior to the commencement of each Fiscal Year, the FIRE
DISTRICT shall submit a preliminary estimate of the Annual Fee ("Preliminary Annual Fee") for
providing Services to the CITY for the ensuing fiscal year. The Preliminary Annual Fee shall
include estimated costs of FIRE DISTRICT salary and employee benefits and overhead, and
shall be used for billing purposes until actual cost information is available.
(C) As soon as actual cost information is available, the FIRE DISTRICT shall provide
the CITY a statement of the actual Annual Fee for providing Services during the current fiscal
year. If the Annual Fee is less than the Preliminary Annual Fee, the FIRE DISTRICT shall
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credit the CITY for the difference, which amount shall be deducted from the first monthly
invoice and, if applicable, the following monthly invoices subsequent to the statement of the
Annual Fee. If the Annual Fee is greater than the Preliminary Annual Fee, the additional
amount due the FIRE DISTRICT will be paid by the CITY during the subsequent fiscal year as
11 follows: One -twelfth (1112) of such additional Annual Fee amount due to the FIRE DISTRICT
shall be added and paid in each of the CITY's subsequent twelve (12) monthly payments.
(D) A limitation shall be placed on increases in the amount of Annual Fee to be paid by
the CITY each year, hereinafter referred to as "Annual Fee Limitation." For purposes of
calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion
costs, credits, or rebates of any kind. The Annual Fee Limitation shall be subject to annual
changes after the initial five-year period of this Agreement commencing with the
commencement date of services ("Initial Five -Year Period") as described below. During the
Initial Five -Year Period, the Annual Fee Limitation shall not exceed four percent (4%) per
Fiscal Year. At the conclusion of the Initial Five -Year Period, the FIRE DISTRICT will meet
with the CITY to discuss cost trends and increases that will impact the CITY's Annual Fee.
During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the
immediately preceding four years' percentage increases in the Annual Fee plus one percent
(1 %). During the seventh year of this Agreement and each subsequent Fiscal Year, the
Annual Fee Limitation shall be the average of the immediately preceding five years'
percentage increases in the Annual Fee plus one percent (1 %).
(E) In any year where the CITY's Annual Fee, as specified in Section III, Subsection (C)
hereinabove, exceeds the preceding Fiscal Year's Annual Fee plus the applicable Annual Fee
Limitation, hereinafter referred to as "Annual Fee Limitation Excess," payment of the Annual
Fee Limitation Excess shall be deferred to a subsequent future Fiscal Year(s) where the
increase in the Annual Fee for that Fiscal Year over the preceding Fiscal Year is less than the
Annual Fee Limitation. The Annual Fee Limitation Excess will be paid by the CITY in any
subsequent Fiscal Year(s) to the extent the Annual Fee increase in that Fiscal Year is less
than the Annual Fee Limitation for that Fiscal Year. One -twelfth (1/12) of such Annual Fee
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Limitation Excess shall be added and paid in each of the CITY's twelve (12) monthly payments
for the subsequent Fiscal Year(s).
In the event the CITY detaches from the FIRE DISTRICT, any unpaid Annual Fee
Limitation Excess together with any outstanding Annual Fee payments due by the CITY as of
the effective date of detachment shall be due and payable to the FIRE DISTRICT no later than
the effective date of detachment. Should a credit be due the CITY from the FIRE DISTRICT, a
refund shall be paid to the CITY no later than the effective date of detachment.
(F) In addition to the Annual Fee, conversion costs as specified in Schedule 4 attached
hereto and made a part hereof shall be charged to the CITY and shall be paid to the FIRE
DISTRICT by the CITY in thirty-six (36) equal monthly payments. This amount shall be added
to each monthly invoice for the Annual Fee commencing with the first month's Annual Fee
invoice. Upon the final determination of the actual conversion costs as approved by the CITY
ADMINISTRATOR and the FIRE CHIEF of the FIRE DISTRICT, the CITY's conversion cost
balance will be adjusted as will all subsequent monthly invoices for the Annual Fee to reflect
the actual conversion costs.
(G) The CITY shall pay all annexation processing fees by check directly to and upon
request by the FIRE DISTRICT. Such fees are anticipated to be:
State of California Board of Equalization $ 300.00
County of Los Angeles Local Agency
Formation Commission $ 8,500.00
(H) Fire protection, hazardous materials, emergency medical, and all related services
as set forth in Section II, herein, shall not be performed by the FIRE DISTRICT hereunder
unless the CITY shall:
1. Have available funds previously appropriated to cover the Annual Fee; and
2. Have paid in advance, when due to the FIRE DISTRICT, the monthly
payments or the Annual Fee from the previously appropriated funds.
(1) The FIRE DISTRICT shall invoice the CITY at least thirty (30) days in advance of any
scheduled monthly payment. Payment of all invoices under this Agreement shall be due and
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payable thirty (30) days from the date of invoice (hereinafter referred to as "due date").
Invoices and general notices shall be sent to the CITY at:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention : Carlos Fandino, City Administrator
Payments shall be sent to the FIRE DISTRICT at:
Los Angeles County Fire Department
P. O. Box 54740
Los Angeles, CA 90054-0740
General notices shall be sent to the FIRE DISTRICT at:
Fire Chief Daryl L. Osby
Los Angeles County Fire Department
1320 North Eastern Avenue
Los Angeles, CA 90063-3294
Either party shall notify the other, in writing, of an address change.
(J) If the commencement date of services is in the middle of any month, the pro rata
share for that month and full payment for the following month shall be paid in advance. The
pro rata monthly share shall be calculated as follows:
Divide the Annual Fee by 365 days (daily rate) and multiply
the daily rate by the number of days remaining in the month
as of the commencement date of services.
(K) Interest shall be added to any payment invoiced by the FIRE DISTRICT and that is
received by the FIRE DISTRICT more than fifteen (15) calendar days after the due date (late
payment). The interest rate on any late payment shall be established as the prevailing prime
lending rate for Bank of America, or any successor financial institution, as of the first day
payment is late. The period for computing this interest shall commence the day following the
payment due date and end the date of receipt of payment by the FIRE DISTRICT.
The interest payment shall be computed as follows:
No. of Days Late X Prime Lending Rate X $ Amount of = Late Payment Interest Charge
365 Days Payment
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(L) The Annual Fee in this Agreement is based upon current CITY boundaries and service
requirements. During the term of this Agreement, should the CITY annex any area from which
the FIRE DISTRICT does not receive property taxes (such as from a non -FIRE DISTRICT -
served city), staffing levels shall be adjusted to adequately serve the annexed area and the
CITY's Annual Fee shall be adjusted accordingly as determined by the FIRE DISTRICT and
reviewed by the CITY.
(M) All revenues generated from fees established or implemented by the FIRE
DISTRICT, such as fire prevention fees, shall be FIRE DISTRICT revenues with the exception
of any applicable paramedic on-board/advanced life support (ALS) fees which will be passed
through to the CITY by the FIRE DISTRICT via credits on the CITY's monthly invoices. Any
revenue generated by fees that the CITY charges as the administering agency for the CITY's
Hazardous Materials Release Response Plan and Inventory program and through a CITY -
operated emergency medical transportation program in arrangement with a private ambulance
firm would remain CITY revenues. Fees of any nature collected by CITY on behalf of the FIRE
DISTRICT shall be passed -through to the FIRE DISTRICT by the CITY as FIRE DISTRICT
revenues. The CITY shall be authorized to retain a five percent (5%) administrative charge for
any fees collected by the CITY on behalf of the FIRE DISTRICT. Any fees charged and
collected by the CITY subsequent to the commencement date of services shall remain as
revenues of the CITY provided that such fees are not identified as fees for FIRE DISTRICT
services. The FIRE DISTRICT shall be authorized to retain a five percent (5%) administrative
charge for any fees collected by the FIRE DISTRICT on behalf of the CITY. Excluding any
State, Federal, or judicially mandated programs or fees, any fees established by the FIRE
DISTRICT to be imposed in the CITY after the commencement date of services shall require
the prior approval of the City Council. Neither the FIRE DISTRICT nor the CITY shall be
legally obligated to collect fees on behalf of the other party.
In the event that an incident occurs within the CITY while this Agreement is in effect
during which the FIRE DISTRICT may be required to deploy a substantial number of FIRE
DISTRICT apparatus and personnel to such incident as determined by the FIRE DISTRICT, to
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the extent authorized by law, the FIRE DISTRICT reserves the right to pursue cost recovery
within its sole discretion against the party that caused the incident but not against the CITY.
Costs recovered by the FIRE DISTRICT for CITY -paid resources (as detailed in Schedule 2
herein) deployed on such an incident within the CITY, less the cost of the FIRE DISTRICT's
recovery efforts, shall be credited to the CITY.
In the event the CITY were to pursue cost recovery for FIRE DISTRICT resources
deployed to an incident within the CITY to which the FIRE DISTRICT deploys a substantial
number of apparatus and personnel, to the extent authorized by law, the CITY shall promptly
pay to the FIRE DISTRICT all such FIRE DISTRICT costs recovered by the CITY less the cost
of the CITY's recovery efforts. Costs for FIRE DISTRICT resources paid for by the CITY
through this Agreement as detailed on Schedule 2 herein and deployed to such an incident
shall not be recoverable by the FIRE DISTRICT from the CITY. Neither the FIRE DISTRICT
nor the CITY shall be legally obligated to seek cost recovery on behalf of the other party.
(N) In the event that a billing/payment dispute arises between the FIRE DISTRICT and
the CITY, the parties will negotiate in good faith to resolve the dispute and the following
procedures will be taken to resolve the dispute:
(1) The dispute will be specified, in writing, and presented to the FIRE DISTRICT's
Chief Deputy of Business Operations if a CITY dispute, or to the CITY ADMINISTRATOR if a
FIRE DISTRICT dispute, within thirty (30) days of the receipt of a disputed invoice or disputed
payment. The CITY shall pay in full any disputed invoice "under protest."
(2) The FIRE DISTRICT and the CITY shall meet and confer in good faith to
expeditiously resolve the dispute. If the FIRE DISTRICT and the CITY cannot fully resolve the
dispute within ninety (90) days of receipt of written notification of this dispute (impasse), the
impasse will be sent to an independent arbitrator for resolution. Said arbitrator shall be
selected jointly by the CITY and the FIRE DISTRICT within forty-five (45) days of impasse and
shall be paid for equally by the CITY and the FIRE DISTRICT. If the FIRE DISTRICT and the
CITY cannot agree on an arbitrator, each party shall, at its own expense, retain an arbitrator
within thirty (30) days after the jointly selected arbitrator should have been selected. These
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two arbitrators will, within thirty (30) days of their retention, mutually select a third arbitrator.
The mutually agreed -upon arbitrator will resolve the matter within thirty (30) days after his/her
�I selection. The FIRE DISTRICT and the CITY shall share equally the cost of the third
arbitrator. The arbitrator's resolution of the impasse shall be final and binding.
(3) If the FIRE DISTRICT prevails in arbitration, all money owed and not paid to
the FIRE DISTRICT will be forwarded to the mailing address identified in Section III,
Subsection (1), herein, within thirty (30) calendar days from the date of the issuance of the
arbitrator's decision. In addition, the CITY will be assessed and pay the interest payment
amount for a late payment as calculated in Section III, Subsection (K) of this Agreement.
(4) If the CITY prevails in arbitration and has paid the FIRE DISTRICT the
disputed amount, a refund to the CITY will be forwarded to the mailing address identified in
Section III, Subsection (1), herein, within thirty (30) calendar days from the date of the issuance
of the arbitrator's decision. In addition, the FIRE DISTRICT will pay to the CITY an interest
payment, as calculated for late payments in Section III, Subsection (K) of this Agreement.
(5) Each party is required to pay its own legal fees associated with such arbitration
and is not entitled to recovery of those fees from the other party.
(0) CITY understands and agrees that in the event the CITY becomes delinquent or
defaults in its Annual Fee payment to the FIRE DISTRICT for FIRE DISTRICT service, the
County Auditor -Controller is authorized, at the direction of FIRE DISTRICT, to withhold CITY's
unencumbered annual property tax revenue in an amount equal to the outstanding payment for
FIRE DISTRICT Service and credit the withheld amounts to the FIRE DISTRICT's revenue
account. FIRE DISTRICT shall comply with the procedures in County Fiscal Manual section
10.2.12, "Procedures for Collection of Accounts Receivable for Services Performed for Cities
and Special Districts" for collecting CITY's delinquent or defaulted Annual Fee payments.
Such withholding by the Auditor -Controller shall continue until such time as CITY resumes
payment to the FIRE DISTRICT directly and all delinquent or defaulted Annual Fee payments
have been recovered.
(P) The FIRE DISTRICT shall credit to the CITY's Annual Fee billing the cost expended
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by the CITY to fulfill the requirements of Section VII, Subsection (C), paragraph (12), Health
II Insurance, herein, in the invoice subsequent to the FIRE DISTRICT's receipt of cost
documentation. The CITY shall present documentation satisfactory to the FIRE DISTRICT of
the amount expended prior to credit being made.
(Q) Vacation, sick, and any holiday benefit days, as provided for in Section VII,
Subsection (C), paragraphs (6) and (7) herein and as detailed on Schedules 8, 9, 10, 12, 13,
and 14 attached hereto and made a part hereof, shall be charged to the CITY and shall be
paid in thirty-six (36) equal monthly payments which shall be a separate and distinct charge
added to the monthly invoice for the Annual Fee commencing with the first month's Annual Fee
invoice or as soon as practicable after the finalization of these Schedules. Such charges will
be excluded from the Annual Fee Limitation calculation.
SECTION IV. EQUIPMENT, FURNITURE, FURNISHINGS, AND EXPENDABLE
EQUIPMENT/FIRE APPARATUS AND EQUIPMENT
(A) On the commencement date of services, the CITY shall transfer to the FIRE
DISTRICT all fire apparatus, vehicles, fire equipment, and fire station furnishings, furniture,
equipment and expendable tools incidental to fire station operations, as inventoried and
identified by the FIRE DISTRICT in writing, and listed in Schedules 5 and 6 attached hereto.
Items not listed in Schedules 5 and 6, shall not be transferred to the FIRE DISTRICT and will
remain with the CITY.
(B) All right, title, and interest in said CITY apparatus and vehicles shall be conveyed to
FIRE DISTRICT free and clear of any encumbrances. The CITY shall be responsible for any
and all outstanding loans or liens against said apparatus and vehicles existing as of the date of
conveyance. All right, title and interest of any apparatus for which the CITY is currently leasing
shall be conveyed to the District FIRE DISTRICT free and clear of any encumbrances upon the
termination of the lease(s). If the CITY does not avail itself of the ability to purchase, and thus
does not retain ownership of, the vehicle(s) at the termination of the lease(s), the CITY shall be
responsible for the cost of new replacement apparatus to be placed in service in the CITY.
The replacement cost of the apparatus shall be added to the CITY's Annual Fee invoices to be
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paid in twelve (12) equal monthly installments.
(C) All fire apparatus, vehicles, and related apparatus/vehicular equipment transferred
to the FIRE DISTRICT by the CITY shall be in good working order. The CITY shall pay for any
fire apparatus and vehicle repairs necessary due to deferred or deficient maintenance. Prior to
the commencement date of services, the FIRE DISTRICT shall inspect all such fire apparatus
and vehicles and identify any repairs required due to deferred or deficient maintenance. The
FIRE DISTRICT shall add the cost for such repairs to the conversion costs and modify
Schedule 4 accordingly.
SECTION V. FIRE STATIONS
(A) Upon the commencement date of services, CITY Fire Stations identified on
Schedule 3 attached hereto and made a part hereof shall be used and occupied by the FIRE
DISTRICT. In the event that during the term of this Agreement the CITY and FIRE DISTRICT
mutually agree to staff a new fire station facility, the staffing levels in Schedule 2 of this
Agreement will be updated as necessary and Schedule 3 will be updated accordingly. All
terms and conditions contained in this Agreement applicable to the lease and maintenance of
CITY fire stations shall apply to the new fire station.
(B) This Agreement constitutes a lease whereby the CITY shall lease to the FIRE
DISTRICT the CITY Fire Stations as identified on Schedule 3 herein for one dollar ($1)
annually per station. Fire Stations 76 and 77 shall be used for the purpose of providing fire
protection and emergency medical and related services as described herein.
(C) The CITY represents and warrants that it has performed all environmental cleanup
of hazardous materials at all CITY Fire Station sites identified on Schedule 3 as required by all
applicable Federal, State, and local laws as detailed in Section VIII, Subsection (C) herein.
The CITY represents and warrants that the CITY has, as federally mandated, at its own
expense, properly removed and replaced, if applicable, all underground fuel tanks and all other
environmental hazards from all CITY Fire Station sites identified on Schedule 3 in accordance
with all applicable Federal, State, and local requirements and standards. The FIRE DISTRICT
assumes no responsibility for any and all contamination or environmental damage, including
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personal injury or property damage, or liability of any nature whatsoever arising from said fuel
tanks or their removal. The CITY shall indemnify, defend, and hold harmless the FIRE
DISTRICT from any claims, liabilities, damages, costs, or expenses of any nature whatsoever
related to any fuel tanks, and related ancillary equipment, located at the CITY Fire Station sites
prior to the commencement date of services under this Agreement.
(D) The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT for any
liability, cost, expense, claims, or damages arising from any contamination or environmental
damage, including personal injury or property damage of any kind whatsoever at or adjacent to
the CITY Fire Station sites in any way related to asbestos, if any, at any of the CITY Fire
Station sites, or in any way related to hazardous materials or dangerous conditions caused or
created or contributed to by the CITY prior to the commencement date of services at any of the
CITY Fire Station sites.
(E) The FIRE DISTRICT shall be responsible for utility payments related solely to the
FIRE DISTRICT's use of the CITY Fire Stations. In the event any of the CITY Fire Stations'
utility connections are shared jointly by others, an equitable formula to determine sharing of
utility costs shall be set forth in a Memorandum of Understanding, included herein as Schedule
15, attached hereto and made a part hereof entered into by the CITY and the FIRE DISTRICT
and executed by the CITY ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT,
respectively, prior to the commencement date of services or as soon as practicable thereafter.
(F) The FIRE DISTRICT shall inspect the CITY Fire Stations prior to acceptance and
occupancy. After the FIRE DISTRICT's acceptance of the CITY Fire Stations, the FIRE
DISTRICT shall be responsible for minor and routine station repairs as described in this
Section.
(1) The FIRE DISTRICT shall perform all routine, day-to-day maintenance, and
minor repairs (collectively referred to as "routine repairs") on the CITY Fire Stations leased
from the CITY identified on Schedule 3. The FIRE DISTRICT shall be responsible for routine
repairs not to exceed $60,000 for each of the CITY Fire Stations during the first year after the
commencement date of services of this Agreement (the FIRE DISTRICT's maximum share);
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for the second through fifth years of this Agreement after the commencement date of services,
the FIRE DISTRICT's maximum share for routine repairs for each of the CITY Fire Stations
I shall be as follows:
Year 2 $65,000
Year 3 $70,000
Year 4 $75,000
Year 5 $80,000
(2) The FIRE DISTRICT shall notify the CITY in writing if the total cost for routine
repairs for CITY Fire Stations in any one year is anticipated to exceed the FIRE DISTRICT's
maximum share for that year in accordance with Subsection (F) herein. If the FIRE DISTRICT
expends less than the FIRE DISTRICT's maximum share on the CITY Fire Stations in any
year, any amount less than the FIRE DISTRICT's maximum share for the CITY Fire Stations
shall not be carried forward from year to year. Routine repairs and minor remodeling shall
include but not be limited to the following: repair or replacement of apparatus room doors;
floor replacement; ceiling replacement; incidental plumbing and electrical repairs; heating and
air conditioning repairs; exhaust fan replacement; and minor remodeling such as shower
refurbishment, installation of stainless steel countertops, and additional cabinets for offices
and/or lockers that do not exceed $100,000 per project. All routine repairs or portions thereof
in excess of the FIRE DISTRICT's maximum annual share for CITY Fire Stations shall be the
responsibility of the CITY. The FIRE DISTRICT may elect to replace or upgrade appliances or
furnishings at any of the CITY Fire Stations at its own expense. The CITY shall not be
responsible for any such upgrades or replacements, and such upgrades and replacements
shall not reduce the FIRE DISTRICT's maximum share provided above, unless the items being
replaced are no longer functioning or repairable at a reasonable cost as determined by the
FIRE DISTRICT, in which event such costs incurred by the FIRE DISTRICT shall reduce the
FIRE DISTRICT's maximum share. Any proposed modifications to the exterior of any of the
CITY's fire stations shall require advance written approval of the CITY ADMINISTRATOR.
(3) Any non -routine repairs, defined as repairs in excess of $100,000, hereinafter
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shall be referred to as "major repairs" and shall be identified, in writing, by the FIRE DISTRICT
and presented to the CITY. Major repairs shall be undertaken by the CITY within twelve (12)
months of the FIRE DISTRICT's notification to the CITY, or other time period as mutually
agreed upon by the FIRE CHIEF of the FIRE DISTRICT and the CITY ADMINISTRATOR,
unless said major repair is deemed an emergency, hereinafter referred to as "emergency
major repair." In the event of a dispute regarding the existence of major repairs, the general
arbitration procedures stated in Section III, Subsection (N) shall be utilized. Emergency major
repairs shall be defined as conditions that if left unrepaired would compromise the health,
welfare, or security of the fire station inhabitants or the public, as reasonably determined by the
FIRE DISTRICT. The FIRE DISTRICT shall commence emergency major repairs immediately
and make reasonable effort to notify the CITY's designated emergency contact person. The
CITY shall provide the FIRE DISTRICT with the name and telephone number of a designated
contact person for such emergency major repairs, which may occur after-hours. The FIRE
DISTRICT will undertake the emergency major repairs and invoice the CITY for the costs of
such repairs. The CITY shall be invoiced for one -twelfth (1/12) of the cost of such repairs
monthly for a period of twelve (12) months. All invoices for emergency major repairs
undertaken by the FIRE DISTRICT shall be due and payable thirty (30) days from the date of
invoice and shall be subject to the terms contained in Section III, Subsections (K) and (N)
herein.
(4) The FIRE CHIEF of the FIRE DISTRICT may authorize, with the written
approval of the CITY, improvements to any of the CITY Fire Stations for the FIRE DISTRICT's
benefit at no cost to the CITY. Such improvements shall not be subject to the FIRE
DISTRICT's maximum share provisions as contained herein, and FIRE DISTRICT's maximum
share shall not be reduced by the costs of any such improvements.
(G) Without limiting each party's indemnification of the other and during the term of this
Agreement, each party agrees to maintain the programs of insurance as set forth below. Each
party shall retain the option of satisfying its insurance obligations herein through use of a
program of commercial or self-insurance coverages, or any combination thereof. Each party's
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insurance shall be primary to and not contributing with any insurance or self-insurance
programs maintained by the other, and shall be maintained at each party's own expense.
(1) The CITY shall maintain: General Liability insurance (written on ISO policy
form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence and $2
million aggregate; Workers Compensation insurance to meet statutory requirements, and
including Employers' Liability coverage with limits of not less than $1 million each; Professional
Liability covering liability arising from any error, omission, negligent or wrongful act of the CITY
with limits of not less than $1 million per occurrence and $2 million aggregate; and Property
Coverage providing Special form ("all-risk") coverage in an amount equivalent to the full
replacement value of the CITY Fire Stations and applying to CITY- owned and leased real
property. The CITY agrees to name the FIRE DISTRICT as an additional insured on its
insurance policies.
(2) The FIRE DISTRICT shall maintain: General Liability insurance (written on ISO
policy form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence
and $2 million aggregate; Automobile Liability insurance (written on ISO policy form CA 00 01
or its equivalent) with a limit of liability of not less than $1 million for each accident; Workers
Compensation insurance to meet statutory requirements, and including Employers' Liability
coverage with limits of not less than $1 million each incident; and Professional Liability
covering liability arising from any error, omission, negligent or wrongful act of the FIRE
DISTRICT with limits of not less than $1 million per occurrence and $2 million aggregate. The
FIRE DISTRICT agrees to name the CITY as an additional insured on its insurance policies.
(H) The FIRE DISTRICT shall not be liable for any damages to any of the CITY Fire
Stations which results from any seismic events, natural disasters, civil disturbances, or acts of
God. Should any such event occur that makes any of the CITY fire stations uninhabitable
and/or non -operational, the CITY shall immediately find temporary quarters for the FIRE
DISTRICT to operate out of until the CITY can repair the affected CITY fire station(s).
(1) The FIRE DISTRICT and the CITY, respectively, shall be fully responsible for any
repairs or any damages arising from the intentional or negligent acts of their respective
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personnel. Disputes regarding implementation of this provision shall be resolved pursuant to
Section III, Subsection (N).
SECTION VI. INDEMNIFICATION
Except as specifically otherwise provided in this Agreement, neither party shall be liable
for the negligent or wrongful acts of the other in the performance of this Agreement.
(A) The CITY agrees to indemnify, defend, and hold harmless the FIRE DISTRICT and
the County of Los Angeles, hereinafter referred to as "COUNTY", their elected and appointed
officials, officers, agents, and employees from any and all liability and expenses, including
defense costs and legal fees, arising from or connected with claims and lawsuits arising from
the negligent or wrongful acts of the CITY in the performance of this Agreement including any
matters relating to the separation from CITY service by the CITY employees transferring to the
FIRE DISTRICT as specified on Schedules 7 and 11 herein.
(B) The FIRE DISTRICT agrees to indemnify, defend, and hold harmless the CITY,
its elected and appointed officials, agents, officers, and employees from any and all liability
and expenses, including defense costs and legal fees, arising from or connected with claims
and lawsuits arising from the negligent or wrongful acts of the FIRE DISTRICT in the
performance of this Agreement.
SECTION VII. PERSONNEL
(A)
SWORN EMPLOYEES
(1) Appointment - Subject to the provisions of the California Government Code,
Section 1031 and the Los Angeles County Code Section 6.02.040, the FIRE DISTRICT agrees
to appoint, without further civil service examination, those CITY firefighter series employees,
hereinafter referred to as "sworn employees," specified on Schedule 7, attached hereto and
made a part hereof, who have successfully completed six (6) months service with the CITY,
exclusive of temporary or reserve fire fighters. Sworn employees' service with the CITY must
include actual firefighting experience in a permanent fire fighter position. The date of hire that
establishes the sworn CITY employees' continuous service date in a safety capacity with the
CITY shall be utilized for purposes of the mandatory retirement age for transferring safety
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employees.
(2) Probation - All CITY sworn employees on probation will remain on probation until
completing the FIRE DISTRICT probationary period and requirements.
(3) Positions - CITY sworn employees qualified pursuant to this Section VII are
fully identified on Schedule 7 attached hereto and are subject to the terms and conditions of
this Agreement. CITY sworn employees shall be employed by the FIRE DISTRICT in the
I number and status as follows:
Number Fire District Status
9 Captain
11 Fire Fighter Specialist
Remaining Fire Fighter
The actual number of transferring CITY employees employed by the FIRE DISTRICT
as a Fire Fighter will be based on the number of transferring employees at the time of
transition to FIRE DISTRICT service.
The CITY shall designate sworn employees to be assigned to the Captain, Fire
Fighter Specialist, and Fire Fighter positions indicated above. Any CITY designated employee
shall be eligible for the assigned position if the employee has held the position being
designated to or a higher position in the service of the CITY. A duly authorized representative
from the Vernon Firefighter's Association, Local 2312 (VFA) and the Vernon Fire Management
Association (VFMA) shall approve, in writing, the appointment of the personnel designated to
the ranks of Captain and Fire Fighter Specialist as listed on Schedule 7 attached. Once
approved by the VFA and VFMA, these designations shall become final and not subject to
change unless a CITY sworn employee designated on the list does not transfer to the FIRE
DISTRICT. The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT from
any claims, liabilities, damages, costs, or expenses of any nature whatsoever related to the
designation of transferring employees' ranks by the CITY.
(4) Firefighting Experience - CITY sworn employees to be assigned to the position of
Fire Captain shall have a minimum of five (5) years' firefighting experience. The CITY
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represents and warrants that those employees assigned Fire Captain positions have a
minimum of five (5) years' firefighting experience.
(5) Driving Skills - All CITY sworn employees who are to be assigned fire apparatus
operation responsibilities as Fire Fighter Specialists will be tested and trained, as may be
required by the FIRE DISTRICT. Any CITY sworn employee who does not initially qualify in
fire apparatus operations prior to the commencement date of services will be assigned other
duties. After being provided training by the FIRE DISTRICT, transferring Fire Fighter
Specialists will be required to pass a fire apparatus operations test. Fire Fighter Specialists
who do not pass the fire apparatus operations test may be demoted at the sole discretion of
the FIRE DISTRICT.
(6) Driver License - As a condition of employment, all CITY sworn employees will be
required to have a Class C Driver License with fire fighter endorsements as the minimum
standard driver license obtained from their state of residence. If the employees' state of
residence does not issue a firefighter endorsement, the employee shall acquire a commercial
license appropriate to the vehicle being driven. No employee shall have license restrictions
which would prevent him/her from performing his/her employment duties.
