Resolution No. 2021-007RESOLUTION NO. 2021-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON
APROVING AND AUTHORIZING THE EXECUTION OF A GENERAL
SERVICES AGREEMENT BY AND BETWEEN THE CITY OF VERNON
AND THE COUNTY OF LOS ANGELES FOR A FIVE (5) YEAR PERIOD
FROM JULY 1, 2021 TO JUNE 30, 2026
SECTION 1. Recitals.
A. On April 5, 2011, the City Council adopted Resolution No. 2011 -58
approving and authorizing the execution of a public works General Services Agreement
GSA”) between the City of Vernon and the County of Los Angeles (the “County”) for a
five (5) year period from July 1, 2011 to June 30, 2016.
B. On May 3, 2016, the City Council, via minute order, approved and
authorized the renewal of the GSA for a five (5) year period from July 1, 2006 to June 30,
2021.
C. By memorandum dated April 6, 2021, the Director of Public Works has
recommended that the City execute a new GSA with the County for a five (5) year period,
commencing July 1, 2021 through June 30, 2026, to cover miscellaneous public works
services which may be requested by the City on an “as needed” basis , including but not
limited to, bridge design and maintenance, traffic signal timing, predatory animal control,
prosecution of city ordinances, and direct assessment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VERNON AS FOLLOWS:
SECTION 2. The City Council of the City of Vernon hereby finds and determines
that the above recitals are true and correct.
SECTION 3. The City Council hereby approves the General Services Agreement
with the County of Los Angeles, in substantially the same form as the copy which is
attached hereto as Exhibit A.
SECTION 4. The City Council hereby authorizes the Mayor or Mayor Pro-Tem to
execute the Agreement for, and on behalf of, the City of Vernon and the City Clerk, or
Deputy City Clerk, is hereby authorized to attest thereto.
SECTION 5. The City Council of the City of Vernon hereby instructs the City
Administrator, or his designee, to take whatever actions are deemed necessary or
desirable for the purpose of implementing and carrying out the purposes of this Resolution
and the transactions herein approved or authorized, including but not limited to, any non -
substantive changes to the Agreement attached herein.
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Resolution No. 2021-07
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SECTION 6. The City Council of the City of Vernon hereby directs the City Clerk,
or the City Clerk’s designee, to return by April 30, 2021, three signed originals of the
Agreement and a certified copy of this resolution to:
Intergovernmental and External Affairs
Chief Executive Office
723 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
Attention: Patricia Carbajal, Manager – Government Relations
SECTION 7. The City Clerk shall certify the passage and adoption of this
resolution and enter it into the book of original resolutions.
APPROVED AND ADOPTED this 6th day of April, 2021.
LETICIA LOPEZ, Mayor
ATTEST:
LISA POPE, City Clerk
seal)
APPROVED AS TO FORM:
ARNOLD M. ALVAREZ-GLASMAN,
Interim City Attorney
I CERTIFY THAT THE FOREGOING RESOLUTION NO. 2021-07 was passed and
adopted by the City Council of the City of Vernon at the regular meeting on April 6, 2021
by the following vote:
AYES: 5 Council Members: Davis, Gonzales, Menke, Ybarra, Lopez
NOES: 0
ABSENT: 0
ABSTAIN: 0
LISA POPE, City Clerk
seal)
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GENERAL SERVICES AGREEMENT
THIS GENERAL SERVICES AGREEMENT ("Agreement"), dated for purposes of
reference only, June 1, 2021, is made by and between the County of Los Angeles,
hereinafter referred to as the "County", and the City of Vernon, hereinafter referred to as
the "City."
RECITALS:
a) The City is desirous of contracting with the County for the performance by its
appropriate officers and employees of City functions.
b) The County is agreeable to performing such services on the terms and
conditions hereinafter set forth.
c) Such contracts are authorized and provided for by the provisions of Section
56½ of the Charter of the County of Los Angeles and Section 51300, et seq., of the
Government Code.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1.The County agrees, through its officers, agents and employees, to perform
those City functions, which are hereinafter provided for.
