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Resolution No. 2019-045RESOLUTION NO. 2019-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPOINTING SCOTT WILLIAMS TO SERVE AS THE DIRECTOR OF FINANCE/CITY TREASURER OF THE CITY OF VERNON AND APPROVING AND AUTHORIZING THE EXECUTION OF A RELATED AT -WILL EMPLOYMENT AGREEMENT WHEREAS, on July 5, 2019, the Human Resources Department initiated the recruitment process to fill the vacancy of the Director of Finance/City Treasurer; and WHEREAS, the Human Resources Department created an executive recruitment brochure for the position (attached hereto as Exhibit A) and conducted a broad and extensive recruitment that included multiple screenings and interviews of numerous applicants by internal and external raters; and WHEREAS, on September 25 and 26, 2019, the City Administrator conducted final interviews of the highest ranking candidates; and WHEREAS, by memorandum dated October 15, 2019, the City Administrator has recommended Scott Williams ("Williams") to the City Council of the City of Vernon as the most qualified candidate and initiated the pursuit of the employment of Williams as the Director of Finance/City Treasurer of the City of Vernon, subject to City Council's approval and Williams' successful completion of the pre -employment process; and WHEREAS, the City Council of the City of Vernon desires to appoint Williams to serve as the Director of Finance/City Treasurer, effective November 4, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt from California Environmental Quality Act (CEQA) review, because it is a general administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378. SECTION 3: The City Council of the City of Vernon hereby appoints Scott Williams to serve as the Director of Finance/City Treasurer of the City of Vernon, effective November 4, 2019. SECTION 4: The City Council of the City of Vernon hereby approves and authorizes the execution of the At -Will Employment Agreement with Williams to serve as Director of Finance/City Treasurer of the City of Vernon, in substantially the same form as the copy which is attached hereto as Exhibit B. SECTION 5: The City Clerk, or any authorized officer, shall administer the Oath of Office prescribed in the Constitution of the State of California to Williams and shall have him subscribe to it and file it with the Human Resources Department. SECTION 6: The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk's designee, to give a fully executed Agreement to Williams. - 2 - SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 15ih day of October, 2019. ATTEST: Lisa M. Popel City Clerk APPROVED AS TO FORM: Brian SyUn, Senior Deputy Cj Attorney - 3 - Title: Mayor / STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Lisa M. Pope, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2019-45, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, October 15, 2019, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the �, �City of Vernon. Executed this C2t day of October, 2019, at Vernon, California. (SEAL) - 4 - L C Lisa M. Pop , City Clerk CITY OF VERNON Invites your interest for the position of DIRECTOR OF FINANCE/CITY TREASURER JML-J-- 1 tom'•=a�„!`¢�T� rr�!; The City of Vemon Invites your interest for the position of DIRECTOR OF FINANCE/ CITY TREASURER TThe City of Vernon is uurenty accepting applications for the position of Director of Finance/City Treasurer. This is an exciting and challenging opportunity to join the Executive Leadership Team of a unique and exclusively industrial community. If you are interested in being considered for this opportunity, please apply online at www.cityofvernon.org by August 11, 2019. THE GOAIM1.1i The City of Vernon is an industrial city of 5.2 square miles located about five miles to the southeast of downtown Los Angeles. Founded in 1905 as the first exclusively industrial city in the Southwestern United Stales, Vemon remains largely industrial with an approximate residential population of 250. The City currently houses more than 1,800 businesses that employ approximately 50,000 people, serving as a vital economic engine for the Southern California region. Vernon offers an environment uniquely, friendly, to business and is home to many Fortune 500 companies in industries that include food and agriculture, apparel, steel, plastics, logistics and home furnishings. Vernon maintains strong philanthropic ties with the neighboring communities where much of its workforce lives, providing significant support for public services such as health care and education THE ORGANIZATION The five members of the Vernon City Council are elected at large, on a nonpartisan basis, for five year staggered terms and, as a result of 2011 Charter amendments, no person may serve more than two full terms of office. The Mayor is selected by the Council. The City's total projected budget for FY 2019-20 is a liMe over $315 million (the General Fund budget is approximately $60 million) with a little over 280 employees. Vernon continues on the path towards creating greater accountability and transparency with the goal to create a model government. Since 2011, Vernon has undergone tremendous change_ Through the City's implementation of more than 150 good governance reforms, Vernon — the city that has characterized itself as 'Exclusively Industrial' for over 114 years — has firmly established itself as a model city for good govemance. The City is seeking an experienced finance manager committed to the furtherance of good governance practices and the highest standards. THE nNMKE/IfREASlIRY DEPARTMENT The Finance/Treasury Department develops fiscal policies that ensures a financially strong and effective city government. II implements financial policies and procedures that are consistently monitored and reviewed to maintain the financial integrity of the City and its related agencies- It is responsible For the overall financial management of the City, and ensures that generally accepted accounting standards are followed and appropriate internal controls are in place to safeguard City assets. Some of the key responsibilities include: providing timely and relevant information to City leaders and executives to enhance decision -making and promote the long-term financial wellbeing of the City; obtaining or producing relevant operating revenueperformance and economic forecasts to support the deasionmaking process; administering record - keeping methodologies and reporting systems that will ensure compliance with GAAP, federal and state mandates, disclosure rules and contractual and legal requirements; and providing overall financial management of the City. The department oversees the treasury function, as well as: • Accounts Payable • Accounts Receivable / Collection • Annual Audited financial Statements • Annual City Budgets • Capital Asset Management • Cash and Investment Management • General Ledger • Grant Accounting • Licenses & Permits • Purchasing • Risk Management • Payroll The