(7) EMT-1 Training - Sworn members of the FIRE DISTRICT are required to be
certified as Emergency Medical Technician I (EMT-1). The CITY certifies that all CITY sworn
employees transferring to the FIRE DISTRICT shall have current EMT-1 certification, current
continuing education (CE), and certified skills (CS) testing. Current CE shall be defined as the
equivalent of one (1) hour of CE for each month that has elapsed since the last recertification
date. Current CS shall be defined as twelve (12) skills tests during a 24-month skills cycle.
The CITY shall reimburse the FIRE DISTRICT for any costs incurred by the FIRE DISTRICT
as a result of non-compliance by any CITY employee of the requirements herein. In addition,
all transferring CITY paramedics who desire to transfer to the FIRE DISTRICT as a paramedic
must complete 24 hours a year, or 48 hours during their 2-year cycle of paramedic CE,
including skills testing, and the FIRE DISTRICT's re -activation class which consists of up to
three (3) days of classroom and five (5) or more shifts of internship (i.e. ride-alongs) on a FIRE
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DISTRICT paramedic squad. Any transferring paramedic who does not successfully pass this
re -activation class and/or who has any pending action against them by the County's
Emergency Medical Services Authority, or the State's Local Emergency Medical Services
Agency would be ineligible to function as a paramedic with the FIRE DISTRICT. At the time of
transition to the FIRE DISTRICT, all transferring employees shall provide documentation
certifying that all CE and CS are up-to-date and completed.
(8) Seniority - This Agreement will result in the creation of forty-one (41) additional
FIRE DISTRICT sworn positions. More than forty-one (41) sworn employees may be
transferring from the CITY to the FIRE DISTRICT. Pursuant to Section 53292 of the California
Government Code and except as specified in Section VII, Subsection (C), paragraph (10)
herein, so as not to impair the seniority rights of FIRE DISTRICT sworn employees, as a result
of the forty-one (41) newly created sworn positions, only forty-one (41) CITY sworn employees
with the most CITY Fire Department continuous service time will receive FIRE DISTRICT
seniority rights and COUNTY seniority. In the event any two or more transferring CITY
employees have the same continuous service date with the CITY Fire Department, the CITY
shall use whatever method currently utilized by the CITY to determine the manner in which the
seniority for those affected employees shall be established.
FIRE DISTRICT seniority is principally used for transfer bidding rights and, for these
forty-one (41) positions, will be based on continuous service time in the firefighter series with
the CITY's Fire Department. COUNTY seniority, which as defined in Los Angeles County Civil
Service Rule 2.15 as "continuous service," is principally used for purposes of determining the
order of layoff or reduction. Also as defined in Section 6.04.040 of the Los Angeles County
Code, "continuous service" is principally used for purposes of determining rights to some types
of paid leave. For these forty-one (41) positions, continuous service will include all continuous
service time with the CITY, including any continuous non -permanent time.
The assigned FIRE DISTRICT and COUNTY seniority dates for any remaining
sworn employees will be the commencement date of services with the FIRE DISTRICT. They
will be placed on the FIRE DISTRICT seniority list and also assigned a COUNTY continuous
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I service date in order of their relative service time with the CITY.
All CITY and FIRE DISTRICT seniority will be considered for all purposes, except
for those individuals beyond the forty-one (41) additional sworn positions for which CITY
seniority shall not count for purposes of bidding rights, vacation schedules, and to determine
the order of layoff or reduction.
As those CITY sworn employees with full FIRE DISTRICT and COUNTY seniority
rights leave FIRE DISTRICT service, any remaining sworn employees will be assimilated into
full FIRE DISTRICT and COUNTY seniority status based on their time in service as sworn
CITY/FIRE DISTRICT employees, with the exception of those employees who fall under the
provision of Section VII, Subsection (C), paragraph (10) herein.
(9) Promotional Exams - All non -probationary transferring sworn employees shall be
immediately eligible for promotional examination within the FIRE DISTRICT. All time in rank
as a sworn CITY and/or FIRE DISTRICT employee shall be considered for purposes of
determining eligibility for promotional examination.
(10) Longevity Bonus - For purposes of determining eligibility for the FIRE
DISTRICT's Fire Fighter longevity bonus for those CITY employees blanketed -in to FIRE
DISTRICT in the Fire Fighter classification, all continuous CITY service time in the Fire Fighter
or successive promotional classifications shall be deemed as fulfilling the required aggregate
service time for longevity bonus entitlement, except as provided in Section VII, Subsection (C),
paragraph (10) herein.
(11) Training Records — The CITY will provide the FIRE DISTRICT with complete
training records of all CITY sworn employees to be transferred to the FIRE DISTRICT pursuant
to this Agreement.
(B) NON -SWORN EMPLOYEES
(1) Appointment — The FIRE DISTRICT may agree to appoint without further civil
service examination non -Fire Fighter series employees, hereinafter referred to as "non -sworn
employees", who have successfully completed six (6) months continuous service with the CITY
and who shall be listed on Schedule 11, attached hereto and made a part hereof. All non-
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sworn employees shall successfully complete a probationary period consistent with Los
Angeles County Civil Service Rules.
(2) Seniority - Since non -sworn positions are not being created as a result of this
annexation, the FIRE DISTRICT and COUNTY seniority date for all transferring non -sworn
CITY employees, which is primarily used for the purpose of determining the order of layoff or
reduction, shall be the commencement date of services.
(C) ALL EMPLOYEES
(1) Medical Exam & Background Investigation - Prior to the commencement date
of services, as a condition of the FIRE DISTRICT employment, each CITY employee must be
medically qualified by a FIRE DISTRICT -administered physical examination, which includes a
drug screening component, and must pass the FIRE DISTRICT's background investigation.
Any CITY employee who is on medical leave of absence on the commencement date of
services shall be blanketed into FIRE DISTRICT if he/she passes the required medical
examination and background investigation upon termination of medical leave. The FIRE
DISTRICT retains the right to not accept any CITY employee in its sole discretion upon
completion of the employee's medical exam and background investigation. In such case, the
CITY employee's rights, obligations and status as a CITY employee shall be dictated by CITY
rules and regulations.
(2) Salary Step Placement - For the purpose of determining an employee's FIRE
DISTRICT salary step placement, "CITY salary" shall be defined as all monthly earnings that
are eligible towards CITY retirement credit, excluding any compensation for unused benefit
days or holidays, uniform allowances, and all overtime earnings. The employee's initial salary
step placement shall not be less than his/her CITY salary as defined in this Section VII,
Subsection (C), paragraph 2.
Paramedic bonuses shall be excluded from "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter" position. Any transferring employees who
are assigned to "Fire Fighter Paramedic" positions will be entitled to receive the applicable
FIRE DISTRICT paramedic bonus.
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Paramedic bonuses will be included in the "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position pursuant to
this Section VII, Subsection (A), paragraph (3) and who are receiving a paramedic bonus in the
CITY at the time of transfer to the FIRE DISTRICT. In the event any employee transferring to
the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position is subsequently
assigned to a paramedic position in the FIRE DISTRICT, the employee's salary will be
recalculated to eliminate the amount of his CITY paramedic bonus and to include the
applicable FIRE DISTRICT paramedic bonus. All other bonuses, other than paramedic
bonuses, will be considered by the FIRE DISTRICT in its discretion for inclusion in the
determination of an employee's FIRE DISTRICT salary placement but is not guaranteed. The
ultimate decision regarding the inclusion of bonuses rests with the FIRE DISTRICT in its
discretion.
(a) Sworn Employees - Except as provided in Section VII, Subsection (C), paragraphs
(9) and (10), all continuous service time accrued as a sworn employee in the service of the
CITY shall be considered for the purpose of determining COUNTY employee benefits including
sick leave, vacation, step placement on the applicable COUNTY salary schedule, and the
pensionability of their Flexible Benefits income. Salary step placement of sworn employees
shall be within the salary range of the FIRE DISTRICT position assigned, but no less than the
salary step that provides for the same salary or next higher salary as the sworn employee's
CITY salary as defined in this Section VII, Subsection (C), paragraph 2. Subsequent salary
step advances, if applicable, shall be one (1) year from the last step advance with the CITY or
in accordance with COUNTY policy, whichever is sooner. In the event that the sworn
employee's CITY salary is higher than the top step of the COUNTY salary range, the sworn
employee will be placed on the top step of that range, but shall be Y-Rated in order to maintain
the same level of base salary as the employee had with the CITY.
A sworn CITY employee's Y- Rate shall remain in effect until the regular salary
including any bonuses exceeds the Y-Rate amount. Y-Rated employees shall not be eligible
for bonuses in addition to their Y-Rated salary. Sworn employees who have accrued CITY
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service time in a non -sworn position shall have such non -sworn service time considered for
purposes of determining COUNTY seniority date and benefits, but not salary step placement.
(b) Non -Sworn Employees - Except as provided in Section VII, Subsection (C),
paragraphs (9) and (10), all continuous service time accrued as a non -sworn employee in the
service of the CITY shall be considered for all purposes except for bidding rights for work and
vacation schedules, and to determine the order of layoff or reduction. Salary placement of
non -sworn employees shall be within the salary range of the FIRE DISTRICT position
assigned, and at the salary step that provides for the same salary or next higher salary as the
employee's CITY salary as of the commencement date of services through this Agreement. In
the event that the employee's CITY salary is higher than the top step of the COUNTY salary
range, the employee will be placed on the top step of that range, but shall be Y-Rated so that
no loss in pay occurs.
(3) Taxes - This Agreement does not exempt transferring CITY employees from
applicable payroll taxes required of new employees, such as Health Insurance Tax (HIT).
(4) Uniforms - CITY issued uniforms and safety equipment that meet FIRE
DISTRICT standards shall be transferred to the FIRE DISTRICT with the transferring
employees. CITY uniforms will be supplemented by FIRE DISTRICT issued uniforms and/or
safety equipment necessary to meet FIRE DISTRICT requirements. The CITY shall assume
all costs for supplementing uniforms and safety equipment that do not meet FIRE DISTRICT
standards. Such costs shall be included on Schedule 4, as soon as available. Subsequent
uniform issues will be as provided for in the current Memorandum of Understanding for the
respective employee representation units entered into between the County of Los Angeles and
the certified employee organizations, if applicable.
(5) Personnel/Medical/Time Records - As a condition of FIRE DISTRICT
employment, CITY employees must consent to the transfer of complete original personnel and
employment medical records to the FIRE DISTRICT. The CITY will provide the FIRE
DISTRICT with complete and original personnel and employment medical records of all CITY
personnel to be transferred pursuant to this Agreement, including any employee's complete
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original Workers' Compensation files, all claims for disability compensation, and all additional
documentation related to open claims which remain ongoing after the date of transfer of the
CITY employees to the FIRE DISTRICT, which shall be the commencement date of services.
In addition, the CITY will provide the FIRE DISTRICT with a minimum of one (1) year's time
records of "hours worked" prior to the commencement date of services for all CITY personnel
to be transferred pursuant to this Agreement. Each transferring employee shall certify to the
FIRE DISTRICT the completeness of his/her personnel file.
(6) Vacation and Holiday Shifts/Days — The CITY shall pay to the FIRE DISTRICT
in the manner set forth in Section III, Subsection (P) herein for transferred vacation benefit
shifts/days for transferring employees at the CITY's salary rates in effect on the
commencement date of services. The CITY may transfer holiday benefit shifts/days for
transferring employees at the CITY's discretion. The CITY shall transfer in whole hours all
vacation benefit shifts/days an employee is entitled to in CITY employment to a maximum of
twenty (20) vacation days, i.e one hundred sixty (160) hours for employees assigned to a 40-
hour work schedule, or ten (10) shifts, Le, two hundred forty (240) hours for employees
assigned to a 24-hour shift schedule, whichever is applicable. The CITY may transfer in whole
hours all holiday benefit shifts/days an employee is entitled to in CITY employment to a
maximum of twenty (20) holiday days Le one hundred sixty (160) hours for employees
assigned to a 40-hour work schedule, or ten (10) shifts, Le, two hundred forty (240) hours for
employees assigned to a 24-hour shift schedule,whichever is applicable. Vacation and holiday
benefit shifts/days are outlined in Schedules 8 and 9, respectively, for sworn personnel and
Schedules 12 and 13, respectively, for non -sworn personnel, which are attached hereto and
made a part hereof. CITY salary rates for reimbursement to the FIRE DISTRICT are defined in
this Section VII, Subsection (C), paragraph (2).
Transferring CITY employees shall accrue vacation benefits each pay period.
Pay periods are the 1st day of each month to the 15t" day of that month, and the 16t" day of
each month to the last day of that month. The amount of vacation benefits accrued by each
transferring CITY employee shall be based on the transferring employees' continuous service
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time as a sworn employee of the CITY. Transferring CITY employees may use their accrued
vacation benefits during the pay period immediately following the pay period in which the
benefits are accrued, notwithstanding the employees' assigned COUNTY seniority.
(7) Sick Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the manner set
forth in Section III, Subsection (P) herein for transferred sick benefit shifts/days for transferring
employees at the CITY's salary rates in effect on the commencement date of services. The
CITY shall transfer in whole hours all sick benefit shifts/days an employee is entitled to in CITY
employment to a maximum of twelve (12) sick days, i.e, ninety-six (96) hours for employees
assigned to a 40-hour work schedule, or six (6) shifts, i.e, one hundred forty-four (144) hours
for employees assigned to a 24-hour shift schedule, whichever is applicable. Sick benefit
shifts/days are outlined in Schedule 10 for sworn personnel and Schedule 14 for non -sworn
personnel, which are attached hereto and made a part hereof. The CITY salary rates for
reimbursement to the FIRE DISTRICT are defined in this Section VII, Subsection (C),
paragraph (2).
(8) Waiver of Accumulated Benefits — The FIRE DISTRICT shall not assume any
responsibility for personnel benefits or CITY obligations accrued by CITY employees prior to
the commencement date of services, except as expressly provided for in this Agreement. The
CITY shall provide a waiver for said accumulated benefits executed in favor of the FIRE
DISTRICT by each CITY employee as a condition of employment by the FIRE DISTRICT. It is
further understood that employees subject to this Agreement shall become eligible for
vacation, sick, and holiday time while in FIRE DISTRICT service only as provided in the FIRE
DISTRICT Salary Resolution, Los Angeles County Salary Ordinance, or as designated in
Section VII herein.
(9) Los Angeles County Employees Retirement Association
a) All sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of the Los Angeles County Employees Retirement Association (LACERA) Plan C for
Safety Members or any other Safety Plan as permitted by the County Employees' Retirement
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Law of 1937 (CERL) and the Public Employees' Pension Reform Act of 2013 (PEPRA).
b) All non -sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of Plan G for General Members or one (1) of the other non -safety LACERA plans
available at the time of the commencement date of services pursuant to the provisions of
CERL and PEPRA.
c) Service performed by such sworn and non -sworn personnel while employees
of the CITY shall not be credited as retirement service with LACERA, and except as provided
in California Government Code Sections 31836.1 and 31836.2, shall not be counted for the
purpose of discontinuing contributions after thirty (30) years of continuous service pursuant to
Government Code Sections 31625.2 and 31664, to the extent applicable, and shall not be
counted for the purpose of determining health insurance premiums charged to LACERA
retirees.
(10) Retirement from Public Employees Retirement System — Transferring CITY
employees would be required to leave retirement contributions on deposit with the California
Public Employees Retirement System (CaIPERS) and establish reciprocity with LACERA,
limiting the FIRE DISTRICT's retirement benefit costs. The transferring employees' LACERA
contribution rates would be based on their age upon entering the CaIPERS system. The FIRE
DISTRICT's rate structure for salary and employee benefits includes a component for
retirement costs for positions staffing CITY stations; therefore, the FIRE DISTRICT cost would
be offset. At the time of retirement, a reciprocal member would receive retirement benefits
from both agencies based on the benefits of reciprocity, such as adding service credit under
each system to determine eligibility to retire. Any CITY employee who retires from CaIPERS
prior to the commencement date of services will not be accepted for FIRE DISTRICT
employment.
In the event a transferring employee opts to retire from CaIPERS at any time
while in the employment of the FIRE DISTRICT, such employee shall forfeit all of his/her
continuous service time with the CITY, including all service time with the CITY Fire
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Department, for purposes of determining FIRE DISTRICT and COUNTY seniority and
COUNTY employee benefits and step placement pursuant to Section VII, Subsection (A),
paragraphs (8) and (10), and Section VII, Subsection (C), paragraph (2). The FIRE DISTRICT
and COUNTY seniority date for any employee retiring from CaIPERS pursuant to this
paragraph (10) of Subsection (C) of Section VII shall immediately become the commencement
date of services, any longevity bonus received by the employee which is based on continuous
time with the CITY will be eliminated from the employee's salary, any Y-Rated salary will be
eliminated, and the employee's salary will be adjusted and based solely on the employee's
FIRE DISTRICT rank and total time as an employee with the FIRE DISTRICT. Such
employees must also be medically qualified by a FIRE DISTRICT -administered physical
examination as required of newly hired fire fighters.
(11) Workers' Compensation - California Labor Code Sections shall govern
Workers' Compensation benefits for all transferring CITY employees who sustain industrial
injuries. Notwithstanding Section 5500.5 et seq. of the California Labor Code, the CITY agrees
to reimburse the FIRE DISTRICT for the FIRE DISTRICT's proportionate share of all medical,
legal, administrative, and any other indemnity costs for which the FIRE DISTRICT shall be
liable for those industrial injuries apportionable in whole or in part to employees' employment
with the CITY. The CITY's responsibility as provided for herein shall not be affected by any
change in Federal or State law.
The CITY and the FIRE DISTRICT shall cooperate in the ongoing management of
any Workers' Compensation claims pending, filed, during the time CITY personnel are
employed by the FIRE DISTRICT by providing such information as is necessary for the CITY
and/or the FIRE DISTRICT to appropriately manage a Workers' Compensation claim filed by a
FIRE DISTRICT employee previously employed by the CITY. The CITY shall notify the FIRE
DISTRICT of any claims pending, filed, or denied; and any temporary or permanent work
restrictions imposed with respect to an employee who transfers from CITY employment to
FIRE DISTRICT employment. The FIRE DISTRICT shall notify the CITY of any claims
pending, filed, or denied; and any temporary or permanent work restrictions imposed with
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respect to an employee who has a pending Workers' Compensation claim involving the CITY
or who asserts a Workers' Compensation claim during employment with the FIRE DISTRICT
upon which the CITY is potentially liable in whole or in part. The CITY shall be responsible for
adjusting and paying all costs related to those claims which have been filed or are pending as
of the effective date of this Agreement. This responsibility of the CITY is subject to contribution
from the FIRE DISTRICT for any post -transfer injury or exacerbation of an existing injury
already at issue in a pending Workers' Compensation claim involving the CITY at the time of
transfer. Pursuant to Subsection C, Paragraph S, the CITY shall provide Workers'
Compensation related files on all employees transferring to the FIRE DISTRICT.
(12) Health Insurance — The CITY shall continue to provide the existing coverage of
paid medical and dental insurance for all employees transferring to the FIRE DISTRICT for one
(1) full calendar month after the commencement date of services or, for those employees on
medical leave with the CITY on the commencement date of services, for at least one (1) full
calendar month after the effective date of their blanketing into the FIRE DISTRICT. The FIRE
DISTRICT shall reimburse the CITY as specified in Section III, Subsection (0).
(13) Deferred Compensation Plans - Pursuant to Section 6.02.040 of the Los
Angeles County Code, CITY employees transferring to the FIRE DISTRICT shall be eligible for
immediate participation in the COUNTY employees' deferred compensation plans for which
they may be eligible depending upon their transferred rank, unless such immediate eligibility is
otherwise prohibited by Federal or California statute or regulation.
(14) Marriage and Birth Certificates — For purposes of completing the background
investigations pursuant to Section VII, Subsection (C), paragraph (1) herein and for verification
of eligibility of health insurance coverage, prior to the commencement date of services as
determined by the FIRE DISTRICT, all transferring CITY employees will be required to provide
copies of their marriage certificates and the birth certificates for themselves and all dependents
who will be covered under their health insurance benefits.
(15) FIRE DISTRICT Employees' Rights - The employment rights of existing FIRE
DISTRICT employees shall not be impaired by this Agreement.
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SECTION VIII. ENVIRONMENTAL QUALITY CONTROL
(A) The FIRE DISTRICT shall be responsible to comply with the provisions of the
California Environmental Quality Act of 1970 (CEQA), insofar as the same may apply to
annexation proceedings required in annexing the CITY to the FIRE DISTRICT. The FIRE
DISTRICT agrees to hold the CITY free and harmless from any and all claims, demands, or
judgments arising out of the FIRE DISTRICT's failure to comply with the provisions of CEQA,
relative to annexation procedures.
(B) Prior to the commencement date of services, the CITY shall have a Cal -OSHA
Registered Environmental Assessor perform a Phase I Site Assessment and Building
Asbestos Survey and, if subsequently required, a Phase II Site Assessment on all CITY Fire
Station facilities to be occupied by the FIRE DISTRICT pursuant to Schedule 3 attached
hereto. All Site Assessments and related reports shall be reviewed, approved, and accepted
by the FIRE DISTRICT.
(C) The CITY shall, at its sole expense, mitigate and abate all environmental hazards (if
any) at the CITY Fire Station sites prior to the commencement date of services and provide
evidence to the satisfaction of the FIRE DISTRICT that all recommended measures have been
completed and that all applicable laws and requirements have been complied with. Any
residual contamination or environmental damage from conditions on or adjacent to CITY Fire
Stations which existed before the commencement date of services but which are discovered
after the commencement date of services, shall be the responsibility of the CITY.
(D) The FIRE DISTRICT shall, at its sole expense, mitigate and abate all environmental
damage (if any) caused by the FIRE DISTRICT or its agents at any of the CITY Fire Stations
after the commencement date of services.
(E) Prior to occupancy of the CITY Fire Stations by the FIRE DISTRICT, the FIRE
DISTRICT shall inspect the facilities and identify all hazardous materials stored at the facilities
for which the CITY shall be responsible for removal. The CITY shall remove all identified
hazardous materials prior to FIRE DISTRICT occupancy of the CITY Fire Stations. If, after
FIRE DISTRICT occupancy of the CITY Fire Stations, stored hazardous materials are
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discovered by the FIRE DISTRICT which were not previously identified during the above
inspection, the CITY shall remove said materials within thirty (30) days after written notice by
the FIRE DISTRICT to the CITY, or the FIRE DISTRICT may remove the materials and invoice
the CITY for the costs of such removal. In the event such hazardous materials pose an
immediate danger to human health or the environment as determined by the FIRE DISTRICT,
such materials shall be removed immediately by the CITY upon notification by the FIRE
I DISTRICT to the CITY.
SECTION IX. HAZARDOUS MATERIALS RELEASE RESPONSE PLAN AND
INVENTORY
(A) CITY will continue to act as the administering agency for the CITY's Hazardous
Materials Release Response Plan and Inventory, California Health and Safety Code Chapter
6.95, Sections 25500 — 25545, hereinafter referred to as the "Program" during the term of this
Agreement.
(B) The CITY shall retain all fees collected in the administration of the Program as
provided by State law.
(C) When the FIRE DISTRICT's Health/Hazardous Materials Emergency Response
Teams respond to a hazardous materials incident in the CITY, the FIRE DISTRICT will
subsequently invoice the CITY on an as -call basis for the costs associated with the response
team unit(s) responded. Payments by the CITY of invoices for all such hazardous materials
emergency incident response team responses shall be made pursuant to the provisions of
Section III herein.
SECTION X. ADOPTION OF LOS ANGELES COUNTY FIRE CODE
Pursuant to Los Angeles County Fire Code - Title 32, Sections 10000.1 and 10000.2,
and California Health and Safety Code Section 13869, as may be subsequently amended,
upon annexation of the CITY to the FIRE DISTRICT, the County of Los Angeles Fire Code -
Title 32, including any subsequent amendments to such code, shall be enforced in the CITY by
the FIRE DISTRICT. By ordinance, the CITY shall adopt the County of Los Angeles Fire Code
— Title 32 as of the commencement date of services. This ordinance will adopt all existing
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CITY amendments to the County of Los Angeles Fire Code — Title 32 as a separate
attachment. The FIRE DISTRICT will enforce applicable amendments specific to the CITY.
Where differences occur between the Los Angeles County Fire Code — Title 32 and the
amendments adopted by the CITY, the CITY amendments will take precedence unless an
impracticality of enforcement is determined by the FIRE DISTRICT in its sole discretion, in
which case the FIRE DISTRICT and the CITY shall work towards establishing a mutually
agreeable resolution.
SECTION XI. MODIFICATION OF SCHEDULES
(A) With the exception of Schedule 2, all schedules attached hereto and incorporated
herein by reference will be subject to modification by mutual agreement of the CITY
ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT as needed after the date of
approval of this Agreement by both parties.
(B) The staffing levels as indicated on Schedule 2 may be subject to modification by
mutual written agreement of the CITY COUNCIL and FIRE CHIEF of the FIRE DISTRICT. Any
such modification of staffing levels may cause an adjustment in the determination of the
Annual Fee as specified in Section II, Subsection (L) herein.
SECTION XII. WITHDRAWAL
(A) In the event the CITY terminates this Agreement and withdraws from the FIRE
DISTRICT at any time subsequent to the Initial Ten -Year Term, per the provisions of Section I,
herein, the FIRE DISTRICT and the CITY agree that:
(1) The lease on the fire stations shall terminate and the FIRE DISTRICT shall
vacate the CITY Fire Stations on the effective date of withdrawal except as provided for in a
subsequent written agreement as may be entered into by the CITY and the FIRE DISTRICT.
(2) The FIRE DISTRICT shall return to the CITY, fire apparatus, vehicles and
related fire apparatus equipment of a comparable type, condition, and age, in the quantity and
type as described on Schedule 5 as of the commencement date of services.
(3) The FIRE DISTRICT shall return to the CITY Fire Station equipment, furniture,
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tools, and furnishings of a comparable type and condition as of the commencement date of
services, which are essential to the operation of the fire station facilities and are detailed in
I Schedule 6.
(4) As to any apparatus, vehicles, equipment, tools, furniture, furnishings, or other
personal property for which a monetary or in -kind credit was given to the CITY upon the
effective date of this Agreement, the FIRE DISTRICT will not be obligated in any manner to
return comparable items to the CITY at the date of withdrawal of this Agreement.
(B) In the event of the termination of the Agreement by either party as provided herein,
the FIRE DISTRICT and the CITY agree to enter into separate and further agreements to
address the specific details of termination not addressed in this Agreement.
SECTION XIII . GOOD FAITH AND FAIR DEALING
The FIRE DISTRICT and the CITY covenant and warrant to act in good faith and fair
dealing regarding the performance, administration, and interpretation of this Agreement.
SECTION XIV. GENERAL PROVISIONS
(A) SeverabilitV — In the event that any provision herein contained is held to be invalid,
void, or illegal by any court of competent jurisdiction, the same shall be deemed severable
from the remainder of this Agreement and shall in no way affect, impair or invalidate any other
provision contained herein. If any such provision shall be deemed invalid due to its scope or
breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted
by law.
(B) Waiver — No breach of any provision hereof can be waived unless in writing.
Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of
the same or any other provision hereof.
(C) Entire Agreement — This Agreement constitutes the entire agreement
between the parties relating to the subject matter of this Agreement, and supersedes any prior
understanding whether oral or written and may be modified only by further written agreement
between the parties hereto. The non -enforceability, invalidity or illegality of any provision of
this Agreement shall not render the other provisions thereof unenforceable, invalid or illegal.
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IN WITNESS WHEREOF, the CITY, by majority vote of its City Council, has caused this
Agreement to be executed by its Mayor and which execution has been attested to by its Clerk;
pursuant to action by a majority vote of the Board of Supervisors, as governing body of the
FIRE DISTRICT, the Chair has executed this Agreement on behalf of the FIRE DISTRICT and
which execution has been attested to by its Clerk.
CONSOLIDATED FIRE PROTECTION
DISTRICT OF LOS ANGELES COUNTY
12
Chair, Board of Supervisors
DATE
ATTEST:
CELIA ZAVALA
Executive Officer -Clerk of
The Board of Supervisors
By
Deputy
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By
Christina Angeles, Principal Deputy
CITY OF VERNON
By
Melissa Ybarra, Mayor
DATE
ATTEST:
By
Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM:
By
Hema Patel, City Attorney
35-
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULEI
COMMENCEMENT DATE OF SERVICES
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F.Nm,nrt chedule I
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE2
OPERATION BY DISTRICT WITH ESTIMATED 2019-20 ANNUAL FEE
Overations Staffin
Estimated
City
Post
2019-20
Station
Equipment
Positions (a)
Net City Cost
76
Engine
3
$2,489,916
Truck
4
2,489,916 (b)
77
Engine
4
$3,153,354
Paramedic Squad
2
803,582 (c)
78
Closed
-
79
Closed
-
Fire Prevention Staffin
Fire Prevention Engineering Asst. II (Plan Check) 0.5 $74,186
Captain 0.33 91,203
Fire Fighter Specialist (Inspector) 2 468,010
Total Estimated Salary and Employee Benefits $9,570,167
Overhead @ 35.1003% 3,359,158
Estimated 2019-20 Annual Fee
$12,929,325
(a) Three persons staff each post position through a 56-hour work week (A, B, C-Shift). Station operations
include overtime required to maintain 24-hour constant staffing.
