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Resolution No. 2020-042 RESOLUTION NO. 2020-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AMENDING EXHIBIT C OF THE CLASSIFICATION AND COMPENSATION PLAN ADOPTED BY RESOLUTION NO. 2020-19 TO ADD NEW CLASSIFICATIONS AND ASSOCIATED SALARY RANGES SECTION 1 . Recitals. A. On June 2. 2020. the City Council adopted Resolution No. 2020-19. as amended by Resolution Nos. 2020-28. 2020-29, and 2020-32, adopting a Citywide Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1). B. Based on review of operational and staffing needs, two new classifications and associated salary ranges. and job descriptions are necessary in the Departments of Public Works and Public Utilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The Classification and Compensation Plan adopted by Resolution No. 2020-19, as amended by Resolution Nos. 2020-28, 2020-29 and 2020-32. is hereby amended to add new classifications and associated compensation for the positions of Code Enforcement Officer and Utilities Program Analyst, as shown in Exhibit A of this Resolution and referred to as Exhibit C of the City's Classification and Compensation Plan. SECTION 4. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 1st day o ecember. 2020. ATTEST: LETICIA LOPEZ. Mayor LISA POPE, City Cle k (seal) APPROVED AS TO FORM: '--7P141 7,71( ARNOLD M. ALVAREZ-GLASMAN. Interim City Attorney Resolution No. 2020-42 Page 2 of 4 I CERTIFY THAT THE FOREGOING RESOLUTION NO. 2020-42 was passed and adopted by the City Council of the City of Vernon at the regular meeting on December 1 . 2020 by the following vote: AYES: 5 Council Members: Davis. Gonzales, Menke. Ybarra. Lopez NOES: 0 ABSENT: 0 ABSTAIN: 0 LISA POPE. City lerk (seal) rJoV VA. City of Vernon Resolution No. 2020-42 (4-4, �i`'':. it o Classification and Compensation Plan Page 3 of 4 id, I IP ��v '! . Teamsters „�y1all.- y t � Exhibit C °(o ,_ J h .4• Fiscal Year: 2020-2021 'PlrE[7 INO Effective December 1, 2020 CLASS El EMPLOYEE PAY {a} {a} CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES GROUP GRADE ANNUAL MONTHLY HOURLY PAY PERIOD PUBLIC WORKS DEPARTMENT 7237 Code Enforcement Officer NE G 22 Step 1 $ 69,330 $ 5,778 $ 33.3317 $ 2,666.54 Step 2 $ 72,797 $ 6,066 $ 34.9983 $ 2,799.87 Step 3 $ 76,436 $ 6,370 $ 36.7483 $ 2,939.86 Step 4 $ 80,258 $ 6,688 $ 38.5857 $ 3,086.86 Step 5 $ 84,271 $ 7,023 $ 40.5150 $ 3,241.20 PUBLIC UTILITIES DEPARTMENT a vision 8132 Utilities Program Analyst NE G 28 Step 1 $ 92,909 $ 7,742 $ 44.6678 $ 3,573.42 Step 2 $ 97,554 $ 8,130 $ 46.9012 $ 3,752.10 Step 3 $ 102,432 $ 8,536 $ 49.2463 $ 3,939.70 Step 4 $ 107,554 $ 8,963 $ 51.7086 $ 4,136.69 Step S $ 112,932 $ 9,411 $ 54.2940 $ 4,343.52 {a}-The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page I of 1 r1pF vF City of Vernon Resolution No. 2020-42 i{ �'`;_ R,�b Classification and Compensation PlanPage 4 of 4 �t. lk• ,l ;; Teamsters • j• -���L, 'T • +� a�I Yyr ,� Exhibit C eo,'' ;16. ,4' Fiscal Year: 2021-2022 ''Vt'tY 1M�J Effective July 4, 2021 CLASS El EMPLOYEE PAY {a} CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES GROUP GRADE ® MONTHLY HOURLY PAY PERIOD PUBUC WORKS DEPARTMENT 7237 Code Enforcement Officer NE G 22 Step 1 $ 71,410 $ 5,951 $ 34.3317 $ 2,746.54 Step 2 $ 74,980 $ 6,248 $ 36.0483 $ 2,883.86 Step 3 $ 78,729 $ 6,561 $ 37.8507 $ 3,028.06 Step 4 $ 82,666 $ 6,889 S 39.7433 $ 3,179.46 Step 5 $ 86,799 $ 7,233 5 41.7304 $ 3,338.43 PUBLIC UTILITIES DEPARTMENT 8132 Utilities Program Analyst NE G 28 Step 1 $ 95,696 $ 7,975 $ 46.0078 $ 3,680.62 Step 2 $ 100,481 $ 8,373 $ 48.3081 $ 3,864.65 Step 3 $ 105,505 $ 8,792 $ 50.7235 $ 4,057.88 Step 4 $ 110,780 $ 9,232 $ 53.2597 $ 4,260.78 Step 5 $ 116,319 $ 9,693 $ 55.9227 $ 4,473.81 (a)-The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 STAFF REPORT City Council Agenda Item Report Agenda Item No. COV-412-2020 Submitted by: Lisette Grizzelle Submitting Department: Human Resources Meeting Date: December 1, 2020 SUBJECT Amendments to the Classification and Compensation Plan Recommendation: A. Approve new job descriptions for the positions of Code Enforcement Officer and Utilities Program Analyst; and B. Adopt Resolution No. 2020-42 amending Exhibit C of the Classification and Compensation Plan, adopted by Resolution No. 2020-19 and as amended by Resolution Nos. 2020-28, 2020-29, and 2020-32 to add new classifications and associated salary ranges. Background: City Departments consistently review their organizational structures and staffing to ensure resource efficiency and seamless service. Based on recent review of operational needs, two new classifications and associated salary ranges, and revised job descriptions are necessary in the Departments of Public Works and Public Utilities. The new positions will augment each department's existing configuration. PUBLIC WORKS Code Enforcement Officer is a single incumbent classification that will conduct a wide range of field work related to enforcement of the City Municipal Code and adopted ordinances. This position is critical to educating property owners and business operators in bringing them into compliance