Department is currently staffed with 12 full-time positions in the divisions of Treasury, Purchasing, Business License, and Risk Management. THE POSITION The Director of Finance/Ciy Treasurer is responsible for performing complex management and technical duties, with responsibility for maintaining fiscal stability and safeguarding the assets of the Ciy providing financial advice to the City Administrator and City Council, and assuring that financial activities are in compliance with state and federal regulations, and City policies. The Director of Finance/City Treasurer provides leadership and direction over the activities of staff members of the Finance/Treasury Department and is considered a critical member of the Executive team that has been assembled to successfully address and respond to the myriad of issues that Vemon faces on a daily basis. The Director of Finance/City Treasurer supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with the public and City staff_ ESSENTIAL JOB FUNCTIONS • Manage the Finance Deporitnent through effective planning and fiscal management; provide leadership, direction and guidance in financial strategies and priorities; evaluate and analyze financial data, and recommend and implement solutions; assure the financial activities and procedures are in compliance with all laws, policies, regulations, and accounting standards. • Serve as principal financial advisor to the City Council and City Administrator; provide leadership, direction, and guidance to achieve the City goals of fiscal welFbeing and integrity; interpret concerns, define desired results, develop solutions, communicate status of financial issues, interpret and explain policies and regulations, and assure the efficient delivery of high quality financial services. • Monitor Finance Department operations and internal financial controls; assure the quality of the financial activities, services, and work products; prepare and review statistical analyses to evaluate trends and financial status; develop revenue and expenditure forecasts, and recommend budget adjustments. • Direct, lead, and motivate the Finance staff; plan, prioritize, and assign tasks and projects; monitor work, develop skills, and evaluate performance; meet with team to discuss and resolve workload, special projects, quality standards, customer services, and technical issues; review work, verify the accuracy of financial records, identify corrective actions, and assure required deadlines are met. • Analyze financial information on City operations, evaluate departments' needs and goals, and recommend financial resources; renew and monitor status reports, and recommend appropriate actions; prepare and present financial forecasts and status reports to City Council. • Analyze the City's financial condition and develop plans to assure financial performance meets goals; coordinate development of City budget; monitor budget, revenue, and expenditure trends. • Direct financial reporting, preparation of financial statements, and development of the Comprehensive Annual Financial Report (CAFR); oversee the City's banking, cash and debt management, bond rating, and investment activities; interpret laws, rules, regulations, and guidelines for financial procedures. • Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; monitor and evaluate work load, technical support systems, internal reporting relationships, and interagency issues; identify opportunities for improvement, and develop recommendations- • Coordinate and resolve financial and technical issues with elected officials and outside agencies. THE OW CANDOM The ideal candidate is someone who is well versed in all aspects of the field of municipal finance. The City seeks candidates who have broad municipal or similar public agency experience in budgeting, accounting, municipal bonds, debt management, and other public agency financing initiatives. The Citys next Director of Finance will also have a record of proven success in evaluating business processes and introducing innovative solutions through the use of technology and best practices. The City seeks an individual who brings new, fresh and innovative ideas, is motivated to create change, and is committed to a philosophy of elhical, transparent, and cusromercentered service delivery. He/She should be a team player who is open and approachable; able to identify, select and motivate subordinate staff; and can actively manage Department operations. Furthermore, he/she should be responsive, in a timely manner, to requests from the City Council, City Administrator, Department Heads and the public. REOUIRED TRAINING, EDUC47M AND EXPMENCE Bachelor's Degree in Accounting, Finance, or Business Administration; AND seven years of experience managing public sector financial operations. Moster's Degree in Finance or Business Administration is desirable. LICENSE AND CERIIHCATION REQUIREMENTS Possession of a valid State of California driver's license is required. Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation is preferred. COMPENSAlION The current monthly salary range for this position is approximately $15 931 - $19,364. Salary placement within the established salary range depends upon qualifications. In addition, benefits provided include: vacation, holiday, sick, and administrative leave; life insurance; and medical, dental, and vision insurance that are provided in an aggregate allowance of up to $1,853.68 per month for family coverage. This position also receives a $400 per month auto allowance. Pretax supplemental insurance plans are offered through AFLAC, Colonial Life, and Mutual of Omaha; there is an option to participate in a Section 125 IRS Plan for reimbursement of dependent care and medical costs; retirement offered through the California Public Employees Retirement System (COIPERS), with a 2.7%at 55 formula for classic members (classic employees currently pay an 8% contribution) and a 2% at 62 retirement formula for new members (currently new employees pay a 5.75% contribution); 457 deferred compensation plan available at employee cost, the City does not participate in Social Security; credit union membership also available. The City has a 4/10 work schedule. Completed application packets will be reviewed and those whose qualifications best meet, or exceed, the requirements of the position and appear to best meet the needs of the City will be invited to participate in the selection process. A complete application packet must include a cover letter, resume and completed City of Vernon online application. Resumes are not accepted in lieu of City applications. For a complete job description please visit our website at vrww-citydverno uorg Tentalive inkrview dales: Initial interviews are tentatively scheduled for August 29, 2019. HOW TO APPLY For an opportunity to work for an outstanding, dynamic, and progressive City committed to establishing itself as a model for good governance, please visit our website at wwwA%fo1vernon-org and apply