(b) In recognition of the regional benefit to be derived by the truck company assigned in the City, the Fire District
will share in the annual staffing cost of one firefighter post position.
(c) In recognition of the regional benefit to be derived by the paramedic squad assigned in the City, the Fire
District will share fifty percent (50%) of the annual staffing costs of this unit.
Agreed to and accepted by the undersigned representatives of the City and the Fire District
who certify that they are duly authorized to agree to and accept this Schedule 2.
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
F.IVernon:Schedule 2
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE3
FIRE STATIONS TO BE OCCUPIED BY DISTRICT
Facility Name
Vernon Fire Station 76
Vernon Fire Station 77
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F:Wemon:Schedule 3 - FacilRies
Location
3375 Fruitland Avenue
Vernon, Ca
4301 Santa Fe Avenue
Vernon, Ca
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE4
CONVERSION COSTS
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F. I Vernon:SchedUte 4 - Conversion Costs
TO BE DETERMINED
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 5
VEHICLES, FIRE APPARATUS, AND RELATED EQUIPMENT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F. I Vemon:Schedule 5 - Vehicles
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 6
FIRE STATION EQUIPMENT, FURNITURE, AND FURNISHINGS
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON- AGREEMENT FOR SERVICES
SCHEDULE7
SWORN PERSONNEL, RANKS, SALARIES - FOR ESTABLISHMENT OF DISTRICT SALARY
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
Auserslplanningl VemonlSchedule 7 Personnel
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON- AGREEMENT FOR SERVICES
SCHEDULE 8
SWORN PERSONNEL VACATION HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
DARYL L. OSBY
FIRE CHIEF
DATE
F. Verno kh,dulr 8
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 9
SWORN PERSONNEL HOLIDAY HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
EVe--S:hedulc 9
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE10
SWORN PERSONNEL SICK HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
• • ilo�13
DARYL L. OSBY
FIRE CHIEF
DATE
F..Alemm:Srhohdr 10
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 11
NON -SWORN PERSONNEL, RANKS AND SALARIES - FOR ESTABLISHMENT OF DISTRICT SALARY
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
AusersWlanningl VemonlSchedule 11 Non-Swom Pers.
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 12
NON -SWORN PERSONNEL - VACATION HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
AuserslplanninglVemonlSchedule 12 Non -Sworn Vac
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 13
NON -SWORN PERSONNEL - HOLIDAY HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
husersolanninglrVemonlSchedule 13 Non -Swam Sick
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 14
NON -SWORN PERSONNEL - SICK HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
RN.M.To-zag
DARYL L. OSBY
FIRE CHIEF
DATE
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 15
MEMORANDUM OF UNDERSTANDING
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
DARYL L. OSBY
FIRE CHIEF
DATE
AuserslplanningWernonSchedule 15 MOU
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
STAFF REPORT
AGENDA APPROVED ITEM
08/06/19, SD
City Council Agenda Item Report
Agenda Item No. COV-344-2019
Submitted by: Diana Figueroa
Submitting Department: City Administration
Meeting Date: August 6, 2019
SUBJECT
A Resolution Approving and Authorizing an Agreement with the Fire Protection District of Los Angeles County for the
Provision of Fire Protection, Paramedic and Incidental Services in the City of Vernon
Recommendation:
A. Find that the adoption of the proposed resolution is exempt from California Environmental Quality Act ("CEQA")
review, because it is an administrative action that will not result in direct or indirect physical changes in the environment
and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Adopt a resolution approving and authorizing an agreement with the Fire Protection District of Los Angeles County
('LA County Fire') for the provision of fire protection, paramedic, and incidental services in the City of Vernon.
Background:
Consistent with City Administration goals and City Council's direction, staff is committed to streamlining costs, analyzing
new revenue streams, increasing efficiencies Citywide, and is dedicated to securing the City's long-term future.
Right -sizing service models throughout the City is critical to sustainability. Each department has been instructed to focus
on cost containment and resource optimization. Because Vernon Fire Department (``Vernon Fire') expenditures,
year -over -year, make up a significant and growing percentage of the City's general fund budget, the costs for such
services remain under scrutiny by constituents and the general public, and City staff is responsible for ensuring fiscal
responsibility. it is the duty of City leadership to evaluate its most viable options for serving the residents and businesses
of Vernon in the most cost effective, efficient manner possible.
A. The Matrix Study.
Under City Council's direction, targeted analysis of the City's Fire Services began in early 2018 when Matrix
Consulting Group ("Matrix') was contracted to complete a Standards of Cover study for Vernon Fire which assessed
department operations and the fiscal landscape. Matrix is a highly qualified firm with extensive experience evaluating fire
operations, emergency medical services, management, and resource deployments. Senior members of the firm have
over 30 years' of specialized experience in consulting and in fire management, with the point person for Vernon being a
former Fire Chief. It was important to the City to have a knowledgeable team evaluating Vernon's Fire Services, to
ensure that the complexities of this largely industrial community were understood when determining an optimal service
model. A multitude of factors in the department were identified and analyzed over the course of approximately four
months, with a final report delivered in August 2018.
The Matrix study was comprehensive and accounted for the industrial composition of the City, the Class 1 Fire
Department rating, minimum staffing levels, call volume, effective response, city size, number of fire stations and
equipment, etc. In sum, the Matrix fndings in the final report equated to very specific recommendations, tailored to the
actual needs of the C ity based on past data. According to Matrix, strategic improvement opportunities exist in the areas
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of minimum staffing levels and station numbers/locations. Matrix recommended a reduction in staffing levels for each
shift from the current 21 personnel to 17 personnel, and recommends the closure of Station 78, with the relocation of
the rescue ambulance. Also noted in the study was the option to reduce staffing to a minimum of 15 with the use of a
private ambulance transport. The implementation of any of the Matrix recommendations will result in significant savings
for the C ity. The Matrix study is a valuable foundational tool which staff has utilized to evaluate options for the City's
long-term objectives and best interests.
B. Right -Sizing Fire Services in Vernon to Ensure Sustainability and Efficiency.
Vernon is not unique in its pursuit of overall cost savings, as financial obligations related to public safety Other Post -
Employment Benefits ("OPEB') and pensions present monumental challenges on the horizon for all municipalities. A
trend that is becoming more widespread is that in which cities are opting to establish contracts with county agencies for
the provision of fire protection, paramedic, and incidental services due to the savings they are able to recognize.
The data and recommendations outlined in the Matrix study, coupled with the growing costs of Vernon Fire, made clear
that the City needed to evaluate changes to its current fire services. The City has been thoughtfully exploring a variety of
options for Fire Service provision, and right -sizing the Fire Service model continues to be the ultimate goal.
One such option was evaluating a contract with the Fire Protection District of Los Angeles County ("LA County Fire').
On September 19, 2018, City Council authorized the City Administrator to enter into negotiations with LA County Fire.
Immediately following the authorization, LA County Fire began a lengthy, detailed survey of Vernon Fire's
infrastructure, equipment, vehicles, training, and communications (among other things), and assessed the compatibility of
each with the LA County Fire operation. For nearly 10 months, the City and LA County Fire have been actively
engaged to utilize the data available to determine what model is most suitable for Vernon relative to service and cost.
To fitrther exhaust its due diligence, City staff also engaged the City of Los Angeles Fire Department in early 2019 to
gather an understanding of their agency's services and related costs. Preliminary cost and service proposals were
encouraging, however due to labor group conflicts beyond the City's control, the Los Angeles Fire Department elected
to terminate negotiations with the City. Staff then moved forward with exploring a contract with LA County Fire, as
well as analyzing an internal restructure and right -sizing of Vernon Fire.
With regard to a potential restructure of the Vernon Fire Department, City staff conducted comprehensive analyses,
cost projections, and investigation of service level requirements. Numerous staffing models were analyzed, all of which
would have reduced minimum staffing from 21 personnel to 15-17 personnel, depending on whether the City elected to
contract paramedic and medical transport services. All of these internal staffing models would still be significantly more
costly than contracting with LA County Fire, and service levels and standards with LA County would be the same or
better.
LA County maintains a contractual agreement for fire protection services with 59 cities throughout the Southern
California region. The proposed agreement between LA County and the City of Vernon is an iteration of the standard
agreement in place with the majority of contract cities. The City and LA County Fire have negotiated Vernon -specific
terms that are mutually beneficial for each party.
A summary of the substantive contract components is as follows:
10 year term
- 4% cap on annual service fee for the first 5 years
Transfer of all sworn Vernon Fire personnel to LA County Fire
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- Non -sworn personnel will be offered an opportunity to interview for positions at LA County Fire
Two Fire Inspector positions stationed in the City
FY 2019/2020 annual fee costs of approximately $12.9 million
CUPA services maintained by the Vernon Health and Environmental Control Department
Based on more than a year of study, City staff is recommending that the City contract Fire Services with LA County
Fire. It is estimated that the City will pay approximately $16.1 million in fiscal year 2019/2020 for LA County Fire
Services, equating to a $3.7 million savings in year one (Vernon Fire's FY 2019/2020 budgeted expenses are
approximately $19.8 million). The first year LA County Fire estimate includes costs related to conversion of City
personnel, equipment, training, and earned vacation/sick/holiday payouts for transferring employees. Cost estimates for
the first three years will be higher than the annual service fee for LA County Fire. In the fourth year, the City will have
completed its conversion cost installment payments to LA County Fire. Although the City will initially pay additional
costs above and beyond the annual service fees, savings will still be realized.
Approximately $17 million in savings over the first three years, and an overall savings of approximately $37 million over
the first five years is anticipated if the City contracts with LA County Fire. As noted previously, if the City's existing
Vernon Fire service model were employed, it is estimated that this fiscal year's operating budget would be
approximately $19.8 million. Should City Council opt to retain a Vernon Fire service model, additional revenue streams
must be sourced (via taxation, increased fees, etc.) in order to maintain City fire services.
C. Variations between Service Model Options
Although the quality of service with either LA County Fire or Vernon Fire model will be comparable, it is important to
note that there are a few key differences between the options. Namely, the Circles of Coverage allowing for automatic
aid and accessibility to 100+ firefighters within a five mile radius of the City, and the projected cost savings of
approximately $37 million over five years if the City elects to contract with LA County Fire. The chart provided
(attachment 2) identifies some notable fire service elements. Any and all benefits and potential disadvantages should be
considered.
D. Staff Recommendation.
Hundreds of hours of staff time and analysis has resulted in a recommendation to City Council to pursue an agreement
with LA County Fire. The decision to present a service agreement with LA County Fire follows an intense
collaboration amongst staff, the incorporation of concerns of the business and residential community, lengthy
negotiations with LA County Fire, and a logical, methodical approach to the City's evaluation process. This is a
decision that has been weighed heavily.
In an effort to uphold good governance practices, maintain transparency and fiscal accountability, and ensure
sustainability, the City Administrator is seeking to right -size the City's Fire Service model. With City Council's adoption
of the proposed resolution, the City will proceed with all remaining steps to affect a smooth transition to LA County for
the provision of Fire Services in Vernon.
Fiscal Impact:
City staffestimates that the first year costs associated to the LA County Fire contract will be approximately $16.1
million. This total is inclusive of conversion costs, Local Agency Formation Commission (LAFCO) annexation fees,
training, etc. which are additional costs that the City will incur beyond the Annual Service Fee of$12.9 million. Ifa
transition to LA County Fire is approved, in year one, the City will realize approximately $3.7 million in savings, with a
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potential for exponential savings over the course of the next several years. It is estimated that there will be
approximately $37 million in savings over a five year period associated to contracting Fire Services with LA County.
ATTACHMENTS
1. Resolution - Agreement w/ Consolidated Fire Protection District of Los Angeles County
2. Fire Service Comparison Chart
AGENDA APPROVED ITEM
08/06/19, SD
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND
THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS
ANGELES COUNTY FOR FIRE PROTECTION, PARAMEDIC AND
INCIDENTAL SERVICES IN THE CITY OF VERNON
WHEREAS, the City of Vernon ("City") is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, effective January 22, 2018, the City entered into a
services agreement with the Matrix Consulting Group ("Matrix") for the
purpose of conducting a Vernon Fire Department Standards of Cover
assessment; and
WHEREAS, the Matrix study was comprehensive and accounted
for all key factors, including the industrial composition of the City,
the Class 1 Fire Department rating, minimum staffing levels, call
volume, effective response, city size, and the existing number of fire
stations and equipment; and
WHEREAS, in addition to the Matrix study, the City analyzed
a variety of options for cost-effective provision of fire service, and
right -sizing the City's fire service model continued to be the
ultimate goal; and
WHERAS, on September 19, 2018, the City Council authorized
the City Administrator to enter into negotiations with Los Angeles
County for the provision of fire protection and related services to
the City; and
WHEREAS, by memorandum dated August 6, 2019, the City
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Administrator has recommended the approval of an agreement with the
Consolidated Fire Protection District of Los Angeles County ("LA
County"), setting forth the terms and conditions under which the LA
County will provide fire protection, paramedic and incidental services
in the City; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Agreement with the LA County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
("CEQA") review, because it is an administrative action that will not
result in direct or indirect physical changes in the environment and,
therefore, does not constitute a "project" as defined by CEQA
Guidelines section 15378.
SECTION 3: The City Council of the City of Vernon hereby
approves the Agreement with the Consolidated Fire Protection District
of Los Angeles County, in substantially the same form as the copy
attached hereto as Exhibit A.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Agreement for,
and on behalf of, the City of Vernon and the Interim City Clerk is
hereby authorized to attest thereto.
SECTION 5: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
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implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized, including but not limited
to, any non -substantive changes to the Agreement attached herein.
SECTION 6: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk's designee,
to send a fully executed Agreement to the LA County.
SECTION 7: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this
resolution, and the Interim City Clerk, of the City of Vernon shall
cause this resolution and the Interim City Clerk's certification to be
entered in the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 6th day of August, 2019.
ATTEST:
Deborah Harrington,
Interim City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
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Name:
Title: Mayor / Mayor Pro-Tem
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution
No. , was duly passed, approved and adopted by the City Council
of the City of Vernon at a regular meeting of the City Council duly
held on Tuesday, August 6, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of August, 2019, at Vernon, California.
(SEAL)
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Deborah Harrington,
Interim City Clerk
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EXHIBIT A
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AGREEMENT FOR SERVICES BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON
THIS AGREEMENT is made and entered into this day of
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
I "CITY."
, by
WITNESSETH
WHEREAS, the CITY has decided to contract with FIRE DISTRICT for fire protection,
hazardous materials, emergency medical, and all related services as authorized by California
Government Code Section 54981, and the FIRE DISTRICT is authorized to provide such
services pursuant to California Health and Safety Code Section 13800, et. seq;
WHEREAS, it is the desire of the CITY to receive regional fire protection services from
the FIRE DISTRICT due to the benefits afforded by regional service delivery; and
WHEREAS, it is the desire of the parties hereto to address, by this Agreement, all
matters which are related to a contract for services to be provided to the CITY by the FIRE
DISTRICT.
SECTION I. AGREEMENT EFFECTIVE DATE AND TERM
(A) The effective date of this Agreement shall be the date of approval by the Board of
Supervisors of the County of Los Angeles as the governing body of the FIRE DISTRICT, which
is
, and this Agreement shall continue in effect until such time
as this Agreement is terminated or otherwise renegotiated.
(B) The provision of services by the FIRE DISTRICT to the CITY shall commence on
the date stated in Schedule 1 established by the FIRE CHIEF of the FIRE DISTRICT,
hereinafter referred to as "commencement date of services".
(C) The date of annexation of the CITY to the FIRE DISTRICT shall be the date of
recordation of annexation documents which shall be on or near the commencement date of
services.
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1 (D) This Agreement shall remain in effect for a minimum of ten (10) years from the
2 commencement date of services ("Initial Ten -Year Term"). Subsequent to this Initia► Ten -Year
3 Term, this Agreement shall be automatically renewed for one year periods. Either party may
4 terminate this Agreement any time after the expiration of the Initial Ten -Year Term upon one
5 year's written notice as provided in Subsection (E) of this Section I, subject to the terms and
6 conditions of this Agreement.
7 (E) Subsequent to the ninth (9) year of the Initial Ten -Year Term, the FIRE DISTRICT
8 or the CITY may terminate this Agreement by giving at least one year's written notice to the
9 other for termination of this Agreement and the CITY's detachment from the FIRE DISTRICT in
10 accordance with this Section I. Notice shall be sent to the addresses listed in Section III,
I I Subsection (1), herein, or as subsequently changed by either party in writing.
12 (F) Should either party give written notice of its intent to terminate this Agreement, that
13 party shall initiate detachment proceedings through the Local Agency Formation Commission
14 (LAFCO). The party who terminates this Agreement, including any subsequent amendments,
15 shall bear the cost of all fees associated with detachment of the CITY from the FIRE
16 DISTRICT, unless CITY becomes delinquent or defaults in its Annual Fee payment to the FIRE
17 DISTRICT for FIRE DISTRICT services pursuant to Section III, Subsection (0), in which
18 instance CITY shall bear the costs. Such fees shall be defined as LAFCO fees, the State
19 Board of Equalization fees, and any similar fees of this nature but shall not include any Board
20 of Supervisors' or any CITY administrative fees or attorneys' fees.
21 (G) A review of the Agreement terms may be initiated at any time by either party, upon
22 five (5) days written notice to the other. Any modifications made to this Agreement shall be
23 upon written consent of both parties. The parties agree to negotiate in good faith and deal
24 fairly with respect to performance under this Agreement and with respect to any proposed
25 modifications to this Agreement.
26 SECTION II. SERVICES
27 (A) Services to be provided by the FIRE DISTRICT to the CITY shall include fire
28 protection, hazardous materials services, emergency medical services which include
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paramedic services, fire code and related code enforcement, fire cause and arson
investigation, plus all FIRE DISTRICT support services including, but not limited to,
supervision, dispatching, training, equipment maintenance, supplies, and procurement,
collectively referred to as "Services." The CITY will not be charged for on -duty personnel
reassigned from fire stations outside of the CITY to staff events in the CITY. The FIRE
DISTRICT's cost for Fire Safety Officers (FSOs) or augmented staffing assigned to special
events held in the CITY will be charged to the CITY for CITY -sponsored events or to non -CITY
entities, whichever is the appropriate organization, as the cost for such augmented services is
not included in the CITY's Annual Fee.
(B) The power and authority relating to the provision of Services, the standards of
performance, the discipline of personnel, and other matters related to the performance of such
Services and control of personnel so employed by the FIRE DISTRICT shall be within the sole
discretion of the FIRE DISTRICT.
(C) The engine companies assigned to the CITY Fire Stations as listed on Schedule 3
attached hereto shall carry automatic external defibrillators, and all firefighting personnel shall
be certified as Emergency Medical Technician-1. The minimum daily staffing level in the CITY
as indicated on Schedule 3 herein is as follows: one engine company staffed with three
personnel (one fire captain, one fire fighter specialist and one fire fighter); one engine company
and one truck company each staffed with four personnel, (one fire captain, one fire fighter
specialist and two fire fighters); and one paramedic squad staffed with two fire fighter
paramedics, for a total operations staffing of thirteen uniformed personnel on duty daily in the
CITY. This staffing level may be modified by mutual agreement of the CITY COUNCIL and
FIRE CHIEF of the FIRE DISTRICT pursuant to Section XI.
(D) All code enforcement, plan check approval, and other fire prevention activities shall
be in accordance with the County of Los Angeles Fire Code and FIRE DISTRICT ordinances,
regulations, standards, policies and procedures, except as may be amended pursuant to
Section X herein.
(E) Transportation of a patient to a hospital in a medical emergency is not provided by
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the FIRE DISTRICT. Emergency medical transportation is provided under a County of
Los Angeles contractual arrangement with a private ambulance company licensed to operate
within Los Angeles County. If the CITY opts to continue to provide medical transportation in
the CITY during the term of this Agreement, the CITY and FIRE DISTRICT will enter into a
Memorandum of Understanding which will outline the CITY's responsibilities in the
administration of its ambulance program, including the location of the housing of ambulance
program's personnel and equipment.
(F) The FIRE DISTRICT will participate in and support community emergency
preparedness, education, training, and exercises at the reasonable request of and at no
additional cost to the CITY. The CITY shall retain responsibility for the CITY's internal
emergency management and related programs.
(G) Without cost to the FIRE DISTRICT, the CITY shall, within the legal boundaries of
the CITY, retain responsibility for providing a water system including fire hydrants capable of
supplying adequate water fire flow to the FIRE DISTRICT. The CITY shall ensure that the
CITY's water purveyors provide adequate water and hydrants for fire protection purposes
within the CITY without cost to the FIRE DISTRICT.
(H) The FIRE DISTRICT shall annually inspect all fire hydrants within the CITY to
ensure that fire hydrants are mechanically operable and capable of delivering water. The FIRE
DISTRICT shall notify the CITY's water purveyors, in writing, of any maintenance requirements
as soon as possible after such inspections and at any other times the FIRE DISTRICT
becomes aware of maintenance or repair requirements. The FIRE DISTRICT shall not be
liable to pay any CITY water purveyor for hydrant installation, use, repair, maintenance, or
rental fees or any other related costs or expenses except if damage results from the FIRE
DISTRICT'S negligent use of said fire hydrants.
(1) The transference of applicable 9-1-1 calls to the FIRE DISTRICT shall be done
immediately upon receipt by the CITY's Public Safety Answering Point (PSAP) and shall be
performed without cost to the FIRE DISTRICT. The CITY shall be responsible for all costs
associated with connecting ring -down circuits from its PSAP to the FIRE DISTRICT's circuit.
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(J) The FIRE DISTRICT shall provide to the CITY quarterly and annual statistical
response information reports. The criteria utilized in the preparation of such reports shall be
determined by the CITY ADMINISTRATOR and the FIRE DISTRICT's jurisdictional Assistant
I Fire Chief.
(K) Nothing in this Agreement shall preclude the future expansion or relocation of the
CITY'S Fire Stations referenced on Schedule 3 herein if such action is mutually agreed upon in
writing by both the CITY and the FIRE DISTRICT's Fire Chief.
(L) Any agreed -upon adjustments in staffing pursuant to Section XI, Subsection (B)
herein may cause adjustments in the determination of the Annual Fee, as specified in
Schedule 2 attached hereto and made a part hereof.
SECTION III. ANNUAL FEE FOR SERVICES
(A) The CITY shall pay an Annual Fee for FIRE DISTRICT Services, hereinafter
referred to as "Annual Fee." As provided for in the California Health and Safety Code Section
13878, the FIRE DISTRICT shall be paid monthly, in advance, from funds of the CITY for the
performance of the services referred to in Section II, hereof. The Annual Fee shall be
determined by the method specified in Schedule 2, attached hereto and made a part hereof.
The CITY shall pay the FIRE DISTRICT one -twelfth (1/12) of the estimated or actual Annual
Fee monthly, in advance, on or before the first day of each month. The one-year period for
payment of the Annual Fee is defined as July 1 through June 30, herein referred to as "Fiscal
Year."
(B) At least ninety (90) days prior to the commencement of each Fiscal Year, the FIRE
DISTRICT shall submit a preliminary estimate of the Annual Fee ("Preliminary Annual Fee") for
providing Services to the CITY for the ensuing fiscal year. The Preliminary Annual Fee shall
include estimated costs of FIRE DISTRICT salary and employee benefits and overhead, and
shall be used for billing purposes until actual cost information is available.
(C) As soon as actual cost information is available, the FIRE DISTRICT shall provide
the CITY a statement of the actual Annual Fee for providing Services during the current fiscal
year. If the Annual Fee is less than the Preliminary Annual Fee, the FIRE DISTRICT shall
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credit the CITY for the difference, which amount shall be deducted from the first monthly
invoice and, if applicable, the following monthly invoices subsequent to the statement of the
Annual Fee. If the Annual Fee is greater than the Preliminary Annual Fee, the additional
amount due the FIRE DISTRICT will be paid by the CITY during the subsequent fiscal year as
follows: One -twelfth (1/12) of such additional Annual Fee amount due to the FIRE DISTRICT
shall be added and paid in each of the CITY's subsequent twelve (12) monthly payments.
(D) A limitation shall be placed on increases in the amount of Annual Fee to be paid by
the CITY each year, hereinafter referred to as "Annual Fee Limitation." For purposes of
calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion
costs, credits, or rebates of any kind. The Annual Fee Limitation shall be subject to annual
changes after the initial five-year period of this Agreement commencing with the
commencement date of services ("Initial Five -Year Period") as described below. During the
Initial Five -Year Period, the Annual Fee Limitation shall not exceed four percent (4%) per
Fiscal Year. At the conclusion of the Initial Five -Year Period, the FIRE DISTRICT will meet
with the CITY to discuss cost trends and increases that will impact the CITY's Annual Fee.
During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the
immediately preceding four years' percentage increases in the Annual Fee plus one percent
(1 %). During the seventh year of this Agreement and each subsequent Fiscal Year, the
Annual Fee Limitation shall be the average of the immediately preceding five years'
percentage increases in the Annual Fee plus one percent (1 %).
(E) In any year where the CITY's Annual Fee, as specified in Section III, Subsection (C)
hereinabove, exceeds the preceding Fiscal Year's Annual Fee plus the applicable Annual Fee
Limitation, hereinafter referred to as "Annual Fee Limitation Excess," payment of the Annual
Fee Limitation Excess shall be deferred to a subsequent future Fiscal Year(s) where the
increase in the Annual Fee for that Fiscal Year over the preceding Fiscal Year is less than the
Annual Fee Limitation. The Annual Fee Limitation Excess will be paid by the CITY in any
subsequent Fiscal Year(s) to the extent the Annual Fee increase in that Fiscal Year is less
than the Annual Fee Limitation for that Fiscal Year. One -twelfth (1/12) of such Annual Fee
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Limitation Excess shall be added and paid in each of the CITY's twelve (12) monthly payments
for the subsequent Fiscal Year(s).
In the event the CITY detaches from the FIRE DISTRICT, any unpaid Annual Fee
Limitation Excess together with any outstanding Annual Fee payments due by the CITY as of
the effective date of detachment shall be due and payable to the FIRE DISTRICT no later than
the effective date of detachment. Should a credit be due the CITY from the FIRE DISTRICT, a
refund shall be paid to the CITY no later than the effective date of detachment.
(F) In addition to the Annual Fee, conversion costs as specified in Schedule 4 attached
hereto and made a part hereof shall be charged to the CITY and shall be paid to the FIRE
DISTRICT by the CITY in thirty-six (36) equal monthly payments. This amount shall be added
to each monthly invoice for the Annual Fee commencing with the first month's Annual Fee
invoice. Upon the final determination of the actual conversion costs as approved by the CITY
ADMINISTRATOR and the FIRE CHIEF of the FIRE DISTRICT, the CITY's conversion cost
balance will be adjusted as will all subsequent monthly invoices for the Annual Fee to reflect
the actual conversion costs.
(G) The CITY shall pay all annexation processing fees by check directly to and upon
request by the FIRE DISTRICT. Such fees are anticipated to be:
State of California Board of Equalization $ 300.00
County of Los Angeles Local Agency
Formation Commission $ 8,500.00
(H) Fire protection, hazardous materials, emergency medical, and all related services
as set forth in Section 11, herein, shall not be performed by the FIRE DISTRICT hereunder
unless the CITY shall:
1. Have available funds previously appropriated to cover the Annual Fee; and
2. Have paid in advance, when due to the FIRE DISTRICT, the monthly
payments or the Annual Fee from the previously appropriated funds.
(1) The FIRE DISTRICT shall invoice the CITY at least thirty (30) days in advance of any
scheduled monthly payment. Payment of all invoices under this Agreement shall be due and
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payable thirty (30) days from the date of invoice (hereinafter referred to as "due date")
Invoices and general notices shall be sent to the CITY at:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention : Carlos Fandino, City Administrator
Payments shall be sent to the FIRE DISTRICT at:
Los Angeles County Fire Department
P. O. Box 54740
Los Angeles, CA 90054-0740
General notices shall be sent to the FIRE DISTRICT at:
Fire Chief Daryl L. Osby
Los Angeles County Fire Department
1320 North Eastern Avenue
Los Angeles, CA 90063-3294
Either party shall notify the other, in writing, of an address change.
(J) If the commencement date of services is in the middle of any month, the pro rata
share for that month and full payment for the following month shall be paid in advance. The
pro rata monthly share shall be calculated as follows:
Divide the Annual Fee by 365 days (daily rate) and multiply
the daily rate by the number of days remaining in the month
as of the commencement date of services.
(K) Interest shall be added to any payment invoiced by the FIRE DISTRICT and that is
received by the FIRE DISTRICT more than fifteen (15) calendar days after the due date (late
payment). The interest rate on any late payment shall be established as the prevailing prime
lending rate for Bank of America, or any successor financial institution, as of the first day
payment is late. The period for computing this interest shall commence the day following the
payment due date and end the date of receipt of payment by the FIRE DISTRICT.