with the codes and ordinances for the safety of their employees and the community and to help improve and maintain the appearance of the City. Establishment of this position will provide a dedicated resource to address community maintenance issues and will improve the response time and service provided by existing building and planning division inspection personnel. The goal in creating this position is to help increase safety, aesthetics, and customer service in Vernon. The recommended salary range for the Code Enforcement Officer classification is Pay Grade G 22 (Monthly Salary$5,778 - $7,023). PUBLIC UTILITIES A new single incumbent classification of Utilities Program Analyst is recommended to assist in Public Utilities with a variety of program management responsibilities primary focused in the Electrical Engineering Division. The incumbent will be responsible for handling the technical processing of Joint Poll Authorization agreement revenues, expenses, and attachments to utility infrastructure. This work has historically been assigned to professional level Engineering staff. However, this work does not require engineering expertise. This will enable Electrical Engineering Staff to focus more on engineering responsibilities and electric capital improvement projects. Additionally, this position will provide program administration for the Citys fiber optic services as well as assist with Requests for Proposals and will be assigned a variety of analytical work throughout the Department. The recommended salary range for the Utilities Program Analyst classification is Pay Grade G 28 (Monthly Salary$7,742 - $9,411). Fiscal Impact: The estimated total annual cost for the Code Enforcement Officer is approximately$78,487, including salary and benefits ($69,330 base salary and $9,157 in benefit costs), resulting in an increase to the department's overall budget. The Public Works Department has sufficient salary savings from vacant positions to fund the proposed new classification and recommended salary. There is no additional cost for the Utilities Program Analyst. The Stormwater Special Projects Analyst incumbent will be reclassified to the Utilities Program Analyst position to more accurately reflect the duties and responsibilities being performed. The salary grade remains the same. Attachments: 1. Code Enforcement Officer Job Description 2. Utilities Program Analyst Job Description 3. Resolution No. 2020-42 ♦.,`.` ,OZ nt T. , 4f JOB DESCRIPTION Code Enforcement Officer Date Prepared: September 2020 Class Code: 7237 SUMMARY: Under basic supervision, to perform technical office duties and a wide range of field work associated with the enforcement of the City's municipal code, and other related codes and adopted ordinances, dealing with code violations including but not limited to, zoning, land use, business license and permitting regulations, building, housing, dangerous buildings, inoperable vehicles, noise, litter, sanitation, weeds and other public nuisance code provisions to ensure compliance with municipal code regulations, local and adopted ordinances, and state and federal laws and regulations. ESSENTIAL FUNCTIONS: -- Essential functions. as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below:reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Conducts field inspections for violations of and ensures compliance with various City codes and ordinances including but not limited to, nuisances, zoning. building codes, property maintenance, weed abatement, inoperable vehicles, substandard housing, dangerous buildings, health and safety, and business license and permits. • Performs zoning, land use and code enforcement inspections; issues written notices of violation, compliance orders and/or administrative and/or misdemeanor citations; serves as a witness regarding any administrative or criminal proceedings and appeals to enforcement cases. • Receives, logs, and investigates complaints and surveys the City for possible code violations. • Inspects dwellings, buildings, vacant lots, businesses and commercial properties for violations of applicable City ordinances, codes, resolutions, regulations and applicable local law. • Prepares reports, case logs and notices regarding related ordinance and code violations. • Performs administrative proceedings, including administrative abatements as required; prepares requests and declarations in support for Inspection and/or Abatement Warrants, as required; and documents and coordinates billing for costs incurred by the City in these efforts, as allowed by law. • Assists in the coordination of inspection activities with other City departments, divisions and outside local, state and federal regulatory agencies. • Assists the public at the permit counter; provides general information; advises and interprets codes to the general public, contractors, engineers, architects and others as required. • Assists in the preparation of new regulations; recommends revisions of existing regulations. • Maintains inspection records, photographs, and documentation on an automated data base. • Maintains public records for public