online. The City of Vernon is an Equal Oopoauniy Employer Filing Deadline: Application materials must be submitted online no later than 11:59 p.m. August 11, 2019 If you have any questions F VFRM or would like additional 4 'yam "• information about this exciting Gy career opportunity, please . r. contact Michael Earl, Director of Human Resources, at +"�LeceL{ r*avyR�v 1323) 583-8811 ext. 239 or mearlOci.vernon.m. us. EXHIBIT B AT -WILL EMPLOYMENT AGREEMENT (NON -SAFETY) BETWEEN THE CITY OF VERNON AND SCOTT W ILLIAMS This Agreement is between the City of Vernon ("City') and Scott Williams ("Employee"). Recitals City desires to employ Employee as an at -will employee in the position of Director of Finance/City Treasurer. Employee desires to be the Director of Finance/City Treasurer and acknowledges that such employment is at -will. The City Administrator, pursuant to the authority granted by the City of Vernon Charter and City Council, agrees to hire Employee, as an at -will employee, subject to the terms and conditions identified below. AGREEMENT Section 1: TERM The effective date of this Agreement shall be November 4, 2019. Either party may terminate this Agreement pursuant to the provisions set forth below. Employee is an at -will employee and may be terminated, with or without cause, upon thirty (30) days written notice. Employee may resign with thirty (30) days advance notice as set forth in Section 8 below. Section 2: DUTIES A. City engages Employee as the Director of Finance/City Treasurer to perform the functions and duties specified in the job description for the position (Attachment "A", incorporated herein by this reference), as the same may be modified by the City Administrator, from time to time, and to perform such other legally permissible and proper duties and functions as the City Administrator shall, from time to time, assign. B. Employee agrees that to the best of his ability and experience that he will at all times conscientiously perform the duties and obligations required, either express or implied, by the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of Vernon and the laws and regulations of the State of California and the United States. C. As a public employee, Employee is required to work a full and complete work week pursuant to the established work schedule as determined by the City Administrator, and devote whatever time is necessary to fulfill the employment responsibilities and duties as identified in this Agreement. D. During the term of this Agreement, Employee is required to have and maintain a valid California Drivers license. E. Employee acknowledges that in connection with the performance of his duties, he will obtain information from City employees and third parties that is of a confidential nature. Employee agrees that he will not disclose such confidential information other than to officers and employees of the City who have been authorized to have access to such information. Employee further agrees that if he has a question as to the confidentiality of information obtained in the course of his employment, he will contact the City Attorney for advice. Section 3: EXCLUSIVE EMPLOYMENT Employee agrees to focus his professional time, ability and attention to City business during the term of this Agreement. Consequently, Employee agrees not to engage in any other business pursuits, whatsoever, directly or indirectly, render any services of a business, commercial, or professional nature to any other person or organization, for compensation, without the prior written consent of the City Administrator. This does not preclude Employee from volunteering his services to other entities or individuals as long as such volunteer services are not in conflict with the services to be provided by Employee under this Agreement. Section 4: COMPENSATION As compensation for the services to be rendered by Employee, City agrees to pay Employee a base starting salary of no less than $16,408, per month, payable in twenty-six (26) biweekly installments at the same time as other employees of the City are paid and subject to customary withholding. Salary adjustments (merit increases), if any, in Employee's salary during the term of this Agreement shall be at the sole discretion of the City Administrator based upon the City Administrators evaluation of Employee's job performance and within the base salary range established by the City Council or as otherwise approved by the City Council. Any and all adjustments shall be in accordance with City personnel policies and procedures. Employee's salary shall be reflected in the City's publicly available salary schedule. Section 5: BENEFITS A. Retirement As an employee of the City of Vernon, Employee will be enrolled in the California Public Employees Retirement System (PERS) retirement plan, as such plan may be amended by the City Council. As of the date of this employment agreement, such plan includes the 2.7% at 55 benefit formula for "classic" miscellaneous employees or the 2.0% at 62 benefit formula for "new" miscellaneous employees. The Employee pays for the employee contribution to PERS. B. Other Executive Management Benefits Employee shall receive all benefits specked by the then current Resolutions of the City Council of Vernon for Executive Management Staff, including, without limitation, those related to Vacation, Administrative Leave, Holidays, Sick Leave, Medical and Dental Insurance, Life Insurance, Flexible Benefits Plans, Vision Care, Other Leaves, and Deferred Compensation, and other types of leave in accordance with the Personnel Policies and Procedures Manual. Section 6: TERMINATION AND SEVERANCE PAY A. Employee is an at -will employee and serves at the will and pleasure of the City Administrator and may be terminated at any time, without cause, subject to the conditions of paragraphs B and C of this section. B. In the event that Employee is terminated by the City Administrator for reasons other than physical or mental incapacity, and other than those reasons noted in paragraph -2- E, below, the City agrees to pay the employee a severance amount equal to six (6) months of base salary. C. To be eligible for severance pay, as identified in paragraph B, of this section, Employee shall fulfill all of his obligations under this Agreement and shall sign a severance agreement and release of all claims against the City. D. All severance payments shall be paid within thirty (30) calendar days of the date Employee executes the severance agreement and release of claims against the City. E. Notwithstanding paragraphs A, B and C, above, if Employee resigns or retires, or is terminated due to insubordination, incapacity, dereliction of duty, violation of the City's Alcohol and Drug -Free Workplace Policy III-1, conviction of a crime involving moral turpitude or involving personal gain to him or abuse of his office or position or any felony or for a breach of this Agreement, City shall have no obligation to pay any severance provided in this