The interest payment shall be computed as follows:
No. of Days Late X Prime Lending Rate X $ Amount of = Late Payment Interest Charge
365 Days Payment
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(L) The Annual Fee in this Agreement is based upon current CITY boundaries and service
requirements. During the term of this Agreement, should the CITY annex any area from which
the FIRE DISTRICT does not receive property taxes (such as from a non -FIRE DISTRICT -
served city), staffing levels shall be adjusted to adequately serve the annexed area and the
CITY's Annual Fee shall be adjusted accordingly as determined by the FIRE DISTRICT and
reviewed by the CITY.
(M) All revenues generated from fees established or implemented by the FIRE
DISTRICT, such as fire prevention fees, shall be FIRE DISTRICT revenues with the exception
of any applicable paramedic on-board/advanced life support (ALS) fees which will be passed
through to the CITY by the FIRE DISTRICT via credits on the CITY's monthly invoices. Any
revenue generated by fees that the CITY charges as the administering agency for the CITY's
Hazardous Materials Release Response Plan and Inventory program and through a CITY -
operated emergency medical transportation program in arrangement with a private ambulance
firm would remain CITY revenues. Fees of any nature collected by CITY on behalf of the FIRE
DISTRICT shall be passed -through to the FIRE DISTRICT by the CITY as FIRE DISTRICT
revenues. The CITY shall be authorized to retain a five percent (5%) administrative charge for
any fees collected by the CITY on behalf of the FIRE DISTRICT. Any fees charged and
collected by the CITY subsequent to the commencement date of services shall remain as
revenues of the CITY provided that such fees are not identified as fees for FIRE DISTRICT
services. The FIRE DISTRICT shall be authorized to retain a five percent (5%) administrative
charge for any fees collected by the FIRE DISTRICT on behalf of the CITY. Excluding any
State, Federal, or judicially mandated programs or fees, any fees established by the FIRE
DISTRICT to be imposed in the CITY after the commencement date of services shall require
the prior approval of the City Council. Neither the FIRE DISTRICT nor the CITY shall be
legally obligated to collect fees on behalf of the other party.
In the event that an incident occurs within the CITY while this Agreement is in effect
during which the FIRE DISTRICT may be required to deploy a substantial number of FIRE
DISTRICT apparatus and personnel to such incident as determined by the FIRE DISTRICT, to
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I the extent authorized by law, the FIRE DISTRICT reserves the right to pursue cost recovery
2 within its sole discretion against the party that caused the incident but not against the CITY.
Costs recovered by the FIRE DISTRICT for CITY -paid resources (as detailed in Schedule 2
4 herein) deployed on such an incident within the CITY, less the cost of the FIRE DISTRICT's
5 recovery efforts, shall be credited to the CITY.
6 In the event the CITY were to pursue cost recovery for FIRE DISTRICT resources
7 deployed to an incident within the CITY to which the FIRE DISTRICT deploys a substantial
8 number of apparatus and personnel, to the extent authorized by law, the CITY shall promptly
9 pay to the FIRE DISTRICT all such FIRE DISTRICT costs recovered by the CITY less the cost
10 of the CITY's recovery efforts. Costs for FIRE DISTRICT resources paid for by the CITY
I I through this Agreement as detailed on Schedule 2 herein and deployed to such an incident
12 shall not be recoverable by the FIRE DISTRICT from the CITY. Neither the FIRE DISTRICT
13 nor the CITY shall be legally obligated to seek cost recovery on behalf of the other party.
14 (N) In the event that a billing/payment dispute arises between the FIRE DISTRICT and
15 the CITY, the parties will negotiate in good faith to resolve the dispute and the following
16 procedures will be taken to resolve the dispute:
17 (1) The dispute will be specified, in writing, and presented to the FIRE DISTRICT's
18 Chief Deputy of Business Operations if a CITY dispute, or to the CITY ADMINISTRATOR if a
19 FIRE DISTRICT dispute, within thirty (30) days of the receipt of a disputed invoice or disputed
20 payment. The CITY shall pay in full any disputed invoice "under protest."
21 (2) The FIRE DISTRICT and the CITY shall meet and confer in good faith to
22 expeditiously resolve the dispute. If the FIRE DISTRICT and the CITY cannot fully resolve the
23 dispute within ninety (90) days of receipt of written notification of this dispute (impasse), the
24 impasse will be sent to an independent arbitrator for resolution. Said arbitrator shall be
25 selected jointly by the CITY and the FIRE DISTRICT within forty-five (45) days of impasse and
26 shall be paid for equally by the CITY and the FIRE DISTRICT. If the FIRE DISTRICT and the
27 CITY cannot agree on an arbitrator, each party shall, at its own expense, retain an arbitrator
28 within thirty (30) days after the jointly selected arbitrator should have been selected. These
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two arbitrators will, within thirty (30) days of their retention, mutually select a third arbitrator.
The mutually agreed -upon arbitrator will resolve the matter within thirty (30) days after his/her
selection. The FIRE DISTRICT and the CITY shall share equally the cost of the third
arbitrator. The arbitrator's resolution of the impasse shall be final and binding.
(3) If the FIRE DISTRICT prevails in arbitration, all money owed and not paid to
the FIRE DISTRICT will be forwarded to the mailing address identified in Section III,
Subsection (1), herein, within thirty (30) calendar days from the date of the issuance of the
arbitrator's decision. In addition, the CITY will be assessed and pay the interest payment
amount for a late payment as calculated in Section III, Subsection (K) of this Agreement.
(4) If the CITY prevails in arbitration and has paid the FIRE DISTRICT the
disputed amount, a refund to the CITY will be forwarded to the mailing address identified in
Section III, Subsection (1), herein, within thirty (30) calendar days from the date of the issuance
of the arbitrator's decision. In addition, the FIRE DISTRICT will pay to the CITY an interest
payment, as calculated for late payments in Section III, Subsection (K) of this Agreement.
(5) Each party is required to pay its own legal fees associated with such arbitration
and is not entitled to recovery of those fees from the other party.
(0) CITY understands and agrees that in the event the CITY becomes delinquent or
defaults in its Annual Fee payment to the FIRE DISTRICT for FIRE DISTRICT service, the
County Auditor -Controller is authorized, at the direction of FIRE DISTRICT, to withhold CITY's
unencumbered annual property tax revenue in an amount equal to the outstanding payment for
FIRE DISTRICT Service and credit the withheld amounts to the FIRE DISTRICT's revenue
account. FIRE DISTRICT shall comply with the procedures in County Fiscal Manual section
10.2.12, "Procedures for Collection of Accounts Receivable for Services Performed for Cities
and Special Districts" for collecting CITY's delinquent or defaulted Annual Fee payments.
Such withholding by the Auditor -Controller shall continue until such time as CITY resumes
payment to the FIRE DISTRICT directly and all delinquent or defaulted Annual Fee payments
have been recovered.
(P) The FIRE DISTRICT shall credit to the CITY's Annual Fee billing the cost expended
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by the CITY to fulfill the requirements of Section VII, Subsection (C), paragraph (12), Health
Insurance, herein, in the invoice subsequent to the FIRE DISTRICT's receipt of cost
documentation. The CITY shall present documentation satisfactory to the FIRE DISTRICT of
the amount expended prior to credit being made.
(Q) Vacation, sick, and any holiday benefit days, as provided for in Section VII,
Subsection (C), paragraphs (6) and (7) herein and as detailed on Schedules 8, 9, 10, 12, 13,
and 14 attached hereto and made a part hereof, shall be charged to the CITY and shall be
paid in thirty-six (36) equal monthly payments which shall be a separate and distinct charge
added to the monthly invoice for the Annual Fee commencing with the first month's Annual Fee
invoice or as soon as practicable after the finalization of these Schedules. Such charges will
be excluded from the Annual Fee Limitation calculation.
SECTION IV. EQUIPMENT, FURNITURE, FURNISHINGS, AND EXPENDABLE
EQUIPMENT/FIRE APPARATUS AND EQUIPMENT
(A) On the commencement date of services, the CITY shall transfer to the FIRE
DISTRICT all fire apparatus, vehicles, fire equipment, and fire station furnishings, furniture,
equipment and expendable tools incidental to fire station operations, as inventoried and
identified by the FIRE DISTRICT in writing, and listed in Schedules 5 and 6 attached hereto.
Items not listed in Schedules 5 and 6, shall not be transferred to the FIRE DISTRICT and will
remain with the CITY.
(B) All right, title, and interest in said CITY apparatus and vehicles shall be conveyed to
FIRE DISTRICT free and clear of any encumbrances. The CITY shall be responsible for any
and all outstanding loans or liens against said apparatus and vehicles existing as of the date of
conveyance. All right, title and interest of any apparatus for which the CITY is currently leasing
shall be conveyed to the District FIRE DISTRICT free and clear of any encumbrances upon the
termination of the lease(s). If the CITY does not avail itself of the ability to purchase, and thus
does not retain ownership of, the vehicle(s) at the termination of the lease(s), the CITY shall be
responsible for the cost of new replacement apparatus to be placed in service in the CITY.
The replacement cost of the apparatus shall be added to the CITY's Annual Fee invoices to be
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paid in twelve (12) equal monthly installments.
(C) All fire apparatus, vehicles, and related apparatus/vehicular equipment transferred
to the FIRE DISTRICT by the CITY shall be in good working order. The CITY shall pay for any
fire apparatus and vehicle repairs necessary due to deferred or deficient maintenance. Prior to
the commencement date of services, the FIRE DISTRICT shall inspect all such fire apparatus
and vehicles and identify any repairs required due to deferred or deficient maintenance
FIRE DISTRICT shall add the cost for such repairs to the conversion costs and modify
The
Schedule 4 accordingly.
SECTION V. FIRE STATIONS
(A) Upon the commencement date of services, CITY Fire Stations identified on
Schedule 3 attached hereto and made a part hereof shall be used and occupied by the FIRE
DISTRICT. In the event that during the term of this Agreement the CITY and FIRE DISTRICT
mutually agree to staff a new fire station facility, the staffing levels in Schedule 2 of this
Agreement will be updated as necessary and Schedule 3 will be updated accordingly. All
terms and conditions contained in this Agreement applicable to the lease and maintenance of
CITY fire stations shall apply to the new fire station.
(B) This Agreement constitutes a lease whereby the CITY shall lease to the FIRE
DISTRICT the CITY Fire Stations as identified on Schedule 3 herein for one dollar ($1)
annually per station. Fire Stations 76 and 77 shall be used for the purpose of providing fire
protection and emergency medical and related services as described herein. The FIRE
DISTRICT may utilize CITY Fire Station 78 to house FIRE DISTRICT administrative staff and
reserve fire apparatus. All costs incurred by the FIRE DISTRICT for any modifications and/or
repairs to Fire Station 78 necessary for the purpose of accommodating the above uses shall
be at the FIRE DISTRICT's expense. The lease of Fire Station 78 may be terminated at the
FIRE DISTRICT's sole discretion with thirty (30) days written notice.
(C) The CITY represents and warrants that it has performed all environmental cleanup
of hazardous materials at all CITY Fire Station sites identified on Schedule 3 as required by all
applicable Federal, State, and local laws as detailed in Section VIII, Subsection (C) herein.
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The CITY represents and warrants that the CITY has, as federally mandated, at its own
expense, properly removed and replaced, if applicable, all underground fuel tanks and all other
I environmental hazards from all CITY Fire Station sites identified on Schedule 3 in accordance
with all applicable Federal, State, and local requirements and standards. The FIRE DISTRICT
assumes no responsibility for any and all contamination or environmental damage, including
personal injury or property damage, or liability of any nature whatsoever arising from said fuel
tanks or their removal. The CITY shall indemnify, defend, and hold harmless the FIRE
DISTRICT from any claims, liabilities, damages, costs, or expenses of any nature whatsoever
related to any fuel tanks, and related ancillary equipment, located at the CITY Fire Station sites
prior to the commencement date of services under this Agreement.
(D) The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT for any
liability, cost, expense, claims, or damages arising from any contamination or environmental
damage, including personal injury or property damage of any kind whatsoever at or adjacent to
the CITY Fire Station sites in any way related to asbestos, if any, at any of the CITY Fire
Station sites, or in any way related to hazardous materials or dangerous conditions caused or
created or contributed to by the CITY prior to the commencement date of services at any of the
CITY Fire Station sites.
(E) The FIRE DISTRICT shall be responsible for utility payments related solely to the
FIRE DISTRICT's use of the CITY Fire Stations. In the event any of the CITY Fire Stations'
utility connections are shared jointly by others, an equitable formula to determine sharing of
utility costs shall be set forth in a Memorandum of Understanding, included herein as Schedule
15, attached hereto and made a part hereof entered into by the CITY and the FIRE DISTRICT
and executed by the CITY ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT,
respectively, prior to the commencement date of services or as soon as practicable thereafter.
(F) The FIRE DISTRICT shall inspect the CITY Fire Stations prior to acceptance and
occupancy. After the FIRE DISTRICT's acceptance of the CITY Fire Stations, the FIRE
DISTRICT shall be responsible for minor and routine station repairs as described in this
Section.
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1 (1) The FIRE DISTRICT shall perform all routine, day-to-day maintenance, and
2 minor repairs (collectively referred to as "routine repairs") on the CITY Fire Stations leased
from the CITY identified on Schedule 3. The FIRE DISTRICT shall be responsible for routine
4 repairs not to exceed $60,000 for each of the CITY Fire Stations during the first year after the
5 commencement date of services of this Agreement (the FIRE DISTRICT's maximum share);
6 for the second through fifth years of this Agreement after the commencement date of services,
7 the FIRE DISTRICT's maximum share for routine repairs for each of the CITY Fire Stations
8 shall be as follows:
9 Year 2 $65,000
10 Year 3 $70,000
1 1 Year 4 $75,000
12 Year 5 $80,000
13 (2) The FIRE DISTRICT shall notify the CITY in writing if the total cost for routine
14 repairs for CITY Fire Stations in any one year is anticipated to exceed the FIRE DISTRICT's
15 maximum share for that year in accordance with Subsection (F) herein. If the FIRE DISTRICT
16 expends less than the FIRE DISTRICT's maximum share on the CITY Fire Stations in any
17 year, any amount less than the FIRE DISTRICT's maximum share for the CITY Fire Stations
18 shall not be carried forward from year to year. Routine repairs and minor remodeling shall
19 include but not be limited to the following: repair or replacement of apparatus room doors;
20 floor replacement; ceiling replacement; incidental plumbing and electrical repairs; heating and
21 air conditioning repairs; exhaust fan replacement; and minor remodeling such as shower
22 refurbishment, installation of stainless steel countertops, and additional cabinets for offices
23 and/or lockers that do not exceed $100,000 per project. All routine repairs or portions thereof
24 in excess of the FIRE DISTRICT's maximum annual share for CITY Fire Stations shall be the
25 responsibility of the CITY. The FIRE DISTRICT may elect to replace or upgrade appliances or
26 furnishings at any of the CITY Fire Stations at its own expense. The CITY shall not be
27 responsible for any such upgrades or replacements, and such upgrades and replacements
28 shall not reduce the FIRE DISTRICT's maximum share provided above, unless the items being
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replaced are no longer functioning or repairable at a reasonable cost as determined by the
FIRE DISTRICT, in which event such costs incurred by the FIRE DISTRICT shall reduce the
FIRE DISTRICT's maximum share. Any proposed modifications to the exterior of any of the
CITY's fire stations shall require advance written approval of the CITY ADMINISTRATOR.
(3) Any non -routine repairs, defined as repairs in excess of $100,000, hereinafter
shall be referred to as "major repairs" and shall be identified, in writing, by the FIRE DISTRICT
and presented to the CITY. Major repairs shall be undertaken by the CITY within twelve (12)
months of the FIRE DISTRICT's notification to the CITY, or other time period as mutually
agreed upon by the FIRE CHIEF of the FIRE DISTRICT and the CITY ADMINISTRATOR,
unless said major repair is deemed an emergency, hereinafter referred to as "emergency
major repair." In the event of a dispute regarding the existence of major repairs, the general
arbitration procedures stated in Section III, Subsection (N) shall be utilized. Emergency major
repairs shall be defined as conditions that if left unrepaired would compromise the health,
welfare, or security of the fire station inhabitants or the public, as reasonably determined by the
FIRE DISTRICT. The FIRE DISTRICT shall commence emergency major repairs immediately
and make reasonable effort to notify the CITY's designated emergency contact person. The
CITY shall provide the FIRE DISTRICT with the name and telephone number of a designated
contact person for such emergency major repairs, which may occur after-hours. The FIRE
DISTRICT will undertake the emergency major repairs and invoice the CITY for the costs of
such repairs. The CITY shall be invoiced for one -twelfth (1/12) of the cost of such repairs
monthly for a period of twelve (12) months. All invoices for emergency major repairs
undertaken by the FIRE DISTRICT shall be due and payable thirty (30) days from the date of
invoice and shall be subject to the terms contained in Section III, Subsections (K) and (N)
herein.
(4) The FIRE CHIEF of the FIRE DISTRICT may authorize, with the written
approval of the CITY, improvements to any of the CITY Fire Stations for the FIRE DISTRICT's
benefit at no cost to the CITY. Such improvements shall not be subject to the FIRE
DISTRICT's maximum share provisions as contained herein, and FIRE DISTRICT's maximum
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1 share shall not be reduced by the costs of any such improvements.
2 (G) Without limiting each party's indemnification of the other and during the term of this
3 Agreement, each party agrees to maintain the programs of insurance as set forth below. Each
4 party shall retain the option of satisfying its insurance obligations herein through use of a
5 program of commercial or self-insurance coverages, or any combination thereof. Each party's
6 insurance shall be primary to and not contributing with any insurance or self-insurance
7 programs maintained by the other, and shall be maintained at each party's own expense.
8 (1) The CITY shall maintain: General Liability insurance (written on ISO policy
9 form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence and $2
10 million aggregate; Workers Compensation insurance to meet statutory requirements, and
1 1 including Employers' Liability coverage with limits of not less than $1 million each; Professional
12 Liability covering liability arising from any error, omission, negligent or wrongful act of the CITY
13 with limits of not less than $1 million per occurrence and $2 million aggregate; and Property
14 Coverage providing Special form ("all-risk") coverage in an amount equivalent to the full
15 replacement value of the CITY Fire Stations and applying to CITY- owned and leased real
16 property. The CITY agrees to name the FIRE DISTRICT as an additional insured on its
17 insurance policies.
18 (2) The FIRE DISTRICT shall maintain: General Liability insurance (written on ISO
19 policy form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence
20 and $2 million aggregate; Automobile Liability insurance (written on ISO policy form CA 00 01
21 or its equivalent) with a limit of liability of not less than $1 million for each accident; Workers
22 Compensation insurance to meet statutory requirements, and including Employers' Liability
23 coverage with limits of not less than $1 million each incident; and Professional Liability
24 covering liability arising from any error, omission, negligent or wrongful act of the FIRE
25 DISTRICT with limits of not less than $1 million per occurrence and $2 million aggregate. The
26 FIRE DISTRICT agrees to name the CITY as an additional insured on its insurance policies.
27 (H) The FIRE DISTRICT shall not be liable for any damages to any of the CITY Fire
28 Stations which results from any seismic events, natural disasters, civil disturbances, or acts of
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I God. Should any such event occur that makes any of the CITY fire stations uninhabitable
2 and/or non -operational, the CITY shall immediately find temporary quarters for the FIRE
3 DISTRICT to operate out of until the CITY can repair the affected CITY fire station(s).
4 (1) The FIRE DISTRICT and the CITY, respectively, shall be fully responsible for any
5 repairs or any damages arising from the intentional or negligent acts of their respective
6 personnel. Disputes regarding implementation of this provision shall be resolved pursuant to
7 Section III, Subsection (N).
8 SECTION VI. INDEMNIFICATION
9 Except as specifically otherwise provided in this Agreement, neither party shall be liable
10 for the negligent or wrongful acts of the other in the performance of this Agreement.
I 1 (A) The CITY agrees to indemnify, defend, and hold harmless the FIRE DISTRICT and
12 the County of Los Angeles, hereinafter referred to as "COUNTY", their elected and appointed
13 officials, officers, agents, and employees from any and all liability and expenses, including
14 defense costs and legal fees, arising from or connected with claims and lawsuits arising from
15 the negligent or wrongful acts of the CITY in the performance of this Agreement including any
16 matters relating to the separation from CITY service by the CITY employees transferring to the
17 FIRE DISTRICT as specified on Schedules 7 and 11 herein.
18 (B) The FIRE DISTRICT agrees to indemnify, defend, and hold harmless the CITY,
19 its elected and appointed officials, agents, officers, and employees from any and all liability
20 and expenses, including defense costs and legal fees, arising from or connected with claims
21 and lawsuits arising from the negligent or wrongful acts of the FIRE DISTRICT in the
22 performance of this Agreement.
23 SECTION VII. PERSONNEL
24 (A) SWORN EMPLOYEES
25 (1) Appointment - Subject to the provisions of the California Government Code,
26 Section 1031 and the Los Angeles County Code Section 6.02.040, the FIRE DISTRICT agrees
27 to appoint, without further civil service examination, those CITY firefighter series employees,
28 hereinafter referred to as "sworn employees," specified on Schedule 7, attached hereto and
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made a part hereof, who have successfully completed six (6) months service with the CITY,
exclusive of temporary or reserve fire fighters. Sworn employees' service with the CITY must
include actual firefighting experience in a permanent fire fighter position. The date of hire that
establishes the sworn CITY employees' continuous service date in a safety capacity with the
CITY shall be utilized for purposes of the mandatory retirement age for transferring safety
employees.
(2) Probation - All CITY sworn employees on probation will remain on probation until
completing the FIRE DISTRICT probationary period and requirements.
(3) Positions - CITY sworn employees qualified pursuant to this Section VII are
fully identified on Schedule 7 attached hereto and are subject to the terms and conditions of
this Agreement. CITY sworn employees shall be employed by the FIRE DISTRICT in the
number and status as follows:
Number Fire District Status
9 Captain
11 Fire Fighter Specialist
Remaining Fire Fighter
The actual number of transferring CITY employees employed by the FIRE DISTRICT
as a Fire Fighter will be based on the number of transferring employees at the time of
transition to FIRE DISTRICT service.
The CITY shall designate sworn employees to be assigned to the Captain, Fire
Fighter Specialist, and Fire Fighter positions indicated above. Any CITY designated employee
shall be eligible for the assigned position if the employee has held the position being
designated to or a higher position in the service of the CITY. A duly authorized representative
from the Vernon Firefighter's Association, Local 2312 (VFA) and the Vernon Fire Management
Association (VFMA) shall approve, in writing, the appointment of the personnel designated to
the ranks of Captain and Fire Fighter Specialist as listed on Schedule 7 attached. Once
approved by the VFA and VFMA, these designations shall become final and not subject to
change unless a CITY sworn employee designated on the list does not transfer to the FIRE
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DISTRICT. The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT from
any claims, liabilities, damages, costs, or expenses of any nature whatsoever related to the
designation of transferring employees' ranks by the CITY.
(4) Firefighting Experience - CITY sworn employees to be assigned to the position of
Fire Captain shall have a minimum of five (5) years' firefighting experience. The CITY
represents and warrants that those employees assigned Fire Captain positions have a
minimum of five (5) years' firefighting experience.
(5) Driving Skills - All CITY sworn employees who are to be assigned fire apparatus
operation responsibilities as Fire Fighter Specialists will be tested and trained, as may be
required by the FIRE DISTRICT. Any CITY sworn employee who does not initially qualify in
fire apparatus operations prior to the commencement date of services will be assigned other
duties. After being provided training by the FIRE DISTRICT, transferring Fire Fighter
Specialists will be required to pass a fire apparatus operations test. Fire Fighter Specialists
who do not pass the fire apparatus operations test may be demoted at the sole discretion of
the FIRE DISTRICT.
(6) Driver License - As a condition of employment, all CITY sworn employees will be
required to have a Class C Driver License with fire fighter endorsements as the minimum
standard driver license obtained from their state of residence. If the employees' state of
residence does not issue a firefighter endorsement, the employee shall acquire a commercial
license appropriate to the vehicle being driven. No employee shall have license restrictions
which would prevent him/her from performing his/her employment duties.
(7) EMT-1 Training - Sworn members of the FIRE DISTRICT are required to be
certified as Emergency Medical Technician I (EMT-1). The CITY certifies that all CITY sworn
employees transferring to the FIRE DISTRICT shall have current EMT-1 certification, current
continuing education (CE), and certified skills (CS) testing. Current CE shall be defined as the
equivalent of one (1) hour of CE for each month that has elapsed since the last recertification
date. Current CS shall be defined as twelve (12) skills tests during a 24-month skills cycle.
The CITY shall reimburse the FIRE DISTRICT for any costs incurred by the FIRE DISTRICT
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1 as a result of non-compliance by any CITY employee of the requirements herein. In addition,
2 all transferring CITY paramedics who desire to transfer to the FIRE DISTRICT as a paramedic
3 must complete 24 hours a year, or 48 hours during their 2-year cycle of paramedic CE,
4 including skills testing, and the FIRE DISTRICT's re -activation class which consists of up to
5 three (3) days of classroom and five (5) or more shifts of internship (i.e. ride-alongs) on a FIRE
6 DISTRICT paramedic squad. Any transferring paramedic who does not successfully pass this
7 re -activation class and/or who has any pending action against them by the County's
8 Emergency Medical Services Authority, or the State's Local Emergency Medical Services
9 Agency would be ineligible to function as a paramedic with the FIRE DISTRICT. At the time of
10 transition to the FIRE DISTRICT, all transferring employees shall provide documentation
1 1 certifying that all CE and CS are up-to-date and completed.
12 (8) Seniority - This Agreement will result in the creation of forty-one (41) additional
13 FIRE DISTRICT sworn positions. More than forty-one (41) sworn employees may be
14 transferring from the CITY to the FIRE DISTRICT. Pursuant to Section 53292 of the California
15 Government Code and except as specified in Section VII, Subsection (C), paragraph (10)
16 herein, so as not to impair the seniority rights of FIRE DISTRICT sworn employees, as a result
17 of the forty-one (41) newly created sworn positions, only forty-one (41) CITY sworn employees
18 with the most CITY Fire Department continuous service time will receive FIRE DISTRICT
19 seniority rights and COUNTY seniority. In the event any two or more transferring CITY
20 employees have the same continuous service date with the CITY Fire Department, the CITY
21 shall use whatever method currently utilized by the CITY to determine the manner in which the
22 seniority for those affected employees shall be established.
23 FIRE DISTRICT seniority is principally used for transfer bidding rights and, for these
24 forty-one (41) positions, will be based on continuous service time in the firefighter series with
25 the CITY's Fire Department. COUNTY seniority, which as defined in Los Angeles County Civil
26 Service Rule 2.15 as "continuous service," is principally used for purposes of determining the
27 order of layoff or reduction. Also as defined in Section 6.04.040 of the Los Angeles County
28 Code, "continuous service" is principally used for purposes of determining rights to some types
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of paid leave. For these forty-one (41) positions, continuous service will include all continuous
service time with the CITY, including any continuous non -permanent time.
The assigned FIRE DISTRICT and COUNTY seniority dates for any remaining
sworn employees will be the commencement date of services with the FIRE DISTRICT. They
will be placed on the FIRE DISTRICT seniority list and also assigned a COUNTY continuous
I service date in order of their relative service time with the CITY.
All CITY and FIRE DISTRICT seniority will be considered for all purposes, except
for those individuals beyond the forty-one (41) additional sworn positions for which CITY
seniority shall not count for purposes of bidding rights, vacation schedules, and to determine
the order of layoff or reduction.
As those CITY sworn employees with full FIRE DISTRICT and COUNTY seniority
rights leave FIRE DISTRICT service, any remaining sworn employees will be assimilated into
full FIRE DISTRICT and COUNTY seniority status based on their time in service as sworn
CITY/FIRE DISTRICT employees, with the exception of those employees who fall under the
provision of Section VII, Subsection (C), paragraph (10) herein.
(9) Promotional Exams - All non -probationary transferring sworn employees shall be
immediately eligible for promotional examination within the FIRE DISTRICT. All time in rank
as a sworn CITY and/or FIRE DISTRICT employee shall be considered for purposes of
determining eligibility for promotional examination.
(10) Longevity Bonus - For purposes of determining eligibility for the FIRE
DISTRICT's Fire Fighter longevity bonus for those CITY employees blanketed -in to FIRE
DISTRICT in the Fire Fighter classification, all continuous CITY service time in the Fire Fighter
or successive promotional classifications shall be deemed as fulfilling the required aggregate
service time for longevity bonus entitlement, except as provided in Section VII, Subsection (C),
paragraph (10) herein.
(11) Training Records — The CITY will provide the FIRE DISTRICT with complete
training records of all CITY sworn employees to be transferred to the FIRE DISTRICT pursuant
to this Agreement.
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(B) NON -SWORN EMPLOYEES
(1) Appointment — The FIRE DISTRICT may agree to appoint without further civil
service examination non -Fire Fighter series employees, hereinafter referred to as "non -sworn
employees", who have successfully completed six (6) months continuous service with the CITY
and who shall be listed on Schedule 11, attached hereto and made a part hereof. All non -
sworn employees shall successfully complete a probationary period consistent with Los
Angeles County Civil Service Rules.
(2) Seniority - Since non -sworn positions are not being created as a result of this
annexation, the FIRE DISTRICT and COUNTY seniority date for all transferring non -sworn
CITY employees, which is primarily used for the purpose of determining the order of layoff or
reduction, shall be the commencement date of services.