2.The City shall pay for such services as are provided under this Agreement
at rates to be determined by the County Auditor-Controller in accordance with the policies
and procedures established by the Board of Supervisors.
These rates shall be readjusted by the County Auditor-Controller annually effective
the first day of July of each year to reflect the cost of such service in accordance with the
policies and procedures for the determination of such rates as adopted by the Board of
Supervisors of County.
3.No County agent, officer or department shall perform for said City any
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function not coming within the scope of the duties of such agent, officer or department in
performing services for the County.
4. No service shall be performed hereunder unless the City shall have
available funds previously appropriated to cover the cost thereof.
5. No function or service shall be performed hereunder by any County agent,
officer or department unless such function or service shall have been requested in writing
by the City on order of the City Council thereof or such officer as it may designate and
approved by the Board of Supervisors of the County, or such officer as it may designate,
and each such service or function shall be performed at the times and under
circumstances which do not interfere with the performance of regular County operations.
6. Whenever the County and City mutually agree as to the necessity for any
such County agent, officer or department to maintain administrative headquarters in the
City, the City shall furnish at its own cost and expense all necessary office space,
furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and
other utilities. In all instances where special supplies, stationery, notices, forms and the
like must be issued in the name of the City, the same shall be supplied by the City at its
expense.
It is expressly understood that in the event a local administrative office is
maintained in the City for any such County agent, officer or department, such quarters
may be used by the County agent, officer or department in connection with the
performance of its duties in territory outside the City and adjacent thereto provided,
however, that the performance of such outside duties shall not be at any additional cost
to the City.
7. All persons employed in the performance of such services and functions for
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the City shall be County agents, officers or employees, and no City employee as such
shall be taken over by the County, and no person employed hereunder shall have any
City pension, civil service, or other status or right.
For the purpose of performing such services and functions, and for the
purpose of giving official status to the performance hereof, every County agent, officer
and employee engaged in performing any such service or function shall be deemed to be
an agent, officer or employee of said City while performing service for the City within the
scope of this agreement.
8. The City shall not be called upon to assume any liability for the direct
payment of any salary, wages or other compensation to any County personnel performing
services hereunder for the City, or any liability other than that provided for in this
agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness arising out of
his or her employment.
9. The parties hereto have executed an Assumption of Liability Agreement
approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity
Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of
these documents the City has signed later in time is currently in effect and hereby made
a part of and incorporated into this agreement as set out in full herein. In the event that
the Board of Supervisors later approves a revised Joint Indemnity Agreement and the
City executes the revised agreement, the subsequent agreement as of its effective date
shall supersede the agreement previously in effect between the parties hereto.
10. Each County agent, officer or department performing any service for the
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City provided for herein shall keep reasonably itemized and in detail work or job records
covering the cost of all services performed, including salary, wages and other
compensation for labor, supervision and planning, plus overhead, the reasonable rental
value of all County-owned machinery and equipment, rental paid for all rented machinery
or equipment, together with the cost of an operator thereof when furnished with said
machinery or equipment, the cost of all machinery and supplies furnished by the County,
reasonable handling charges, and all additional items of expense incidental to the
performance of such function or service.
11. All work done hereunder is subject to the limitations of the provisions of
Section 23008 of the Government Code, and in accordance therewith, before any work
is done or services rendered pursuant hereto, an amount equal to the cost or an amount
10% in excess of the estimated cost must be reserved by the City from its funds to ensure
payment for work, services or materials provided hereunder.
12. The County shall render to the City at the close of each calendar month an
itemized invoice which covers all services performed during said month, and the City shall
pay County therefore within thirty (30) days after date of said invoice.
If such payment is not delivered to the County office which is described on said
invoice within thirty (30) days after the date of the invoice, the County is entitled to recover
interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any
portion thereof calculated from the last day of the month in which the services were
performed.
13. Notwithstanding the provisions of Government Code Section 907, if such
payment is not delivered to the County office which is described on said invoice within
thirty (30) days after the date of the invoice, the County may satisfy such indebtedness,
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including interest thereon, from any funds of any such City on deposit with the County
without giving further notice to said City of County's intention to do so.