section. Furthermore, Employee agrees that any severance provided shall be fully reimbursed to the City K the Employee is convicted of a crime involving an abuse of his office or position. F. Upon termination, Employee shall be paid for all earned, but unused, vacation time. Section 7: ABUSE OF OFFICE OR POSITION If Employee is paid leave salary during a pending investigation, any salary provided for that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position. If Employee is provided funds for any legal criminal defense during his employment with the City, any funds provided for that purpose shall be fully reimbursed to the City if the Employee is convicted of a crime involving an abuse of his office or position. If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position. Section 8: RESIGNATION I RETIREMENT Employee may resign at any time. Employee may retire, provided he is eligible for retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written notice of the effective date of his resignation or retirement. In the event Employee retires or resigns, Employee shall be entitled to payment for earned, but unused, vacation time, but not to severance pay as delineated in Section 6, paragraph B, above. Section 9: DISABILITY If Employee is permanently disabled or otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days beyond any earned sick leave, City shall have the option to terminate this Agreement; however, the City's option to terminate under this Section shall be limited by its obligation to engage in the interactive process for reasonable accommodations and to provide reasonable accommodations as required by law. Nothing in this Section shall be construed to limit or restrict Employee's benefits or rights under workers' compensation or the Public Employees Retirement System ("PERS-). 3- However, an employee terminated under this section is not eligible for severance pay, as delineated in Section 6 of this Agreement. In cases of disability, Employee shall be compensated for any earned, but unused, vacation leave. Section 10: GENERAL PROVISIONS A. Notice Any notices required by this Agreement shall be in writing and either delivered in person or by first class, certified, return receipt requested US Mail with postage prepaid. Such notice shall be addressed as follows: TO CITY: City Administrator City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 TO EMPLOYEE: Scott Williams [Deliver to last updated address in personnel file] Entire Agreement The text of this Agreement shall constitute the entire and exclusive agreement between the parties. All prior oral or written communications understanding or agreements between the parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or modification to this Agreement may be made except by a written agreement signed by the Employee and the City Administrator and approved as to form by the City Attorney. Assignment This Agreement is not assignable by either the City or Employee. Severability In the event that any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portions of this Agreement. E. Effect of Waiver The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions in this Agreement by the other party shall not be deemed a waiver of that term, covenant or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other time or times. F. Jurisdiction -4- Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Los Angeles County, California. Employee expressly waives any right to remove any such action from Los Angeles County. G. Effective Date This Agreement shall take effect on November 4, 2019. [Signatures Begin on Next Page]. -5- IN WITNESS WHEREOF, the City of Vernon has caused this Agreement to be signed and executed on its behalf by its City Administrator, and executed by the Employee. City of Vernon, a California charter City and California municipal corporation Dated: By: Carlos R. Fandino Jr., City Administrator ATTEST: Lisa M. Pope, City Clerk Approved as to form: Hema Patel, City Attorney -6- In signing this Agreement, Employee understands and agrees that his employment status is that of an at -will employee and that his rights to employment with the City are governed by the terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of the City of Vernon which might otherwise apply to employees of the City. Employee further acknowledges that he was given the opportunity to consult with an attorney prior to signing this Agreement. Dated: Signed: Employee -7- ATTACHMENT A Job Description JOB DESCRIPTION Director of Finance/City Treasurer Date Prepared: March 2014 Class Code: 1210 SUMMARY: Under limited supervision, performs complex management and technical duties as the Finance Director and City Treasurer, with responsibility for maintaining fiscal stability and safeguarding the assets of the City; provides financial advice to the City Administrator and City Council; manages assigned personnel, and assures that financial activities are in compliance with state and federal regulations, and City policies. ESSENTIAL FUNCTIONS: — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this Gass; employees maybe assigned duties which am not listed below: reasonable accommodations will be made as required. Thejob descnption does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Manages the Finance Department through effective planning and fiscal management; provides leadership, direction and guidance in financial strategies and priorities; evaluates and analyzes financial data, and recommends and implements solutions; assures the financial activities and procedures are in compliance with all laws, policies, regulations, and accounting standards. • Serves as principal financial advisor to the City Council and City Administrator; provides leadership, direction, and guidance to achieve the City goals of fiscal well-being and integrity; interprets concerns, defines desired results, develops solutions, communicates status of financial issues, interprets and explains policies and regulations, and assures the efficient delivery of high quality financial services. • Monitors Finance Department operations and internal financial controls; assures the quality of the financial activities, services, and work products; prepares and reviews statistical analyses to evaluate trends and financial status; develops revenue and expenditure forecasts, and recommends budget adjustments. • Directs, leads, and motivates the Finance staff; plans, prioritizes, and assigns tasks and projects; monitors work, develops skills, and evaluates performance; meets with team to discuss and resolve workload, special projects, quality standards, customer services, and technical issues; reviews work, verifies the accuracy of financial records, identifies corrective actions, and assures required deadlines are met. • Analyzes financial information on City operations, evaluates departments' needs and goals, and recommends financial resources; reviews and monitors status reports, and recommends appropriate actions; prepares and presents financial forecasts and status reports to City Council. • Analyzes the City's financial condition and develops plans to assure financial performance meets goals; coordinates development of City budget; monitors budget, revenue, and expenditure trends. • Directs financial reporting, preparation of financial statements, and development of the Comprehensive Annual Financial Report (CAFR); oversees the City's banking, cash and debt management, bond rating, and investment activities; interprets laws, rules, regulations, and guidelines for financial procedures. • Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; monitors and evaluates work load, technical support systems, internal reporting relationships, and inter- agency issues; identities opportunities for improvement, and develops recommendations. • Coordinates and resolves financial and technical issues with elected officials and outside agencies. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work - related issues and City information; performs other duties as required or assigned. Director of FinancelCity Treasurer Vemon CA 1of2 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Bachelor's Degree in Accounting, Finance, or Business Administration; AND seven years of experience managing public sector financial operations. Master's Degree in Finance or Business Administration is desirable. Knowledge of: • City organization, operations, policies, and procedures. • Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Government Finance Officers Association (GFOA) standards, recommended practices and policies, rules and regulatory reporting requirements. • Generally Accepted Accounting Principles for Public Sector financial management, including payroll, treasury, grant funds, and public debt management. • Federal and state laws and statutes governing municipal operations, public records, and open meetings. • Legal, ethical, and professional rules of conduct for municipal finance officers. • Principles and practices of administrative management, including personnel rules, procurement, contract management, risk management, and employee supervision. • Record keeping and file maintenance principles and procedures. • General ledger and account reconciliation standards. Skill in: • Analyzing problems, defining complex issues, identifying aftemative solutions, projecting consequences of proposed actions, and implementing recommendations to support goals and build the organization. • Effectively managing and leading staff, and delegating tasks and authority. • Assessing and prioritizing multiple tasks, projects and demands. • Reading, interpreting, understanding and applying accounting standards and procedures, applicable federal and state rules and regulations, and City policies and procedures. • Analyzing City needs and prioritizing and promoting financial strategies to meet future needs. • Monitoring and interpreting financial documents, and assuring compliance with all regulatory requirements governing municipal financial activities. • Analyzing financial issues, evaluating alternatives, and developing recommendations and strategies. • Using initiative and independent judgment within established procedural guidelines. • Reviewing interrelated financial and technical records, and identifying and reconciling errors. • Operating a personal computer utilizing standard and specialized software. • Establishing and maintaining cooperative working relationships with co-workers. • Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Drivers License is required. Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation is preferred. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Director of Fina�ICiq Treasurer Vemon CA 2 of 2 TRANSMITTAL COMMUNICATION of "Oe� �It non OFFICE OF THE CITY CLERK 4305 Santa Fe Avenue, Vemon, California 90058 Telephone (323) 583-88i1 November 4, 2019 Scott Williams, Director of Finance/City Treasurer City of Vernon — Finance Department 4305 Santa Fe Avenue Vernon, CA 90058 Re: At -Will Employment Agreement — Director of Finance/City Treasurer Dear Mr. Williams: Transmitted herewith is a copy of the original fully executed employment agreement, approved by City Council on October 15, 2019. If you have any questions regarding this matter, please call Michael Earl at (323) 583-881 I ext. 239. Very tin ly yours, Deborah R. Juarez Records Management Assistant Enclosure c: Michael Earl Joaquin Leon Resolution No. 2019-45 Agreement File No. 19-121 EXchWvely Itldustriaf FULLY EXECUTED AGREEMENT SIGNATURE ROUTING FORM CONTRACTOR: Scott Williams CONTRACT PURPOSE: At -Will Employment Agreement for Director of Finance/City Treasurer CONTRACT IS: ❑ FEDERAL ❑ PREVAILING WAGE ❑ COMPETf17VE SELECTION & NOTICED RFP ❑ COMPETITIVE BID & NOTICED INVITATION TO BID ❑ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED) AERVICES D MATERIALS &'BUDGETED ❑ NOT BUDGETED TOTAL CONTRACT VALUE: $196.901 00 (Annual Salary) Charge Acm. No(s) 011.1004.501010 Amendment Value $ ❑ Contract is an Amendment to Eden Contract No. (if applicable) RESPONSIBLE DEPARTMENT PERSON: Michael Earl PHONE: ext. 239 AUTHORIZATION: M Approved by Council on 10/15/2019 (Check one and attach Resolution No. 2019-45 (if applicable) supporting documentation) ❑ Approved by City Administrator on ❑ Approved by Finance Director on ROUTING SEQUENCE: (Please Follow In Order) Initials Date (1) Responsible Department Person Certifies compliancea with Competitive Bidding and Purchasing Ordinance, obtains approval from City Council/City Administrator/Finance Director, and obtains approval as to form from the City Attorney's Office, assembles two (2) originals of contract, obtains proper signatures from contractor/consultant pursuant to the signature requirements, obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the City's website (if applicable), enters contract into Eden once routing process is complete. (2) Liability and Claims 1--� tbv� Approves insurance and sureties, if bonds required. gal -pi, ^'�X (3) Finance (Purchasing) Ci- 1" �o Checks compliance with Competitive Bidding & Living Wage Ordinances and reflected in current budget. (4) City yesAttorney ns � �'U� Approves contract as to form. / (5)City docutory (00 Signs document on behalf of City. (6) City Clerk 4) �wl9 Attests signatures, numbers and files contract, enters contract documents (executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche, transmits duplicate original to contractor/consultant, notifies Responsible Department Person, and notifies any "consultant" of duties to file Form 700, if applicable. ar. soav AT -WILL EMPLOYMENT AGREEMENT (NON -SAFETY) BETWEEN THE CITY OF VERNON AND SCOTT WILLIAMS This Agreement is between the City of Vernon ("City") and Scott Williams ("Employee"). Recitals City desires to employ Employee as an at -will employee in the position of Director of Finance/City Treasurer. Employee desires to be the Director of Finance/City Treasurer