(C) ALL EMPLOYEES
(1) Medical Exam & Background Investigation - Prior to the commencement date
of services, as a condition of the FIRE DISTRICT employment, each CITY employee must be
medically qualified by a FIRE DISTRICT -administered physical examination, which includes a
drug screening component, and must pass the FIRE DISTRICT's background investigation.
Any CITY employee who is on medical leave of absence on the commencement date of
services shall be blanketed into FIRE DISTRICT if he/she passes the required medical
examination and background investigation upon termination of medical leave. The FIRE
DISTRICT retains the right to not accept any CITY employee in its sole discretion upon
completion of the employee's medical exam and background investigation. In such case, the
CITY employee's rights, obligations and status as a CITY employee shall be dictated by CITY
rules and regulations.
(2) Salary Step Placement - For the purpose of determining an employee's FIRE
DISTRICT salary step placement, "CITY salary" shall be defined as all monthly earnings that
are eligible towards CITY retirement credit, excluding any compensation for unused benefit
days or holidays, uniform allowances, and all overtime earnings. The employee's initial salary
step placement shall not be less than his/her CITY salary as defined in this Section VII,
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Subsection (C), paragraph 2.
Paramedic bonuses shall be excluded from "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter" position. Any transferring employees who
are assigned to "Fire Fighter Paramedic" positions will be entitled to receive the applicable
FIRE DISTRICT paramedic bonus.
Paramedic bonuses will be included in the "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position pursuant to
this Section VII, Subsection (A), paragraph (3) and who are receiving a paramedic bonus in the
CITY at the time of transfer to the FIRE DISTRICT. In the event any employee transferring to
the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position is subsequently
assigned to a paramedic position in the FIRE DISTRICT, the employee's salary will be
recalculated to eliminate the amount of his CITY paramedic bonus and to include the
applicable FIRE DISTRICT paramedic bonus. All other bonuses, other than paramedic
bonuses, will be considered by the FIRE DISTRICT in its discretion for inclusion in the
determination of an employee's FIRE DISTRICT salary placement but is not guaranteed. The
ultimate decision regarding the inclusion of bonuses rests with the FIRE DISTRICT in its
discretion.
(a) Sworn Employees - Except as provided in Section VII, Subsection (C), paragraphs
(9) and (10), all continuous service time accrued as a sworn employee in the service of the
CITY shall be considered for the purpose of determining COUNTY employee benefits including
sick leave, vacation, step placement on the applicable COUNTY salary schedule, and the
pensionability of their Flexible Benefits income. Salary step placement of sworn employees
shall be within the salary range of the FIRE DISTRICT position assigned, but no less than the
salary step that provides for the same salary or next higher salary as the sworn employee's
CITY salary as defined in this Section VII, Subsection (C), paragraph 2. Subsequent salary
step advances, if applicable, shall be one (1) year from the last step advance with the CITY or
in accordance with COUNTY policy, whichever is sooner. In the event that the sworn
employee's CITY salary is higher than the top step of the COUNTY salary range, the sworn
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1 employee will be placed on the top step of that range, but shall be Y-Rated in order to maintain
2 the same level of base salary as the employee had with the CITY.
3 A sworn CITY employee's Y- Rate shall remain in effect until the regular salary
4 including any bonuses exceeds the Y-Rate amount. Y-Rated employees shall not be eligible
5 for bonuses in addition to their Y-Rated salary. Sworn employees who have accrued CITY
6 service time in a non -sworn position shall have such non -sworn service time considered for
7 purposes of determining COUNTY seniority date and benefits, but not salary step placement.
8 (b) Non -Sworn Employees - Except as provided in Section VII, Subsection (C),
9 paragraphs (9) and (10), all continuous service time accrued as a non -sworn employee in the
10 service of the CITY shall be considered for all purposes except for bidding rights for work and
1 1 vacation schedules, and to determine the order of layoff or reduction. Salary placement of
12 non -sworn employees shall be within the salary range of the FIRE DISTRICT position
13 assigned, and at the salary step that provides for the same salary or next higher salary as the
14 employee's CITY salary as of the commencement date of services through this Agreement. In
15 the event that the employee's CITY salary is higher than the top step of the COUNTY salary
16 range, the employee will be placed on the top step of that range, but shall be Y-Rated so that
17 no loss in pay occurs.
18 (3) Taxes - This Agreement does not exempt transferring CITY employees from
19 applicable payroll taxes required of new employees, such as Health Insurance Tax (HIT).
20 (4) Uniforms - CITY issued uniforms and safety equipment that meet FIRE
21 DISTRICT standards shall be transferred to the FIRE DISTRICT with the transferring
22 employees. CITY uniforms will be supplemented by FIRE DISTRICT issued uniforms and/or
23 safety equipment necessary to meet FIRE DISTRICT requirements. The CITY shall assume
24 all costs for supplementing uniforms and safety equipment that do not meet FIRE DISTRICT
25 standards. Such costs shall be included on Schedule 4, as soon as available. Subsequent
26 uniform issues will be as provided for in the current Memorandum of Understanding for the
27 respective employee representation units entered into between the County of Los Angeles and
28 the certified employee organizations, if applicable.
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1 (5) Personnel/Medical/Time Records - As a condition of FIRE DISTRICT
2 employment, CITY employees must consent to the transfer of complete original personnel and
3 employment medical records to the FIRE DISTRICT. The CITY will provide the FIRE
4 DISTRICT with complete and original personnel and employment medical records of all CITY
5 personnel to be transferred pursuant to this Agreement, including any employee's complete
6 original Workers' Compensation files, all claims for disability compensation, and all additional
7 documentation related to open claims which remain ongoing after the date of transfer of the
8 CITY employees to the FIRE DISTRICT, which shall be the commencement date of services.
9 In addition, the CITY will provide the FIRE DISTRICT with a minimum of one (1) year's time
10 records of "hours worked" prior to the commencement date of services for all CITY personnel
1 1 to be transferred pursuant to this Agreement. Each transferring employee shall certify to the
12 FIRE DISTRICT the completeness of his/her personnel file.
13 (6) Vacation and Holiday Shifts/Days — The CITY shall pay to the FIRE DISTRICT
14 in the manner set forth in Section III, Subsection (P) herein for transferred vacation benefit
15 shifts/days for transferring employees at the CITY's salary rates in effect on the
16 commencement date of services. The CITY may transfer holiday benefit shifts/days for
17 transferring employees at the CITY's discretion. The CITY shall transfer in whole hours all
18 vacation benefit shifts/days an employee is entitled to in CITY employment to a maximum of
19 twenty (20) vacation days, i.e one hundred sixty (160) hours for employees assigned to a 40-
20 hour work schedule, or ten (10) shifts, i.e, two hundred forty (240) hours for employees
21 assigned to a 24-hour shift schedule, whichever is applicable. The CITY may transfer in whole
22 hours all holiday benefit shifts/days an employee is entitled to in CITY employment to a
23 maximum of twenty (20) holiday days i.e one hundred sixty (160) hours for employees
24 assigned to a 40-hour work schedule, or ten (10) shifts, i.e, two hundred forty (240) hours for
25 employees assigned to a 24-hour shift schedule,whichever is applicable. Vacation and holiday
26 benefit shifts/days are outlined in Schedules 8 and 9, respectively, for sworn personnel and
27 Schedules 12 and 13, respectively, for non -sworn personnel, which are attached hereto and
28 made a part hereof. CITY salary rates for reimbursement to the FIRE DISTRICT are defined in
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this Section VII, Subsection (C), paragraph (2).
Transferring CITY employees shall accrue vacation benefits each pay period.
Pay periods are the 1 st day of each month to the 15` day of that month, and the 16th day of
each month to the last day of that month. The amount of vacation benefits accrued by each
transferring CITY employee shall be based on the transferring employees' continuous service
time as a sworn employee of the CITY. Transferring CITY employees may use their accrued
vacation benefits during the pay period immediately following the pay period in which the
benefits are accrued, notwithstanding the employees' assigned COUNTY seniority.
(7) Sick Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the manner set
forth in Section III, Subsection (P) herein for transferred sick benefit shifts/days for transferring
employees at the CITY's salary rates in effect on the commencement date of services. The
CITY shall transfer in whole hours all sick benefit shifts/days an employee is entitled to in CITY
employment to a maximum of twelve (12) sick days, i.e, ninety-six (96) hours for employees
assigned to a 40-hour work schedule, or six (6) shifts, i.e, one hundred forty-four (144) hours
for employees assigned to a 24-hour shift schedule, whichever is applicable. Sick benefit
shifts/days are outlined in Schedule 10 for sworn personnel and Schedule 14 for non -sworn
personnel, which are attached hereto and made a part hereof. The CITY salary rates for
reimbursement to the FIRE DISTRICT are defined in this Section VII, Subsection (C),
paragraph (2).
(8) Waiver of Accumulated Benefits — The FIRE DISTRICT shall not assume any
responsibility for personnel benefits or CITY obligations accrued by CITY employees prior to
the commencement date of services, except as expressly provided for in this Agreement. The
CITY shall provide a waiver for said accumulated benefits executed in favor of the FIRE
DISTRICT by each CITY employee as a condition of employment by the FIRE DISTRICT. It is
further understood that employees subject to this Agreement shall become eligible for
vacation, sick, and holiday time while in FIRE DISTRICT service only as provided in the FIRE
DISTRICT Salary Resolution, Los Angeles County Salary Ordinance, or as designated in
Section VII herein.
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1 (9) Los Angeles County Employees Retirement Association
2 a) All sworn employees subject to this Agreement will, on the first day of the
3 month following the date they are appointed to a position in the FIRE DISTRICT, become
4 members of the Los Angeles County Employees Retirement Association (LACERA) Plan C for
5 Safety Members or any other Safety Plan as permitted by the County Employees' Retirement
6 Law of 1937 (CERL) and the Public Employees' Pension Reform Act of 2013 (PEPRA).
7 b) All non -sworn employees subject to this Agreement will, on the first day of the
8 month following the date they are appointed to a position in the FIRE DISTRICT, become
9 members of Plan G for General Members or one (1) of the other non -safety LACERA plans
10 available at the time of the commencement date of services pursuant to the provisions of
I 1 CERL and PEPRA.
12 c) Service performed by such sworn and non -sworn personnel while employees
13 of the CITY shall not be credited as retirement service with LACERA, and except as provided
14 in California Government Code Sections 31836.1 and 31836.2, shall not be counted for the
15 purpose of discontinuing contributions after thirty (30) years of continuous service pursuant to
16 Government Code Sections 31625.2 and 31664, to the extent applicable, and shall not be
17 counted for the purpose of determining health insurance premiums charged to LACERA
18 retirees.
19 (10) Retirement from Public Employees Retirement System — Transferring CITY
20 employees would be required to leave retirement contributions on deposit with the California
21 Public Employees Retirement System (CaIPERS) and establish reciprocity with LACERA,
22 limiting the FIRE DISTRICT's retirement benefit costs. The transferring employees' LACERA
23 contribution rates would be based on their age upon entering the CaIPERS system. The FIRE
24 DISTRICT's rate structure for salary and employee benefits includes a component for
25 retirement costs for positions staffing CITY stations; therefore, the FIRE DISTRICT cost would
26 be offset. At the time of retirement, a reciprocal member would receive retirement benefits
27 from both agencies based on the benefits of reciprocity, such as adding service credit under
28 each system to determine eligibility to retire. Any CITY employee who retires from CaIPERS
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prior to the commencement date of services will not be accepted for FIRE DISTRICT
employment.
In the event a transferring employee opts to retire from CalPERS at any time
while in the employment of the FIRE DISTRICT, such employee shall forfeit all of his/her
continuous service time with the CITY, including all service time with the CITY Fire
Department, for purposes of determining FIRE DISTRICT and COUNTY seniority and
COUNTY employee benefits and step placement pursuant to Section VII, Subsection (A),
paragraphs (8) and (10), and Section VII, Subsection (C), paragraph (2). The FIRE DISTRICT
and COUNTY seniority date for any employee retiring from CalPERS pursuant to this
paragraph (10) of Subsection (C) of Section VII shall immediately become the commencement
date of services, any longevity bonus received by the employee which is based on continuous
time with the CITY will be eliminated from the employee's salary, any Y-Rated salary will be
eliminated, and the employee's salary will be adjusted and based solely on the employee's
FIRE DISTRICT rank and total time as an employee with the FIRE DISTRICT. Such
employees must also be medically qualified by a FIRE DISTRICT -administered physical
examination as required of newly hired fire fighters.
(11) Workers' Compensation - California Labor Code Sections shall govern
Workers' Compensation benefits for all transferring CITY employees who sustain industrial
injuries. Notwithstanding Section 5500.5 et seq. of the California Labor Code, the CITY agrees
to reimburse the FIRE DISTRICT for the FIRE DISTRICT's proportionate share of all medical,
legal, administrative, and any other indemnity costs for which the FIRE DISTRICT shall be
liable for those industrial injuries apportionable in whole or in part to employees' employment
with the CITY. The CITY's responsibility as provided for herein shall not be affected by any
change in Federal or State law.
The CITY and the FIRE DISTRICT shall cooperate in the ongoing management of
any Workers' Compensation claims pending, filed, during the time CITY personnel are
employed by the FIRE DISTRICT by providing such information as is necessary for the CITY
and/or the FIRE DISTRICT to appropriately manage a Workers' Compensation claim filed by a
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1 FIRE DISTRICT employee previously employed by the CITY. The CITY shall notify the FIRE
2 DISTRICT of any claims pending, filed, or denied; and any temporary or permanent work
3 restrictions imposed with respect to an employee who transfers from CITY employment to
4 FIRE DISTRICT employment. The FIRE DISTRICT shall notify the CITY of any claims
5 pending, filed, or denied; and any temporary or permanent work restrictions imposed with
6 respect to an employee who has a pending Workers' Compensation claim involving the CITY
7 or who asserts a Workers' Compensation claim during employment with the FIRE DISTRICT
8 upon which the CITY is potentially liable in whole or in part. The CITY shall be responsible for
9 adjusting and paying all costs related to those claims which have been filed or are pending as
10 of the effective date of this Agreement. This responsibility of the CITY is subject to contribution
1 1 from the FIRE DISTRICT for any post -transfer injury or exacerbation of an existing injury
12 already at issue in a pending Workers' Compensation claim involving the CITY at the time of
13 transfer. Pursuant to Subsection C, Paragraph S, the CITY shall provide Workers'
14 Compensation related files on all employees transferring to the FIRE DISTRICT.
15 (12) Health Insurance — The CITY shall continue to provide the existing coverage of
16 paid medical and dental insurance for all employees transferring to the FIRE DISTRICT for one
17 (1) full calendar month after the commencement date of services or, for those employees on
18 medical leave with the CITY on the commencement date of services, for at least one (1) full
19 calendar month after the effective date of their blanketing into the FIRE DISTRICT. The FIRE
20 DISTRICT shall reimburse the CITY as specified in Section III, Subsection (0).
21 (13) Deferred Compensation Plans - Pursuant to Section 6.02.040 of the Los
22 Angeles County Code, CITY employees transferring to the FIRE DISTRICT shall be eligible for
23 immediate participation in the COUNTY employees' deferred compensation plans for which
24 they may be eligible depending upon their transferred rank, unless such immediate eligibility is
25 otherwise prohibited by Federal or California statute or regulation.
26 (14) Marriage and Birth Certificates — For purposes of completing the background
27 investigations pursuant to Section VII, Subsection (C), paragraph (1) herein and for verification
28 of eligibility of health insurance coverage, prior to the commencement date of services as
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determined by the FIRE DISTRICT, all transferring CITY employees will be required to provide
copies of their marriage certificates and the birth certificates for themselves and all dependents
I who will be covered under their health insurance benefits.
(15) FIRE DISTRICT Employees' Rights - The employment rights of existing FIRE
DISTRICT employees shall not be impaired by this Agreement.
SECTION Vill. ENVIRONMENTAL QUALITY CONTROL
(A) The FIRE DISTRICT shall be responsible to comply with the provisions of the
California Environmental Quality Act of 1970 (CEQA), insofar as the same may apply to
annexation proceedings required in annexing the CITY to the FIRE DISTRICT. The FIRE
DISTRICT agrees to hold the CITY free and harmless from any and all claims, demands, or
judgments arising out of the FIRE DISTRICT's failure to comply with the provisions of CEQA,
relative to annexation procedures.
(B) Prior to the commencement date of services, the CITY shall have a Cal -OSHA
Registered Environmental Assessor perform a Phase I Site Assessment and Building
Asbestos Survey and, if subsequently required, a Phase II Site Assessment on all CITY Fire
Station facilities to be occupied by the FIRE DISTRICT pursuant to Schedule 3 attached
hereto. All Site Assessments and related reports shall be reviewed, approved, and accepted
by the FIRE DISTRICT.
(C) The CITY shall, at its sole expense, mitigate and abate all environmental hazards (if
any) at the CITY Fire Station sites prior to the commencement date of services and provide
evidence to the satisfaction of the FIRE DISTRICT that all recommended measures have been
completed and that all applicable laws and requirements have been complied with. Any
residual contamination or environmental damage from conditions on or adjacent to CITY Fire
Stations which existed before the commencement date of services but which are discovered
after the commencement date of services, shall be the responsibility of the CITY.
(D) The FIRE DISTRICT shall, at its sole expense, mitigate and abate all environmental
damage (if any) caused by the FIRE DISTRICT or its agents at any of the CITY Fire Stations
after the commencement date of services.
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(E) Prior to occupancy of the CITY Fire Stations by the FIRE DISTRICT, the FIRE
DISTRICT shall inspect the facilities and identify all hazardous materials stored at the facilities
for which the CITY shall be responsible for removal. The CITY shall remove all identified
hazardous materials prior to FIRE DISTRICT occupancy of the CITY Fire Stations. If, after
FIRE DISTRICT occupancy of the CITY Fire Stations, stored hazardous materials are
discovered by the FIRE DISTRICT which were not previously identified during the above
inspection, the CITY shall remove said materials within thirty (30) days after written notice by
the FIRE DISTRICT to the CITY, or the FIRE DISTRICT may remove the materials and invoice
the CITY for the costs of such removal. In the event such hazardous materials pose an
immediate danger to human health or the environment as determined by the FIRE DISTRICT,
such materials shall be removed immediately by the CITY upon notification by the FIRE
DISTRICT to the CITY.
SECTION IX. HAZARDOUS MATERIALS RELEASE RESPONSE PLAN AND
INVENTORY
(A) CITY will continue to act as the administering agency for the CITY's Hazardous
Materials Release Response Plan and Inventory, California Health and Safety Code Chapter
6.95, Sections 25500 — 25545, hereinafter referred to as the "Program" during the term of this
Agreement.
(B) The CITY shall retain all fees collected in the administration of the Program as
provided by State law.
(C) When the FIRE DISTRICT's Health/Hazardous Materials Emergency Response
Teams respond to a hazardous materials incident in the CITY, the FIRE DISTRICT will
subsequently invoice the CITY on an as -call basis for the costs associated with the response
team unit(s) responded. Payments by the CITY of invoices for all such hazardous materials
emergency incident response team responses shall be made pursuant to the provisions of
Section III herein.
SECTION X. ADOPTION OF LOS ANGELES COUNTY FIRE CODE
Pursuant to Los Angeles County Fire Code - Title 32, Sections 10000.1 and 10000.2,
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1 and California Health and Safety Code Section 13869, as may be subsequently amended,
2 upon annexation of the CITY to the FIRE DISTRICT, the County of Los Angeles Fire Code -
3 Title 32, including any subsequent amendments to such code, shall be enforced in the CITY by
4 the FIRE DISTRICT. By ordinance, the CITY shall adopt the County of Los Angeles Fire Code
5 — Title 32 as of the commencement date of services. This ordinance will adopt all existing
6 CITY amendments to the County of Los Angeles Fire Code — Title 32 as a separate
7 attachment. The FIRE DISTRICT will enforce applicable amendments specific to the CITY.
8 Where differences occur between the Los Angeles County Fire Code — Title 32 and the
9 amendments adopted by the CITY, the CITY amendments will take precedence unless an
10 impracticality of enforcement is determined by the FIRE DISTRICT in its sole discretion, in
1 1 which case the FIRE DISTRICT and the CITY shall work towards establishing a mutually
12 agreeable resolution.
13 SECTION XI. MODIFICATION OF SCHEDULES
14 (A) With the exception of Schedule 2, all schedules attached hereto and incorporated
15 herein by reference will be subject to modification by mutual agreement of the CITY
16 ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT as needed after the date of
17 approval of this Agreement by both parties.
18 (B) The staffing levels as indicated on Schedule 2 may be subject to modification by
19 mutual written agreement of the CITY COUNCIL and FIRE CHIEF of the FIRE DISTRICT. Any
20 such modification of staffing levels may cause an adjustment in the determination of the
21 Annual Fee as specified in Section II, Subsection (L) herein.
22 ///
23 SECTION XII. WITHDRAWAL
24 (A) In the event the CITY terminates this Agreement and withdraws from the FIRE
25 DISTRICT at any time subsequent to the Initial Ten -Year Term, per the provisions of Section I,
26 herein, the FIRE DISTRICT and the CITY agree that:
27 (1) The lease on the fire stations shall terminate and the FIRE DISTRICT shall
28 vacate the CITY Fire Stations on the effective date of withdrawal except as provided for in a
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subsequent written agreement as may be entered into by the CITY and the FIRE DISTRICT.
(2) The FIRE DISTRICT shall return to the CITY, fire apparatus, vehicles and
related fire apparatus equipment of a comparable type, condition, and age, in the quantity and
type as described on Schedule 5 as of the commencement date of services.
(3) The FIRE DISTRICT shall return to the CITY Fire Station equipment, furniture,
tools, and furnishings of a comparable type and condition as of the commencement date of
services, which are essential to the operation of the fire station facilities and are detailed in
Schedule 6.
(4) As to any apparatus, vehicles, equipment, tools, furniture, furnishings, or other
personal property for which a monetary or in -kind credit was given to the CITY upon the
effective date of this Agreement, the FIRE DISTRICT will not be obligated in any manner to
return comparable items to the CITY at the date of withdrawal of this Agreement.
(B) In the event of the termination of the Agreement by either party as provided herein,
the FIRE DISTRICT and the CITY agree to enter into separate and further agreements to
address the specific details of termination not addressed in this Agreement.
SECTION XIII . GOOD FAITH AND FAIR DEALING
The FIRE DISTRICT and the CITY covenant and warrant to act in good faith and fair
dealing regarding the performance, administration, and interpretation of this Agreement.
SECTION XIV. GENERAL PROVISIONS
(A) Severability — In the event that any provision herein contained is held to be invalid,
void, or illegal by any court of competent jurisdiction, the same shall be deemed severable
from the remainder of this Agreement and shall in no way affect, impair or invalidate any other
provision contained herein. If any such provision shall be deemed invalid due to its scope or
breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted
by law.
(B) Waiver — No breach of any provision hereof can be waived unless in writing.
Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of
the same or any other provision hereof.
-34-
AGENDA APPROVED ITEM
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(C) Entire Agreement — This Agreement constitutes the entire agreement
between the parties relating to the subject matter of this Agreement, and supersedes any prior
understanding whether oral or written and may be modified only by further written agreement
between the parties hereto. The non -enforceability, invalidity or illegality of any provision of
this Agreement shall not render the other provisions thereof unenforceable, invalid or illegal.
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AGENDA APPROVED ITEM
08/06/19, SD
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IN WITNESS WHEREOF, the CITY, by majority vote of its City Council, has caused this
Agreement to be executed by its Mayor and which execution has been attested to by its Clerk;
pursuant to action by a majority vote of the Board of Supervisors, as governing body of the
FIRE DISTRICT, the Chair has executed this Agreement on behalf of the FIRE DISTRICT and
which execution has been attested to by its Clerk.
CONSOLIDATED FIRE PROTECTION
DISTRICT OF LOS ANGELES COUNTY
to
Chair, Board of Supervisors
DATE
ATTEST:
CELIA ZAVALA
Executive Officer -Clerk of
The Board of Supervisors
By
Deputy
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By
Christina Angeles, Principal Deputy
CITY OF VERNON
By
Melissa Ybarra, Mayor
DATE
ATTEST:
By
Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM:
By
Hema Patel, City Attorney
-36-
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 1
COMMENCEMENT DATE OF SERVICES
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F: VernnnSdmdu(r !
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE2
OPERATION BY DISTRICT WITH ESTIMATED 2019-20 ANNUAL FEE
Ooerations Staffin
Estimated
City
Post
2019-20
Station Equipment
Positions (a)
Net City Cost
76 Engine
3
$2,489,916
Truck
4
2,489,916 (b)
77 Engine
4
$3,153,354
Paramedic Squad
2
803,582 (c)
78 Closed
-
79 Closed
-
Fire Prevention Staffing:
Fire Prevention Engineering Asst. II (Plan Check)
0.5
$74,186
Captain
0.33
91,203
Fire Fighter Specialist (Inspector)
2
468,010
Total Estimated Salary and Employee Benefits
$9,570,167
Overhead @
35.1003%
3,359,158
Estimated 2019-20 Annual Fee
$12,929,325
(a) Three persons staff each post position through a 56-hour work week (A, B, C-Shift). Station operations
include overtime required to maintain 24-hour constant staffing.
(b) In recognition of the regional benefit to be derived by the truck company assigned in the City, the Fire District
will share in the annual staffing cost of one firefighter post position.
(c) In recognition of the regional benefit to be derived by the paramedic squad assigned in the City, the Fire
District will share fifty percent (50%) of the annual staffing costs of this unit.
Agreed to and accepted by the undersigned representatives of the City and the Fire District
who certify that they are duly authorized to agree to and accept this Schedule 2.
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
F: IVemon.Schedule 2
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE3
FIRE STATIONS TO BE OCCUPIED BY DISTRICT
Facility Name
Vernon Fire Station 76
Vernon Fire Station 77
Vernon Fire Station 78
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F1 Vemon:SCheJule 3 - Facilities
Location
3375 Fruitland Avenue
Vernon, Ca
4301 Santa Fe Avenue
Vernon, Ca
2800 Soto Street
Vernon, Ca
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 4
CONVERSION COSTS
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F. Nernon:Schedule 4 - Conversion Costs
TO BE DETERMINED
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 5
VEHICLES, FIRE APPARATUS, AND RELATED EQUIPMENT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
FlVemon:Schedule 5 - Vehicles
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE6
FIRE STATION EQUIPMENT, FURNITURE, AND FURNISHINGS
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON- AGREEMENT FOR SERVICES
SCHEDULE 7
SWORN PERSONNEL, RANKS, SALARIES - FOR ESTABLISHMENT OF DISTRICT SALARY
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
Auserslplanningll/ernonlSchedule 7 Personnel
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON- AGREEMENT FOR SERVICES
SCHEDULE 8
SWORN PERSONNEL VACATION HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F: Ve—: Schndde 8
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 9
SWORN PERSONNEL HOLIDAY HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
R b'em—:Schedule 9
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 10
SWORN PERSONNEL SICK HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
F. V—o-Schedule 10
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 11
NON -SWORN PERSONNEL, RANKS AND SALARIES - FOR ESTABLISHMENT OF DISTRICT SALARY
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
AusersWianningl VernonlSchedule 11 Non•Sworn Pers.
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 12
NON -SWORN PERSONNEL - VACATION HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
Ausersiolanningl VemonlSchedule 12 Non -Sworn Vac
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 13
NON -SWORN PERSONNEL - HOLIDAY HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
AuserslplanningWernonlSchedule 13 Non -Sworn Sick
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 14
NON -SWORN PERSONNEL - SICK HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY
FIRE CHIEF
DATE
CARLOS R. FANDINO, JR
CITY ADMINISTRATOR
DATE
AGENDA APPROVED ITEM
08/06/19, SD
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 15
MEMORANDUM OF UNDERSTANDING
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE
AusersolanninglVemonSchedule 15MOU
DATE
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RESOLUTION NO . 2020-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND
THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS
ANGELES COUNTY FOR FIRE PROTECTION, PARAMEDIC AND
INCIDENTAL SERVICES IN THE CITY OF VERNON AND
REPEALING RESOLUTION NO. 2019-29 AND ALL
RESOLUTIONS IN CONFLICT HEREWITH
WHEREAS, the City of Vernon ("City") is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, effective January 22, 2018, the City entered into a
services agreement with the Matrix Consulting Group ("Matrix") for the
purpose of conducting a Vernon Fire Department Standards of Cover
assessment; and
WHEREAS, the Matrix study was comprehensive and accounted
for all key factors, including the industrial composition of the City,
the Class 1 Fire Department rating, minimum staffing levels, call
volume, effective response, city size, and the existing number of fire
stations and equipment; and
WHEREAS, in addition to the Matrix study, the City analyzed
a variety of options for cost-effective provision of fire service, and
right-sizing the City' s fire service model continued to be the
ultimate goal; and
WHERAS, on September 19, 2018, the City Council authorized
the City Administrator to enter into negotiations with Los Angeles
County for the provision of fire protection and related services to
the City; and
WHEREAS, on August 6, 2019, the City Council adopted
Resolution No. 2019-29 approving and authorizing the execution of an
agreement with the Consolidated Fire Protection District of Los
Angeles County ("LA County") , setting forth the terms and conditions
under which the LA County will provide fire protection, paramedic and
incidental services in the City. As the City was undergoing
negotiations, the agreement was never executed; and
WHEREAS, by memorandum dated May 19, 2020, the City
Administrator has concluded negotiations on terms and conditions with
LA County and has recommended the approval of an Agreement the LA
County, in substantially the same form as the copy attached hereto as
Exhibit A, with Schedules 1-13 to be finalized or complete on or about
the commencement date of service; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Agreement with LA County, in substantially the same form as
the copy attached hereto as Exhibit A, with Schedules 1-13 to be
finalized or completed on or about the commencement date of service.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1 : The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct .
SECTION 2 : The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
("CEQA") review, because it is an administrative action that will not
result in direct or indirect physical changes in the environment and,
therefore, does not constitute a "project" as defined by CEQA
Guidelines section 15378 .
SECTION 3 : The City Council of the City of Vernon hereby
- 2 -
approves the Agreement with the Consolidated Fire Protection District
of Los Angeles County, in substantially the same form as the copy
attached hereto as Exhibit A.
SECTION 4 : The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Agreement for,
and on behalf of, the City of Vernon and the City Clerk is hereby
authorized to attest thereto.
SECTION 5: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
actions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of this Resolution and the
transactions herein approved or authorized, including but not limited
to, any non-substantive changes to the Agreement attached herein.
SECTION 6: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk' s designee, to send a fully
execute agreement to the LA County.
SECTION 7 : All resolutions or parts of resolutions,
specifically Resolution No. 2019-29, not consistent with or in
conflict with this resolution are hereby repealed.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
- 3 -
SECTION 8 : The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk, of the City of Vernon shall cause this resolution and
the City Clerk' s certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 19th day of May, 2020 .
6//
Name: '('' 40L
Title: Mayor / =4a " T
ATTEST:
yi
Lisa Pope, Ci Clerk
APPR ED AS 71_
Ar ld M. A arez-Glasman,
Interim City Attorney
- 4 -
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, Lisa Pope, City Clerk of the City of Vernon, do hereby certify
that the foregoing Resolution, being Resolution No. 2020-12, was duly
passed, approved and adopted by the City Council of the City of Vernon
at a regular meeting of the City Council duly held on Tuesday, May 19,
2019, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of
the City of Vernon. 114
Executed this 20 day of May, 2020, at Vernon, California.
c
Lisa Pope, Ci y Clerk
(SEAL)
- 5 -
EXHIBIT A
1 AGREEMENT FOR SERVICES BY AND BETWEEN THE
2 CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
3 AND THE CITY OF VERNON
4 THIS AGREEMENT is made and entered into this day of , , by
5 and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
6 referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
7 "CITY."
8 WITNESSETH
9 WHEREAS, the CITY has decided to contract with the FIRE DISTRICT for fire
10 protection, hazardous materials, emergency medical, and all related services as authorized by
11 California Government Code Section 54981 ,. and the FIRE DISTRICT is authorized to provide
12 such services pursuant to California Health and Safety Code Section 13800, et. seq;
13 WHEREAS, it is the desire of the CITY to receive regional fire protection services from
14 the FIRE DISTRICT due to the benefits afforded by regional service delivery; and
15 WHEREAS, it is the desire of the parties hereto to address, by this Agreement, all
16 matters which are related to a contract for services to be provided to the CITY by the FIRE
17 DISTRICT.
18 SECTION I. AGREEMENT EFFECTIVE DATE AND TERM
19 (A) The effective date of this Agreement shall be the date of approval by the FIRE
20 DISTRICT, which is , and this Agreement shall continue in
21 effect until such time as this Agreement is terminated or otherwise renegotiated.
22 (B) The provision of services by the FIRE DISTRICT to the CITY shall commence on
23 the date stated in Schedule 1 established by the FIRE CHIEF of the FIRE DISTRICT,
24 hereinafter referred to as "commencement date of services".
25 (C) The date of annexation of the CITY to the FIRE DISTRICT shall be the date of
26 recordation of annexation documents which shall be on or near the commencement date of
27 services.
28 (D) This Agreement shall remain in effect for a minimum of ten (10) years from the
-1-
1 commencement date of services ("Initial Ten-Year Term"). Subsequent to this Initial Ten-Year
2 Term, this Agreement shall be automatically renewed for one-year periods. Either party may
3 terminate this Agreement any time after the expiration of the Initial Ten-Year Term upon one
4 year's written notice as provided in Subsection (E) of this Section I, subject to the terms and
5 conditions of this Agreement.
6 (E) Subsequent to the ninth (9) year of the Initial Ten-Year Term, the FIRE DISTRICT
7 or the CITY may terminate this Agreement by giving at least one year's written notice to the
8 other for termination of this Agreement and the CITY's detachment from the FIRE DISTRICT in
9 accordance with this Section I. Notice shall be sent to the addresses listed in Section III,
10 Subsection (I), herein, or as subsequently changed by either party in writing.
11 (F) Should either party give written notice of its intent to terminate this Agreement, that
12 party shall initiate detachment proceedings through the Los Angeles County Local Agency
13 Formation Commission (LAFCO). The party who terminates this Agreement, including any
14 subsequent amendments, shall bear the cost of all fees associated with detachment of the
15 CITY from the FIRE DISTRICT, unless CITY becomes delinquent or defaults in its Annual Fee
16 payment to the FIRE DISTRICT for FIRE DISTRICT services pursuant to Section III,
17 Subsection (0), in which instance CITY shall bear the costs. Such fees shall be defined as
18 LAFCO fees, the State Board of Equalization fees, and any similar fees of this nature but shall
19 not include any Board of Supervisors' or any CITY administrative fees or attorneys' fees.
20 (G) A review of the Agreement terms may be initiated at any time by either party, upon
21 five (5) days written notice to the other. Any modifications made to this Agreement shall be
22 upon written consent of both parties by the Fire Chief of the FIRE DISTRICT and the City
23 Administrator of the CITY. The parties agree to negotiate in good faith and deal fairly with
24 respect to performance under this Agreement and with respect to any proposed modifications
25 to this Agreement.
26 SECTION II. SERVICES
27 (A) Services to be provided by the FIRE DISTRICT to the CITY shall include fire
28 protection, hazardous materials services, emergency medical services which include
-2-
1 paramedic services, fire code and related code enforcement, fire cause and arson
2 investigation, plus all FIRE DISTRICT support services including, but not limited to,
3 supervision, dispatching, training, equipment maintenance, supplies, and procurement,
4 collectively referred to as "Services." The CITY will not be charged for on-duty personnel
5 reassigned from fire stations outside of the CITY to staff events in the CITY. The FIRE
6 DISTRICT's cost for Fire Safety Officers (FSOs) or augmented staffing assigned to special
7 events held in the CITY will be charged to the CITY for CITY-sponsored events or to non-CITY
8 entities, whichever is the appropriate organization, as the cost for such augmented services is
9 not included in the CITY's Annual Fee.
10 (B) The power and authority relating to the provision of Services, the standards of
11 performance, the discipline of personnel, and other matters related to the performance of such
12 Services and control of personnel so employed by the FIRE DISTRICT shall be within the sole
13 discretion of the FIRE DISTRICT.
14 (C) The engine companies assigned to the CITY Fire Stations as listed on Schedule 3
15 attached hereto shall carry automatic external defibrillators, and all firefighting personnel shall
16 be certified as Emergency Medical Technician-1. The minimum daily staffing level in the CITY
17 as indicated on Schedule 2 herein is as follows: one engine company staffed with four
18 personnel (one fire captain, one fire fighter specialist, and two fire fighters); one engine
19 company staffed with three personnel (one fire captain, one fire fighter specialist, and one fire
20 fighter); one truck company staffed with four personnel, (one fire captain, one fire fighter
21 specialist and two fire fighters); and one paramedic squad staffed with two fire fighter
22 paramedics, for a total operations staffing of thirteen uniformed personnel on duty daily in the
23 CITY. This staffing level may be modified by mutual written agreement of the Fire Chief of the
24 FIRE DISTRICT and City Administrator of the CITY pursuant to Section XI.
25 (D) All code enforcement, plan check approval, and other fire prevention activities shall
26 be in accordance with the County of Los Angeles Fire Code and FIRE DISTRICT ordinances,
27 regulations, standards, policies and procedures, except as may be amended pursuant to
28 Section X herein.
-3-
1 (E) Transportation of a patient to a hospital in a medical emergency is not provided by
2 the FIRE DISTRICT. Emergency medical transportation is provided under a County of
3 Los Angeles contractual arrangement with a private ambulance company licensed to operate
4 within Los Angeles County. If the CITY opts to continue to provide medical transportation in
5 the CITY during the term of this Agreement, the CITY and FIRE DISTRICT will enter into a
6 Memorandum of Understanding which will outline the CITY's responsibilities in the
7 administration of its ambulance program, including the location of the housing of the
8 ambulance program's personnel and equipment.
9 (F) The FIRE DISTRICT will participate in and support community emergency
10 preparedness. education. training. and exercises at the reasonable request of and at no
11 additional cost to the CITY. The CITY shall retain responsibility for the CITY's internal
12 emergency management and related programs.
13 (G) Without cost to the FIRE DISTRICT, the CITY shall, within the legal boundaries of
14 the CITY, retain responsibility for providing a water system including fire hydrants capable of
15 supplying adequate water fire flow to the FIRE DISTRICT. The CITY shall ensure that the
16 CITY's water purveyors provide adequate water and hydrants for fire protection purposes
17 within the CITY without cost to the FIRE DISTRICT.
18 (H) The FIRE DISTRICT shall annually inspect all fire hydrants within the CITY to
19 ensure that fire hydrants are mechanically operable and capable of delivering water. The FIRE
20 DISTRICT shall notify the CITY's water purveyors, in writing, of any maintenance requirements
21 as soon as possible after such inspections and at any other times the FIRE DISTRICT
22 becomes aware of maintenance or repair requirements. The FIRE DISTRICT shall not be
23 liable to pay any CITY water purveyor for hydrant installation, use, repair, maintenance, or
24 rental fees or any other related costs or expenses except if damage results from the FIRE
25 DISTRICT'S negligent use of said fire hydrants.
26 (I) The transference of applicable 9-1-1 calls to the FIRE DISTRICT shall be done
27 immediately upon receipt by the CITY's Public Safety Answering Point (PSAP) and shall be
28 performed without cost to the FIRE DISTRICT. The CITY shall be responsible for all costs
-4-
1 associated with connecting ring-down circuits from its PSAP to the FIRE DISTRICT's circuit.
2 (J) The FIRE DISTRICT shall provide to the CITY quarterly and annual statistical
3 response information reports. The criteria utilized in the preparation of such reports shall be
4 determined by the CITY ADMINISTRATOR and the FIRE DISTRICT's jurisdictional Assistant
5 Fire Chief.
6 (K) Nothing in this Agreement shall preclude the future expansion or relocation of the
7 CITY'S Fire Stations referenced on Schedule 3 herein if such action is mutually agreed upon in
8 writing by both the CITY and the FIRE DISTRICT's Fire Chief.
9 (L) Any agreed-upon adjustments in staffing pursuant to Section XI, Subsection (B)
10 herein may cause adjustments in the determination of the Annual Fee, as specified in
11 Schedule 2 attached hereto and made a part hereof.
12 SECTION III. ANNUAL FEE FOR SERVICES
13 (A) The CITY shall pay an Annual Fee for FIRE DISTRICT Services, hereinafter
14 referred to as "Annual Fee." As provided for in the California Health and Safety Code Section
15 13878, the FIRE DISTRICT shall be paid monthly, in advance, from funds of the CITY for the
16 performance of the services referred to in Section II, hereof. The Annual Fee shall be
17 determined by the method specified in Schedule 2, attached hereto and made a part hereof.
18 The CITY shall pay the FIRE DISTRICT one-twelfth (1/12) of the estimated or actual Annual
19 Fee monthly, in advance, on or before the first day of each month. The one-year period for
20 payment of the Annual Fee is defined as July 1 through June 30, herein referred to as "Fiscal
21 Year."
22 (B) At least ninety (90) days prior to the commencement of each Fiscal Year, the FIRE
23 DISTRICT shall submit a preliminary estimate of the Annual Fee ("Preliminary Annual Fee") for
24 providing Services to the CITY for the ensuing fiscal year. The Preliminary Annual Fee shall
25 include estimated costs of FIRE DISTRICT salary and employee benefits and overhead, and
26 shall be used for billing purposes until actual cost information is available.
27 (C) As soon as actual cost information is available, the FIRE DISTRICT shall provide
28 the CITY a statement of the actual Annual Fee for providing Services during the current fiscal
-5-
1 year. If the Annual Fee is less than the Preliminary Annual Fee. the FIRE DISTRICT shall
2 credit the CITY for the difference, which amount shall be deducted from the first monthly
3 invoice and, if applicable. the following monthly invoices subsequent to the statement of the
4 Annual Fee. If the Annual Fee is greater than the Preliminary Annual Fee, the additional
5 amount due the FIRE DISTRICT will be paid by the CITY during the subsequent fiscal year as
6 follows: One-twelfth (1/12) of such additional Annual Fee amount due to the FIRE DISTRICT
7 shall be added and paid in each of the CITY's subsequent twelve (12) monthly payments.
8 (D) A limitation shall be placed on increases in the amount of Annual Fee to be paid by
9 the CITY each year, hereinafter referred to as "Annual Fee Limitation." For purposes of
10 calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion
11 costs, credits, or rebates of any kind. The Annual Fee Limitation shall be subject to annual
12 changes after the initial five-year period of this Agreement commencing with the
13 commencement date of services (`Initial Five-Year Period") as described below. During the
14 Initial Five-Year Period, the Annual Fee Limitation shall not exceed four percent (4%) per
15 Fiscal Year. At the conclusion of the Initial Five-Year Period, the FIRE DISTRICT will meet
16 with the CITY to discuss cost trends and increases that will impact the CITY's Annual Fee.
17 During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the
18 immediately preceding four years' percentage increases in the Annual Fee plus one percent
19 (1%). During the seventh year of this Agreement and each subsequent Fiscal Year, the
20 Annual Fee Limitation shall be the average of the immediately preceding five years'
21 percentage increases in the Annual Fee plus one percent (1%).
22 (E) In any year where the CITY's Annual Fee, as specified in Section III, Subsection (C)
23 hereinabove, exceeds the preceding Fiscal Year's Annual Fee plus the applicable Annual Fee
24 Limitation, hereinafter referred to as "Annual Fee Limitation Excess," payment of the Annual
25 Fee Limitation Excess shall be deferred to a subsequent future Fiscal Year(s) where the
26 increase in the Annual Fee for that Fiscal Year over the preceding Fiscal Year is less than the
27 Annual Fee Limitation. The Annual Fee Limitation Excess will be paid by the CITY in any
28 subsequent Fiscal Year(s) to the extent the Annual Fee increase in that Fiscal Year is less
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1 than the Annual Fee Limitation for that Fiscal Year. One-twelfth (1/12) of such Annual Fee
2 Limitation Excess shall be added and paid in each of the CITY's twelve (12) monthly payments
3 for the subsequent Fiscal Year(s).
4 In the event the CITY detaches from the FIRE DISTRICT, any unpaid Annual Fee
5 Limitation Excess together with any outstanding Annual Fee payments due by the CITY as of
6 the effective date of detachment shall be due and payable to the FIRE DISTRICT no later than
7 the effective date of detachment. Should a credit be due the CITY from the FIRE DISTRICT, a
8 refund shall be paid to the CITY no later than the effective date of detachment.
9 (F) In addition to the Annual Fee, conversion costs as specified in Schedule 4 attached
10 hereto and made a part hereof shall be charged to the CITY and shall be paid to the FIRE
11 DISTRICT by the CITY in thirty-six (36) equal monthly payments. This amount shall be added
12 to each monthly invoice for the Annual Fee commencing with the first month's Annual Fee
13 invoice. Upon the final determination of the actual conversion costs as approved by the CITY
14 ADMINISTRATOR and the FIRE CHIEF of the FIRE DISTRICT, the CITY's conversion cost
15 balance will be adjusted as will all subsequent monthly invoices for the Annual Fee to reflect
16 the actual conversion costs.
17 (G) The CITY shall pay all annexation processing fees by check directly to and upon
18 request by the FIRE DISTRICT. Such fees are anticipated to be:
19 State of California Board of Equalization $ 500.00
20 County of Los Angeles Local Agency
21 Formation Commission $ 8,500.00
22 (H) Fire protection, hazardous materials, emergency medical, and all related services
23 as set forth in Section II, herein, shall not be performed by the FIRE DISTRICT hereunder
24 unless the CITY shall:
25 1. Have available funds previously appropriated to cover the Annual Fee; and
26 2. Have paid in advance, when due to the FIRE DISTRICT, the monthly
27 payments or the Annual Fee from the previously appropriated funds.
28 (I) The FIRE DISTRICT shall invoice the CITY at least thirty (30) days in advance of any
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1 scheduled monthly payment. Payment of all invoices under this Agreement shall be due and
2 payable thirty (30) days from the date of invoice (hereinafter referred to as "due date").
3 Invoices and general notices shall be sent to the CITY at:
4 City of Vernon
4305 Santa Fe Avenue
5 Vernon, CA 90058
6 Attention: Carlos Fandino, City Administrator
7 Payments shall be sent to the FIRE DISTRICT at:
8 Los Angeles County Fire Department
P. O. Box 54740 9
Los Angeles, CA 90054-0740
10 General notices shall be sent to the FIRE DISTRICT at:
11 Fire Chief Daryl L. Osby
12 Los Angeles County Fire Department
1320 North Eastern Avenue
13 Los Angeles, CA 90063-3294
14 Either party shall notify the other, in writing, of an address change.
15 (J) If the commencement date of services is in the middle of any month, the pro rata
16 share for that month and full payment for the following month shall be paid in advance. The
17 pro rata monthly share shall be calculated as follows:
18 Divide the Annual Fee by 365 days (daily rate) and multiply
19 the daily rate by the number of days remaining in the month
20 as of the commencement date of services.
21 (K) Interest shall be added to any payment invoiced by the FIRE DISTRICT and that is
22 received by the FIRE DISTRICT more than fifteen (15) calendar days after the due date (late
23 payment). The interest rate on any late payment shall be established as the prevailing prime
24 lending rate for Bank of America, or any successor financial institution, as of the first day
25 payment is late. The period for computing this interest shall commence the day following the
26 payment due date and end the date of receipt of payment by the FIRE DISTRICT.
27 The interest payment shall be computed as follows:
28 //
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1 No. of Days Late X Prime Lending Rate X $ Amount of = Late Payment Interest Charge
2 365 Days Payment
3 (L) The Annual Fee in this Agreement is based upon current CITY boundaries and
4 service requirements. During the term of this Agreement, should the CITY annex any area
5 from which the FIRE DISTRICT does not receive property taxes (such as from a non-FIRE
6 DISTRICT-served city), staffing levels shall be adjusted to adequately serve the annexed area
7 and the CITY's Annual Fee shall be adjusted accordingly as determined by the FIRE
8 DISTRICT and reviewed by the CITY.
9 (M) All revenues generated from fees established or implemented by the FIRE
10 DISTRICT shall be FIRE DISTRICT revenues with the exception of 1) any applicable
11 paramedic on-board/advanced life support (ALS) fees which will be passed through to the
12 CITY by the FIRE DISTRICT via credits on the CITY's monthly invoices or 2) any applicable
13 fire prevention fees related to Fire Prevention staffing allocated to the CITY which will be
14 passed through as an annual credit to the CITY by the FIRE DISTRICT via a credit on the
15 CITY's Annual Fee (minus a five percent administrative charge retained by the FIRE
16 DISTRICT). Any revenue generated by fees that the CITY charges as the administering
17 agency for the CITY's Hazardous Materials Release Response Plan and Inventory program
18 and through a CITY-operated emergency medical transportation program in arrangement with
19 a private ambulance firm would remain CITY revenues. Fees of any nature collected by CITY
20 on behalf of the FIRE DISTRICT shall be passed-through to the FIRE DISTRICT by the CITY
21 as FIRE DISTRICT revenues. The CITY shall be authorized to retain a five percent (5%)
22 administrative charge for any fees collected by the CITY on behalf of the FIRE DISTRICT. Any
23 fees charged and collected by the CITY subsequent to the commencement date of services
24 shall remain as revenues of the CITY provided that such fees are not identified as fees for
25 FIRE DISTRICT services. The FIRE DISTRICT shall be authorized to retain a five percent
26 (5%) administrative charge for any fees collected by the FIRE DISTRICT on behalf of the
27 CITY. Excluding any State, Federal, or judicially mandated programs or fees, any fees
28 established by the FIRE DISTRICT to be imposed in the CITY after the commencement date
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1 of services shall require the prior approval of the City Council. Neither the FIRE DISTRICT nor
2 the CITY shall be legally obligated to collect fees on behalf of the other party.
3 In the event that an incident occurs within the CITY while this Agreement is in effect
4 during which the FIRE DISTRICT may be required to deploy a substantial number of FIRE
5 DISTRICT apparatus and personnel to such incident as determined by the FIRE DISTRICT, to
6 the extent authorized by law, the FIRE DISTRICT reserves the right to pursue cost recovery
7 within its sole discretion against the party that caused the incident but not against the CITY.
8 Costs recovered by the FIRE DISTRICT for CITY-paid resources (as detailed in Schedule 2
9 herein) deployed on such an incident within the CITY, less the cost of the FIRE DISTRICT's
10 recovery efforts, shall be credited to the CITY.
11 In the event the CITY were to pursue cost recovery for FIRE DISTRICT resources
12 deployed to an incident within the CITY to which the FIRE DISTRICT deploys a substantial
13 number of apparatus and personnel, to the extent authorized by law, the CITY shall promptly
14 pay to the FIRE DISTRICT all such FIRE DISTRICT costs recovered by the CITY less the cost
15 of the CITY's recovery efforts. Costs for FIRE DISTRICT resources paid for by the CITY
16 through this Agreement as detailed on Schedule 2 herein and deployed to such an incident
17 shall not be recoverable by the FIRE DISTRICT from the CITY. Neither the FIRE DISTRICT
18 nor the CITY shall be legally obligated to seek cost recovery on behalf of the other party.
19 (N) In the event that a billing/payment dispute arises between the FIRE DISTRICT and
20 the CITY, the parties will negotiate in good faith to resolve the dispute and the following
21 procedures will be taken to resolve the dispute:
22 (1) The dispute will be specified, in writing, and presented to the FIRE DISTRICT's
23 Chief Deputy of Business Operations if a CITY dispute, or to the CITY ADMINISTRATOR if a
24 FIRE DISTRICT dispute, within thirty (30) days of the receipt of a disputed invoice or disputed
25 payment. The CITY shall pay in full any disputed invoice "under protest."
26 (2) The FIRE DISTRICT and the CITY shall meet and confer in good faith to
27 expeditiously resolve the dispute. If the FIRE DISTRICT and the CITY cannot fully resolve the
28 dispute within ninety (90) days of receipt of written notification of this dispute (impasse), the
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1 impasse will be sent to an independent arbitrator for resolution. Said arbitrator shall be
2 selected jointly by the CITY and the FIRE DISTRICT within forty-five (45) days of impasse and
3 shall be paid for equally by the CITY and the FIRE DISTRICT. If the FIRE DISTRICT and the
4 CITY cannot agree on an arbitrator, each party shall, at its own expense, retain an arbitrator
5 within thirty (30) days after the jointly selected arbitrator should have been selected. These
6 two arbitrators will, within thirty (30) days of their retention. mutually select a third arbitrator.
7 The mutually agreed-upon arbitrator will resolve the matter within thirty (30) days after his/her
8 selection. The FIRE DISTRICT and the CITY shall share equally the cost of the third
9 arbitrator. The arbitrator's resolution of the impasse shall be final and binding.
10 (3) If the FIRE DISTRICT prevails in arbitration, all money owed and not paid to
11 the FIRE DISTRICT will be forwarded to the mailing address identified in Section III,
12 Subsection (I), herein, within thirty (30) calendar days from the date of the issuance of the
13 arbitrator's decision. In addition, the CITY will be assessed and pay the interest payment
14 amount for a late payment as calculated in Section III, Subsection (K) of this Agreement.
15 (4) If the CITY prevails in arbitration and has paid the FIRE DISTRICT the
16 disputed amount, a refund to the CITY will be forwarded to the mailing address identified in
17 Section III, Subsection (I), herein, within thirty (30) calendar days from the date of the issuance
18 of the arbitrator's decision. In addition, the FIRE DISTRICT will pay to the CITY an interest
19 payment, as calculated for late payments in Section III, Subsection (K) of this Agreement.
20 (5) Each party is required to pay its own legal fees associated with such arbitration
21 and is not entitled to recovery of those fees from the other party.
22 (0) CITY understands and agrees that in the event the CITY becomes delinquent or
23 defaults in its Annual Fee payment to the FIRE DISTRICT for FIRE DISTRICT service, the
24 County Auditor-Controller is authorized, at the direction of FIRE DISTRICT, to withhold CITY's
25 unencumbered annual property tax revenue in an amount equal to the outstanding payment for
26 FIRE DISTRICT Service and credit the withheld amounts to the FIRE DISTRICT's revenue
27 account. FIRE DISTRICT shall comply with the procedures in County Fiscal Manual section
28 10.2.12, "Procedures for Collection of Accounts Receivable for Services Performed for Cities
1 and Special Districts" for collecting CITY's delinquent or defaulted Annual Fee payments.
2 Such withholding by the Auditor-Controller shall continue until such time as CITY resumes
3 payment to the FIRE DISTRICT directly and all delinquent or defaulted Annual Fee payments
4 have been recovered.
5 (P) The FIRE DISTRICT shall credit to the CITY's Annual Fee billing the cost expended
6 by the CITY to fulfill the requirements of Section VII, Subsection (C), paragraph (12), Health
7 Insurance, herein, in the invoice subsequent to the FIRE DISTRICT's receipt of cost
8 documentation. The CITY shall present documentation satisfactory to the FIRE DISTRICT of
9 the amount expended prior to credit being made.
10 (Q) Vacation and sick benefit days, as provided for in Section VII, Subsection (C),
11 paragraphs (6) and (7) herein and as detailed on Schedules 8, 9, 11, and 12 attached hereto
12 and made a part hereof, shall be charged to the CITY and shall be paid in thirty-six (36) equal
13 monthly payments which shall be a separate and distinct charge added to the monthly invoice
14 for the Annual Fee commencing with the first month's Annual Fee invoice or as soon as
15 practicable after the finalization of these Schedules. Such charges will be excluded from the
16 Annual Fee Limitation calculation.
17 SECTION IV. EQUIPMENT, FURNITURE, FURNISHINGS, AND EXPENDABLE
18 EQUIPMENT/FIRE APPARATUS AND EQUIPMENT
19 (A) On the commencement date of services, the CITY shall transfer to the FIRE
20 DISTRICT all fire apparatus, vehicles, fire equipment, and fire station furnishings, furniture,
21 equipment and expendable tools incidental to fire station operations, as inventoried and
22 identified by the FIRE DISTRICT in writing, and listed in Schedules 5 and 6 attached hereto.
23 Items not listed in Schedules 5 and 6, shall not be transferred to the FIRE DISTRICT and will
24 remain with the CITY.
25 (B) All right, title, and interest in said CITY apparatus and vehicles shall be conveyed to
26 FIRE DISTRICT free and clear of any encumbrances. The CITY shall be responsible for any
27 and all outstanding loans or liens against said apparatus and vehicles existing as of the date of
28 conveyance. All right, title and interest of any apparatus for which the CITY is currently leasing
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I shall be conveyed to the FIRE DISTRICT free and clear of any encumbrances upon the
2 termination of the lease(s). If the CITY does not avail itself of the ability to purchase, and thus
3 does not retain ownership of, the vehicle(s) at the termination of the lease(s), the CITY shall be
4 responsible for the cost of new replacement apparatus to be placed in service in the CITY.
5 The replacement cost of the apparatus shall be added to the CITY's Annual Fee invoices to be
6 paid in twelve (12) equal monthly installments.
7 (C) All fire apparatus, vehicles. and related apparatus/vehicular equipment transferred
8 to the FIRE DISTRICT by the CITY shall be in good working order. The CITY shall pay for any
9 fire apparatus and vehicle repairs necessary due to deferred or deficient maintenance. Prior to
10 the commencement date of services, the FIRE DISTRICT shall inspect all such fire apparatus
11 and vehicles and identify any repairs required due to deferred or deficient maintenance. The
12 FIRE DISTRICT shall add the cost for such repairs to the conversion costs and modify
13 Schedule 4 accordingly.
14 SECTION V. FIRE STATIONS
15 (A) Upon the commencement date of services. CITY Fire Stations identified on
16 Schedule 3 attached hereto and made a part hereof shall be used and occupied by the FIRE
17 DISTRICT. In the event that during the term of this Agreement the CITY and FIRE DISTRICT
18 mutually agree to staff a new fire station facility, the staffing levels in Schedule 2 of this
19 Agreement will be updated as necessary and Schedule 3 will be updated accordingly. All
20 terms and conditions contained in this Agreement applicable to the lease and maintenance of
21 CITY fire stations shall apply to the new fire station.
22 (B) This Agreement constitutes a lease whereby the CITY shall lease to the FIRE
23 DISTRICT the CITY Fire Stations as identified on Schedule 3 herein for one dollar ($1)
24 annually per station. Fire Stations 76 and 77 shall be used for the purpose of providing fire
25 protection and emergency medical and related services as described herein. The FIRE
26 DISTRICT may also lease CITY Fire Station 78 for one dollar ($1) per year to accommodate
27 the FIRE DISTRICT's placement of an Urban Search and Rescue (USAR) or Hazardous
28 Materials (HazMat) team within the CITY by giving the City Administrator of CITY written
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1 confirmation of its intent to do so within a year from the effective date of this Agreement. All
2 costs incurred by the FIRE DISTRICT for any modifications and/or repairs to Fire Station 78
3 necessary for the purpose of accommodating the above uses shall be at the FIRE DISTRICT's
4 expense. The lease of Fire Station 78 may be terminated at the FIRE DISTRICT's sole
5 discretion with thirty (30) days' written notice.