14. This Agreement shall become effective on the date herein-above first
mentioned and shall run for a period ending June 30, 2026, and at the option of the City
Council of the City, with the consent of the Board of Supervisors of County, shall be
renewable thereafter for an additional period of not to exceed five (5) years.
15. In the event the City desires to renew this Agreement for said five-year
period, the City Council shall not later than the last day of May 2026, notify the Board of
Supervisors of County that it wishes to renew the same, whereupon the Board of
Supervisors, not later than the last day of June 2026, shall notify the City Council in writing
of its willingness to accept such renewal. Otherwise, such Agreement shall finally
terminate at the end of the aforedescribed period.
Notwithstanding the provisions of this paragraph herein-above set forth, the
County may terminate this Agreement at any time by giving thirty (30) days' prior written
notice to the City. The City may terminate this Agreement as of the first day of July of
any year upon thirty (30) days' prior written notice to the County.
16. This Agreement is designed to cover miscellaneous and sundry services
which may be supplied by the County of Los Angeles and the various departments
thereof. In the event there now exists or there is hereafter adopted a specific contract
between the City and the County with respect to specific services, such contract with
respect to specific services shall be controlling as to the duties and obligations of the
parties anything herein to the contrary notwithstanding, unless such special contract
adopts the provisions hereof by reference.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their duly authorized officers.
Executed this _____________day of ________________________2021.
The City of Vernon,
By _____________________________
Mayor
ATTEST:
City Clerk THE COUNTY OF LOS ANGELES
By_____________________________ By_____________________________
Chair, Board of Supervisors
ATTEST:
CELIA ZAVALA
Executive Officer/Clerk
of the Board of Supervisors
By_____________________________
Deputy
APPROVED AS TO FORM:
RODRIGO CASTRO-SILVA
County Counsel
By ___________________________
Senior Deputy
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City Council Agenda Item Report
Agenda Item No. COV-549-2021
Submitted by: Lissette Melendez
Submitting Department: Public Works
Meeting Date: April 6, 2021
SUBJECT
General Services Agreement with the County of Los Angeles
Recommendation:
Adopt Resolution No. 2021-07 approving and authorizing the execution of a General Services
Agreement by and between the City of Vernon and the County of Los Angeles for a five (5) year period
from July 1, 2021 to June 30, 2026.
Background:
The General Services Agreement between the County of Los Angeles and the City of Vernon was
approved by the City Council under Resolution No. 2011-58 and was renewed via Council approval on
May 3, 2016. The current agreement will expire on June 30, 2021. The County of Los Angeles may
occasionally perform various public works related services for the City under a General Services
Agreement.
Examples of miscellaneous public works services that may be requested by the City on an as-needed,
time-limited basis that are covered under this General Services Agreement include, but are not limited to,
bridge design and maintenance, traffic signal timing, predatory animal control, prosecution of city
ordinances, and direct assessment collection.
The County of Los Angeles has prepared the new General Services Agreement. The Public Works
Department recommends that this proposed agreement be renewed for a five-year period commencing
July 1, 2021 through June 30, 2026. The City Attorney’s office has reviewed and approved the General
Services Agreement.
The County of Los Angeles and the City of Vernon entered into an Assumption of Liability Agreement
dated November 14, 1977 (attached) and a Joint Indemnity Agreement dated October 22, 1991
attached) as referenced in the General Services Agreement. Additionally, the new General Services
Agreement allows the City of Vernon to augment the services provided by the County of Los Angeles in
the future as needs evolve.
Fiscal Impact:
The Public Works Department has budgeted $15,000 in the proposed budget for Fiscal Year 2021/2022
for various Los Angeles County provided public works services.
Attachments:
1. Resolution No. 2021-07
Rev. 6/2017
(Check one and attach
supporting documentation)
SIGNATURE ROUTING FORM
CONTRACTOR: County of Los Angeles
CONTRACT PURPOSE: Various public works services and miscellaneous services as requested by the City of Vernon.