and acknowledges that such employment is at -will. The City Administrator, pursuant to the authority granted by the City of Vernon Charter and City Council, agrees to hire Employee, as an at -will employee, subject to the terms and conditions identified below. AGREEMENT Section 1: TERM The effective date of this Agreement shall be November 4, 2019. Either party may terminate this Agreement pursuant to the provisions set forth below. Employee is an at -will employee and may be terminated, with or without cause, upon thirty (30) days written notice. Employee may resign with thirty (30) days advance notice as set forth in Section 8 below. Section 2: DUTIES A. City engages Employee as the Director of Finance/City Treasurer to perform the functions and duties specked in the job description for the position (Attachment "A", incorporated herein by this reference), as the same may be modified by the City Administrator, from time to time, and to perform such other legally permissible and proper duties and functions as the City Administrator shall, from time to time, assign. B. Employee agrees that to the best of his ability and experience that he will at all times conscientiously perform the duties and obligations required, either express or implied, by the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of Vernon and the laws and regulations of the State of California and the United States. C. As a public employee, Employee is required to work a full and complete work week pursuant to the established work schedule as determined by the City Administrator, and devote whatever time is necessary to full the employment responsibilities and duties as identified in this Agreement. D. During the term of this Agreement, Employee is required to have and maintain a valid California Driver's license. E. Employee acknowledges that in connection with the performance of his duties, he will obtain information from City employees and third parties that is of a confidential nature. Employee agrees that he will not disclose such confidential information other than to officers and employees of the City who have been authorized to have access to such information. Employee further agrees that if he has a question as to the confidentiality of information obtained in the course of his employment, he will contact the City Attorney for advice. Section 3: EXCLUSIVE EMPLOYMENT Employee agrees to focus his professional time, ability and attention to City business during the term of this Agreement. Consequently, Employee agrees not to engage in any other business pursuits, whatsoever, directly or indirectly, render any services of a business, commercial, or professional nature to any other person or organization, for compensation, without the prior written consent of the City Administrator. This does not preclude Employee from volunteering his services to other entities or individuals as long as such volunteer services are not in conflict with the services to be provided by Employee under this Agreement. Section 4: COMPENSATION As compensation for the services to be rendered by Employee, City agrees to pay Employee a base starting salary of no less than $16,408, per month, payable in twenty-six (26) biweekly installments at the same time as other employees of the City are paid and subject to customary withholding. Salary adjustments (merit increases), if any, in Employee's salary during the term of this Agreement shall be at the sole discretion of the City Administrator based upon the City Administrators evaluation of Employee's job performance and within the base salary range established by the City Council or as otherwise approved by the City Council. Any and all adjustments shall be in accordance with City personnel policies and procedures. Employee's salary shall be reflected in the City's publicly available salary schedule. Section 5: BENEFITS A. Retirement As an employee of the City of Vernon, Employee will be enrolled in the California Public Employees Retirement System (PERS) retirement plan, as such plan may be amended by the City Council. As of the date of this employment agreement, such plan includes the 2.7% at 55 benefit formula for "classic" miscellaneous employees or the 2.0% at 62 benefit formula for "new" miscellaneous employees. The Employee pays for the employee contribution to PERS. B. Other Executive Management Benefits Employee shall receive all benefits specified by the then current Resolutions of the City Council of Vernon for Executive Management Staff, including, without limitation, those related to Vacation, Administrative Leave, Holidays, Sick Leave, Medical and Dental Insurance, Life Insurance, Flexible Benefits Plans, Vision Care, Other Leaves, and Deferred Compensation, and other types of leave in accordance with the Personnel Policies and Procedures Manual. Section 6: TERMINATION AND SEVERANCE PAY A. Employee is an at -will employee and serves at the will and pleasure of the City Administrator and may be terminated at any time, without cause, subject to the conditions of paragraphs B and C of this section. B. In the event that Employee is terminated by the City Administrator for reasons other than physical or mental incapacity, and other than those reasons noted in paragraph E, below, the City agrees to pay the employee a severance amount equal to six (6) months of base salary. C. To be eligible for severance pay, as identified in paragraph B, of this section, Employee shall full all of his obligations under this Agreement and shall sign a severance agreement and release of all claims against the City. D. All severance payments shall be paid within thirty (30) calendar days of the date Employee executes the severance agreement and release of claims against the City. E. Notwithstanding paragraphs A, B and C, above, if Employee resigns or retires, or is terminated due to insubordination, incapacity, dereliction of duty, violation of the City's Alcohol and Drug -Free Workplace Policy III-1. conviction of a crime involving moral turpitude or involving personal gain to him or abuse of his office or position or any felony or for a breach of this Agreement, City shall have no obligation to pay any severance provided in this section. Furthermore, Employee agrees that any severance provided shall be fully reimbursed to the City if the Employee is convicted of a crime involving an abuse of his office or position. F. Upon termination, Employee shall be paid for all earned, but unused, vacation time. Section 7: ABUSE OF OFFICE OR POSITION If Employee is paid leave salary during a pending investigation, any salary provided for that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position. If Employee is provided funds for any legal criminal defense during his employment with the City, any funds provided for that purpose shall be fully reimbursed to the City if the Employee is convicted of a crime involving an abuse of his office or position. If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position. Section 