6 (C) The CITY represents and warrants that it has performed all environmental cleanup
7 of hazardous materials at all CITY Fire Station sites identified on Schedule 3 as required by all
8 applicable Federal, State, and local laws as detailed in Section VIII, Subsection (C) herein.
9 The CITY represents and warrants that the CITY has, as federally mandated, at its own
10 expense, properly removed and replaced, if applicable, all underground fuel tanks and all other
11 environmental hazards from all CITY Fire Station sites identified on Schedule 3 in accordance
12 with all applicable Federal, State, and local requirements and standards. The FIRE DISTRICT
13 assumes no responsibility for any and all contamination or environmental damage, including
14 personal injury or property damage, or liability of any nature whatsoever arising from said fuel
15 tanks or their removal. The CITY shall indemnify, defend, and hold harmless the FIRE
16 DISTRICT from any claims, liabilities, damages, costs. or expenses of any nature whatsoever
17 related to any fuel tanks, hazardous materials and related ancillary equipment, located at the
18 CITY Fire Station sites prior to the commencement date of services under this Agreement.
19 (D) The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT for any
20 liability, cost, expense, claims, or damages arising from any contamination or environmental
21 damage, including personal injury or property damage of any kind whatsoever at or adjacent to
22 the CITY Fire Station sites in any way related to asbestos, if any, at any of the CITY Fire
23 Station sites. or in any way related to hazardous materials or dangerous conditions caused or
24 created or contributed to by the CITY prior to the commencement date of services at any of the
25 CITY Fire Station sites.
26 (E) The FIRE DISTRICT shall be responsible for utility payments related solely to the
27 FIRE DISTRICT's use of the CITY Fire Stations. In the event any of the CITY Fire Stations'
28 utility connections are shared jointly by others, an equitable formula to determine sharing of
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1 utility costs shall be set forth in a Memorandum of Understanding, included herein as Schedule
2 13, attached hereto and made a part hereof entered into by the CITY and the FIRE DISTRICT
3 and executed by the CITY ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT,
4 respectively, prior to the commencement date of services or as soon as practicable thereafter.
5 (F) The FIRE DISTRICT shall inspect the CITY Fire Stations prior to acceptance and
6 occupancy. After the FIRE DISTRICT's acceptance of the CITY Fire Stations, the FIRE
7 DISTRICT shall be responsible for minor and routine station repairs as described in this
8 Section.
9 (1) The FIRE DISTRICT shall perform all routine, day-to-day maintenance, and
10 minor repairs (collectively referred to as "routine repairs") on the CITY Fire Stations leased
11 from the CITY identified on Schedule 3. The FIRE DISTRICT shall be responsible for routine
12 repairs not to exceed $60,000 for each of the CITY Fire Stations during the first year after the
13 commencement date of services of this Agreement (the FIRE DISTRICT's maximum share);
14 for the second through fifth years of this Agreement after the commencement date of services,
15 the FIRE DISTRICT's maximum share for routine repairs for each of the CITY Fire Stations
16 shall be as follows:
17 Year 2 $65,000
18 Year 3 $70,000
19 Year 4 $75,000
20 Year 5 $80,000
21 (2) The FIRE DISTRICT shall notify the CITY in writing if the total cost for routine
22 repairs for CITY Fire Stations in any one year is anticipated to exceed the FIRE DISTRICT's
23 maximum share for that year in accordance with Subsection (F) herein. If the FIRE DISTRICT
24 expends less than the FIRE DISTRICT's maximum share on the CITY Fire Stations in any
25 year, any amount less than the FIRE DISTRICT's maximum share for the CITY Fire Stations
26 shall not be carried forward from year to year. Routine repairs and minor remodeling shall
27 include but not be limited to the following: repair or replacement of apparatus room doors;
28 floor replacement; ceiling replacement; incidental plumbing and electrical repairs; heating and
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1 air conditioning repairs: exhaust fan replacement: and minor remodeling such as shower
2 refurbishment, installation of stainless steel countertops. and additional cabinets for offices
3 and/or lockers that do not exceed $100,000 per project. All routine repairs or portions thereof
4 in excess of the FIRE DISTRICT's maximum annual share for CITY Fire Stations shall be the
5 responsibility of the CITY. The FIRE DISTRICT may elect to replace or upgrade appliances or
6 furnishings at any of the CITY Fire Stations at its own expense. The CITY shall not be
7 responsible for any such upgrades or replacements, and such upgrades and replacements
8 shall not reduce the FIRE DISTRICT's maximum share provided above, unless the items being
9 replaced are no longer functioning or repairable at a reasonable cost as determined by the
10 FIRE DISTRICT, in which event such costs incurred by the FIRE DISTRICT shall reduce the
11 FIRE DISTRICT's maximum share. Any proposed modifications to the exterior of any of the
12 CITY's fire stations shall require advance written approval of the CITY ADMINISTRATOR.
13 (3) Any non-routine repairs. defined as repairs in excess of $100,000, hereinafter
14 shall be referred to as "major repairs" and shall be identified, in writing, by the FIRE DISTRICT
15 and presented to the CITY. Major repairs shall be undertaken by the CITY within twelve (12)
16 months of the FIRE DISTRICT's notification to the CITY, or other time period as mutually
17 agreed upon by the FIRE CHIEF of the FIRE DISTRICT and the CITY ADMINISTRATOR,
18 unless said major repair is deemed an emergency, hereinafter referred to as "emergency
19 major repair." In the event of a dispute regarding the existence of major repairs. the general
20 arbitration procedures stated in Section III, Subsection (N) shall be utilized. Emergency major
21 repairs shall be defined as conditions that if left unrepaired would compromise the health,
22 welfare, or security of the fire station inhabitants or the public, as reasonably determined by the
23 FIRE DISTRICT. The FIRE DISTRICT shall commence emergency major repairs immediately
24 and make reasonable effort to notify the CITY's designated emergency contact person. The
25 CITY shall provide the FIRE DISTRICT with the name and telephone number of a designated
26 contact person for such emergency major repairs, which may occur after-hours. The FIRE
27 DISTRICT will undertake the emergency major repairs and invoice the CITY for the costs of
28 such repairs. The CITY shall be invoiced for one-twelfth (1/12) of the cost of such repairs
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1 monthly for a period of twelve (12) months. All invoices for emergency major repairs
2 undertaken by the FIRE DISTRICT shall be due and payable thirty (30) days from the date of
3 invoice and shall be subject to the terms contained in Section III, Subsections (K) and (N)
4 herein.
5 (4) The FIRE CHIEF of the FIRE DISTRICT may authorize, with the written
6 approval of the CITY, improvements to any of the CITY Fire Stations for the FIRE DISTRICT's
7 benefit at no cost to the CITY. Such improvements shall not be subject to the FIRE
K DISTRICT's maximum share provisions as contained herein, and FIRE DISTRICT's maximum
9 share shall not be reduced by the costs of any such improvements.
10 (G) Without limiting each party's indemnification of the other and during the term of this
11 Agreement, each party agrees to maintain the programs of insurance as set forth below. Each
12 party shall retain the option of satisfying its insurance obligations herein through use of a
13 program of commercial or self-insurance coverages, or any combination thereof. Each party's
14 insurance shall be primary to and not contributing with any insurance or self-insurance
15 programs maintained by the other. and shall be maintained at each party's own expense.
16 (1) The CITY shall maintain: General Liability insurance (written on ISO policy
17 form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence and $2
18 million aggregate; Workers Compensation insurance to meet statutory requirements, and
19 including Employers' Liability coverage with limits of not less than $1 million each; Professional
20 Liability covering liability arising from any error, omission, negligent or wrongful act of the CITY
21 with limits of not less than $1 million per occurrence and $2 million aggregate; and Property
22 Coverage providing Special form ("all-risk") coverage in an amount equivalent to the full
23 replacement value of the CITY Fire Stations and applying to CITY- owned and leased real
24 property. The CITY agrees to name the FIRE DISTRICT as an additional insured on its
25 insurance policies.
26 (2) The FIRE DISTRICT shall maintain: General Liability insurance (written on ISO
27 policy form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence
28 and $2 million aggregate; Automobile Liability insurance (written on ISO policy form CA 00 01
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1 or its equivalent) with a limit of liability of not less than $1 million for each accident; Workers
2 Compensation insurance to meet statutory requirements, and including Employers' Liability
3 coverage with limits of not less than $1 million each incident; and Professional Liability
4 covering liability arising from any error, omission, negligent or wrongful act of the FIRE
5 DISTRICT with limits of not less than $1 million per occurrence and $2 million aggregate. The
6 FIRE DISTRICT agrees to name the CITY as an additional insured on its insurance policies.
7 (H) The FIRE DISTRICT shall not be liable for any damages to any of the CITY Fire
8 Stations which results from any seismic events, natural disasters, civil disturbances, or acts of
9 God. Should any such event occur that makes any of the CITY fire stations uninhabitable
10 and/or non-operational, the CITY shall immediately find temporary quarters for the FIRE
11 DISTRICT to operate out of until the CITY can repair the affected CITY fire station(s).
12 (I) The FIRE DISTRICT and the CITY, respectively, shall be fully responsible for any
13 repairs or any damages arising from the intentional or negligent acts of their respective
14 personnel. Disputes regarding implementation of this provision shall be resolved pursuant to
15 Section III; Subsection (N).
16 SECTION VI. INDEMNIFICATION
17 Except as specifically otherwise provided in this Agreement, neither party shall be liable
18 for the negligent or wrongful acts of the other in the performance of this Agreement.
19 (A) The CITY agrees to indemnify, defend, and hold harmless the FIRE DISTRICT and
20 the County of Los Angeles, hereinafter referred to as "COUNTY", their elected and appointed
21 officials, officers, agents, and employees from any and all liability and expenses, including
22 defense costs and legal fees, arising from or connected with claims and lawsuits arising from
23 the negligent or wrongful acts of the CITY in the performance of this Agreement including any
24 matters relating to the separation from CITY service by the CITY employees transferring to the
25 FIRE DISTRICT as specified on Schedules 7 and 10 herein.
26 (B) The FIRE DISTRICT agrees to indemnify, defend, and hold harmless the CITY, its
27 elected and appointed officials, agents, officers, and employees from any and all liability and
28 expenses, including defense costs and legal fees, arising from or connected with claims and
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1 lawsuits arising from the negligent or wrongful acts of the FIRE DISTRICT in the performance
2 of this Agreement.
3 SECTION VII. PERSONNEL
4 (A) SWORN EMPLOYEES
5 (1) Appointment - Subject to the provisions of the California Government Code,
6 Section 1031 and the Los Angeles County Code Section 6.02.040, the FIRE DISTRICT agrees
7 to appoint, without further civil service examination, those CITY firefighter series employees,
8 hereinafter referred to as "sworn employees," specified on Schedule 7, attached hereto and
9 made a part hereof, who have successfully completed six (6) months service with the CITY,
10 exclusive of temporary or reserve fire fighters. Sworn employees' service with the CITY must
11 include actual firefighting experience in a permanent fire fighter position. The date of hire that
12 establishes the sworn CITY employees' continuous service date in a safety capacity with the
13 CITY shall be utilized for purposes of the mandatory retirement age for transferring safety
14 employees.
15 (2) Probation - All CITY sworn employees on probation will remain on probation until
16 completing the FIRE DISTRICT probationary period and requirements.
17 (3) Positions - CITY sworn employees qualified pursuant to this Section VII are
18 fully identified on Schedule 7 attached hereto and are subject to the terms and conditions of
19 this Agreement. CITY sworn employees shall be employed by the FIRE DISTRICT in the
20 number and status as follows:
21 Number Fire District Status
22 9 Captain
23 12 Fire Fighter Specialist
24 Remaining Fire Fighter
25 The actual number of transferring CITY employees employed by the FIRE DISTRICT
26 as a Fire Fighter will be based on the number of transferring employees at the time of
27 transition to FIRE DISTRICT service.
28 The CITY shall designate sworn employees to be assigned to the Captain, Fire
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1 Fighter Specialist, and Fire Fighter positions indicated above. Any CITY designated employee
2 shall be eligible for the assigned position if the employee has held the position being
3 designated to or a higher position in the service of the CITY. A duly authorized representative
4 from the Vernon Firefighter's Association, Local 2312 (VFA) and the Vernon Fire Management
5 Association (VFMA) shall approve, in writing, the appointment of the personnel designated to
6 the ranks of Captain and Fire Fighter Specialist as listed on Schedule 7 attached. Once
7 approved by the VFA and VFMA, these designations shall become final and not subject to
8 change unless a CITY sworn employee designated on the list does not transfer to the FIRE
9 DISTRICT. The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT from
10 any claims, liabilities, damages, costs. or expenses of any nature whatsoever related to the
11 designation of transferring employees' ranks by the CITY.
12 (4) Firefighting Experience - CITY sworn employees to be assigned to the position of
13 Fire Captain shall have a minimum of five (5) years' firefighting experience. The CITY
14 represents and warrants that those employees assigned Fire Captain positions have a
15 minimum of five (5) years' firefighting experience.
16 (5) Driving Skills - All CITY sworn employees who are to be assigned fire apparatus
17 operation responsibilities as Fire Fighter Specialists will be tested and trained, as may be
18 required by the FIRE DISTRICT. Any CITY sworn employee who does not initially qualify in
19 fire apparatus operations prior to the commencement date of services will be assigned other
20 duties. After being provided training by the FIRE DISTRICT, transferring Fire Fighter
21 Specialists will be required to pass a fire apparatus operations test. Fire Fighter Specialists
22 who do not pass the fire apparatus operations test may be demoted at the sole discretion of
23 the FIRE DISTRICT.
24 (6) Driver License - As a condition of employment and as required in the County Class
25 Specification for the firefighter series, all CITY sworn employees will be required to have a
26 California Class C Driver License with firefighter endorsements as the minimum standard
27 driver license. No employee shall have license restrictions which would prevent him/her from
28 performing his/her employment duties.
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1 (7) EMT-1 Training - Sworn members of the FIRE DISTRICT are required to be
2 certified as Emergency Medical Technician I (EMT-1). The CITY certifies that all CITY sworn
3 employees transferring to the FIRE DISTRICT shall have current EMT-1 certification, current
4 continuing education (CE), and certified skills (CS) testing. Current CE shall be defined as the
5 equivalent of one (1) hour of CE for each month that has elapsed since the last recertification
6 date. Current CS shall be defined as twelve (12) skills tests during a 24-month skills cycle.
7 The CITY shall reimburse the FIRE DISTRICT for any costs incurred by the FIRE DISTRICT
8 as a result of non-compliance by any CITY employee of the requirements herein. In addition,
9 all transferring CITY paramedics who desire to transfer to the FIRE DISTRICT as a paramedic
10 must complete 24 hours a year, or 48 hours during their 2-year cycle of paramedic CE,
11 including skills testing, and the FIRE DISTRICT's re-activation class which consists of up to
12 three (3) days of classroom and five (5) or more shifts of internship (i.e. ride-alongs) on a FIRE
13 DISTRICT paramedic squad. Any transferring paramedic who does not successfully pass this
14 re-activation class and/or who has any pending action against them by the County's
15 Emergency Medical Services Authority, or the State's Local Emergency Medical Services
16 Agency would be ineligible to function as a paramedic with the FIRE DISTRICT. At the time of
17 transition to the FIRE DISTRICT, all transferring employees shall provide documentation
18 certifying that all CE and CS are up-to-date and completed.
19 (8) Seniority - This Agreement will result in the creation of forty-two (42) additional
20 FIRE DISTRICT sworn positions. More than forty-two (42) sworn employees may be
21 transferring from the CITY to the FIRE DISTRICT. Pursuant to Section 53292 of the California
22 Government Code and except as specified in Section VII. Subsection (C), paragraph (10)
23 herein, so as not to impair the seniority rights of FIRE DISTRICT sworn employees, as a result
24 of the forty-two (42) newly created sworn positions, forty-two (42) CITY sworn employees with
25 the most CITY Fire Department continuous service time will receive FIRE DISTRICT seniority
26 rights and COUNTY seniority. In the event any two or more transferring CITY employees have
27 the same continuous service date with the CITY Fire Department, the CITY shall use whatever
28 method currently utilized by the CITY to determine the manner in which the seniority for those
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1 affected employees shall be established.
2 FIRE DISTRICT seniority is principally used for transfer bidding rights and, for these
3 forty-two (42) positions, will be based on continuous service time in the firefighter series with
4 the CITY's Fire Department. COUNTY seniority, which as defined in Los Angeles County Civil
5 Service Rule 2.15 as "continuous service," is principally used for purposes of determining the
6 order of layoff or reduction. Also as defined in Section 6.04.040 of the Los Angeles County
7 Code, "continuous service" is principally used for purposes of determining rights to some types
8 of paid leave. For these forty-two (42) positions, continuous service will include all continuous
9 service time with the CITY, including any continuous non-permanent time.
10 The assigned FIRE DISTRICT and COUNTY seniority dates for any remaining
11 sworn employees will be the commencement date of services with the FIRE DISTRICT. They
12 will be placed on the FIRE DISTRICT seniority list and also assigned a COUNTY continuous
13 service date in order of their relative service time with the CITY.
14 All CITY and FIRE DISTRICT seniority will be considered for all purposes, except
15 for those individuals beyond the forty-two (42) additional sworn positions for which CITY
16 seniority shall not count for purposes of bidding rights, vacation schedules, and to determine
17 the order of layoff or reduction.
18 As those CITY sworn employees with full FIRE DISTRICT and COUNTY seniority
19 rights leave FIRE DISTRICT service, any remaining sworn employees will be assimilated into
20 full FIRE DISTRICT and COUNTY seniority status based on their time in service as sworn
21 CITY/FIRE DISTRICT employees, with the exception of those employees who fall under the
22 provision of Section VII, Subsection (C), paragraph (10) herein.
23 (9) Promotional Exams - All non-probationary transferring sworn employees shall be
24 immediately eligible for promotional examination within the FIRE DISTRICT. All time in rank
25 as a sworn CITY and/or FIRE DISTRICT employee shall be considered for purposes of
26 determining eligibility for promotional examination.
27 (10) Longevity Bonus - For purposes of determining eligibility for the FIRE
28 DISTRICT's Fire Fighter longevity bonus for those CITY employees blanketed into FIRE
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1 DISTRICT in the Fire Fighter classification, all continuous CITY service time in the Fire Fighter
2 or successive promotional classifications shall be deemed as fulfilling the required aggregate
3 service time for longevity bonus entitlement, except as provided in Section VII, Subsection (C),
4 paragraph (10) herein.
5 (11) Training Records — The CITY will provide the FIRE DISTRICT with complete
6 training records of all CITY sworn employees to be transferred to the FIRE DISTRICT pursuant
7 to this Agreement.
8 (B) NON-SWORN EMPLOYEES
9 (1) Appointment — The FIRE DISTRICT may agree to appoint without further civil
10 service examination non-Fire Fighter series employees, hereinafter referred to as "non-sworn
11 employees", who have successfully completed six (6) months continuous service with the CITY
12 and who shall be listed on Schedule 10, attached hereto and made a part hereof. All non-
13 sworn employees shall successfully complete a probationary period consistent with Los
14 Angeles County Civil Service Rules.
15 (2) Seniority - Since non-sworn positions are not being created as a result of this
16 annexation, the FIRE DISTRICT and COUNTY seniority date for all transferring non-sworn
17 CITY employees, which is primarily used for the purpose of determining the order of layoff or
18 reduction, shall be the commencement date of services.
19 (C) ALL EMPLOYEES
20 (1) Medical Exam & Background Investigation - Prior to the commencement date
21 of services, as a condition of the FIRE DISTRICT employment, each CITY employee must be
22 medically qualified by a FIRE DISTRICT-administered physical examination, which includes a
23 drug screening component, and must pass the FIRE DISTRICT's background investigation.
24 Any CITY employee who is on medical leave of absence on the commencement date of
25 services shall be blanketed into FIRE DISTRICT if he/she passes the required medical
26 examination and background investigation upon termination of medical leave. The FIRE
27 DISTRICT retains the right to not accept any CITY employee in its sole discretion upon
28 completion of the employee's medical exam and background investigation. In such case, the
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1 CITY employee's rights, obligations and status as a CITY employee shall be dictated by CITY
2 rules and regulations.
3 (2) Salary Step Placement - For the purpose of determining an employee's FIRE
4 DISTRICT salary step placement, "CITY salary" shall be defined as all monthly earnings that
5 are eligible towards CITY retirement credit, excluding any compensation for unused benefit
6 days or holidays, uniform allowances, and all overtime earnings. The employee's initial salary
7 step placement shall not be less than his/her CITY salary as defined in this Section VII,
8 Subsection (C). paragraph 2.
9 Paramedic bonuses shall be excluded from "CITY salary" for those employees who
10 transfer to the FIRE DISTRICT into a "Fire Fighter" position. Any transferring employees who
11 are assigned to "Fire Fighter Paramedic" positions will be entitled to receive the applicable
12 FIRE DISTRICT paramedic bonus.
13 Paramedic bonuses will be included in the "CITY salary" for those employees who
14 transfer to the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position pursuant to
15 this Section VII. Subsection (A), paragraph (3) and who are receiving a paramedic bonus in the
16 CITY at the time of transfer to the FIRE DISTRICT. In the event any employee transferring to
17 the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position is subsequently
18 assigned to a paramedic position in the FIRE DISTRICT, the employee's salary will be
19 recalculated to eliminate the amount of his CITY paramedic bonus and to include the
20 applicable FIRE DISTRICT paramedic bonus. All other bonuses, other than paramedic
21 bonuses, will be considered by the FIRE DISTRICT in its discretion for inclusion in the
22 determination of an employee's FIRE DISTRICT salary placement but is not guaranteed. The
23 ultimate decision regarding the inclusion of bonuses rests with the FIRE DISTRICT in its
24 discretion.
25 (a) Sworn Employees - Except as provided in Section VII, Subsection (C), paragraphs
26 (9) and (10), all continuous service time accrued as a sworn employee in the service of the
27 CITY shall be considered for the purpose of determining COUNTY employee benefits including
28 sick leave, vacation, step placement on the applicable COUNTY salary schedule, and the
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1 pensionability of their Flexible Benefits income. Salary step placement of sworn employees
2 shall be within the salary range of the FIRE DISTRICT position assigned, but no less than the
3 salary step that provides for the same salary or next higher salary as the sworn employee's
4 CITY salary as defined in this Section VII, Subsection (C), paragraph 2. Subsequent salary
5 step advances, if applicable, shall be one (1) year from the last step advance with the CITY or
6 in accordance with COUNTY policy, whichever is sooner. In the event that the sworn
7 employee's CITY salary is higher than the top step of the COUNTY salary range, the sworn
8 employee will be placed on the top step of that range. but shall be Y-Rated in order to maintain
9 the same level of base salary as the employee had with the CITY.
10 A sworn CITY employee's Y- Rate shall remain in effect until the regular salary
11 including any bonuses exceeds the Y-Rate amount. Y-Rated employees shall not be eligible
12 for bonuses in addition to their Y-Rated salary. Sworn employees who have accrued CITY
13 service time in a non-sworn position shall have such non-sworn service time considered for
14 purposes of determining COUNTY seniority date and benefits, but not salary step placement.
15 (b) Non-Sworn Employees - Except as provided in Section VII, Subsection (C),
16 paragraphs (9) and (10), all continuous service time accrued as a non-sworn employee in the
17 service of the CITY shall be considered for all purposes except for bidding rights for work and
18 vacation schedules, and to determine the order of layoff or reduction. Salary placement of
19 non-sworn employees shall be within the salary range of the FIRE DISTRICT position
20 assigned, and at the salary step that provides for the same salary or next higher salary as the
21 employee's CITY salary as of the commencement date of services through this Agreement. In
22 the event that the employee's CITY salary is higher than the top step of the COUNTY salary
23 range, the employee will be placed on the top step of that range, but shall be Y-Rated so that
24 no loss in pay occurs.
25 (3) Taxes - This Agreement does not exempt transferring CITY employees from
26 applicable payroll taxes required of new employees, such as Health Insurance Tax (HIT).
27 (4) Uniforms - CITY issued uniforms and safety equipment that meet FIRE
28 DISTRICT standards shall be transferred to the FIRE DISTRICT with the transferring
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1 employees. CITY uniforms will be supplemented by FIRE DISTRICT issued uniforms and/or
2 safety equipment necessary to meet FIRE DISTRICT requirements. The CITY shall assume
3 all costs for supplementing uniforms and safety equipment that do not meet FIRE DISTRICT
4 standards. Such costs shall be included on Schedule 4, as soon as available. Subsequent
5 uniform issues will be as provided for in the current Memorandum of Understanding for the
6 respective employee representation units entered into between the County of Los Angeles and
7 the certified employee organizations, if applicable.
8 (5) Personnel/Workers' Compensation/Time Records - As a condition of FIRE
9 DISTRICT employment. CITY employees must consent to the transfer of complete original
10 personnel and employment records to the FIRE DISTRICT. The CITY will provide the FIRE
11 DISTRICT with complete and original personnel and employment records of all CITY
12 personnel to be transferred pursuant to this Agreement, including any employee's complete
13 original Workers' Compensation files, all claims for disability compensation, and all additional
14 documentation related to open claims which remain ongoing after the date of transfer of the
15 CITY employees to the FIRE DISTRICT, which shall be the commencement date of services.
16 In addition. the CITY will provide the FIRE DISTRICT with a minimum of one (1) year's time
17 records of "hours worked" prior to the commencement date of services for all CITY personnel
18 to be transferred pursuant to this Agreement. Each transferring employee shall certify to the
19 FIRE DISTRICT the completeness of his/her personnel file.
20 (6) Vacation Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the
21 manner set forth in Section III. Subsection (P) herein for transferred vacation benefit shifts/
22 days for transferring employees at the CITY's salary rates in effect on the commencement date
23 of services. The CITY shall transfer in whole hours all vacation benefit shifts/days an
24 employee is entitled to in CITY employment to a maximum of twenty (20) vacation days, i.e.,
25 one hundred sixty (160) hours for employees assigned to a 40-hour work schedule, or ten (10)
26 shifts, i.e., two hundred forty (240) hours for employees assigned to a 24-hour shift schedule,
27 whichever is applicable. Vacation shifts/days are outlined in Schedule 8 for sworn personnel
28 and Schedule 11 for non-sworn personnel, which are attached hereto and made a part hereof.
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1 CITY salary rates for reimbursement to the FIRE DISTRICT are defined in this Section VII.
2 Subsection (C), paragraph (2).
3 Transferring CITY employees shall accrue vacation benefits each pay period.
4 Pay periods are the 1st day of each month to the 15th day of that month, and the 16th day of
5 each month to the last day of that month. The amount of vacation benefits accrued by each
6 transferring CITY employee shall be based on the transferring employees' continuous service
7 time as a sworn employee of the CITY. Transferring CITY employees may use their accrued
8 vacation benefits during the pay period immediately following the pay period in which the
9 benefits are accrued, notwithstanding the employees' assigned COUNTY seniority.
10 (7) Sick Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the manner set
11 forth in Section III, Subsection (P) herein for transferred sick benefit shifts/days for transferring
12 employees at the CITY's salary rates in effect on the commencement date of services. The
13 CITY shall transfer in whole hours all sick benefit shifts/days an employee is entitled to in CITY
14 employment to a maximum of twenty (20) sick days, i.e., one-hundred sixty (160) hours for
15 employees assigned to a 40-hour work schedule. or ten (10) shifts, i.e., two hundred forty
16 (240) hours for employees assigned to a 24-hour shift schedule, whichever is applicable. Sick
17 benefit shifts/days are outlined in Schedule 9 for sworn personnel and Schedule 12 for non-
18 sworn personnel, which are attached hereto and made a part hereof. The CITY salary rates
19 for reimbursement to the FIRE DISTRICT are defined in this Section VII, Subsection (C),
20 paragraph (2).
21 (8) Waiver of Accumulated Benefits — The FIRE DISTRICT shall not assume any
22 responsibility for personnel benefits or CITY obligations accrued by CITY employees prior to
23 the commencement date of services, except as expressly provided for in this Agreement. The
24 CITY shall provide a waiver for said accumulated benefits executed in favor of the FIRE
25 DISTRICT by each CITY employee as a condition of employment by the FIRE DISTRICT. It is
26 further understood that employees subject to this Agreement shall become eligible for
27 vacation, sick, and holiday time while in FIRE DISTRICT service only as provided in the FIRE
28 DISTRICT Salary Resolution, Los Angeles County Salary Ordinance, or as designated in
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1 Section VII herein.