examination. • Attends various seminars and training courses for professional development. • Supports the relationship between the City of Vernon and the general public by demonstrating professional, courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Code Enforcement Officer Vernon CA 1 of 3 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND two (2) years of experience in the area of interpretation, analysis, and enforcement of municipal codes and ordinances, field inspections, investigations and compliant procedures, with extensive public contact experience. Knowledge of: • City laws, organization, operations, policies, and procedures. • Land use, zoning, health and safety and other related codes, ordinances, and regulations. • Investigative and persuasive techniques, effective public contact skills, basic computer operation and report writing skills. • P.C. 832 rules of evidence and related procedures. • Techniques of investigation, including right-of-entry, interviewing and fact finding. • English grammar and methods of report writing. • Basic map reading and related legal descriptions of real property. • General provisions of housing, building. electrical, plumbing, mechanical codes and ordinances, as well as related technical local and state codes and regulations. • Methods of investigation used in code enforcement. • Customer service standards and protocols. Skill in: • Explaining Code regulations, including what constitutes a code violation, and explaining the required underlying correction(s). • Researching, compiling and reviewing moderately technical information related to City land use ordinances. • Maintaining computer and paper records, including receiving and logging complaints with pertinent and relevant information, and prepare reports. • Interpreting applicable City codes, ordinances, resolutions, regulations and policies. • Compiling and reviewing technical information on code violations and investigations, including conducting research and interpreting applicable building plans and permits, land use entitlements, and business license permits, or lack thereof. • Government and legislative due process. • Handling administrative citation and misdemeanor complaint proceedings. • Conducting effective investigations, and properly documenting results of field inspections and findings. • Researching, extracting and retrieving appropriate data from other departments and divisions, and outside agencies. • Following verbal and written instructions and procedures. • Communicating effectively verbally and in writing. • Preparing clear and concise reports, correspondence and other written materials. Dealing professionally, tactfully and courteously with the public. • Coordination with utilities. • Maintaining of all public records for public examination. • Maintaining of inspection records, photographs, and documentation on an automated data base. • Establishing and maintaining cooperative working relationships with supervisors, co-workers, property owners, business owners. building tenants, business and property management, contractors, external public and private organizations and the general public. LICENSE AND CERTIFICATION REQUIREMENTS: Possession of a Level 3 P.C. 832 Peace Officer's Standards and Training (POST) Certificate is required. A valid class C California State Driver's License is required. Code Enforcement Officer Vernon CA 2 of 3 Possession of any combination of California Association of Code Enforcement Officers (CACEO) or American Association of Code Enforcement (AACAE) Zoning Enforcement Officer and Property Maintenance & Housing Inspector certificates are highly desirable. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in primarily in an outdoor work environment where there may be extreme temperatures, exposure to sun, dirt and/or dust, as well as in a normal office environment. May be exposed to dangerous machinery, extreme weather conditions and hazardous chemicals. May be required to climb ladders, work within confined spaces and/or trenches. Code Enforcement Officer Vernon CA 3 of 3 Y JOB DESCRIPTION Utilities Program Analyst Date Prepared: October 2020 Class Code: 8132 SUMMARY: Under general supervision, analyzes, coordinates and administers Department programs and assignments. Performs a variety of experienced journey level analytical, technical, complex and administrative tasks in support of the City's Public Utilities Department; work requires the exercise of independent judgment, analysis, initiative and discretion based on knowledge of administrative policies and procedures and the municipal organization in performing daily activities. ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class: employees may be assigned duties which are not listed below:reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Performs Joint Pole Authorization (JPA) related work tasks including pole replacements, generation of JPA forms, finalization, invoicing and authorization for power and communications attachments; Facilitates and coordinates application and approval process of wireless communication facilities attachments (small cell) to utility owned infrastructure. Keeps records of all JPA transactions, submittals, and correspondence and integrates into work order system as required. Populates Utilities database records based on Final JPAs and as-built drawings. • Prepares, reviews, and distributes monthly invoices for Fiber Optics residential, business, and dark fiber customers. Keep records of existing customers and all fiber optic system records. • Corresponds with potential new Fiber Optics customers and existing customers to address customer service inquires, assists in scheduling of installations, cancelations of service, and processing of new customer applications. Assists in the management of customer accounts. Interfaces on a regular basis with Engineering, Transmission & Distribution Operational Divisions, and Maintenance Divisions of the Public Utilities Department to assist in the development, implementation and administration of goals, objectives, programs, projects, policies and priorities. • Prepares program and project progress reports, tracking and documentation information for management; Maintains departmental records, files and databases, applies and facilitates the record retention program and assists in preparation of a variety of recurring, ad hoc and complex reports and analysis; Assists in preparation of responses to public records act requests. • Participates in department utility delivery services programs and projects; develops, updates, evaluates and reviews work programs, procedures, standards, rules, regulations and submittals for compliance with various industry, department, City, state, and federal requirements. • Assists with field and construction site inspections. • Assists with the process to develop specifications, work scopes and justification for procurement projects including internal memorandum, requests for proposal and requests for bid; Assists with the preparation, evaluation, and editorial review of City memorandum, including selection of competitive bid and competitive selection submittals for utility contracts and equipment. • Facilitates, attends, and participates in division, department, City and utility industry meetings as assigned. • Identifies, recommends, and implements new strategies, ordinances, policies, technical manuals; Assists in development of plans, procedures, mapping and instruction manuals related to assigned area. • Performs a variety of professional level research, administrative, operational and analytical duties in support of assigned division and department; Identifies issues, collects data, analyzes alternatives and makes Utilities Program Analyst Vernon CA 1 of 2 recommendations as to appropriate action, presents reports, participates in special programs, projects and assignments. • Assists in the administrative process of the division and department; Reviews invoices, purchase requisitions, contracts and payables; Coordinates with other divisions and departments as appropriate. • Assists division and department in the processing of staff reports, memos, and other correspondence. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Bachelor's Degree in Engineering, Business Administration, Public Administration or closely related field AND three years of professional level experience in public sector program administration/management, preferably in areas of engineering, regulatory compliance, or capital improvement program management. Knowledge of: • City organization, operations, policies, and procedures. • Principles and practices of project management, records management and methods of evaluating program and contract compliance. • Applicable State and federal codes and regulations governing utility programs and projects. • Records management principles. • Business computers and standard MS Office software applications. • Customer service and public relations methods and practices. • City Code, City Ordinances and Operating Manuals. • Principles and practices of office administration. • Telephone etiquette protocol. Skill in: • Collecting and analyzing data and information to draw logical conclusions and make effective recommendations. • Coordinating special programs and projects in support of utility and administrative operations. • Organizing and maintaining departmental records and filing systems. • Administering contracts and assisting in the management of programs and special projects. • Interpreting and applying state and federal statutes, codes, rules, and regulations. • Communicating effectively both verbally and in writing. • Interpreting and applying state and federal statutes, codes, rules, and regulations. • Operating a personal computer utilizing standard and specialized software. • Establishing and maintaining cooperative working relationships to develop solutions for problems. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License is required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and in internal and external environments and construction sites throughout the City with possibility of exposure to hazardous materials. Utilities Program Analyst Vernon CA 2 of 2