8: RESIGNATION I RETIREMENT Employee may resign at any time. Employee may retire, provided he is eligible for retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written notice of the effective dale of his resignation or retirement. In the event Employee retires or resigns, Employee shall be entitled to payment for earned, but unused, vacation time, but not to severance pay as delineated in Section 6, paragraph B, above. Section 9: DISABILITY If Employee is permanently disabled or otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days beyond any earned sick leave, City shall have the option to terminate this Agreement; however, the City's option to terminate under this Section shall be limited by its obligation to engage in the interactive process for reasonable accommodations and to provide reasonable accommodations as required by law. Nothing in this Section shall be construed to limit or restrict Employee's benefits or rights under workers' compensation or the Public Employees Retirement System ("PERS"). -3- However, an employee terminated under this section is not eligible for severance pay, as delineated in Section 6 of this Agreement. In cases of disability, Employee shall be compensated for any earned, but unused, vacation leave. Section 10: GENERAL PROVISIONS A. Notice Any notices required by this Agreement shall be in writing and either delivered in person or by first class, certified, return receipt requested US Mail with postage prepaid. Such notice shall be addressed as follows: TO CITY: City Administrator City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 TO EMPLOYEE: Scott Williams [Deliver to last updated address in personnel file] Entire Agreement The text of this Agreement shall constitute the entire and exclusive agreement between the parties. All prior oral or written communications understanding or agreements between the parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or modification to this Agreement may be made except by a written agreement signed by the Employee and the City Administrator and approved as to form by the City Attorney. Assignment This Agreement is not assignable by either the City or Employee. Severability In the event that any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portions of this Agreement. E. Effect of Waiver The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions in this Agreement by the other party shall not be deemed a waiver of that term, covenant or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other time or times. F. Jurisdiction -a- Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Los Angeles County, California. Employee expressly waives any right to remove any such action from Los Angeles County. G. Effective Date This Agreement shall take effect on November 4, 2019. [Signatures Begin on Next Page]. 5_ IN WITNESS WHEREOF, the City of Vernon has caused this Agreement to be signed and executed on its behalf by its City Administrator, and executed by the Employee. Dated: City of Vernon, a California charter City and California municipal torpor tion By: Cado n ino J ., City 11inistrator -6- ATTEST: //--yy n � / n Y LisavM Pope, City C rk Ap ve s to form: He r a a d mey In signing this Agreement, Employee understands and agrees that his employment status is that of an at -will employee and that his rights to employment with the City are governed by the terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of the City of Vernon which might otherwise apply to employees of the City. Employee further acknowledges that he was given the opportunity to consult with an attorney prior to signing this Agreement. Signed: Dated: 2 0 Employee 7- JOB DESCRIPTION Director of Finance/City Treasurer Date Prepared: March 2014 Class Code: 1210 SUMMARY: Under limited supervision, performs complex management and technical duties as the Finance Director and City Treasurer, with responsibility for maintaining fiscal stability and safeguarding the assets of the City; provides financial advice to the City Administrator and City Council; manages assigned personnel, and assures that financial activities are in compliance with state and federal regulations, and City policies. ESSENTIAL FUNCTIONS: — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following repmsenlati to duties, knowledge, and skills. This is not a campiehensiw luting of all functions and duties performed by incumbents of this class; employees maybe assigned duties which are not listed bebw; reasonable accommodations will be made as required. Thejob deschption does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include. but are not limited to. the Allowing: • Manages the Finance Department through effective planning and fiscal management; provides leadership, direction and guidance in financial strategies and priorities; evaluates and analyzes financial data, and recommends and implements solutions; assures the financial activities and procedures are in compliance with all laws, policies, regulations, and accounting standards. • Serves as principal financial advisor to the City Council and City Administrator, provides leadership, direction, and guidance to achieve the City goals of fiscal well-being and integrity; interprets concerns, defines desired results, develops solutions, communicates status of financial issues, interprets and explains policies and regulations, and assures the efficient delivery of high quality financial services. • Monitors Finance Department operations and internal financial controls; assures the quality of the financial activities, services, and work products; prepares and reviews statistical analyses to evaluate trends and financial status; develops revenue and expenditure forecasts, and recommends budget adjustments. • Directs, leads, and motivates the Finance staff; plans, prioritizes, and assigns tasks and projects; monitors work, develops skills, and evaluates performance; meets with team to discuss and resolve workload, special projects, quality standards, customer services, and technical issues; reviews work, verifies the accuracy of financial records, identifies corrective actions, and assures required deadlines are met. • Analyzes financial information on City operations, evaluates departments' needs and goals, and recommends financial resources; reviews and monitors status reports, and recommends appropriate actions; prepares and presents financial forecasts and status reports to City Council. • Analyzes the City's financial condition and develops plans to assure financial performance meets goals; coordinates development of City budget; monitors budget, revenue, and expenditure trends. • Directs financial reporting, preparation of financial statements, and development of the Comprehensive Annual Financial Report (CAFR); oversees the City's banking, cash and debt management, bond rating, and investment activities; interprets laws, rules, regulations, and guidelines for financial