2 (9) Los Angeles County Employees Retirement Association
3 a) All sworn employees subject to this Agreement will, on the first day of the
4 month following the date they are appointed to a position in the FIRE DISTRICT, become
5 members of the Los Angeles County Employees Retirement Association (LACERA) Plan C for
6 Safety Members or any other Safety Plan as permitted by the County Employees' Retirement
7 Law of 1937 (CERL) and the Public Employees' Pension Reform Act of 2013 (PEPRA).
x b) All non-sworn employees subject to this Agreement will, on the first day of the
9 month following the date they are appointed to a position in the FIRE DISTRICT, become
10 members of Plan G for General Members or one (1) of the other non-safety LACERA plans
11 available at the time of the commencement date of services pursuant to the provisions of
12 CERL and PEPRA.
13 c) Service performed by such sworn and non-sworn personnel while employees
14 of the CITY shall not be credited as retirement service with LACERA, and except as provided
15 in California Government Code Sections 31836.1 and 31836.2, shall not be counted for the
16 purpose of discontinuing contributions after thirty (30) years of continuous service pursuant to
17 Government Code Sections 31625.2 and 31664, to the extent applicable, and shall not be
18 counted for the purpose of determining health insurance premiums charged to LACERA
19 retirees.
20 (10) Retirement from Public Employees Retirement System — Transferring CITY
21 employees would be required to leave retirement contributions on deposit with the California
22 Public Employees Retirement System (CaIPERS) and establish reciprocity with LACERA,
23 limiting the FIRE DISTRICT's retirement benefit costs. The transferring employees' LACERA
24 contribution rates would be based on their age upon entering the CaIPERS system. The FIRE
25 DISTRICT's rate structure for salary and employee benefits includes a component for
26 retirement costs for positions staffing CITY stations; therefore, the FIRE DISTRICT cost would
27 be offset. At the time of retirement, a reciprocal member would receive retirement benefits
28 from both agencies based on the benefits of reciprocity, such as adding service credit under
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1 each system to determine eligibility to retire. Any CITY employee who retires from CaIPERS
2 prior to the commencement date of services will not be accepted for FIRE DISTRICT
3 employment.
4 In the event a transferring employee opts to retire from CaIPERS at any time
5 while in the employment of the FIRE DISTRICT, such employee shall forfeit all of his/her
6 continuous service time with the CITY, including all service time with the CITY Fire
7 Department, for purposes of determining FIRE DISTRICT and COUNTY seniority and
8 COUNTY employee benefits and step placement pursuant to Section VII, Subsection (A),
9 paragraphs (8) and (10), and Section VII, Subsection (C), paragraph (2). The FIRE DISTRICT
10 and COUNTY seniority date for any employee retiring from CaIPERS pursuant to this
11 paragraph (10) of Subsection (C) of Section VII shall immediately become the commencement
12 date of services, any longevity bonus received by the employee which is based on continuous
13 time with the CITY will be eliminated from the employee's salary, any Y-Rated salary will be
14 eliminated, and the employee's salary will be adjusted and based solely on the employee's
15 FIRE DISTRICT rank and total time as an employee with the FIRE DISTRICT. Such
16 employees must also be medically qualified by a FIRE DISTRICT-administered physical
17 examination as required of newly hired fire fighters.
18 (11) Workers' Compensation - California Labor Code Sections shall govern
19 Workers' Compensation benefits for all transferring CITY employees who sustain industrial
20 injuries. Notwithstanding Section 5500.5 et seq. of the California Labor Code, the CITY agrees
21 to reimburse the FIRE DISTRICT for the FIRE DISTRICT's proportionate share of all medical.
22 legal, administrative, and any other indemnity costs for which the FIRE DISTRICT shall be
23 liable for those industrial injuries apportion able in whole or in part to employees' employment
24 with the CITY. The CITY's responsibility as provided for herein shall not be affected by any
25 change in Federal or State law.
26 The CITY and the FIRE DISTRICT shall cooperate in the ongoing management of
27 any Workers' Compensation claims pending filed during the time CITY personnel are
28 employed by the FIRE DISTRICT by providing such information as is necessary for the CITY
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1 and/or the FIRE DISTRICT to appropriately manage a Workers' Compensation claim filed by a
2 FIRE DISTRICT employee previously employed by the CITY. The CITY shall notify the FIRE
3 DISTRICT of any claims pending, filed, or denied; and any temporary or permanent work
4 restrictions imposed with respect to an employee who transfers from CITY employment to
5 FIRE DISTRICT employment. The FIRE DISTRICT shall notify the CITY of any claims
6 pending, filed, or denied; and any temporary or permanent work restrictions imposed with
7 respect to an employee who has a pending Workers' Compensation claim involving the CITY
8 or who asserts a Workers' Compensation claim during employment with the FIRE DISTRICT
9 upon which the CITY is potentially liable in whole or in part. The CITY shall be responsible for
10 adjusting and paying all costs related to those claims which have been filed or are pending as
11 of the effective date of this Agreement. This responsibility of the CITY is subject to contribution
12 from the FIRE DISTRICT for any post-transfer injury or exacerbation of an existing injury
13 already at issue in a pending Workers' Compensation claim involving the CITY at the time of
14 transfer. Pursuant to Subsection C. Paragraph 5, the CITY shall provide Workers'
15 Compensation related files on all employees transferring to the FIRE DISTRICT.
16 (12) Health Insurance — The CITY shall continue to provide the existing coverage of
17 paid medical and dental insurance for all employees transferring to the FIRE DISTRICT for one
18 (1) full calendar month after the commencement date of services or, for those employees on
19 medical leave with the CITY on the commencement date of services, for at least one (1) full
20 calendar month after the effective date of their blanketing into the FIRE DISTRICT. The FIRE
21 DISTRICT shall reimburse the CITY as specified in Section III, Subsection (P).
22 (13) Deferred Compensation Plans - Pursuant to Section 6.02.040 of the Los
23 Angeles County Code, CITY employees transferring to the FIRE DISTRICT shall be eligible for
24 immediate participation in the COUNTY employees' deferred compensation plans for which
25 they may be eligible depending upon their transferred rank, unless such immediate eligibility is
26 otherwise prohibited by Federal or California statute or regulation.
27 (14) Marriage and Birth Certificates — For purposes of completing the background
28 investigations pursuant to Section VI I, Subsection (C), paragraph (1) herein and for verification
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I of eligibility of health insurance coverage, prior to the commencement date of services as
2 determined by the FIRE DISTRICT, all transferring CITY employees will be required to provide
3 copies of their marriage certificates and the birth certificates for themselves and all dependents
4 who will be covered under their health insurance benefits.
5 (15) FIRE DISTRICT Employees' Rights - The employment rights of existing FIRE
6 DISTRICT employees shall not be impaired by this Agreement.
7 SECTION VIII. ENVIRONMENTAL QUALITY CONTROL
8 (A) The FIRE DISTRICT shall be responsible to comply with the provisions of the
9 California Environmental Quality Act of 1970 (CEQA). insofar as the same may apply to
10 annexation proceedings required in annexing the CITY to the FIRE DISTRICT. The FIRE
11 DISTRICT agrees to hold the CITY free and harmless from any and all claims, demands, or
12 judgments arising out of the FIRE DISTRICT's failure to comply with the provisions of CEQA,
13 relative to annexation procedures.
14 (B) Prior to the commencement date of services, the CITY shall have a Cal-OSHA
15 Registered Environmental Assessor perform a Phase I Site Assessment and Building
16 Asbestos Survey and, if subsequently required, a Phase II Site Assessment on all CITY Fire
17 Station facilities to be occupied by the FIRE DISTRICT pursuant to Schedule 3 attached
18 hereto. All Site Assessments and related reports shall be reviewed, approved, and accepted
19 by the FIRE DISTRICT.
20 (C) The CITY shall, at its sole expense, mitigate and abate all environmental hazards (if
21 any) at the CITY Fire Station sites prior to the commencement date of services and provide
22 evidence to the satisfaction of the FIRE DISTRICT that all recommended measures have been
23 completed and that all applicable laws and requirements have been complied with. Any
24 residual contamination or environmental damage from conditions on or adjacent to CITY Fire
25 Stations which existed before the commencement date of services but which are discovered
26 after the commencement date of services, shall be the responsibility of the CITY.
27 (D) The FIRE DISTRICT shall, at its sole expense, mitigate and abate all environmental
28 damage (if any) caused by the FIRE DISTRICT or its agents at any of the CITY Fire Stations
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1 after the commencement date of services.
2 (E) Prior to occupancy of the CITY Fire Stations by the FIRE DISTRICT, the FIRE
3 DISTRICT shall inspect the facilities and identify all hazardous materials stored at the facilities
4 for which the CITY shall be responsible for removal. The CITY shall remove all identified
5 hazardous materials prior to FIRE DISTRICT occupancy of the CITY Fire Stations. If, after
6 FIRE DISTRICT occupancy of the CITY Fire Stations, stored hazardous materials are
7 discovered by the FIRE DISTRICT which were not previously identified during the above
8 inspection, the CITY shall remove said materials within thirty (30) days after written notice by
9 the FIRE DISTRICT to the CITY, or the FIRE DISTRICT may remove the materials and invoice
10 the CITY for the costs of such removal. In the event such hazardous materials pose an
11 immediate danger to human health or the environment as determined by the FIRE DISTRICT,
12 such materials shall be removed immediately by the CITY upon notification by the FIRE
13 DISTRICT to the CITY.
14 SECTION IX. HAZARDOUS MATERIALS RELEASE RESPONSE PLAN AND
15 INVENTORY
16 (A) CITY will continue to act as the administering agency for the CITY's Hazardous
17 Materials Release Response Plan and Inventory, California Health and Safety Code Chapter
18 6.95, Sections 25500 — 25545, hereinafter referred to as the "Program" during the term of this
19 Agreement. CITY shall make available records to FIRE DISTRICT to assist in the planning for
20 emergency response.
21 (B) The CITY shall retain all fees collected in the administration of the Program as
22 provided by State law.
23 (C) When the FIRE DISTRICT's Health/Hazardous Materials Emergency Response
24 Teams respond to a hazardous materials incident in the CITY, the FIRE DISTRICT will
25 subsequently invoice the CITY on an as-call basis for the costs associated with the response
26 team unit(s) responded. Payments by the CITY of invoices for all such hazardous materials
27 emergency incident response team responses shall be made pursuant to the provisions of
28 Section III herein.
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1 SECTION X. ADOPTION OF LOS ANGELES COUNTY FIRE CODE
2 Pursuant to Los Angeles County Fire Code - Title 32, Sections 10000.1 and 10000.2,
3 and California Health and Safety Code Section 13869. as may be subsequently amended,
4 upon annexation of the CITY to the FIRE DISTRICT. the County of Los Angeles Fire Code -
5 Title 32. including any subsequent amendments to such code. shall be enforced in the CITY by
6 the FIRE DISTRICT. By ordinance, the CITY shall adopt the County of Los Angeles Fire Code
7 — Title 32 as of the commencement date of services. This ordinance will adopt all existing
8 CITY amendments to the County of Los Angeles Fire Code — Title 32 as a separate
9 attachment. The FIRE DISTRICT will enforce applicable amendments specific to the CITY.
10 Where differences occur between the Los Angeles County Fire Code — Title 32 and the
11 amendments adopted by the CITY, the CITY amendments will take precedence unless an
12 impracticality of enforcement is determined by the FIRE DISTRICT in its sole discretion, in
13 which case the FIRE DISTRICT and the CITY shall work towards establishing a mutually
14 agreeable resolution.
15 SECTION XI. MODIFICATION OF SCHEDULES
16 (A) All schedules attached hereto and incorporated herein by reference will be subject to
17 modification by mutual written agreement of the CITY ADMINISTRATOR and FIRE CHIEF of
18 the FIRE DISTRICT as needed after the date of approval of this Agreement by both parties.
19 (B) Modifications to the staffing levels as indicated on Schedule 2 may cause an
20 adjustment in the determination of the Annual Fee as specified in Section II, Subsection (L)
21 herein.
22 SECTION XII. WITHDRAWAL
23 (A) In the event the CITY terminates this Agreement and withdraws from the FIRE
24 DISTRICT at any time subsequent to the Initial Ten-Year Term, per the provisions of Section I,
25 herein, the FIRE DISTRICT and the CITY agree that:
26 (1) The lease on the fire stations shall terminate and the FIRE DISTRICT shall
27 vacate the CITY Fire Stations on the effective date of withdrawal except as provided for in a
28 subsequent written agreement as may be entered into by the CITY and the FIRE DISTRICT.
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1 (2) The FIRE DISTRICT shall return to the CITY, fire apparatus, vehicles and
2 related fire apparatus equipment of a comparable type, condition, and age, in the quantity and
3 type as described on Schedule 5 as of the commencement date of services.
4 (3) The FIRE DISTRICT shall return to the CITY Fire Station equipment, furniture,
5 tools, and furnishings of a comparable type and condition as of the commencement date of
6 services, which are essential to the operation of the fire station facilities and are detailed in
7 Schedule 6.
8 (4) As to any apparatus, vehicles, equipment, tools, furniture, furnishings, or other
9 personal property for which a monetary or in-kind credit was given to the CITY upon the
10 effective date of this Agreement, the FIRE DISTRICT will not be obligated in any manner to
11 return comparable items to the CITY at the date of withdrawal of this Agreement.
12 (B) In the event of the termination of the Agreement by either party as provided herein,
13 the FIRE DISTRICT and the CITY agree to enter into separate and further agreements to
14 address the specific details of termination not addressed in this Agreement.
15 SECTION XIII. GOOD FAITH AND FAIR DEALING
16 The FIRE DISTRICT and the CITY covenant and warrant to act in good faith and fair
17 dealing regarding the performance, administration, and interpretation of this Agreement.
18 SECTION XIV. GENERAL PROVISIONS
19 (A) Severability — In the event that any provision herein contained is held to be invalid,
20 void, or illegal by any court of competent jurisdiction, the same shall be deemed severable
21 from the remainder of this Agreement and shall in no way affect, impair or invalidate any other
22 provision contained herein. If any such provision shall be deemed invalid due to its scope or
23 breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted
24 by law.
25 (B) Waiver— No breach of any provision hereof can be waived unless in writing.
26 Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of
27 the same or any other provision hereof.
28 (C) Entire Agreement — This Agreement constitutes the entire agreement
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1 between the parties relating to the subject matter of this Agreement, and supersedes any prior
2 understanding whether oral or written and may be modified only by further written agreement
3 between the parties hereto. The non-enforceability, invalidity or illegality of any provision of
4 this Agreement shall not render the other provisions thereof unenforceable, invalid or illegal.
5 //
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IN WITNESS WHEREOF, the CITY, by majority vote of its City Council, has caused this
2 Agreement to be executed by its Mayor and which execution has been attested to by its Clerk;
3 pursuant to action by a majority vote of the Board of Supervisors, as governing body of the
4 FIRE DISTRICT, as authorized its Fire Chief to execute this Agreement on behalf of the FIRE
5 DISTRICT.
6
CONSOLIDATED FIRE PROTECTION CITY OF VERNON
7 DISTRICT OF LOS ANGELES COUNTY
8 '
9 ' By By
10 Fire Chief Daryl L. Osby Leticia Lopez, Mayor
11
DATE DATE
12
13
14 ATTEST:
15
16 By
17 Lisa Pope, City Clerk
18
19
20 APPROVED AS TO FORM: APPROVED AS TO FORM:
21 MARY C. WICKHAM
22 County Counsel
23
24 By By
Deputy Arnold M. Alvarez-Glasman, Interim City
25 Attorney
26
27
28
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CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 1
COMMENCEMENT DATE OF SERVICES
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 2
OPERATION BY DISTRICT WITH ESTIMATED 2020-21 ANNUAL FEE*
Station Operations Staffing : Estimated
Post 2020-21
City Station Equipment Positions a Net City Cost
76 Engine 3 $2,629.351
Truck 4 2.629,351
Paramedic Squad 2 840,032 -
77 Engine 4 3,333,716
78 Closed(d) -
Fire Prevention Staffing: (e)
Fire Prevention Engineering Asst. II (Plan Check) 0.5 $79,382
Captain 0.5 145,336
Fire Fighter Specialist (Inspector) 3 738,294
Total Estimated Salary and Employee Benefits $10,395,462
Overhead @ 35.3306% 3,672,780
Estimated 2020-21 Annual Fee* $14,068,242
3 Three persons staff each post position through a 56-hour workweek (A, B. C shifts). Station Operations includes
overtime required to maintain 24-hour constant staffing.
`bi In recognition of the regional benefit to be derived by the truck company assigned in the City, the Fire District will
share in the annual staffing cost of one firefighter post position.
In recognition of the regional benefit to be derived by the paramedic squad assigned in the City, the Fire District
will share fifty percent (50%) of the annual staffing cost of this unit.
If within one year of the effective date of the Annexation Agreement,the Fire District provides written notice to the City
that the Fire District opts to switch an engine or truck in the City with a hazmat and/or usar unit to be placed at City
stations 76. 77, and/or 78. the City will be charged only for the engine or truck that each of these units replaces. No
additional charge for placement of hazmat or usar units will be made by the Fire District to the City.
City will provide reasonable office space including counter space, desk space. etc. for Fire Prevention Staffing
assigned to the City at no cost to the Fire District.
Based on FY 2020-21 4.42% increase
APPROVED:
DARYL L. OSBY CARLOS FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 3
FIRE STATIONS TO BE OCCUPIED BY DISTRICT
Facility Name Location
Vernon Fire Station 76 3375 Fruitland Avenue
Vernon, Ca
Vernon Fire Station 77 4301 Santa Fe Avenue
Vernon, Ca
Vernon Fire Station 78* 2800 Soto Street
Vernon, Ca
* Vernon Fire Station 78 shall be leased to the Fire District only if the Fire District
provides written notice that it will house a USAR or HAZMAT unit in the City
within one year of the date of service commencement - see Staffing Schedule 2.
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
F:!Vernon:Schedule 3•Facilities
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 4
CONVERSION COSTS
TO BE DETERMINED
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
F:Vemon:Schedule 4-Conversion Costs
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 5
VEHICLES, FIRE APPARATUS, AND RELATED EQUIPMENT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
F:lVemon::Schedule 5-Vehicles
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 6
FIRE STATION EQUIPMENT, FURNITURE, AND FURNISHINGS
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
flPlanning\Vernon\Schedule 6 Equip.Fum.
CITY OF VERNON- AGREEMENT FOR SERVICES
SCHEDULE 7
SWORN PERSONNEL, RANKS, SALARIES - FOR ESTABLISHMENT OF DISTRICT SALARY
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
CITY OF VERNON- AGREEMENT FOR SERVICES
SCHEDULE 8
SWORN PERSONNEL VACATION HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 9
SWORN PERSONNEL SICK HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 10
NON-SWORN PERSONNEL, RANKS AND SALARIES - FOR ESTABLISHMENT OF DISTRICT SALARY
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 11
NON-SWORN PERSONNEL - VACATION HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
f:olanning!VernonlSchedule 11
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 12
NON-SWORN PERSONNEL - SICK HOURS TO BE TRANSFERRED BY CITY TO DISTRICT
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
CITY OF VERNON - AGREEMENT FOR SERVICES
SCHEDULE 13
MEMORANDUM OF UNDERSTANDING
TO BE DETERMINED
(TO BE COMPLETED ON OR ABOUT THE COMMENCEMENT DATE OF SERVICE)
APPROVED:
DARYL L. OSBY CARLOS R. FANDINO, JR
FIRE CHIEF CITY ADMINISTRATOR
DATE DATE
STAFF REPORT
y{c. o44.
•
1T w
Memorandum
City Clerk Department
DATE: May 19, 2020
TO: Department Heads
FROM: Lisa Pope. City Clerk
RE: City Council Actions Taken
At the May 19, 2020 Regular City Council meeting, the Vernon City Council took the actions
listed below by unanimous vote unless otherwise noted:
1. A. Found the proposed action exempt under the California Environmental Quality Act
(CEQA); and B. Deferred action on the General Fee Schedule for the Fiscal Year 2020-2021
and directed staff to review fees in January 2021.
2. Approved the May 5. 2020 Regular City Council meeting minutes.
3. Approved Operating Account Warrant Register No.45,for the period of April 19 through May
2,2020,which totals$9,677,280.62 and consists of ratification of electronic payments totaling
$9,266,721.47 and ratification of the issuance of early checks totaling$410,559.15.
4. Approved City Payroll Warrant Register No. 767, for the period of April 1 through April 30,
2020, which totals $2,968,610.04 and consists of ratification of direct deposits, checks and
taxes totaling$1,933,925.29 and ratification of checks and electronic fund transfers(EFT)for
payroll related disbursements totaling$1,034,684.75 paid through operating bank account.
5. Received and filed the Fire Department March 2020 Activity Report.
6. Received and filed the Police Department March 2020 Activity Report.
7. A) Found the proposed action exempt under CEQA; B)Appointed delegates and alternates to
outside agencies as follows:a.California Contract Cities Association-Council Member Davis,
delegate; and Mayor Pro Tern Ybarra, alternate;b. Central Basin Water Association-Council
Member Menke, delegate; and Council Member Davis and Vernon Public Utilities
representative, alternate; c. City Selection Committee - Mayor Lopez, delegate; and the
remainder of the Council as alternate; d. County Sanitation District #1 - Mayor Lopez,
delegate; and Council Member Davis, alternate; e. County Sanitation District #2 - Mayor
Lopez, delegate; and Council Member Davis, alternate; f. County Sanitation District #23 -
Entire Council;g.Gateway Cities Council of Governments-Council Member Davis,delegate;
and Mayor Pro Tem Ybarra, alternate; h. Independent Cities Association - Council Member
May 19,2020 Page 2 of 2
City Council Actions Taken
Davis, delegate; and Council Member Menke, alternate; i. Independent Cities Finance
Authority - Mayor Lopez, delegate; and Council Member Gonzales, alternate; j. Southern
California Association of Governments - Council Member Menke, delegate; and Council
Member Davis,alternate;k. Southeast Water Coalition-Mayor Pro Tern Ybarra,delegate,and
Mayor Lopez,alternate; and 1. Vernon Solid Waste Hearing Panel -Mayor Lopez,Mayor Pro
Tern Ybarra and Council Member Menke; and C) Adopted a resolution repealing Resolution
No. 2019-13 related to City Council outside agency appointments.
8. A. Found the proposed action exempt under CEQA; and B. Authorized the issuance of a
purchase contract to Priority Building Services,LLC,for COVID-19 related janitorial services,
in the form of porters, at a total not-to-exceed cost of 103,920 for one year ($8,660/month),
effective May 18,2020.
9. A. Found the proposed action exempt under CEQA; and B. Approved and authorized
advertisement of the Mixed-Use Specific Plan and Program EIR Preparation Request for
Proposal (RFP).
10. A.Found the proposed action exempt under CEQA;B.Adopted a joint resolution of the Board
of Supervisors of the County of Los Angeles, as the governing body of the Consolidated Fire
Protection District of Los Angeles County ("LA County Fire") approving and accepting that
there will be no exchange of property tax revenues resulting from the City of Vernon's
annexation to LA County Fire; and C. Adopted a resolution approving and authorizing the
execution of a final services agreement with LA County Fire for the provision of fire
protection, paramedic, and incidental services in the City of Vernon with a target conversion
date of November 1,2020.
11. A. Found the proposed action exempt under CEQA; and B. Approved implementation of the
Vernon Resident COVID-19 Stimulus Grant Program, providing $1,000 to each household
(and sublessee), except the household of City Council Members, in either grocery (Food for
Less gift card)or rent paid directly to landlord.
12. A. Found the proposed action exempt under CEQA; B. Approved and authorized the City
Administrator to execute Amendment No. 1 to the Grant Agreement between the City of
Vernon and AltaMed Health Services Corporation (AltaMed) in substantially the same form
as submitted, granting an additional amount of $125,000 to support AltaMed's COVID-19
screening/testing services in the Southeast Los Angeles Area (Council Member Menke
dissenting).
13.A. Found the proposed action exempt under CEQA;and B. Approved and authorized the City
Administrator to execute a Services Agreement with S&S Labor Force Inc., dba JRM for
unarmed security guard services, in substantially the same form as submitted, for a total
amount not-to-exceed$1,809,000 over the three-year term of the agreement,effective May 20,
2020.
City Council Agenda Item Report
Agenda Item No. COV-103-2020
Submitted by: Diana Figueroa
Submitting Department: City Administration
Meeting Date: May 19, 2020
SUBJECT
Services Agreement with the Consolidated Fire Protection District of Los Angeles County for Fire
Protection, Paramedic and Incidental Services
Recommendation:
A. Find that the adoption of the proposed resolution is exempt from California Environmental Quality Act
("CEQA") review, because it is an administrative action that will not result in direct or indirect physical
changes in the environment and, therefore, does not constitute a "project" as defined by CEQA
Guidelines section 15378;
B. Adopt a joint resolution of the Board of Supervisors of the County of Los Angeles, as the governing
body of the Consolidated Fire Protection District of Los Angeles County("LA County Fire") approving
and accepting that there will be no exchange of property tax revenues resulting from the City of Vernon's
annexation to LA County Fire; and
C. Adopt a resolution approving and authorizing the execution of a final services agreement with LA
County Fire for the provision of fire protection, paramedic, and incidental services in the City of Vernon
with a target conversion date of November 1, 2020.
Background:
On August 6, 2019, City Council approved a services agreement with the Consolidated Fire Protection
District of Los Angeles County("LA County Fire")for the provision of Fire Prevention, Paramedic, and
Incidental Services. The approval of such an agreement is consistent with City Administration goals and
City Council's direction. Staff is committed to streamlining costs, analyzing new revenue streams,
increasing efficiencies Citywide, and is dedicated to securing the Citys long-term future. Right-sizing
service models throughout the City is critical to sustainability.
Under City Council's direction, targeted analysis of the City's Fire Services began in early 2018 when
Matrix Consulting Group ("Matrix")was contracted to complete a Standards of Cover study for Vernon
Fire which assessed department operations and the fiscal landscape. The data and recommendations
outlined in the Matrix study, coupled with the growing costs of Vernon Fire, made clear that the City
needed to evaluate changes to its fire services model. The Citys thoughtful exploration of a variety of
fiscally sound options for Fire Service provision and right-sizing the Fire Service model led to the
approval of a transition to LA County Fire.
Following the approval in 2019, the Vernon Fire Department has been taking steps to integrate
operational practices that are aligned with LA County Fire. Training, uniform fittings, dispatch services,
and joint call response are some of the many examples of the department's coordination efforts with LA
County Fire. Additionally, some of the Fire Station improvements are currently underway, with the City
proactively leading project teams in collaboration with LA County Fire staff and contractors.
The proposed services agreement reflects changes that have occurred since August 2019. Vernon
personnel changes, reconfiguration of fire stations, staffing requirement updates, newly negotiated terms
with Vernon Fire labor groups, and recent cost of living ("COLA") increases for LA County Fire personnel
are each included in the present version of the services agreement.
LA County maintains a contractual agreement for fire protection services with 59 cities throughout the
Southern California region. The proposed agreement between LA County and the City of Vernon is an
iteration of the standard agreement in place with the majority of contract cities. The City and LA County
Fire have negotiated Vernon-specific terms that are mutually beneficial for each party.
A summary of the substantive contract components is as follows:
- 10 year term
4% cap on annual service fee for the first 5 years
- Potential for Hazmat Unit and/or Urban Search and Rescue (USAR) in Vernon
Transfer of all sworn Vernon Fire personnel to LA County Fire
- Non-sworn personnel will be offered positions at LA County Fire
- Three Fire Inspector personnel stationed in the City
- FY2020/2021 annual fee costs of approximately$14.1 million
- Certified Uniform Program Agency(CUPA) services maintained by the Vernon Health and
Environmental Control Department
It is estimated that the City will pay approximately$16.1 million in fiscal year 2020/2021 for LA County
Fire Services. The first year LA County Fire estimate includes costs related to conversion of City
personnel, equipment, training, and earned vacation/sick/holiday payouts for transferring employees.
Cost estimates for the first three years will be higher than the annual service fee for LA County Fire. In
the fourth year, the City will have completed its conversion cost installment payments to LA County Fire.
The decision to pursue a service agreement with LA County Fire follows an intense collaboration
amongst staff, the incorporation of concerns of the business and residential community, lengthy
negotiations with LA County Fire, and a logical, methodical approach to the CiWs evaluation process.
With City Council's adoption of the proposed resolutions, the City will proceed with all remaining
administrative steps to affect a smooth transition to LA County for the provision of Fire Services in
Vernon which is targeted for completion by November 1, 2020.
Fiscal Impact:
City staff estimates that the first year costs associated to the LA County Fire contract will be
approximately$16.1 million. This total is inclusive of conversion costs which are additional costs that the
City will incur beyond the Annual Service Fee of$14,068,242.
Attachments:
1. Joint Resolution - Property Tax
2. Resolution - LA County Fire Services Agreement