CONTRACT IS: □ FEDERAL □ PREVAILING WAGE □ COMPETITIVE SELECTION & NOTICED RFP
□ COMPETITIVE BID & NOTICED INVITATION TO BID
□ EXEMPT FROM COMPETITIVE PROCESS (APPROVAL ATTACHED)
□ SERVICES □ MATERIALS □ BUDGETED □ NOT BUDGETED
TOTAL CONTRACT VALUE: $ 15,000 Charge Acct. No(s): 011.1043.595200
Amendment Value $ □ Contract is an Amendment to Eden Contract No._____ (if applicable)
RESPONSIBLE DEPARTMENT PERSON: Jazmine Hooks PHONE: ext. 321
AUTHORIZATION: □ Approved by Council on _4/6/21__
Resolution No. 2021-07 (if applicable)
□ Approved by City Administrator on
□ Approved by Finance Director on
ROUTING SEQUENCE: (Please Follow In Order) Initials Date
(1) Responsible Department Person
Certifies compliance with Competitive Bidding and Purchasing Ordinance, ______ ______
obtains approval from City Council/City Administrator/Finance Director, and obtains
approval as to form from the City Attorney’s Office, assembles two (2) originals of contract,
obtains proper signatures from contractor/consultant pursuant to the signature requirements,
obtains insurance & bond documents, notifies IT to remove related RFP/bid notice from the
City’s website (if applicable), enters contract into Eden once routing process is complete.
(2) Liability and Claims
Approves insurance and sureties, if bonds required.
(3) Finance (Purchasing)
Checks compliance with Competitive Bidding & Living Wage Ordinances
and reflected in current budget.
(4) City Attorney
Approves contract as to form.
(5) City Signatory
Signs document on behalf of City.
(6) City Clerk
Attests signatures, numbers and files contract, enters contract documents
(executed contract, supporting documentation, insurance and bonds, etc.) into Laserfiche,
transmits duplicate original to contractor/consultant, notifies Responsible Department Person,
and notifies any “consultant” of duties to file Form 700, if applicable.
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4/13/2021
4/14/2021
4/14/2021
4/14/2021
4/19/2021
4/21/2021
GENERAL SERVICES AGREEMENT
THIS GENERAL SERVICES AGREEMENT ("Agreement"), dated for purposes of
reference only, June 1, 2021, is made by and between the County of Los Angeles,
hereinafter referred to as the "County", and the City of Vernon, hereinafter referred to as
the "City."
RECITALS:
(a) The City is desirous of contracting with the County for the performance by its
appropriate officers and employees of City functions.
(b) The County is agreeable to performing such services on the terms and
conditions hereinafter set forth.
(c) Such contracts are authorized and provided for by the provisions of Section
56'/z of the Charter of the County of Los Angeles and Section 51300, et seq., of the
Government Code.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. The County agrees, through its officers, agents and employees, to perform
those City functions, which are hereinafter provided for.
2. The City shall pay for such services as are provided under this Agreement
at rates to be determined by the County Auditor-Controller in accordance with the policies
and procedures established by the Board of Supervisors.
These rates shall be readjusted by the County Auditor-Controller annually effective
the first day of July of each year to reflect the cost of such service in accordance with the
policies and procedures for the determination of such rates as adopted by the Board of
Supervisors of County.
3. No County agent, officer or department shall perform for said City any
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function not coming within the scope of the duties of such agent, officer or department in
performing services for the County.
4. No service shall be performed hereunder unless the City shall have
available funds previously appropriated to cover the cost thereof.
5. No function or service shall be performed hereunder by any County agent,
officer or department unless such function or service shall have been requested in writing
by the City on order of the City Council thereof or such officer as it may designate and
approved by the Board of Supervisors of the County, or such officer as it may designate,
and each such service or function shall be performed at the times and under
circumstances which do not interfere with the performance of regular County operations.
6. Whenever the County and City mutually agree as to the necessity for any
such County agent, officer or department to maintain administrative headquarters in the
City, the City shall furnish at its own cost and expense all necessary office space,
furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and
other utilities. In all instances where special supplies, stationery, notices, forms and the
like must be issued in the name of the City, the same shall be supplied by the City at its
expense.