procedures. • Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; monitors and evaluates work load, technical support systems, internal reporting relationships, and inter- agency issues; identifies opportunities for improvement, and develops recommendations. • Coordinates and resolves financial and technical issues with elected officials and outside agencies. • Supports the relationship between the City of Vemon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work - related issues and City information; performs other duties as required or assigned. Director of FinancelCity Treasurer Vemon CA 1 of 2 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Bachelors Degree in Accounting, Finance, or Business Administration; AND seven years of experience managing public sector financial operations. Masters Degree in Finance or Business Administration is desirable. Knowledge of: • City organization, operations, policies, and procedures. • Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Government Finance Officers Association (GFOA) standards, recommended practices and policies, rules and regulatory reporting requirements. • Generally Accepted Accounting Principles for Public Sector financial management, including payroll, treasury, grant funds, and public debt management. • Federal and state laws and statutes governing municipal operations, public records, and open meetings. • Legal, ethical, and professional rules of conduct for municipal finance officers. • Principles and practices of administrative management, including personnel rules, procurement, contract management, risk management, and employee supervision. • Record keeping and file maintenance principles and procedures. • General ledger and account reconciliation standards. Skill in: • Analyzing problems, defining complex issues, identifying aftemative solutions, projecting consequences of proposed actions, and implementing recommendations to support goals and build the organization. • Effectively managing and leading staff, and delegating tasks and authority. - • Assessing and prioritizing multiple tasks, projects and demands. • Reading, interpreting, understanding and applying accounting standards and procedures, applicable federal and state rules and regulations, and City policies and procedures. • Analyzing City needs and prioritizing and promoting financial strategies to meet future needs. • Monitoring and interpreting financial documents, and assuring Compliance with all regulatory requirements governing municipal financial activities. • Analyzing financial issues, evaluating alternatives, and developing recommendations and strategies. • Using initiative and independent judgment within established procedural guidelines. • Reviewing interrelated financial and technical records, and identifying and reconciling errors. • Operating a personal computer utilizing standard and specialized software. • Establishing and maintaining cooperative working relationships with co-workers. • Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Drivers License is required. Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) designation is preferred. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Direclar M FinanWCity Treasurer Vemon CA 2 Dr 2 STAFF REPORT AGENDA APPROVED 10/15/19, SD City Council Agenda Item Report Agenda Item No. COV-464-2019 Submitted by: Michael Earl Submitting Department: City Administration Meeting Date: October 15, 2019 SUBJECT A Resolution Appointing Scott Williams to Serve as Director of Fiance/City Treasurer and Approving and Authorizing the Execution of Related At -Will Employment Agreement Recommendation: A. Find that approval of the proposed action's exempt from California Environmental Quality Act (CEQA) review, because they are administrative activities that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a "project" as defied by CEQA Guidelines section 15378; and B. Adopt the attached resolution appointing Scott Williams to serve as Director ofFrence/City Treasurer of the City of Vernon effective November 4, 2019, and approving and authoring the execution of a related at -will employment agreement. Background: The Director of Finance/City Treasurer position became vacant effective July 23, 2019, upon the retirement of the previous Director/Treasurer. The recruitment period to find a penranent replacement began July 5, 2019 and ran through August 11, 2019. The City received applications and resumes from forty -ore candidates who met the mininum qualifications for the position. From those forty-one candidates, nine were determined to be the most highly qualified and were invited to participate in the interview process which was conducted on September 23, 2019. Seven candidates appeared for the interviews and were evaluated by two interview panels; one consisting of outside raters with technical expertise in municipal fiance and the other panel consisting of the Human Resources Director, City Attorney, and City Administrator. At the conclusion of the interviews both panels recommended two fish candidates for fiat er consideration. Additional interviews with the two ford candidates were conducted on September 25 and September 26, 2019. The City Administrator is recommending the appointment of Scott W tltiarns to the position of Director ofFiannce/City Treasurer for the C'ty of Vemon. CANDIDATE BACKGROUND Scott Williams has more than eleven years of experience in the field of public fiance working for a variety of City, County, and University organizations. He also has approximately six years of fm mial operations experience in the private sector including three years running his own business enterprise and financial consulting firm Most recently, Mr. Williams has served as the Administrative Services Officer/Finance Director for the City of Signal Hill where he has overseen a full transformation of the Fiume Department operations. Mr. W illens has been responsible for the deployment and implementation of citywide Enterprise Resources Program system, a cost allocation user tee study, and updating of the City's financial policies and procedures. Mr. Williams has a Bachelor's degree in Business Administration from The Master's University, A Masters' Degree from Cal State University Monterrey Bay, and earlier this year obtained his Doctorate degree in Public Administration from California Baptist University. AGENDA APPROVED 10/15/19, SO Mr. W illiarms is to be appointed at step 1 ($16.408) of the established salary range for the Director of Finance/City Treasurer position as listed on the City's publicly available salary schedule and will receive benefits consistent with other e=cuaive management classifications as set forth in the Cty's Fries Benefits and Salary Resohtion. Fiscal Impact: There ism additional fiscal impact resulting from the appointment ofthe Director of Finance/City Treasurer as this is a budgeted position in the Fiance Department 20192020 fiscal year budget. ATTACHMENTS • I. Resoition - Appo'rament of Fiance Director/Ciy Treasurer