It is expressly understood that in the event a local administrative ofFce is
maintained in the City for any such County agent, officer or department, such quarters
may be used by the County agent, officer or department in connection with the
performance of its duties in territory outside the City and adjacent thereto provided,
however, that the performance of such outside duties shall not be at any additional cost
to the City.
7. All persons employed in the performance of such services and functions for
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the City shall be County agents, officers or employees, and no City employee as such
shall be taken over by the County, and no person employed hereunder shall have any
City pension, civil service, or other status or right.
For the purpose of performing such services and functions, and for the
purpose of giving official status to the performance hereof, every County agent, officer
and employee engaged in performing any such service or function shall be deemed to be
an agent, officer or employee of said City while performing service for the City within the
scope of this agreement.
8. The City shall not be called upon to assume any liability for the direct
payment of any salary, wages or other compensation to any County personnel performing
services hereunder for the City, or any liability other than that provided for in this
agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness arising out of
his or her employment.
9. The parties hereto have executed an Assumption of Liability Agreement
approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity
Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of
these documents the City has signed later in time is currently in effect and hereby made
a part of and incorporated into this agreement as set out in full herein. In the event that
the Board of Supervisors later approves a revised Joint Indemnity Agreement and the
City executes the revised agreement, the subsequent agreement as of its effective date
shall supersede the agreement previously in effect between the parties hereto.
10. Each County agent, officer or department performing any service for the
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City provided for herein shall keep reasonably itemized and in detail work or job records
covering the cost of all services performed, including salary, wages and other
compensation for labor, supervision and planning, plus overhead, the reasonable rental
value of all County-owned machinery and equipment, rental paid for all rented machinery
or equipment, together with the cost of an operator thereof when furnished with said
machinery or equipment, the cost of all machinery and supplies furnished by the County,
reasonable handling charges, and all additional items of expense incidental to the
performance of such function or service.
11. All work done hereunder is subject to the limitations of the provisions of
Section 23008 of the Government Code, and in accordance therewith, before any work
is done or services rendered pursuant hereto, an amount equal to the cost or an amount
10% in excess of the estimated cost must be reserved by the City from its funds to ensure
payment for work, services or materials provided hereunder.
12. The County shall render to the City at the close of each calendar month an
itemized invoice which covers all services performed during said month, and the City shall
pay County therefore within thirty (30) days after date of said invoice.
If such payment is not delivered to the County office which is described on said
invoice within thirty (30) days after the date of the invoice, the County is entitled to recover
interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any
portion thereof calculated from the last day of the month in which the services were
performed.
13. Notwithstanding the provisions of Government Code Section 907, if such
payment is not delivered to the County office which is described on said invoice within
thirty (30) days after the date of the invoice, the County may satisfy such indebtedness,
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including interest thereon, from any funds of any such City on deposit with the County
without giving further notice to said City of County's intention to do so.
14. This Agreement shall become effective on the date herein-above first
mentioned and shall run for a period ending June 30, 2026, and at the option of the City
Council of the City, with the consent of the Board of Supervisors of County, shall be
renewable thereafter for an additional period of not to exceed five (5) years.
15. In the event the City desires to renew this Agreement for said five-year
period, the City Council shall not later than the last day of May 2026, notify the Board of
Supervisors of County that it wishes to renew the same, whereupon the Board of
Supervisors, not later than the last day of June 2026, shall notify the City Council in writing
of its willingness to accept such renewal. Otherwise, such Agreement shall finally
terminate at the end of the aforedescribed period.
Notwithstanding the provisions of this paragraph herein-above set forth, the
County may terminate this Agreement at any time by giving thirty (30) days' prior written
notice to the City. The City may terminate this Agreement as of the first day of July of
any year upon thirty (30) days' prior written notice to the County.
16. This Agreement is designed to cover miscellaneous and sundry services
which may be supplied by the County of Los Angeles and the various departments
thereof. In the event there now exists or there is hereafter adopted a specific contract
between the City and the County with respect to specific services, such contract with
respect to specific services shall be controlling as to the duties and obligations of the
parties anything herein to the contrary notwithstanding, unless such special contract
adopts the provisions hereof by reference.
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